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User Manual © MCA Systems LLC

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1. Click Approve Selected or Approve and Export Selected to process all the selected charges at once 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 91 Dashboard Rounding Admission Control Billing F Administration Account Billing __ Billing Queue Export amp Reconcile Complete amp Close Search amp Report Reconcile Patients C Show only items flagged for review All Providers x Patient Name Office MR Voucher Number Physician Name Discharge Date v A Dog Under 48267391 Green Adriana 2 12 2011 v A Dog Under 48267391 Green Adriana 2 21 2011 Fj A Joker The 658947 Green Adriana 2 21 2011 v A Lantern Green Green Adriana 2 21 2011 Ia Woman Bat 6541238 123 Green Adriana 12 1 2010 v A Lantern Green Pennyworth Alfred 2 21 2011 v A Prime Maximus Pennyworth Alfred 12 3 2010 Ti Select Al This feature also applies to any charge in the Billing Queue allowing users to process entire batches of codes at once The only codes that are not eligible for approval are those that are Flagged for Review These Charges must be manually reviewed before processing see Managing Flagged Orders MANAGING FLAGGED ORDERS When a provider flags an order for review an exclamation point appears next to that patient in the billing queue Fi
2. Admit Date 1 10 2011 Di is CALCULUS KIDNEY 9g O d Barberry General cs CE D 9 Note please remove Drain Saturday Umbilical Hernia Surgery case Room Hosp MR 49983 Dog Under Attending Green Adriana Age Gender 21 M Type Primary Service E OOO Barberry General Admit Date 12 6 2010 Diagnosis INTRINSIC ASTHMA UNSP 00 Room 222 Hosp MR 87658 Note This is a note Lightyear Buss Attending Eggleston Mark Age Gender 14 M Type Primary Service O OOO Barberry General Admit Date 1 9 2011 Diagnosis INTRINSIC ASTHMA UNSP 00 Room 3447 Hosp MR 45678 Note Admitted for fatigue May have dead battery Shadow The Attending Smith Bob Age Gender 70 M Type Trauma OO O Barberry General Admit Date 12 3 2010 Diagnosis UNS STAPHYLOCOCCUS INFECTION 00 Room 445 Hosp MR 456456 Note Has latex allergy Please check on this patients meds Dog Under Attending Green Adriana Age Gender 21 M Type Primary Service O Gotham Memorial Hosp Admit Date 1 28 2011 Diagnosis 00 Room 2 Hosp MR 4584657 Note This is a patient on your hot list Penguin Dee Attending Smith Bob Age Gender 70 F Type Trauma Gotham Memorial Hosp Admit Date 12 1 2010 Diagnosis ACUTE APPENDICITIS UNSP 09 Room 15 Hosp MR 265558 Note Fell off balcony attempting to fly Man Invisible Attending Green Adriana Age Gender 46 M Type Trauma D O Gotham Memorial Hosp Admit Date 12 1 2010 Diagnosis NEONATAL JAUNDICE PRETERM DEL
3. HERO User Manual O MCA Systems LLC O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use TABLE OF CONTENTS 19 dy oe 1 Lex COM ic racaiaclonctaisescucdatenceadasstoxaastanspoceasns pete EEE E E A E AE 8 oi ae A o ii O yateneaeptebecciesantoasadatmnes acetone see beacenaeaeatantenecensnes 8 About MCA Systems LLC ccccsssesssssrcncussscncusucecensrencacssencuesseneusrescasrencucssencusucecassrencussencueuceneusrencasssencusssenensresses 8 A e e oo OR e o A ee 9 eo lt PAP Po E E RN 9 CNC ORO WEN rindo 9 nn Po o o o e 9 Enterprise Grade Interface ENgine cccccccsssccccsseccccsececsscccceeccceusececeuececseececeuseceseuecessenecessuseceseeecessuecetsuneeeseness 9 Practice Management Interface ccccccssccccssecccesececeececceececeusececeeeceeseuececsuseceseuecessuecessueceesegecetsunecessuaeeesegees 10 Billing Export tela ion iii 10 Hospital SVS UCT MICS race erp oso pipa pea A RUE putas pasota 10 INtesrateda NS SS A odia 10 A O oe A E oetneasededccdseawaaccioneace 10 Administrative Features srira rn nate A RE R 10 Practice Setup and Management sresireirriiarair erTi eater sae ra EnEn densa EAEE ETENE TE 11 Logging mthe First AA nr E o In teen ance aoe ounce aeae noes 11 NAME LON ASICS a E A E E E E E TA eee 12 Amins Cire Ue WOrkOW sd EEEE EEEE ANERER 13 PV CC E SINS ratio 14 EGU Pace Senda 14
4. 780 71 CHRONIC FATIGUE SYNDROME 780 57 UNSP SLEEP APNEA 774 2 NEONATAL JAUNDICE PRETERM DEL Add Diagnosis Patient Dog Under 592 0 CALCULUS KIDNEY Top 25 Diagnoses 540 9 ACUTE APPENDICITIS UNSP 493 90 ASTHMA UNSP Recommended Diagnoses 493 10 INTRINSIC ASTHMA UNSP 540 9 ACUTE APPENDICITIS UNSP 866 11 HEMATOMA KIDNEY W O RUPTURE CAPSULE 278 01 MORBID OBESITY 2317 73 SCHWANNOMATOSIS Search Diagnosis Codes Add Diagnosis Patient Dog Under Top 25 Diagnoses Recommended Diagnoses Search Diagnosis Codes Enter Search Term s appendicitis Search 940 1 ACUTE APPENDICITIS W PERITON ABSCESS 240 9 ACUTE APPENDICITIS UNSP 941 APPENDICITIS UNSP 942 OTH APPENDICITIS Simply click on the desired section and click on a diagnosis to add it to the current rounding session O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 74 DELETING A DIAGNOSIS Click on any previously entered diagnosis to view it P A s A A a y 4 LZ DO SA FLAL FLR ET l Taint lea AN Pe Mia yl 1 Add Patient Action View Diagnosis Code 865 03 angan SPLEEN PARENCHYMA Description LACER Added By 12 6 2010 Green Adriana Click Delete to remove that diagnosis from the rounding session O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association Al
5. zl Send SMS Green Adriana Jones Davon 7 Smith Bob 7 Stout Emily Add Patient to Rounding Fill in rounding information and covering information Click OK to add to your rounding census 78 O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 79 ACTION BUTTON All of the buttons listed above can be accesses by clicking the Action button Rounding Add Patient Patient Name Dog Under Age DOB Gender 21 5 8 1989 M SoN Office MR 48267391 LOGING OUT It is recommended that you log out of code hero after use Click the Action Button Click Send harges Logout to send charges and securely logout of CodeHERO Click oot to securely logout of CodeHERO without sending charges to billing 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 80 O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 81 COMMUNICATION AND SMS PAGING Communication Module Reliable communication is vital to providing good patient care CodeHERO integrates three unique features into the Clinical and Billing workflow modules that add significant user functionality SMS Texting Built in SMS Tex
6. Click Close to go back to the previous screen APPROVING INDIVIDUAL CHARGES 89 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 90 Click the check box v next to any charge to approve it and move it to the Export and Reconcile area for manual processing Approved Charges are not marked for export To approve and export a charge in one step click Approve and Export See below APPROVING AND EXPORTING INDIVIDUAL CHARGES Click the green arrow next to any charge to approve it and automatically export it to an interface in one step CodeHERO Pro users only APPROVING MULTIPLE CHARGES Select individual charges using the check boxes or click Select All to select all the visible codes for processing Scrub Charges Patient Dog Under DOB 1989 05 08 Age 21 Sex M Office MR 48267391 Location Gotham Memorial Hosp Patient Status Observation Hospital MR 4584657 Attending MD Green Adriana Primary Service Covering Referring Physician Voucher Number Primary Insurance Secondary Insurance Charges Diagnoses Charge Date Billing MD CPT Code Modifier Charge Notes Billing Notes Av 2 21 2011 Green Adriana 36556 Added as Quick Code Av X 2 21 2011 Green Adriana 44970 Av 2 21 2011 Green Adriana 99233 Select All Approve Selected Approve and Export Selected
7. e Never give your User ID or Password to anyone e f you forget your user password ask your practice administrator to reset it for you e Assign user roles judiciously to limit access to sensitive database elements e Never allow your browser to automatically store passwords e Use HIPAA compliant methodology when sharing patient information MOBILE DEVICES CodeHERO works best on mobile devices with touch screen capability and a full HTML browser When possible utilize a Wi Fi connection to boost performance of your device GETTING HELP If you need additional assistance please contact us directly at support gocodehero com or Call 1 888 476 9678 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 111 RESOURCES This section contains materials which will assist you in your implementation and use of CodeHERO e Implementation Overview e Implementation Worksheet e Pre Installation Survey INSTALLATION OVERVIEW An implementation specialist will guide you through the steps of setting up your practice The main steps include e Identification of the practice administrator and super users e Creating the practice and administrator account e Practice administrator and super user training e Creating users and assigning roles e Loading locations and rounding groups e Populating practitioner database e Creating
8. Code Description Code Description Code Description Code Description Code Description Code Description Code Description Code Description CUSTOM FIELDS CPT Code CPT Code CPT Code CPT Code CPT Code CPT Code CPT Code CPT Code CPT Code CPT Code CPT Code List any Custom Fields that you would like to included in each patients record Field Name Field Name Field Name Field Name Field Name Check box or Text Field Check box or Text Field Check box or Text Field Check box or Text Field Check box or Text Field Modifier Modifier Modifier Modifier Modifier Modifier Modifier Modifier Modifier Modifier Modifier 123 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 124 PRE INSTALLATION SURVEY What method are you currently using to capture hospital charges What do you like most about your current charge capture tool How do your providers keep track of the patients on their rounding census How long does it take for hospital charges to be received by billing Staff How much time elapses from the moment a hospital procedure occurs to when the charges are billed How do your providers communicate signoffs Does your practice have a tool to track missing tickets or missing surgical charges What is the
9. Select Modifier if applicable ATRIAL SEPTECTOMY OR SEPTOSTOMY TR Select Modifier if applicable y ATRIAL SEPTECTOMY OR SEPTOSTOMY BL Select Modifier if applicable y INJECTION PROCEDURE DURING CARDIAC Select Modifier if applicable y INJECTION PROCEDURE DURING CARDIAC Select Modifier if applicable y INJECTION PROCEDURE DURING CARDIAC Select Modifier if applicable y INJECTION PROCEDURE DURING CARDIAC Select Modifier if applicable y INJECTION PROCEDURE DURING CARDIAC Select Modifier if applicable gt INJECTION PROCEDURE DURING CARDIAC Select Modifier if applicable INJECTION PROCEDURE DURING CARDIAC Select Modifier if applicable INJECTION PROCEDURE DURING CARDIAC E IMAGING CATHETERIZATION FOR SELECTIVE CORONARY lect Modifier if applicable IMAGING ANGIOGRAPHY INJECTION OF RADIOPAQUE MATERIAL blect Modifier if applicable MAY BE BY HAND Hovering over a code will display the entire code description Click the check box next to the codes you want to include in the Bundle Add modifiers to any code by selecting from the drop down menu 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 32 Manage Bundle Contents close cardiac catheterization E ANESTHESIA FOR CARDIAC CATHETERIZAT ATRIAL SEPTECTOMY OR SEPTOSTOMY TR ATRIAL SEPTECTOMY O
10. Adriana Covering Smith Bob Jones Davon Clinical Notes This is a note Diagnosis Codes Date Code Description 12 06 2010 865 03 SPLEEN PARENCHYMA LACER 01 11 2011 493 90 ASTHMA UNSP 01 11 2011 493 10 INTRINSIC ASTHMA UNSP Charges Date Code Modifier Added By 2 4 2011 32486 23 Pennyworth Alfred 2 5 2011 38100 Pennyworth Alfred 2 5 2011 Lap Appy Pennyworth Alfred Office MR 48267391 Hospital MR 87658 Add Diagnosis Added By Green Adriana x Pennyworth Alfred x Pennyworth Alfred x Notes this was difficult Xx x Added as Quick Code Xx 4 Back to Rounding EDITING THE CLINICAL NOTE Click on the Clinical Note to edit it Patient Dog Under DOB 1989 05 08 Age 21 Sex M Location Barberry General Room Number 222 Attending MD Green Adriana overing ob Jones Davon This is a note Clinical Notes Edit the note and click save PAUL MUDA LLL LULA DAI y worcia Attending MD Green Adriana Covering Smith Bob Jones Davon Clinical Notes This is a different hote Office MR 48267391 Hospital MR 87658 PMVOpPRGa WNT vi vwu Cz Save Cand 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 53 ADDING A DIAGNOSIS Add Diagnosis Click to add a diagnosis to the Rounding Session Recommended Diagnoses Please Select gt Top 25 Diagnoses Please
11. Feature iia 43 Adding a Diagnosis to the Rounding SESSION ccccsseccccssecccceescccaueccessuscecsuusecseaececsaueeessuueeeseaesessenseesauesessaages 44 fi WOE ADOUTASSISTAINE SUPE CONS ia A 45 Create NOW Paletas 45 Roundine WOKO aisre anra a E E E AE a a 47 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use VIEWING YOUR Censo da 47 CARES Status INICIOS ts 49 ROOM NUmbDers and tU NS 49 COVERS DINA oia 49 EIN E RQUAAIME SESION E 50 ENTerine a UIC e ed cuca Sate iit i ae ak ae 51 DISC A atta ctecas ental cece tadeen cual gaaeaee tate ceclaetiat cata aeeheat aseeta sce eraeds 51 Edit Rounding Session Charees Diagnosis siii id dnaesdeedncabeiwanaeneel coe 52 Editie tre CINCI NOTE a etave EN mae ee 52 alo ADAG IOSIS sees ites ts cepted ce rare ct aus ue aaa ea tues nwt vance emu eaesieet eae secant 53 Adame CHIE saca Os 54 Faccine a Charce tor ROW is 57 sende Chare os to BIN 57 Mobile Interact 59 A Grauennetatacarataaenaaacdi acne E Grae aauate tues vad seeeanuadnecaesteacunesaiison sebiaeiauamieat eee 59 ROMAIN E SING CENSUS rere Wold daeuasneeed a a a aaia 60 POOP UOC el SUIS A eaeaceustanateaveanaaiccs ent 60 SON Opos tt add oia 60 VIEW INE PATIENT Norma HON usado 61 Expanding Sections to View Additional Information ccccccsssecccccssseececseesecccsseeeccessueueecesseuseceessaanecessaaeeeeesseees 62 R
12. 00 Danm 1220 Hnon MD Nate The Rounding Census can be sorted by using the drop down menus at the top of the screen The list displayed is dependent on the sort criteria chosen Initially the list defaults to that of the current logged in provider When the list is resorted the user may save the new settings as default 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 48 Admission Control Rounding Save New Filter Sort Settings as Default HERO Order by Location VY then by Room Ascending Vv Provider Team A gt a All Locations mm Gordon Flash Attending Huxtable Cliff Age Gender 60 M Type Primary Service 11000 Barberry General Admit Date 8 7 2012 Diagnosis Shock NOS 00 Room Hosp MR Note Consult 2345 Gotham General Luthur Lex Attending Huxtable Cliff Age Gender 43 M Type Consultant ODO Barberry General Admit Date 9 20 2012 Diagnosis 00 Room Hosp MR Note Wayne Bruce Attending Gerber Jonathan Age Gender 72 M Type Consultant 000 Barberry General Admit Date 9 26 2012 Diagnosis 00 Room Hosp MR Note i INFORMATION DISPLAYED A summary of each patient s information is displayed Hovering over the Diagnosis or Notes field bring up the full text field Clicking on the Patients name opens the Billing window where the Clinical Note can be edited and Diagnoses and Charges are
13. American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use Name of User Phone Mobile Pager Email Role LJAdministrator Name of User Phone Mobile Pager Email Role LJAdministrator Name of User Phone Mobile Pager Email Role LJAdministrator Name of User Phone Mobile Pager Email Role LJAdministrator LIBilling LIBilling LIBilling LIBilling L Page Operator L Page Operator L Page Operator L Page Operator 117 Scheduling Scheduling Scheduling Scheduling 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 118 Name of User Phone Mobile Pager Email Role Administrator LIBilling L Page Operator Scheduling Name of User Phone Mobile Pager Email Role LJAdministrator LIBilling L Page Operator Scheduling Name of User Phone Mobile Pager Email Role Administrator LIBilling L Page Operator Scheduling Name of User Phone Mobile Pager Email Role DAdministrator LIBilling Page Operator Scheduling 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 119 ROUNDING GROUPS List any desires rounding groups and the membe
14. CPT code Date Code Modifier Added By Notes 2 4 2011 32486 23 Pennyworth Alfred this was difficult 2 5 2011 38100 Pennyworth Alfred 2 5 2011 Lap Appy Pennyworth Alfred Added as Quick Code Edit procedure date and add note if desired Charges Add charge details Selected CPT Code 33881 Endovascular repair of descending thoracic aorta eg aneurysm pseudoaneury 2 5 201 1 None Flag For Review Date of Service Modifier Charge Notes Enter charge details and click Submit Charge Date Code Modifier Added By Notes 2 4 2011 32486 23 Pennyworth Alfred this was difficult 2 5 2011 38100 Pennyworth Alfred 2 5 2011 Lap Appy Pennyworth Alfred Added as Quick Code Add Charge Details x x x 4 Back to Rounding Cancel lt lt Change Code Submit Charge x x x 4 Back to Rounding 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use Modifiers can be added to individual codes if necessary Charges Add charge details Selected CPT Code Date of Service Modifier Charge Notes Enter charge details and click Submit Charge Date 2 4 2011 2 5 2011 2 5 2011 Click Submit Charge 78 Unplanned Return to the Operating Procedure Room by the Same Physician F 79 Unrelated Procedure or Service by the Same Physician During the Postoperati 80 Assitant Surgeon 81 Minimum A
15. DROPDOWN A list of favorites is accessible directly from the Rounding Census to allow users to rapidly code for favorite procedures without opening the patient record Favorite Properties Name New Favorite Code Year 2010 This is a new favorite code or a frequently used bundle of codes Description 7 Show favorite in quick code list Save Favorite Updated Delete Favorite Select Show favorite in quick code list to make this code bundle available directly from the rounding list Note The list of Favorites is usually displayed alphabetically when viewed in the Rounding Workflow You can create Favorites that always show up at the top of the list by starting the Favorite name with a Special Character such as or Note Each Favorite is assigned a year It is important to review each Favorite annually and update the active year to make sure none of the codes have been changed ADDING CPT CODES TO A BUNDLE Once you have created the Bundled Name and Description you can begin adding CPT Codes and Modifiers Each Bundle can have as many or as few codes as you wish Begin by selecting the Favorite you wish to edit from the dropdown 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use Dashboard Rounding Admission Control Billing Account co e Manage CPT Code Favorites Year 2010 Select a
