Home

AGrants User Manual - Office of Research

1. Attachment Filter All v Attachment File Size File Type Final Upload Type Attachment Type Access 11 0212 Foreman Awardi pdf 1 075KB Award Notice Fi Admin Office Funard All Parties Delete Uploaded by Stephen Kimel Agreement Uploaded 0On 03 25 2011 At 9 49 AM 11 0212 ConfOfGrantContractRecei S0KB Confirmation F Admin Office Proposal All IPF Delete Uploaded by Charlotte Smith Parties Uploaded On 03 24 2011 At 3 47 AM 11 0212 GrantContractReturnedTo amp 362kKB Other CJ Admin Office Proposal All IPF Delete Uploaded by Charlotte Smith Parties Uploaded On 03 24 2011 At 3 47 AM EmailToPiRe ChangelnMatchDocurr 56KB Email F Admin Office Proposal All IPF Delete Uploaded by Charlotte Smith Parties Uploaded 0n 03 11 2011 At 3 40 PM 11_0212 IPF needs Charnas 49skKB IRE Fi Admin Office Proposal AlI IPF Delete approval in AGrants pdf Parties Uploaded by Charlotte Smith Uploaded 0n 03 11 2011 At 10 14 AM Email mSponsorReChangestToConi26kKB Email A Admin Office Proposal All IPF Delete Uploaded by Charlotte Smith Parties Uploaded 0n 03 09 2011 At 10 16 AM Email fm sponsor re grant numbe 27KB Email Fi Admin Office Proposal All IPF Delete Uploaded by Charlotte Smith Parties Uploaded On 03 908 2011 At 9 25 AM 11 0212 Budget Revised by 31KB Budget Fi Admin Office Proposal AILIPE Delete program officer on 2 23 11 pdf Parties Uploaded by Charlotte Smith e Figure 32 Attachments view has links to attachments on both the awards for the project and each proposa
2. Figure 28 Award Project screen has links to accounts proposals people subcontracts and documents Office of Sponsored Progran ams S tis 37 APPALACHIAN STATE UNIVERSITY Revised December 2014 AGrants User Manual Awards The Awards tab lists all the awards for the project It shows the AGrants award number the Sponsor Award number award amount type of funds and the date it was recorded in AGrants To see the detail of a particular award click on the award number which is highlighted in blue Project Administration Back To Search Results Project No A03 0004 Prime Acct Lead PI Gary Timbers Project Dates 7 01 2003 12 31 2003 Account Manager Program Administrator Charlotte Smith 01 Total Obligated 178 156 00 Project Title Bich of Foster Care Services to Blue Ridge Center Total Anticipated 0 00 f General Awards Accounts Billing Personnel Events Proposals Subcontracts Notes Attachments Awards for this Project Reporting Designation Obligated Add Award Manage Parenting Sponsor Official Reporting Award Ho Avai Ne Award Amount Award Type Report Date Dekigii tion Begin Date End Date A03 0004 001 178 156 00 7 14 2003 Obligated View 1 1 of 1 Page 1 of 1 Figure 29 Award Tab Figure 29 Award screen has links to individual awards Accounts The When an account fund number is selected it will open up a screen that shows detailed read only information about the account E
3. Approving Departments Please review the List of Approving Departments at the bottom of this screen see Figure 19 Each school or college represented in the proposal by a person or departmental affiliation must be listed This section is pre populated based on information entered in the Personnel section and the cost share section Note The Award Department is always listed first and cannot be changed or removed The additional departments listed are those that must approve the elPF This list will include the departments of each Investigator named on the project The routing order for these departments can be changed to make them sequential or concurrent by changing the number in the drop down box to the left of the department name NOTE If there are multiple Pls in different departments order the approving units so that the departments sign off on the proposal before the respective colleges You may add other departments by clicking the magnifying glass icon and choosing from the alphabetical list A listed department can be removed with the Remove prompt to the right of the Role s column Por medai assistance contact OFIS af 019 49 2504 gt gt Approving Departments Colleges Schools should be last in routing order Please verify that the routing is correct Add all departments affiliated with this proposal below One of the following offices will authorize this proposal on behalf of the University Do not add these department
4. Date Award Hotes Save Award Details Delete Award Nest Award Cancel Figure 33 Award General view has basic information for the individual award being viewed Award type can be one of the following e Supplement Additional new dollars extending the period of performance or requesting a change in the scope of work on an existing award e New New dollars NOT associated with an existing contract or grant e Non Competing Continuation Progress Report Release of dollars previously committed by sponsor agency for an existing contract or grant e Renewal Competitive New dollars for continuation of an existing award to establish a new budget period Reporting Designation can be e Obligated The dollars are in hand or are dispersed from the sponsor e Anticipated The sponsor intends to award the money but the money is not yet in hand This is common for multiple year projects People The People tab shows everyone that has a role on the proposal see Figure 34 The roles are the same as those on the Investigators Research Team on the proposal side They get added when a proposal is added to the award or someone manually adds a person Office of Sponsored Programs Pre ee UNIVERSITY Revised December 2014 Al AGrants User Manual For immediate assistance contact ORSP at 929 262 2430 Award Administration Back To Search Results Award Ho 444 01274 004 Amount 5 000 00 fobligated P
