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1. Scanning Operations Scan to File allows you to scan directly to a disk file with two mouse clicks You can change the file type destination directory and file name as needed Scan to E mail enables you with just two mouse clicks to scan a picture or text document directly into an E mail application as a standard attachment You have the option of selecting the file type and resolution for the attachment Scan to Word Processor enables you to scan a text document run ScanSoft TextBridge OCR and insert the text original not graphic image into a word processing file with just two mouse clicks You have the option of selecting the destination word processing program such as Word Pad MS Word Word Perfect etc Scan to Graphic Application allows you to scan an image directly into any graphic viewer editor application You can select the destination application such as MS Paint or Corel PhotoPaint USING BROTHER CONTROL CENTER 17 4 Copy Operations Copy allows you to use the PC and any Windows printer driver for enhanced copy functions You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver OR you can direct the copy output to any standard Windows printer driver installed on the PC Two on One Copy allows you to use the Two on One page feature of the Brother printer driver to copy two original pages onto a single output page This fe
2. ccecceeeeeeees 14 29 To Install PhotoPrinter Pro For MFC 7400C only 14 30 To View Brother Support Information 0 14 30 Xiv Helpful Hints for Windows 95 98 98SE ME 2000 Professional or Windows NT 4 0 0068 14 31 Receiving Faxes into the PC For MFC 7400C Only icssssstwnsecctnecsscsnturaunsdeasoretessteresaiecvenes 14 32 l Using the MFC as a Printer ccccsssssssssssssssssssssssssscsssccsees 15 1 BS AUC o PEE A EEA EE T AE 15 1 Printer Dri v ceiien neee ereer ieni rires 15 1 Choosing the Right Kind of Paper ccccccceeeeeeeeeeeeeeeees 15 2 Multi purpose Sheet Feeder 0 0 0 0 cccccccccccceeceeeeeeeeeeeeeaaeeeaes 15 2 WO ACTS Papii osina aeeancanienmauersuetan 15 3 Simultaneous Printing Fax cccccccscccessssssssessseesssseeseeeeseenees 15 3 Printer Operation KC S swcsscusnssancscrspasrticatumunshsantermemelecsmanmonises 15 4 Reset 16 Cy vas ancincynen anes onaewohucnchdeconutsebaguanaesusdanoassnsseaseonuneences 15 4 Ink Management Key cccssssssseseeeesseeeeseeeeeseseeeeeeeees 15 4 Turning Off Bi directional Printing cece eeeeeees 15 4 d Printer Driver Settings scrissi aanihin 16 1 Using the Brother MFC 7300C MFC 7400C Printer Driver 16 1 Ee Pana TaD E se enannecotetneumiceaees 16 1 Paper o O onee ae Ea 16 2 User Defined Paper SiZE ecssccsscrcericrariiariii 16 3 Orientation 502d s0aapzsiapiaionanannandeannetensdaocheaseaecennetanmamem
3. oneer Documents Browse Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing For MFC 7400C only Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button USING BROTHER CONTROL CENTER Destination Folder PaperPort Folder Select this checkbox to scan the original into your PaperPort folder Other Folder Select this checkbox to scan the original as another file type and or into another directory folder File If you selected Other Folder from the pull down list select the type of file PaperPort Files MAX Self Viewing Files EXE PaperPort 5 0 Files MAX PaperPort 4 0 Files MAX PaperPort 3 0 Files MAX Windows Bitmap BMP PC Paintbrush PCX Multi page PCX DCX JPEG Image Files JPG TIFF Uncompressed TIF TIFF Group 4 TIF TIFF Class F TIF Multi Page TIFF Uncompressed TIF Multi Page TIFF Group 4 TIF Multi Page TIFF Class F TIF PDF Files PDF Portable Network Graphics PNG FlashPix FPX HFX Fax Files HFX To Search your system for the directory and folder you want click the Browse button Click OK to save your settings Send Scan to E mail m Scanner Setting F Xing Filing and Copying Modify Settings m
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5. 14 26 SETTING UP THE MFC AND PC TO WORK TOGETHER Installing the Brother Software IMPORTANT You must install drivers for Printer and Scanner before you install the software MFL Pro See the beginning of this chapter Insert CD ROM into your CD ROM drive A window appears listing the following options If this window does not appear please use Windows Explorer to run the setup exe program from the root directory of the Brother CD ZA zl c VEE 1400c Software Suite TA Onne Registration T Eeee a You are using Windows 98 Please note that the software will automatically detect the operating system you are using and will display it at the bottom of the screen fo If you are using Windows 2000 Professional or NT 4 0 before you can install the software you must be logged on as the Administrator To install Multi Function Link Pro Main Application Click on the first button Install MFL Pro The following screen will appear MFC 7400c Vi C 7400c Software Suite Multi F unction Link Pro is the application used for all PC fax sending and receiving operations Included with MFL Pro are PaperPort and ScanSoft TextBridge PaperPorte is a document management application used to view incoming faxes and scanned documents ScanSoft TextBridge is an OCR application for converting an image into text and is integrated into PaperPorte Both PaperPort and ScanSoft Te
6. 24 All the drivers have been installed Now you can print and scan fo If you want to install PaparPort MFLPro go to the CD section See Installing the Brother Software on page 14 27 Using a USB Cable to Connect the MFC to the PC Using Windows 98 98SE ME and Windows 2000 Professional Only IMPORTANT To install the software using Windows 2000 Professional you must be logged on as the Administrator howe Before you can connect the MFC to your computer you must purchase a USB cable that is no longer than 6 feet 1 8 meters hot If you are using a bi directional IEEE 1284 comliant parallel cable see Using a bi directional IEEE 1284 compliant parallel cable to Connect the MFC to the PC on pagel4 2 Notice to Computer Users A small filter core and cable tie are enclosed in a vinyl bag with your MFC PLEASE SAVE THESE PARTS You will need them in the future if you connect the MFC to a Computer For optimal performance use a USB Cable with the enclosed Filter core and Cable tie When you use a Computer with your MFC please attach the enclosed Filter core to a USB Cable Attach the cable tie 2 inches or less from the end of the USB Cable that will be connected to the MFC 2 Attach the filter core between the USB Cable Connector and the Cable Tie by pressing until you hear a click Filter Core Cable Tie l j Cable Tie Filter Core USB Cable SETTING UP THE MFC AND PC TO WORK TOGETHER 14 17
7. X KXXXXXXX bed 12 Click Next Add New Hardware Wizard Windows driver file search for the device USB Composite Device Windows is now ready to install the best driver for this device Click Back to select a different driver or click Next to continue Location of driver DOCK i Cancel If the Insert Disk Wizard appears remove the MFL Pro CD ROM and insert the Windows 98 98SE ME CD ROM to get the Windows standard driver and click OK 13 Click Finish Add New Hardware Wizard If you inserted the av USB Composite Device Windows 98 98SE ME CD ROM windows has finished installing the sof h remove the CD R OM hk site p bhalai ing the software that your new and reinsert the MFL Pro CD ROM i Cancel 14 20 SETTING UP THE MFC AND PC TO WORK TOGETHER 14 After the Composite USB Device is installed and the Add New Hardware Wizard reappears click Next Add New Hardware Wizard This wizard searches for new drivers for Composite USB Device A device driver is a software program that makes a hardware device work 15 Select Recommended Add New Hardware Wizard and click Next eeaeeceeeesenescessseesensescesesesceuscusesessensanecsesssenessassssesessesssusseseseseneceesed Display a list of all the drivers in a specific location so you can select the driver you want lt Back Cancel 16 Select Specify a Add New Hardware Wizard location and click
8. FAX TEL Fax Telephone TAD ANSWER MACH External Telephone Answering Device You control the phone line and must answer every call yourself The MFC automatically answers every call as a fax The MFC controls the line and automatically answers every call If the call is a fax it will receive the fax If the call is not a fax it will ring double ring for you to pick up the call The external TAD automatically answers every call Voice messages are stored on the external TAD Fax messages are printed Use this mode when you are using a computer modem on the same line or if you receive very few fax messages You can also use this mode with Distinctive Ring For dedicated fax lines You cannot receive a voice call but you can call out You cannot have an answering machine on the same line even if it is ona separate wall jack on the same line You cannot use the telephone company s Voice Mail in this mode Use this mode if you have an external answering machine on your phone line In FAX TEL mode you must set the Ring Delay and F T Ring Time If you have extension phones on the line keep the Ring Delay to 4 rings SETUP RECEIVE 6 1 NH 3 6 2 To select or change your Receive Mode Press Receive Mode The screen displays your current selection Continue to press Receive Mode until your new selection appears After 2 seconds the screen returns to the date and time
9. Cancel Install From Disk Ea OK Cancel Insert the manufacturer s installation disk into the drive selected and then click OK eM Copy manufacturer s files from KIKKAXHXXH z Add Printer Wizard Click the manufacturer and model of your printer If your printer came with an installation disk click Have Disk If your printer is not listed consult your printer documentation for a compatible printer Printers Brother yyyyyyyy Brother XXXXXXXX Have Disk lt Back Cancel SETTING UP THE MFC AND PC TO WORK TOGETHER 16 Click Next Add Printer Wizard Type in the name of this printer When you have finished click Next Note Exceeding 31 characters in the Server and Printer name combination may not be supported by some applications Printer name lt Back Cancel 17 Select Not Shared Add Printer Wizard then click Next Indicate whether this printer will be shared with other network users If you choose sharing give this printer a share name C Shared Not shared Share Name Select the operating systems of all computers that will be printing to this printer Windows 95 Windows NT 4 0 MIPS Windows NT 4 0 Alpha Windows NT 4 0 PPC Windows NT 3 5 or 3 51 x86 Windows NT 3 5 or 3 51 MIPS lt Back Cancel 18 Select Yes Add Printer Wizard Recommended to Print a Test Page and click Finish After your printer is installed y
10. ILe i F I f AN wA Me 5 PLE Trn bol t m cer F bt ri r pat pm s be 5 ie ir aeesared pLi r zt it eens Rares aa harris aah rat eee l bee MFC 7300C rea oe i ji rae sc rar re nign ny LLE T YF at Rer Ste rk T Leo bi j H LI e ei ar el a 1 T Fu 5 no hr 5 era a d aerar A I aan Lie Tri re ma iair i I ey iT Ls ag q 3 Fe lf You Need to Call Customer Service Please complete the following information for future reference Model Number MFC 7300C MFC 7400C Circle your model number Serial Number Date of Purchase Place of Purchase The serial number is on the back of the unit Retain this Owner s Manual with your sales receipt as a permanent record of your purchase in the event of a theft fire or warranty service Year 2000 Compliant Brother is addressing the Year 2000 related issues for all Brother fax machines and multi function centers Our focus is to ensure that our bundled third party software will continue to properly process date time data after January 1 2000 Brother fax machines and multi function centers will function properly after January 1 2000 provided that all non Brother hardware software and firmware used by our customers in connection or combination with Brother fax machines MFCs and bundled software accurately exchange date data with the Brother
11. Options finish copying You can try different Q ouaiy combinations of settings for best results es Mono Copy After you press Mono Copy or Color Copy you can use Enlarge Reduce Quality and Options to try different combinations of settings for best results Using Enlarge Reduce Key Place the original face down in the ADF Press Enlarge Reduce Press or to choose an C THEM enlargement or reduction ratio and press Set You can reduce to 93 87 75 50 or 25 of the original size _OR You can enlarge to 120 125 150 200 or 400 _OR For more choices select ZOOM and press Set Use the dial pad to enter any percentage between 25 and 400 For example press 5 3 to enter 53 Press Mono Copy or Color Copy Using the dial pad enter the number of copies and press Set _OR To accept the default 01 press Set MAKING COPIES 11 2 When selecting a reduction ratio you need to know the size of the paper you registered in Function 1 2 6 note If you want to make a copy the same size as the original document size you should choose a reduction of 93 For example if you want to copy from letter to letter you should choose a reduction of 93 If you are making a sort copy see Using the Options Key on page 11 4 Selecting the Ratios of Fixed Reduction Original Document Paper Recommended the size of size IS reduction ratio Is LETTER DOCUMENT LETTER a a Using the Q
12. 14 6 Select Specify a location and remove the other check marks then click Browse to locate the file Double click the CD icon and click the x w9x para folder X is the drive letter for your CD ROM drive then click OK Make sure Specify a location is selected and click Next Add New Hardware Wizard Windows will search for new drivers in its driver database on your hard drive and in any of the following selected locations Click Next to start the search I Floppy disk drives preeeeseesesssesessssesesssesseesess Tet eeeeeeeeeeaennesenesenenennees Hicrosoft Windows Update IV Specify a location as Y Browse i lt Back Cancel Browse for Folder 21x Select the folder that contains driver information INF file for this device 1 Desktop 3 My Computer Meee E Floppy A H a wings C H D Printers s Control Panel 39 Dial Up Networking ifa Scheduled Tasks HEA My Documents E Internet Explorer H E Network Neighborhood Jea Recvele Bin x oro Add New Hardware Wizard Windows will search for new drivers in its driver database on your hard drive and in any of the following selected locations Click Next to start the search I Floppy disk drives I CD ROM drive Hicrosoft Windows Update V Specify a location X KXXXXXXX Bi SETTING UP THE MFC AND PC TO WORK TOGETHER 14 Make
13. 24 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE Error Messages As with any sophisticated office product errors may sometimes occur If this happens your MFC often identifies the problem and displays an error message The table below explains the most common error messages You can correct most problems by yourself If you need additional help call the Brother Fax Back System USA 1 800 521 2846 From within Canada 1 800 681 9838 ERROR MESSAGE CAUSE ACTION COMM ERROR Poor phone line quality caused Try the call again If problem continues communication error call Telephone Company to check your phone line CONNECTION FAIL You tried to poll a fax machine thatis notin Verify the other party s polling setup Polled Waiting mode COOLING DOWN The print head has overheated Unplug the MFC and wait 30 minutes for it to cool COVER OPEN Control panel cover or top cover is not Open then close the covers closed completely DISCONNECTED The other party or other party s fax Try to transmit or receive again machine terminated the call DOCUMENT JAM Documents were not inserted or fed See p 24 3 properly or document was longer than about 40 inches 90cm INK EMPTY One or more of the ink cartridges is out of Replace the ink cartridges See p 24 13 ink MACHINE ERROR MFC has a mechanical problem Call Brother Customer Service XX USA 1 800 284 4329 From within Canada 1 800 853 6660 From within Montreal 1 514 68
14. 3 After you have set up the MFC and checked that it is working properly make your PC is turned off 4 Connect the USB BS cable to both the MFC Fa and the PC Z l Va 5 Turn on your PC Using Windows 98 98SE ME If you are using Windows 2000 Professional go to page 14 24 6 For Windows 98 98SE users When the Add New Hardware Wizard screen appears click Next hot Each opertation system has different dialog Add New Hardware Wizard This wizard searches for new drivers for USB Composite Device 4 device driver is a software program that makes a hardware device work i Cancel For Windows ME Users Select Specify the location of the driver Advanced then click Next Windows has found the following new hardware Brother XXXXXXXX Windows can automatically search for and install software that supports your hardware If your hardware came with installation media insert it now and click Next What would you like to do C Automatic search for a better driver Recommended 14 18 SETTING UP THE MFC AND PC TO WORK TOGETHER Select Recommended and click Next Add New Hardware Wizard What do you want Windows to do Search for the best driver for your device Recommended i Reeesesenesecessensecesssenesevesssneceasssssessenescusssnsnssenensassssesesensssuessnsesseessesed Display a list of all the drivers in a specific
15. Keep the PC and the Multi Function Link Pro Main Menu running at all times 19 5 USING MULTI FUNCTION LINK PRO SOFTWARE Viewing Received Faxes Faxes that are received into the PC will appear in the InBox of the Log Manager To access the Log Manager from the Main Menu click the Log Manager B button OR From the Start pull down menu select Mail Log wa System Archive In the Log Manager select the Fax folder 2 Then select the InBox folder A listing of your incoming messages will appear on the right side of the window 3 Double click on the fax you wish to view The ScanSoft PaperPort Viewer will run automatically and the fax you selected from the list will be displayed See page 18 2 USING MULTI FUNCTION LINK PRO SOFTWARE 19 6 PhotoCapture Center MFC 7400C only Introduction The PhotoCapture Center Function is only available on your PC Windows 98 98SE ME and 2000 Professional when you are using a USB cable to connect your MFC to the PC Double click the Removable Disk icon on your Windows explorer and the files and folders are displayed on the SmartMedia or CompactFlash card which inserted to the MFC File Edit View Favorites Tools Help Ei Back gt 2 Search G Folders history AG GS XxX A Ee Address jRemovableDisk E ew Folders x ce Desktop XXXX Z My Documents g My Computer a 314 Floppy 4 amp Local Dis
16. Next Windows will search for new drivers in its driver database on your hard drive and in any of the following selected locations Click Next to start the search I Floppy disk drives T CD ROM drive Microsoft Windows Update IV Specify a location X KXXXXXXX b SETTING UP THE MFC AND PC TO WORK TOGETHER 14 21 1 Click Next Add New Hardware Wizard Windows driver file search for the device Brother XXXXXXXX Windows is now ready to install the best driver for this device Click Back to select a different driver or click Next to continue Location of driver ey KOGON Cancel 18 When the Add New Add New Hardware Wizard Hardware Wizard displays the message et Brother XXXXXXXX that installation is completed click Finish Windows has finished installing the software that your new hardware device requires Cancel To install all the drivers repeat Steps 4 to 12 19 After the USB Composite Device PhotoCapture Center For MFC 7400C only Fax Modem Scanner and Printer Drivers have been installed select BRUSB USB Printer Port as the printer port and click Next Click the port you want to use with this printer and then click Next Available ports USB Printer Port Communications Port Communications Port Creates a file on disk ECP Printer Port Add Pott Configure Port Next gt Cancel 14 22 SETTING UP THE MF
17. OR Select the Open Phone Book button to choose someone from your phone book Complete the Subject and Cover page note fields Click on the Attachments button to add any file s you want to fax with it Click the Send Fax button USING MULTI FUNCTION LINK PRO SOFTWARE 19 4 Sending a Fax from a Windows Application You can send a fax directly from any Windows application using the following steps Create the document in a Windows application Select Brother MFL Pro Fax as your printer Select the Print command to begin the fax transmission The Fax Sending dialog box will appear Enter the name and fax number of the recipient OR Select the Open Phone Book button and choose aname Select Close to return to the Send Fax dialog box Select the Send cover page check box to include a cover page Select the Send Fax button Receiving Faxes into the PC For MFC 7400C only To receive faxes into your PC through the MFC first you must have connected your MFC to your computer Then you can load the Multi Function Link Pro software See Setting Up the MFC and PC to Work Together page 14 1 Use the following checklists for the MFC and PC to make sure you have properly set up the MFC and PC to work together Checklist for Your PC Make sure the MFC is connected to the PC In the Main Menu select the Setup pull down menu Select Preferences Under Answer Mode select Fax only Click the OK button
18. Repeat Steps 4 6 to install each color ink cartridge After installing all ink cartridges close the top cover and control panel cover until they click into place Your MFC enters a head cleaning cycle for approximately 6 minutes The MFC goes online to set the ink dot counter for each color so the MFC can warn you with an error message when ink is running low ASSEMBLY AND CONNECTIONS Caution Make sure the paper is loaded in the multi purpose sheet feeder The LCD displayes CLEANING BLACK After the cleaning cycle is finished the LCD shows PRESS START KEY Press Start within one minute The MFC starts printing the Test Sheet Only during initial ink cartridge installation The LCD shows PRINT OK 1 YES 2 NO Check the print quality of the test sheet If it is not good clean the print head again by pressing 2 The screen will ask you if the print quality is OK for each color Press 2 for any color with a problem You can choose several colors After cleaning is finished press Start The MFC starts printing Test Sheet No 2 Adjust the Vertical Alignment by following the instructions printed on the Test Print page A WARNING If ink gets in your eyes irrigate them with water immediately and if irritation occurs consult a doctor Caution DO NOT remove ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the MFC will not know the quantity of ink left in the cart
19. This feature does not work without the Station ID You can set the fax to send a cover page with a particular document This cover page will include the number of pages in your document Place the original face down in the ADF Press Function 1 3 1 When the screen displays NEXT FAX ONLY press Set Press or to select ON or OFF and press Set Press or to select one of the standard or custom comments and press Set Enter two digits to indicate the number of pages you are sending and press Set Enter 0 0 to leave the number of pages blank If you make a mistake press lt a to back up and reenter the number of pages Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 8 Enter the fax number you re calling Press Start Always Send Cover Page Make sure Station ID is set up See page 5 1 This feature does not work without the Station ID You can set the MFC to send a cover page whenever you send a fax The number of pages in your fax is not included when you use this setting Press Function 1 3 1 Press or to select COVERPAGE ON and press Set If you selected ON press or to select one of the standard or custom comments and press Set Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR FPress 2 to exit if you are finished choosing settings
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21. Caller ID service varies with different carriers Call your local phone company to determine what kind of service is available in your area Viewing Caller ID List Caller ID memory stores information for up to thirty calls when the thirty first call comes in information about the first call is erased You can scroll through Caller ID information to review those calls made to your MFC Press Function 1 0 2 Press or to select DISPLAY and press Set If the name was not received it will not be displayed Press or to scroll through the Caller ID memory to select the Caller ID you want to view and press Set The screen shows the caller s name and number and the date and time of the call Press or to return to the Caller ID listing OR Press Stop to exit Printing Caller ID List Press Function 1 0 2 Press or to select PRINT REPORT and press Set Press Start SETUP RECEIVE Call Waiting Caller ID The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID service offered by many local telephone companies The feature displays the telephone number or name if available of Call Waiting callers on your MFC s screen To answer a Call Waiting signal while you re talking on the phone ask the other party if you can put them on Hold a minute to catch the other call The screen displays the Caller ID Press Search Speed Dial to switch to the second call To switch back to the first call press Sear
22. Close the Chooser To print the document From application software such as PaperPort click File menu and select Page Setup You can change the settings for Paper Paper Thickness Paper Source Orientation and Scale then click OK brother MFL Pro Color xXx C _ Paper Size U Letter A4 Letter gt US Legal OO A5 Executive Post Card Orientation NA t gt Scale M Paper Thickness Paper Source Default 22 3 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK From application software such as PaperPort click File menu and select Print Click Print to start printing brother MFL Pro Color EET z E ann Copies orrom C 10 Pages All Quality O Draft Normal Fine Media Type Plain Paper T Colori kiona Color iono Save Settings Default note If you want to change Copies Pages Quality Media Type and Color Mono select your settings before clicking Print Set Option allows you to change Document and Printing Options Option Setup Document Auto Photo Graphics Custom Color Setting Image Setting Printing Option bJ Bi Directional Printing Default USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK 22 4 Using Brother TWAIN Scanner Driver with Your Apple Macintosh The Brother MFC software includes a TWAIN Scanner driver for Macintosh This Macintosh TWAIN S
23. Now when a call comes in and the MFC is set to FAX TEL mode all phones on this line will ring the number of times you selected in Ring Delay You can let the MFC pick up and detect if it s a fax or voice call If it s a fax call the MFC prints the fax If it s a voice call the MFC signals you with a double ring for the length of time you selected in F T Ring Time Even if the caller hangs up during the double ringing the MFC continues for the set time Easy Receive When you use this feature you don t have to press Start when you answer a fax call and hear calling beeps Just hold the handset and wait a few seconds When you see RECEIVE on the fax screen or when you hear chirps through the handset of an extension phone connected to another wall jack just replace the handset and your MFC does the rest Selecting ON allows the MFC to receive fax calls automatically even if you lift the handset of an extension or external phone Selecting SEMI lets the MFC receive the call only if you ve answered it at the MFC Selecting OFF means you Il have to activate the MFC yourself by pressing Start or by pressing 5 1 if you are not at your MFC See Operation from Extension Telephone 6 5 and For FAX TEL Mode only 6 5 If you ve set the feature to ON but your MFC doesn t automatically connect a fax call when you lift an external or extension phone handset press the Fax Receive code 51 At the MFC lift the
24. Now you can print and scan hot If you want to install PaparPort or MFLPro go to the CD section See Installing the Brother Software page 14 27 Using Windows 2000 Professional 6 When the Found New Found New Hardware Wizard Hardware Wizard screen Welcome to the Found New appears then click Next SS Aar OAS lear This wizard helps you install a device driver for a hardware device To continue click Next Select Recommended and click Next Install Hardware Device Drivers oN 4 device driver is a software program that enables a hardware device to work with cy an operating system This wizard will complete the installation for this device oy Composite USB Device A device driver is a software program that makes a hardware device work Windows needs driver files for your new device To locate driver files and complete the installation click Next What do you want the wizard to do Display a list of the known drivers for this device so that can choose a specific driver lt Back Cancel 14 24 SETTING UP THE MFC AND PC TO WORK TOGETHER 8 Insert the MFL Pro CD ROM into your CD ROM drive 9 Select Specify a location and remove the other check marks then click Next 10 Click Browse to locate the file 11 Double click on the CD icon and click on the x W2K usb x is the driver letter for your CD ROM drive folder then click OK 12 Make sure Specify a location
25. Setting Ring Delay icsceicicscaacersctececcenacaasacgescdssduccssetecaoasouaeds 6 2 Setting F T Ring Time For FAX TEL Mode only 6 3 Easy Receive ea snaccncencasepanncrosseconeqoadacacus sue demseneauscenuatamaratanses 6 3 Printing a Reduced Incoming Document eeeee 6 4 Recommended Reductions ccccseeeeeseeeteeeeeeeeeeees 6 4 SS ELM Paper I ie orate cena mene ce eisnecteatwusensessenesdaqeiuaevantes 6 5 Advanced Receiving Operations cccecccceeecceeeeeeeeeeeeeeeeeeeeeees 6 5 For FAX TEL Mode only ccccceeccccecccceeeeeeeeeeeeeeeeees 6 5 Changing Remote Codes ccccccccseseeeeeeeeeeeeeeeeeeeeeeees 6 6 Printing a Fax in MeMry eeeeeccccccccccccecceeeeeeeeeeeeeeeeeeeees 6 6 PTI e E E ede saesdstussoiae 6 6 Setting Up Polling Receive eeeeeeesseseeseeeeeeeeeeeees 6 7 Setting Up Sequential Polling Receive eee 6 7 Canceling a Scheduled Job ceeseeseeseseeeeeeeeeeeeeeeeeees 6 8 PAS GRC EL VS RINE a saa neice esate Sufennocsanwts rE Sa ara 6 8 Registering the Distinctive Ring Pattern 6 9 w E TD ao Sera T E E S E E E 6 10 Viewing Caller ID List ccccceececeeeceeeeeeeeeeeeees 6 10 Printing Caller ID List 00 0 ccc cceeeeeceeeeeeeeeeeeeeeees 6 10 Call Waiting Caller ID cc ceessssseseeeeeseeeeeeeeeeeeeeeees 6 11 E Sep SCU srren ENEAN 7 1 Before You Begin osoooosseeoossseereterererrrrrereresesesssesesssessssssss
26. Standard Super Fine and Photo Ring Delay The number of rings before the MFC answers in FAX or FAX TEL mode Ring Volume Volume setting for the MFC s ring scanning The process of sending an electronic image of an original paper document into your computer ScanSoft PaperPort LE for Brother A document management application that enables you to view incoming faxes and scanned documents speed dial A preprogrammed number for easy dialing You must press the Search Speed Dial button and then two digit code to start the dialing process Standard resolution 98 x 203 dpi It is used for regular size text and quickest transmission GLOSSARY G 3 Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number super fine resolution 392 x 203 dpi Best for very small print and line art TAD telephone answering device You can connect an external TAD to the EXT jack of the MFC for TAD mode Tel index An electronic alphabetical listing of stored One Touch Speed Dial and Group numbers Temporary Setting You can select certain options for each fax transmission without changing the default settings transmission The process of sending documents over the phone lines from your MFC to the receiving fax machine User Setting List A printed report that shows the current settings of your MFC Xmit Report Transmission Report A listing of each transmission date time an
27. Using a bi directional IEEE 1284 compliant parallel cable to Connect the MFC to the PC Using Windows 95 98 98SE ME Windows NT Workstation Version 4 0 and Windows 2000 Professional IMPORTANT To install the software using Windows NT Workstation Version 4 0 or Windows 2000 Professional you must be logged on as the Administrator fo Before you can connect the MFC to your computer you must purchase a bi directional IEEE 1284 compliant parallel cable that is no longer than 6 feet 1 8 meters fo If you are using USB cable see Using a USB cable to Connect the MFC to the PC on page 14 17 Notice to PC User A small filter core and cable tie are enclosed in the vinyl bag with your MFC PLEASE SAVE THESE PARTS You will need them in the future if you connect the MFC with a Personal Computer And for optimal performance use a bi directional parallel cable with the enclosed Filter core and Cable tie 14 2 SETTING UP THE MFC AND PC TO WORK TOGETHER When you use a Personal Computer with your MFC please attach the enclosed Filter core to a Bi directional parallel cable How to Attach the Filter Core to a Bl directional Parallel Cable Attach the Cable Tie 2 inches or less from the Parallel Interface connector Bi directional Cable Tie Cable Tie parallel cable S Sees i Bi directional parallel cable Parallel Interface Connector Attach the Filter Core pressing until you hear a click between the P
28. White Balance This adjusts the hue of the white sections of an image Lighting camera settings and other influences will effect the appearance of white The white parts of a picture may appear to be slightly pink yellow or some other color By using this adjustment you can correct this effect and bring the white sections back to pure white Brightness Change the brightness of the whole image lighter or darker Moving the scroll bar to the left makes your image darker and moving the scroll bar to the right makes your image lighter Contrast Change the contrast of an image Darker sections will be more dark and lighter sections will be more light as you increase the contrast Increase the contrast PRINTER DRIVER SETTINGS when you want an image to be clearer Decrease the contrast when you want an image to be more subdued Red Increase the intensity of the Red color to add red to the whole image Green Increase the intensity of the Green color to add green to the whole image Blue Increase the intensity of the Blue color to add blue to the whole image PRINTER DRIVER SETTINGS 16 9 Using the Windows Based Brother Control Center Brother Control Center 17 1 The Brother Control Center is a software utility that pops up on the PC screen whenever paper is placed in the automatic document feeder This allows you to quite easily with very few mouse clicks access the most frequently used scanning applications Using the
29. current setting for example Press or to select QUALITY NORMAL or QUALITY HIGH as the copy quality If there is too much in memory the print quality will change When the screen displays your selection press Set The screen displays Using the dial pad enter the number of copies you want up to 99 For example 12 2 WALK UP VIDEO PRINTING press 3 8 for 38 copies Press Mono Copy or Color Copy The LCD shows Using the Options Key The Options key changes the settings for paper type video type print size quality and brightness for the next video printing only These options will be displayed in the order of the chart below Press Options PAPER PHOTO VIDEO MOVING VIDEO PRINT SIZE SIZE 4 X3 is default Make sure the ADF is empty Plug the cable from your video camera s Out jack into the MFC s RCA pin jack Press Options Press or to select VIDEO PAPER TYPE VIDEO VIDEO TYPE VIDEO PRINT SIZE or VIDEO BRIGHTNESS and press Set If you selected the VIDEO PAPER TYPE If you use premium paper the copy quality will be improved For best results we recommend using Brother special paper Press or to select paper type you are using PLAIN INK JET GLOSSY PHOTO or TRANSPRNCY and press Set 0 Brother coated paper is ink jet paper WALK UP VIDEO PRINTING 12 3 a 12 4 If you are using non Brother ink jet paper or Brother coated paper select INK JET If you selecte
30. if you want to store a pause press After you hear your MFC beep hang up and wait Your MFC calls the remote fax machine The remote fax machine prints your fax messages 9 5 REMOTE FAX OPTIONS NOT AVAILABLE FOR COLOR FAX Changing Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote fax machine Dial your fax number When you hear the beep immediately enter your Remote Retrieval Access Code 159 X When you hear two short beeps use the dial pad to press 9 5 4 Enter the new number of the remote fax machine where you want your fax messages forwarded up to 20 digits then press You cannot use and as dial numbers However if you want to store a pause press To retrieve the Memory Status List when you hear two short beeps use the dial pad to press 9 6 1 Use the dial pad to enter the number of the remote fax machine up to 20 digits and then press After you hear your MFC beep hang up and wait Your MFC calls the remote fax machine The remote fax machine prints the Memory Status List showing the new forwarding number Check the forwarding number If the forwarding number is incorrect return to Step 1 to reset it REMOTE FAX OPTIONS NOT AVAILABLE FOR COLOR FAX 9 6 Printing Reports MFC Settings and Activity You can print the following lists and reports Choose if you would like a Transmission Verification Report printed after a
31. or by using the Copy As Text command you can select only a portion of the text to convert Dragging an item onto a word processing link icon starts PaperPort s built in OCR application or you can use your own OCR application em Vey y E 18 3 USING SCANSOFT PAPERPORT FOR BROTHER TEXTBRIDGE Importing Items from Other Applications In addition to scanning items you can bring items into PaperPort in a variety of ways and convert them to PaperPort MAX files in several different ways Print to the Desktop View from another application such as Microsoft Excel Import files saved in other file formats such as Windows Bitmap BMP or Tag Image File Format TIFF Exporting Items in Other Formats You can export or save PaperPort items in several popular file formats such as BMP JPEG TIFF or self viewing For example to create a file for an Internet Web site export it as a JPEG file Web pages often use JPEG files for displaying images Scanning a Document TWAIN COMPLIANT The Brother Multi Function Link Pro software includes a TWAIN compliant scanner driver TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications This means that not only can you scan images directly into the PaperPort viewer that Brother included with your MFC but you can also scan images directly into hundreds of other software applications that support TWAIN scanning These
