Administrator User Manual - Olweus Bullying Questionnaire
Contents
1. administering the questionnaire to obtain baseline data before implementing the program or has implemented the program for less than a year select zero School Name and District Name Enter the school name and school district name exactly as you wish them to appear on the report you will receive If this school is in our system this information may be automatically entered for you Street Address City State or Province Zip Code and Country Enter the address of the school building where the questionnaires are being administered If this school is in our system this information may be automatically entered for you Phone Contact Person Title and Email Enter the phone number name title and email address of the staff member who should be contacted when the school s electronic report is ready If you are your districts OBPP coordina tor you may want all school reports within your district to come to you In this case you should clear this with each individual school s leadership For Private or Non U S Schools Some private schools may have NCES IDs that contain both letters and numbers For those that don t and for non U S schools you must fill out the remainder of the form e School Level Select the level of the school where the questionnaire is being adminis tered If the school has more than one level in the same school building select all that apply e Approximate School Enrollment Give an approximate numbe2. for this school Olweus Bullying Questionnaire Administrator User Manual Page 7 of 12 2009 by Hazelden Foundation All rights reserved Duplicating this material for personal or group use is permissible Generate Usernames and Passwords The usernames and passwords can be exported into either a Microsoft Word document or a Microsoft Excel document and then printed The usernames and passwords will be organized according to language with English first and Spanish second Each school building should receive a printed list of unique usernames and passwords and a printed copy of the Student Administration Instructions Make a copy of the instructions for each teacher or staff member at each school building who will be administering the question naire Also give each teacher or staff member a section of the list of usernames and passwords The teacher or staff member will want to cut out each set of usernames and passwords so they can be easily handed to students as they are seated at computers It is highly recommended that the questionnaire be administered in a computer lab so all the surveyed students can take the questionnaire in one day This will help to prevent students who have taken the questionnaire from talking about their answers with students who haven t yet taken the questionnaire To take the questionnaire students must go to http www obgqsurvey org and enter their username and password When they have completed the questio
3. oOlweEuUs BULLYING PREVENTION PROGRAM Olweus Bullying Questionnaire Administrator User Manual HaZeLDeN Welcome to the online Olweus Bullying Questionnaire Web site You have been given access to this Web site because you will be coordinating the administration of the online Olweus Bullying Questionnaire To access this Web site you need Internet Explorer 7 0 or Firefox 2 0 and 3 0 or Apple Safari 3 0 or newer and JavaScript enabled The administrator has three main steps to complete to get the online questionnaire ready for administration with students and to process the questionnaires after they are administered The following is a brief overview of the three steps Step 1 Create a Header Sheet Prior to the administration of the online questionnaire you will need to fill out a Header Sheet for each school building where the questionnaire will be administered The Header Sheet pro vides information that Hazelden will need to properly process the questionnaires and to send a notification when the questionnaire results are ready If you are working with one school for example you will fill out one Header Sheet Header Sheets are filled out prior to administration but are submitted to Hazelden after all students in a school building have completed the questionnaire As part of filling out each school s Header Sheet you will assign a certain number of ques tionnaires to that school building If you are working with on
4. Any errors in completing these tasks may affect the ability of your school s to implement the questionnaire and may slow down the processing of your report s Olweus Bullying Questionnaire Administrator User Manual Page 3 of 12 2009 by Hazelden Foundation All rights reserved Duplicating this material for personal or group use is permissible Step 1 Create a Header Sheet This step takes place prior to the administration of the online questionnaire To begin step 1 click on the Step 1 Create a Header Sheet tab on the menu bar at the top of the Web page Filling Out a New Header Sheet The Olweus Bullying Questionnaire Header Sheet contains information necessary to process a school s questionnaires Complete a Header Sheet for each individual school building being surveyed Note It is very important that all information entered into the Header Sheet is accurate and complete Every required field marked with a must be filled in Here is a description of each field on the form NCES School ID All public and some private schools in the United States have an NCES School ID number If you do not know this school s NCES ID number a link is provided in which you can enter search criteria to obtain a list of schools in your area From the list of schools returned by the search find the school and click on the school name A page should display with information about the school including the twelve digit NCES School ID