5. Preproposal Eastem Biology Stephen Kme beste No Cinika Tiai Wo Funding Agency See Manually Added aana P Wemes saan eed Project Title Sweta s Prop 2 Investigators Budget Stephen Kime IntiabCurent Budget Pernod Total Penod Bagin Dew 06262017 Begin Dew DRG End Gem 8697912012 End Gem MANAA Dz 51 000 00 Dema 51 001 00 FEA Baa 1000 00 FRA Bee 51000 00 FAA Rawe 31 99 F AR 31 95 FEA Amame 3156 90 FEA Amount 3186 90 Total 31 313 90 Total 31 315 90 Cost Sharing amp Cash Matching a Does this proposal Include funds or contributions In the fon of cost sharing or cash matching Ho a Are you requesting the Dean Chair or Dept Head Graduate School Dean Prowost provide funds io support fhis proposal Ho Personnels pacawEquipment Teada for this project Currently or during the term of this research study does any member of the research team and hither family member have or expect to have a pp EE E E OEE aionship including giis of cash or in kind with an entity that owns or has me right project io commercialize a product process or technology studied In this Ho c A board membership of any kind or an executive position paid or unpaid with the sponsor of this study or with an entity that owns or has the right to commercialize a product process or technology studied In this project Ho d A personal financial Interest in or personal financial relationship Including gifts of cash or in kind with th
6. Vigw of Edi complied sechons by cickang Community Engagement descnbes the collaboraton between institubons of hagher education and ther larger communities local regional siste ihe name neni io ihe check nabonal global for the mutually beneficial exchange of knowledge and mesources in a context of parinership and reciprocay The purpose of community engagement is the partnership of colege and university knowledge and resources with those of the public and private sectors to enneh General Info scholarship research and cresive actity enhance cumculum saching and lemming prepare educated engaged citzens strengthen democratic values and chic responsibility address critical societal issues and contribute to the public good Camegie Foundation for the Advancement of Subcontractors Teaching indicates Required Finds Project Activity Personnel Can sone or all of the proposed project activity be considered community engagement Conical Inbenest Tea Mia Research Subjects Whai percentage of the overall project activity meets the definition of community engagement 0 Export Control Piease distribute the percentage of community engaged activity by location Total must equal 100 In North Carolina irieees bul Property b Outsid AC but within US ImMernabonalty Community Engagement z5 Locators of Budges Expenditures Project Budget Appheabon Abstract Wil some or all of the proposed project budget be used for community engagement w
7. and Award Development Forimmediate assistance contact ORSP at 328 262 2130 ASU FTOpOSail ana Awara VeEveliopme nt Item List 11 0172 A gt gt Submission Confirmation View or Edit completed sections by eis O TEDO acs ual Are you sure you wish to submit this elPF Af General Info Clicking YES will do four things 7 Personnel 1 the elPF will be locked and can no longer be edited except by the Admin Award Dept JY Budget 2 the elPF will be routed to all affiliated departments for review and concurrence should any of these departments reject the elPF you will be notified by email of the rejection and for what reason s ZY Conflict of Interest 3 the Plis will be notified by email that they must certify the elPF in RAMSeS and 4 ultimately the elPF will arrive in OSP for final review and approval ZY Research Subjects Throughout these steps you your Pl and any other contributing members listed on the elPF will be able to track its review and approval status in RAMSes Subcontractors Esot Control Once all affiliated departments have approved the elPF you will receive an email indicating that it was successfully routed and received in OSP Ifthe proposal Export Control can be electronically submitted then no further action is required on your part However ifthe Sponsor requires any part of the proposal be submitted in paper ZY Intellectual Property copy then any such copies with original signatures as required must be forwar
