User Manual For Enterprise Attendance Software
Contents
1. CES 101 Rajan CES Mumbai m CES 105 Bandana Rai CES Mumbai L CES 104 Kiran Patil CES Mumbai IT Developmen CES 1035 Ajit Bhoge CES Mumbai IT Developmen F CES 102 Sachin D CES Pumba i IT Developmen L CES 108 Amol Patavkar CES Mumbai IT Developmen L CES 107 Mahesh C CES Mumbai IT Developmen m 2253 test CES Mumbai IT Developmen L 223544 Testi CES Mumbai IT Developmen L 2220 Tests CES Mumbai IT Developmen K2259 Aditi CES Mumbai IT Developmen L 656 Ashwini C CES Mumbai IT Developmen ll Pe 1 4qdinath Karale Cres Mliimhai IT neve nanm earne 4 ii A Page 31 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 OUTDOOR ENTRY Outdoor entry can be assigned to employees which means time utilized for official work outside office which gets added into the work hours Steps to add outdoor entry 1 Select the company amp location 2 Select the employee amp date for which to make outdoor entry 3 Enter the work hours on outdoor duty amp click on Add to make outdoor entry 4 Existing Outdoor entry can also be modified or deleted by selecting the record Outdoor Entry Company cai ay DataSet Search Emp Code Search Name f Employee 2229 Test3 ka Date ioan E Hrs Details mp ee Date OD Hrs Details O 4 X 2229 Test3 14 03 2012 03 00 site visit C2. Process Employee Leave Request Company Location Leave Accounting Year 2012 2012 Count 2 amp d Patil CES 104 SL From 26 4 2012 To 26 4 2012 Reason Lh 6 4 2012 Full Day a D _ladinath Karale CES 109 L From 6 6 2012 To 8 6 2012 Reason _l6 6 2012 Full Day L th 6 2012 Full Day ls 6 2012 Full Day Page 37 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 LEAVES Leave Management plays a very important role in Attendance generation Leave Management in Time Attendance allows the user to define their own leave codes and set rules for individual leave codes as explained below Leave Manarement B F FY Y YF Y YF F Leave Year Settings Leave Code Leave Rules Leave Opening Balance Leave Sanction Process Leave Requests Leave Camy Forward Leave Year Settings Here you can define the leave accounting year whether it is from Jan Dec or April March Leave Year Settings yet Jan to 31st Dec Oist April to 31st March Leave Codes User can define the leave codes according to company norms Steps to define leave codes 1 Select the company amp location 2 Enter the leave code amp description 3 Click on Save to add the leave code 4 Added leave codes are seen in the grid as shown below You can edit delete the existing leave codes Leave Code Details
3. of leaves would be deducted from specified leave type Overtime Settings apply Oignore Overtime Starts After Wrk Hrs Hrs mi n OT hrs after Shift mi n OT hrs before Shift Max OT Hrs Allowed a der OT for work on Wkly Off pm der OT for work on paid holiday lor approval required amp ASSIGN CATEGORY Page 21 of 47 Late Early Deductions F ilate d ly Late Early Count days O From Attendance Hours 00 00 eours From Overtime From Work Hours L_lapply Late Early Settings Grace Late Grace Early Late Allowed 01 00 Early Allowed 01 00 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 Steps to assign Category 1 To assign category select the company name and location 2 Select appropriate category 3 Select from date to continue category 4 Select employees from the list for which you want to assign the category and click on assign button to assign the category 5 To view the details of employee category details click on View button A VMS Change Password Logout Time Attendance Master Data Attendance Updations Employee Requests Leaves Reports Welcome admin Last Login 23 07 2012 17 49 Master Data Assign Category Location r Department b Sub Department Lcheck al p Designation Employee Count 17 p Section aN s a Hp User Managemen
4. 2012 E ipae v Refresh De Fined All lete Emp Code Mame Date OT Hours CE5 109 Adinath Karale 02 06 2012 02 30 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com Page 34 of 47 User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 Employee Requests The employee can add requests for manual punches tour od leave etc The section head or admin can manage the requests of the employees under him If email setting is configured a mail is also sent to the section head or admin to approve reject or forward the requests amp a return mail is sent to the employee for status notification of the request Employee Requests Pending Requests b All Requests p Leave PENDING REQUESTS In the Pending request section the head can view the list of requests pending for approval STEPS 1 The type of request can be selected from the drop down list i e Manual Punches Tour Outdoor 2 The pending requests of the selected type are displayed in the table below The admin can select the request to be approved by clicking on Select of the corresponding record 3 The admin can then approve reject the request by clicking on the respective options Pending Requests Section al ka Type Manual Punches Manual Punches Tour Entry OD Entry Request Count 1 Detalls seen 2250 Kianpi 1962012 1 eS Page 35 of 47 Cybernetics Software Pvt Ltd www c
5. 24 07 2012 E To Request Refresh g Ajit Bhoge be L eheck an Request Emp Code Name mers O Date Punch Times OT Hours State CES 109 Adinath Karale 02 06 2017 09 00 20 00 CES 109 Adinath Karale 15 06 2012 09 00 19 00 01 30 CES 109 Adinath Karale 16 06 2012 09 00 19 00 01 30 CES 109 Adinath Karale 19 06 2012 09200 19 00 00 30 F CES 109 Adinath Karale 20 06 2012 Oe 19 00 02 30 ii gt Chose Page 33 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 OVERTIME APPROVAL The authorized approver can view the list of overtime requests sent to him Once he approves the request the overtime gets added to the individual records STEPS FOR OVERTIME APPROVAL 1 The authorized person can select the overtime record from the list of requests 2 He can modify the overtime hours if required amp click on Approve to approve the overtime request 3 HE can also delete an approved request by selecting Approved option in the list of options amp clicking on Delete button Overtime Approval From Date oes E To Date a kiak E Tobe Approved Refresh To be Approved check an Approved Emp Code Name Date OT Hours CES 109 Adinath Karale 02 06 2012 02 30 F CES 109 Adinath Karale 15 06 2012 01 30 Overtime Approval FromDate 01 06 2012 F ToDate 24 07
6. Company Location check an Leave Code e SSS CES MIurmbai Casual Leave Description CES Pume CSPL Mumbai CSPL Nashik Update Chose ICSPL Pone Page 38 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 Leave Code Master aoe sais Breh oR Count 2 Leave Code Details Company Location LI 4 Fas CL Casual Leave CES Mumbai Oe X SL Sick Leave CES Mumbai Leave Rules User can define the leave rules for individual leave codes category wise i e e g Leave Rules for CL can be different for two different attendance categories Steps to define Leave Rules 1 Select the company location amp category 2 Select the leave code 3 Set appropriate values for all the rules displayed on the form i e Max Min Leaves allowed Half days allowed Accumulation Max Accumulation days etc 4 Click on Save to add the leave rues 5 Added leave rules are seen in the grid as shown below You can edit delete the existing leave rules LEAVE RULE DETAILS Select Company Select Location category Leave Code CL wt Max Mo of days allowed Max hho of times allowed 1 Max days allowed at atime Min days allowed at atime Half day allowed al gt allowed Max days for accumulation gt ae ae allowed E negati ve balance allowed Max negative balance L reat Weekly off in between leaves