16. Favorites e Training users and providers TRAINING Pre recorded training is available in webinar format and can be accessed at any time Access to the training portion of the website is limited to registered users and can be accessed by following the Support link at the bottom of the CodeHERO desktop application O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 112 INSTALLATION WORKSHEET In preparation for your upcoming CodeHERO installation please complete the following worksheet PRACTICE INFORMATION Name of Practice Practice Address Principal Contact Phone Number E mail PRACTICE ADMINISTRATOR The practice administrator is the user who manages all practice billing and user related settings Name of Administrator Phone H Mobile Pager Email 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use LOCATIONS List the Locations where Providers will treat patients Facility Name Address City State Phone H Facility Name Address City State Phone Facility Name Address City State Phone Facility Name Address City State Phone H Facility Name Address City State Phone H 113 Zip Code Zip Code Zip Code Zip Code Z
17. Hosp MR Note Hulk Incredible Attending Stein Frank N Age Gender 58 M Type Primary Service e gt o Barberry General Admit Date 3 21 2013 Diagnosis 14 x There is great flexibility to this tool and each practice can create as many teams as needed Teams Groups can be created edited and deleted in the Administration see managing Rounding Groups is TT CT NT A Administration MT Administration Manage Codes Manage Users e Manage CPT Code List e Manage Users e Manage ICD9 Code List e Manage Bundles Quick List Favorites Manage Practice e Manage Practitioners ADDING A DIAGNOSIS TO THE ROUNDING SESSION Click Diagnosis to add a diagnosis to the rounding session Search the ICD catalog and click O to add a diagnosis O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 45 Or select from the top 25 Diagnosis list for your practice Add To Rounding Patient Dog Under Rounding Covering Diagnosis Quick Select Search Top 25 Diagnoses Please Select Selected Codes 780 71 CHRONIC FATIGUE SYNDROME 780 57 UNSP SLEEP APNEA 74 2 NEONATAL JAUNDICE PRETERM DEL 540 9 ACUTE APPENDICITIS UNSP 493 90 ASTHMA UNSP 493 10 INTRINSIC ASTHMA UNSP 278 01 MORBID OBESITY 237 73 SCHWANNOMATOSIS I Send SMS to Attending and Covering Physicians Add to Rou
18. M Is Physician Add Clear Practitioner Added Practioners are listed and can be sorted by clicking on the desired header Dashboard Rounding Admission Control Billing Administration Account Manage Practitioners Name Assigned Provider NPI Practice Member Referral Source Physician A X Honeyworth Edgar 158985478 False True True A X Potter Douglas 995847588 False True True 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use Click the magnifying Glass Click the to edit a practitioner Edit Practitioner First Name Last Name NPI Assigned Provider Edgar Honeyworth Suffix 158985478 None Is Practice Member ils Referral Source Y ls Physician to delete a practitioner Middle Initial 23 LINKING PHYSICIANS TO A PRACTICE MANAGEMENT SCHEDULING PROGRAM Assigned Provider Edit Practitioner First Name Last Name Adriana Green Suffix Assigned Provider None _ _ i None Jones Davon Smith Bob Stout Emily suma S Member Is Referral Source Is Physician Assigned Provider Middle Initial Green Adriana x W ls Practice Member Y ls Referral Source Y Is Physician O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS
19. MRE Socal Test DOB 1 1 1970 Office MR 49463 Test Test DOB 1 1 2001 Office MR 51962 Test Test DOB 1 1 2001 Office MR 51961 Test Test DOB 1 1 2001 Office MR 55968 Test Testy DOB 1 1 2001 Office MR 44143 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use Enter available patient demographic information Add Patient Personal Info Office MR First Name Mid Init Last Name Suffix DOB Gender SSN Notes Action Ul Jan 3 2011 y Contact Info Home Phone Work Phone Work Ext Cell Fax Email rr E T Sens caner C Em Contact Name Please select l Em Contact Phone Address 1 Address 2 City State n Plan Group y curato Sd Providers Def Provider None z Ref Source None F Usual Pract None h PCP Pract None H __ Click OK to add the New Patient to your rounding list Rounding Add to Rounding Joker The Att Phys Type Location Status Room Hosp MR Admitted Ref Phys Voucher Add Patient Action Please Select El Please Select h Please Select h Please Select nd Feb y 5 2011 None sl gt gt E Notes Covering Create new patient record and add to rounding list
20. Managing Custom Pel Sussie ri A a 15 O 16 SIMS SOLES arca ei iaa 17 Creating and Managine USCIS errar iia 18 User Types and ROIC A A A a A 19 Assien UserID and PassWord seimeni oi E ia a 20 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use Creating and Managing Service LOCATIONS enaena a T O E O 21 Manas INS Practitioner S aociras rnana TEE a T O a E TA 22 Linking Physicians to a Practice Management Scheduling PrograM ccoooccncccccnnocononcnnnnnnnnnncnnononnnnnnannnnnnanononons 23 Roundine Teams OrOUD Saner aos 24 Manacihe CPU COGS S enoe a a a Ta a 24 Mana sine lEDCOdes il e a dl E 27 custom Code Bundiesand VOS tacos 28 Creatine a Custom Bundle Or Fado teni dt 28 Adding a Favotite to the Quick Code Dropdown cccocccccnnccnccnncnnnnnnnncnnnonononcnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnes 29 Adang CPT Codes tora Bundle cidad 29 Linking IED COGS to a BUNGIE ciao 33 UserSpecitio Favorites and DUNA a 34 Using the Admissi n Control Modan 36 PPP e Un II A 37 A vie oc tasuauacn seaueuanoute seas eteaeaanoanesan vad A AS S E 37 A o E 38 A eanacas banaceasnaiensiaca E E E bataaeeainceaen tutes 38 AO O o eae nese mee ie PETATE EAE ECE Te EE ee E ee ET Oe Ee Ree ee 39 cditine PatientintormatON sensor dos 40 Adding a Pacht tothe Holst ci cds 41 Addinesa PAtIENULO ROUMGINS tira 41 Add COVERING PAYS rea 42 Tesm ROUNGING
21. Providers e Billing Billing and code management personnel responsible for scrubbing and processing patient charges e Page Operator Users who control the flow of patients within your practice including schedulers e Practice Administrator User who manages all practice settings and user accounts Check Active to activate that user Manage Users Add New User First Name Bob Name User Type amp Blake Carla Page Operator x Middle Name A Green Adriana Provider x Last Name Smith Jones Davon Provider x Email bsmith test com A Pennyworth Alfred Practice Administrator x PR Phone Ext A Postin William Billing x A Smith Bob Provider x Mobile T Billing I Page Operator Practice Administrator User ID smith Password Confirm Password Submit Cancel If it ever becomes necessary to inactivate a user simply uncheck this box and their login will be deactivated Note If your practice intends to use SMS messaging it is important to fill in a Mobile for each user 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 20 ASSIGN USER ID AND PASSWORD When adding or editing user information you must create a User ID and Password Manage Users Add New User First Name Bob Name User Type A Blake Carla Page Operator x Middle Name A Green Adriana Provider x L
22. Reconcile Patients O Show Unreconciled Charges Sort by Billing Physician MD All Physicians ltems per page 10 x MD Patient Name Date Ref MD CPTO ICD9 VoucherNumber MD Hart Albert Charge Date 9 8 2012 CPT Code 44970 Mod Vch 2618 a PT Adams Theodore Ref MD ICD9 Code s 540 9 541 Office MR 1367 y Hi ory gt est Hospital 1P Patient Status Inpatient NEAR Charge History raa O II Se ee Export Status Exported P Code 99222 Mod Veh Approved Date 10 4 2012 5 02 47 PM Code s 209 51 540 1 Office MR A Exported Date 10 4 2012 5 02 47 PM sest Hospital OP Patient Status Outpatient Reconciled Date polos Added be S Quick Code AAA a 9 Notas o a f Code 99233 Mod Veh t Code s 209 51 540 1 Office MR sest Hospital OP Patient Status Outpatient DOB 5 5 1980 Hosp MR 45628 Chg Notes Added from Quick Code list Blg Notes Mm Hart Alhart Charna Nata 0 2 1017 COTA Cara AAQTN 1 hinr Vent o EMR PM Delivery Confirmation 1067 Billing User Albert Hart Charge History Export Status Exported Approved Date ISA AI PM Exported Date 10 4 2012 5 02 47 PM Reconciled ime C EMPYPM Delivery Confirmation 1067 biz leer Alber dll 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 108 What happens if lose my phone Not to
23. Restrictions Apply to Government Use 24 ROUNDING TEAMS GROUPS Rounding Groups or Teams serve two purposes and can be used interchangably 1 Allow users to create a list of patients shared by all providers for the purpose of Team Rounding 2 Allows users to more easily find a covering provider in their group when using the covering tool in rounding From the Administration tab click on Manage Rounding Groups to view and edit rounding groups CodeHERO allows you to create as many groups as needed to organize your practice Click Add Group to create a new Group code Manage Rounding Groups Add Group Description A X TeamA A X Team B Click the magnifying Glass to edit a group Group Members Add Provider select one y Description X Green Adriana X Jones Davon Click the to delete a group or a member MANAGING CPT CODES 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use CPT DISCLAIMER CPT copyright 2011 American Medical Association All rights reserved Fee schedules relative value units conversion factors and or related components have are not assigned by the AMA are not part of CPT and the AMA is not recommending their use The AMA does not directly or indirectly 25 practice medicine or dispense medical services The AMA assumes no liability for d
24. Scheduled Surgery 7 19 Select the desired patient by touching the patient s name If the patient you are looking for is not on the Hot List then click Search Add Patient Enter search criteria 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 76 earc aten First Name test Office mee Socal Test DOB 1 1 1970 Office MR 49463 Test Test DOB 1 1 2001 Office MR 51962 Test Test DOB 1 1 2001 Office MR 51961 Test Test DOB 1 1 2001 When you find the patient you want to add click on the name Once you have found the patient you desire choose add to rounding Notes Att Phys Please Select El e Type Please Select Covering Location Please Select Status Please Select El Send SM Name Room fF ss Green Adriana Hosp MR fF O ele ll an T Smith Bob Admitted Feb 5 Fl 2011H Stout Emily Ref Phys None Add Patient to Rounding e CI Fill in rounding information and covering information Click OK to add to your rounding census CREATING A NEW PATIENT If the patient is new to CodeHERO then click Create New Patient Record to Create a New Patient O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 77 Office
25. Visit ID is required to export a charge to PrimeSUITE APPROVING AND EXPORTING CHARGES Select individual charges using the check boxes or click Select All to select all the visible codes for processing Scrub Charges Patient Dog Under DOB 1989 05 08 Age 21 Sex M Office MR 48267391 Location Gotham Memorial Hosp Patient Status Observation Hospital MR 4584657 Attending MD Green Adriana Primary Service Covering Referring Physician Voucher Number Primary Insurance Secondary Insurance Charges Diagnoses __ Charge Date Billing MD CPT Code Modifier Charge Notes Billing Notes Avex 2 21 2011 Green Adriana 36556 Added as Quick Code Av 2 21 2011 Green Adriana 44970 Av 2 21 2011 Green Adriana 99233 Select All Approve Selected Approve and Export Selected Click the green arrow next to any individual charge to approve it and automatically export it to PrimeSUITE in one step To process multiple select the desired charges by placing a check in the box next to the desired charges Click Approve and Export Selected to export all the selected charges at once EXPORTING DIRECTLY FROM BILLING QUEUE Users may process entire batches of codes at once Eligible codes are those that are not Flagged for Review and have a Valid MR and Visit IDH Voucher Dashboard Rounding G Admission Control Biling Admini
26. aaa 121 COMMON ESM COUCE urere E E E eaS 123 CUStOM FIGIOS iia 123 Prens toS UON SUT VEV iea ANS 124 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use INTRODUCTION ABOUT CODEHERO CodeHERO is a powerful cloud based electronic medical charge capture application Its robust interactive database handles all aspects of medical and CodeHERO s remarkable surgical charge capture design brings deep functionality to every area With CodeHERO you can easily manage record and post charges for any o ofthe medical charge outpatient or hospital based patient care activity using either a mobile or desktop o o capture environment interface Meanwhile billing staff quickly and efficiently process charges using CodeHERO s powerful financial platform in concert with existing practice management software This manual provides a detailed description of all features and components including e Practice setup and management e Rounding and entering charges e Using the Admission Control Module e Communication and SMS paging e Processing Charges e Reporting and Dashboard Features ABOUT MCA SYSTEMS LLC CodeHERO was designed built and tested by physicians and professional medical coders Medical Charge Acquisition MCA is our primary focus and CodeHERO is our flagship product Our passionate dedication to CodeHERO grew
27. down A note can be added in the note field This field will be carried forward as the clinical note should the patient be added to a rounding session at a later date ADDING A PATIENT TO ROUNDING CodeHERO stores all the information pertaining to a hospital stay in something called a Rounding Session This data is shared between providers in your practice Charges for multiple providers in your practice can be stored in a single rounding session eliminating the need to reenter info each time a patient is seen Every rounding session starts in Admission Control Active rounding sessions are displayed and edited in the Rounding Workflow Click O to begin a new rounding session add a patient to one or more users Rounding Census You can start a rounding session from the Admission Control Hotlist Search or Create New tabs Add To Rounding Patient Dog Under Rounding Covering Diagnosis Attending MD Green Adriana Session Type Primary Service y Location Barberry General y Status ER v Room Hospital MR Admit Date 02 05 2011 Referring Physician Clinical Note Voucher I Send SMS to Attending and Covering Physicians O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 42 Enter the appropriate information in the fields provided Fields stored for each rounding sessi
28. has received a recent ADT transaction from hospital scheduling software it will automatically populate the patient location MR and status when the patient is added to rounding This only happens at the time the patient is added to rounding Users are responsible for updating any data that changes during rounding 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 39 SEARCH ADD If a patient does not appear on your Hot List use the Search Add Patient feature to search the CodeHERO database for the patient you need Enter any available search criteria and click search The results will be displayed below the search area Admission Control HERO Rounding Hotlist _ Search Add Patient Create New Patient First Name Last Name man Search DOB SSN Office MR Name DOB Office MR SSN Attending DO Man Aqua 4 1 1964 225899 458 78 99 Owe Man Invisible 8 3 1964 Owe Man Plastic 5 4 1962 225412411 Owe Man Super 6 17 1969 582467391 OA woman Bat 6 20 1945 6541238 OwO woman Cat 4 21 1940 76399 897 34 67 0 Hr O woman Wonder 8 3 1972 222222 123456789 1 e e e 2 e e e Click to edit a patient s demographic information Click to add a patient to a user s Hot List Click O to add a patient to a user s Rounding Census see next chapter 2012 MCA Systems LLC CPT copyright 2011 American Medical Asso
29. management program or billing clearinghouse If you already have an office based EMR CodeHERO gives you the option to utilize the same workflow maintaining staff efficiency HOSPITAL SYSTEM INTERFACE Gather patient demographic information from your hospital s registration system to populate your census in CodeHERO without having to re enter data INTEGRATED MESSAGING CodeHERO s integrated messaging and SMS texting system is fast reliable and secure Additional data fees apply SECURITY CodeHERO is HIPAA compliant encrypted backed up offsite password protected and user role specific A Easily track the flow of charges across ADMINISTRATIVE FEATURES the system and monitor key practice performance indicators Be aware of key practice performance indicators at a glance using the E integrated administrator dashboard Easily manage users security clinical teams hospital affiliations practice specific custom fields options and more 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 11 PRACTICE SETUP AND MANAGEMENT When you subscribe to CodeHERO an implementation specialist will be assigned to your practice We will contact you to review your account information Once verified we will create a unique account for your practice and create the Practice Administrator user This manual will guide you through the process
30. of creating additional users populating the database with patients hospitals referring physicians and managing custom features An installation worksheet is included in this user manual to help you gather the information you will need in preparation for setting up your practice See Installation Worksheet LOGGING IN THE FIRST TIME The CodeHERO application can be accessed from any computer or hand held device with access to the internet Desktop users can navigate directly to the application site at app gocodehero com Mobile device users access the program at http m gocodehero com HERO O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 12 NAVIGATION BASICS Users can enter the different workflow areas of code hero by clicking on one of the navigation icons located at the top of the CodeHERO screen The navigation icons direct users to the different workflows within CodeHERO e Dashboard Displays an overview of key practice performance indicators e Rounding Where clinical users access their patient list and enter charges e Admission Control Manages the flow of patients within CodeHERO e Billing Process the codes entered in the Rounding workflow e Administration Manages all the customizable features in CodeHERO e Account Manages information about the current user 2012 MCA Syste