8. and negotiation of an agreement information requested in this section of AGrants is necessary Transfer Agreement A transfer agreement can be a Material Transfer Agreement MTA academic or research use license or any other written agreement under which the Appalachian researcher has obtained the limited right to use something owned by another entity Appalachian researchers also may share materials with outside parties under an MTA or other forms of research use licenses License A license is a legally binding document in which one party having definable rights in a property transfers or grants all or some part of those rights to another entity for some type of consideration If an Appalachian invention is licensed to a commercial entity and is also to be used or further developed in the proposed research care must be taken to assure the PI and Institution s rights are protected Is this proposal an SBIR Small Business Innovation Research Program SBIR is a highly competitive program that encourages small businesses and collaboration of institutions of higher education to explore their technological potential and provides incentives to profit from the commercialization of said technology Is this proposal an STTR Small Business Technology Transfer Program The STTR is a small business program that provides federal support for innovation research and development Central to the program is expansion of the public private sector par
9. answer to this question is yes check any options that apply and provide justification for each in the space provided Likewise include documentation submission note or uploaded document indicating that approvals from your or other department s have been obtained for allocation of these additional resources Please only check the Personnel box if you are creating a new SPA position with the project funds This will automatically place Human Resource Services in the routing section of the elPF If you indicate that you will need addition space for the project Institutional Research Assessment and Planning will be added to the routing section of the elPF NOTE If either both Human Resources Services or Institutional Research Assessment and Planning are added to the routing process and either both offices approve the proposal this does not mean that the space or SPA position will be granted but that the appropriate offices have been notified It is still the Pl s responsibility to make sure that the additional resources will be allocated for the project Equipment is defined as an individual item that costs 5 000 or more Once all sections of the budget page have been completed click the Save button to retain the information that has been added and move to the next step in completing the AGrants proposal file Research Subjects For both human and animal subjects answer the questions as they apply to the current project H
10. edu Proposal ESES Administer Ero Activities with Recombinant DNA or Potential Biological Hazards If Recombinant DNA contact Julie Taubman at 828 262 7981 or taubmaniiq eppstate edu All Others contact Mary Margaret Cavanaugh at 262 6838 or cavansughmm appstate edu Submit Proposal Chemical Hazards potsons explosives reagents flammables carcinogens etc If Yes contact Mary Margaret Cavanaugh at 262 6838 or cavanaughmm appstate edu Does This Study Involve the Use of Botulinum Neurotoxins Botulinum Neurotoxin Producing Species of Clostridium or Preparations or Pharmaceuticals Containing Botulinum Neurotoxins If Yes contact Mary Margaret Cavanaugh at 262 6838 or cavanaughmm appstate edu Delete Proposal lf research Materials contain Select Agents please contact Mary Margaret Cavanaugh at 262 6838 or cavanaughmm appstete edu Please also create a note in the Submission Notes section Figure 13 Example of the Research Subjects Section If the proposal involves human subjects and no submission to the IRB has been made indicate e JIT Just in Time processing Some sponsors do not require documentation of an approved IRB protocol until Appalachian is notified that funding award is imminent Waiting until the point of award to submit a protocol for review however can result in a delayed award or loss of funds e Not Submitted SP can usually submit proposals to most sponsors while a protocol review is pending check your guideli
11. edu Continue to Login Office of Sponsored Programs APPALACHIAN STATE UNIVERSITY Revised December 2014 AGrants User Manual RAMSeS ASU Proposal and Award Development For immediate assistance contact ORSP at 828 262 2130 Proposal Dashboard gt gt Welcome to RAMSeS Research Administration Management System amp eSubmission Start New Proposal The RAMSeS research proposal and award management information system provides a full range of functionalities from pre award creation and electronic routing of proposals including electronic departmental approval and PI certification through postaward account set up and award management and also serves as a data repository with a comprehensive reporting functionality 17 My Proposals Proposals In My Dept j Proposal Dashboard Assumption of Risk Inbox e Start New Proposal initiate new proposals by creating and submitting elPFs Award Dashboard My Proposals access proposals you have created submitted or on which you are named e Proposals In My Dept access proposals in administering approving departments for which you have been assigned My Awards Proposal Data Access Awards In My Dept Assumption of Risk Inbox review approve and track Assumption of Risk in departments for which you have been assigned as a Assumption of Risk AOR Approver ARRA Submissions _ Award Dashboard Certifications Approvals e My Awards view Recent Awards and Active and Inactive Pro