7. Forward Leaves will be carried forward from previous year balance L Ieheck al Page 42 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 REPORTS A wide range of reports can be generated amp exported from the system in various formats Reports E Monthly b Employee Attendance Muster Muster A3 b Employee Shift Detalls P Time Card p IN OUT p Late Coming b Early Going b Continuous Absentee p Continuous Late Coming Continuous Early Going Dally Attendance gt Tour b Special Entry OD Entry Punch Present In Premises Absent Employee Detalls Audit Log Leave Register Leave Balance Leave Request Dally Attendance Analysis Approved Overtime b Shift Deviation p Comp Off 7 F YF F F F F F F F b Summary b Department wise Summary b Attendance Summary El ERP Dally b Settings Generate Report p ERP Monthly b Settings b Generate Report Page 43 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 Steps to generate Report 1 You need to select the Company and Location for whose employees to generate report 2 You can filter the required employees department sub department name or employee code wise 3 Select all the required employees Y
8. Management p Holiday H p Category Hp ShifyWeekly off Mumbai Wott P Import Masters P Import Shift Roster b Import Export Employees p Email Settings p Software Settings p Database Settings IES 2 Page 17 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 amp SHIFT GROUP Multiple shifts can be grouped together to form a shift group A shift group is used for assigning auto shifts When auto shift is assigned you need to select the shift group Only shifts from assigned shift group are applicable for auto shifts This is useful if there are multiple shifts starting in close proximity to reduce the chances of wrong shift assignment as shifts which are not applicable for the employee can be excluded from the shift group STEPS TO ADD SHIFT GROUP 1 Select Particular Company and Location to which you want to add shift group 2 Enter Shift group name 3 Select shifts which you want to add in the group and click on SAVE to add shift group A VMS Change Password Logout Time Attendance Master Data Attendance Updations Employee Requests Leaves Reports Shift Group Details t Login 23 07 2012 17 49 Master Data Shi ETET Compar Lcheck ai SS Since Selectshits First shift 10 30 18 30 en 30 lGeneral 09 00 18 30 Isecond 11 00 20
9. Masters Import Shift Roster Impory Export Employees Emiall Settings Software Settings Database Settings Hp Help b b b b b b Page 3 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 COMPANY MASTER The system allows the user to add and maintain multiple companies A VMS Change Password Logout Time Attendance Master Data Attendance Updations Employee Requests Leaves Reports Welcome admin Last Login 23 07 2012 7 49 Master Data Company Master Company Details O soon gt Company x Ph No Location ine mo oo b Sub Department Email Id b Designation 4 4 a Eg x cesnetindia gmail com b Section Employee Data rowse p User Management plored ee l Category E e Shify Weekly off b Import Masters p Import Shift Roster b Import Export Employees b Email Settings b Software Settings p Database Settings amp LOCATION MASTER You can also maintain multiple locations which further helps in grouping or classifying the employees YMS Change Password Logout Time Attendance Master Data Attendance Updations Employee Requests Leaves Reports Welcome admin Last Login 23 07 2012 7 49 arti leation Master ocetiondeais SSCS gt Company Company gt Location r z gt Department Select Company check an L
10. Single Punch error present More than 4 Punches 2 Punches 1 Check In IpCheck Out b For Odd Punches 3 Punches 1st Punch Check In ist Punch Check In 2nd Punch Ocheck Out igno re Pina Last Punch Check Out 3rd Punch check Out Oigo re Pina Other Punch gnore error 4 Punches 1st Punch Check In b For EVEN Punches 2nd Punch Prin h Start gnore 1st Punch Check In 3rd Punch Ou nch End ieno re Last Punch Check Out 4th Punch Check Out Other Punch igno re A E Tews Error Punch Day Oabsent present Olrregular _ luse IN OUTMode Max Wrk Hrs allowed Wrk Hrs b General Settings 1 Specify whether to consider Punch timing for Check In time consideration or to overwrite shift In time as Check In time 2 Specify time Interval within which punches would be ignored ie If specified 10 minutes then punches within 10 mins range would be ignored 3 You can also provide time round up facility Select criteria before or after Specify the time Accordingly the punch times would be rounded up Work Hour Settings Win Full Day Hrs Work Hours Min Half Day Hrs Work Hours Check In Time Settings Ouse Punch time as Check In time Nec te Shift In time as Check In time lenore punches with difference of less than 00 10 minutes from previous punch Page 20 of 47 L Round up work hrs Select Round Up Type Nearest Before Onext Select Time Slot L compu sary Deduct Break time 24 00 Hours Compensation Off Setting E set Compensation Off Min
11. Time Attendance Master Data Attendance Updations Employee Requests Leaves Reports Welcome admin Last Login 23 07 2012 7 49 Punter Caan Sub D Sub Department Details gt Company Company Select Company Location Department b Location 3 Lcheck an Sub Department Development p Department CES Mumbai IT gt Sub Department Count 3 CES Mumbai Sales Description m b Designation saphena Pun es b Section ows x eee a SOSE n ES Os XxX CSPL Mumbai Sales Bee ae hole aloe Dts x K CSPL Nashik IT b Holiday CSPL Pune IT Category CSPL Pune Sales 4 Shify Weekly off p gt Import Masters gt Import Shift Roster p gt Import Export Employees b Email Settings b Software Settings b Database Settings Page 5 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 DESIGNATION MASTER Multiple designations can be added amp maintained against a location fe YMS Change Password Logout Time Attendance Master Data Attendance Updations Employee Requests Leaves Reports Welcome admin Last Login 23 07 2012 7 49 Master Data Designation Master Designation Details Company ae p Location q 3t Department b Sub Department Count 6 Company Location Cleneck an Designation CES Mumbai Details CES Pune CSPL Mumbai Updat close CSPL Nashik
