Report Exec Professional User Manual
Contents
1.2. User Information What you want to Check outtime Checked out to Equipment Type Quantity Serial ID Number Description Checked out by Cancel Changes Security Personal Info do Check Out Check In 06 11 2010 ied 2 42 PM K Misc Information LL AET TS JONESISTEVENIT v 1 amp ALEX SCHEURELL CHECK OUT Equipment Quantity Checked Out Item Complete History Check In Selected Item Check In All EXIT The User Property tab will give you the ability to list track and document equipment that has been issued to that user This screen consists of pre titled property fields allowing you to track the issuance of everything from name plates to handcuffs to uniform pieces and everything in between You will even have a free miscellaneous text box to enter additional information as needed As in the other screens you can cancel the changes save the changes or exit the module Report Exec Setup Options Now that you know how to create user profiles in the program you will want to start to tweak the software to conform to your organization s procedures and workflow The quickest and easiest way to start bending the program to your needs is through the Report Exec Setup Options through the Administration drop down Administration Data Search BOLO Reporting LoginjLogout Help Reporting Trespass Information User Security Account Setup User Training Information D
3. User Manual REPEART EXEC WADI OF COMENS orsin S see dene tne tee nba EEEE EEE 3 REDOM EXEC e TT D le EIER eg Exec Professional smericseissrssrinsricsrederiistirri risi rin renerien ner NENETS NENE EEEE EE ETETE EEEE TENEN EEEE EES 8 What are the technological advantages sssnsannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nna 8 ele 8 ele TE e OF TIO TT 9 e ee SY SICH TREGUINCINOINGS 6 icocccdesnserae ctdss0dectdesecevexuvecsuesseuscens sosstoech rec tee ess EnS an EEEE NETON Er Er EEr rar Er Erne Eaki 10 Software Installation Instructions E 10 Stand Alone Installation one license or field option 10 N twork Ghent WIS TAN QUO ste tccretcisaiet cate teat tact ead e aeaa a a aa as aaae 11 LICENS UI aaan S O E E anon eedanieeads 12 Report Exec Professional Main Screen 1sscccssccseeccennennnecsnsncesscnsenenssnensnsensnsensasensnsensssensssensssensnsensssensssenensenensenes 13 Administration eler Tu CC 14 Administration of Report EXC Cassa see ei dacieee deste tedade Mee ddedue duveddsb veeaunenanereonsaanonameagesenosencanseanonaeonmmenocemeansennne 15 User Security Account Setup 0 ccccccccsecccsecccseecsueeesseeesseeeseeeesaeeesseeesseeeseeesseeeeseeesseeesseeesseeesseeessesessesessesesseeesaeeesaesees 15 AIC SENS BE 15 ACCESS Permissions Breakdown uu 1cccsccccecccneccsuecsueesuessueeseeesseeesueeseeeneeenaeeeauesseessanesauessessuessanensuesaessessanesanesanes
4. Active Calls Screen Calls For Service Active Calls Backup s 4TH DSTRCT I lt 08 15 2007 10 10 AM Last Change 08 15 2007 10 10 03 AM 118 Citations Reporting Module REPEART EXEC Citations Reporting Module Overview The Citations Reporting Module offered in Report Exec Professional will help you document and track citations that are issued allowing you to easily store information on each and run a number of reports on citation history lt activity and statistics as needed You willbe provided Ms yi with the ability to document your citations with an extreme amount of detail ensuring that the information your particular organization is required to track is not left out Information that is pertinent to one department may not be important to another Report Exec Professional solves this problem by giving you a section of free fields on the main citation screen where you can customize the field titles to guarantee that information you need to track is tracked Also the contact and vehicle input screens will be familiar to program report writers ensuring consistent screens across the board to provide ease of use to end users Section A Citations Tab ly ZE ebessen 8 Citation Informatic Citation Entry CR Warning Only Given Citation 1 Offense e WE Offense Ti Ticketing Officer Vehicle Per l l Offense Location A HANDICAP PARKING VIOLATION
5. 8 9 10 11 report through the Contact Information tab Person Arrested drop down Here you can designate if the person who started the alarm was arrested or not by selecting either yes or no Who Was Arrested drop down f there was an arrest involved in this case you can designate which one of the contacts attached to this report was arrested Key Holder s Name From ID drop down Here you can designate from the contacts attached to this email who is the key holder to the alarm area that you are dealing with in your Case Report Key Holder Time Arrived field Here you can designate the time that the key holder arrived on site Key Holder Time Left field Here you can designate the time that the key holder left the site Date field Here you can designate the date the key holder arrived Key Holder s ID Type drop down Click the drop down arrow here to select the type of ID the key holder provided 78 REPEART EXEC We gt 12 13 14 15 ID Number Information field Enter the corresponding identification number for the ID that was provided by the key holder Report Reviewed by Supervisor check box This checkbox will only be active for users with supervisor level access or higher which will allow them to sign off on and deem a report as being reviewed Depending on your departmental workflow your administrator may require all reports to be reviewed by a supervisor as a setup option in our prog
6. Citations Due in Days field sets the number of default days the Date Citation Due field presets in advance as the due date against the date issued By default citations will be tagged as being due 30 days after date issued Also there is a Date Citations Are Due date field where you can designate a specific date all citations are due To save the changes made to headers and due date settings simply click on the button title Save Changes which took the place of the Customize Fields button Print Citation Information button Click this button to initiate the launch the print options which will allow you to either print to screen or print to printer You will be presented with a print option listing where you can double click on your desired option You will also be able to double click on the Cancel option to opt out of the print command as well This print job will give you information on the offender the citation and a citation history listing for the offender Citation Reporting Options Click this button to open the Citation Reporting Module where you can run all and any citation related reports _ Citation Reporting Options a Get Vehicle Info Plate CR Clear Vehicle Info VIN Decal Reporting Filters SR lat Offender Info Phone Number Si AGRESTA 911 HANG UP ALLEMANN ABORTION OFFENSE ALLEN ADMINISTRATIVE DETAIL ei ALPER G i Get Offender Info Offender Filter by Violation Exclude by Issuin
7. Confidential Report check box This checkbox will only be made available to those users who are given confidential report rights in their user profile Those users will be able to tag and designate a report as being confidential This will limit the viewing access to these reports to only those users with those permissions If you do not have confidential report permissions you will not see this check option and you will get an error prompt indicating you do not have the proper rights to read reports that are tagged so Needs Follow Up check box Users can tag a report as having the need for follow up You can then easily find all your reports or other user reports that need follow up through your case manager Save button Click here to save your current case report Delete Button Deletes the current item you re working on Print button You will have extensive print options made available to you when you want to print your Case Report You will have the ability to print parts of your report or all of it in its entirety Depending on the information that has been entered into the report you will see a listing of information that can be printed separately See print options on page 53 Clear Time Pa Pats n 81 REPEART EXEC 13 Exit button Click this button to exit the Case Report You will be prompted to save the changes as needed Section C Action Taken Tab The Action Taken section within the
8. Databases New Features Listing Setups Licensing Networking Importing Export Data Tracking Information Quick User Setup vehicle Options Administration Data Search BOLO Reporting Reporting d Trespass Information gt User Security Account Setup User Training Information Databases New Features Listing Setups gt Licensing gt Networking b Importing Export Data b Tracking Information b Lat Vents You ll notice that when you first install and register your program successfully either stand alone or running it from a network client and launch it the first time the program prompts you that your temporary default user account is a guest account This guest account will have full admin privileges so you can begin creating your own and other user accounts Once you have successfully setup your first admin account the program will prompt you to delete the guest account as it is only the initial default temporary user account With that said let s get to how you create user accounts We will walk you through step by step adding the minimum information a user account needs and then explain the rest of the optional setup features 1 When logged into the program at our main screen select Administration from the top 2 From the menu select User Security Account Setup from the listing This will open the User Setup Screen 3 On the User
9. Done button If you used a UNC path and the Done button does not activate when you tab out of the field then the path entered is incorrect 10 You will be asked to enter a network setup password Use this option if your organization requires these settings to be changed by your Network Administrator or someone from IT Those with administrative privileges to the program will be able to change this by default unless you utilize a network setup password which is optional Select Yes and follow through with the password setup or click No to continue 11 You will now be prompted that a new client has been added to the system You will need to click on OK and double click on the Report Exec Client icon on the desktop again to launch the program to get your client licensed a If there is an available license for you client the program will launch automatically license itself on the server and bring you to the splash and login screen b If there are no available licenses and your client is not being found on the license listing you will need to either purchase additional licenses or reset your license file if the listing shows old and obsolete machines Once you have the program properly installed and you launch the program for the first time successfully you should be brought to a login screen and by default logged in as GUEST We will first get you familiar with the main program screen and then
10. between the code and the number Once you have your options filled out simply click on the add button below Note Alpha code descriptions will populate the list before numeric code descriptions If you chose to add the number before the code then the numbered codes will appear at the bottom of the code type listing instead of the top 5 Clear Field Above After Saving check box Check this box if you would like the new code field to clear itself out after you add a new code to the program 6 Click Here to Add button Click this button when you are ready to add your new code to the program and have filled out all of the fields and options properly The red text in the button will confirm the code type you are adding to help keep errors in check 7 Delete Highlighted Codes Above button From this screen you will also have the option to delete unused or unnecessary codes Simply scroll through the listing and click on the code you would like to delete Once you have selected that code click on this button to remove it from the corresponding drop down permanently You can delete more than one code at a time by range using the shift lt SHIFT gt button or selectively by using the control lt CTRL gt button 8 Change To Selected Code field When you are editing existing codes this field will confirm and display the selected code description you are changing Change To field This is the field where you enter the change you
11. Dispatcher This field displays the dispatcher that entered the miscellaneous log Date Time This field displays when the miscellaneous log was created Location This drop down box will allow you to select the Location that was selected for that log Event Type Event types are not like incident or case types and are a different set that will reflect what may happen during an officer s shift versus actual reportable incidents Administrators will be able to add custom event types to populate this drop down above and beyond our default set and can be used to track specific events that your users officers encounter on a daily basis To select an event type simply click the drop down area and scroll through the even types and click on the desired type Notes Here you can enter general activity notes in regards to the call as needed Top Clicking this button will take you to the latest entry that has been entered into the Log Previous Clicking this button the see the log that was previously entered into the system Next Click this button to see the next log entry that is in the system Bottom Clicking this button will take you to the bottom of the listing Find Clicking this button will pull up a list of all the miscellaneous calls that have been entered into the system Print Clicking this button will open up different printing options for printing out you miscellaneous logs Aad Clicking this button will start a new log entry Edit Clicking thi
12. Find a Business or search for a business entered as a contact Your third and final option will be to Return to Main Menu which will close this window and cancel your search request Make you selection and click the continue button to proceed Find a Name Tab ices Master Name Search Options Find a Name C Find a Business Return to Main Menu Continue If you have selected to search for a person the Master Contact Search Screen will open giving you the tools and ability to run your query The first screen you are presented with is where you will enter the information for you search You will be able to run your search on all of the fields displayed Your results will bring back exact matches dependent on the Master Contact Search Screen iE combination of search information you enter Most searches will be run EEN ne ze Te zi as name searches but you will be able to search by any field criteria Se ee Ee me offered If you are unsure of the spelling of a name or the actual name Zip Tones Maiden Name C View Exclusion List Contacts Only C View Suspect List Contacts Only Print Listing Below EPRE you can search on information you do know i e address gender jwn race birth dates etc Also if you are unsure of a name spelling you will have the option to run your search using SoundEX technology SoundEX runs mathematical calculations based
13. REPEART EXEC We gt a Remove a Computer from the Licensed Listing The Remove a Computer from the Licensed Listing option will allow you to scroll through your listing and selectively remove a computer from the license if you have a need to swap machines out or move the program from one computer to another When you select this option all you ll need to do is scroll through and locate the computer you wish to remove from the listing and double click on that line item After you double click and delete a computer from the listing you will receive a confirmation prompt displaying the computer that was removed a Reset Report Exec Network Licenses The Reset Report Exec Network Licenses option will allow you to wipe your license file totally clean allowing you to start your licensing all over Follow through the prompts displayed to confirm the reset Once you have done this the next computers that launch the program will grab the available spots dependent on the number of licenses you have available a Show Licensed Computer Listing The Show Licensed Computer Listing option will display for you a listing of computers that are currently licensed to run the program You will also be able to tell which of these computers are logged in at that time To close the listing select the Hide option from the Licensing menu Networking Vv Shutdown All Networked Users This function is a useful administrative option that will allow you to boot
14. Click yes to ensure that your changes have been saved Alarm Information Tab The Alarm Information tab will allow you to track specific alarm related information pertinent to a Case Report You will be able to track alarm types triggers people involved dates and times etc 1 Location of Alarm drop down Click this drop down to select the location of the alarm that was triggered 2 Alarm type drop down From this drop down you will be able to select the type of alarm that was triggered 3 What Started the Alarm drop down Select the type of activity or event that triggered the alarm from this drop down menu e yA Alarm Information Time Date Information Contact Information Narrative Information Digital Media Alarm Info Damage Info Alarm Incident Information Location ofAla Alarm T What Started the Ala Person Who Started the Al Person Ares Who was arres Keyholder s gt From ID Keyholder Time Arr Keyholder Time i tial Report E Fire Info Injury Info Last Name First Name Middle Init G Last Name First Name Middle Init Last Name First Name Middle Init Property Information Theft into Vehicle Information a a 4 Notifications Follow Up To Do Info Ze 4 Person Who Started the Alarm Click the drop down here to select any contacts that have been added to the
15. Email the selected reports in PDF format portable document file format which can be read in the free Adobe Acrobat Reader available at www adobe com Review Selected Report button Once you have made your report selection s click this button to open the report s for viewing or editing purposes dependent on your user permissions Save Changes button If you have the proper permissions and made changes in the line items by clicking in some of the fields and making selections you ll need to click this Save Changes button to apply the changes made Without clicking this button no changes made will be saved to the reports Print Listing button The Print Listing button will allow you to quickly print a list of all reports that are currently being viewed in the Case Manager When clicking on this button you will have options to print to screen or directly to your printer with an additional option to cancel Once you have selected your print option you ll be prompted with an option to group the reports by user and separate or no grouping which will print one combined listing Print Reports button Click this button to send your selected reports to directly to your printer without preview Exit Screen button Click this button to exit the Case Manager 96 BOLO Information Reporting Be On the Look Out REPSART EXEC eee d IN BOLO Information Reporting Module Overview f M The BOLO Information Reportin
16. Gebaut folder cick Browse and salon folder is you can check it by logging into the program and clicking on Help Se ee rate then Settings then Network Directory This will display the path for you and EO ael this is what the destination location should read exactly letter for letter You can browse for the server folder or manually type in the path by clicking on the BROWSE button Important Note Sometimes the update will append to the end of your destination directory a REPORT 1 or PROGRA 1 as the last directory entry You will need to manually delete this from the path and the last directory entry should be your Report Exec server folder itself Si me 8 If you are prompted that the directory already exists after selecting the aero ae e destination directory click on Yes to continue to install then click Next to Select Destination Directory proce ed Sas o 9 Choose Yes or No for your backup preferences and click Next C swn ms ei p oe 10 Click continue on the next screen after reading the prompt to follow Oe through with the update C 3dsmax6 11 Once completed click on the finish button to close the update screen pm EE 12 Launch Report Exec again and you should get an update prompt e ae indicating to please wait re i iis 13 As soon as you see the Splash screen with the version change follow S through with the rest of the prompts to completion lt Back Next gt Cancel 144
17. Here you can enter general activity notes in regards to the call as needed These notes will print on any dispatch reports you run Clicking on this button will open a larger notepad to enter you activity confidential notes Confidential Info text box This text box can be used to track sensitive information as needed that can t be released via reporting to outside agencies or circulated for whatever reason This information will be kept within the call screen here and only viewable here Clicking on this button will open a larger notepad to enter you activity confidential notes Spell Check button Once you have completed your activity notes click this button to run it through our spell check program This spell check has the same feel as most spell checkers and will be familiar to most word processing software users Add Date to Report button Click this button to add the current date to the notes wherever the cursor is on the screen Spell and Grammar check If you click this button it will open your synopsis overview in Microsoft Word and will allow you to do a complete spell and grammar check Once the check is complete it will close word and go back into Report Exec Save button Clicking this button will save the call you are currently viewing editing and or working on Miscellaneous Call Log Click this button if you get a call that does not warrant creating a dispatch call Caller This free field text allows you to enter the callers name
18. If you have an administrative user that initiated a network shutdown but has not logged back in and you have a need to allow users back in the system there is a second way to allow access again The shutdown program creates two files in the main Report Exec program folder called shut_down dbf and shut_down txt If you delete these two files access will be granted again Importing Export Data Vv Import Report Exec Data You can import certain historical data into the program from other data sources by converting the data to fit our structure You can obtain a detailed document outlining our data structure from a member of our support team if you have an updated SSP Software Support Program NOTE If you are unsure if you have a current SSP or would like to renew please contact our Sales Division for more information You will have several data types you can import into our program after a successful conversion including Event Log Database Master Name Database for contacts Vehicles Database and or Historical Database for reports for statistical reporting not report viewing To begin the import process for one of these types of data simply double click on the desired import type and locate the table or DBF file that contains the data information v Export Report Exec Data to XML The Export Report Exec Data to XML option is for those customers who end up rolling over from the Report Exec Professional version of our progra
19. J Save This will save the Clery information that you have entered UCR Related Code drop down lf your admin has enabled the entering of UCR information into your Case Reports you will notice UCR fields titled in red text The UCR codes entered made available to you in our system is a national standard set From this drop down you will be able to select your main UCR code UCR Disposition drop down From this UCR related drop down you will be able to select your UCR disposition Exceptionally Cleared Date From this selection you can select the date of the case being exceptionally cleared Manager Supervisor on Duty drop down Admin users can enter the names of supervisors to this listing who can be listed as being on duty for documenting and tracking for this case and a reporting user can designate which one was on duty as dictated by departmental policies Manager Supervisor Notified drop down A user will be able to designate whether the manager or supervisor selected was notified or not on the case Alert Issued checkbox Check this if there was an alert issued Officer s Force ze ClAttempt Add Incident Type Quick Codes Setup Completed A Remove Highlighted Incident Type From Report Report Synopsis Overview This synopsis field is a free text field that can be used to keep track of any notes or overviews notes as needed When you go to print the report you are given the option to replace the narrativ
20. Once the installer has all of the information it needs you will be prompted indicating so Click on Next to begin the install process 9 The installer will begin the installation process and it will display a progress bar When it is finished you will be prompted that it has been successfully installed Click on the Finished button when prompted to do so The installer will close on its own and you will have a new icon on your server desktop called Report Exec NOTE Do not launch the program from the server To correctly launch and use the program when installed on a network you will need to use our Client program to access the data If you launch and use the program from the server other clients will get file in use errors or access denied AND the server will take one of your client licenses Also do not create shortcuts to the security exe on the server for clients That is an incorrect setup which will result in errors Install the Client piece on the machines you want to use the program from 10 You will now need to license the program Upon purchasing you should ve received an email from our Sales Division with several attachments if you have not or need it resent please contact your Sales Representative You will need to save all of the attachments minus the license certificate PDF to the main program server folder that the installation created the folder by default should be called ReportExec Make
21. Report on What Users Report on What Locations p p 100 E MAIN STREET 200 E MAIN STREET All Users Physical Location ALL PHYSICAL LOCATIONS 300 E MAIN STREET 423 VV OAK STREET NIA Building ALL BUILDINGS v SUPERAMERICA WALGREENS O Specific User Patrol Area Beat Sector ALL AREA SECTORS BEATSILOCATIONS Day of Week ALL DAYS M Report on What Date and Time Frame Report Between What Times Quick Dates v And tad Include Custom Type v Run Report Now RunReportNow DY Pint Preview Save Report Setup Use Saved Report Setup Print to Printer a Dispatch Dispatch Reportin EN Order Printout By Date Time Officer ID Disposition Case Number OCall Type Location Report on Wat Day of Week ALL LOCATIONS v Start Date amp Time 06 21 2010 08 32 30 AM End Date amp Time 06 21 2010 08 32 30 AM EXIT 1 Dispatcher Listed in this drop down are all the dispatchers that you can select to run reports on 2 Print Confidential Notes If this box is checked your confidential note will show up in the reports 3 Order Print Out This box will allow you to select how you want your dispatch reports printed out It will give you option like Date Time Officer ID Disposition Case Number Call Type and Location 30 REPEART EXEC ON Profiling Report This will allow you to run Profiling statistics tA Profile Reporting gog All U Er SC 6 Report Type Pri
22. The User Tracking Track 1 Report see i i i Officer Id Ful Name Date Time Case Num Function History option IS a very powerful tracking SVENTO 01182005 11 31 22 01182005 00025 ADDED NEW REPORT tool that will allow you to see all of the SVENTO 01 182005 11 33 02 01182005 00025 VIEWED REPORT access history and actions taken for one SVENTO 01 18 2005 11 39 07 01182005 00025 VIEWED REPORT report You ll be able to pull up a SVENTO 014182005 11 39 46 01182005 00025 VIEWED REPORT comprehensive report that will list all of SVENTO 0182005 11 41 21 01182005 00025 PRINTED Print Main Incident Report i i SVENTO 01 202005 08 36 20 01182005 00025 VIEWED REPORT the actions taken by a user In date time SVENTO 01 20 2005 09 04 07 01182005 00025 VIEWED REPORT sequential order Each row will represent SVENTO 01 20 2005 09 04 15 01182005 00025 PRINTED Print Main Incident Report an action taken and will contain SVENTO 01 20 2005 09 08 39 01182005 00025 DELETED REPORT information including officer ID officer name date time case number and function which is the action The function will show you the action taken and includes such actions as added new report viewed report printed report and deleted report This will help you keep track and verify actions taken in a report by any user i 2715 2004 VIEWED REPORT 2 15 2004 IEWED REPORT VIEWED REPORT SVENTO SYSTEM LOGIN SV
23. This will limit the viewing access to these reports to only those users with those permissions If you do not have confidential report permissions you will not see this check option and you will get an error prompt indicating you do not have the proper rights to read reports that are tagged so Needs Follow Up check box Users can tag a report as having the need for follow up You can then easily find all your reports or other user reports that need follow up through your case manager Save button Click here to save your current case report Print button You will have extensive print options made available to you when you want to print your Case Report You will have the ability to print parts of your report or all of it in its entirety Depending on the information that has been entered into the report you will see a listing of information that can be printed separately Let s break down the printing options screen 64 I O p m K Print Reports Screen E HfS Edit Form Al Double click on or highlight the reports you would like to print Print Main Incident Report Print Incident Report Digital Images Print Incident Report Digital Media Print Previ _ Privacy Report Do Not Print the Contacts Nee re of Copies CG Print to Printer _ Privacy Report Do Not Print the Property Save as a PDF Document Privacy Report Do Not Print the Vehicles Email Report s with Adobe PDF _ Privacy Report Do Not P
24. access or higher which will allow them to sign off on and deem a report as being reviewed Depending on your departmental workflow your administrator may require all reports to be reviewed by a supervisor as a setup option in our program If this policy is implemented reports will not be viewable by other users until it has been signed off on by a supervisor checking this box Confidential Report check box This checkbox will only be made available to those users who are given confidential report rights in their user profile Those users will be able to tag and designate a report as being confidential This will limit the viewing access to these reports to only those users with those permissions If you do not have confidential report permissions you will not see this check option and you will get an error prompt indicating you do not have the proper rights to read reports that are tagged so Needs Follow Up check box Users can tag a report as having the need for follow up You can then easily find all your reports or other user reports that need follow up through your case manager 74 REPEART EXEC 30 Top button Click this button to move to the first property entered in this Case Report 31 Previous arrow left button Click this button to move to the previous property in the listing 32 Next arrow right button Click this button to move to the next property in the listing 33 Bottom button Click this button to move to the last propert
25. arrow to open a calendar where you can scroll through the months and select the day you wish to designate as the contact date Agencies contact name fields Here you can enter the first middle and last name of the representative that was dealt with as the main point of contact Middle Name Agency Report Ref Number Here you can enter a report number that was generated by the agency that you contacted Clear Fields This button allows you to clear all the contact and agency information Add Contact Called Click on this button when you are done entering the agency and contact person The agency and contact information will be added in the field below Once they are added you can also add multiple agencies or multiple contacts for one agency 11 REPEART EXEC een 16 17 18 19 20 21 22 23 Added Agencies Listing This listing will show all of the agencies that have been added to your Case Report You can cycle through their information by clicking on agency which will display the info entered for them Delete Button This button will give you the ability to delete agencies that have been added to the report Update Button This button will allow you to update the agency information once it has been updated Report Reviewed by Supervisor check box This checkbox will only be active for users with supervisor level access or higher which will allow them to sign off on and deem a report as being reviewed Depen
26. 14 Run Report Now button The Run Report Now buiton is the button you will press to initiate and launch the report builder to create the report from the criteria entered When you have finished entering all of the reporting options click this button and follow the presented prompts which will differ depending on the report type entered 15 Save Report Setup button Click this button if you wish to save the current reporting setup for quick access in the future You will be prompted if you would like to save over an old setup or choose to set it up as a new scheme If you click Yes you will be prompted with the existing saved reporting listing where you can select an existing scheme to save over with the current criteria entered Double click on your selection and make any title changes as needed then click ENTER If you choose to save it as a brand new scheme you will be prompted to give ita name right away Name the report scheme and click ENTER to save During the naming process with either option you can cancel out by hitting the ESCAPE key instead 16 Use Save Report Setup button Click this button to bring up the saved report scheme listing in order to implement a pre built reporting scheme Simply scroll through and find the desired scheme to select or delete and maintain 17 Print Preview and Print to Printer Choose to show the report on your screen or print directly to your printer SEN 28 Daily Event Log Reporting This
27. 17 Q o Plate Number Search ViuDecal Humber 5 Search State Province Velucle Type Plate Expiration Wlonth Year Vehicle Year bake Velucle Model Vehicle Style Vehicle Color KA gS Insurance Company Insurance Folicy 15 Choose Vehicle Owner Entered By 20 gar on Mext Incident Add Tow port Reviewed by Superior 23 ar M v onfidential Report eeds Folloanp Top Bottom Clear Fields button Click this button to clear out any information that you have begun to enter in any of the vehicle information fields allowing you to start the entry over from scratch 15 23 Se Plate Number field Enter the license plate number of the vehicle in this field Plate Search button Click this button to search for a vehicle by license plate number that has already been entered into the vehicle database via some other report or through vehicle options in other screens VIN Decal Number field Enter the vehicles VIN or decal number in this field VIN Decal Number search button Click this button to search for a vehicle by its VIN or decal number This will allow you to quickly and easily search for vehicles that have already been entered into the system saving you double entry and keeping your records accurate and complete State Province field Enter the state the vehicle is kept and registered in Vehicle Type drop down Click this drop down arrow and select the type of vehicle you are entering into the Case Report
28. 22 23 24 20 26 af 28 29 ltem Description field Enter a brief description of the item here Property Type drop down Click this drop down arrow to choose the property type from a default list or admin users can add custom types to the listing as needed UCR Related Code drop down This drop down titled in red will have the UCR classification options The UCR related code drop downs will have the default national standard set and is not editable by admin Property Category drop down The Property Category drop down will allow you to put the property in categories to help you further track break down and organize the type of property you are entering Admin users will be able to add categories to the listing on the fly and as needed Disposition drop down The Disposition drop down will allow you to track the disposition and choose what actions were taken with it Store Bar Code field You can track the bar code the retailer provided for the property here as needed Serial field You can track the manufacturer s serial number for the property here as needed Make Brand field Here you can track the make or brand of the property as needed Model field Here you can track the model of the property as needed Size field Track the approximate or exact sizes of the property in any format as needed or required Value field Enter the value of the property in dollars and cents with a decimal separator here and the
29. 25 Setup button Click this button to enter the dispatch setup options as previously explained at the beginning of the dispatch section From here you ll have options to setup your officers call priority levels and other miscellaneous dispatch setup options 26 Units Available listing This listing will show you all of your available units Units will be available dependent on if they have been deemed so by dispatch setup and if they are already not dispatched to a current call Available units will be in this listing and display in green text You will be able to see the unit ID area they are assigned to and their A K A name to help identify who the unit is and help you strategically deploy units depending on their availability and location in respect to where the incident is occurring To assign a unit to a call you can either double click on the name click and drag a name to Units Dispatched listing or click and select a unit and click the single arrow pointing to the Units Dispatched listing to transfer the name over The arrow buttons along the listings will allow you to transfer names from one list to the other A single arrow will allow you to move a single selected unit while the double arrow will move all units in that listing The listing the arrow is pointing to designates what list you are transferring from to As a dispatcher comes in for their shift they can go to the Setup options and change which units are on duty to repopulate and
30. 94 BOLO Information Reporting WEE 97 BOLO Information Reporting Module OVCrVieW 11s ccsscccnscccnnccnnsensesensnsensnsensnsensnsensnsensesensnsensssensssensnsensssenensenes 98 ZO EBLE AEE E E i A ss cece AEN ei E vs E A AAA A AA A AA 98 BEUA gd ee S E E E EE 101 Dally EVent LOG OVCl E 102 SNN LOG MOTTA O DE 102 CCH Ol A LOG ENY Geen ee 103 CCH OMB Full Listing COI E 105 Selon B F nl ee 107 Dispatch Module CAD ME 109 Dispatch MOGUIC OVEl EE 110 SEP OPHION S TOF DISPAC arrire renean E EE a e a o a E 110 SECI OO EE ge 110 DOCCHOM TD PHONY Cal EE 112 SECTION A Cals d S6 vice EC E 113 me Dae eege SUD FT AD EE 116 i GHEET 118 DeC ON B ACTIVE CANS TAD oerrinne E 118 REPEART EXEC Citations ele e dee Ree TE 119 Citations Reporting Module OvervieW wivsiisssnazseneczawacsyewezenauesteterscewsreceteteseresvetesszecessenesneisvetessseesteeeissensszensszeiezsenses 120 Section A Citations E EE 120 Section B Citations Heveu 125 Dala CAL CNES aea E uctaeay acto sabeveac cteece peneatees 127 Qala SCAG OVEFVICW wiiicesccctaceseaassedacceantsnndeae tossdedeceusasandacuwsduanesbvevestvessvectarveusseulapvosaveuletvevaveviatvessveuesieecnibetat EEE 128 Mastername Information Search 128 Find ahame Tab 128 Matching Information Tab 129 Hange Sealen TaD etic Aa ea ee tba ie ce ve cs dares es diseases etisalat 129 BUSINGSS Morna on GEOR E 129 Search Business Information ab 129 Matching Information Tab 130 Importing a
31. Access Administrative Access Gives the user full administrative privileges to the program enabling the e e H Pi Administration Access Administration drop down option Gives the user supervisor access which allows them to review other user reports Supervisor Access and sign off on them This does not give them administrative privileges to the program Gives the user full access to the Daily Event Log module and Dispatch Module Pahoa E E OT ANE The can create view and search their own Daily Logs and they have access to generate calls in the Dispatch Module Dispatcher Access 16 Confidential Report Gives the user access to reports tagged as confidential Access BOLO FULL Access Gives the user the ability to create edit and delete BOLs Add Edit Delete Citation FULL Access Gives the user the ability to create edit and delete Citations Add Edit Delete Generate Shift Reports Gives the user the ability to create Shift Reports for other users for Any Officers Add Update Personnel Gives the user access to add and edit personnel records Records Access Property Room Manager Gives the user access to the Property Manager tab in the Property Information Access Screen accessed through the Lost amp Found option from the Officer Activities menu Training Information Gives the user access to the Officer Training Module which allows you to log and Access track employee training Update Master Custom
32. Applying an update incorrectly could introduce data inconsistencies and corruption Update Instructions 1 Go to our Report Exec Online Support Center login page through the Help About menu in the program or via this URL www report software com rpupdate html 2 Login with your username and password provided on your license certificate PDF sent to you at the initial time of purchase please note that the login is case sensitive 3 The second row will have a link called Click Here to Download the Report Exec Update you can click on to download the update piece Click on it and click on SAVE when prompted Choose a location either locally or on your network to save the update file to we suggest just loading it to you desktop to avoid confusion 4 After the download is complete locate the file where you saved it to and double click on it The file name will be reportexec_update exe IMPORTANT ALL USERS MUST BE LOGGED OUT OF THE PROGRAM BEFORE INSTALLING THE UPDATE INCLUDING YOURSELF 5 The install wizard will begin and click on the appropriate prompts up to agreeing to the license and terms 6 After the terms agreement you will come to the option to select the destination location The destination location should be pointed directly at the Report Exec server folder aeren e 7 Itis IMPORTANT that you check the accuracy of the path for the se eddie Eee ee destination directory If you are unsure of what your path to the server
33. Case eege 540 00 as i Saf Return Exact Match Only 0976 2010 2170 Date 11 jate Citation Paia 171 Meter Number Ticket Type Court Info Violators Attorney EE Step 4 e Save nd Add Another _ Remove tener Remo nie Disposition Offender DBL Click to Edit Plate DBL Click to Edit Fine sl 42 aoe oe dit Disposition Types Citation Reporting Ap cenerate ctation numigt Customize Fields Gent Citation Informal Options The Citations Tab is the default tab you will be brought to when you initially enter the Citations Module From here all of the main information pertaining to the nature of the citation will be entered 1 New Citation button Click this button to begin the process of creating a new citation When you first enter the module the fields will be grayed out Clicking this button will activate the fields allowing you to enter information in the available fields You can also click this button to begin and start a new citation while viewing editing an existing citation You will be prompted with a confirmation prompt that will allow you to save the current citation if you currently have one open already 120 2 3 19 Warning Only Given check box Check this box to track the information being entered as a warning only and not an actual issuance of a citation Profiling Information Entry button Clicking this button will launch the Profili
34. Emereg B Rapar Ler vered by Saperrace Ceef ezzg Beer Needs Taieesg Digital Images Tab Larta informanen Property Information Tab Contact NMa on fia Contact Information ER sl Ir giereg Maaport Contact formation Dota Maa Property t Sa yetecte intormad Contact Information sv o O Gen Toi anera Irfon More Detalls Seach Ase Lais iraga Late ktrergre Sheet bale DI e oT D A Ste ee ede Entered By sa Delete La k n ke wn d Pree ag bake D Weg jansen entact Anes teet to ei beper Trep saiat ct Type egent fe pa Oficer Get ka Kermt Bag by Superrace H 2 Confstersal Report Nesh Falowng Save Revert 2 Digia Megat Bropeny atormaton Dita Hein 3 Property teformeson Fades for Purged Prope ty Sep Des 4 gt H Top Prew Net Botton Vehicle Information Tab Ia Vetecie Informant Inn imenaswa Rapor Vehicle Information Bapor Rasiemed by Suparrace Ceef ezzg Beer Needs folor contact normabon Digna Hein 3 Prapen hormatan tce informatoe The Contact Information Tab for the Field Interview Report is identical to the Contact Information Tab found in Case Reports All of the information pertaining to the details on this tab has been explained and can be found in the Case Report section of this manual on page 61 The Digital Images Tab for the Field Interview Report is identical to the Digital Images Tab found in Case Reports All of the inf
35. Is a one 3 popular way to move the export files Export Choice 2 ie The second export choice will give you an option to choose your export by a date range You will also have additional export options made available to tae either include additional information or narrow down reports that are exported J Stating Dat D4O12005_ Officer ID 1 Export Choice 2 Option Select this option to initiate the aaa 7 ila vet eng ememr selectable data range and additional export options under Include Citations for Specified Dates Above Ex DO rt C h O i ce 2 D ONLY Citations for Specified Dates Above SE 2 Starting Ending Date fields These date fields are where you enter the date range of reports you wish to include in this Export DEEN export Boe Eigse iaso visa te 3 Officer ID field You can selectively choose to export only one Inder Papai Ppd user s reports by clicking the down arrow here This will open a Citations Exported 0 anl listing where you can scroll through and select the user you wish to exports reports for only 4 Data Inclusion Exclusion options You will have additional options to specify what data you want to export from your system What data is exported is dependent on the combination of options selected here a Include Event Logs for Specified Dates Above By default this option is selected In addition to exporting Case and FIR reports having this option checked will include your Da
36. PROPERTY AREA LOCATION PRIVATE PROPERTY AREA LOCATION PUBLIC PROPERTY AREA LOCATION RESIDENCE HALL INFORMATION HELP CALL LUNCH MISC HELP CALL NA OPEN DOOR WARNING ALARM ACCIDENT MOTOR VEHICLE EMPLOY ACCIDENT MOTOR VEHICLE EXTINGU ACCIDENT MOTOR VEHICLE FIRE DEP ACCIDENT MOTOR VEHICLE ON EMPL ACCIDENT MOTOR VEHICLE ON OTHE ACCIDENT MOTOR VEHICLE ON UNID ACCIDENT MOTOR VEHICLE OTHER AGGRAVATED ASSAULT ALCOHOL OFFENSES DISPATCH CALL DISPATCH CALL DISPATCH CALL DISPATCH CALL DISPATCH CALL DISPATCH CALL DISPATCH CALL DISPATCH CALL DISPATCH CALL Joes Directions Click on a code from the list on the left to replace and type the new code into the white box EXIT code description or full user name To make the change locate the specific code or user ID you wish to swap out and IBR OFFENSE CODE IBR OFFENSE CODE IBR OFFENSE CODE IBR OFFENSE CODE HBR OFFENSE CODE IBR OFFENSE CODE IBR OFFENSE CODE BR OFFENSE CODE IBR OFFENSE CODE IBR OFFENSE CODE SPILL HAZARDOUS MATERIAL STAT SUSPICIOUS ACTIVITY SEX ASSULT SEXUAL ASSULT Click Here to Replace ALL SEX ASSULT with SEXUAL ASSULT Now click on it once to select Once selected the code or user ID will populate the fields to the right The top field is a locked field that will display the code or user ID selected The field below will list the activated selection but is an editable field where you can make your chan
37. Screen Vehicle Options Administration Do The Profile Tracking Module is where you Add vehicle Information Screen i d i P rofile Number 325 Admin Access Profiling Report Citation Screen oan enter inform ation in regards to profile Offense Date amp Time 04 19 2005 12 20 25PM H Citationnumbe SS Permit Module tracki Ng for your traffic stops You WI be Officer IDBadge SVENTO zs Case Number eerie orm able to track detailed profiling information Street Roadway STREET z Wehide Tow Log including information pertaining to the E E ee FF Tome Sop noe NOUNS WONTON S details of the stop and information pertaining to the driver greener Eeer San reer Information tracked for the driver includes sex race and age for a ee Flea iors E Seri your profiling report You will be able to designate if during the ee oe stop the driver passenger or vehicle was searched and the eleng probably cause or authority for the search You will also be able to ee designate if contraband was discovered type if an arrest was made and what the arrest is for 141 REPEART EXEC SIN T872 0002 Competitive Edge Software Inc Professional Incident Reporting Software Download Newest Program Modules oo Help About and Download Link The Help About and Download Link option will present you with the splash screen where you can get some general information about your Report Exec Professional program From this s
38. Setup Screen click on the New User button towards the top middle portion of the window You will be prompted to Clear all fields and add new user now Select Yes 4 All of the fields will now become editable The first piece of information to enter will be the User ID or Login ID under the field titled Badge or User ID Note The User ID filed does not have a minimum character restriction and can be either alpha or numeric or a combination of the two 5 The next pertinent information to enter is the Password Skip down to the fields titled Password and Confirm Password Enter your desired password and repeat it in the confirmation field The characters entered will be displayed as asterisks for security purposes There is a minimum character count of five 5 characters for the password field in aloha or numeric or a combination of the two 15 User Setup Screen User Information Search for User Delete User Print User Information C Mark Account as INACTIVE Badge or UserID Report Name Full Name Password User s Starting Hour Company Physical Location Case Prefix Employee Address Employee Zip Postal Code Employee City Employee State Province Employee Phone Cancel Changes Security Personal Info Property Page Examples 872 WARNER SWARNER STEVE WARNER Report Name Example Officer Jones or Tom Jones Full Name Fo
39. This view area will display all of the active calls that your dispatch has open and are working on You will notice that calls will be color coded dependent on the call type entered to help you identify the priority of a call as needed The listing will also sort by priority to help you address calls that require more immediate attention because of the severity of the situation as indicated by the priority level for that call You will be able to identify a call you have previously worked on and need to add edit close as needed by the information that is displayed for that line item in the corresponding columns with information like primary and backup officers assigned time call types location date related case number if applicable 2 Dispatcher drop down This is the field that tracks who the dispatcher is for this call By default for those with dispatch access this field will populate with your user ID General dispatch users will not be able to select another dispatcher Administrative users will have the ability to scroll and manually assign or change the dispatcher for a call in this field by simply clicking the drop down arrow scrolling through and selecting the desired user ID 3 Date Received field This is a date field that tracks the date that the call was received Automatically and by default the current date will populate the field If you need to manually assign a different date simply click in the field and type in a new date or cl
40. ZE un Transfer qo MOTO Name s above with Name below reet Merge Screen will help you clean up any such errors to Stet Nome e __Race e Contact Type miene _Dets _ 2 ensure that your contact information is accurate The a screen is split into two viewing windows showing you the D mem Soss w exact same contact database The top half will allow you to RSE eae enai M MERT designate which contact information you want to transfer FROM while the bottom half will allow you to designate the isl E e contact you wish to transfer the contact information and eras history TO Running this correctly and completely will then fully merge all of the contact data and history creating just one entry with full and complete information From this screen you can merge an unlimited number of contacts as needed Vv Officer Database The Officer Database allows you to access the raw data where officer or user information is kept for troubleshooting or viewing When you select this option you ll be prompted with an option to view deleted entries or not If you choose to view deleted entries they will display as row items with a black tag to the left of them Otherwise selecting No to not view deleted items will bypass tagged items altogether You can undelete accidentally deleted users by locating the line item containing their information and clicking on the black tag to the left of the screen in that row Removing the tag will update the us
41. access to create Access view and edit their FIR Gives user access to the Case Report and Case Manager modules with create 2 Incident Report Access view and edit access to their cases Gives user access to the Master Name Search module through the Data Search Master Name Access option at the top Gives user access to the Master Vehicle Search module through the Data Search Vehicle Information option at the top Add Vehicle Information option through the Vehicle Options menu Access at the top Vehicle Search Screen through the Vehicle Options menu at the top and Vehicle Tow Log through the Vehicle Options menu at the top Property Information Gives user access to the Lost and Found Property option through the Officer Access Activities option at the top and Property Search through Data Searches View Digital Images Gives user access to view and browse all digital images attached to reports Entered in Reports Advanced Access Print Incident Report Gives the user the ability to print their incident reports and incident reports they Access have permissions to view Gives the user the ability to view other user created incident reports via the Case Manager They will only have Read access and cannot change any of the information in any reports they are not the creators of Read All Users Incident Reports Access Read Juvenile Reports Gives the user the ability to view reports created on juveniles
