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SLAP 2.0 Information system - User manual -

1. For detailed information SLAP 2 0 Information system functioning may contact the SLAP project manager Darko Stalevski by e mail darko stalevski skgo org Ar SLAP 2 0 Information System User guide There are four user types of the SLAP system General public this type of user does not have a username and a password but from the SLAP system front page has an insight into the reports on project scoring their current status as well as some basic information about the project sector and type the project belongs to investment value location project documentation status compatibility with the national regional and local development strategy etc This type of user can download the SLAP questionnaire in PDF format Municipalities Towns local sel
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3. The SLAP questionnaire consists of 170 questions divided in 17 groups 1 Basicinformation about the institution which developed the project 2 Basicinformation about the project 3 Socio economic indicators about the environment of the project development 4 Project documentation status 5 Project frame 6 Physical components of the project 7 Project users 8 Other expected positive effects 9 Project costs 10 Logical frame matrix 11 Indicators 12 Premises and risks 13 Institutional frame 14 Financial sources of the investment 15 Financial sustainability 16 Providing environment protection 17 Arrangements on implementation Ar SLAP 2 0 Information System User guide All the questions from the seventeen mentioned groups belong to one of the three questionnaire levels First level is eliminatory and its purpose is to filtrate the projects which are adequate for SLAP access Second level of the questionnaire consists of the questions which aim to identify the projects suitable for financing the feasibility study Third level of the questionnaire consists of the questions which aim to identify the projects suitable for financing project implementation In the Annex A of this manual you can find detailed explanation of every question Filling the questionnaire You don t have to answer questions in the SLAP questionna
4. Figure 3 3 Inserting Data Questionnaire selection After this if you insert data about the certain project for the first time click on the New version button Figure 3 4 and you will open the page with the SLAP questionnaire Figure 3 5 Ar SLAP 2 0 one Figure 3 4 Inserting Data New project version Note All the steps that you made until now are just the preparation for inserting data in the SLAP By clicking the New version button you will access the SLAP questionnaire and start inserting data on your infrastructure project answering the questions in the electronic questionnaire The SLAP questionnaire has three scoring levels These levels are marked by the icons with level number in front of every question All the questions from the first level are mandatory while at the second and third level questions the number on the icon is yellow A If you do not answer some of the mandatory questions you will not be able to publish your project For detailed information on SLAP 2 0 Information system functioning you may contact the SLAP project manager Darko Stalevski by e mail darko stalevski skgo org m 1 o
5. 5 Figure 3 11 SLAP Questionnaire Publishing data For detailed information on SLAP 2 0 Information system functioning you may contact the SLAP project manager Darko Stalevski by e mail darko stalevski skgo org Now you have filled a part of the questionnaire and you answered several questions but your project i e your answers are not visible or available to other system users In order to officially public the data about your infrastructure project it is necessary to tick the box Confirm the publishing of project data on the top of the page with the SLAP questionnaire and after that click the button Publish figure 3 11 After this the data about your infrastructure project will be available for all the ministries organisations and donor association which use the SLAP information system At the end of a working day log off from the SLAP system by clicking the Sign out link in the right top screen corner figure 3 12 SLAP 2 0 eee Figure 3 11 SLAP Questionnaire Publishing data Next time when you log in the SLAP system you will see on the screen the list of all the projects for which you had started filling in the SLAP questionnaire figure 3 12 If you want to continue with data insertion for some of the projects which
6. SLAP 2 0 E Figure 3 2 Inserting Data Project list For detailed information on SLAP 2 0 Information system functioning you may contact the SLAP project manager Darko Stalevski by e mail darko stalevski skgo org Ar SLAP 2 0 Information System User guide To continue with data inserting click on the desired project title in the table When you do this you will see the table with all the questionnaires in the SLAP system at the moment there is only one electronic questionnaire SLAP 2 0 Information system PPD and you can select the questionnaire you wish to fill in by clicking on its title Figure 3 3 SLAP 2 0 rme 2 0