12. Wrk Hrs Applicable to Comp Off Min Extra Hrs Applicable to Comp Off No of Comp Off In a Month Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software c Overtime amp Late Early Settings 1 Overtime Settings 1 Select option in order to Apply or Ignore Overtime Settings Document Release Date 24 07 2012 2 Set time interval after before the shift work hours to start overtime Select to indicate time after Shift Work Hours Select to indicate time before Shift Work Hours 3 Select Grace Overtime Hours This indicates the grace time for overtime consideration 4 You can also provide settings for compulsory overtime before or after shift Minimum OT hours Before Shift If you check this checkbox and specify certain time interval overtime will be calculated only if the employee works for that time before shift Minimum OT hours After Shift If you check this checkbox and specify certain time interval overtime will be calculated only if the employee works for that time after shift 2 Late Early Settings 1 Check the Checkbox at the top to Apply Early Late Settings 2 Set Late Early Count as interval If After every interval checkbox is checked then the following conditions are applied only after those many late counts 3 You can either deduct leave or attendance days for late counts If Deduct from Leave is true then specified no
13. as Leave aa holiday in between leaves as Leave Update _ _ Close LEAVE RULES TA Count 2 Category Leave Code Company Location me OEE i lCt C twC SC O X Default cL CES Mumbai 24 Lifts x Default 5 E Mumbai 12 Page 39 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com Document Release Date 24 07 2012 User Manual For Enterprise Attendance Software LEAVE OPENING BALANCE Leave account of an employee starts when an opening balance is set for that employee against the required leave codes Through this form the admin or section head can set the opening balance for the employees for individual leave codes as explained below Steps to set the Leave opening balance 1 Select the company amp location and click on refresh to load the employees in the grid 2 Leave opening balance can be set category wise Select the category The employees belonging to this category are displayed in the grid The leave codes for which leave rules are assigned are loaded in the drop down 3 Select the required leave code enter the leave balance count which you need to set as balance 4 Select the employees for whom you want to assign the balance and then click on Set Clicking on set will delete all the existing leave entries of the selected employees for the current leave year Leave Opening Balance Set Category Leave Code Balance 25 leave Year 2012 2012 a Check All Assigning
14. configure your database Server Mame User Name Password Database Save DATABASE SETTINGS bandana SqlExpress So attdernto Help gt Version Details Here you can view your version details The software version can also be upgraded from here by specifying the new registration code Master Data Attendance Pe VMS Change Password Logout Time Attendance Updations Employee Requests Leaves Reports Welcome admin Last Login 23 07 2012 17 49 Master Data gt Company p Location b Department b Sub Department b Designation p Section El p Employee Data Ep User Management Holiday Bp Category Ep ShifyWeekly off b Import Masters b Import Shift Roster b Import Export Employees b Email Settings b Software Settings Page 26 of 47 Modules Time Attendance CTA amp Visitor Mangement VT Software Version A2 3 100 Database Version 2 0 Release Date 24 05 2012 Software Upgradation ID 257175533 Current Key 32357911 61038961 257175876 23242223 257175549 Version Detalls E Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software ATTENDANCE DATA Document Release Date 24 07 2012 In this section you can see the attendance details i e day status shift check in check out work hours overtime hours late time early time etc of employees for the current month The le
15. 00 P Sub Department Count p Designation b Section El Employee Data Locatior El p User Management eee ies of Mumbai p Holiday EE Category Ep ShifyWeekly off p Import Masters p Import Shift Roster Import Export Employees p Email Settings p Software Settings ee b Database Settings Page 18 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 4 ASSIGN SHIFTS Steps to assign shift 1 Select from date and to date to assign shift If you want to continue the shift for employee then select the check box for continue shift and specify the date from which to assign shift 2 Select shift Shift roaster or shift group as applicable for employee 3 Select check box for weekly off to assign and select day of weekly off 4 Select employees to assign shift 5 Click on Assign to assign the shift 6 If you want to view the records for assigned shifts then click on View or View details Master Data Assign Shift Location E O O O B De rom hift hift Roster Auto Shift ontinue p Sub Department To E Shift Group General amp Second ee Continue Weekly Of Week 1 Week 2 Week3 Week 4 Week5 b Section BI Employee Data Select Week Day IstHalf 2ndHalf IstHalf 2ndHalf IstHalf
16. 2ndHalf IstHalf 2nd Half IstHalf 2nd Half User Management eal ie a Dechy or HOT oT oy alrlalaylararya Halla eee Fveetyor A oraaa oaao ole on Shifty Weekly off L weekly om d d a F d a a a a a ier Dect ore Ho oT ol oaolyalraylyarora gt Import Shift Roster hweetly ots a a My Oo d a a a Mo OG b Import Export Employees C Weeki on oy oO OF OY P Oo O Oo Oo a Emall Settings i E Chwasty oF H o o oy yayalraylyaraora p Software Settings b Database Settings eheck al Assign View View Details HBL et Employee Count 17 Emp Code Name Department Section d CES 109 Adinath Karale IT Development d K2259 Aditi IT Development CES 103 Ajit Bhoge T Development d CES 100 Ajit P T Development E KOO09 Alok D IT Development CES 108 Amol Patavkar T Development 656 Ashwini D T Development Page 19 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software amp CATEGORY MASTER Document Release Date 24 07 2012 A category is a set of rules defined which consist of settings for full day hrs half day hrs punch compensation off overtime late early etc which can be applied to the employees It consists of 3 sections By default one default category for all employees is added in the system a Punch Settings This section contains settings for Check In Check Out Break time consideration in case of single or multiple punches
17. Accounting Year 01 01 2012 To 31 12 2012 LeaveCode CL a El te Ed m cL 4 7 2012 FullDay Pending REPORTS The employee can also view his own attendance reports amp shift reports CES Mumbai Daily Attendance Report Date 05 04 2012 Sr No Emp Code Employee Name Department Time Page 47 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com
18. Attendance Software Document Release Date 24 07 2012 USER MANAGEMENT There are 4 different user profiles in the Enterprise Attendance software They are as follows 1 Super Admin 2 Section Admin 3 Hierarchy Admin 4 Employee 1 Super Admin The super admin user has full access to the software Multiple super admin users can be added by specifying the username amp password fe VMS Change Password Logout Time Attendance Master Data Attendance Updations Employee Requests Leaves Reports Welcome admin Last Login 23 07 2012 17 49 Master Data Create Super Admin Create Super Admin p Locator lt er rsa O Count 2 F geass Password ti Departmen User Type b Designation g 4 x hua p Section Update close H b Employee Data E e User Management p Holiday H Category Ep ShifyWeekly off p Import Masters p Import Shift Roster p Import Export Employees p Email Settings b Software Settings b Database Settings Page 10 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 2 Section Admin A section head can be assigned to each section defined in the software A section head can manage all the employees under his section STEPS TO CREATE SECTION ADMIN 1 2 3 4 Page 11 of 47 Master Data Select the section for which you want to create th
