DOCKINGASSIST design specification
Contents
1. Software Tool Start typing and select a softare tool from the dropdown list a Questions Select tool Add New Policy Information th My plans Select policy Choose one v igt Upload DPP Connected to https Figure 43 Upload DPP window 3 3 9 4 File extensions info The file extension info contains a tool called Harvesting Agent It allows searching for information about a file extension in many web pages related in a click The information that can provide is e Multimedia file type give the multimedia type of the file extension text image audio or video The list of url shown is a list of references from where this information has been extracted fa Durafile File Extension Info z Levels File extension jpg Destination extension optional Search Folders D File Type Software to open it Software to convert it F Image According to http dotwhat net search ipg Scan http fileinfo com extension ipg http filext com file extension jpg http www file extensions org ipa file extension http www zamzar com fileformats j 2 J Questions Es Not multimedia According to http www file extension com files ipq the My plans igt Upload DPP sext Extensions dira Connected to https durafile eu com as ferran Figure 44 File type info e Software to open it provides a list of different software tools able to open this file format in addition to the operating2. Contract No 605356 Levels Folders Scan A Q E oo a ke Questions My plans Extensions Project DURAFILE Contract No 605356 Files at risk Upload DPP File Extension Info File extension jpg Destination extension optional Search To convert to al File Type _ Software to open it Software to convert it Adobe Illustrator http www file extensions org adobe illustrator file extensions CorelDraw Graphics Suite http www file extensions org coreldraw graphics suite file extensions Az Mayura Draw http www file extensions org mayura draw file extensions E Adobe Illustrator for Mac http www file extensions org adobe illustrator for mac file extensions To convert to cdr Az CorelDraw Graphics Suite http www file extensions org coreldraw graphics suite file extensions To convert to dst Az CorelDraw Graphics Suite http www file extensions org coreldraw graphics suite file extensions Embroider yStudio http www file extensions org embroiderystudio file extensions Illustrator Extreme http www file extensions ora illustrator extreme file extensions Janome Digitalizer Pro http www file extensions org janome digitalizerpro file extensions Connected to https durafile eu com as ferran Figure 47 Software to convert to proposed file formats 28 urafile 4 Web application
3. gt Gaurafile INNOVATIVE DIGITAL PRESERVATION USING SOCIAL SEARCH IN AGENT ENVIRONMENTS This project has received funding from the European Union s Seventh Framework Programme for research technological development and demonstration under grant agreement number 605356 Project Acronym DURAFILE Contract Number 605356 Start date of the project October 1 2013 Duration 24 months D5 1 Tutorial GUI Dissemination Level Public Submission date date Document revision history 13 07 2015 Ferran Candela ATEKNEA 13 07 2015 Santiago Macho ATEKNEA 2 22 07 2015 Kemal Alecakir EES Project DURAFILE Contract No 605356 Caurafile Document Information This deliverable is for the Research for the SMEs project entitled DURAFILE This project has received funding from the European Union s Seventh Framework Programme for research technological development and demonstration under grant agreement number 605356 Project Acronym Project Title Contract No Prepared by Dissemination level Project coordinator Project DURAFILE Contract No 605356 DURAFILE Innovative Digital Preservation Using Social Search in Agent Environments 605356 Ferran Candela ATEKNEA Public ATEKNEA urafile Table of Contents OO E r bai 5 2 ATC AC PDP yeee J rrrhrhrlrerererer_ ee 6 3 Bekon Tell lLea r e erer r reaerP pDDeeeOeeBEEHRERHHEKE
4. e Click Scan tab in the main menu Durafile Obsolescence Scanner z En Levels Click scan button to select the folders to analyse Scan dira Connected to https durafile eu com as ferran Figure 29 Obsolescence scanner window e Click scan and check the folders to scan from the list Project DURAFILE 17 Contract No 605356 Figure 30 Select scan folders e Wait meanwhile the scan is in progress You can Pause or Stop the scan progress clicking the correspondent buttons Durafile m3n Obsolescence Scanner tk Click scan button to select the folders to analyse Scan Start time 2015 07 14 17 54 28 Scan Connected to https durafile eu com as ferran Figure 31 Calculating the number of files to scan Project DURAFILE 18 Contract No 605356 Durafile Scan Files scanned 14600 of 133395 Start time 2015 07 14 17 53 31 REN Scan Connected to https Figure 32 Analysing files e Inspect the scan results The list contains all the files with an obsolescence level higher than 25 Durafile Obsolescence Scanner tk Levels Click scan button to select the folders to analyse Scan Folders A Files at risk image el Scan j image image Format Obsolence level 31 31 31 image 31 image 31 31 image 31 image image Showing 11 to 20 of 658 files Connected to https Figure 33 Scan results list It is possi