32. www brother com If you click on Support Information you will open up a text document listing all the contact phone numbers should you have to get in touch with our Customer Service For USA and Canada only If you click on Brother Mall com www brothermall com you ll be taken to our on line shopping mall where you can get additional information about Brother products and services For USA only Click Back to return to the main page or click Exit if you are finished with your setup Helpful Hints for Windows 95 98 98SE ME 2000 Professional or Windows NT 4 0 The installer automatically sets the printer port to the parallel interface BRMFC for Windows 95 98 98SE ME and BMFC for Windows NT Workstation 4 0 and Windows 2000 Professional IMPORTANT Please see the README WRI file in the root directory of the CD ROM for last minute important installation and troubleshooting information To uninstall Multi Function Link Pro click the Uninstall icom in the Brother MFL Pro Program group and follow the instructions on the screen SETTING UP THE MFC AND PC TO WORK TOGETHER 14 31 Receiving Faxes into the PC For MFC 7400C only To receive faxes into your PC through the MFC Make sure the MFC is connected to the PC The PC and the Multi Function Link Pro Main Menu must be running at all times See Installing the Brother Software page 14 27 Load the Multi Function Link Pro sof
33. 7 1 Using the ADF Automatic Document Feeder 7 1 Sending Faxes with Multiple Settings cc eeeeeseeeeees 7 2 FSCS OMI OM ei a E E A 7 2 OIE AS EEA A A A E E A 7 2 Manual Transmission ccasssiersecccacwssstutecacesiendssusesseauerwauesaiinees 7 3 Automatic Tramsmission c cccssssssssesseesesseessseesseeeeeeeees 7 3 Color Fax tranSMissiOn ccccccccsssscsssssssssesseesesseeseeeeeeeees 7 3 Manual and Automatic Fax Redial ccceceeeseeeeeeeeeeees 7 3 Dual Access Not Available for Color Fax 7 4 Real Time Transmission c ccssssssssesssseesseseeseseeseseeeeees 7 4 Checking the Job Status ccccsscssssssessessesesseeesseeeeeeees 7 5 Canceling a Job in MeMOry cc cccssesssseeseeeeeeseeeseseeeeees 7 5 Basic Sending Operations ccccccessseeseeecceececeeeeeeeeeeeeeeeeeeees 7 6 Composing Electronic Cover Page seseseseeeeeeeeeeees 7 6 Composing Your Own Commentts cccccccceeeeeeeeeeees 7 6 Cover Page For Next Fax Only cccccccseeeeeeeeeeeees 7 7 Always Send Cover Page cccccccccsssseccseeceeeeeeeeeeeeeeees 7 7 Using a Printed Cover Page ccccccsecceeeeceeeeeeeeeeeeeees 7 8 Advanced Sending Operations ccccecccceeeeceeeceeeeeeeeeeeeeeeees 7 8 Call TRG EI AOI sirnaa E r Ara 7 9 Print Sample Call Back Message 0 cceeeeeeeeeeeeeeeeeees 7 9 Delayed FAX Not
34. Available for Color Fax 7 10 Delayed Batch Transmission Not Available for Color Fax 7 10 Multiple Resolution Transmission Not Available for Color Fax 7 11 xii Setting Up Polled Transmit Not Available for Color Fax cccceseeseeeeeeeeeeeeees 7 11 Auto Dial Numbers and Dialing Options ccssssssssssssssssseeees 8 1 Storing Numbers for Easy Dialing ccccceeeeeeeeeeeeeeeeeeeeees 8 1 Storing One Touch Dial Numbers 00eeeeeeeeeeeees 8 1 Storing Speed Dial Numbers csssssseeeesseeeeeeeeeseeees 8 2 Changing One Touch and Speed Dial Numbers 8 3 Setting Up Groups for Broadcasting cseeeeeeeeeeeeeees 8 4 Dialing Options wescsssscesdsernazessevexestantciasennseaaaecanesannieanesagediconaseniands 8 5 me Touch Diane seoseta p Era eE rt ore 8 5 Speed Dialing oc eactedeatinsdstelan tcenecenntineetdinctnaaenekioeteeoemeadastenceee 8 5 Access Codes and Credit Card NumbeffS ccccccccceeees 8 6 SS ANC hs ca teres E E E E EE 8 6 Broadcasting Not Available for Color Fax 8 7 PALS E AIEN AAS EEE E EE 8 8 Hold eor a A 8 8 Pei a E E ectaneetacoobies 8 8 Tone Pulse For Canada only ccccccccceeeeeeeeeeeeeeeeeeeeees 8 8 Remote Fax Options Not Available for Color Fax 00 9 1 Fax Forwartding Paging uenici esdan 9 1 Programming a Fax Forwarding Number 9 1 Programming Paging Numbe
35. B5 Monarch Paper Capacity for Feeder Cut Sheet Paper Weight 17 to 32 lb 64 to 120 g m Sheet Feeder Up to 0 43 inches 11mm Approximately 100 sheets of 20 lb 75 g m Output Stacker Approximately 50 Sheets of 20 lb 75 g m Transparencies and glossy paper must be picked up from the paper tray one page at a time For fax reception paper size see page 6 4 PAPER 3 2 Print Area The Print Area depends on the settings in the application you are using The figures below show the unprintable areas on cut sheets and envelopes Cut Sheet Envelopes gt E i 1 12 unprintable area reve Pres OTe ToTe Letter cr Cut Sheet em 0 34 Envelopes Primer 039 079 ons om Printer depends on the Printer driver Do not use the following types of paper and envelopes Damaged curled wrinkled or irregularly shaped paper and envelopes Extremely shiny or highly textured paper and envelopes Envelopes with clasps Envelopes of baggy construction Envelopes not sharply creased Embossed envelopes Paper and envelopes already printed with a laser printer Envelopes preprinted on the inside Paper and envelopes that cannot be arranged uniformly when stacked 3 3 PAPER On Screen Programming User Friendly Programming We have designed your Multi Function Center with on screen programming User friendly programming helps you take full advantage of all the functions your MFC has to offer
36. Center will evaluate your report of a possible defect to determine whether a defect exists and if it does exist Brother or its Authorized Service Center will repair or at Brothers option replace the Product with a product that performs the same functions and performs as well as the original Product Brother reserves the right to supply refurbished or remanufactured replacement parts provided that the replacement parts conform to the manufacturer s specifications for new products The repaired or replacement product will be returned to you at no cost Exchange Service When an exchange is authorized Brother will exchange your non working product with a refurbished or remanufactured product that conforms to the manufacturer s specifications for new products The refurbished or remanufactured Product you receive will be covered by the balance of the limited warranty period remaining on the original Product plus an additional thirty 80 days You will keep the replacement Product that is sent to you and must return or be billed up to the cost of a new product your original non working product which shall become the property of Brother You must call Brother Customer Service and if the representative cannot correct the product s malfunction over the telephone and you elect the exchange service you must provide information pertaining to this Product and you must also provide a valid major credit card number Your credit
37. EMail Application EMail Application Ms Outlook EMail Settings USING BROTHER CONTROL CENTER 17 8 Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing For MFC 7400C only Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Email Application Email Package From the pull down list select your E mail application Email Settings Click the EMail Settings button to set up links The Links Preferences window will appear Link Preferences x Links Category m File Attachments Do not convert files Convert MAX files only C Convert all files when possible m Wonvetsion Aptian Format PaperPort Files MAX Gombine all les into one file when possible Gnvert nondnege nes to calor M Show QuickSend Menu m QuickSend List Deskovic Dave ry Parets Linda gt ose MV Display Link Icon OK Cancel Help File Attachments Do not convert files Click this checkbox if you do not want to change the file type of attachments The Conversion Options will not be available grayed Convert MAX files only Click this checkbox if you want to convert only attachments that are PaperPort files Convert all files when possible Click
38. If you plan to receive fax messages while away from your machine carrying the Remote Retrieval Access Card printed below will serve as a convenient your wallet or organizer Keeping it handy will help you derive the full benefit reminder of the retrieval procedures Simply cut out the card and fold it to fit of your machine s forwarding paging and remote retrieval features Remote Retrieval Access Card D O Lo oo Ae Q dn suey 9 USTU NOA UIM DAI MOA 49831 0 SSA G 06 882d puewrwoa g 13409 sdaaq OS TINY p NOWWHad SLOWAY 1X3 sagesso ON Sdaeq ON S asessoul xey d q suo ssaud KWy PATIO S9BBSSIU JO SPUTY OY seuss DAW MOA E g ssaud auoydajay xeq TAL XVA 6S IPOJ ssaddV RAIINOY NOWIY ssid AYI of uay INOA 1909 ATIVIPSUTUTT SIaMsUe DAI MOA UNM J 86 Sseld QUO Yono SUISN IUU Xey V WO Joquinu xez mo pq AOUN HaNSNY ANYA po ss 99y BASII 9Y 3J0W 3y Husn Sasessaul ON sd q J10YS s asessaul xe q d aq Suor L 16 S8eld at io ENEO r WAWLIY ALOWIAY SNLYL ONIAOaY X9IH9 en ny Se ee aaa Fold gt R 1 REMOTE RETRIEVAL ACCESS CARD Changing Remote Retrieval Access Code 1 Press Function 1 8 3 2 Enter a three digit number from 000 to 999 The cannot be changed 3 Press Set 4 Press Stop to exit Remote Commands CHANGE PacinG Fax FORWARDING SETTING Press 9 5 thento Turn feature off press 1 Se
39. MFC Redial Pause Redials the last number called Also inserts a pause in autodial numbers Color Printer Keys Ink Management Cleans the ink print heads and or resets the ink dot counter after replacing an ink cartridge Reset Clears data from the printer memory and then resets and restores to the factory default settings Color Copy Keys Enlarge Reduce Lets you reduce or enlarge copies depending on the ratio you select Options You can change the setting of Copy Video printing and PhotoCapture Center For MFC 7400C only Quality Use this key to temporarily change the quality for Copy and Video Printing and PhotoCapture Center For MFC 7400C only 1 3 INTRODUCTION Mono Copy Makes a black and white or single color copy Color Copy Makes a full color copy Hold Lets you put calls on hold Dial Pad Dials phone and fax numbers and can be used as a keyboard for entering information into the MFC Only for Canada key lets you switch the dialing type during a telephone call from PULSE to TONE One Touch Keys These 4 keys give you instant access to previously stored phone numbers Shift To access memory locations 5 through 8 in the One Touch keys hold down the Shift key Search Speed Dial Lets you look up numbers stored in the dialing memory Also lets you dial stored phone numbers by pressing a and a two digit number Stop Stops a fax cancels an operati
40. SETUP FAX INITIAL SETUP DATE TIME from PC Clock SETUP RECEIVE SETUP SEND STATION ID SET AUTO DIAL f PRINT REPORTS FAX REMOTE FAX OPT PRINTER TEL f copy nee NAME PHOTO CAPTURE BEEPER low z YOLUME AMPLIFY ON OFF PERMANENT zj AUTO DAYLIGHT C ON OFF Export Import Print OK Cancel Apply OK This starts the process of uploading the data to the MFC and exiting the remote setup program If an error message is displayed enter the correct data again then click OK CANCEL This exits the remote setup application without uploading the data to the MFC APPLY This uploads the data to the MFC but does not exit the remote setup application PRINT This command prints the selected items on the MFC You can not print the data until it is uploaded to the MFC Click APPLY to upload the new data to the MFC and click PRINT EXPORT This command saves the current configuration settings to a file IMPORT This command reads the settings from a file USING MULTI FUNCTION LINK PRO SOFTWARE 19 2 Multi Function Link Pro Main Menu For MFC 7400C only The Multi Function Link Pro Main Menu is the application used for all fax sending and receiving operations It also contains an electronic Phone Book program and a Log Manager that maintains a record of all PC fax transactions The Main Menu can be accessed through the Brother Multi Function Link Pro program group EC Multi Function Link Pro Mm E File
41. See Using This Manual page 1 1 Since your programming is done on the LCD we created step by step on screen prompts to help you program your MFC All you need to do is follow the prompts as they guide you through the function menu selections and programming options and settings Function Mode You can access the Function Mode by pressing Function The screen displays Then press 1 for Fax Functions OR press 2 for Printer Functions OR press 3 for Copy Functions OR press 4 for Video Functions OR press 9 for PhotoCapture Center Functions For MFC 7400C only When you enter the Function Mode your MFC displays a list of Level One Functions from which you can choose These function options appear one after the other on the display Select an option by pressing Set when the option appears on the LCD You can scroll more quickly through options by pressing gt When the screen displays your selection press Set Use to scroll backward if you passed your choice or to save key strokes Both arrow keys show all options in the opposite order When you finish a function the screen displays ACCEPTED If you want to exit the Function Mode press Stop ON SCREEN PROGRAMMING 4 1 Alternating Displays When you see alternating displays the LCD sometimes alternates between the currently selected option and a help message giving brief instructions about how to proceed The display you ll probably see most o
42. Service at 1 800 284 4329 USA Phone Line or Connections MFC Does Not Answer When Called Make sure the MFC is in the correct receiving mode for your setup either MANUAL FAX FAX TEL or TAD Check for dial tone If possible call your MFC to hear it answer If there is still no answer check the telephone line cord connection Connect a standard telephone handset to the MFC telephone jack If there is no ringing when you call your MFC call your Telephone Company to check the line No Dial Tone on the Handset Check telephone line cord connections at the MFC and wall jack Check that the handset is connected to the MFC s handset jack Test the wall jack with another single line telephone If no dial tone on the wall outlet call your Telephone Company Sending Faxes Poor Transmitting Quality Try changing your resolution to FINE or SUPERFINE Make a copy to verify your MFC s scanner operation Transmission Verification Report There is probably temporary noise or static on the line Try sending the fax says Result NG again If the problem continues call the Telephone Company to check your phone line Vertical Black Lines When Sending If the copy you made shows the same problem your scanner is dirty see Cleaning the Scanner page 24 12 TROUBLESHOOTING AND ROUTINE MAINTENANCE 24 6 Handling Incoming Calls Double Ring in FAX TEL Mode Transferring a Fax Call to the MFC Custom Features on a Single Line The M
43. Set Enter a number up to 20 digits and press Set Enter a name or leave it blank and press Set Press or to select FAX TEL or FAX TEL and press Set Press Stop Telephone Operation One Touch Dialing Speed Dialing Pick up the handset When you hear the dial tone press the One Touch key of the location you want to call OR Press Search Speed Dial press then press the two digit Speed Dial number To hang up replace the handset Search Speed Dial Press Search Speed Dial then enter the first letter of the name you re looking for Press or to search the memory When the name is displayed lift the handset Press Start to dial To hang up replace the handset Making Copies Making a Single Copy Place the original face down in the ADF Press Mono Copy or Color Copy then wait for five seconds OR Press Mono Copy or Color Copy again Make sure it s the same key you pressed before Making Multiple Copies Place the original face down in the ADF Press Mono Copy or Color Copy Use the dial pad to enter the number of copies you want Wait five seconds OR Press Mono Copy or Color Copy Make sure it s the same key you pressed in Step 2 Sorting Multiple Copies Black and White Copy only Place the original face down in the ADF Press Mono Copy Press Options Press or to select COPY OPTIONS and press Set Press or to select SORT and press Set
44. THE MFC AND PC TO WORK TOGETHER 16 Repeat Steps 8 15 to install the Printer and Scanner drivers hot You might see Digital Signature Not Found dialog during installation If you see it click Yes to install the driver 1 Click Finish When the Setup window appears and the Status bar reaches 100 the remaining drivers will be copied SETTING UP THE MFC AND PC TO WORK TOGETHER Found New Hardware Wizard Welcome to the Found New Hardware Wizard This wizard helps you install a device driver for a hardware device To continue click Next Digital Signature Not Found x The Microsoft digital signature affirms that software has been tested with Windows and that the software has not been altered since it was tested The software you are about to install does not contain a Microsoft digital signature Therefore there is no guarantee that this software works corectly with Windows Brother XXXXXXXX If you want to search for Microsoft digitally signed software visit the Windows Update Web site at http windowsupdate microsoft com to see if one is available Do you want to continue the installation No More Info Completing the Found New Hardware Wizard Brother XXXXXXXX windows has finished installing the software for this device To close this wizard click Finish Wizard which will guide you through the rest of the setup zdl Brothe
45. Web http www brother com These machines are made for use in the USA and CANADA only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your Multi Function Center may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk and will void your warranty LE3310001 Printed in Malaysia
46. able to select on the Digital Camera display the images and number of copies you wish to print When the memory card CompactFlash or SmartMedia with DPOF information is inserted into your Brother MFC the images you selected will be printed automatically Insert your media card into the appropriate slot Press Color Copy If there is a DPOF file on the card the LCD will display DPOF PRINTING That s all you need to know to use this feature Printing Thumbnails The LCD shows Press Color Copy to to select whether you want to print a thumbnail page or the images from your media card Press 1 to print thumbnails The PhotoCapture Center assigns numbers for the images i e 001 002 003 etc It does not recognize any other numbers or file names that your digital camera or video camera or PC have used to identify the pictures 13 2 WALK UP PHOTOCAPTURE CENTER FOR MFC 7400C ONLY Printing Images The LCD shows Press Color Copy to select whether you want to print a thumbnail page or the images from your media card Press 2 to select individual images Enter the image number You can select more than one image at the same time Press for comma 1 3 6 meaning image 1 3 and 6 Press to print in sequence 1 5 meaning images through 5 You can press Quality to adjust the quality of your output Press or to select the copy quality Press Color Copy to print the image OR P
47. applications include popular programs like Adobe Photoshop Adobe PageMaker CorelDraw and many more To choose Brother Multi Function Link Pro as your scanner driver select it under the Select scanner OR Select source option in your software USING SCANSOFT PAPERPORT FOR BROTHER TEXTBRIDGE 18 4 Accessing the Scanner From the PaperPort window select the Scan or TWAIN button or from the File drop down menu choose Acquire Multi Function Link Pro s TWAIN dialog box will appear TWAIN S2 Brother MFLPro Color Setup 1 00 0 Image esha 200 200 i x 200 dpi Scanning Area Color Type Black amp White x Scanning 4rea Size A4 210 x 297 mm x Custom Adjust Width 21 0 Image Length 297 Paper Unit mm imch si l Phot Business Card Size or Video Video Wapture Default Help Cancel i PreScan Set the scanning area drag the image box with the mouse Scanning a Document into the PC Place the original face down in the ADF Adjust the following settings if needed in the Scanner window e Resolution e Color Type Black amp White Gray Error Diffusion True Gray 256 Color or 24 bit color e Size Select the Start button from the scanner window When scanning is completed press Cancel to return to the PaperPort window 18 5 USING SCANSOFT PAPERPORT FOR BROTHER TEXTBRIDGE Settings
48. at 5 minute intervals 0 1 2 3 or 4 rings Public switched telephone network 50 95 F 10 35 C 68 91 F 20 33 C 120V AC 50 60Hz USA Canadian Version Only Standby under 10 watts Peak under 45 watts 18 4 x 13 8 x 9 0 inches 468 x 352 x 228 mm 181b 8kg Pages refers to the Brother Standard Chart No 1 a typical business letter Standard resolution Specifications and printed materials are subject to change for improvement without prior notice Printer Printing Print Method Resolution Print Speed Print Width Disk Based Fonts S 2 SPECIFICATIONS Piezo with 107 x 4 nozzles 1200 x 1200 dots per inch DPI 600 x 600 dots per inch DPI 300 x 300 dots per inch DPI 300 x 150 dots per inch DPI up to 12 pages minute Mono up to 10 pages minute Color 8 inches 203 2 mm 35 Controller Parallel Interface USB Interface A bi directional shielded IEEE 1284 Compliant parallel interface that is no longer than 6 feet 1 8m A Standard Universal Serial Bus cable that is no longer than 6 feet 1 8m het To meet FCC emission requirements for the MFC you must attach the included filter core and cable tie to the Parallel or USB cable Print Media Paper Input Paper Output Consumable Items Ink Service Life of Ink Cartridge Automatic loading from the Multi Purpose Sheet Feeder Paper type Plain paper coated paper glossy paper transparencies organ
49. best suited for logos or spot colors where color must match Absolute Colorimetric Matching A close appearance match may be achieved over most of the tonal range but if the minimum density of the idealized image is different from that of the output image the areas of the image that are left blank will be different Colors that fall within the gamuts of both devices are left unchanged Scanner Profile Select your Brother MFC Brother MFLPro Scanner Image Scanning Area Resolution 200 x 200 dpi ColorType Black amp White Scanning Area Letter 8 5x 11in Width 8 5 Length 11 4 gt gt Unit mm inch Adjust O Custom ColorSync Intent Perceptual Images Scanner Profile 8 5 Le J Use Photo Paper USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK 22 10 PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution A thumbnail version will appear in the Scanning Area This is only a preview of the image so you can see how it will look The PreScan button is used to preview an image for cropping any unwanted portions from the image When you are satisfied with the preview click Start to scan the image Insert the original face down in the ADF Click PreScan The entire original will be scanned into your Macintosh G3 or iMac and will appear in the Scanning Area of the Sca
50. characters are missing or some characters are printed in the same place When using Power Point or Excel hatch pattern is not what you are expecting Printing is slow True2Life is not working correctly Video Capture LCD does not show Video Press Copy Capture Ready 24 7 Clean the print head see Cleaning the Print Head page 24 8 If you clean the print heads five times and the print has not improved call Brother Customer Service at 1 800 284 4329 USA 1 800 853 6660 from within Canada or 1 514 685 6464 from within Montreal Check that the paper size setting in the application and in the printer driver are the same Try setting the Display setting to 256 colors Try to reduce the printing resolution Turn OFF Bi Directional Printing from the Quality Color tab in the printer driver Turn ON Reverse Order from the Paper tab in the printer driver If you are using Windows 95 or 98 select Printer Settings from the Start menu Open Brother XXXX properties Click Spool Setting on the Details tab Select RAW from Spool Data Format Do NOT clean the print head by touching it with your hand or a cloth see page 24 8 Open the Quality Color tab in the printer driver and change the Document Type to Photo In the Quality Color tab of the Print dialog box select Auto in the Document section If the image data is
51. closest color match to the PC monitor Vivid Color Suitable for business graphics such as charts graphs and text The color is adjusted to give more vivid color PRINTER DRIVER SETTINGS 16 7 16 8 Custom Setting You can customize your settings by selecting the type of Halftone or True 2 Life Halftone Pattern The MFC can use several methods to arrange where to place dots to express halftones There are some predefined patterns used to place dots and you can select which one is used for your document Select the appropriate method Photo This method creates smooth halftones so that this is suitable for photographic images It takes more time to process data but this can express more levels of halftones and creates more natural images Cluster This is suitable for business graphics such as charts graphs and drawings since this creates more sharp printouts Moreover the processing time is shorter True2Life True2Life ON Adjusts the color in the image for better print quality Print time will be longer with True2Life set to ON Sharpness This setting enhances the detail of an image This is similar to adjusting the fine focus on a camera If the focus is off a small amount you can not clearly see the fine details of an image Color Density This adjusts the total amount of color in the image You can increase or decrease the amount of color in an image to improve a picture which may appears washed out or weak
52. drive insert the floppy disk or CD before clicking Next Optional search locations y M CD ROM drives IV Specify a location Microsoft Windows Update lt Back Cancel 12 Click Browse to x Insert the manufacturer s installation disk into the drive Ok selected and then click OK locate the file Cancel Copy manufacturer s files from H OWHHHHHHN r SETTING UP THE MFC AND PC TO WORK TOGETHER 14 9 73 Double click on the CD icon and click on the x w2k para x 1s the drive letter for your CD ROM drive folder then click OK 14 Make sure Specify a location is selected and click Next 15 Click Finish zi ax Look in j My Computer 7 ex E E Floppy 4 Syvvin2000 C a My Computer Ge My Network Re File name hardware inf 7 Cancel Files of type Setup Information inf Found New Hardware Wizard l Driver Files Search Results ee The wizard has finished searching for driver files for your hardware device Sy f The wizard found a driver for the following device oy Brother XXXXXXXX Windows found a driver for this device To install the driver Windows found click Next g KIXHXXHKXX Found New Hardware Wizard Completing the Found New Hardware Wizard Brother XXXXXXXX Windows has finished installing the software for this device To close this wizard click Finish 14 10 SETTING UP
53. each setting Press Set to save your selection Press Stop to exit OR Press to select the next setting you want to change Press Function and 3 PAPER TYPE PAPER PLAIN PAPER INK JET INK JET BROTHER PAPER GLOSSY INK JET OTHER PAPER PHOTO PAPER TRNSPRNCY 2 QUALITY QUALITY HIGH QUALITY NORMAL QUALITY DRAFT QUALITY PHOTO 3 COLOR ADJUST COLOR RED FR ee ec en COLOR GREEN G 0000800000 COLOR BLUE B OOOOOsoOoOoOo0 4 CONTRAST 00000800000 5 ONE COLOR COLOR OFF COLOR CYAN COLOR MAGENTA COLOR YELLOW __ sis default MAKING COPIES 11 6 Paper Type Press Function 3 1 Press or to select the type of paper setting and press Set If you use Brother coated paper select INK JET then select BROTHER If you use non Brother ink jet paper select INK JET then select OTHER When the screen displays the type of INK JET paper press Set If you did not select INK JET go to Step 4 Press Stop to exit ote The MFC ejects paper with printed surfaces face up onto the paper tray in the front of the MFC When you use transparencies remove each sheet immediately to prevent a paper jam or curled sheets Copy Quality Press Function 3 2 Press or to select the copy quality and press Set Press Stop to exit Color Adjustment Press Function 3 3 Press or to select RED GREEN or BLUE and press Set Press or to adjust the degree o
54. for extension phones 6 6 Remote Fax Options 9 1 Remote Retrieval 9 3 access code 9 2 changing 9 2 using 9 3 checking what s in memory Memory Status List 9 5 commands 9 4 getting your faxes 9 5 Memory Status 9 5 Reports 10 1 Help list 10 1 how to print 10 1 list of last 50 faxes 10 1 list of your stored numbers 10 1 order form 10 1 proof fax was sent 10 2 types of 10 1 Resolution 1 3 1 4 7 2 7 11 fax standard Fine SuperFine Photo color fax S 1 Ring Delay 4 3 Rings setting number of 6 2 RJ11 Jack 2 12 Roll Over Phone Lines 2 12 Safety Instructions 23 3 Scanner cleaning 24 12 Scanning into PC 18 5 OCR 18 3 l 5 INDEX ScanSoft PaperPort 18 1 Search 8 6 Sequential Polling Receive 6 7 Set 1 3 1 4 Setup date and time 5 1 station ID fax header 5 1 Shift 1 3 1 4 Shipping the machine 24 10 Single Color One Color 11 8 Software installing iMac Macintosh 22 2 Windows Parallel 14 2 Windows USB 14 17 using Brother Control Center 17 1 ScanSoft Paper Port 18 1 Speaker Low High 1 4 Speaker Phone 1 3 1 4 Volume 5 5 Special Characters 5 3 Speed Dial 1 3 1 4 changing 8 3 dialing 8 5 storing 8 2 Standard Resolution 7 2 StationID 1 2 5 2 7 9 Federal regulation 5 3 TAD Telephone Answering Device 1 5 2 11 2 13 2 14 6 1 TAD Telephone Answering Device external Connecting 2 10 receive mode 6 1 Telephone Answer Code 6 5 6 6 Fax codes 6 5 Telephone Index Tel inde
55. handset will not release the call from Hold Redial If the last number you dialed was busy press Redial Pause for easy dialing Tone Pulse For Canada only If you have pulse dialing service but need to send tone signals for telephone banking for example follow the directions below If you have touch tone service you do not need this feature to send tone signals Lift the handset Press Any digits dialed after this send tone signals When you hang up the MFC returns to pulse dialing service AUTO DIAL NUMBERS AND DIALING OPTIONS 8 8 Remote Fax Options Not Available for Color Fax Fax Forwarding Paging T 9 1 You cannot use Paging and Fax Forwarding at the same time You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF Programming a Fax Forwarding Number When Fax Forwarding is set to ON your MFC stores the received fax in memory then dials the fax number you ve programmed and forwards the fax message Press Function 1 7 1 Press or until the screen displays FAX FORWARD and press Set The screen prompts you to enter the number of the fax machine where faxes will be forwarded Enter the forwarding number up to 20 digits and press Set Press Stop to exit Programming Paging Number When Paging is selected your MFC dials the pager number you ve programmed and dials your Personal Identification Number PIN when connected to activate your pager and let
56. in memory WALK UP VIDEO PRINTING 12 1 Color Video Printing With no originanlthe ADF plug the cable from your video camera s Video Out jack into the MFC s RCA pin jack Play the video When the MFC begins receiving the video signals the MFC screen displays Press Color Copy when you see the picture you want to capture and print The MFC begins printing and beeps when printing is complete If the MFC is not receiving video signals Color Copy will not work However if there is an original in the ADF the MFC will print a color copy of the original Black amp White Video Printing For Black and white video printing follow the steps for Color Video Printing using Mono Copy instead of Color Copy Temporary Video Print Setting You can quickly improve the copy quality of video printouts by using the Quality key and Options key These settings are temporary and the MFC returnd to its default settings when you finish printing You might want to try different combinations of settings to see which best suits you needs Using the Quality Key Your MFC allows you to customize the quality of your video copies by letting you select the video print quality You might want to try different combinations of settings to see which best suits your needs The settings are temporary Make sure the ADF is empty Plug the cable from your video camera s Out jack into the MFC s RCA pin jack Press Quality The screen displays the
57. is displayed SETTING UP THE Found New Hardware Wizard Locate Driver Files St Where do you want Windows to search for driver files CY Search for driver files for the following hardware device oy Composite USB Device The wizard searches for suitable drivers in its driver database on your computer and in any of the following optional search locations that you specify To start the search click Next If you are searching on a floppy disk or CD ROM drive insert the floppy disk or CD before clicking Next Optional search locations I Floppy disk drives CD ROM drives goeeeeesessesosessosososoesosesoseseseeseeg F Microsoft Windows Update lt Back Cancel x a o Insert the manufacturer s installation disk into the drive OK amp selected and then click OK Sy Cancel Copy manufacturer s files from bi Browse Look in E My Computer fom ek EJ ee 13144 Floppy 4 Svyin2000 C Desktop My Computer Se My Network P File name hardware inf gt Files of type Setup Information inf 7 Cancel Found New Hardware Wizard x A Insert the manufacturer s installation disk into the drive K selected and then click OK x Cancel Copy manufacturer s files from KIKAXXXXHX z MFC AND PC TO WORK TOGETHER 14 25 13 Click Next E Driver Files Search Results a The wizard has finished searching for driver files for your hardware d
58. location so you can select the driver you want lt Back Cancel 8 Insert the MFL Pro CD ROM into your CD ROM drive 9 Select Specify a location and remove the other check marks then click Browse to locate the file 10 Double click the CD icon and click the x W98 usb x is the drive letter for your CD ROM drive folder then click OK SETTING UP THE MFC AND PC TO WORK TOGETHER Add New Hardware Wizard Windows will search for new drivers in its driver database on your hard drive and in any of the following selected locations Click Next to start the search T Floppy disk drives T CD ROM drive T Microsoft Windows Update IV Specify a location Browse ik lt Back Cancel Browse for Folder RIES Select the folder that contains driver information INF file for this device A Desktop g My Computer re 3 Floppy 4 E Win98 C HD D Printers Control Panel 39 Dial Up Networking if 3 Scheduled Tasks EA My Documents Intemet Explorer 3 Network Neighborhood sea Recycle Bin z oro 14 19 17 Make sure Specify a Add New Hardware Wizard location 1S selected Windows will search for new drivers in its driver database 1 on your hard drive and in any of the following selected and click Next locations Click Next to start the search I Floppy disk drives I CD ROM drive Microsoft Windows Update IV Specify a location
59. of International Business Machines Corporation SmartMedia is a trademark of Toshiba Corporation Hammermill copyplus white is a registered trademark of International Paper All other brand and product names mentioned in this manual are registered trademarks of their respective companies IMPORTANT INFORMATION 23 5 Troubleshooting and Routine Maintenance Troubleshooting fax back system Brother Customer Service has installed an easy to use fax back system so you can get instant answers to common technical questions and product information for all Brother products This system is available 24 hours a day 7 days a week You can use the system to send faxes to any fax machine not just the one from which you are calling If you can t resolve a difficulty with your MFC using this manual call our fax back system and follow the voice prompts to receive faxed instructions about using the system and an index of fax back subjects USA 1 800 521 2846 From within Canada 1 800 681 9838 The Brother USA fax back system number has been preprogrammed on One Touch key 1 Frequently Asked Questions FAQs You can find more information about Brother products on the World Wide Web From product specification sheets to Frequently Asked Questions FAQs it is all there Visit us at http www brother com Brother Bulletin Board Brother s Bulletin Board Numbers are USA 1 888 298 3616 From within Canada 1 514 685 2040
60. or to select the prestored ring pattern you want to assign and press Set You will hear each pattern as you scroll through the four patterns Be sure to choose the pattern assigned by the Telephone Company Ring Pattern Rings Press Stop to exit Once yov ve registered the Distinctive Ring pattern in your MFC you can turn this feature ON or OFF To change the setting follow steps 1 to 4 above selecting ON or OFF SETUP RECEIVE 6 9 6 10 Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local phone companies This service provides you by means of the screen display the name or telephone number of your caller as the line rings After a few rings the screen displays the telephone number of your caller or name if available Once you pick up the handset the Caller ID information disappears from the screen but the call information remains stored in the Caller ID memory You will see the first 16 characters of the number or name OUT OF AREA display means call originates outside your Caller ID service area PRIVATE CALL display means the caller has intentionally blocked transmission of information CALL PICKUP display remains on screen when no Caller ID information was transmitted If both the name and number are received the screen displays only the name You can print a list of Caller ID information received by your MFC See Printing Caller ID List below