31. session click View Most Recent Rounding Session Report MANAGING DUPLICATE RECORDS In the event that a user creates a duplicate patient record two records can be merged together into one complete record The CodeHERO Merge Assistant helps users identify possible duplicate records and merge them Users will be warned of duplicates during the Reconcile Patient workflow in the billing area if a duplicate medical record is detected or if other criteria are met Billing Billing Queue Export amp Reconcile Complete amp Close Search amp Report _ Reconcile Patients _ Patients without MR Add MR and click save to reconcile this patient record with office practice management system Y Show Active Onl Personal Contact Insurance Custom Fields Providers Actions Man Invisible Patient Personal Information View Virtual Facesheet Merge Man Plastic eses Nemo Captian Office MR lt n I Deactivate Patient Prime Maximus Merge with Dup F Name MI Under A L Name Suffix Dog Click Merge with Duplicate to activate the Merge Assistant Merge Patients HERO Patient Record 1 Patient Record 2 5 Merge to this record Patient 2 will be deleted e Merge to this record Patient 1 will be deleted Patient Name Dog Under Patient Name Dog Under SSN SSN DOB Sex 3 27 1985 M DOB Sex 5 8 1989 M Practice MR Practice MR 8888 Address 2 Address SE Rounding Sessions
32. to expand and adapt the program to fit the needs of your practice or institution Can export my codes to a medical billing clearinghouse or practice management system CodeHERO s powerful export engine easily transmits codes to your practice management system or to your billing clearing house Can use CodeHERO with a centralized billing service Yes Practices that are part of larger institutions using a centralized billing service will appreciate the ability of billing personnel to access the system from any location without the need to maintain special configuration settings or remote desktop applications What does HERO stand for Handheld Electronic Registry Online 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 110 TROUBLE SHOOTING OPTIMIZING CONNECTIVITY Maintaining good connectivity to CodeHERO requires a working Internet connection If you are having trouble accessing CodeHERO first make sure your internet connection is working If you are experiencing system slowness it may be due to a slow internet connection Check your internet speeds by performing a speed test at http www speakeasy net speedtest Connection speeds of 2MBPS Download and 1MBPS Upload is recommended for most desktop users Mobile users will experience acceptable application speeds with most 3G carriers or Wi Fi enabled devices SECURITY
33. 011 Post OP E 2 23 2011 Decompression With Fusion Send Selected Charges to Billing Pennyworth Alfred Notes Added as Quick Code Added as Quick Code Added as Quick Code Added as Quick Code 4 Back to Rounding XK XXXXX 58 O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 59 MOBILE INTERFACE ACCESS TO MOBILE SITE To access the login site open an internet browser window and go to m gocodehero com UserID Password It is recommended that you bookmark this site on your mobile device for easy access later O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 60 ROUNDING AND CENSUS When you log in to the CodeHERO mobile site your personal Rounding Census will be displayed Acton Fitter Sort Options a Barberry General RME ARE y Dog Under 21M Barben Generali RMF 222 MPG 57655 Lightysar Buss 14M Barberry General RME S447 MRS 45676 y Shadow The TWM Sarberry General RME 445 MRF 455456 Under 21M m Remora Hosp i FUE MRF 3HE gan RME 15 MRF gan RH 2345 MRF op RUNS 345 MRS 56835 55F Gotham Memorial Hosp FUN 456 MRF The circular Icon to the left of each patient indicates the charge status for the current day Green Charge
34. 1 Rounding Sessions 6 Charges 13 Charges 19 Merge Patient Record 1 into Patient Record 2 gt gt Cancel Merge When merging sll current and historical rounding sessions charges ADT messages and other related data will be moved to the checked patient record above The unchecked record will be deleted Search for duplicate patient record to merge Patient 1 s record will not be listed in these results First Name Last Name Search DOE menoayyyy SSN Ome MRE 8888 Name DOB Office MRE SSN Attending T Dog Under 5 8 1989 8888 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 84 Use the buttons at the top of the screen to select the record with the most correct demographic information This will be the destination file All demographic information in the duplicate file will be deleted All rounding data and charges from both records will become part of the destination file If there is more than one possible match the search criteria at the bottom of the screen can be modified to select the correct merge files MANUALLY MERGING RECORDS Users may also manually activate the Merge Assistant from the Search Add New Patient tab in Admission Control Admission Control Rounding Hotlist Search Add Patient _ First Name Last Name DOB mnvdd yyyy SSN Office MR Name DOB 5 8 1989 3 27 19
35. 10 Hosn MR 28282828 CPT Code 52000 Mod ICD9 Code s 016 96 Loc Barberry General Cha Notes Added from auick ende list Office MR 48267391 Patient Status ER Rin Notes The export status of any individual charge can be seen by hovering over the green arrow 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 94 MANUAL CHARGE EXPORTING AND RECONCILIATION If your practice elects to manually rekey charges from CodeHERO to a PM system the Export and Reconcile window will serve as a work list After choosing the desired sorting criteria begin rekeying the charges As you work click the reconcile icon o to indicate that the charge has been entered into the PM system You can choose to reconcile one charge at a time or several at once by checking the box adjacent to each charge At the bottom of the screen select Reconcile Selected to process them all at once Note If you ever need to see a list of recently reconciled charges simply select show reconciled charges from the drop down menu at the top of the list EXPORTING CHARGES USING A PM INTERFACE CodeHERO Pro users with a practice management interface installed can export charges directly from CodeHERO to the PM system for billing Charges can be exported directly from the Billing Queue or from the Export and Reconcile page The export status of any indi
36. 85 AOL T Dog Under OwOtk Y Dog Under When a duplicate patient is suspected click the Merge Icon file into the other Create New Patient a Attending Office MR SSN 8888 and use the Merge Assistant to merge one 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 85 MANUALLY DEACTIVATING A RECORD In the event that a duplicate patient record has been created you can also manually deactivate the unwanted record by following the following steps although it is recommended to use the Merge Assistant instead Click on the Admission Control navigation icon and choose Search Add Patient Search for the duplicate patient record Dashboard Rounding Admission Control Billing Administration Account co e Admission Control HERO Rounding Hotlist _ Search Add Patient Create New Patient First Name Last Name jones Search DOB SSN Office MR Name DOB Office MR SSN Attending OwoO Jones Bob 10 4 1966 98637 OwoO Jones BobR 10 4 1966 Click the pencil to edit the duplicate There are two main options for managing a duplicate patient e Deactivate the duplicate record This is useful if there are charges associated with the record e Delete the duplicate record This is only permitted if no charges are present and the patient is not in rounding DEACTIVATING A DUPLICATE R
37. Add New User First Name Bob Name User Type A Blake Carla Page Operator x Middle Name A Green Adriana Provider x Last Name Smith a 5 A Jones Davon Provider x Email bsmith test com A Pennyworth Alfred Practice Administrator x Ay ia gt Phone Ext A Postin William Billing x amp Smith Bob Provider x Mobile Pager Active Vv M Provider E age iaz Billing T Page Operator I Practice Administrator User ID bsmith Password Confirm Password Submit Cancel 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 19 USER TYPES AND ROLES CodeHERO manages the security features of the program based on the role assigned to each user A user can have more than one role if necessary based on your practice needs Assign each user to one or more user groups based on their job description e Provider Doctors Physician Assistants Nurse Practitioners Residents These are the only users who have access to the rounding workflow and can enter charges on patient encounters Note Each CodeHERO subscription gives you one Provider license If you need to create more providers please login to your account at www gocodehero com and purchase additional subscriptions It will take 1 2 business days for the transaction to be completed after which you will have the ability to add more
38. Applicable FARS DFARS Restrictions Apply to Government Use 100 ROUNDING SESSION REPORTS A rounding session report is a summary of all recorded data attributed to a patient during a particular hospital admission or visit Rounding session reports can be accessed from the search and report utility or from various parts of the billing workflow Sample Rounding Session Report Rounding Session Summary Report Print Patient Grinch The Office MR DOB 3 27 1985 Age Gender 26 M SS Hospital Barberry General Hospital MR Admission Type Inpatient Service Type ICU Admission Date 5 27 2011 Discharge Date Voucher Attending Physician Green Adriana Referring Physician Clinical Note Please pull JP on tuesday Diagnosis Code Description 785 50 SHOCK UNSP 958 4 TRAUMATIC SHOCK Charges Date Code Modifier Billing Provider 6 23 2011 Central Line Green Adriana Code Description Central Line Insertion Non Tunneled Adult Charge Note Billing Charge 6 30 2011 Post OP Pennyworth Alfred Code Description Post Operative Visit Charge Note Added as Quick Code VIEWING A ROUNDING SESSION REPORT In the billing workflow click on view Most Recent Rounding Session Report to see the corresponding report View Most Recent Rounding Session Report From the Search and Report and Complete and Close screens the corresponding Rounding session report can be accessed by clicking on the Clip Board Icon Billing HERO Bil
39. Chg Notes Added from quick code list Office MR 48267391 Patient Status ER Big Notes A date range can be specified for this list if you need to recover work done during a certain time period 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 96 COMPLETE AND CLOSE CodeHERO carefully monitors the status of charges generated during a patients hospital stay The complete and close workflow displays in table format where each patients charges are in the workflow When all charges for a particular hospitalization Rounding Session have made it through the complete billing workflow indicated by a Green highlight over the patient s name the patients Rounding Session will be available for Archiving thus Closing the Session Billing Queue Export amp Reconcile _ Complete amp Close Search amp Report Reconcile Patients Pending Sessions Closed Sessions O Key AS Avaiting Submission AA Avaiting Approval AR Avaiting Reconciliation Patient Name Attending Physician AS AA AR Status UU Penguin Dee Smith Bob 2 0 0 In rounding O Man Invisible Green Adriana 0 0 In rounding OU Wayne Bruce Jones Davon 0 0 0 In rounding U Joker The Stout Emily O 0 0O Inrounding shadow The Smith Bob 5 0 0 In rounding OU Woman Bat Stout Emily 2 0 0 In rounding LJ Dog Under Green Adriana 11 O 0 In r
40. EAS 157 80 MALIG NEO OTHER SITES PANCREAS 157 90 MALIG NEO PANCREAS PART UNS 211 60 BENIGN NEO PANCREAS EX ISLETS 577 20 CYST PSEUDOCYST PANCREAS 577 80 OTHER DISEASES PANCREAS 577 90 UNS DISEASE PANCREAS 751 70 ANOMALIES PANCREAS 863 81 PANCREAS HEAD INJURY CLOSE 863 82 PANCREAS BODY INJURY CLOSE 863 83 PANCREAS TAIL INJURY CLOSE 863 34 PANCREAS INJURY UNSP CLOS 863 91 PANCREAS HEAD INJURY W OPEN WOUND 863 92 PANCREAS BODY INJURY W OPEN WOUND 863 93 PANCREAS TAIL INJURY W OPEN WOUND 863 94 PANCREAS INJURY UNSP W OPEN WOUND 996 86 COMPLICATION PANCREAS TRANSPLNT V42 83 PANCREAS REPLACED BY TRANSPLANT EII IC IC IC BI BI IICA BIC IC BIC BI BI IA IC BIC BC IC IA A 4 Select Unselect All Save Changes 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 28 CUSTOM CODE BUNDLES AND FAVORITES CodeHERO allows you to easily designate favorite codes or create custom code bundles for complex procedures You can even attach modifiers and link bundles with appropriate diagnosis codes so providers can easily code for multi step procedures with a single click Select Bundles can also be designated to appear in the Quick Code dropdown menu Providers can access these codes directly from the rounding list without having to open the patient record CREATING A CUSTOM BUNDLE OR FAVORITE From the Adm
41. ECORD Edit Patient Personal Contact Insurance Custom Fields Providers Actions Patient Personal Information Office MR First Name M Initial Bob Last Name Suffix Jones Date of Birth 10 04 1966 Gender Male SSN Marital Status Comments Click Deactivate to deactivate the duplicate record In this case the office MR should typically be left blank In active patients will not appear in the rounding workflow but are searchable for reporting purposes To reactivate a patient simply uncheck the Deactivate box 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 86 DELETING A PATIENT RECORD If no charges have been assigned to the patient then the record can be completely deleted if desired Click Actions to view the available options for the record Edit Patient Personal I Contact Insurance Custom Fields l Providers Actions Note Only patients with no activity Hostlist Rounding List etc can be deleted Click delete to remove the record from the active database O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 87 BILLING QUEUE Click Billing Queue to view a list of charges submitted by providers for billing The charges are g
42. Favorite Add New Favorite odes D9 Code find ated ICD9 Codes Favorite Properties Name Description Test Bundle I Show favori USCPY LZR STNT Save X Lap Delete Favorite 30 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 31 Click Add Code to add a CPT code to that favorite Dashboard i Rounding Admission Control Billi ing Account Manage CPT Code Favorites Year 2010 Select a Favorite New Favorite Code gt Add New Favorite HERO Favorite Properties ICD9 Codes Name New Favorite Code Year 2010 Find ICD9 Code fra _close This is a new favorite code or a Associated ICD9 Codes frequently used bundle of codes Daora POSTMYOCARDIAL INFARCTION SYNDROME OLD MYOCARDIAL INFARCTION MYOCARDIAL DEGENERATION ENDOMYOCARDIAL FIBROSIS 7 Show favorite in quick code list Save Add Code Code Description Modifier VA 01920 ANESTHESIA FOR CARDIAC CATHETERIZATION INCLUDING CORONARY ANGIOGRAPHY Modifier WA 93545 INJECTION PROCEDURE DURING CARDIAC CATHETERIZATION FOR SELECTIVE CORO Modifier A Search for and select CPT codes based on description code or range The results will display in the window below the search fields Manage Bundle Contents Po Select One y Search cardiac catheterization E ANESTHESIA FOR CARDIAC CATHETERIZAT
43. G Open the Edit Rounding Session window by clicking y next to the patient s name in the Rounding workflow Rounding Rounding Patient Attending MD Little Holly Session Type Trauma Location Best Hospital IP Status ER Room 1125 Hospital MR 89787 Admit Date 09 06 2012 Referring Physician None s Change Dressing Clinical Note Voucher Get Voucher Number Now lt lt Click Get Voucher Number Now to generate the Visit id Voucher for the selected patient CREATING THE VISIT ID VOUCHER IN BILLING If a voucher number has not been created in the Rounding Workflow then one can be generated in the Billing Workflow when viewing the charges in the Scrub Charges Screen Scrub Charges Patient Turtle Ninja DOB 1980 05 08 Age 32 Sex M Office MR 1718 Location Best Hospital IP Patient Status ER Hospital MR 89787 Attending MD Little Holly Trauma Covering Arthur_Kg Referring Physician Secondary Insur Primary Insurance Charges Diagnoses Charge Date Billing MD CPTGO Code Modifier Charge Notes Billing Notes 1A Y 9 6 2012 Hart Alhert MNO1E Click Generate Voucher Number to generate the Visit id Voucher for the selected patient O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 106 EXPORTING CHARGES TO PRIMESUITE A valid MR and
44. ILY Charge Note Billing Charge 11 15 2010 99253 Green Adriana Code Description INPATIENT CONSULTATION FOR A NEW OR ESTABLISHED PATIENT WHICH REQUIRES THESE 3 KEY COMPONENTS A DETAILED HISTORY A DETAILED EXAMINATION AND MEDICAL DECISION MAKING OF LOW COMPLEXITY COUNSELING AND OR COORDINATION OF CARE WITH OTHER PROVIDERS OR AGENCIES ARE PROVIDED CONSISTENT WITH THE NATURE OF THE PROBLEM S AND THE PATIENTS AND OR FAMILY S NEEDS USUALLY THE PRESENTING PROBLEM S ARE OF MODERATE SEVERITY PHYSICIANS TYPICALLY SPEND 55 MINUTES AT THE BEDSIDE AND ON THE PATIENTS HOSPITAL FLOOR OR UNIT Charge Note Billing Charge Insurance Primary Carrier Group Plan Secondary Carrier Group Plan VIEWING THE VIRTUAL FACESHEET If your affiliated hospital has an ADT notification service such as Medicity you will be able to view and print hospital registration data captured by CodeHERO by clicking View Virtual Facesheet This link is available from the reconcile patient workflow the scrub charges workflow and from any edit patient window in rounding search or admission control View Virtual Facesheet A record of all the ADT notifications received for that patient is displayed Choose from any of the listed ADT notifications to view and print demographics insurance and admission information directly from the hospital system 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved
45. MR SSN DO LT Star Buck 9 9 2012 1721 Select the PM EMR radio button when performing the search to include the PrimeSUITE database in your query CREATING NEW PATIENTS AND VISITS IN PRIMESUITE When adding a patient to rounding CodeHERO will prompt you to automatically create a new Visit ID in PrimeSUITE if the patient does not already have one 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 104 Rounding Admission Control Billing Administration Account Admission Control Rounding Hotlist Search Add Patient _ Create New Patient __ Add Patient To Rounding Patient Flintstone Fred Rounding Covering Diagnosis Attending MD Arthur Kennedy x Session Type Please Select x Location Please Select Status Please Select w Room Admit Date 11 12 2012 Hospital MR Referring Physician Clinical Note Voucher Get Voucher Number from PrimeSuite when record is saved Get Voucher Number Now Send SMS to Attending and Covering Physicte Add to Rounding CREATING NEW PATIENTS IN PRIMESUITE CodeHERO allows users to automatically create New Patients in PrimeSUITE using data collected in CodeHERO New Patients are identified in the Reconcile Patients window of the Billing workflow Rounding Admission Control Billing f Account Billi
