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ISGUS PERFECT 2040 - Time Clock Outlet

1. Fig 9 PC board with power switch 3 8 Installation Chapter 3 2 Check the connection of the power cord to the screw type terminal strip ofthe CPU black black R Attention The power cord must be connected to the PC board terminals that are electrically compatible with the supply voltage of the electrical outlet that the power cord is plugged into Incorrect connections can cause the destruction of the time recorder Connect the power cable of the power supply unit to the bottom side of your PERFECT Fig 10 Bottom side of the recorder with power cable socket Insert the plug in power supply unit into the provided socket Warning The power outlet must be close to the recorder and easily accessible Make sure that a loose power cable does not cause obstruction or risk to people Chapter 3 Installation 3 9 Connect Additional Functions Only connect additional functions when they are required Additional functions Signal operation Master clock operation payable option Slave clock operation payable option Standby operation payable option All additional functions can be used for both types of installation i e table or wall mounted version When used as a table unit the knockouts at the bottom of the metal rear back plate have to be used for cable entry
2. mman ananas 4 39 Fixed Break Non Accumulation Times 4 47 Change or Delete Values for Fixed Break no accumulation Time 4 52 Red Print Ribbon Color Change 4 53 Change or Delete Values for Red Print Pr bbponicolor C altes sc tue n 4 5 OVeTUe 4 58 Option Mehta ide cider 4 63 Calling up the Programming Routine for Trigo pons Mens eri 4 63 Daylight Savings Time nnns 4 65 Deleting Cards 4 69 Maximum Presence rennes 4 70 Date Formatiu 4 72 Day End 5n s s saan 4 73 DA Te 4 75 A T 4 77 Public Holidays ratones deca d M CERT PRO 4 82 DACIE nmana nn n 4 84 eere A m 4 85 Duplicate mm vade n 4 87 Reproducing Card 4 88 SUMMA DY Cards n 4 88 4 89 Change or Delete Values for Lock Out Schedules 4 93 Signal 4 94 Change or Delete Values for Signal Operation 4 98 Slave CIOGK TUN 4 99 Master Clock Function sssi 4 100 Synchronize the Slave 4 101 Card Validity Duration nnns 4 103 Quit Programming Mode nennen 4 105 Commissioning after Power Failure 4 105 Servi
3. no ribbon transport Program error This can only happen when the recorder is switched on Chapter 6 Remedy Switch recorder off and on If the error message is still displayed the P Module has to be changed Call support Switch recorder off and on If the error message is still displayed carry outa complete reset If the fault still persists Call support Switch off the device Remove the metal rear cover swing out the programming panel and check the card guide Clean and remove any debris Switch on the recorder Check the ribbon and ribbon transport The ribbon may be twisted or pinched If the fault is still active Call support Switch the recorder off and on If the error messages persists the EPROM has to be changed Call support Change of Fuse for Signal Output The low power signal output is protected by a replaceable fuse This fuse only effects the signal output and is not relevant for the whole unit The fuse in the external power supply is meant for the unit itself Use only fuses with the same technical data See appendix Technical Specifications Attention Before changing the fuse switch off the unit and disconnect the power supply Open the unit with the key and remove the front cover Disconnect the power supply see illustr Switch off the unit Slightly pull out the fuse from the fuse plug see illustr gt
4. Set desired hour Range of values 00 24 Confirm setting Range of values 00 59 Confirm setting Recorder changes to next qualification parameter e R o E e Enter the desired minutes R e E Hint By keeping this key pressed the value is scrolled SAL QUALIFICA TIME 23 59 44 WEEK Q UALIFICA Repeat the procedure for the input of the qualification values for Saturdays Sundays and Public Holidays Set weekly qualification TIME Format HH MM 1st input field hours 2nd input field minutes Set desired hour Range of values 00 99 Confirm setting Enter the desired minutes Range of values 00 59 Confirm setting Recorder changes to next input level Hint By keeping this key pressed the value is scrolled 4 80 Getting Started Chapter 4 weekly qualification is to begin DAY M again TN RESET WEEKLY OT Select weekday when the 6 R Range of values MO to SU DS disable e Confirm setting E Recorder changes to next input level WK QUALIFICATION Definition of the weekly Range of values RT RT OT qualification Continue with next parameter Hint Use E to return to the input level Chapter 4 Getting Started 4 81 Public Holidays PUBLIC HOLIDAY DISABLE Up to 16 public holidays can be entered in PERFECT 2040 which are valid for all persons clocking at the recorder Enter
5. 3 4 MOQ UMC 3 5 Recorder ua n nn 3 6 3 7 Remove the Metal Back 3 7 Mal MUR ann nn nn 3 8 Connect the Power Supply 3 8 Connect Additional 3 10 Chap 4 Getting Started 4 1 5 4 3 Preparato oai A AA 4 3 nn nn n 4 3 Powering Up The Time 4 3 Powering Down the Time 4 4 Programming Panel 4 5 Date DUNG 4 7 Setting nn nn 4 9 Set Time of Slave Clocks 4 10 Programming u gan n S sas 4 13 Chapter 0 Contents 0 1 Calling up the Programming Routine for the Main Programming 4 14 Print ELAT T 4 15 4 19 Totals Roundihg 4 22 IN Punch Revisions aP nnns 4 25 Change or Delete Values for schedules WEIN EVISIOTIS a ces ecco P 4 31 OUT Punch Revisions rrr 4 32 Change or Delete Values for schedules with OUT P unch REVISIONS hires 4 38
6. Range of values FORMAT 09 ae 15MIN 1 4h 10THS 1 10h 100THS 1 100 h Confirm selection and continue with next parameter Hint If 10THS or 100THS is selected for the minutes printout the unit switches to the next input level PRINT FORMAT Select range of validity for r minute printing format PUNCHES TOTALS Ww Range of values Totals Punches Totals Chapter 4 Getting Started 4 17 Confirm selection and continue with next parameter Hint If 10THS or 100THS is selected as the format for the minutes printout a is displayed to the right of the current time on the display e g Monday 07 49 A A conversion table for the individual minute print formats is to be found in Annex D Hint Differences and totals are always calculated in hours and minutes but they are always printed out in hours and the selected minute print format 4 18 Getting Started Chapter 4 Punch Rounding PUNCH ROUNDING DISABLE The PERFECT has the ability to round In and Out punches either forwards or backwards depending on company defined qualification periods The first step in programming punch rounding is to establish the time intervals that the time recorder will divide work hours into We call these time accounting units The available time accounting units are 2 3 5 6 10 12 15 20 and 30 minutes Additionally rounding qualifications can be determined separately for
7. Pressing the key once changes flashing displayed values in single increments Keeping the key pressed changes displayed flashing values quickly by scrolling through possible selections in a fast mode Key E Enter Activates the date and time setting routine When in the programming mode or in the time and date setting mode it enters into memory the values that the user selected with the key The display then switches to the next value in the current programming field or to the next programming field By repeated pressing of the E key it is possible to scroll through and view existing program settings Chapter 4 Getting Started 4 5 Key S Skip In the programming mode this key serves to sequentially skip from the current programming field to the next field However for the S key to perform this function the user must have programmed all values in the current field In the normal operating mode this key serves to delete cards from the time recorder s memory if the function Card Close Out is enables DAYLIGHT SAVINGS Program display Line 1 program field gt Line 2 program value The flashing character s is the active value being programmed ENABLE 4 6 Getting Started Chapter 4 Date Time The recorder is provided with a battery buffered quartz clock with power reserve The lithium battery stores the correct time for years in case of power failure
8. Confirm setting Recorder changes to next input level MASTER CLOCK Select function 4 Selection RENG o POLA lt STRAIGHT POLA REVERSE POLA Hint The impulse type of activation depends on the functional principle of the slave clocks 4 100 Getting Started Chapter 4 Confirm entry and return to menu level MASTER CLOCK Continue with next value dy di Hint Use E to return to the 2 ENABLE input level Synchronize the Slave Clocks Only after finishing the complete programming of the time recorder should you then proceed to synchronize the slave clocks First make sure that all reverse polarity type slave clocks are set to the same polarity This can be verified by transmitting single impulses from the time recorder Refer to the previous instructions given in section Time Date If any reverse polarity slave clock does not advance when a pulse is transmitted form the time recorder reverse the connecting plug of the affected slave clock Then all the slave clocks have to be set manually to the same time and the transmission of the single impulses has to be repeated When all the slave clocks switch synchronously the time of the slave clocks has to be entered at the master clock After the entry the slave clocks are synchronized automatically to the current time of the master clock While synchronizing the time it is possible to punch at the time recorder During e g fall dayl
9. For wall mounted units the plastic knockouts on the bottom of the rear cover have to be detached Attention Units without the additional function standby operation only operate with bridged standby clamp Z diode See section Connection of battery pack and chapter 6 Trouble shooting 20 VAC NC OUT 1 2 3 4 5 Fig 11 PC board with additional functions 1 Power connection terminals 2 Signal circuit connection terminals 3 Master clock function 4 Battery standby connector 5 Slave clock function Attention Before installing additional functions switch off the unit and unplug the power supply 3 10 Installation Chapter 3 2 Connect wiring for audible signal circuit control only if required low power signal output 15V DC 50 mA Attention AN This connection is polarity sensitive 3 Connect wiring for synchronized clock option only if the recorder is equipped with the option module MASTER CLOCK fused output rated at 12 V max 50 mA This connection is not polarity sensitive 4 Connect an optional battery pack for printer operation during a power failure Attention AN UL approval void if no approved batteries are installed 1 Put the batte
10. Setting of date and time is usually necessary only during commissioning of the recorder The exact display of the current date is guaranteed by an integrated eternal calendar The PERFECT 2040 can be operated in two different time modes 12 hour range with use of the AM PM abbreviation for morning afternoon 24 hour range from 0 00 to 24 00 hours Calling up the setting routine The recorder is switched on Press E approx 2 seconds until display switches to SET SYSTEM SET SYSTEM HOURS SET SYSTEM TIME PM we 30 The time mode has to be determined before date and time are set Set the desired mode Range of values 12 or 24 Confirm setting Recorder changes to entry of time Setting the time Format HH MM Set desired hour Range of values 00 12 or 00 24 Hint If the 12 hour time mode is selected a change from AM to PM is to be achieved by scrolling the hour value Confirm setting Recorder changes to minutes Getting Started 4 7 SET SYSTEM TIME PM 05 30 SET SYSTEM DATE DAY 20 SET SYSTEM DATE MONTH 10 ZT 4 8 Getting Started Chapter 4 Enter the desired minutes Range of values 00 59 Note By keeping this key pressed the value is scrolled Confirm setting Recorder changes to date input Date entry Entry format DD MM YY The steps for setting the date are divided into day month yea
11. Condition Application Procedure None To produce a listing report of individual time cards The report can be either printed on a blank time card or sequentially shown on the time recorder s display The display report contains the date and time of the last punch of each card number and the regular hours total The card report additionally contains the overtime total of account 1 2 and the weekly total of account 1 2 of each card number as well as the grand regular and overtime total of all printed time cards Hint The reported totals are calculated up to the last OUT punch of each employee Enter the time recorder programming mode R key Select the menu SUMMARY BY CARDS S key SUMMARY BY CARDS FROM 000000 Enter the card number range R and E keys Hint The larger the range selected the longer it will take to compile the report SUMMARY BY CARDS TO 000000 After having confirmed the last digit with key E the display switches to the next indication Chapter 5 Operation 5 21 5 22 Operation Select the report format R key SUMMARY BY CARDS DISPLAY You can choose between output on the display or time card print Confirm the selection with E If display output is selected continue with step 5 If time card print is selected continue with step 7 Summary by cards is started SUMMARY BY CARDS The above message remains displayed until the fir
12. Confirm setting Recorder changes to the next parameter 4 74 Getting Started Chapter 4 Day Extend DAY EXTEND TIME 12 00 In order to credit worked hours after midnight to the previous day the unit offers 2 functions to shift the day end beyond midnight function DAY EXTEND function DAY END see previous section DAY END With the function DAY EXTEND the day end is shifted by a programmable time value to the next day depending on the last IN punching of the employee The individual Day Extend results in the last IN punching plus the programmed value for the Day Extend Hint Day extend can only apply for IN punches made prior to the default day end 12 00 AM or the programmed fixed day end see function DAY END Example Value for Day Extend 08 00 hours Day End DE 12 00 AM Day Extend DEX in this example 09 00 PM 08 00 hours 05 00 AM IN DE DEX OUT Mo 09 00 PM 12 00 AM Tu 05 00 06 00 AM working hours credited to Monday working hours credited to Tuesday Hint If in addition the DAY END function is activated a last IN punching after 12 00 AM and prior to the defined day end is possible i e the day extend can be shifted further into the next day Chapter 4 Getting Started 4 75 Factory setting Function activated DAY EXTEND 12 hours Proceeding Enter time Format HH MM DAY EXTEND TIME 42 00 Set desired hour Range of value
13. Deleting cards with Carryover of Weekly Qualification Hours and Deletion of Totals For this applications please refer to section Card Management Condition Application Procedure Users should be extremely cautious about enabling the DELETING CARDS features It allows virtually anyone with access to the time recorder to delete any available time card and makes your time recording system susceptible to misuse Function parameter DELETING CARDS is enabled See also chapter 4 Getting Started section Programming The function Deleting cards without carryover is suited for a simple deletion of time cards when old cards or cards no longer necessary are deleted The deletion function is always required when the memory capacity is exhausted and a controlled deletion of individual time cards is desired Additionally the function Deleting cards without carryover is suited for non time and attendance applications like job costing and parking lot operation Press the black function key until the following message appears on the display CARD WILL BE CLOSED OUT Insert the time card to be deleted Hint The function remains active for about 5 seconds For safety reasons if no card is inserted during this time the display will revert to the date and time indicating a return to the normal operating mode This process can be repeated as often as it is required When the card is pulled in the time recorder deletes the
14. Fig 8 Rear view of the recorder with metal back plate Chapter 3 Installation 3 7 Wall Mounting The location of the mounting holes can be traced from the metal back plate of the time recorder The metal back plate can be plugged in with the plastic housing See previous section The installation dimensions mentioned in this manual are recommendations which have to be adjusted for local conditions 1 Position the metal back plate in the desired wall location Make sure the back plate is level by using a carpenter s level 2 Using a pencil trace the upper and lower mounting holes of the metal back plate on the wall Drill corresponding holes with a 5 16 drillbit Insert the wall plugs 3 Mount the metal back plate starting first with the lower screw and then the top screw Make sure you do not fully tighten 4 Using a carpenters level align the time recorder once more and then tighten both screws 5 Hang the time recorder mechanism on the wall mounted metal back plate The four metal tabs one on each corner of the metal back plate must be aligned and inserted into the corresponding slots of the rear case cover When the cover has been inserted correctly on the metal tabs pull time recorder slightly downwards until the locking mechanism engages Check your installation for good fits Connect the Power Supply 1 Make sure that the recorder has been switched off
15. Press R at least 2 seconds until display switches to ENT EXISTING PIN EXJSTI NG PIN Scroll through the existing program settings of the main 0000 programming menu Z N After having confirmed the last menu item of the main programming menu with key E the recorder continues with function OPTION MENU OPTION MENU entering Option Menu E E NTER S END Recorder changes to next menu item CHANGE End of Programming Chapter 4 Getting Started 4 63 CHANGE PINCODE 0000 ARE YOU SURE Y E N S 4 64 Getting Started Chapter 4 Hint The CHANGE PINCODE field appears every time you enter the programming mode of the option menu Enter the new PIN code in the same manner you enter the existing PIN code Warning Do not use the E key when this prompt appears otherwise you enter a PIN code with the numbers 0000 The entry of the code number begins with the left flashing digit If initial PIN is kept confirm each digit If individual PIN is entered enter each digit and confirm each digit Recorder changes to next input digit Complete the PIN code input and enable programming routine of option menu The old PIN code is preserved Recorder changes to next menu item DAYLIGHT SAVINGS After having confirmed the last digit with key E the recorder activates the safety prompt Key E Key S Yes
16. lock out time ranges for this weekday 4 90 Getting Started Chapter 4 Return to the previous input level when you have entered all lock out time ranges for this weekday DAILY OUT Select a new day if the lock out time ranges differ from the TIME MO already defined weekday Proceed as described previously Or Switch over to the copying function Copying function COPY LOCK OUT 1st input field copy from 2nd input field copy to FROM MO TO TU Select the copy from day Confirm 1st input field Select the copy to day or days Hint With this function you can copy the defined values directly to consecutive weekdays All you do is select the last consecutive weekday instead of just the next weekday e g Friday instead of Tuesday Confirm 2nd input field Repeat the copying process if further lock out time ranges shall be copied to other weekdays Chapter 4 Getting Started 4 91 LOCK OUT ENABLE 4 92 Getting Started Chapter 4 Return to the previous input level when all lock out time ranges are copied Continue with next parameter Hint Use E to return to the input level Change or Delete Values for Lock Out Schedules The ranges set for lock outs can be subsequently changed or deleted at any time Use the copying function in order to change or delete several weekdays at a time Procedure 1 Call up th
17. supervisor has to delete time cards manually from the recorder at the end of the pay period Chapter 5 Operation 5 11 Advantage Disadvantage Recommendation Hint This operating mode serves best to guarantee the control of card management The memory capacity will never be exhausted and the user controls the exact number of cards saved in the time recorder s memory Card deleting has to be carried out manually and is time consuming Previous pay periods are not available for time card reports This process is described in the following sections Delete card and without carryover This operating mode is suited for applications where a limited number of cards resp only a limited range of card numbers is required Generally this is the case for applications which use several PERFECT recorders and alternating punching at different recorders shall not be allowed For this reason the Card number limitation CARD INITIALIZATION is frequently programmed in combination with the function manual card deleting DELETING CARDS Please note Realize card initialization immediately during commissioning A combination of the software features CARD VALIDITY DURATION and DELETING CARDS is possible 5 12 Operation Chapter 5 Deleting cards without Carryover The unit offers 3 functions to delete time cards manually from the time recorder Deleting cards without Carryover Deleting cards with Carryover of Totals
18. time card number and its totals from the internal memory On the bottom line of the time card the following note is printed CARD CLOSED OUT This serves to inform the user that the time card and its totals are no longer saved in the time recorder Remove the card The time recorder returns to the normal operating mode displaying date and time Chapter 5 Operation 5 13 Deleting cards with Carryover of Totals The unit offers 3 functions to delete time cards manually from the time recorder Deleting cards without Carryover Deleting cards with Carryover of Totals Deleting cards with Carryover of Weekly Qualification Hours and Deletion of Totals For this applications please refer to section Card Management Hint Users should be extremely cautious about enabling the DELETING CARDS features It allows virtually anyone with access to the time recorder to delete any available time card and makes your time recording system susceptible to misuse Condition Function parameter DELETING CARDS is enabled See also chapter 4 Getting Started section Programming Application Deleting cards with carryover of totals is suited for transferring time card totals e g from a card that is FULL before the end of the pay period to a new blank time card Hint It is not possible to the carry over totals to a card with the same card number For the carryover of totals always use a new card with an new card
19. 00 AM 11 51 PM 12 00 8 00 rounded punching time is printed Date IN IN OUT OUT Total not printed rounded and not printed rounded and printed printed 03 12 00 AM 7 51 AM 7 45 AM 11 50 AM 11 45 4 00 04 12 00 AM 7 52 AM 8 00 AM 11 51 PM 12 00 8 00 Hint When determining the punching differences and the totals the recorder in both cases calculates with the rounded IN and OUT punches Factory setting function deactivated Proceeding PUNCH ROUNDING Activate the function DISABLE s Switch to the next parameter with S PUNCH ROUNDING Confirm setting ENABLE lt oe changes to the input 7 1st setting Rounding interval 2nd setting Rounding qualification IN 3rd setting Rounding qualification OUT PUNCH ROUNDING Set rounding mE The intervals are fix ACC UNIT A S MIN defined in steps of 2 3 5 6 10 12 15 20 30 minutes 4 20 Getting Started Chapter 4 PUNCH ROUNDING LATE IN 08 MIN L PUNCH ROUNDING VI EARLY OUT 08 MIN PRINTED TIME UNROUNDED PUNCH ROUNDING gt ENABLE Z Confirm selection Set rounding qualification for IN punching Range of values 00 29 min Hint By keeping this key pressed the value is scrolled Confirm selection Set rounding qualification for OUT punching Range of values 0 29 min Note By keeping this key pres