61. party s machine Your cover page includes the name stored in the One Touch or Speed Dial memory If you re dialing manually the name is left blank See One Touch and Speed Dialing page 8 5 The cover page indicates your Station ID and the number of pages you re sending If you have Cover page Setup set to ON the number of pages remains blank Function 1 3 1 See Setting Station ID page 5 1 You can select a comment to include on your cover page Instead of using one of the comments above you can enter up to two customized messages each 27 characters long Use the chart on page 5 2 to help enter characters See Composing Your Own Comments below Most of the SETUP SEND functions are temporary settings that allow you to make adjustments for each document you send However so you can set up your cover page and cover page comments in advance the Cover Page Setup and Cover Page Message functions will change the default settings Composing Your Own Comments You can set up two custom comments Press Function 1 3 2 Press or to choose position 5 or 6 for your customized comment and press Set Use the dial pad to enter your customized comment and press Set See Entering Text page 5 2 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 to exit SETUP SEND 7 6 7 7 Cover Page For Next Fax Only Make sure the Station ID is set up See page 5 1
62. products Please continue to check our Web page for updates at http www brother com All remedies will be provided to individual customers via software patches through software download or from Brother Customer Service 1996 2000 Brother Industries Ltd Brother Numbers Brother fax back system Brother Customer Service has installed an easy to use fax back system so you can get instant answers to common technical questions and product information for all Brother products This system is available 24 hours a day 7 days a week You can use the system to send faxes to any fax machine not just the one from which you are calling If you can t resolve difficulty with your MFC machine using this manual call our fax back system and follow the voice prompts to receive faxed instructions about using the system and an index of fax back subjects USA 1 800 521 2846 From within Canada 1 800 681 9838 The Brother fax back system number USA only has been preprogrammed on One Touch key 1 Frequently Asked Questions FAQs You can find more information about Brother products on the World Wide Web From product specification sheets to Frequently Asked Questions FAQs it is all there Visit us at http www brother com 9 You can check here for Brother Printer Driver updates Brother Bulletin Board Brother s Bulletin Board Numbers are USA 1 888 298 3616 From within Canada 1 514 685 2040 For Customer Service
63. sure your printer driver name is Add New Hardware Wizard Windows driver file search for the device displayed and click Brother XXXXXXHK Next Windows is now ready to install the best driver for this device Click Back to select a different driver or click Next to continue Location of driver BY 2OCGG000K Cancel 15 You can type a name Add Printer Wizard for this printer or you can use the name supplied on screen When you have finished click Finish You can type a name for this printer or you can use the name supplied below When you are ready click Finish to install the printer and add it to the Printers folder Printer name Your Windows based programs will use this printer as the default printer lt Back Cancel 16 When the Add New Hardware Wizard displays click Finish Add New Hardware Wizard Brother XXXXXXXX Windows has finished installing the software that your new hardware device requires SETTING UP THE MFC AND PC TO WORK TOGETHER 14 7 17 When the Setup Window appears and the status bar reaches 100 the remaining drivers will be copied 18 Click OK E Now Copying Brother Drivers Installation Yer X xx Pa Q 19 All the drivers have been installed Now you can print and scan hot If you want to install PaperPort or MFL Pro go to the CD section See Installing the Brother Software page 14 27 Using Wi
64. the beep leave a message or send a fax by pressing 51 and press Start 99 Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls each other if they are busy The calls are usually passed down or rolled over to the next available phone line in a preset order Your MFC can work in a roll over system as long as it is the last number in the sequence so the call cannot roll away Do not put the MFC on any of the other numbers when the other lines are busy and a second fax call would be received the fax call is transferred to a line that does not have a fax machine Your MFC will work best on a dedicated line Two Line Phone System A two line phone system is nothing more than two separate phone numbers on the same wall outlet The two phone numbers can be on separate jacks RJ11 or combined into one jack RJ14 Your MFC must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line phone and see if it can access both lines If it can you must separate the line for your MFC See Easy Receive page 6 3 ASSEMBLY AND CONNECTIONS Converting Telephone Wall Outlets There are three ways to convert to an RJ11 jack The first two ways may require assistance from the telephone company You can change the
65. the time you set up The number of documents you can scan into memory varies with the data they contain Delayed Batch Transmission Not Available for Color Fax Before sending the delayed faxes your Brother machine will economize by sorting all the documents in memory by destination and scheduled time All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission Press Function 1 3 0 Press or to select ON or OFF and press Set Press Stop to exit SETUP SEND 7 10 7 11 Multiple Resolution Transmission Not Available for Color Fax Use this feature to select separate resolution settings for each page of the fax you re sending This could be useful if you re sending a fax with photos and letters or some pages with small print and others with normal print Resolution settings return to STANDARD after the fax is sent Place the original face down in the ADF Press Function 1 3 4 Press or to select resolution for page 1 then press Set Repeat Step 3 for subsequent pages Press Stop when you re finished Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 7 Enter the fax number you re calling Press Start STANDARD For most typed documents FINE Good for small print transmits slower than standard resolution S FINE Good for small print or
66. then click the Apply button PRINTER DRIVER SETTINGS 16 5 Quality Select the print quality The print quality and speed are related Higher quality takes a longer time to print Draft 300 x 150 dpi The fastest print mode approximately two to four times faster than normal mode and gives lower ink consumption Use this mode to print large volume documents or a document for proofing Normal 300 x 300 dpi Recommended mode for ordinary printouts Good print quality with comfortable printing speed Fine 600 x 600 dpi Better print quality than normal and faster print speed than Super Fine Super Fine 1200 x 1200 dpi Use this mode to print precise images such as photographs Since the print data is much larger than normal mode processing time data transfer time and printing time will be longer Media Select the media type of paper The MFC changes the way it places dots depending on the selected media type To get the best print output make sure to select the correct media type Selecting media type changes the print quality selection to the most suitable one as listed below We recommend that you print with the preset quality for best printing result Paper Type Suitable print quality Plain Paper Normal Ink Jet Paper Fine Coated Paper Glossy Paper Super Fine Photo Graphic Paper Super Fine Transparency Normal Transparency mirror Normal o Use only genuine Brother Ink Jet Paper Coated Paper Glossy Pap
67. this checkbox if you want to change the file type of all attachments 17 9 USING BROTHER CONTROL CENTER Conversion Options Format Combine all files into one file when possible Click this checkbox to combine all files of the same type into one file For Brother Color Models Only Convert non image files to color Click this checkbox to convert all files that have been processed through OCR to color Show QuickSend Menu Click this checkbox if you want the Select QuickSend Recipient window to be displayed when you choose Scan to E mail This feature works only with MAPI type E mail applications such as Microsoft Exchange Microsoft Outlook and Eudora QuickSend List You can create a list of Email names and addresses for quick selection Click the New button to add a name s to your QuickSend list Your Email phone book listing is displayed so you can select stored names or create new ones Select One User 2 x Type name or select from list Find Contacte zi Message Recipients User gt NSER ES Oeskovic Dave dave Ez Parets Linda Ipare ES Perez Regina pere Ez Press Ruth Ipres Ez Reuben Brecher reube ES Reuben Brecher brect ES Roger Nakagawa maki ES Rogowsky Jean jrogo Ez Sacco Henry Legal hsac 4 b New Contact Properties 4 gt OK Cancel Highlight the name s you want to add to your list click the User button then click OK to return to the Link Prefe
68. to select ON or OFF and press Set Press or to select a comment and press Set Enter two digits to indicate the number of pages being sent and press Set Press 1 to select additional settings OR Press 2 if you are ready to fax Enter the fax number Press Start Real Time Transmission You can send faxes in real time Place the original face down in the ADF Press Function 1 3 9 Press or to select ON and press Set OR For the next transmission only press or to select NEXT FAX ONLY and press Set For the next fax only press or to select ON and press Set Press 1 to select additional settings OR Press 2 to fax Enter the fax number Press Start Receiving Faxes Select Receive Mode Press Receive Mode to select FAX TEL TAD MANUAL or FAX ONLY If you select FAX TEL make sure to set Ring Delay and F T Ring Time Manual Reception Pick up the handset Press Start if you hear fax tones beeps When the screen displays RECEIVE replace the handset Storing Numbers Storing One Touch Dial Numbers Press Function 1 5 1 Press the One Touch key where you want to store the number Enter a number up to 20 digits and press Set Enter a name or leave it blank and press Set Press or to select FAX TEL or FAX TEL and press Set Press Stop Storing Speed Dial Numbers Press Function 1 5 2 vii viii Enter a two digit Speed Dial number and press
69. triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD ASSEMBLY AND CONNECTIONS 2 13 2 14 Plug one end of the second telephone line cord for your TAD into the L2 jack of the two line TAD Plug the other end into the EXT jack on the left side of the MFC Triplex Adapter Two Line Phone External Two Line TAD Fax Machine You can keep two line telephones on other wall outlets as always There are two ways to add a two line telephone to the MFC s wall outlet You can plug the telephone line cord from the two line telephone into the L1 L2 jack of the triplex adapter Or you can plug the two line telephone into the TEL jack of the two line TAD Multi Line Connections PBX Most offices use a central telephone system While it is often relatively simple to connect the machine to a key system or a PBX Private Branch Exchange we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you It is advisable to have a separate line for the MFC You can then leave the MFC in FAX mode to receive faxes any time of day or night If the MFC is to be connected to a multi line system ask your installer to connect the unit to the last line on the system This prevents the unit from being activated each time a telephone call is received As with all fax units this machine must be connected to a two wire system If your line has more than two wires proper con
70. wall outlets from one RJ14 jack to two RJ11 jacks Or you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 and a third RJ14 jack Lines 1 and 2 If your MFC is on Line 1 plug the MFC into L1 of the triplex adapter If your MFC is on Line 2 plug it into L2 of the triplex adapter Triplex Adapter Installing MFC External Two Line TAD and Two Line Telephone When you are installing an external two line telephone answering device TAD and a two line telephone your MFC must be isolated on one line at both the wall jack and at the TAD The most common connection is to put the MFC on Line 2 The two line TAD must have two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 which is our assumption in the following Steps You will need at least three telephone line cords the one that came with your MFC and two for your external two line TAD You will need a fourth line cord if you add a two line telephone Place the two line TAD and the two line telephone next to your MFC Plug one end of the telephone line cord for your MFC into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the left side of the MFC Plug one end of the first telephone line cord for your TAD into the L1 jack of the
71. you do not have it on your system already SETTING UP THE MFC AND PC TO WORK TOGETHER 14 29 To Install PhotoPrinter Pro For MFC 7400C only Click Install PhotoPrinter Pro from the main menu and the following screen appears hot PhotoPrint Pro only works with Windows 98 98SE Windows 2000 Professional Windows ME when you are using a USB cable to connect your MFC to the PC MFC 7400c ViF TC 7400 Software Suite ArcSoft PhotoPrinter 2000 Pro is an optional software utility that offers easy to use photo management editing and printing features Note This software requires the MFC be connected via USB To install ArcSoft PhotoPrinter 2000 Pro click on the Install PhotoPrinter Pro button Dy iistall PHOLOPHNLEL PIOA You are using Windows 98 2 Click Install PhotoPrinter Pro to install program To View Brother Support Information Click Brother Support from the main menu to get all the contact infomation you need if you have to get in touch with our Customer Service or Brother Authorized Service Center The following screen appears MFC 7400c Milo J a 140 i H view documentation appropriate button Software Suite Pron oat Po Mantel BPaperPort Mandai EsMeall Printa anival Adobe Acrobat Reader You are using Windows 98 14 30 SETTING UP THE MFC AND PC TO WORK TOGETHER T If you click on Brother Home Page you will go to our web site
72. you know you have a fax message in the memory Press Function 1 7 1 Press or until the screen displays PAGING and press Set Enter your pager phone number up to 20 ci f digits followed by and press Set C HTeEE Do not include the area code if it is the same as that of your MFC For example 1800555123 4 If your pager requires a PIN enter the PIN press press Redial Pause enter your MFC telephone number press then press Set For example 1 2 3 45 Redial Pause18005212846 OR If you do not need a PIN press Redial Pause enter the fax number of your MFC then press and press Set For example Redial Pause 18005212846 REMOTE FAX OPTIONS NOT AVAILABLE FOR COLOR FAX Press Stop to exit You cannot change a Paging number or PIN remotely Setting Fax Storage If you set Fax Storage to ON you will be able to retrieve fax messages from another location using Fax Forwarding Paging or Remote Retrieval functions The screen will indicate when you have a fax stored in memory Press Function 1 7 2 The screen FRE STORAGE OF prompts you to choose a fax setting C ELErT Press or to select ON or OFF and press Set Press Stop to exit If there are faxes in memory when you CEASE turn the Fax Storage OFF the screens C T Ee prompts you to erase any faxes in S memory If you press 1 all fax data is erased and Fax Storage is turned off If you press 2 data is not erased a
73. your MFC is set to Manual mode you can access it by waiting about 2 minutes then entering the Remote Retrieval Access Code within 30 seconds REMOTE FAX OPTIONS NOT AVAILABLE FOR COLOR FAX Remote Commands Follow the commands below to access features remotely When you call the MFC and enter your Remote Retrieval Access Code 1 5 9 the system will signal you with two short beeps to enter a remote command Remote Commands Operation Details 95 Changing Fax Forwarding Paging setting 1 OFF If you hear one long beep the change is accepted If you hear three short beeps you cannot change it because the conditions have not 2 Fax Forwarding been met Example registering paging number You can register 3 Paging your fax forwarding number by using 4 FAX FWD NO see page 9 6 Once you have registered the number the MFC will change 4 FAX FWD No automatically to FAXFWD ON mode Then retrieve a Memory Status List by entering 961 see page 9 5 to make sure that the Fax Forwarding number you registered is correct in the List 6 Fax Storage ON You can turn FAX STORAGE to ON or OFF 7 Fax Storage OFF Retrievea tax O 1 Memory Status List Enter the number of a remote fax machine to receive the Memory Status List or stored fax message s See page 9 5 2 Retrieve 2 Retrieve all faxes faxes 3 Erase C o from the memory If you hear one long beep you can erase fax message s from the EEA CoO FAX You can check whether your MFC ha
74. 0 e SuperFine 200x400 To change the fax options click the FAX Options button Click the OK button when you are ready to save your FAX settings The MFL Pro Fax on COM 1 Properties screen appears 2x Paper Graphics Paper size Letter 8172 x 11 in Legal Executive Folio Statement Ad b r Orientation Portrait A Landscape About Restore Defaults OK Cancel Select the Paper Size Orientation Portrait or Landscape and click OK To return to the factory default settings click the Restore Defaults button USING BROTHER CONTROL CENTER 17 16 Fo Using ScanSoft PaperPort for Brother TextBridge Using ScanSoft PaperPort and TextBridge ScanSoft PaperPort for Brother is a document management application You will use PaperPort to view incoming faxes for MFC 7400C only and scanned documents PaperPort has a sophisticated yet easy to use filing system that will help you organize your graphics and text documents It allows you to combine or stack documents of different formats for printing faxing for MFC 7400C only or filing ScanSoft PaperPort can be accessed through the ScanSoft PaperPort program group See On Line Documentation for Multi Function Link Pro on the CD ROM Visioneer PaperPort of x File Edit Search View Desktop Page Internet Help Ss ya Oa 2 AF Ey P C 7z wE Page Twain Copy Paste Find Rotate
75. 1 Multi purpose Sheet Feeder 2 4 loading paper 2 6 On OffLine Key 1 3 1 4 One Color 4 5 One Touch List 10 1 One Touch numbers accessing with shift key 8 1 changing 8 3 dialing 7 3 8 1 8 4 8 5 8 6 listing 10 1 storing 8 1 On Screen Programming 4 1 Options Key 11 4 12 3 Brightness 11 4 Paper Type 11 4 Special Copy Options 11 4 OUT OF AREA 6 10 Overseas sending faxes 7 8 Packing List 2 1 Paging 9 1 9 2 programming anumber 9 1 Paper 3 1 Ink Jet 3 1 Coated Paper 3 1 Glossy Paper 3 1 Transparencies 3 1 Size 6 5 Specifications 3 2 Type 1 3 1 4 4 5 11 7 12 3 12 6 Paper Jam 24 4 Paper Sizes setting 6 5 PaperPort 18 1 accessing 18 5 Paperport accessing 18 5 exporting 18 4 importing 18 4 PBX 2 14 Phone Line difficulties 24 6 PhotoCapture Center 13 1 Compact Flash 13 1 DPOF Printing 13 2 Printing Thumbnails 13 2 SmartMedia 13 1 Polling 6 6 7 11 receiving 6 7 sequential receiving 6 7 Power 2 2 2 3 cord 2 3 electrical outlet 2 3 failure 5 5 Power Cord 2 1 Power Switch 2 3 2 7 Print Area 3 3 Print Size 3 2 4 6 12 3 12 7 Printer Jam 24 4 Printing 6 6 7 8 7 9 10 1 difficulty 24 6 resolution S 2 specifications S 2 Printing speed S 2 Priority Key 1 3 1 4 Quality 4 6 Quality Key 11 3 12 2 INDEX l 4 Real Time Transmission 7 4 Receive Mode 6 1 FAX 6 1 FAX TEL 6 1 MANUAL 6 1 TAD external 2 10 6 1 Redial Pause 1 3 1 4 7 3 8 8 Reducing copies 11 2 long faxes 6 4 Remote Codes
76. 2 9 To stop the copy process and release the original press Stop Making Multiple Copies You can make multiple copies in black and white or one color using your MFC Place the original face down in the ADF Press Mono Copy or Color Copy Using the dial pad enter the number of copies you want For example press 3 8 for 38 copies Press Mono Copy or Color Copy fo You must press the same button you pressed in Step 2 9 To sort copies see Using the Options Key page 11 4 After you press Mono Copy or Color Copy you can use the Enlarge Reduce Quality and Options keys to try different combinations of settings for best results 11 1 MAKING COPIES Memory Full Message If the memory becomes full while you are making copies the screen displays a message If the MEMORY FULL message appears while you are scanning the first page of your original press Stop to cancel You will need to clear some faxes from memory before you can continue If you were scanning subsequent page s press Mono Copy or Color Copy to print the scanned pages OR Press Stop to cancel shot To gain extra memory you can turn off Fax Storage see page 9 2 QOR Print fax messages in memory see page 6 6 Temporary Copy Settings You can improve your copies by using the Copy Color Co keys Enlarge Reduce Quality and Options These setting are temporary and the MFC returns to its default settings when you Enlarge Reduce
77. 297mm 5 8 x 8 3 inches 148 x 210 mm 5 x 7 inches 127 x 177 8 mm 4 x 6 inches 101 6 x 152 4 mm 6 9 x 9 8 inches 176 x 250 mm 6 4 x 9 inches 162 x 229 mm 4 1 8 x 9 1 2 inches 104 8 x 241 mm 4 3 x 8 7 inches 110 x 220 mm 3 7 8 x 7 1 2 inches 98 4 x 190 5 mm 3 3 4 x 6 3 4 inches 95 3 x 171 5 mm 5 1 2 x 8 1 2 inches 139 7 x 215 9 mm PRINTER DRIVER SETTINGS User Defined Paper Size The printer can handle any paper size within the following range Minimum 3 5 x 5 inches 90 x 127 mm Maximum 8 5 x 14 inches 216 x 355 6 mm In this option you can specify a custom paper size and save it by following this procedure Measure the paper size you want to use Select User Defined in the paper size option Enter a unique name for your paper in the Custom Paper Size Name box Select either inch or mm for the unit of measure Type in the length and width Click the Save button to store the size If necessary you can delete a preset size by choosing the Delete button Your Windows application software may override this setting Make sure you have set the proper paper size in your application software In addition check the margin settings when you select the smallest paper size If they are too large it may result in nothing being printed Orientation Print orientation may be Portrait or Landscape Portrait orientation means the page is taller than it is wide when you view the printed text upright Landscap
78. 4 in After you select a custom size you can adjust the scanning area further by using the left mouse button to drag the dotted outline of the scanning area This is required when you want to crop an image when scanning To scan business cards select the Business Card 90 x 60 mm size setting and place the business card at the top center of a carrier sheet Carrier sheets are available from your Dealer When scanning photographs or other images for use in a word processor or other graphics application you should try different settings for the contrast mode and resolution to see which settings best suit your needs Custom This section displays the size you selected To adjust the scanning area size to business card size automatically check the Business Card Size box Adjust In the Adjust section click the Image button The Image screen will appear Image 50 0 50 Brightness a Ej yp Contrast a Ap Cancel Use the cursor to drag the indicator buttons to the left or right to adjust the Brightness and the Contrast as needed 18 7 USING SCANSOFT PAPERPORT FOR BROTHER TEXTBRIDGE Paper Check the Photo box if the image is a photograph Video Capture The Video Capture button displays the video frame grabber window See Video Capture from the PC page 18 10 for details PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution A thumbnail version of the image
79. 5 6464 MEMORY FULL You can t store data in the memory See p 11 2 NEAR EMPTY One or more of the ink cartridges isrunning Order a new ink cartridge See p ii out of ink NO RESPONSE The number you dialed does not answer or Verify the number and try again BUSY is busy NOT REGISTERED You tried to access a One Touch or Speed Set up the One Touch or Speed Dial Dial number that is not programmed number See p 8 1 PRINTER JAM The paper is jammed in the MFC See p 24 4 SET CARTRIDGES An ink cartridge is not installed properly Re install the ink seating it properly See 24 13 WARMING UP The print head detects low temperature Wait until the MFC warms up TROUBLESHOOTING AND ROUTINE MAINTENANCE 24 2 24 3 Document Jam If the original is jammed follow the steps as below Document Jam inside front of control panel Remove any paper from the ADF that is not jammed Pull the jammed original out toward the front of the MFC Press Stop CCG SS Y p g Document Jam inside back of control panel Remove any paper from the ADF that is Control not jammed Panel Cover Lift the control panel l cover Bel o Pull the jammed oe Qo document out toward i the back of the MFC DN Close the control panel cover TROUBLESHOOTING AND ROUTINE MAINTENANCE TROUBLESHOOTING AND ROUTINE MAINTENANCE Printer Jam or Paper Jam Remove the jammed paper depending on where it is jammed in t
80. 50 incoming and outgoing faxes TX means Transmit RX means Receive ADF Automatic Document Feed Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically Auto Dial List A listing of names and numbers stored in One Touch and Speed Dial memory in numerical order Automatic E Mail Printing Software application that automatically prints incoming e mail messages on the MFC on the CD ROM automatic fax transmission Sending a fax without picking up the handset Automatic Redial A feature that enables your MFC to redial the last fax number if the original fax did not go through because the line was busy or there was no answer Backup Print Sets your MFC to print a copy of faxes that are received and stored in memory beeper The sound the keys make when they are pressed an error occurs or a document has been received or transmitted beeper volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker broadcasting The ability to send the same fax message to more than one location Call Back Message Allows you to send a fax and then leave a message for the other party to call you back Call Reservation Allows you send a fax and then at the end of transmission you can talk with the other party Caller ID A service purchased from the Telephone Company that lets you see the number or name of the part
81. AG A a E EE E E E 12 7 Video Printing Color Adjustment c0cceseeeseeeeeeees 12 7 Video Printing Contrast cccccssssssssssesseseeseseeseeeseeeeeeees 12 8 Video Capture to PC cccccccccccssssssssseeeeeeeceeeeeeeeeeeeseeeeseeeeeess 12 8 Walk Up PhotoCapture Center For MFC 7400C only 13 1 General CSC IGM sirrinin rE 13 1 Getting Started oa ractarmerres ioc Scelenonutcanmtannteeoteosotesicncoswadasenenanmeesoacies 13 1 DPOF Pri iiis cote oietescahettiiveteSsensdosacssteabassiantauebiaaienasentet 13 2 Printing Thumbnails cccssssssssssssessssesseesssseseseeseeees 13 2 Printing TAGES srs sscascncssianadesanacgaaniansngeroseananessehaceataeeaaaasaaes 13 3 Using the Option Key csr secscs cccesesesesicetdsveesivetonvenesesvennswarss 13 4 Changing Default Settings cccccccccccecceceeeeeeeeeeeeeeeeeaaeeaas 13 6 1a al Oe E EAP E E E E 13 7 Setting PhotoCapture Center Quality cccecceeeeeees 13 7 Photo Brightness oseraies a 13 7 Photo Contrast a ccsacaceasousronuacaouseustainemnvecsunddianossasdernacsneedanee 13 7 Color Adjustment 0 0 cccccccccseecssseesssesseesesseeesseeeeseeeeeeeees 13 8 Color Enhancement cisneros danara 13 8 d Setting Up the MFC and PC to Work Together cce0es 14 1 Using the Brother Machine with Your PC cccccccsseeeeeeees 14 1 Before You Install Multi Function Link Pro cccee 14 1 Computer Requirements
82. C AND PC TO WORK TOGETHER 20 Enter a name for the printer or you can use the name supplied When you have finished click Next You can type a name for this printer or you can use the name supplied below When you have finished click Next Printer name Your Windows based programs will use this printer as the default printer 21 Select Yes Recommended to print a Test Page and click Finish After your printer is installed Windows can print a test page so you can confirm that the printer is set up properly Would you like to print a test page presesesesssesseessessesssessesssesssesesssesseg lt Back Cancel 22 After the test page has been printed click Yes Printer test page completed A test page is now being sent to the printer Depending on the speed of your printer it may take a minute or two before the page is printed The test page briefly demonstrates the printer s ability to print graphics and text as well as providing technical information about the printer driver Did the test page print correctly SETTING UP THE MFC AND PC TO WORK TOGETHER 14 23 When the Add New Add New Hardware Wizard Hardware Wizard displays the message that the software has been installed click Finish Brother XXXXXXHX Windows has finished installing the software that your new hardware device requires Cancel All the drivers have been installed
83. CINTOSH G3 G4 OR IMAC IBOOK 22 6 22 7 Settings in the Scanner Window Image Resolution Choose the scanning resolution from the Resolution pop up menu Higher resolutions take more memory and transfer time but can achieve a finer scanned image Each model has different resolutions See Specification Brother MFLPro Scanner 100x 100 dpi Image 150x 150 dpi __ _ Scanning Area Resolution 200x 200 dpi 300 x 300 dpi 7 400 x 400 dpi 600 x 600 dpi 1200 x 1200 dpi Color Type Scanning Arei mit Color Type Black amp White Set the image Type to Black amp White for text or line art For photographic images set the image type to Gray Error diffusion or True Gray Gray Error Diffusion is used for documents that contain photographic images or graphics Error Diffusion is a method for creating simulated gray images by placing black dots in a specific matrix instead of true gray dots True Gray also is used for documents containing photographic images or graphics This mode is more exact because it uses up to 256 shades of gray It requires the most memory and longest transfer time Colors Choose either 8 bit which scans up to 8 bit 24 bit color which scans up to 8 bit 24 bit color which scans up to 16 8 million colors Although using 24 bit color creates an image with the most accurate colors the image file will be approximately nine times larger than a file created with 8 bit Yo
84. Control Center eliminates the need to manually launch the specific applications The Brother Control Center provides three categories of functions Scan directly to a file E mail word processor or graphic application of choice Enhanced copy functions such as Two on One Copying PC Faxing using the Brother MFL Pro PC Fax software For MFC 7400C only y Brother MFL Pro Control Center USING BROTHER CONTROL CENTER AutoLoad the Brother Control Center The Control Center is initially configured to automatically load each time Windows is started When the Control Center is loaded the Control Center We icon will appear in the task bar If you don t want the Control Center to load automatically you can turn off AutoLoad How to Turn Off AutoLoad Left click the Control Center We icon and click Show When the Control Center icon appears left click on the Smart Click Eca Control Center button A dialogue box with a check box labeled AutoLoad Pop up will appear Pop Up Setting V AutoLoad Pop Up m Global Scanner Settings Resolution foao O Color Mode Black amp whte O H Scan Size Legal 85x140 H Eronia TST E a Save Settings Restore Defaut Uncheck the AutoLoad Pop Up option Using the Scan Keys You can use the Scan keys on the control Color Scan panel to scan originals into your word processing graphics or E mail applications The advantage of using the Scan keys is that you avoi
85. Declaration of Conformity For USA only Responsible Brother International Corporation Party 100 Somerset Corporate Boulevard Bridgewater NJ 08807 0911 USA TEL 908 704 1700 declares that the products Product Name MFC 7300C MFC 7400C comply with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesirable operation Industry Canada Compliance Statement For Canada only This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme a la norme NMB 003 du Canada Enercy StaR Compliance Statement As an ENERGY STAR Partner Brother Industries Ltd has determined that product meets the reve ENERGY STAR guidelines for energy efficiency Important Safety Instructions Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product Unplug this product from the wall outlet before cleaning Do not use liquid or aerosol cleaners Use a damp cloth for cleaning Do not use this product near water Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product Slots and openings in the cabinet and the back or bottom are provided for ventilation to ensure reliable operati
86. Drivers installing iMac Macintosh G3 G4 22 2 Windows Parallel 14 2 Windows USB_ 14 17 printer 16 1 TWAIN COMPLIANT 18 4 Dual Access 7 4 Easy Receive 6 3 ECM Error Correction Mode 1 5 Emergency numbers 23 1 Enlarge Reduce Key 1 3 1 4 11 2 Entering Text 5 2 Envelopes 3 2 3 3 Error Messages on LCD 24 2 BLCK 1 YES 2 NO 24 14 CHECK PAPER 24 2 CLEANING 24 14 CLEANING BLACK 2 9 COMM ERROR 24 2 DID YOU CHANGE 24 14 INK EMPTY 2 9 MEMORY FULL 24 2 while scanning adocument 7 4 11 2 NOT REGISTERED 24 2 PLEASE WAIT 2 9 24 14 Extension Telephone using 6 5 External Telephone 2 10 External Telephone Answering Device TAD 1 5 External Two Line TAD 2 13 Fax codes Fax Receive Code 6 5 Remote Retrieval Access Code 9 2 troubleshooting 6 6 Fax Forwarding 9 1 changing remotely 9 4 9 6 programming a number 9 1 FAX Mode 1 5 Fax Receive Code 6 3 6 5 Fax Receiving Tones 1 5 Fax Redial 7 3 Fax Strage 9 2 printing from 6 6 setting 9 2 Fax Tones 1 5 Fax stand alone receiving 6 1 INDEX l 2 difficulty 24 6 erasing from memory 9 2 erasing from the memory 9 4 forwarding 9 1 9 4 polling 6 6 reducing to fiton paper 6 4 retrieving from aremote site 9 5 sending automatic fax redial 7 1 automatic transmission 7 3 canceling from memory 7 5 Color Fax 7 3 color Fax 7 3 Cover page 7 6 delayed 7 10 from memory dual access 7 4 in real time 7 4 manual transmission 7 3 Overseas 7 8 Polling 7 11 FAX TEL mode 1 5 6 3 an
87. Duplicate Stack Unetack Arange Explorer Desktop C Atticles C Bank Statements CJ Contacts __ Investments April 5 1999 April 7 1999 April 7 1999 2 C Photographs Receipts J Saved Faxes C Saved Photocopies C Taxes mae Claim Form max PaperPort Document 9 200 DPI Black amp White 25 6K bytes The complete ScanSoft PaperPort Owner s Manual including ScanSoft TextBridge OCR is in the On Line Documentation on the CD ROM This chapter is only an introduction to the basic operations 18 1 USING SCANSOFT PAPERPORT FOR BROTHER TEXTBRIDGE Viewing Items in ScanSoft PaperPort ScanSoft PaperPort provides Fie Edit Search View Desktop Page Internet Help Seizic Rotate several ways to view items Hd Page Twain el A wa k ij Duplicate ta Unetack Arange Desktop View displays a thumbnail a small graphic that represents each item in a Desktop or folder Items in the selected folder appear on the PaperPort Desktop You can see PaperPort items MAX files and non PaperPort items files created FP a using other applications Non PaperPort items include an icon Destop View displays items that indicates the application that as thumbnails was used to create the item a non PaperPort item is represented by a small rectangular thumbnail and not an actual im
88. E mail You can scan either a black and white or a color original into your E mail application as a file attachment Although the Brother Control Center can be configured to send only black and white or color file attachments at one time you can easily change this setting For details see Chapter 15 Using the Windows Based Brother Control Center Place the original face down in the ADF or on the scanner glass Press Scan to E mail The MFC will scan the original create a file attachment and launch your E mail application displaying the new message waiting to be addressed 17 3 USING BROTHER CONTROL CENTER Brother Control Center Features Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E mail word processing and graphics viewer editor For example if you are using Outlook as your default E mail application the Control Center automatically will create a link and a scanning application button for Outlook You can change a default application by right clicking on any of the scan buttons in the Control Center and selecting a different application For example you can change a scan button from MS Word D I to MS Word Pad J by changing the application that is listed for the Word Processor Microsoft Word 2000 Scanner Setting Text for OCR Modify Settings Ward Processor Word Processor Microsoft word 2000 Link Settings
89. FC knows the incoming call is not a fax so it is signaling you to answer the telephone call Pick up the MFC handset or answer from an extension phone and press your MFC s Telephone Answer Code default setting is 51 If you answered at the MFC press Start and hang up immediately If you answered at an extension phone press your Fax Receive Code default setting is 51 When your MFC answers hang up If you have Call Waiting Caller ID Call Waiting Caller ID Ring Master Voice Mail alarm system or any other custom feature on a single phone line with your MFC it may create a problem sending or receiving fax data For example If you are sending or receiving a fax message while a custom feature signal comes through on the line the signal can temporarily interrupt or disrupt the fax data Brother s ECM feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive information on a single shared line with custom features If avoiding a slight interruption is crucial to your business a separate line with no custom features is recommended Printer Difficulties Horizontal lines appear in Text or Graphics Cannot perform 2 in 1 printing Cannot print when using Paint Brush Cannot print when using Adobe Illustrator Thick line and thin line appear alternately banding There are some dense lines When using ATM fonts some