46. Management Interface Settings SMS Settings SMS Service MessageMedia y Service user name 7 Service password oO Submit Send test message to Blake Carla Send Enter the Message Media Service User Name and Password to activate the CodeHERO SMS Messaging feature Contact your implementation specialist to receive a Message Media Account Application 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 18 CREATING AND MANAGING USERS From the Administration tab click Manage Users to view and edit users Note Only Practice Administrators have access to this area CodeHero Manage Users Windows Internet Explorer ES Go 7 fl http demo gocodehero com administration Users aspx ha x RS Google P n File Edit View Favorites Tools Help y Favorites fF CodeHero Manage Users a EJ 1 mm y Page Safety Tools Dashboard Rounding Admission Control Billing Manage Users HERO Add New User Name User Type z x Blake Carla Page Operator a Green Adriana Provider x a Jones Davon Provider x a Pennyworth Alfred Practice Administrator x A Postin William Billing s a x Smith Bob Provider Done I I TO Internet Wa R10 5 A Click on the magnifying Glass icon next to a user s name to view and edit the information Manage Users
47. New Patient Billing Billing Queue Export amp Reconcile Complete amp Close Search amp Report _ Reconcile Patients _ Patients without MR Add MR and click save to reconcile this patient record with office practice management system Man Invisible Man Plastic Prime Maximus Personal Contact Insurance Custom Fields Providers Actions i Patient Personal Information View Virtual Facesheet Office MR l Deactivate Patient oy Last Flash First Name M Initial The ina PA Date of Birth 10 14 1974 mm dd yyyy Gender Male SSN Marital Status Comments El _Save Cancel View Most Recent Rounding Session Report If you practice had CodeHERO PRO with a PM system Interface then follow these steps to link the new patients in this list to corresponding patients in your PM system 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 83 First create a new patient in your PM system using the information available in the CodeHERO database Copy the Office MRH of the new patient into the corresponding field in CodeHERO After this all future PM system changes for this patient will be reflected in CodeHERO CodeHERO will not permit the creation of a duplicate medical record A A NA To see a summary of demographic information collected during the rounding
48. OUMCIINE IT RA 64 DISE NARGIS a Paent a do 66 A a e a dae ed ms raueetocsdet se aemens 67 Adone CAES dd 68 Flagging a Charge for Review in the Mobile Interface ccccooocccnccononnnnnncnoncnnnnonaronnnnnnononnnnnnnncnnnnnnnncnnnnnnnacnnos 70 Delta ICN nanana ee ere nnn eerie omen me ee OR Prec en tata rn er ee ee eee ne een Pee nee 71 Adding a Quick Charge directly from the Rounding List ooocccnnccnoncnnnnnnanonnnnnnnncnnnnonononnnnononocnnononnncnnnonanoss 72 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use Denon Aa 72 Adina a DIO SIS RA ad 73 Deleting a DISENO SS A dia 74 AGGINg patients to YOUN CENSUS cca soc cocavnncccqundsaicausencedeuenyaceayasnedoanapaesmnsnradseuass casagauaadaqunapeuseuaseaddeutiravsaudenedeavenmieds 75 Creating a New atenta 76 PCUION BULEON ese sias raat atin cp avay asian acct ta eneaseed ncn ad a a celal at anctnd wae acai aa tantinasieats 79 POST OU A coe ance eamtiasteeaceoumaate 79 Communication and SIMS Pases ci a 81 BIDE WO Oia aid 82 OO ALE CO eee ch scieetenreed AA tated once gents sa NN vy cus iesye asa oe eetde atc N O 82 New Patient RECONECINAUIOM aaa 82 Managing DUDIICAES TO CONS tdt 83 Manually MEPSING GECOF OS tna 84 Manually deactivating a Pecos 85 Deactivating a Duplicate RECO ii it 85 Deletine a Patient Record sidad ltd diia 86 A 87 a o A A re 87 Editing Di
49. R SEPTOSTOMY BL INJECTION PROCEDURE DURING CARDIAC INJECTION PROCEDURE DURING CARDIAC INJECTION PROCEDURE DURING CARDIAC INJECTION PROCEDURE DURING CARDIAC INJECTION PROCEDURE DURING CARDIAC INJECTION PROCEDURE DURING CARDIAC INJECTION PROCEDURE DURING CARDIAC IMAGING SUPERVISION INTERPRETATION IMAGING SUPERVISION INTERPRETATION Click Add Codes to add the selected codes to your Bundle The codes you added now appear in the Bundle Manage CPT Code Favorites Select a Favorite New Favorite Code y Favorite Properties Name New Favorite Code Year 2010 This is a new favorite code ora frequently used bundle of codes Description Code Description Modifier VA 01920 Select One v ANESTHESIA FOR CARDIAC CATHETERIZATION INCLUDING CORONARY ANGIOGRAPHY Select Modifier if applicable 22 Increased Procedural Services 23 Unusual Anesthesia 24 Unrelated Evaluation and Management 25 Significan Seperately Identifiable Evaluz 26 Professional Component 32 Mandated Services i 1 sla esesesesececesoss ral Procedure 51 Multiple Procedures 52 Reduced Services 53 Discontinued Procedure 54 Surgical Care Only 55 Postoperative Management Only 56 Preoperative Management Only 57 Decision for Surgery 58 Staged or Related Procedure or Service 59 Distinct Procedural Service 62 Two Surgeons 63 Procedure Performed on Infants Less
50. RCUTANEOUS NEPHROSTOLITHOTOMY OR PYELOSTOLITHOTOMY WITH OR WITHOUT DILATION ENDOSCOPY L 50100 TRANSECTION OR REPOSITIONING OF ABERRANT RENAL VESSELS SEPARATE PROCEDURE 5010F FINDINGS OF DILATED MACULAR OR FUNDUS EXAM COMMUNICATED TO THE PHYSICIAN MANAGING THE DIABET 50120 PYELOTOMY WITH EXPLORATION 50125 PYELOTOMY WITH DRAINAGE PYELOSTOMY 50130 PYELOTOMY WITH REMOVAL OF CALCULUS PYELOLITHOTOMY PELVIOLITHOTOMY INCLUDING COAGULUM PYE 50135 PYELOTOMY COMPLICATED EG SECONDARY OPERATION CONGENITAL KIDNEY ABNORMALITY Entec MAAM IRACAIT ATION AC OOAARALIAITCO ATION THAT A ENACTUINE ACO INMeM AMA THAT THE MPATTECAIT WAC OM CUMIN o lt 0 EEE EEE O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 27 MANAGING ICD CODES From the Administration tab click on Manage ICD Codes to view and edit your ICD Codes By default CodeHERO loads the entire current ICD table with all associated diagnosis descriptions If you wish to selectively activate or deactivate a particular diagnosis you may do so by entering search criteria in the designated fields and selecting the desired code s Manage ICD9 Codes Year 2010 Search Term s pancreas Search items Per Page 20 7 Active ICD Code Description 157 00 MALIGNANT NEO HEAD PANCREAS 157 10 MALIGNANT NEO BODY PANCREAS 157 20 MALIGNANT NEO TAIL PANCR
51. SYNDROME 780 57 UNSP SLEEP APNEA 774 2 NEONATAL JAUNDICE PRETERM DEL 592 0 CALCULUS KIDNEY 017 75 TB SPLEEN HISTO DX View Virtual Facesheet Add a diagnosis to the list by clicking Add New Diagnosis Scrub Charges Patient Lantern Green Location Barberry General Attending MD Green Adriana Consultant Referring Physician Smith Bob Primary Insurance Charges Diagnoses DOB 1954 12 18 Age 56 Sex M Office MR 8889 Patient Status Inpatient Hospital MR 4597865 Covering Jones Davon Green Adriana Voucher Number Secondary Insurance Quick Select Search Top 25 Diagnoses Please Select A Cancel New Diagnosis 240 9 ACUTE APPENDICITIS UNSP 493 90 ASTHMA UNSP 592 1 CALCULUS URETER View Virtual Facesheet 592 9 CALCULUS KIDNEY 780 71 CHRONIC FATIGUE SYNDROME 866 11 HEMATOMA KIDNEY W O RUPTURE CAPSULE 780 57 UNSP SLEEP APNEA 774 2 NEONATAL JAUNDICE PRETERM DEL 572 0 ABSCESS LIVER 541 APPENDICITIS UNSP 493 10 INTRINSIC ASTHMA UNSP 017 70 TB SPLEEN UNSP Select appropriate diagnosis from top 25 list or search entire active ICD catalog By default any changes made here will be applied to all the charges in the group you are working on To change the charge on a single particular charge clear all the other charges from the scrub codes window and adjust the diagnosis for the remaining charge Click Update to save your changes
52. Select Search Codes Search Date Code Description Added By 12 06 2010 865 03 SPLEEN PARENCHYMA LACER Green Adriana Xx 01 11 2011 493 90 ASTHMA UNSP Pennyworth Alfred xX 01 11 2011 493 10 INTRINSIC ASTHMA UNSP Pennyworth Alfred Choose an item from the Recommended Diagnoses list or the Top 25 Diagnoses list and it will be added to the Rounding Session Search the active ICD catalog for a diagnosis by using the Search Codes window Recommended Diagnoses Please Select gt Top 25 Diagnoses Please Select Search Codes kidney hematoma Search ICD Code Description 866 01 HEMATOMA KIDNEY W O RUPTURE CAPSULE 866 11 HEMATOMA KIDNEY W O RUPTURE CAPSULE The selection is added to the diagnosis list Diagnosis Codes Add Diagnosis Date Code Description Added By 12 06 2010 865 03 SPLEEN PARENCHYMA LACER Green Adriana Xx 01 11 2011 493 90 ASTHMA UNSP Pennyworth Alfred xX 01 11 2011 493 10 INTRINSIC ASTHMA UNSP Pennyworth Alfred xX 02 05 2011 866 11 HEMATOMA KIDNEY W O RUPTURE CAPSULE Pennyworth Alfred xX To remove a diagnosis click the x 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 54 ADDING CHARGES There are two ways to add charges to a Rounding Session Add Favorite Add Favorite Date of Service 2 5 2011 Favorite Please Select y Charge Notes Click to add a favor
53. Selected Charges to Billing Charges Date Iv 2 7 2011 Iv 2 12 2011 MW 2 21 2011 E 2 21 2011 E 2 23 2011 E 2 23 2011 Code Lap Appy Lap Appy Lap Appy Level 2 F U Post OP Decompression With Fusion Send Selected Charges to Billing Once a charge is sent to billing it along with any associated diagnosis is locked and cannot be edited or deleted except in the billing workflow Modifier Added By Pennyworth Add Favorite Search Add CPT Alfred Green Adriana Pennyworth Pennyworth Pennyworth Pennyworth Alfred Alfred Alfred Alfred Notes Added as Quick Code Added as Quick Code Added as Quick Code Added as Quick Code 4 Back to Rounding XXXXXX 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use Diagnosis Codes Date Code Description 12 06 2010 865 03 SPLEEN PARENCHYMA LACER 01 11 2011 49390 ASTHMA UNSP Add Diagnosis Added By Green Adriana Pennyworth Alfred Pennyworth Alfred Pennyworth Alfred XX KK Add Favorite I Search Add CPT Added By Pennyworth Alfred Green Adriana Pennyworth Alfred Pennyworth Alfred Pennyworth Alfred 02 05 2011 866 11 HEMATOMA KIDNEY W O RUPTURE CAPSULE 02 11 2011 572 0 ABSCESS LIVER Charges Date Code Modifier E 2 7 2011 Lap Appy is 2 12 2011 Lap Appy r 2 21 2011 Lap Appy E 2 21 2011 Level 2 F U E 2 23 2
54. Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 62 H Gotham Medical Panngworth A Rounding Add Patient Action Patient Personal Info Office MRF First Name Mid Init Last Name Suffix DOB No Date Specified Click to Add Gender Male SOME oh Notes EXPANDING SECTIONS TO VIEW ADDITIONAL INFORMATION Clicking on a section header expands that section and exposes related buttons Patient Info Patient demographic information Rounding Info Information related to the current rounding session including the clinical note coverage status and discharge button Charges Charges entered for current rounding session Diagnoses Diagnoses assigned to current rounding session 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 63 MRF J1 th fal Add Patient Action l Rounding l rtharn F l a E de i el E Patient Info E Rounding Info g Charges 2 g Diagnoses 4 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 64 ROUNDING INFORMATION Click Rounding Info to view information about the current rounding session clinical n
55. UNDING 37 Click Rounding to view a list of patients on each providers Rounding Census This is a useful way to see where patients are located in the rounding workflow and helps reduce the creation of duplicate sessions code HOT LIST Admission Control Hotlist Search Add Patient Create New Patient Date Activated Attending MD Dog Under M 12 6 2010 Green Adriana shadow The M 12 3 2010 Smith Bob Penguin Dee F 12 1 2010 Smith Bob Man Invisible M 12 1 2010 Green Adriana Evi Doctor M 12 14 2010 Green Adriana Woman Bat F 12 3 2010 Stout Emily Joker The M 12 2 2010 Stout Emily wayne Bruce M 12 1 2010 Jones Davon Click Show rounding list for an Providers y Notes This is a note Has latex allergy Please check on this patients meds Fell off balcony attempting to fly Rotator Cuff Surgery case 49983 Please remove bandage Vouncher 889475 Clinical Note Research patient to edit a patient s demographic information Using ADT and HL7 notifications from office and hospital scheduling software CodeHERO Pro automatically activates patients you will encounter in your rounds and places them on your Hot List Manually added patients or patients added by office scheduling software will appear on the internal worklist tab Patients added by Hospital ADT messages appear on the External Data Sources tab The Hot List works in concert with the Admission Con
56. URE OF THE PROBLEM S AND THE PATIENTS AND OR FAMILY S NEEDS USUALLY THE PRESENTING PROBLEM S ARE OF LOW SEVERITY PHYSICIANS TYPICALLY SPEND 30 MINUTES FACE TO FACE WITH THE PATIENT AND OR FAMILY Charge Note Billing Charge 11 15 2010 99253 Green Adriana Code Description INPATIENT CONSULTATION FOR A NEW OR ESTABLISHED PATIENT WHICH REQUIRES THESE 3 KEY COMPONENTS A DETAILED HISTORY A DETAILED EXAMINATION AND MEDICAL DECISION MAKING OF LOW COMPLEXITY COUNSELING AND OR COORDINATION OF CARE WITH OTHER PROVIDERS OR AGENCIES ARE PROVIDED CONSISTENT WITH THE NATURE OF THE PROBLEM S AND THE PATIENTS AND OR FAMILY S NEEDS USUALLY THE PRESENTING PROBLEM S ARE OF MODERATE SEVERITY PHYSICIANS TYPICALLY SPEND 55 MINUTES AT THE BEDSIDE AND ON THE PATIENTS HOSPITAL FLOOR OR UNIT Charge Note Billing Charge Insurance Primary Carrier Group Plan Secondary Carrier Group Plan 97 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 98 SEARCH AND REPORT The search and report tool allows users to access data from the CodeHERO database using specific search criteria From within the Billing Workflow click Search and Report to access this utility co e Billing HERO Billing Queue Export amp Reconcile Complete amp Close _ Search amp Report Reconcile Patients Patient Name Procedure Code Office MR D
57. agnosis Codes for Charges in Billing ooocccccooonnnnnnononnnnnononoconnnonononnnnnnnnnnnononanononnnnancnnnnnnanonnss 88 Approving Individual Chare ES irera A A A A dad 89 Approving and Exporting Individual CASOS veia 90 Approving Multiple Charees ns 90 Managing Flagged Oder alcoi a 91 EXPOrtana RECON Clio 93 Manual Charge Exporting and ReconciliatiON ooocccccoccnnononnncnnnnnnnnnnonononnnnnnonnnnnnonnnnnnannnononnnnnnannnnonanininnnos 94 EXportine Chareses Usinesa PINTOR IC E nira a dd 94 RECONCIIME Charges ari a 94 O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use ACCESSING Reconciled CNAE ES yd 95 Complete INACIO ie 96 Viewing Archived Closed Sessions aiii A ii diia 96 Viewing a Rounding Session REPOSt ccccccsseccccsecccseccccsecccsenecessaeeceseecesseuecesaueeeeseueeessuuseessascessaseessueeeesaaees 96 OAC INC A A ar aasicaent ate ia tatautancse ctncaunescucsnantetelweunaasetatmeueedceanitergtaeanee 98 VIEWING ING VIRUS Paces ieet cates cetera ad ott aes eel te tail ene is e ta a Mg a ed 99 ROUNGING SESSION REIS o 100 VIEWING a ROUNGING SESSION RE DOU iia ia uss eceetuncnes a Gree ead asoieaaeeees 100 DIO ds 101 Greenway SPECE Features ibi 103 searenineRrimesulTETO a Patient 103 Creating New Patients and Visits in PrimeSUITE avi ei 103 Creating New Patients IM Preso ME d 104 Creatin
58. al Patient Status Inpatient Hospital MR 4597865 Attending MD Green Adriana Consultant Covering Jones Davon Green Adriana Referring Physician Smith Bob Voucher Number Primary Insurance Secondary Insurance Charges Diagnoses Charge Date Billing MD CPT Code Modifier Charge Notes Billing Notes O A vV 2 12 2011 Green Adriana 22830 59 This was difficult E A vV 2 21 2011 Green Adriana 99232 Added as Quick Code I Select All Approve Selected Approve and Export Selected Add New Charge View Virtual Facesheet Close 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 88 Charges are grouped and displayed by billing provider Click View Virtual Facesheet to see any hospital demographic and insurance information collected by Code HERO Charges Charge Notes Modifiers Voucher s Diagnoses and Billing notes can be viewed here A To make changes to an individual charge click the magnifying glass to next to the charge Scrub Charges Patient Lantern Green DOB 1954 12 18 Age 56 Sex M Office MR 8889 Location Barberry General Patient Status Inpatient Hospital MR 4597865 Attending MD Green Adriana Consultant Covering Jones Davon Green Adriana Referring Physician Smith Bob Voucher Number Primary Insurance Secondary Insurance Charges Diagnoses E
59. amp Wo an Bat 6541236 123 Green Adriana 12 1 2010 This charge will not be available for approval and export until the flag is acknowledged and removed fam q q Click the magnifying Glass to view the individual charges for the flagged patient Scrub Charges Patient Woman Bat DOB 1945 06 20 Age 65 Sex F Office MR 6541238 Location Barberry General Patient Status ER Hospital MR 458789 Attending MD Jones Davon Primary Service Covering Green Adriana Jones Davon Smith Bob Stout Emily Referring Physician Voucher Number 123 Primary Insurance Secondary Insurance Charges Diagnoses Charge Date Billing MD CPT Code Modifier Charge Notes Billing Notes 1A Y mx 11 15 2010 Green Adriana 52353 A yY x 11 15 2010 Green Adriana 99024 Added from quick code list Select All Approve Selected Approve and Export Selected a Click the magnifying Glass to view the flagged charge O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use Patient Woman Bat Location Barberry General Attending MD Jones Davon Primary Service Referring Physician Primary Insurance Charges Diagnoses Edit Charge CPT Code 52353 Verify Code Modifier None Service Date 41 45 2010 Charge Notes W Flag for Review After making any changes necessary to address th