5. e Create and upload files o Create button drops a list of options to create a new empty text file create a new folder or obtain a file from a link New f Text file b From link Figure 56 Create drop list o Upload button opens a browse files window to select the file on your machine to upload e Search files enables you to search for files and folders stored in DURAFILE The search function provides a full text search Project DURAFILE 32 Contract No 605356 durafile Q Files v All files t New Files at risk 2 search results in other places activity png sync activity png activity black png sync activity black png e Figure 57 Search example e Files list allows navigating and perform actions on files and folders 1 file Download T Delete Risk level 613 B Modified activity 25 f activity black png tT 25 lt 1 kB Figure 58 File actions The different actions that can be performed are o When you mouse over a row of the list 3 icons will appear Pencil rename the file or folder Down arrow download the file to your computer Trash delete the selected file or folder Checkbox below the file icon select unselect file to perform multiple file action o When you check a file the Download and Delete buttons appear in the table header Download download a zip containing all selected files and folders Delete remove all selected files and folders When you cli
6. Contract No 605356 urafile Le Default Quota 25 GB u Show storage location Show last log in _ Show user backend _ Send email to new user _ Show email address Figure 64 User manager additional fields User accounts have the following properties e Login Name Username The unique ID of a DURAFILE user and it cannot be changed e Full Name The user s display name that appears on the DURAFILE Web interface and emails Admins and users may change the Full Name anytime If the Full Name is not set it defaults to the login name e Password The admin sets the new user s first password Both the user and the admin can change the user s password at any time e Groups You may create groups and assign group memberships to users By default new users are not assigned to any groups e Group Admin Group admins are granted administrative privileges on specific groups and can add and remove users from their groups e Quota The maximum disk space assigned to each user Any user that exceeds the quota cannot upload or sync data You have the option to include external storage in user quotas 4 7 2 Admin This administration panel allows the admin user to verify if there are configuration checks the status of the network connection configure the Cron configuring the email server and inspect the application log Security amp Setup Warnings Configuration Checks Experts Network Connection No problems found
7. Cron mew Experts Network Connection Security Web Services OFFLINE Created users will not have expert profiles Email Server tog Cron Last cron was executed at July 15 2015 at 10 37 01 AM GMT 2 O AJAX Webcron Cron Sharing Allow apps to use the Share API Figure 65 Admin page Project DURAFILE 38 Contract No 605356 urafile This document is a user guide for installing and using the DURAFILE software The document will be distributed among the partners of the consortium and will be used during the training sessions with the partners of the consortium 5 Conclusion The document includes tutorials for the two versions of DURAFILE the Desktop and the Web application The desktop application the document explains the installation process and how to setup a user account It also includes an explanation of the different menus The web application does not need installation therefore only the functionalities and the menus are explained Project DURAFILE 39 Contract No 605356
8. Windows Explorer B B Shortcuts Start Menu Program Shortcut Desktop Shortcut Quick Launch Shortcut N A Description Space required 167 0MB Figure 4 Components e Install location Verify the destination folder for the desktop client installation and then click install Project DURAFILE Contract No 605356 Choose Install Location afile Choose the folder in which to install Durafile Setup will install Durafile in the following folder To install in a different folder click Browse and select another folder Click Install to start the installation Destination Folder C Program Files x86 Durafile Browse Space required 167 0MB Space available 27 4GB Figure 5 Install location e Install progress Wait until next button is enabled and click it to continue Durafile Setup ka a 33 Installing Ciutat e Please wait while Durafile is being installed Installing Durafile essentials Figure 6 Install progress e Installation end once the installation is complete it is possible to launch the application after clicking the finish button Durafile Setup ko l 5 Completing the Durafile Setup afi e Wizard Durafile has been installed on your computer Click Finish to close this wizard V Run Durafile owndoud com Figure 7 End of installation 3 2 Setting up an account When the DURAFILE desktop is run for the first time automatically opens
9. browser Managed Folders Open folder documents Open folder Images 0 2 of 1 GB in use Up to date Recent Changes Settings Sign out Quit Durafile Figure 18 Desktop menu The desktop client menu provides the following options 3 3 2 Open DURAFILE in browser Launches DURAFILE web interface Open folder folderName Opens the local folder If it has defined multiple synchronization targets the window displays each local folder Disk space indicator Indicates the amount of space currently used on the server Operation indicator Displays the status of the current synchronization process or indicates Up to date if the server and client are in sync Recent Changes Displays the last six files modified and shows the current synchronization status listing all changes since the last restart of the DURAFILE client Settings The settings menu Open Open DURAFILE main window Sign out Stops synchronization Quit DURAFILE Quits the DURAFILE client ending any currently running synchronization Main desktop window The main desktop window appears in the moment the DURAFILE icon is left clicked Project DURAFILE 11 Contract No 605356 Preservation Levels General settings R All files Main menu Content Status bar Figure 19 Main DURAFILE window The structure of the main window could be divided in the next sections e Main menu this menu allows navigating through the diffe