20. 3 4 Installation Chapter 3 Select an easily accessible and vibration free place of installation The recorder may only be placed on a stable slip resistant surface For the stability of the time recorder use the rubber feet included in the set of accessories For this purpose clip them on by following the arrow head indications Also use the 3 cover caps for the metal back plate in order to seal the cable leadings The power outlet has to be close to the recorder and easily accessible Lay the power cable so that access is not obstructed and persons are not endangered Warning Only use the time recorder with the enclosed power supply both in case of table operation and of wall mounting Do not use extension cords Wall Mounting The PERFECT time recorder is designed for table mounting However power connection and signal control terminals have been provided to meet the requirements of eventual wall mounting applications Installation steps Open the time recorder Remove the metal rear panel Mount the time recorder on the wall Connect the power supply Connect any additional functions if required 6 Commissioning pu The location of the mounting holes can be traced from the metal back plate of the time recorder The metal back plate can be plugged in with the plastic housing The installation dimensions shown in the figure on the right are recommendations which can be adjusted to the local conditions Th
21. 560 PERFECT 2040 MAR 17 MONDAy Operating Manual PERFECT 2040 Time recorder Manual for the operation installation commissioning maintenance and troubleshooting of the time recorder Copyright ISGUS J Schlenker Grusen GmbH 2001 2005 The company ISGUS J Schlenker Grusen GmbH claims copyright protection for this documentation No part of this documentation may be amended extended reproduced or by any means of infringement on other legitimate interests without the prior written permission of ISGUS With the exception of component parts changes ISGUS has made every effort to keep the contents of this manual current and correct at the time of publication However we cannot guarantee the documentation to be 100 accurate Should you find any errors in this document please let us know We are always grateful for suggestions and comments from our customers Edition 009CA 0305 09 BA 20 2 34 Printed in Federal Republic of Germany Ref no 7169 ISGUS J Schlenker Grusen GmbH OberdorfstraBe 18 22 DE 78 054 Villingen Schwenningen Ou LISTED 1008 WARNING This Equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and i
22. Breaks Worked Total is equal or greate Difference to Min than Min Worked Deduct RD Break rule is fulfilled Elapsed Time 11 50 8 3 50 rule is fulfilled Elapsed Time 14 8 6 00 condition of rule 1 0 10 5 30 is fulfilled Worked Total 26 0 40 25 20 2 condition of rule 1 is fulfilled Elapsed Time 217 8 29 00 9 00 0 50 0 00 1 condition of rule 2 0 20 2 8 30 is fulfilled Worked Total 29 0 50 28 10 2 condition of rule 2 is fulfilled 4 40 Getting Started Chapter 4 Example 2 Rate true Rue3 Elapsed Time 400 60 900 _ Win Deduct 015 030 045 Min Worked _ OUT Conditions for the determination Calculation Interval Card of the break rule Elapsed Time Total Total Elapsed Time is reached Punched Breaks Worked Time is equal or greate Difference to Min than Min Worked Deduct Paid Break 1 por rule is fulfilled liba NN no rule is fulfilled 1049 Elapsed Time 211 13 7 24 13 4 13 0 13 0 02 4 1 condition of rule 1 0 05 4 03 is fulfilled Worked Total 24 13 0 15 3 58 2 condition of rule 1 is fulfilled Elapsed Time 216 14 7 29 14 9 14 0 27 0 03 1 condition of rule 3 0 10 28 54 is fulfilled Worked Total 29 14 0 45 8 15 2 condition of rule 3 is not fulfilled Worked Total 29 14 0 30 8 44 Rule 2 is fulfilled Hint If the function FIXED BREAK is additionally enabled e g for
23. IN and OUT punchings The rounding qualification can be set and defines in which case a punching is rounded up or down These qualifications are called Late IN for IN punchings and Early OUT for OUT punchings For IN punchings the qualification always begins with the beginning of the interval For OUT punchings the qualification is always considered retroactively from the end of the interval If punchings are within the qualification the recorder always rounds in favour of the employee That is to say for IN punchings the recorder rounds down for OUT punchings the recorder rounds up If punchings are beyond the qualification or if they are equal to the qualification value the recorder always rounds not in favour of the employee That is to say for IN punchings the recorder rounds up for OUT punchings the recorder rounds down Example Rounding interval Accounting Unit 15 minutes Rounding qualification IN Late IN 7 minutes Rounding qualification OUT Early OUT 10 minutes Punching Time Rounded IN 7 45 7 45 IN 7 51 7 45 IN 7 52 8 00 IN 8 00 8 00 In addition it is possible to define whether the rounded or the not rounded original time is to be printed on the time card Chapter 4 Getting Started 4 19 not rounded original punching time is printed Date IN IN OUT OUT Total printed rounded and printed rounded and not printed not printed 03 12 00 AM 7 51 AM 7 45 11 50 11 45 4 00 04 12 00 AM 7 52 AM 8
24. YY Q w MM DD YY TIME TIME DAILY QUALIFICATION _ SATRUDAY QUALIFICATION _ SUNDAY QUALIFICATION _ PUBLIC HOLIDAY QUALIFICATION _ WEEKLY QUALIFICATION RESET WEEKLY OVERTIME WEEKLY QUALIFICATION Appendix C Q REGULAR TIME Q REGULAR TIME OVERTIME Program Settings C 5 PUBLIC HOLIDAY Q DISABLE Q ENABLE CARD INITIALIZATION Q DISABLE Q ENABLE DUPLICATE PUNCH Q DISABLE Q ENABLE LOCK OUT SCHEDULES Q DISABLE Q ENABLE C 6 Program Settings DAY DAY DAY DAY DAY DAY DAY DAY DAY DAY DAY DAY DAY DAY DAY DAY MONTH MONTH MONTH _ _ MONTH _ _ MONTH _ _ MONTH MONTH MONTH MONTH MONTH MONTH MONTH MONTH MONTH MONTH MONTH FROM TO TIME DAY DAY DAY FROM TO FROM TO FROM TO FROM TO Appendix C SIGNAL OPERATION Q DISABLE DAY SIGNAL TIME Q ENABLE SIGNAL TIME DAY SIGNAL TIME SIGNAL TIME DAY SIGNAL TIME SIGNAL TIME DAY SIGNAL _ TIME SIGNAL TIME DAY SIGNAL TIME SIGNAL TIME DAY SIGNAL TIME SIGNAL TIME DAY SIGNAL TIME SIGNAL TIME DAY SIGNAL TIME SIGNAL TIME DAY SIGNAL TIME SIGNAL TIME DAY SIGNAL TIME SIGNAL TIME DAY SIGNAL TIME SIGNAL TIME DAY SIGNAL TIME SIGNAL TIME DAY SIGNAL TIME SIGNAL TIME DAY SIGNAL TIME SIGNAL TIME DAY SIGNAL TIME SIGNAL TIME DAY SIGNAL TIME SIGNAL TIME Appendix C Program Settings C 7 SLAVE C
25. accept new PIN NO preserve old PIN Daylight Savings Time DAYLIGHT SAVINGS ENABLE Daylight savings time changes can be programmed to occur automatically You can select either a perpetual automatic change over based on fixed rules of your geographic area or you may select to program the time change every year based on one time dates When selecting to use the one time annual reprogram of daylight savings time change all time and date values must be re entered These values will be valid for one change over only and will be automatically erased after the change over has occurred Hint Please note that annual daylight savings time changes can only be entered for future dates of the current calendar year Program instructions for the current year that refer to the past are automatically erased Factory default setting function deactivated Proceeding DAYLIGHT SAVINGS Activate the function ENABLE Z Confirm setting Recorder changes to next input level Chapter 4 Getting Started 4 65 DAYLIGHT SAVINGS Select switch over mode 01 perpetual change 07 USA LAST SUN according to CET last Sunday in March 02 00 gt gt 03 00 last Sunday in October 03 00 02 00 02 perpetual change according to CET last Sunday in March 02 00 gt gt 03 00 4 Sunday in October 03 00 gt gt 02 00 03 perpetual change according to GMT last Sunday in March 01 00
26. columns 5 and 9 the cumulative totals of overtime are shown The totals are added until a new card without total carryover is used or the card is deleted in the recorder Format 11 The normal time is printed out in column 4 and the overtime of account 1 and account 2 is printed out in column 5 The total from column 4 and column 5 produces the presence time Column 7 shows the cumulative total of normal time Column 8 shows the cumulative total of overtime account 1 Column 9 shows the cumulative total of overtime account 2 The totals are added until a new card without total carryover is used or the card is deleted in the recorder Format 12 The cumulative total values of normal time are printed out in columns 4 and 7 In columns 5 and 8 the cumulative totals of overtime account 1 are shown In columns 6 and 9 the cumulative totals of overtime account 2 are shown The totals are added until a new card without total carryover is used or the card is deleted in the recorder 4 16 Getting Started Chapter 4 Hint In order to be able to better understand how differences and totals are determined and for reasons of clarity we recommend not to change the print format as long as printing is being carried out on the same card Factory setting Format 09 and print format for minutes 1 60 hours Proceeding PRINT FORMAT Select print format FORMAT Confirm setting FORMAT Print format for minutes
27. day of the week can be programmed and the user must define day time and duration of each external signal event Hint Your PERFECT time recorder is provided with a low power signal output for the controlling of an external relay To this external relay it is possible to connect an external signal device It is not allowed to mount the external relays and external signal devices into the unit Please refer to the Technical Specifications appendix in this manual In order to simplify programming the time recorder has a copy function which allows the copying of daily settings to the fields of the following day or range of days If for example the signal times for Monday apply to all workdays you just need to program Monday s signal times and then copy them to the rest of the days in the week The signal operation can be activated at any time and already saved values can be modified Hint In order to turn off signals for holidays you only need to disable the feature When the holidays are over and you again wish to turn the signal program on just re enable the feature and the time recorder will have remembered the previous signal programming Factory default setting function deactivated 4 94 Getting Started Chapter 4 Proceeding SIGNAL OPERATION z DISABLE s SIGNAL OPERATION E ENABLE E SIGNAL PPERATION DAY MO T i SIGNAL OPERAT I B Chapter 4 Activate the f
28. directly to consecutive weekdays All you do is select the last consecutive weekday instead of just the next weekday e g Friday instead of Tuesday Confirm 2nd input field Repeat the copying process if further fixed break no accumulation time ranges shall be copied to other weekdays Return to the previous input level when you have copied all fixed break no accumulation time ranges FIXED BREAK Continue with next parameter B di Hint Use E to return to the E ENABLE input level Chapter 4 Getting Started 4 51 Change or Delete Values for Fixed Break no accumulation Time Ranges The fixed break no accumulation schedules can be modified at any time Use the copy function in order to change or delete several days at a time Procedure 1 Call up the programming routine R key 2 Select the Fixed Break menu S key 3 Select the weekday on which changes are to be made R key Call up the time value to be changed Click through with E key Change the beginning or end of the range without R and E keys time calculation and or change the time value If you want to delete the displayed time value set the 1st input field Beginning end of the fixed break no accumulation time range to and confirm with E The 2nd input field Time value is then deleted and the next value is displayed To make further changes for this weekday repeat steps 4 and 5 6
29. for sensor adjustment Switch off the time recorder and wait until display gets dark Insert a blank card Switch on the time recorder Sensor adjustment gets started After display of date and time the adjustment procedure is terminated gr QU S op om Remove the card and effect test bookings Chapter 6 Trouble Shooting 6 5 Cleaning of the Card Sensor Because of electrostatic charging dust depositions on electronic devices are possible in the course of time The reason might be paper abrasion as a consequence of card insertion or the place of installation itself The card sensor is one of the parts concerned Problem The card is not inserted because the card sensor does not recognize it or the card is inserted but not read correctly and is therefore immediately ejected Reason Card sensor is dirty Pollution paper abrasion etc Remedy Clean the card sensor by means of compressed air See the procedure described below Use a compressed air spray with a pressure of max 4 1 bar Attention Please use only a standard pure spray without additives Maximum pressure 4 1 bar at 20 C Do not use compressed air pistols An excessive pressure might damage the time recorder Attention Do not use pointed hard or rough surfaced objects They might damage the card sensor Procedure 1 Open the time recorder and remove the front case 2 Switch the time recorder off 3 Cut off the voltage supply of the external power
30. functions Slave clock function payable option Master clock function payable option DEEP Protocol print out e ee Programmable audible signal circuit for signaling stop and start work times Available printer battery back up payable option Chapter 2 Features 2 3 Recorder Construction Fig 1 Total view 1 Display with day date and time 2 Card receiver 9 Function key 4 S N Removable front cover Rear cover 2 4 Features Chapter 2 Time Recorder Identification Electrical rating plate Program data The name plate is fixed on the bottom side of the cover The serial number is attached to the inside bottom of the unit EXE ASGUS LISTED zone qv Electrical data 50 60 Hz 1DD8 800 PERFECT 2040 Type of recorder The label with the program data 1 can be found on the operating system PROM of the CPU Example P 2040 Type of recorder V 2 20 Program release e ug 20 VAC NC OUT 1 2 3 4 5 Fig 2 PC Board Chapter 2 Features 2 5 2 6 Features Chapter 2 Chapter 3 Installation Gontents 3 2 Selecting a Eocationt u 3 3 LM 3 3 Specific Conditions for the Time Recorder 3 3 Time Recorder In
31. message on the display indicates that the summary by cards report is in process Depending on the size of the card number range this process may last a fraction of a second or may take several minutes Please wait until the process is completed With large number ranges the summary printout and search messages may alternate back and forth as the printer buffer reloads additional time card totals for printing When the first blank time card is full the recorder prompts the insertion of a new card with the message INSERT CARD Example for card report DATE CARDN LAST BO TOTAL 2 W1 TOT W2 TOT 22 04 03 862203 05 41 PM 008 00 02 10 00 00 00 00 00 00 11 04 03 862204 04 25 PM 020 00 19 00 13 00 29 00 33 00 25 04 03 862209 06 30 PM 019 00 21 00 26 00 00 00 0000 07 04 03 862362 01 15 PM 008 25 00 00 00 00 00 00 00 00 LIST TOTAL 27 04 03 00055 25 0042 10 0039 00 After having printed the grand total the time recorder reverts to the display prompt SUMMARY BY CARDS If required you can now enter a new sequential time card number report or quit the programming routine Scroll through programming routine until key S the date and time are displayed again Chapter 5 Operation 5 23 Standby operation An optional standby battery pack is available to maintain normal operation of the time recorder in the event of an AC power failure If power does fail the time recorder transfers aut
32. operation is fully automatic Each time recorder is equipped with automatic daylight savings time change capability a perpetual calendar to adjust for leap years and month end date changes and a reliable quartz time base with battery back up during power failures Many PERFECT models can be equipped with additional features such as audible signal control synchronized time operation and battery standby to allow time recorder registrations during power failures This manual gives you step by step instructions on the operation of the PERFECT 2040 time recorder It documents all important functions which are available to users We recommend that you carefully read this manual before the commissioning and use of the time recorder To save time please keep it in a handy location for future reference All recorders are of utmost reliability and have passed thorough quality assurance tests Nevertheless if there should be any problems which are not covered by this manual please contact your local dealer or e mail us at info isgus america com 1 2 Introduction Chapter 1 How to Use This Manual This manual will help you become familiar with the time recorder and how to use the designated application possibilities with its many features Before using the time recorder please read and study this manual Pay particular attention to the pages with safety instructions The manual provides you with all of the important information required for
33. setting Enter the minutes Confirm setting Then the winter switch over values are entered Getting Started 4 67 FALL BACK Proceed as described for summer switch over L DAY Order Day month time FALL BACK MONTH Set the value Confirm settings FALL BACK Hint Do not use the E key for confirmation after the minute TIME AM 03 00 value input Quit Daylight Savings Time change over and return to menu level DAYLIGHT SAVINGS Continue with next value E Hint Use h ENABLE wed to return to the Hint In order to execute the daylight savings correctly please do not call up neither the programming routine nor the time date settings during the change over time i e from 3 to 2 resp 2 to 3 o clock a m 4 68 Getting Started Chapter 4 Deleting Cards DELETING CARDS DISABLE This function enables the manual deletion of any time card from the time recorder s memory using the black function key on the top right hand side of the front case cover The programming this field does not in itself delete any cards from the system it only enables their deletion by the black key when the time recorder is in normal operating mode How to actually delete time cards from the time recorder is described in the chapter Operation Hint Users should be extremely cautious about enabling the DELETING CARDS feature It allows virtually
34. the safe and efficient use of the time recorder Following the instructions in this manual will help you to avoid danger and maximize the benefits from the use of the time recorder Chapter 1 Introduction contains general information about this recorder and about the structure of this manual Chapter 2 Features describes the functions of the PERFECT 2040 time recorder with illustrations and easy to understand explanations Chapter 3 Installation discusses how to assemble and connect the time recorder Before installing the time recorder please pay close attention to the required installation conditions Chapter 4 Getting Started teaches you how to prepare and program the time recorder for your application This chapter takes you through a step by step instruction guide on the programming panel setting of the date and time various menu items and options and how the programming routine works Chapter 5 Operation explains how to use the time recorder and provides a description of how the recorder functions in standby operation Chapter 6 Trouble Shooting provides an explanation of the internal diagnostics built into the PERFECT 2040 and the corresponding messages The chapter documents most service problems and lists possible solutions Chapter 7 Maintenance provides instruction on the periodic servicing of the time recorder that is required to guarantee top performance Due to environmental conditions where the time r
35. to disable this option therefore this routine should not be done until after the initial start up of the time recorder For further details please contact your local dealer where you have purchased the time recorder or e mail us at info isgus america com Slave clocks are clocks whose time is controlled by a master clock These clocks can be other time recorders or wall clocks mounted in common work areas such as lunch rooms and offices Configuring a master slave clock system benefits users by establishing one official workplace time and by providing automatic resetting of connected time devices after power failures or after Daylight Savings Time changes A master slave clock system of synchronized workplace time has the following pre requisites The Master Clock hardware option has been installed in the PERFECT time recorder The Master Clock software option has been enabled in the PERFECT time recorder The Slave Clock hardware option has been installed in those time recorders designated as slave clocks The Slave Clock software option has been enabled in those time recorders designated as slave clocks A 12 diameter 12 volt ISGUS system wall clock has been installed in those locations locker rooms offices etc designated to be slave clocks All slave clock locations have been wired and connected back to this time recorder s the master clock location with two 14 AWG copper conductors All
36. used the column will be blank Column use is determined when selecting one of eight print formats during time recorder setup If the function MAX ON is enabled and the user forgets to punch out the time recorder will print MAX ON in this column instead of the elapsed time Format HHH MM This is the second of two time card Total columns provided for each pair of IN OUT punches If used it will display the cumulative worked time total for the entire time card If not used the column will be blank Column use is determined when selecting one of eight print formats during time recorder setup If the time card becomes full it is possible to carry the total over to a new time card using the feature card close out which is described in chapter 5 The time recorder cannot print below the bottom line The area can be used however for manual hand written notes Hint The time card print fields are defined by the time recorder and cannot be changed In order to obtain a precise and correct print the time recording cards should always have the same dimensions Requirements for Trouble Free Time Recording Store time cards in a dry place Protect time cards against damage especially folding tearing and bending Protect time cards against contamination from such things as dust oil grease and steam They could damage the time card paper or distort the bar code Regularly inspect the time recorder s cartridge ink rib