5. Header Sheet is completed you will need to prepare three items for each school so they can administer the questionnaire to students e Item 1 Print copies of the Student Administration Instructions The Student Admin istration Instructions give step by step instructions on how to administer the online questionnaire to students A copy is available for download on this Web page e Item 2 Review a copy of the online questionnaire Each school building s program coordinator and each teacher administering the online questionnaire should review a sample copy of the online questionnaire so they are familiar with its format To see a sample of the online questionnaire go to http www obqsurvey org and enter the following Username eSampleSurvey Password Olweus For a sample of the Spanish version of the questionnaire the username is sSampleSurvey The password is the same e Item 3 Print out a list of student usernames and passwords Each school building s program coordinator should receive a list of student usernames and passwords These unique usernames and passwords allow students access to the online questionnaire but prevent students from taking the questionnaire more than once Once a username and password have been used they cannot be used again To generate a list of student usernames and passwords for a school select the school for which you want the list Follow the instructions below to generate usernames and passwords
6. des students will be able to select on the questionnaire itself For example if your school covers grades 1 3 you will want to only check the boxes for grades 1 2 and 3 and leave the boxes for grades 4 12 unchecked At least one grade must be selected in order to administer the questionnaire You can add or remove grades at any time prior to the administration of the questionnaire by going to the Edit Header Sheet section of this Website We highly recommend that you perform this step in order to avoid the possibility that some students may select their wrong grade level either by accident or on purpose Available Questions There are five optional questions that can be included in your school s questionnaire These are questions 12 32 40 41 and 42 Click Yes or No for each question to indicate whether you want it included on this school s questionnaire Questions 12 and 32 discuss bullying of a sexual nature It is not recommended that these questions be included for younger students taking the questionnaire Question 40 is an optional question asking for students race You may also decide not to include this question Directions for Questions 41 and 42 If you decide to include one or two additional questions that are specific to this school s needs questions 41 and 42 be sure to select Yes in the Available Questions section for each You will need to enter the question s and response choices in the fie
7. determine if any bullying issues in your school s are of an ethnic racial nature However obtaining this type of information may be sensitive and students should be told that it is entirely optional to answer this question In some cases schools will be omitting this question entirely from the questionnaire 6 To increase students comfort level it is recommended that a staff person other than the classroom teacher administer the questionnaire to students That way students may feel more comfortable answering questions about how teachers or other school staff have responded to bullying issues 7 Reproducible Student Administration Instructions are provided in a separate docu ment on the Step 2 page of the Web site Make a copy of these instructions for each staff member who will be overseeing administration of the online questionnaire These instructions include a script that should be read in its entirety to each group of participating students This will ensure a greater degree of uniformity of questionnaire responses 8 The questionnaire is not timed however the Olweus Bullying Questionnaire usually takes approximately 45 minutes to complete All students should be given adequate time to complete the questionnaire 9 If students have low reading skills that may affect their ability to take the question naire it is recommended that schools use whatever translation adaptation methods they currently have in place to address these studen
8. e program See the OBPP Schoolwide Guide for talking points II Why are we surveying students A To increase our awareness and understanding of bullying in our school B To provide information that will help with our planning of OBPP C To provide baseline data from which to measure progress with the program IN What is involved in the administration process A Steps involved and time frame B Parent notification C Student Administration Instructions D Voluntary nature of student participation IV How will the results be reported A To administrators To teachers and staff To parents To our community Bo Oe Note Results will not be reported by classroom only by grade level V Questions and answers Olweus Bullying Questionnaire Administrator User Manual Page 12 of 12 2009 by Hazelden Foundation All rights reserved Duplicating this material for personal or group use is permissible
9. lds provided Select English if you are entering the question s in English and select Spanish if you are entering a Spanish translation of the question s Note The English question s will not automatically be translated into Spanish You will need to enter the Spanish translation to your question s It is important that the questions require students to give only one answer for each question and each question can have no less than two and no more than five response choices Olweus Bullying Questionnaire Administrator User Manual Page 6 of 12 2009 by Hazelden Foundation All rights reserved Duplicating this material for personal or group use is permissible To Submit a Header Sheet When all the fields on the Header Sheet have been filled out click the Submit Header Sheet button to save it Once you have saved a Header Sheet you cannot delete it However some fields are editable if you need to change some information After submitting a Header Sheet you will be automatically brought to the Step 2 Generate Student Usernames Web page This means that the Header Sheet was saved correctly If you need to fill out another Header Sheet for a different school click on the Step 1 Cre ate a Header Sheet tab on the top menu bar and begin the process again Step 2 Generate Student Usernames and Passwords This step takes place prior to the administration of the online questionnaire Once each school s