10. signed SSL certificate or if you certificate is signed by CaCert than you can add this root certificate to DURAFILE to create a secure SSL connection to your external storage Version Specifies the DURAFILE software version that you are using Project DURAFILE 36 Contract No 605356 durafile As an admin you can perform some privileged actions like managing users and platform settings 4 7 1 Users On the User management page of your DURAFILE application you can e Create new users e View all of your users in a single scrolling window e Filter users by group e See what groups they belong to e Edit their full names and passwords e See their data storage locations e View and set quotas e Create and edit their email addresses e Send an automatic email notification to new users e Delete them with a single click The default view displays basic information about your users GP ao Add Group ESEN Groups 7 Create Admins 1 Full Na A admin admin admin v no group v Default M N newUser newUser no group v no group v 1GB v o Figure 63 User manager The Group filters on the left sidebar lets you quickly filter users by their group memberships and create new groups Click the gear icon on the lower left sidebar to set a default storage quota and to display additional fields Show storage location Show last log in Show user backend Send email to new users and Show email address Project DURAFILE 37
11. system to use them Project DURAFILE 26 Contract No 605356 Durafile File Extension Info Le Levels File extension jpg Destination extension optional Search D Folders File Type Software to open it Software to convert it i My picture viewer http fileinfo com helpmage viewers 7 Files at risk ag i Q Az Roxio Creator NXT Pro 3 http fileinfo com software roxio creator Scan Az Roxio Easy Media Creator http www file extension com files ipg A Activi gp fe The Logo Creator http www file extension com files ipq a a Questions Az virtualPhotographer http www file extensions org virtualphotographer file extensions Az Web browser http fileinfo com help web_ browsers th My plans r Az Web browser like Internet Explorer or Firefox http www file extension com files jpg 4 Upload DPP E ACD Systems ACDSee 2 http send onenetworkdirect net z 566425 CD94176 texty Extensions E Adobe Photoshop CC http fileinfo com software adobe photoshop ira Figure 45 Software to open it Software to convert it If the destination extension field is filled in the form a list of possible converters from the file extension to the written destination extension is provided Besides it provides the operating system in which the tool can run Ouse File Extension Info tk Levels File extension jpg Destination extension optional pnag Se
12. the account setup wizard Just follow these steps e Choose server This page allows selecting the server where the files will be synchronized The DURAFILE server is selected by default but it is possible to write the server address selecting the Own server option Project DURAFILE g Contract No 605356 Connect to Durafile Setup Durafile server O Durafile Server Own Server Server Address https durafile eu com Figure 8 Server selection e Accept secured connection lf an SSL encryption is enabled on the server the server will send a certificate Check Trust the certificate and click ok button SSL Connection SSL Connection Warnings about current SSL Connection The host name did not match any of the valid hosts for this certificate The certificate is self signed and untrusted with Certificate Adria Llorens Organization Easyinnova Unit Easyinnova Country ES Fingerprint MD5 b7 4e 12 8b 6a 56 be d e89 86 13 e3 5a b4 ca 35 Fingerprint SHA1 dd d e5 95 29 87 06 2b fe 3a 1b 86 58 e7 88 8e b1 93 7e 69 Effective Date Thu Jun 25 11 20 00 2015 GMT Expiration Date Wed Sep 23 11 20 00 2015 GMT Issuer Adria Llorens Organization Easyinnova Unit Easyinnova Country ES Trust this certificate anyway Figure 9 SSL certificate e Login page write the credentials to connect with the server Connect to Durafile Enter user credentials Figure 10 Desktop l
13. ERRHH HH HH HH HZ EZ 7 3 1 Installing the desktop APPLICATION c cccesccccesseccccesecceceesececseececeeeeceeeeesecessuaeceesegeceeseneeeets 7 3 2 SEUNG Up an ACCOUNT yy i 45sixyy 2 Hel ia Saka kek khe kaka ped y d ke aa rea h kaka la eka e Me We e kana ak W B a xal n 8 3 3 zan Hee BrBFBEER R e a a a XrRrRaend 10 DD POROD MEN a Hmd 11 3 3 2 Main desktop Window sessesssssrsssrsnssrresrrresrrnsrressrrnsrrrsstrsstrnsrersrtesstersrtrsrteusteesrtrsreeseeresns 11 33 Synchronized Tode S ersten aiserttie rrr HH HHHHHHHEEBEBRMzon2 2n xzn oc 12 Seo Preservation CVC IS eeen O JJJ p T T yo2x220 15 Bee PE E e E EEE E A 16 336 Obsolescence SINNEN syn nn 40y yin ken k n h dep n n k E bA ek p n ya yad kk p d s OM K pad k beden bj 17 Io ACU _cc__ gt y r ye _oamm ae rr eeprbeJeJMIMMD A 19 3 3 8 DURAFILE SOT Ss si y xi ly n kena k kake an kak ae kek kek n ken W kae e a ik ee na ae ae w kk k ak k ea k ku kw e k a a 20 39 Een MENUS aarp cpio sn S 24 A a IN ANON aera e H rd gt a anan an 29 4 1 k _wwwe e e re r_ w w mr E E 29 4 2 Navigating the main user MNCS AC asia y susy naya al k k na yina Wk kahn y na WW a k l yi ha ya salan k 29 4 3 r o o xe _ _ r r e e r preroeoeoererererereererr E 31 4 4 FOS x gt DADA