19. CSPL Pune b Designation Section O x Gl Employee Data C x H User Management O x Holiday O 4 x H b Category O Fas El Shify Weekly off K b Import Masters b Import Shift Roster b Import Export Employees b Email Settings b Software Settings b Database Settings Page 6 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 SECTION MASTER Multiple sections can be added in the software The concept of section has been included because it is sometimes difficult to define user hierarchy on the basis of department or sub department level as there may be multiple reporting heads within a sub department or employees of different departments or sub departments may be reporting to a head In that case a section can be defined amp employees of different sub departments can be included in a single section amp a section head can be defined for it A VMS Change Password Logout Time Attendance Master Data Attendance Updations Employee Requests Leaves Reports Welcome admin Last Login 23 07 2012 17 49 Master Data Section Master Sertion Details Company p Location b Department Count 2 p Sub Department p Designation bp Section I Employee Data Wy ODA X OO XK My Hp User Management p Holiday Ep Category Ep Shify Weekly off p Import Masters P Impor
20. J A E a r CES 101 Rajan 5 AA CES 105 Bandana Rai AA F CES 104 Kiran Fatil IT Developer AA F CES 103 Ajit Bhoge IT Developer AA _ CES 102 Sachin D IT Developer AA d CES 108 Amol Patavkar IT Developer AA F CES 107 Mahesh E IT Developer AA F 2253 test IT Developer AA d 2234 Testl T Developer AA LC 2229 Test3 IT Developer AA d K2259 Aditi 5 IT Developer AA F 656 Ashwini D IT Developer AA CFR 100 dinath Karale T Nevelaner AA Si lt tl Page 30 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 TOUR ENTRY Tour entry can be added if the employee is outside for single multiple days for official work Steps to add tour entry 1 Click on add sign to add a tour entry 2 Select the company amp location 3 Select the employee amp date for which to make tour entry 4 Select the mode i e present or half day amp click on Add Entry to make the tour entry 5 Select an existing tour entry to delete and click on delete sign X to delete it Tour Entry a M M O H hgt From 01 04 2012 i To 20 04 2012 iii oR Count 1 Emp Code Name Mode Reason i ai oo F CES 105 Bandana Rai 18 04 2012 Present tour 08 00 Tour Entry Details Bete fPrveremedan ae J From Date 28 0572012 I ropate 28 05 2012 g Wore Hes Mode Reason Emp Code Mante
21. Opening Balance will delete all previously assigned leaves if any for this Financial Year Count Name Location Department Section m EE O F 5 109 Adinath Karale CES Mumbai T Development C pee Aditi 5 CES Mumbai T Development F CES 103 Ajit Bhoge CES Mumbai T Development F CES 100 Ajit P CES Mumbai T Development F KOO Alok D CES Mumbai T Development F CES 108 Amol Patavkar CES Mumbai T Development C 656 Ashwini D CES Mumbai T Development F CES 105 Bandana Rai CES Mumbai F CES 104 Kiran Patil CES Mumbai IT Development F CES 107 Mahesh C CES Mumbai IT Development C 4343 Framila CES Mumbai IT Development C CES 101 Rajan CES Mumbai F CES 106 Rupali CES Mumbai T Development Page 40 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 4 LEAVE SANCTION Leave account of each employee is maintained separately in the software Leave Sanctioning can be carried out in the following ways 1 Admin Section Head can directly sanction the leaves against employee 2 Employee can request for a leave which will then be approved or rejected by admin section head Steps to sanction Leave 1 Select the company amp location and click on refresh to load the employees in the grid 2 Select the employee from the Drop down The employee category is displayed on the side 3 Select the required leave co
22. User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 Enterprise Attendance software is configured on IIS server Once configured the software can be opened in the browser using the following link http localhost time login aspx Here you can use Computer name IP address in place of localhost Some common conventions Login Page The default username amp password for the software is admin Developed By Cybernetics Software Pvt Ltd Page 1 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 HOME PAGE On the Home page you will find summary information for 1 Today s Attendance 2 Pending Requests 3 Location wise Employees 4 Birthdays A VMS Change Password Logout Master Data Attendance Updations Employee Requests Leaves Reports oo Online Time Attendance System Page 2 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 Master Data Master data entry acts as the major input for any system Following are the masters available in the system Master Data Company Location b Department b Sub Department Designation b Section Employee Data Holiday Shifty Weekly off b H p User Management b gt b Import
23. dd manual punches has been provided for attendance adjustment Manual Punches can be assigned to one or more employees Steps 1 Click on the add sign to add manual punches A popup will be displayed for adding manual punches 2 Select the company amp location 3 Select the employees from the list displayed in the bottom section 4 Select the date amp enter the punch timings 5 Click on Assign to assign manual punches 6 Assigned manual punches can be selected to delete by clicking on the delete sign X on the main page 7 Also deleted punches can be viewed amp restored by selecting Deleted option for the punch type in the search section amp then selecting the deleted punch amp clicking on Restore Manual Punches Oo Oo From 01 04 2012 fam To 20 04 2012 fa Punch Type sf OC check a Emp Code Name Doo R us pital O A CES 107 Mahesh C 10 4 2012 09 25 00 Power Failure O CES 107 Mahesh C 10 4 2012 19 17 00 Power Failure O A CES 107 Mahesh C 2 4 2012 08 55 00 Power Failure O A CES 107 Mahesh C 2 4 2012 18 40 00 Power Failure Add Manual Punches company Location an OOOO n o section To Date 20 04 2012 pid Reason lpuncha 98 00 punen 2 Ls runna CPunna Bas punenstatus n Y our From Bate Emp Code Manne z m Company Location Department Section F CES 101 Rajan CES MIU m bai CES 105 Bandana Ra CES Mumbai F CES 104 Eiran Fati CES MTU m bal T Devel