7. y 1 E 2 For detailed information on SLAP 2 0 Information system functioning you may contact the SLAP project manager Darko Stalevski by e mail darko stalevski skgo org Ar SLAP 2 0 Information System User guide After this click on the question you want and it will show up on the screen figure 3 7 r2 SLAP 2 0 EE 1 1 Save Figure 3 7 Inserting Data Question After typing your answer in the selected box it is necessary to save it by clicking the button Save After this you will get the system message that your answer was saved figure 3 8 and then click the button OK After this go back to the SLAP questionnaire by clicking the button Back 1 1 npojerra Figure 3 8 Inserting Data Saved answer For detailed information on SLAP 2 0 Information system functioning you may contact the SLAP project manager Darko Stalevski by e mail darko stalevski skgo org Ar SLAP 2 0 Information System User guide You will see again the SLAP electronic questionnaire where the quest
8. Figure 1 4 Mozilla Firefox The computer screen with the Confirm Security Exception popup window For detailed information on SLAP 2 0 Information system functioning you may contact the SLAP project manager Darko Stalevski by e mail darko stalevski skgo org Nr SLAP 2 0 Information System User guide If you use Opera the SLAP inaccessibility message insecure access is given in the figure 1 5 To access SLAP click on the Approve button Do li uc E b Denise Bahr pen r Lah a cr pae o Fasc eS Gros are oe he go Juri un aa RS EE age Eie Bite ges mong Ghorer a tA Lrgc Figure 1 5 Opera Browser The computer screen with the Security Alert popup window If you use Google Chrome the SLAP inaccessibility message insecure access is given in the figure 1 6 To access SLAP click on the Proceed anyway button QC fr pet owe A The site s security certificate is not trusted Fa fo rog Fremde doge _ gig mad n nd ee np rond leg pras core _ Tha maa fad De gera Ed L Der es
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10. Co e on arem nid ___ _ c hana amp d Pastor Figure 1 2 Mozilla Firefox The computer screen with the Add Exception button Ar SLAP 2 0 Information System User manual Then a popup window Add Security Exception will appear on the screen Click the Get Certificate button Figure 1 3 Laud Ee ee oe 1 You am aix Fm mores Faces Frais etary fan mim s sum amd n mer pula rad nia Ea FP aver Lower EE Tebe mim d aom Figure 1 3 Mozilla Firefox The computer screen with the Get Certificate button After this on the bottom of the popup window the Confirm Security Exception button will appear Click this button to se the font page of SLAP De mee See cornea e Coni lee paiia on rums ET baee Ste hp Ded n Debra co d dte gra pea wh Oe Pede ihe an mast Vir Liane dy a rol trustees became it hisan beer nnl md Ey reo rice iuit fonts nca Drein
11. SLAP 2 0 Information System User manual If you use Mozilla Firefox the SLAP inaccessibility message insecure access is given in the figure 1 1 To access SLAP click on the blue link Or you can add an exception reer F cob Secure Connection Failed ma deacenng an maid security certi ue Phe cert amp cate 6 nior usted because it 6 28 agreed Fre e only vad Bor doo ong ew eric kd Cert a Thi tou a d 1 Cena p aen or d cru puero a scu connected bo m meer icol in fs pat amm be bipes are pena c n ee eee Zo rni cur dd ar Figure 1 1 Mozilla Firefox The computer screen with the error message After this two buttons will appear on the screen where you should click on the right button Add Exception Figure 1 2 cob E Secure Connection Failed Ha unes an security cerise Phe certilcabe i not trusted because signed Pre agree al any DA 3 ua Error encor a Thu coud 5e precem eh Shee iar 1 ou on or bee torre 15 dave a Hn wu cored mm fe ere rci infa pat this amm mas be and pou cani ny Fou nem Ee lios ina BP MC
12. eer Gog imb eee I PRAG LP I Eg MI BE E X E _ cid Ht Proceed Figure 1 6 Google Chrome The computer screen with the Security Alert popup window For detailed information on SLAP 2 0 Information system functioning you may contact the SLAP project manager Darko Stalevski by e mail darko stalevski skgo org Ar SLAP 2 0 Information System User guide If you are not sure how to solve the problem with the Security Certificate you should contact a person in charge of the IT support in your Municipality This is necessary only with the first access to the SLAP system while every other attempt to log in will be simple 2 Starting work in SLAP 2 0 Information System In case you accessed the SLAP system successfully you will see the front page of SLAP which is given in the figure 2 0 On the top of the page there is a welcome message and below it you will see the log in window In order to access SLAP it is necessary to have a user name and a password y en
13. ir r r SLAP 2 0 m SEN tabeli se spisak swih prajekata vate opstine koji se trenutno SLAP u Ukelika elite da unesete o mekom ad projekata iliknite mi em na projekta tabali Fee uec x Exc B SLAP 20 0 Figure 3 0 Inserting Data New project To start entering data about your infrastructure projects you should click on the New project button When you do this the following will appear on the screen Figure 3 1 SLAP 2 0 EH EO ig 04 onmuTer Eal Ar SLAP 2 0 Information System User guide In upper left box insert the project title in Serbian maximum 50 characters Similar to this insert the project title in English in
14. Ar SLAP 2 0 Information System User manual SLAP 2 0 Information system User manual For detailed information on SLAP 2 0 Information system functioning you may contact the SLAP project manager Darko Stalevski by e mail darko stalevski skgo org Ar SLAP 2 0 Information System User manual 1 How to access the SLAP information system Considering the fact that the SLAP is a web application a programme that works via the Internet it can be accessed the same way as a web site by typing the relevant address in the Internet browser The address for SLAP 2 0 Information System access is https www slap skgo org It is important to mention that it is necessary to type complete address and not only www slap skgo org Unlike the most web sites SLAP uses secured connection for data security and for this reason its web address does not have the standard prefix http but https This is the reason why the Internet browser Internet Explorer Firefox etc cannot automatically assign the correspondent prefix therefore if you do not type the complete address you will get the message that SLAP is not available You may have minor problems with the first accession to the SLAP system depending on the Internet browser you use In fact the electronic certificate used for SLAP is self signed which is interpreted as a potential risk by some browsers and you will be warned that accessing SLAP may be insecure N