14. The DURAFILE web application could be accessed following the next link https DURAFILE eu com 4 1 Login The first page that appears when accessing the previous link is the login page v af le Log in Not registered Sign in now Figure 48 Login page Enter your valid username and password and click Log in button 4 2 Navigating the main user interface Once you have accessed the DURAFILE main web interface you can add files remove files and make changes based on the access privileges set by you if you are administering the server or by your server administrator The DURAFILE Main User Interface has the following structure Project DURAFILE 29 Contract No 605356 durafile Left menu aA Right menu All files Files at risk Submenu Main content Le Figure 49 Web user interface structure e Left menu The left menu allows to navigate through the different sections of the web application Levels Files Activity Q Levels Activity Figure 50 Left menu e Right menu The right menu allows navigating through the different configuration pages and also log out from the current session Personal access to the user account page Log out logs out of the application Personal 9 Help G Log out Figure 51 Right menu Besides to these options if you have administration privileges you can access also the next pages Users user administrator Admin manage some configu
15. aracter e The Modify Account changes your DURAFILE server settings by launching the account setup wizard see 3 2 Setting up an account 3 3 8 2 General The General settings window has options for launching the client at system startup and notifications Durafile Settings E ez3n General settings gt Account Settings Launch on System Startup Show Desktop Notifications Version 1 7 0 For more information visit durafile eu Network By Klaas Freitag Daniel Molkentin Jan Christoph Borchardt ownCloud Inc etwo Based on Mirall by Duncan Mac Vicar P Built from Git revision 4efb0 on Jul 9 2015 14 45 44 using Qt 5 4 0 Updates Checking update server Figure 38 General settings window e Launch on System Startup checkbox Provides the option to check enable or uncheck disable whether the DURAFILE Desktop Client launches at system startup By default this option is enabled checked after you have configured your account e Show Desktop Nofications checkbox Provides the option to check enable or uncheck disable notifications about sync activity e About field Provides information about the software authors along with pertinent build conditions Note Information in this field can be valuable when submitting a support request e Updates field Notifies you of any available updates for the DURAFILE Desktop Client Project DURAFILE 22 Contract No 605356 urafile The Network settings windo
16. arch Folders File Type Software to open it Software to convert it A Files at risk To convert to png F H 36 Image Converter http www file extensions org 36 image converter file extensions Q i ay Rig 3D Coat http www file extensions ora 3d coat file extensions m A Activity H ACDSee Photo Manager http www file extensions org acdsee photo manaaer file extensions Questions Az Adobe Fireworks http www file extensions org adobe fireworks file extensions a eTe pel u Adobe Illustrator http www file extensions org adobe illustrator file extensions Bar Adobe Photoshop http www file extensions org adobe photoshop file extensions Upload DPP A Corel PaintShop Pro http www file extensions orq corel paintshop photo pro file extensions hwww E Extensions B pr Ultimate Paint http www file extensions org ultimate paint file extensions Az XnView http www file extensions orq xnview file extensions E Adobe Fireworks for Mac http www file extensions org adobe fireworks for mac file extensions n dira E 628 8 EN an dia W na baie Mien dik ce E E Ke diw cl ees dise ce a N E as erran Connected to https durafile eu co Figure 46 Software to convert to a concrete file formats If the destination extension field is empty a list of possible file formats to convert and the correspondent tools list for each case is provided Project DURAFILE 27
17. ble to navigate through the different pages of the list by clicking the Next and Previous buttons 3 3 7 Activity The Activity window provides an in depth account of recent synchronization activity It shows files that have not been synchronized because they are on the ignored files list or because they cannot be synced due to containing special characters that cannot be stored on certain file systems Project DURAFILE 19 Contract No 605356 Activity Time Folder Action ownCloudClientManual pdf Documents Uploaded Deliverable T DURAFILE pdf Documents Uploaded Deliverable T DURAFILE docx Documents Uploaded 2 52 PM Test docx Documents Uploaded Documents Uploaded Retry Sync Copy Connected to https Figure 34 Activity actions 3 3 8 DURAFILE settings DURAFILE settings window allows configuring some general aspects of the application It has a similar aspect to the Main window with a vertical menu at left side and a header on the upper side The access to the DURAFILE settings is possible by clicking the gear icon on the upper right of the main window in Levels Figure 35 DURAFILE settings menu 3 3 8 1 Account The account settings window allows to configure some user settings Project DURAFILE 20 Contract No 605356 urafile Account settings Account 9 x General El Network Figure 36 Account settings window Change user type The user type could take two values e Normal e E