24. de the date range for leave Select half day option if half day leave is to be assigned Click on Sanction 4 The Leave balance for all codes till date and the sanctioned leaves are displayed in two separate grids below The sanctioned leaves can also be deleted if not used yet Reflections in the leave balance are seen immediately Sanction Leave Leave Year 2012 2012 Employee Rajan 5 2240 Category Leave Code CL Ww From Jhar Day Available Leaves 22 anechne Leave Duration 1 Available Leaves Count 2 SrNo LeaveCode Allocated Balance Used 1 CL 24 Ze 2 2 SL 1 1 g Used Leaves Count 2 Delete Dat Leave Code Half Day 16 5 2012 CL NO C 17 5 2012 CL NO Page 41 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 LEAVE CARRY FORWARD This means that the unused leaves of previous Leave year can be transferred to the next year To allow this the appropriate settings must be done in leave rules Steps to Carry Forward Leaves 1 Select the company amp location and click on refresh to load the employees in the grid The employees who have any previous balance are shown in the grid 2 Select the category and leave code for which to carry forward leaves Leave Carry Forward Company ces Location Leave Year 01 01 2012 To 31 12 2012 Refresh Category Default W LleaveCode g Carry
25. e com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 se SHIFT MASTER Shifts can be applied to a particular employee under a particular Company and Location Shifts are of 2 types 1 Regular Shift amp 2 Flexi Shift 1 Regular Shift Steps to add Shifts 1 You need to select the Company and Location to which the Shift is applicable 2 Enter the Shift name and Shift Code which is mandatory 3 You also need to enter the shift start end time and Break Start End time Shift work Hours are generated automatically 4 You need to specify work Hour duration for Half Days 5 Day Start Time amp Day End Time These fields are auto generated Generally applicable work duration for any employee is considered to be 24 hours Day start Day end times are used to facilitate this duration Day Start Time It starts 1 hour before the Shift Start time Day End Time It indicates the day end time By default it is 24 hours from the day start time 6 Night Shift You can also set a particular shift as night shift by checking the checkbox provided 7 Default Shift You can also set a particular shift as default A default shift is applicable in case no shift is assigned to the employee VMS Change Password Logout Time Attendance Master Data Attendance Updations Employee Requests Leaves Reports Welcome admin Last Login 23 07 2012 7 49 Shift Details Mast
26. e section head Select the employee i e the section head You can also specify the email id for the section head here The access given to the section head can be restricted by selecting the forms to which access needs to be granted in the form rights list Click on Save to add the section head The section head details can also be modified later Master Data b Company Location p Department p Sub Department p Designation Section Employee Data gt User Management p Holiday Ep Category Hp Shifty Weekly off p Import Masters P Import Shift Roster p Import Export Employees p Email Settings p Software Settings p Database Settings Attendance A VMS Change Password Logout Time Attendance Updations Employee Requests Leaves Reports Create Section Admin Login 23 07 2012 17 49 Assign Category mport Masters mport Employees Manual Punches Create Section Admin Form Rights Form Name A Location Master J Department Master Refresh a 3 Section Master Designation Master Count 2 Employee Classification Employee Details Holiday Master 4 Z x Bal Shift Master a K A Shift Roster Shift Groups Assign Shifts J Category Master l Compensation Off l fnerial Frito a Select Employee Bandana Rai 2261 y Email bandana rai8S _email com do Approver Cybernetics Software Pvt Ltd www csplso
27. eave Opening Balance Hl ShifyWeekly off Sanction Leave l TT vy Leave Carry Forward my asters b Import Shift Roster b Import Export Employees p Email Settings Select Employee authorised Approver p Sotware Sets Emai b Database Settings Upd g Page 12 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 4 Employee The employees can also login to the software They can view their corresponding data amp attendance They can also make requests for manual punches tour outdoor or leaves amp track their status STEPS TO CREATE THE EMPLOYEE USER 1 Select the employees from the list of employees displayed You can also filter the employees 2 Enter the username password for the employee against the corresponding employee amp click on Save to create the employee user A VMS Change Password Logout Time Attendance Master Data Attendance Updations Employee Requests Leaves Reports Welcome admin Last Login 23 07 2012 7 49 Master Data Create Employee Login mas Company 4 Location Department W Sub Dept a ka Company all all all All Refresh _ Location oe Department b Sub Department Lcheckall Employee Count 17 p Designation Enrollment No EmpCode Name Username Password lp Employee Data Ep Category E 2243 CES 103 Ajit Bhoge El
28. er Data Select Company Company Check All Shift Code _ Refresh since CES Mumbai Shift Name p Department CES Pune Note All the Timings in HH mm format Use 24 Hour Clock eigenen EL alas Shift Start 09 00 Break Start 3 00 Seia oiai ESPL Nashik Break End 14 00 Shift End 13 40 b Designation CSPL Pune b Section i Shift Work Hours 08 30 Break Time 01 00 M p Employee Data i Half Day WorkHrs Default Shift Not Assigned me EE Current Default Start Day End Time Next Day 07 59 Flexi Shift Holida LInight Shift Meet this as default shift No HI Category a Ep Shify Weekly off Hp Shify Weekly i Update Close No p Import Masters No p Import Shift Roster No P Import Export Employees No p Email Settings p Software Settings Page 15 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 2 Flexi Shift In a flexible shift only the day start day end amp work hours are defined The employee can come at any time within the day start amp day end amp his day status is marked on the basis of his work hours There is no late early marking VMS Change Password Logout Time Attendance Master Data Attendance Updations Employee Requests Leaves Reports Flexi Shitt Details Select Company Clonee si od M Ices Mumbai Shift Name Company 1 Ices Pune Note All the Timi
29. er Data Attendance Updations Employee Requests Leaves Reports Welcome admin Last Login 23 07 2012 17 49 Import Data Company Download Format File Name Bons Sheet Name lod Save Export Data Location p Department p Sub Department Enrollment Emp Father gt POE __ Father s Contact Card _ No Name Company Location Designation Department Section E mail Address Pin L p Designation _ Code Name No No Numeric p Section 1 1 SheetalMane Ubisoft Pune HR HR A abc ubisoft com 22222 Mumbai 1 HI Employee Data shite Ubisoft Pune HR HR B abc ubisoftcom 22222 Mumbai 2 Hp User Management 7 Chattopadhyay Se aoe p Holiday 3 3 Anchal Basnet Ubisoft Pune HR HR C abc ubisoft com 22222 Mumbai 3 E p Category 4 Kishor Dudhal Ubisoft Pune Admin Admin D abc ubisoft com 22222 Mumbai 4 BB e teal 5 a Ubisoft Pune Finance Finance E abc ubisoft com 2222 Mumbai 5 p Import Masters lt a he 5 6 6 Amol Potdar Ubisoft Pune Purchase Purchase F abc ubisoft com 22222 Mumbai 6 p inport aht Aoter 7T o SyedAbbas Ubisoft Pune Producer Development G abc ubisoft com 22222 Mumbai 7 F Import Export Employees 5 _ eos Lead re hA hinn 7 oo g amp NiravFaldu Ubisoft Pune Development H abc ubisoft com 22222 Mumbai amp p Email Settings Programmer b Software Settings g g ranan Ubisoft Pune Manager OC ality Il abc ubisoft com 22222 Mumbai 9 Kannan Contro p Database Settings ee I he rre in 10 Pankaj Uhientt Pu