60. ast Name Smith A ES s Jones Davon Provider x Email bsmith test com A Pennyworth Alfred Practice Administrator x A ee Phone Ext A Postin William Billing x A Smith Bob Provider x Mobile Pager Active Vv M Provider I Billin Roles 9 I Page Operator I Practice Administrator User ID Password Confirm Password Submit Cancel User ID Criteria e Must be at least 8 characters long Password Criteria e Must be at least 8 characters long e Must contain at least 1 capital Letter e Must contain at least one number Note Once a user logs in they can change their own password using the Account Tab O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 21 CREATING AND MANAGING SERVICE LOCATIONS From the Administration tab click on Manage Service Locations to view and edit your service locations A service location is any facility where a provider may encounter a patient and enter charges Each practice has the ability to organize the practice locations to suit their individual needs It is recommended that you choose a location name that will be easily recognizable by both your clinical users and billing personnel Keep in mind that the locations used here will also be used to sort the patients on the rounding list HH Manage Service Locations HERO Add Location Name A
61. ata contained or not contained herein CPT is a registered trademark of the American Medical Association The responsibility for the content of any National Correct Coding Policy included in this product is with the centers for Medicare and Medicaid Services and no endorsement by the AMA is intended or should be implied the AMA disclaims responsibility for any consequences will liability attributable to or related to any use non use or interpretation of information contained in this product Applicable FARS DFARS Restrictions Apply to Government Use From the Administration tab click on Manage CPT Codes to view and edit your CPT Codes Codes can be activated or deactivated individually or by specialty area Manage Codes by Range Manage Codes Individually Code Range Anesthesia CodeHero Special Handling Codes Cancel Discard Unknown Evaluation amp Management Home Health and Medication Management Medicine Pathology and Laboratory Radiology Bone Join Studies Radiology Breast Mammography Radiology Diagnostic Imaging Radiology Diagnostic Ultrasound Radiology Nuclear Medicine Radiology Radiation Oncology Radiology Radiologic Guidance Surgery Auditory System amp Operating Microscope Surgery Cardiovascular System Heme Mediastinum amp Diaphragm Surgery Digestive System Surgery Endocrine amp Adrenal Surgery Eye and Ocular Adnexa Surgery Female Genital System am
62. atient assignment module which manages the flow of patients inside CodeHERO It assists with the routing of Scalable to your practice model new patient admissions and consults Users can manage their own census or the Admission Control Module larger practices with complex rounding and cross coverage teams can use this manages the flow of patients feature as a central call management system Users from any location can within CodeHERO Its innovative access this online tool route new patients to the appropriate clinician and design gives users unparalleled simultaneously send out SMS text alerts control of even the most complex rounding configuration The Admission Control Module tu has four main utilities e Rounding Provides an overview of patients currently in the rounding workflow e Hot List default Lists patients identified by CodeHERO that you are likely to encounter during rounds e Search Add Allows users to search for patients and adds them to the Hot List or Rounding e Create New Patient Allows users to manually create a new patient Admission Control users can perform the following actions Click to edit a patient s demographic information Click to add a patient to a user s Hot List Click D to add a patient to a user s Rounding Census 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use RO
63. atus ER pis E iii TT Add Patient Action Hospital MRE 87658 session Type Primary Service 1 LE F E W LE E Attending Physician Green Adriana Discharge Patient Dog Under Covering Smith Bob Jones Davon an Only the attending physican can Clinical Notes This is a different note Voucher Number discharge a patient To discharge please contact the attending physician 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 67 CHARGES Click Charges to expand and view the charges for the current rounding session Charges 2 Code 32486 Modifier 23 Removal of lung other than total pneumonectomy with circumferential resection of segment of bronchus followed by broncho bronchial anastomosis sleeve lobectomy Added 2 4 2011 By Pennyworth Alfred Notes this was difficult Code 38100 Modifier Splenectomy total separate procedure Added 2 5 2011 By Pennyworth Alfred Notes 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 68 ADDING CHARGES Click Add Favorite Charge to add a charge from the Favorites List Add Patient Action Add Favorite Patient Dog Under Favorite Discharge Semice Date Feb 5 gt 2011 x Add Favorite Select
64. can Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 51 ENTERING A QUICK CHARGE Click the Quick Charge icon 0 from the Rounding Census screen to rapidly enter a favorite charge without opening the patient file Add Quick Code Quick Code Please Select gt Date of Service 2 5 2011 Select a charge from the Quick Charge list and adjust service date if necessary Click OK to save the charge DISCHARGING A PATIENT O This will automatically send all charges to the billing workflow and remove the patient from ALL lists Click the to COMPLETELY remove a patient from Rounding Discharge Patient Remove all covering providers and teams and send all chargs to bling Note Use the Covering popup to apply thus action only to selected providers and teams Preview Charges You can view a summary of the rounding session by clicking on Preview Charges 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use EDIT ROUNDING SESSION CHARGES DIAGNOSIS 52 Click on a patient s name to open the Edit Rounding Session Charges Diagnosis Window Billing Administration Account Admission Conv co Edit Rounding Session Charges Diagnoses HERO Patient Dog Under DOB 1989 05 08 Age 21 Sex M Location Barberry General Room Number 222 Attending MD Green
65. cert with mainline practice management software CLINICAL WORKFLOW ENGINE CodeHERO s intelligent clinical workflow gives providers the point of care functionality that makes managing the day to day activities of a complex medical practice easy Providers are able to efficiently keep track of the patients they treat They can easily sign out patients to other providers for coverage and send messages to communicate care plans and to do items Charges and diagnosis can be entered by any care giver and all information is rapidly passed through to billing The flow of patients within the system is managed by the Admission Control Module This innovative feature contains a Hot List utility that displays patients you will encounter in your rounds CodeHERO Pro accepts ADT and HL7 notifications from office and hospital scheduling software and then automatically places patients on the Hot List FINANCIAL BILLING PLATFORM Choose to scrub your codes right in CodeHERO process them manually One thing that distinguishes CodeHERO from other programs is the thorough A AO Elden management system or to a billing nd meticul i illi and meticulous design of the billing workflow clearinghouse CodeHERO s i i i kf CodeHERO is able to process codes along multiple workflows to match your Arpa PrOCESSINE Ao See a compliments your practice style practice and billing style This guide will help you set up the billing workflow to meet the needs of y
66. ciation All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 40 EDITING PATIENT INFORMATION Click to edit a patient s demographic information Edit Patient Personal Contact Insurance Custom Fields Providers Actions Patient Personal Information Office MR 634723 First Name Middle Initial Bruce Last Name Suffix Wayne Date of Birth 04 01 1940 Gender Male gt Social Security Number 111 11 11 Marital Status s Goes by nickname Batman Comments Field categories available for editing are as follows Personal Office MR Name DOB Gender SS Marital Status Comments Contact Mailing Address and Phone Numbers Insurance Primary and Secondary Insurance Information Custom Fields These fields are practice specific and are managed in the Administration Workflow Providers Usual Provider Referring Provider Primary Care Physician Note CodeHERO Pro users with a Practice Management Interface should edit all information in the PM system as it will automatically transfer to CodeHERO over the interface 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 41 ADDING A PATIENT TO THE HOT LIST Click to add a patient to a user s Hot List Add to Hotlist Attending JE Notes Select the appropriate clinical provider from the drop
67. ddress EL X Barberry General 1101 Barberry Circle Gotham PA 23475 E X Gotham Memorial Hosp 1 Windy Lane Gotham PA 23479 Click Add Location to create a new location FA q Click the magnifying Glass to edit a location Click the to delete a location 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 22 MANAGING PRACTITIONERS From the Administration tab click on Manage Practitioners to view and edit the names and contact information for all the providers in our system The providers list stores information about all the medical providers in your community CodeHERO Pro users with an interface to a practice management system can import this information directly Dashboard Rounding Admission Control l Billing Account Manage Practitioners Add Practitioner Name Assigned Provider NPI Practice Member Referral Source Physician A Honeyworth Edgar 156985478 False True True E X Potter Douglas 995847588 False True True To add a practitioner click Add Practitioner Enter available information in the fields provided Existing users can be added to the Provider Database by selecting them from the drop down menu Add Practitioner Select from existing users one y select First Name Douglas Middle Initial Last Name Potter Suffix I Is Practice Member M Is Referral Source
68. dit Charge CPT Code 99232 Verify Code Modifier None y Service Date 2 21 2011 Voucher 567822 Billing MD Green Adriana Charge Notes Jaddea Biling Notes This is a billing note l Flag for Review Update Cancel View Virtual Facesheet The Scrub Charges Window allows you to modify the charge Modifier Note and date and voucher number If you need to change a CPT code or modifier simply edit the code and click verify To add a completely new charge click add new Charge EDITING DIAGNOSIS CODES FOR CHARGES IN BILLING Diagnoses can be viewed by clicking the Diagnoses Tab 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use Scrub Charges Patient Lantern Green Location Barberry General Attending MD Green Adriana Consultant Referring Physician Smith Bob Primary Insurance Charges Diagnoses DOB 1954 12 18 Age 56 Sex M Office MR 8889 Patient Status Inpatient Hospital MR 4597865 Covering Jones Davon Green Adriana Voucher Number Secondary Insurance Pennyworth Alfred 1 11 2011 Pennyworth Alfred 1 11 2011 Pennyworth Alfred 1 14 2011 Pennyworth Alfred 1 14 2011 Pennyworth Alfred 2 4 2011 Green Adriana 2 12 2011 Add New Diagnosis Added By Date Added ICD9 Code Description 493 90 ASTHMA UNSP 780 71 CHRONIC FATIGUE
69. e Patient Test Testy Quick Code F U Visit LVL 1 y Quick Code F U Visit LVL 1 y Dela PA E Yan 3 xf nm FIU Visit LVL 3 E Post OP Visit Add Quick Code Add Quick Code Select a charge from the Quick Charge list and adjust service date if necessary Click OK to save the charge DIAGNOSES Click Diagnoses to expand section to view diagnosis list Diagnoses 4 Diagnosis Code 865 03 Description SPLEEN PARENCHYMA LACER AddedDate 12 06 2010 By Green Adriana Diagnosis Code 493 90 Description ASTHMA UNSP AddedDate 01 11 2011 By Pennyworth Alfred Diagnosis Code 493 10 Description INTRINSIC ASTHMA UNSP AddedDate 01 11 2011 By Pennyworth Alfred Diagnosis Code 866 11 Description HEMATOMA KIDNEY W O RUPTURE CAPSULE AddedDate 02 05 2011 By Pennyworth Alfred 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 73 ADDING A DIAGNOSIS Click Add Diagnosis to add a diagnosis to the rounding session T L 1 F FONT LA 1 Rounding Add P atient Action Add Diagnosis Patient Dog Under Top 25 Diagnoses Recommended Diagnoses search Diagnosis Codes Choose to add a diagnosis from the Top 50 Diagnosis List the Recommended Diagnosis list or search the active ICD catalog for a diagnosis Add Diagnosis Patient Dog Under Top 25 Diagnoses gt
70. e Code Modifier Added By Notes 2 4 2011 32486 23 Pennyworth Alfred this was difficult 2 5 2011 38100 Pennyworth Alfred 2 5 2011 Lap Appy Pennyworth Alfred Added as Quick Code Add Charge Details Xx x Xx 4 Back to Rounding Enter the search criteria into the field and click _Search then select the desired diagnosis from the list Charges Enter search term or CPT code repair thoracic aneurysm Search Code Description 33880 Endovascular repair of descending thoracic aorta eg aneurysm pseudoaneurysm dissection penetratin 33881 Endovascular repair of descending thoracic aorta eg aneurysm pseudoaneurysm dissection penetratin 33883 Placement of proximal extension prosthesis for endovascular repair of descending thoracic aorta eg a 33884 Placement of proximal extension prosthesis for endovascular repair of descending thoracic aorta eg a 35021 Direct repair of aneurysm pseudoaneurysm or excision partial or total and graft insertion with or 35022 Direct repair of aneurysm pseudoaneurysm or excision partial or total and graft insertion with or 75956 Endovascular repair of descending thoracic aorta eg aneurysm pseudoaneurysm dissection penetratin 75957 Endovascular repair of descending thoracic aorta eg aneurysm pseudoaneurysm dissection penetratin 75958 Placement of proximal extension prosthesis for endovascular repair of descending thoracic aorta eg a Search and click on the desired
71. e VISTE IDAS Manta listas 105 Creating the Visit IDH Voucher in Rounding ccccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeceeeeeeeeeeeeeeees 105 Creating the Visit ID Voucher in Billing cccccceeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeceeeeeeeeeeeeceeeeeeceeeeeeeeeeeeeeees 105 EXpOrting Charees to PramesUITE satelitales cadrete iron 106 ADDrOving ana EXPONE CAE de inca dd ee 106 Exporting directiy from Billing OUCH ss 106 Viewing the Receipt for Delivered Charges ii wouuicessoussesenousieanwsnes sa wsanaderaeaneeee ansaeesssamiateevee 107 A uated E EO E O A O EE 108 TOMES ADO Nr od 110 optimizing Connecti Viy daa 110 SO CUI TY r r A E E vet ks ac E T icn ae Pusiede 110 WIG DING DEVIC OS ta a 110 E t gel Jeanne Re a RE se a ee ee eee en eee ener ee nee 110 A A 111 O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use Installation OVenieWsi acceler lc ae E tad esac va rete dahetatelsedadetd aca aaindet 111 TEAN E i A AE E E A E E E nar nedsDeneanad eae 111 installation Worksheet rasec nn Ai aia 112 Practice Ip ormat Ohera esn AA AAA AS A 112 Practice Adan Sator aa a a a auc eaduedancbeltueaees 112 LOCATIONS AP A Pe a a a a E aa eateamenalste 113 A a A auatac ce dsoedle suo laceeptad 114 O O 116 ROUNAINE OU St tds 119 Common individual Procedures iii 120 COMMON Bundled Procedures
72. e flagged charge remove the flag by un checking the Flag for Review box DOB 1945 06 20 Age 65 Sex F Patient Status ER Covering Green Adriana Jones Davon Smith Bob Stout Emily Voucher Number 123 Secondary Insurance The charge will now be available for processing Office MR 6541238 Hospital MR 458789 92 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use EXPORT AND RECONCILE 93 Once a charge has been approved it is displayed in the Export and Reconcile workflow Individual charges are listed in a work list format to allow for rapid processing of the charges using either manual or automated export Exporting a charge either manually or electronically is the process by which a charge is delivered to your PM system for billing This will involve either rekeying the charge directly into the PM system or simply transmitting the charge over a HL7 interface CodeHERO Pro Users Reconciling a charge represents acknowledging the receipt of that particular charge by the PM system This charge is then ready to be archived in Code HERO Sorting features for this workflow include the following Show Unreconciled or Reconciled charges Sort by Billing Provider Location or Patient Display All Providers or just one at a time Display Items per page 10 20 30 50 100 Bi
73. elds Custom fields are patient specific fields that are unique to your practice You can create up to 10 custom fields Each field permanently stores information in your database Manage Practice Custom Fields Practice Management Interface Settings SMS Settings Field 1 Activate Label fi i Field 2 Activate Labelf fret y Field 3 Activate Labelf re x Field 4 Activate Label ret y Field 5 Activate Labelf re y Field 6 Activate Label ret x Field 7 Activate Label OO Text y Field 8 Activate Label i Text y Field 9 Activate Label fret y Field 10 Activate Label Text y Edit Custom Fields Use it to create ways to group patients or store certain patient related information that may be unique to your practice Examples of custom fields are as follows e DNR e Preferred Clinic Location e In Collections e Research Participant Fields may contain text or be check boxes Once the custom field is created the data entered will always be present within the database IMPORTANT Once you have begun entering data in patient files using a custom field we recommend that you do not modify it If you wish to retire a custom field simply create a new one Never reuse a custom field or change its description once data has been entered in a patient record using a custom field 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restr
74. er The 658947 Gotham Memorial Hosp 876999 Green Adriana E 2 12 2011 2 20 2011 Jones Bob 98637 Barberry General Green Adriana Click the blue column header to sort the list according to that value Click the clipboard icon LJ to view the detailed Rounding Session Report for that line item 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use Rounding Session Summary Report Print Patient Wayne Bruce Office MR 634723 DOB 4 1 1940 Age Gender 70 M SS 111 11 11 Hospital Gotham Memorial Hosp Hospital MR 4587966 Admission Type Inpatient Serice Type Consultant Admission Date 11 15 2010 Discharge Date 11 15 2010 Voucher Attending Physician Green Adriana Referring Physician Clinical Note Pt having hematuria Diagnosis Charges Date Code Modifier Billing Provider 11 15 2010 99243 Green Adriana Code Description OFFICE CONSULTATION FOR A NEW OR ESTABLISHED PATIENT WHICH REQUIRES THESE 3 KEY COMPONENTS AN EXPANDED PROBLEM FOCUSED HISTORY AN EXPANDED PROBLEM FOCUSED EXAMINATION AND STRAIGHTFORWARD MEDICAL DECISION MAKING COUNSELING AND OR COORDINATION OF CARE WITH OTHER PROVIDERS OR AGENCIES ARE PROVIDED CONSISTENT WITH THE NATURE OF THE PROBLEM S AND THE PATIENTS AND OR FAMILY S NEEDS USUALLY THE PRESENTING PROBLEM S ARE OF LOW SEVERITY PHYSICIANS TYPICALLY SPEND 30 MINUTES FACE TO FACE WITH THE PATIENT AND OR FAM