18. ck a folder row you will open the folder When you click a file row the file information is shown Project DURAFILE 33 Contract No 605356 durafile di sync activity png Back Original Recommended Bu activity png t Bu activity pdf Ubication sync DPP pngToPdf Size 784 Software pngToPdfConverter Created 14 07 2015 25 Size 100 bytes Modified 31 01 2015 Created 01 01 1970 Format png Modified never Format pdf Preservation Plans I a 1 TI T pngToPdf png pdf pngToPdfConverter 01 01 1970 Figure 59 File information This window shows three sections Original ln this section is described some information about the selected file like the location creation instant preservation level Click the Download button to download the original version of the file Click the pencil button to edit its name or the trash button to delete it Recommended This section shows the recommended preserved version of the file It is possible to download the preserved file by clicking the Download button Preservation plans List of all preservation plans that has been executed to obtain different preserved versions of the original file It is possible to download each version by clicking the corresponding Download button 4 4 2 Files at risk This submenu filters the full list of files to show only the ones that are in risk of become obsolete You can navigate through the files and folders on it in the same way that
19. client 1 7 0 0 linux mirall 1 7 0 0 Linux sh Installation on Mac OS X and Windows is the same as for any software application download the program and then double click it to launch the installation and then follow the installation wizard Installation The installation wizard takes you step by step through configuration options These examples are on Windows 7 e Welcome page Click next to continue Durafile Setup lo amp lt Welcome to the Durafile Setup afi I e Wizard This wizard will guide you through the installation of Durafile Itis recommended that you dose all other applications before starting Setup This will make it possible to update relevant system files without having to reboot your computer Click Next to continue Next gt Cancel Figure 3 DURAFILE setup wizard e Components window Choose the components you want to install and click next to continue All relevant components for your platform are selected by default However it is possible to choose to exclude different components from the installation Durafile Setup a Choose Components a fil e Choose which features of Durafile you want to install Check the components you want to install and uncheck the components you don t want to install Click Next to continue Select the type of install Standard Or select the optional components you wish to install Durafile M Status icons for
20. ctory alias name Durafile Figure 21 Folder picker Type a unique path and alias name to the folder or use the Choose button to open a graphical file picker Note Nested synchronizations are not supported You cannot add a folder that is already contained within another synchronized folder In addition you cannot add a higher level parent folder that contains a folder to which you are already synchronizing 2 Click Next to continue A window opens prompting you to select a remote destination folder on the DURAFILE server to synchronize pen GO Add Folder Select a remote destination folder Durafile Add Folder Add Folder Refresh Figure 22 Remote folder selection Project DURAFILE 13 Contract No 605356 urafile 3 The folder DURAFILE is the root folder in the server It is possible to create new folders under the root by clicking the Add Folder button and giving it a name CD Add Folder Select a remote destination folder 4 Durafile di documents Folder was successfully created on Durafile Figure 23 Creation of new remote folder 4 Select the created folder on the DURAFILE server to which you want to synchronize your newly added local folder and click Next Note A server folder can only be synchronized with a particular client once If you attempt to sync the root directory you cannot sync with other folders on the server Similar
21. deselect the subfolders that have to be synchronized see Figure 24 Export all to local machine It is possible to export all the folders and preserved versions of synched files that are stored on server To do it click the button Export to local machine and a compressed file will be downloaded in the folder is indicated Delete all from server This option allows delete all folders and files from server and also deletes the associated account It is recommended that an export has been performed before because this action cannot be undone 3 3 4 Preservation levels The preservation levels window is a summary of the preservation status of your synched files It shows the total level of preservation of all your files and also the preservation level per different media type text image audio and video Project DURAFILE 15 Contract No 605356 Preservation Levels All files Connected to https Figure 26 Preservation levels 3 3 5 Files at risk This window shows a list of the synced files that are in risk of become obsolete Files at Risk File Extension Deliverable Template DUR Folders documents Deliverable Template ownCloudClientManual pdf Test doc doc Q Scan documents Test doc doc state error 64 png fimages state error 64 png state offline 64 png fimages state offline 64 png state information 64 png fimages state information 64 pn state ok 64 png fimages state ok 64 png state pause 64 p
22. ert user 3 3 9 1 Questions In this section it is possible to make a question to the others experts look and rate the answer of the questions make and answer the questions that has been received Project DURAFILE 24 Contract No 605356 Durafile Levels You Text question test Folders ka A Files at risk Q GB Wn Te My plans 4 Upload DPP cext Extensions iin Ask Refresh Your reputation Connected to https dur Figure 41 Questions window 3 3 9 2 My plans The window My plans shows a list of the uploaded Digital Preservation Plans informing about the correspondent status of validation f Durafile amp 3 D GB te My plans 4 Upload DPP ext Extensions Dro Figure 42 My plans window 3 3 9 3 Upload Digital Preservation Plan This form allows to upload new preservation plans to convert from an obsolete file format to another with a higher level of preservation The plans uploaded must be validated by the platform administrator so the Digital Preservation Plan will not be activated immediately It is possible to monitor the validation status in the My plans window Project DURAFILE 25 Contract No 605356 Upload Data Preservation Plan General Information Levels Name Description D Folders Source URL A Files at risk Format Information Q sOn Start typing and select a pronom from the dropdown list From To