37. 00 for the second the third and the fourth break rule Hint The values for Elapsed Time and Min Worked of the 4 rules must be entered in ascending sequence i e the values of rule 2 have to be greater than the values of rule 1 AUTOMATIC BREAK Continue with next parameter ENABLE Hint Use E to return to the 2 input level 4 46 Getting Started Chapter 4 Fixed Break Non Accumulation Times FIXED BREAK DISABLE It is possible to set 4 time ranges per weekday within which no time accumulation is made The definition of such time ranges makes it possible to program fixed breaks which are not added to the presence time and must not be punched by the employees limit the working time to be calculated Example A Fixed break Fixed break non accumulation schedule on Monday Schedule from AM 09 00 to AM 09 15 IN OUT AM 07 00 AM 09 00 AM 09 15 PM 12 15 IEEE fixed break no time accumulation presence time to be calculated Example B Limited working time Fixed break non accumulation schedule on Monday 1 Schedule from 07 00 to AM 07 29 2 Schedule from PM 06 01 to PM 08 00 IN OUT AM 07 00 7 15 AM 07 29 PM 06 01 PM 06 30 PM 08 00 IEEE fixed break no time accumulation presence time to be calculated Chapter 4 Getting Started 4 47 Hint In order to use this function also for punch pairs where the
38. 1 12 Hint By keeping this key pressed the value is scrolled Confirm setting The entered values are stored and the display is emptied the first input field flashes again PUBLIC HOLIDAY I Repeat the procedure for the input of further public holidays ura Return to the previous input level when you have entered all public holidays of the year Continue with next parameter PUBLIC HOLIDAY ENABLE Chapter 4 Getting Started 4 83 Deleting Public Holidays Public holidays can be deleted subsequently at any time Procedure 1 2 3 4 Call up the programming routine Select the Public holiday menu Call up the date to be changed Deleting public holidays If you want to delete the displayed date set the 1st input field to and confirm with E The 2nd input field date of the public holiday is deleted and the next public holiday is displayed In order to delete further public holidays repeat steps 3 and 4 Quit the Public holidays menu Quit the programming routine Date and time are displayed 4 84 Getting Started Chapter 4 R key S key Click through with E key R and E S key continue with S key Card Initialization CARD INITIALI DISABLE Your ISGUS time cards are bar coded with consecutive numbers from 0 to 999 999 It is through this bar code that the time recorder identifi
39. 11 00 85 MAX ON 2211 00 85 5 Operation 5 7 Card Full The time recorder automatically senses when the time card is full Up to 31 lines of punches can be made on each time card Each row can accommodate either one or two pairs of IN OUT punches depending on which print format is selected by the user After printing the last OUT punch of the 31st line the time recorder reports CARD FULL This message will always appear when all 31 lines are full and when the time card is inserted again The time recorder rejects the card immediately and the time card has to be removed How to continue punching The card organisation and handling options you select mainly depend on your individual requirements for time management and the organisational structure of your company The possibilities shown below only constitute a functional frame of the recorder Section Card Management Card Organisation has to be observed This is the easiest and quickest way to continue the punching operation without having to realize further steps simply insert the new card with new card number and register punching time Condition The card number is not yet used and lies within the defined card number area Further possibilities In addition you can define that the old card is deleted in case of a card change CARD CLOSED OUT The card user himself can carry out this step on the recorder See also section Card cl
40. 15 20 and 30 minutes Confirm selection Chapter 4 Getting Started 4 23 TOTALS ROUNDING Set rounding qualification Range of values 00 14 min GRACE vas uu Hint By keeping this key pressed the value is scrolled Confirm selection Recorder changes to input level TOTALS ROUNDING tion EXCLUDE SUB TOT EXCLUDE SUB TOT INCLUDE SUB TOT Confirm selection and return to menu level TOTALS ROUNDING Continue with next parameter E lt Hint Use E to return to the ENABLE input level Hint In order to be able to better understand how differences and totals are determined and for reasons of clarity we recommend setting only one type of rounding in the recorder either PUNCH ROUNDING or TOTALS ROUNDING Hint If in addition the OVERTIME function is activated also the rounded values for overtime totals are printed 4 24 Getting Started Chapter 4 IN Punch Revisions IN PUNCH REVIS DISABLE It is possible to set 4 time ranges per weekday within which the first IN punch of the employees is rounded The definition of such revision time ranges makes it possible to round the first IN punch of an employee to the start of working time e g for shifts Additionally it is possible to determine a rounding qualification which is valid for all revision time ranges of the week The qualification value grace is always considered retroactiv
41. 300 g Plug in power supply unit Supply voltage 120 V 20 V AC 10 50 60 Hz Rated output permanent 16 VA max 45 VA A 2 Technical Specifications Appendix A Appendix B Default Program Settings Appendix Default Program Settings B 1 PIN Print Format Punch Rounding Totals Rounding In Punch Revisions Out Punch Revisions Automatic Break Fixed Break Red Print Overtime Option Menu Change PIN code Daylight Savings Time Deleting Cards B 2 Default Program Settings ENT EX STING PIN 0000 PRINT FORMAT FORMAT 09 PUNCH ROUNDING DISABLE TOTALS ROUNDING DISABLE PUNCH REVIS DISABLE OUT PUNCH REVIS DISABLE AUTOMATIC BREAK DISABLE FIXED BREAK DISABLE f RED PRINT DISABLE OVERTIME DISABLE OPTION MENU E ENTER S END CHANGE PINCODE 0000 DAYLIGHT SAVINGS ENABLE DELETING CARDS DISABLE Appendix B Maximum presence Date format Day end Day extend Overtime 2 Public Holiday Card Initalization Duplicate Punch Reproducing card Summary by cards Lock out Signal Operation Master slave clock function Card validity duration MAXIMUM PRESENCE ENABLE DATE FORMAT W MM DD YY DAY END TIME AM 04 00 DAY EXTEND TIME 12 00 OVERTIME 2 DISABLE PUBLIC HOLIDAY DISA
42. BLE f CARD INITIALI DISABLE DUPLICATE PUNCH DISABLE REPRODUCING CARD NUMBER 000000 FROM 000000 SUMMARY BY CARDS LOCK OUT DISABLE SIGNAL OPERATION DISABLE SLAVE CLOCK DISABLE MASTER CLOCK DISABLE CARD VA DURATION ENABLE Appendix Default Program Settings B 3 B 4 Default Program Settings Appendix B Appendix C Program Settings Appendix C Program Settings C 1 Before programming you should create a written record of your time recorder s program settings This allows you to reference these settings while programming the time recorder and also allows you to refer to them at a later date without re entering the unit s programming mode PRINT FORMAT PUNCH ROUNDING Q DISABLE Q ENABLE TOTALS ROUNDING Q DISABLE Q ENABLE IN PUNCH REVISION Q DISABLE Q ENABLE OUT PUNCH REVISION C 2 Program Settings FORMAT ACCOUNTING UNIT LATE IN EARLY OUT PRINTED TIME Q ROUNDED Q UNROUNDED ACCOUNTING UNIT GRACE EXCLUDE SUB TOTALS Q INCLUDE SUB TOTALS DAY FROM TO DAY FROM TO DAY FROM TO DAY FROM TO GRACE PRINTED TIME ROUNDED Q UNROUNDED Appendix C Q DISABLE Q ENABLE DAY DAY DAY DAY GRACE FROM TO FROM TO FROM TO FROM TO PRINTED TIME Q ROUNDED Q UNROUNDED GLOBAL BREAK Q DISABLE Q ENABLE F
43. CARD INITIALI Activate the function Or Switch to the next parameter with S S DISABLE Chapter 4 Getting Started 4 85 CARD INITIALI ENABLE S CARD FROM 000000 CARD INITIALI TO 999999 CARD INITIALI ENABLE 4 86 Getting Started Chapter 4 Confirm setting Recorder changes to next input level 1 setting card no from 2 setting card no to Set the card number range here card no from Hint Enter the digits subsequently with R and confirm each with E Set the card number range here card no to Hint Enter the digits subsequently with R and confirm each with E Confirm the last digit and return to menu level Continue with next value Hint Use E to return to the input level Duplicate Punch DUPLICATE PUNCH DISABLE The function Duplicate punch serves to avoid accidental double punching with the same card within a short interval i e unintentionally inserting the card a second time If this feature is enabled the interval after which the time recorder will accept the next punch must be programmed The interval can be anywhere from one to 30 minutes When a time card is inserted a second time within the duplicate punch prevention window the time recorder rejects the card and displays the following rejection reason DUPLICATE PUNCH Factory default setting functio
44. Complete settings for this weekday S key In order to make changes for other weekdays repeat steps 3 to 6 or 7 Skip to Copy function to copy the changed weekday to further weekdays S key 8 Select the day range which the changed day schedule will be copied to R and E key 9 Quit copying function S key 10 Quit the Fixed Break menu S key 11 Quit the programming routine continue with S key Date and time are displayed 4 52 Getting Started Chapter 4 Red Print Ribbon Color Change RED PRINT DISABLE To highlight exceptional punches on a time card the time recorder has the capability to print in two different colors black and red It can be programmed to change color up to 8 times a day The menu item Red Print is used to program print color changes The user must program a separate schedule for each day of the week To simplify programming there is a copy utility that allows the user to copy one daily schedule to another day of the week without having to re enter all of the time values again The time recorder will automatically sort ribbon color program instructions into chronological order A defined print color remains active until a different program instruction is entered Example Monday time value AM 07 01 for red ribbon Same day time value PM 05 01 for black ribbon As a result all punches between AM 07 01 and PM 05 00 will be printed in red and all p
45. Conditions The installation location should have the following characteristics the time recorder is not exposed to electrical frequency transmissions the time recorder is not exposed to direct sunlight the location s environment is within the temperature and humidity limits published in this manual the location is free of airborne particles such as dust dirt and fine powders and there is no possibility of the time recorder being exposed to direct contact with any kind of liquid or steam there are no dirty manufacturing processes that could contaminate the location the location is isolated from electromagnetic noise sources such as motors electromagnets and series reactors Specific Conditions for the Time Recorder 4 The time recorder is designed for continuous operation The time recorder is designed for indoor mounting only Outdoor mounting is not supported Avoid direct sunlight and high humidity refer to Technical Specifications Appendix A Connection only to the mains voltage specified on the name plate Cable connections must not be permanently installed Only use the recorder with the supplied power supply unit both in table and wall mount installations In the power supply installation in the building a separator e g fuse switch etc must be integrated to allow a contact opening of at least 3 mm per pole Installation must be according to NEC requirements Chapter 3 Installatio
46. ERFECT 2040 you can delete time card totals from a lost or damaged time card and transfer them to a new undamaged time card This software feature is only accessible in the password protected programming routine of the time recorder Condition Application Procedure You must know the number of the lost time card Transfer of time card totals to a new time card due to loss or damage of the original time card T 2 3 4 Call up the programming routine R key Select the menu REPRODUCING CARD S key REPRODUCING CARD NUMBER 000000 Enter the card number of the lost or damaged time card R and E keys Attention The number must be known and entered correctly You must include all preceding zeros f a wrong time card number is entered you risk transferring the time card totals from the wrong time card The time recorder checks whether the entered time card number exists in memory If the time card does not exist in the time recorder s memory it rejects the card with the message CARD NOT USED NUMBER 00XXXX XXXX 2 entered card number The number has to be entered again This procedure can be cancelled at any time S key When the time card number is accepted the time recorder prompts the insertion of a new time card with a new card number to transfer the time card totals to The following display appears INSERT NEW TIME CARD Insert time card with new card n
47. Enter the desired minutes Range of values 00 59 Confirm setting Recorder changes to next menu level Hint By keeping this key pressed the value is scrolled 4 44 Getting Started Chapter 4 Set Min Deduct of first break MIN DEDUCT rule HOURS 00 00 Format HH MM 1st input field hours 2nd input field 2 minutes Set desired hour Range of values 00 18 Confirm setting Enter the desired minutes Range of values 00 59 Confirm setting Recorder changes to next menu level Hint By keeping this key pressed the value is scrolled MIN WORKED Set Min Worked of first break rule HOURS 09 00 Format HH MM 1st input field hours 2nd input field 2 minutes Set desired hour Range of values 00 18 Confirm setting Enter the desired minutes Range of values 00 59 Confirm setting Recorder changes to next menu level Hint By keeping this key pressed the value is scrolled Chapter 4 Getting Started 4 45 PAID BREAK Set Min Worked of first break rule HOURS Format 1st input field hours 2nd input field 2 minutes Set desired hour Range of values 00 18 Confirm setting Enter the desired minutes Range of values 00 59 Confirm setting Recorder changes to next menu level Hint By keeping this key pressed the value is scrolled ELAPSED TIME 2 Repeat the procedure for the input of the qualification values HOURS 00
48. IXED BREAK ELAPSED TIME 1 MIN DEDUCT _ MIN WORKED PAID BREAK GLOBAL BREAK 2 ELAPSED TIME 2 MIN DEDUCT MIN WORKED _ PAID BREAK GLOBAL BREAK 3 ELAPSED ____ MIN DEDUCT _ MIN WORKED PAID BREAK GLOBAL BREAK 4 ELAPSED TIME 4 ____ MIN DEDUCT _ MIN WORKED PAID BREAK Appendix C Program Settings C 3 NON ACCUMULATION SCHEDULE DAY FROM TO Q DISABLE DAY FROM TO DAY FROM TO DAY FROM RED PRINT Q DISABLE DAY COLOR TIME Q ENABLE COLOR TIME DAY COLOR _ COLOR TIME DAY COLOR TIME COLOR TIME DAY COLOR TIME COLOR TIME OVERTIME Q DISABLE DAILY QUALIFICATION Q ENABLE SATRUDAY QUALIFICATION SUNDAY QUALIFICATION ____ PUBLIC HOLIDAY QUALIFICATION _ WEEKLY QUALIFICATION _ RESET WEEKLY OVERTIME WEEKLY QUALIFICATION Q REGULAR TIME Q REGULAR TIME OVERTIME C 4 Program Settings Appendix C DAYLIGHT SAVINGS Q DISABLE Q ENABLE DELETING CARDS Q DISABLE Q ENABLE MAXIMUM PRESENCE Q DISABLE Q ENABLE DATE FORMAT DAY END DAY EXTEND OVERTIME 2 Q DISABLE Q ENABLE 02 MEZ 4 SUN 04 GMT 4 SUN 06 OEZ 4 SUN SPRING FORWARD 01 MEZ LAST SUN 03 GMT LAST SUN 05 OEZ LAST SUN 07 USA LAST SUN 99 FREE PROGR DAY MONTH TIME FALL BACK DAY MONTH TIME HOURS Q W DD MM
49. It also serves to maintain the correct IN OUT punch sequence on employees time card when they have forgotten to punch OUT Condition Application Example Software feature MAX ON is active The maximum elapsed time for a single pair of IN OUT punches has been programmed See chapter 4 Getting Started Programming section This feature detects and adjusts for forgotten OUT punches When the maximum elapsed time has passed since an IN punch was made the time recorder prints MAX ON on the time card It ignores all elapsed time from the IN punch and treats the next punch as an IN punch so that IN OUT punch sequencing is kept in order Hint The automatic break deduction associated with the forgotten out punch will not be made from the time card total when the MAX ON routine has been initiated Maximum time per punch pair 10 hours Date IN OUT Total time 21 11 00 AM 8 25 out punch forgotten MAX ON 22 11 00 AM 8 15 PM 0 10 12 00 The time between 08 25 h and 08 15 h of the following day will not be calculated and added to the time card total Instead MAX ON is printed on the card When MAX ON is printed on the time card the time recorder will always print an IN punch as well Punching on the same day Punching on the following day Name Name Dept Dept Period Period 220 11 00 lt g 00 359 35 101 512 gd gos S20 11 00 lt gd 009 354 3ss qo 512 1 8 221 11 00 85 MAXON e 2 21
50. LOCK Q DISABLE Q ENABLE MASTER CLOCK Q DISABLE Q ENABLE CARD VALIDITY DURATION Q DISABLE Q ENABLE C 8 Program Settings Q STRAIGHT POLA Q REVERSE POLA DAYS Appendix C Appendix D Conversion Table for Minute Print Formats Appendix D Conversion table D 1 h mm 1 60 h h mm 1 60 h 1 10 h 1 100 h Dec eoo wo uio Dea eio octo ec xor 234 usa io octo Des peo wo x68 xcs Deas veto i6 use io xco0 Deos peo peto eia ae Des 8 cio cto oces Deme pec eo vto cio cto xo Dem peer pee pero ss io ceo veo 20 oco pes io poca ete io pes es ess 5 pere peers ean sess pec pes eoo eae 5 ceo Deme sess coo xc 2 Deme pes eo 5 Dem pec peers eo 35 5 oce
51. Main Programming Menu To call up the programming routine for the main programming menu the front cover of the recorder must be removed If the recorder is switched off you must switch it on with the mains switch Refer to section Switch on recorder Calling up the programming routine Recorder is switched on Press R at least 2 seconds until display switches to ENT EXISTING PIN display of a 4 digit zero The first digit 00 flashes For the first calling up and if the PIN Code is not changed the initial PIN 0000 PIN code input ENT EXISTING PIN Each PIN code input is started with the 0 ENT EXJSTING PIN The entry of the code number begins with the left flashing digit 0000 If initial PIN is kept confirm each digit If individual PIN is entered enter each digit and confirm each digit Recorder changes to next input digit After having confirmed the last digit with key E the recorder continues with function PRINT FORMAT 4 14 Getting Started Chapter 4 Print Format PRINT FORMAT FORMAT 09 Print formats determine how and where IN Nome No punches OUT punches and various Dept combinations of hour totals are printed on Period the time card With the aid of this function you can select in addition the minutes printing format Card example Format Column Column Column Column Column Colum
52. N Take the new fuse and insert it into the fuse plug Polarity need not be observed m First connect the power supply and then switch on the unit 7 Check the display Current date must be displayed 12 334 5 6 7 B 12 345 20 VAC NC OUT Fig 14 PC board with power switch and fuse for signal output Chapter 6 Trouble Shooting 6 3 Removing of the Battery Pack The battery pack payable option maintains normal operation of the time recorder in the event of an power failure The PERFECT 2040 is not equipped with battery pack ex factory The clamp X5 of the PC board is bridged by a z diode 12 V 1 W Units with battery pack installed are not equipped with this bridge Keep this z diode on hand The z diode must be replaced when removing the battery pack later on Attention In order to avoid a damage of the PC board of the unit the z diode must be replaced to clamp X5 when removing the battery pack The connection is polarity sensitive See following illustration 1 Open the unit with the key and remove the front cover 2 Switch off the unit and disconnect the power supply 3 Disconnect the cable connection of the battery pack at clamp X5 of the PC board 4 Remove the battery pack 5 Plug the z d
53. OUT punch is made after the date change the fixed break non accumulation schedule must also be defined beyond date change In the input routine possible time settings for the following day are automatically marked with in the 12 hours mode as well as in the 24 hours mode see the following example Example C Limited working time beyond date change Fixed break non accumulation schedule from Monday PM 11 00 to Tuesday AM 01 00 Schedule from PM 11 00 to AM 01 00 IN OUT Mo PM 07 00 Mo PM 11 00 Tu AM 00 30 Tu AM 01 00 fixed break no time accumulation presence time to be calculated Hint If there should be no calculation of IN punches on Tuesday from AM 00 00 to AM 01 00 it is necessary to enter a corresponding fixed break non accumulation schedule for Tuesday Factory setting function deactivated Proceeding FIXED BREAK Activate the function DISABLE lt Switch to the next parameter with S FIXED BREAK Confirm setting E a Recorder changes to the next ENABLE input level 4 48 Getting Started Chapter 4 DAILY FIXED BREAK Select the day of the week to program the fixed break no TIME MO accumulation time range I Range of values MO to SU Example MO It is also possible to start on any other weekday Note By keeping this key pressed the value is scrolled Confirm selection 1 input field Start MO FIXED BREAK
54. P 0400s PHs sP 11305 1130P 1130 P 1120 P 11305P 11 305 11 30 3 herd DEC sA 00075 0007 00078 00075 000780007 A 0007 7 00 07 EXCEPTION SCH 07005A 07005A 07005A 0700 07005A 07005 0700 0800A 08003A 08003A 0800sA 08002 0800sA 0800 sP 1200s P 1200P 1200s P 12005 1205P 12005 1200 5 0100s P 01 00sP 01 00e P 01 00sP OTOO s P 01 00sP 0100 4 110 Getting Started Chapter 4 Chapter 5 Operation Punching at the Recorder 5 2 Card Structure Card Print 5 2 Requirements for Trouble Free Time Recording 5 4 N OUT PUNCHES 5 5 Double Punch Disabling 5 6 Forgotten OUT Punches Max On 5 7 ardlla ns nan ee MEDIAE 5 8 Card Management Card Organization 5 9 What to Know about Card Usage 5 9 Card Management Options 5 10 Deleting cards without Carryover 5 13 Deleting cards with Carryover of Totals 5 14 Deleting cards with Carryover of Weekly Qualification Hours and Deletion of Totals 5 16 Reproducing Time Card 5 19 Summary by Cards ente ma 5 21 iced s 5 24 Chapter 5 Operation 5 1 Punching at the Recorder The time recorder is shipped from the factory with
55. Public Holidays mun s a as 4 82 Deleting Public Holidays 4 84 Gard Initialization 4 85 DuplicatelP nch een 4 87 Reproducing Card 4 88 Summary Dy Gards n 4 88 Poe qo 4 89 Change or Delete Values for Lock Out Schedules 4 93 Signal 4 94 Change or Delete Values for Signal Operation 4 98 Slave clock function 4 99 Master Clock 4 100 Synchronize the Slave Clocks 4 101 Card Validity Duration 4 103 Quit Programming Mode 4 105 Commissioning after Power Failure 4 105 Service Gallice 4 106 Print out of Program Settings 4 108 Chapter 4 Preparations Follow the instructions in this chapter and keep in the order the topics are presented Basic procedure and overview Open the recorder Switch on recorder Check date and time and reset if necessary Program the recorder Close the recorder Carry out test punches OQ gt Q N Open the Recorder If the recorder is not yet opened remove the front cover
56. RFECT 2040 is used as a slave clock a separate setting of the impulse type is not necessary The recorder can be activated by unipolar or bipolar impulses from a master clock The POLA signal serves only for seconds synchronization of the internal clock i e upon every POLA impulse the clock is set forward or back to 0 seconds Chapter 4 Getting Started 4 99 Master Clock Function MASTER CLOCK DISABLE The PERFECT time recorder can be used as a master clock to control and synchronize other PERFECT time recorders and ISGUS slave wall clocks For this feature to be functional the master clock hardware module payable option must be installed on the time recorder s CPU board and all slave clocks must be wired and connected to it After the master clock function is activated the slave clocks must be synchronized Therefore the date and time setting routine must be called up after programming The time recorder will automatically synchronize the slave clocks after date and time has been set There are two types of master clock systems reverse polarity and straight polarity The advantage of reverse polarity systems is that they allow the transmission of 1 second impulses to the slave clocks for test and synchronization purposes Factory default setting function deactivated Proceeding MASTER CLOCK Activate the function DISABLE Or Switch to the next parameter with S MASTER CLOCK ENABLE lt