12. hypothesis es or objective s and 3 the method s of the project s If the project involves a potentially patentable invention the PI should contact the Office of Research Protections ip appstate edu or 262 7981 which receives intellectual property disclosures on behalf of the Chief Research Officer a Office of Sponsored Programs ee te LAN 5 Tire UMD ER ed ry Revised Decem ber 2014 28 J 2 RAMSeS ASU Proposal and Award Development AGrants User Manual Forimmediate assistance contact ORSP at 828 262 2130 Item List 11 0284 gt gt Application Abstract View or Edit completed sections by s clicking the name nextto the check Dlo e plaks General Info Personnel Budget Conflict of Interest Research Subjects Subcontractors Please select a CIP code Science Code that describes the type of research contained in this proposal Other a This abstract will be used for the ASU Research Abstracts Database RAD RAD is a database designed to match faculty researchers with potential collaborators and funding resources and to help identify expertise and areas of research interests on the ASU campus The abstract should be plainly written and in sufficient detail to summarize a the purposefs or problem s b the hypothesis es or objectivefs and c the method s of the project s All abstracts in the database will be available to the public Ifthis abstract contains ANY University or sp
13. of the individual s information See Figure 10 NOTE Edits are not able to be made after the proposal has been submitted fetds pt First Name and Last Name may be eaaed below To change First Name andior Last Name listing must be femoved deleted previous screen and added apain indicanng new person jerme Kime Dept Graduate School amp Research and s Stephen 62862622130 Subcontractors umelsagenal appstate edu Calendar Moetns V Perseenel gt gt Role Lead Principal levestigater Summer Yeo ON edit 100 Wil Cis investigator be provided a reducton in course load as a result of Sis project being funded res 9 N f yes are funds requesied tom the sponsor to accomodate that reducton Export Contre Save Personnel information Ciose Intebectyal Property Community Engagement Locebons of Beciget Expendiy Apps ation Abstract Allechrmects Approving Depis Figure 10 Personnel edit window Budget Fill in the budget information for the initial first year and total period of the project see Figure 11 If the project is just one year complete the Initial Period and then click the Click Here if this is a one year project link located to the right of Total Budget Total Request Enter Numbers only Do not use commas to separate hundreds thousands and millions in the budget fields AGrants will not process the information if commas are included NOTE While you are filling out the budget page wi
14. proposal to be moved as quickly as possible in routing and your name with either summer or academic year salary If the cost share is unrecovered F amp A enter the Office of Research as the department and Unrecovered F amp A in the account field see Figure 12 a Office of Sponsored Programs a ore stare UNIVERSITY Revised December 2014 17 AGrants User Manual Administer Proposal Cost Sharing or Cash Matching initial current budget period Help Does this proposal include funds or contributions in the form of required cost sharing or required cash matching View Routing Status a If yes please fill in below Click Here to Add Cost Sharing Cash Matching Unit Department Amount Account Graduate School amp Research and Sponsored Programs 5 000 00 Unrecovered F amp A Remove Special Funds Accounting 50 000 00 Money Money Money Remove Third party cost sharing should be noted in the Submission Notes section with the commitment letter s uploaded in the Attachments section Check the appropriate cost sharing cash matching type s Please check all thst apply v Agency Mandated or Amount 50000 Voluntary Mandstory if Awarded Amount Please check all that apply Please check all that apply F F amp A F F amp A E In Kind E In Kind Matching F Matching F Salary Cap F Salary Cap Other Other Limit 20 characters Limit 20 characters Are you requesting the Dean Chair o
15. that will be sent to the sponsor and the title listed on the abstract Once all the required fields have been completed click the SAVE button located at the bottom of the page This initial menu will have only the General Info and Submission Notes sections checked as complete Figure 9 Check marks will appear by other sections as they are filled in and saved As you complete each section it will be checked off see Figure 8 Once all sections are completed you can click the SUBMIT button to certify and route the proposal for electronic signatures a 1 Office of Sponsored Programs ee is LAN STATE UNIVERSITY Revised December 2014 AGrants User Manual For immediate s Item List 13 0031 E gt gt General Information View or Edit completed sections by Indicates Required Fields clicking the name next to the check General Info gt gt Funding Agency ies Help Personnel ene atte Sponsor Funding Agency National Institutes of Health NIH aS y Budget Funding Opportunity Sponsor Application No 56 654 JS Conflict of Interest lf Federal Grant CFDA i Sponsor Program Titie Research Subjects Proposal Guideline URL ZY Subcontractors W Export Control Prime Funding Agency Department of Homeland Security DHS a Intellectual Property Community Benefits Contact Phone oS Locations of Budget Expenditures Application Abstract General Proposal Information Help ZY Attachments Approv