90. Fax Forwarding Paging or Remote Retrieval functions fax tones The signals sent by sending and receiving fax machines while communicating information Fine Mode Resolution is 196 x 203 dpi It is used for small print and graphs Function Mode The programming mode for changing the settings of your MFC gray scale The shades of gray available for copying and faxing photographs group number A combination of One Touch and or Speed Dial numbers that are stored on a One Touch key for Broadcasting Ink Management button Cleans the print head and or resets the ink dot counter after replacing an ink cartridge interval The preprogrammed time period between automatically printed Activity Reports You can print Activity Reports on demand without interrupting this cycle LCD liquid crystal display The display screen on the MFC that shows interactive messages during On Screen Programming and defaults to the date and time when the machine is idle G 2 GLOSSARY manual fax When you lift the handset so you can hear the receiving fax machine answer before you press Start to begin transmission Memory Status List Shows how much memory is being used how much is left and the type of messages in memory Multi Function Link Pro Software application Turns your MFC into a printer and a scanner and enables PC faxing For MFC 7400C only using the MFC Optional Brother Software application Next Fax Reservation Accepts the next document in the docu
91. H or AMPLIFY When the handset is replaced the handset volume returns to the default setting of AMPLIFY When you press Volume or on the control panel to adjust the volume the display shows the setting you are choosing Each key press changes the volume to the next setting Ay WARNING It is important that you do not choose PERMANENT unless all the users are hearing impaired Otherwise the default setting of AMPLIFY may damage the hearing of some users 5 4 INITIAL SETUP Setting Volume Amplify Please carefully read Choosing the Handset Volume page 5 4 before you do the following steps Press Function 1 1 4 If none of the users are hearing impaired press or to select VOL C HOL AMPLIFY ON AMPLIFY OFF and press Set then SELEET go to Step 4 OR TIf some or all of the users are hearing impaired select VOL AMPLIFY ON and press Set If all the users are hearing impaired e press or to select TFERMMMEM r PERMANENT and press Set OR SELECT If only some of the users are hearing ss impaired select TEMPORARY and PERRPORRAR YT press Set EAR EPP Press Stop to exit Setting the Speaker Volume You can adjust the speaker volume when your machine is onhook after the machine is onhook dialing You can turn the speaker off or you can select a speaker volume level The default setting is the lowest volume Press or to adjust the volume level The display shows the setting you are choos
92. HER TEXTBRIDGE 18 2 Links to Many Other Applications ScanSoft PaperPort automatically recognizes many other applications on your computer and creates a working link to them The Link Bar at the bottom of Desktop view shows icons of those linked applications To use a link drag an item onto one of the icons to start the application represented by the icon A typical use of the Link Bar is to select an item and then fax it This sample Link Bar shows several applications with links to PaperPort Pas SseaAYEYY 494 If PaperPort does not automatically recognize one of the applications on your computer you can manually create a link using the Create New Link command See PaperPort in the On Line Documentation on the CD ROM for more information about creating new links Using ScanSoft TextBridge OCR Converting Image Text to Text You Can Edit F Software by ScanSoft ScanSoft TextBridge OCR is automatically installed when you install ScanSoft PaperPort on your computer ScanSoft PaperPort can quickly convert the text on a ScanSoft PaperPort item which is really just a picture of the text into text that you can edit with a word processing application PaperPort uses the optical character recognition application ScanSoft TextBridge which comes with PaperPort OR PaperPort uses your application if it is already on your computer You can convert the entire item
93. OTHER TEXTBRIDGE 18 10 To capture a frame as an image Connect your video equipment to the MFC From PaperPort select Acquire from the File menu or click on the Scan TWAIN p icon Twain Multi Function Link Pro s TWAIN dialog box will appear TWAIN S2 Brother MFLPro Color Setup 1 00 0 Image z pE 20x204 l x 200 dpi Scanning Area Color Type Black amp White Scanning rea Size A4 210 x 297 mm Custom Adjust Width E 10 Image Length J Paper Unit Cc m i men j Phot Business Card Size i Video Video Capture Default Help Cancel i E i PreScan Set the scanning area drag the image box with the mouse In the Multi Function Link Pro Setup TWAIN dialog box click the Video Capture button The Video Capture dialog box will appear pee O Videw Capture ai C Pause OK es as Quit SOURCE TYPE SIZE 1280x960 Live Camera Auto 750x562 640x480 320x240 Tape VCR Moving LaserDisc Still Digital Camera High Quality PREVIEW Black amp White Pro Quality Color 18 11 USING SCANSOFT PAPERPORT FOR BROTHER TEXTBRIDGE Select the Source of the video e Live Camera e Tape VCR e Laser Disc e Digital Camera Select the Type of video e Auto is the most common choice since the system will determi
94. Press Mono Copy Use the dial pad to enter the number of copies you want Press Mono Copy Brother fax back system 1 800 521 2846 Brother Web Site http www brother com Brother Accessories amp Supplies USA 1 888 879 3232 voice 1 800 947 1445 fax http www brothermall com Brother Accessories amp Supplies From within Canada 1 800 668 2768 voice Table of Contents PRUE OO CUNO e E S 1 1 Using This Manual ccccccsssessssseeeeseeceeeecceeeeeeeeeeeeeeeseeeess 1 1 Finding Informatio sessista aiaa 1 1 Conventions Used in this Manual 0 0esseeeeeeeeeeeees 1 1 Test Sheet Procedures For USA Only cccccccceeeeeeeeeees 1 2 MFC 7300C and MFC 7400C Control Panel Overview 1 3 About Fax Machines ssessseeeseeeeceeeeeceeeeesseseeeeeneeenes 1 5 Fax Tones and Handshake essseseseeeeeeeeeeeeeeeeeees 1 5 ECM Error Correction Mode cccccccccceececceessseeeseseeeees 1 5 Assembly and Connections vcccseccccevcscctesscdssstvessstosseccececcsuscosscetescseses 2 1 PT IGS Goes tens ecient ee ooeemeren E 2 1 Choosing a LOCAatION ccsseeeesssessssseseessesceseeceeececeeeceeeeeeseeess 2 2 PSS SM a E E E 2 3 Installing the Ink Cartridges ccseeeesseeeeeeeeeseseseeeeeeeees 2 7 AO a E A caspanetauanaceasennde 2 8 Connecting the MFC cccccscssssssssssseseeceeeeceeeeeeeeeeeeeeeeeeees 2 10 Connec
95. Product DESC PO OM vp sctecs nctaciecsedasasnasraceczansevaresvelavecianraleatatabdiben S 1 o EE A E ne nea netic ee eee seracaet E E A S 1 E T eee E E seavieseaaeeace osama anaenteneeee S 2 COME ONCE szrarisinnencaianascevactececcessbatned apionseneceadeieatiansaeciasevaies S 3 Pam N O E E E E S 3 Consumable Items ccccecccccsceeesecesssnsessesseesessesseseeeeeees S 3 WON eacacsasceces sveneet cece ates vecavescce cous secuavscsadsceveceesacasvecdeusssssccsveccssdacseeoeecs I 1 Remote Retrieval Access Card sssscccccccsssssssssssssccccsssssssssscees R 1 xix Introduction Using This Manual Thank you for purchasing a Brother Multi Function Center MFC This MFC has been designed to be simple to use with LCD screen prompts to guide you through functions However you can use your MFC to its fullest potential by taking a few minutes to read this manual Finding Information All chapter headings and subheadings are listed in the Table of Contents You will be able to find information about a specific feature or function by checking the Index in the back of this manual Conventions Used in this Manual Throughout this manual you ll see special symbols alerting you to important information warnings and actions to perform For added clarification illustrations of some screen displays will help you choose the correct key presses boldface Bold typeface identifies a specific key on the FAX MFC control panel italic
96. R For the next fax transmission only press or to select NEXT FAX ONLY and press Set For the next fax only press or to select ON or OFF and press Set Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 6 Enter fax number and press Start SETUP SEND 7 4 A color fax will be sent even if REALTIME TX is set to OFF 7 5 Checking the Job Status Check which jobs are still waiting in memory to be sent If no jobs are waiting the screen displays NO JOB WAITING See Canceling a Job in Memory below Press Function 1 4 If you have multiple jobs waiting press or to scroll through the list Press Stop to exit Canceling a Job in Memory You can cancel tasks you ve scheduled such as Polling Transmit as well as all faxes waiting in Memory to be sent See Checking Job Status above Press Function 1 4 Any waiting jobs appear on the display If no jobs are waiting the screen displays NO JOB WAITING If you have more than two jobs waiting press or to select the job you want to cancel and press Set _OR If you have only one job waiting go to step 3 Press 1 to cancel OR Press 2 to exit without canceling To cancel another job return to Step 2 Press Stop to exit SETUP SEND Basic Sending Operations Composing Electronic Cover Page The cover page is generated at the receiving
97. SETUP SEND Using a Printed Cover Page If you prefer using a printed cover page that you can write on you can print the sample page and attach it to your fax Press Function 1 3 1 Press or to select PRINT SAMPLE and press Set Press Start Your MFC prints a copy of your cover page Advanced Sending Operations Overseas Mode After you send a fax using this feature the feature turns itself off Place the original face down in the ADF Press Function 1 3 5 Press or to select ON or OFF and press Set Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 5 Enter the fax number you re calling Press Start SETUP SEND 7 8 7 9 Call Reservation You can send a fax and let the other party know that you want to speak to him after the fax transmission 1s complete The other fax machine will ring as if it were receiving a telephone call if the other party picks up the handset your MFC will ring Lift the handset to have a conversation You must register your Station ID to set Call Back Message to ON If you set Call Reservation and Call Back message to ON your MFC leaves a message if the other party does not answer Place the original face down in the ADF Press Function 1 3 6 Press or to select CALL RESERVE ON or OFF and press Set The screen displays the current setting for Call Ba
98. Since the MFC prints from the last page forward the printouts are stacked Page 1 2 3 Page 5 Please note that this function takes more time Paper Thickness You can use the following types of paper thickness for your printer To get the best position printing select the correct types of paper thickness you wish Regular Thin Thick Thicker When you use ordinary plain paper select Regular When you use thin paper select Thin When you use envelopes or thicker paper select Thick or Thicker Scaling Use this function to reduce or enlarge your document from 50 to 200 2in1 Two pages are printed on one sheet at a reduced size If you checked the 2 in 1 box you cannot specify the scaling percentage manually If your application software contains a similar function to this both settings will be effective Do not use the two selections simultaneously Paper Source Feeder The multi purpose sheet feeder is primarily used for printing on standard size paper and envelopes 16 4 PRINTER DRIVER SETTINGS The Quality Color Tab The Quality Color tab enables you to select the print quality media colors matched to PC monitor custom colors or mono and document type Click the Quality Color tab to display this screen Brother MFC7300 on BRMFC Properties Dolan Matening Bustam Setting Select the Apply button to apply your selected settings To return to the default settings click the Default button
99. THER IN CONTRACT TORT INCLUDING NEGLIGENCE PRODUCT LIABILITY OR OTHERWISE WILL BE LIMITED TO 50 Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE For USA Only This warranty gives you certain rights and you may also have other rights that may vary from state to state This warranty is given only to the first end use purchaser of the accompanying product referred to in this warranty as this Product What is covered Brother warrants to you for the Warranty Period that there are no defects in the materials workmanship or Year 2000 compliance of this Product The Warranty Period is 1 year from the date you purchased this product The Warranty Period for consumable items such as Ink Cartridges Print Heads etc is 90 days from the date of purchase or the rated life of the Consumable item whic
100. TMA GC esineen aeee ee 17 3 Sca OCR sirssnaran naan pegatonaeneuassiotigateneinoainaciabsdoeaaninanemaseamaes 17 3 PCa HO AIA a E EE 17 3 Brother Control Center Features ccccccccccccceesceseenessteneseees 17 4 Scanning Operations cccccccccccccssecccssessssssssesssesessseeseseees 17 4 Copy Operations cccccccccssscsssssssssssssssessseeeseessesesseseees 17 5 PC Fax Operation For MFC 7400C only cceeees 17 5 Scanner Settings for Scan Copy and PC Fax Buttons 17 5 Global Settings sostre E raaa aeai 17 5 Setting Up the Scanner Configurations 000000 17 6 To access the Scanner Configurations screen 66 17 6 Perform an Operation from the Control Center Screen 17 6 SCIO TIE aeeie eene seueu aa ietad EEEE 17 7 COMME CUMS S ssia aS a e rna 17 7 Destination Folder ccccseeeesssssseeseeceeeeeeceeeeeeeeeeeeeees 17 8 S SC O Tia esae E 17 8 Scanner Settings cccccccecccssececcseecessesssssssssessesesssseseeeees 17 9 Email A pp CaO i insiesescrcanscoadusasaswsScevsiwersiotepadeesncrdvanenass 17 9 File AN ULC MINIS TES scien asciresivon Gace chauvacaelidandnedebienetaswdenwannsantlonhas 17 9 Conversion Options ccccssssssssseseseesseeeeseesessesseesseeeees 17 10 Be OM AU N AAE AAA E aac E Genco tpadelsvozeasoedsoced 17 10 Show QuickSend Menu cccccceesecceceeeecceeeeseeeees 17 10 QuickSend LiSt ce eeccccceeseeccceeeeecec
101. USA 1 800 284 4329 voice 1 908 575 8790 fax From within Canada 1 800 853 6660 voice 1 514 685 4898 fax From within Montreal 1 514 685 6464 voice BROTHER NUMBERS Ordering Accessories and Supplies For best quality results use only genuine Brother accessories available at most Brother retailers If you cannot find the accessory you need and you have a Visa MasterCard Discover or American Express credit card you can order accessories directly from Brother In the USA you can visit us online for a complete selection of Brother accessories and supplies available for purchase USA 1 888 879 3232 voice From within 1 800 668 2768 voice 1 800 947 1445 fax Canada http www brothermall com Description LCO4BK LCO4C LCO4M LCO4Y BP72CL BPGLL BPTRL HDO04 QPD120 UG3565001 LE044601 1 UG3543011 UU1309001 LE3305001 UU2080001 UU2069001 Owner s Manual LE13310001 English for USA and Canada LE3487001 French for Canada Ink Cartridge lt black gt Ink Cartridge lt cyan gt blue Ink Cartridge lt magenta gt red Ink Cartridge lt yellow gt 720 dpi High Quality Coated Paper Glossy Paper Transparancies Print Head Power Protector Telephone Line Cord Telephone Handset Handset Curled Cord Paper Wire Extension Document Wire Extension Document Support Paper Tray 9 Brother Coated Paper is Ink Jet Paper ii ORDERING ACCESSORIES AND SUPPLIES Notice Disclaimer of Warranties Fo
102. View Start Setup Help f Status Ready Last received fax From Result Last sent fax To Result Unread Ho new faxes Sending a Fax from Your PC For MFC 7400C only Sending a Quick Fax A QuickFax is a cover page only fax with a message This option is very useful when you want to fax a quick short message from your PC i From the Main Menu select the QuickFax button OR Select QuickFax from the Start pull down menu The QuickFax screen will appear Enter the Fax number Name and Company information in the appropriate fields on the screen OR Select the Open Phone Book button to choose someone from your phone book Complete the Subject and QuickFax note fields Click the Send Fax button 19 3 USING MULTI FUNCTION LINK PRO SOFTWARE Sending a Fax from the Main Menu You can send a fax from the Main Menu and attach multiple files The attachments can be in different file formats ZA From the Main Menu window select the Send Fax button OR Select Send Fax from the Start pull down menu The Send Fax window will appear Send Fax eee SSI EeEE end Fax Fas number eT Il GGG Preview Hame Compan m Addita khane Faak O Open Phone Book Help Subject Cover page note IM Send cover page Attachments Options Cover page template JGeneicFax OOOO Fax Deliver wia Direct Enter the Fax number Name and Company information in these fields
103. a fax number to proceed Enter your telephone number up to 20 digits and press Set If your telephone number and fax number are the same enter the same number again The telephone number you enter is used only for Call Back Message and Cover Page features Use the dial pad to enter your name up to 20 characters and press Set See Entering Text page 5 2 INITIAL SETUP 5 1 ww 5 2 Press Stop The screen returns to the date and time If your Station ID has already been programmed the screen prompts 1 to make a change or 2 to exit without changing Entering Text When you are setting certain functions such as the Station ID you may need to enter text into the MFC Most number keys have three or four letters printed above them The keys for 0 and don t have printed letters because they are used for special characters By pressing the appropriate number key the correct number of times you can access the character you want Press Key onetime two times three times four times 2 A B C 3 D E 4 G H I 5 J K L 6 M N O T P Q R S 8 T U V 9 W X Y Z Inserting spaces To enter a space press once between numbers and twice between characters Making corrections If you entered a letter incorrectly and want to change it press to move the cursor after the last correct letter Then press Stop all letters above and to the right of the cursor are deleted Re enter the correct text and or
104. a good idea to try different settings for the contrast mode and resolution to determine which settings look best USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC JIBOOK 22 8 22 9 Miscellaneous Brightness Adjust the brightness settings to obtain the best image The Brother TWAIN Scanner driver offers 100 brightness settings 50 to 50 The default value is 0 representing an average setting You can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image You can also type a value in the box to set the setting Click OK If the scanned image is too light set a lower brightness value and scan the document again If the image is too dark set a higher brightness value and Brightness scan the document again Contrast y _ Contrast The contrast setting is adjustable only when you have selected one of the gray scale settings but it is not available when Black amp White is selected as the Gray Scale Increasing the contrast level by dragging the slidebar to the right emphasizes dark and light areas of the Image while decreasing the contrast level by dragging the slidebar to the left reveals more detail in gray areas Instead of using the slidebar you can type a value in the box to set the contrast Click OK Color Sync Dialog Brother MFLPro Scanner Image Scanning Area Resolution 200
105. able ASSEMBLY AND CONNECTIONS 2 1 a If an item is missing call Brother Customer Service at 1 800 284 4329 USA 1 800 853 6660 from within Canada or 1 514 685 6464 from within Montreal See Ordering Accessories and Supplies on page 11 for the correct item numbers Whenever you transport the MFC use the packing materials that came with your MFC If you do not pack the MFC correctly you may void your warranty Choosing a Location Place your MFC on a flat stable surface such as a desk Select a place that is free of vibration and shocks Locate the MFC near a telephone jack and a standard grounded power outlet Choose a location where the temperature remains between 50 F and 95 F 10 35 C Avoid placing your MFC in a high traffic area Do not place near heaters air conditioners water chemicals or refrigerators Do not expose the MFC to direct sunlight excessive heat moisture or dust Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the MFC s memory Do not connect your MFC to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply Avoid interference sources such as speakers or the base units of cordless phones A WARNING 2 2 Never install telephone wring during a lightning storm We recommend that this product be used with a surge protection devic
106. ack system 1 Frequently Asked Questions FAQs 1 on the World Wide Web i l 1 INDEX test sheet sending 1 2 Brother Bulletin Board i Brother Control Center using and configurating 17 2 17 16 Brother Paper 3 1 Call Back Message 5 1 7 9 print sample 7 9 CALL PICKUP 6 10 Call Reservation 7 9 Call Waiting Caller ID 6 11 Caller ID 6 10 Canceling fax forwarding 9 4 fax jobs in memory 6 8 jobs awaiting redial 7 5 paging 9 4 scheduled job 6 8 Cleaning cycle 2 9 print head 24 8 printer platen 24 13 Scanner 24 12 Clear 1 3 1 4 CNG Tones 1 5 Color Adjustment 11 7 Computer Requirements 14 2 Connecting 2 1 Contrast 7 2 Control Panel 1 3 Control panel cover 2 7 24 3 convert to an RJ11 jack 2 13 Converting Telephone Wall Outlets 2 13 Copy Color Copy 11 1 contrast 11 8 default setting 11 6 Enlarge Reduce 11 2 keys 11 2 Mono Copy 11 1 multiple 11 1 quality 11 3 11 7 Resolution 1 3 1 4 single 11 1 Corrections 5 2 Cover Page 5 1 7 6 7 7 7 8 composing 7 6 custom comments 7 6 for all faxes 7 7 for next fax only 7 7 printed form 7 8 Credit Card Numbers 8 6 dialing 8 6 storing 8 6 Custom telephone features 2 15 24 7 Customer Service 1 Dark Document 7 2 Date and Time setting 5 1 Delayed Batch Transmission 7 10 Delayed Fax 7 10 Dialing automatic fax redial 7 3 Groups 8 7 One Touch numbers 8 5 Search 8 6 Speed Dial numbers 8 5 Distinctive Ringing 6 8 6 9 Document Jam 24 3 Document Size and Resolution 7 1 7 2
107. age April 5 1999 April 7 1999 April 7 1999 2 a YY 200DPI Black amp White Claim Form max PaperPort Document 25 6K bytes J a Page View displays aclose up of a single page and you can open a PaperPort item by double clicking on it As long as you have the appropriate application on your computer to display it you can also double click a non PaperPort item to open it a Oo 6 a lt tem item gt gt page Fage Paste 4 Zoom Out Actual Size Pa S z Fil Gh ot amp EE OQ Page View displays each item as a full page Organizing Your Items in Folders PaperPort has an easy to use filing system for organizing your items The filing system consists of folders and items that you select to view in Desktop View An item can be a PaperPort item or a non PaperPort item Folders are arranged in a tree structure in the Folder View You use this pane to select folders and view their items in Desktop View You can simply drag and drop an item onto a folder When the folder is highlighted release the mouse button and the item is stored in that folder Folders can be nested that is stored in other folders When you double click a folder its items both PaperPort MAX files and other files appear on the Desktop You can also use Windows Explorer to manage the folders and items shown in Desktop View USING SCANSOFT PAPERPORT FOR BROT
108. all another fax machine to receive a fax from it Press or to choose ON and press Set ENTER Press Function 1 2 7 Enter the fax number you are polling Press Start The screen displays DIALING Setting Up Sequential Polling Receive Your MFC can request documents from several fax units in a single operation Afterward a Sequential Polling Report will be printed Press Function 1 2 7 Press or to select Polling ON and press Set Specify the destination fax machines you wish to poll using One Touch Speed C ARES Dial a Group or the dial pad You must Pres press Set between each location Press Start Your MFC will poll each number or group member in turn for a document SETUP RECEIVE 6 7 Canceling a Scheduled Job You can cancel tasks you ve scheduled such as Delayed Fax or Polling Transmit See Checking Job Status page 7 5 Press Function 1 4 Any waiting jobs appear on the display If no job is waiting the screen displays NO JOB WAITING If you have more than two jobs waiting press or to select the job you want to cancel and press Set _OR If you have only one job waiting go to step 3 Press 1 to cancel OR Press 2 to exit without canceling To cancel another job return to Step 2 Press Stop to exit Distinctive Ring This MFC feature lets you use the Distinctive Ring subscriber service offered by some telephone companies which allows you
109. an original in the ADF you can use the Resolution key to change the default setting Press Resolution continuously until you see the lights change to the setting you want For standard turn Fine amp Photo lights off See Multiple Resolution Transmissions page 7 11 Standard For most typed documents No lights Fine Good for small print transmits slower than standard resolution Photo Use when document has varying shades of gray slowest transmission time Color fax Use to send the original in color Note YOu can also change the fax resolution to S Fine Please see Multiple Resolution Transmission page 7 11 Contrast If your original is very light or very dark you might want to set the contrast accordingly Use S LIGHT to send a very light original Use S DARK to senda very dark original Place the original face down in the ADF Press Function 1 3 3 Press or to select AUTO S LIGHT or S DARK and press Set Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR FPress 2 if you are finished choosing settings and go to step 5 Enter a fax number Press Start to send a fax SETUP SEND 7 2 7 3 Manual Transmission Manual transmission lets you hear the dial tone ringing and fax receiving tones before sending the fax Place the original face down in the ADF Pick up the handset and listen for a dial tone Enter the fax number you want to call you can en
110. anning Area area of the original will appear in the PaperPort ane EDSO L Li i we kW window Lo here eee 11 k 25 et COLG In the PaperPort window use the options available to refine the image See PaperPort for Brother Online Documentation on the CD ROM for details 18 9 USING SCANSOFT PAPERPORT FOR BROTHER TEXTBRIDGE Video Capture from the PC Video Capture is the process of isolating a single frame or picture from media played on video equipment such as a video camera or VCR and then converting that frame into an image file on your PC Once the frame is an image file it can be saved printed faxed and inserted into other files Connecting Your Video Equipment Before you can begin to capture a video frame you must first connect your video equipment to the MFC To connect your video equipment Connect your video cable to the jack on your video equipment labeled VIDEO OUT Connect the RCA male plug on the other end of the video cable to the RCA female jack on the front of the MFC m Zoa gt 33 a so C g Capturing An Image You can access Multi Function Link Pro s TWAIN dialog box from the ScanSoft PaperPort for Brother viewer or from any application that is compatible with TWAIN scanning devices Caution It is important that you hook up your MFC to your computer before you install the software USING SCANSOFT PAPERPORT FOR BR
111. aper select INKJET then select BROTHER in Step 4 If you are using non Brother ink jet paper select OTHER When the screen displays the type of INK JET paper press Set If you did not select INK JET go to Step 4 Press Stop to exit Setting PhotoCapture Center Quality Press Function 5 2 The screen displays 2 QUALITY Press or to select a quality and press Set Press Stop to exit Photo Brightness You can adjust the brightness setting before making a copy Press Function 5 3 Press to make a darker copy and press Set OR Press to make a lighter copy and press Set Press Stop to exit Photo Contrast You can choose the contrast setting for a copy Greater contrast can help an image look sharper and move vivid This feature is available only for color copying Press Function 5 4 Press to decrease contrast and press Set OR Press to increase contrast and press Set Press Stop to exit WALK UP PHOTOCAPTURE CENTER FOR MFC 7400C ONLY 13 7 13 8 Color Adjustment Press Function 5 5 Press or to select RED GREEN or BLUE and press Set Press or to adjust the degree of color and press Set Light Dark Return to Step 2 to select the next color OR Press Stop to exit Color Enhancement Press Function 5 6 Press or to select WHITE BALANCE and press Set To skip White Balance press to select SHARPNESS or COLOR DESITY Press or to adjust the degr
112. arallel Interface connector and the Cable Tie Filter Core Cable Tie Filter Core to MFC Bi directional parallel cable Unplug the MFC power cord from the electrical outlet before connecting the parallel interface cable Make sure the computer is turned off and unplugged from the electrical power before you connect the interface cable Connect the parallel interface cable to the parallel interface port of the MFC and secure the wire clips SETTING UP THE MFC AND PC TO WORK TOGETHER 14 3 6 Connect the interface cable to the printer port of the computer and secure it with the two screws For the location of your computer s parallel printer port see the User s Guide for your computer Before plugging in your computer and turning it on plug in the electrical cord of the Brother machine then turn on your PC hot Please follow the instructions for the operating system you are using Using Windows 95 98 98SE and ME hot If you are using Windows 2000 Professional go to page 14 8 If you are using Windows NT Workstation Version 4 0 go to page 14 12 For Windows 98 98SE user 8 When the Add New Add New Hardware Wizard Hardware Wizard screen appears click Next This wizard searches for new drivers for Brother XXXXXXXX A device driver is a software program that makes a hardware device work hot Each operating system has different dialog box Som
113. art work transmits slower than fine resolution PHOTO Use when document has varying shades of gray slowest transmission time Setting Up Polled Transmit Not Available for Color Fax Polled Transmit is when you set up your MFC to wait with a document so another fax machine can retrieve it Place the original to be retrieved face down in the ADF Press Function 1 3 8 Press or to choose POLLED TX ON and press Set Press 1 to select DOC if you want your MFC to scan the printed document at the time it is polled OR Press 2 to select MEMORY Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to step 6 SETUP SEND Press Start hot If you pressed 1 in Step 4 the printed document remains in the ADF until your MFC is polled If you must use your MFC before the polled transmit occurs you must cancel this job SETUP SEND 7 12 Auto Dial Numbers and Dialing Options Storing Numbers for Easy Dialing T 8 1 You can set up your MFC to do three types of easy dialing One Touch Speed Dial and Groups for Broadcasting faxes If you loose electrical power auto dial numbers in memory will not be lost Storing One Touch Dial Numbers You can store 8 fax phone numbers that you can dial by pressing one key and Start You also can store names with these numbers When you press a One Touch dial location t
114. ast You can change the Contrast to help an image look sharper and more vivid Press Function 4 6 Press lt j to decrease contrast OR Press to increase contrast Press Set ooocosoococo Press Stop to exit Video Capture to PC 12 8 For complete instructions on using your MFC and computer for video frame capture please see Video Capture from the PC page 18 10 or the Multi Function Link Pro On Line Documentation on CD ROM WALK UP VIDEO PRINTING Walk Up PhotoCapture Center For MFC 7400C only General Description Your Brother MFC includes two media drives for use with popular digital camera media Compact Flash and SmartMedia The PhotoCapture Center feature of your MFC enables you to print digital photos from your digital camera at high resolution for photo quality printing You can also print color video frames from VCR camcorder or digital camera using standard NTSC video port connection This unique feature of your Brother MFC allows you to capture video frames to be stored on your PC as well as to print fax save or integrate images into other files quickly and easily Getting Started Insert the media card into the media drive PhotoCapture Center hot Please note that there are two slots on your MFC one is fora Compact Flash card and the other is for a SmartMedia card Please note to use the media cards for 3 3 voltage only The top slot is for a Compa
115. at came with your MFC If you do not pack the MFC correctly you could void your warranty Unplug the MFC from the telephone wall socket Unplug the MFC from the AC outlet Caution Do not unplug the MFC after a print job until you hear the final click Remove the paper wire extension paper tray document support document wire extension and handset and keep them If you are packing the machine for a Swap Return with Brother keep these items and return only the machine Caution Please remove the ink cartridges and attach the yellow shipping cover Damage to your print head resulting from packing without the yellow shipping cover will void your warranty TROUBLESHOOTING AND ROUTINE MAINTENANCE 24 10 Wrap the MFC in the plastic bag and place it in the original carton with the original packing material Skip this step for Swap Returns to Brother Place additional parts cords trays wire extensions and printed materials cords and trays and documents manual and printed material into the carton m a Sj for If you are returning your machine to Brother as part of the Swap Program pack only the MFC Keep all separate parts and printed materials to use with your Swap machine 24 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE 6 Close the carton Routine Maintenance Cleaning the Scanner Unplug the MFC and open the control panel cover and lift the top cover Clean the flat white pressure bar a
116. ath of received faxes Wait until pages have exited the machine before picking them up Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock Never spill liquid of any kind on the product Do not attempt to service this product yourself as opening or removing covers may expose you to dangerous voltage points and or other risks and may void your warranty Refer all servicing to Authorized Service Personnel A list of Authorized Service Centers has been included for your convenience or you may contact Customer Service for your nearest Brother Authorized Service Center See Brother Numbers page 1 This product does not have an ON OFF switch Therefore it is very important that you have easy access to the main plug and the main socket to which the plug is connected in case the main power to the MFC must be disconnected quickly Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions When the power cord is damaged or frayed If liquid has been spilled into the product If the product has been exposed to rain or water If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and
117. ature creates a thumbnail of each page and prints both images on a single page PC Fax Operation For MFC 7400C only Send a Fax allows you to scan a picture or text original and automatically send the image as a fax from the PC using the Brother MFL Pro fax software Scanner Settings for Scan Copy and PC Fax Buttons When the Pop Up screen is displayed you can access the Scanner Settings window Click the Smart Click ci Center screen OR Click the Modify Settings button on any of the Configuration screens icon at the top right of the Brother Control Pop Up Setting V AutoLoad Pop Up M Global Scanner Settings FAxing Filing and Copying a Resolution 100x100 z Color Mode fBlack amp white ad Scan Size egal 8 5 x 14 in zj r Save Settings Restore Defaut Global Settings AutoLoad Pop Up Click this checkbox if you want Brother MFL Control Center to load when you boot your computer 17 5 USING BROTHER CONTROL CENTER Setting Up the Scanner Configurations The Pop Up application stores eight different scanning modes Each time you scan an original you will choose the most appropriate scanning mode from the following Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy Fine Copy Each mode has its own set of stored settings You can keep the factory default settings or change them at any time Resolution Select
118. canner driver can be used with application that supports the TWAIN specification You can use PaperPort for scanning PaperPort Desktop B S Sample Files 7 PaperPort Items in Sample Files _ Favorite Folders Investments a Photographs 22 5 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK Accessing the Scanner Run your PaperPort software You will see the PaperPort icon in the upper right hand corner of your screen The first time you use the Brother TWAIN driver set it as the default by choosing the Select Source then click the PaperPort icon Afterward for each original you scan choose Acquire Image by clicking the PaperPort icon The Scanner setup dialog box will appear Brother MFLPro Scanner Scanning Area Image Resolution 200 x 200 dpi gt Color Type Black amp White gt Scanning Area Letter 8 5x 11in gt Width 8 5 Length 11 Unit mm inch Adjust ColorSync Scanner Profile O Use Photo Paper 35 Scanning a Document into Your Macintosh G3 G4 or iMac Place the original in the ADF Adjust the following settings if needed in the scanner setup dialog box Resolution Color Type Brightness Contrast Scanning Area Click Start When scanning is finished the image will appear in your graphics application USING THE BROTHER MFC WITH A NEW POWER MA
119. card will be charged up to the cost of a new Product if i you do not return your original Product to Brother within five 5 business days ii the malfunctions of your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE For USA Only or iv the warranty period on your Original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service with return instructions and prepaid return air bill Follow the return instructions You must return the original Product in the same shipping carton in which the exchanged Product was received and include a copy of proof of purchase bill of sale Retain your original accessory items and a copy of the return air bill signed by the courier Limitations Repair or replacement as described above is your sole and exclusive that is your only remedy if this Product is defective Brother is not responsible for damage to or loss of any equipment media programs or data related to the use of this Product Except for that repair or replacement Brother shall not be liable for any direct indirect incidental or consequential damages or specific relief Because some sta