42. active for users with supervisor level access or higher which will allow them to sign off on and deem a report as being reviewed Depending on your departmental workflow your administrator may require all reports to be reviewed by a supervisor as a setup option in our program H this policy is implemented reports will not be viewable by other users until it has been signed off on by a supervisor checking this box Confidential Report check box This checkbox will only be made available to those users who are given confidential report rights in their user profile Those users will be able to tag and designate a report as being confidential This will limit the viewing access to these reports to only those users with those permissions If you do not have confidential report permissions you will not see this check option and you will get an error prompt indicating you do not have the proper rights to read reports that are tagged so Needs Follow Up check box Users can tag a report as having the need for follow up You can then easily find all your reports or other user reports that need follow up through your case manager Print button You will have extensive print options made available to you when you want to print your Case Report You will have the ability to print parts of your report or all of it in its entirety Depending on the information that has been entered into the report you will see a listing of information that can be printed separate
43. any specific agency contacts your organization may correspond with under specific case circumstances Notification Information Alarm Info Damage Info Eire Info Injury Info Theft Info Follow Up To Do Info Time Date Information Contact Information Narrative Information Digital Media Property Information Vehicle Information Notifications ED Add Who was Called al 3 Humber O Mumber Oe Time Called Time Arrive ime Departed Date First Name Middle Hame ast Name gency Report Ref Number Go _ O Oo 1 D Clear Fields 15 Add Contact Called N Ooh eS oo 10 11 Last Name 13 14 15 Name Type Full Name Time Called Time Arrived Time Departed Delete Update Who was Called This drop down will allow you to choose the type of agency that was contacted and reported to the scene Name associated with the agency This is the representative that was contacted from the agency and was point of contact Agencies Phone Number Enter the phone number for the agency that was contacted Agencies Fax Number Enter the fax number for the agency that was contacted Agencies Address Enter the address for the agency that was contacted Time Called fields Enter and track the time the agency was contacted they time they arrived and the time they departed in these time fields Time Arrived Time Departed Agencies contacted date field Enter the date when the agency was contacted here You can click the drop down
44. attach a digital image of the user to their user account This picture will remain in their profile and show up at the login screen when their user ID is inputted at the time of signing in the program Simply click the button and browse to the image Our program will make a copy rename that copy and display the path to the picture 12 Link Signature to User Clicking this button will allow you to attach the user s signature to their profile so it automatically prints out on reports they create You will have to pre scan their signature in to save as a digital Sa eae ee a 20 REPEART EXEC gt oe image file and make sure the pixel dimensions are roughly 200w x 100h If the dimensions are off slightly the program will correct If the dimensions are greatly skewed the reports will not print out correctly 13 Marital Status drop down Select and track the marital status of the user here 14 Emergency Contact List and document the name of the user s emergency contact 15 Contact Phone field Enter the emergency contact s phone number here 16 Emergency Contact Address field Enter the emergency contact s address here 17 Cancel Changes button Click here to cancel any changes made to user profile 18 Save button Click here to save the new profile or changes made to existing profile 19 Exit button Click here to exit the User Setup Screen You will be prompted to save changes User Property Page User Setup Screen
45. date You can click in the field again to place the cursor in side the field allowing you to manually type in the date and alter the date as needed Otherwise you can click the down arrow to open an easy to use calendar that will allow you to scroll through the years months and days to select a specific date as needed Date Citation Paid field This date field can be used to track the date the citation was paid by the offender Clicking once in this field will populate the field with the current date You can click in the field again to place the cursor inside the field allowing you to manually type in the date and alter the date as needed Otherwise you can click the down arrow to open an easy to use calendar that will allow you to scroll through the years months and days to select a specific date as needed Free info field Meter Number default This field is a free info field where you can enter information in regards to the field title The title for this field can be customized to track specific information in accordance to your needs see item 34 for more info 121 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 Delete Citation Deletes the currently open citation 37 Free info field ___Ticket Type default This field is a free info field where you can enter information in regards to the field title The title for this field can be customized to track specific info
46. drop down Click the drop down arrow and select the type of contact you are entering Admin users can add name types as needed if the default set doesn t cover all of the types of contacts you encounter 12 Email field Enter the contact s available email address here if applicable 13 Address field Enter the contact s street address here 14 Address History Button The address history button will show you if a contact has multiple address attached to their information 15 Zip Postal Code field Enter the zip code for the contact s address in this field 66 REPEART EXEC en City field Enter the city for the contact s address in this field State Province field Enter the state for the contact s address in this field Phone field Enter the contact s phone number in this field Work field Enter the contact s work phone number in this field Birth Date field Enter the contact s birth date in this field SS SSL field Enter the contact s Social Security number in this field SID Field Enter the contact s SID number in the field Sex drop down Click the drop down arrow and select the contact s gender Race drop down Click the drop down arrow for this option and select the race of the contact Hair drop down Click the Hair Drop down and select the hair color of the contact Eyes drop down Click the drop down here and select the eye color of the contact Height field Ente
47. drop down If this Case Report is related to a hate crime you can track and tag this report as so by clicking the drop down arrow and selecting Yes Otherwise by default No is selected Exceptionally Cleared Type drop down From this UCR drop down you will be able to choose your cleared exceptions Enter Edit Clery Info button The Enter Edit Clery Info button will open a new screen where you can enter extensive Clery related information that will tabulate and be tracked in the Annual Clery Reporting Module All of the codes made available are actual compliant Clery codes and cannot be changed to ensure compliancy You will have the ability to choose your Type Crime and then add multiple Type II Crimes as needed Clery Information Screen i zs A Hate Crime Related C Race C Gender _ Religion i ocation Type _ Student Housing C Sexual Orientation C Ethnicity C Disabiity v OH CAMPUS v O Other Arrest and Referral Offenses 12 of People Involved in the Incident E katzen 1 Bon Offense Arrested _ Referred for Discipline Drug Offense Arrested C Referred for Discipline Weapon Offense Arrested Referred for Discipline Total Offenses Arrested Referred Alcohol Offense 1 Drug Offense 0 Weapon Offense 0 C Clery Data Reviewed by Clery Officer fi os AM A Hate Crime Related check boxes You will be able to designate if the Clery crime
48. entry entered When the program has determined that a shift log wasn t created for today it will search and prompt you with an option to use the shift information from the last log that you entered and all you ll simply need to do to implement is click yes when prompted Otherwise if you require to enter new information as your shift changes from day to day click no when prompted so you can manually enter new shift information for today When you open the Daily Event Log Module the top part of the first screen will have fields for you Shift Log information These fields are used to track pertinent information regarding the shift for that day and can be reused if your shift remains consistent from day to day You will also have the option to customize the actual headers for these fields if you have other information that needs to be tracked for a shift outside of our default set of field headers Also if you find that you need to clear out the shift information and start and new clean Fes log youll have the option to wipe out what s SE entered and start a new one RD wan customize Tines bat 1 New Shift button Click this button if you have a need to clear the current shift information and start and new Shift Log 2 Customize Titles button Click this button if you wish to customize the field titles in the Shift Log Information area Clicking this button inn nikiamini nnn will bring up a
49. field will auto format Qty quantity field Enter the number of pieces of property of the same type that have been taken in here Total Value field Here the total value field will auto calculate the overall total dollar amount entered dependent on the value and quantity entered Special Instructions Recommended Disposition text box This is a free text box that will allow you to enter any special instructions recommendations or other pertinent notes on the property as needed Entered By This will tell you who entered the property information that is attached to the report Digital Image preview Any digital image added to the property will display in a preview here Add Digital Picture button Click here to add a digital image of the property to the Case Report Clicking the button will prompt you with a browse to option that will allow you to locate and target the digital image file you wish to attach to the Case Report Delete Image button Gives you the ability to delete any digital media that has been attached to property Recovered Found Property Value field The Recovered Property Value field will allow you to update the property information entered in your Case Report with the value amount that has been recovered as needed Date Recovered Found field The Date Recovered Found field will allow you to track in your Case Report when this property was taken in and recovered or found Location drop down This drop down will allow you
50. from this module here This module will save you hours of production time and automate your reporting reducing the time you spend on UCR reporting from hours to minutes Please note that the UCR codes made available are the national standard set and not state specific 1 ZA 3 8 d Choose Quick Date drop down The quick date drop down option is a pre built quick list that allows you to select from a list of commonly used date ranges to save you some time on entering your report criteria Start Date field This field will allow you to list the date and time you wish to start your statistics to report from End Date Field This field will allow you to list the date and time you wish as the ending date your statistics are to report from Printer Preview and Print to Printer options Here you can activate the option to print preview the report first or send the job directly to the printer without previewing on screen Review UCR Codes in the Incident Reports button This is a very important feature that will allow you to review all of your incident reports and the UCR codes associated and entered within them You will in one screen be able to view all of your Case Reports UCR code entered disposition clear type incident type contact UCR data and property UCR data for selected report This is a great module that will allow you to find mistakes and make quick corrections to your incident reports in order to ensure accuracy with your
51. having the need for follow up You can then easily find all your reports or other user reports that need follow up through your case manager Save button Click here to save your current case report Print button You will have extensive print options made available to you when you want to print your Case Report You will have the ability to print parts of your report or all of it in its entirety Depending on the information that has been entered into the report you will see a listing of information that can be printed separately see print options on page 53 Exit button Click this button to exit the Case Report You will be prompted to save the changes as needed Time Date Information Contact Information Narrative Information Digital Media Property Information Vehicle Information Notifications Alarm Info Damage Info Fire Info Injury Info Theft Info Follow Up To Do Info Follow Up To Do Information To Do Choose an Item from the listing below and press ENTER To Do Drop Down Click this drop down to enter a follow up or to do task here Date Due Sets the date that the I z follow up is due Notes Add Button Adds the task to the QO list Delete To Do Task Below Deletes the selected task in the Te EEA WEE list Follow Up Information or To Do List text box This is a list of sn EL roion Le KEN follow ups tasks that have been entered Notes Fiel
52. in the program automatically convert inches and pounds entered to metric units of measurement Automatically add reports entered to the daily log Check this option to have daily logs automatically generated for a user whenever they create a report Automatically add citations entered to the daily log Check this option to have citations automatically generated for a user whenever they create a citation Automatically add dispatch calls to the daily log Check this option to have dispatch calls automatically generated for a user whenever they dispatch a call Lock out the location field for all general users Check this option if you do not want general users to have the ability to enter new locations to the location drop down menu throughout the program Locking this out will avoid the entry of similar or duplicate locations if you have multiple users entering data all the time Use a customizable combo drop down box for the location fields Check this option if you want all of the location fields to be drop down boxes Unless the user has Admin access to add locations they will only be able to select from the locations that are in the database Show the mouse over field help pop up windows Check this option if you would like the auto field help bubbles to appear when you mouse over certain fields in the program These help fields will give you general descriptions and information about that field Allow dispatchers to add new case reports
53. in their user profile Those users will be able to tag and designate a report as being confidential This will limit the viewing access to these reports to only those users with those permissions If you do not have confidential report permissions you will not see this check option and you will get an error prompt indicating you do not have the proper rights to read reports that are tagged so Needs Follow Up check box Users can tag a report as having the need for follow up You can then easily find all your reports or other user reports that need follow up through your case manager Save button Click here to save your current case report Delete Button Deletes the current item you re working on Print button You will have extensive print options made available to you when you want to print your Case Report You will have the ability to print parts of your report or all of it in its entirety Depending on the information that has been entered into the report you will see a listing of information that can be printed separately See print options on page 53 Exit button Click this button to exit the Case Report You will be prompted to save the changes as needed Section B Building Automation Information The Building Automation Information Tab will allow you to track any automated BB Fire information BC operations in regards to alarms and notifications 1 d 10 11 12 Time Date Information Contact Information
54. info field where you can enter information in regards to the field title The title for this field can be customized to track specific information in accordance to your needs see item 34 for more info Current Citation Disposition drop down Click this drop down to select the current disposition of the citation Citation Notes text box This is a free text box that will allow you to log any miscellaneous notes regarding the citation as needed Clear Searches button Clears the data in the search fields SR Pay Type Information Edit Controls Find Ticket button Click this button to run searches on ticket Top numbers for the citations that have already been entered into the Disposition Payment Type fe system This is the field where you enter in the ticket number you are searching on As you type the auto search feature will jump to the line item that matches or comes the closest to a match You will be able to edit citations quickly from here as well Find Offender Button Click this button to run searches on offenders that are linked to the citations that have already been entered into the system This is the field where you enter in the offender name you are searching on As you type the auto search feature will jump to the line item that matches or comes the closest to a match You will be able to edit citations quickly from here as well Find Plate Click this button to run searches on license plates that are linked to the c
55. information including officer ID officer name date time case number and function which is the action The function will show you the action taken and includes such actions as added new report viewed report printed report and deleted report This will help you keep track and verify actions taken in a report by any user When you choose this option you will be prompted with a field where you can enter the case number of the report you would like to view the history for You can also enter a partial case number to bring up a listing that will include all case numbers with that number combination as part of the case number This will help you bring up a range of reports as needed all in one listing When viewing this report you will have the option to scroll through and view the listing scroll through and view additional pages forward and backward zoom in and out and print a hard copy to paper as needed These options will be found in the Print Preview control box You can dock the Print Preview box by dragging it up towards the menu options at the top You can also close it if needs be When you are finished previewing your report either print from the Print Preview control box or click the x in the upper right hand corner to exit the preview option Report Designer tracking_report frx Page 1 LG lo User Tracking Track 1 Report e History Report Exec TRACKING REPORT e Sf YP fre al
56. is a good place to check if you find that some of your reports are not showing up in the Case Manager and are irretrievable through normal means Going to this database will confirm if reports were inadvertently deleted which if found can be recalled as a correction Removing the delete tag will update the item and make it again viewable to those users who have proper access Correcting and editing case numbers From the Incident Reporting Database you will have the power to make corrections to case numbers that are incorrect and have typos due to manual numbering versus sequential and or reusing case numbers that have been sequentially assigned when the original was deleted and purged If you are an advanced administrative user you will know how to use the different administrative functions in other parts of the program in conjunction with this database to perform crucial fixes and maintenance procedures The first column will list the actual case number and records will not be listed in any discernable order outside of near numeric and you may notice blank line items which both factors shouldn t raise any concerns and is normal when viewing raw data Scroll down and locate the incorrect case number you wish to make the changes to and click in the case number field for that item and make the necessary changes After you have made the changes click the enter lt ENTER gt key on your keyboard to ensure
57. is where you designate how much access to the program a user will have from general to admin and everything in between You will also be able to create groups and track what group a user is a member of or if they supervise that group 1 2 8 d 10 11 Badge User ID field Displays the current user ID that is being edited Select All Admin Access field Quick setup button that will automatically setup user with admin security privileges to the program Clear All field Will deselect and wipe the current settings clean Select Common User Access field Quick setup button that will automatically setup user with the most common general user permissions to the program Select Dispatch User Access field Quick setup button that will automatically setup user with dispatch access level permissions to the program Duplicate Security From Another User drop down Allows you to quickly mimic the settings of another user already in the system to match security permissions with user you are adding editing for quick account duplication for multiple employees officers General Access permissions list Section containing access list for general program permissions You can selectively choose what general access a user can have Administrative Access permissions list Section containing access list for admin program permissions You can selectively choose what admin access a user can have Advanced Access permissions list Secti
58. overview Overview will list the counts broken down by type and detailed will break each count type down with more information including location case number type officer and date This report will give you a general listing of Daily Event Logs in date order that will give you dates and times officer employee location area and dispatcher or notes You can group by officers or not depending on if you need primary and backup officer stats to be separately counted or not This report will generate a general listing of Daily Event Logs in an overview format sorted by call type giving you a total under each type You can group by officers or not depending on if you need primary and backup officer stats to be separately counted or not This report will produce a report that will break down Daily Event Log information in detail listing the type location dates and times total time taken and officer employee You can group by officers or not depending on if you need orimary and backup officer stats to be separately counted or not This will open the Administration Graphing Module that will allow you to run graph breakdowns of officer user activity entered in Daily Event Logs This module gives you some layout power where you can change the design of the graph placement of items and make other changes The editing power given is for layout changes only not data This will open the Administration Graphing Module that will allow you to run gr
59. process over 3 Add Custom Type field Use this field to add your partial incident types For example if you want to report on all OPEN DOOR types and you have call types listed by door like OPEN DOOR ROOM 412 and OPEN DOOR ROOM 413 you can add OPEN DOOR here as a custom type to report on them all 4 Choose Type of Report drop down Listed in this drop down will be the types of statistical reports you can run You can run a multitude of reports based on call types dates and ranges locations daily logs officer activity displaying graphs and charts and more Simply scroll through the report listing until you find the type of report you would like to run Include Field Incident Reports check this box to include all FIR s in your reports Report on what users This allows you to search for all users or just a specific user s reports Physical Location drop down You can select a specific physical location from this drop down to report on Physical locations are specific to your organization and in most cases there will only be one and it will be the same as your department name Organizations with multiple locations and address will utilize the physical location option and this will allow you to run your report on each as opposed to combined Otherwise by default ALL PHYSICAL LOCATIONS will be selected to combine them all 8 Area Sector Beat Location drop down Here you can select the area sector beat lo
60. prompted with an option to view 2010 T HARE JOHNSEN deleted entries or not If you choose to view deleted entries they will display as row items with a black tag to the left of them Otherwise selecting No to not view deleted items will bypass tagged items altogether You can undelete accidentally deleted records by locating the line item and clicking on the black tag to the left of the screen in that row Removing the tag will update the item and make it again viewable to those users who have proper access The columns listed here will show you information including call types officer or user information areas and locations tracked shift information dates and times and other information that is entered through the Daily Event Log module You ll also have several self explanatory options across the top of the log including options to exit or print the listing 41 REPSYRT EXEC LS eS Exec Sein Software Inc BAX Field Incident Reporting Database The Field Incident Reporting Database allows you to access the raw feam ER data where field incident report information is kept for e Ge E troubleshooting or viewing When you select this option you ll be prompted with an option to view deleted entries or not If you choose to view deleted entries they will display as row items with a black tag to the left of them Otherwise selecting No to not view dele
61. reset your grid settings back to the original setting set by the program 20 Refresh Listing button You can force a refresh of the listing by clicking the button here as needed Dependent on the interval setting to check for updates set by the administrator there may be a delay between refreshes thus the relevance of forcing a refresh as needed By default the refresh rate is set to look for updates every one second 21 Edit Active Call button You can open and edit a call in the Active Call Listing by clicking anywhere in that line item and clicking this button Or you can do a quick open by double clicking the line item in the Active Call Listing 22 Search for Call button Click this button to perform a search for a call as needed Clicking this button will open a search screen that will allow you to scroll and select a call you wish to review Locate your call click in the line item and click the Select button at the bottom to bring up that call 23 Change selected call to issued in error Click this button to change the selected call to issued in error 24 Area listing Whenever you assign a unit to an area in the setup that area becomes a selectable area in this listing This listing will allow you to quickly and easily assign all units in an area to a call by double clicking on an area in this listing You will then see that all units that are available and assigned to that area will populate the Units Dispatched listing 22
62. select the date format you would like your prefix to have Otherwise select NONE from the listing to not implement 4 Case Number Format date drop down From this drop down you will be able to decide if you want a spacer to separate the date prefix from the rest of the case number You will have the option to add a dash or underscore or NONE 5 Case Number Format auto or manual numbering drop down From this drop down you will be able to decide if you want your case numbers to automatically assign the next available case number in sequential order or give the user the ability to manually create their own case number 6 Location Field Settings From this field you will be able to decide which locations fields you want to make visible You will also have the ability to customize the location field names Note If you click on the use a customizable drop down menu box it will make the specific location a drop down menu If it is not checked it will be a free text field 7 Cancel button Click here to cancel any changes made 8 Save amp Exit Screen button Click here to save the changes made Email Setup Tab 1 Corporate Email System drop down Select from this drop down the email system or protocol that your organization uses in order to get it to integrate with our program NOTE Our program does not integrate with every email system and uses general settings for each system Your email administrator may have settings in p
63. sure to select Yes or Yes to All when prompted to overwrite the existing files This will license the software update it with your department information register and unlock it for you 11 Now share the program server folder to your users with READ and WRITE permissions Your users must have write permissions to the server folder or else they will not be able to add data to the databases Amas ugppoooonoff Attachments lot ot od 79 KB E deptinfo dbf 6 KB E troup dbf 5 KB wltroup cdx 7 KB E control dat 101 KB Network Client Installation The Network Client will go on the computers your users will use to access the program from This should never be loaded on your server and this installation should always be loaded locally This installation is for systems that have multiple licenses and will be sharing the data across a network 1 Insert the Report Exec CD into your CD ROM drive of the computer that will be accessing the data and running the program from The setup program will begin automatically 2 Click on the Install Products option 3 Click on the Network Client option 4 The Wise Installation process will launch automatically Click on Next 5 Read through the license agreement and click on Next 6 By default the installation will want to load locally to your Program Files folder creating a new folder called REClient We highly recommend that you
64. the not read listing can still be accessed via this drop down You can view previously viewed BOLOs by clicking the drop down arrow here scroll through and find your desired report Picture Path field The path to the picture you are currently viewing that was entered for the BOLO will display here This is informational only and cannot be altered Picture Display area Any pictures that have been attached to a BOLO will display in this area here Picture Description Any descriptions for the picture entered will populate in this field here Users with the proper permission to add edit delete BOLOs will be able to add descriptions as needed while this field will be locked out for general users with view only permissions Add Digital Images button For general users this button will be deactivated If you have the proper permissions you will be able to click on this button to add a digital image to a BOLO Once you click this button simply browse to and target your desired image to attach it to the BOLO Total Pictures Entered display field This field will count up and indicate how many digital images have been attached to the BOLO helping you to determine if there are more images to view ensuring you are not missing any pertinent information Digital Image Scroll Back button H you have multiple digital images entered in fora BOLO and you ve scrolled forward through them click this button to scroll backward through the pict
65. the ER E particular database and run the repair and it will correct and fix any problems automatically IMPORTANT Users should be logged off when running this utility e Check Event Log for Tracking Numbers Choose this option to check the event log for missing tracking numbers e Check FIR Incident Types to the Master Report Incident Types Choose this option to sync up your FIR incident types to the incident types found in the case reporting module e Cleanup Client Temp Files Choose this option to delete the temp files e Create Database Definition Files Choose this option to recreate the database definition def files You can run this option at any time e Full Reindex for 1 or All Databases Choose this option when you have a database that has been corrupted from turning off the server when the program was running or a hard drive problem This will go through all system databases and force a structure recreation of the indexes IMPORTANT Users should be logged off when running this utility e Match Report Exec Dispatch Call Types FROM Case Reports Choose this option to sync up your Dispatch incident types to the incident types found in the case reporting module e Program Check Numbering The program check numbering will check your database for duplicate incident numbers and program numbers and make sure that the internal program numbering system is clean with no inconsistencies e Program Check Databases Choose this option if you are runn
66. the main Report Exec server folder is You can alter the path if the share has moved by typing the new path here 3 Browse for Security exe _ f you have the share mapped on the client computers you can browse for the program server s security exe to add the path to the program as well 4 Pictures Directory field The pictures directory field will list the path to the folder where the program will save digital images added to the program when creating reports When you add a digital image to a report the program makes a copy of that image and renames it and will save it to this directory You can change the default path to the pictures directory by typing the new path here or by browsing to the folder by clicking on the binoculars to the right of the field NOTE You need to make sure users can access the directory if any changes made to this path 5 Reports Directory field The reports directory field will list the path to the folder where the program will look for report layouts used for printing reports You can change the default path to the reports directory if you choose to move it by typing the new path here or by browsing to the folder by clicking on the binoculars to the right of the field NOTE You need to make sure users can access the directory if any changes made to this path 6 Export Directory field The export directory field by default is blank when you install the program and setup your network This field only needs to be filled i
67. to designate the location where this property was recovered or found as needed Recovered Found By Last Name First Name Middle Init drop down You can select a contact that has been attached to this Case Report as the person who recovered or found this property by clicking the drop down and selecting their name Location Placed drop down Here you can track where the property taken in and recovered or seized has been placed or whom given to Purge After Number of Days selection field Here you will have the ability to designate the specific number of days this property should be retained until it is purged or removed from your department s control Purge Date field The purge date field will display the estimated purge date dependent on the number of days enter in the purge day count field Rules for Purges Property button Clicking this button will bring up a table where you can track the policies and procedures pertaining to certain and specific type of property that is taken in The first column will list the type or category of property The second column will allow you to enter the number of days an item is to remain in your departments control before it s purged or removed The third column will allow you to enter any specific instructions for a category as needed To close the window simply minimize instead of hitting the x Report Reviewed by Supervisor check box This checkbox will only be active for users with supervisor level
68. to injuries caused by an offender 17 Who Was Arrested drop down Click this drop down to select the contact that was arrested as a result of injuries afflicted on the contact who was injured This drop down will list all contacts that have been added to the Case Report via the Contact Information Tab 18 Officer s Observation free text field This is a free text box that will allow you to enter any additional notes of observations taken or any other pertinent miscellaneous notes as needed Section C Worker s Compensation el Injury Information o amp ke an Time Date Information Contact Information Narrative Information Digital Media Property Information Vehicle Information Notifications Alarm Info Damage Info Fire Info Injury Info Theft Info Follow Up To Do Info Injury Incident Information injury Scene Information Injured Person s Information What was person doing prior to the injury Name exact body part injured Were there any witnesses to the injury Le Witness Name Address O e Add Witness Witnesses Was a Supernisor notified EI Name of Supervisor Remove Witness Detailed description of what caused injury accident including object or substance directly causing harm Q Spell Check Q Word Spell and Grammar Check 1 What Was Person Doing Prior To The Inj
69. to the contact Delete button This button will allow you to delete a contact from the Case Report as needed Print button You will have extensive print options made available to you when you want to print your Case Report You will have the ability to print parts of your report or all of it in its entirety Depending on the information that has been entered into the report you will see a listing of information that can be printed separately See print options on page 53 Exit button Click this button to exit the Case Report You will be prompted to save the changes as needed 70 REPEART EXEC Narrative Information Tab The Narrative Information Tab is where you can enter an unlimited amount of free text narrative information in relation to your Case Report From here you ll be able to easily add a main narrative and an unlimited number of supplemental narratives be either you the primary reporting user or any backup users part of the case as needed Lets break down the features in the narrative tab Gi Narrative Information mA x Alarm Info Damage Info Eire Info Injury Info Thett Info Follow UpiTo Oo Info Time Date Information Contact Information Narrative Information Digital Media Property Information Vehicle Information Notifications Narrative Information Add Sprnopis to Header Add Header Information Add Supplement Narrative Main Marrative SpellCheck Add Date Add Signature Timestamp Use Word Spell and Gramma
70. to your data and view a lot of the raw tables The options accessible here need to be treated and handled with white gloves and should not be handled lightly Mistakes made from some of the options here can be detrimental and have a negative impact on your data which can result in data loss or data corruption However seasoned and more advanced admin users will be able to utilize the options here to quickly make corrections additions and deletions in very specific areas of the program and with specific portions of your data It is highly recommended that you DO NOT use these Professional Incid options to troubleshoot or alter data unless under the direction of a Support team member or you are an advanced administrative user Editing data here may Cause corruption and result in your information not displaying correctly and Competitive Edge Software Inc is not responsible for any data problems resulting from unsupervised changes made without a support team member Some of the information found in these tables within the database are used for internal program tracking purposes and if altered can cause catastrophic data failure NOTE You will need an updated SSP Software Support Program in order to work with our support team If you are not sure if you have an updated SSP or want to renew please contact our Sales Division Administration DataSearch BOLO Reporting d Trespass Information d User Security Account Setup User Train
71. users out of the program on the fly if you need to perform and maintenance to the program or database When you select this option you will be prompted with a confirmation prompt allowing you to proceed if you wish It s important that you notify your users that you will shutting down access because they will lose whatever they haven t saved Once the network shutdown has been confirmed and you agree to the prompts listed a shutdown countdown will begin giving you an additional cushion to get your users logged out If you are certain that your users are logged out or not concerned that they are in a position where they will lose work you can speed through the countdown by holding the space bar lt SPACE gt down Once the shutdown is complete you will get a confirmation prompt indicating that you can perform VITAL INFORMATION PLEASE READ amp 3 administrative functions as needed You will also be prompted ists access tothe Repo exe Syston agun yeu MUst cess andreopenRepatoccontiscomatat bere pat e with the instructions on how to allow access to the program again when you are finished The program knows which user and computer initiated the shutdown and in order to grant access again you ll need to close the program entirely and launch it again and login The program will see your session end and identify that you are starting a new one which is an indicator to the program that you wish to allow access to all users again NOTE
72. will allow you to run reports on your Daily Events S Administration Reporting Screen Incident FIR Daily Event Log Do Hot Include These Types Below Include These Types Below Report on What Users Co All Users O Specific User Report on What Day of week Day of Week ALL DAYS Report Between What Times And Report on What Locations Physical Location ALL PHYSICAL LOCATIONS Building Parking Lot ALL AREA SECTORSBEATS LOCATIONS Building ALL BUILDINGS Report on What Date and Time Frame Quick Dates we start Date amp Time O61 S2010 09 03 01 AM Ei End Date amp Time les Dispatch Daily Log Reportin A Include Custom Type specific Location HHS 3333 HURRICANE LANE MISSOURI CITY EMPLOYEE LOT REAR GATE 100 E CHESTNUT ST 1006 BED 1 101 E HILL 102 103 GREAT MIAMI BAD 1100 O61 52010 09 03 01 AM Ei Run Report Now ore Save Report Setup Use Saved Report Setup Print to Printer 1 Dispatcher Listed in this drop down are all the dispatchers that you can select to run reports on 29 REPSYRT EXEC eee Dispatch Reporting This will allow you to run you Dispatch logs and statistics WA Administration Reporting Screen Jog Incident FIR Daily Event Log Do Not Include These Types Below Include These Types Below Choose Type of Report Dispatch Call Type Count Listing Report k Qvicpatcher TEST GP Pint contsentia Notes Specific Location
73. will display the actual description or text displayed for that code type which populates the drop down field So if your code type is IBR OFFENSE CODE and the description is ROBBERY that tells you that in the Case Report module you will see robbery as a selectable option in the Incident Type drop down menu 3 New Code Field This field is where you will enter the code description for a new code you need to add to the program When you want to add a code to the program scroll through and find the code type in the listing click on one to activate that code type then make the change in this field and click on the add button with red text below 4 Repetitive Code Processing The options here will allow you to add any repetitive number to a code as needed You can specify what number to start at and how many codes to create and whether or not you want the number to appear at the beginning or the end of the code This is useful in incidents where you have to enter location codes for floors or rooms To utilize this option simply locate the code type activate by clicking fill in the code description and then choose a starting number for either before or after the code then specify how many codes to create e Room 201 Room 202 Room 203 Room 204 Room 205 would need the number 201 entered in the after option and the number 5 in the how many option then the number 1 for the number of spaces to add
74. wish to make to the selected code 10 Change button Once you have entered the change to the selected code click this button to implement the change The change made will take place immediately for all users the next time they view the drop down menu where that code is displayed as a selectable option 11 Exit button Click this button to exit the Administration Incident Code Setup Screen V Incident Report Codes Printed Listing The Incident Report Codes Printed Listing option from the Databases menu will allow you to print a listing of all code types used throughout the program including any and all new codes added by your program administrator When you select to run this listing you will have the option to print all codes used in the program OR print a listing separately for just incident codes or location code the two most commonly used code types in the program When you have decided on what type of listing to run simply double click on that option and the report will first print to screen for review From the print preview you will have the option to scroll through the pages or actually send the job to your printer for a hard copy This option is a great administrative tool to help you run code audits ensuring accuracy and minimizing errors The listing is broken down and categorized by code type in alpha order then actual description in each type category You can quickly scroll through the preview and easily identify such thin
75. you select this option you ll be prompted with an option to view deleted entries or not If you choose to view deleted entries they will display as row items with a Vi 2 DL weer PATIENT CALL ASSIST OR OPENING SECURE black tag to the left of them Otherwise selecting No to not view deleted items will bypass tagged items altogether Accessing this database will show you information on reviewed reports including who was the reviewing supervisor for a particular report if you require the reviewing of your reports Again this is just raw data and not to be used as a complete report or actual listing 45 REPEART EXEC Incident Report Types Database The Incident Report Types Database is the actual raw listing showing the incident types in the database view There is no administrative need to edit or change any of the information here other than recalling a deleted incident type All changes and incident code maintenance should be done in the Incident Report Codes Database with the instruction given for that option a Licensing Computers Database The Licensing Computers Database will show you the listing of all client computers licensed to run the software dy Master Name Database The Master Name Database allows you to access the raw data co SER where contact information is kept for troubleshooting or viewing Poss ATOR De em When you select this option you ll be prompted
76. your reporting date range from Date Range End Date field Click in this field to auto select the current date Click in the field again to manually alter the date Or click the down arrow open an easy to use calendar where you can scroll through years months and days to manually select a date as the ending date to run your reporting date range from Choose Quick Dates drop down The Quick Dates drop down will allow you to choose from a default list of date ranges commonly used to save you some entry time You will be able to choose from common dates ranges as today yesterday this year last year specific months etc Clicking the drop down and making a selection will auto populate the date fields with the start and end dates corresponding to the quick date range you chose 124 REPSYRT EXEC Le 8 u Filter Dates by drop down Click this drop down to pick a date filter you wish to apply to the range selected v Print Options You will have four print options made available including an option to Print Preview which will send the print job to screen allowing you to view before you print to paper Print to Printer which will send the print job directly to your default printer Save as a PDF Document This will allow you to save a PDF copy of the log report to disk for hard copying or archiving or later viewing as needed Email Report s with Adobe PDF This will allow you to send a PDF copy of the log report to an email recipient i
77. 05 Business Name Address City State Zip Code ACME TESTING COMPANY 138 REPEART EXEC gt gt Task Manager Screen Incidents Dispatch Officer Activities The TaskTrack task manager module will help you keep track of tasks assigned internally to officers and or departmental employees as needed The first screen you are brought to is the main tracking screen where you will be able to track active and completed tasks Tasks are color coded dependent on if they are active or completed to help you easily identify those entries that are still being worked on You can easily add task notes and document the number of hours worked on a task from this main task screen as needed as well Simply click on the line item you wish to add work notes and hours worked to select the name s of the users towards the lower right enter the dates and times add the notes and click the New Field Interview Report New Case Incident Report Task Manager Screen Review Reprint Any Report Le Daily Event Log Import Export Incident Reports TakTak m D K TaskTrack Take meo CC on Tasks Tash Detaits pel E nortti purge Objetive wed purge ITA A j Initiated Byr ooe Trk Target Dates Senge 1 zl Related Comes Create View Photo Lineup The Photo Lineup Module will help you run searches against your Mastername database for contacts that match certain charac
78. 06 5 2010 09 03 01 AM qJ And Eun Report Now E Piiri Preview 15 Save Report Setup Use Saved Report Setup 46 Print to Printer zl Incident FIR Reporting This will allow you to run reports on your Incident and FIR cases 1 All Call Type s listing This listing in red will display all of the call types you have in the program Call types listed in red here are available to be reported on and are currently not actively selected as reportable until they are brought over to the Reporting Call Type s listing This gives you the power to run statistical reports selectively on one specific or all of you call types To activate and add them to the Reporting Call Type s listing simply either select one at a time the call types and click on the single blue arrow pointing towards the Reporting Call Type s list OR click on the double arrow below that to add them all 2 Reporting Call Type s listing This listing in green will display all of the call tyoes you have selected to run your report on This listing shows active selected call types and will run the selected statistical report reflecting all of the data entered against these call types only You can selectively remove call types brought over from the All Call Type s listing one at a time by selecting the single blue arrow pointing to that listing to make any corrections 2 as needed OR you can click the double arrow below that to wipe the listing clean and start your selection
79. 16 User Information Tab 18 WCCO TaD E 19 ONG ONG 1G sisrorininissn iise e anaia EEE OEE EEOAE EEEIEE EE ETE A EEE A EAE EEEEEE 20 User Property Page 21 Report Exec Setup Oottons 21 Agency Information Tab 22 Modules Use Setup TaD ME 23 AOVANCEO Fogra ODUONS T AD serisi nes renr ennnen ana A A ETE EET EEA 23 CaSO COO SOHO TAD E 25 eene RE EE 25 Additional Administrative Optons nenne 26 FOPO E 26 Activity Reporting Graphing Module 26 PATA EE EE 35 FOU OREO OT dee oO UCR Reporing MOQUE carters ree earatseseaeasnieacwneeaeaisacaeeeeesescunaesessustesroeen sade a a a 36 Trespass Information EE 37 Trespass Report by Date Criered 37 User Training VA OTA ee 37 Re 38 K Any EEN 38 Vv Backup Databases Even if they are In Use cccccccccseccsueccuscnseensuessusssuseneensuensusssusssuseneessuessusssusenesenaness 38 a Backup Databases Even if they are In Use IN dBase format 39 V Mass Find amp Replace Screen 39 a Back up RRE EE 40 A BOLO Database 40 VA Citations Database 40 CIETY Report Words vai s2s2ic223c20ia obsersereieereeeniacoieexiazeieeteseriacei2acbdeeceocaxcnceceecexqesececsexoucececseceereccececeecescceceereccesd 41 Vv ISONIC RE 41 Event LOG RE 41 Field Incident Reporting DAtAD ASC 1cccccccseccnscccuecsuscauecsuessuseneessuessuessueeseensnessuessusssaeessuesauessusssussausesaness 42 V Historical Address Database e c ccccccccccssesesessesesesscscsesesecscssssscsesssessesestsasscssssecstss
80. 5 555 5555 Birthdate 0170171970 10867 PNG E L 0123 4567 6910 11 Soc Sec 1 23 45 8769 Digital Image Signature Information Please Blood Type AB Pos make your image 100 200 pixels at 100 DPI oon oA A u Ww a d SH L rb E i EN ink Signature to User 10868 JPG 13 Re Status Emergency Contact Contact Phone Married Done Doe OD 65555 5555 Emergency Contact Address OO 23 Test Ave Demo Town WI 55555 5555 Cancel Changes You will be able to track more detailed information about a user and employee in this tab as needed You can document pertinent contact information and employee related information as required Badge User ID field Displays the current user ID that is being edited Personnel field Field to track internal personnel or employee number for the user Payroll field Field to track internal employee payroll number for the user Hire Date field Date field to track the actual hire or start date for the user Pager field Field to track the pager number of user Cell Phone field Field to track the cell phone number of user Birth date field Field to track the birthday for the user Drivers License field D L Field to track the driver s license number of the user Social Security field Field to track the social security number of the user 0 Blood Type field Field to track the blood type of the user 1 Link Image to User button Clicking the button will allow you to
81. 6 REPEART EXEC Trespass Information Trespass Report by Date Entered When you add a contact to a report you will have the option to tag that contact as a trespasser Those contacts entered into your database as a trespasser will show up on your Trespass Report found by going through the Administration option at the top and selecting the Trespass Information menu item When you select to run the Trespass Report from that menu you will be prompted to enter the number of days back to run your report for By default it will automatically enter in 90 days but you can just simply edit that field to enter your desired range Once you have selected the number of days you would like to go back hit you lt ENTER gt button on your keyboard to run the report You will then be prompted to either preview the report or send the job to the printer When previewing the Administration Data Search BOLO Reporting Login Logout Help Reporting gt Trespass Information Current Valid Trespass Report Trespass Report By Date Entered User Security Account Setup r User Training Information Databases b New Features Listing Setups 8 Licensing Networking E Importing Export Data Yv r v Yv D Tracking Information report you will still have the option to send the job to the printer after reviewing the report on the screen Current Valid Trespass Report When you add a contact to a
82. BAUERJCAROLE 834ICN 6639 04 08 2005 PARKING IN amp RESTRICTED AR Active Not Paid NEUBAUERICAROLE 8341CN Citation Options Je i l QD oaee traion o Of Section B Citations Review 1 2 Only Show This drop down menu will allow you to select what disposition that you want to appear in the listing Find Ticket button Click this button to run searches on ticket numbers for the citations that have already been entered into the system This is the field where you enter in the ticket number you are searching on As you type the auto search feature will jump to the line item that matches or comes the closest to a match You will be able to edit citations quickly from here as well Find Offender Button Click this button to run searches on offenders that are linked to the citations that have already been entered into the system This is the field where you enter in the offender name you are searching on As you type the auto search feature will jump to the line item that matches or comes the closest to a match You will be able to edit citations quickly from here as well Find Plate Click this button to run searches on license plates that are linked to the citations that have already been entered into the system This is the field where you enter in the license plate number you are searching on As you type the auto search feature will jump to the line item that matches or comes the closest to a match You will be a