16. to an award have trouble accessing documents contact SP There may be some legacy data files before 06 30 09 that cannot be accessed Office of Sponsored Programs APPALACHIAN STATE UNIVERSITY Revised December 2014 43 AGrants User Manual without SP making needed adjustments When an award is not accessible the PI or RA should contact the SP at 828 262 2165 to correct the problem If the PI or RA receives award documents that do not appear in AGrants they should provide SP with the documents so the award can be created in AGrants and the accounts established All award documents should go to SP first SP will then create the award so that SFA can set up the account SP then routes notifications to the administrator campus news service the Provost s Office and the Chief Research Officer AGrants Contacts For technical assistance with the RAMSeS AGrants application system ie login difficulties error messages etc or procedural assistance with the submission of the forms contact Stephen Kimel at kimelsa appstate edu or 828 262 2165 Office of Sponsored Programs APPALACHIAN STATE UNIVERSITY Revised December 2014 44 AGrants User Manual Appendix 120300 Sweis Prop PIi Kimel Stephen Page 1 of 3 Appalachian State University 10244 intemal Processing Form Application tor Grant Contact of Cooperative j Pepea 20300 foso bealinetG2 Tuari Kinde Deve Pamary Adminiatratien Contact opuaal Tres
17. 13 5 include a submission note with your proposal telling why the rate is different see submission note instructions below If it is agency mandated tell SP where to find this information in the guidelines for the project w Office of Sponsored Programs APPALACHIAN STATE UMIVERSITY Revised December 2014 16 AGrants User Manual o F amp A Amount and F amp A Amount 2 Click Calculate Amt to obtain the product of the F amp A base and the F amp A rate If necessary this field may be edited manually More information on F amp A rates is available on the following SP web site http orsp appstate edu prepare budget fa or indirect costs o Initial Funds Req Requested This field may either be calculated by clicking Calculate Total or changed manually If your project lasts only one year you should click the Click Here if this is a one year project link to the right of Total Period Total Request This will copy the information from the Initial Period to the Total Period so that you do not have to enter the information again Total Period Total Request Enter the cumulative fiscal request budget information for the entire grant funded period in these fields Total period includes all years of the proposed project This could be one year or multiple years Cost Sharing or Cash Matching Entire Project NOTE All cost sharing must be documented in accordance with established criteria The Lead Principal Investigator an
18. 400000 Business Affairs Will this proposal be submitted electronically to the 405000 Design and Construction 5 a Rec allohal Safe and Health Department Parking and Irate Sponsor Indicate if the proposal is to be submitted to the Se aa sponsor by an electronic method i e Grants gov email annette Eolie e 150000 Human Resource Services etc Note If other is selected you must put something in 140000 University attorney f 120000 Athletics the field provided 105000 Chief of Staff 105200 Nyy Small Business Technology Center 250101 Animal Facili 250050 Anthropology 250100 Biology Does the sponsor require a paper copy of this proposal or TATER ETE EEE A R ag 250150 Chemistry any part thereof Please indicate if any hard copy original 260000 College of Arts and Sciences 3 250600 Computer Science signature documents are to be submitted to the sponsor If aaraa Lala 7 a paper copy is required it will be necessary to bring the documents to the SP office Provide the number of copies required and the address to which the proposal is to be mailed Additional mailing instructions can be left on the Proposal Notes page Please note that SP cannot pay for shipping proposals by anything other than US Mail services Thus Pls requiring overnight or courier services should make arrangements to pay on their own following receipt of full campus approval of the elPF SP can have the pac
19. Contents AGrants SUDMISSIONS cccssecccesececeseceeeseceseeececseeceeeeeenens COPYING a PropOSal ccccseccsecccesecceeeceeneceenseeeeceeeneeteuseeeuss Creating a New PropoSal cccsccccsssccecsseceeeseceeesceseeeeeeeees General Information ccccceesecccecessececeeseceeeeeceeeaenecss SubcontractorS soesisccncicsicvscscsevcdeesecenedehccien txeawesveniwcseodserees Cost Sharing or Cash Matching cssccsseeeeeeseeees Personnel Space EQuipMent cccccccceceeeeeeeesseseees Research SUC CRS cociran ead eni NNA E e TR Export Control ssssssseesssessrrersseersrersseresrersrrresrerssreeseerse intellect al Property siscsissiricrinirerirscierrisririsnncrurssrarnias Community Engagement cccceccssccsseceeceeceseceeceeeeees Location of Sponsored Activities Locations Relevant to Your Project sesseesseessrrrrerrssn Application ADStract sccccsssccsessscsssscesssecessscenenssens ANO TANS a E EE NE Approving DepartMe n ts ccccsccssccssccsceeeeeseceeeeseeeeees SUDMISSION NOtES cccccccssssssecccceeeseeccessesseeeeeessaeseeees CONTICE OF Neres Uee E KOUTI anana A E E E EE E E AA Working with an existing proposal ceecccssseceeeseeeeenees REDOUN oiccasnvcussutonscacnieneusveue dunes yuiaaeuse ciucutessannubonssaioreutsaetn Awards Manageme nt cccccssscccssececeseecceseccaescessueeenenees Award Project cscccsesescsss