10. ly one school you will assign all questionnaires to that school building Step 2 Generate Student Usernames and Passwords Once you have created a school s Header Sheet you will print a list of unique usernames and passwords that are given out to students at the time of administration in that school building These unique usernames and passwords allow students access to the online questionnaire but they prevent students from taking the questionnaire more than once You will have one list of usernames and passwords for each school for which you complete a Header Sheet After the administration of the online questionnaire proceed to step 3 Olweus Bullying Questionnaire Administrator User Manual Page 2 of 12 2009 by Hazelden Foundation All rights reserved Duplicating this material for personal or group use is permissible Step 3 Generate a Report Once all the questionnaires have been filled out by students in each school building the system allows you to check to see how many questionnaires were used and allows you to save any unused questionnaires for a later time Then you will request a report to be generated for each school building When you request a report the school Header Sheet along with the question naires is automatically submitted to Hazelden for processing We highly recommend that you read the rest of this user manual carefully It will guide you through these three main steps in more detail Important
11. nnaire they should click the Pm Done button and their questionnaire will be recorded Further directions are included in the Student Administration Instructions Step 3 Generate a Report This step takes place after the administration of the online questionnaire This step will allow you to check to make sure all the questionnaires have been administered and will allow you to submit your questionnaires electronically to Hazelden for processing Do this by clicking on the Step 3 Generate a Report tab on the top menu bar You have three tasks to complete here Task 1 Choose the School In the table on this page click the Select button next to the school name for which you would like to generate a report Task 2 Check to See How Many Questionnaires Have Been Completed per Grade This section will show how many questionnaires have been completed by each grade in the school If a number has a yellow background it means that it has not reached the fifteen students per grade minimum that is needed to process that grade s surveys If you want these questionnaires to be included in the report more students in that grade will need to be surveyed or you will need to ask Hazelden to recode these surveys at an additional cost Talk to your Hazelden sales representative about this cost Olweus Bullying Questionnaire Administrator User Manual Page 8 of 12 2009 by Hazelden Foundation All rights reserved Duplicating
12. number It is very important that this number be entered on the school Header Sheet if you are a public school in the United States If this school is already in our system has administered the questionnaire before some fields in this Header Sheet will be automatically filled in School Name District Name Address City State Province Zip Code Country All you have to do is enter the school s NCES School ID and click the Look Up School button at the top of the Header Sheet for this information to appear Is Your School Public or Private Please select only one answer Olweus Bullying Questionnaire Administrator User Manual Page 4 of 12 2009 by Hazelden Foundation All rights reserved Duplicating this material for personal or group use is permissible Release Statement Dr Dan Olweus and his associates are conducting ongoing research and evaluation of the Olweus Bullying Prevention Program OBPP and would like to utilize schools data in these efforts No school or school personnel will be identified By selecting Yes you are granting consent for this school s data to be used in this way This school s participation will greatly help in the ongoing success of the program If you select No your data will not be released for research purposes How Many Years Has Your School Been Implementing the Olweus Program Please indicate the number of years this school has been implementing OBPP If the school is
13. r of students who attend the school where the questionnaire is being administered Even if some students will not be surveyed they should be included in this overall number e Municipality Type Select the type of municipality in which the school is located not necessarily the entire school district Select only one option Olweus Bullying Questionnaire Administrator User Manual Page 5 of 12 2009 by Hazelden Foundation All rights reserved Duplicating this material for personal or group use is permissible Questionnaire Assignments On each school s Header Sheet there is a place to assign questionnaires to the school Enter the number of English and Spanish questionnaires you are assigning to this school This may or may not be the total amount of questionnaires you have ordered This number may be changed at a later time if you so choose The questionnaire should only be administered to students in grades 3 or higher Important Each school must survey a minimum of fifteen students per grade for those ques tionnaires to be included in the school s report If the school has fewer than fifteen students per grade Hazelden will need to recode and combine grades for you at an additional cost Contact your Hazelden sales representative for more information Available Grades Check the box next to each grade of students who will be taking the questionnaire assigned to this Header Sheet The grades that you indicate will be the only gra
14. revention efforts It is recommended that the letters be sent out several weeks before administering the questionnaire We suggest using passive parental consent whenever possible to get the greatest number of participants You will want to check with your school s or school district administration to determine standard practices with parental consent Parents have the right to request that their child not participate If a parent wishes to review the questionnaire he or she may do so by going to http www obgsurvey org and entering the following Username eSampleSurvey or ssampleSurvey for the Spanish version Password Olweus Olweus Bullying Questionnaire Administrator User Manual Page 10 of 12 2009 by Hazelden Foundation All rights reserved Duplicating this material for personal or group use is permissible 4 Participation in the questionnaire is voluntary Students can choose to not participate or to not answer specific questions However students will be required to answer the two questions regarding grade and gender in order to complete the questionnaire Students should not be made to feel uncomfortable with their choice It is important however to stress with students that their answers on this questionnaire will remain anonymous and school staff will not be able to tell how specific students answered the questions 5 Question 40 on the questionnaire asks for student ethnicity information This infor mation helps