120. ch Speed Dial again Either caller can hang up at any time However if you hang up you will disconnect both callers SETUP RECEIVE 6 11 Setup Send Before You Begin Using the ADF Automatic Document Feeder Documents must be between 5 8 and 8 5 inches wide and 5 and 14 inches long Make sure you place originals face down top edge first Adjust the paper guides to fit the width of your document Originals are Face Down in the ADF The automatic document feeder ADF can hold up to 20 pages feeding each one individually through the MFC Use standard 20 1b 75 g m paper when using the ADF DO NOT use curled wrinkled folded or ripped paper or paper with staples paper clips paste or tape attached DO NOT use cardboard newspaper or fabric Make sure documents written with ink are completely dry 7 1 SETUP SEND Sending Faxes with Multiple Settings When you send a fax you can choose any combination of the available settings add a coverpage and select a comment OTHER set the contrast or resolution send using C overseas mode call reservation delayed fax polling transmission or real time transmission After each function is accepted the display will ask if you want to enter other settings Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to the next step Resolution When you have
121. ck Message Press or to select ON or OFF and press Set Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 6 Enter the fax number Press Start If you ve set Call Reservation to ON pick up your handset if the MFC rings You cannot use automatic redial with Call Reservation You cannot use Call Reservation with Delayed Transmission or with Polling Print Sample Call Back Message Press Function 1 3 6 Press or to select PRINT SAMPLE and press Set Press Start SETUP SEND Delayed FAX Not Available for Color Fax During the day you can store up to 50 documents in memory for delayed sending Transmission of these documents will begin at the time of day you enter in Step 3 Step 3 will display the time you entered last Press Set to accept it or enter another time for this fax Place the original face down in the ADF Press Function 1 3 7 Enter the time you want the fax to be sent in 24 hour format and press Set For example enter 19 45 for 7 45 PM Press 1 to leave the originals waiting in the ADF OR Press 2 to scan the document into memory Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 6 Enter the fax number Press Start The MFC will wait to send the fax at
122. ct Flash Card the bottom is for a SmartMedia gt Card Insert the card by positioning the top of the card pointing to the left Firmly insert the card into the appropriate slot a 7 a For Compact Flash Card For SmartMedia Card Media Card Indicator Lights LED light is on when the media card is inserted properly If LED is not on the media card is not properly inserted If LED is blinking the media card is being read or written WALK UP PHOTOCAPTURE CENTER FOR MFC 7400C ONLY 13 1 Do NOT remove the SmartMedia or CompactFlash card from the PhotoCapture Center while the MFC is reading the card LED is flashing you loose your data or damage the card Ay WARNING Do not remove the media card while the LED is blinking it will damage the data stored on the card If both media cards are inserted at the same time the PhotoCapture Center will only read the card that was installed first hot To have access to the other card you must first remove both cards then insert only the media card User settings are kept until the media card is removed DPOF Printing DPOF stands for Digital Print Order Format Major Digital Camera manufactures Cannon Inc Eastman Kodak Company Fuji Photo Film Co Ltd and Matsushita Electric Industrial Co Ltd created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be
123. cts Normal or High print Selects Moving or Still video signal Selects the size you want the 4 x3 captured frame to print Adjusts the amount of Red Green or Blue in video printing Adjusts the contrast the cassette Selects Normal High or Photo print Adjusts the brightness Adjusts the contrast Adjusts the amount of Red Green or Blue in color printing Adjusts white balance sharpness and chroma of an image ON SCREEN PROGRAMMING Initial Setup Getting Started Setting Date and Time Your MFC displays the date and time and prints it on every fax you send In the event of a power failure you may have to reset the date and time All other settings remain unaffected Press Function 1 1 1 Enter the last two digits of the year and press Set Enter two digits for the month for example enter 09 for September or 10 for October and press Set Enter two digits for the day for example 06 and press Set Enter the time in 24 hour format for example enter 15 25 for 3 25 PM and press Set Press Stop The LCD now displays the date and time you set and displays it whenever the MFC is in Standby mode Setting Station ID You can store your name fax number and telephone number to be printed on all fax pages that you send See Composing Electronic Cover Page page 7 6 Press Function 1 1 2 Enter your fax number up to 20 digits and press Set You must enter
124. d The screen SET alternately displays C Open the control panel cover by pulling it toward you then lift the top cover toward the back After a few seconds the print head will move left to its replacement position Top Cover Remove the yellow shipping cover by pulling it toward you and lifting it up and out Caution The bottom of the yellow shipping cover is wet with ink that will cause stains so wipe it clean before you place it down Keep the yellow shipping cover in a safe place You will need it in the future when you replace the print head Yellow Shipping Cover We recommend that you install the ink cartridges from left to right in this order Black Yellow Cyan Magenta ASSEMBLY AND CONNECTIONS 2 7 2 8 Open the Black ink cartridge bag and remove the ink cartridge Carefully remove the sealing tape from the bottom of the ink cartridge Be sure to peel the tape in the direction away from you Important To prevent spilling ink and staining your hands and clothing peel the sealing tape gently and slowly Do not touch the ink opening on the cartridge or the removed tape Opening Peel in the direction away from you Each color has its own correct position Match the markings of the color indicators on the cartridge holder as a guide Then gently insert the Black ink cartridge by tilting it toward you and then pressing it backward until it clicks into place
125. d INK JET Press or to select BROTHER BP72CL or OTHER non Brother ink jet paper type and press Set To select VIDEO VIDEO TYPE Repeat Steps 3 Press or to select MOVING or STILL and press Set To select VIDEO PRINT SIZE Repeat Steps 3 Press or to select 5 75 X4 25 4 X3 or 4 X3 X6 and press Set To select VIDEO BRIGHTNESS Repeat Steps 3 Press to make a lighter copy OR press to make a darker copy and press Set Press Mono Copy or Color Copy Using the dial pad enter the number of copies you want up to 99 For example press 3 8 for 38 copies Press Mono Copy or Color Copy WALK UP VIDEO PRINTING Changing Default Settings Press Function and 4 to change default settings for video printing By pressing Function 4 and a number you can adjust video printing settings as shown in the following chart Press or to move through the selection for each setting Press Set to save your selection Press Function and 4 PAPER TYPE PAPER PLAIN PAPER INK JET INK JET BROTHER PAPER GLOSSY INK JET OTHER PAPER PHOTO PAPER TRNSPRNCY 2 QUALITY QUALITY NORMAL QUALITY HIGH 3 VIDEO TYPE VIDEO MOVING VIDEO STILL 4 PRINT SIZE SIZE 5 75 X4 25 SIZE 4 X3 SIZE 4 X3 X6 LI 5 COLOR ADJUST COLOR RED COLOR GREEN COLOR BLUE 6 CONTRAST Roe Gone is default LI WALK UP VIDEO PRINTING 12 5 Paper Type Press Function 4 1 Press or to select the paper type and press Set If you are
126. d number of pages G 4 GLOSSARY Specifications Product Description The MFC 7300C is a 5 in 1 Multi Function Center Color Printer Color Copier single copies Color Scanner Plain Paper Fax and Video Capture The MFC 7400C is a 6 in Multi Function Center Color Printer Color Copier multiple copies Color Scanner Plain Paper Fax PC Fax via your PC and Video Capture PhotoCapture Center Fax Compatibility Coding System Modem Speed Cut Sheet Size Scanning Printing Width Paper Cassette Printer Type Gray Scale Display Polling Types Contrast Control Resolution Memory Capacity One Touch Dial ITU T Group 3 MH MR MMR JBIG Only for MFC7400C JPEG 14400 12000 9600 7200 4800 2400 Automatic Fallback Min 3 5 W x 5 0 L Max 8 5 W x 14 0 L 8 2 inches 208 mm 100 Sheets 20 Ibs Ink Jet 256 levels Error Diffusion LCD 16 characters Standard Sequential Automatic Super Light Super Dark manual setting e Horizontal 203 dot inch 8 dot mm e Vertical Standard 98 line inch 3 85 line mm Fine Photo 196 line inch 7 7 line mm Superfine Photo 392 line inch 15 4 line mm MFC 7300C 2 MB up to 100 pages MFC 7400C 4 MB up to 180 pages 4x2 SPECIFICATIONS S 1 Speed Dial Automatic Redial Auto Answer Communication Source Operating Environment Best Print Quality Power Source Power Consumption Dimensions Weight 100 stations 3 times
127. d the mouse clicks required to scan Scan from your PC ee Scan to E Mail Ose Using the Control Panel Keys If you have connected a Macintosh the control panel keys will not work with your computer Please see page 22 1 USING BROTHER CONTROL CENTER 17 2 Before you can use the Scan keys on the control panel you must have connected the MFC to your Windows based PC and loaded the appropriate Brother Drivers for your version of Windows When you are ready to use the Scan keys make sure the Brother Control Center application is running on your PC For details about how to configure the Brother Control Center buttons to launch the application of your choice using the Scan keys see Chapter 15 Using the Windows Based Brother Control Center Scan Image You can scan a color picture into your graphics application for viewing and editing Place your original face down in the ADF Press Scan Image The MFC will scan the original and send a color image to your graphics application Scan OCR If your original is text you can have it automatically converted by ScanSoft TextBridge to an editable text file and then displayed in your word processing application for further editing Place your original face down in the ADF Press Scan OCR The MFC will scan the original perform OCR in ScanSoft TextBridge and then display the result in your word processing application for viewing and editing Scan to
128. der to identify each fax transmission You can select OFF IMAGE or ON IMAGE to print a portion of the first page of the fax message on the report Press Function 1 6 1 Press or to select OFF OFF IMAGE ON or ON IMAGE and press Set Press Stop to exit Activity Report Interval You can set the MFC to print activity reports at a specific interval 6 12 24 hours 2 4 or 7 days If you set the interval to OFF you can print the report by following the steps in the previous section Press Function 1 6 2 Press or to display INTERVAL and press Set Press or to choose your setting and press Set If you choose 7 days the screen prompts you to choose the day at which to begin the 7 day countdown Enter the time to begin printing in 24 hour format and press Set For example enter 19 45 for 7 45 PM Press Stop to exit PRINTING REPORTS 10 2 Making Copies Basic Copy Operations Your Multi Function Center allows you to make Color Co high quality photocopies and transparencies Copies can be in black and white one color or full color Always make sure you have paper in O Enlarge Reduce Options the cassette before making copies Do not pull O Quality on the paper while copying is in progress gt Mono Copy Making One Copy Place the original face down in the ADF Press Mono Copy or Color Copy Press Mono Copy or Color Copy again Make sure it s the same key you pressed in Step
129. dify Settings r Copy Settings Brother MFL Pro Printer II Copies E Copy Options Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing For MFC 7400C only Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Copy Settings Brother MFC7300C MFC7400C Copies Enter the number of copies you want to print To change the copy options click the Copy Options button Click the OK button to save your Copy settings USING BROTHER CONTROL CENTER 17 14 Send a Fax For MFC 7400C only Send a FAX m Scanner Setting FAxing Filing and Copying x Modify Settings m FAX Settings Brother MFL Pro Fax FAX Resolution Standard 200x100 x FAX Options Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing For MFC 7400C only Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button 17 15 USING BROTHER CONTROL CENTER FAX Settings Brother MFL Pro Fax FAX Resolution Click the pull down arrow to choose the fax resolution you want e Standard 200x100 e Fine 200x20
130. digits You can also back up and type over incorrect letters Repeating letters If you need to enter a character assigned to the same key as the previous character press to move the cursor to the right INITIAL SETUP Special characters and symbols Press or 0 repeatedly to move the cursor under the special character or symbol you want then press to select it Press for space amp Press for rea eer O TA PressO for EAEEICEOO The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business other entity or individual In order to program this information into your fax machine complete the steps described on page 5 1 If you do not enter a fax number no additional information can be entered Setting Tone Pulse Dialing Mode For Canada only Your fax machine comes set to accommodate tone multi frequency dialing service If you have pulse rotary dialing service you need to change the dialing mode Press Function 1 1 6 Press or to select TONE or PULSE and press Se
131. dinenoescntiens 19 2 Multi Function Link Pro Main Menu For MFC 7400C only ccceeessccccceeeeeessssnneeeeeeeeeeens 19 3 Sending a Fax from Your PC For MFC 7400C only issir ieioea 19 3 Sending a Fax from the Main Menu cceeeeeee 19 4 Sending a Fax from a Windows Application 19 5 Receiving Faxes into the PC For MFC 7400C only sccicus cis icessnntwnsnccsnndesdiedesapaceatancnssreanece 19 5 Checklist ifor Your PE sosser n aer Eee ARa 19 5 Viewing Received Faxes ccccccsssssssseseeseeeeeeceeeeeeeeeeees 19 6 2 PhotoCapture Center MFC 7400C only e ssssesssoceesooecessoceessoe 20 1 rodu o a E E re 20 1 PhotoPrinter 2000 Pro ccccccecsssssssseeeeeeeeeceeeeeeeeeeeeeeees 20 2 Overview of Basic SIEDS neeieriernscsiiisrstiseni siirre iii 20 2 p Using Automatic E Mail Printing cscsssssssssssssssssssssseeeees 21 1 For Windows 95 98 98SE ME only cccccccssseeesseeeeesseeees 21 1 To Access the On Line Documentation 0008 21 1 p Using the Brother MFC with a New Power Macintosh G3 G4 or ANAC HIB OOK cecesicasicvavsssecesvevesvesecseassveseosunnovansevenanseacessveneseees 22 1 Set up Your USB Equipped Apple Macintosh G3 G4 or iMac with Mac OS 8 5 8 5 1 8 6 9 0 cccccccsccesseceesseeeeeaes 22 1 Notice to Computer Users ccccccceeseeceeeeeeeeeeeeeeeeeeeees 22 1 Installing the Brother Printer and Scanner Driv
132. display along with your new Receive Mode setting If you are changing the Receive Mode while in another operation the screen returns to that operation MEHL MANUAL FRM FAX ONLY FT FAX TEL TAO EXTERNAL ANSWERING SYSTEM Setting Ring Delay The Ring Delay setting determines the number of times the MFC rings before it answers If you have extension phones on the same line as the MFC keep the Ring Delay default setting of 4 See Easy Receive page 6 3 Operation from Extension Telephone and For FAX TEL Mode only page 6 5 Press Function 1 2 1 Press or to select how many times the line rings before the MFC answers 00 04 and press Set If you select 00 the line doesn t ring at all Press Stop to exit SETUP RECEIVE Setting F T Ring Time For FAX TEL Mode only If you set the receive mode to FAX TEL you ll need to determine how long the MFC will send you its special double ring when you have a voice call This ringing happens after the initial ringing from the phone company Only the MFC rings for 20 30 40 or 70 seconds no other phones on the same line ring the special double ring However you can answer the call on any extension phone in a separate wall jack on the same line as the MFC See Operation from Extension Telephone page 6 5 Press Function 1 2 2 Press or to select how long the MFC will ring to alert you that you have a voice call and press Set Press Stop to exit
133. e Insert the memory card Compact Flash or Smart Media Card into the appropriate slot on your MFC The Brother PhotoCapture Manager will launch the PhotoPrinter software once it detected the insertion of the memory card PhotoPrinter automatically starts up in the Get Photo Album user interface with a custom designed Brother PhotoCapture Center add photo dialog opened displaying the contents of the PhotoCapture Center drive This PhotoCapture Center custom add photo dialog enables the user to create an album with the contents of the drive and provides the option to copy photos from the PhotoCapture Center to the host computer Custom Add Photo Screen PhotoCapture Center Click removable drive You are going to be prompted to enter a New Album or select an existing album name Click Open to generate thumbnails for all images in all directories 6 Click on the individual images to create thumbnails for only the selected images Click Automatically Create album and do not show this selection menu to add all contents of the removable media drive to the specified album every time the media card is inserted PHOTOCAPTURE CENTER MFC 7400C ONLY 20 2 shot Click Get Photo for manually opening the PhotoCapture Add dialog Selecting this button will automatically launch the PhotoCapture Center dialog Use identical style to blend with the existing buttons Setting
134. e orientation means the page is wider than it is tall when you view the printed text upright Copies The Copies selection tells Windows how many copies you want to print from a software application This setting is independent of the copies selection that may be available within the print menus of your software application Do not use the two selections simultaneously Collate In multiple page jobs that are uncollated several copies of Page 1 are printed followed by several copies of Page 2 followed by several copies of Page 3 etc For example for 2 copies of a 3 page document the MFC prints Page 1 Page 1 Page 2 Page 2 Page 3 and Page 3 in order PRINTER DRIVER SETTINGS 16 3 In multiple page jobs that are collated a complete set of pages in a job are printed followed by another complete set of pages For example printing 2 copies of a3 page document the MFC prints Page 1 Page 2 Page 3 then Page 1 Page 2 and Page 3 in order In this case the MFC starts printing after processing all the print data so that it takes a longer time for collated printing than uncollated printing Reverse Order The MFC normally prints Page 1 and ejects it face up so that the following pages are stacked on top of previous pages Page 5 Page 4 Page 3 Page 1 When you want to get correct ordered printouts use this function The MFC spools the job in your computer and sends the data starting from the last page to the printer
135. e MFC sends fax calling tones CNG tones soft intermittent beeps at 4 second intervals You ll hear them when you dial and press Start and they continue for about 40 seconds after dialing During that time the sending machine must begin the handshake with the receiving machine Each time you use automatic procedures to send a fax you are sending CNG tones over the phone line You ll soon learn to listen for these soft beeps each time you answer a phone on your MFC line so you can know if you are receiving a fax message The receiving fax responds with fax receiving tones loud chirping sounds A receiving fax chirps for about 40 seconds over the phone line and the screen displays RECEIVE If your MFC is set to the FAX mode it will answer every call automatically with fax receiving tones Even if the other party hangs up your MFC continues to send the chirps for about 40 seconds and the screen continues to display RECEIVE When your MFC answers in FAX TEL mode the MFC listens for CNG tones and then responds with receiving tones The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This must be for at least 2 to 4 seconds so the fax machines can understand how each is sending and receiving the fax The handshake cannot begin until the call is answered and the CNG tones only last for about 40 seconds after the number is dialed Therefore it
136. e cord with a modular plug is provided with this equipment This equipment is designed to be connected to the telephone line or premises wiring using a compatible modular jack that is Part 68 compliant See the Installation section of this manual for details The REN is useful to determine the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number is called In most but not all areas the sum of the RENs of all devices connected to one line should not exceed five 5 To be certain of the number of devices you may connect to your line as determined by the REN you should contact your local telephone company to determine the maximum REN for your calling area If your MFC 7300C or MFC 7400C damages the telephone line the telephone company may discontinue your service temporarily If possible they will notify you in advance But if advanced notice is not practical you will be notified as soon as possible You will be informed of your right to file a complaint with the FCC Your telephone company may make changes to its facilities equipment operations or procedures that could affect the proper functioning of your equipment If they do you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service IMPORTANT INFORMATION 23 1 If you experience trouble with your MFC 7300C or MFC 7400C please contact a Brother Authorized Service Center for inf
137. e of the MFC Facsimile machine to operate properly Neither Brother nor anyone else involved in the development production or delivery of this MFC Facsimile machine shall be liable for any indirect incidental special consequential exemplary or punitive damages including lost profits arising from the use of or inability to use the product even if advised by the end user purchaser of the possibility of such damages Since some Provinces do not allow the above limitation of liability such limitation may not apply to you This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence Warranty Service is available at Brother Authorized Service Centers throughout Canada For Technical Support or for the name and location of your nearest Authorized Service Center call 1 800 853 6660 Within Montreal please call 685 6464 Internet support support brother ca or browse Brother s Web Site www brother com Brother International Corporation Canada Ltd We re at your side 1 Rue Hotel de Ville Dollard Des Ormeaux QC H9B 3H6 Quick Reference Guide Sending Faxes Automatic Transmission Place the original face down in the ADF Enter the fax number using One Touch Speed Dial Search or the dial pad Press Start Sending a Cover Page Place the original face down in the ADF Press Function 1 3 1 When NEXT FAX ONLY appears press Set Press or
138. e text may be different depending on which operating system you are using 14 4 SETTING UP THE MFC AND PC TO WORK TOGETHER For Windows 95 user Select Driver from disk provided by hardware manufacture and click OK For Windows ME user Select Specify the location of the driver Advanced and click Next The instructions in Step 9 to 18 are for Windows 98SE Select Recommended and click Next New Hardware Found ki El Brother XXXXXXXX E TS TAS Select which driver you want to install for your new hardware Windows default driver Do not install a driver Windows will not prompt you again Select from a list of alternate drivers Cancel Help Add New Hardware Wizard Windows has found the following new hardware Brother XXXXXXXX Windows can automatically search for and install software that supports your hardware IF your hardware came with installation media insert it now and click Next What would you like to do C Automatic search for a better driver Recommended grosessesosesesssssesososososessosoosososecsososoososesocessoseceoeeosesssosocessososessosessssosesesssseg Add New Hardware Wizard Display a list of all the drivers in a specific location so you can select the driver you want lt Back Cancel 10 Insert the MFL Pro CD ROM into your CD ROM drive SETTING UP THE MFC AND PC TO WORK TOGETHER 14 5 11 12 13
139. e the MEC from a remote location 5 REDUCTION Reduces size of image AUTO 6 PAPER Selects size of paper for LETTER received faxes 7 POLLING RX Sets up your MFC to poll OFF another fax machine 3 SETUP SEND 1 COVERPG SETUP Automatically sends a cover page you program 2 COVERPAGE MSG Programs customized message for fax cover page CONTRAST Changes lightness or darkness AUTO of a fax you are sending RESOLUTION Allows you to change STANDARD resolutions page by page OVERSEAS MODE Adjusts for sometimes difficult OFF overseas transmissions CALL RESERVE Sends a fax then speak OFF DELAYED FAX Sends documents later POLLED TX Sets up your MFC witha OFF document to be retrieved by another fax machine REAL TIME TX You can send a fax without using memory BATCH TX Sends all delayed faxes that are to the same fax number and at the same time as one transmission ON SCREEN PROGRAMMING 4 3 4 REMAINING JOBS Checks which jobs are in 6 8 7 5 memory or cancel a delayed fax or polling job 5 SET AUTO DIAL 1 ONE TOUCH DIAL Dials numbers stored in memory 8 1 by pressing only one key 2 SPEED DIAL Dials numbers stored in 8 2 memory by pressing only four keys 3 SETUP GROUPS Sets up a Group number for 8 4 broadcasting 6 PRINT REPORTS XMIT REPORT ACT REPORT INTERVAL OFF AUTO DIAL TEL INDEX Print lists and reports of activity eee Details in Chapte
140. e to protect the product against lightning storms Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface Use caution when installing or modifying telephone lines Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning ASSEMBLY AND CONNECTIONS Do not use the telephone to report a gas leak in the vicinity of the leak For PLUGGABLE EQUIPMENT the socket outlet should be installed near the equipment and should be easily accessible To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunications line cord Assembly Connect the handset Connect the curled handset cord to the MFC and the other end to the handset Connect the power cord There is no ON OFF switch When you plug in the power cord the power goes C Til on and the screen alternately displays BES A WARNING The MFC must be grounded using a 3 prong plug Since the MFC is grounded through the power outlet you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your MFC on when you connect it to a telephone line Similarly you can protect yourself when you want to move your MFC by disconnecting
141. e with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be coordinated by a representative designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas Caution Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate NOTICE The Ringer Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5 REN 0 2B orother Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue H tel de Ville Dollard des Ormeaux QC CANADA H9B 3H6 Visit us on the World Wide
142. ecked port Available ports Port Description Printer T LPT1 Local Port L LPT2 Local Port _ LPT3 Local Port L COM1 Local Port L COM2 Local Port T COM3 Local Port H Add Port Configure Port I Enable printer pooling Pean Add Printer Wizard Click the manufacturer and model of your printer If your printer came with an installation disk click Have Disk If your printer is not listed consult your printer documentation for a compatible printer Manufacturers Printers AGFA AccuSet 52 3 Apple AGFA AccuSetSF v52 3 APS PS AGFA AccuSet 800 AST AGFA AccuSet 8005F v52 3 AT amp T AGFA AccuSet 8005F v2013 108 Brother AGFA AccuS et 1000 Rull z AGFA AccuSet 1NNNSF vA 3 zi Have Disk lt Back Cancel Install From Disk x Insert the manufacturer s installation disk into the drive er selected and then click OK Cancel Copy manufacturer s files from Mm xs Browse 14 13 14 14 Double click on the CD icon and click on the x nt40 x is the drive letter for your CD ROM drive folder then click Open Make sure Specify a location is selected and click OK J Select your printer model then click Next This dialog box may not be displayed on some MFC models Locate File 2x a yyyyyYYyY c ex it 53 OOQOOOKX Look in File name XXXXKHHH Files of type Setup Information inf
143. ed or if you haven t stored a name the number you ve stored If you need to store a pause longer than 3 5 seconds press Redial Pause two or more times Storing Speed Dial Numbers You can store Speed Dial numbers so when you dial you only have to press four keys The MFC has 100 Speed Dial locations Press Function 1 5 2 Use the dial pad to enter a two digit HAS s location 00 99 and press Set C ERTER Enter the number up to 20 digits and press Set Use the dial pad to enter the name up to 15 characters and press Set You can use the chart on page 5 2 to help you enter letters OR Press Set and go to Step 6 to store the number without a name The screen prompts you to select the type of number this is Press or to select the type of number and press Set FAX A fax number TEL A telephone voice number FAX TEL Both a fax and telephone number Return to Step 2 to store another Speed Dial number OR FPress Stop to exit AUTO DIAL NUMBERS AND DIALING OPTIONS 8 2 8 3 Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored the screen displays the current name stored there then prompts you to either 1 CHANGE OR 2 EXIT Press 1 to change the number stored or press 2 to exit without making a change Enter a new number and press Set e If you want to erase the whole number press Stop when the cursor is t
144. ee of White Balance and press Set Repeat Step 2 and Step 3 to adjust the degree of Sharpness and Color Density OR FPress Stop to exit White Balance This adjusts the hue of the white sections of an image Lighting camera settings and other influences will effect the appearance of white The white parts of a picture may appear to be slightly pink yellow or some other color By using this adjustment you can correct this effect and bring the white sections back to pure white Sharpness This setting enhances the detail of an image This is similar to adjusting the fine focus on a camera If the focus is off a small amount you can not clearly see the fine details of an image Color Density This adjusts the total amount of color in the image You can increase or decrease the amount of color in an image to improve a picture which may appears washed out or weak WALK UP PHOTOCAPTURE CENTER FOR MFC 7400C ONLY Setting Up the MFC and PC to Work Together Using the Brother Machine with Your PC Multi Function Link Pro software MFL Pro turns your Brother machine into a multi function center by enabling you to use your fax machine as a printer and a scanner and to use it from Windows applications in your computer The MFC 7300C is a 5 in multi function center and the MFC 7400C is a 6in1 multi function center Only the MFC 7400C has PC Fax which is faxing from Windows on your PC Install the Multi Function Link Pro a
145. eeeceeeeceeeceeeeeeeeeeeeeees 23 3 ENERGY STAR Compliance Statement 23 3 Important Safety Instructions cccccccceseeeeeeeeeeeeeees 23 3 Trademark S osgo EEEE 23 5 p Troubleshooting and Routine Maintenance eeccssoccsssecsss0000000 24 1 Troubleshooting ccccccccccssscccccessssseeccceesseeeceeeesseeeeeeeeeseeeees 24 1 Frequently Asked Questions FAQS cssseeeseeeeeeeeees 24 1 Brother Bulletin Board 0 00 ccc csssesssseesseeeeseeeeseeseseseeeees 24 1 Fror Nes ACS see n E aoeueinuis 24 2 Document Tali sccocactotcscstauseautiaatcmmostassainadiamneicaceecactsartonaties 24 3 Printer Jam or Paper JaMissccccssodisstsinrannaie 24 4 If You Are Having Difficulty with Your MFC 24 6 How to Improve Print Quality ccccccccccceececceeeeeeeeeeeaeeeaes 24 8 Cleaning the Print Head c cc ccesssssesseseeseeeeseeeeeeeeeeees 24 8 Aligning Ink Cartridges ccccccssssssessesseeseseeeesesseeeseeeees 24 9 Turning Off Bi directional Printing eeeeeeeees 24 10 Packing and Shipping the MFC ee eeeecccceeceeeeeeeeeeeees 24 10 Routine Maintenance ccccccseessssssssesseseeeeececeeeeeeeeeeeseeeess 24 12 Cleaning the MFC Printer Platen eeeeeeeeeees 24 13 Replacing the Ink Cartridges cssessseeeseeeeeeeeeeseeees 24 13 COSSEN G 1 SDE CHI CATIONS ses ceceseactecseawessscscnavavsavecsswasecansncuthouesadsoeseeeassentsvateaseaaand S 1
146. eeeeeeseeeeeeeeees 17 10 Send Scan to Word Processor cccsssseseeseeeeeceeeeeeeeeeeeeeees 17 11 Scanner SCUMMOS sec canacwesanadeatrnsesenddsencateeteeuktesenoucnede 17 11 Word PLOCESSOF ccseeseesessssssseeeseeeceeececeeeeeeeeeeeeeeeeeeees 17 12 User Derined Buon adescosietsinctedictsatalandscadierecduatecehscneetatettnsees 17 13 Scammer Settings ccccccccccccccecccececeeeeeeeeeeeeeeeaeeaeeseaeeeees 17 13 Tab SEL Applicat OM ievseccossseivasevesisnateianl oxtssemassatedasedetees 17 13 Copy Two on One Copy cccccccccccccecceessseeseeeeeeeeceeeaeaeeeeees 17 14 SC ATIC e o Anla a de sa E E EET 17 14 Copy SOU GS scicccscvveieveseseosnssnansadendsesuiudentecarseciutsiawerddverens 17 14 Xvi Send a Fax For MFC 7400C only ssssesseeeeeeeeeeeeees 17 15 Scanner CN sirisser estel E Ei 17 15 FAX Settings i assnassnsicabedlanenanctunbearsineatinbsyetneitensawadessaassndanwess 17 16 5 Using ScanSoft PaperPort for Brother TextBridge 18 1 Using ScanSoft PaperPort and TextBridge 0000 18 1 Viewing Items in ScanSoft PaperPort ccccceeees 18 2 Organizing Your Items in Folders ccccceeeeeeeeeees 18 2 Links to Many Other Applications 00cseeeeeeeeeeees 18 3 Using ScanSoft TextBridge OCR Converting Image Text to Text You Can Edit 18 3 Importing Items from Other Applications 008 18 4 E
147. er or Transparencies to get the best print quality Non Brother special paper may not produce the best quality 16 6 PRINTER DRIVER SETTINGS Document The printer driver will select the most suitable color matching method depending on your document type Generally text and business graphics are printed vividly and photographic images are printed softly Auto The printer driver automatically selects the document type In most cases we recommend using the Auto setting Photo Select this mode for Photographic images Graphics Select this mode for documents that contain text or business graphics charts or clip art Custom If you want to select the color matching method and halftone method manually select this mode and press the Color Matching and the Custom Setting button to access further settings Color Mono Color When your document contains color and you want to print it in color select this mode Only generic colors will appear on the printout unless you also select color matching Mono Select this mode if your document has only black and gray scale text and or objects Mono mode makes the print processing speed faster than color mode If your document contains color selecting Mono mode prints it in 256 levels of gray scale Color Matching You can select the color matching method manually Select the best one for your document Match Monitor Suitable for photographic images Color is adjusted to get the
148. ers 22 2 Installing PaperPort ccccccccccccsssceessseeesseeeesseeeessseeens 22 2 Using Brother Printer driver with your Apple Macintosh 22 3 Using Brother TWAIN Scanner Driver with Your Apple Mac 101 C0 1 lt 10 ieee ene Re 22 5 Accessing The SCAMMER 56 03 s ccwersssavscsacertacheveeeactiostelacweasivees 22 6 Scanning a Document into Your Macintosh G3 G4 or DIVAS E 22 6 Settings in the Scanner WindOW sseeeeeeeeeeeeeeeeees 22 7 PETA OG esc ers E EAE E hehe A TE E 22 7 Keso U OM peresse en EEEE ETENEE 22 7 CO e E A AA 22 7 Scanning Area eseeeseserrererrrrrrerreressseeesesesesssssssssesss 22 8 Business Card SIZO yacsaiis ces sivenseesinecasededientnndiesaciavindtnobetues 22 8 IMIISCC HAM COUS ssscesaseriaresseraxtataiactandainadassdeosadenesaoceeananonaes 22 9 TTI a E LENIE IEN EA EA A A 22 9 C ONITAS otacnetcccatsaucseeteienansceseosi seas cusanumnan bene R A 22 9 Calor Syne Dalon sissen eE 22 9 Scanner Profile osc2c2ccactcessanessonesscesgessesecassanindesaienanicess 22 10 Prescanming an Tia 80 srna iiia 22 11 xviii 2 Important Information sssssssosossocccccccccccessesssssosssosssssssossseceeee 23 1 Standard Telephone and FCC Notices c csseesseeeeseeeeeeeeees 23 1 Federal Communications Commission FCC Declaration of Conformity For USA only 23 3 Industry Canada Compliance Statement For Canada Omly ccccccscsses
149. es as needed The Paper Tab The paper tab screen allows you to set up the Paper Size Paper Source Orientation Scaling and Copies To access the Brother printer driver select Print from the File menu In the Print dialog box select Brother MFC 7300C Brother MFC 7400C from the Name drop down list Click the Properties button The Brother MFC 7300C MFC 7400C on BRMEC Properties dialog box will appear Brother MFC7300 on BRMFC Properties Paper Quality Color m Paper Size Paper Thickness Letter 81 2 x11 in a Regu r Scaling r Orientation 100 2in1 1 in 1 100 Portrait Landscape m Paper Source Copy Page Order if Feeder Copies Dae l Collate ne r T Reverse Order About Default Cancel PRINTER DRIVER SETTINGS 16 1 16 2 Select the Apply button to apply your selected settings To return to the default settings click the Default button then click the Apply button Paper Size You can select from the following sizes of paper and envelopes Letter US Legal US Executive US A4 A5 International Post Card US Photo Card US Envelopes B5 International envelope C5 international envelope COM 10 DL International envelope Monarch US envelope Organizer K Organizer L 8 1 2 x 11 inches 215 9 x 279 4 mm 8 1 2 x 14 inches 215 9 x 355 6 mm 7 1 4 x 10 1 2 inches 184 2 x 266 7 mm 210 x