20. My Dept View IPF Administer Proposal ARRA Submissions aes Approvals Compliance Status History Assumption of Risk Awards Certifications Approvals The above proposal has been successfully submitted All lead principal investigators and approving departments listed below have been notified and should electronically PI Certification Inbox authorize in routing order for departments this proposal before it is received by the Office of Research and Sponsored Programs Dept Approval inbox Investigator s who must certify this Proposal Office of Research and investigator Role Decision Sponsored Programs Joseph Cazier Lead Principal Investigator Certified on 03 29 2012 04 46 232 John E Thomas Hall 287 Rivers Street POB 32068 James Wilkes Co Principal Investigator Certified on 03 29 2012 12 50 Boone NC 28608 2068 Fax ria coe Department s that must authorize this proposal Order Department Authorizing Person s Authorizing Decision Authorized By Randal Edwards 1 College of Business Randal Edwards Joseph Cazier Martin Meznar Heather Norris on 2 30 2012 10 53 AM Authorized By James Wilkes 2 Computer Science James Wilkes con INM 14 01 AM Figure 24 Approved Proposal e Approvals The Approvals tab lists everyone who has to electronically approve the submission and the date and time they certified authorized the proposal e Compliance Shows all information related to the IRB IACUC compliance of
21. ND ER Fd ry Revised Decem ber 2014 AGrants User Manual The first screen in AGrants is divided into two sections Funding Agency ies and General Proposal Information Figure 3 Proposal Dashboard gt gt Start New Proposal Start New Proposal gt gt To begin a new proposal please fill in the information below 17 My Proposals Indicates Required Fields Proposals In My Dept Funding Agency ies Help Assumption of Risk Inbox tS sor Fundi Agen 1 Award Dashboard ponsor Funding Agency 4 Funding Opportunity Sponsor Application if Federal Grant CFDA Ho hy Awards g VPP ity Sp Pp Sponsor Program Title Awards In Wily Dept _ _ _ Proposal Guideline URL ARRA Submissions Certifications Approvals Prime Funding Agency lt PI Certification Inbox Alick Dept Approval Inbox Contact Phone Office of Research and Sponsored Programs General Proposal Information Help 232 John E Thomas Hall 287 Rivers Street POB 32068 Boone NC 28608 2068 Proposal Hame not project title used for tracking purposes Phone 828 262 2130 i Fax 828 262 2709 Project Start Date Project End Date Activity Type Chess Code Click Here to Add Remove CHESS Code Figure 3 Start New Proposal General Information The magnifying glass A to the right of any field enables a search of a pre populated list Each search is keyword based Therefore it is not necessary to t
22. Number if HIH is this proposal a SHAP Yes No Streamlined Non Competing Award Process For additional information on SNAPs visit the NIH Progress Report web site w click here for definitions no tis this proposal being submitted for funding under the American Recovery amp Reinvestment Act Stimulus Funding O Yes O Ho Administering Dept Responsible for Project Please identify a primary administrative contact who will manage this project should it be awarded Other Affiliated Dept s if applicable Click Here to Add Remove Affiliated Deptis if applicable contact your department s Proposal Specialist in Soonsored Programs for assistance Select the appropriate submission type If none of the following options apply to your proposal select N A w Office of Sponsored Programs APPALACHIAN STATE UNIVERSITY Revised December 2014 AGrants User Manual o Resubmission or Amendment Select this identifier if a previously submitted proposal was not funded and is being resubmitted for new consideration or if an amendment to an existing award is being submitted o Revision The submission of a revised request would occur for the following reasons Revised personnel Revised cost share Revised budget Departments x P Filter All Award Type Select the appropriate label Tk i 275100 University Archives amp Records a 7 E
23. ON OF A SERIOUS FINANCIAL PROBLEM Matching Involves a University contribution of actual cash funds specifically appropriated for and allocated to the project The allocation and billing of project costs is processed in accordance with the agreement for example 75 Federal and 25 non Federal Salary Cap A mandatory form of cost sharing whereby a sponsor typically the NIH places an upper limit on the salary payable to a PI Other Use this field to describe other types of cost sharing or cash matching e Are you requesting the Dean Chair or Dept Head Graduate School Dean Provost provide funds to support this proposal Please indicate whether this proposal commits Appalachian to provide financial support of this project NOTE Required Submission Note regarding matching If cost sharing or cash matching is to be included in your proposal please provide a submission note see submission note instructions below that lets SP and other elPF approvers know which costs are required and or voluntary If the cost sharing cash match is mandatory please include sufficient information in your submission note to allow IPF approvers to find the stipulation in the project guidelines me Office of Sponsored Programs a ore stare UNIVERSITY Revised December 2014 19 AGrants User Manual Personnel Space Equipment Do you need additional resources to do this project over and above what is requested in the proposal budget If the