83. BERY 03 08 2005 OFFENDER ROBBERY 02 23 2005 HCMC PROTEINO TYPE ENTERED 02 21 2005 SUSPECT PATIENT CALL ASSIST 02 09 2005 PROTECNO TYPE ENTERED 02 09 2005 Range Search Tab A Master Contact Search Screen Ra nge Sea rch Search for Matches Name Ordered Search i GAR Range Search Search Name Information Matching Information Range amp Name Type Selection View Report View Vehicles CNS MNT Contact Type incident Type ee JH 01 01 1975 MALE 05 05 1965 MALE 09 01 1970 MALE WHITE WHITE HISPANIC BROW BROW BLACK HOSPITAL 110 CALLS 03 29 2005 FORGED PRESCRIPTION 03 08 2005 OFFENDER ROBBERY 03 08 2005 S OFFENDER 1 S OFFENDER ROBBERY 02 23 2005 5 8 S b HCMC PROTECNO TYPE ENTERED 02 21 2005 PATIENT CALL ASSIST 02 09 2005 Business Information Search The Business Information Search will allow you to search the Mastername database for business contacts that have been entered into the system Business contacts track information that is pertinent to a corporation or business entity as oppose to information relevant to an individual or person Search Business Information tab The Search Business Information tab is where you will find the tools you will use to run your query You will be able to run your search on all of the fields displayed Your results will bring back exact matches dependent on the combination of search informatio
84. ENTO SUC ANU ee eee ee eee ee eee meee eee eet WE SVENTO SYSTEM LOGIN SVENTO SYSTEM LOGIN a User Tracking Database The User Tracking Database is a complete database that will show you all activity throughout the program in d date time order This listing will help you track and confirm j most activities that your users are performing from within j 1201 2005 SYSTEM LOGIN 1 01 2005 1701 2005 SYSTEM LOGIN 170172005 2 17 2004 ADDED NEW REPORT VIEWED REPORT 56 12 20 2004 EVENTO ef S302 020 12 20 2004 the program You will be able to identify the user by ID and name see date time information when the activity took place related case or report numbers corresponding to the activity and the specific function they were performing If you do not have a specific case number where you can search by one report as described in the Track 1 Report History option then this listing will be a broad listing that is constantly updated as users are logged in the program You will now have the power to verify user activity and confirm who has been where and doing what within the program The functions available are generalities and will not give exact specifics but include such tracking descriptions as added new report viewed report printed report deleted report etc 57 RS Report Writing a A The Case Report is th
85. Expiration Year field Enter the vehicle s registration expiration year here Vehicle Year field Enter the year of the vehicle make and model Make drop down Click the drop down arrow to select the make of the vehicle Vehicle Model field Enter the model of the make of vehicle here Vehicle Style Click the drop down arrow and to select the style of your vehicle Vehicle Color drop down Click the drop down arrow to select the color of this vehicle Insurance Company This field is where you can enter the Insurance Company that covers the vehicle Choose Vehicle Owner button You can click this button and search the master name database to find and attach an owner to this vehicle If you have one contact attached to this report by default the search will start at that contact as the owner Add Digital Picture button Click this button to attach a digital picture of the vehicle you are attaching to this Case Report When you click this button you will be prompted with an option to browse to and target the digital image file you wish to attach to this Case Report Delete Image button Gives you the ability to delete any digital media that has been attached to vehicle information Picture display area This area will show you a preview of the picture that has been attached through the Add Digital Picture option It will also display below the picture the path of the picture and where it resides on the server In
86. Fire Info Tab will allow you to track certain actions and circumstantial information 1 gn O SD 15 16 E el Fire Information Time Date Information Contact Information Narrative Information Digital Media Property Information Vehicle Information Notifications Alarm Info Damage Info s Fire Incident Information Was Anyone Injured field This is a yes or no drop down that will Q Heacer information allow you designate if anyone was injured as Oh aen rus x a result of the fire Diem nat were aamages Repair request needed ltems That Were Damage field Enter a brief description of what items took damage due to the fire Repair Request Needed check box If repairs are needed to items that were damaged and can be Q a Smoke Smell where did it come from O Ifthe Fire was Out who extinguished it Fire extinguisher used QD rere was the extinguisher taken from Fire could have been prevented Fire Info p RE Automation Information Injury Info Theft Info Follow Up To Do Info Deene salvaged check this if aes tial Report eeds Followup 05 35 Faq box to signify that a repair request is desired Date Request Submitted This date field that will allow you to keep track of the date that was submitted to repair the items that were damaged lf a Smoke Smell Where Did it Come From field
87. Full Listing Screen The Daily Event Log Full Listing Screen will give you the ability to view and manage all of your own or all user Daily Event Logs given the proper permissions General users will be able to see an overview listing of all of their logs to ensure accuracy and Administrative users will be able to make changes or corrections to all logs from this screen quickly and easily as needed 1 7 8 9 10 11 12 13 Daily Event Log listing This display will show the listing of all of your Daily Event Logs dependent on the view options selected The listing will list general log information to help you identify the log including start end times incident types users and locations Filter by Notes Search Filters the Event Log listing to only include entries that have the word s entered in the notes section Current User View drop down Click this drop down to change the view for logs to target a specific user or all users as needed Dependent on your permission level you will either have read only capabilities or full edit options as dictated by your user profile Days field Select how far you want to go back for logs by selecting the day range here You can click in the field and manually edit the number or click the up and down arrows to manipulate the number as needed View Only check box Check this box to activate the View Only option and target daily logs for a specific event or incident type View Only Event Ty
88. Gives the user access to add and edit drop down options directly from the drop Dropdowns down or through the Administration menu option Gives the user access to the Clery Information which allows the user to add Clery information Key Module Access Gives the user access to Key Module and allows users to check in out keys 8 After you have selected the proper permissions for this user click the SAVE button towards the lower right You will see a prompt indicating that The user information was saved Click OK Clery Reporting Access You have now learned how to setup a user in the system with the bare minimum required information We will now step through each tab and all of the optional information in the User Setup Screen REPEART EXEC We gt User Information Tab User Setup Screen User Information Security Personal Info Property Page 2 3 4 Search for User Delete User Print User Information Mark Account as INACTIVE Badge or Us Examples 872 WARNER WARNER STEVE WARNER Report H Report Name Example Officer Jones or Tom Jones Full Name Format Last NameiFirst NameiwMiddle Name Confirm Password BI Change Password on Next Logi User s Starting LBE User s Ending User s Shift D Companies enteren e Physical Locate D 2 Case Pras D Employee Addre 19 Employee zip Postal Co 20 Employee Cie Employee State Provin fede Employee Phone e Employee Cell bz Cancel Chang
89. ICKLY ENOUGH CER CODE NOT ENTERED QUICKLY ENOUGH EXIT The Incident Report Codes Database is the administrative module that will allow you to in one sitting add an unlimited number of codes found in drop downs throughout the program edit and change them or even delete them If you are an administrative user you will have the ability to add a code to any drop down menu within the program on a fly by simply typing in that drop down field However that obviously gives you limited control and is not an ideal way to enter multiple codes in multiple drop downs all at one time If you do not have a need to enter just one on the fly and need to enter edit delete multiple codes in multiple drop downs you will want to use the Incident Report Codes Database administrative option The code setup screen was designed in a way to make it easy to add a bulk of codes in every area of the program for initial setup or casually making a correction to a misspelling in one code Either way for complete and proper control over the selectable options in the drop down menus throughout the program you will want to utilize the power made available to your in the Incident Report Codes Database 43 1 First Column Code Type The first column will display the code type or drop down type The name listed to identify the code is directly related to how it is tracked in the database but is still self explanatory 2 Second Column Code Description The second column
90. ING this is a very powerful feature and will restore ANY deleted call types that have been used in calls in the past Check FIR Incident Types to the Master Report Incident Types Cleanup Client Temp Files Create Database Definition Files Full Re Index For 1 or All Databases Match Report Exec Dispatch Call Types FROM Case Reports Program Check Numbering Program Check Databases Program Check Tickets Database Show Case Reports with Multiple Incident Types Show Case Reports with Missing Incident Types pmm 50 vd Daily Event Log Quick Notes Database The Daily Event Log Quick Notes will show you the database listing for all of the Quick notes that are entered in the Daily Event Log When you select this option you can delete and undelete requisitions by locating the line item containing the entry and clicking on the black tag to the left of the screen in that row New Features Listing The New Features Listing is a screen that tracks all of the features and fixes that have been rolled out in the current release you have of the program It will show you the release date and the current version number you are running at the top Following that will be a listing of features with explanations of their functionality and fixes with details on what the problem was and information on how it was fixed or confirmation that it is You will also have the option to scroll through the features listing for previo
91. If the fire was preceded by a smoke smell and discovered via this method enter a brief description of where the smell of the smoke came from If a Fire Out Who Extinquished it field f the fire was put out track who put the fire out in this field Fire Extinguisher Used check box If a fire extinguisher was used to put the fire out check this box Type drop down Select the type of extinguisher used by clicking the drop down arrow here Was it the Correct Type drop down This is a yes or no drop down that will allow you to track if the appropriate extinguisher was used to put the fire out replaced or not was taken from Was it Replaced drop down This is a yes or no drop down that will allow you to track if the extinguisher was Where was the Extinguisher taken from This is a free text field that will allow you to track where the extinguisher Fire Could Have Been Prevented check box Check this box if it is found that the fire could ve been prevented How field Briefly describe how the fire could ve been prevented in this field here Report Reviewed by Supervisor check box This checkbox will only be active for users with supervisor level access or higher which will allow them to sign off on and deem a report as being reviewed Depending on your departmental workflow your administrator may require all reports to be reviewed by a supervisor as a setup option in our program If this policy
92. Narrative Information Digital Media Property Information Vehicle Information Notifications Alarm Info Damage Info Fire Info Injury Info Theft Info Follow Up To Do Info Fire Incident Information Nature of Alarm drop down Click this drop down to select the n at u re of th e al a rm i eaer emeng T Building Automation Information me Q ction em er ee a RE Click this drop down to select the ee 5 alarm method or type NA 8 Fire Reported by drop down EE Click this drop down to select the e l contact who was the reporting kanane person The drop down will list all Maintenance Notified of the contacts that have been added to the Contact Information Tab Alarm Point field Briefly enter the point of the alarm in this field All Clear Time field This time field will allow you to track when the all clear was given Notification check boxes You can designate if the fire department security department and or maintenance group was notified Report Reviewed by Supervisor check box This checkbox will only be active for users with supervisor level access or higher which will allow them to sign off on and deem a report as being reviewed Depending on your departmental workflow your administrator may require all reports to be reviewed by a supervisor as a setup option in our program H this policy is implemented reports will not be viewable by other users until it has been signed off on by a supervisor checking this box
93. Novell LANS Network Clients 4444 44 IBM PC 100 compatible Pentium Processor 400 Megahertz Microprocessor 2 Gigabyte hard drive with 500 MB free disc space 64 MB RAM Win2000 Windows XP Windows Vista Software Installation Instructions As mentioned previously Report Exec Professional can be setup as a stand alone software on one computer with one license or you can purchase our networked version that will allow you to run the program on a server or computer acting as server with multiple clients We will explain the installation of both setups stand alone and networked including how to setup your clients NOTE The Report Exec Professional software installation should be handled by your program administrator or IT director Please refer to your organization s policy for installing software Stand Alone Installation one license or field laptop These are the instructions for installing the program on one machine if you only have one license OR for a stand alone laptop in the field Report Exec Incident Reporting System 1 2 3 4 10 Insert the Report Exec CD into your CD ROM drive The setup program will begin automatically Click on the Install Products option Click on the Report Exec option The Wise Installation process will launch automatically Click on Next Read through the license agreement and select the I Agree option and click on Next when the option become
94. Online Support Center for current available versions note you will need a current support agreement in order to access updates and our Online Support Center Company Logo Administrators can change and display your organization s logo on the main screen here by double clicking the default image place holder and following the directions Once they have made the change it will display on all of the clients the next time the program is launched Login Info Here will be displayed information indicating who is currently logged in If you are logged in with Administrative privileges you will see a prompt indicating so next to your user name here 13 Administration Options a REPEART EXEC m Da Administration of Report Exec Proper administration of the Report Exec Professional program is vital to the successful deployment of the system and integration into your organization s workflow Because the administration of the program is so important it is highly recommended that you assign these roles to the proper parties with the expertise experience and knowledge of your departmental policies procedures and work flow inside and out We will step through the administration of the program and only address the setup and maintenance options in this section and follow through with other Admin privileges towards the end User Security Account Setup Administration Reporting Trespass Information User Training re
95. Property Information fields Enter any recovered or found property information in these fields here Property Purge Date Information fields Enter any purge criteria for property taken in as needed in these fields here Section B Property Owner Information Tab A Property Information Screen hha ne Q Proven searctventy Property Owner informaton Ki Property Manager The Property Owner Information tab is where contact information can be entered about the owner of the property This contact information screen will be familiar to report writers and is mirrored off of the other contact screens located throughout the program You will have options to search for existing contacts that have been entered into the system or add a new contact as needed Once you have searched for and selected an existing contact or entered new contact information for a new contact simply click the Save button and you will be prompted with a confirmation prompt asking you if you want to add your contact as the owner of that property Click Yes to confirm or No to cancel Section C Property Manager Tab Property Information Screen f Q Property SearchvEntry _SeectAl Dexal Property Owner information IC Property Manager es BI DAY TREATMENT KEY SEE REPORT CONSUMABLE GOOOS Description APTENT PSYCHKEY NA 04292002 001 48 DESK er The Property Manager Tab is where you will be able to maintain an
96. SYCAMORE HOSPITALSH EMERGENCY DEPARO 25 2007 v gt Se Code v Location Information 13 Admin Setup Quick Codes vw Be Eai O Physical Locations v 11 Building P arking Lot S 5 2007 S AM D lh Patrol Area Beat Sector v GP specific Location v i First Name Quick Codes Setup Complainant Information D Ee Grid senings 26 nits Available 27 Show All Units On Duty 2 atcher 100 To n D A 3RD DSTRCT 4TH DSTRCT p gt 5TH DISTRICT 17TH DSTRCT Time Date Information Person Vehicle Searches Time Date l ap Time Di z Primary ispatched D Inc i D 42 Baue 05 e cares 43 ompleted Dispatch e Notes 48 49 50 F ei Use Word Spell and Grammar Check RE 53 EEF 54555 03 15 2007 08 39 AM Last Change 08 15 2007 08 39 06 AM When you first enter the module by default you will be at the Calls for Service Tab You will notice that all of the fields are grayed out and non selectable or non active At this point you can initiate a new call by clicking the Add button 113 REPQYRT EXEC Se towards the lower right This will begin the process of adding a call and activate all of the fields unlocking them allowing you to enter information for your call into the fields You can also edit an existing active call by double clicking on a call line item in the Active Call Listing 2 which will populate the fields with the information first entered for that call 1 Active Calls Listing
97. Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose information about crime on and around their campuses The Campus Security Act requires colleges and universities to e Publish an annual report every year by October 1 that contains three years of campus crime statistics and certain campus security policy statements e Disclose crime statistics for the campus public areas immediately adjacent to or running through the campus and certain non campus facilities and remote classrooms The statistics must be gathered from Campus police or security local law enforcement and other University officials who have significant responsibility for student and campus activities e Provide timely warning notices of those crimes that have occurred and pose an ongoing threat to students and employees and e Disclose in a public crime log for any crime that occurred on campus or within the patrol jurisdiction of the campus police or the Campus security department and is reported to the campus police or security department Our Annual Clery Report will assist your organization to be compliant with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and run a compliant Clery report When you select this option from the screen you will be presented with options to print your annual Clery report and choose the year The annual report will automatically
98. Time Date Information Contact Information Narrative Information Digital Media Property Information Vehicle Information Who Was Called starting ta pee Ps E Incident Discovered Called In date 08 06 2007 e at time C t t f ti Incident Occurred Between date Il at wl Omens gt ontact inrormation Police Related 2355234 and date ka time 1 1 Quick Code E 69 e Location Information e Narrative Inform ation Physical Locations NORTH WAREHOUSE DISTRICT v Building ParkingLot WAREHOUSE 3A C v INI Patrol Area Beat Sector STH QUAD v Specific Location GREEN BELT DOCKING BAY v e Digital Images e Property Information Disposition COMPLETED e T o ee Fore R Offense Incident Types e Vehicle Information Le Caen Incident Types Entered W e Notifications ACCIDENT AUTO PEDESTRIAN Completed move ea incident 1 ype rrom mepo v e Alarm Info UCR Information a e Dam age Info Domestic Viol Related Hate Crime Related NO_ UCR Related Code v UCR Disposition v Exceptionally Cleared Type w Fire Info Manager Supervisor on Duty v Manager Supervisor Notified V Report Synopsis Overview ba nj u ry nfo This is a synopsis of the event e Theft Inf elt Into e Follow Up To Do Info _ Report Reviewed by Supervisor IT Confidential Report O Needs E ADMIN NOTE As described in the Administrative Overview section of this manual administrators will have the ability to deactivat
99. UCR reporting Return A Monthly Return of Offenses Known to the Police Click this button to run your Return A UCR report when you have your desired date criteria entered and print options selected above Supplement to Return A Property Stolen by Classification Click this button to run your Supplement to Return A for property stolen classification when you have your desired date criteria entered and print options selected above Supplement to Return A Property by Type and Value Click this button to run your Supplement to Return A for property by type and value when you have your desired date criteria entered and print options selected above Age Sex amp Race or Persons Arrested _ 18 Years of Age or Over Click this button to run your 18 and over UCR arrested stats when you have your desired date criteria entered and print options selected above 10 Age Sex amp Race or Persons Arrested _ Under 18 Years of Age Click this button to run your under 18 UCR arrested stats when you have your desired date criteria entered and print options selected above 11 Setup UCR Report Agency Information Clicking this will open a setup screen where you can enter your required agency information that will show up on your reports for you automatically Information you can enter includes agency name agency ID population prepared by prepared by title state number of full time male female officers and number of full time mail female civilians 3
100. abases This is ideal for law 3 enforcement or security firms that Geet aseene have a need to write reports out in ENEE the field while being disconnected from the network that houses the data for the program Incidents Dispatch Officer Activities Review Reprint Any Report Work Place violence Module Licensing Restrictions Other Report Exec databases and stand alones you are exporting from will need to get licensed in the Report Exec database you are importing to If you try to import from another Report Exec database and do not have any available client licenses you will get a license restriction Export computers will be considered as a client For example two stand alone one licensed systems could not share reports from export import because they are only licensed to enter data from one computer A system with four licenses with only two clients connected via a network at all times could receive reports from two stand alone systems out in the field using all four licenses IMPORTANT Be mindful when swapping computers out of your network or changing computer names You will need to reset your licenses if you make any changes that would affect the licensed computer listing for Report Exec Exporting Reports Export Import Options Choose One Export Report s Now Import Report s Now y Return to Main Menu choices Export Choice 1 The first export choice is going to give you the option to select a range of
101. al Violation Information This is a simple report that will give you a graph of the number of times a violation was used with line items showing simple information like officer type number date and location Order the Report by drop down Clicking this drop down button will allow you to select the order the results in a report will be listed by Click this drop down scroll through the options and select your desired order to apply Reporting Filters will only be visible for citation reporting options you are able to filter If you see these filters that means they can be used for the type of report you have selected to run If these filters disappear then they are not available for that report type you have chosen If available you can apply one or all of the filters in combination with each other as needed to get the desired reporting results per what you specify n Filter by Violation options From this listing you can specifically select the violation types you want to filter your report by and report on You can select multiple types by holding the control lt CTRL gt key down and clicking on the types you wish to select or a range by holding the shift lt SHIFT gt key down and selecting the beginning type and ending type for your range You can also filter the report to exclude specific violations by checking the Exclude box and selecting the violation you wish to exclude from the stats Filter by Issuing Offi
102. amelA lias Maden Hame Employer School TE Occupation Grade Farents Hame 58 Farent s Phone Hotes Contact History Contact Type Incident Type Officer Location Get History 22000 Et 44 SID field Enter any relevant state ID information here 45 FBI field Enter any relevant FBI related numbers here 46 Scars Marks amp Tattoos field This is a free text field where you will be able to enter descriptions of any distinguishing marks on the contact including scars and marks or birth marks and any tattoos You will havea spell check option for this field as well 47 Drivers License field Enter the contact s driver s license number 48 DL State field Enter the state where the contact s driver s license was issued 49 Exp Year field Enter the expiration year for the contact s driver s license 50 Nickname Alias field Enter any known nicknames or alias for the contact as needed in this field 51 Employer School field Enter the name of the contact s employer and or school they attend 52 Parent s Name field f the contact is a juvenile enter the name s of the parent s for the contact as needed 53 Internal Tracking field You can use this field to enter any departmental related tracking numbers for you contact as needed 54 Clothing Worn text box Here you can give a brief description of the type of clothing the contact was wearing You will have an option to run a spell check on th
103. aph breakdowns of officer user of Daily Event Logs entered for Case FIR reports This module gives you some layout power where you can change the design of the graph placement of items and make other changes The editing power given is for layout changes only not data This report will show a bar graph report with detail breaking down the number of reports with use of force location force type and overall portion of whole percentage This report will produce a report reflecting number counts for call types that have been logged in Daily Event Logs You can group by officers or not depending on if you need primary and backup officer stats to be separately counted or not This report will produce chart graphs for each Daily Event Log call type that is found showing trends by time of day You can group by officers or not depending on if you need primary and backup officer stats to be separately counted or not You can choose to run the report by detail or overview Overview will just show you the charts while detailed will break down each Daily Event Log incident type found by detail below the graph Daily Log Graph Activity This report will produce a chart graph that combines the call types for each Daily 33 by Time of Day Combined Daily Log Incident Counts by Day of Week Daily Log Counts Average by Day of Week Incident Report Bar Graph of Counts Dispatch Report Types Dispatch Call Type Count Listing Dispatc
104. are reporting from here or where the incident occurred on company premises Area Beat Sector Location drop down From here you ll also have the option to track where along an officers area beat or sector the Incident occurred Building Location This will allow you to keep track of what building you are reporting from here or where the incident occurred Specific Location drop down The Specific Location drop down is where you will track the location your incident took place Depending on the program setup general users may have the ability to actually data enter a location to add to the listing if their choice is not found in the listing If admin has restricted this access then you will only have the option to select from what is within the listing and refer back to an admin user to add any unlisted locations To select a location simply click the drop down arrow and scroll through the listing and click on the desired location Admin Setup Quick Codes The Admin Setup Quick Codes button will open a new screen were you can enter quick codes for all of your location fields Quick Notes This drop down menu allows you to type in notes that are often entered to the event notes Once a quick note is entered it will ask you if you want to update the master database and if you click on yes it will add it to the drop down Event Notes text box Here you can enter a brief description of any pertinent event notes as needed Spell Chec
105. as your desire from the menu item titled Main You will also be able to close the program from this menu Close Department Documentation Phone Listing Gegatoert INO Incdents Depach Od Ihe Department Documentation and Department Documentation Phone Listing Phone Listing is where you Can track any Service Requisition Print Full Master Business Directory perti nent organizational and 7 departmental documentation that you wish to archive post and or share with all of your users A default set of documented polices and procedures is provided with the EAEE S installation You can either EEN Create alter or delete them as needed and add as many as go Aor Hew you like You will have one ce master phone listing ga ee IMPORTANT Do not title olicy Assigument Numbers by Area Aten Poa another document with the word phone in it as the listing looks for that word in the ed CAd Abate eed Neglect document title to designate a master phone listing If you require separating phone olicy Civil Disorder cy Computer Use Hl listings please title the document as call or contact lists a d T Service Requisition Request Went You can internally track maintenance requests for your 9 Department Dacumentation Phone Listing Organization from this screen This screen will also Service Requisition produce a professional maintenance request form to Print Full Master Business Directo
106. atabases New Features Listing Setups Licensing Networking Importing Export Data Tracking Information p H p e Editing Reports Screen Edit Any Report Setup k Setup Outside Agency Information d k Setup Clery Crime Statistics Complience Reporting Setup Incident Report Codes Setup Network Settings Setup UCR Reporting EA REPEART EXEC W gt When you select this option the Report Exec Setup Options screen will open This screen will by default start you off at the Agency Information tab You will have several tabs to access which will have different administrative settings that you can modify and change as needed We will start describing the tabs from left to right Agency Information Tab This will display your organization s department information which was setup at the time of purchase and is translated from the license and registration files sent to our authorized email contact and saved at program installation Setup Options 1 Department Name field Displays the Repel Exec Sap Opals department licensed to name from registration Agency Information 1 Modules Use Setup Advanced Program Options Case Report Setup Email Setup codes sent at the time of purchase You will not be able to edit this field for licensing and registration purposes 2 Address field Field that tracks your Department Name organization s physical street or mailing naires F address This add
107. ation drop down As you click on a log in the listing this field will display the Location that was selected for that log Users will be able to change the Location for their own logs and Administrators will be able to edit the Location for all user logs Patrol Area Beat Sector drop down As you click on a log in the listing this field will display the Patrol Area Beat Sector that was selected for that log Users will be able to change the Specific Location for their own logs and Administrators will be able to edit the Area Beat Sector for all user logs Building Parking Lot drop down As you click on a log in the listing this field will display the Building Parking Lot that was selected for the log Users will be able to change the Physical Location for their own logs and Administrators will be able to edit the Building Parking Lot for all user logs Specific Location drop down As you click on a log in the listing this field will display the Location that was selected for that log Users will be able to change the Specific Location for their own logs and Administrators will be able to edit the Specific Location for all user logs Admin Setup Quick Codes The Admin Setup Quick Codes button will open a new screen were you can enter quick codes for all of your location fields Notes text box As you click on a log in the listing this field will display any of the notes that were entered into that log Users will be able to change and add to the notes
108. ation search does Results will automatically bring you to the Matching Information tab presenting them in the listing to the lower left and the history for that contact to the lower right Search Business Information Tab ops EXIT iA Master Business Search Screen Search for Matches Clear Search Fields N me Ordered Search An EEE ee Search Business Information Matching Information Business Name ACME TESTINGING 7 ar COC city State Province Zip Phone zl jJ Work zl Search Fields View Report View Vehicles Contact Type Incident Type Date Jl 129 Matching Information Tab S Master Business Search Sc reen Matching Information Tab Search for Matches Name Ordered Search Business Information City TESTVILLE State Province wi ZipiPestal Code 55555 5555 I Alamn on Premises Liquor on Premises Edit ACME TESTING COMPANY 123 TESTING LANE Results Listing Business Name ACME TESTING COMPANY Address fi 23 TESTING LANE Phone 655 555 5555 Work 555 555 5555 IV Safe on Premises 7 Hazardous Materials on Premises Managers Name JOHN DOE Ovmer s Name ANE DOE Keyholder s Name DAMES DOE Business i a Matching Information R PORT SURES 3 eg KI ne wes EF e o eet sc Search Add Digital Image Print Listing eo 30 e am Bt e IT Us
109. ays default to their own user ID Event Type drop down Event types are not like incident or case types and are a different set that will reflect what may happen during an officer s shift versus actual reportable incidents Administrators will be able to add custom event types to populate this drop down above and beyond our default set and can be used to 103 REPEART EXEC en 16 17 Add this log to another user The listing will allow you to select another user to add the daily event log to 19 20 21 22 23 Delete button Click this button to delete the current log 25 track specific events that your users officers encounter on a daily basis To select an event type simply click the drop down area and scroll through the even types and click on the desired type Dispatcher drop down f the log was auto created by dispatch the dispatchers ID will populate in this field However administrators will have the ability to manually override and assign or reassign a dispatcher ID in correspondence with this Daily Event Log Location Quick Codes This gives you the ability to soeed up your data entry for your reports If you have certain locations that you use quite regularly you can assign them a quick code When you put the quick code in it will automatically populate your location fields Physical Location drop down f your organization is spread throughout multiple locations you can select the location you
110. be open at the login screen of our program at the minimum You do not need 03 REPEART EXEC en to be logged into the program to run the import server but again it does need to be open at the login screen at a minimum Also just because you designate a client to be the import server doesn t render it useless You can be logged in the program on the client designated as the import server and still use the program 8 Always Overwrite Duplicate Reports This setting is used when you are using the import option This feature will check all of the data that is being imported for duplicate records When this option is checked it will automatically overwrite duplicate records If it is unchecked then each time you run an import and it finds a duplicate report you will be prompted and it will ask you if you want to overwrite the record 9 Seconds Between Checking for Imports setting Here is where you designate in seconds the interval the import server will be set to look for exported data in the export directory 10 Cancel button The cancel button will disregard all of your changes to the screen and close the Network Setup Screen altogether 11 Save button Once you have made all of the changes in the Network Setup Screen click this button to save your new settings If the setup recognizes the setup as a legit setup the program will automatically close down to implement the changes a Setup UCR Reporting The Setup UCR Reporting option fr
111. bel the shift as needed or desired e 1 2 3 etc Company field Enter the name of the company the user works for as needed Companies Entered button Click here to search and select companies already entered Physical Location field You can enter multiple physical locations if your business has multiple addresses and you are the main reporting agency for all locations or the main server setup for multiple locations Typically an organization will only have one Case Prefix field The Case Prefix field will usually be blank when you only have one physical location You can enter a prefix to the case report case number for users to designate different case reports from different physical locations or different users or as needed Employee Address field The Employee Address field is where the employee puts his her address this will auto populate if a company is selected Zip Postal Code field The employee s zip code goes here this will auto populate if a company is selected City field Lists the company s city here and will auto populate if you select from the list 18 REPEART EXEC gt gt Property Page Duplicate Security From Another User Member of Group v Supervisor of Group s Group iem Each A v si Clear Highlighted Groups 22 State Province field Employee s state goes here and will auto populate if you select from the list 23 Phone field E
112. ble Key Holder s Name field Enter the name of the key holder contact for the business here Key Holder s Phone field Enter the phone number for the business key holder contact here Business Notes text box Enter any pertinent notes for the business contact in this free text field here Use Caution with this Business Property check box Check this box if you wish to tag this business contact as having to use caution when interacting with Once you check this box you will be presented with a description box where you can enter the reason why this business contact is being deemed as cautionary Simply enter a brief description why and click the exit button All other users who view this contact anywhere in the program will get flagged with the cautionary prompt displaying the reason given Contact History Quick View From here you ll get a quick view of the contact history for the selected contact You ll be able to scroll through and view quick information on other involved cases like contact type incident type report date reporting officer and location Get History button Click this button to bring up a historical listing of all reports that this business has been involved in the type they were added as incidents dates reporting user locations and actual case number You will have the option to quickly view any of the actual reports listed by clicking in the report line item and clicking the View Report button above Y
113. ble to edit citations quickly from here as well 125 REPEART EXEC Ser D 6 7 8 9 10 Citation Listing This display will list of the Citations that you have entered into the program The Citations will be broken down in line items and display various information from within that citation in corresponding columns If you have the proper permission you ll also be able to update certain fields in the line item by clicking in the field Change Offender Click this button to change the offender for the citation that you have chosen from the listing After the button is clicked it will open the master name database and you can search for the new offender that you would like to add to the citation Change Vehicle Click this button to change the vehicle for the citation that you have chosen from the listing After the button is clicked it will open the vehicles database and you can search for the new vehicle that you would like to add to the citation Delete Citation button Click this button to delete the citation you are currently viewing or working on You will be prompted with a confirmation option allowing you to proceed or cancel the delete command Citation Reporting Options Click this button to open the Citation Reporting Module where you can run all and any citation related reports Exit button Click this button to exit the Citations Module You will be prompted with an option to save the current citation you are viewing e
114. box Check this box to have the Dispatch Module automatically assign a new Case Report for each call dispatched If you require your officers to complete a report for each call they have been dispatched to checking this option will create that report for the primary dispatched officer and it will be waiting for them in the Case Manager when they get back in to complete any and all reports View Area Assignments in the Active Calls Listing check box Check this box if you wish to view the area assignment as the primary information in the Active Calls Tab Instead of showing the ID of the primary officer it will show their area assigned 111 Dispatch Setup Screen On Off Duty Setup atch Type Description AC ANIMALS FOUND DEAD Cleared Disposition Auto Reviewed By GONE ON ARRIVAL AGGRAVATED ARSON COMPLETED ALARM OTHER ASSIST AT MORGUE ASSIST TWO POLICE a Ww a v A v A v A v a v a v a v a v a v a Ww a v A v a Ww Priority a IR D See i ooo a i w t lt Print Confidential Notes when Printing Dispatch Reports 5 2 0 Seconds Betygen Checking for ee 4 B 6 _ Auto Assign New Case Number for Each Dispatch Call Order Officer Listing Avail OFFICER ID IAV View Area Assignment in the Active Calls Listing Section B Priority Call Setup The Priority Call Setup screen will allow you to setup designate and establish the priority status and levels for each call t
115. by This report will display a line graph that will show the number of incident counts against the day of week You can also choose to run the report by detail or overview Overview will show a listing that gives you the count for the days of the week listed between the date ranges selected while detailed will break each day of week down for each incident by time date case number call type location and user reported by This report will display a line graph for each location that will show the number of times that incident occurred against the time of day at that location You can also choose to run the report by detail or overview Overview will display each graph with a listing of types the count for the call types and total at the end while detailed will break the listing following the graph down by type showing the time date case number call type location and user reported by with an ending total as well This report will display a bar graph that will show the number of incidents broken down by month for the date range selected Each month will have their own bar against numbers for incident counts in the graph You can also choose to run the report by detail or overview Overview will show the combined one graph with totals while detailed will separate each incident type by it s own graph followed by 32 Statistics Graph Activity by Time of Day by Day of Week and Group by Month Incident Report Bar Graph of Counts Compar
116. by detail or overview Overview will then just list the counts broken down by type and detailed will break each count type down with more information including location case number type officer and date This will give you a report that shows all the types of calls that were dispatched broken down by call type You can choose to run the report by detail or overview Overview will then just list the counts broken down by type and detailed will break each count type down with more information including location case number type officer and date This report will produce a pie graph that shows the dispatch incident types Each incident type will show when the call was reported dispatched arrived and completed Under each type it will add up all of the calls to show you the minimum maximum and average time spent on each incident type This report will produce a pie graph that shows the dispatch incident types It shows a detailed break down of each count type with more information including disposition case number type primary and back up officers and date time completed This report will produce a pie graph that shows the dispatch incident types that are separated by location It shows a detailed break down of each count type with more information including disposition case number type primary and back up officers and date time completed 34 REPEART EXEC gt gt Annual Clery Report The Jeanne Clery Disclosure of Campus
117. by the creator or administrator Event Type drop down As you click on a log in the listing this field will display the Event Type for that log Users will be able to change the Event Type for their own logs and Administrators will be able to edit the type for all user logs Automatically Update the Listing check box Check this box to activate the automatic refresh option enabling the list to refresh every time within a set time interval Refresh Second rate field Select the number of seconds the automatic refresh should wait between checking for new logs if the automatic update option has been checked Reporting Person drop down As you click on a log in the listing this field will display the user ID of the reporting user for that log General users will not be able to change this field Administrators will have the ability to reassign and change as needed Dispatcher drop down As you Click on a log in the listing this field will display the user ID of the dispatcher who dispatched the call that generated this Daily Event Log General users will not be able to change this field Administrators will have the ability to reassign and change as needed Location Quick Codes This gives you the ability to speed up your data entry for your reports If you have certain locations that you use quite regularly you can assign them a quick code When you put the quick code in it will automatically populate your location fields Physical Loc
118. cating that Files have been Exported Successfully Click on OK 8 You will be given the option to Export more records Click yes or no and repeat steps 1 through 7 as needed When you are finished setting up the Import Server and your laptops you will now ready to implement the automatic wireless export import option Users in the field will need to export reports as usual with the only exception being that you will not need to designate a location to save the exported files to Once the path in the Network Settings for the export directory field is filled in all exports will always go to this location instead of giving you the option to browse and designate a location With that you will not need to follow through with the manual import steps because the Import Server does that for you automatically 135 Additional Modules Miscellaneous Modules and Menu Options REPSYRT EXEC a Additional Modules and Menu Items Overview Report Exec Professional is packed with additional smaller modules and features that will assist your organization document track and report on other departmental and work related events and procedures Some of these options and modules are accessible from various menus located across the top of the program Turning the Tool Bar On Off Main Department Info H YOU Will have the option to turn the shortcut tool bar Temi alee E running vertically along the left side of the program e screen on or off
119. cation that you wish to report on This will separate your stats by whatever area sector beat location you select otherwise by default ALL AREA SECTORS BEATS LOCATIONS will be selected to combine the results 9 Building Locations You can select a specific building from this drop down to report on 10 Specific Location s listing This scrollable listing will show all of the specific locations you have built in the database and give you the option to run your report on one multiple selected or all To activate a location to include in your report criteria simply click on it once to highlight it To selectively add certain and specific locations in the listing scroll through and hold the control lt CTRL gt key on your keyboard down while clicking and highlighting the desired locations adding them to the report criteria You can also scroll all the way to the bottom of the listing and choose to run the report on ALL LOCATIONS 11 Quick Dates drop down The Administrative Report Module will have pre built custom dates in this drop down that will reflect the most commonly used date ranges to save you some time Simply click on the drop down and scroll through the options to find the quick date scheme you d like to implement for your report Quick dates will include options like Today Last 24 Hours Yesterday This Year Last Year This Month Last Month then each calendar month for the current year Your selection will populate the Sta
120. cer You can specifically select the issuing officers you want to filter your report by and report on You can select multiple officers by holding the control lt CTRL gt key down and clicking on the officers you wish to select or a range of officers by holding the shift lt SHIFT gt key down and selecting the beginning and ending officers for your range You can also filter the report to exclude a specific issuing officer by checking the Exclude box and selecting the officer you wish to exclude from the stats Filter by Citation Disposition You will also have the ability to filter your report by disposition type You can select multiple dispositions by holding the control lt CTRL gt key down and clicking on the disposition types you wish to select or a range by holding the shift lt SHIFT gt key down and selecting the beginning and ending dispositions for your range You can also filter the report to exclude specific citation dispositions by checking the Exclude box and selecting the dispositions you wish to exclude from the stats Filter by Payment Type Click this drop down to select a payment type you want to filter your results by Date Range Start Date field Click in this field to auto select the current date Click in the field again to manually alter the date Or click the down arrow to open an easy to use calendar where you can scroll through years months and days to manually select a date as the starting date to run
121. changes 95 REPEART EXEC aN 12 13 14 Clear All button Click this button to deactivate the select option for all line items that have been selected 16 17 18 19 20 21 22 23 24 20 Only Show Reports that have not been Clery reviewed Check this box if you wish to view a listing of reports that have not been Clery reviewed yet If you check or uncheck this box remember to click the Refresh Listing button to force the listing view changes Include Reports to Review that have had supplements added after the review dates Check this box if you wish to view a listing of reports that have had supplements added after the review date If you check or uncheck this box remember to click the Refresh Listing button to force the listing view changes Select All button Click this button to activate the select option for all of the reports in the current view Change selected report to issued in error Click this button to change the selected reports in to issued in error Save Grid Settings Click this button to save any changes that you made to the grid Your are able to customize the grid column headers report listing page The To Review button must stay on the far left of the grid column header Reset Grid Settings Click on this button to reset your grid settings back to the original settings set by the program Report Listing This display will list of the Case and Field Interview Reports you have for
122. checkbox will only be made available to those users who are given confidential report rights in their user profile Those users will be able to tag and designate a report as being confidential This will limit the viewing access to these reports to only those users with those permissions If you do not have confidential report permissions you will not see this check option and you will get an error prompt indicating you do not have the proper rights to read reports that are tagged so Needs Follow Up check box Users can tag a report as having the need for follow up You can then easily find all your reports or other user reports that need follow up through your case manager Save button Click here to save your current case report Print button You will have extensive print options made available to you when you want to print your Case Report You will have the ability to print parts of your report or all of it in its entirety Depending on the information that has been entered into the report you will see a listing of information that can be printed separately see print options on page 53 Exit button Click this button to exit the Case Report You will be prompted to save the changes as needed 92 REPEQYRT EXEC ee Contact Information Tab Ia Dal Mea Leg nternew Report Digital Media Report Raviemed by Suparrace Confstersal Report Nesh Ta eesg KT f IT Prope Ian inner veins Foaport Property Information