57. S key In order to make changes for other days repeat steps 3 to 6 Activate the next input level Copy function in order to copy the changed day to other days S key The copy to day range is defined R and E key Quit copy function S key Quit the menu Signal operation S key Date and time are displayed and the programming routine is terminated automatically Hint If you want to delete the entire signal program just delete the program for one day and then copy that day to the rest of the days in the week If you just disable the feature the time recorder still remembers the existing programming and restarts it the next time you enable the feature 4 98 Getting Started Chapter 4 Slave clock function SLAVE CLOCK DISABLE The 2040 recorder can be used as a slave clock The synchronization of time is effected through a master clock e g a further PERFECT recorder with enabled master clock function For this function the slave clock additional board payable option has to be integrated in the recorder Up to 4 PERFECT recorders with slave clock function can be synchronized by 1 PERFECT with master clock function Factory setting function deactivated Proceeding SLAVE CLOCK Activate the function DISABLE Or Switch to the next parameter with S SLAVE CLO K 32 ENABLE S with next parameter Confirm selection and continue Hint If the PE
58. Select the copy to day Hint With this function you can also copy the defined values directly to several weekdays Now select the last weekday of the range instead of the following weekday e g Friday instead of Tuesday Confirm 2 input field Repeat the copy process if other signal schedules are to be copied to other days Return to the main menu when all signaling values are copied SIGNAL OPERATION Quit programming mode with Hint Use E to return to signal programming mode ENABLE Chapter 4 Getting Started 4 97 Change or Delete Values for Signal Operation The signal program entered during start up can be modified or deleted at any time Use the copy function in order to modify or delete several days at a time Procedure 1 Call up the programming routine R key 2 Select the menu Signal Operation S key 3 Select the day on which the changes shall be carried out R key Call up the time value to be changed Click through with E key Change signal duration and or time value R and E keys 10 If you want to delete the displayed time value set the 1 input field Signal duration to and confirm with E The 2 input field Time value will be deleted and the subsequent pair of values signal duration and time value will be displayed To make further changes for this day repeat steps 4 and 5 Complete programming for this day
59. Started Chapter 4 Activate the function by pressing simultaneously key Enter of the PIN Code for programming resp Initial PIN enter each digit and confirm each digit Recorder changes to next input level The steps for setting the date day month year Entry format DD MM YY First setting is the day Value range 01 31 Enter the desired day Confirm setting Recorder changes to date input Set desired month Range of values 01 12 Hint By keeping this key pressed the next value is scrolled Confirm setting Recorder changes to year SERVICE DATE Set desired year YEAR Value range 00 99 Note By keeping this key pressed the next value is scrolled Confirm the selection setting routine is completed MAR 1 9 2002 The recorder changes to MONDAY AM 07 32 operating display and shows the current date and time If such a date has been set in your unit the PERFECT displays the following message SERVICE REQUIRED MONDAY AM 07 30 Hint The functions of the unit are not affected by the message SERVICE REQUIRED Chapter 4 Getting Started 4 107 Print out of Program Settings The recorder offers two possibilities to print out all customer specific program settings the individual menu items successively during the programming process complete after the programming by selection of menu Protocol Print For a complete protocol print out 5 tim
60. a fixed lunch break the calculation of the Worked Total is changed as follows Worked Total Elapsed Time minus Break Times Punched Breaks or Min Deduct minus Fixed Breaks Non Accumulation Times see also examples 3 4 Chapter 4 Getting Started 4 41 Example 3 Min Worked 300 600 Fixed Break Non accumulation schedule from PM 12 00 to PM 12 30 OUT Conditions for the determination Rule Calculation Interval Card ofthe break rule Elapsed Time Total Total Elapsed Time is reached Punched Breaks Worked Total is equal or greate Difference to Min than Min Worked Deduct Fixed Break Non accumulation times 1 Paid Break 100 100 800 amp 00 Elapsed Time 29 8 21 00 po rule is fulfilled Elapsed Time 211 50 8 23 50 rule is fulfilled Elapsed Time 14 8 26 00 1 condition of rule 1 0 30 0 10 5 15 is fulfilled Worked Total 6 0 25 0 30 5 05 2 condition of rule 1 is fulfilled Elapsed Time 217 8 29 00 9 00 0 35 0 00 1 condition of rule 2 0 30 0 20 2 8 15 is fulfilled Worked Total 29 0 35 0 30 1 55 2 condition of rule 2 is fulfilled Rule Min 4 42 Getting Started Chapter 4 Example 4 Rute Ruez Rue3 HapsedTime 40 6 00 800 _ Min Deduct 015 030 045 Mi Wored 330 530 830 Fixed Break Non accumulation schedule from PM 12 00 to PM 12 30 OUT Conditions for t
61. able the function and delete certain employee s Chapter 5 Operation 5 9 Card validity duration Time Card Initialization Memory capacity time cards due to employment status After deleting the employee time card the supervisor will then disable the feature If the time recorder is used for non time and attendance applications such as job costing and parking lot operation this application is also used when a job is finished or when the car leaves the parking lot By enabling this feature time cards are automatically deleted from the time recorder s memory after the time card has not been used by a user defined number of days IN OUT punches made on one PERFECT time recorder are unknown to other PERFECTS Therefore if you have more than one PERFECT you must ensure that individual time cards can only be used in one of them To do this the user assigns a different range of numbered time cards to each time recorder Time cards come sequentially numbered in boxes of 1000 The feature CARDS INITIALIZATION allows you to limit which time cards can be used on which time recorder The programmable number range is from 000 001 to 999 999 but the number range you program must coincide with the numbers of your stock of time cards Important Please note that the number range you program does not change the time card total capacity of the PERFECT S memory The time recorder can store up to 250 time card totals depending on the em
62. ad of just the next weekday e g Friday instead of Tuesday Confirm 2 input field Repeat the copy process if further ribbon color change values shall be copied to other weekdays Return to the previous input level when all ribbon color changes are copied Continue with next value Hint Use E to return to the input level 4 56 Getting Started Chapter 4 Change or Delete Values for Red Print Ribbon Color Changes The ribbon color change program can be modified or deleted at any time Use the copy function in order to modify or delete several days at a time Procedure 1 Call up the programming routine R key 2 Select the menu Red Print S key 3 Select the weekday on which the changes shall be carried out R key Call up the time value to be changed Click through with E key Chanoe the affected program value R and E keys If you want to delete the displayed time value set the 1 input field Print color to and confirm with E The 2 input field Time value will be deleted and the subsequent pair of values print color and time value will be displayed To make further changes to this weekday repeat steps 4 and 5 6 Exit programming for this weekday S key To make changes to other weekdays repeat steps 3 to 6 or 7 Skip to Copy function to copy the changed weekday to further weekdays S key 8 Select the day range which the changed da
63. anyone with access to the time recorder to delete any available time card and makes your time recording system susceptible to misuse Factory default setting function deactivated Proceeding DELETING CARDS Activate the function DISABLE 2 Or Switch to the next parameter with S key DELETING CARDS ENABLE Continue with next value Hint No further settings are required for this parameter For this reason it is possible to use the E key instead of the S key Chapter 4 Getting Started 4 69 Maximum Presence MAXIMUM PRESENCE ENABLE The time recorder uses the Max on function to determine if an employee has forgotten to punch out If the elapsed time between a pair of punches exceeds the Max on time parameter the time recorder assumes that the employee forgot to punch out and does not credit the time to the employee s totals When the employee inserts the card for the second punch the time recorder prints the Max on message beside the first punch and places the second punch in the next row s In column Example A MAX ON active Value for MAX ON 12h Date IN OUT Total time 26 11 00 AM 7 45 PM 4 15 8 30 27 11 00 AM 8 25 out punch forgotten MAX ON 28 11 00 AM 8 15 PM 5 00 17 15 Example B MAX ON deactivated Date IN OUT Total time 26 11 00 AM_ 7 45 PM 4 15 8 30 27 11 00 AM 8 25 out punch forgotten 28 11 00 AM 8 15 32 20 29 11 00 PM 5 00 AM 7 45 47 05 You a
64. ards make sure the number sequence does not duplicate the numbers of your old cards Automatic card deletion by aging For this operating mode the function parameter CARD VALIDITY DURATION see chapter Getting Started has to be active By additionally indicating the retain duration in days you can define when saved cards are deleted automatically by the recorder In this operating mode all cards with card numbers between 000001 and 999999 can be enabled too However it is not possible to delete cards manually The number of days you would program to retain time cards is usually dependent on a Your pay period b How many pay periods you want to keep time card totals in the time recorder c How many employees are using the time recorder including the active pay period Remember that the time recorder can only maintain up to 250 time card totals in its memory depending on its employee capacity Advantage Disadvantage Manual card deleting The deletion of time cards from the time recorder s memory is controlled and according to a fixed rule The chances of the time recorder having to deal with duplicate numbered time cards is eliminated Historical time card total reports for time cards older than the programmed retained duration are not possible For the manual deletion of time cards the software feature DELETING CARDS must be enabled To avoid exceeding the time recorder s memory capacity the user or a
65. as described in chapter 3 Installation Powering Up The Time Recorder The recorder is provided with a separate power switch This power switch is located inside the recorder on the left hand side of the CPU board Fig 12 PC board with power switch Chapter 4 Getting Started 4 3 Proceeding 1 Make sure that the switch on the CPU board is in the off position O 2 Connect the time recorder s power supply to the time recorder and then plug the power supply into the closest AC power outlet 3 Switch the power switch to position 1 on Initialization is started and completed after a few seconds The current date and time are displayed OCT 1 7 2000 TUESDAY 02 17PM Now the recorder is ready for operation In some circumstances however the recorder may ask you to program the current time and date by displaying the message SET SYSTEM and by flashing the hour digits For a detailed description of setting date and time see Time Date in this chapter 4 If the recorder has been programmed at our factory or by your dealer close the recorder by putting the front cover back on and locking it Now the recorder is ready for operation Familiarize yourself with the time recorder by punching a blank time card several times Addi
66. ast consecutive weekday instead of just the next weekday e g Friday instead of Tuesday Confirm 2nd input field Repeat the copying process if further schedules with IN punch revision shall be copied to other weekdays Switch over to next input level when you have copied all schedules with IN punch revision Set rounding qualification for first IN punching Range of values 0 59 min Note By keeping this key pressed the value is scrolled Confirm selection Recorder changes to next input level Select time to be printed on the card Range of values rounded unrounded Getting Started 4 29 Confirm selection and return to menu level IN PUNCH REVIS Continue with next parameter RS a Hint Use E to return to the Z ENABLE input level Hint If in addition the PUNCH ROUNDING function is activated the recorder ignores the settings of the PUNCH ROUNDING function during an IN punch revision time range 4 30 Getting Started Chapter 4 Change or Delete Values for schedules with IN Punch Revisions The IN Punch Revision schedules can be modified at any time Use the copy function in order to change or delete several days at a time Procedure 1 Call up the programming routine R key 2 Select the IN Punch Revision menu S key 3 Select the weekday on which changes are to be made R key Call up the time value to be changed Click through with E key Change the beg
67. ay 8h 6 2 0 18 6 3 Thursday 10h 2 6 2 20 12 5 Friday 9h 0 8 1 20 20 6 Saturday 0 4 20 Sunday 0 2 Monday 4 public holiday Weekly qualification Overtime account 1 Weekly qualification Overtime account 2 Chapter 4 Getting Started 4 77 In Example 1 normal working time and overtime form Monday to Thursday are calculated according to the daily qualification the employee has reached On Thursday the employee reaches the weekly qualification 1 by his normal working time All further times are calculated as overtime On Saturday the employee reaches the weekly qualification 2 by his normal working time All further times are calculated as overtime On Sunday is the reset of the weekly qualification and the weekly accumulation of overtime begins again The totalization of normal working time and overtime is however continued Example 2 Weekly qualification with normal time overtime Hint If for both weekly qualification values RT OT is programmed the reaching of the weekly qualification is calculated as follows Weekly qualification normal time overtime 1 2 Employee works as Diff Diff Diff Total Total Total follows normal overtime1 overtime normal overtime overtime time 2 time 1 2 Monday 10h 6 2 2 6 2 2 Tuesday 9h 6 2 1 12 4 3 Wednesday 8h 1 7 0 13 11 3 Thursday 10h o c 13 15 6 Friday 9h 0 0 9 13 15 18 Saturday 6h 0 0 6 13 15 24 0 2 2 2 4 Weekly qualification Overtim
68. ble to determine a rounding qualification grace which is valid for all time ranges of the week If the total of punching time plus grace is revision time range start the punches are not rounded If the total of punching time plus grace is or gt revision time range start the punches are rounded to the revision time range start Example A Revision time range from PM 05 00 to PM 06 00 Grace 15 minutes Punching Time Rounded OUT PM 04 44 PM 04 44 OUT PM 04 45 PM 05 00 OUT PM 05 10 PM 05 00 OUT PM 05 30 PM 05 00 In addition it is possible to define whether the rounded or the not rounded original time is to be printed on the time card Hint When determining the punching differences and the totals the recorder calculates with the rounded OUT punches 4 32 Getting Started Chapter 4 not rounded original punching time is printed Date IN OUT OUT Total printed rounded and not printed 25 11 02 PM 01 00 PM 04 44 PM 04 44 3 44 26 11 02 PM 01 00 PM 04 45 PM 05 00 7 44 27 11 02 PM 01 00 PM 05 10 PM 05 00 11 44 28 11 02 PM 01 00 PM 05 30 PM 05 00 15 44 rounded punching time is printed Date IN OUT OUT Total not printed rounded and printed 25 11 02 PM 01 00 PM 04 44 PM 04 44 3 44 26 11 02 PM 01 00 PM 04 45 PM 05 00 7 44 27 11 02 PM 01 00 PM 05 10 PM 05 00 11 44 28 11 02 PM 01 00 PM 05 30 PM 05 00 15 44 Hint In order to use this function for punch pairs where the OUT punch is rounded up to a ti
69. bon and when the printing becomes faint replace it with a new cartridge Do not expose time cards to direct sunlight Store time cards in the boxes which they were shipped in Please do not keep them loose 5 4 Operation Chapter 5 IN OUT Punches Using the PERFECT 2040 time recorder is very easy An employee inserts the time card into the card receiver throat at the top of the machine A motorized device pulls the card down into the time recorder Automatically the time recorder prints the time in the correct position on the time card and returns the time card up to the top of the machine The employee then removes the time card and places it back into the time card rack Hint The black function key to the right of the card receiver is only used for manual card deleting when enabled in programming See section Card Management Card Organisation Proceeding 1 Insert the time card down into the card receiver and release it when the motorized device begins to pull the card into the time recorder Hint The side on which the user wishes to print must face the front 2 The time recorder automatically aligns the time card and prints the time in the correct card position 3 The printed card is transported back to the top of the machine and released for removal by the employee 4 Compare the time card print to the time recorder s displayed time Attention Never use force to insert the time card and n
70. ce Gallus 4 106 Print out of Program Settings 4 108 Chap 5 Operation ecce neenon nee nere 5 1 Punching at the Recorder 5 2 Card Structure Card Print sssrin 5 2 Requirements for Trouble Free Time Recording 5 4 0 2 Contents Chapter 0 ect PR tena 5 5 Double Punch Disabling creas 5 6 Forgotten OUT Punches Max 5 7 A Aa US 5 8 Card Management Card Organization 5 9 What to Know about Card 5 0 Card Management Options 5 10 Deleting Cards without 5 13 Deleting Cards with Carryover of Totals 5 14 Deleting Cards with Carryover of Weekly Qualification Hours and Deletion of Totals 5 16 RENONCI TINE arimana 5 19 Summary by 5 21 Standby operation 5 24 Chap 6 Trouble Shooting 6 1 Error MessagBs 6 2 Change of Fuse for Signal Output 6 3 Removing of the Battery Pack 6 4 Adjustment of Card Sensor 6 5 Cleaning of the Card Se
71. changes Value range MO to SU Example MO It is also possible to start on any other weekday Hint By keeping this key pressed the value is scrolled Confirm selection input field print color input field time value Select the color in the first input field Value range BLACK RED Confirm 1 input field Set the related time value in the second input field Format AM PM hours minutes Hint If the 12 hour time mode is selected a change from AM to PM is to be achieved by scrolling the hour value 2 Confirm input field The values are stored and the display is emptied the first input field flashes again Repeat this procedure for further ribbon color changes on this weekday Return to the previous input level when all ribbon color changes for the weekday are entered DAILY RED PRINT Select a new day where the ribbon color schedule differs TIME MO from the already defined weekday Proceed as described previously Or Switch over to the copy function Copy function COPY RED PRINT input field copy from FROM MO TU input field copy to I Select the copy from day Confirm 1 input field Chapter 4 Getting Started 4 55 Select the copy to day or days Hint With this function you can copy the defined values directly to consecutive weekdays All you do is select the last consecutive weekday inste
72. ction of the first input field Range of values FROM TO 5 Confirm 1 input field Set the related time value in the second input field Format hours minutes Getting Started 4 27 Hint If the 12 hour time mode is selected a change from AM to PM is to be achieved by scrolling the hour value Possible time indications for the following day are automatically marked with in the 12 hours mode as well as in the 24 hours mode Confirm 2 input field The values are stored and the display is emptied the first input field flashes again Repeat this procedure for further IN punch revision schedules for this weekday Return to the previous input level when you have entered all schedules with IN punch revision for this weekday DAILY IN PUNCH Select a new day if ranges with IN punch revision differ from the TIME already defined weekday I Proceed as described above Or Switch over to the copying function Copying function COPY IN PUNCH 1st input field copy from FROM MO TO TU 2nd input field copy to B S Select the copy from day Confirm 1st input field 4 28 Getting Started Chapter 4 IN PUNCH GRACE 00 MIN 7 lt PRINTED TIME X ROUNDED Chapter 4 Select the copy to day or days Hint With this function you can copy the defined values directly to consecutive weekdays All you do is select the l
73. days R Switch over to next input level when you have copied all schedules with OUT punch revision Set rounding qualification for OUT punching Range of values 0 59 min OUT PUNC GRACE Note By keeping this key pressed the value is scrolled Confirm selection Recorder changes to next input level PRINTED TIME Select time to be printed on the card RO UNDE D Range of values rounded unrounded 4 36 Getting Started Chapter 4 Confirm selection and return to menu level OUT PUNCH REVIS Continue with next parameter ENABLE lt Hint Use E to return to the input level Hint If in addition the PUNCH ROUNDING function is activated the recorder ignores the settings of the PUNCH ROUNDING function during an OUT punch revision time range Chapter 4 Getting Started 4 37 Change or Delete Values for schedules with OUT Punch Revisions The OUT Punch Revision schedules can be modified at any time Use the copy function in order to change or delete several days at a time Procedure 1 Call up the programming routine R key 2 Select the OUT Punch Revision menu S key 3 Select the weekday on which changes are to be made R key Call up the time value to be changed Click through with E key Change the beginning or end of the schedule R and E keys 10 11 12 13 14 with OUT Punch Revision or change the time value If you want to delet