23. in the All files page Project DURAFILE Contract No 605356 34 4 Files v All files d Name 4 Risk level Size Modified kam sync 1 kB 5 months ago 1 fold Le Figure 60 Files at risk 4 5 Activity The Activity window provides an in depth account of recent activity You can filter the actions thanks to the left submenus ay Activity All Activities Today Activities by you X You deleted empty 2 minutes ago Activities by others E Shares Files Yesterday Y ivity ivi 17h Durafile Activity You created activity png and activity black png ours ago X You deleted activity png and activity black png 17 hours ago You created activity png activity black png and syne 17 hours ago You changed empty 17 hours ago Le Figure 61 Activity page 4 6 Personal This page allows editing some personal settings of DURAFILE application Project DURAFILE 35 Contract No 605356 Personal Info Notifications SSL root certificates You have used 1 kB of the available 1 GB Password Change password Full Name newUser Email Profile picture Figure 62 Personal settings The different settings are Usage and available quota Appearing at the top of the page this information provides the amount of space used and available for the user in Megabytes Password Enables you to change your password To change your password you must provide your current password along with your new password Whe
24. ly if you sync with folder a you cannot create another sync with a b since b is already being synched 5 Select what subfolders of the local folder have to be synchronized CD Add Folder Choose What to Sync You can optionally deselect subfolders you do not wish to synchronize Documents Figure 24 Choose what to sync 6 Click on Add Folder and the folder will be added to your Folders window The synchronization will begin automatically and it is possible to monitor its progress see figure below Project DURAFILE 14 Contract No 605356 Durafile fdurafile Documents Remote path documents C Ferran durafile Documents Synchronized Folders 283 kB of 1 6 MB file 5 of 5 Z Levels Folders Total time left 3s A Files at risk uploading ownCloudClientManual pdf 16 kB of 1 3 MB dira 0 B 0 of 1 GB server space in use Connected to https dura Figure 25 Synchronizing new folder Once the synchronization is finished you can double click over the folder to open it or click it only one time to perform some actions like e Remove folder Click Remove button to remove the selected folder from the sync process This button is used when you want to synchronize only a few folders and not the root folder e Pause resume sync Pauses the current sync or prevents the client from starting a new sync or resumes the sync process e Choose what to sync Allows select and
25. n a client and server can use a lot of bandwidth so you can limit how much your DURAFILE sync client uses e No limit option The default setting for the client specifies that there are no limit settings on the amount of data downloaded from the server Project DURAFILE 23 Contract No 605356 e Limit to lt value gt KBytes s option Limits throttles the bandwidth to a customized value in KBytes second The Upload Bandwidth field for data flowing from the DURAFILE client to the server provides the following options e No limit option The default setting for the client specifies that there are no limit settings on the amount of data downloaded from the server e Limit automatically When enabled the DURAFILE client surrenders available bandwidth to other applications Use this option if there are issues with real time communication for example the use of IP phone or live streaming in conjunction with the DURAFILE Client e Limit to lt value gt KBytes s option Limits throttles the bandwidth to a customized value in KBytes second 3 3 9 Expert menus This section describes the new available functionalities that a normal user acquires when become an Expert user The main window will look like Durafile Preservation Levels v Folders All files 0 Text 0 Image 0 New menus GB vests te My plans 4v Upload DPP Video Empty Audio Empty Figure 40 Main window for an Exp
26. n creating a new password DURAFILE provides a dynamic password strength indicator for your assistance Full Name Enables you to specify your full name This name appears at the top of the Personal Settings Menu Email Enables you to specify an email address for use by the DURAFILE server and administrator in sending you notifications For information about setting email notifications see Notifications below Profile picture Enables you to specify a new avatar profile image that identifies you on the DURAFILE server By default the profile picture is the first initial of your username You can choose to keep the letter designation upload a new image from an external source or select an image from any existing images in your DURAFILE folders Language Enables you to change your web interface language if you want to override the browser settings Notifications Enables you to specify what notifications you receive for activities on your DURAFILE instance You can choose to receive messages through an email notification or online stream notification In addition the Notifications settings enable you to exclude changes that you make yourself and obtain only changes made by others on your account You can obtain notifications hourly daily or weekly SSL root certificates This allows you to import root certificates you trust but which are not part of typical system certificate bundles For example if you have a Webdav server with a self