123. cific location to run your log report for Choose Physical Location drop down Click this drop to select the specific organization physical location to run your log report for Hours Worked field This field allows you to designate the number of hours worked during a shift for your log report Choose 24 Hour Date field Click in this field to choose a specific 24 hour date you wish to run your log report for You can manually add the date information or click the down arrow to open an easy to use calendar that will allow you to scroll through years months and days and select the specific date Quick Dates drop down Click on the drop down and scroll through the options to find the quick date scheme you d like to implement for your report Quick dates will include options like Today Last 24 Hours Yesterday This Year Last Year This Month Last Month then each calendar month for the current year Your selection will populate the Start End Date amp Time options below without you having to manually enter the information yourself Start Date amp Time field This field will allow you to list the date and time you wish to start your log report from Pre selecting a 24 hour period or quick date will populate this field automatically Otherwise you can manually 107 REPEART EXEC p i type in and select the start date and time The small up and down arrows will allow you to scroll through the hours of the day to custom select the shift times you
124. ck on the close x or hitting escape on your keyboard will close the windows You ll also have several self explanatory options across the top of the log including options to exit or print the listing Report Words PROS L I ER Memo TRESPASS FR a Service Requisition Database The Service Requisition Database will allow you to access the raw eegen onsen ie Report Exec Competitive Edge Software Inc ER DEI data where service requisition information is kept for HY ener on troubleshooting or viewing When you select this option you ll be 0 en prompted with an option to view deleted entries or not If you eee choose to view deleted entries they will display as row items with a black tag to the left of them Otherwise selecting No to not view deleted items will bypass tagged items altogether You can undelete accidentally deleted requisitions by locating the line item containing the entry and clicking on the black tag to the left of the screen in that row There is no administrative need to alter any of the information from here other than recalling a deleted item or as directed by a support team member for support and trouble shooting purposes 4 7 a Statutes Database Kies eport Exec Competitive Edge Software Inc ole The Statutes Database is where you will enter the statute E Se information used in the program This is a unique table where you ee can directly en
125. cked as available To make changes simply click on the check box to check or uncheck changing the availability status Quick Key Quick keys give you the ability to assign an F key to each module on your program shortcut task bar Test Setup Above button Once you have selected and chose the listed shortcuts and modules you wish to make available you can test the settings by clicking on this button You will see the menu or shortcut options changed to your specification to help confirm your selections ensuring you get your desired results Cancel button Click here to cancel any changes made Setup Options Quick Key to Open Module F 4 Report Exec Setup Options Modules Use Setup Advanced Program Options Case Report Setup Email Setup Da Visible Field Incident Reporting On Taskbar New Case Report On Taskbar Reprint Any Report On Taskhar BOLO On Taskhar Daily Event Log On Taskbar Dispatch Module This module is turned ON or OFF depending if the user has access Citations On Taskhar Master Name Search On Taskbar Vehicle Search On Taskbar Property Search On Taskbar Departnent Information On Taskbar Vehicle Stop Profiling Module Department Information On Menu Bar Incident Reporting On Menu Bar Officer Activity Reporting On Menu Bar Vehicle Options On Menu Bar Data Search On Menu Bar BOLO Screen On Menu Bar amp Test Setup Above RIRRRRERREREIE O e E eR Save amp Ex
126. cle Information Spel Check Add Date to Repot Use Word Soal and Gearnmar Check Add Cortact Name to Repot Manager Dupervigat Notie d K ManagesSupernsor on Duty Gage Fa BEJ When you are in a Field Interview Report you will be able to recognize what tab is currently active by looking for the tab header that is bolded in blue You will also see that the tab is raised above all the other tabs Field Interview Repor to help you identify what tab is currently active You can also use the context clues provided by what type of information you can enter on that screen To move between the tabs and enter different Case Report screens simply mouse your cursor over the desired tab header you wish to access and click on it You will have the freedom to move around the tabs at will and access as much or little information in each as desired Field Interview Report Contact Information 90 REPEART EXEC Field Interview Report Tab Gi Field Interview Report Field Interview Report Contact Information Digital Media Property Information Vehicle Information Field Interview Report O Change Report to Case Report 3 Related cd Reporting Person ET 3 BEE Type covered Called In Date sil covered Called In Time rb ck Code PI dmin Setup Quick Codes rsical Location Me Area Beat Sector Oho Location even Narrative 14 Add Header Information E Spell Check 4 d l dd Signature Time
127. contact was wearing in this field here Type of Heel field Document the type of heel the injured contact s shoes have here Heel Height This will track the height of the heal that the person was wearing Surface Condition field Briefly describe the conditions of the floor surface at the time of the injury in this field Foreign Material on Surface field Document if the floor surface had any foreign materials that may have added to the conditions that contributed to the cause of the injury in this field Surface Damage field Briefly describe any floor surface damages here that may have contributed to the conditions that caused the injury here Injury Area Lighting field Briefly describe the available lighting in the area where the injury took place here Weather field H the injury occurred outdoors describe any contributing weather or environmental factors here Report Reviewed by Supervisor check box This checkbox will only be active for users with supervisor level access or higher which will allow them to sign off on and deem a report as being reviewed Depending on your departmental workflow your administrator may require all reports to be reviewed by a supervisor as a setup option in our program If this policy is implemented reports will not be viewable by other users until it has been signed off on by a supervisor checking this box Confidential Report check box This checkbox will only be made available to those users who are given con
128. current time The dispatched time cannot come before the time received at field towards the top 33 Dispatched Date field This date field will track the date the unit or units were dispatched Clicking in the time field will also auto populate the date field with the current date You can then manually click in the date field and alter the date as needed if changes are required If you have a need to reset the date to the current date if what s in the field is incorrect you can simply click on the down arrow to reset the field to the current date 34 Arrived Time field This time field will track the time the unit or units arrived on the scene Clicking in the field will auto populate it with the current time You can then manually alter the time as needed If time passes and you have a need to enter the current time clicking on the down arrow will overwrite what s in the field and enter the current time The arrived time cannot come before the dispatched and or the time received at field towards the top 35 Arrived Date field This date field will track the date the unit or units were dispatched Clicking in the time field will also auto populate the date field with the current date You can then manually click in the date field and alter the date as needed if changes are required If you have a need to reset the date to the current date if what s in the field is incorrect you can simply click on the down arrow to reset the field to the current dat
129. d This is an unlimited length free text box that will allow you to enter as much information to describe or list the task s that need to be followed up on You can be as descriptive as you desire Spell Check button Click this button to run the spell check utility that will allow you to search the text entered for any misspelled words This is acommon spell check that is similar to other word processing spell checks and will be familiar to those using programs like Microsoft Word or Word Perfect Add Date to Notes button Clicking this button will quickly and easily add the current date to the notes where the Cursor Is Add Name to Notes drop down This drop down will list all of the contacts that have been added to the Case Report via the Contact Information Tab You will be able to quickly add a contact name to the note field by clicking the drop down and selecting that name where the cursor is Report Reviewed by Supervisor check box This checkbox will only be active for users with supervisor level access or higher which will allow them to sign off on and deem a report as being reviewed Depending on your departmental workflow your administrator may require all reports to be reviewed by a Supervisor as a setup option in our program If this policy is implemented reports will not be viewable by other users until it has been signed off on by a supervisor checking this box 88 REPEART EXEC p i 11 12 13 14 15 Confidentia
130. d assign the quick code to the Physical Location Area This drop down field will allow you to select from your current Area Beat Sectors that are already in the program and assign the quick code to the Area Beat Sector Building This drop down field will allow you to select from your current buildings that are already in the program and assign the quick code to the Building Location This drop down field will allow you to select from your current Locations that are already in the program and assign the quick code to the Locations Floor Plan Picture This field will let you know if a Floor Plan has been attached to the Quick Code View Floor Plan Picture This will allow you to preview a Floor Plan that has been attached to a Quick Code E O mn M D OD ZS 61 REPEART EXEC p i J Browse for Floor Plan Picture Click this button to attach a Floor Plan Picture to the Quick Code Standard image types can be added including jpg omp and gif files When you click this button you will have the option to browse and locate the digital image file you wish to attach Once you have targeted and selected an image our program will make a copy of it and save it to the pictures directory for our program to keep all of your data in one place and ensure other users of the system can access it as needed providing they have the proper permissions Once the image has been added it will show up in the Floor Plan Picture Column K Print List Click on
131. d fine amount will auto populate with that information Fine Amount field The amount of the fine for the violation will be entered in this field here If no fine amount has been assigned to the violation and statute selected you can manually click in the field and type the fine amount lf a fine amount has been assigned in correspondence with the selected statute and violation and the fine amount is incorrect you can change the amount This will change the amount for that statute for all users going forward updating in real time Date Citation Due field This date field can be used to track the date the payment for the citation is due Clicking once in this field will populate the field with the current date You can click in the field again to place the cursor inside the field allowing you to manually type in the date and alter the date as needed Otherwise you can click the down arrow to open an easy to use calendar that will allow you to scroll through the years months and days to select a specific date as needed By default this will populate with a date 30 days from the date issued Your organizations default number of days citations are due can be changed by clicking on the Customize Fields button towards the lower right See item 34 Court Date field You can track the court date appointed for the offender in regards to the citation in this field here Clicking once in this field will populate the field with the current
132. d manage WHITE ENVELOPE VATH RETURNED TO QANER MONEY GREEN CAANONDALE PELD BY HONS SECURITY OEF BKVCLEIS property in your database From here you can view property and identify reports RETURNED TO QANER KEY S em they have been entered in and print a listing as needed You will also be able to GLASSES See EE easily change the disposition of a piece of property or multiple selected property PENDING INVESTIGATION BOOK S PAPERWORK and track the location they have been placed in ition zj Chgitem Pret Listing Location Placed gt Change Items Tracking Report Show Al Z 5 i HELD BY HCMC SECURITY DEPART Include Property lems Not Set to Purge D EXIT KR HELD BY POLICE DEPARTMENT Lel Relhesh Listing Seve Changes reas 140 REPEART EXEC Officer Activity Information Search Officer Activities vehicle Options Adm The Officer Activity Print Screen will allow you to Officer Activity Print Screen ip AR ER quickly and easily run a search for Daily Event Logs by 1g Lost and Found Property narrative field words locations and a date range l l M te When you initiate a search you will be presented with options to print directly to printer print to screen for Start Date Pai Date preview or cancel the print job altogether Double click on your print choice as Between e U you desire If you choose to print to screen and preview the report you will still Searchand Print hav
133. dar drop down you will have the option to scroll through the months forward or backward and simply click on the actual day in that month to select The calendar will close and the date field will update itself Then simply adjust the time field to complete 4 End Date amp Time field This field will allow you to list the date and time you wish as the ending date your statistics are to report from By default the current date and time will populate the field You can click in the field and manually enter the date and specific time you wish to start your report from or click on the down arrow option to open the selectable calendar window If you opt to select your date from the calendar drop down you will have the option to scroll through the months forward or backward and simply click on the actual day in that month to select The calendar will close and the date field will update itself Then simply adjust the time field to complete 5 Report Type Print Options These four options will allow you to select which information is printed 6 Print Print Preview This will give you the option to preview the report or send the report directly to the printer 7 Run Report Now button The Run Report Now button is the button you will press to initiate and launch the report builder to create the report from the criteria entered When you have finished entering all of the reporting options click this button and follow the presented prompts which will diffe
134. database because there is only one row containing all of the editable options You will always get this prompt by default when viewing tables regardless of the amount of content The row containing the trespass letter words will have a field titled TRESPASS FRX In order to view and edit the words double click on the field in that same row titled Memo A separate window will open displaying the actual wording You can alter this in anyway here Once you are finished click on the close x or hitting escape on your keyboard will close the windows You ll also have several self explanatory options across the top of the log including options to exit or print the listing A Report Exec Competitive Edge Software Inc Laas DEZ Prrt Reports Find andfepisce format w Vehicle Database by Plate Number A Report Exec Competitive Edge Software Inc Sai x Eck Prik Reports PindandReplace Pie Table The Vehicle Database by Plate Number will show you the database euer aae Raga a Ae listing for vehicles breaking it down in plate number order Before sta E SS you re able to enter the database you ll be prompted with an option to either view the listing including deleted vehicle information or not If you are entering the database to recall a deleted record then you will want to click Yes Otherwise clicking No will not include the deleted tagged items as viewable Entering this vehicle da
135. ding on your departmental workflow your administrator may require all reports to be reviewed by a supervisor as a setup option in our program If this policy is implemented reports will not be viewable by other users until it has been signed off on by a supervisor checking this box Confidential Report check box This checkbox will only be made available to those users who are given confidential report rights in their user profile Those users will be able to tag and designate a report as being confidential This will limit the viewing access to these reports to only those users with those permissions If you do not have confidential report permissions you will not see this check option and you will get an error prompt indicating you do not have the proper rights to read reports that are tagged so Needs Follow Up check box Users can tag a report as having the need for follow up You can then easily find all your reports or other user reports that need follow up through your case manager Print button You will have extensive print options made available to you when you want to print your Case Report You will have the ability to print parts of your report or all of it in its entirety Depending on the information that has been entered into the report you will see a listing of information that can be printed separately Exit button Click this button to exit the Case Report You will be prompted with a fail safe option to save your report at that time
136. diting upon exiting the module 126 RS Data Searches Data Search Overview Administration Data Search BOLO Reporting Login Logout From the Data Mastername Information Search Search menu vehicle Information Search Property Information Search option at the EE top you will have different search options made available to you to query and view specific data as needed You will have the ability to search the Mastername database to view contact information and history already entered into the system You will also be able to search the Vehicle database to view information and history on vehicles entered too In addition to that you will be able to search the Property database to view property in the system as well These search options will also give you the ability to view the history of each data type giving you information on reports they have been entered and involved in Mastername Information Search The Mastername Information Search option will allow you to run a search on all contacts entered into the system via the Contact Information screen made available via the various reporting modules throughout the program When you first launch this search option you will be prompted with a window that will provide you with some initial search options asking for the type of contact you wish to run your query for You will have options to Find a Name or search for a person And you will have the option to
137. ditions Vv System Zip Code Database Ht Coit e Sea The System Zip Code Database is where you zip code information remm reen Ee for cities and states are kept for use throughout the applicable fields st SE in the program Report Exec Professional comes with a comprehensive and extensive listing However you may find that not every zip code has been made available to you because of changes or areas that were not in existence at the time of program build The program is smart enough to know and when you enter a zip code in the proper field the city and state information will auto complete for you If the zip city and state combination is not found in this database you will be given an option to add that information which will plug that information into this database There should be no administrative need to add records here but you may want to make corrections to spelling errors or recall a deleted code d TaskTrack Database The TaskTrack Database will allow you to access the raw data where the data for the information entered in the Task Manager is kept for troubleshooting or viewing When you select this option you ll be prompted with an option to view deleted entries or not If you choose to view deleted entries they will display as row items with a black tag to the left of them Otherwise selecting No to not view deleted items will bypass tagged items altogether You can undelete accidentally dele
138. dmin Setup Quick Codes The Admin Setup Quick Codes button will open a new screen were you can enter quick codes for all of your location fields 14 First Name field Enter the first name of the complainant here 15 Middle Name field Enter the middle name of the complainant here 16 Last Name field Enter the last name of the complainant here 17 Complainant Information Contact Search button Click this button ee ermeIgemm ere B to search your mastername database to select a contact that is poor already in your database as the complainant contact Simply scroll through or run a search for your contact from the search screen that pops up and either double click on the contact name or click and hit select The complainant contact fields will then populate with contact information You will also notice that the selected contact 114 Select Cancel will populate as a contact in the Contact Information tab option B If you have the option to create Case Reports from dispatch calls implemented then this contact information entered in option B will carry over to that report Manually entering a name in the Complainant Information fields will NOT enter this contact in the mastername database Entering the information completely in the Contact Information tab option B WILL add the contact to the mastername database 18 Phone field Enter the phone number of the complainant here 19 Reset Grid Settings Click on this button to
139. e 36 Completed Time field This time field will track the time the unit or units completed the call Clicking in the field will auto populate it with the current time You can then manually alter the time as needed If time passes and you have a need to enter the current time clicking on the down arrow will overwrite what s in the field and enter the current time The complete time cannot come before the arrived dispatched and or the time received at field towards the top When a completed date and time has been entered for a call it will be considered closed and be removed from the Active Calls Listing 37 Completed Date field This date field will track the date the unit or units completed the call Clicking in the time field will also auto populate the date field with the current date You can then manually click in the date field and alter the date as needed if changes are required If you have a need to reset the date to the current date if what s in the field is incorrect you can simply click on the down arrow to reset the field to the current date When a completed date and time has been entered for a call it will be considered closed and be removed from the Active Calls Listing 38 Occurred Dates and Times fields These are the date and time tracking fields that will allow you to enter pertinent timing information in regards to the case you are working on Clicking in the date field will enter the current date by default You can click in t
140. e by Month Incident Report Bar Graph of Counts Compare by Year Daily Event Log Report Types Daily Event Log Listing Report Daily Event Log Overview Report Daily Event Log Detailed Report Officer Report Daily Activity Graph Officer Report Incident Report Graph Officer Report Use of Force Report Daily Event Log Call Type Count Statistics Daily Log Graph Activity by Time of Day a detailed listing with the date location case number type and user reported by This report will display line graphs for each day of the week for the date range selected showing the number of incident counts against the time of day You can also choose to run the report by detail or overview Overview will just break the graphs down by day of week for the selected date range while detailed will separate and group the days of week by month This will produce a report that will compare your statistics by month and show you your incident type counts displayed in a bar graph for the selected date range You can choose to run the report by detail or overview Overview will list the counts broken down by type and detailed will break each count type down with more information including location case number type officer and date This will produce a report that will compare your statistics by year and show you your incident type count displayed in a bar graph for the date range selected You can choose to run the report by detail or
141. e Caution with this Business Property Emer Phone 555 555 5555 Phone 555 555 5555 Phone 555 555 5555 View Report View Vehicles Contact Type Incident Type Date 0 BURGLARY 03 01 2005 Contact History D I Testville vw From the matching information tab results will be displayed in a listing towards the lower left side of the screen If your search brings up multiple results then the listing will separate them out in line items As you scroll through the results clicking on a line item will populate the fields above with the information for that business And the business history information will display in a separate listing towards the lower right of the screen The business history will display general information about reports that the selected contact has been entered into There are multiple display columns where you will be able to scroll horizontally to see some additional report history information Also if you bypass the search tab altogether and go directly to this tab you will have the ability to add businesses into the Mastername database without having to attach them to a report Simply click the Add New button 130 importing amp Exporting Reports REPEART EXEC Te Importing amp Exporting Reports in Report Exec The Import Export Incident Reports esr ERISA option was designed to allow you to New Case Incident Report share reports between two sma aca dat
142. e able to scroll through the results and check the contact that you wish to add to your lineup You will need to select six contacts in order to print a lineup You will have the option to print either to screen or directly to your printer Officer Activities Vehicle Options Adm CreateView Photo Lineup Daily Event Log Lost and Found Property Officer Activity Information Search Officer Training Module Control Center 139 KA TaskTrack Task 12003 00003 Tasks Task Number Title Location Site 12003 00003 Save Time Worked button You can add as many log entries for a task from this screen which will populate in the listing to the lower left You will also have the ability to delete entries that are incorrect or entered in error as needed The Task Details screen which is accessible via the tab towards the upper right is where you can add edit delete and print tasks You will also have the ability to search for tasks by task E a ss Fes number as needed There are a number of fields where more in depth information pertaining to the task can be tracked including the objective scope related cases _ justification funding sources required or not etc Any notes entered from the main task window for a task you are viewing in the Task Details tab can be viewed in the Activity Log notes field at the bottom of the screen just above the button options 3 P
143. e and add and view information as needed across your network Report Exec Professional can handle these setups and anything in between Our software can also be deployed as stand alones in situations that require the entry of reports out in the field on laptops and the data can then be exported from the field and imported to a master database in house either via floppy or over a wireless connection when you re within range of your wireless network Our software can be deployed and configured numerous ways sure to conform to your company s Current setup Software Features d Advanced Master Name Search e Ability to search for contacts or offenders through Master Name Features of this module include full contact history for any person in the Master Name listing unlimited digital images for any contact name and quick search any field to see instant matches d Administrative Reports Graphing and Queries User Crystal Reports d BOL Screen with Digital Imaging e Inform the next shift or other officers of important information or person to look out for Some features added to BOLs include add digital images review and add unlimited alerts review old BOLs at any time also alerts to users who have not viewed a new BOL d Computer Aided Dispatch CAD REPEART EXEC Vv 444 SA SA SA SA A A i A SA S SA A A A A A A A A A A S Citation Tracking e Track all of your issued parking tickets and generate automatic letters to send to o
144. e and remove tabs in the Case Report that are not relevant to your reporting requirements For Administrators this will be found from the Administration at the top then Setups the Report Exec Setup Options Once the Setup Options screen comes up go to the Case Report Setup tab towards the middle From here you can uncheck and deactivate specific tabs in Case Report for all users to avoid unnecessary data entry and excessive information Who Was Called Alarm Info Gan When you are in a Case Report you will be able to recognize what tab is currently active Time Date information Contact Information OY looking for the tab header that is bolded in blue You will also see that the tab is raised Reporting above all the other tabs to help you identify what tab is currently active You can also use e I the context clues provided by what type of information you can enter on that screen To move between the tabs and enter different Case Report screens simply mouse your cursor over the desired tab header you wish to access and click on it You will have the freedom to move around the tabs at will and access as much or little information in each as desired 59 Time Date Information Tab The Time Date Information Tab is the main tab where you will begin to enter the main information pertaining to the case including incident types location dates and times UCR Clery related info etc A TimesDate Information CASE 2010 00118 L J C al
145. e for the FIR here You can also click the arrow to bring up an easy to use calendar where you can scroll through years months and select your desired date Discovered Called In Time field Enter the reporting time for the FIR in this field here Location Quick Codes This gives you the ability to soeed up your data entry for your reports If you have certain locations that you use quite regularly you can assign them a quick code When you put the quick code in it will automatically populate your location fields Physical Location drop down lf your organization is spread throughout multiple locations you can select the location you are reporting from here or where the incident occurred on company premises Building Location This will allow you to keep track of what building you are reporting from here or where the incident occurred 10 Area Beat Sector Location drop down From here you ll also have the option to track where along an officers area beat or sector the Incident occurred 91 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 eT 28 Specific Location drop down The Specific Location drop down is where you will track the location your incident took place Depending on the program setup general users may have the ability to actually data enter a location to add to the listing if their choice is not found in the listing If admin has restricted this access then you wi
146. e installation created default path for stand alone is C program files reportexec Make sure to select Yes or Yes to All when prompted to overwrite the existing files This will license the software update it with your department information register and unlock it for you Network Server Installation This is a one time installation for the main databases unless migrating to a new server The directory this installation creates will hold all of the data and will need to be shared to your users All of the Network Clients will point to this directory as the network directory for the program 1 Insert the Report Exec CD into your CD ROM drive The setup program will begin automatically 2 Click on the Install Products option 3 Click on the Report Exec option 4 The Wise Installation process will launch automatically Click on Next 5 Read through the license agreement and select the I Agree option and click on Next when the option becomes activated 6 By default the installation will want to load locally to your Program Files folder Click on the Browse button and navigate to the desired install directory or type in the path in the top field 7 You will be prompted to install a backup option to setup version roll back support We Suggest you agree to the option and select Yes and keep the default backup path Once you have selected your desired option click on Next z 8
147. e most comprehensive detailed and most important report within our program Most of the reporting power within the program is primarily based on and around the Case Report but not limited to The Case Report Module will help walk your users through step by step the entering of pertinent information that needs to be tracked when there is a need to create a report based on incidents your employees or officers encounter throughout the day You will find areas of information you may not have been reporting on in the past but begin to utilize as the importance of that information becomes relevant to you as you use the software You can fill out as much or as little information in a Case Report as dictated by your needs Administrators will have the option to remove tabs that show up in the Case Report that are completely irrelevant to your organization s reporting requirements as we recognize that each department will have their own procedures and workflow protocols We give you the power to work the software around you and not the other way around Case Report Main Case Report Tabs The information you can enter in a Case Report is broken down and grouped in screens that are accessible via different tabs at the top of the Case Report The tab information consists of these screens E Time Date Information e Time Date Inform ation default Alarm Info lis Damage Info Fire Info Injury Info Theft Info Follow UpiTo Do Info b
148. e notes for a new BOLO wherever the cursor is on the screen Delete Image button This button will only be viewable to users with the proper permission Click this button to remove and delete an attached digital image as needed 99 Rn aS Daily Event Logs nn a ee lt 9 Daily Event Log Overview The Daily Event Log Module will give your users and officers the ability to log any and all activities that happened and they encounter during their shift This module was designed with the primary purpose of tracking user and officer activity to help document and ascertain what your workforce is doing when and why The program will also give you the option to generate auto logs for certain activities done within the program including when reports are created citations are written and calls are dispatched You can activate all of these auto log tracking options or utilize individual ones or apply a combination of them depending on what your department needs are and what parts of the program you use When you first access the Daily Event Log Module for a new 24 hour period you Shift Log Information will be prompted with an option to use and dupli cate your previ ous shift bk el Your shift log was not Found For this date 02 21 2005 Would you like to use your previous shift log information From 02 20 2005 information to avoid doubling your efforts when the shift information is identical to a ae your last
149. e options from the preview window to send the print job to the printer as you E need including options to scroll through and preview additional pages if your report has multiple pages Officer Training Module AUser Training Information The Officer Training Module is a module that will help Officer Activities Vehicle Options Adm er Training Teen administrators document and track any and all eee erg BENTO Search O user officer training as needed You can track any type Lost and Found Property eee E of training that your organization or department may offer LS formation Search Hours Units your users and document details pertaining to that Eeer an 1 training as well You will have the ability to track training dates if the training gees Cost resulted in certification and if and when that certification expires how many hours SE and training units gained who the instructor was the location training scores training costs and any additional comments You will also have options to view OO _ the training database directly to view all training entries as you need When you Edit Training Database Save Print Exit click on the Print button you will have several print options presented to you including print to default printer print to printer choose printer print to screen view training database or cancel printing Vehicle Options Add eoo amwa bal The Add Vehicle Information Screen i
150. e size of the image that has been attached to the report 12 REPEART EXEC en 3 4 SN E E 10 11 13 14 15 16 17 Digital Image display This large preview area is where the digital image is displayed Clicking anywhere in the preview area will generate a larger view of the image Add Digital Images button This is the button you click to begin the process to attach a digital image When you press this button you will be prompted with a browse to option to target the desired image file Delete button This button will allow you to delete the current digital image being displayed and remove it from the Case Report Left scroll button This button will allow you to scroll back through the attached images Right scroll button This button will allow you to scroll forward through the attached images Entered By This will tell you who entered the digital media that is attached to the report Total Media Entered field This field will display the number of images that have been attached to the current Case Report Digital Media Description field Here you can enter a brief description of the current image as needed Save button This button will save all the digital media that you have entered on the report 12 Full Size Picture Check Box Check this box if you want the picture to print full size when you are printing your report media Report Reviewed by Supervisor check box This checkbox will only be
151. e to view if at least one more supplement has been added by the report creator or other user with the proper permissions to add supplement narratives As you click on the drop down and scroll through and select the one you want to view the information for that narrative will populate in the main narrative text screen 5 Main Narrative Text Screen This is the main part of the narrative screen that shows the actual text and contents of the narrative Any auto headers added and text entered will be displayed here This screen is scrollable as more information is added and information can easily be added and edited as needed 6 Spell Check button Once you have completed your main narrative or supplement narrative click this button to run it through our spell check program This spell check has the same feel as most spell checkers and will be familiar to most word processing software users 7 Add Date to Report button Click this button to add the current date to the narrative wherever the cursor is on the screen 8 Add Signature Timestamp Click this button to add the current date time with username to the current end of the report I REPEART EXEC Le 8 9 10 11 12 13 14 15 16 Spell and Grammar check If you click this button it will open your synopsis overview in Microsoft Word and will allow you to do a complete spell and grammar check Once the check is complete it will close word and go back into Re
152. e with the Synopsis report Spell Check button Once you have completed your report synopsis overview click this button to run it through our spell check program This spell check has the same feel as most spell checkers and will be familiar to most word processing software users Add Date button f you click on this button it will add the date to the synopsis overview Spell and Grammar check If you click this button it will open your synopsis overview in Microsoft Word and will allow you to do a complete spell and grammar check Once the check is complete it will close word and go back into Report Exec Clery Reviewed Check this box once the report has been reviewed by a clery officer or whoever is in charge of reviewing your clery information Report Reviewed by Supervisor check box This checkbox will only be active for users with supervisor level access or higher which will allow them to sign off on and deem a report as being reviewed Depending on your departmental workflow your administrator may require all reports to be reviewed by a supervisor as a setup option in our program H this policy is implemented reports will not be viewable by other users until it has been signed off on by a supervisor checking this box Confidential Report check box This checkbox will only be made available to those users who are given confidential report rights in their user profile Those users will be able to tag and designate a report as being confidential
153. eee a oo tagged items altogether You can undelete accidentally deleted a a EE property by locating the line item containing the property information z Ge E and clicking on the black tag to the left of the screen in that row 2g SES Removing the tag will update that property and make it again a Ser accessible to that user From here the listing will show you all of the 7 seen sa l property entered in the system from property screens There is no E a L anara ZE administrative need to access the information here other than for e 5 las E aia recalling deleted property or troubleshooting directed by support Sn ie me ee V Prosecution Report Words Database B Report Exec Competitive Edge Software Inc Jog The Prosecution Report Words database will allow you to change the wording information that shows up in prosecution letters When you select this option you ll be prompted with an option to view deleted entries or not which is not applicable to this database because there is only one row containing all of the editable options You will always get this prompt by default when viewing tables regardless of the amount of content The row containing the prosecution words will have a field titled PROS_LET FRX In order to view and edit the words double click on the field in that same row titled Memo A separate window will open displaying the actual wording You can alter this in anyway here Once you are finished cli
154. elp you ID who the officer is The Area Beat Sector column will help you to identify what area or location that officer is stationed or patrolling The Notes column will allow you to enter any miscellaneous information as needed 2 Match Dispatch List with Report Exec Users button Click this button to update the listing with all of your program users Clicking this will append the users to your existing listing and not wipe out any manual entries made Area Beat Sector and Note information will need to be manually added to any officers add from the user listing as needed 3 Clear Entire Listing button Clicking this button will wipe the listing clean allowing you to start over and rebuild the listing as needed 4 Add New button Click this button to add a new officer to the listing as needed This will create a blank line item that will allow you to click in the fields and manually add the information corresponding to the column 110 10 11 _ Dispatch Setup Screen On Off Duty Setup OH Priority Call Setup 1 n Duty Officer ID A K A Area Beat Sector Notes C x _J100039 C X _ 100138 CX _ 100146 x 100170 8 100251 C X 100324 C 100338 L LS C X _ 100474 x 100524 x 100535 LS Ce 100683 Ce 100746 Se C x 10079 Match Dispatch List with Report Exec Users Clear Entire Listing Q ER 8 E J Print Confidential Notes when Printing Dispatch Reports Bd ki i ii 2 0 Seconds Between Checkin
155. ent Information printed out separately as its own Jacho report The Fire Info Tab is made up of Sac three separate sub tabs where detailed information pertaining to the reported fire fl 7 oae can be entered and tracked Est Damage ami Section A Header Information Tab ee 1 oe ae d 10 11 12 Building Automation Information aion Taken ER QO Fire was out upon arrival What Started Caused the Fire Location drop down Click this aii a drop down to select the location DT eege SC where the fire took place aa DESEN Time field Track the time the fire ne took place here Date field Track the date the fire took place here Clicking the arrow will open an easy to use calendar where you can scroll through the best Reviewed by Savior 15 i Ga years months and days to select Gin Da E the appropriate date Estimated Damage Amount field Enter the estimated damage amount in dollars in this field Fire Was Out Upon Arrival check box Check the box to indicate if the fire was out or extinguished when you got to the scene or not What Was Burned Damaged field Briefly describe what objects or property took damage as a result of the fire What Started Caused the Fire field Briefly describe what started the fire including any environmental situations or special circumstances Person Who Started the Fire drop down Click the drop down arrow to select a contact as the
156. ent type entered which will designate it as completed If you find that the incident that occurred was only an attempt and wasn t followed through to completion check this box to document it so 17 Disposition You can designate the disposition for the incident type here 18 Add Incident Type button Once you have selected you incident type from the drop down you will then need to attach that incident type by clicking this Add Incident Type button Simply selecting the incident type from the drop down will not attach the incident type to the report alone You must click this button You can verify that the incident type has been added by viewing the Incident Types Entered listing immediately below these options 19 Incident Quick Codes Setup The Quick Codes Setup button will open a new screen were you can enter quick codes for all of your incident types Incident Type Ou Code Setup Screen A B Kc by Code O Order by Incident Type Incident Type Quick Code Incident Type 2s eommemeeg OOO ze Promesse OO O O O O O O O O O OOOO O s mmm OOOO OO lt _ CaaS wm OOO O a mam OOOO O m o pman OO me moma OOOO mr oo osseo lt E F A Order by Code This option will sort all of the incident types by the quick code number that it is assigned 62 20 21 22 23 24 20 26 Order by Incident Type This option will sort all of Quick Codes by the Incident Type Incident Type Quick Code This is a free field t
157. entered to civilian to ensure accurate and correct data entry Change Report to Field Interview Report button You can click this button to convert your already created Case Report to a Field Interview Report FIR as needed if you find that the report you created is not Case Report worthy and needs to be watered down or downgraded Location Quick Codes This gives you the ability to soeed up your data entry for your reports If you have certain locations that you use quite regularly you can assign them a quick code When you put the quick code in it will automatically populate your location fields Physical Location drop down If your organization is spread throughout multiple locations you can select the location you are reporting from here or where the incident occurred on company premises 60 REPEYART EXEC LS 8 8 9 Area Beat Sector Location drop down From here you ll also have the option to track where along an officers area beat or sector the incident occurred Building Location This will allow you to keep track of what building you are reporting from or where the incident occurred 10 Specific Location drop down The Specific Location drop down is where you will track the location your incident took place Depending on the program setup general users may have the ability to actually data enter a location to add to the listing if their choice is not found in the listing If admin has restricted this access then you will
158. er and make it again accessible to that user There is no administrative need to edit or change any of the information here other than recalling a deleted user that was deleted in error 46 REPEART EXEC a Police Ambulance Fire Database The Police Ambulance Fire Database allows you to access the raw data where this information is kept for troubleshooting or viewing When you select this option you ll be prompted with an option to view deleted entries or not If you choose to view deleted entries they will display as row items with a black tag to the left of them Otherwise selecting No to not view deleted items will bypass tagged items altogether You can undelete accidentally deleted entries by locating the line item containing that information and clicking on the black tag to the left of the screen in that row Removing the tag will update the entry and make it again accessible to users with the proper permissions Vv Property Database The Property Database allows you to access the raw data where es ene tates tate Ree A E property information is kept for troubleshooting or viewing When st mi eS E va ay you select this option you ll be prompted with an option to view aio ese ors uns i deleted entries or not If you choose to view deleted entries they E zs ast rs sro D i will display as row items with a black tag to the left of them SE ES 3 Otherwise selecting No to not view deleted items will bypass
159. erson or the person was contacted 7 Family or Friend notified check box This check box allows you to select if a family member or friend was contacted 8 How did the Injured person appear Click these check boxes if these symptoms are present when talking to the injured person 83 Injury Information 10 11 12 13 17 18 19 20 21 22 23 24 20 26 2 28 29 30 31 Medical Treatment was Offered Click this check box if medical treatment was offered to the injured person Refused Treatment drop down This is a yes or no drop down that will allow you to designate if the injured contact refused and turned down treatment to their injuries or not Physician referral was issued Click this check box if a physician referral was issued to the injured person No referral given Explanation This free field text box is to explain why a referral was not given to the injured person Person wearing glasses This is a yes or no drop down that will allow you to designate if the injured contact was wearing glasses or not Person wearing contacts This is a yes or no drop down that will allow you to designate if the injured contact was wearing contacts or not Carrying How Many Packages field Enter the number of packages the contact was carrying if they were carrying any at the time of the injury Type of Shoes field Document the type of shoes the injured
160. es From here you will enter the main information about the user for a user profile in this screen Information pertaining to the actual user ID and password used will be entered here along with actual name shift and company information ot ee NS ONO 10 11 12 18 19 20 21 Search for User button Click here to search for user profiles already entered into the system New User button Click here to clear the fields to create a new user profile Delete User button Click here to delete the currently displayed profile Print User Information button Click here to print the currently displayed user s info sheet Mark Account as INACTIVE Click here to deactivate this user s account They will no longer be able to log into the program and their username will not display in the dropdowns within the program Badge or User ID field D that user will use to log in to the program Report Name field Name that will show up on printed reports Full Name field Full name of user last first middle Password field Desired user password that user will use to log in to the program Confirm Password field Repeat password here to confirm entry avoiding errors Change Password on Next Login Requires the user to change his her password on next login User s Starting Hour field Track the time this user starts his her shift User s Ending Hour field Track the time this user ends his her shift User s Shift La
161. es they will display as row items with a black tag to the left of them Otherwise selecting No to not view deleted items will bypass tagged items altogether You can undelete accidentally deleted records by locating the line item and clicking on the black tag to the left of the screen in that row Removing the tag will update the item and make it again viewable to those users who have proper access Once you are viewing the data each line item will represent a dispatch call that was entered into the system You ll also notice several self explanatory options across the top of the log including options to exit or print the listing From the options at the top you ll also have the ability to perform Correction Searches From the Correction Search options you will be able to tell the program to plug in the holes and fill in all empty completed date fields or reported date fields as needed You will also be able to search for calls that are older than a specified number of minutes so you can go in and close them out manually yourself You ll also have several self explanatory options across the top of the log including options to exit or print the listing V Event Log Database The Event Log Database allows you to access the raw data where Seet ie Competiu tiesias tne max event log information is kept for troubleshooting or viewing When Press ALTE WeDo you select this option you ll be
162. et Report Exec Network Licenses numbers and license listings 7 Show Licensed Computer Listing Add Client Licenses The Add Client Licenses option will bring up your Software Registration screen This information is taken directly from the security and registration codes that were emailed to you at the time of purchase This will allow you to manually enter in registration information received after upgrading your license count Saving your security and registration codes to the main Report Exec server folder will upgrade your license and register the software for you automatically however a Hide Licensed Computer Listing The Hide Licensed Computer Listing option is the function that will close the license listing if you choose to use the show option in the same menu menu items are in alpha order thus hide listing first J License Information The License Information option will show you the Report Exec Software License Agreement that contains the terms and conditions of the software You will have an option to print the license agreement as well to have a hard copy for your files d License Serial Number The License Serial Number option will display your current serial number The last numbers in the serial number will list your license count e ST872 0012 equals twelve licenses If you ever purchase additional licenses after you install the codes to upgrade this is an easy way to verify that your count has upgraded 54