74. default program settings that make it ready for operation The user needs only to set time and date for the specific time zone However if you do not program the time recorder to your individual requirements you will not benefit from many of its outstanding features These benefits include features such as duplicate punch protection automatic break deduction and forgotten Out punch supervision The time recorder also offers a number of uselul time card management features such as card validity duration card deleting functions and time card initialization This chapter provides helpful hints and a description of your time recorder s operation It is intended to guide you through questions pertaining to its use and the application of the various options available through programming Card Structure Card Print Front side Back side Card Card 7095 number header Bar code Print field Bottom line Card position mark 5 2 Operation Chapter 5 It is only possible to print on one side of the time card The back side of the card bears the bar code which enables the time recorder to identify the individual time card being inserted The front side of the card is divided into various fields Card header Contains individual fields and entries such as card user company accounting period etc It is possible to write manually in the card header area Print field The time recorder prints the rec
75. e dimensions apply both for table operation and for wall mounting Els e 83 i S EE Fig 5 Installation dimensions Chapter 3 Installation 3 5 Open the Recorder 1 Insert the key into the slot on the under side of the time recorder Press the key into the slot until the locking latch releases the front case cover Fig 6 Unlock the recorder 2 Swing out the front case cover with the time recorder tilted away from you step 1 until it can be lifted up and off the time recorder step 2 Fig 7 Open the recorder 3 6 Installation Chapter 3 Close the Recorder 1 Align and insert on an angle the two tabs at the top of the rear case cover into the corresponding two slots at the top of the front case cover Swing the front case cover downwards until it meets the bottom of the rear case cover Push the bottom of the front case cover until it engages the locking latch on the bottom of the rear case cover Hint Do not close the time recorder until you have made all electrical connections and completed all time recorder programming Remove the Metal Back Plate 1 To begin removing the metal back plate press the two locking tabs located on the top left and right hand sides of the rear case cover step 1 Keep the locking tabs pressed in and push the metal back plate back about of an inch step 2 Pull the metal back plate away from the unit step 3
76. e account 1 Weekly qualification Overtime account 2 4 78 Getting Started Chapter 4 In Example 2 normal working time and overtime form Monday to Tuesday are calculated according to the daily qualification the employee has reached On Wednesday the employee reaches the weekly qualification 1 by his normal working time and overtime 1 2 All further times are calculated as overtime On Thursday the employee reaches the weekly qualification 2 by his normal working time and overtime 1 2 All further times are calculated as overtime On Sunday is the reset of the weekly qualification and the weekly accumulation of overtime begins again The totalization of normal working time and overtime is however continued Factory setting function deactivated Proceeding OVERTIME 2 pISABLEZ OVERTIME 2 ENABLEZ Activate the function Or Switch to the next parameter with S Confirm setting Recorder changes to the input level of the qualification parameter 1st setting Daily Qualification 2nd setting Saturday Qualification 3rd setting Sunday Qualification 4th setting Public Holiday Qualification 5th setting Weekly Qualification eth setting Reset Weekly Overtime qualification 7th setting WK Qualification RT RT OT Getting Started 4 79 DAILY QUALIFICA Set daily qualification Format HH MM 2359 1st input field hours 2nd input field 2 minutes
77. e cards are required Hint In order not to initiate an IN or OUT punch while printing the protocol print out of the program settings the back of a card side with the barcode towards the user must be entered Procedure for protocol print out during the programming process 1 Call up programming menu and R key select menu ENT EXITING PIN Insert a blank card Select the values for menu R and E key ENT EXITING PIN The adjustments and values of this menu is not printed Continue with menu PRINT FORMAT S key Select the values for menu PRINT FORMAT R and E key The card is retracted into the card receiver the print procedure S key is started and the recorder continues with next menu PUNCH ROUNDING For the next print out the card remains in the receiver Select values for the following menus and R and E key start printing procedure for each menu S key When a card is complete the recorder prompts the insertion of a new card with the message INSERT NEW CARD Remove card when programming has been finished 4 108 Getting Started Chapter 4 Procedure for protocol print out after programming Activate the function by pressing simultaneously key E and S PROTOCOL PRINT INSERT CARD Insert blank card Card is retracted and complete protocol print is started PROTOCOL PRINT Using S for ending the printing procedure Remove card w
78. e programming routine R key 2 Select the Lock Out menu S key 3 Select the weekday on which changes are to be made key Call up the time value to be changed Click through with E key Change beginning or end of the lock out time R and E keys range and or change time value If you want to delete the displayed time value set the 1st input field Beginning end of the lock out time range to and confirm with E The 2nd input field Time value is then deleted and the next value is displayed To make further changes for this weekday repeat steps 4 and 5 6 Complete settings for this weekday S key In order to make changes for other weekdays repeat steps 3 to 6 or 7 Skip to Copy function to copy the changed weekday to further weekdays S key 8 Select the day range which the changed day schedule will be copied to R and E key 9 Quit copying function S key 10 Quit the Lock Out menu S key 11 Quit the programming routine continue with S key Date and time are displayed Chapter 4 Getting Started 4 93 Signal Operation SIGNAL OPERATION DISABLE By programming the time recorder s signal circuit an external signaling device such as a horn or a bell can control the signaling of coffee breaks or work start and stop times Programming the signal circuit is very similar to programming ribbon color changes Up to 32 signals for each
79. e the displayed time value set the 1st input field Beginning end of the schedule with OUT punch revision to and confirm with E The 2nd input field Time value is then deleted and the next value is displayed To make further changes for this weekday repeat steps 4 and 5 Complete settings for this weekday S key In order to make changes for other weekdays repeat steps 3 to 6 or Skip to Copy function to copy the changed weekday to further weekdays S key Select the day range which the changed day schedule will be copied to R and E key Quit copying function and skip to S key next input level enter grace Change qualification value R and E key Switch over to next input level S key printed time Select form of printed time R and E key Quit the OUT Punch Revision menu S key Quit the programming routine continue with S key Date and time are displayed 4 38 Getting Started Chapter 4 Automatic Break AUTOMATIC BREAK DISABLE By enabling this function it is possible to control the calculation of the total of daily paid and unpaid breaks Up to 4 break rules can be defined in the unit The rules are not linked together With each punching pair the fulfilling of the rule conditions is checked Each rule depends on 4 parameters Elapsed Time If this qualification value is reached or exceeded the checking which rule condition shall apply is star
80. e to the electrical components of the unit must be carried out by a qualified electrical technician In addition to reading the operating instructions the user should be instructed in all other generally applicable legal and other mandatory regulations relevant to accident prevention and environment protection Hints for the recorder s safety The time recorder has been built to the highest standards and conforms to recognized safety rules Nevertheless its use may constitute a risk to the user or third parties or cause damage to the unit and to other property Operate the time recorder only with the power supply being part of the time recorder package The time recorder must only be used in a suitable environment in accordance with its designated use and the instructions set out in this operating manual Any equipment or functional problems especially those affecting the safety of the unit and users of the unit should be repaired immediately UL approval void if no approved batteries are installed Replacement parts must comply with the technical requirements specified by the manufacturer This is guaranteed only when you use the manufacturer s original replacement parts Use of non conforming parts voids your warranty Unplug and switch the unit off immediately if a problem occurs in the electrical system Installation and mounting of the unit must be done by trained personnel Plug the time recorder power supply into a suff
81. ecorder may be installed the user is encouraged to occasionally clean the machine and change the ink ribbon Appendix A Technical Specifications provides a summary of the time recorder s physical and electrical characteristics Appendix B Default Program Settings lists the time recorder s standard program that was pre set at the factory Chapter 1 Introduction 1 3 Appendix C Program Settings is a blank document to assist you in the planning and recording of your time recorder s programming Appendix D contains a conversion table for the individual minute print formats Symbols and Abbreviations To make the reading of this manual easier symbols and pictures are used These symbols and pictures may be placed at the edge of a page or they may be inserted into text or table areas of the manual 1 4 Introduction Warning This symbol focuses the user s attention to special procedures in the handling of the time recorder that could cause serious personal injury if the instructions are not followed carefully Attention This symbol indicates that there may be danger to the time recorder if the text is not read or the procedure is not followed Data may be lost or the recorder may be damaged Hint This symbol indicates useful information and recommendations for the handling of the time recorder Chapter 1 Chapter 2 Features Chapter 2 Features 2 1 PERFECT 2040 The PERFECT 2040 is a calculating time recorde
82. ely from the end of the interval Within the defined revision time range the first IN punch is rounded to the rounding time The rounding time results from revision time range end minus grace Punches at revision time range start are rounded to the rounding time punches at the revision time range end are not rounded Example A Revision time range from AM 07 30 to AM 08 07 Grace 07 minutes Rounding time revision time range end minus grace AM 08 07 00 07 AM 08 00 Punching Time Rounded IN AM 7 30 AM 8 00 IN AM 8 01 AM 8 00 IN AM 8 06 AM 8 00 IN AM 8 07 AM 8 07 In addition it is possible to define whether the rounded or the not rounded original time is to be printed on the time card Hint When determining the punching differences and the totals the recorder calculates with the rounded IN punches Chapter 4 Getting Started 4 25 not rounded original punching time is printed Date IN IN OUT Total printed rounded and not printed 25 11 02 AM 7 30 AM 8 00 PM 12 00 4 00 26 11 02 AM 8 01 AM 8 00 PM 12 00 8 00 27 11 02 AM 8 06 AM 8 00 PM 12 00 12 00 28 11 02 AM 8 07 AM 8 07 PM 12 00 15 53 rounded punching time is printed Date IN IN OUT Total not printed rounded and printed 25 11 02 AM 7 30 AM 8 00 PM 12 00 4 00 26 11 02 AM 8 01 AM 8 00 PM 12 00 8 00 27 11 02 AM 8 06 AM 8 00 PM 12 00 12 00 28 11 02 AM 8 07 AM 8 07 PM 12 00 15 53 Hint In order to use this function for punc
83. end of the NI fixed break no accumulation time range 254 input field time value Select function of the first input field Range of values FROM TO 3 Confirm 1 input field Set the related time value in the second input field Format hours minutes Hint If the 12 hour time mode is selected a change from AM to PM is to be achieved by scrolling the hour value Possible time settings for the following day are automatically marked with in the 12 hours mode as well as in the 24 hours mode Confirm 2 input field The values are stored and the display is emptied the first input field flashes again Chapter 4 Getting Started 4 49 DAILY FIXED BREAK TIME MO 2 1 N COPY FIXED BREAK FROM MO TO TU I 4 50 Getting Started Chapter 4 Repeat this procedure for further fixed break no accumulation time ranges for this weekday Return to the previous input level when you have entered all fixed break no accumulation time ranges for this weekday Select a new day if fixed break no accumulation time ranges differ from the already defined weekday Proceed as described above Or Switch over to the copying function Copying function 1st input field copy from 2nd input field copy to Select the copy from day Confirm 1st input field Select the copy to day or days Hint With this function you can copy the defined values
84. es which time card it is printing on and how to calculate the time worked for that card If you have several PERFECT s in your workplace you must ensure that employee s do not use their time cards with more than one time recorder Obviously the data base of one PERFECT 2040 will not include any information from punches made on another PERFECT 2040 Consequently if a time card is used on more than one clock the totals will be all wrong and the printing on the time card will be mixed up To prevent this the Card Initiaization function allows the user to assign a distinct series of consecutive card numbers to each PERFECT time recorder In the default setting this function is disabled allowing any time card to be accepted by the time recorder When you program card initialization only card numbers within the series of numbers that you program will be accepted by that time recorder Hint If card initialization is programmed after the time recorder has already been used all cards previously in the time recorder s memory will still be retained even though they may be outside of the initialized time card number range Therefore we recommend to enable the function Initialize cards immediately at the first starting Before this no punching with a time card should be carried out If you wish to delete those existing cards you must use the DELETING CARDS function Factory default setting function deactivated Proceeding
85. ever obstruct or cover the time card receiver Chapter 5 Operation 5 5 Double Punch Disabling The time recorder is provided with the capability to inhibit double punching of time cards In the Duplicate Punch software feature the user specifies the minimum number of minutes that must elapse after a time punch either IN or OUT before the time recorder will allow a subsequent punch on the same time card Condition Application Example 5 6 Operation Software feature DUPLICATE PUNCH is enabled and a minimum elapsed time between punches has been programmed See chapter 4 Getting Started section Programming This function serves to avoid unintentional duplicate punches on the same time card The programmed minimum elapsed time 2 minutes 1 09 15 h punch is printed on the card 2 09 16 h punch is not printed on the card When attempting to punch the second time the recorder rejects the card and the following message will be displayed DUPLICATE PUNCH As long as the card is in the recorder the message remains on the display When the card is removed date and time will be displayed again Chapter 5 Forgotten OUT Punches Maximum Presence The time recorder can be programmed to ignore the elapsed time between a pair of IN OUT punches if the elapsed time exceeds a user defined number of hours This is done to prevent inflated time card totals caused by employees forgetting to punch out
86. f not installed and used in accordance with the instructions may cause harmful interference to radio communications Only peripherals certified to comply with the Class B limits may be attached to this equipment However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by tuning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help Safety instructions Designated use The PERFECT 2040 time recorder is exclusively designed for the printing of time and date information on manufacturer approved time cards which is the only designated use of this machine as described in this manual Using the time recorder for purposes other than that described above is considered contrary to its designated use The manufacturer cannot be held liable for any damage resulting from such use The risk of misuse of the time recorder lies entirely with the user The time recorder has no explosive environment protection The use of the recorder in an explosive haza
87. gt gt 02 00 last Sunday in October 02 00 gt gt 01 00 04 perpetual change according to GMT last Sunday in March 01 00 gt gt 02 00 4 Sunday in October 02 00 gt gt 01 00 05 perpetual change according to EEZ last Sunday in March 03 00 04 00 last Sunday in October 04 00 03 00 06 perpetual change according to EEZ last Sunday in March 03 00 04 00 4 Sunday in October 04 00 gt gt 03 00 07 perpetual change according to USA first Sunday in April 02 00 03 00 last Sunday in October 03 00 gt gt 02 00 99 annual program change Confirm setting 4 66 Getting Started Chapter 4 SPRING FORWARD DAY 03 T SPRING FORWARD MONTH 04 Z SPRING FORWARD TIME 62 00 T Chapter 4 f you have selected codes 01 to 07 move to the next field Deleting Cards by pressing the S key f you have selected code 99 continue on with the following sequence Recorder changes to next input level First enter the spring change over values Entry Order Day month time Enter the desired day Hint By keeping this key pressed the value is scrolled Confirm setting Set desired month Confirm setting Select time of the switch over First set the hour value Hint If the 12 hour time mode is selected a change from AM to PM is to be achieved by scrolling the hour value Confirm hour
88. h pairs where the first IN punch is rounded up to a time after the date change the IN punch revision schedule must also be defined beyond the date change In the input routine possible time settings for the following day are automatically marked with in the 12 hours mode as well as in the 24 hours mode see the following example Example B Revision time range on Monday from 11 30 to AM 00 22 Grace 07 minutes Rounding time revision time range end minus grace AM 00 22 00 07 AM 00 15 Hint If IN punches on Tuesday in the revision time range AM 00 00 to AM 00 22 should be rounded to AM 00 15 it is necessary to enter a corresponding time schedule for Tuesday Factory setting function deactivated 4 26 Getting Started Chapter 4 IN PUNCH REVIS 7 DISABLE IN PUNCH REVIS ENABLE DAILY N PUNCH TIME MO I MO IN PUNCH REV B 0 Chapter 4 Activate the function Or Switch to the next parameter with S Confirm setting Recorder changes to the next input level Select the day of the week to program the IN punch revision schedule Range of values MO to SU Example MO It is also possible to start on any other weekday Note By keeping this key pressed the value is scrolled Confirm selection 1 input field Start or end of the range with IN punch revision d input field time value Select fun
89. han one PERFECT making it necessary to limit which cards can be read by which time recorder How long do you want the PERFECT to store time card totals for time cards that are no longer active Because the PERFECT can store totals for a maximum of up to 250 time cards depending on the employee capacity of the unit how do you wish to carry out the deletion of obsolete time cards Automatically by the number of days since the last punch or by simple overwriting of the oldest card in the time recorder s memory Do you want to only delete cards manually from the time recorder s memory How you program your PERFECT depends on the answers to the above questions as well as several others One of the main questions is What happens with old time cards from previous pay periods or from time cards no longer used There are several methods to delete cards on the recorder How you program time card deletion for your PERFECT will affect the procedures that you give to your staff Card management software tools Card deleting When enabled this functions allows the manual deletion of time cards CARD CLOSED OUT and CARD CLOSED OUT WITH CARRYOVER For security reasons careful consideration must be given when leaving this function enabled during normal operation It allows anyone with access to the time recorder and time cards to delete those time cards The designed application of this feature is for a supervisor to temporarily en
90. has been designed for table mounting However wall mounting is also possible You can find an overview of the features and flexibility of the PERFECT 2030 and the advanced model PERFECT 2040 in the following table Features Model 2030 Model 2040 Quartz clock controlled and battery e e buffered real time clock Power reserve Time Day amp Date Display Automatic Daylight Savings Time Adjustment Automatic end of month date correction including leap years perpetual calendar Automatic punch placement eliminates over punching User defined time card format Elapsed time printout Time card total printout 2 2 Features Chapter 2 User defined punch rounding e ee User defined totals rounding Day end moveable to next day Dayetnd _ User programmable wo color prinia e _ Large time card capacity max 250 active time card running totals Time card initialization limits which numbered time cards the time recorder will accept Individual card close out with or without carry forward of totals Lost or mutilated time card replacement last cumulative total only Automatic switch over from day to day e ges schedule e e Programmable pint iomas e o Automatic break deduction after minimum presence time Automatic variable break deduction after scaleable minimum presence time PIN Code protection of programming
91. he determination Rule Calculation Interval Card ofthe break rule Elapsed Time Total Total Elapsed Time is reached Punched Breaks Worked Total is equal or greate Difference to Min than Min Worked Deduct Fixed Break Non accumulation times t Paid Break _ no rule is fulfilled liba NN no rule is fulfilled 10 49 Elapsed Time 11 13 7 24 13 4 13 0 13 0 02 Q27 4 1 condition of rule 1 0 00 0 05 4 03 is fulfilled Worked Total 24 13 0 15 0 00 3 58 2 condition of rule 1 is fulfilled 1 27 Elapsed Time 16 14 7 9 14 2 9 14 0 27 0 03 824 1 condition of rule 3 0 30 0 10 8 24 is fulfilled Worked Total 9 14 0 45 0 30 7 59 2 condition of rule 3 is not fulfilled Worked Total 29 14 0 30 0 30 8 14 Rule 2 is fulfilled Chapter 4 Getting Started 4 43 Proceeding AUTOMATIC BREAK Activate the function DISABLE x Switch to the next parameter with S AUTOMATIC BREAK Confirm setting es a Recorder changes to input level with the qualification values of the first break rule 1 setting Elapsed Time 2 setting Min Deduct 3 setting Min Worked 4 setting Paid Break ELAPSED TIME Set Elapsed Time of first break l rule N HOURS 00 00 Format HH MM 1st input field hours 2nd input field 2 minutes Set desired hour Range of values 00 18 Confirm setting