15. in order to find the document For detailed information on SLAP 2 0 Information system functioning you may contact the SLAP project manager Darko Stalevski by e mail darko stalevski skgo org you want to attach After you choose the document click the Open button Choose file Look in 3 Dokument amp t Documents E3 D Koncept projekka dacx Studija docx generalni projekat amp Master plan docx Deskto p D acuments Computer _ File name Generaln projekat amp Master plan Places Files of type All Files L ancel Figure 3 10 Inserting Data General design Master plan After this click the button Submit and wait for a moment in order to finish document upload the period necessary for the document upload depends on its size After the document upload you will get the message from the system that you document was successfully submitted Click the OK button and then the SLAP questionnaire button in order to continue filling in the questionnaire 1 Poet 2 3 b 4
16. ary condition for access to the SLAP system and getting a user name and a password is to submit to the SLAP Manager documents on appointment of a SLAP coordinator signed and endorsed by the Mayor You may submit an original copy of the document or send it by fax to the Standing Conference of Towns and Municipalities on a fax number 011 3221 215 After that the SLAP Coordinator in your Municipality will get the user name and password by e mail The user names have the following format MunicipalityNameSlap for example the user name of the Municipality of Ada is Adaslap the user name of the Municipality of Backa Palanka is Backapalankaslap etc The passwords for access have the following format slapXXXX word Slap four figures and an exclamation mark for example slap1234 or slap3953 etc When you enter the user name and password you should click on the Registration button in order to access the SLAP system Note unlike most web sites pressing the enter button after entering the user name and password will not have a successful registration as a result When you log in the SLAP system for the first time the screen will look like in the figure 3 0 For detailed information on SLAP 2 0 Information system functioning you may contact the SLAP project manager Darko Stalevski by e mail darko stalevski skgo org Nr SLAP 2 0 Information System User guide 20
17. aturally the risk does not exist though you will get similar message as when the web site is not available This message differs depending on the browser which you use therefore we cannot give its full contents here but in one part of the message you will be offered to continue with the access to the web site SLAP despite the risk In Internet Explorer it is enough to click on this link and click yes on the question do you want to ignore the potential risk while in Firefox there are few more steps since the browser requires from you to create an exception rule for the given web address SLAP system address If you use Internet Explorer the SLAP inaccessibility message insecure access is given in the figure 1 0 To access SLAP click on Continue to the website F7 Certificate Error Navigation Microsoft Internet Explorer provided by E dag de Fle Edt Vie Favorites Took Help w 97 Erer Mevagation Blodusd u There is a problem with this website s security We recommend that you clase this webpage and do mot continue to this website O Click here to dose this webpage Continue to this web im More information Figure 1 0 Internet Explorer The computer screen with the error message For detailed information on SLAP 2 0 Information system functioning you may contact the SLAP project manager Darko Stalevski by e mail darko stalevski skgo org Nr
18. f government this type of user has access all the reports like the general public but since it has a user name and a password it can enter the SLAP and make data insertion into the database Data insertion means defining new projects in the system and filling the electronic questionnaire e Ministries banks and donor agencies this type of user has the access to all the reports like the general public but it has a username and a password for entering deeper into the SLAP system which differs from the one that the municipalities towns have After entering the SLAP system the user can see the data about all the projects in the SLAP database and it has an insight into their PPDs inserted by the local self governments Besides that this kind of user may create its own project scoring system and its own reports e System administrator this type of user has all the privileges that other users have and the ability to create new and extend the existing questionnaires and scoring systems define new user groups create user names and passwords etc Depending on which user category you belong to by enterring the SLAP system you will get the access to different parts of this information system Further in this User guide we will present every SLAP segment in detail as well as with all the possibilities of the different user groups 3 User group Local self government Municipalities Towns If you belong to this user group a neccess