163. ext box where you will be able to enter the number or text that you want to assign to the Incident Types Incident Type This column is a list of all your current locations that you have entered in the system Print List Click on this button to print out a list of all your location quick codes Exit This will allow you to close out of the Location Quick Codes Setup Screen Amo Oo Incident Types Entered listing This listing will display all of the incident types that have been successfully added and attached to this report The first column will list the type and the second column will list if that type has been designated as being completed or attempted Again you can have an unlimited number of incidents attached to a Case Report as needed Remove Highlighted Incident Type From Report button You can easily remove an incident type that has been added to a report by scrolling through the entered listing and clicking on the item you wish to remove Once you have selected the item click on the remove button to delete it from the listing You will be prompted with a confirmation screen Click Yes to remove or No to cancel Edit button Selecting an incident that has already been entered for the report and clicking edit will allow you to edit the details of that incident Domestic Violence Related check box You can track and tag this Case Report as being related to domestic violence as needed by checking this box Hate Crime Related
164. f the field Link Citation to a Case Report button Click this button to bring up a listing of your Case Reports to select and make a relational link between the citation and report You will be able to filter the listing to show only your reports to help narrow down the view by clicking the check box in the listing at the top designated so Assign New Case Number button Click this button to create a new Case Report and link to this citation as needed Once you click this button and save your citation you will immediately be able to find your Case Report in the Case Manager and add edit information as needed Clear Case Report Click this button if you want to remove the case report number association with the citation Ticketing Officer drop down The Ticketing Officer drop down will by default populate with the citation creating officer ID If you have administrative privileges you will be able to click the drop down and select an officer from the listing as the Ticketing Officer as needed Vehicle Permit Shows the vehicle permit number Offense Location drop down Click this drop down to select the location where the offense occurred Violation Description drop down Click this drop down to select the violation that took place Statute Ordinance drop down Select the statute or ordinance that was violated If there is a corresponding violation and fine amount entered in conjunction with the statute selected then the violation an
165. f you have integrated the program with your email system w Start button Click this button to begin the generation of your report If you chose to preview the report will display on your screen Otherwise it will be sent to your printer x Exit Screen button Click this button to exit the Citation Reporting Options screen 49 Exit button Click this button to exit the Citations Module You will be prompted with an option to save the current citation you are viewing editing upon exiting the module _ Citation Information Screen Sel Citation Entry Citation Review Only Show Find Ticket E Find Offender Searcn Find Plate oket Date Violation Disposition Offender Plate gt KE Change Offender change gene 6617 07715 2005 PARKING IN 4 RESTRICTED AR Active Not Paid CHUBNER SSANDRA DKC9395 7 ya Change Vehicle 6619 0771572005 PARKING IN amp RESTRICTED AR Active Not Paid WILSON JERIN ANP2354 6634 0406 2005 PARKING IN amp RESTRICTED AR Active Not Paid NORFLEET LINDA 24LN 6635 04 06 2005 PARKING IN amp RESTRICTED AR Active Not Paid rt DGI8377 6636 04 06 2005 PARKING IN amp RESTRICTED AR Active Not Paid METCALF ANGIE EW21ST 6637 04 06 2005 PARKING IN amp RESTRICTED AR Active Not Paid TARTERJALICE CNB 4304 6633 04 06 2005 PARKING IN amp RESTRICTED AR Active Not Paid SAVYARDIPAM CAISEG 6639 04 08 2005 PARKING IN amp RESTRICTED AR Active Not Paid NEU
166. ffenders when overdue in your system Administrative reports quickly let you see overdue tickets and the amount of tickets written from your agency Complete Incident Reporting Daily Monthly Yearly Custom Statistics Daily Event Logs e Your officers can log their daily events on this screen to track their daily activities This screen is also automatically updated when a Field Interview Report or Incident Report is entered when option is turned on by the Administrator You can manually log such activities as lunches breaks or special events by the officer by your specifications Digital User Signatures for Reports Email Incident Reports and Administrative Reports Anywhere with our Integrated Email Features compatible with Microsoft Mail Outlook Exchange Novell GroupWise Internet Mail Protocols SMTP cc Mail Lotus Notes VIM HP OpenMail Novell Mail Protocol Banyan VINES Network Mail API Lotus Notes MAPI Employee Assigned Property Inventory Tracking e Keep track of the equipment given to each officer or employee in this screen Field Interview Reports e Any call for service that does not require and Incident Report can be entered as an FIR or Field Interview Report You can enter contacts property a narrative digital images and vehicle information in this screen so it is saved for informational and retrieval purposes Instant Contact Reports and Histories Internal Maintenance Reports for Service Investigation Case Reports with Supplement
167. fidential report rights in their user profile Those users will be able to tag and designate a report as being confidential This will limit the viewing access to these reports to only those users with those permissions If you do not have confidential report permissions you will not see this check option and you will get an error prompt indicating you do not have the proper rights to read reports that are tagged so Needs Follow Up check box Users can tag a report as having the need for follow up You can then easily find all your reports or other user reports that need follow up through your case manager Save button Click here to save your current case report Delete Button This button will give you the ability to delete the injury information that has been added to the report Print button You will have extensive print options made available to you when you want to print your Case Report You will have the ability to print parts of your report or all of it in its entirety Depending on the information that has been entered into the report you will see a listing of information that can be printed separately see print options on page 53 Exit button Click this button to exit the Case Report You will be prompted to save the changes as needed 84 REPSART EXEC ew Section B Injury Scene Information Gi Injury Information Time Date Information Contact Information Narrative Information Digital Media Property Information Vehic
168. fo Tab will allow you to track in detail theft incidents and document a slew of information 1 2 GE a 6 7 8 9 10 11 12 13 20 22 23 24 Additional Officer Witness petal THQ RO Time Date Subject Resisted drop E TEE bel down This is a yes or ent Money on Pers Aig no drop down that will What was stolen overd k allow you to document if the Person Anes E offender resisted gie Handcuffs Used drop down Offender Used Weapon Retail Theft drop down This is a yes or no drop down that will allow you to designate if this theft incident is retail theft related or not Location Subject 7 Observed drop down Click this drop down to select the location where the offender was first observed or first seen and deemed suspicious 7 Observed Time field Enter the time the offender was first observed in this field 7 Observed Date field Enter the date the offender was first observed in this field Location of Concealment drop down Click this drop down to select the location where the offender began to conceal and hide the item s they are lifting Concealment Time field Enter the time the offender began to conceal the item s they were lifting Concealment Date field Enter the date the offender began to conceal the item s they were lifting Location of Apprehension drop down Click this drop down to select the location where the offender was apprehended and seized
169. for intake due to theft Apprehension Time field Enter the time the offender was apprehended and taken in to custody Apprehension Date field Enter the date the offender was apprehended and taken in to custody Apprehended By drop down Click this drop down and select the lead user who apprehended the offender Officer Witness drop down Click this drop down and select a user who witnessed the apprehension Additional Officer Witness EI ipana E e d 4 Op d O wn C i C k t hi S d ro p Time Date Information Contact Information Narrative Information Digital Media Property Information Vehicle Information Notifications d own to se ect an ad d iti on al Alarm Info Damage Info Fire Info i Injury Info Theft Info Follow Up To Do Info user who witnessed the Theft Incident Information apprehension Loc Subj 1st Obs er drop down Click this drop Oy down to select an additional Loc of Apprehensifs user who witnessed the hea e Addit Officer Witn da apprehension EISE a l KE Officer Witne Addit Officer Witn Handcuffs Ge Offender Used weap e apprehension in any way This is a yes or no drop down that will allow you to designate if handcuffs were used on the offender drop down This is a yes or no drop down that will allow you to document if the
170. for their own logs and Administrators will be able to edit and add notes for all user logs Spell Check button Once you have completed any note updates click this button to run it through our spell check program This spell check has the same feel as most spell checkers and will be familiar to most word processing software users Add Date to Report button Click this button to add the current date to the notes wherever the cursor is on the screen Spell and Grammar check IW you click this button it will open your synopsis overview in Microsoft Word and will allow you to do a complete spell and grammar check Once the check is complete it will close word and go back into Report Exec Update Master Log Information button f you made any changes to your log or a user log if you are an Administrator click this button to apply the changes and update the log Delete Current Log button Click this button to delete the selected log from the listing Users will be able to delete their own logs and Administrators will be able to delete all user logs as needed Exit button Click this button to exit the Daily Event Full Listing module 106 Daily Event Log O Log Entry Screen Full Listing Print Reports Q AA Users Officer ID User Shift Information SpechcUse NTKEHOE Starting Hour Dispaiher ALL DISPATCHERS w Ending Hour Choose Call Type ALL CALL TYPES Choose Location AlL LOCATIONS Physical Location ALL PHYSICAL LOCATIONS oy H
171. fter as needed 8 Location Quick Codes This gives you the ability to speed up your data entry for your reports If you have certain locations that you use quite regularly you can assign them a quick code When you put the quick code in it will automatically populate your location fields 9 Physical Location drop down As you click on a log in the listing this field will display the Location that was selected for that log Users will be able to change the Location for their own logs and Administrators will be able to edit the Location for all user logs 10 Patrol Area Beat Sector drop down As you click on a log in the listing this field will display the Patrol Area Beat Sector that was selected for that log Users will be able to change the Specific Location for their own logs and Administrators will be able to edit the Area Beat Sector for all user logs 11 Building Parking Lot drop down As you click on a log in the listing this field will display the Building Parking Lot that was selected for the log Users will be able to change the Physical Location for their own logs and Administrators will be able to edit the Building Parking Lot for all user logs 12 Specific Location drop down As you click on a log in the listing this field will display the Location that was selected for that log Users will be able to change the Specific Location for their own logs and Administrators will be able to edit the Specific Location for all user logs 13 A
172. g When a you select this option you ll be prompted with an option to view S Me aa as ef deleted entries or not If you choose to view deleted entries they will display as row items with a black tag to the left of them Otherwise selecting No to not view deleted items will bypass tagged items altogether You can undelete accidentally deleted records by locating the line item and clicking on the black tag to the left of the screen in that row Removing the tag will update the item and make it again viewable to those users who have proper access Once you are viewing the data each line item will represent a citation that was entered into the system There will be self explanatory columns holding data including ticket number 218376 01142005 37984 associated case number plate number date and time info etc W SE This information should not be changed without the supervision of a support team member Needed changed to citations should be made in the Citation Module directly by a user with the proper permissions Again access to some of these raw tables is strictly for troubleshooting purposes You ll also have several self explanatory options across the top of the log including options to exit or print the listing 40 REPEART EXEC een V Clery Report Words The Clery Report Words database will allow you to change the Report Erec Competitive Edge Software Inc BEZ wording informati
173. g Module is a powerful module that will allow you to post bulletins to all of your users about specific things that need special heeded attention and give notice of information that requires them to Be On the Look Out for BOLOs can be issued for such things as situations events property individuals etc When a new BOLO report has been entered users will be prompted that a new posting has been made available when their BOLO icon begins to flash in the shortcuts menu The BOLO icon flashing is the indicator that you have a BOLO that you have not yet viewed If you have multiple BOLOs flagged for viewing when you enter the module there will be a listing showing the ones you have not viewed and will populate the display in date time sequential order when entered mm BOLO amp Shift Pass On Information Screen 1 sical Location NORTH WAREHOUSE v rr Oms Not Read Dbi Click Notes 07 19 2007 none A ol View Previous lt Sue the Bolo Only To v _BOLO Pass On Leave Blank for All Officers 7 5 Atch for stolen car taken from east parking lot at 9 30 pm Thursday December 21 2006 Picture Description LLY Add Digital Images Total Pictures Entered 1 Cu Delete mage Oo d 18 D E Spell Check Add Date to Notes Add Neal Save Delete Exit BOLO Entry View Screen Regardless of your permissions level the BOLO entry and view screen are identical with the exception that users with per
174. g Officer Exclude A Amu Temas Lanincenne Filter by Citation Disposition Exclude C Active Not Paid Neate Filter by Payment T ype Canceled Cash Charge Card 2 Between 3 De C Print Preview amp Print to Printer O Save as a PDF Document O Email Report s with Adobe PDF Screen a Get Vehicle Info button Click this button to search for a vehicle to run a report on a specific vehicle Any information found will be displayed in the Plate and VIN Decal number display fields b Clear Vehicle Info button Click this button to clear any vehicle information that has been selected via a vehicle search c Get Offender Info button Click this button to search for a specific contact to run the citation reporting against Any information found will be displayed in the Offender and Phone Number display fields 123 d e Clear Offender Info button Click this button to clear any offender contact information that has been selected via the offender search option Print Letter for Outstanding Citations For the Offender Above Select this reporting option to print a letter that will detail any and all citations a particular offender contact has in the system You will be required to search for a contact before you run this letter report Print Letter for Outstanding Citations All Citations This will allow you to print letters for all citations within the given date ra
175. g for C P A YK Auto Assign New Case Number for Each Dispatch Call Add New Onder Officer Listing Avvailable OFFICER ID sE View Area Assignment in the Active Calls Listing Delete button This button will allow you to delete an entry from the listing as needed Simply click anywhere in the row of the line item you wish to remove then click on this button to delete You will be prompted with a confirmation screen which you can either proceed or cancel as needed Seconds Between Checking for Changes field The number entered here tells the Dispatch Module how often to look for updates to the screens By default it is set ata one second interval allowing for a constant refresh rate making the module s use real time between dispatchers You can change the interval by clicking the arrows up or down and clicking in the field and typing in the number of seconds you desire Order Officer Listing Available by drop down This will allow you to sort the officer available listing in the Dispatch Module by specific criteria including Officer ID A K A or Area Exit button Click this button to exit the Dispatch Setup Screen and return to the Calls for Service tab in the Dispatch Module Print Confidential Notes when Printing Dispatch Reports Check this box if you wish to have the confidential notes that were entered in a dispatch call to print out when you print your dispatch reports Auto Assign New Case Number for Each Dispatch Call check
176. ges Once you have filled in your change click on the large button below with red text to start the change You will be prompted with a confirmation prompt displaying the changes that will be made Click Yes to confirm or No to cancel and correct what you entered You can make an unlimited number of changes with no restrictions 39 REPEART EXEC en Backup Log Database A Report Exec Competitive Edge Software Inc e EES The Backup Log Database is a log that keeps track of the dates and earen time the last time you used our auto backup program or the manual fissnsovsives backup program When you select this option you ll be prompted with an option to view deleted log entries or not If you choose to view deleted logs they will display as row items with a black tag to the left of them Otherwise selecting No to not view deleted items will bypass tagged items altogether Once you are viewing the data the information listed is self explanatory showing line items logging the date and time a backup through our program was created This will not track any backups your IT department implements outside of our backup programs When viewing the listing you ll also have several self explanatory options across the top of the log including options to exit or print the listing M m 2004 20M GC 2004 OM GL Di W DO 2004 1M 2004 2004 108 dy BOLO Database The BOLO Database allows
177. gram to work coinciding with your organization s policies Gel procedures and workflow You ll have several options that will oe eae allow you to setup specific parts of the program to match Databases departmental polices as required From here you ll be able to access setup areas that will allow you to edit certain reporting screens that you ve customized yourself Limited customization Mew Features Listing Setups i Report Exec Setup Options available outside of our Product Development team doing it for you which is ian Editing Reports Screen billable Custom reports not done by our team are not supportable activate U Edit Any Report Setup or deactivate specific program features in combinations to fit your T E Data t Setup Inddent Report Codes workflow add and edit codes in the program and setup outside Padina niorto Saopienwak setine agency information that your organization may interact with Setup UCR Reporting a Report Exec Setup Options The Report Exec Setup Options were covered extensively earlier in this manual on starting on page 22 Please refer there for information on this topic Vv Editing Reports Screen The Editing Reports Screen option will give you limited power to Administration Editing Reports customize certain reporting screens Only those listed will be made Advanced Search Daily Log Report available to you with an option to edit If you have a need to edit iia a en another layou
178. gs as errors duplicates with slight spelling differences known unused codes or outdated codes misspellings etc With a review of this listing you will then be able to go into the Incident Report Codes Database and make the necessary changes any audit brings to light 44 Report Exec Incident Codes Report 01 14 2005 Type Descript Please Note Any of hese codes can be customized to ft your agenc requirement ALARM STARTED BY AREA LOCATION AMBULANCE COMPANY ALINA REPEART EXEC gt Incident Reporting Database A Report Exec Competitive Edge Software Inc BAX The Incident Reporting Database needs to absolutely be handled Fe Prrt Reports Frd and Replace Tabie with extreme caution and reserve as this is where your actual data for your case reports are held the most important and most intricate report in our program Improper changes here can cause errors oat RAMP EAST BLOCK Press ALT DEL to Delete Recall OFF CAMPUS upward to actual data loss When you select this option you ll be prompted with an option to view deleted entries or not If you choose to view deleted entries they will display as row items with a black tag to the left of them Otherwise selecting No to not view deleted items will bypass tagged items altogether You can undelete accidentally deleted records by locating the line item and clicking on the black tag to the left of the screen in that row This
179. h Response Report Dispatch Time Response Time On Scene Time Dispatch Dispatch Log Report Dispatch Log Report Grouped by Location Log to show a combined trend activity overview You can group by officers or not depending on if you need primary and backup officer stats to be separately counted or not You can choose to run the report by detail or overview Overview will show the graph with a general listing while detailed will break down each Daily Log by detail in the listing This report will produce a chart graph based report showing the incident counts for Daily Event Logs broken down by day of week You can group by officers or not depending on if you need primary and backup officer stats to be separately counted or not You can choose to run the report by detail or overview Overview will just give you the graph and totals for each day of the week Detail will break down the incident counts for Daily Logs by each day of the week This report will produce a chart graph based report showing the average count broken down by the day of the week You can choose to run the report by detail or overview Overview will just give you the graph and totals for each day of the week Detail will break down in the listing of the Daily Event Logs by each entry under each day of the week This will produce a report that will show you your incident type count displayed in a bar graph for the date range selected You can choose to run the report
180. he contact person View Print Picture History Button This will allow you to bring up a contacts picture history Contact History Quick View From here you ll get a quick view of the contact history for the selected contact You ll be able to scroll through and view quick information on other involved cases like contact type incident type report date reporting officer and location Get History button Click this button to bring up a historical listing of all reports that this contact has been involved in the type they were added as incidents dates reporting user locations and actual case number You will have the option to quickly view any of the actual reports listed by clicking in the report line item and clicking the View Report button above You can also quickly view any vehicles this contact has been tracked as the owner of by clicking the View Vehicles button above 67 REPEART EXEC We gt KE Contact Information L Tel x Alarm Info Damage Info Fire Info Injury Info Thett Info Follow UpsTo Do Info Time Date Information Contact Information Narrative Information Digital Media Property Information Vehicle Information Notifications Contact Information Student Employee ISS Business Clear Fields Se Information More Details 45 SID e Le PEI nternal Tracking Soars Marks r Clothing Worn Tattoos Drivers License DL State Exp Year Other ID and Hickn
181. he date field and manually change the date as needed Also clicking on the drop down arrow attached to these fields will open up an easy to use calendar system that will allow you to select a date and cycle through months The time field will allow you to enter standard civilian or military time However the program is only capable of accepting civilian time into the database so the time field will automatically convert any military time entered to civilian to ensure accurate and correct data entry 116 Incident Time Incident Date Incident Time Disposition drop down The Disposition drop down will allow you to designate the disposition or status of the call 44 45 a 46 47 48 49 50 51 52 53 54 95 Simply click the drop down arrow and scroll through and select your desired disposition Add Case Information button This button will only be viewable if you have the setup option of creating a Case Report for dispatched calls implemented Otherwise you will not see this button Clicking on this button will open up another window where you can enter additional Case Report information as needed The screens and tabs made available here are taken directly from the Case Report and include screens for Alarm Info Damage Info Fire Info Injury Info Theft Info and Contact Information If you have entered Case Reports into the system before these screens will be familiar to you Activity Notes text box
182. help you start setting up your user accounts through the administration options Licensing Licensing for the Report Exec Professional program is issued by computer and not user You can have an unlimited number of users built into the program however will only be able to install and run the program from a specified number of computers dependent on the number of licenses you purchased As computers launch the program they will then take an available spot on the licensing file Purchasing only one license means you are running a stand alone system As soon as your purchase more than one license you will then be upgrading to a networked version For more information on licensing or questions about your licenses please feel free to contact our Sales Division 12 REPEYRT EXEC LL H Report Exec Competitive Edge Software Inc AX Main Department Info Incidents Dispatch Officer Activities vehicle Options Administration Data Search BOLO Reporting Login Logout Help i Shortcuts 08 26 06 15 2010 Case Report TEST COMPANY Report Exec DAJ Professional Incident Reporting System weg Version 9 49 25 F4 CU Daily Log F5 Your Company Logo Goes Here DOUBLE CLICK FOR DETAILS Dispatch Module e Ze och Ss wn P Citations amp Warnings EZ k r BS Logged in as TEST Admin Access Granted Copyright 2010 by Competitive Edge Software Inc www reportexec com Searches Report Exec P
183. his field to open the date selectable calendar to target the date you wish to enter for the ending date range Show All Reports button Click this button to bypass all of the display options and view all reports in the listing Refresh Listing button lf changes have been made to the quick view dates or custom dates or you ve made changes in any of the line items click this refresh button to force the Case Manager to refresh and display the changes made View User Selections This options will allow you to search reports created by all users or a specific user If you opt to search by specific user a user selectable drop down box will appear where you can scroll through a listing of the program users and search reports for that user only Open Case field If you know the case number of the report you wish to view you can bypass the listing options and enter the number here and click on the binocular search button The report will automatically open at that point as long as the case number entered is an actual report Otherwise you will get an error prompt indicating there was a problem with the number entered Open Case search button Once you have entered a case number to search for in the Open Case field click this button to initiate the search Quick Viewer button Clicking on this button will open S REPRINT REVIEW REPORTS From the Listing SHIFT F1 to View Narrative ALT DEL to VOID Report a new screen that will list all of the ca
184. his option it will prompt you with a browse to screen allowing you to target DBF files Once you have browsed to and selected the DBF you need to access you will be prompted with an option to view the data including deleted records Make your selection and click OK to the next prompt to enter the table Depending on the file you chose to access a member of our support team will then be able to walk you through and troubleshoot any problems you might be experiencing Vv Backup Databases Even if they are In Use A Report Exec Backup Database Files Program eg Use this option to manually perform a backup of your databases even while they are in use By default Windows will skip over files that are in use when trying to backup and make copies but this backup option built into our program will not It will copy all of the pertinent data files even while users are using the program and saving and altering data which normally locks a database file because it s being accessed for editing This screen will show your current path to the main Report Exec server folder in the Server Database Files Directory field and allow you to alter the backup destination in the Backup Database Files Directory To change the backup destination directory either type in the path in the available field or click on the binocular browse button towards the right of the field This will allow you to browse to a directory of your choosing to du
185. hoto Linup Screen Photo Lineup Matching Information Photo Lineup Matching Requirements Offender s Last Name First Name Middle Name Sex M Race Harj Eyes Height Span Inches 53 Height enz Weight Span Pounds Weight 180 Age Span Years 5 Age 25 Skintone Complexion Build Mustache No e Beard No Glasses No Ce oe oe eee D eee lt lt a D D ees rae ech Hair Length Crew Cut e m Scars Marks amp Tatoos Pick N View Images I Print to Printer e Print to Screen Lmonp t Create New Lineup Edit View Created Lineup View Print Created Lineup Get Past Lineup Clear Al A 3 Photo Linup Screen Photo Lineup Matching Information Clear Checkboxes PF poose a DOE JOHN DOE ONATHON DOE RAPHAEL GYSLAND GARRETT HONEBRINK RICHARD JOHNSON MICHAEL LOR KOPET JOHN RICHARD LOCKWOOD RON SCHMICKLEJASONIL SIMPSON HOMER T SMITH PAUL SWENSON RONALD G Total PICTURES Chosen 2 PiinttoPrinter C Printto Screen Ier NOTE Pictures in the lineup will be randomized when you press the Print Lineup Button Pick N View Images Print Lineup Quit EES REPEART EXEC ON Lost and Found Property SR Property Information Screen L Property SearchvEntry OSSIL IA Mel bz wenn EE oy T property searches view or T ron add any owne
186. ick the down arrow to open an easy to use calendar to scroll through years months and days to select a date 4 Time Received AT field This is atime field that will by default populate with the current time when you added the call You can manually change the time by clicking in the field and typing out the time Or clicking on the down arrow will update the field with the current time at the time you press the down arrow Again all time fields in the program run on civilian 12 hour time If you enter military time the field will automatically convert it to civilian to ensure it is compatible with the data 5 Call Types Quick Codes This gives you the ability to soeed up your data entry for your calls If you have certain codes that you use for certain call types you can associate them When you put the quick code in for the call type it will automatically populate the Call Type drop down box 6 Quick Codes Setup The Quick Codes setup button will open a new screen were you can enter quick codes for all of your call types 7 Call Type drop down Click this drop down to select a call type in correspondence to the call that you are fielding Again the priority level of a call is dictated by the call type and the priority level assigned to that call type during setup You can only select one call type for a dispatched call However if a Case Report is generated by a dispatch call additional call incident types can be added to the report therea
187. ily Event Logs b ONLY Export Event Logs for Specified Dates Above Checking this option will only export Daily Event Logs and not include Case or FIR reports c Include Citations for Specified Dates Above Checking this option will include Citations with your Case and FIR reports d ONLY Citations for Specified Dates Above Checking this option will only export Citations and not include Case or FIR reports Once you have a valid selection this will activate the Export Records Now button below and you ll see a prompt in green indicating that the Export is Now Ready to Continue Click this button to begin the export process Once you click this button the program will begin to process your export and build the files You will see Weer a Please Wait prompt towards the upper right hand corner of the screen Press a When itis finished the green prompt will now say You cu May Now Save or Add More Reports giving you the ee option to add an additional range or click the additional Capot Records Now a activated button below titled Save Exported Records to isk or Drive Disk or Drive Click on this option to finish your export by choosing a destination for the export files to save to Once you click this button you will be prompted with a browse to option Simply target the desired drive and directory to dump the files to to finish NOTE It recommended that you save the exported files
188. in the dispatch module Check this option if you would like your dispatchers to have the power to create case reports from calls for officers dispatched to calls Dispatched officers or employees will then be able to open edit and finish the reports that dispatch started Create field incident reporting with FIR numbering system Check this option to implement a unique FIR numbering system for field interview reports instead of assigning them case report numbers Field interview report numbers will then begin with a prefix of the letter combination FIR followed by the report number e FIR20050101 0001 Turn ON automatic database backup Check this option to implement the auto backup feature that runs every 24 hours This is the auto backup feature that prompts you to run the first time you login for the day Uncheck to turn option off Reset case dispatch field incident reporting numbering at the beginning of the year Check this option if you want the system to automatically reset all report numbers to zero at the turn of the new year Prevent regular users from adding violations Check this option to restrict the users of the program from adding violations Gather Hotel Information Guest on Reports if acceptable Check this option will gather information on guest staying in you hotel Ask for master name search options when entering name information and the name is not found Check this option if you want the program to search fo
189. ing Information New Features Listing Setups Licensing Networking Importing Export Data Tracking Information AZALI Leet Your Compar DOUBLE Vv Any System Database File Reporting Login Logout Help Any System Database File Backup Databases Even if they are In Use Backup Databases Even if they are In Use DBase Format Mass Find amp Replace Screen Backup Log Database Bolo Database Citations Database Clery Report Words Dispatch Database Event Log Database Field Incident Reporting Database Incident Report Codes Database Incident Report Codes Printed Listing Incident Reporting Database Incident Report Reviewed By Database Incident Report Types Database Licensing Computers Database Master Name Database Master Name Merge Screen Officer Database Police Ambulance Fire Database Property Database Prosecution Report Words Database Required Fields in Screens Database Service Requisition Database Statutes Database System Zip Code Database TaskTrack Database TaskTrack Time Tracking Database Trespass Report Words Database vehicle Database by Plate Number vehicle Database by Vin Decal Utilities This first option alone is very powerful because it will allow you to view and open any of the DBF files for the system and see the raw table data Our support team will prompt administrative users to use this option to help troubleshoot data problems or make changes when needed When you select t
190. ing a new version of the software and you had to update your database structures and you still had users on the system If the software could not automatically update the database structure this feature will allow you to rerun the database structure check IMPORTANT Users should be logged off when running this utility e Program Check Tickets Database The program check tickets option will check your citation and ticketing database for duplicate incident numbers and program numbers and make sure that the internal program numbering system is clean with no inconsistencies e Show Case Reports with Multiple Incident Types Choosing this option will show a list of reports with multiple incident types and will allow you to print this list to an Excel spreadsheet which will save in the main Report Exec folder on your server e Show Case Reports with Missing Incident Types Choosing this option will show a list of reports without incident types and will allow you to print this list to an Excel spreadsheet which will save in the main Report Exec folder on your server e Sync Case Report Codes with Master Codes Choosing this option will restore any incident types that have been deleted in the past WARNING this is a very powerful feature and will restore ANY deleted incident types that have been used in reports in the past e Sync Dispatch Report Call Types with Master Codes Choosing this option will restore any call types that have been deleted in the past WARN
191. ing it down in VIN number order Before you re able to enter the database you ll be prompted with an option to either view the listing including deleted vehicle information or not If you are entering the database to recall a deleted record then you will want to click Yes Otherwise clicking No will not include the deleted tagged items as viewable Entering this vehicle database will again list the entries in VIN number order starting with any blank or incomplete entries then numeric then alpha There is no administrative need to edit or alter the listed vehicle data unless you have a need to recall deleted vehicle records The only other circumstance would be as directed by a support team member for troubleshooting purposes Utilities You will have several utilities at your disposal that will help you to maintain and troubleshoot problems with your data As connections are live to your data any instability and integrity issues severing connections with your network could introduce inconsistencies and corruption into your database These utilities were designed to help you correct and ensure that your data stays intact and is as clean as possible e Reindex and Pack Databases Choose this option when you want to permanently delete all Tagged Deleted items in your database Whenever you delete anything from the program the line items in your database containing the data remains but is flagged in a way that the program belie
192. is field as needed as well 55 Other ID and You can use this field to track any other miscellaneous ID information as needed 56 Maiden Name field Track the contact s maiden name here if applicable 57 Occupation field Designate the contact s occupation or vocational expertise here 58 Parent s Phone field f the contact is a juvenile track their parents phone number here 59 Report Reviewed by Supervisor check box This checkbox will only be active for users with supervisor level access or higher which will allow them to sign off on and deem a report as being reviewed Depending on your departmental workflow your administrator may require all reports to be reviewed by a supervisor as a setup option in our program H this policy is implemented reports will not be viewable by other users until it has been signed off on by a supervisor checking this box 60 Confidential Report check box This checkbox will only be made available to those users who are given confidential report rights in their user profile Those users will be able to tag and designate a report as being confidential This will limit the viewing access to these reports to only those users with those permissions If you do not have confidential report permissions you will not see this check option and you will get an error prompt indicating you do not have the proper rights to read reports that are tagged so 68 REPEART EXEC 61 Needs Follow Up check box U
193. is implemented reports will not be viewable by other users until it has been signed off on by a supervisor checking this box Confidential Report check box This checkbox will only be made available to those users who are given confidential report rights in their user profile Those users will be able to tag and designate a report as being confidential This will limit the viewing access to these reports to only those users with those permissions If you do not have confidential report permissions you will not see this check option and you will get an error prompt indicating you do not have the proper rights to read reports that are tagged so Needs Follow Up check box Users can tag a report as having the need for follow up You can then easily find all 82 DETAILED FIRE REPORT COVERT OPERATIONS ACME MEDICAL CENTER SECURITY Incident Type ROBBERY CALLED IN DISCOVERED INCIDENT DATE amp TIME L REPORTED BY DOEJJOHN CASE _02072005 00039 5 NATURE OF FIRE ARRIV AL DATE FIRE DEPT MEDIC AL a e Su 10 15 AM 0207 2005 Ge 10 AM KH 20 AM 9207205 DEPARTED CONTACT TERON 11 30 4M OEJAMES 11 45 AM SE FIRE DEPARTMENT NOTIFIED SECURITY NOTIFIE All Clear Time 11 00AM __ MAIN TEN ANCE oa FIRE DOEJOHN KITCHEN EQUIPMENT GREASE FIRE ENTER ALL OF THE ITEMS THAT WERE DAMAGED HERE Repair Request Needed X Date Submitted 02 07 2005 Ifa Smoke Srel where did itcome from STOVE Co
194. istdsnieisursnnd undduntivindtandiasciandinadldandiandivadinadtonsivadiaadianiaas 140 Section A Property Search Entry Tab 140 Section B Property Owner Information Tab 140 Section C Property Manager Tab 140 OniICer ACi Orman SCAICN E 141 OHICCr Ree ele le e 141 PAGO BE 141 EE EE 141 FIGIO ADOUE aNG E Ee e e e el 142 Bel Gilet ele EXC Cancre sees tetn ta vestuesusuoususnuussuusudvousuouieesdnsesveuausonnaunst 143 Updating Report Exec OvervieW EEN 144 PIO Ale HSU Eeo g CN 144 Report Exec Overview a REPEART EXEC What is Report Exec Professional Report Exec Professional is a law enforcement and security management incident report writing software package designed to assist organizations in streamlining and optimizing the traditional paper reporting of incidents that occur on a daily basis The focus of our software is to provide professional looking reports with digital imaging capabilities all kept securely ina database for easy data entry and data retrieval while maintaining end user ease for novice computer users and the sophistication that advanced users desire TEST COMPANY Report Exec Professional Incident Reporting System Version 9 49 25 Your Company Logo Goes Here DOUBLE CLICK FOR DETAILS Logged in as TEST Admin Access Granted Report Exec Professional gives you the power to add an unlimited amount of custom codes types in the program to acclimate it to your department
195. it Screen button Click here to save the changes made Advanced Program Options Tab You will have a number of specific program settings that will affect how specific parts of the program will work here Set Date Format to drop down This drop down will allow you to choose the format dates will appear in dependent on the region of the world you are reporting from Special Program Options check boxes The Special Program Options check list will allow you to implement certain program features in combinations that will help conform the program to your organization s procedures and workflow Special Program Options Breakdown e All incident reports need to be reviewed by a supervisor before releasing Check this option to require reports to be reviewed by a supervisor before it is released for others to view or print Report Exec Setup Options Modules Use Setup ji Case Report Setup Email Setup E Set Date Format to AMERICAN Special Program Options _ All Incident Reports Need to Be Reviewed by a Supervisor Before Releasing Once a report has been reviewed Nothing can be added or changed Except the Supervisor Admin Include the Apprehended Notification Form with Theft Reports Include the Trespass Notification Form with Theft Reports L Convert Height and Weight to Metric L Automatically Add Reports Entered to the Daily Log C Automatically Add Citations Entered to the Daily Log Automatically Add Dispatch Ca
196. it will close word and go back into Report Exec Add Contact Name to Report drop down Any contacts that have been added to the Case Report will populate this contact name drop down option in the narrative You can quickly and easily add any of your contact names to your narrative by just clicking the drop down arrow here and selecting the contact This will insert the contact s name where the cursor is in your narrative Report Synopsis Overview This field is a free text field that is used to record the synopsis overview Manager Supervisor Notified drop down A user will be able to designate whether the manager or supervisor selected was notified or not on the case Manager Supervisor on Duty drop down Admin users can enter the names of supervisors to this listing who can be listed as being on duty for documenting and tracking for this case and a reporting user can designate which one was on duty as dictated by departmental policies Report Reviewed by Supervisor check box This checkbox will only be active for users with supervisor level access or higher which will allow them to sign off on and deem a report as being reviewed Depending on your departmental workflow your administrator may require all reports to be reviewed by a supervisor as a setup option in our program If this policy is implemented reports will not be viewable by other users until it has been signed off on by a supervisor checking this box Confidential Report check box This
197. itations that have already been entered into the system This is the field where you enter in the license plate number you are searching on As you type the auto search feature will jump to the line item that matches or comes the closest to a match You will be able to edit citations quickly from here as well Find Other Searches other fields not listed above for information entered into the citation Return Exact Matches Check box this item to return only exact matches for the information that you are searching Find Citation Opens a listing of all citations Bottom EditList Delete Add Offender The Contact Information Tab for the Citation Module is identical to the Contact Information Tab found in Case Reports and Field Interview Reports All of the information pertaining to the details on this tab has been explained and can be found in the Case Report section of this manual on page 61 Add Vehicle The Vehicle Information Tab for the Citation Module is identical to the Vehicle Information Tab found in Case Reports and Field Interview Reports All of the information pertaining to the details on this tab has been explained and can be found in the Case Report section of this manual on page 68 Save button Click this button to save the current citation Save and Add Another Click this button to save the current citation and create a new citation Remove Offender Removes the selected offender from the listing Rem
198. k button Once you have completed the log notes click this button to run it through our spell check program This spell check has the same feel as most spell checkers and will be familiar to most word processing software users Add Date to Report button Click this button to add the current date to the notes wherever the cursor is on the screen Spell and Grammar check IW you click this button it will open your synopsis overview in Microsoft Word and will allow you to do a complete spell and grammar check Once the check is complete it will close word and go back into Report Exec Add Log button Click this button to add a new Daily Event Log If this button is grayed out then this means you are currently editing or in the process of creating a new log already Save Log button Click this button to save the log you have entered Exit button Click this button to exit the Daily Event Log module 104 Gi Daily Event Log ae A Log Entry Screen Z Full Listing i vent Started Ta 2G Her By Notes Search 3 SE View ALL USERS QO 4 O ven on O A OK Needs Follow daten up Completed date E 11 Date e Automatically Update the m9 bg seconds Event Started 7 Q ee vent Type porting Person re Admin Setup Quick Codes Physical Location Building Patrol Area Beat Sector specific Location hdd Date to Notat Use Word Spell and Grammar Check KK Update Master Log Information e pelete Current Log Section B
199. keep the suggested default path Click on Next 7 Once the installer has all of the information it needs you will be prompted indicating so Click on Next to begin the install process 11 REPEART EXEC 8 The installer will begin the installation process and it will display a progress bar When it Is finished you will be prompted that it has been successfully Network Setup Screen 1 This computer has not been setup for networking Please installed Click on the Finish button when prompted to do SO The installer print out the instructions by pressing the Print Network Setup will close on its own and you will have a new icon on your desktop called Srhikeweineereer Report Exec Client Double click on the new Report Exec Client icon on the e desktop You will be prompted with a screen indicating that this computer has not been setup for networking and presented with a couple of options a Ifthe share on the network where the data is has been mapped on your computer you can click on the Locate Security exe on the Network Server option and browse out to that drive Once there select and highlight the blue and yellow Security icon and click OK Step three will now populate with that mapped path b If you have opted to use UNC as the path protocol you can bypass step two and type the entire path in step three 9 Once the path is displayed correctly in step three click on the
200. l Alarm Info Damage Info Eire Info Injury Info Thett Info Follow UptTo Co Info Time Date Information Contact Information Narrative Information Digital Media Property Information Vehicle Information Notifications 1 z O l 3 Change Report arsons IDE v Incident Discovered Called In OF 32010 e at SA AM time S SR Case 2010 00118 Incident Occurred Between date 077132010 D at 12 00 AM time Ch Felated and date 0771 312010 at 12 00 AMT time 12 20 Quick Code v amin Setup Quick Codes Physical Location iin o Building Parking Lot ON CAMPUS PROPERTY 10 ME Location Zeport Disposition a is Force hd E Buick Code Dp cisent Types Disposition E 18 Aw w Add Incident Type Quick Codes Setup Incident Types Entered ASSIST OTHER Completed A Remove Highlighted Incident Type From Report MER SE T CR Information Domestic Viol Related Hate Crime Related NO ne 25 E UCR Related Code Di e Disposition EI eptionally Cleared Type va tenEdit Clery Info ceptionally Cleared Date rt el anagerfupervisor on Duty MM er Supervisor M otified Di CJ Alert Issue 31 C Alert Heiser e ort Synopsis Overview KL Spell Check 39 eg eport Reviewed by l 40 Ae onfidential Report eed Follomip Reporting Person s ID drop down From this drop down an administrative user can select who the Case Report belongs to as the reporting person The Rep
201. l Report check box This checkbox will only be made available to those users who are given confidential report rights in their user profile Those users will be able to tag and designate a report as being confidential This will limit the viewing access to these reports to only those users with those permissions If you do not have confidential report permissions you will not see this check option and you will get an error prompt indicating you do not have the proper rights to read reports that are tagged so Needs Follow Up check box Users can tag a report as having the need for follow up You can then easily find all your reports or other user reports that need follow up through your case manager Save button Click here to save your current case report Delete Button Clicking this will delete the current record being worked on Print button You will have extensive print options made available to you when you want to print your Case Report You will have the ability to print parts of your report or all of it in its entirety Depending on the information that has been entered into the report you will see a listing of information that can be printed separately see print options on page 53 Exit button Click this button to exit the Case Report You will be prompted to save the changes as needed 89 74 Field Interview Report The Field Interview Reports are used when incidents are report worthy but do no necessarily require the e
202. lace that will restrict our program from integrating 2 Send Test Email button Click on this button to test the email system settings you selected above This will generate a test email using the selected protocol just follow the prompts 3 Cancel button Click here to cancel any changes made on the Agency Information tab 4 Save amp Exit Screen button Click here to save the changes made to Agency Information 25 Setup Options Report Exec Setup Options Agency Information Modules Use Setup Advanced Program Options Case Report Setup _ Emal setup i Corporate Email System OUTLOOK v Send Test Email Message Additional Administrative Options You now have enough information to 1 Install the Report Exec program from the product CD sent to you at the time of purchase and set it up either as a stand alone or networked system with multiple clients 2 Create user profiles and give them specific access to the program as needed 3 Enter the Report Exec Setup Options screen and go through the screens to change the administrative options in the program to conform it to your departmental policies procedures and workflow We will now go through the additional administrative options available to further help you continue the administration of the program Reporting Administration Data Search BOLO Reporting Login Logout Help Activity Reporting Graphing Module Trespass Information Profili
203. le Information Notifications Alarm Info Damage Info Fire Info Injury Info Theft Info Follow Up To Do Info Injury Incident Information Injured Person s Information jury Scene Informati OG Compensation u Jame of Officer Giving First Aid E21 Accident Area Was Well Lit Scene of Accident Examined By 4 lf Not Well Lit Explain T as if Accident Scene Was Not Examined Why ie Describe FirstAid Rendered rae Location of Injury oO Minor Consentto Transport E HE Taken to H ospital D What Hospital 1 porting Agency ON Unit A n of Transport On Involved anner Ah Person Arrested Gro Was Arrested Last Name First Name Middle Init Li Bofficers Observations we Report Reviewed by Supervisor egen cn 1 Name of Officer Giving First Aid drop down Click this drop down and select which officer is giving the injured person first aid 2 Accident Area Was Well Lit check box Check this box if the accident area was well lit 3 Scene of Accident Examined By drop down Click this drop down and select which officer examined the scene 4 If Not Well Lit Explain free text field This allows the officer explain why the scene was not well lit 5 If Accident Scene Was Not Examined Why free text field This allows the officer to explain why the accident scene was not examined 6 Describe First Aid Rendered free text field This field is for the officer to fill out how and why first aid was rendered to the injured per