92. he recorder does not register any further punch at the end of the validity duration period the card will be deleted automatically The validity duration is measured in days and can last between 1 and 999 days Hint Choose the time card duration parameter according to your particular application Time spans in which longer work stoppages may occur such as holidays or illness should be considered as well Possibilities for card deletion see chapter 5 Card Management Card organisation Factory setting Function activated Retain duration value 21 days Proceeding CARD VA DURATION Deactivate the function ENABLE 2 Confirm setting Recorder changes to next input level Or Switch to the next parameter with S CARD DURATION nin the desired number of DAYS n I Hint First enter hundredth digit with R and confirm with E then set the tenth digit Chapter 4 Getting Started 4 103 Confirm entry and return to menu level CARD VA DURATION Continue with next value Hint Use E to return to the input level ENABLE 4 4 104 Getting Started Chapter 4 Quit Programming Mode After quitting the menu item Master Clock with the S key the programming routine of the option menu is terminated The recorder automatically carries out an initialization routine during which it sets up the new programmed values After having completed the initializatio
93. he related time value in the second input field Format hours minutes Hint If the 12 hour time mode is selected a change from AM to PM is to be achieved by scrolling the hour value Possible time indications for the following day are automatically marked with in the 12 hours mode as well as in the 24 hours mode Confirm 2 input field The values are stored and the display is emptied the first input field flashes again Repeat this procedure for further OUT punch revision schedules for this weekday Return to the previous input level when you have entered all schedules with OUT punch revision for this weekday DAILY QUT PUNCH Select a new day if ranges with OUT punch revision differ from TIME MO the already defined weekday I Proceed as described above Or Switch over to the copying function Copying function COPY QUI PUNCH 1st input field copy from FROM MO TO TU 2nd input field copy to A I Select the copy from day Confirm 1st input field Chapter 4 Getting Started 4 35 Select the copy to day or days Hint With this function you can copy the defined values directly to consecutive weekdays All you do is select the last consecutive weekday instead of just the next weekday e g Friday instead of Tuesday Confirm 2nd input field Repeat the copying process if further schedules with OUT punch revision shall be copied to other week
94. hen programming has been finished STOP S Chapter 4 Getting Started 4 109 Extract of a complete protocol print out Page 1 Page 2 IALIZE CARDS 03 31 03 001000 002000 DAYLIGHT SAVINGS 03 31 03 MIDNIGHT END 03 31 03 07 02 00 06 04 02 00 26 10 03 00 PLICATE PUNCH 01 MIDNIGHT EXTENS CARD CLOSE 0UT 04 00 ENABLE RESTRICTION SCH DISABLE OVERTIME LAVE CLOCK 06 00 03 00 00 00 ENABLE 00 00 20 00 07 02 ON ACCUMUL SCH 5A 09005A 09005A 09005 900 A 09005A 0900 0900 sA 91 A 0915A 0915 0915 0915 A 0915 A 0915 sP 1100s P 110P 1100 P 1100 P 1100s P 1102P 1100 ASTER CLOCK OVERTIME 2 STRAIGHT POLA 08 00 04 00 00 00 00 00 30 00 07 02 ON 12 PUBLIC HOLIDAY 01 01 04 07 sassa 0100A 01 0 A 0100 A 01 00 A 0100 A 01 0 A 0100 RETAIN DURATION 021 PRINT FORMATS GLOBAL BREAK 12 04 00 00 15 01 03 30 00 05 06 00 00 30 GLOBAL ROUNDING 05 30 00 10 150710 09 00 00 45 01 08 30 00 20 00 00 00 00 TOTAL ROUNDINGS 00 00 00 00 DISABLE Page 4 Page 5 IN PUNCH ROUND 03 31 03 BELL SCHEDULE 03 31 03 5A 00005A 00005A 00005A 00005 00005 00005A 0000 SAT2005A1200A12008A1200 41200 541200 541200 sA 0007 00075A 00075A 0007 A 00075 007 A 0007 0 SA0900sA0900sA0900sA0900 A09 0sA900sA0900 07305A 0 30 A 0 30 A 07305 7305 7305 0730 E 2005 12002P1200 PT200 P1200 12002 1200 sA 80 A 08075A 08075A 08075A 08075 08075A 0807 s P40
95. ice Call In order to keep the unit fully operational over the entire service life regular maintenance is necessary Depending on the degree utilization and the place of installation some components of the unit may be subject to wear out These parts are exposed to natural wear and or ageing and should be checked by trained service technicians at certain intervals It is possible to program a date giving you a hint that you should consult your sales and service partner to arrange an appointment for the maintenance of the unit see also chapter 4 and 6 section Service Call 7 4 Maintenance Chapter 7 Appendix Technical Specifications Appendix A Technical Specifications 1 Technical Specifications Height 280 mm 11 02 inches Width 220 mm 8 67 inches Depth 195 mm 7 68 inches I Protection class Ambient temperature 5 C to 40 C no direct sunlight Relative humidity max 80 non condensing Connection Standby operation payable option Slave clock function payable option 12 60 V 2 10 mA unipolar bipolar impulses Master clock function payable option Output 12V 50mA max Signal circuit see item Signal operation Time Base Quartz or Slave Impulse Low power signal output 15 V DC 50 mA Fuse 250 V 50 mA MT Battery pack payable option Nominal voltage 12 V Nominal capacity 600 mAh Discharge temperature 20 to 60 Storage temperature 30 to 50 C Weight
96. iciently grounded electrical outlet Ensure that all consumables and replaced parts are disposed of safely and with minimum environmental impact Warning This symbol focuses the user s attention to special procedures and in the handling of the time recorder that could cause serious injuries if the instructions are not followed carefully Attention This symbol indicates that there may be danger to the time recorder if the text is not read or the procedure is not followed Data may be lost or the recorder may be damaged Hint This symbol indicates useful information and recommendations for the handling of the time recorder Chapter 0 Contents Chapel introduction n nn snn 1 1 ProductiOverview 1 sn 1 2 How to Use This Manual 1 3 Symbols and 1 4 Chap 2 u nun n D n na 2 1 PERFEEGT 20402 n n n 2 2 Recorder Construction 2 4 Time Recorder Identification 2 5 3 Installation n as 3 1 Contents o u s a a 3 2 Selecting a Location 3 3 General inem tener 3 3 Specific Conditions for the Time Recorder 3 3 Time Recorder Installation 3 4 Installation for Table Operation
97. ied over totals from the old time card are written into the memory of the new card Additionally a punch according to the status of the person is printed on the new card i e if an employee is present an OUT punch if an employee is absent an IN punch is printed Afterward the record of the old time card number is deleted automatically Remove the new card The recorder returns to the normal operating mode displaying date and time Punching with the new card The employee has to be set to the original status with a further punching Chapter 5 Operation 5 15 Deleting cards with Carryover of Weekly Qualification Hours and Deletion of Totals The unit offers 3 functions to delete time cards manually from the time recorder Deleting cards without Carryover Deleting cards with Carryover of Totals Deleting cards with Carryover of Weekly Qualification Hours and Deletion of Totals For these applications please refer to section Card Management Hint Users should be extremely cautious about enabling the DELETING CARDS features They enable virtually anyone with access to the time recorder to delete any available time card and makes your time recording system susceptible to misuse Condition Function parameter DELETING CARDS is enabled See also chapter 4 Getting Started section Programming Application Deleting cards with carryover of weekly qualification hours is suited for a card change within an act
98. ight savings time changes the time recorder suspends the transmission of minute impulses for one hour eliminating the need to reset slave clocks In the case of an electrical short circuit or overloading of the slave clock output module a current limitation feature protects the master clock from damage Chapter 4 Getting Started 4 101 Hint If the PERFECT serves as master clock and if the recorder is provided with an battery pack a synchronization between master clock and slave clocks takes place in the following situations e Daylight saving time e Manually setting the time at the master clock e Power failure If the PERFECT serves as master clock and if the recorder is not provided with an battery pack no synchronization between master clock and slave clocks takes place in case of power failure After restart of mains operation the synchronization is however continued again automatically until the slave clocks have reached the current time If you have any questions please contact your local dealer where you have purchased the time recorder or e mail us at info isgus america com 4 102 Getting Started Chapter 4 Card Validity Duration CARD VA DURATION ENABLE A validity duration can be defined for the cards saved in the recorder At the end of this period the card is rendered invalid and will be deleted automatically from the recorder The period in days since the last punch is used as deleting criterion If t
99. ing public holidays enables the recorder to calculate overtime for such days according to the special public holiday qualification The precondition for this is however that the overtime function with public holiday qualification is activated See also the overtime function Public holiday qualification Hint Fixed public holidays which take place on the same date every year such as July 4 have to be entered only once Variable public holidays that is such which take place on a different date every year such as Easter or Whitsun have to be entered anew at the beginning of every year Factory setting function deactivated Proceeding PUBLIC HOLIDAY Activate the function DISABLE 2 Switch to the next parameter with S PUBLIC HOLIDAY Confirm setting Recorder changes to the next TENABLE input level 1st field input or delete PUBLIC HOLIDAY the public holiday S moe ES 2nd field date TT Select function of the first field Selection INPUT delete 4 82 Getting Started Chapter 4 Confirm setting Recorder changes to date input PUBLIC HOLIDAY ps DAY 01 ormat The display and thus the input is o divided into day and month First setting is the day Range of values 01 31 Enter the desired day Confirm setting E Recorder changes to month input Set desired month PUBLIC HOLIDAY MONTH DL Range of values 0
100. inning or end of the schedule R and E keys with IN Punch Revision or chanoe the time value If you want to delete the displayed time value set the 1st input field Beginning end of the schedule with IN punch revision to and confirm with E The 2nd input field Time value is then deleted and the next value is displayed To make further changes for this weekday repeat steps 4 and 5 6 Complete settings for this weekday S key In order to make changes for other weekdays repeat steps 3 to 6 or T Skip to Copy function to copy the changed weekday to further weekdays S key 8 Select the day range which the changed day schedule will be copied to R and E key 9 Quit copying function and skip to S key next input level enter grace 10 Change qualification value R and E key 11 Switch over to next input level S key printed time 12 Select form of printed time R and E key 13 Quit the IN Punch Revision menu S key 14 Quit the programming routine continue with S key Date and time are displayed Chapter 4 Getting Started 4 31 OUT Punch Revisions OUT PUNCH REVIS DISABLE It is possible to set 4 time ranges per weekday within which the OUT punch of the employees is rounded The definition of such time ranges makes it possible to round the OUT punch of an employee to the end of working time e g for shifts Additionally it is possi
101. installation work must be performed and verified by qualified staff Proceed as follows 1 Ensure that the hardware and installation prerequisites previously listed have been met 2 Check or set time and date for this recorder 3 Carry out the complete programming routine of the time recorder By enabling the function Master Clock this recorder is defined as a master clock 4 Re enter the Set time and date program mode for this time recorder 5 Follow the steps of the below sequence A distinction is made between slave clocks with Straight Polarity operation Reverse Polarity operation As to the operating mode of your slave clocks please refer to the manufacturers specifications 4 10 Getting Started Chapter 4 Slave clock synchronization with unipolar activation SLAVE CLOCK TIME PM 02 30 Call up the set time and date routine Confirm time of master clock with S and date with E If it is necessary to change time and or date of master clock see previous instructions setting routine time and date After having confirmed the year with E the recorder changes to slave clock synchronization Set the slave clocks manually to the same time Set the slave clock time on the master clock Set the value 1 value hours 2 value minutes T Confirm settings continue with next value Time setting see previous instructions Slave clock synchronization with bipo
102. iode to clamp X5 of the PC board See illustration Attention Place z diode in correct position The cathode ring has to be connected to 6 First connect the power supply and then switch on the unit 7 Check the display The current date must be displayed t 12 3 4 5 6 7 8 cathode ring Z Diode Fig 15 PC board with connection clamp for battery pack 6 4 Trouble Shooting Chapter 6 Adjustment of Card Sensor Due to elemental ageing and wearout it is possible that the reading quality of the card sensor is diminished in the course of time An adjustment of the card sensor can re increase the reading quality The sensor adjustment has been executed when programming the time recorder in factory An additional adjustment will only be necessary if a program update is effected and if this update is containing new program parameters The new parameters will cause the deletion of all existing settings Hint The time recorder will automatically recognize a program update with new parameters In this case the display will show SYSTEM PARAMETER and date and time must be entered again Attention If after such a program update with new parameters no sensor adjustment is being executed the time recorder will not accept any card and therefore no punchings are possible Procedure
103. ion Definition of the weekday on which the calculation of a new weekly qualification should begin Hint After the reset of the weekly qualification the normal working hours and overtime are added in the total columns Definition of the weekly qualification Normal working hours or normal working hours overtime In the definition of the weekly qualification it is possible to select whether the qualification value is to be reached by normal working time or by normal working time plus overtime 4 58 Getting Started Chapter 4 Definitions and qualification values for the following examples with only one enabled overtime account Print format 9or 10 Daily qualification 8 hours Saturday qualification 4 hours Sunday qualification 0 hours Public holiday qualification 0 hours Weekly qualification 40 hours Reset weekly overtime from Monday Hint When qualification value is reached working times over and beyond that value are calculated as overtime i e if 0 is set as qualification every minute worked is calculated as extra work If daily qualification is not required 23 59 must be set as qualification value If weekly qualification is not required 99 59 must be set as qualification value If function Reset weekly overtime should be disabled DS must be set Example 1 Weekly qualification with normal time Employee works as Diff Diff Total normal Total follows normal time overtime time overtime Mo
104. k out schedule on Monday Start AM 7 00 End AM 8 00 If an employee attempts to make an IN punching between 7 00 and 7 59 hours the recorder rejects the card and displays the following reason for rejection LOCK OUT Hint The lock out function on punches applies only for IN punches OUT punches are possible at any time Factory setting function deactivated Proceeding LOCK OUT Activate the function DISABLE Or Switch to the next parameter with S LOCK OUT Confirm setting a Recorder changes to the next Z ENABLE input level Chapter 4 Getting Started 4 89 DAILY OUT Select the day of the week to program the lock out time TIME MO range I Range of values MO to SU Example MO It is also possible to start on any other weekday Hint By keeping this key pressed the value is scrolled Confirm selection 1st input field Start or MO LOCK OUT end of the NI Z lock out time range 2nd input field time value Select function of the first input field Range of values FROM TO 5 Confirm 1st input field Set the related time value in the second input field Format HH MM Hint If the 12 hour time mode is selected a change from AM to PM is to be achieved by scrolling the hour value Confirm 2nd input field The values are stored and the display is emptied the first input field flashes again Repeat this procedure for further
105. lar activation Call up the set time and date routine Confirm time of master clock with S and date with E If it is necessary to change time and or date of master clock see previous instructions setting routine time and date Chapter 4 Getting Started 4 11 After having confirmed the year with E the recorder changes to slave clock synchronization Set slave clocks manually to the same time Hint This display only appears SLAVE IMPULS OUT when the setting Reverse Pola POLARITY 0 has been selected in the parameter Master Clock Transmit single impulses to the slave clocks 1 positive impulses 0 negative impulses Positive negative impulse selection alternates with each key actuation Make sure that with each impulse all slave clocks advance at even resp odd numbered minutes Reverse the polarity connection of the slave clocks that do not advance When all slave clocks advance in unison confirm the process with Set the slave clock time on the SLAVE CL master clock TIME PM Setthe value 1 value hours 2 value minutes Confirm settings continue with next value Time setting see previous proceeding After completing the entry by pressing E the slave clocks are set automatically to the current time of the master clock The automatic resetting of the slave clock may take several minutes after which the time recorder returns im
106. me after the date change the OUT punch revision schedule must also be defined beyond the date change In the input routine possible time settings for the following day are automatically marked with in the 12 hours mode as well as in the 24 hours mode see the following example Example B Revision time range on Monday from AM 02 00 to AM 03 00 Grace 15 minutes Factory setting Hint If OUT punches should be rounded on Tuesday during the revision time range from AM 02 00 to AM 03 00 it is necessary to enter a corresponding time schedule for Tuesday function deactivated Chapter 4 Getting Started 4 33 OUT PUNCH REVIS DISABLE OUT PUNCH REVIS ENABLE 4 DAILY QUT PUNCH TIME MO IN PUNCH REV MO I 4 34 Getting Started Chapter 4 Activate the function Or Switch to the next parameter with S Confirm setting Recorder changes to the next input level Select the day of the week to program the OUT punch revision schedule Range of values MO to SU Example MO It is also possible to start on any other weekday Note By keeping this key pressed the value is scrolled Confirm selection 1 input field Start or end of the OUT punch revision range 254 input field time value Select function of the first input field Range of values FROM TO 5 Confirm 1 input field Set t
107. mediately to the normal operating mode Punching time cards at the time recorder is possible during slave clock synchronization 4 12 Getting Started Chapter 4 Programming The programming of the PERFECT is made in 2 menus Main Programming Menu Options Menu Each menu is divided into menu items which must be programmed in chronological order For each item the current programming field is described on the first line of the time recorder s display Unless it is mandatory a programming field can be skipped by pressing the S key If you do not wish to change a value simply press the E key and you will advance to the next field without changing that value Hint The values used on the next pages are only examples and may differ from your values In the examples the 12 hour time mode is always used To ensure system integrity access to the programming mode is protected by a 4 digit numeric PIN code An initial PIN is assigned to this PIN code ex factory If an incorrect PIN code is entered the time recorder automatically exits the programming mode The factory set initial PIN code is 0000 Attention Extreme caution is advised It is recommended to replace the factory set initial PIN code with your own individual number However if you forget your unique PIN code you will have to return the time recorder to ISGUS for reprogramming Chapter 4 Getting Started 4 13 Calling up the Programming Routine for the
108. meter with S Confirm selection and continue with next parameter 4 72 Getting Started Chapter 4 Day End f m DAY END TIME AM 04 00 In order to credit worked hours after midnight to the previous day the unit offers 2 functions to shift the day end beyond midnight function DAY END function DAY EXTEND see following section DAY EXTEND With the function DAY END the day end is shifted to a fixed time Example A DAY END DE not activated Value for DAY END AM 12 00 IN DE OUT Mo 09 00 PM 12 00 AM Tu 06 00 AM Example B DAY END DE activated Value for DAY END AM 02 00 IN DE OUT Mo 09 00 PM Tu 02 00 AM Tu 06 00 AM working hours credited to Monday working hours credited to Tuesday Hint If in addition the OVERTIME function is activated working hours after midnight can be used for overtime credit of the previous day See also OVERTIME function Factory setting Function activated DAY END AM 4 00 Chapter 4 Getting Started 4 73 Proceeding Enter time Format HH MM DAY TIME 04 00 Set desired hour Range of values 00 24 Hint If the 12 hour time mode is selected a change from AM to PM is to be achieved by scrolling the hour value Confirm setting Enter the desired minutes DAY END Range of values 00 59 TIME AM 04 30 44 Hint By keeping this key pressed the value is scrolled
109. n 3 3 Time Recorder Installation Basically the PERFECT recorder is designed for table operation No further settings are required for this type of application Please see the instructions in the following section Installation for table operation If you have to connect additional functions such as signal operation master clock operation or standby operation refer to the end of section Wall mounting For wall mounting refer to the corresponding section Wall mounting When used as wall mounted recorder you have to carry out a number of installation steps described in this chapter The connection of additional functions and the programming of the time recorder are carried out with the time recorder s case open Below the time display panel you will find a power switch and other electrical terminals and components Please refer to the section Programming panel Warning All work must only be carried out by qualified and authorized personal Installation for Table Operation When using the time recorder as a table model the installation effort is reduced to a minimum Simply connect the power supply to the recorder and then plug it in to the closest receptacle Switch on the black power switch located on the PC board For instructions on how to switch the recorder on and how to program it for your individual requirements see chapter Getting Started Fig 4 Bottom side of the recorder with rubber feet and mains cable socket