19. ion you have just answered will be ticked green figure 3 9 1 o je 1 3 4 5 6 y 1 Fy 2 Figure 3 9 Inserting Data Answered question After this you can go to the next question e g question 1 2 figure 3 10 1 7 Save Figure 3 9 Inserting Data Answered question Unlike the previous question The name of project proposer where it was necessary to type the text in the correspondent box with this question it is necessary to choose one of the options by clicking the correspondent circle radio button After this as in the previous question click the button Save and then the button Back in order to save your answer and go back to the SLAP questionnaire Ar SLAP 2 0 Information System User guide After this yo
20. ire according to their number but you can skip the questions if you don t know the answer to some of them It is not necessary to answer all the questions first time when you enter the data If in one working day you answer 10 questions next time when you log in SLAP you can continue to type from the point where you stopped last time You don t have time limit to answer all the questions If you make a mistake while answering the question you can answer it again and enter the correct answer This regards the situation when some physical component of the project changes during the project development and when it is necessary to answer again the question regarding the changed component and to enter latest data It is important to answer all the questions of the level 1 marked by the icon If you do not do so you wont be able to publish the project You answer the question by putting the mouse cursor on the question you want and after that question text changes the color in blue and shows the line which underlines the question figure 3 6 1 o je 1 3 4 5 6
21. rs you filled in before SLAP 2 0 Vn eurr aj 20029 224 18 1 2009 2241 3 eyo _ Figure 3 14 Inserting Data Version selection For detailed information on SLAP 2 0 Information system functioning you may contact the SLAP project manager Darko Stalevski by e mail darko stalevski skgo org
22. u can go to the next question e g question 4 2 2 figure 3 10 This question refers to the project documentation more precisely it refers to the general design master plan 4 1 2 Figure 3 10 Inserting Data General design Master plan Within the answer to this question as well as when you answer all the questions regarding the existance of some document type the document name title to see if the document is finalized and approved adopted by the project proposer and authorised institution Apart from these answers to the question about the existance of a certain document as an evidence of its existance it is necessary to attach that document You can do this by clicking the Add document button and thereafter opens the window for document adding figure 3 11 ra 1 no LOMB Browse Figure 3 10 Inserting Data General design Master plan Click the Browse button
23. upper right box The project title is inserted bilingually because it appears in all the reports generated from the SLAP system so that both domestic and foreign donors can understand the contents of the table This is the only data which should be inserted in two languages After inserting the project title select from the drop down list the project sector economic infrastructure social infrastructure or environment protection sector Then the project type should be selected You can select the project type by left clicking on the desired type and then on the right arrow If you did all this correctly you will see the selected project type in the white right box below the Selected project type Then to choose the project location select the desired municipality from the list or if the project belongs to more than one municipality choose the Multi municipal project option In further electronic questionnaire filling you can list all the municipalities which participate in the project After filling in all the boxes on the first page of the electronic questionnaire click on the Save button in order to save the inserted data and continue with further insertion When you do this the table with all the project of the selected municipality which are in the SLAP system will appear on the screen Figure 3 2 If you just started inserting data into the system only one project title will appear in the table
24. you have already started click the name of the project and if you want to start a completely new project click the button New project Figure 3 12 SLAP Questionnaire Repeated access to the Questionnaire If you decide to continue filling in the questionnaire for the project you have already started the system will ask you to choose the questionnaire you want to fill and you should choose the same questionnaire as last time figure 3 13 2 0 For detailed information SLAP 2 0 Information system functioning may contact the SLAP project manager Darko Stalevski by e mail darko stalevski skgo org Ar SLAP 2 0 Information System User guide After this you will see all the versions ot the project on the screen figure 3 14 In the table you will see all the versions of your project If you want to continue filling in the version you have allready started click on the ordinal number of the version in table e g Version 1 The versions which have already been published cannot modify but you can click New version in the table In that way you will create the new version you can fill in but it will allready contain all the answe

SLAP 2.0 Information system - User manual -

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