204. listing that are dispatched to calls as needed i e janitors This screen will also have some other general setup options that you can turn on or off that affect how the Dispatch Module handles calls and users 1 Officer On Duty listing This listing will show you all of the officers or personnel that have been added to the Dispatch Module If this your initial setup the listing will be blank Under option two there is a match with users option that will allow you to populate the listing with all of your Report Exec program users Also you can add entries that are not users by clicking on the Add New button under option four When you have a listing of your officers or personnel that can be dispatched you will have the option to designate who on the list is On Duty at the time you are dispatching by clicking the red x button in the same row as the officer This will change that red x to a green check mark indicating they are now considered On Duty and will be a selectable officer when dispatching calls Dispatchers will want to review the listing at the beginning of their own shift and activate or deactivate officers as being on duty or not as needed throughout the day The Officer ID column will list the user ID for that officer by default if pulled over from the user listing or can be manually entered to display any departmental IDs as needed The A K A also Known as column will allow you to type in any names as needed to h
205. ll bring up and reporting history for that contact or vehicle in the area to the right 57 and will change as you click on other results 60 Report History listing This listing will display any and all history for any of the data brought back in your search and display information about reports that contact or vehicle has been a part of You will be able to see partial report information including contact types incident types dates etc Section B Active Calls Tab The Active Calls tab is a separate tab that mirrors the Active Call Listing found directly in the upper right section of the Calls for Service tab This is just a larger display that will allow you to view more calls and scroll through a listing that fills the entire tab as opposed to the quick view option condensed down in the smaller display area on the Calls for Service screen This will help you manage and maintain your calls easily and more proficiently than you could from the quick view option That view is primarily designed to be a quick reference tool as opposed to an overall call managing tool as the Active Calls tab is geared to be As with the quick view calls will be listed in priority order to help you manage and handle calls that are more severe in importance requiring more immediate attention Different column information will help you identify calls by listing information for a call including units dispatched times call types locations and dates
206. ll only have the option to select from what is within the listing and refer back to an admin user to add any unlisted locations To select a location simply click the drop down arrow and scroll through the listing and click on the desired location Admin Setup Quick Codes The Admin Setup Quick Codes button will open a new screen were you can enter quick codes for all of your location fields Event Narrative This Narrative field is a free text field that can be used to keep track of any notes or overview notes as needed Add Header Information button Click this button to add header information to the narrative below This will insert into the header the type of report FIR number report date incident date and reporting officer This information will be inserted where the cursor is in the narrative text box Spell Check button Once you have completed your report synopsis overview click this button to run it through our spell check program This spell check has the same feel as most spell checkers and will be familiar to most word processing software users Add Date button f you click on this button it will add the date to the synopsis overview Add Signature Timestamp button Clicking this button it will add your signature with a timestamp to the narrative Spell and Grammar check If you click this button it will open your synopsis overview in Microsoft Word and will allow you to do a complete spell and grammar check Once the check is complete
207. llow up You can then easily find all your reports or other user reports that need follow up through your case manager Save button Click here to save your current case report Print button You will have extensive print options made available to you when you want to print your Case Report You will have the ability to print parts of your report or all of it in its entirety Depending on the information that has been entered into the report you will see a listing of information that can be printed separately see print options on page 53 Exit button Click this button to exit the Case Report You will be prompted to save the changes as needed Digital Images Tab The Digital Images Tab will allow you to attach and add an unlimited number of images related to your Case Report as 1 2 needed in a digital file format tA Digital Media Loe Alarm Info Damage Info Fire Info Injury Info Theft Info Follow Up To Do Info Time Date Information Contact Information Narrative Information Digital Media_1 Property Information Vehicle Information Notifications Digital Media Oe re O Entered By ASCHEURELL Total Media Entered 1 d Digital Media Description TED Save QED Gu size Picture port Reviewed by isor La nfidential Report eeds Followup Picture Path field This is a non editable display field that will show you the path to the current digital image displayed Picture Size field This field will display th
208. llow up through your case manager Top button Click this button to move to the first property entered in this Case Report Previous arrow left button Click this button to move to the previous property in the listing Next arrow right button Click this button to move to the next property in the listing Bottom button Click this button to move to the last property entered in this Case Report Save button Click here to save your current case report Revert button Click this button to undo any changes you have made to the contact Delete button This button will allow you to delete a contact from the Case Report as needed Print button You will have extensive print options made available to you when you want to print your Case Report You will have the ability to print parts of your report or all of it in its entirety Depending on the information that has been entered into the report you will see a listing of information that can be printed separately see print options on page 53 Exit button Click this button to exit the Case Report You will be prompted to save the changes as needed 76 Notifications Tab The Who Was Called tab will allow you to track what outside agencies were called for this particular Case Report You will have the ability to track the names of the agency representatives as well You will also have the ability to customize the last entry to fit your departmental workflow in conjunction with
209. lls to the Daily Log Lock out the Location Field for all General Users Use a customizable combo drop down box for the location fields Show the Mouse Over Field Help Pop up Windows Allow Dispatchers to Add New Case Reports in the Dispatch Create Field Incident Reporting with FIR Numbering System C Turn ON automatic database backup Reset Case Dispatch Field Incident Reporting Numbering at the Beginning of the Year Prevent Regular Users From Adding Violations Gather Hotel Guest Information on Reports if Applicable Ask for Master Name Search Options when entering Name Information and the Name is Not Found Dispatch Supervisors can ONLY delete calls L Change the Main Menu Buttons to Use Single Click default is double click Show Social Security Number Field on Data Entry Screens 5 on EEN e Once a report has been reviewed Nothing can be added or changed Except the Supervisor Admin Check this option so that once a report has been reviewed only a supervisor or admin and add or change the report e Include the apprehended notification form with theft reports Check this option to automatically include the apprehended notification form with theft reports REPQYRT EXEC Se Include the trespass notification form with theft reports Check this option to automatically include the trespass notification form with theft reports Convert height and weight to metric Check this option to have the height and weight fields
210. ly see print options on page 53 Exit button Click this button to exit the Case Report You will be prompted to save the changes as needed Property Information Tab Sie Follow Up To Do Info si Property Information Alarm Info Damage Info Fire Info Injury Info Theft Info Time Date Information Contact Information Narrative Information Digital Media Property Information Vehicle Information Notifications 2 P Bar Code Property Information roperty Bar Code 4 Add Add Digital Picture Picture ada Dial Picture ED 2 Item Description gt 3 Property Type wi UCR Related Code wi 4 Property Category wi 5 Disposition w 6 SUE Recovered Found lt N 7 Serial Recovered Property Value 8 Make Brand Date Recovered Found rt Model Location H Size Recovered Found By Last Name First Name TIiddle Init Value Oo Location Placed Total value Details Special Instructions Recommended Disposition Property Purge Date SE Rules for _ Rules for Purged Property eae Purge After 9 000 zl OU Cp Purge Date i v O B ee PE 000 See el Top Bottom Save Revert onfidential Report ies He From the Property Information Tab you will be able to track any seized recovered found lost or other type of property that is relevant to the Case Report as needed 73 REPQYRT EXEC Se de 2 3 4 On 3 OON 14 15 16 ive 18 19 20 21
211. m to Report Exec Enterprise This export is necessary to bring over all of your data from this version to the next If you are a customer who is rolling over please refer to the documentation for Enterprise contact your sales representative or contact the Enterprise support team If you are not a customer who is rolling over to Enterprise then ignore this option all together 59 REPSART EXEC eee Tracking Information Report Designer tracking_report frx Page 1 SAX X a User Tracking Track 1 Report History o E The User Tracking Track 1 Report History option ISa very powerful tracking SVENTO 014182005 11 31 22 01182005 00025 ADDED NEW REPORT tool that will allow you to see all of the SVENTO O182005 11 33 02 01182005 00025 VIEWED REPORT access history and actions taken for one SVENTO 01 18 2005 11 39 07 01182005 00025 VIEWED REPORT report You ll be able to pull up a SVENTO 01 18 2005 11 39 46 01182005 00025 VIEWED REPORT comprehensive report that will list all of SVENTO 014182005 11 41 21 01182005 00025 PRINTED Print Main Incident Report e i SVENTO 01202005 08 36 20 01182005 00025 VIEWED REPORT the actions taken by a user IN date time SVENTO 01 202005 09 04 07 01182005 00025 VIEWED REPORT sequential order Each row will represent SVENTO 01202005 09 04 15 01182005 00025 PRINTED Print Main Incident Report an action taken and will contain SVENTO 01 20 2005 09 0839 01182005 00025 DELETED REPORT
212. mation on the Administration Incident Code Setup Screen This menu option here is simply another way to access this setup module Setup Network Settings The Network Setup Screen is a very Network Setup Screen important screen where your IT department or network administrator will have the o No Network ability to setup and make changes to the Full Network Directory program s network settings which dictates Networ where the program should look for your Example Paths HiAPPSIREPORTPR data out on your network if you have OR WSERVERO1 APPSIREPORTPR UNC Paths multiple clients This information is initially setup when the client is ran for the first 3 time You will only need to make changes E E if you migrate your data to a new server or Computer Directory Settings for this Computer change the share location Pictures Directory R PICTURES Report Directory R REPORTS 1 No Network or Network options If e l x you are running a stand alone on Eger Dice one computer then you will have EE Use this Sa as an Import _ Always Overwrite Duplicate Reports the No Network option selected to Checking For 60 g disable the networks settings Imports Otherwise if you are running the program on multiple clients then 10 cancel Kl the Network option will be Save selected and the other settings will be activated 2 Full Network Directory field This field will list the actual full path to the share on your network where
213. missions to add will have an additional set of buttons towards the bottom of the screen allowing them to create and delete entries General users with read only permission will not have this additional button set 1 Physical Location drop down H your organization is spread throughout multiple locations you can select the location you are reporting from here or where the BOLO pertains to specific company premises 2 Print Information button Click this button to print the selected BOLO 3 BOLO Pass Ons Not Read listing Any BOLOs that have not been viewed by you the user will populate the listing here It will list here in date time sequential order and to view an entry all you ll need to do is double click on the line item in the listing you wish to bring up As you view these items they will remove themselves from the listing indicating that they are no longer unviewed BOLOs 4 Issue BOLO only to This option allows you to only send the BOLO to one officer or to all officers 98 REPEART EXEC e geg D BOLO Notes Section The large text area is the BOLO Notes Section where you will be able to enter and view any pertinent details entered about the BOLO including explanations and descriptions of what to look out for along with pertinent circumstantial or situational information Explanations and descriptions should be kept brief and to the point View Previous BOLO Pass Ons drop down BOLOs that were viewed and no longer populating
214. mp Exporting ele e CN 131 Importing amp Exporting Reports in Report EX C 1ccccccscccnssenssenccnnsensennsensennsennsenscenscenseuseenscnssenseesscnnseussnsenssenssnens 132 Licensing Restrictions 0 cccccccccccccuensecsesccuensuesencauenaueseeeauenaneseeeauesuesaueseuesuenaueseeecussanesuseausnsuesessausssuesessausneuesessausnans 132 EDO O AOO S ea cnc E E EA E aa enh ie ct ot A ii E AE E A E EA E NEEE 132 EDON CHOICE F eeh 132 PO COC E AEE E E EEO ated N N N N A 133 FINSANG YOUL EXPO EE 133 TOMO FACTION E 134 Automatic Wireless Import Feature ccccccccceccceeceeceeseeesesaeeseeeeeeaeeneeeeenaueeaeesuesauesaessuesauesaesanesauenaesauesanesensanesan 134 Additional Modules Miscellaneous Modules and Menu Options cccssssesesseseeeeeeeeeeenees 137 Additional Modules and Menu ltems Overview 11cccccccnsccnnccsnccnnnsenscnssennsensscnnecsnssennsensscnnscenssoensenssensscnssnensennses 138 Turning the Tool Bar On 138 Department Documentation Phone Listing 138 Service REQUISITION Hecuest nnnm 138 Print Full Master Business LUmrechory ennen 138 Task Manager STOOT pecie eeii eenei isinisi eiei E EEEE AEE EEE EEEE EEE ENA SENESE ENESE A AnA SAAE AATE A EENES AEEA RIASA EENE 139 Greal amp View Photo LINCUD sccccsecccseeccsesecsueecsueecaeeesseeesseeesseneeseeeesuesseeessaeessauessaeeesaessaueesauessauessanessauetsaeessaeessgaes 139 Lost and Found Property sisesicetsunciiscaducraednssdadsnbivelivedinitisatided
215. mp the files to 38 Report Exec Backup Program Server Database Files Directory Backup Database Files Directory CAPROGRAM FILESIREPORTEXECIDATABASE_BACKUP Start Backup REPEART EXEC We Vv Backup Databases Even if they are In Use in dBase format This backup feature is slightly different than the other backup option as this will save all of your data in dBase file formats that can be used to import into other programs that are capable of reading dBase files like Microsoft Excel and Microsoft Access This is a very useful feature which will allow you to import your data into a spreadsheet or database program and create your own reports and macros and sort out any stats as needed if for some reason our default set of admin reports does not specifically address a reporting need NOTE Actual data import into a third party program is not supported Either refer to your IT department for information on how to sort the data in your spreadsheet or database program or refer to the software manufacturer The settings to initiate the export and backup process is exactly the same as the first backup with the exception that you will have the option to specify a date range for the data you wish to extract and backup in dBase format a Mass Find amp Replace Screen The Mass Find amp Replace module is a VERY powerful screen that will allow you to correct any historical data entry errors or make updates to codes or users his
216. mployee s phone num goes here and will auto populate if you select from the list 24 Cell field Employee s cell number goes here and will auto populate if you select from the list 25 Cancel Changes button Click here to cancel any changes made to user profile 26 Save button Click here to save the new profile or changes made to existing profile 27 Exit button Click here to exit the User Setup Screen You will be prompted to save changes W User Setup Screen User Information Security Personal Info Q User ID Pearl BOLO Access Administration Access Citation Access Supervisor Access Daily Log Access Full Dispatcher Access Field Incident Reporting Access Full Daily Event Log Access Incident Report Access Confidential Report Access Master Name Access BOLO FULL Access Add Edit Delete Vehicle Information Access Citation FULL Access Add Edit Delete Property Information Access Generate Shift Reports for Any Officers View Digital Images Entered in Reports Add Update Personnel Records Access Property Room Manager Access Training Information Access VG Update Master Custom Dropdowns Print Incident Report Access ld es parece Read All User s Incident Reports Access EH ces a Read Juvenile Reports Access SE Equipment Tracking Module Access Event Scheduler Module Access eport Editing Access Within Uz Hours Security Tab You will be able to select and customize a user s permission level to the program from this tab This
217. n when you are utilizing the automatic wireless export import feature moving data from one data set to another This feature is widely used when laptops are out in the field for reporting and are setup as stand alones When they are within range of the wireless network stand alones will be able to export their data and have the program in house automatically look for that exported data and import it into the main database The path to the folder that will hold the exported data until it s imported into the main database will need to be listed here There is no default path as it is up to your network administrator to create and designate the directory to be used Simply fill the path in here or you can browse to the folder by clicking on the binoculars to the right of the field NOTE You need to make sure users can access the directory if any changes made to this path 7 Use this Computer as an Import Server check box f you decide to utilize the automatic wireless export import feature you will need to setup one of your clients in house as an Import Server By that we mean in order for the program to know to look for data that has been exported wirelessly to the export directory one of your computers in house running our program needs to have this check box activated This tells this client to constantly look for data in the export directory that needs to be brought in The client you designate as the Import Server will always need to
218. n you enter Most searches will be run as business name searches but you will be able to search by any field criteria offered Any results your search produces will move automatically over to the Matching Information tab for viewing From the matching information tab results will be displayed in a listing towards the lower left side of the screen If your search brings up multiple results then the listing will separate them out in line items As you scroll through the results clicking on a line item will populate the fields above with the information for that contact And the contact history information will display in a separate listing towards the lower right of the screen The contact history will display general information about reports that the selected contact has been entered into There are multiple display columns where you will be able to scroll horizontally to see some additional report history information Also if you bypass the search tab altogether and go directly to this tab you will have the ability to add contacts into the Mastername database without having to attach them to a report Simply click the Add New button The Range Search will allow you to run a search for contacts that have been used in reports for the selected date range You can further narrow you search down by selecting the name type to run your range search on Your search results will be displayed in the same way that your Search Name Inform
219. ng Module where you can track any and all profiling related information related to a traffic stop as needed This module can be accessed separately from the Citations Module as needed from the Vehicle Options from the top and then selecting Profiling Tracking Screen from the menu Citation field This field will display the citation or ticket number If you have selected to have the Citation Reporting Module auto generate citation numbers new citations will automatically have a citation number assigned and populating this field Otherwise you ll be able to click in this field and manually assign your own citation ticket number as needed Offense Date field This field is where you will track the date of the offense This date field will auto populate with the current date for new citations You can easily alter or change the date by clicking in the field and manually typing your desired date out or clicking on the down arrow to open an easy to use calendar that will allow you to scroll through the years months and days to manually select a date as needed Offense Time field The Offense Time field will allow you to track the time the offense occurred This time field will auto populate with the current time for new citations You can easily alter or change the time by clicking in the field and manually typing out the desired time or you can instantly change the time to reflect the current time at any time by clicking on the down arrow to the right o
220. ng Report l UCR Reporting Module User Security Account Setup User Training Information Databases New Features Listing Setups Licensing Networking Importing Export Data Tracking Information Activity Reporting Graphing Module The Activity Reporting Graphing Module is the module that will allow you to run statistical administrative reports From here you will be able to run stats from a slew of pre built report templates and customize the report criteria dependent on what information you need at that time You will also have the capability of saving your favorite report settings and create profiles that will remember all of the criteria you have entered for use in repeat reporting You can name the profile and create an unlimited number of them to help you in any reoccurring reporting routines you may have in place 26 REPEART EXEC LE y STR round When you first open the module you will be prompted with soeopennerreierpaen SR m an option to open a saved report setup profile if the Sam J Would you like to use a saved report setup S eames Title a program detects that there are profiles that have been enon opr tor tert Esc saved Simply click the Yes button to scroll through the z listing of saved report formats by default the program comes with a set of common report profiles To select a saved profile simply locate your desired setup and either double click
221. nge and create letters for all offenders instead of running it for just one The letters will separate by offender contact Print Letter for Canceled Citations For the Offender Above Selecting this reporting option will allow you to print a letter of canceled citations for the selected offender found via the offender contact search function and for the date range given Print Letter for Canceled Citations All Citations This will allow you to print letters for all canceled citations within the given date range and create letters for all offenders instead of running it for just one These letters will separate by offender contact Print Citation Report Grouped and Totaled by Location This reporting option will run a report that will list citation detail grouped by location while giving a running total for that location Print Spreadsheet Citation Listing This reporting option will allow you to create a listing that will give you citation information in a spreadsheet type format with detail and a total for all at the end of the report You can use any of the filters to manipulate the query results as needed This report will give you line items showing violator information date issued date due ticket number date paid status amount and actual violation Statistical Information for Violations This is a simple report that will give you a statistical count of violation types used the number of times used and a total Statistic
222. nt Options Specific User Race was Known Choose Quick Dates This Month v O Race was Not Known Start Date amp Time 06 01 201012 00 00AM zl Print Both i Print Combined Report O End Date amp Time 06 30 2010 11 59 59 PM ha O Q Print Preview amp O Print to Printer O eron el Ei Close 1 Report on what users This allows you to search for all users or just specific users reports 2 Quick Dates drop down The Administrative Report Module will have pre built custom dates in this drop down that will reflect the most commonly used date ranges to save you some time Simply click on the drop down and scroll through the options to find the quick date scheme you d like to implement for your report Quick dates will include options like Today Last 24 Hours Yesterday This Year Last Year This Month Last Month then each calendar month for the current year Your selection will populate the Start End Date amp Time options below without you having to manually enter the information yourself 3 Start Date amp Time field This field will allow you to list the date and time you wish to start your statistics to report from By default the current date and time will populate the field You can click in the field and manually enter the date and specific time you wish to start your report from or click on the down arrow option to open the selectable calendar window If you opt to select your date from the calen
223. ntered in this format lastname firstname Do not enter names to search in the traditional firstname lastsname format correct Doe John incorrect John Doe You can also just search for last name or just first name Once you have entered the name hit the enter lt ENTER gt key on your keyboard to initiate the search 57 Vehicle Plate search field Enter a license plate you wish to run a data search for as needed You can enter complete or partial license plate information as you desire Results containing the combination of the search information entered will come back in the listing e search on abc will bring back plates abc123 12abc3 123abc etc 58 Vehicle VIN Decal search field Enter either a vehicle VIN or decal number to run your search on here You can enter complete VIN decal or partial information as you desire As with the license plate search results containing the combination of the search information entered will come back in the listing 59 Contact Vehicle Results listing The results of your search will populate the listing in this area here Depending on if you are searching for people or vehicles the column headers will differ from Name and Birth Date for contacts to Plate and VIN Decal for vehicles If your search brings back multiple results you will have the option to scroll up and down to locate the desired entry Also clicking on one of the results wi
224. nywhere in that line and hit the enter lt ENTER gt key on your keyboard to select This will close the listing and populate the field below this button with a record number not a case number internal record number Once you have a valid range selected this will activate the Export Records Now button below and you ll see a prompt in green indicating that the Export is Now Ready to Continue Click this button to begin the export process Once you click this button the program will begin to process your export and build the files You will see a Please Wait prompt towards the upper right hand corner of the screen When it is finished the green prompt will now say You May Now Save or Add More Reports giving you the option to add an additional range or click the additional activated button below titled Save Exported Records to Disk or Drive Click on this option to finish your export by choosing a 132 Export Records Now Export Records Now REPEART EXEC ON Dees destination for the export files to save to Once you click this button you will be prompted with a browse to option Simply target the desired drive and directory to dump the files to to finish Ss NOTE It recommended that you save the exported files to an empty directory and that directory name not have any spaces Also you can easily target a floppy drive to bring the files over on which
225. o the trespass report and add a trespass notification form option to the print options screen Trespass Until This is a date field box where you can enter how long the trespasser will be barred from the property Add Digital Image button Click this button to attach a digital image of the contact Standard image types can be added including jpg omp and gif files When you click this button you will have the option to browse and locate the digital image file you wish to attach Once you have targeted and selected an image our program will make a copy of it and save it to the pictures directory for our program to keep all of your data in one place and ensure other users of the system can access it as needed providing they have the proper permissions Once the image has been added it will show up in a designated preview window Print Contact Information Sheet button Clicking this will allow you to print a contact info and history sheet Digital Image H you add a digital image to a contact you can preview there picture in this box Added Contacts Listing This listing will show all of the contacts that have been added to you Case Report You can cycle through their information by clicking on the contact name which will display the info entered for them You will be able to edit a selected contact by clicking the edit button towards the lower right Delete Image Button By clicking on this button you can delete the digital image that you added for t
226. offender used a weapon when resisting Type of Weapon or Force drop down You will have the option to document the type of weapon or type of force used while dealing with the offender Amount of Money on Person field You can track any sums of money found on the offender that is related to the theft or otherwise for documentation purposes Time In Office field Track the time the offender has been taken in to the office here Time Out Office field Track the time the offender has been taken out of the office here What Was Stolen Overview field Here you can track and briefly describe what items s and object s were stolen Person Arrested drop down This is a yes or no drop down that will allow you to designate if a person has been arrested Subject s Name drop down Here you will be able to designate a contact as the subject or suspect This drop down will list all of the contacts you have added to the Case Report via the Contact Information Tab 87 REPEART EXEC We gt 25 26 27 28 29 Delete Button This button will give you the ability to delete the theft information that has been added to the report 31 32 Follo W Up To Do In fo f E Follow Up To Do Information The Follow Up To Do Info Tab will allow you to track any additional tasks that need to be done or followed up on related to this case You will have a free text Date DQ Gace CP ee 70 00 Task den area with unlimi
227. om the Setup sub menu will automatically add UCR incident report types to your incident codes database By default these codes are not included in the incident codes pre built into the system until you add them via this method These codes consist of a default national standard set and is not broken down at the state level Licensing Administration Data Search BOLO Reporting LoginfLogout Help The Licensing options from the Administration menu will give you a number of utilities to help you manage and maintain your license for Report Exec Professional Our program is licensed by machine and not user You will have the ability to add and Reporting Trespass Information User Security Account Setup User Training Information remove computers from your license listing as Databases needed to help you utilize to the max the number of New Features Listing licenses you have purchased with your program package You can view the license listing on the fly GE to help you keep track of what machines are licensed Licensing Add Client Licenses and help you identify machines that should not be Networking Hide Licensed Computer Listing Importing Export Data License Information You will also have option to view information about TSHR THREES Gan SEa RITE your organization s licensing with Report Exec La ELL A Remove a Computer From the Licensed Listing Professional including license information serial Versi Res
228. on it or highlight it and click on the select button towards the lower left of the screen Once you have finished i selecting your profile the Administrative Reporting Screen will populate with all of I SS the reporting settings for that profile You will also have the ability to delete our default or non used profiles from this listing as needed by highlighting them and clicking on the delete button towards the upper left side of the screen The Administrative Reporting Screen JA Administration Reporting Screen Oleg Incidents FIR Daily Event Log Dispatch Not Include These Types Below Include These Types Below Incident FIR Reporting du gt Al Include Custom i rE In Add Edit Historical Data OO Type of Report Incident Offenders Arrested Report F Include Field Incident Reports L Include Daily Event Log Data mpecific Location HHS 3333 HURRICANE LANE MISSOURI CITY 8 EMPLOYEE LOT REAR GATE Physical Location ALL PHYSICAL LOCATIONS 100 BLE RIVER DRIVE 9 Building Farking Lot ALL AREA SECTORS BEATS LOCATIONS ea MT ST 10 Building ALL BUILDINGS 101 E HILL 102 Report on What Day of Week 103 GREAT MIAMI BLO Day of Week 1100 ETE EEN epot on What Users Report on What Locations G All Users O Specific User Report Between What Times Feport on What Date and Time Frame Quick Dates ON Start Date amp Time 064 42010 09 03 01 ANM End Date amp Time
229. on that contains advanced or special program permissions Advanced access slightly beyond general that you can selectively assign Report Editing Access Within Hours Number of hour s user has access to edit reports they create By default it is set at seventy two hours or three days Member of Group drop down Here you can setup groups users are members of Either select the drop down arrow and select an existing one or type in the desired group name 19 12 Supervisor of Group s Groups entered in the setup will populate the list here The user you are creating or editing can be made supervisor of a group by clicking and selecting a group from the listing You can select multiple groups by holding the control key lt CNTRL gt down 13 Clear Highlighted Groups button Click this to clear the selected supervisor group s that have been highlighted for the use being created edited 14 Cancel Changes button Click here to cancel any changes made to user profile 15 Save button Click here to save the new profile or changes made to existing profile 16 Exit button Click here to exit the User Setup Screen You will be prompted to save changes Personal Info User Setup Screen User Information Security Personal Info Property Page Badge dei agen Ee TEST123 Digital Image and Digital Signature of User Personnel P 0 8 7 jdoei23 Pavrall jdoe1 344 Hire Date 01 01 2001 Pager 555 555 5555 Cell Phone 55
230. on that shows up on generated Clery reports When you select this option you ll be prompted with an option to File Print Reports Find and Replace Format view deleted entries or not which is not applicable to this database E apc bic Wan aa GUA Sey because there is only one row containing all of the editable options Ge You will always get this prompt by default when viewing tables a lols regardless of the amount of content You will have options to edit rtp ta the wording for reporting information mission statement office EE security and safety in the workplace information policies conclusions and hate crime related offense s eher wording Simply double click on the field called Memo next to the area of the Clery report you wish to make wording changes to to bring up a window showing you the contents of that area where you can make the necessary changes Click on the close x or hitting escape on your keyboard will close the windows You ll also have several self explanatory options across the top of the log including options to exit or print the listing a Dispatch Database The Dispatch Database allows you to access the raw data where we SP citation information is kept for troubleshooting or viewing When you select this option you ll be prompted with an option to view tae EE WAT ENT TEAM CENTERS deleted entries or not If you choose to view deleted entri
231. on your entry and will bring results that sound like what you ve entered i e search on John Doe will bring back Jane Do John Do James Doh exact Ben Sex Race bt Es q match etc 1 Any results your search produces will move automatically View Report View Vehicles Address History Contact Type Incident Type Date icer i ase Cit tab 128 over to the Matching Information tab for viewing You will have several options made available to your from the Matching Information REPEART EXEC gt oe Matching Information Tab Matching Information Tab o p i Se dered Search i iA Master Contact Search Screen Search for Matches Clear Search Egide 2 L e Search Name Information Matching Information _ Last Name First Hasee Mdde Initia Name DOEMOHN Address fi 00 E MAIN STREET City TESTVLLE OS State Province d Zip Postal Code 55555 Range Search Phone 555 555 5555 Work d 655 555 5555 Birthdate 01 01 1975 8 8 SSL 555 55 5955 DL D05 6565 5555 55 DL State ag Height l 6 00 Weight 180 Sex MALE Race WAIT Hair BROV_ Eyes BRO Scars Barbed wire arm band tattoo on upper left arm e g Marks amp L y Contact History y Edit view Report Add New Print Contact Info Sheet Delete 010171975 MALE Results Listing OFFENDER FORGED PRESCRIPTION 03 08 2005 OFFENDER ROB
232. only have the option to select from what is within the listing and refer back to an admin user to add any unlisted locations To select a location simply click the drop down arrow and scroll through the listing and click on the desired location 11 Admin Setup Quick Codes The Admin Setup Quick Codes button will open a new screen were you can enter quick codes for all of your location fields Location Quick Code Setup Screen BAA POOO iew Floor Plan Picture A C D i Add New Location Quick Code Delete Location Quick Code iew Floor Plan Picture owse for Floor Plan Picture batho 4 E ling TS A mm en emmmer mr ounen mammen e unn puemone moon mmm e morom mmm Noon jem e emummemen mme sormaz anamen mmm w emm mosmor mmm am H Or Plan Picture We CAMPUS LIBRARY RIDGELIEGH TERRACE PARKING LOT 10132 pdf os NORTH WAREHOUSE DISTRICT PUBLIC PROPERTY WAREHOUSE 34 C GREEN BELT DOCKING BAY oa em mmm mmenem mmm mm Print List Add New Location Will allow you to start adding your quick codes and assigning locations to the quick code Delete Location Quick Codes This will give the ability to delete quick codes that you have already setup Location Quick Code This is a free field text box where you will be able to enter the number that you want to assign to the locations Physical Location This drop down field will allow you to select from your current Physical Locations that are already in the program an
233. ontact Information Business tab G Contact Information i x Alarm Info Damage Info Fire Info Injury Into Thet Info Follow UpiTo Do lato Time Date Information Contact Information Narrative Information Digital Media Property Information Vehicle Information d Notificatians Contact Information C Hotel Guest E student Qom eag Business Hame O Hame Type Q Address Zip Postal Code City State Province Pusiness Phone d 4 Qo iter Prone SI Alarm on Premises Safe on Premises Liquor on Premises F Hazardous Materials on Premuses Emergency Contact Information 14 Manager s Name E eyholder s Hame 20 Ensiness Motes go Use Caution with this Business Property Contact History Contact Type Incident Type Officer Location Get History e tne a R r fiel TH 9 E Confidential Report 26 i Rollcosng EXIT 1 Contact Type entry options You will have the option to enter a person as a contact or business Here we are covering businesses Selecting either or will change the screen to match the contact type you are entering 2 Clear Fields button Clicking this button will wipe out of the information you have entered allowing you to start entering you contact information from scratch to correct errors 3 Search button Click this button if you would like to search for your contact instead of making a new entry This will ensure that you have one contact fo
234. ool to your users giving them the power to make corrections add supplements fulfill follow up tasks and perform other report managing functions with ease Case Report Listing Screen Case Manager Screen Review Reports Quick View 1 9 v stat 2 T kl ED CD Show All Reports a fresh Lietins B Buieu AN Users Specific User QB open case e Case Report Listing Case Report Search _ Only Show Reports Checked for Needing Wis Only show reports that have NOT been reviewed Only show reports that have not been CLER Y reviewed dr Reports to Review that have had Supplements added after the review date 14 GO 5 6 17 18 Bra Change Selected Reports to Issued in Enor Save Crid Settings Reset Crid Settings ea oi T Disposition Area Location Reviewed Date Reporting Person Call Type Reported Date A ao 2007 00247 COMPLETED SVH SES SECURITY DISPATCE AM MWAGNER ABORTION OFFENSE 08 01 2007 2007 00248 CITATION SVH SOUTHVIEW NUTRITION SERVICE AM NTKEHOE AGGRAVATED ASSAULT 08 01 2007 2007 00249 GONE ON ARRI V REST BEACH EMPLOYEE LOT RE AM NTKEHOE 08 03 2007 2007 00250 CLEARED SVH SOUTHVIEW SECURITY DISPATCE AM MEMC229 SUPER RANCH 08 06 2007 2007 00251 COMPLETED S5THQUAD WAREHOUSEGREEN BELT DOCKII AM 100 ACCIDENT AUTO PED 08 06 2007 E Print Preview O Email Using PDF x EXIT l Review Selected Reports SC amp Print to Printer e k Si Print Listing Print Repo
235. ormation pertaining to the details on this tab has been explained and can be found in the Case Report section of this manual on page 65 The Property Information Tab for the Field Interview Report is identical to the Property Information Tab found in Case Reports All of the information pertaining to the details on this tab has been explained and can be found in the Case Report section of this manual on page 66 The Vehicle Information Tab for the Field Interview Report is identical to the Vehicle Information Tab found in Case Reports All of the information pertaining to the details on this tab has been explained and can be found in the Case Report section of this manual on page 68 93 REPEYRT EXEC Le Case Manager The Case Manager is a powerful module that will help you manage track edit audit and search all of the Case and Field Interview Reports entered into the system Administrators will be able to dictate what permissions are given to what users which will in turn determine what a user can view and do within the Case Manager and to the reports they are viewing Users with full permission up to admin will be able to search all reports view edit and audit print and perform other advance functions from within Case Manager Administrators can also restrict and give minimal permissions to general users where they can only view their own reports and given edit rights for only a set amount of time This will be an invaluable t
236. orting Person s ID will always default to the creating user and those with access less than admin will not have the option to change this information Case field The Case field is a non editable field that will display the case number of the current Case Report If you have a sequential numbering system this number will not display until you save the report If you have a manual numbering system when you open a new Case Report you are prompted to enter the case number immediately This number will display in the field right away Police Related field The Police Related field is a free text field that will allow you to enter any corresponding law enforcement report or incident numbers if working in conjunction with an external agency Called In and Occurred Dates and Times fields These are the date and time tracking fields that will allow you to enter pertinent timing information in regards to the case you are working on Clicking in the date field will enter the current date by default You can click in the date field and manually change the date as needed Also clicking on the drop down arrow attached to these fields will open up an easy to use calendar system that will allow you to select a date and cycle through months The time field will allow you to enter standard civilian or military time However the program is only capable of accepting civilian time into the database so the time field will automatically convert any military time
237. ou can also quickly view any vehicles this business has been tracked as the owner of by clicking the View Vehicles button above Report Reviewed by Supervisor check box This checkbox will only be active for users with supervisor level access or higher which will allow them to sign off on and deem a report as being reviewed Depending on your departmental workflow your administrator may require all reports to be reviewed by a supervisor as a setup option in our program If this policy is implemented reports will not be viewable by other users until it has been signed off on by a supervisor checking this box Confidential Report check box This checkbox will only be made available to those users who are given confidential report rights in their user profile Those users will be able to tag and designate a report as being confidential This will limit the viewing access to these reports to only those users with those permissions If you do not have confidential report permissions you will not see this check option and you will get an error prompt indicating you do not have the proper rights to read reports that are tagged so Needs Follow Up check box Users can tag a report as having the need for follow up You can then easily find all your reports or other user reports that need follow up through your case manager Save button Click here to save your current case report Revert button Click this button to undo any changes you have made
238. ours VYorked Ki 08 14 2007 06 00 00 AM 08 14 2007 02 00 00 PM 12 A Port Preview ed C Port to Parte Save as a PDF Document Email Reports with Adobe PDF Print Shift Report Secton C Print Reports The Daily Event Log Print Reports tab will allow you to run comprehensive reports on all daily logs entered You will be able to run reports against any user or all users for any type or all types and within a selected date range as needed This will help you track what your users are doing as an administrator or track what you ve been doing as a user 1 10 User Type Selection Designate whether you would like to run your Daily Event Log Reports for all of your users or for a specific user By default your ID will be selected as the option to run your report on Activating the All Users option will give you additional print options found in item 12 User Shift Information field f you have selected a specific user to run your reports on any starting and ending shift information entered for that user will populate in the fields here Dispatcher drop down You can select if you want to run your Daily Event Log Reports for all logs created in correspondence to reports dispatched by a specific dispatch user by selecting the dispatcher here Choose Call Type drop down Click this drop down to select a specific call type to run your log report for Choose Location drop down Click this drop down to select a spe
239. ove Vehicle Removes the selected vehicle from the listing Citation Listing This display will list of the Citations that you have entered into the program The Citations will be broken down in line items and display various information from within that citation in corresponding columns If you have the proper permission you ll also be able to update certain fields in the line item by clicking in the field Edit Disposition Types button Clicking this button will open a small pop up tool that will allow you to view the current available dispositions where you will be able to scroll through view add and make changes to 122 45 46 47 48 dispositions as you need You will also have an option to view the entire listing where you can view all the codes and make changes in a line item view as needed Auto Generate Citation Numbers check box Check this button to add a new Citation Customize Fields button Clicking this button will activate the field titles for the free info fields allowing you to edit the headers and track in those fields any information your organization needs These fields will have our default set of field headers Once you have clicked this button the editable field headers will become highlighted in yellow At this time you will be able to click in the field headers and make any changes as desired or necessary Also you ll have some hidden fields towards the upper right of the screen become active The
240. owse to the drive and or directory Dive where you exported files are located floppy drive cd rom directory on network etc Once you have navigated and found the drive and or directory that is holding your export files click the Select button If our program recognizes that there are export files in this drive and or directory you will be prompted with a Control Center message indicating that the Files have been coped successfully The next step will import the records Otherwise you ll get an error indicating that there are no export files At the next step prompt click the OK button The program will begin importing the data and the steps will cycle in the upper right hand corner Once it has finished you will get another Control Center message indicating that the Import of Records Completed Successfully At that point click the OK button and you will be able to find your reports in the Case Manager IMPORTANT The importation of files from one database to another will cause the Case and FIR numbers from the exporting database to be reassigned in accordance to the numbering system within the importing database This is to avoid having duplicated case numbers imported into the database Return to Main Menu Automatic Wireless Import Feature Report Exec Professional has a feature that will allow you to setup the program to wirelessly export reports from a stand alone out in the field when within
241. patch Module RN Dispatch Module Overview Report Exec Professional s Dispatch Module is a sophisticated yet easy to use CAD Computer Aided Dispatch system that will allow you to quickly handle incoming calls dispatch officers and track and document their every move and other information as needed Your dispatchers will be provided with all of the tools they need to be able to multi task manage and traffic high volumes of calls accurately and efficiently Our Dispatch Module is packed with a slew of features that will aid you in implementing and deploying the module to work in accordance with your departmental workflow policies and procedures There are no limitations to how many dispatch users you can have on dispatching calls at atime The only limitation will be dictated by the number of licensed computers your organization has purchased Complainant Information default which is where you will initiate your dispatch calls We will first go over the Setup Options in the Dispatch Module On the Call for Server tab you will see a button called Setup toward the left middle side of the screen Clicking this button will open the Dispatch Setup Screen Section A On Off Duty Setup The On Off Duty Setup tab is where your dispatchers can define what users are on duty and available to respond to calls Dispatchers will also be able to add officers or other people who are not users of the system to the
242. pe selection drop down Click this drop down if you ve checked and activated the View Only option and select the specific event type you d like to filter the listing view for Refresh List button Click this button to force a list refresh if you ve changed any of the display options Event Shows the Event assigned to the selected event Needs Follow Up This checkbox determines whether or not the event requires a follow up Follow Up Completed Date This field shows when the follow up was completed Date Drop Down Brings up the calendar to allow you to select a date for the follow being completed Auto fill Date Button Auto fills the current date and time for the follow up completion date Event Start Date field As you click on a log in the listing this field will update with the log s start date and can be edited by the creator or administrator 105 REPEART EXEC en 20 21 22 23 24 20 26 2 28 29 30 31 32 33 34 Event State Time field As you click on a log in the listing this field will update with the log s start time and can be edited by the creator or administrator Event End Date field As you click on a log in the listing this field will update with the log s end date and can be edited by the creator or administrator Event End Time field As you click on a log in the listing this field will update with the log s end time and can be edited
243. person who has started the fire if applicable This drop down will list all of the contacts that have been added to the report via the Contact Information Tab Arson Suspected drop down This is a yes or no drop down that will allow you to indicate if it is suspected that the fire was started intentionally or not Person Arrested drop down This is a yes or no drop down that will allow you to indicate if an arrest was made related to the fire because of arson Who Was Arrested drop down Click this drop down arrow to select a contact and designate them as the person being arrested if applicable This drop down will list all of the contacts that have been added to the report via the Contact Information Tab Report Reviewed by Supervisor check box This checkbox will only be active for users with supervisor level access or higher which will allow them to sign off on and deem a report as being reviewed Depending on your departmental workflow your administrator may require all reports to be reviewed by a supervisor as a setup tial Report 80 REPEART EXEC gt gt 13 14 15 16 lie 18 option in our program If this policy is implemented reports will not be viewable by other users until it has been signed off on by a supervisor checking this box Confidential Report check box This checkbox will only be made available to those users who are given confidential report rights