75. es This was difficult Add Charge 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 70 FLAGGING A CHARGE FOR REVIEW IN THE MOBILE INTERFACE 00750 Anesthesia for hernia Code repairs in upper abdomen not otherwise specified Date Feb 5 2011 gt Modifier None l Notes C Fiag for Review Add Charge 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 71 DELETING A CHARGE Click on any previously entered charge to view it PENNOWWWoOrt Add Patient Action View Charge Code 38100 a oplenectomy total separate Description procedure Modifier Desc Added By 2 9 2011 Pennyworth Alfred Motes Click Delete to remove that charge from the rounding session O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 72 ADDING A QUICK CHARGE DIRECTLY FROM THE ROUNDING LIST Click the Quick Charge icon 9 from the Rounding Census screen to rapidly enter a favorite charge without opening the patient file H Urology Associates of Fredericksburg Szlyk G Add Patient Action Add Patient Action Add Quick Code Patient Test Testy Add Quick Cod
76. iagnosis Code Seach Charge Submitted Between and Closed Between and Attending Physician All Y Location All Y items per page 25 Reports can be generated based on the following criteria Patient Name Office MR Charge Date Archive Close Date Procedure Code Diagnosis Code Results can then be narrowed according to the following Attending Physician Location of Service Billing Billing Queue Export amp Reconcile Complete amp Close _ Search 8 Report Reconcile Patients Patient Name Procedure Code Office MR Diagnosis Code Search Charge Submitted Between 11 28 2010 and 2 21 2011 Closed Between and Attending Physician All Y Location All Y items per page 25 v Admitted Discharged Patient Office MR Location Hospital MR Attending MD Voucher E 11 12 2010 12 1 2010 James Jim 48267391 Barberry General 28282828 Green Adriana A 11 8 2010 11 30 2010 Patient Test 222222 Barberry General 321 Green Adriana 123 A 12 1 2010 12 6 2010 Woman Cat 76399 Barberry General 756342 Green Adriana E 12 1 2010 12 3 2010 Prime Maximus Barberry General 345657 Green Adriana A 12 6 2010 12 6 2010 Wayne Bruce 634723 Gotham Memorial Hosp 32467 Green Adriana A 1 10 2011 2 21 2011 Lantern Green Barberry General 4597865 Green Adriana E 1 28 2011 2 21 2011 Dog Under 48267391 Gotham Memorial Hosp 4584657 Green Adriana A 2 7 2011 2 12 2011 Dog Under 48267391 Barberry General Green Adriana E 2 12 2011 2 21 2011 Jok
77. ictions Apply to Government Use 16 INTERFACE SETTINGS From the Administration tab click on Manage Practice to view your Practice Settings then click Practice Management Interface Settings CodeHERO Pro users can manage the settings which control the practice management interface Manage Practice Custom Fields Practice Management Interface Settings SMS Settings API Password Create New Password Number of days from extract date to include in schedule data C4 extract Patient data refresh frequency in days a Hour of day to run patient refresh y Billing charge export frequency in minutes Po Enable Allscripts Lookup Table Synchronization E Allscripts NPI Profile ID for member providers 7 Allscripts NPI Profile ID for referring doctors po 7 Your implementation specialist will assist you in the configuration of this utility when your practice interface is installed 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 17 SMS SETTINGS From the Administration tab click on Manage Practice to view your Practice Settings then click SMS Setting CodeHERO users can send SMS text messages to clinical users alerting them of changes in their rounding census A Message Media SMS texting subscription is required to use the SMS texting feature Manage Practice Custom Fields Practice
78. inistration tab click on Manage Bundles Quick List Favorites to view and edit your code bundles and favorites Dashboard Rounding Admission Control Billing a Account Manage CPT Code Favorites co E Year y Add New Favorite Favorite Properties ICDS Codes Name Year Find ICD9 Code find Associated ICD9 Codes Description IE Show favorite in quick code list Delete Favorite Click Add new Favorite to create a new favorite code or bundle of codes Enter the name of your favorite This is the name clinicians will see in the favorites list Choose the year for which the Favorite is to apply from the drop down list Add New Favorite Name New Favorite Code Year 2010 y This is a new favorite code or a frequently used bundle of codes _ Description Once the Bundle name is created you can edit it by choosing it from the drop down list 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 29 You can then edit the Name Description and the year for which the Bundle is active Favorite Properties Name New Favorite Code Year 2010 This is a new favorite code or a frequently used bundle of codes Description I Show favorite in quick code list Save Favorite Updated Delete Favorite Click Save to save your changes ADDING A FAVOTITE TO THE QUICK CODE
79. ip Code O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 114 PROVIDERS List Providers Name of Provider Phone H Mobile Pager Email NPI Name of Provider Phone Mobile Pager Email NPI Name of Provider Phone Mobile Pager Email NPI 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 115 Name of Provider Phone Mobile Pager Email NPI Name of Provider Phone Mobile Pager Email NPI Name of Provider Phone Mobile Pager Email NPI Name of Provider Phone Mobile Pager Email NPI 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 116 USERS List any additional users and their role s Name of User Phone Mobile Pager Email Role Administrator LIBilling L Page Operator Scheduling Name of User Phone Mobile Pager Email Role LJAdministrator LIBilling L Page Operator Scheduling Name of User Phone Mobile Pager Email Role Administrator LIBilling L Page Operator Scheduling 2012 MCA Systems LLC CPT copyright 2011
80. ite charge or charge bundle I Flag for Review Add Favorite Charge Date Code Modifier Added By Notes 2 4 2011 32486 23 Pennyworth Alfred this was difficult x 2 5 2011 38100 Pennyworth Alfred xX 2 5 2011 Lap Appy Pennyworth Alfred Added as Quick Code x 4 Back to Rounding Select a favorite from the drop down menu Add Favorite Date of Service 2 5 2011 Please Select Favorite Charge Notes Date Code Added By Notes 2 4 2011 32486 23 Pennyworth Alfred this was difficult Xx 2 5 2011 38100 Pennyworth Alfred Xx 2 5 2011 Lap Appy Pennyworth Alfred Added as Quick Code x Add a note if desired Add Favorite Date of Service 2 5 2011 Favorite Lap Appy Charge Notes This was an interesting case I Flag for Review Add Favorite Charge Date Code Modifier Added By Notes 2 4 2011 32486 23 Pennyworth Alfred this was difficult x 2 5 2011 38100 Pennyworth Alfred Xx 2 5 2011 Lap Appy Pennyworth Alfred Added as Quick Code x 4 Back to Rounding The date can also be adjusted if necessary It will default to the current date 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 55 Search Add CPT Click CREADO search the active CPT catalog for a code and add it to the Rounding Session Charges Enter search term or CPT code Search Search and click on the desired CPT code Dat
81. l next to the patient s name VIEWING ARCHIVED CLOSED SESSIONS A list of recently closed sessions is available in the Compete and Close Workflow under the Closed Sessions Tab VIEWING A ROUNDING SESSION REPORT O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use A complete summary of the ct CJ t rounding session can be viewed from the Complete and Close workflow by clicking on the clipboard icon next to the patient s name A summa Rounding Session Summary Report ry of all the information available will display in a printable format DU sd e Patient Wayne Bruce Office MR 634723 DOB 4 1 1940 Age Gender 70 M SS 111 11 11 Hospital Gotham Memorial Hosp Hospital MR 4587966 Admission Type Inpatient Serice Type Consultant Admission Date 11 15 2010 Discharge Date 11 15 2010 Voucher Attending Physician Green Adriana Referring Physician Clinical Note Pt having hematuria Diagnosis Charges Date 11 15 2010 Code Modifier Billing Provider 99243 Green Adriana Code Description OFFICE CONSULTATION FOR A NEW OR ESTABLISHED PATIENT WHICH REQUIRES THESE 3 KEY COMPONENTS AN EXPANDED PROBLEM FOCUSED HISTORY AN EXPANDED PROBLEM FOCUSED EXAMINATION AND STRAIGHTFORWARD MEDICAL DECISION MAKING COUNSELING AND OR COORDINATION OF CARE WITH OTHER PROVIDERS OR AGENCIES ARE PROVIDED CONSISTENT WITH THE NAT
82. l rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 75 ADDING PATIENTS TO YOUR CENSUS Click Add Patient to add a patient to your rounding census Patients on your Hot List will automatically display To see another providers list choose from the dropdown list S dE Fi wont A Action Rounding Mii Al Providers hd Dog Under M Attending Eggleston Mark Activated 1 9 2011 Notes This is a patient on your hot list Rounding Add Patien Action Dog Under M Green Adriana Attending Jones Davon Activated 1 11 2011 Jones Davon Notes Adding to Hot List Smith Bob Dog Under M Attending Jones Davon Lantern Green M Activated 1 20 2011 Attending Green Adriana Notes jones Activated 12 7 2010 Grundy Solomon M pias Umbilical Hernia Surgery case Attending Eggleston Mark Activated 1 9 2011 Notes This is a patient on your hot list Joker The M Attending Green Adriana Practices with and active ADT feed from hospital registration systems will be able to view additional patients under the View External Data Sources link Rounding Add Patient Green Adriana Man Super M Attending Green Adriana Activated 7 25 2011 Notes Scheduled Surgery Prime Maximus M Attending Green Adriana Activated 7 25 2011 Notes Added to hot list Woman Wonder F Attending Green Adriana Activated 7 18 2011 Notes
83. licable FARS DFARS Restrictions Apply to Government Use BILLING WORKFLOW 82 BILLING OVERVIEW CodeHERO allows users to rapidly transmit charges from the point of service directly to the Billing Workflow From there you can choose to scrub your codes right in CodeHERO and export to a practice management system for submission or choose to manually process your codes if you desire CodeHERO works in harmony with whatever solution fits your practice The main feature available in the CodeHERO Billing workflow include e New Patient Reconciliation Update new patient demographic and insurance info Assign PM chart numbers to New CodeHERO patients and link them to the corresponding patient in your PM system e Billing Queue Lists all patients with new charges View each charge and make necessary changes scrubbing Approve charges for export individually or as a batch e Export and Reconcile Export charges manually or over an interface to your PM System and reconcile them once they get there e Complete and Close Sessions for Archiving See where all the active charges are in the billing workflow When all charges for a Rounding Session are reconciled then the session can be archived in this step e Search and Report Search your code Hero Database based on Patient Date Diagnosis Procedure Provider or Location NEW PATIENT RECONCILIATION Any patient without an Office MR will appear in the Reconcile Patient Workflow as a
84. ling Queue o MD Patient Name MD Green Adriana PT Patient Test Type Primary Service DOB 1 16 1979 Date Ref MD Charge Date 11 15 2010 Ref MD Rnd Start 11 13 2010 Hosp MR 321 Complete amp Close Search amp Report Show records reconciled between 1 18 2011 CPT ICD9 CPT Code 52000 Mod ICD9 Code s Loc Barberry General Chg Notes this was bilateral and 2 21 2011 Reconcile Patients Show Reconciled Charges Sort by Billing Physician w MD All Physicians ltems per page 10 e VoucherNumber WVeh t 123 Office MR 222222 Patient Status ER Blg Notes MD Green Adriana PT Patient Test Type Primary Service DOB 1 16 1979 Charge Date 11 15 2010 Ref MD Rnd Start 11 13 2010 Hosp MR 321 CPT Code 52332 Mod ICD9 Code s Loc Barberry General Chg Notes this was bilateral Veh 123 Office MR 222222 Patient Status ER Big Notes MD Green Adriana PT Patient Test Type Primary Service DOB 1 16 1979 Charge Date 11 15 2010 Ref MD Rnd Start 11 13 2010 Hosp MR 321 CPT Code 52353 Mod ICD9 Code s Loc Barberry General Chg Notes this was bilateral Office MR 222222 Patient Status ER Big Notes MD Jones Davon PT James Jim Type Primary Service DOB 5 8 1989 Charge Date 12 1 2010 Ref MD Rnd Start 11 12 2010 Hosp MR 28282828 CPT Code 01920 Mod 47 ICD9 Code s 016 96 Loc Barberry General
85. ling Queue Export amp Reconcile ___ Complete 8 Close Search amp Report Reconcile Patients Pending Sessions Closed Sessions O Key AS Avaiting Submission AA Avaiting Approval AR Avaiting Reconciliation R Reconciled T Total Charges Patient Name Attending Physician AS AA AR R T Status O Gordon Flash Green Adriana 4 5 0 O 9 In rounding LJ Dog Under Green Adriana 5 8 0 O 13 In rounding Evil Doctor Green Adriana 7 0 0 O 7 Inrounding Charlie Green Adriana 6 3 0 O 9 In rounding ar Buzz Green Adriana 3 0 0 O 3 Inrounding Flash Shepherd Derek 1 0 0 O 1 Inrounding 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 101 DASHBOARD Key performance indicators and activity reports are available real time on the Dashboard Each user s dashboard is tailored to their specific role Rounding Admission Control Billing Administration Account Welcome to CodeHero Patients in Rounding by Location Recent Activity Barberry General 18 Gotham Memorial Hosp 14 Average Charge Durations in days Creation to Reconciliation 2913 Charges Flagged For Review You have no charges in billing flagged for review Information that may be seen here includes e Distribution of the practice census e List of recent activity e Link to Flagged Items in the Billing Queue e Billi
86. lling Billing Queue o Complete amp Close Search amp Report Reconcile Patients Show Unreconciled Charges x Sort by Billing Physician MD All Physicians x Items per page 10 x MD Patient Name MD Green Adriana PT Woman Cat Type Consultant DOB 4 21 1940 Date Ref MD Charge Date 12 6 2010 Ref MD Rnd Start 12 1 2010 Hosp MR 756342 CPT ICD9 CPT Code 52332 Mod ICDS Code s 540 00 Loc Barberry General Chg Notes VoucherNumber Veh Office MR 76399 Patient Status Observation Big Notes MD Green Adriana PT Woman Cat Type Consultant DOB 4 21 1940 Charge Date 12 6 2010 Ref MD Rnd Start 12 1 2010 Hosp MR 756342 CPT Code 99024 Mod ICDS Code s 540 00 Loc Barberry General Chg Notes Added from quick code list Office MR 76399 Patient Status Observation Big Notes MD Green Adriana PT Woman Cat Type Consultant DOB 4 21 1940 Charge Date 12 6 2010 Ref MD Rnd Start 12 1 2010 Hosp MR 756342 CPT Code 99024 Mod ICD9 Code s 540 00 Loc Barberry General Chg Notes Added from quick code list Office MR 76399 Patient Status Observation Big Notes MD Jones Davon PT James Jim Type Primary Service DOB 5 8 1989 Charge Date 12 1 2010 Ref MD Rnd Start 11 12 2010 Hosp MR 28282828 CPT Code 93545 Mod ICDS Code s 016 96 Loc Barberry General Chg Notes Added from quick code lis
87. ment Use 47 ROUNDING WORKFLOW CodeHERO s intelligently designed Rounding Workflow is packed with useful features to help you manage your clinical activities The main features in this workflow include Rounding Maintain a working list of all the patients that are currently on your census Entering Charges Diagnoses and Clinical Notes Add and edit CPT codes diagnosis codes and clinical notes for any patient with an active rounding session Edit Rounding Information and Patient Demographics Add and edit information pertaining to the current active rounding session Update demographic information for any patient in the Rounding Workflow Coordinate Sign outs and Cross Coverage Add or remove patients from the Census assign covering physicians and simultaneously send out SMS alerts to your colleagues Discharge Patients Remove patients from your own Rounding Census and send charges to billing VIEWING YOUR CENSUS Once a patient has been added to rounding via Admission Control they will appear in the Rounding workflow Click on the Navigation Icon labeled Rounding to view patients that are active in rounding illi Administration Dashboard Admission Control Rounding HERG Order by Location then by Room Ascending Attending Green Adriana Provider AII Providers Location An Locations Age Gender 56 M Type Primary Service Lantern Green
88. most frustrating part about keeping track of hospital charges and rounding activity O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 125 O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use
89. ms LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 13 ADMINISTRATIVE WORKFLOW Click on the Administration navigation icon to see the administrative features CodeHero Administration Windows Internet Explorer EJ Y fi http demo gocodehero com administration default aspx la x Ba x pl File Edit view Favorites Tools Help 3 7 Favorites Ai CodeHero Administration Dashboard Rounding Admission Control Administration Manage Codes Manage Users Manage CPT Code List Manage Users Manage ICD9 Code List Manage Bundles Manage Practice Manage Practice Manage Rounding Groups Manage Service Locations Note Some features are only available to users with practice Administrator Privileges 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use PRACTICE SETTINGS 14 From the Administration tab click on Manage Practice to view and edit your Practice Settings CodeHero Manage Practices Windows Internet Explorer Go http demo gocodehero com administration Practices aspx Eu File Edit View Favorites Tools Help Ww Favorites Y CodeHero Manage Practices Dashboard Rounding Admission Control Billing 18 x fy y v Page Safety y Tool
90. nding Click PEE to complete the process and activate the new Rounding Session A WORD ABOUT ASSISTANT SURGEONS CREATE NEW PATIENT If a user encounters a new patient is not present in the CodeHERO database they can be created in Admission Control under the Create New Patient Tab 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 46 Dashboard Rounding Admission Control Billing Administration Account code Admission Control HERO Rounding Hotlist Search Add Patient _ Create New Patient _ ers Personal Contact Insurance Custom Fields Providers Actions Patient Personal Information Office MR First Name Middle Initial Last Name Suffix Date of Birth Gender Not Specified 7 Social Security Number Marital Status Comments x Save Save amp Add to Hotlist Save amp Add To Rounding Cancel Enter the appropriate demographic information into the fields to create a new patient record in CodeHERO The only mandatory fields are First Name Last Name Date of Birth and Gender Click the appropriate action button when you are finished Save Save amp Add to Hotlist save amp Add To Rounding Cancel 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Govern