150. et by using Function key if you select TRUE 2 LIFE ON See Color Enhancement page 13 8 Press Color Copy to return to the screen Select the number of copies you wish to make and press Color Copy The PhotoCapture Center only prints in color no Black amp White printing is available when using this feature Enlargement or reduction is not available while using the PhotoCapture Center User settings are kept until media card is inserted The PhotoCapture Center automatically goes back into its default setting after the media card is removed WALK UP PHOTOCAPTURE CENTER FOR MFC 7400C ONLY 13 5 Changing Default Settings 13 6 By pressing Function 5 and a number you can adjust the PhotoCapture Center settings as shown in the following chart Press the arrow jor keys to move through the options for each setting Press Set to save your selection Press Function 5 1 PAPER TYPE 2 QUALITY 3 BRIGHTNESS 4 CONTRAST 5 COLOR ADJUST 6 TRUE2LIFE APER PLAIN APER INK JET APER GLOSSY APER TRNSPRNCY APER PHOTO UALITY NORMAL UALITY HIGH UALITY PHOTO Se a A a OLOR RED OLOR GREEN OLOR BLUE WHITE BALANCE HARPNESS OLOR DENSITY Q INK JET BROTHER INK JET OTHER is default WALK UP PHOTOCAPTURE CENTER FOR MFC 7400C ONLY Paper Type Press Function 5 1 The screen displays Press or to select a paper type and press Set If you are using Brother coated p
151. etailed installation and setup instructions are in the On Line Documentation section of the Brother CD ROM that is included with your MFC Check the online README WRI file in the root directory of the CD ROM for last minute important information and troubleshooting tips that were not included in the On Line Documentation 19 1 Multi Function Link Pro software for your MFC includes ScanSoft PaperPort for Brother and ScanSoft TextBridge See Chapter 18 Using ScanSoft PaperPort for Brother TextBridge Software by SMITHMICRO OFTWARE Brother Resource Manager The Brother Resource Manager application must be running for you to use your MFC with your Windows computer Multi Function Link Pro software and the MFL Pro Printer Driver automatically load the Resource Manager as needed The Resource Manager allows the single bi directional Parallel port on the MFC to simulate a Communications port for faxing and scanning and to simulate a Parallel port for Windows GDI printing USING MULTI FUNCTION LINK PRO SOFTWARE MFC Remote Setup The MFC Remote Setup application allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on your PC When you access this application the settings on your MFC will be downloaded automatically to your PC and displayed on your computer screen If you change the settings you can upload them directly to the MFC El MFCXXXXXXXX INITIAL
152. evice Sy The wizard found a driver for the following device oy Composite USB Device Windows found a driver for this device To install the driver Windows found click Next 6 KAXXXXXXXX lt Back Cancel 14 Click Finish Found New Hardware Wizard Completing the Found New Hardware Wizard LD Brother XXXXXXXX Windows has finished installing the software for this device To close this wizard click Finish Cancel 15 To install the other drivers repeat Step 4 to 12 hot You might see Digital Signature Not Found x Digital Signature Not Found dialog during installation If you see it click Yes to install the driver The Microsoft digital signature affirms that software has been tested with Windows and that the software has not been altered since it was tested The software you are about to install does not contain a Microsoft digital signature Therefore there is no guarantee that this software works corectly with Windows Brother XXXXXXXX If you want to search for Microsoft digitally signed software visit the Windows Update Web site at http windowsupdate microsoft com to see if one is available Do you want to continue the installation No More Info 76 All the drivers have been installed Now you can print and scan hot If you want to install PaparPort or MFL Pro go to the CD section See Installing the Brother Software on page 14 27
153. excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end user purchaser In order to obtain warranty service the MFC Facsimile machine must be delivered or shipped freight prepaid by the end user purchaser to a Brother Authorized Service Center together with your Proof of Purchase in the form of a Sales Receipt For laser products Failure to remove the Toner Cartridge and Toner Drum Unit on applicable models during shipping will cause severe damage to the MFC Facsimile and will VOID the Warranty Refer to your Operation Manual for proper packaging For ink jet products Do not remove the ink cartridges during shipping Damage to your print head resulting from packing without the ink cartridges will VOID your warranty Refer to your Operation Manual for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or written information advice or representation provided by Brother its Authorized Service Centers Distributors Dealers Agents or employees shall create another warranty or modify this warranty This warranty states Brother s entire liability and your exclusive remedy against Brother for any failur
154. f Light Dark color and press Set Return to Step 2 to select the next color OR Press Stop to exit 11 7 MAKING COPIES Copy Contrast You can change the contrast to help an image look sharper and more vivid Press Function 3 4 Press to decrease contrast OR Press to increase contrast and press Set Press Stop to exit Single Color One Color For black and white originals you can select a single color instead of black as the default to be used when you press Mono Copy OFF is the setting for Black Press Function 3 5 Press or to select a copy color and press Set Press Stop to exit MAKING COPIES 11 8 Legal Limitations Color reproductions of certain documents are illegal and may result in either criminal or civil liability This memorandum is intended to be a guide rather than a complete listing of every possible prohibition In case of doubt we suggest that you check with counsel as to any particular questionable documents The following documents issued by the United States Canadian Government or any of its Agencies may not be copied Paper money Bonds or other certificates of indebtedness Certificates of Deposit Internal Revenue Stamps canceled or uncanceled Selective Service or draft papers Passports United States Canadian Postage Stamps canceled or uncanceled Food Stamps Immigration Papers Checks or drafts drawn by Governmental agencies Identifying badge
155. ften is shown below It appears when you place an original in the ADF to tell you that you can dial a number and send a fax or you can make a copy Function Selection Table You can probably perform most of these programming settings without the Owner s Manual To help you understand the function selections options and settings that are found in the MFC programs use the Function Selection Table below 1 Fax Functions 1 DATE TIME Enter date and time for the 2001 1 1 00 00 LCD display and heading on fax transmissions 2 STATION ID Program your name fax number and telephone number to appear on each transmitted page 3 BEEPER Adjust volume level of beeper 4 VOLUME AMPLIFY For the hearing impaired you can set the volume to the VOL AMPLIFY ON setting on a permanent or temporary basis 5 AUTO DAYLIGHT Changes for Daylight OFF 5 6 Savings Time automatically 6 TONE PULSE Selects dialing mode TONE 5 3 For Canada only 7 LOCAL Allows you to change the ENGLISH See LANGUAGE LCD Language to French French For Canada only Manual 4 2 ON SCREEN PROGRAMMING 2 SETUP RECEIVE 1 RING DELAY Number of rings before MFC RING DELAY answers in FAX TEL FAX 04 MANUAL or TAD mode 2 F T RING TIME Sets the time for double 20 ring in FAX TEL mode 3 EASY RECEIVE Receive fax messages without ON pressing the Start key 4 REMOTE CODE Personalize the codes to ON 51 51 activate and deactivat
156. gged into a wall jack both your machine and the TAD will try to control the phone line See illustration on page 2 11 Do not connect a TAD elsewhere on the same phone line unless you have the Distinctive Ring service 2 10 ASSEMBLY AND CONNECTIONS la a i J ky Connections The external TAD must be plugged into the left side of the MFC into the jack labeled EXT Your MFC cannot work properly if you plug the TAD into a wall jack Plug the telephone line cord from the wall jack into the left side of the MFC in the jack labeled LINE 2 Plug the telephone line cord from your external TAD into the left side of the MEC in the jack labeled EXT Make sure this cord is connected to the TAD at the TAD s telephone line jack and not its telephone set jack Set your external TAD to four rings or less The MFC s Ring Delay setting does not apply Record the outgoing message on your external TAD see below Set the TAD to answer calls Set the Receive Mode to TAD ANSWER MACH ASSEMBLY AND CONNECTIONS 2 11 2 12 Outgoing Message OGM Timing is important in recording this message Record 5 seconds of silence at the beginning of your message This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop Limit your speaking to 20 seconds End your 20 second message by giving your Fax Receive Code for people sending manual faxes For example After
157. handset and press Start Press Function 1 2 3 Use or to select ON SEMI or OFF and press Set Press Stop to exit SETUP RECEIVE 6 3 Printing a Reduced Incoming Document You can always reduce the size of an incoming fax to a fixed percentage regardless of the size of the paper up to legal in your MFC If you choose AUTO your MFC chooses the level of reduction for you Press Function 1 2 5 Use or to select the reduction ratio you want AUTO 100 88 83 or 70 and press Set Choose 100 if you don t want a reduction Press Stop to exit Recommended Reductions If your paper is letter size 8 5 x 11 and the incoming fax 1s letter size select 88 A4 select 83 legal size select 70 If your paper is legal size 8 5 x 14 and the incoming fax is letter size select 100 A4 select 100 legal size select 88 If your paper is A4 8 2 x 11 6 and the incoming fax is letter size select 100 A4 size select 88 legal size select 70 6 4 SETUP RECEIVE Setting Paper Size You can use three sizes of paper for printing your faxes letter legal and A4 When you change the kind of paper you have loaded in the MFC you will need to change the setting for paper size so your MFC will know how to fit the incoming fax on the page You can also select the level of page reduction to fit on the paper in your MFC Press Function 1 2 6 Press or to select LETTER LEGAL or A4 and press Set P
158. he MFC Paper is jammed in the multi purpose sheet feeder Remove any paper from the multi purpose sheet feeder that is not jammed Pull the jammed paper upward and remove it Multi Purpose Sheet Feeder Paper is jammed inside the MFC Open the control panel cover by pulling it In toward you then lift L the top cover toward the back Remove the jammed paper Close the control panel cover and top cover 24 4 1 Paper is jammed inside front of MFC Pull the paper toward you 2 Paper is jammed inside back of MFC Open the jam clear cover 2 Pull the paper out of the back of the MFC 3 Close the jam clear cover 4 Press Stop then press Start 24 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE If You Are Having Difficulty with Your MFC If you think there is a problem with your MFC make a copy first If the copy looks good the problem is probably not your MFC Check the chart below and follow the troubleshooting tips Printing or Receiving Faxes Condensed Print and Horizontal If your copy looks good you probably had a bad connection with static or Streaks Top and Bottom of interference on the phone line If the copy looks bad call Brother Customer Sentences Are Cut Off Service at 1 800 284 4329 USA 1 800 853 6660 from within Canada or 1 514 685 6464 from within Montreal Poor Quality Print Make sure the Printer Driver matches the type of paper you are
159. he call back to the MFC by pressing 51 SETUP RECEIVE 6 5 Changing Remote Codes Remote Codes might not work with some telephone systems The preset Fax Receive Code is 5 1 The preset Telephone Answer Code is 5 1 hoe If you are always disconnected when accessing your external TAD remotely try changing the Fax Receive Code from 5 1 to and the Telephone Answer Code from 5 1 to 9 9 9 Press Function 1 2 4 Press or to select ON or OFF and press Set If you want to enter a new Fax Receive Code then press Set If you want to enter a new Telephone Answer Code then press Set Press Stop to exit Printing a Fax in Memory If you have Fax Storage ON for remote retrieval you can still print a fax in the memory when you are at your MFC See Setting Fax Storage page 9 2 Press Function 1 7 4 Press Start After printing is finished press Stop to exit Polling Polling is the process of retrieving faxes from another fax machine You can use your MFC to poll other machines or you can have someone poll your MFC All parties involved in polling need to set up their fax machines to accommodate polling When someone polls your MFC to receive a fax they pay for the call if you poll someone s fax machine to receive a fax you pay for the call Some fax machines do not respond to the polling function 6 6 SETUP RECEIVE Setting Up Polling Receive Polling Receive is when you c
160. he screen displays the name or number as the call is dialed See One Touch Dialing page 8 5 One Touch keys are not the dial pad keys They are the 4 keys numbers 1 4 located underneath the dial pad Numbers 5 8 are accessed by holding down shift while you press the appropriate One Touch key Press Function 1 5 1 Press the One Touch key where you want to store a number To store a number in locations 5 8 press Shift then press a key One Touch key 1 is pre programmed for Brother fax back system USA only You can override it if you wish The screen displays the location you selected Enter a number up to 20 digits and press Set If you want to enter a pause in the dialing sequence for example to wait for an outside line press Redial Pause as you re entering digits Pressing Redial Pause enters a 3 5 second pause when the number is dialed and a dash appears on the screen Use the dial pad to enter the name up to 15 characters and press Set You can use the chart on page 5 2 to help you enter letters OR To store the number without a name press Set Press or to select the type of number and press Set FAX a fax only number TEL a telephone voice number FAX TEL both a fax and telephone voice number AUTO DIAL NUMBERS AND DIALING OPTIONS Return to Step 2 to store another One Touch number OR Press Stop to exit When you dial an AUTO DIAL number the screen displays the name you ve stor
161. hever is shorter What is NOT covered This warranty is VOID that is this Product has no warranty if 1 you did not purchase this Product from an authorized Brother reseller within the United States 2 this Product has been serviced modified or tampered with by anyone other than an Authorized Service Representative of Brother 3 the serial number has been modified defaced or removed from this Product 4 this Product has been abused or damaged 5 non Brother brand or non Brother approved parts supplies power supplies or other accessories have been used with this Product or 6 this Product has been transported without the proper preparation and packaging What to do if you think your Product is defective Call our Customer Service Hotline at 1 800 284 4329 or if you suspect a defect in materials or workmanship in this Product you can report it to a Brother Authorized Service Center During the Warranty Period supply Brother s representative with a copy of your dated bill of sale showing that this Product was purchased within the United States For the name of your Brother Authorized Service Center call 1 800 521 2846 After contacting the Brother Authorized Service Center you may be required to deliver or send the Product properly packaged freight prepaid to the Authorized Service Center together with a photocopy of your bill of sale What Brother will do Brother or its Authorized Service
162. iately without storing it in memory If you get a MEMORY FULL message while scanning the first page of a fax press Stop to cancel scanning If you get a MEMORY FULL message while scanning in a subsequent page yov Il have the option to press Start to transmit the pages scanned so far or to press Stop to cancel the operation Place the original in the ADF Enter the fax number Press Start The machine starts scanning the document and the screen displays the job number XX of the fax and how much memory is available Then the machine starts dialing You can immediately repeat steps 1 through 4 for the next fax Your machine normally operates in Dual Access mode However to send a color fax you must override Dual Access and use Real Time Transmission The number of pages you can scan into memory varies with the data they contain Real Time Transmission When you are sending a fax the MFC will scan originals into memory before sending Then as soon as the phone line is free the MFC will start dialing and sending the fax If memory becomes full the MFC will send the document in real time even if REAL TIME TX is set to OFF Sometimes you may want to send an important document immediately without waiting for memory transmission You can set REAL TIME TX to ON Place the original face down in the ADF Press Function 1 3 9 To change the default setting press or to select ON or OFF and press Set Go to Step 5 O
163. in the Scanner Window Resolution Resolution Select the scanning resolution from the Resolution drop down list Higher resolutions take more memory and transfer time but can achieve a finer scanned image You can choose e 100 x 100 dpi e 150 x 150 dpi e 200 x 100 dpi Black amp White Gray Error Diffusion only e 200 x 200 dpi e 200 x 400 dpi Black amp White Gray Error Diffusion only e 300 x 300 dpi e 400 x 400 dpi e 600 x 600 dpi e 1200 x 1200 dpi Black amp white Gray Error Diffusion True Gray and 24 bit color only e 2400 x 2400 dpi Black amp white Gray Error Diffusion True Gray and 24 bit color only Color Type Black amp White Set the Color Type to Black amp White for text or line art Gray Scale For photographic images set the Color Type to Gray Error Diffusion or True Gray Colors Choose either 256 Color which scans up to 256 colors 24 bit color which scans up to 16 8 million colors Although using 24 bit color creates an image with the most accurate colors the image file will be approximately nine times larger than a file created with 256 Color USING SCANSOFT PAPERPORT FOR BROTHER TEXTBRIDGE 18 6 Size Set the Size to one of the following e Letter 8 1 2 x 11 in e A4 210 x 297 mm e Legal 8 1 2 x 14 in e A5 148 x 210 mm e B5 182 x 257 mm e Executive 7 1 4 x 10 1 2 in e Business Card 90 x 60 mm e Custom User adjustable from 0 35 x 0 35 in to 8 5 x 1
164. ing Each key press changes the volume to the next setting The new setting will remain until you change it again Setting the Ring Volume You can adjust the ring volume when your MFC 1s idle You can turn the ring OFF or you can select a ring volume level Press or to adjust the volume level With each key press the MFC rings so you can hear the current setting and the display shows the setting you are choosing Each key press changes the volume to the next setting The new setting will remain until you change it again Memory Storage In the event of a power failure all settings in the INITIAL SETUP SETUP RECEIVE SET AUTO DIAL REMOTE FAX OPT plus the COVERPG SETUP and COVERPAGE MSG functions from SETUP SEND are stored permanently You may have to reset the date and time INITIAL SETUP 5 5 Turning On Automatic Daylight Savings Time You can set the machine to change automatically for Daylight Savings Time by resetting itself forward one hour in the Spring and backward one hour in the Fall Press Function 1 1 5 Press or to select ON or OFF and press Set Press Stop to exit 5 6 INITIAL SETUP Setup Receive Basic Receiving Operations Choosing the Receive Mode There are four different receive modes for your MFC You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the screen displays the setting you want to use MANUAL manual receive FAX automatic receive
165. izer paper K L and envelopes Paper size Letter Legal A5 Executive envelopes COM 10 DL C5 B5 Monarch organizer K L Postcard Photo Width 5 8 8 5 148 216 mm Length 5 14 127 356 mm Weight 17 32 lb 64 120 g m Maximum feeder capacity Approx 100 sheets of 20 lb 75 g m plain paper Approximately 50 sheets of plain paper Face up print delivery to the paper output tray It is recommended that printed sheets are taken from the paper output tray immediately after printing Black and 3 individual color ink cartridges separate from the print head Approximately 850 page Black cartridge at 10 coverage Approximately 410 page Color cartridge at 10 coverage SPECIFICATIONS S 3 Index Access codes storing 8 6 Accessories and Supplies 1i Activity Report 10 1 10 2 ADF Automatic Document Feeder 7 1 All Dial List 10 1 Alternating Displays 4 2 Assembly 2 3 document wire extension 2 6 grounded 3 prong plug 2 3 loading paper 2 6 paper tray 2 5 paper wire extension 2 4 plastic document support 2 5 plastic extension 2 5 Automatic dialing 8 5 fax receive 6 1 fax redial 7 3 transmission 7 3 Automatic Transmission 7 3 Beeper 5 4 Beeper Volume 5 4 Beeps 9 3 BI DIR PRINT 4 5 15 4 Bi directional Parallel Cable 2 1 14 3 Brightness 1 3 1 4 12 3 Broadcasting 14 2 setting up groups for 8 4 Brother accessories and supplies 11 Brother numbers 1 Bulletin Board 1 Customer Service 1 fax b
166. k C Compact Disc D Select an item to view its a Removable Disk E description s Control Panel E My Network Places Recycle Bin Internet Explorer O Used 168 MB Removable Disk E E E H A Capacity 238 MB O Free 69 9 MB gt See also My Documents My Network Places x 4 object s Disk free space 69 9 MB 278 KB E My Computer hot If both media cards are inserted at the same time the PhotoCapture Center will only read the card that was installed first To have access to the other card you must first remove both cards then insert only the media card you wish to access When MFC is printing from the PhotoCapture Center function the PC can not access the PhotoCapture Center Do not remove a SmartMedia or CompactFlash card from the MFC while the MFC is reading the card LED is flashing You can loose data or damage the card 20 1 PHOTOCAPTURE CENTER MFC 7400C ONLY Overview of Basic Steps PhotoPrinter 2000 Pro PhotoPrinter 2000 Pro program is a versatile printing utility that lets you quickly print multiple copies of an image or several different images on a single sheet of paper The program automatically pops up when inserting the media card in the PhotoCapture Center You can then create thumbnails copy pictures and pictures and print the images from the media card f
167. l pad and the chart on page 5 2 to enter a name for the group and press Set For example NEW CLIENTS Press Stop to exit You can print a list of all One Touch and Speed Dial numbers See Chapter 10 Printing Reports AUTO DIAL NUMBERS AND DIALING OPTIONS 8 4 Dialing Options You can use your MFC to make voice telephone calls by dialing manually or by using Search One Touch or Speed Dial memory When you dial an auto dial number the screen displays the name you ve stored or if you haven t stored a name the fax number you ve stored One Touch Dialing Pick up the handset When you hear a dial tone press the One Touch key of the location you will want to call See Storing One Touch Dial Numbers page 8 1 To hang up replace the handset If you try to use a One Touch location with no number stored in it you will hear a warning sound and the LCD will display NOT REGISTERED for 2 seconds note If you are sending a fax press Start after pressing the One Touch key If you picked up the handset press Start when the receiving fax machine answers with fax tones ly Speed Dialing Pick up the handset When you hear a dial tone press Search Speed Dial press then press the two digit Speed Dial location See Storing Speed Dial Numbers page 8 2 To hang up replace the handset If you are sending a fax press Start after entering the Speed Dial number If you picked up the handset press Sta
168. l you hear a click Filter Core Cable Tie Filter Core Cable Me USB Cable Set up your MFC and make sure that it is working properly 22 1 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK Installing the Brother Printer and Scanner Drivers Turn on the power to your Macintosh and wait for the startup process to be completed Insert the Brother CD ROM into your CD ROM drive The window below will appear automatically To install the printer and scanner drivers click MFL Pro Driver Installer MFL Pro Driver Installer PaperPort 5 5 Installer After installation is completed connect a standard USB cable to Ew both the MFC and the ia Macintosh Restart your Macintosh so it can recognize the new drivers Installing PaperPort PaperPort is a document management application used to view scanned documents Insert the Brother CD ROM Click the PaperPort 5 5 Installer Follow the instructions USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK 22 2 Using Brother Printer driver with your Apple Macintosh To select the Printer From the Apple menu open the Chooser Chooser Connect to Background Printing On off 0 Active Stylewriter 1200 AppleTalk inactive Click the printer driver you installed to highlight it On the right side of the Chooser click the printer to which you want to print
169. lect Fax Forwarding press 2 Select Paging press 3 Program Fax Forwarding Number press 4 Enter the new fax number where you want your fax messages forwarded and press To retrieve a Memory Status List to check the new number after two short beeps press 96 1 Enter the number of the remote fax machine and press Turn Fax Storage on press 6 Turn Fax Storage off press 7 RETRIEVE A FAX Press 96 then to Print a Memory Status List press 1 then enter the number of remote fax machine and press After the beep hang up and wait Retrieve all faxes press 2 then enter the number of remote fax machine and press After the beep hang up and wait Erase all fax messages press 3 REMOTE RETRIEVAL ACCESS CARD R 2 EQUIPMENT ATTACHMENT LIMITATIONS For Canada Only NOTICE The industry Canada label identifies certified equipment This certification means that the equipment meets telecommunications network protective operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document s The Department does not guarantee the equipment will operate to the user s satisfaction Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection The customer should be aware that complianc
170. ll faxes you send Activity Report lists information about the last 50 incoming and outgoing faxes TX means Transmit RX means Receive Lists names and numbers stored in One Touch and Speed Dial memory in numerical order AUTO DIAL LIST above alphabetically Help list for quick reference Lists settings for INITIAL SETUP SETUP RECEIVE SETUP SEND PRINT REPORTS and TEL SERVICE The settings for REMOTE FAX OPT are included Lists summary information and amount of occupied memory Prints an accessories order form for the ordering accessories directly from Brother To Print a Report Press Function 1 6 See Printing Reports page 10 1 Enter the number of the report you want to print For example press 4 to print the Telephone Index List hot For the Activity Report also press or to select PRINT REPORT and press Set Press Start Press Stop to exit 10 1 PRINTING REPORTS Transmission Verification Xmit Report You can use the Xmit Report as proof that you sent a fax This report lists the name or fax number of the receiving party the time and date of transmission and if the transmission was successful When the feature is OFF the report is printed only if there s an error during transmission If the report indicates NG send the fax again When the feature is ON the report is printed with every fax you send If you typically send multiple faxes to the same destinations you may need a remin
171. mall com your complete source for genuine Brother Accessories and Supplies BROTHER INTERNATIONAL CORPORATION 100 SOMERSET CORPORATE BLVD BRIDGEWATER NEW JERSEY 08807 0911 Please record your model and serial numbers and your date and location of Purchase below for your records Keep this information with your proof of purchase bill of sale in case your Product is lost stolen or requires service Model Serial Date of purchase Store where purchased Location of store Important We recommend that you keep all original packing materials in the event that you ship this product vi BROTHER MULTIFUNCTION CENTER FACSIMILE MACHINE LIMITED WARRANTY For Canada Only Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts Brother International Corporation Canada Ltd Brother or its Authorized Service Centers will repair this MFC Facsimile machine free of charge if defective in material or workmanship This Limited Warranty does not include cleaning consumables including without limitation print cartridges print head toner and drum or damage caused by accident neglect misuse or improper installation or operation any damage caused from service maintenance modifications or tampering by anyone other than a Brother Authorized Service Representative or from the use of supplies or consumable items that are non Brother products Operation of the MFC Facsimile machine in
172. ment feeder for transmission while the Memory is full One Touch Keys on the MFC control panel where you can store numbers for easy dialing You must use a separate key for each number Out of Paper Reception Receives faxes into the MFC s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Paging Feature enables your fax unit to call your pager when a fax is received into its memory Pause Allows you to place a 3 5 second delay in the dialing sequence stored on One Touch and Speed Dial numbers Photo Mode A resolution setting that uses varying shades of gray for the best representation of photographs polling The process of a fax machine calling another fax machine to retrieve waiting fax messages printer alarm Audible alarm when the printer is not able to print Pulse For Canada only A form of rotary dialing on a telephone line Real Time Transmission When memory is full you can send documents in real time reduction reduces the size of incoming faxes remaining jobs You can check which jobs are waiting in memory and cancel jobs individually remote activation allows you to transfer a fax call answered at an extension phone to the MFC remote retrieval access code The four digit code 159 that allows you to call and access your MFC from a remote location resolution The number of vertical and horizontal lines per inch See
173. ncseenndes 16 3 OPI EPE E A A ATAA O EEEE 16 3 RS OL EEE E E A I RE E ES 16 3 R vers Order ssiri a ne ee ee 16 4 Paper TMC KMS 5 9 prehen raire rE a EE 16 4 CA r A anoleetcedecadeteecaudeen nade Aenoeaeeetacade 16 4 DA 1 E E A O T E 16 4 PACT OU Ce syateaactis erat asaceatondacatannceenesevacnusaue adasaaudiseseessntacel 16 4 PC E E TE 16 4 The Quality Color Tab ccccccccscsssseeeeeeceeeeeeeeeeeeeeeeeeeeeeeees 16 5 Quali y x csisacs dace eat dveeadiieaweanssqdinatnaasadsaveaeaweaceSahoseobse vebeenansoee 16 6 IVES A aaiten se cecereacting axastaceteusaigacesyesoe tanker tcrtatmesccacttewacesaveneee 16 6 DOCA 1 ea ner entre re err cee ieee eer one rnne nree 16 7 Color Mono exisrasascarareacececsaseotencenimaonssoscodessiastsoasascasausanavests 16 7 LOE EA E E EEA A E T ATT 16 7 MONO esrara e A aaa 16 7 Co M a ee eE E N 16 7 Custom Setting eeeeeeeeesessssssssssssssssssssssssssssssssssessssseseeeees 16 8 Haltone AU Gl sssri 16 8 Toe 2 ELC eenn E EN 16 8 l Using the Windows Based Brother Control Center 0 17 1 Brother Control Center ss ccsvisndasisnsssonassacaisinwsadessodeatoantvanesdundovede 17 1 AutoLoad the Brother Control Center ccceccceeeeees 17 2 How to Turn Off AutoLoad cc cccccccceseeeeeeeeeeeeeeeeeees 17 2 Using the Scan KK Cy 8 vasieiesssssctsemseedsatcesesespastsandssewatterdasua tees 17 2 Using the Control Panel Keys ccccccccecceceeeeeeeeaeeeeeeeeaes 17 2 SCAN
174. nd Fax Storage remains on See Printing a Fax in Memory page 6 6 Changing Remote Retrieval Access Code Enter your Remote Access Code when the MFC picks up your call so you can access features remotely The access code is preset to 1 5 9 but you can change this See Operation from Extension Telephone page 6 5 Press Function 1 7 3 Enter a three digit number from 000 to 999 and press Set The cannot be changed Do not use the same digits that appear in your Fax Receive Code or Telephone Answer Code Press Stop to exit REMOTE FAX OPTIONS NOT AVAILABLE FOR COLOR FAX 9 2 Remote Retrieval amp 9 3 You can call your MFC from any fax machine using touch tone then use the Remote Retrieval Access Code and other button presses to retrieve fax messages Cut out the Remote Retrieval Access Card on the last page and keep it in your wallet as an aid Using Remote Retrieval Access Code Dial your MFC phone number from a fax machine using touch tone When your MFC answers immediately enter your Remote Retrieval Access Code 159 The MFC signals the kinds of messages received 1 long beep Fax message s No long beeps No messages The MFC then prompts you with two short beeps to enter a command If you wait longer than 30 seconds to enter a command the MFC hangs up If you enter an invalid command the MFC beeps three times Press 9 0 to reset the MFC when you re finished Hang up If
175. nd other Brother software from the bundled CD ROM If you have previously installed Brother Multi Function Link Pro software for another machine uninstall it first Before you install the Multi Function Link Pro you must read the README WRI file in the root directory of the CD ROM for important last minute installation information and troubleshooting tips Before You Install Multi Function Link Pro If you have a USB cable For Windows 98 98SE Windows 2000 Professional and Windows ME users only see Using a USB Cable to Connect the MFC to the PC page 14 17 If you have a bi directional IEEE 1284 compliant parallel cable see Using a bi directional IEEE 1284 compliant to Connect the MFC to the PC page 14 2 Caution It is important that you hook up your MFC to your computer before you install the software SETTING UP THE MFC AND PC TO WORK TOGETHER 14 1 Computer Requirements The following are the minimum computer requirements you need to set up and operate the MFC drivers COMPUTER REQUIREMENTS Speed HD CD ROM or Higher Space Speed Windows Operating System 95 98 98SE Pentium 75MHz 24MB 32MB rec NT 4 0 Pentium 75MHz 32MB 64MB rec Workstation 2000 Pentium 133MHz 64MB 128MB rec Professional ME Pentium 150MHz 32MB 64MB rec Use only a shielded parallel interface cable that is IEEE 1284 compliant and or a USB cable that is no longer than 6 feet long 1 8 meters
176. nd the glass strip under the bar with isopropyl alcohol on a lint free cloth TROUBLESHOOTING AND ROUTINE MAINTENANCE 24 12 Cleaning the MFC Printer Platen When you want to clean your MFC printer platen wipe it with a lint free cloth that is dry or lightly moistened with isopropyl alcohol _ Paper Feed Star Wheel X D SE E E ES Flat Cable JN TS N Printer Platen WARNING Be sure to unplug the MFC from the main power outlet before cleaning the printer platen Be careful not to touch the paper feed star wheels and flat cable Replacing the Ink Cartridges Your MFC is equipped with an ink dot counter that automatically monitors the ink level in each color cartridge When the counter detects an ink cartridge is running out of ink the MFC will notify you with a message on the LCD The display shows you which color cartridges are low or empty Be sure to follow the display prompts so you replace the color cartridges in the appropriate order When the ink cartridges are running low you must use Ink Management to begin the cartridge replacement Steps 1 3 If the ink is empty skip to Step 4 Press Ink Management Press or to choose 2 REPLACE INK Press Set If one or more ink cartridges are empty for example Black the screen displays INK EMPTY BLACK and PLS OPEN COVER Open the control panel cover and lift the top cover 24 13 TROUBLESHOOTING AND ROUTINE MAINTENANCE Rem
177. ndows 2000 Professional 8 When the Found New Hardware Wizard screen appears click Next Found New Hardware Wizard Welcome to the Found New Hardware Wizard This wizard helps you install a device driver for a hardware device To continue click Next 14 8 SETTING UP THE MFC AND PC TO WORK TOGETHER 9 Select Recommended gt and click Next Install Hardware Device Drivers x4 A device driver is a software program that enables a hardware device to work with cy an operating system This wizard will complete the installation for this device ay Brother 2o000000 4 device driver is a software program that makes a hardware device work Windows needs driver files for your new device To locate driver files and complete the installation click Next What do you want the wizard to do Display a list of the known drivers for this device so that can choose a specific driver EEN 10 Insert the MFL Pro CD ROM into your CD ROM drive 17 Select Specify a j Locate Driver Fil location and remove aa a Windows to search for driver files eS the other check marks then click Next Search for driver files for the following hardware device od Brother 20000000 The wizard searches for suitable drivers in its driver database on your computer and in any of the following optional search locations that you specify To start the search click Next If you are searching on a floppy disk or CD ROM
178. ne the Type for you e Moving e Still e High Quality e Pro Quality is the highest quality Select the Preview type e B amp W Black and White displays approximately four frames per second e Color displays approximately one frame every two seconds because color images contain much more data Select the Size dots per inch of the image file to be created e 1280 x 960 is the best quality The image file will be large and take more space on your PC e 750 x 562 e 640 x 480 is suitable for most images e 320 x 240 Turn on your video equipment and start running the video When you see the frame you want to capture click the Pause button The frame will be displayed in the viewer screen section of Multi Function Link Pro s TWAIN dialog box If you wish to capture the displayed frame click the OK button OR If you are not satisfied with the frame that is displayed resume running the video by clicking the Pause button a second time The video will resume running Click the Quit button to exit the Video Capture dialog box Run PaperPort where a thumbnail image of your frame will be displayed See ScanSoft PaperPort Online Documentation on the CD ROM for details USING SCANSOFT PAPERPORT FOR BROTHER TEXTBRIDGE 18 12 Using Multi Function Link Pro Software Introduction This chapter outlines the basics of the Brother software so you can get started using the Multi Function Link Pro software D