110. n Column Column Column 1 3 4 5 1 8 9 No 2 6 time Total Total time Total Total Ce time Total time Total time Total time Total time time Ea muq time Total Total time Total Ce ek time Total re eT T time OUT Reg Hrs OT Hrs EE RegHrs OT Hrs time Interval Interval Card Card Total Total Total Total Date IN time OUT RegHrs OTHrs INTime OutTime RegHrs OT Hrs time Card Card Card Card Total Total Total Total Date IN time OUT Reg Hrs OT 1Hrs OT 2 Hrs time Interval Total time Interval Interval Interval Card Card Card Total Total Total Total Total Total Chapter 4 Getting Started 4 15 Formats 1 8 In columns 4 and 8 the clocking difference between IN and OUT punchings is determined and printed In columns 5 and 9 the cumulative totals of the presence time are shown The totals are added until a new card without total carryover is used or the card is deleted in the recorder Format 9 The normal time is printed out in column 4 and the overtime is printed out in column 5 The total from column 4 and column 5 produces the presence time Column 8 shows the cumulative total of normal time Column 9 shows the cumulative total of overtime The totals are added until a new card without total carryover is used or the card is deleted in the recorder Format 10 The cumulative total values of normal time are printed out in columns 4 and 8 In
111. n deactivated Proceeding DUPLICATE PUNCH Activate the function DISABLE en Switch to the next parameter with S DUPLICATE PUNCH Confirm setting lt Recorder changes to next 4 ENABLE input level DUPLICATE PUNCH Set the blocking time TIME 02 MIN Value range 1 30 minutes Ts Hint By keeping this key pressed the value is scrolled Confirm entry and return to menu level DUPLICATE PUNCH Continue with next value 4 H Ei et Hint Use E to return to the ENABLE input level Chapter 4 Getting Started 4 87 Reproducing Card REPRODUCING CARD NUMBER 000000 The feature Reproducing card does not need to be programmed It is a standard utility that allows you to transfer the current card total of a lost or damaged card to a new time card For information on how to use this feature Please refer to chapter 5 Operation section Card Management Card Organization Summary by Cards SUMMARY BY CARDS FROM 000000 The function Summary by Cards does not need to be programmed It is a standard utility that allows you to print summary totals of a range of time cards on one time card report Please refer to chapter 5 Operation section Summary by cards 4 88 Getting Started Chapter 4 Lock Out LOCK OUT DISABLE It is possible to set 4 time ranges per weekday within which the employees are not authorized to punch Example Loc
112. n routine the current date and time are displayed Hint The programmed functions are only valid after a minute change Now the recorder is ready for operation Make a sample punch on a blank time card and check the print If date and time are not correct please start the date and time program routine and reset See section Date Time at the beginning of this chapter If you want to print out all program settings you can start now Insert a blank card and proceed as if programming the time recorder by calling up the programming routine Continue as described under Print out of Program Settings in this chapter Commissioning after Power Failure All time recorder programming is stored in non volatile memory In addition the correct time and date is maintained by a long life battery mounted on the CPU board Therefore the time recorder never needs to be reprogrammed after a power failure Normal operation of the clock should automatically resume when power is restored As a precaution however check the recorder and make a sample punch with a blank time card after a power failure Chapter 4 Getting Started 4 105 Service Call It is possible to program a date giving you a hint that you should consult your sales and service partner to arrange an appointment for the maintenance of the unit ENT EXISTJNG PIN 0000 Ze SERVICE DATE DAY 01 w SERVICE DATE MONTH 4 106 Getting
113. nday 10h 8 2 8 2 Tuesday Qh 8 1 16 3 Wednesday 8h 8 0 24 3 Thursday 10h 8 2 32 5 Friday 9h 8 1 40 6 Saturday 6h 0 6 40 12 Sunday 4h 0 4 40 16 Monday 8 1 Tuesday 6 public holiday weekly qualification In Example 1 normal working time and overtime from Monday to Friday are calculated according to the daily qualification the employee has reached On Friday the employee reaches the weekly qualification of 40 hours by his normal working time i e from that instant onwards all further working time is calculated as overtime On Monday of the following week the weekly accumulation of overtime begins again The totalization of normal working time and overtime is however continued Chapter 4 Getting Started 4 59 Example2 Weekly qualification with normal time overtime Employee works as Diff Diff Total normal Total follows normal time overtime time overtime Monday 10h 8 2 8 2 Tuesday 9h 8 1 16 3 Wednesday 8h 8 0 24 3 Thursday 10h 8 2 32 5 Friday 9h 3 6 35 11 Saturday 6h 0 6 35 17 Sunda 4h 0 4 35 21 9h 8 1 43 22 h 0 6 43 28 weekly qualification In Example 2 normal working time and overtime from Monday to Thursday are calculated according to the daily qualification the employee has reached On Friday the employee reaches the weekly qualification of 40 hours after 3 hours of normal working time i e from that instant onwards all further working time is calculated as overtime On Mo
114. nday of the following week the weekly accumulation of overtime begins again The totalization of normal working time and overtime is however continued Hint If in addition the DAY END function is activated working hours done after midnight can be used for calculating the overtime of the previous day See also DAY END function Factory setting function deactivated Proceeding OVERTIME Activate the function Or EN DISABLE Switch to the next parameter with S 4 60 Getting Started Chapter 4 OVERTIME Confirm setting gt d Recorder changes to the input x ENAB EBS level of the qualification parameter 1st setting Daily Qualification 2nd setting Saturday Qualification 3rd setting Sunday Qualification 4th setting Public Holiday Qualification 5th setting Weekly Qualification eth setting Reset Weekly Overtime qualification 7th setting WK Qualification RT RT OT DAILY QUALIFICA Set daily qualification 6 Format 1st input field hours 2nd input field minutes TIME 23 59 Set desired hour Range of values 00 24 Confirm setting Enter the desired minutes Range of values 00 59 Confirm setting Recorder changes to next qualification parameter Hint By keeping this key pressed the value is scrolled SAT QUALIFICA Repeat the procedure for the input of the qualification values TIME 23 59 for Saturdays Sunda
115. nsor 6 6 Service Gallu RE 6 8 Chap 7 u mn n n s 7 1 Hibbon Ghange uns 7 2 Cleaning the Time Recorder 7 4 Service u naa E T 7 4 App Technical Specifications A 1 App Default Program 5 B 1 App Program Settings C 1 App D Conversion table for minute print formats D 1 App E Local Sales and Service Dealer E 1 Chapter 0 Contents 0 3 0 4 Contents Chapter 0 Chapter 1 Introduction Chapter 1 Introduction 1 1 Product Overview The PERFECT series of microprocessor based time recorders are available in several configurations The series is separated into two classifications non calculating and calculating The models P2005 and P2020 are non calculating time recorders They print the time of daily arrivals and departures on time cards The models P2030 and P2040 are calculating time recorders In addition to printing daily arrival and departure times on a time card they calculate the elapsed time between punches according to user defined workplace rules and print the various totals Common features of all PERFECT time recorders are their ease of programming user friendly interface and minimum maintenance requirements After programming the time recorder s
116. number Procedure 1 Press the black function key until the following message appears on the display CARD WILL BE CLOSED OUT 2 Press the function key again The following display message appears CARD CLOSED OUT WITH CARRYOVER 3 Insert the time card to be deleted Hint The function remains active for about 5 seconds For safety reasons if no card is inserted during this time the display will revert to the date and time indicating a return to the normal operating mode This process can be repeated as often as it is required 5 14 Operation Chapter 5 On the bottom line of the time card the following note is printed CARD CLOSED OUT WITH CARRYOVER This serves to inform the user that the time card and its totals are no longer saved in the time recorder Remove the card The following display message appears INSERT NEW TIME CARD Insert the new time card Hint The function remains active for about 5 seconds For safety reasons if no card is inserted during this time the display will revert to the date and time indicating a return to the normal operating mode This process can be repeated as often as is required but starting from step 1 The time recorder checks to ensure that the new time card number is not in its memory If the number already exists it rejects the new card with the display message CARD BEING USED If the time recorder accepts the card the new card number with the carr
117. omatically to the batteries without any intervention by the user When AG power is restored the time recorder automatically reverts to standard operation and recharges the batteries The batteries will maintain normal time recorder operation for 24 hours and up to 300 time card punches During a power failure the following message is displayed AC POWER FAIL The date is not displayed during AC power failures only the time and the day of the week However all punching and programming functions will continue to operate 5 24 Operation Chapter 5 Chapter 6 Trouble Shooting Error Messages Change of Fuse for Signal Output Removing of the Battery Pack Adjustment of Card Sensor Cleaning of the Card Sensor Service Chapter 6 Trouble Shooting 6 1 Error Messages Most hardware and software malfunctions are indicated by an error message on the display If the problem cannot be solved please contact your local dealer or e mail us at Display FATAL ERROR 01 FATAL ERROR 03 FATAL ERROR 05 FATAL ERROR 06 6 2 Trouble Shooting info isgus america com Cause P Module Error in resident memory Clocking at the recorder is no longer possible RTC module error in real time clock component Clocking at the recorder is no longer possible Printer head is blocked or moves too hard A piece of paper may be pinched in the card guide Soiling
118. orded IN OUT times in the print field columns The two columns that follow each pair of IN OUT columns are used for printing various types of totals The final configuration of what totals are printed and how many IN OUT columns per line are used is determined by the user when programming the time recorder s print format The print field has the ability to accept 31 lines of print DO NOT WRITE IN THE PRINT FIELD NO Name Dept Period s our 2 20 11 00 lt 8 0 005 359 355 1025 512 10 805 2 21 11 00 7581151 347 1152 Total Interval Total IN OUT punch OUT punch IN punch Date Date The date format for prints can be programmed See chapter 4 Programming Date format The vertical letter abbreviation represents the weekday IN Employee attendance punches OUT The print format of hours and minutes is fixed and cannot be changed The vertical letter abbreviations A and P stand for AM and PM Any number of IN OUT punches can be recorded in a day by the use of more than one line per day However the first punch of a new day will always be printed on a new line Chapter 5 Operation 5 3 Bottom line Total 1 Column Total 254 Column Format HH MM This is the first of two time card Total columns provided for each pair of IN OUT punches If used it will display the elapsed time between the two immediately preceding IN OUT punches If not
119. osed out without carryover When the old card is deleted a total or weekly qualification hours can be carried over to the new card as well CARD CLOSED OUT WITH CARRYOVER resp CARD CLOSED OUT WITH CARRYOVER WEEKLY QUALIFICATION HOURS This step can also be carried out by the card user or a supervisor Hint Cards can be changed at any time even if they are not full e g when the card is damaged Within an calculation period it is recommendable to carry over totals with a card change See also section Card Management Card Organisation 5 8 Operation Chapter 5 Card Management Card Organization Your PERFECT offers several time card management options Which options you select to use depends on the requirements policies and practices of your company The following sections are intended to offer you an overview of the management of time cards as it applies to the PERFECT 2040 The following procedures and descriptions should be considered as recommendations and not requirements for all companies What to Know about Card Usage in the Time Recorder Some thought should be given to time card management before starting use of the time recorder If you no further settings are carried out the PERFECT will overwrite the totals of the oldest time card when it exceeds the card limit How many employees will be using the time recorder and how many time cards will be required How long is your pay period Do you have more t
120. ove the card The following display appears INSERT NEW TIME CARD 6 Insert the new time card Hint The function remains active for about 8 seconds For safety reasons if no card is inserted during this time the display will revert to the date and time indicating a return to the normal operating mode This process can be repeated as often as it is required but always starting from step 1 The time recorder is verifying if the new time card number is its memory If the number already exists it rejects the new card with the display message CARD BEING USED If the time recorder accepts the card the new card number and the carried over worked hours necessary for reaching the weekly qualification from the old time card are written into the memory They are printed on the new card with the current date and the card number of the old card Afterward the record of the old time card number is deleted automatically Chapter 5 Operation 5 17 5 18 Operation The totalization of normal working time and overtime restarts with 0 on the new time card Remove the new card The following display message appears CARD CLOSED OUT CARRY WEEKQUAL H To delete further cards repeat steps 4 to 7 The function remains active for about 8 seconds If no further time cards are inserted for deletion the recorder returns to the normal operating mode displaying date and time Chapter 5 Reproducing Time Card With the P
121. ployee capacity of the unit The memory capacity is fixed and cannot be changed Important When the time card total memory capacity limit is reached and a new card is used the time recorder automatically deletes the card with the oldest punch It does not reject the new card Card Management Options Time cards can be deleted by means of all of the preceding methods either individually or in combination with each other Please find below some possible configurations Using the factory default settings Your PERFECT was shipped from the factory with standard default settings designed for the least complicated applications In many cases these default settings will suffice and all you will need to do is plug in the power supply and start using the time recorder In this factory default mode all time card numbers are enabled 000001 to 999999 and when the time card total memory capacity is exceeded the 5 10 Operation Chapter 5 oldest time card totals are simply overwritten by the new time cards The oldest saved card is the card with which the oldest bookings have been effected prior to the last bookings of the other existing cards Advantage Disadvantage Quick commissioning and quick start of the recorder with no need for time card number maintenance No control over time card use Old time cards can still be used even though they are from a different pay period Please note When starting a new box of new c
122. r Hint The entry order does not effect the display s date format in normal operation mode First setting is the day Range of values 01 31 Enter the desired day Confirm setting Recorder changes to month Set desired month Range of values 01 12 Hint By keeping this key pressed the value is scrolled Confirm setting Recorder changes to year Set desired year Range of values 00 99 Note By keeping this key pressed the value is scrolled Confirm the selection setting routine is completed The recorder changes to OCT 20 2000 operating display and shows FRIDAY 05 30PM the current date and time Hint If the Master Clock option is enabled in the function programming the time recorder will immediately begin to transmit minute impulses to connected slave clocks Refer to the programming instructions Setting time of slave clocks Setting the Time only After setting the time you can skip setting the date if not required by pressing the E key until the recorder returns to its normal operating mode display Conversely if you only want to set the date and do not wish to change the time you can jump ahead to the date entry fields by pressing the S key just once Chapter 4 Getting Started 4 9 Set Time of Slave Clocks optional Hint The following procedure is only performed when slave clocks are connected to the time recorder The default setting from the factory is
123. r that records the time and date of the arrival and departure of employees The recorded time is printed on a bar coded time card with distinct pre printed In Out columns The time recorder also has the ability to calculate the elapsed time between an In and an Out punch and immediately print user defined totals in distinct columns that are pre printed on the time card The totals printed are arrived at after the application of certain global workplace rules that the user programs Employee use the time recorder is very simple When the employee inserts the time card into the card receiver the time recorder automatically pulls the time card into the printer and aligns it for a precise print registration in the appropriate In Out column Once the printing function is completed the time recorder releases the card and the employee can remove it for placing in a nearby card storage rack The dot matrix printer of the PERFECT is maintenance free In addition bicolored ribbons enable the time recorder to highlight in red ink any attendance irregularities The PERFECT 2040 time recorder is equipped with a large two line backlit display The display shows the current date and time The enhanced capabilities of this display make the use of the time recorder extremely simple especially when being programmed Once the user has programmed the PERFECT 2040 the time recorder becomes fully automatic The PERFECT time recorder
124. rdous area is contrary to its designated use The manufacturer and or dealer cannot be held liable for any damage resulting from installation and use of the time recorder in such areas Operating the time recorder within the limits of its designated use requires that you follow the instructions set out in the operating manual All service work on the time recorder must be done by trained technicians who are familiar with the time recorder and have been instructed in safety precautions All applicable local and national safety regulations must be observed in the installation use and maintenance of the time recorder Modifications to the time recorder made without the authorization of the manufacturer will negate the manufacturer s responsibility and liability Hints for the user Before installing and programming the time recorder the operator must read the operating instructions and safety notes The time recorder should only be opened by competent and trained personnel The external power supply must be unplugged during maintenance and repair The person performing the service must also ensure that all wiring entering or leaving the time recorder is electrical current free before beginning work Improper changing of the lithium battery may result in explosion Do not use batteries other than those specified by the manufacturer Send the replaced batteries to the recycling process available in your area Any changes or servic
125. re unable to edit time totals affected by the Max on function All changes to the hours totals must be calculated and marked manually Hint For the function MAX ON only hour values can be entered If entering e g 12 hours MAX ON is only valid after 12 59 h i e MAX ON is printed after 13 h If used ensure that the max on time value is not too small and that all supervisors and employees are aware of its setting and how it operates Factory default setting function active MAX ON value 12h 4 70 Getting Started Chapter 4 Proceeding MAXIMUM PRESENCE Deactivate the function Ss ENABLE xdi Switch to the next parameter with S Confirm setting Recorder changes to next input level MAXIMUM a Select hour value HOURS Factory setting 12 h Hint First enter tenth digit with R and confirm with E then set the units digit Confirm hour value and return to menu level MAXIMUM PRESENCE Continue with next value Hint Use E h E ENABLE lt d to return to the Chapter 4 Getting Started 4 71 Date Format DATE FORMAT W MM DD YY The date print format is available in two versions Style 1 Style 2 W MM DD YY W DD MM YY Year L Y ear Day Month Month Day Weekday abbreviation Weekday abbreviation Factory setting style 1 Proceeding DATE FORMAT Select format W DD YY a Or Switch to the next para
126. ry pack into the prepared battery partition m X5 the battery partition is on the left side on the bottom of the case 2 Unplug bridge Z Diode 12 V 1 W at clamp X5 of the PC board of the unit Hint Keep the Z Diode on hand The z diode must be replaced when removing the battery pack 3 Connect the cables of the battery pack to clamp X5 of the PC board of the unit red black Attention This connection is polarity sensitive Wrong connection causes a damage of the unit Chapter 3 Installation 3 11 5 Connect impulse lines for slave clock connection Only if recorder is equipped with option module slave clock function DCF unipolar and bipolar impulses 12 V 60 V 2 10 mA This connection is not polarity sensitive The Installation is now finished To program the time recorder see chapter 4 Getting Started If the recorder is to be programmed at a later date insert the front cover and close the recorder 3 12 Installation Chapter 3 Chapter 4 Getting Started Preparatioms s erui repa 4 3 Open the Recorder nn nn nm 4 3 Powering Up The Time Recorder 4 3 Powering Down the Time Recorder 4 4 Programming Panel 4 5 su n m as 4 7 Setting the Time only 4 9 Set Time of Slave Clocks optional 4 10 Programming eea tina 4 19 Calling
127. s 00 18 Confirm setting Enter the desired minut DAY EXTEND nter the desired minutes Range of values 00 59 TIME 12 30 i Hint By keeping this key pressed the value is scrolled Confirm setting Recorder changes to the next parameter 4 76 Getting Started Chapter 4 Overtime 2 OVERTIME 2 DISABLE By activating the function Overtime it is possible to calculate overtime If function Overtime 2 is additionally activated it is possible to accumulate overtime in 2 accounts Hint If only overtime account 2 is enabled it is not possible to calculate overtime By selecting different qualification parameters it is possible to define the point of time when overtime is to be calculated Possible qualification values see section Overtime Definitions and qualification values for the following examples with 2 overtime accounts enabled Overtime account 1 Overtime account 2 Print format 12 12 Daily qualification 6 hours 8 hours Saturday qualification 3 hours 4 hours Sunday qualification 0 hours 2 hours Public holiday qualification 0 hours 2 hours Weekly qualification 20 hours 31 hours Reset weekly overtime Sunday Sunday Example 1 Weekly qualification with normal time Employee works as Diff Diff Diff Total Total Total follows normal overtime1 overtime normal overtime overtime time 2 time 1 2 Monday 10h 6 2 2 6 2 2 Tuesday 9h 6 2 1 12 4 3 Wednesd