91. ng Billing Queue Export amp Reconcile Complete amp Close Search amp Report __ Reconcile Patients _ Patients without MR Add MR and click save to reconcile this patient record with office practice management system VI Show Active Only Personal Contact Insurance Custom Fields Providers Actions Flintstone Fred Garcia Rick Patient Personal Information View Virtual Facesheet Merge Kisinger Sinoch Man Invisible Office MR Dear Parker Roy Umar Kevin Women Cat F Name MI Fred L Name Suffix Flintstone Date of Birth 10 09 1971 mm dd yyyy Gender Male SSN Marital Status Comments 3 View Most Recent Rounding Session Report Click the Green to automatically create the patient in PrimeSUITE and return the new PrimeSUITE MRH Click Save to update the CodeHERO record and remove the patient from the Reconcile list 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 105 CREATING VISIT ID S MANUALLY To successfully transmit charges to PrimeSUITE a patient must have a valid MR and a valid Visit ID The Voucher in CodeHERO corresponds to the Visit ID in PrimeSUITE If the Visit IDH Voucher is not automatically generated at the time the patient is initially added to rounding one can be created in two ways CREATING THE VISIT ID VOUCHER IN ROUNDIN
92. ng Admission Control Billing TT Account Account HERO Account Information Manage Personal Favorites Account Details Change Password User ID alfred New Password Confirm First Name Alfred ceva Middle Name Submit Last Name Pennyworth A list of all practice favorites will be listed 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use HER Om Account Information Manage Personal Favorites Select any favorites you wish to hide Hidden items will not appear on your favorites list when adding charges during rounding Dashboard Account Check the items below that you do NOT want to appear in your Favorite Quick Code lists Rounding Admission Control Billing Click Update to save your changes Hidden dq o0000000010 Favorite Quick Code Description Central Line Cysto Uscopy RPG Laser Stent Decompression With Fusion Discharge Lap Appy Lap Rad Nephrectomy Level 1 F U Level 2 F U Level 3 F U New Favorite Post OP Select All Update n 2 a HERE RER EEE o 35 O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 36 USING THE ADMISSION CONTROL MODULE The Admission Control Module tu is a unique p
93. ng Performance indicators O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 102 O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 103 GREENWAY SPECIFIC FEATURES CodeHERO has partnered with Greenway Medical Technologies to offer a comprehensive rounding and charge capture solution to its users CodeHERO for Greenway is an approved Greenway Marketplace solution that works alongside the Greenway PrimeSUITE practice management platform using the Greenway API interface Several unique features are enabled for practices using this version of CodeHERO including e Search Greenway PrimeSUITE database for new patients e Create new patients and chart numbers automatically in PrimeSUITE e Create and Activate Visits in PrimeSUITE e Send Charges directly to PrimeSUITE without rekeying SEARCHING PRIMESUITE FOR A PATIENT The Search tool in the Admission Control workflow allows users to search their PrimeSUITE database for existing patients Dashboard Rounding Admission Control Billing Administration Account Admission Control Rounding Hotlist _ Search Add Patient Create New Patient First Name Last Name buck Search DOB mm dd yyyy SSN Office MR Search In C CodeHERO PWEMR Name DOB Office
94. on include Attending The primary physician for the rounding session from your practice If the hospitalization is for a scheduled surgery then any voucher from your PM system will be attached to the rounding session interface dependent Session Type Consult Primary Trauma ICU Hospitalist ect Location Which Hospital Status Inpatient Outpatient ER Observation Room Patient physical location Hospital MR Medical record Number for that rounding session at that hospital Admit Date Defaults to date which rounding session was activated Referring Physician Begin typing and the list will auto complete based on providers on record Clinical Note Free text that will be passed along with the rounding session and visible to all users participating in the rounding session Voucher Appointment ID from practice management system This will be tagged onto the charges from the Attending Physician only It is passed back to the PM system for billing and missing ticket reporting Note If CodeHERO has received a recent ADT transaction from hospital scheduling software it will automatically populate the patient location MR and status when the patient is added to rounding The patient status data and room numbers are updated during rounding by your hospital interface This data is stored in a Virtual Face Sheet which is created and maintained for each rounding session based on any information received from your hospital in
95. ote and covering physicians Rounding Info ES Location Barberry General Admit Date 12 6 2010 Status ER Room Number 222 Hospital MRE 87658 session Type Primary Service Attending Physician Green Adriana Covering Smith Bob Jones Davon Referring Physician Clinical Notes This is a different note Voucher Number Click Edit Rounding Covering to edit info about the current rounding session clinical notes and covering physicians H Gotham Med tient Action Edit Rounding Dog Under Att Phys Green Adriana z Location Barberry General zl Type Primarv Service zl Status ER El Admitted Dec El 6 2010 Room Ref Phys None Bl This is a different note Notes 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 65 Scroll down to edit covering info and send SMS notifications Covering All Roundina Groups H Name Send SMS Green Adriana Jones Davon Smith Bob Stout Emily Save Changes 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 66 DISCHARGING A PATIENT Click Discharge Patient to remove patient from all rounding lists and send charges to the billing queue Rounding Info ES Location Barberry General Admit Date 12 6 2010 nta Ko St
96. ounding By assigning a Team Group as the covering entity the patient will always appear on the Team Group list This list can be accessed by any provider in the practice simply by choosing that Team Group from the provider drop down in the Rounding workflow see sorting the rounding list O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 44 Admission Control Administration Account Rounding ilter Sort Settings as Default Order by Location V then by Room Ascending v All Locations v Gordon Flash Attending Huxtable Cliff 1000 Barberry General Admit Date 8 7 2012 00 Room Hosp MR No Luthur Lex Attending Huxtable Cliff Age Gende Green Adriana Consultant 000 Barberry General Admit Date 9 20 2012 Diagnosis Hunnicut BJ 00 Room Hosp MR Note Huxtable Cliff Jones Davon Wayne Bruce Attending Gerber Jonathan Age Gende McCoy Leonard Consultant Oo IN Barberry General Admit Date 9 26 2012 Diagnosis Pierce Franklin Oo o Room Hosp MR Note Shepherd Derek Stein Frank N America Captain Attending Bauer Jack Age Gender 357M rype Trauma Y O Barberry General Admit Date 1 4 2013 Diagnosis Oo Room Hosp MR Note Way Milky Attending Green Adriana Age Gender 62 F Type Trauma o o o Barberry General Admit Date 2 15 2013 Diagnosis Ac syst diastol hrt fail o o Room
97. ounding O Evil Doctor Green Adriana 1 0 0 In rounding U Lightyear Buss Eggleston Mark 2 0 0 In rounding O Gordon Flas Jones Davon 0 0 0 In rounding O Gordon Flash Eggleston Mark 1 0 0 In rounding UU Lantern Green Green Adriana 0 0 0 In rounding U Lightyear Buss Yau Michelle 0 0 0 In rounding U Joker The Green Adriana 2 2 O Av iting approval s U Prime Maximus Green Adriana 2 4 o Avaiting approval s U Lantern Green Green Adriana 9 9 o Avaiting approval s U Woman Bat Jones Davon ae 2 Avaiting approval s LJ Dog Under Green Adriana 5 o 8 Avaiting reconciliation WJ Browm Charlie Green Adriana 22 00 3 Avaiting reconciliation LJ Wayne Bruce Green Adriana 2 0 2 Aveiting reconciliation LJ Woman Cat Green Adriana 6 0 8 Awaiting reconciliation LJ Woman Cat Green Adriana 1 0 1 Avaiting reconciliation LJ Woman Wonder Green Adriana i 0 2 Awaiting reconciliation U Jones Bob Green Adriana 110 1 Avaiting reconciliation A U Dog Under Green Adriana 3 0 o Ready to close A U Dog Under Green Adriana 1 O 0 Ready to close AU woman Cat Jones Davon 1 0 o Ready to close B W wayne Bruce Green Adriana o o o Ready to close Close All Completed Sessions Each rounding session is displayed once indicating its status in the billing workflow as well as the status of each individual charge Key AS Awaiting Submission AA Awaiting Approval AR Awaiting Reconciliation To close a rounding session click on the file cabinet E
98. our individual practice The billing platform also provides a search and report feature as well as a dashboard display that shows the flow of charges across the system This allows administrators to track productivity reconcile charges and avoid missing tickets ENTERPRISE GRADE INTERFACE ENGINE CodeHERO uses layered interface technology to protect sensitive database elements while simultaneously gathering real time patient demographic information from practice management systems hospital financial platforms EMRs and scheduling software The CodeHERO Pro edition works in harmony with practice management systems like Greenway and Allscripts for example Important practice related data and all patients currently in your PM system will automatically appear in CodeHERO CodeHERO Pro also accepts ADT and HL7 transactions from private and hospital based EMR financial platforms 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 10 PRACTICE MANAGEMENT INTERFACE Virtually eliminate the need to manually key in demographic data referring providers insurance information and hospital affiliations by synchronizing patient and practice information with your practice management system Quickly reconcile new patients without interrupting the charge capture process BILLING EXPORT INTERFACE Export charges directly into your practice
99. out of a need for a well designed medical coding platform to process charges for services rendered outside of the office setting We needed a solution with the functionality to handle complex rounding and coding scenarios and the power of an enterprise level financial billing platform Disappointed by the lack of functionality in other programs we set out to build our own In 2004 we developed a mobile database with the basic features we needed In 2009 we began development of the new CodeHERO database and through extensive testing and development created the most innovative medical billing and coding platform ever We successfully deployed CodeHERO in our own practice and now offer it to you We are committed to helping you make the most of CodeHERO because we know how beneficial it can be to your practice We strive to remain innovative and forward thinking in our approach and welcome your feedback and ideas Thank you for choosing CodeHERO 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use OVERVIEW OF FEATURES PURPOSE CodeHERO is designed to acquire collate and transmit medical billing data using a secure cloud based application Patient demographic information diagnoses and medical charges are captured at the point of care using either a mobile or desktop interface Data is then processed and transmitted for billing in con
100. p Maternity Care Gurnerv General Inteniimentarvy amp Rreact Active Codes 364 0 143 18 894 1256 14 9 391 64 147 74 11 97 790 951 37 281 284 475 364 3 143 18 894 1256 14 9 391 64 147 74 11 97 790 951 37 281 284 475 6644444444444 XXAXXAXAXAXAXAAXAXAAXAXAAXAXAXAXXXXX Select Year 2010 Available Codes Actions 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 26 Manage Codes by Range Manage Codes Individually Year 2010 gt Search Term s Code Type Surgery Urinary System z Search Items Per Page 20 gt i CPT Code Description 50010 RENAL EXPLORATION NOT NECESSITATING OTHER SPECIFIC PROCEDURES 50020 DRAINAGE OF PERIRENAL OR RENAL ABSCESS OPEN 50021 DRAINAGE OF PERIRENAL OR RENAL ABSCESS PERCUTANEOUS 50040 NEPHROSTOMY NEPHROTOMY WITH DRAINAGE 50045 NEPHROTOMY WITH EXPLORATION 5005F PATIENT COUNSELED ON SELF EXAMINATION FOR NEW OR CHANGING MOLES ML 50060 NEPHROLITHOTOMY REMOVAL OF CALCULUS 50065 NEPHROLITHOTOMY SECONDARY SURGICAL OPERATION FOR CALCULUS 50070 NEPHROLITHOTOMY COMPLICATED BY CONGENITAL KIDNEY ABNORMALITY 50075 NEPHROLITHOTOMY REMOVAL OF LARGE STAGHORN CALCULUS FILLING RENAL PELVIS AND CALYCES INCLUD 50080 PERCUTANEOUS NEPHROSTOLITHOTOMY OR PYELOSTOLITHOTOMY WITH OR WITHOUT DILATION ENDOSCOPY L 50081 PE
101. present for today Yellow Charges present but none for the current date Red No charges present for the current rounding session ROOM NUMBER AND STATUS Practices using CodeHERO Pro with an active ADT feed will notice that room numbers and patient status automatically update whenever CodeHERO receives a transaction statement from participating hospital systems When CodeHERO receives a notification of a pending discharge the room number will be displayed in RED SORTING OPTIONS 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 61 Click Filter Sort Options to adjust the sorting view for your rounding census Click on save settings to retain these settings as default Add Patient Action Filter Sort Options Provider Green Adriana Location All Locations sort By Location Eee eH Then By Room Asc T Show Clinical Notes T Show Diagnosis save Settings as Default VIEWING PATIENT INFORMATION Click on a patient name to view the information about the current rounding session e Gotham Medical Panngworth A Add Patient Action 3 Patient Info Patient Name Dog Under Age DOB Gender 21 5 8 1989 M SSN Office MRE 48267391 Rounding Info Charges 3 Diagnoses 4 Edit patient demographic and insurance information by clicking Edit Patient O 2012 MCA
102. recorded O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 49 CHARGE STATUS INDICATORS Dog Under Attending Green Adriana Age Gender 21 M Type Primary Service i W Barberry General Admit Date 12 6 2010 Diagnosis INTRINSIC ASTHMA UNSP 14 Room 222 Hosp MPA 67658 Note This iz a note The circular Icon to the left of each patient indicates the charge status for the current day Green Charge present for today Yellow Charges present but none for the current date Red No charges present for the current rounding session ROOM NUMBERS AND STATUS Practices using CodeHERO Pro with an active ADT feed will notice that room numbers and patient status automatically update whenever CodeHERO receives a transaction statement from participating hospital systems Attending Green Adriana AgelGender 21 7 hl Type Primary Service Admit Date 12 6 2010 Diagnosis INTRINSIC ASTHMA UNSP 00 Hosp MRF 87658 Note This iz a note When CodeHERO receives a notification of a pending discharge the room number will be displayed in RED COVERING UTILITY Click the umbrella icon to quickly view and edit the list of covering physicians or teams Covering Sort Providers All Providers Vv Covering Team Group North v Team A Team B Team C Covering Name Send Notification SMS Bauer Jack Gerber Jonathan G
103. reen Adriana Hunnicut BJ Huxtable Cliff Jones Davon Placing a check next to a providers name allows them to see the patient on their Rounding Census If a team is selected that patient will appear on the team list when chosen from the provider sort dropdown menu in Rounding 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 50 Clearing a check removes the patient from that providers list or team list If SMS messaging is activated placing a check next to a providers name alerts them to the change you made in the census EDITING ROUNDING SESSIONS Click the pencil O to edit information pertaining to the current rounding session or the patient record Rounding Rounding Patient Attending MD Green Adriana Session Type Primary Service Location Barberry General y Status ER y Room Hospital MR 87658 Admit Date 12 06 2010 Referring Physician None This is a note Clinical Note Voucher Rounding Rounding Patient Personal Contact Insurance I Custom Fields Providers I Actions Patient Personal Information Office MR 48267391 First Name M Initial Under Last Name Suffix Dog Date of Birth 05 08 1989 Gender Male SSN Marital Status Comments O 2012 MCA Systems LLC CPT copyright 2011 Ameri
104. rouped by patient and sorted by billing provider Dashboard Rounding Admission Control Billing Administration Account Billing _ Billing Queue Export amp Reconcile Complete amp Close Search amp Report Reconcile Patients O E Show only items flagged for review All Providers Patient Name Office MR Voucher Number Physician Name Discharge Date a a Dog Under 48267391 Green Adriana 2 12 2011 A Dog Under 48267391 Green Adriana 2 21 2011 E A Joker The 658947 Green Adriana 2 21 2011 E a Lantern Green Green Adriana 2 21 2011 Woman Bat 6541238 123 Green Adriana 12 1 2010 Lantern Green Pennyworth Alfred 2 21 2011 A Prime Maximus Pennyworth Alfred 12 3 2010 Click on a blue column header to sort by that parameter instead Choose to view all charges for all providers or work on one provider at a time An will appear next to patients with charges that have been Flagged for Review see Managing Flagged Orders You can choose to only view flagged orders if necessary lose Search amp Report Reconcile Patients Cl Show only items flagged for review All Providers r Number Physician Name Discharge Date Green Adriana 2 12 2011 SCRUBBING CHARGES Pa a Click the magnifying Glass to view the individual charges for that patient Scrub Charges Patient Lantern Green DOB 1954 12 18 Age 56 Sex M Office MR 8889 Location Barberry Gener