179. nection of the MFC cannot be made If you are installing the MFC to work with a PBX It is not guaranteed that the unit will operate correctly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX If all incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to MANUAL All incoming calls should initially be regarded as telephone calls The MFC may be used with either pulse or tone dialing telephone service Only For Canada only ASSEMBLY AND CONNECTIONS Custom Features on a Single Line To learn how custom features may affect your faxing operations see Chapter 24 Troubleshooting and Routine Maintenance ASSEMBLY AND CONNECTIONS 2 15 Paper The quality of your document can be affected by the kind of paper you use in the MFC You can use plain paper coated paper transparencies glossy paper organizer paper and envelopes We recommend testing various papers before purchasing large quantities For best results use Brother special coated paper glossy paper and transparencies See page 11 for information about ordering Brother accessories hot When you print on coated paper transparencies and glossy paper be sure to select the correct media in the Quality Color tab in the printer driver When using coated paper transparencies or glossy paper avoid stacking by removing each page after copying o
180. nner dialog box To scan a portion of the Scanning Area prescanned image click and drag the mouse to crop it eS Lo Insert original in the ADF of the Brother MFC again Adjust the settings for Resolution Color Type Gray Scale Brightness Contrast and Size in the Scanner Setup dialog box as needed Click Start This time only the selected area of the original will appear in the Scanning Area In your editing software application refine the image as usual 22 11 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC JIBOOK Important Information Standard Telephone and FCC Notices These notices are in effect on models sold and used in the United States only This equipment is hearing aid compatible When programming emergency numbers and or making test calls to emergency numbers Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up Perform these activities in the off peak hours such as early morning or late evening This equipment complies with Part 68 of FCC Rules On the rear panel of this equipment is a label that contains among other information the FCC Registration Number and Ringer Equivalence Number REN for this equipment You must upon request provide this information to your telephone company You may safely connect this equipment to the telephone line by means of a standard modular jack USOC RJILIC An FCC compliant telephon
181. not full color such as 256 color in your application True2Life does not function Please use at least 24 bit color data with the True2Life feature Check the video cable connection to the MFC s RCA pin jack Check that the video equipment is sending a signal video equipment is turned on and set to the correct setting TROUBLESHOOTING AND ROUTINE MAINTENANCE How to Improve Print Quality Test Print If the quality is not satisfactory first print a test page to help you identify settings you may want to change Press Function 2 1 Press Start The MFC begins printing Press Stop to exit Cleaning the Print Head Clean the print head if you get a horizontal line in the text or graphics on your printed documents You can clean the four color black cyan yellow magenta print heads or a single color by using Ink Management Caution Do NOT clean the print head by touching it with your hand or a cloth Press Ink Management Press 1 to choose 1 CLEANING Press or to choose the color you want to clean and press Set The MFC will clean the print head automatically When cleaning is finished the MFC will go back online automatically shot If you clean the print head at least five times and the print has not improved call Brother Customer Service for assistance at 1 800 284 4329 USA 1 800 853 6660 from within Canada or 1 514 685 6464 from within Montreal You may have to replace the print head Replaceme
182. nt instructions are included with the HD004 print head accessory Ay WARNING Do NOT touch the print head unless you are replacing it Touching the print head may cause permanent damage and may void the print head s warranty TROUBLESHOOTING AND ROUTINE MAINTENANCE 24 8 Aligning Ink Cartridges This feature allows you to check and align the ink cartridges to assure best print quality Make sure there is paper in the cassette before you start the alignment procedure Press Function 2 2 Press Start The MFC prints a sample page Study the alignment page and decide which sample numbers show the most evenly printed ink lines for 300 and 600 dpi Using the dial pad enter the level of adjustment needed for 600 dpi 1 to 9 Print another sample Test Print and check it see page 24 8 Press Stop to exit 24 9 TROUBLESHOOTING AND ROUTINE MAINTENANCE Turning Off Bi directional Printing You can further improve print quality by turning off bi directional printing and setting the MFC to print in one direction only However this will reduce print speed by one half Press Function 2 3 Press or to select OFF Don t handle the paper until the ink is dry Special ink jet glossy and transparency paper will take longer to dry than plain paper so do not touch the printed copy until the ink has dried Packing and Shipping the MFC Whenever you transport the MFC use the packing materials th
183. o the left of the digits The letters above and to the right of the cursor will be deleted e If you want to change a digit use or to position the cursor under the digit you want to change then type over it Follow the directions beginning at Step 4 in Storing One Touch Numbers and Storing Speed Dial Numbers AUTO DIAL NUMBERS AND DIALING OPTIONS T Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key and Start First you ll need to store each fax number as a One Touch or Speed Dial number Then you can combine them into a Group Each Group uses up a One Touch key Finally you can have up to six small Groups or you can assign up to 107 numbers to one large Group See Storing One Touch Dial Numbers page 8 1 and Storing Speed Dial Numbers page 8 2 and Broadcasting page 8 7 Press Function 1 5 3 Select a One Touch key where you wish to store the Group number For example press One Touch key 2 Use the dial pad to enter the Group number and press Set For example press 1 for Group 1 To include One Touch or Speed Dial numbers in the Group enter them as if you were dialing For example for One Touch number 5 press One Touch key 5 For Speed Dial location 09 press the Search Speed Dial button then press 0 9 on the dial pad The LCD shows 51 09 Press Set to accept the numbers for this group Use the dia
184. ode date and time TROUBLESHOOTING AND ROUTINE MAINTENANCE 24 14 A WARNING If ink gets in your eyes irrigate them with water immediately and consult a doctor if you are concerned Caution DO NOT remove ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the printer will not know the quantity of ink left in the cartridge DO NOT shake the ink cartridges because the ink may spill when you take off the sealing tape If ink stains your body or clothing wash with soap or detergent immediately If you install an ink cartridge in the wrong color position you must clean the print head several times before you start printing after correcting the cartridge installation because the colors were mixed Once you open an ink cartridge install it in the MFC and use it up within six months of installation Use unopened ink cartridges by the expiration date written on the cartridge package DO NOT refill the ink cartridges Attempting to use refilled cartridges may cause damage to the print head and will void your warranty hot If the INK EMPTY error message is on the display after you have installed ink cartridges check that the ink cartridges are installed correctly If you still cannot solve a problem with your MFC call Brother Customer Service see Brother Numbers page 1 24 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE Glossary Activity Report Lists information about the last
185. omunication with your computer Straight Paper Path The MFC can use various types of paper plain paper Ink Jet Paper Coated Paper glossy paper transparencies and envelopes Using the appropriate paper reduces the occurrence of paper jams For complete information about what kinds of paper to use with the MFC please read Chapter 3 in this manual Printer Driver You can change the following printer settings when you print from your computer Quality Speed Media Color Matching Halftone TRUE2LIFE USING THE MFC AS A PRINTER 15 1 Choosing the Right Kind of Paper To achieve high quality printing using your MFC it s very important to select the right kind of paper Be sure to read About Brother Paper page 3 1 of Chapter 3 in this manual before selecting and purchasing paper for the MFC Multi purpose Sheet Feeder The multi purpose sheet feeder can feed plain paper coated paper glossy paper transparencies envelopes and organizer paper K L When the MFC receives data from your computer it begins the print process by loading paper from the multi purpose sheet feeder Select the print command from your PC Your PC sends a print command and data to the MFC The screen displays RECEIVING DATA If there are more pages the MFC begins to print the next page automatically When the MFC finishes printing all data it returns to display the date and time how You can select paper source paper size and orienta
186. on or exits from function mode Start Starts an operation such as sending a fax Fax Keys Receive Mode Use to select how the MFC will handle incoming calls Resolution Sets the resolution when you send a fax Color Scanner Keys Scan Image Press this key to scan a color picture into your graphics application for viewing and editing Scan OCR Press this key to start scanning a text document ScanSoft TextBridge will convert it to editable text and display it in your word processor application for further editing Scan to E mail Press this key to start scanning an original into your E mail application setting it up automatically as an attachment Resolution Indicator Lights These LEDs show the resolution mode you selected Programming Keys Function Lets you access the function and programming mode Left Arrow Right Arrow Volume Moves the LCD cursor to the left or right Adjusts speaker ring and handset volume Set Stores a function setting in the MFC Also use this key whenever you want to broadcast faxes to many different locations maximum of 158 locations at once INTRODUCTION 1 4 About Fax Machines 1 5 If you re a first time fax machine user fax operation might seem a little mysterious Soon you ll recognize the unusual fax tones on your phone line and be able to send and receive faxes easily Fax Tones and Handshake When someone is sending a fax th
187. on of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided IMPORTANT INFORMATION 23 3 23 4 This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available consult your dealer or local power company This product is equipped with a 3 wire grounding type plug a plug having a third grounding pin This plug will fit into only a grounding type power outlet This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete outlet Do not defeat the purpose of the grounding type plug Do not allow anything to rest on the power cord Do not place this product where people can walk on the cord If an extension cord is used with this product make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating Also make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes USA only Do not place anything in front of the machine that will block received faxes Do not place anything in the p
188. ons Key cccccssssessseeesseeeeeeseeeeseeeesseeees 11 4 DML ssecrbepadine uote toctiebactatneietantectenteaes teaescestouse cade E 11 5 ri nA E E EE TE 11 5 Changing Default Copy Settings ccccccccseecceeeeeeeeeeeeeeeees 11 6 Paper EY 0S ies encerincsint ceendnauicentnatectewbesaeuetasactncencoronosevetecontiat 11 7 OP OUI sa sticnsecgiaitentoud E 11 7 Color Adjustment ccccccccccecsseecsesesessesseesesseseseseeseeseeees 11 7 COTE O O nearer rere E 11 8 Single Color One Color eeseeeseeeesseessssesssssssssssssssssssssses 11 8 Pg AL NT ONS siei iE E 11 9 Walk Up Video Printing ossiicicccoscecessescascccccsiccecenctecectssedessanostanteses 12 1 CFC RUE SUAVE i gecesi ians duinederecxonedsonedennasnoube eateseraceeadseusavalsniasiaee 12 1 Auto SWItCH ccccccesssssesssssessesensnnancccecceeeeeseeseeessseseeeeeees 12 1 Color Video PHAM S senaian e E ea ai 12 2 Black amp White Video Printing cecccccccccceeceeceeeeeeeeeeeaeeeaes 12 2 Temporary Video Print Setting ccccccccccccceceeeeeeeeeeeeeeeaes 12 2 Using the Quality Key ceccsssssssseesseeseseseesseseeeeeeeees 12 2 Using the Options Key cexcncciscnsnsonsssctssen soar selauenmpesterseseises 12 3 Changing Default Settings 0 0 0 0 cccccccsessseeeeeeceeeeeeeeeeeeeeeeees 12 5 PROC WC ass ssesaretea A E ET 12 6 Video Printing Quality 0 0 eecceesesssesesssseeseeeesesseeeseeeees 12 6 N dG TYP asar E teamed diuscuieeeebint 12 6 P
189. ormation on obtaining service or repair The telephone company may ask that you disconnect this equipment from the line until the problem has been corrected or until you are sure that the equipment is not malfunctioning If you are not able to solve a problem with your MFC contact Brother at USA 1 800 284 4329 voice 1 908 575 8790 fax From within Canada 1 800 853 6660 voice 1 514 685 4898 fax From within Montreal 1 514 685 6464 voice Ay WARNING For protection against the risk of electrical shock always disconnect all cables from the wall outlet before servicing modifying or installing the equipment This equipment may not be used on coin service lines provided by the telephone company or connected to party lines Brother cannot accept any financial or other responsibilities that may be the result of your use of this information including direct special or consequential damages There are no warranties extended or granted by this document A WARNING Important About the Interface Cable This machine has been certified to comply with FCC standards which are applied to the USA only The shielded interface cable supplied with your MFC should be used according to FCC 15 27 C In addition a grounded plug should be plugged into a grounded AC outlet after checking the rating of the local power supply for the printer to operate properly and safely 23 2 IMPORTANT INFORMATION Federal Communications Commission FCC
190. ou can print a test page so you can confirm that the printer is set up properly Would you like to print a test page ee SETTING UP THE MFC AND PC TO WORK TOGETHER 14 15 19 After the test page has been printed click Yes 20 Now the printer 21 driver has been installed and you can see the driver in the Printer list To install the other drivers such as Scanner you will have to install them manually Click the Start button in the task bar then select Run Enter x nt40 setup setup exe then click OK 22 When the Setup 14 16 Window appears and the status bar reaches 100 the remaining drivers will be copied SETTING UP THE Printer test page completed test page is now being sent to the printer Depending on the speed of your printer it may take a minute or two before the page is printed The test page briefly demonstrates the printer s ability to print graphics and text as well as providing technical information about the printer driver Did the test page print correctly P Printers File Edit View Help carne a e 9 e Brother 2000000 L 5 x 1 object s selected RIES Type the name of a program folder or document and Windows will open it for you Open KAKXXXXXXX 7 M Ronin Seperate Memon space Cancel Browse E Now Copying MFC AND PC TO WORK TOGETHER 23 Click OK Q Brother Drivers Installation Completed
191. ove the ink cartridge by pulling it toward you and lifting it up and out of the print head Open the new ink cartridge bag for the color on the display and remove the ink cartridge Hold the new ink cartridge as shown in the illustration and peel the Peel in the direction sealing tape from away from you the side of the ink cartridge Carefully peel the tape in the direction away from you To prevent spilling ink and staining your hands and clothing remove the sealing tape gently Each color has its own correct position Insert each new ink cartridge into the carriage using the color indicator on the cartridge holder as a guide After installing the ink cartridges close the top cover and control panel cover Your MFC prepares for a head cleaning and goes online The display screen prompts you to verify a new ink cartridge was inserted for each color you removed Example DID YOU CHANGE BLCK 1 YES 2 NO If the ink cartridge you installed is not a brand new one please make sure to select 2 For each new cartridge Press 1 on the dial pad to reset the ink dot counter for that color automatically The ink dot counter enables the MFC to notify you when a color is running low The MFC will enter a cleaning cycle for approximately 3 minutes for each replaced cartridge The display screen alternately shows CLEANING and PLEASE WAIT When the MFC completes the cleaning cycle the display returns to Standby m
192. pes Copy Files When checked all selected files are automatically copied to the PhotoPrinter Pro 2000 photos directory Set as Default Will save settings automatically to use the same settings each time the PhotoCapture Manager launches PhotoPrinter 20 3 PHOTOCAPTURE CENTER MFC 7400C ONLY Using Automatic E Mail Printing For Windows 95 98 98SE ME only Main Features You can use Automatic E Mail Printing with other E mail software Brother Automatic E Mail Printing has some extra functions that other E mail software such as Netscape Navigator or MS Internet Mail do not support Automatic E Mail Printing can be configured for a multiple user account In Brother Automatic E Mail Printing you can set up more than one e mail account on a single PC so you can print e mail in each account automatically Automatic access to your specifed POP3 server at the specifed time You can specify the time when the Brother Automatic E Mail Printing automatically accesses the server to check for new mail Provides an In Memory printer driver You can receive and print e mail data at the same time by searching for a specified character string in the mail header It allows you to see the sender subject and relevant part of the mail content Before You Use this Software Please read Using Automatic E Mail Printing in the On Line Documentation on the CD ROM Check the online README WRI file in the root directo
193. phone number on an existing phone line The Brother MFC uses the new number to simulate a dedicated fax line Dual Access Not available for color fax Your MFC can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax Easy Receive Enables your MFC to respond to CNG tones if you interrupt a fax call by answering it ECM Error Correction Mode Detects errors during fax transmission and resends the page s of the document that had an error Electronic Cover Page A preprogrammed cover page that is transmitted from the fax machine s memory eliminating the need for making up cover pages manually E Mail Printing Software application that automatically retrieves your e mail messages from your POP3 server and prints them on your MFC extension phone A telephone on the fax number that is plugged into a separate wall jack external phone A TAD telephone answering device or telephone that is plugged into the EXT jack of your MFC F T Ring Time The length of time the MFC rings when the answer mode setting is FAX TEL to notify you to pick up a voice call that it answered FAX TEL mode You can receive faxes and telephone calls Do not use FAX TEL if you are using an external answering machine Fax Forwarding Sends a fax received in memory to another preprogrammed fax number Fax Storage You can print stored faxes later or retrieve them from another location using
194. press Hold The external telephone cannot be used while a function is being performed on the control panel Connecting an External Telephone Answering Device TAD Sequence You might choose to connect an answering system When you have an external TAD on the same telephone line as the MFC the TAD answers all calls The MFC listens for fax calling CNG tones If it hears them the MFC takes over the call and receives the fax If it doesn t hear CNG tones the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message The TAD must answer within four rings the recommended setting 1s two rings The MFC cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow instructions in this manual for recording your outgoing message Do not use a toll saver ring setting on the TAD 0 If You Subscribe to your Telephone Company s Distinctive Ring Service You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company s Distinctive Ring service have registered the distinctive ring pattern on your machine use that number as a fax number and set your machine s Answer mode to MANUAL 9 If You Do Not Subscribe to Distinctive Ring Service You must plug your TAD into the EXT jack of your Brother machine If your TAD is plu
195. r 10 USER SETTINGS MEMORY STATUS ORDER FORM 7 REMOTE FAX OPT 1 FAX FWD PAGING Sets MFC to forward fax messages OR 1o call your pager 2 FAX STORAGE Stores incoming faxes in memory for remote retrieval 3 REMOTE ACCESS Personalizes code for retrieving faxes 4 PRINT FAX Prints incoming faxes stored in the memory 4 4 ON SCREEN PROGRAMMING 0 TEL SERVICE 1 DISTINCTIVE Uses the phone company OFF 6 8 Distinctive Ring subscriber service to register the ring pattern with the MFC 2 CALLER ID View or print a list of the last 30 6 10 Caller IDs stored in memory 2 Printer Functions 1 TEST PRINT Use these functions when you 2 VERTICAL ALIGN need to adjust the print 3 BI DIR PRINT quality 3 Copy Functions 1 PAPER TYPE Identifies the type of paper in PLAIN PAPER the cassette 2 QUALITY Selects Draft Normal High NORMAL or Photo copy quality 3 COLOR ADJUST Adjusts the amount of Red Green or Blue in copies 4 CONTRAST Adjusts the contrast 5 ONE COLOR Selects a single color to use instead of Black when you use the Mono Copy key ON SCREEN PROGRAMMING 4 5 4 Video Functions 1 PAPER TYPE 2 QUALITY 3 VIDEO TYPE 4 PRINT SIZE 5 COLOR ADJUST 6 CONTRAST 1 PAPER TYPE 2 QUALITY 3 BRIGHTNESS 4 CONTRAST 5 COLOR ADJUST 6 TRUE2LIFE 4 6 Identifies the type of paper in PLAIN PAPER the cassette NORMAL MOVING Sele
196. r Drivers Setup is preparing the InstallShield R process Please wait 14 11 EJ Now Copying 19 Click OK Brother Drivers Installation VerXXX ea Q 20 All the drivers have been installed Now you can print and scan If you want to install PaparPort or MFLPro go to the CD section See Installing the Brother Software on page 14 27 Using Windows NT Workstation Version 4 0 8 Windows NT ae ame Workstation 4 0 Ee a a does not have Plug amp Play so you have to install drivers manually Click the Start button in the Task bar and select Setting Printer Then double click the Add Printer 9 Select My Add Printer Wizard Computer and click Next This wizard helps you install your printer or make printer connections This printer will be managed by All settings will be managed and configured on this computer C Network printer server Connect to a printer on another machine All settings for this printer are managed by a print server that has been set up by an administrator 4 Back Cancel 14 12 SETTING UP THE MFC AND PC TO WORK TOGETHER 10 Select LPT1 and click Next 11 Insert the MFL Pro CD ROM into your CD ROM drive Click Have Disk 12 Click Browse to locate the file SETTING UP THE MFC AND PC TO WORK TOGETHER Add Printer Wizard Click the check box next to the port s you want to use Documents will print to the first available ch
197. r USA and Canada BROTHER S LICENSOR S AND THEIR DIRECTORS OFFICERS EMPLOYEES OR AGENTS COLLECTIVELY BROTHER S LICENSOR MAKE NO WARRANTIES EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE REGARDING THE SOFTWARE BROTHER S LICENSOR S DOES NOT WARRANT GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS ACCURACY RELIABILITY CURRENTNESS OR OTHERWISE THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA THE ABOVE EXCLUSION MAY NOT APPLY TO YOU IN NO EVENT WILL BROTHER S LICENSOR S BE LIABLE TO YOU FOR ANY CONSEQUENTIAL INCIDENTAL OR INDIRECT DAMAGES INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION AND THE LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION WHE
198. r printing About Brother Paper Brother paper is manufactured specifically for this MFC to provide optimum print quality High Quality Coated Paper for Color Ink Jet printing super fine mode BP72CL for letter Color Ink Jet Transparencies fine mode BPTRL for letter Color Ink Jet Glossy Paper superfine mode BPGLL for letter For optimum output quality we recommend you use only genuine Brother paper Brother coated ink jet paper is coated only on one side Therefore when loading paper in the paper cassette make sure that the whiter side the coated side is facing up The coated side of glossy paper is shiny Do not touch the shiny side Load glossy paper in the feeder with the shiny side facing up toward you DO NOT touch the coated side of the paper or both sides of Transparencies because it absorbs water and perspiration easily and might cause decreased output quality For optimum output quality be sure to use paper appropriate for your resolution setting Store paper in the original bag and keep it sealed Keep the paper flat and away from moisture and direct sunlight and heat Transparencies designed for laser printers copiers may stain your next document Use only recommended transparencies 3 1 PAPER Paper Specifications for Cassette Paper Type Cassette Capacity Cut Sheet Letter Executive 100 Sheets of 20 Ib 75 g m Legal 100 Sheets of 20 Ib 75 g m oe Envelopes DL COM 10 C5
199. rence window From the Link Preference window you can remove a name from the QuickSend list highlight the name and clicking the Delete button USING BROTHER CONTROL CENTER 17 10 Send Scan to Word Processor Microsoft WordPad m Scanner Setting Text for OCR Modify Settings Word Processor Word Processor Microsoft WordPad 7 Link Settings Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing For MFC 7400C only Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button 17 11 USING BROTHER CONTROL CENTER Word Processor Word Processor From the pull down list select the word processor you want to use Click the Link Settings button to display a screen to set up a link to the version of OCR and document format that you want to use Link Preferences x Links Category OCR Package TextBridge Classic OCR 7 OCR Settings Document Format word 7 Ortf M Display Link Icon Cancel Help OCR Package From the pull down list select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother software Click the OCR Settings button to choose how the OCR application will read the pages you scan into your
200. ress 1 to change the reduction setting OR Press 2 to go to Step 5 Press or to select AUTO 100 88 83 or 70 and press Set Press Stop to exit Advanced Receiving Operations Operation from Extension Telephone If you answer a fax call on an extension phone or on an external phone in the EXT jack you can make your MFC take over by using the Fax Receive Code When you press the Fax Receive Code 5 1 the MFC starts to receive a fax See Easy Receive page 6 3 If the MFC answers a voice call and double rings for you to take over use the Telephone Answer Code 5 1 to take the call at an extension phone See F T Ring Time page 6 3 If you answer a call and no one is on the line assume you re receiving a fax At the MFC phone press Start then hang up At an extension phone press 5 1 wait for fax receiving tones chirps then hang up At an external phone press 51 and wait for the phone to be disconnected the screen displays RECEIVE before you hang up Your caller will have to press Start to send the fax For FAX TEL Mode only When the MFC is in FAX TEL mode it will use the F T Ring Time double ringing to alert you to a voice call If you re at the MFC you can lift the handset to answer If you re at an extension phone you ll need to lift the handset during the F T Ring Time and press 5 1 between the double rings If no one is on the line or if someone wants to send you a fax send t
201. ress Options to change the settings for paper type print size and color enhancement WALK UP PHOTOCAPTURE CENTER FOR MFC 7400C ONLY 13 3 Using the Option Key The Options key changes the settings for paper type print size and color enhancement for the next fax only These options will be displayed in the order of the chart below Press Options PAPERPLAIN PAPER INK JET PAPER GLOSSY INK JET OTHER TRUELEO is default Press Options Press or to select PAPER TYPE PRINT SIZE or COLOR ENHANCE and press Set If you selected the PAPER TYPE If you use premium paper the copy quality will be improved For best results we recommended using Brother specials paper Press or to select the type of paper you are using PLAIN INK JET GLOSSY PHOTO or TRANSPRNCY and press Set Brother coated paper is ink jet paper note If you are using non Brother ink jet paper or Brother coated paper select INK JET If you selected INK JET Press Press or to select BROTHER BP72CL or OTHER non Brother ink jet paper type and press Set 13 4 WALK UP PHOTOCAPTURE CENTER FOR MFC 7400C ONLY To select PRINT SIZE Repeat Step 3 Press or to select 5 75 x 4 25 4 x3 4 x3 x 6 or 8 x 6 and press Set To select COLOR ENHANCE Repeat Steps 3 Press or to select TRUE 2 LIFE ON or TRUE 2 LIFE OFF and press Set The MFC allows you to customize the color enhance is s
202. ress or to select the type of paper you are using PLAIN INKJET GLOSSY PHOTO or TRANSPRNCY and press Set 0 Brother coated paper is ink jet paper hot If you are using non Brother ink jet paper or Brother coated paper select INK JET If you selected INK JET Press or to select BROTHER BP72CL or OTHER non Brother ink jet paper type and press Set To select COPY BRIGHTNESS Repeat Step 3 MAKING COPIES 11 4 Press to make a lighter copy OR press to make a darker copy and press Set To select special COPY OPTIONS Repeat Step 3 O 9 Press or to select STACK SORT 2 IN 1 or 4 IN 1 and press Set 2in1 Page 1 Page 1 Page 2 4in1 Page 1 Page 2 Page 3 Page 4 Page 3 Page 4 9 SORT 2in1 or 4in1 prints in black and white only 10 Press Mono Copy or Color Copy 17 Using the dial pad enter the number of copies you want For example press 3 8 for 38 copies 72 Press Mono Copy or Color Copy 11 5 MAKING COPIES Changing Default Copy Settings Press Function 3 to change default settings for Copy mode These settings will remain until you change them again by pressing Function Adjust the colors using the Color Adjustment Brightness and Contrast settings By pressing a number you can adjust copy settings as shown in the following chart Press or to scroll through the options for
203. ridge DO NOT shake the ink cartridges If you do so the ink may spill when you take off the sealing tape If ink stains your body or clothing wash with soap or detergent immediately If you install an ink cartridge in the wrong color position you must clean the print head several times after correcting the cartridge installation and before you start printing because the colors were mixed Once you open an ink cartridge install it in the MFC and use it up within six months of installation Use unopened ink cartridges by the expiration date written on the cartridge package DO NOT refill the ink cartridges Attempting to use refilled cartridges may cause damage to the print head and will void your warranty If the INK EMPTY error message is on the screen display after you have installed the ink cartridges check and make sure that the ink cartridges are installed correctly ASSEMBLY AND CONNECTIONS 2 9 Connecting the MFC Connecting an External Telephone Your MFC is equipped with a handset that you can use as a regular phone However you can also connect a separate telephone or telephone answering device directly to your MFC Connect the modular plug on the telephone s line cord to the jack labeled EXT on the back side of the MFC Whenever this phone or TAD is in use the LCD displays EXT TEL IN USE and if the fax handset is lifted an alarm sounds To disconnect the call on the external phone and switch to the fax
204. rinting Software click the Install E mail Print button You are using Windows 98 Click Install E mail Print to install this feature 14 28 SETTING UP THE MFC AND PC TO WORK TOGETHER To Register Your MFC 7300C MFC 7400C On Line For USA only Click On Line Registration to go on line to register your product from the main menu On Line Registration is only available for users in the USA You can also mail in the Warranty Registration Card which is included in the carton MFC 7400c Mir C 1400c Software Suite Brother offers easy to use on4ine registration for your MFC To register just click the On Line Registration button and you will be linked directly to the Brother Product Registration Web Page NOTE On Line Registration is available for user s in the USA only If you are in another country please refer to the docomentation included in the box for proper registration procedures OnLine Registration You are using Windows 98 To view On Line Documentation 1 When you click On Line Documentation from the main menu the following screen appears MFC 7400c N 44 m 7400c ye ae Software Suite SPhotoPrint Pro Manual PMSP Mania Paperporn Mandali Emal Prin Mandal Adobe Acrobat Reader You are using Windows 98 To view documentation click on the appropriate button Please note that you can install Adobe Acrobat Reader at this time if
205. rt when the receiving fax machine answers with fax tones 8 5 AUTO DIAL NUMBERS AND DIALING OPTIONS Access Codes and Credit Card Numbers Sometimes you may want to choose from among several long distance carriers when you make a call Rates may vary depending upon the time and destination To take advantage of low rates you can store the access codes or long distance carriers as One Touch numbers You can store these long dialing sequences by dividing them and setting them up on separate keys in any combination You can even include manual dialing using the dial pad The combined number will be dialed in the order you entered it as soon as you press Start See Storing One Touch Dial Numbers page 8 1 You can store 555 on One Touch key 3 and 7000 on One Touch key 2 If you press One Touch 3 2 and Start you can dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialing using the dial pad For example to change the number to 555 7001 you could press One Touch 3 and press 7 0 0 1 using the dialing pad If you must wait for another dial tone at any point in the dialing sequence store a pause at that point in the number by pressing Redial Pause Each key press adds a 3 5 second delay Search You can search for names you have stored in One Touch and Speed Dial memories Names are stored alphabetically See Storing One Touch Dial Numbers page 8 1 and Storing Speed Dial N
206. ry of the CD ROM for last minute important information and troubleshooting tips not included in the On Line Documentation Look for updates at www brother com which will be listed under your model number hot To Access the On Line Documentation After you have installed the Brother driver s for your model and operating system click View On Line Documentation for operation instructions USING AUTOMATIC E MAIL PRINTING 21 1 Using the Brother MFC with a New Power Macintosh G3 G4 or iMac iBook Set up Your USB Equipped Apple Macintosh G3 G4 or iMac with Mac OS 8 5 8 51 8 6 9 0 4 ot Before you can connect the MFC to your Machintosh you must purchase a USB cable that is no longer than 6 feet 1 8 meters Set up your USB Equipped Apple Macintosh with Mac OS 8 5 8 51 8 6 9 0 for your MFC For Scanner driver works with Mac OS 8 6 9 0 Notice to Computer Users A small filter core and cable tie are enclosed in a vinyl bag with your MFC PLEASE SAVE THESE PARTS You will need them in the future if you connect the MFC to a Computer For optimal performance use a USB Cable with the enclosed Filter Core and Cable Tie When you use a Macintosh with your MFC please attach the enclosed Filter Core to a USB Cable Attach the Cable Tie 2 inches or less from the end of the USB Cable that will be inserted into the MFC Attach the filter core between the USB Cable Connector and the Cable Tie by pressing unti
207. s Italics typeface emphasize an important point or refer you to related topic Bubble Dot typeface identifies the messages on the LCD of the FAX MFC A Warnings detail precautions you must take to avoid possible personal injury Cautions specify procedures you must follow or avoid to prevent possible damage to the FAX MFC hot Notes tell you the proper response for a situation that may occur FYI tips provide details about how the current operation interacts with other features Improper Setup alerts you to devices and procedures that are not compatible with the FAX MFC 1 1 INTRODUCTION Test Sheet Procedures For USA Only After programming your Station ID please fill out the TEST SHEET included with your MFC and fax it to Brother s Automated Fax Response System as your first transmission This will verify that your MFC is properly installed See Setting Station ID page 5 1 When this document is received a confirmation sheet will be sent back to your MFC In order to receive a response be sure to set up your Station ID USA 1 908 685 9283 fax INTRODUCTION 1 2 MFC 7300C and MFC 7400C Control Panel Overview Color Prints O see La E Mai Scan Ri OCR i O ial Pause w Pa Scan i Image z Hold O Options O Quality Copy a 3 O Enlarge Reduce O Start Liquid Crystal Display LCD LCD displays messages to help you set and operate your