24. Principal Investigator for this project O yes Ono P Done Figure 16 Intellectual Property Screen Office of Sponsored Programs Sponsored Prog E a STATE UNIVERZITY Revised December 2014 24 AGrants User Manual The following definitions may be helpful as you answer the questions in this section Disclosure A complete written description of an invention that is detailed enough to allow an inexperienced reader to replicate the creation of the invention and describe its function to others Patent The exclusive rights granted by a government to an inventor to manufacture use or sell an invention for a certain number of years To be patentable the invention or discovery must have utility novelty and be non obvious The US Patent amp Trademark Office has determined that software which meets certain technical and legal criteria may be patentable In the event that software originally disclosed as a Copyrightable Work is subsequently determined to be patentable subject matter and Appalachian chooses to seek patent protection for the software such software shall be managed under this policy as patentable Intellectual Property Sponsored research projects may focus on further development of Appalachian inventions already claimed in a patent or patent application or patented inventions owned by outside parties may be relevant to the project In order for SP to address these issues appropriately in the sponsored research review
25. Research Grants Keyword nih No Sponsors US DHHS PHS NIH National Institute of Child Health and Human Development US DHHS PHS NIH National Institute on Aging US DHHS PHS NIH National Institute of Nursing Search Again Organization NotListed Close Window Done Internet Protected Mode On f vy 125 BD Internet Protected Made On f A Figure 4 Sponsor Popup Window Figure 5 Showing an Example of the Results of a Keyword Search Office of Sponsored Programs APPALACHIAN STATE UNIVERSITY Revised December 2014 AGrants User Manual Funding Agency ies Sponsor Funding Agency Select the Agency Sponsor that will directly fund the research project at Appalachian from the list in the popup window Generally speaking this is the Agency Sponsor who will issue the check to Appalachian or to whom Appalachian will send invoices If the Sponsor is not listed select Organization Not Listed and then enter the name of the Sponsor Funding Opportunity Sponsor Application Number If applicable enter the alohanumeric number for this Request for Proposals RFP or the CFDA number if it is a federal grant Sponsor Program Title If applicable enter the name of the agency program for which the application is intended For example NSF offers many funding opportunities but each has a distinct name such as the Postdoctoral Research Fellowships in Biology Frontiers in Earth System Dynamics or Paleo Perspectiv
26. a t Attachments i i Whal percentage of the overall project budget maets the definition of community engagement Approving Dapts Fioase distribute the community ongeged budget by location Total must equal 100 w Submission Notes x in Morth Carolina T Outside NC but within US Administer Proposal b Internationally Figure 17 UNC Tomorrow Selections on the Community Engagement Page Once all questions have been answered click the Save button to save the information entered and move to the next section of the AGrants proposal record Office of Sponsored Programs APPALACHIAN STATE UNIVERSITY Revised December 2014 26 AGrants User Manual Location of Sponsored Activities Please indicate the locations where your research budget will be expended and assign a percentage of the budget expended to each location Percentages should reflect the portion of the total budget which would be expended in that location Note If budget expenditures occur on campus you do not also add Watauga County as a separate In State location For each location that is added a percent of the budget must be provided i e under the In State County heading an entry of Watauga 20 indicates that 20 of the project activity will occur in Watauga County NC Appalachian Locations In the drop down box select the specific campus location s where research will be conducted In State County Locations In the drop down box select the NC co
27. al Biosfaety Council http researchprotections appstate edu biosafety and research with radioactive materials must be approved by the Radiation Safety Officer http researchprotections appstate edu radiation If any of the hazardous research materials listed will be employed in the project please contact ORP for guidance regarding these questions at compliance appstate edu or contact the University Occupational Safety and Health Office http www safety appstate edu Export Control Appalachian s Export Control website http researchprotections appstate edu international has been created to assist the University community with determining whether export controls apply to their projects The Office of Research OR will assist Pls in assessing the application of such regulations but primary compliance responsibility will rest with the Lead Principal Investigator for the project or program If you have any questions about export control regulations email compliance appstate edu The Lead Principal Investigator shall determine with ORP assistance or input whether the project is subject to export control regulations before initiation of the project The Lead PI shall also determine whether any change in the scope or addition of new staff may require a reassessment of this determination The Lead PI must complete the Export Control page in AGrants see Figure 15 below by answering the following questions a Office of Sponsored Progra