30. ft pane contains a tree view list of all the employees according to their company location You can select a particular employee or a location to view the attendance of current month F Master Data a Attendance Updations VMS Change Password Logout Time Attendance Employee Requests Leaves Reports Welcome admin Last Login 10 04 2012 18 43 a J ces E Mumbai E CES 109 Adinath Karale T K2259 Aditi E CES 103 Ajit Bhoge CES 100 Ajt P E K0009 Alok D E CES 108 Amol Patawkar E 656 Ashwini D E CES 105 Bandana Rai E CES 104Kiran Patil E CES 107 Mahesh C T 4343 Pramila CES 101 Rajan 5 CES 106 Rupali amp E CES 102 Sachin D T 2253 test E 2734 Testi Page 27 of 47 CES Mumbai Monthly Attendance Report From 04 04 2012 To 30 04 2012 Days 1 2 Lid fs Lm on Lae oe Lo Pa Code CES 109 Name Adinath Karale aes noe fe ee le ne fe a a e a Ga sed Sit NO ee Geel Sew eel Ger eee WO Gree Geel Cere eel cen Sa eee PPP er Hrs 8 58 i i Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 UPDATIONS This section contains options for attendance data updations Lipdations b Manual Punches b Compensation Off b Special Entry b Tour Entry b OD Entry b OT Request b OT Approval Manual Punches Facility to a
31. ftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 3 Hierarchy Admin A hierarchy admin can be a company location department sub department level admin Also multiple companies locations etc can be assigned to a single hierarchy admin He can manage all the employees in his company location department sub department STEPS TO ADD HIERARCHY ADMIN 1 Select the user level i e Company Location Department Sub Department 2 Select the corresponding companies locations etc form the list below 3 Select the employee who will be the admin amp specify e mail id 4 Select the forms for granting access amp click on Save A VMS Change Password Logout Time Attendance Master Data Attendance Updations Employee Requests Leaves Reports Create Hierarchy Admin D 17 49 e eo Here sub Department Master Data z l Select Company Form Rights Pees MumbaHT Development Form Name Company vee Details sho a L ices Mumbai T Testing See Assign Shifts oe E LlespL washik 11 Development Assign C ae f Aoslsll edlE5H y a shiu Col Manual Punches 5ub Department Compensation Off Designation I a a a our Entry ss Outdoor Entry H b Employee Data Overtime Approva H p User Management Manage Requests l View Request Status ade Process Leave Requests El Category L
32. hours are available you can select the comp off date amp click on Save to assign comp off 5 Also existing comp off can be deleted by clicking on the X sign corresponding to the comp off date in the list Compensation Off Search Emp Code f Search Name Employee CES 195 Randans Rai Assign Comp Off fram weekly Off Holiday Oars Hours Weekly Off Holiday related Comp Off details OT related Comp Off Details r waor fics Availabieor fisse O Day Status Date Comp Off Date Lo ea fees ies 3 LAN i i i We hw Ur abf ee Page 29 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 SPECIAL ENTRY This is a special feature provided where the admin can over write the day status of an employee as present not late not early Work hrs can also be specified in case of Present Steps to add special entry 1 Click on add sign to add a special entry 2 Select the company amp location 3 Select the employees to assign special entry to 4 Enter the special entry mode present not late not early and enter work hours 5 Click on Add Entry to add the special entry 6 Existing entries can be selected to delete by clicking on the delete sign X Special Entry Details Company All Wr Location All Wr Date EJ Entry Mode Present Present Emp Code Name Mot Early
33. me admin Last Login 23 07 2012 7 49 Send Test Mail o Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 SOFTWARE SETTINGS This has 2 sections 1 Logo Settings Here you can configure the organization logo 2 Authentication Setting Here software authentication setting can be done i e whether active directory authentication option should be provided or not If it is selected then the user can also login to the system directly through his active directory credentials Master Data Attendance VMS Change Password Logout Time Attendance Updations Employee Requests Leaves Reports Page 25 of 47 Master Data p Company Location b Department p Sub Department b Designation Section H Employee Data E p User Management Holiday H Category Ep Shify Weekly off Import Masters p Import Shift Roster b Import Export Employees p Email Settings b Software Settings P Database Settings Logo Setting Authentication Setting Welcome admin Last Login 23 07 2012 7 49 Organisation Logo Documents and Settings Browse a Cluse Active Directory Authentication Save Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 Database Settings Here you can
34. ne lean Artict Artict l ahrim uhienttcom 77773 Miumhai 19 Page 23 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Email Settings Email settings need to be done if online request management has to be enabled Description of the fields Port No you need to set some port for SMTP settings Like 25 587 or 465 SMTP Server name like mail google com or your SMTP server name Username Valid email id from which all mail communication will happen from the software Password Password for the email id Once the settings are saved you can also check the e mail configuration by entering an e mail id in Send Test Mail section amp sending a test mail on it 1 2 3 4 5 Master Data Attendance Time Attendance Updations Employee Requests Leaves Document Release Date 24 07 2012 Ap VMS Change Password Logout Reports Master Data gt Company Location p Department b Sub Department p Designation p Section 4 Employee Data Ep User Management b Holiday H b Category Ep Shifty Weekly off p Import Masters b Import Shift Roster b Import Export Employees b Email Settings b Software Settings b Database Settings Page 24 of 47 EMAIL SETTINGS EMAIL SETTINGS Mlapply Email Port No 587 Server Name emtp gmail com Username cesinternal email com Password PPT Mena ble SSL Welco
35. ngs in HH mm format Use 24 Hour Clock gt Location espt mumbai DayStartTime 09 00 DayEndTime Next Day 22 00 p Department TE ShiftWorkHours 08 00 Half Day Work Hrs s0400 get ae _Iset thisas default shift Designation Section eae o Se ose Hp User Mangement Holiday HI Category Bp Shify Weekly off b Import Masters p Import Shift Roster Import Export Employees p Email Settings p Software Settings p Database Settings Page 16 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 SHIFT ROSTER Shift Roster can be prepared under a particular Company and Location Shift Roster is a rotational shift pattern Steps to add Shift Roster 1 You need to select the Company and Location to which the Shift Roster is applicable 2 Enter the Roster name which is mandatory 3 Enter no of days and click on Refresh 4 Select appropriate shift or weekly off for each day 5 Click Save to save the Shift Roster details to the database Pe VMS Change Password Logout Time Attendance Master Data Attendance Updations Employee Requests Leaves Reports Shift Roster Details Last Login 23 07 2012 17 49 Master Data gt Company p Location b Department Day Shift b Sub Deparment 1 gt Designation 2 p Section 5 Ep Employee Data Hl User