128. s Dems pes eoo war poese 7 eoo ese 5 pocas Des eco ase sess cio Deas pes ero ass 5 cio Deas pes ero 5 cio Deae pes eo eer poese 5 cio Dem pes ee aso 5 coo any hours value from 00 to 23 Example Display xx 29 10 29 minute print formats minute print formats Display 1 MIN 15 MIN 10 THS 100 THS Display 1 MIN 15 MIN 10 THS 100 THS hh hh D 2 Conversion table Appendix D Appendix E Local Sales and Service Dealer Appendix E Sales and Service Dealer E 1 Local Sales and Service Dealer Dear Customer ISGUS would like to thank you for your business and to assure you that you have purchased the world s finest industrial time recorder If you have any questions or problems with your time recorder please contact your local dealer or e mail us at info isgus america com Our service advisors will contact you within 48 business hours and assist you in resolving any troubles you may encounter Should you wish to order further time recording systems please contact your local dealer or e mail us at info isgus america com Please record the following information and store this manual in a safe place You will require it
129. sed the value is scrolled Confirm selection Recorder changes to next input level Select time to be printed on the card Range of values unrounded rounded Confirm selection and return to menu level Continue with next parameter Hint Use E to return to the input level Hint In order to be able to better understand how differences and totals are determined and for reasons of clarity we recommend setting only one type of rounding in the recorder either PUNCH ROUNDING or TOTALS ROUNDING Getting Started 4 21 Totals Rounding TOTALS ROUNDING DISABLE The recorder has a rounding function for results The intervals that the time recorder will divide work hours into are called time accounting units The time accounting units rounding intervals can be selected in steps of 2 3 5 6 10 12 15 20 and 30 minutes In addition a rounding qualification can be created The rounding qualification can be set and defines in which case a punching is rounded up or down The qualification is always regarded retroactively from the end of the interval If results are within the qualification the recorder always rounds in favour of the employee i e it rounds up If results are beyond the qualification or if they are equal to the qualification value the recorder always rounds not in favour of the employee i e it reunds down Depending on the setting the recorder rounds either totals 2 exclude sub to
130. st card number is found Attention The search message on the display indicates that the summary by cards report is in process Depending on the size of the card number range this process may last a fraction of a second or may take several minutes Wait until the process is completed The recorder displays the summary by cards automatically Call up summary key E ram 20 12 00 007092 11 03 AM 012 05 Time ofthe last punching Total of regular hours Date of the last punching Card number The individual time card totals can then be scrolled through by use of the E key After scrolling through all time card totals the display switches back to the display prompt SUMMARY BY CARDS Insert an empty time card or for reasons of better reading the back of a time card SUMMARY BY CARDS INSERT CARD As soon as an empty card has been inserted into the time recorder it starts to compile the report Chapter 5 Attention A maximum 31 lines can be printed on an empty time card For the printout of the summary one line is required per card number Depending on the report s number range of the report a corresponding number of blank time cards is required e g a 100 number time card report range will require 5 blank time cards Summary by cards The above message remains displayed until the first card number is found at which moment the printout of the summary begins Attention The search
131. stallation 3 4 Installation for Table Operation 3 4 Wall Mounting 3 5 Opemthe Recorder nn ns 3 6 Glosedheecordelr n nnm mnnn 3 7 Remove the Metal Back Plate 3 7 Wall MODI a s n sk robes Geet rate HERE Et 3 8 Connect the Power Supply 3 8 Connect Additional Functions 3 10 Chapter 3 Installation 3 1 Contents The following illustration shows the time recorder box contents without options Warranty Registrati Fig 3 Supply 1 Time recorder PERFECT 2040 2 Operating manual 9 Warranty Registration Card 4 2keys b Power supply unit 6 Fixing elements for wall mounting 2 screws 2 plugs 7 Setof accessories for table operation 4 rubber feet 3 cover caps Hint Time cards are not included with your time recorder and must be ordered separately Please contact your local dealer or e mail us at info isgus america com 3 2 Installation Chapter 3 Selecting a Location Warning Proper installation of the time recorder is the responsibility of the owner All work must only be carried out by qualified personnel The installation must comply with the requirements of the authorities having jurisdiction and all applicable safety codes and regulations that govern the installation of electrical appliances General
132. supply of the PERFECT 4 Remove the metal back plate See chapter 2 Installation If the time recorder is wall mounted remove the back case from the metal back plate 5 Place the compressed air spray bottle with the capillary tube as illustrated and release some impacts in the card guide slot 6 Connect the time recorder and restore the voltage supply of the building 7 Before switching on the time recorder please insert a blank card in order to to have the reader optics re adjusted Please see chapter Procedure for Sensor Adjustment Ifthe problem persists please repeat the cleaning procedure If no improvement comes up please call your sales and service partner 6 6 Trouble Shooting Chapter 6 8 Mount the metal back plate 9 Close the time recorder Fig 16 Cleaning of card sensor We recommend maintenance and cleaning of the time recorder in certain intervals For this purpose you can also make use of the function Service call see chapter 4 Getting Started and next section Chapter 6 Trouble Shooting 6 7 Service Call In order to keep the unit fully operational over the entire service life regular maintenance is necessary Depending on the degree utilization and the place of installation some components of the unit may be subject to wear out These parts are exposed to natural wear and or ageing and should be checked by trained service technicians at certain intervals It is possible
133. tals or differences 2 include sub totals Examples Rounding interval Accounting Unit 15 minutes Rounding qualification Grace setting 7 minutes Example 1 Rounding totals exclude sub totals Date IN OUT Difference Total Total printed not printed rounded and printed 01 12 00 AM 7 00 AM 11 08 4 08 4 08 4 00 01 12 00 PM 1 00 PM 5 16 4 16 8 24 8 30 02 12 00 AM 7 00 AM 11 15 4 15 12 39 12 45 02 12 00 PM 1 00 PM 5 14 4 14 16 53 16 45 Hint With this setting the totals are determined by first adding the differences and then rounding them 4 22 Getting Started Chapter 4 Example 2 Rounding differences include sub totals Date IN OUT Difference Difference Total not printed rounded and printed printed 01 12 00 AM 7 00 AM 11 08 4 08 4 00 4 00 01 12 00 PM 1 00 PM 5 16 4 16 4 15 8 15 02 12 00 AM 7 00 AM 11 15 4 15 4 15 12 30 02 12 00 PM 1 00 PM 5 14 4 14 4 15 16 45 Hint With this setting the totals are determined by first rounding the differences and then adding them Factory setting function deactivated Proceeding TOTALS ROU N DI N G Activate the function DISABLE a Switch to the next parameter with S TOTALS ROUNDING Confirm setting 22 ENABLE changes to the input evel 13 setting R interval 2 setting R qualification TOTALS ROUNDING Set rounding interval The intervals are fix and ACC UNIT S NIN defined in steps of 3 6 10 12
134. ted Elapsed Time Difference from last OUT punch minus first IN punch Min Deduct The break value entered here is always deducted from Elapsed Time if no breaks are punched breaks are punched too short Hint If the total of punched breaks is smaller than the value of Min Deduct the difference between Min Deduct and the total of the punched breaks is additionally deducted from the Elapsed Time If the total of punched breaks is equal or greater than the Min Deduct value no additional deduction is effected Min Worked If the qualification value of Elapsed Time and also the qualification value entered here are reached by working time the value of parameter Paid Break is added to the worked total Worked Total Elapsed Time minus break times Hint Always the greater of the following two values is deducted as break time Punched breaks or Min Deduct Paid Break The value entered here is added to the worked time if the value of Elapsed Time and Min Worked of one rule are reached or exceeded Chapter 4 Getting Started 4 39 Hint For the determination which break rule is to be calculated 2 conditions must be fulfilled the Elapsed Time is reached or exceeded the Min Worked is reached or exceeded Example 1 Rui Ruez Min Deduct Mi Wored 300 600 _ OUT Conditions for the determination Calculation Card ofthe break rule Elapsed Time Total Elapsed Time is reached Punched
135. tional information about using the time recorder is given in chapter 5 Punching at the Recorder If the time recorder s settings have not been previously programmed for your application you can now start to do so Please refer to section Programming in this chapter for a detailed description of programming procedures Powering Down the Time Recorder 1 Turn the time recorder off with the switch on the CPU board 2 Observe the AC Power Fail message on the display 3 Important Wait a few seconds for the display to go blank 4 Unplug the time recorder s power supply from the AC outlet AC POWER FAIL TUESDAY 05 30 PM Attention Never plug or unplug the time recorder s power supply with the time recorder s power switch in the On 1 position This can potentially create an electrical voltage spike that could damage the time recorder s CPU which is not covered under warranty 4 4 Getting Started Chapter 4 Programming Panel For obvious security reasons the time recorder s programming panel is locked under the front case cover and is not accessible to unauthorized users To access the panel a user must have a key to unlock and remove the front cover OOOOOOO R E S OCT 17 2000 TUESDAY 02 17PM Fig 13 Programming panel 1 Programming keys R E and S 2 Two line display Key R Revise value gt Activates the programming routine when continually pressed for more than two seconds
136. to program a date giving you a hint that you should consult your sales and service partner to arrange an appointment for the maintenance of the unit If such a date has been set in your unit the PERFECT displays the following message SERVICE REQUIRED MONDAY AM 07 30 Hint The functions of the unit are not affected by the message SERVICE REQUIRED 6 8 Trouble Shooting Chapter 6 Chapter 7 Maintenance Chapter 7 Maintenance 7 1 Ribbon Change The duration of the life of a ribbon is relative and unique to the individual application This is especially true with bicolored ribbons since it is very dependent on the number of registrations made by each color To change the ribbon the programming panel has to be swung out Hint The ribbon used in this time recorder is not a standard one If you need to order more ribbons please contact your local dealer or e mail us at info isgus america com Procedure 1 The recorder is switched on or off Open the recorder and remove the front cover Swing out the display panel by pressing on the two locking tabs located behind the left and right side of the display step 1 and then rotate the display panel forward step 2 Fig 16 Programming panel with lock tabs 7 2 Maintenance Chapter 7 Pull the ribbon cassette upwards Warning Be careful not to burn yourself when touching the printer head Depending on print activity the printer head may be ver
137. ual pay period where the end of the week does not coincide with the end of the pay period The worked hours regular and overtime necessary for reaching the weekly qualification in the actual week are transferred to the card memory of the new card and they are printed on the new card Hint It is not possible to carry over the weekly qualification hours to a card with the same card number For the carryover of the worked hours necessary for reaching the weekly qualification always us a new card with a new card number Procedure 1 Press the black function key until the following message appears on the display CARD WILL BE CLOSED OUT 2 Press the function key again The following display message appears CARD CLOSED OUT WITH CARRYOVER 5 16 Operation Chapter 5 3 Press the function key again The following display message appears CARD CLOSED OUT CARRY WEEKQUAL H 4 Insert the time card to be deleted Hint The function remains active for about 8 seconds For safety reasons if no card is inserted during this time the display will revert to the date and time indicating a return to the normal operating mode This process can be repeated as often as it is required On the bottom line of the time card the following note is printed CARD CLOSED OUT WITH CARRY WEEK QUALIFICATION HOURS This serves to inform the user that the time card and its totals are no longer saved in the time recorder 5 Rem
138. umber Chapter 5 Operation 5 19 5 20 Operation Hint The function or the display message remains active for about 5 seconds If no card is inserted during this time the message will revert to the display prompt requesting you to enter the card number of the lost or damaged time card The time recorder checks whether the new card already exists memory If the new time card does exist in the time recorder s memory it rejects the card with the message CARD BEING USED When the recorder accepts the time card the new card number is saved and the total is carried over to the new time card number The time card record with the old card number is deleted automatically Hint No values are printed out on the new card The recorder returns the card immediately Remove the new card The recorder displays the parameter HEPRODUCING CARD Now you can choose to reproduce additional time cards or quit the programming routine Scroll through programming routine until key S the date and time are displayed again Chapter 5 Summary by Cards This feature provides a summary report of the hours totals for a defined range of time cards within the memory of the time recorder Summary report creation is only intended for use by supervisors and therefore can only be accessed through the password protected programming routine You have the option of just viewing the report on the display or printing the totals on a blank time card
139. unches after PM 05 00 will be printed in black until a different programmed time instruction is entered Hint Two conflicting time values for one weekday e g a PM 05 00 program instruction for red print and a duplicate program entry for a black print will not be accepted by the time recorder It will prevent you from quitting Red Print with the E or S key until you have corrected the conflicting instructions In order to simplify time value programming for each weekday the recorder has a copy function which allows copying the daily settings to the fields of the next day If for example the color change values of Monday shall apply for all workdays it will be enough to define the values for Monday and then copy the settings for the next days with the help of this function If you do not program the ribbon color change feature all punches are printed in black the factory set default The ribbon color change feature can be programmed or existing programs edited at any time Factory default setting function deactivated Chapter 4 Getting Started 4 53 Proceeding RED PRINT DISABLE lt RED PRINT ENABLE DAILY RED PRINT TIME MO lt I N RED PRINT 4 54 Getting Started Activate the function Or Switch to the next parameter with S Confirm setting Recorder changes to next input level Select the day of the week to program the ribbon color
140. unction Or Quit programming mode with key Confirm setting Recorder changes to next input level Select the day on which the signal times shall apply Value range MO to SU Example MO It is also possible to start on any other weekday Hint By keeping this key pressed the value is scrolled Confirm selection input field signal duration input field time value Select the signal duration in the first input field Value range 1 20 seconds Confirm 1 input field Set the related time value in the second input field Format AM PM hours minutes Getting Started 4 95 Hint The AM PM setting is linked with the hour setting In other words to switch from AM to PM scroll the hour value Confirm 2 input field The values are stored and the display is emptied the first input field flashes again Repeat this procedure for further signal switching times for this weekday Return to the previous input level when all signal times for this day are entered SIGNAL PPE RATION select a new day when the signaling values differ from the DAY MO already defined weekday I Proceed as previously described Or Switch over to the copy function Copy function COPY SIGNAL 1 input field copy from 2 input field copy to FROM nn TO TU Select the copy from day Confirm 1 input field 4 96 Getting Started Chapter 4
141. up the Programming Routine for the Main Programming Menu 4 14 Print Rormat E e Eaa 4 15 Punch Rounding 4 19 Totals Rounding ieee n m 4 22 IN Punch Revisions eere e creen 4 25 Change or Delete Values for schedules with IN Punch Revisions 4 31 OUT Punch Revisions 4 Fehler Textmarke nicht definiert Change or Delete Values for schedules with OUT Punch Revisions 4 Fehler Textmarke nicht definiert A tomatic Break uuu nnm 4 Fehler Textmarke nicht definiert Chapter 4 Getting Started 4 1 continued 4 2 Getting Started Fixed Break Non Accumulation Times 4 47 Change or Delete Values for Fixed Break no accumulation Time Ranges 4 52 Red Print Ribbon Color Change 4 53 Change or Delete Values for Red Print Ribbon Color 4 57 OVertime 4 58 Option rini 4 63 Calling up the Programming Routine for tie OPTIONS Meng eee oerte 4 63 Daylight Savings Time 4 65 Deleting Gards 4 69 Maximum Presences 4 70 Date nn s 4 72 Day nu 4 73 Day 4 75 Overtitie 2 4 77
142. when contacting your dealer or communicating with ISGUS Time Recorder Model Number Serial Number Date Purchased Description of Use Number of Employees Type of time cards Local Dealer Company Contact Address Telephone Fax e mail E 2 Sales and Service Dealer Appendix E ISGUS J Schlenker Grusen GmbH OberdorfstraBe 18 22 DE 78054 Villingen Schwenningen Tel 07720 393 0 Fax 07720 393 184 www isgus de vertrieb isgus de 15005 Ahead in Time ISGUS Time Management
143. y hot Touching the printer head could cause burns Insert a new ribbon cassette and push slightly down Tighten the new ribbon by winding the red ribbon tightening knob in the direction indicated by the arrow on the cassette Position the free guide of the ribbon in the direction of the printer head Make sure that the ribbon guide is inserted in front of the printer head and that the ribbon is not twisted or creased You must hear the ribbon cassette snap into the left and right print spools Check that the ribbon fits between the printer head and the ribbon guide Tighten the ribbon once again Rotate the display panel back to its normal position until it engages the locking tabs Carry out a functional test by means of test punching a blank card Replace the front case cover and close the time recorder Chapter 7 Maintenance 7 3 Cleaning the Time Recorder The most frequent problem is dust on electronic components In order to maintain the physical appearance of the time recorder the cover must be occasionally cleaned The cleaning intervals depend on the operating conditions and the location When cleaning the time recorder with cloths please observe the following recommendations Use only rags moistened with water or a soap free detergent Do not use any detergent spray or wet rags Use only soft detergents without solvents of any kind Make sure to thoroughly dry all components after cleaning Serv
144. y schedule will be copied to R and E key 9 Quit copy function S key 10 Quit the menu Red Print S key 11 Quit the programming routine continue with S key Date and time are displayed Hint If you want to start the value input again and delete all color change programming just delete the values for one day and copy that day to the rest of the week If you just disable the feature the time recorder still remembers the existing programming and restarts it the next time you enable the feature Chapter 4 Getting Started 4 57 Overtime OVERTIME DISABLE By activating the function Overtime it is possible to calculate overtime If function Overtime 2 is additionally activated it is possible to accumulate overtime in 2 accounts Hint If only overtime account 2 is enabled it is not possible to calculate overtime By selecting different qualification parameters it is possible to define the point of time when overtime is to be calculated The following qualifications are available for both overtime functions Daily qualification Here the qualification value must be reached within the day The daily qualification setting is valid from Monday to Friday Saturday Sunday and public holiday qualification Special day qualification can be defined for Saturdays Sundays and public holidays Weekly qualification The qualification value must be reached within the week Reset weekly OT qualificat
145. ys and Tt Public Holidays Chapter 4 Getting Started 4 61 WEEK QUALIFICA Set weekly qualification TIME 40 00 Format HH MM 1st input field hours 2nd input field 2 minutes Set desired hour Range of values 00 99 Confirm setting Enter the desired minutes Range of values 00 59 Confirm setting Recorder changes to next input level Hint By keeping this key pressed the value is scrolled RESET WEEKLY OT Select weekday when the weekly qualification is to begin DAY M cin tT Range of values MO to SU DS disable Confirm setting Recorder changes to next input level WK QUALIFICATION Definition of the weekly E RT qualification Range of values RT RT OT Return to the previous input level OVERTIME Continue with next value bi a Hint Use E to return to the ENABLE input level 4 62 Getting Started Chapter 4 Option Menu OPTION MENU E ENTER S END Key E Entering of the Option Menu Key S End of Programming When entering this menu further items are available Calling up the Programming Routine for the Options Menu To call up the programming routine for the option menu the front cover of the recorder must be removed If the recorder is switched off you must switch it on with the mains switch Refer to section Switch on recorder Calling up the programming routine Recorder is switched on

ISGUS PERFECT 2040 - Time Clock Outlet

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