244. plash screen you will be able to ascertain what version of Report Exec Professional you are running You will also be able to see your organization s serial number and registered to name You will also be able to download the newest program updates and go to our Online Support Center by clicking the Download Newest Program Modules button at the bottom This will launch your default web browser and bring you to our Support Center login page You will need the login information provided to you at the time of purchase This will be located on the license certificate PDF and is case sensitive 142 Updating Report Exec Updating Report Exec Overview We are constantly working and striving to improve the Report Exec program and your incident report writing experience Keeping your copy of Report Exec Professional updated to the latest versions available is just part of the routine program maintenance and up keep of your system Updates will generally contain program fixes corrections feature updates and new feature releases Updating your Report Exec program is fairly easy but should be handled and executed by your program administrator or an IT technician with your organization You must have a current and updated SSP Software Support Program with Competitive Edge Software Inc in order to have access to updates If you are not sure if your organization has an updated SSP please contact our Sales Division NOTE
245. port Needs Followup Gave Revert 1 Student Check Box Check this box if the person you are entering is a student 2 Employee Check Box Check this box if the person you are entering is an employee 3 Hotel Guest Check this box if you are entering a person that is staying at your hotel Once you click this box it will allow you to enter the person room number and when they arrived and when they will be departing 4 Contact Type entry options You will have the option to enter a person as a contact or business We will first cover persons Selecting either or will change the screen to match the contact type you are entering 5 Clear Fields button Clicking this button will wipe out of the information you have entered allowing you to start entering you contact information from scratch to correct errors 6 General Details This tab will bring you to the first page of the contact information 7 More Details This tab will bring you to the second page of the contact information 8 Outside Data Search Button This button is used when are you using our ODBC module to contact to another database to retrieve contact information 9 Name fields Enter the contact s first middle and last name in these fields 10 Search button Click this button if you would like to search for your contact instead of making a new entry This will ensure that you have one contact for one person and not several running their own report histories 11 Name Type
246. port Exec Add Contact Name to Report drop down Any contacts that have been added to the Case Report will populate this contact name drop down option in the narrative You can quickly and easily add any of your contact names to your narrative by just clicking the drop down arrow here and selecting the contact This will insert the contact s name where the cursor is in your narrative Report Reviewed by Supervisor check box This checkbox will only be active for users with supervisor level access or higher which will allow them to sign off on and deem a report as being reviewed Depending on your departmental workflow your administrator may require all reports to be reviewed by a supervisor as a setup option in our program If this policy is implemented reports will not be viewable by other users until it has been signed off on by a supervisor checking this box Confidential Report check box This checkbox will only be made available to those users who are given confidential report rights in their user profile Those users will be able to tag and designate a report as being confidential This will limit the viewing access to these reports to only those users with those permissions If you do not have confidential report permissions you will not see this check option and you will get an error prompt indicating you do not have the proper rights to read reports that are tagged so Needs Follow Up check box Users can tag a report as having the need for fo
247. ptions in Report Exec To get to this option click on Administration at the top then Setups then Setup Network Settings IMPORT PC SETTINGS The export directory field in the Network Settings needs to be pointing at the shared directory you created where the laptops will be exporting information to Check the box titled Use this Computer as an Import Server Set the desired import interval Remember that this machine needs to be at the login screen at the very least in order for the auto import to work LAPTOP SETTINGS The export directory field in the Network Settings needs to be pointing at the shared directory you created where the Import PC will be looking for data to import Procedures for laptop export When setup is correct and complete all the officers will need to do when they bring the laptops in house or are within the wireless network connection to export is 134 REPEART EXEC p i 1 Go to Incidents at the top 2 Import Export Incident Reports on the menu 3 Choose Export Reports Now 4 Select your Export Choice and follow through with entering report range it s different for each choice but self explanatory 5 You will see a prompt indicating that Export is Now Ready to Continue when your range selection has been completed Click on Export Records Now 6 Let the export run until the button Save Exported Records to Disk or Drive is selectable and click on it 7 You will see a prompt indi
248. r Check Add Contact Name to Report port Reviewed by superyor 14 D ok onfidential Repo eed Folloanp 1 Add Synopsis to Header button Click this button to quickly add synopsis to the header Once you click this button the word synopsis will show up in the main narrative text box 2 Add Header Information button Click this button to quickly add default uniform narrative header information that will include the report type case number dates reporting officer etc Once you click this button the information will show up wherever the cursor is in the main narrative text box 3 Add Supplement Narrative button You will have the ability to add an unlimited number of supplemental narratives to a Case Report as needed You admin will have the ability to allow other uses the ability to read other user reports and add supplement narratives only So if a primary officer can create a Case Report and any backup officers involved can add a supplement narrative to that report They will only be able to add supplement narratives and no other information When you click this button it will clear the display for the current main narrative or previous supplement narrative you are viewing and allow you to start a new one 4 Main Supplement Narrative selection drop down Displayed in this drop down will be the specific narrative you are currently adding editing or viewing From here you can click on the drop down arrow and select the narrative you would lik
249. r depending on the report type entered 8 Exit Close Closes the window 31 Report Types Breakdown Incident FIR Reporting Types Incident Report Bar Graph of Counts Incident Report Pie Graph of Counts Incident Report Printed Listing of Counts Statistics Bar Graph of Reports by Area Location Statistics Graph Activity by Time of Day Statistics Graph Activity by Time of Day Combined Statistics Incident Counts by Day of Week Statistics Graph Activity by Time of Day Combined by Location Statistics Graph Activity by Month Combined by Location This will produce a report that will show you your incident type count displayed in a bar graph for the date range selected You can choose to run the report by detail or overview Overview will then just list the counts broken down by type and detailed will break each count type down with more information including location case number type officer and date This will produce a report that will show you your incident type count displayed in a pie graph for the date range selected This report is identical to the Bar Graph of Counts except it displays your graph as a pie graph versus bar You can also choose to run the report by detail or overview Overview will then just list the counts broken down by type and detailed will break each count type down with more information including location case number type officer and date This report will prin
250. r information to CRT The Lost and Found Property Module will bring you to the Property Information Screen where you will be able to perform specific or broad property as needed and manage the property taken in You will also be able to add property to the system here Section A Property Search Entry Tab The Property Search Entry tab is the first screen you are presented with when you launch the Lost and Found Property Management Module 1 Property Search Entry fields From this screen you can search for property or enter property in to the database without having to enter them via a Case or FIR report These fields are where you will enter any property search information or any information for property you wish to enter into the system Property Search Range fields These fields are date range fields where you can select a start and end date to implement into your search to locate property entered into the system between those dates Special Instructions Recommended Disposition text box This is a free text box where you can enter any miscellaneous special instructions or special disposition notes as needed Add Digital Picture button Click this button to attach a digital image of the property as you need Clicking on this button will give you an option to browse for that image file choosing the image type jog omp gif and attach The image will populate the preview box below the button Recovered Found
251. r like names in the master name database If the name you entered could not be found Dispatch supervisors can only delete calls Check this option to only allow the dispatch supervisor to be able to delete calls Change the main menu buttons to use single click default is double click Check this option to allow the menu buttons on the main screen to be single click instead of double clicking Show Social Security Number Field On Data Entry Screens When this is unchecked your users will not see a Social Security Field to enter data into Show Setup Status button Click this button to show the current setup status of the yearly reset option This will display a prompt that will confirm the settings including current year next year reports will zero out at and if the option is turned on or not Cancel button Click here to cancel any changes made Save amp Exit Screen button Click here to save the changes made 24 REPEART EXEC Case Report Setup Tab 1 Current Case field This field will list and show you what the current case number is You can then tell what the next case number will be and alter that by changing the number here if you have that need Note You cannot change the number to a lesser number because of previously created reports UNLESS it s the turn of a new year 2 Case Report Options check boxes Here you can activate or deactivate tabs in the case report screen as needed By default all of the tab
252. r one person and not several running their own report histories Business Name field Type in the name of the business in this field here Name Type drop down Click the drop down arrow and select the type of contact you are entering Admin users can add name types as needed if the default set doesn t cover all of the types of contacts you encounter Email field Enter the business contact s available email address here if applicable Address field Enter the business s street address here Zip Postal Code field Enter the zip code for business in this field SE Get 69 13 22 23 24 25 31 City field Enter the city for the business s address in this field State Province field Enter the state for the business s address in this field Business Phone field Enter the phone number for the business here Other Phone Enter a secondary or additional phone number for the business here items on Premises options Here you ll be able to track if certain types of items are on the premises of the business including alarms any liquor any safes and any hazardous materials Manager s Name field Enter the business manager contact for this Case Report here Emergency Phone field Enter any emergency phone numbers for the business as necessary Owner s Name field Enter the business owner s name if available Owner s Phone field Enter the business owner s phone number here if applica
253. r the height of the contact in feet and inches Weight field Enter the weight of the contact UCR Information button Click this button to open the UCR information box where you can enter UCR related 34 35 36 37 38 39 40 41 42 43 information for this contact Dependent on certain information previously entered some information will already be entered Complete the other information as needed and click close when finished Contact Arrested Check this box if the contact was arrested Add Contact to Exclusion List check box Check this box to add the contact to the exclusion list as needed Add Contact to Suspect List check box Check this box to add the contact to the suspect list for the case Use Caution with this Person check box Check this box if the contact should be tagged to warn users to use caution with them When you check this box you will be prompted with a text box pop up window where you will be asked to enter a brief description as to the reason why this contact is being tagged as use caution You will have an option to run a spell check to look for errors as needed Once you have finished click exit and then all users who view the contact info will be flagged with the use caution screen with the reason you supplied Trespasser check box Check this box if the case is related to a trespass case and the contact is to be designated as the trespasser This will automatically add the user t
254. ram If this policy is implemented reports will not be viewable by other users until it has been signed off on by a supervisor checking this box Confidential Report check box This checkbox will only be made available to those users who are given confidential report rights in their user profile Those users will be able to tag and designate a report as being confidential This will limit the viewing access to these reports to only those users with those permissions If you do not have confidential report permissions you will not see this check option and you will get an error prompt indicating you do not have the proper rights to read reports that are tagged so Needs Follow Up check box Users can tag a report as having the need for follow up You can then easily find all your reports or other user reports that need follow up through your case manager 16 Save button Click here to save your current case report 17 Delete Button Click here to delete the current alarm record 18 Print button You will have extensive print options made available to you when you want to print your Case Report You will have the ability to print parts of your report or all of it in its entirety Depending on the information that has been entered into the report you will see a listing of information that can be printed separately see print options on page 53 19 Exit button Click this button to exit the Case Report You will be prompted to save the changes a
255. red Gait h Injured Body Part A E Odor of Alcoholic Beverage hun Description E Bloodshot Eyes Physical Devices Sm Name of Spouse Companion Family or Friend Was Notified Inj Information E Medical Treatment Was oner efused Treatment A Physician Rererral Was Issued No Referral Explain Dreiser Wearing Glasses QD RE Wearing Contacts Bearing How Many Packages oO of Shoes 17 Wa of Heels 18 eel Height Surface Condition 20 Foreign Material on Surface OK face Damage Injury Area Lighting Epean er The Injury Info Tab will allow you to document and track any injury incidents that occurred and needs to be reported on Section A Injured Persons Information Tab 1 Who Was Injured drop down Click this drop down to select the contact that was injured This drop down will list all contacts that have been added to the Case Report via the Contact Information Tab 2 Injured Parties Relationship drop down Click this drop down to select the injured person s relationship to the contact 3 Workers Compensation Click this check box if the injured person is receiving or eligible for workers compensation 4 Injured Body Part Click this drop down to select the part of the body where the injury occurred 5 Injury Description drop down Click this drop down to select the type of injury or injury description 6 Name of Spouse Companion This free text field is where you input the person that was with the injured p
256. reen you will be able to search your users to assign new training information to enter date information check whether they are certified for User Security Account Setu the training or not list a date when the certification expires if applicable track how Rectorate 7 many training hours were involved track any credits or units of training assigned if applicable list the instructor s name search for and assign physical locations give a Databases score if applicable document any costs accrued and enter any miscellaneous New Features Listing comments as needed in a free text entry memo box You will also have the ability to print all of the training for a user or for all users by clicking the Print button If you do Setups not have a user loaded it will prompt you with an option to produce a training report for Licensing Networking Importing Export Data Tracking Information 3 all users Once you have launched the print option you will be given several options to either print to default printer choose a printer print to screen for preview view the actual database or cancel printing all together If you opt to print to screen for previewing you will still have the option to send the print job to printer by clicking on the printer icon in the print preview control box REPEART EXEC Databases The Databases menu will have very powerful administrative options where you can make a lot of corrections
257. report you will have the option to tag that contact as a trespasser and select a date that will show how long the contact is banned from the grounds When you run the report it will ask for what property do you want to run the report for You can search individual properties or you can search all The report will show all the contacts that are currently being banned from each property Print Preview Trespass Report Listing Location FullName Binhdate BRYANT C HARLESLAVON 05 26 1965 MECNEALAUGUSTINE DENISE 11 25 1961 HENNEPIN COUNTY MEDICAL CENTER SECURITY WALLS FRANK 12 21 1952 User Training Information Administration Data Search BOLO Reporting V Trespass Information b xil The Trespass Report will produce a listing that 1da 2 econ BI i will bring up all contacts marked as trespassers SSN Date Reported 101142004 1014 2004 12 31 2004 Case Num 10142004 37409 10142004 37409 01132004 95985 for the day range you provided From this report you will be able to get location information full contact name date of birth social security number date the trespasser was reported and the associated Case Number where you will find the information on the report created that tagged him as the trespasser The User Training Information Tracking Module is a very simple tracking application that will allow you to quickly and easily document any training that your users have taken part of From within this sc
258. reports to export by case and FIR reporting number 1 Export Choice 1 option Select this option to initiate the selectable range options under choice one 2 Choose Starting Report button Clicking this button will launch a listing where you can find the report you would like your export range to start from Once you have identified the line item with your starting report click anywhere in that line and hit the enter lt ENTER gt key on your keyboard to select This will close the listing and populate the field below the button with a record number not a case number internal record number When you select the Import Export Incident Report option you will be prompted with a choice to either proceed specifically with the export option or the import option To begin the export process double click on the Export Report s Now menu option This will open the export reports options which will present you with two export S Choose your reports to EXPORT m Q Export Choice 1 YM Choose Starting Report e Choose Ending Report Starting Date fii Officer ID sg ee ee Ge EEN ett to Disk or Dive Incident Reports Exported 0 Event Logs Exported 0 EXIT Citations Exported 0 3 Choose Ending Report button Clicking this button will launch the same listing where you can find the report you would like you export range to end at Once you have identified the line item with your ending report click a
259. ress shows on reports ZipPostal Code 55555 Cty TEST where applicable Seal uct bet K 3 Zip Postal Code field Field that tracks your EE m E a organization s zip code from your address 4 City field Field that tracks the city from your organization s address 5 State Province field Field that tracks the state from your organization s address 6 Phone Number field Field that tracks your organization s phone number 7 Fax Number field Filed that tracks your organization s fax number conce Z amp Bi 8 Separate Physical Location s field You can enter multiple physical locations if your business has multiple addresses and you are the main reporting agency for all locations or the main server setup for multiple locations Typically an organization will only have one 9 Cancel button Click here to cancel any changes made on the Agency Information tab 10 Save amp Exit Screen button Click here to save the changes made to Agency Information 22 Modules Use Setup Tab You will be able to turn module shortcuts on and off depending on what you determine the areas of the program your organization can use and benefit from By default all of the module shortcuts are active 1 Shortcut and module access check boxes Here you will have the power to make available and visible specified shortcuts or modules for your users By default all of the shortcuts and modules listed will be che
260. rint the Narrative Privacy Report Do Not Print Any of the Above FP Use this Computer s Default Printer _ Privacy Report Do Not Print Juvenile Information _ Privacy Report Use the Synopsis Instead of the Full Narrative D sca Oran Print Selected Reports Now J Selective Report Parts Listing This will list the separate parts of the report you are able to selectively print The listing will depend on how much and what type of information you add to a Case Report You will have the option to selectively print separately things like digital images added to the report supplemental narratives and other information You can either select one part of the report or multiple by holding the control key lt CTRL gt down on your keyboard while you select or clicking on the Select All button towards the lower right Print Preview option Select this option if you wish to see your print job on the screen before you send the job to your actual printer Print to Printer option Select this option if you wish to send your print job directly to your printer without previewing Save as a PDF Document Select this option if you wish to save a PDF copy of your report to disk for later viewing emailing or archiving Email Report s with Adobe PDF option Select this option if you wish to email a PDF copy directly from our program admin must have the email settings set correctly in order to interface with email system Use thi
261. rmat Last Name First NameiMiddle Name Confirm Password C Change Password on Next Login User s Ending Hour User s Shift Companies Entered seh e TE Employee Cell ri User Setup Screen 6 Next you will want to issue the security permissions for this ne User Information Security Personal Info Property Page user and dictate what access level and modules and features of SS a aegeg Arche the program they will be allowed to use Click on the Security tab towards the top between the User Information and E Sc Gg Personal Info tabs Seier e E E 7 By default a general user profile will be selected You can SC Cora ce ean quickly apply some of the pre built default profiles by selecting ease T eP AE one of the options towards the middle top There are three 3 Cranea noman aoe quick profiles including Admin Common User and Dispatch Ze Le User The fourth option is a Clear All option to wipe the slate Zeasesrec Dianea clean and manually select the security permissions as you Gute desire Access Permissions Breakdown s EU General Access BOLO Access Gives user access to the BOLO module to view new and existing BOLOs Gives user access to the Citation module to create and view new and existing Citation Access ae citations Field Incident Reporting Gives user access to the Field Interview Reporting module with
262. rmation in accordance to your needs see item 34 for more info Free info field Court Info default This field is a free info field where you can enter information in regards to the field title The title for this field can be customized to track specific information in accordance to your needs see item 34 for more info Free info field Violator s Attorney default This field is a free info field where you can enter information in regards to the field title The title for this field can be customized to track specific information in accordance to your needs see item 34 for more info Free info field Squad Number default This field is a free info field where you can enter information in regards to the field title The title for this field can be customized to track specific information in accordance to your needs see item 34 for more info Free info field _Adopt Statute default This field is a free info field where you can enter information in regards to the field title The title for this field can be customized to track specific information in accordance to your needs see item 34 for more info Free info field _ Court Plea default This field is a free info field where you can enter information in regards to the field title The title for this field can be customized to track specific information in accordance to your needs see item 34 for more info Free info field Payment Detail default This field is a free
263. rofessional Main Screen Drop Down Menu Options The main options across the top of the screen are drop down menus that will give you access to specific areas and modules of the program From these drop downs you will be able to access all of the functions that your user profile indicates you have permission to Note that certain options may not be available to you if you do not have the proper permissions within the program Program Shortcuts The shortcut sidebar will give you quick access to the most used modules within the program including the modules to create and manage reports daily logs citations etc Just double click on the desired module shortcut to launch it Administrators can turn on and off certain shortcuts as needed You will also be able to expand other parts of the shortcuts sidebar that will give you access to specific data search options or admin functions if you have the proper program permissions Program Version Here will be displayed the current version of Report Exec Professional that your organization is running This does not display the actual current version available You can also find version information about the program by going to Help towards the upper right and selecting Help About and Download Link from the drop down menu The version will flash on this splash screen Please note that the version your program displays may not be the actual current version available You will need to check our
264. rrect fire extirguisher type used Could this been prevented Yes How GREASE BUILD UP ON STOVE COULD VE BEEN CLEANED Was anyore injured No Was it Replaced REPSYRT EXEC eee your reports or other user reports that need follow up through your case manager 17 Save button Click here to save your current case report 18 Delete Button This button will give you the ability to delete the information that has been added to the report 19 Print button You will have extensive print options made available to you when you want to print your Case Report You will have the ability to print parts of your report or all of it in its entirety Depending on the information that has been entered into the report you will see a listing of information that can be printed separately see print options on page 53 20 Exit button Click this button to exit the Case Report You will be prompted to save the changes as needed Injury Info Tab Gi Injury Information Time Date Information Contact Information Narrative Information Digital Media Property Information Vehicle Information Notifications Damage Info Fire Info Injury Info Follow Up To Do Info Injury Incident Information Injured Person s Information Injury Scene Information Workers Compensation E Who was Injured Choose those that apply Last Name First Name Middle Init F Slurred Speech injured Parties Relationship 3 m Workers Compensation F Stagge
265. rt End Date amp Time options below without you having to manually enter the information yourself 12 Start Date amp Time field This field will allow you to list the date and time you wish to start your statistics to report from By default the current date and time will populate the field You can click in the field and manually enter the date and specific time you wish to start your report from or click on the down arrow option to open the selectable calendar window If you opt to select your date from the calendar drop down you will have the option to scroll through the months forward or backward and simply click on the actual day in that month to select The calendar will close and the date field will update itself Then simply adjust the time field to complete 13 End Date amp Time field This field will allow you to list the date and time you wish as the ending date your statistics are to report from By default the current date and time will populate the field You can click in the field and manually enter the date and specific time you wish to start your report from or click on the down arrow option to open the selectable calendar window If you opt to select your date from the calendar drop down you will have the option to scroll through the months forward or backward and simply click on the actual day in that month to select The calendar will close and the date field will update itself Then simply adjust the time field to complete
266. rts Sereen The main Case Report Listing is the first screen you will always come to when you open the Case Manager From here you will be able to enter date ranges to search and find your own or other user reports given the proper permissions You will find your listing result below that will display your reports in line items and show you some main information within that report including the case number disposition location call or incident types etc 94 REPEART EXEC aN 1 ER E Quick View Dates drop down The Quick View Dates drop down will allow you to choose from a default list of date ranges commonly used to save you some entry time You will be able to choose from common dates ranges as today yesterday this month last month this year last year months etc Clicking the drop down and making a selection will auto populate the date fields to the right with the start and end dates corresponding to the quick date range you chose Start Date field You can bypass the Quick View Dates option and manually select your range as determined needed Click in this field and enter your desired state date for your custom range here You can also click the down arrow in this field to open an easy to use calendar where you can scroll through the months days and years and select a date End Date field f you opted to use custom view dates click in this field and enter the ending date range desired or click on the down arrow in t
267. run two previous years of data for comparison and the year field is tagged indicating so You will have an option to preview the report or send the job directly to the printer When previewing you ll also have the option to send ACME UNIVERSITY Campus Security Report 2004 RIMINA HOMICIDE MURDER NONNTTA KENT MANSEADCRITER o i p o D SiARESNT MANSEADGNTIR 0 H i 0 H KA GA SEXCOPINMS P It SX OSS o 1 H t SEX OITSGA VON FORCIE E SEN OTENE D D 5 o ar SEX OOPENSES PORI SX ONSE D SEX OATENSES SONTOROTELE SY OF FPS 0 D H 0 b enim MABAVATID ASEME T 0 y o RA ARTY MOIKE VENKU MT 0 KH a 0 M j tA Clery Annual Report BAX version 2 3 EXIT Close 2010 Year of Report LA O Print Preview Print to Printer Report for Main Physical Location ALL PHYSICAL LOCATIONS v Include Other Agencies ALL PHYSICAL LOCATIONS ln ALL SAINTS HOSPITAL BURLINGTON HIGH SCHOOL CAFETERIA CAMPUS CAFETERIA CAMPUS LIBRARY CASA DE STEVE CASINO CESI CITY LOUNGE ER GYH SECURITY amp SPECIAL POLICE HOUSE hd Print Annual Clery Report Now Edit the Clery Report Word Setup the job to the printer from there by clicking on the printer icon at the top of the screen When you have entered your Annual Clery Report criteria simply click on the print button below to preview or send to the printer Once you send the job the report will compile and you will be presented with an option to either see the report
268. ry hand over to other departments The Service Requisition Screen is used to communicate service department issues within and to other departments including maintenance and housekeeping This screen tracks quotes for work to be done and notes of work that is underway The notes section is unlimited in space so it can be used to track an entire project from the requisition to completion Department Info Incidents Dispatch Office E Report Designer business_information frx Page 1 S Print Full Master Business Directory The Print Full Master Business Directory option will allow Department Documentation Phone Listing YOU to generate a quick print out of all of your business Service Requisition 1 eh 1 1 EE Print Ful Master Business Directory N contacts entered into the system The listing will sort in Gasen E _ alpha order and provide you with all of the contact ee information entered for that business including phone numbers addresses and point of contact names i e Manager Owner Keyholder You will have options to send the rei We Ssss o print job directly to the printer or send it to the screen for preview Previewing the Mirages Mate JOHN DOE CG DE E listing will also give you options to scroll through pages if your print job has multiple ncusta pour starion pages You can also send the print job to the printer from the print preview screen as 3 well Business Information Report 04 19 20
269. s Export Import Laptop Module now with wireless support Lost and Found Property Tracking Mandated Profiling Reports Multiple Document Interface MDI UCR Reporting Clery Reporting Unlimited Administrator Definable Incident Types e Administrator can add unlimited incident types so the software can be customized to match your agency s activities Novell and Microsoft Networkable Organizational Policy Procedures Listing Officer Training Tracking Module On Screen Field Pop Up Help Photo Lineups Module Tow Logs Vehicle Info Tracking Database Separate Alarm Damage Fire Injury and Theft Reporting Screens Task Manager for Investigations and Project Management Traffic Stop Racial Profiling Module and Reporting Track user activity within the program and see when someone has created viewed printed and deleted a report Track all of the activity that is related to one report and see what users have done with that report including who created who has viewed and when who has printed and when even who has deleted Optional add on modules 44444 Arrest and Booking Key Tracking Parking Permit Emergency Response Work Place Violence Minimum System Requirements Network Server or Stand Alone SA SA A SA SA IBM PC 100 compatible Pentium Processor 400 Megahertz Microprocessor 10 Gigabyte hard drive with 500 MB free disc space 128 MB RAM Win2000 Windows XP Windows Vista for stand alones Win2000 Server Win 2003 Server
270. s and will need to be created However once created our program alice e e ial will look in this directory first for customized report layouts before importit looking in the default Reports directory Again report editing C new_backups should be done by someone with advanced report writing skills and is not intended for a novice user to edit on the fly Incorrect edits i j elect repor Eo s could result in corruption to your report layout which would render it useless Competitive Edge Software Inc will not support reports Files of type Report e z Cancel not customized by our report writers Reports in Report Exec Hep Professional are written either in Crystal Reports or Microsoft Visual Fox Pro The layout editing options will only work for those reports written in Microsoft Visual Fox Pro If you do not see your report by browsing out to it through the this option then it is more than likely that it was written in Crystal Reports In order to edit those report types you will either need to have Crystal Reports software or have our team custom edit it for you New 52 Vv Setup Incident Report Codes The Setup Incident Report Codes option will bring you to the same Administration Incident Code Setup Screen that was outlined in detail on page 35 and accessible through the Administration Databases Incident Report Codes menu item from the top of the screen Please refer to page 35 for detailed infor
271. s 52 a Eang Repol STEEN 12ccccsccccsccccsccscnccscerscsesecsesccnerscerecnerscaesacaenscaesscaeracaerecaanscaetacserscaenecsenscaerecuerecaenes 52 a Edit AVR ODO Eege EE 52 A Convert Locations Soreen Error Bookmark not defined a Setup Outside Agency Information c ccccccecccseeccsneecseecseeessueesueeesseessseeesseessseeesseeesseeesseeseseessaeeesseessseessaeeees 52 Setup Edit Ambulance Contact Information cccccceceseecseeccnsectecsaeessnes Error Bookmark not defined Setup Edit Fire Contact Iotormaton Error Bookmark not defined Setup Law Enforcement Contact Jntormmaton Error Bookmark not defined 7 Setup Incident Repon COUO ea 53 Setup Network Zetting 53 PUPO EE 54 ENG CIS E 54 VA Add Client Licenses o cccccccceccessessessssessessssessessessessessesassessessessessessessessessesiesatsessessessessessessessssessessesiesaeeaeen 54 Hide Licensed Computer ietmg 54 a License Intormatton ankakh annon n nn n nann aD naDL EDn EA ED a a AA EE EE E a anann 54 V License Serial Number 54 a Remove a Computer from the Licensed tetmg JJ Reset EE EXEC INGCIWOIK EE ele REPEART EXEC a Show Licensed COMMOUIEN LISTING PEIEE EA A EA ice E EEN EO EE E EAEE 55 NEIWOIKING SE 55 a Shutdown All Networked User 55 OO TO PD E 55 a Import Report Exec Uata 55 a Export Report Exec Data to SM 55 Tracking WHOMMAHON sacapacecesacceseatesaoceacadeoasaeeaasaserasacaracesaseseaseaceaudeticietaiadiaintieletaaudiese
272. s Computere Default Printer Select this option if you wanted to bypass program printer options and just send to default printer Privacy Report options You will have several privacy report options that will allow you to omit specific information as needed if you need to submit this report to parties who should not have some sensitive information You will have the option to exclude information pertaining to contacts property vehicles narrative or all options Simply check the boxes you wish to exclude or click on the Do Not Print Any of the Above option to exclude all mentioned Select All button This button references the separate report part options Click this button to include all report types if you opt not to selectively choose specific parts Clear All button This button references the separate report part options This will clear the selections made allowing you to redo your selections Print button This button is the actual button that will allow you to initiate the print job you have selected The button title will change dependent on the type of print job you are initiating including preview print email or save Exit button Click this button to exit the Print Reports Screen 44 Exit button Click this button to exit the Case Report You will be prompted to save the changes as needed 65 REPEART EXEC We Contact Information Tab Entering a Person Contact When you first come to the contact
273. s activated By default the installation will want to load locally to your Program Files folder For a stand alone setup we highly recommend that you keep the suggested default path Click on Next You will be prompted to install a backup option to setup version roll back support We suggest you agree to the option and select Yes and keep the default backup path Once you have selected your desired option click on Next Once the installer has all of the information it needs you will be prompted indicating so Click on Next to begin the install process The installer will begin the installation process and it will display a progress bar When it is finished you will be prompted that it has been successfully installed Click on the Finished button when prompted to do so The installer will close on its own and you will have a new icon on your desktop called Report Exec TIP Do not launch the program yet You need to license the program first You will now need to license the program Upon purchasing you should ve received an email from our Sales Division with several attachments if you have not or need it resent please contact your Sales Representative You will need to save all of the attachments minus Attachments Telcity_of ob 79 KB Ki deptinfo dbf 6 KB KE troup dbt 5 KB troup cdx 7 KB Ki control dat 101 KB 10 the license certificate PDF to the program folder that th
274. s are activated However if your department doesn t have a need to fill out damage information or UCR for example uncheck the box and the tabs will no longer be d visible and available in the case report module This will help your users avoid filling out information that is not needed or wanted 3 Case Number Format date drop down From this drop down you will be able to decide if you Setup Options Agency Information Current Case Case Number Format Year Report Exec Setup Options Modules Use Setup Advanced Program Options Email Setup Soe Gage Greg Fl Alarm Information Tab ze Weieen e Zei Kee Tab for Case Reports Fire Information Tab Injury Information Tab Theft Information Tab Follow Up Misc Information Tab Who Was Called Tab Show UCR Information on the Date Time Screen Show Clery Information Button on Case Reports Clery Public Lui Settings v dash zc Computer Sequential Numbering v Use Dispatch Stats Use Report Stats Location Field Settings Visible Field Physical Location Visible Field Building Physical Locations Building Parking Lot Visible Field Patrol Area Beat Sector Visible Field Specific Location Patrol Area Beat Sector Specific Location Use a customizable combo drop down box 7 8 Es Screen want your case numbers to automatically have a date prefix in several different formats for your choosing Simply click on the drop down arrow and
275. s button will allow you to edit any information entered on the log Delete Clicking this button will allow you to delete any information entered on the log Exit Clicking this button will close the miscellaneous log IMS O brain Loose Et Print Call Clicking this button will print the single dispatch call that appears on the dispatching screen Print button Clicking the print button will open up the Dispatch Reporting Screen where you will be able to run reports on dispatch calls for a specified date and time range and against other specific information including all or one dispatcher physical locations and exact locations You will also have the option to group by location in date time order or run a complete listing When you have your print options selected you will then be able to either print preview your report or send the print job directly to your printer Exit button Click this button to exit the Dispatch Module You will be prompted to save the current call if you are actively editing one 117 REPEART EXEC ii Time Date Information Sub Tab Time Date Information Search Histories Person 40 Vehicle Plate E Neh Vin Decal 40 03 15 2007 09 47 AM Last Change 08 15 2007 03 39 06 AM Qa Vehicle Searches Print ahh EXIT Miscellaneous Call Log Bal E EXIT 56 Person search field Enter a name for a contact you wish to run a data search on as needed Names to search should be e
276. s needed Damage Information Tab f ei Damage Information The Damage Information Tab will allow EI ke zl Time Date Information Contact Information you to track in detail any damage that was done to any object or property that is related to the Case Report You ll have options to track the location of the damage what was damaged estimated damage amounts in dollars causes persons related etc Alarm Info Damage Info Fire Info Damage Information Damage Loca What was Dama Est DamageA Cause of Dam 1 Damage Location drop down Click this drop down to select the location the damage took place 2 What Was Damaged field You will be able to give a brief description of what object or property was damaged here 3 Estimated Damage Amount field Enter the estimated dollar amount of damage taken to the property you are tracking in this Person causing dam Damage done on Purp EN Person Arr BEE z tial Report a AREN e Last Name Est Name Middle Init Who was Wee Last Name First Name Middle Init Narrative Information Digital Media Injury Info g Property Information Vehicle Information Notifications Theft Info Follow Up To Do Info Pafs fin field ae Cause of Damage field Briefly describe the cause of the damage in this field Person Causing Damage drop down field You will be able to click the drop down arrow and select from the con
277. s where you Add Vehicle Information Screen will have the ability to add vehicles into your Master Vehicle Information ea ae RI Vehicle database without having to create a new Permit Module Vehicle Information Screen Admin Edit Entire Vehicle Listing Plate Number 123ASD Search Database Tow Log Information Profiling Tracking Screen report in order to add the vehicle You will have VinDecal Number NA vehicle Search Screen i F Seifert ehicle to Log Vehicle Taw Lag options to add owners to vehicles from this screen Mike eT Del Vehicle from Log as well This screen will also have options to track E Ge Vehicle Year 2000 Add Towed Information any related tow information in a Tow Log You can search for or enter new Make CHEVROLET _ it 5 Vehicle Model BLAZER vehicles and click the Add Vehicle to Log to add the vehicle to the Tow Vehicle Soi Men Tickets Edit Controls Log You will then have options to print the Tow Log You can also track Zeg detailed tow information by clicking the Add Towed Information button In aee vie Ome O _ addition you ll have data maintenance options through the Edit Controls EE Delete and Admin Edit Entire Vehicle Listing button If you have general access a Close Save Clear Fields you ll still see these options but have restricted access dependent on your Ea Ed sere permissions level Profile Tracking
278. se reports in the o D sent Fenn database where you can quickly scroll through and Dl cases RevewDae Repotey Call Tyne 12172003 92279 03 18 2002 07 13 00 AM 133 TOUR open a report or type in case number and Open a 12172003 92280 03 18 2002 07 13 00 AM TOUR report Simply scroll through the listing to find your KE ERa E FRAO report You can also type in the first few numbers of erer Cenc Kee EE the case report in the top field and the listing will jump 12172003 92285 03 1 8 2002 07 13 00 AM PATIENT CALL ASSIST to the matching record as you enter information in E Kee Once you have entered enough characters to narrow Earrann E a Bo it down to the desired report hit enter or click Select pprago o no e to open the report If you scrolled through and found A eae ele erer your report click on the line item and click Select or 03 1 8 2002 07 13 00 AM PATIENT CALL PLACE OM double click the line item to open the report ee ed A Delete button Only admin users will see SSS een this button and be able to select a report and delete it altogether as needed Once you as the admin have scrolled through the listing and clicked on the line item you wish to remove click this button to delete the report B Only Show My Reports check box Check this box to filter the listing to show only reports created by you C Case Number search field Type in the case number you wish to locate here As you t
279. se users with those permissions If you do not have confidential report permissions you will not see this check option and you will get an error prompt indicating you do not have the proper rights to read reports that are tagged so Needs Follow Up check box Users can tag a report as having the need for follow up You can then easily find all your reports or other user reports that need follow up through your case manager Save button Click here to save your current case report Delete Button Deletes the current Damage Info you re working on Print button You will have extensive print options made available to you when you want to print your Case Report You will have the ability to print parts of your report or all of it in its entirety Depending on the information that has been entered into the report you will see a listing of information that can be printed separately see print options on page 53 Exit button Click this button to exit the Case Report You will be prompted to save the changes as needed Fire Info Tab From the Fire Info Tab you will be able to ga Fire information acc track in detail any instances of fires that Time Date Information Contact Information Narrative Information DigitalMedia Property Information Vehicle Information Notifications occur and is related to the Case Report Alarm Info Damage Info Fire Info Injury Info Theft Info Follow Up To Do Info Information entered here will be able to be Fire Incid
280. sers can tag a report as having the need for follow up You can then easily find all your reports or other user reports that need follow up through your case manager 62 Save button Click here to save your current case report 63 Edit button This will allow you to go into a report and edit the contacts information 64 Revert button Click this button to undo any changes you have made to the contact 65 Delete button This button will allow you to delete a contact from the Case Report as needed 66 Print button You will have extensive print options made available to you when you want to print your Case Report You will have the ability to print parts of your report or all of it in its entirety Depending on the information that has been entered into the report you will see a listing of information that can be printed separately see print options on page 53 67 Exit button Click this button to exit the Case Report You will be prompted to save the changes as needed Entering a Business Contact When you first come to the contact tab you will need to click the Add button towards the lower right to activate the fields to be editable If you are viewing a Case Report that already has a contact attached and you need to edit contact information you will need to find your contact in the Added Contact Listing see 17 and click the Edit button towards the lower right instead Here is a break down of the various fields in the C
281. siciandbadesacieisied di ntaietaataaencee 56 a User Tracking Track 1T Report HiStOly EE 56 a User Re eege EE 56 PROTO RY dd Le E 58 OTM a 0 0 gf E 59 Main Gase Report TADS mirrsisisisiriririiiriririsitiri tiniti iiti ttt e it ein AEAEE T endian 59 TME DRET OMaAL On G2 eee meee a eee aa a a a a a ee ee ee ee 60 ooma e ONA O TAD ea a Ea Ea AA REOOO EE ENOTA E AAN ANTEE AAO 66 Energ arer on CONA iaiia aa eA A EAE EA EA A EAE ele lars A A AAAA 66 Entenng a Business COMA oiriin i a a a a a a i i iA 69 Narauve ege ee TA E 71 Digit l Images Tab 72 Property Information Tab EE 73 WC Moman TaD E 75 WV WV ASC AN TAO EE 77 Alarm Information Tab EE 78 Damage Information EE 79 ELE E 80 Section A Header Information Tab 80 Section B Building Automation Information ccccccc cc sccccsecccseecceeeceueeesseessueessaesseeessaeessseessseessaessssesenseeess 81 Section C Action Taken Tab 82 POI NO T E 83 O Ee 87 Fo WV TODO e EE 88 PICIO INTCIVICW E EE 90 Main Field Interview Report Tas 90 Field Interview Report af 91 Contact Information Tab 93 DIQHWALIMAGES VAD EEEE 93 Property Information Tab 2s22522202c0e2c2z2acesacazecercsescecenaczesceazceaieaeesacecdshencexecexececerexextxsstxsetncetacencenteentcectcenescusceeenenexeeteces 93 Vehicle Information Tan 93 CASO MAN e 94 Case Report LISTING SCHOCN c cccccsccccsecccsucecsueessueesseesseeeseesseeeesuesseeesseeesseeesseeesseeesseesseeesseeesseeessesessesesseesnsnessaneess
282. son 7 Location of Injury drop down Click this drop down arrow to select the location where the injury occurred 8 Minor Consent to Transport Used if the injured person was a minor and the information on the consent given for their transportation 9 Taken to Hospital drop down This is a yes or no drop down that will allow you to indicate if the injured contact has been taken to the hospital or not 10 What Hospital drop down If the injured contact was taken to the hospital you will be able to designate which hospital from this drop down field 11 Transporting Agency drop down Designate the agency that transported the injured contact to the hospital here 12 Unit Number This field allows you to keep track of the unit number of the transporting agency 13 Time of Transport field Enter the time the injured contact was transported to the hospital 14 Offender Involved drop down This is a yes or no drop down that will allow you to designate if the injury was caused be another offending contact 85 REPEART EXEC aes 15 Offender drop down Click this drop down to select the contact who is the offending contact that causes the injuries to the injured contact This drop down will list all of the contacts that have been added to the Case Report via the Contact Information Tab 16 Person Arrested drop down This is a yes or no drop down that will allow you to designate if an arrest was made related
283. spatch Module 5 Print Confidential Notes when Printing Dispatch Reports Check this box if you wish to have the confidential notes that were entered in a dispatch call to print out when you print your dispatch reports 6 Auto Assign New Case Number for Each Dispatch Call check box Check this box to have the Dispatch Module automatically assign a new Case Report for each call dispatched If you require your officers to complete a report for each call they have been dispatched to checking this option will create that report for the primary dispatched officer and it will be waiting for them in the Case Manager when they get back in to complete any and all reports 7 View Area Assignments in the Active Calls Listing check box Check this box if you wish to view the area assignment as the primary information in the Active Calls Tab Instead of showing the ID of the primary officer it will show their area assigned Section A Calls for Service Tab The Calls for Service Tab is where a dispatcher will enter and initiate calls and where the pillar information for a call will be entered A dispatcher can easily run and maintain all of their calls from just this screen and tab alone and the module was designed for that kind of ease of use but given additional documenting and tracking power to ensure nothing is missed A Calls For Service Calls For Service Active Calls Backup s Time Call Type Building Area Location Date 10 32 AM ASSIST AT MORGUE