36. ocation Name Pune Details CSPL Update Close Count 5 gt Sub Department p Designation gt Section E Employee Data p User Management D00000 N XXXXX gt Holiday 4 Category gt Shify Weekly off gt Import Masters gt Import Shift Roster gt Import Export Employees gt Email Settings gt Software Settings p Database Settings Page 4 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 DEPARTMENT MASTER Multiple departments can be maintained in the system against a company location A VMS Change Password Logout Time Attendance Master Data Attendance Updations Employee Requests Leaves Reports Welcome admin Last Login 23 07 2012 7 49 gt Company Company Company Location b Location LIeheck an gt Department e CES Mumbai b Sub Department CES Pune CSPL Mumbai Aoi O Ti x CSPL Nashik ae CSPL Pune O Z X E Employee Data E 7 x User Management l 4 gt Holiday 4 Z x H b Category oO 7 e Ep Shify Weekly off O 2 X gt Import Masters F 4 x gt Import Shift Roster E 2 X gt Import Export Employees b Email Settings gt Software Settings p Database Settings SUB DEPARTMENT MASTER Multiple sub departments can be maintained against a department VMS Change Password Logout
37. opment F CES 103 Ajit Bhore CES MI um bai T Development F F CES 102 Sachin O CES Mumbai T Development F CES 108 Amol Patavka CES Mumba IT Development F CES 107 Mahesh C CES MI uUum bai IT Development E F 2253 test CES Mumbai IT Development F 2254 Testi CES Mumbai T Development r 2229 Tests CES Klum bai IT Development ll K2259 Aditi S CES Mumbai IT Development F 656 Ash ni C CES Mumbai IT Development P CP 1 ro Ardinsth Karale CFR liimaa IT Neve om ent fee Close Page 28 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 Compensation Off Comp off can be assigned to the employee in 2 cases if he has worked on holiday weekly off or on the basis of his extra hours STEPS TO ASSIGN COMP OFF 1 Select the employee for whom comp off is to be assigned You can also filter the employees by company location department sub department or by name or emp code 2 Select the month year amp click on Refresh 3 If comp off is to be assigned on the basis of weekly of holiday the days for which the employee has worked on weekly off holiday are listed below in the left pane Select the day Select the comp off date amp click on Save 4 If comp off is to be assigned on the basis of his extra hours the total extra hours amp available extra hours are displayed in the right pane If extra
38. opment LDbesination pevetoner beter mAseoen b Section H b Employee Data Ge User Management Check alll Assigned successfully sia Employee Count 17 Holiday E gt Cego A ANN NNN sec cs S Hp Shify Weekly off 2240 CE5 101 Rajan CES Mumbai T Developer Development Active b Import Masters 2261 CES 105 Bandana Rai CES Mumbai T Developer Development Active C 2250 CE5 104 Kiran Pati CES Mumbai Development T Developer Development Active b Import Shift Roster d 2245 CES 105 Ajit Bhoge CES Mumbai Development T Developer Development Active b Import Export Employees L 2277 CES 102 Sachin D CES Mumbai Development T Developer Development Active F 2254 CES 108 Amol Patavkar CES Mumbai Development T Developer Development Active b Emal Seting F 2230 CES 107 Mahesh C CES Mumbai Development T Developer Development Active b Software Settings d 2253 2253 test CES Mumbai Development T Developer Development Active p Database Settings L 2234 2234 Testl CES Mumbai Development T Developer Development Active Page 8 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Employee Details Document Release Date 24 07 2012 Here you can view update detailed information for a particular employee e g address birth date join date photo etc Steps to edit the employee details 1 At the top select company location department sub depar
39. ou can directly select all employees with Check All checkbox provided below every list 4 Click on View to generate the report 5 You can also export the reports by selecting the export format PDF or Excel amp clicking on Export View Reports Type Monthly Attendance From 24 06 2012 ao To 24 07 2012 20127 2012 Export Format Ceheck al Employee Count 17 Employee Count 17 Emp Code aa e a Fj CES 109 Adinath Karale CES Mumbai Development F K2259 Aditi CES Mumbai T Development F CES 103 Ajit Bhoge CES Mumbai T Development F CES 100 Ajit P CES Mumbai IT Development O Kooos Alok D CES Mumbai IT Development Fj CES 108 Amol Patavkar CES Mumbai T Development Page 44 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 EMPLOYEE LOGIN Employee can login to the system amp make requests for manual punches tour outdoor entry amp leaves The employee can also be a section head or hierarchy admin In that case a profile selection window is shown after login The user can select the desired profile and click on Login Select Profile Employee s Employee a Section Head Online Access Control Time Attendance amp Visitor Management System Home b Requisition Requisition Status Leave Request Eb Reports p Employee Attendance p Muster p M
40. p ShifyWeekly off p Import Masters Sener E nes o 1254 CES 108 Amol Patavkar P Import Export Employees L 2234 Ces 107 Maheshl Email Settings E 2253 2253 test Page 13 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 HOLIDAY MASTER Holidays can be maintained against a company location Steps to add Holiday 1 Select Company or location under which you want to add Holiday 2 Enter the holiday name 3 Select date or date range as per the holiday dates 4 Click on SAVE to save the holiday details You can also edit or delete the holiday A VMS Change Password Logout Time Attendance Master Data Attendance Updations Employee Requests Leaves Reports Welcome admin Last Login 23 07 2012 17 49 Holiday Details Master Data Holiday Master Company Company Company Location b Location x L icneckai Holiday Name Department CES Mumbai Set as fixed for all years p Sub Department a CES Pune single Date pate Range p Designation on iii 15 08 2012 E ESPL Mashik pon oO tf x CSPL Pune H p Employee Data Update Close Fp User Management p Holiday H b Category Fp Shify Weekly off b Import Masters p Import Shift Roster b Import Export Employees b Email Settings p Software Settings Page 14 of 47 Cybernetics Software Pvt Ltd www csplsoftwar
41. splsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 ALLREQUESTS Here all the requests can be viewed amp their status can be tracked The type of request can be selected amp the requests can be filtered on the basis of various criteria like company location date range status of request type etc View FRleguests Approved Rejected Count 2 All Select 2259 Adinath Karale ist 6 2012 i aiaa e a t i T Section Manual Punches Tour Entry OD Entry Count 6 Select 2239 Adinath Karale 5 6 2012 Rejected Present dsf Select 2259 Adinath Karale 6 6 2012 Pending Present dsf Select 2239 Adinath Karale 12 6 2012 Approved Present ddd Select 2239 Adinath Karale Karale 42012 bros Present Select 2239 Adinath Karale 9 6 2012 Rejected Present ty Page 36 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 LEAVE REQUESTS In this section all the pending leave requests can be viewed amp managed The admin can see the details of the pending leave requests for the leave accounting year in a tree structure format He can approve reject the request partially fully He can either select the whole request or some dates from the details amp click on Approve or Reject
42. t CES 109 Adinath Karale Development b Holiday K2259 Aditi 5 Development CES 105 Ajit Bhoge IT Development Categor z ae a CES 100 Ajit P T Development Fl ShifyWeekly off E KOO09 Alok D IT Development p Import Masters 4 CES 108 Amol Patavkar T Development 656 Ashwini D IT Development pinpon heor 0 CES 105 Bandana Rai b Import Export Employees Fi CE5 104 Kiran Pati T Development p Email Settings CES 107 Mahesh C IT Development C 4343 Framila T Development b Software settings C CES 101 Rajan 5 p Database Settings a CES 106 Rupali IT Development Page 22 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 Import Data from Excel Sheet The following 3 options have been provided to bulk import data from Excel Sheets 1 Import Masters 2 Import Export Employees the existing employee list can also be exported from the software in csv format 3 Import Shift Roster A link has been provided to the left side Download format to download the respective formats Data can then be filled in the Excel sheet according to the format There is an option to browse the data file Once Load button is clicked all the data from Excel sheet is loaded onto the page It can then be saved by clicking on the Save button The data gets saved in the system A VMS Change Password Logout Time Attendance Mast
43. t Shift Roster b Import Export Employees p Emall Settings p Software Settings p Database Settings Page 7 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 EMPLOYEE DATA The employee data has 2 sections i e Employee classification amp Employee Details 1 EMPLOYEE CLASSIFICATION In Employee Classification we can assign company location department sub department amp section can be assigned to all selected employees Also employee status Active De active can be modified here STEPS FOR ASSIGNMENT 1 Select the data to assign company location department etc whichever applicable Also select the checkbox besides that option 2 Select the employees in the table below You can use the various search options available at the top to filter the employees you want To search the records select the filter options amp click on Refresh 3 Click on ASSIGN button to assign You will get a message Assigned successfully de WMS Change Password Logout Time Attendance Master Data Attendance Updations Employee Requests Leaves Reports Welcome admin Last Login 23 07 2012 7 49 Master Data Employee Classification gt Company Company fay i eestion fay Pere a status Refresh wT L E p Location subDest an Designation an Stor Department deed Fisst oent evel
44. tment to filter employees amp click on Refresh 2 The employees will be listed as per the search criteria in the table below Select the employee for which you want to edit the details by clicking on the Select option corresponding to that employee record in the table 3 The details will be displayed in the right panel You can edit the details amp then click on Save button to modify that record Master Data Company Location Department Sub Department Designation p Section C Employee Data ons User Management p Holiday Bp Category zp ShifyWeekly off Import Masters p Import Shift Roster Import Export Employees Email Settings P Software Settings Database Settings fp Help Page 9 of 47 Employee Detalls Employee Count 17 Enrollment No P ro I Li wa r ay rl a xxx xx OO OS La mum mm 4 wa mum mm a et et La mm m rl La m ri EL La ri r Lea r mm ry lt a SEa tat hat a 4545 CES 101 CE5 106 err ann Welcome admin Last Login 23 07 2012 12 13 Refresh Save Code CES 109 Enrollment No cesinternal email com Sub Dept Email ld Address Gend j i ender Male v 2 pommww Join Date dammi DOL hom Mjw Fhoto x es os Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise
45. uster Aj b Employee Shift Detalls Dally Attendance Page 45 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 REQUISITION Steps to add requests 1 Select the type of request to add i e whether it is manual punch tour outdoor entry etc 2 Enter the corresponding details of the request i e punch timings etc 3 Click on Add to make the request Select Type Manual Punches _ Refresh Manual Punches Tour Entry OD Entry Manual Punches From Date 12 07 2012 EJ To Date 12 07 2012 E Enter Punch Times Detalls punch 4 IN v orgot card lunch Sd bunch fr M REQUISITION STATUS The employee can also track the status of his requests View Request Status Select Type Manual Punches a Manual Punches Count 1 Request Id Emp Id Name Date Status 3 2261 Bandana Rai 17 07 2012 Pending Page 46 of 47 Cybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 LEAVE REQUEST Employees can make leave request by selecting the leave type amp entering leave details They can also view their used leaves amp leave balance The employee can also select a pending leave request amp cancel it by clicking on Cancel Leave
46. ybernetics Software Pvt Ltd www csplsoftware com support csplsoftware com Page 32 of 47 User Manual For Enterprise Attendance Software Document Release Date 24 07 2012 OVERTIME REQUEST The section head or hierarchy admin can request overtime approval for all employees under him to an authorized approver On approval the overtime gets reflected in the individual records STEPS FOR OVERTIME REQUEST 1 The section head or admin can view the list of all employees under him He can select the employees for whom overtime request needs to be made 2 He can select the date range for which overtime is to be approved 3 Onclicking on View button he gets the list of overtime records of the selected employees in a popup window 4 Hecan modify the overtime hours if required amp select the authorized approver from the Send To drop down amp click on Request button 5 He can also view the status of the requests made by selecting Requested option in the drop down list options amp clicking on Refresh Overtime Request lt From E To 21 04 2012 E View check Count 17 Emp Code Name i p COMPANY Location Department Sub Dept CES 109 Adinath Karale CES Mumbai T Development K2259 Adit CES Mumbai T Development L CES 103 Ajit Bhoge CES Mumbai T Development Overtime Request Details From Date 3 01 06 2012 EJ To Date
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