208. s important for the receiving machine to answer the call in as few rings as possible When you have an external telephone answering device TAD on your MFC line your TAD will determine the number of rings before the call is answered Pay special attention to the directions in the Installation chapter for connecting a TAD to your MFC ECM Error Correction Mode The Error Correction Mode ECM is a way for the MFC to check the integrity of a fax transmission while it is in progress ECM transmissions are possible only between machines that both have the ECM feature If they do you may send and receive fax messages that are continuously checked for their integrity Sufficient memory must be available in your MFC for this feature to work INTRODUCTION Assembly and Connections Packing List Make sure you have the following items Paper Wire Extension For USB Cable Gs Cable Tie a Document Support For Bi directional PP IEEE 1284 gt k faye Telephone Handset Curled Line Cord Telephone Handset o Document Wire Extension Paper Tray Reference Guide for Owner s Improving Print Quality Manual StartCard Sw Brother Color Suite CD ROM Caution Do NOT throw away the filter cores and cable ties by accident You will need them to meet FCC Emission Requirements when you connect the MFC to your computer using USB cable and bi directional JEEE 1284 compliant parallel c
209. s in the PhotoCapture Center Dialog PhoteCapture Center x Specify MFC Drive E Browse Fie name Files of type All image Files lbum Name New Album PhatoCapture Center Settings Set ar Detault l Create Copy of Files Seach all Subdiectoties Open Automatically Create album and do not show this selection menu i ane Cancel aie Specify MFC Drive Defaults to the last drive root directory and displays only removable drives not a full drive list File Name Displays the selected file as in the standard Add photo dialog Files of Type Defaults to All Image files and functions as per the standard Add Photo dialog Album Name Defaults to New Album Provides a pull down menu of existing albums to select If the user does not enter an album name the software will automatically create an untitled I as per normal Get Photo function The user can also type in a new album name Automatically Create album do not show this selection menu When box is checked this screen is automatically bypassed when the next media is inserted and PhotoPrinter is launched by the PhotoCapture Manager run The creation of thumbnails and the optional copy of files will run as specified in the default setting Search all Subdirectories When checked it should search all subdirectories on the selected drive and retrieve all selected image file ty
210. s or insignias Copyrighted works cannot be copied however sections of a copyrighted work can be copied for fair use Multiple copies would indicate improper use Works of art should be considered the equivalent of copyrighted works Licenses and Certificates of Title to motor vehicles may not be copied under certain state provincial laws 11 9 MAKING COPIES Walk Up Video Printing Getting Started Walk Up Video Printing lets you use your MFC connected to your camcorder digital camera video game or VCR to view a video on the attached equipment The video signal and the output you create are NTSC National Television System Committee This is not compatible with any other standard With no documents in the feeder plug the cable from your video camera s Video Out jack into the MFC s RCA pin jack Play the video Some camcorders digital cameras video games or VCRs do not correctly conform with NTSC standards Then you would not be able to capture video signals Auto Switch Whenever you connect video equipment to Color Co the MFC and turn the video signal on the MFC s Copy keys automatically switch to video printing mode Enlarge Reduce 5 O Options O Quality Color Copy Mono Copy The LCD will display As soon as you turn off the video equipment or disconnect it the Copy Keys return to normal copy mode You cannot access video printing mode if you have too much
211. s received any faxes If yes you will hear one long beep If no you will hear three short beeps ITAD TAD If you hear one long beep you can change the Receive Mode ye you hear three short beeps you cannot change it 2 2 FAXTEL aam o FAX miooo After a long beep you can exit remote retrieval REMOTE FAX OPTIONS NOT AVAILABLE FOR COLOR FAX 9 4 Retrieving Memory Status List You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages Dial your fax number When you hear the beep immediately enter your Remote Retrieval Access Code 159 When you hear two short beeps use the dial pad to press 9 6 1 Using the dial pad enter the number of the remote fax machine where you want the Memory Status List forwarded up to 20 digits and then press You cannot use and as dial numbers However if you want to store a pause press After you hear your MFC beep hang up and wait Your MFC calls the remote fax machine The remote fax machine prints the Memory Status List Retrieving Fax Messages Dial your fax number When you hear the beep immediately enter your Remote Retrieval Access Code 159 As soon as you hear two short beeps use the dial pad to press 9 6 2 Using the dial pad enter the number of the remote fax machine where you want your fax messages forwarded up to 20 digits and then press hot You cannot use and as dial numbers However
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213. swering at extension phones 6 5 double ringing voice calls 6 3 Fax Receive Code 6 6 receiving faxes 6 3 Ring Delay setting 6 2 Telephone Answer Code 6 5 FCC Notices 23 1 Filter Core 14 3 attach to a bi directional parallel cable 14 3 attach to a USB cable for Macintosh user 22 1 for Windows user 14 17 Fine Resolution 7 2 Fixed reduction 6 4 Function programming at a glance 4 2 Gray scale S 1 Groups for Broadcasting 8 4 setting up 8 4 l 3 INDEX Handset 2 1 connecting 2 3 volume 5 4 Hearing aid compatible 5 4 23 1 HELP 1 3 1 4 Hold 1 3 1 4 8 8 iMac 22 1 Importing 18 4 Improving print quality maintenance routine 24 12 Ink Cartridges 2 1 2 7 2 8 2 9 Aligning 24 9 Installing 2 7 Replacing 24 13 Ink Dot Counter 2 8 INK EMPTY 24 2 Ink Management 1 3 1 4 24 8 Inserting Spaces 5 2 Installing Brother Software address 1i helpful hints for Windows 14 31 Multi Function Link Pro 14 27 Jack 2 12 2 13 EXT jack external telephone 2 10 TAD answering machine 2 10 LCD Liquid Crystal Display 1 3 1 4 4 1 Light Document 7 2 Macintosh G3 G4 or iMac 22 1 Manual mode 6 1 transmission 7 3 Manual Transmission 7 3 Memory 2 2 10 1 MEMORY FULL 7 4 11 2 Memory Status List 10 1 Memory Storage 5 5 Mono Copy 1 3 1 4 Multi Function Link receiving faxes 14 32 Multi Function Link Pro Install MFL Pro 14 27 receiving faxes 14 32 Multi Line Connections PBX 2 14 Multiple Resolution 7 1
214. t Press Stop to exit INITIAL SETUP 5 3 Setting Beeper Volume You can set the beeper to LOW HIGH or OFF The default setting is LOW When the beeper is set to LOW or HIGH the MFC beeps every time you press a key or make an error and at the end of fax sending or receiving Press Function 1 1 3 Press or to select your setting When the screen displays the setting you want press Set Press Stop to exit Choosing the Handset Volume Before you begin to use the machine you must decide if you need to set the handset volume to AMPLIFY ON for a user who is hearing impaired The AMPLIFY volume level complies with FCC standards VOLUME AMPLIFY OFF This default setting is appropriate if none of the users are hearing impaired During a conversation users can press Volume or on the control panel to adjust the volume to LOW or HIGH When the handset is replaced the handset volume will remain until you change it again VOLUME AMPLIFY ON TEMPORARY This setting is appropriate if some of the users are hearing impaired During a conversation users can press Volume or on the control panel to adjust the volume to LOW HIGH or AMPLIFY When the handset is replaced the handset volume returns to the default setting of LOW VOLUME AMPLIFY ON PERMANENT Choose VOL AMPLIFY ON PERMANENT if all of the users are hearing impaired During a conversation users can press Volume or on the control panel to adjust the volume to LOW HIG
215. t you know the results To stop the broadcasting in progress press Stop The LCD display asks if you want to cancel all locations or only the location that is being sent Enter the long dialing sequence numbers as you normally would but keep in mind that each key counts as one location so the number of locations you can call becomes limited If the line is busy or for some other reasons a connection could not be made while broadcasting the MFC will redial the number automatically If the memory is full press Stop to abort the job or press Start to send the portion that is in the memory if more than one page has been scanned Place the original face down in the ADF Enter a number using One Touch Speed Dial Group number or Search Example Group number Press Set You will be prompted to press the next number Enter the next number Example Speed Dial Press Set Enter the fax number Example Manual dialing using the dial pad Press Start Your MFC will read the original into memory and then start sending faxes to the numbers you entered AUTO DIAL NUMBERS AND DIALING OPTIONS Pause Press Redial Pause to insert a 3 5 second pause between numbers If you are dialing overseas you can press Redial Pause as many times as needed to increase the length of the pause Hold Press Hold to put a call on Hold You can replace the handset without disconnecting the call Pick up the MFC handset Picking up an extension
216. ter the digits using the dial pad or you can enter a One Touch or Speed Dial number or you can call using Search See One Touch Dialing page 8 5 When you hear the fax tone press Start Replace the handset Automatic Transmission This is the easiest way to send a fax IMPORTANT Do not pick up the handset Place the original face down in the ADF Enter the fax number using the dial pad One Touch Speed Dial or Search See Speed Dialing page 8 5 Press Start Color Fax transmission Your Multi Function Center allows you to transmit a color fax Place the original face down in the ADF Press Resolution to select the Color Fax Enter the fax number using the dial pad One Touch Speed Dial or Search Press Start When you are sending a color fax the MFC starts sending the fax without scanning the original into memory Manual and Automatic Fax Redial If you re sending a fax manually and the line is busy press Redial Pause to retry the number If you re sending a fax automatically and the line is busy the MFC will automatically redial up to three times at 5 minute intervals SETUP SEND Dual Access Not Available for Color Fax You can scan up to 50 documents into the fax memory even while the machine is receiving or sending another fax from memory You can set temporary settings for each fax you re scanning except Polling If you try to scan in and store a 51st fax the machine will send it immed
217. tes do not allow the exclusion or limitation of consequential or incidental damages the above limitation may not apply to you THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES WRITTEN OR ORAL WHETHER EXPRESSED BY AFFIRMATION PROMISE DESCRIPTION DRAWING MODEL OR SAMPLE ANY AND ALL WARRANTIES OTHER THAN THIS ONE WHETHER EXPRESS OR IMPLIED INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED This Limited Warranty is the only warranty that Brother is giving for this Product It is the final expression and the exclusive and only statement of Brother s obligations to you It replaces all other agreements and under standings that you may have with Brother or its representatives This Limited Warranty and Brother s obligation to you may not be changed in any way unless you and Brother sign the same piece of paper in which we 1 refer to this Product and your bill of sale date 2 describe the change to this warranty and 3 agree to make that change Product Support Toll free customer service and technical support is available for hardware operational assistance at 1 800 284 4329 At any time free technical support in the form of Frequently Asked Questions troubleshooting tips and service center locator is available through our fax back system at 1 800 521 2846 or Brother s Internet Web Site www brother com Now you can visit us on line www brother
218. the scanning resolution you most frequently use Color Mode From the pull down list select Scan Size From the pull down list select Brightness Slide the adjuster from 0 to 100 Contrast Slide the adjuster from 0 to 100 Click OK to save your changes If you make a mistake or later decide to return to the original default setting just click the Restore Defaults button when the scanning mode is displayed To access the Scanner Configurations screen Place the original in the ADF Right click the appropriate Control Center button to display Configurations then click it The configuration screen for that Control Center button will appear To save your settings press the OK button OR To return to the factory default settings press the Restore Defaults button Perform an Operation from the Control Center Screen If you see this screen it means you left clicked a button in the Control Center window without first placing an original in the ADF Brother MFL Pro Control Center gt Please insert paper in the scanner before pressing Brother MFL Pro Control Center buttons OK Place the original in the Brother machine s ADF then click OK to return to the Control Center screen USING BROTHER CONTROL CENTER 17 6 Scan to File 17 7 Scan To File Scanner Setting Text for OCR x Modify Settings Destination Folder PaperPort Folder Other Folder File P aperPort Files MAX
219. the telephone line first and then the power cord Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line as well as on the telephone line or unplug the lines during a lightning storm Connect the telephone line cord Connect one end of the telephone line cord to the jack on the MFC and the other end to a modular wall jack ASSEMBLY AND CONNECTIONS 2 3 Caution Operating the MFC before you install the ink cartridges will permanently damage the print head Telephone Line Cord Paper Wire Extension 2 4 ASSEMBLY AND CONNECTIONS Attach the plastic document support Document Support ea Attach the paper tray to the paper output slot and pull out the plastic extension Caution Please attach the paper tray to prevent paper jams and maintain print quality ASSEMBLY AND CONNECTIONS 2 5 Attach the document wire extension PROS CD Document Wire Extension grt l x L gt SK lt E l O a Load paper in the multi purpose sheet feeder paper cassette A Fan the paper well Gently insert the paper Make sure the print side is toward you and the paper level is stacked below the paper guide line Paper Guide Line B Adjust the guide to fit the paper width 2 6 ASSEMBLY AND CONNECTIONS Installing the Ink Cartridges Check that you turned on the power by plugging in the power cor
220. ting an External Telephone Answering Device TAD ccccccceccecceeceeeeeeeeeeeeees 2 10 SEUEN C eaii EOE ENE 2 10 COMME CHONG essi senaia aiaei a 2 11 Outgoing Message OGM ssesseeeeseeeeeeeeeeeseeeees 2 12 Special Line Considerations eeeeseeeeseseesssssssssssssssssssss 2 12 Roll Over Phone Lines cccccccccceececeeeeeeeeeeeeeeeeees 2 12 Two Line Phone System ccccccccceecccceeeceeeeeeeeeeeeees 2 12 Converting Telephone Wall Outlets 0 0 0 2 13 Installing MFC External Two Line TAD and Two Line Telephone ccccccccccsceceeensseetsssesseees 2 13 Multi Line Connections PBX cce cece ceeeccceeeceeeeeeeeeee 2 14 If you are installing the MFC to work with a PBX 2 14 Custom Features on a Single Line cccceeeeeeeeeeees 2 15 MON oe E E D A E E E EA E E E N 3 1 About Brother Paper sicsv0 ccvocnavoneseieandssacsbevesnssiossnwavsvoeanannhadweanates 3 1 Paper Specifications for Cassette cccseeeeseeeeeeeeeeeees 3 2 Print ATCA esenee ereenn uk EEEE EANNAN EEEE AARE EAAS 3 3 E On Screen PrograMMinG cccscssssssssscccsssccccssssscsssccssssssscsssees 4 1 User Friendly Programming ccccccccccccccccecceeeeeeeceeeeeeeeeseeeaeens 4 Function Modekai one nenea ERT AARE 4 1 Alternating Displays eseeeensoseereererseeeeeseresssessssssssssssssss 4 2 Function Selection Table ccisccssnsasssnssvandeaenciamacigncdemedsa
221. tion in your application software If your application software does not support your custom paper size select the next larger paper size Then adjust the print area by changing the right and left margins in your application software 15 2 USING THE MFC AS A PRINTER Loading Paper You can use plain paper coated paper transparencies glossy paper envelopes and organizer K L in the multi purpose sheet feeder See Chapter 3 for more information about paper types Open the control panel cover by pulling it toward you then lift the top cover toward the back When you want to print on regular paper keep the purple paper thickness adjustment lever up When you want to use thick paper press the lever down Then close the top cover and the control panel cover Purple Paper Thickness Adjustment Lever Remove any paper in the Feeder and load the new paper Fan the stack of paper before loading Load the paper stack with the printing coated side facing up Adjust the paper guide Make sure the paper is stacked below the arrow You can load up to approximately 100 sheets of 20 Ib 75 g m plain paper hot If you see ink smudges on the top center of the printed pages press the purple thickness adjustment lever down Simultaneous Printing Fax Your MFC can print data from your computer while sending or receiving a fax or while scanning information into the computer However when the MFC is copying or receiving a fa
222. to have several telephone numbers on one phone line Each phone number has its own Distinctive Ring pattern so you ll know which phone number is ringing This is one way you can have a separate phone number for your MFC Your MFC has a Distinctive Ring function allowing you to dedicate one phone number just for receiving faxes You ll need to follow the directions below to register the new Distinctive Ring pattern that was assigned by the Telephone Company so your MFC can recognize its incoming calls Call your Telephone Company if you don t know your ring pattern You can change or cancel the Distinctive Ring pattern at any time You can switch it off temporarily then turn it back on When you get a new fax number make sure you reset this function You can register only one Distinctive Ring pattern with the MFC Some ringing patterns cannot be registered The MFC will answer only calls to its registered number To have your TAD answer only the main number the MFC must be in Manual Mode In FAX TEL or FAX mode the MFC will answer all numbers on the phone line 6 8 SETUP RECEIVE meal Registering the Distinctive Ring Pattern If you are not sure which ring pattern you have call your Telephone Company Then assign that pattern in the steps below Set the MFC to MANUAL mode Press Function 1 0 1 The screen displays the current setting of this feature Press or to select DISTINCTIVE SET and press Set Press
223. tware into your PC See Installing the Brother Software page 14 27 On your PC in the Multi Function Link Pro software A Select Setup from the Preferences pull down menu in the Main Menu B Under Answer Mode select Fax only C Click the OK button Answer Dial User m Answer Mode Answer Options Normal answer Answer after 2 ring s z C Use distinctive ring IV Enable Caller ID Special Cancel Default Help 14 32 SETTING UP THE MFC AND PC TO WORK TOGETHER Using the MFC as a Printer Features The Multi Function Center offers you many features you ll find in a high quality ink jet printer Fast Printing Speed Using Draft mode you can print 10 pages per minute in full color Brilliant 4 Color Output at 300 dpi Printing at 300 dpi resolution gives you normal resolution output Brilliant 4 Color Output at 600 dpi Printing at 600 dpi resolution on special coated paper or glossy paper gives you high resolution output Brilliant 4 Color Output at 1200 dpi Printing at 1200 dpi resolution on special coated paper or glossy paper gives you highest resolution output Low Running Cost Whenever you run out of a particular color ink you H replace only the cartridge that s empty Bi directional Parallel Interface The parallel interface allows bi directional IEEE 1284 compliant communication with your computer USB Universal Serial Bus Interface allows for fast c
224. u have a choice of faster scanning with or using the Brother Color Matching Technology with 24 bit color Brother MFLPro Scanner Image Scanning Area Resolution 200x 200 dpi _ __ Color Type KAJE E ayy ii Gray ror Diffusion True Gray 8 Bit Color 24 Bit Color Scanning Area Width Length 11 Unit mm inch Adjust Custom Adjust Image ColorSync Intent Perceptual Images Scanner Profile Brother MFC 92 gt J Use Photo Paper 35 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK Scanning Area Set the Size to one of the following Letter 8 5 x 11 inches A4 210 x 297 mm Legal 8 5 x 14 inches AS 148 x 210 mm B5 182 x 257 mm Executive 7 25 x 10 5 inches Business Card 90 x 60 mm Custom User adjustable from 0 35 x 0 35 inches to 8 5 x 14 inches After you choose a custom size you can adjust the scanning area Click and hold the mouse button as you drag the mouse to crop the image Width Enter the width of the custom size Length Enter the length of the custom size Business Card Size To scan business cards select the Business Card size setting 90 x 60 mm and place the business card at the top center of a carrier sheet 9 Carrier sheets are available from your Dealer When scanning photographs or other images for use in a word processor or other graphics application it is
225. uality Key The Quality key changes the settings for copy quality NORMAL HIGH PHOTO or DRAFT DRAFT Fast copy speed and lowest ink consumption Use DRAFT to save time documents to be proof read large documents or many copies NORMAL Recommended mode for ordinary printouts Good copy quality with adequate copy speed HIGH Better copy quality than normal and faster copy speed than PHOTO PHOTO Use this mode to copy precise images such as photographs PHOTO uses the highest resolution and slowest speed Place the original face down in the ADF Press Quality Press or to select the copy quality resolution and press Set 11 3 MAKING COPIES Using the Options Key The Options key changes the settings for paper type brightness and special copy options for the next fax only These options will be displayed in the order of the chart below Press Options COPY PAPER TYPE PAPER PLAIN PAPER INK JET INK JET BROTHER PAPER GLOSSY INK JET OTHER PAPER PHOTO PAPER TRNSPRNCY COPY BRIGHTNESS COPY OPTIONS OPTIONS STACK OPTIONS SORT OPTIONS 2 IN 1 OPTIONS 4 IN _ is default Place the original face down in the ADF Press Options Press or to select COPY PAPER TYPE COPY BRIGHTNESS or COPY OPTIONS and press Set If you selected the COPY PAPER TYPE If you use premium paper the copy quality will be improved For best results we recommend using Brother special paper P
226. umbers page 8 2 Press Search Speed Dial then enter the first letter of the name you re looking for Press or to search the memory When the screen displays the name you want to call pick up the handset Press Start to begin dialing When the call is over hang up AUTO DIAL NUMBERS AND DIALING OPTIONS 8 6 8 7 Broadcasting Not Available for Color Fax Broadcasting is automatically sending the same fax message to multiple fax numbers Using the Set key you can include Groups One Touch locations Speed Dial locations and up to 50 manually dialed numbers If you did not use up any locations for Groups access codes or credit card numbers you can broadcast faxes automatically to up to 158 different locations from the MFC However available memory will vary with all types of jobs in memory and numbers of locations used for broadcasting If you broadcast to more than the maximum locations available you will not be able to set up transmissions using dual access and the timer Although the easiest way to broadcast is to press Group keys you can include One Touch Speed Dial and manually dialed numbers in the same broadcast You must press Set between each of these locations Use the Search to help you choose the numbers easily See Setting Up Groups for Broadcasting page 8 4 This feature is NOT available for faxing images in color After the broadcast is completed a Broadcast Report will be printed automatically to le
227. using see 15 1 If you are using plain paper try using recommended special paper see Chapter 3 Don t handle the paper until the ink is dry Adjust the Vertical Alignment see page 24 9 Smudged stain on the top center of the Press the purple paper thickness adjustment lever down See Loading printer page paper page 15 3 Printing Too Dark or Too Light Make sure your ink cartridges are fresh Cartridges are good up to two years after that the ink may become clogged Cartridge expiration dates are printed on the package Make sure the Printer Driver matches the type of paper you are using see 15 1 Try using recommended special paper see Chapter 3 The recommended environment for your MFC is between 50 F to 95 F Printing Appears Dirty or Ink Seems Make sure you are using the recommended paper see Chapter 3 Don t to Run handle the paper until the ink is dry The recommended environment for your MFC is between 50 F to 95 F White Lines in Text or Graphics Clean the print head see Cleaning the print Head page 24 8 Stains Appear on the Reverse Side or Make sure the Printer Platen and Pick Up Roller are not dirty with ink mist at the Bottom of the Page See page 24 13 Vertical Black Lines When Receiving The sender s scanner may be dirty Ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine If the problem continues call Brother Customer
228. using Brother coated paper select INK JET then select BROTHER in Step 4 If you are using non Brother ink jet paper select OTHER in Step 4 When the screen displays the type of INK JET paper press Set If you did not select INK JET go to Step 4 Press Stop to exit Video Printing Quality Press Function 4 2 Press or to select the quality and press Set Press Stop to exit Video Type Before you turn on the video signal you must set the MFC to receive either a moving or a still image You can watch the video play on the video camera and press Mono Copy or Color Copy when you see the frame you want to print Press Function 4 3 Press or to select the video type and press Set Press Stop to exit If you don t have enough memory to process the selected video image the print quality may be poor even for a still frame 12 6 WALK UP VIDEO PRINTING Print Size Press Function 4 4 2 Press or to select print size and press Set 3 Press Stop to exit Printed Position 5 75 x 4 25 Video Printing Color Adjustment Press Function 4 5 2 Press lt j or to select RED GREEN Ligh Dark or BLUE and press Set ignt ar 3 Press or to adjust the degree of color and press Set 4 Return to Step 2 to select the next color H O000080 00000 OR Press Stop to exit ke O0000m0 70000 WALK UP VIDEO PRINTING 12 7 Video Printing Contr
229. will appear in the Scanning Area This is only a preview of the image so you can see how it will look The PreScan button is used to preview an image for cropping any unwanted portions from the image When you are satisfied with the preview select the Start button from the scanner window to scan the image How to use PreScan to adjust an image Insert the original face down in the ADF Select the PreScan button The entire original will be scanned into the PC and will appear in the Scanning Area of the Scanner window TWAIN_32 Brother MFLPro Color Setup 1 02 0 Image Resolution 200 x 200 dpi Scanning Area Color Type Black amp White m Scanning 4rea Size Letter 81 2x 11 in m Custom Adjust widh B5 ma Length EE mae Unit Erm EA Paper Business Card Size Photo Video Video Capture Default Help Cancel Start Pre scan the document at a low resolution To crop a portion of the original to be scanned drag any side or corner of the dotted outline in the Scanning Area with the left mouse button Adjust the dotted outline until it surrounds only the portion of the original you wish to scan Place the original face down in the ADF Adjust the settings for Resolution Color Type and Size in the Scanner window as needed USING SCANSOFT PAPERPORT FOR BROTHER TEXTBRIDGE 18 8 Select the Start button This time only the selected Sc
230. will often require extensive work by a qualified technician to restore the product to normal operation If the product has been dropped or the cabinet has been damaged If the product exhibits a distinct change in performance indicating a need for service IMPORTANT INFORMATION To protect your product against power surges we recommend the use of a power protection device Surge Protector Trademarks The brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Multi Function Link and PhotoCapture Center are registered trademarks of Brother Industries Ltd Copyright 2000 Brother Industries Ltd All rights reserved Copyright 2000 Smith Micro Software Inc All rights reserved Copyright 2000 Visioneer Inc All rights reserved PhotoPrinter Pro is a registered trademark of ArcSoft Windows and Windows NT are registered trademarks of Microsoft in the U S and other countries Microsoft is registered trademarks of Microsoft in the U S and other companies Macintosh is a registered trademark and iMac is a trademark of Apple Computer Inc Paper Port and Text Bridge are registered trademarks of ScanSoft Inc Excel and Word are trademarks of Microsoft Corp Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs IBM IBM PC and Proprinter are registered trademarks
231. word processor application The Preferences window will appear TextBridge Preferences x I Auto Orientation M Decolumnized Output face Select your setting and click OK e Auto Orientation Check this checkbox if you want your word processor application to read the page as it is set up e Decolumnized Output Check this checkbox if you want your word processor application to read across the entire page from left to right e Document Format From the pull down list select the file format you want to use for your word processor or text documents USING BROTHER CONTROL CENTER 17 12 User Defined Button m Scanner Setting Photos High Quality Modify Settings m Target Application Application Microsoft Paint z Custom Link Settings Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing For MFC 7400C only Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Target Application Application From the pull down list select the application you want to add to this Pop Up screen Click the Custom Link Settings button to set up links for your user defined application 17 13 USING BROTHER CONTROL CENTER Copy Two on One Copy m Scanner Setting Draft Copy v Mo
232. x 1 3 1 4 Temporary Copy Settings 11 2 Temporary Cover Page 7 7 Temporary Video Print Settings 12 2 Test Print 2 9 4 5 24 8 Text entering 5 2 TextBridge OCR 18 1 the Bi directional Windows 95 98 98SE and ME 14 4 Tone Signals on Pulse Line 8 8 Transmission Verification Xmit Report 10 1 10 2 Triplex adapter 2 13 Troubleshooting 24 1 document Jam 24 3 error messages on LCD 24 2 if you are having difficulty 24 6 incoming Calls 24 7 phone line difficulty 24 6 printer difficulties 24 7 printing or receiving faxes 24 6 sending faxes 24 6 Video Capture 24 7 machine 24 1 Two Line Phone System 2 12 2 13 2 14 converting wall jacks 2 13 USB Cable 14 17 Windows 2000 Professional 14 24 Windows 98 98SE ME 14 18 User Settings 10 1 Using the Options Key 11 4 Vertical Alignment 2 9 Video Auto Switch 12 1 Black amp White 12 2 Color 12 2 Printing 12 1 Video Capture from the PC Capturing An Image 18 10 Connecting Your Video Equipment 18 10 Video Printing walk up 12 1 Black amp white 12 2 Color 12 2 Color Adjustment 12 7 Contrast 12 8 Quality 12 6 Video Type 12 3 12 6 Voice calls FAX TEL double ring 6 3 Volume setting beeper 5 3 handset 5 4 amplify 5 5 ring 5 5 speaker 5 5 Warranties Canada vi USA iv Windows 2000 Professional 14 8 Windows 95 98 98SE ME 2000 Professional or NT WS 4 0 14 2 World Wide Web i 24 1 Yellow shipping cover 2 7 INDEX l 6 l 7 INDEX
233. x 200 dpi ls Color Type Black amp White Scanning Area Letter 8 5x 11 in gt Width 8 5 Length 11 Unit mm inch Adjust Custom Adjust Image ColorSync Intent CA L KEEA LG ES Saturation APIT Relative Colorimetric i J Use Pho Absolute Colorimetric Scanne 8 5 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK Perceptual Matching All the colors of a given gamut are scaled proportionally to fit within another gamut This intent pretty much maintain the balance between the colors in the image This intent is the best choice for realistic images such as scanned photographs Saturation Matching The relative saturation of colors is maintained from gamut to gamut So basically the colors are shifted to the edge of the gamut to get the most saturated color possible Rendering the image using this intent gives the strongest colors and is the best choice for bar graphs and pie charts in which the actual color displayed is less important than its vividness Relative Colorimetric Matching The colors that fall within the gamuts of both devices are left unchanged Some colors in both images will be exactly the same a useful outcome when colors must match quantitatively What that means is that if the color is inside the gamut it will stay the same color However if the color is outside the gamut it will be mapped to the edge of the gamut This intent is
234. x on paper it pauses the PC printing operation and resumes when copying or fax receiving is complete Fax sending will continue during PC printing USING THE MFC AS A PRINTER 15 3 Printer Operation Keys Color Print O Reset Ink Management Reset Key If the screen displays REMAINED DATA you can clear data remaining in the printer memory by pressing Reset Ink Management Key When you press Ink Management the LCD displays If you are having trouble with one of the ink colors you may need to clean the print head See P 24 8 If you got an error message NEAR EMPTY or INK EMPTY you will need to replace the ink cartridge for the appropriate color See Troubleshooting and Routine Maintenance Chapter 24 Turning Off Bi directional Printing You can further improve print quality by turning off bi directional printing and setting the MFC to print in one direction only However this will reduce print speed by one half Press Function 2 3 Press 2 to select OFF or 1 to select ON 15 4 USING THE MFC AS A PRINTER Printer Driver Settings Using the Brother MFC 7300C MFC 7400C Printer Driver The Brother MFC 7300C MFC 7400C printer driver enables you to change settings and override defaults as you change your paper document type and colors for printing In the Brother MFC 7300C MFC 7400C on BRMFC Properties dialog box there are two tabs Paper and Quality Color so you can change print properti
235. xporting Items in Other Formats sseeeeeeeeeeeeees 18 4 Scanning a DOCUMEML ccccccccecessteeeeeneeeseeseeeeseeeseeeseeeeeeeees 18 4 TWAIN COMPLIANT 00 ccceecessssecceeeessssessneseceeeeseeeens 18 4 Accessing the SCanmet c sssssssssssssesseseeseeeeseseseeseeeees 18 5 Scanning a Document into the PC cc eeeeeeeeeeneeeees 18 5 Settings in the Scanner WindOW cccccsseeeesseensssteeeees 18 6 Resolution eccriene atnes 18 6 CO TY ao 18 6 E a E E E E T 18 7 COSTON prcka iie Ea TEA 18 7 PROSE n E A EEE 18 7 lane c e TEE E T EITE ATT IE E 18 8 Video Capture ccccecccssessssssseseseecceeccceeeeeeeeeeeeeeeeeess 18 8 PreScanning an Mage 02cisccisecsesnensstecriadecstuiacesteceesvereesecet 18 8 How to use PreScan to adjust an image 00000000000000 18 8 Video Capture from the PC cccccccceccceseeeeeeeeeeeeeeeeeeeseeeees 18 10 Connecting Your Video Equipment 0 000eeseeees 18 10 To connect your video equipment ccecceeeeeeeeees 18 10 Capturing An mage cccccccccccssseensssnseseesseeesseeeeeeeees 18 10 To capture a frame as an image cece ceeecceeeeeeeeeees 18 11 d Using Multi Function Link Pro Software sssccccssssssesseees 19 1 Tiro di C10 a E E E 19 1 Brother Resource Managet sssessesesseeeeseeeseeeeeeees 19 1 MFC Remote SOU 0 isarsovaseasnnciinnneaiadesomntsracentebsoedonoanginee
236. xtBridge are automatically installed when you install Multi Function Linke Pro To install click the Install MFL Pro button You are using Windows 98 SETTING UP THE MFC AND PC TO WORK TOGETHER 14 27 Follow the instructions on the screen ScanSoft PaperPort will be installed first then MFL Pro will be installed After the installation you must restart your PC Clicking Install MFL Pro will install the Multi Function Link Pro ScanSoft PaperPort and ScanSoft TextBridge OCR applications Muti Function Link Pro includes Smith Micro PC FAX software MFC 7400C only Remote Setup and True Type fonts PaperPort is a document management application for viewing incoming faxes and scanned documents ScanSoft TextBridge is an OCR application that converts an image into text and integrates it into PaperPort 0 O To Install Automatic E mail Printing Optional Application Click on Install E mail Print from the main CD ROM screen This is optional software and will not required for printing faxing and scanning operations The Automatic E mail Print option is NOT available for Windows NT 4 0 and Windows 2000 Professional The following window appears MFC 7400c Wire 74006 Software Suite Brother Automatic E mail Printing Software is optional software that enables automatic printing of users E mail from any POP3 compatible E mail system To install Brother Automatic E mail P
237. y calling you Cancel Job Cancels a programmed job like Delayed Fax or Polling CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that they are a from fax machine communication error or Comm Error An error during fax sending or receiving usually caused by line noise or static Coding Method Method of coding the information contained in a document All fax machines must use a minimum standard of Modified Huffman MH Your fax machine is capable of greater compression methods Modified Read MR and Modified Modified Read MMR if the receiving machine has the same capability Compatibility Group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by lightening dark documents or darkening light documents GLOSSARY G 1 Cover Page Prints a page at the other party s machine that contains the sender and recipient s name and fax number number of pages and comment You can generate an electronic cover page at the other end with pre programmed information from memory or you can print a sample cover page to fax with your document Cover Page Message The comment that is on the Cover Page This is a programmable feature Delayed Fax Sends your fax at a later time that day Distinctive Ring A service purchased from the Telephone Company that provides another

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