105. rs Group Name Members Group Name Members Group Name Members Group Name Members 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 120 COMMON INDIVIDUAL PROCEDURES List the most common individual procedures performed by your providers Code Description CPT Code Modifier Associated Diagnosis ICD Code Code Description CPT Code Modifier Associated Diagnosis ICD Code Code Description CPT Code Modifier Associated Diagnosis ICD Code Code Description CPT Code Modifier Associated Diagnosis ICD Code Code Description CPT Code Modifier Associated Diagnosis ICD Code Code Description CPT Code Modifier Associated Diagnosis ICD Code Code Description CPT Code Modifier Associated Diagnosis ICD Code Code Description CPT Code Modifier Associated Diagnosis ICD Code Code Description CPT Code Modifier Associated Diagnosis ICD Code Code Description CPT Code Modifier Associated Diagnosis ICD Code 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 121 COMMON BUNDLED PROCEDURES List the procedures which are commonly bundled together and the associated modifiers Pay close attention to the order in which these codes are submitted 2012 MCA Systems LLC Bundle Name Description Associated Diagno
106. s Gotham Medical HERO Manage Practice Custom Fields Practice Management Interface Settings SMS Settings edit Practice ID 11013 Practice Name Gotham Medical Address 111 Sky View Parkway Address cont City Gotham Zip Code 67153 State PA Contact Name Alfred Pennyworth Contact Email demo gocodehero com Contact Number 123 456 78 Service is active Active Date November 05 2010 End Date November 05 2011 Submit y Done I TT 9 internet a E 100 y EDITING PRACTICE SETTINGS From the Administration tab click on Manage Practice to view your Practice Settings then click edit to make changes Manage Practice Custom Fields Practice Management Interface Settings SMS Settings Practice ID Practice Name Address Address cont City Zip Code State Contact Name Contact Email Contact Number Active Date End Date 11013 Gotham Medical 111 Sky View Parkway Gotham 67153 PA Alfred Pennyworth demo gocodehero com 123 456 78 Service is active November 05 2010 November 05 2011 Submit Click Submit to update your practice settings edit 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 15 MANAGING CUSTOM FIELDS From the Administration tab click on Manage Practice to view your Practice Settings then click Custom Fi
107. sis ICD Code CPT Code Modifier CPT Code Modifier CPT Code Modifier CPT Code Modifier Bundle Name Description Associated Diagnosis ICD Code CPT Code Modifier CPT Code Modifier CPT Code Modifier CPT Code Modifier Bundle Name Description Associated Diagnosis ICD Code CPT Code Modifier CPT Code Modifier CPT Code Modifier CPT Code Modifier CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use Bundle Name Description Associated Diagnosis CPT Code CPT Code CPT Code CPT Code Bundle Name Description Associated Diagnosis CPT Code CPT Code CPT Code CPT Code Bundle Name Description Associated Diagnosis CPT Code CPT Code CPT Code CPT Code Bundle Name Description Associated Diagnosis CPT Code CPT Code CPT Code CPT Code ICD Code Modifier Modifier Modifier Modifier ICD Code Modifier Modifier Modifier Modifier ICD Code Modifier Modifier Modifier Modifier ICD Code Modifier Modifier Modifier Modifier 122 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use COMMON E amp M CODES List Common E amp M Codes with descriptions and modifiers if appropriate Code Description Code Description Code Description
108. ssistant Surgeon 82 Assistant Surgeon when qualified resident surgeon no available 90 Reference Outside Laboratory 91 Repeat Clinical Diagnostic Laboratory Test None l Flag For Review Code 32486 38100 Lap Appy Modifier 23 Added By Pennyworth Alfred Pennyworth Alfred Pennyworth Alfred to add charge to the Rounding Session lt lt Change Code Submit Charge Notes this was difficult Added as Quick Code x x x 4 Back to Rounding 56 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use Charges Add Favorite Date of Service Favorite Charge Notes Date Code 2 4 2011 32406 215 2011 36100 21512011 Lap Appy 2 57201 1 Modifier 23 SENDING CHARGES TO BILLING Added By Pennyworth Alfred Pennyworth Alfred Pennyworth Alfred 57 FLAGGING A CHARGE FOR REVIEW Notes this was difficult x lt x Added as Quick Code x 4 Back to Rounding To allow instantaneous processing of charges CodeHERO allows users to send one or more charge directly to the billing flow before the rounding session is closed This is particularly advantageous in certain situations where a patient is hospitalized for extended periods of time To lock in charges and send them directly to the billing workflow check the box next to the charge you want to send and click Send
109. stration Account code Billing HERO ____ Billing Queue Export amp Reconcile Complete amp Close Search amp Report Reconcile Patients Cl Show only items flagged for review All Providers x Patient Name Office MR Voucher Number Physician Name Discharge Date Y A Dog Under 48267391 Green Adriana 2 12 2011 v A Dog Under 48267391 Green Adriana 2 21 2011 7 A Joker The 658947 Green Adriana 2 21 2011 9 A Lantern Green Green Adriana 2 21 2011 1a Woman Bat 6541238 123 Green Adriana 12 1 2010 Y A Lantern Green Pennyworth Alfred 2 21 2011 7 A Prime Maximus Pennyworth Alfred 12 3 2010 Y Select All Approve Selected Approve and Export Selected O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 107 Select the desired charges by placing a check in the box next to the patient s name Click Approve and Export Selected to export all the selected charges at once VIEWING THE RECEIPT FOR DELIVERED CHARGES CodeHERO receives a transaction receipt for each charge delivered over the interface The Export and Reconcile screen displays all the charges that have been delivered Hovering over the View History icon reveals the data Rounding Admission Control Billing i Account Billing HERO Billing Queue __Export amp Reconcile _ Complete amp Close Search amp Report
110. t Office MR 48267391 Patient Status ER Big Notes MD Jones Davon PT James Jim Type Primary Service DOB 5 8 1989 Charge Date 12 1 2010 Ref MD Rnd Start 11 12 2010 Hosp MR 28282828 CPT Code 52000 Mod ICDS Code s 016 96 Loc Barberry General Chg Notes Added from quick code list Office MR 48267391 Patient Status ER Blg Notes MD Jones Davon PT James Jim Type Primary Service DOB 5 8 1989 Charge Date 12 1 2010 Ref MD Rnd Start 11 12 2010 Hosp MR 28282828 CPT Code 52332 Mod ICD9 Code s 016 96 Loc Barberry General Chg Notes Added from quick code list Office MR 48267391 Patient Status ER Big Notes MD Jones Davon PT James Jim Type Primary Service DOB 5 8 1989 Charge Date 12 1 2010 Ref MD Rnd Start 11 12 2010 Hosp MR 28282828 CPT Code 52353 Mod ICD9 Code s 016 96 Loc Barberry General Chg Notes Added from quick code list Office MR 48267391 Patient Status ER Big Notes MD Pennyworth Alfred PT James Jim Type Primary Service DOB 5 8 1989 Charge Date 12 1 2010 Ref MD Rnd Start 11 12 2010 Hosp MR 28282828 CPT Code 99024 Mod ICDS Code s 016 96 Loc Barberry General Chg Notes Added from quick code list Office MR 48267391 Patient Status ER Big Notes MD Pennyworth Alfred PT James Jim Type Primary Service DOR 5 8 1989 Charge Date 12 1 2010 Ref MD Rnd Start 11 12 20
111. ta is never shared with outside institutions What type of support is available We welcome any opportunity to improve our performance Your comments and suggestions help us develop enhancements and upgrades and have contributed to CodeHERO s success Online support is available 24 7 Practice specific installation and implementation support is provided as part of your subscription Tech support requests for specific issues or enhancements can be submitted at anytime A support associate will contact you directly to resolve the issue usually within 24 hours How do know if my device is compatible 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 109 Users can access and use CodeHERO from any internet enabled handheld or desktop device There is no special configuration or setup required Will CodeHERO work from multiple hospitals Absolutely You can create associations with multiple hospitals and store provider specific credentialing information for each provider CodeHERO also accepts industry standard HL7 ADT communications from most hospital systems allowing patients on your census to automatically appear in CodeHERO Can CodeHERO accommodate a large practice with multiple rounding groups and clinical teams Yes multi team and complex cross coverage functionality is built in Custom fields can be activated at any time
112. terface interface dependent ADD COVERING PHYSICIANS Click Covering to select the providers that are participating in the rounding session The patient will appear the selected users list Users can be added or removed at any point in the rounding session By default if the active user is a provider this user will be defaulted as a covering provider 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 43 Add To Rounding Patient Hulk Incredible Rounding Covering _ Diagnosis Teams Groups North Team A Team B Team C Providers Bauer Jack Gerber Jonathan Green Adriana Hunnicut BJ Huxtable Cliff Jones Davon lt l l l gt Send SMS to Attending and Covering Physicians Add to Rounding TEAM ROUNDING FEATURE CodeHERO allows practices to assign patients to Teams Groups rather than individual providers if desired This can be very helpful if for example if a practice has a selection of patients that generally remain on the same list but covered by a rotating schedule of providers or extenders like an ICU team Dialysis or Wound Care team for example Add To Rounding Patient Hulk Incredible Rounding Coverings Providers Gerber Jonathan Green Adriana Hunnicut BJ Huxtable Cliff Jones Davon lt i i l gt Send SMS to Attending and Covering Physicians Add to R
113. th 66 Surgical Team 76 Repeat Procedure or Service by Same F 77 Repeat Procedure by Another Physiciar 78 Unplanned Return to the Operating Proc 79 Unrelated Procedure or Service by the 80 Assitant Surgeon 81 Minimum Assistant Surgeon 62 Assistant Surgeon when qualified residi 90 Reference Outside Laboratory 91 Repeat Clinical Diagnostic Laboratory Ti y Add New Favorite ICD9 Codes Find ICD9 Code find close Associated ICD9 Codes eS CALCULUS OF KIDNEY Modifier G3 VA 93545 INJECTION PROCEDURE DURING CARDIAC CATHETERIZATION FOR SELECTIVE CORO Modifier a Click the va to change the order of the codes in the list The order of these codes will be preserved across the billing workflow Click the to delete a code 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 33 LINKING ICD CODES TO A BUNDLE Once you have created the Bundled Name and Description you can begin linking ICD Codes Linked ICD codes help providers assign appropriate diagnosis codes during the rounding process The Linked ICD codes appear in a list of suggested diagnosis that accompanies each Bundle For example if you create a bundle for Appendectomy you can link the ICD Appendicitis to that Bundle Each Bundle can have as many or as few ICD codes as you wish Begin by selecting
114. the Bundle you wish to work on from the dropdown Manage CPT Code Favorites Year 2010 Select a Favorite Select One Important Code 1 Another Bundle Favorite Properties Name ated ICDS Codes Description Delete Favorite Find the ICD code that you need using the ICD finder window ICDS Codes Find ICD9 Code myocardiar find Close 411 00 POSTMYOCARDIAL INFARCTION SYNDROME 412 00 OLD MYOCARDIAL INFARCTION O 425 00 ENDOMYOCARDIAL FIBROSIS O 429 10 MYOCARDIAL DEGENERATION 429 79 OTH SEQUELAE MYOCARDIAL INFARCTION Associated ICD9 Codes Select the code you wish to link and click Add 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 34 1CD9 Codes Find ICD9 Code myocardial find _close Associated ICD9 Codes POSTMYOCARDIAL INFARCTION SYNDROME OLD MYOCARDIAL INFARCTION MYOCARDIAL DEGENERATION ENDOMYOCARDIAL FIBROSIS Click the to delete a code USER SPECIFIC FAVORITES AND BUNDLES CodeHERO permits each user to select which practice level favorites they want to see in their favorites list As a default each favorite that is created is visible for all users but can be hidden by using the manage favorites tool To manage your personal favorites click the Account navigation icon and select the Manage Personal Favorites Dashboard Roundi
115. the desired Favorite from drop down list adjust service date and add note to billing staff if necessary L z IE M meta TT F WO T i AN Li Add Patient Action Add Patient Action Add Favorite Patient Dog Under Add Favorite Patient Dog Under Favorite Discharge Favorite Lap Appy Service Date Service Date Feb 5 2011F Notes Notes This was an interesting case Add Favorite Add Favorite O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 69 Click Add Charge to search and add code directly from CPT Database H Gotham Medical Pennyworth A Add Patient Action Add Charge Patient Dog Under Enter Search Term s repair ventral hernia reduciblel 49560 Repair initial incisional or ventral hernia reducible 49565 Repair recurrent incisional or ventral hernia reducible 49652 Laparoscopy surgical repair ventral umbilical spigelian or epigastric hernia includes mesh insertion when performed reducible Select charge from list adjust service date and add note to billing staff if necessary ort Lh P OI Lil Ai Add Patient Action Add Charge Patient Dog Under Ganthan N A Code 49565 Repair recurrent incisional ar ventral hernia reducible Date Feb 5 E 2011 7 Modifier 77 Repeat Procedure by Another Phy Not
116. ting allows users to immediately notify providers of changes in their census This useful feature is integrated into the Admission Control Moduletm Users can easily manage the flow of patients onto the census and simultaneously notify other users of these changes On call census management suddenly gets easier and sign out reporting between cross covering providers is efficient and reliable Clinical Notes Because each patient is unique CodeHERO has the ability to accept and store HIPAA compliant clinical information in the patient file Care plans To Do lists Results and Office EWR Notes can be attached to a patient s record Historical data follows the patient from user to user improving continuity of care and enhancing cross coverage sign outs All providers are up to date on the clinical information you feel is important to patient care Billing Communication Even with CodeHERO s powerful Charge Entry Module and Custom Code Bundle Wizard there may be times where you need to send a message to your billing team describing a unique clinical situation CodeHERO allows you to attach a note to a patient s billing record at any time Your billing team is instantly alerted Notes can be reviewed at any time Entries in the billing log are recorded by user and time date stamped for security Private SMS cellular text and data rates may apply 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved App
117. trol ModuleTm streamlining the flow of patients within the system Patients can be added to the clinical workflow without having to re key information a Bling _ anni Admission Control Rounding Search Add Patient Create New Patient A Internal Worklist External Data Sources Show hot list for Green Adriana Attending Physician Green Adriana Scheduled Surgery x Green Adriana Added to hot list Xx Green Adriana Scheduled Surgery 7 19 Xx O Name Date Activated 0 Man Super M July 25 2011 S gt Prime Maximus M July 25 2011 Oo Woman Wonder F July 18 2011 Click Click D to edit a patient s demographic information to add a patient to a user s Rounding Census 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 38 INTERNAL WORKLIST Manually added patients or patients added by office scheduling software will appear on the internal worklist tab Admission Control Rounding o Hotlist Search Add Patien ernal Data Sources Gender Date Activated man Super M July 25 2011 EXTERNAL DATA SOURCES Patients added by Hospital ADT messages appear on the External Data Sources tab Admission Control Search Add Patien Gender Date Activated D man Super M July 25 2011 If CodeHERO
118. vidual charge can be seen by hovering over the green arrow CodeHERO Pro Users only Click the green arrow to export a charge directly to the PM system The CodeHERO export interface typically runs every 60 seconds You can choose to export one charge at a time or several at once by checking the box adjacent to each charge At the bottom of the screen select Export Selected to send them all at once RECONCILING CHARGES Reconciling a charge represents acknowledging the receipt of that particular charge by the PM system This charge is then ready to be archived in CodeHERO Click the reconcile icon a to indicate that the charge has been acknowledged by the PM system You can choose to reconcile one charge at a time or several at once by checking the box adjacent to each charge At the bottom of the screen select Reconcile Selected to process them all at once O 2012 MCA Systems LLC CPT copyright 2011 American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 95 Note If you ever need to see a list of recently reconciled charges simply select show reconciled charges from the drop down menu at the top of the list ACCESSING RECONCILED CHARGES To see a list of recently reconciled charges simply select show reconciled charges from the drop down menu at the top of the list Administration Account Dashboard Rounding Admission Control Billing Bil
119. worry CodeHERO does not store any patient data on your device Simply replace your phone and you are ready to go Do have to manually synchronize my device with CodeHERO No Device synchronization is not necessary When you make changes to a patient record in CodeHERO they are automatically saved and backed up You never need to be concerned about data being lost duplicated or corrupted during or between sync operations Do have to install any programs on my phone or desktop You never have to worry about installing or updating software or databases on your devices The CodeHERO application runs remotely from a secure online server How is my data protected CodeHERO utilizes industry leading security technology All data is encrypted to prevent packet sniffing Access is password protected and role specific No data is stored on local devices Recommended measures you should take to further secure your data include e Always secure your mobile devices with a password e Never allow your browser to remember your login ID and password e Never share your login ID and password with anyone e Always logout from CodeHERO when you are finished e Never leave your computer or device unattended e If you ever lose or forget your password ask your practice administrator to reset it right away Can other practices access my data Users can only access data from their own practice Data is partitioned and segregated by practice code Da

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