27. ng fimages state pause 64 png Connected to https Figure 27 File at risk Clicking over one of the files the next windows is shown Project DURAFILE 16 Contract No 605356 urafile activity png Original Recommended activity png Download activity pdf Download NEN Softwaare pngToPdfConverter Ublcatinn sync Size 100 kB sekin ESER Created 01 01 1970 reated ified 9 Modified never Modified 31 01 2015 25 Format pdf Format png amp Preservation Plans png ith pngToPdf to ezl jare wallet 01 01 1970 Download pdf pngToPdfConverter Figure 28 File information This window shows three sections e Original In this section is described some information about the selected file like the location creation instant preservation level Click the Download button to download the original version of the file e Recommended This section shows the recommended preserved version of the file It is possible to download the preserved file by clicking the Download button e Preservation plans List of all preservation plans that has been executed to obtain different preserved versions of the original file It is possible to download each version by clicking the corresponding Download button 3 3 6 Obsolescence scanner The obsolescence scanner is a tool that allows inspecting some selected folders of the machine in order to obtain a detailed obsolescence level list The procedure to scan a folder is
28. o P pJpJJ mm e e e e g em rrr e ek 31 De FUER a E E 31 Ta PIES O ra E E mec uae T E Sand seg E E A N 34 4 5 PC E EN A AE E E EEEE E EE ET ET EEE EET E E EEE EA 35 4 6 PERONI a E E O 35 4 7 AUTOD sene E 37 rrr OS o E E E AE A E E E ee nee ee E E eee ET 37 dr A e E E E seceseasueenesageeiooaisaancneuseeasnsencadesseneeascouss 38 oR 0 10 E E 0 E EE EEE AE E EEA P E E E EEN E EE EE 39 Project DURAFILE 4 Contract No 605356 urafile 1 Introduction DURAFILE platform is an innovative solution for preserving digital information over time and guarantee its accessibility and its quality There are two ways for accessing the platform One of them is a desktop application available for Windows Mac OS X and various Linux distributions and the other is a web application These enable to a registered user to e Desktop application Specify one or more directories on your computer that you want to synchronize to the DURAFILE server Always have the latest files synchronized wherever they are located Check the current obsolescence levels for the synchronized files List files that are in risk of become obsolete Scan folders to obtain the obsolescence levels of the contained files Download preserved versions of the files that are in risk of become obsolete List and add digital preservation plans Ask and answer in the social search forum Look for file extension information e Web application Check
29. ogin page Project DURAFILE Contract No 605356 i urafile The DURAFILE desktop client remains in the background and is visible as an icon in the system 3 3 Using the application tray Windows KDE status bar Mac OS X or notification area Linux Customize Figure 11 System tray icon Windows 7 The status indicator uses overlay icons to indicate the current status of the synchronization e The checkmark tells that the synchronization is current and the application is connected to the DURAFILE server 9 Figure 12 All is working correctly e The icon with the semi circle arrows means synchronization is in progress CY Figure 13 Synchronization in progress e The icon with the parallel lines informs that the synchronization has been paused Most likely by you by opening the client and clicking Folder gt Pause e Figure 14 Synchronization is paused e The unplugged icon means the sync client has lost its connection with server 9 Figure 15 The connection is lost e The letter i is the informational icon so you should click it to see what it has to tell you CF Figure 16 Information e The x icon indicates a configuration error such as an incorrect login or server URL Gy Figure 17 Configuration error Project DURAFILE 10 Contract No 605356 urafile 3 3 1 Desktop menu A right click on the icon opens the following menu Open Durafile in
30. rable options from the application Project DURAFILE 30 Contract No 605356 admin Personal 2 Help Log out Figure 52 Right admin menu e Submenu tabs that allows navigating inside the current open page e Main content The content of the current page 4 3 Levels The preservation levels page is a summary of the preservation status of your files It shows the total level of preservation of all your files and also the preservation level per different media type text image audio and video All files E 50 Text Image There are no files of 50 type text E D Levels v Audio Video There are no files of There are no files of type audio type video Figure 53 Levels page 4 4 Files 4 4 1 All files You can access your DURAFILE files with the DURAFILE web interface and create delete and download files It is possible to check the file information besides the list of preserved versions for each file The All files subsection looks like Project DURAFILE 31 Contract No 605356 fdurafile Search files Q Files All files Create and upload files Files at risk Figure 54 All files As the previous image shows the main functionalities of this page are e Breadcrumbs this navigation widget allows enables you to migrate to higher levels of the folder hierarchy up to the root level home of your DURAFILE instance sync Figure 55 Breadcrumbs