284. ssecivstssissvsnsesissvsesesseseeess 42 incident Report Codes Uatabaee ccccsccccsecccsecccseeccseecseeeesseeesseeesseeesseeesseeesseeesseeesseessseeesseeesseeesseeesseeesaeeees 43 Incident Report Codes Printed Lstog 44 incident Reporting Database 1 ccccccseccseccceeecseecaeecaeeeseeeseeesaeeeseeeaeeeseeesaeesseessessaessaeessuesauesseessanesseesseessnesegs 45 Incident Report Reviewed EE 45 REPEART EXEC incident Report Types Database cccccccsecccseecsuecnuecsuecsuncnnensuensuessenessuensuessuesaueensnensuessuessusesnensussauessusenes 46 a Licensing GOMDULCTS RE EE 46 a Master Name Database ccccccccccccssssesssesesesessssecsesesescsvsvsvssssssssssecscscssscsvavavsvessssserstessissesestsvsvavsvstsesesenesess 46 a Master Name URAS CS SCC i PEE E E OE E AE AE E N E A A A A A E E E EE E E 46 A Officer Database ccccccecccccsescsesesessesesssvsesussesesvsvssssssssvsvsvssssssssesvavssnssssesvavssasesscsvavssesaciestavstsesesicsvavsnsesesees 46 af Police Ambulance Fire Database 47 Vv Property Database een aeeeseeeeeeeaeeseeesaeenaeeeaeeeseeesanesaeessuessanesanessuessuessaeesanesanesanes 47 a Prosecution REDO ee AAAs E 47 a Service Requisition DAtADASE scccccecccsecccsuceesueesseessueessaeesseeessaeessaeeesaeessaeessaessauessanessaeessaeessaeessaeesseesanees 47 A Statutes Database 48 a SCCM ZI RE 48 A TaskTrack Database o ccccccccccccscsssesesesesesesssssesescscscsvsvevsssusssssesstececscscicscsvavavsesssatcere
285. stamp Use Word Spell and Grammar Check Add Contact Name to Report Report Synop sis Overview Manager Supervisor Notified B Manager Supervisor on Duty The Field Interview Report Tab is the first tab you will come to when you open a new FIR This tab will allow you to enter the main information for the FIR including dates and time incident types locations and extensive narrative and other base information 1 E 8 d Reporting Person drop down By default your user ID will be entered as the reporting person Admin users will have the option to change the reporting person This field will be grayed out for general users with their ID as the default Incident Type drop down Click this drop down to select the incident type for this FIR Unlike a Case Report you will only have the option to select and assign one incident type for an FIR Police Related field Enter any police related reporting numbers in this field Change Report to Case Report button If you find that the FIR you began and started is really more involved and needs additional information found in Case Reports you can convert it to a Case Report by pressing this button You will be presented with a confirmation prompt allowing you to continue with the conversion or not If you click yes a success prompt will pop up indicating the report will close and you can find your converted report in Case Manager Discovered Called In Date field Enter the reporting dat
286. surance Policy If the vehicle has insurance this field is for the policy number Entered By This will tell you who entered the property information that is attached to the report Tow Vehicle on Next Incident Check this box if you want the vehicle to be towed the next time it is cited Report Reviewed by Supervisor check box This checkbox will only be active for users with supervisor level access or higher which will allow them to sign off on and deem a report as being reviewed Depending on your departmental workflow your administrator may require all reports to be reviewed by a supervisor as a setup option in our program If this policy is implemented reports will not be viewable by other users until it has been signed off on by a supervisor checking this box Confidential Report check box This checkbox will only be made available to those users who are given confidential report rights in their user profile Those users will be able to tag and designate a report as being confidential This will limit the viewing access to these reports to only those users with those permissions If you do not have confidential report permissions you will not see this check option and you will get an error prompt indicating you do not have the proper rights to read reports that are tagged so Needs Follow Up check box Users can tag a report as having the need for follow up You can then easily find all your reports or other user reports that need fo
287. t Start Date field Enter the starting date for the log that is being tracked here You can either manually type the date or click on the arrow to open an easy to use calendar where you can scroll through years months and dates and select the specific date Event Start Time field Enter the start time for the event in this field here You can click in the field and manually type out a time or click on the arrow to quickly enter the current time Time fields in the program are all civilian time but can take military time and the field will auto convert it for you Event End Date field Enter the ending date for the log that is being tracked here You can either manually type the date or click on the arrow to open an easy to use calendar where you can scroll through years months and dates and select the specific date Event End Time field Enter the end time for the event in this field here You can click in the field and manually type out a time or click on the arrow to quickly enter the current time Again time fields in the program are all civilian time but can take military time and the field will auto convert it for you Reporting Person drop down By default the Reporting Person will populate with your user ID as the log creator If you have administrative rights you will be able to enter logs in the system for any user and be able to click the drop down here and scroll through your users to make a selection Otherwise general users will alw
288. t a complete count list breaking down the count for each incident type and then a running total for all counts combined for the date range selected This report will display a bar graph that will show you incident counts broken down by location Each location that was used in a report for the selected date ranges will have their own bar on a numbered graph showing you how many incidents were reported on at that location You can also choose to run the report by detail or overview Overview will just show you a listing for each location and a count while detailed will categorize the listing by location and show each incident type reporting date case number and user reported by This report will display line graphs for each call type that will show the number of times that incident occurred against the time of day You can also choose to run the report by detail or overview Overview will show after each graph a running total for that incident type while detailed will break down the incident type information for each by time date case number type location and use reported by This report will display a line graph for all call types that will show the number of times that incident occurred against the time of day You can also choose to run the report by detail or overview Overview will break the count down for each with a total at the end while detailed will break down each type by time date case number call type location and user reported
289. t not listed you will have to use the edit any option Citation Information Letter ae Citation Information Printout Report editing should be done by someone with advanced report Contacts React writing skills and is not intended for a novice user to edit on the fly Sa a n Incorrect edits could result in corruption to your report layout which ebe would render it useless Competitive Edge Software Inc will not SNE vn ra support reports not customized by our report writers Reports in Edit Any Other Report or Form Report Exec Professional are written either in Crystal Reports or aes Microsoft Visual Fox Pro The layout editing options will only work General Incident Report for those reports written in Microsoft Visual Fox Pro If you do not Daten to Pint Screen see your report in the edit listing that you need to edit or can t browse out to it through the edit any option then it is more than likely that it was written in Crystal Reports In order to edit those report types you will either need to have Crystal Reports software or have our team custom edit it for you a Edit Any Report Setup i The Edit Any Report Setup option will allow you to browse to E reports that you have customized Reports that you customize Look in O ReportExec si EI Ch ES yourself need to be saved in a directory called Custom in the main Seackup Pictures Report Exec server folder By default this directory does not exist custom Report
290. t the desired auto disposition e For officer safety you can also set an Alert Timer for a call type that when dispatched will prompt you to follow up with an officer after a set number of minutes on that call if you have not heard back on that call To set an alert simply click in that field in the Alert Timer column for that call type and enter the number of minutes a dispatcher should be prompted to follow up e The Auto Reviewed By field will all you to clear a dispatch call automatically when you have the add Case Report for every dispatch call option chosen You can have reports cleared automatically by entering a cleared reason as defined by you i e Admin Auto Cleared in this field for a call type as you desire 112 2 Seconds Between Checking for Changes field The number entered here tells the Dispatch Module how often to look for updates to the screens By default it is set at a one second interval allowing for a constant refresh rate making the module s use real time between dispatchers You can change the interval by clicking the arrows up or down and clicking in the field and typing in the number of seconds you desire 3 Order Officer Listing Available by drop down This will allow you to sort the officer available listing in the Dispatch Module by specific criteria including Officer ID A K A or Area 4 Exit button Click this button to exit the Dispatch Setup Screen and return to the Calls for Service tab in the Di
291. tab you will need to click the Add button towards the lower right to activate the fields to be editable If you are viewing a Case Report that already has a contact attached and you need to edit contact information you will need to find your contact in the Added Contact Listing see 36 and click the Edit button towards the lower right instead Here is a break down of the various fields in the Contact Information Person tab KE Contact Information a x Alarm Info Damage Info Eire Info Injury Info Thet Info Follow UpiTo Oo Info Time Date Information Contact Information Narrative Information Digital Media Property Information Vehicle Information Notifications Contact Information Q Hotel Guest gD C Student Employee 4 Person Busine 5 Clear Fields General Information Q Details o Outsider O Hame Last Hame og Seann aae B Email ER Address Zip Postal Code 16 fore 17 Ry Provime An BESSER Work 1 D Delete Image 1 g aue EF d 4 SID mm Internal Tracking View d Print 24 26 Picture History Race ar CG Sex l 2 Height 28 eg 29 UCR Information Contact Arrested 34 C Add Contact ta OO Add Contact ta Suspect Lis Use Cauton with this Person Trespasser respass Until II OD ceria History Contact Type Incident Type Date Officer Location Ga CAL Gong D A Report Reviewed by Supervisor he ee kW ott Confidential Re
292. tabase will again list the entries in plate number order starting with any blank or incomplete entries then numeric then alpha There is no administrative need to edit or alter the listed vehicle data unless you have a need to recall deleted vehicle records The only other circumstance would be as directed by a support team member for troubleshooting purposes er 10 a ___ SDB PON TAL GRAND AM 4 DOOR VEHICLE MINA SC Ge NISSAN MAXIMA MN AUTOMOBILE IF RD NISSAN JAN B JLE MIN SPORT UTILITY GENERAL MOTORS CORP MM 4 DOOR VEHICLE AUTOMDS AU C i AUTOMOBILE CADELAC SEDAN DEVILLE 4DOOR VEHICLE ITOM CO FOCUS 2 DOOR VEHICLE Aval 4118G22 71085460 Mt _ 200 CAMRY 4 DOOR VEHICLE MN AUTOMOBILE 205 TOYOTA CAMRY MN AUTOMOBILE i A JOLOSMOBILE 4 DOOR VEHICLE MN AUTOMOBILE i NISSAN MAMA IMN AUTOMOBILE MAZDA PROTAGE 4 DOOR VEHICLE Mh i MN AUTOMOBILE i NISSAN CKUP FORD UTOMOS ALUS MIN SPORT UTIUTY i e op vio LET 4 DOOR VEHICLE MINASUTOMOBILE L 4 EXPLORER 4 DOOR VEHICLE MN AUTOMOBILE cr ZDA SUNDANCE 4 DOOR VEHICLE NEON 4000A VEHIQE ep O03 ADUF SA TOYOTA COROLLA 4 DOOR VEHICLE TOYOTA CAMRY 4 DOOR VEHICLE MEA 7 UTO MO SILE OLDSMOBILE 4 DOOR VEHICLE MN SH CADELAL SEDAN DE VILLE UTOMOBILE 626 MN AUTOMO ee 2003 MIN STATIONWAGON ees 2004 FORD TAURUS Vehicle Database by VIN Number The Vehicle Database by VIN Number will show you the database listing for vehicles break
293. table that holds the header information for each field in columns titled in sequential order To customize a title simply identify the column that has the field title you wish to change and click in that cell and edit the entry as you desire Hit the enter lt ENTER gt key when you re done to ensure the change takes in the cell Repeat for additional titles you wish to change When you have made all the changes hit the escape lt ESCAPE gt key to exit the table You should see your changes to your field titles in the Shift Log Information area if you carefully followed the directions correctly 102 Section A Log Entry Screen Gi Daily Event Log REPSART EXEC EE TG Droen Start End of Shift Information Customize Titles Beginning Miles MISC INFO MISC INFO 7 Reporting Person Buick Code 11 al 45 dmin Setup Quick Cod 42 Patrol Area Beat Sector g o pe dd this log to another user Event Notes i votes L i Select Below GrZ Save Log Delete The Log Entry Screen is where you ll enter all of your information for your Daily Event Log The Shift Information at the top will repeat itself for that shift period and will not require repetitive entry as described previously We will now go over the Daily Even Log entry fields 1 2 3 Event An auto generated number that identifies the current event Needs Follow Up Check this box if the event requires a follow up Even
294. tacts added to the Case Report from the contact information tab who caused the damage 6 Damage Done on Purpose drop down You will be able to designate whether or not if the damage done was on purpose or not Click the drop down arrow and select either yes or no 7 Person Arrested drop down Here you will be able to designate whether or not if an arrest was made related to the damage done 8 Who Was Arrested drop down You will be able to click the drop down arrow here and select from the contacts added to the Case Report from the contact information tab who was arrested if an arrest was made 9 Report Reviewed by Supervisor check box This checkbox will only be active for users with supervisor level access or higher which will allow them to sign off on and deem a report as being reviewed Depending on your departmental workflow your administrator may require all reports to be reviewed by a supervisor as a setup option in our program If this policy is implemented reports will not be viewable by other users until it has been signed off on by a supervisor checking this box 19 REPEART EXEC en 10 11 12 13 14 15 Confidential Report check box This checkbox will only be made available to those users who are given confidential report rights in their user profile Those users will be able to tag and designate a report as being confidential This will limit the viewing access to these reports to only tho
295. ted items will bypass tagged items altogether You can undelete accidentally deleted records by locating the line item and clicking on the black tag to the left of the screen in that row S D 292 Removing the tag will update the item and make it again viewable to a et Ee those users who have proper access Once you are in and are viewing the database each line item will represent a Field Incident Report that was created in our system From here and under the supervision of a support team member or performed through an advanced administrative user corrections to information can be made like See FIR numbers or you can troubleshoot and track down data problems You ll also have several self explanatory options across the top of the log including options to exit or print the listing Exec Competitive Edge Software Inc Es Historical Address Database a see es The Historical Address Database allows you to access the raw data where historical address information is kept for troubleshooting or viewing When you select this option you ll be prompted with an option to view deleted entries or not If you choose to view deleted entries they will display as row items with a black tag to the left of them Otherwise selecting No to not view deleted items will bypass tagged items altogether You can undelete accidentally deleted records by locating the line item and clicking on the black tag
296. ted length allowing you to Completed By Completed Date Time Assigned By Assigned Date Time DateDue Follow Up To Do 7 track multiple tasks or enter a complete description for one it s up to you 1 d 10 Police Case Number field f the police department has been called and is involved you will be able to track and document their Case Report number in this field for future cross referencing Report Reviewed by Supervisor check box This checkbox will only be active for users with supervisor level access or higher which will allow them to sign off on and deem a report as being reviewed Depending on your departmental workflow your administrator may require all reports to be reviewed by a supervisor as a setup option in our program If this policy is implemented reports will not be viewable by other users until it has been signed off on by a supervisor checking this box Confidential Report check box This checkbox will only be made available to those users who are given confidential report rights in their user profile Those users will be able to tag and designate a report as being confidential This will limit the viewing access to these reports to only those users with those permissions If you do not have confidential report permissions you will not see this check option and you will get an error prompt indicating you do not have the proper rights to read reports that are tagged so Needs Follow Up check box Users can tag a report as
297. ted tasks by locating the line item containing the entry and clicking on the black tag to the left of the screen in that row There is no administrative need to alter any of the information from here other than recalling a deleted item or as directed by a support team member for support and trouble shooting purposes a TaskTrack Time Tracking Database The TaskTrack Time Tracking Database will allow you to access the raw data where service requisition information is kept for troubleshooting or viewing When you select this option you ll be prompted with an option to view deleted entries or not If you choose to view deleted entries they will display as row items with a black tag to the left of them Otherwise selecting No to not view deleted items will bypass tagged items altogether You can undelete accidentally deleted requisitions by locating the line item containing the entry and clicking on the black tag to the left of the screen in that row There is no administrative need to alter any of the information from here other than recalling a deleted item or as directed by a support team member for support and trouble shooting purposes 48 REPEART EXEC ew Vv Trespass Report Words Database The Trespass Report Words database will allow you to change the wording information that shows up in trespass letters When you select this option you ll be prompted with an option to view deleted entries or not which is not applicable to this
298. ter the information you need for your statutes Unlike other databases you can access in the program this is the exception where there are no administrative warnings because entering data here is specifically where you need to go to add and edit your statutes You can also enter them directly from the corresponding field in the citation module However if you have a need to review your codes edit them or add multiple codes going to the Statutes Database option here is where you want to go Just like the other databases you will be prompted to view deleted records If you have a need to recall a deleted record then click Yes when prompted Otherwise click no to avoid viewing deleted tagged statute items Once you are viewing the lines items in your i database you will be able to easily scroll down and identify any statutes here that need editing You can scroll horizontally to view more information on your statutes To add a statute simply go to File in the upper left and select Add New Record from the menu This will unlock the next available row where you can then start entering needed information Once you are finished adding or editing your statutes you can save and exit by going to File in the upper left again and choosing Close from the menu OR hit your escape lt ESCAPE gt key on your keyboard The next time you are accessing any area of the program that deals with statutes you will see the changes or ad
299. teristics that were logged and tracked Results that come back will then come back in a listing you can select from to create a photo lineup for The first screen you are brought to is the Photo Lineup Matching Information screen where you will enter and known characteristics to narrow your lineup down to The more information you enter the more precise and narrower your results will be You will be able to pull results for your lineups by characteristics including sex race hair color eye color height and span options weight and span options age and span options skin tone complexion build mustache beard glasses hair length scars marks and tattoos If you wish to implement a characteristic to your search simply click the checkbox next to the field for that type to activate and enter the information to search on When you have entered all of your search criteria click the Create New Lineup button to continue New lineups will be assigned a lineup number that is tracked by the program You can recall previously ran lineups edit them and print them on the fly as needed Once you create 21 matches found The next step will let you choose your pictures Or recall your lineup you ll be presented with a Control Center prompt indicating the number of matches your system has found for you lineup Clicking OK will automatically bring the results over in a listing in the Pick N View Images tab From this listing you will b
300. tesisssststsvavsvsvstsesesenesess 48 a TaskTrack Time Tracking Re 48 a Trespass Report Words Database cccccccscccseeccueecseesueeseeessuessueeseesaueeseessessaeesaeesauessessaessauessnessuessneenaness 49 Vehicle Database by Ee 49 a Vehicle Database by VIN Number 49 TEE 49 e Reindex and Pack Uatafaeesg 49 e EE 50 e Repair 1 Database or 1 Uirechory ccscccseecceeccseecsueceuecsuessueeseeesauessueesessaeesaeessuessessaeesseetsuessuessaeesaness 50 e Advanced Repair Database Program 50 Check Event Log for Tracking Number 50 Check FIR Incident Types to the Master Report Incident Tvpes 50 Cleanup Client Temp FICS 20 cccccccccceecccseccceeceueensueessueeesueesseessueeeseeesseeessesessunessueessesessueessueessnsessneesans 50 Create Database Definition Fues 50 Full Reindex for 1 or All Databases ccccccccseecseecsuecsuecsueesueesaeessuesseessanessuessuessessanessuessuessnesseesaness 50 e Match Report Exec Dispatch Call Types FROM Case Reports cccccceccceeecseeecsneesseessneesseesseesanees 50 EE EE EE 50 e Program Check Databases cccccccscccseecseeccneceaueseesseesauesseeeseeeeaeessuesseeesaeesaeeeseessuessanesanessuessuessaeesaness 50 Program Check Tickets Uatabaee 50 e Daily Event Log Quick Notes Databaese 51 NCW F Cates ee E 51 EE 52 7 Report Exec Setup Options ccccccccccsccccseecceeeceecesueessueessueesseesseeesseeesseesseeesseesseeessaeeeseeesseeessueesseeesseesssenee
301. that the changes register for that field You can make an unlimited number of changes here as needed Once you have made all of the corrections go to file in the upper left hand corner then close OR hit your escape lt ESCAPE gt key on your keyboard Every time you exit the Incident Reporting Database you will be prompted with a question asking if you made any changes to any case numbers It is imperative that you click Yes if you have made the changes to ensure that the program goes through the data to update all the program references to the old case number and updates them with the new one If you select Yes the program will quickly apply the changes and Crees give you a prompt of how many items it has updated This updated count 7 refers to changes made elsewhere in the program not the actual change 2 Did you change any of the case numbers while editing this database to the case num ber so you may get a return of zero changes You can confirm your changes by going to your Case Manager If you select No then the program will cancel any changes and close the database window 3 Report Exec Competitive Edge Software Inc BAX File Print Reports Find and Replace Table Incident Report Reviewed by Database Press MTN to Deleteecall The Incident Report Reviewed by Database allows you to access the raw data where field incident report information is kept for troubleshooting or viewing When
302. the specified view criteria entered at the time Reports will be acento tment broken down in line items and display various information from within that 2192072005 00058 Geer INGPSTISATION report in corresponding columns The first column is the To Review column and will allow you to select Case or Field Interview Report line items to either print review or delete as needed You can select multiple reports ee or one at a time By default all of the reports will not be selected and have 02092005 00048 CLEARED COVERT OPERA the traditional circle slash deselected icon button Click this button in a line item to tag it as selected You will notice that the button icon will then turn into a green check mark signifying that it has been tagged selected You can click the same tagged selected button to deselect which line items that have been selected and deselected will turn the green check back into the deselected icon If you have the proper permission you ll also be able to update certain fields in the line item by clicking in the field or to the far right of the field to activate a drop down This is a quick update option to avoid having to open the entire report Print Email options From here you ll have a couple of print and email options allowing you to A Preview the print job for the selected reports on screen before sending it to your printer B Send the print job for the selected reports directly to your printer without preview C
303. this button to print out a list of all your location quick codes L Exit This will allow you to close out of the Location Quick Codes Setup Screen 12 Disposition drop down The Disposition drop down will allow you to designate the disposition or status of the current case Simply click the drop down arrow and scroll through and select your desired disposition Admin users will have the ability to add to this drop down on the fly otherwise general users will have to refer to an admin user to get a new disposition added to the selection listing 13 Officers Force drop down The Officer s Force drop down will allow you to track any forced used during the incident as needed 14 Incident Types Quick Codes This gives you the ability to soeed up your data entry for your reports If you have certain codes that you use for certain incident types you can associate them When you put the quick code in for they incident type it will automatically populate the Incident Type drop down box 15 Offense Incident Type s drop down This is the drop down where you ll be able to select the incident s that occurred and attach them to your report Either click in the field and start typing out the incident type or click on the drop down arrow and scroll through the listing to locate your incident type 16 Attempt check box You can designate the incident type you are entering to have been attempted or completed By default this option is unchecked for each incid
304. ting 115 Time Date Information Person Vehicle Searches wD ooo y o cae 43 eT Dispatch a O81 5 2007 08 59 AML Last Change 08 15 2007 08 39 06 AM i Time Date Information Sub Tab 30 Primary Officer drop down The first officer that is brought over from the Units Available listing to the Units Dispatched listing will by default be designated as the primary officer and will auto populate in this field here If you dispatch more than one unit to a call you will be able to reassign the primary officer role as needed by either clicking on the new primary officer in the Units Dispatched listing or clicking this drop down and selecting that unit s ID 31 Priority Level field The Priority Level field will auto populate with the priority level of the selected call type when you first select a call type If the situation related to the call type is unique and calls for a change in priority specifically for this call you can either raise or lower the priority level by clicking the up or down arrows as needed This will affect this call only and not the call type globally 32 Dispatched Time field This time field will track the time the unit or units were dispatched Clicking in the field will auto populate it with the current time You can then manually alter the time as needed If time passes and you have a need to enter the current time clicking on the down arrow will overwrite what s in the field and enter the
305. to an empty directory and that directory name not have any spaces Also you can easily target a floppy drive to bring the files over on which is a popular way to move the export files Finishing Your Export When you have finished with your export choice the export process will have created around a dozen or so files in the drive and or directory that you have selected during the export process Now you will have to have a way to bring these files the export created from the drive and or directory you exported to to a drive and or directory where the database you want to import to can access You can bring these files over on removable media like a 3 5 floppy disk or a CD Also if you are on a stand alone laptop and can connect to the network when on site you can export the reports to a directory on your network where both databases can reach at the time of export 133 Once you have finished the export function and have ASelect Directory x the files moved over either via removable media or out Choose the Import Drive e disk export on your network somewhere where you can access it from the import database you can proceed with the import process Get back to the Export Import Options screen from the menu at the top of the program again and this time double click on the Import Report s Now option Once you double click this option you will be prompted with a browse to option immediately You will then need to br
306. to the left of the screen in that row Removing the tag will update the item and make it again viewable to those users who have proper access 21 8324 SVENTO FIR12062004 00006 42 REPEART EXEC an V Incident Report Codes Database A Administration Inci 4 Code Setup Screen 9 ex de Directions Click on a code from the list on the lett ALARM STARTED BY CUSTOMER E and type the new code into the white box below ALARM STARTED BY DOOR TRIP You can also change or delete a current code ALARM STARTED BY DOOR WAS NOT LOCKED 4CCID ALARM TRIP using the boxes atthe bottom ofthe screen ALARM STARTED BY EMPLOYEE ALARM STARTED BY EMPLOYEE DIDN T ENTER CORRECT CODE 3 ALARM STARTED BY GLASS BREAKAGE SWITCH CODE NOT ENTERED Quickly ENOUGH ALARM STARTED BY GLASS FOIL CONTINUITY BREAK ALARM STARTED BY HOLD UP BUTTON ALARM STARTED BY MANAGER Add Mumber Before 4 mmm i ALARM STARTED BY MOTION Mew Code Starting At Le hany os ALARM STARTED BY Nia Add Number After How ALARM STARTED BY OWNER Mew Code Starting At oy Many HE ALARM STARTED BY PANIC BUTTON ALARM STARTED BY SAFE DOOR CONTACT between the code ALARM STARTED BY SECURITY GUARD and the number ALARM TYPE BURGLAR ALARM ALARM TYPE BUSINESS ALARM 5 ALARM TYPE FIRE ALARM Clear Field Above After Saving Ae Click Here to add ALARM STARTED B ALARM TYPE SECURITY ALARM A peat adil a newt 2 Delete Highlighed Codes Above D 8 9 10 11 7 CODE NOT ENTERED QU
307. torically used in reports as needed You can run the Mass Find amp Replace function and swap out just about every code found in any drop down throughout the program used in reports already created This will also make the changes to that code for use going forward from this point With users if there s a correction to the spelling of an ID because you use names or need to reuse a badge number for a new employee but need to change all the reports created by the previous user of that badge you will be able to go back using the Mass Find amp Replace Screen function to swap the IDs out To choose between swapping codes out or users simply click the option next to your choice at the top to bring up the list for either or Depending on your choice the first column will list the code type or user ID and the second column will list the actual A Report Exec Backup Database Files Program Je Choose a Date Range or Leave Blank for All Records el End Date Start Date II DBase Export Version Server Database Files Directory Backup Database Files Directory CAPROGRAM FILESIREPORTEXECIDATABASE_BACKUP Start Backup SA Mass Find and Replace Screen Incident Report Codes Users Database AREA LOCATION BUSINESS PROPERTY AREA LOCATION CAMPUS PROPERTY below AREA LOCATION NiA AREA LOCATION OFF CAMPUS PROPERTY AREA LOCATION OFF PROPERTY AREA LOCATION ON CAMPUS PROPERTY AREA LOCATION ON
308. update the Units Available listing as needed and can perform this function at various times throughout the day Any updates will reflect in this listing 27 Show All Units On Duty check box Check this box to populate the available units listing with all units that are on duty at this time 28 Use Color check box You can toggle the option to view the color coded call priority scheme in the Active Call Listing by checking or removing the check in the box here 29 Units Dispatched listing This listing will show you which unit s have been dispatched to the selected call or have been selected to be dispatched to the call you are currently working These names are transferred over from the Units Available listing You can dispatch as many available units as needed to one call and there are no limitations to the number of units that can be dispatched to a call Once a unit is brought over from the Units Available listing they will no longer show up on that listing and will populate this listing for this call A unit will not show up in both listings You can also remove an officer from the Units Dispatched listing if you inadvertently added a unit in error to a call If you have dispatched more than one unit you can easily change who the primary unit is by simply clicking on and selecting their ID in the Units Dispatched Listing Clicking once on their line will resort and move that unit to the top and highlight it making it the primary officer in the lis
309. ures and change the current image being viewed Digital Image Scroll Forward button f you have multiple digital images entered in for a BOLO you can begin viewing the additional entries by clicking this button to scroll forward allowing you to view the other pictures Add New button This button will only be viewable to users with the proper permission Click this button to clear the current view and add a new BOLO entry The notes field and digital images will clear out and you will then be able to start entering new BOLO information and attach new images as needed Save button This button will only be viewable to users with the proper permission Click this button to save any changes made to a BOLO or to save the new BOLO entry you began and are finished with Delete button This button will only be viewable to users with the proper permission Click this button to delete the selected BOLO as needed Exit button Click this button to exit the BOLO module Spell Check button This button will only be viewable to users with the proper permission Once you have completed entering notes for a new BOLO click this button to run it through our spell check program This spell check has the same feel as most spell checkers and will be familiar to most word processing software users Add Date to Notes button This button will only be viewable to users with the proper permission Click this button to add the current date to th
310. ury This free text field box will allow you to enter information about what they person was doing before they were injured 2 Name Exact Body Part Injured Enter the body part that was injured 3 Were There Any Witnesses To The Injury drop down This is a yes or no drop down that will allow you to designate if there are any witnesses 4 Witnesses Information Box This field allows you to enter multiple numbers of witnesses that were present during the time of the Injury 5 Was the Supervisor Notified This yes or no drop down allows you to choose wither a supervisor was notified of the Injury 6 Name of Supervisor This free field text box allows you to type in the name of the supervisor that was notified 7 Description of the accident This is a free field text box that will allow you to document the cause and if there were any other contributing factors that caused the accident 8 Spell Check button Once you have completed your report synopsis overview click this button to run it through our spell check program This spell check has the same feel as most spell checkers and will be familiar to most word processing software users 9 Spell and Grammar check If you click this button it will open your synopsis overview in Microsoft Word and will allow you to do a complete spell and grammar check Once the check is complete it will close word and go back into Report Exec 86 REPEART EXEC aN Theft Info Tab The Theft In
311. us releases all the way to the beginning allowing you to view everything in between You can also print the entire listing as needed either to screen or to your printer 51 QI E QREPORT EXEC na Competitive Edge Software Inc timed op 7 19 2007 D The Training report was updated to add the officer s full name per a wish list request Tresspass Notification Form now allows for unlimited custom words Bug Fixes Fred Case Manager making it easier to save customized settings Fixed Parking permit module Permit restriction Lot or strecture drop down will not populate with mew info even though you update the master database with the info Fined Get error prompt when running the pew dally event log bar graph of counts report owt of admis reporting Ted Company name oe the Incident Seppiement and Follow Up Reports New Features The Arrest and Booking Module will now allow a user to enter in a warrant twice in the system in case system was updated to use the court date since The Admin Setup has a mew feature added that will allow hiding the Social Security Number on the entry pages for contacts Use Administration Setups Report Exec Setup Options Advanced Program REPEART EXEC Setups Administration Data Search BOLO Reporting LoginfLogout Help The Setups menu option under Administration will have most of the program setup options where you can begin to bend the ind SS pro
312. ves it is deleted This is a fail safe that will ensure that you have not inadvertently deleted information in error and are unable to retrieve it Reindexing and packing the database will purge the system of all of this data permanently IMPORTANT Users should be logged off when running this utility 49 e Repair Databases Reindex and Pack Databases Choose this option when you have a database that has been Repair Databases corrupted from turning off the server when the program was running Repair 1 database or 1 directory or a hard drive problem This will go through all of your databases Advanced Repair Database Program and check that their structure is correct and fix any problems Check Event Lag for Tracking Numbers automatically IMPORTANT Users should be logged off when running this utility e Repair 1 Database or 1 Directory Choose this option when you have a database that has been corrupted from turning off the server when the program was running or a hard drive problem This will go through one directory or one database and check that their structure is correct and fix any problems automatically IMPORTANT Users should be logged off when running this utility e Advanced Repair Database Program Choose this option when you have a particular database that has TE E been corrupted from turning off the server when the program Sync Dispatch Report Call Types with Master Cades was running or a hard drive malfunction You will select
313. want to run your log report for End Date amp Time field This field will allow you to list the date and time you wish to end with for your log report from Pre selecting a 24 hour period or quick date will populate this field automatically Otherwise you can manually type in and select the end date and time The small up and down arrows will allow you to scroll through the hours of the day to custom select the shift times you want to run your log report for D C d Print Options Here you are presented with print and packaging options for your log report You will be able to a Print Preview Selecting this option will send the print job to screen allowing you to preview the results before sending the print job to the printer Print to Printer Selecting this option will send the print job directly to the printer without preview Save as a PDF Document This will allow you to save a PDF copy of the log report to disk for hard copying or archiving or later viewing as needed Email Report s with Adobe PDF This will allow you to send a PDF copy of the log report to an email recipient if you have integrated the program with your email system 13 Print Shift Report button Click this button to launch the print job and produce your report in accordance to the selected reporting criteria 14 Exit button Click this button to exit the Daily Event Log module 108 Dispatch Module CAD Computer Aided Dis
314. was related to a hate crime and you ll have several check boxes to select and identify the type of hate crime Clery Crime Click this drop down to select the Clery related crime for this Case Report here Location Type Click this drop down to select the type of location for the Clery report Of People Involved You are given the option to add multiple people to the Clery report GES 63 REPEART EXEC een 2 28 29 30 31 32 Alert Not Issued checkbox This is checked if an alert is not issued 34 35 36 37 38 39 40 41 42 43 TimeMate Information CASE 2007 00252 E Listing of People Involved If you select multiple persons it will show all people that involved in the report and you can select al oe mm different offenses for each individual DT ee F Offense Type Per Clery formats you ll have mec EE three offense types to select here alcohol drug weapon Simply select if the offender was arrested or referred for discipline G Clery Data Reviewed by a Clery Officer This is a check box that can be marked by the person the reviews the Clery reports This will date and time stamp when or if the report has been reviewed H Total Offenses This will show the total Cena i Feien offenses that are included on that report Cancel By clicking the cancel button it will close the Clery screen and take you back to that case report screen
315. with an option to view deleted entries or not If you choose to view deleted entries they will display as row items with a black tag to the left of them Otherwise selecting No to not view deleted items will bypass tagged items altogether You can undelete accidentally deleted contacts by locating the line item containing their information and clicking on the black tag to the left of the screen in that row Removing the tag will update the contact and make it again ate E aT viewable to those users who have proper access There is no administrative need to edit or change any of the information here other than recalling a deleted contact that was deleted in error All changes to a contact can and should be made through a contact screen in the program or the Master Name Search screen a Master Name Merge Screen A Merge Name Information wab The Master Name Merge Screen is another extremely E NR powerful tool that will allow you to merge duplicated contact PER mmm aaa ae A Jee Tyne Je Be information to ensure that you do not lose historical data for D e Z a contact entered into two or more separate contacts There O Bes SE w will be occasions where users will enter the same contact in H peee eae es the database with slightly different spellings which will result R Bei eil in the creation of two separate reporting histories as if these entries were for two different people The Master Name
316. with statistics only or run the full report with additional documentation After this you will be presented with either the preview or print setup box Either continue with the preview or click OK to send the job to the printer Once you have successfully previewed the report and or sent the job to the printer you will be given the option to run a validation report that will allow you to go through each entry and ensure accuracy of the data entered Profiling Report The Profiling Report option here is the same profiling report run through the option in Admin Reporting Please refer to that section for the full description of functions 35 REPAYRT EXEC gt UCR Reporting Module Gi UCR Reporting Screen Reporting Dates 05 01 2010 to 05 31 2010 ole Version 3 6 Choose Quick Daf Last Month Start 05 01 2010 f End 05 31 2010 f TA Print Preview Z C Print to Printer 5 Review UCR Codes in the Incident Reports j Feum a Nonny Retur of Ofenses Known tote Force i sunpiemantio Retuma Property Stolen byClassifeaton ED SvoplementioReum A Pronerv bye andValue e Ae Sex Race or Persons Arresten 18 eats orage orover d 202 Sox amp Race or Persons Aresteaz unger 19 Years orage 11 Setup UCR Report Agency Information 12 JEXIT If you are a law enforcement agency and are required to run UCR reports and are tracking UCR related information in your Case Reports you will be able to run your compliant reports
317. workflow You can customize the ii content of almost every single drop down to ensure that the data is applied correctly and tailored specifically to you making the software unique to your organization This is a very powerful and important feature helping you cover all the correct bases when you are doing incident reporting because the case that you are investigating today may be the case you will be testifying on in court tomorrow Our software also easily allows for querying of your data to provide summary reports of important information such as inventory loss vehicle and contact information or employee activity logs to name a few Also you can quickly access annual figures for financial losses UCR amp CLERY reports data trends and other such information all available at the push of a button without the time consuming and resource draining needs of traditional number crunching Report Exec Professional will help you dramatically reduce the clutter of traditional paperwork keep all of your data in one place neatly and securely increase employee efficiency by optimizing time consuming rudimentary routines and give your department a cutting edge technological advantage in your industry What are the technological advantages Report Exec Professional can be ran as a stand alone system maintaining its own data on one machine or it can be installed on a server where multiple licensed clients can access the databas
318. xtensive reporting information options made available to you in Case Reports These reports can cover a wide range of general reporting including observations all the way to general notations as needed The first screen will immediately provide you with a large narrative box where you can enter an unlimited amount of narrative information to describe the situation observation or circumstance Anything above and beyond that can be tracked in the additional tabs provided including Contact Information Digital Images Property Information and Vehicle Information These tabs are mirrored directly off of the same tabs made available in the Case Report so entering information in either or will be familiar and will remain consistent avoiding any end user confusion or frustration You will also be able to run stats against Field Interview Report incidents entered into the system as needed either alone or combined with Case Report incidents Reporting made simple Main Field Interview Report Tabs ee e The information you can enter in a Field Interview Report is broken Field Interview Repon SS down and grouped in screens that are accessible via different tabs at Preece DR e the top of the FIR The tab information consists of these screens Descovered Called x Date Quick Code k Physical Locations Patrol Area Beat Sector Evert Narratve Field Interview Report Contact Information Digital Images Property Information Vehi
319. y entered in this Case Report 34 Save button Click here to save your current case report 35 Revert button Click this button to undo any changes you have made to the contact 36 Delete button This button will allow you to delete a contact from the Case Report as needed 37 Print button You will have extensive print options made available to you when you want to print your Case Report You will have the ability to print parts of your report or all of it in its entirety Depending on the information that has been entered into the report you will see a listing of information that can be printed separately see print options on page 53 38 Exit button Click this button to exit the Case Report You will be prompted to save the changes as needed 39 Program Tracking Bar Code field This field will display the program s internal bar code tracking number Every piece of property that is entered into the program will get an assigned program related bar code that is used for tracking in the background of the software That number will display here if you would like to use our barcode numbering system to remain consistent Vehicle Information Tab rar Vehicle Information Joel K Alarm Info Damage Into Eire Into Injury Info Thet Info Follow UpiTo Oo Info Time Date Information Contact Information Narrative Information Digital Media Property Information Vehicle Information Notifications Vehicle Information 16
320. you to access the raw data where Kessen B IS BOLO information is kept for troubleshooting or viewing When you Tee ug EE select this option you ll be prompted with an option to view deleted Meno T0408 1201 20 E5828 SENTO entries or not If you choose to view deleted entries they will display as row items with a black tag to the left of them Otherwise selecting No to not view deleted items will bypass tagged items altogether You can undelete accidentally deleted records by locating the line item and clicking on the black tag to the left of the screen in that row Removing the tag will update the item and make it again viewable to those users who have proper access Once you are viewing the data each line item will reoresent a BOLO that was entered into the system Double clicking on the field displaying the text Memo will launch a separate window showing the notes entered into the BOLO for that line item Altering the data here will make the changes to the BOLO notes entered for that line item You ll also have several self explanatory options across the top of the log including options to exit or print the listing 218349 12 14 200 3 40 SVENTO HENNEPIN COUNTY MEDICAL CENTER SECI Citations Database The Citations Database allows you to access the raw data where Report per Competitive Edea Software Ine anx citation information is kept for troubleshooting or viewin
321. your wireless network range Then the database in house will automatically import the exported records This is ideal for patrol or security cars out in the field to have the ability to create reports while disconnected out in the field drive up to the station or within your wireless network export reports and drive off and continue working without skipping a beat Then you must have one of your client computers that is always connected to your network designated as a Import Server The role of the import server is to take the place of the need for a user to manually launch the import process There is a setting in the program to designate which of your clients is the import server and will need to be running at the login screen at all times at the very least A user can use the import server and work in the program from it with no problems but should never close the program to allow for the import process to work Here are the setup instructions for implementing the automatic wireless import feature This information is taken from our Online Support Knowledge Base e How do I setup Automatic Import Export for laptops connected wirelessly out in the field e You will need one pc in the station to act as the import server for data coming in from the laptops Create a directory out on the network where the laptops and the import pc can reach and share it out so the users can read write to it You will need to make some changes to the network setup o
322. ype a case number the listing will jump to the matching record with each character until you find your record D Report Listing The listing of the reports will be displayed here By default the listing will sort in case number order but can be sorted in alpha numeric order by any of the column criteria by clicking on the column header to sort For example clicking on the Report By column header will sort the listing in alpha numeric order by user ID You will have options to scroll vertically to help locate additional reports or scroll horizontally to see additional columns out of view for each line item E Select button When you have scrolled through and clicked on a desired report line item to view click this Select button to open that report F Cancel button Clicking on this button will close the Quick View screen NOTE Your Case Manager will remain open but may be minimized 10 Only Show Reports Checked for Needing Follow Up check box Check this box if you wish to view a listing of reports that have been tagged for follow up only If you check or uncheck this box remember to click the Refresh Listing button to force the listing view changes 11 Only Show Reports that have Not been Reviewed check box Check this box if you wish to view a listing of reports that have not been reviewed yet only If you check or uncheck this box remember to click the Refresh Listing button to force the listing view
323. ype that comes through dispatch You can customize the priority status for call types dependent on how your organization handles specific situations and circumstances The program will come with a default set of call types and in dispatch will have a default priority level These can be easily changed and customized to your needs 1 Dispatch Call Type listing This listing will show all of the call types for dispatch in alphabetical order These are the same call types found in Case and Field Interview Reports Each line item will be color coded dependent on the priority level that call type has been assigned and you ll have a couple of other settings you can implement for a call type in this screen e Call types can be prioritized from 1 thru 9 with color codes up to 5 as a visual aid to identify the different priority levels of a call as needed You can quickly and easily change the priority of a call type by clicking the up and down arrows in the Priority column for the line item of that call type as you desire and the line item will change colors in accordance to the selected level The higher the priority the call is the higher up on the active call listing the call will display e You can also select a Cleared Disposition for a common call type that will auto enter once a dispatcher clears a call To assign an auto disposition click in that field in the Cleared Disposition column for that call type which will activate a scrollable drop down and selec
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