15. this material for personal or group use is permissible Task 3 Request a Report Once all students have taken the questionnaire you will submit the questionnaires and the school Header Sheet for processing Once you are ready to request the school s report click the Request Report button Once submitted you will not be able to view this Header Sheet again Any unused questionnaires that were assigned to this Header Sheet will be automatically reallocated to your bank of question naires within twenty four hours of clicking the Request Report button A school s report should be generated within five to seven business days The contact person on the school Header Sheet will receive an email with instructions on how to access the report online Additional Tools Edit Header Sheets This tool will allow you to make changes to a school s Header Sheet including adding and removing questionnaires Click on the Edit Header Sheets tab on the menu bar at the top of the page In the table on the Web page please click the Select button next to the Header Sheet you would like to edit The Header Sheet for this school will appear Edit the information as neces sary If you make any changes you must click the Save Header Sheet button near the bottom of the page to save your changes If you make a mistake or want to cancel these changes click on Cancel Changes near the bottom of the page Remove Unused Ques
16. tionnaires Optional This option is located at the bottom of the page If you need to remove all unused question naires from this Header Sheet prior to submitting it for a report for any reason for example you need more questionnaires available for another Header Sheet you can click the Clear All Unused Questionnaires button This will remove all the questionnaires from this Header Sheet that have not yet been used by students and will re bank them into your pool of unallocated questionnaires If you have already generated student usernames and passwords and there are some that have not yet been used by students these usernames and passwords will no longer be available if you click this button Note Any unused questionnaires will be automatically returned to your pool of unused questionnaires when you submit this Header Sheet to generate a report Olweus Bullying Questionnaire Administrator User Manual Page 9 of 12 2009 by Hazelden Foundation All rights reserved Duplicating this material for personal or group use is permissible Check Available Grades Anytime prior to the administration of the questionnaire you can change the grade levels that you indicate on the questionnaire You had the opportunity to limit the grade levels when you initially set up the Header Sheet To add grade levels simply click the boxes next to those grade levels To remove grade levels simply unclick the boxes next to those grade levels Yo
17. ts needs However students must be able to follow along and click on their own answers on the questionnaire without help from someone else If this isn t possible then these students should not take the questionnaire The Olweus Bullying Questionnaire is available in both English and Spanish 10 Confidentiality of students responses is essential It is important that students under stand that no one will know how they answered any of the questions 11 On the day of the questionnaire administration have these items on hand for each classroom Olweus Bullying Questionnaire Administrator User Manual Page 11 of 12 2009 by Hazelden Foundation All rights reserved Duplicating this material for personal or group use is permissible e A copy of the Olweus Bullying Questionnaire Student Administration Instructions e A section of the list of student usernames and passwords Cut the list apart so there is a strip of paper containing a username and password for each student e The list of students if any who will be excused from taking the question naire at their parents request Have an alternate activity prepared for those students during the questionnaire administration time Pre administration In Service Training Outline I What is the Olweus Bullying Questionnaire A Brief overview of the Olweus Bullying Prevention Program OBPP B Overview of the anonymous Olweus Bullying Questionnaire and its impor tance to th
18. u must have at least one grade level selected in order to administer the questionnaire Change Your Password Click on the Change Your Password tab on the menu bar at the top of the page You will see a table on this page To change your password enter your current password in the text box under Password Enter your new password in the text box under New Pass word and again in the text box under Confirm Password Click the Change Password but ton to update your password Your password should be a minimum of four characters More Tips on Administering the Online Questionnaire 1 It is best to administer the online questionnaire in a computer lab or at a bank of computers within classrooms so you can administer the questionnaire to all students within a school in one day That will help to prevent students who have taken the questionnaire from talking about their answers with students who have not yet taken the questionnaire 2 Notify your school s schools principal teachers and others who will be adminis tering the questionnaire of the questionnaire instructions and administration dates Hold an in service training outlining the steps to take in administering the question naire There is a general training outline provided on page 12 of this document 3 Next notify parents by letter that their children will be completing an anonymous questionnaire as part of your school s schools bullying p
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