31. rent windows of DURAFILE client The currently opened window is highlighted in blue e Header Title of the currently opened window e Content The content of the window e Status bar Shows the current status of connection between the client and the server It specifies the server url and the username of the account currently synchronized e General settings Opens the DURAFILE settings window on left click 3 3 3 Synchronized folders The first window that is shown when the set up of the account is finished is the Synchronized folders window P Durafile Synchronized Folders Le Levels sees A Files at risk Q Scan Add Folder Export to local machine Delete all from server diira 0 B 0 of 1 GB server space in use Figure 20 Synchronized folders Project DURAFILE 12 Contract No 605356 urafile This window is the folder manager It allows defining the folders to synchronize All the files contained in the synchronized folders will be automatically preserved on the server This means that they will be converted if necessary to a new file format with a better level of preservation Adding a folder The Add Folder button enables you to add a new local folder to the synchronization and preservation process To add a new folder 1 Click the Add Folder button in the Folders window and the next window opens wy Add Folder Pick a local folder on your computer to sync cA Dire
32. the current obsolescence levels for the synchronized files List files that are in risk of become obsolete Download original file version Upload new files Download preserved versions of the files that are in risk of become obsolete Manage your user profile Sign in to the platform This document describes the user manual for both applications Project DURAFILE 5 Contract No 605356 auirafile 2 Create a new account First of all it is necessary to sign in to the system This is possible by accessing to the web application https DURAFILE eu com and clicking over the sign in now link Civtatile Log in Not registered Sign in now Figure 1 Login page The next page will appear Cavtatile Welcome you can create your account below Create account Already registered Log in now Figure 2 Sign up page Fill the empty fields and click the button Create account From now on the username and password selected will be the credentials to access the DURAFILE services Project DURAFILE 6 Contract No 605356 urafile The latest version of the desktop application is available for the following operating systems and can be obtained from 3 Desktop application 3 1 Installing the desktop application e Windows http DURAFILE eu com client direct true amp platform win32 e Mac OS X http DURAFILE eu com client direct true amp platform macos e Linux http DURAFILE eu com
33. w enables you to define network proxy settings and also to limit download and upload bandwidth 3 3 8 3 Network Durafile Settings lt Em 9 Account CS No Proxy x General O Use system proxy Specify proxy manually as Download Bandwidth Q No limit Limit to 80 KBytes s Upload Bandwidth O No limit Limit automatically Limit to 10 KBytes s Figure 39 Network settings window Proxy settings e No Proxy option Do not use a proxy e Use system proxy option Default setting Follows the systems proxy settings e Specify proxy manually as option Enables you to specify the following custom proxy settings HTTP S Used when you are required to use an HTTP S proxy server for example Squid or Microsoft Forefront TMG SOCKSv5 Typically used in special company LAN setups or in combination with the OpenSSH dynamic application level forwarding feature see ssh D Host Host name or IP address of the proxy server along with the port number HTTP proxies typically listen over Ports 8080 default or 3128 SOCKS servers typically listen over port 1080 e Proxy Server requires authentication checkbox Provides the option to check enable require or uncheck disable not require proxy server authentication When not checked the proxy server must be configured to allow anonymous usage When checked a proxy server username and password is required Bandwidth limiting Synchronization of files betwee
34. xpert an expert user has the same application functionalities than a normal user besides other new functionalities Account settings Type of user Normal e Expert x RD You are currently a normal user Click Change for save Topi El Network gt V Text processing formats D Fixed text formats gt E Image gt E Audio gt E Video Change Figure 37 Becoming an Expert To become an expert you have to select the Expert option and select the topic in which you are an expert Then click change The topic information is necessary because from the moment you become an expert you obtain the privilege of participating in the DURAFILE Experts forum The topic you have selected will be used to define which type Project DURAFILE 21 Contract No 605356 urafile of question is sent to you Besides to the forum you will be able to use the extensions tool and participate with the generation of new Digital Preservation Plans Account maintenance e The Ignored Files Editor provides a list of files that are ignored that is not synchronized by the client and server during synchronizations You may add additional files or directories that you want to exclude from the synchronization process In addition to using standard characters the Ignored Files Editor enables you to use wild cards for example using an asterisk to indicate multiple characters or a question mark to indicate a single ch
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