28. ams CIP code that describes the proposed project select an applicable CIP category from the drop down list The CIP taxonomic coding scheme contains titles and descriptions of predominantly postsecondary instructional programs It was developed to facilitate the National Center for Educational Statistics NCES collection and reporting of postsecondary degree completions by major fields of study using standard classifications that capture the majority of reportable program activity For additional information on CIP codes please visit the NCES website at http nces ed gov pubsearch pubsinfo asp pubid 2002165 give permission to include this abstract in the Research Abstracts Database RAD Select Yes No to indicate whether you wish the proposal abstract to be published in the Research Abstracts Database RAD The RAD is designed to match faculty researchers with potential collaborators and funding resources and to help identify expertise and areas of research interests on UNC campuses If the project abstract contains ANY university or sponsor proprietary information such as a description of a potentially patentable invention i e a new and useful process machine article of manufacturing composition of manufacture or related improvements you MUST not give permission for it to be published check No The abstract should be plainly written in sufficient detail to summarize at least 1 the purpose s or problem s 2 the
29. ants User Manual B is if this proposal involves Subcontractors for which funds are requested please add them below and provide the following information to OR 1 Statement of Work Budget 2 Budget Justificavon 4 Leie of Intent Irom ubteniractor signed by an authorized official of the proposed subconiractor gt gt Add Subcontractor Subcontractor University of North Carolina at Greensboro UN q The proposed subcontractors scope of work includes the use of animal subjects DO yes No The proposed subcontractor s scope of work includes the use of human subjecta Yes No Add Subcontractor List of Subcontractors There are no subcontractors added to the proposal Figure 14 Subcontractor Screen E You must indicate whether the subcontractor s portion of the project will involve human or animal subjects Subcontractor documentation to include as attachments see below for instructions related to uploading attachments 1 Subcontractor statement of work 2 Subcontractor budget 3 Subcontractor budget justification 4 Subcontract Commitment Letter signed by an Authorized Organizational Representative Additional information that may be required includes 1 the subcontractor s negotiated Indirect Cost Rate Agreement and 2 Representations and Certifications If the project has no subcontractors click the No Subcontractors button to save the page and advance in the AGrants fi
30. bmission by going to the following link https appstate myresearchonline org ramses There is also a link on Sponsored Programs webpage http orsp appstate edu submit proposal when can you submit your proposal agrants Click Continue to Login and enter your Appalachian user name not email address and password at the login screen see Figure 1 If you have problems logging into AGrants contact SP at 828 262 2165 Once you are logged in the screen will look like Figure 2 below The home page also referred to as the Dashboard is where Principal Investigators Pls or administrators create new or access prior submissions and awards It is also the place for administrators to access proposals affiliated with their respective departments schools colleges etc Shibboleth Single Sign On UseriD email and workstation login RESEARCH AT ASU oar ire AGrants amp IMPORTANT To protect your personal information you must close every instance of this browser Application for Grant Contract or Cooperative Agreement Signin ae a aaa ae fice of Sponsored Programs Appalachian State The Internal Processing Form IPF must be completed and approved by the appropriate personnel prior to the submission of an application or proposal for a grant contract or cooperative agreement If you have any questions whether or not you need to complete this document please contact the Office of Research and Sponsored Programs at grants appstate
31. budget period Help Administer Proposal Figure 11 Budget o F amp A Base and F amp A Base 2 or Modified Total Direct Costs MTDC All salaries and wages fringe benefits materials and supplies services travel and subcontracts up to 25 000 of each subcontract regardless of the period covered by the subcontract are included in this number Appalachian s F amp A rate excludes capital expenditures building individual items of equipment alterations and renovations and that portion of each subaward in excess of 25 000 Equipment is defined as an item costing 5 000 or more per unit NOTE Some Sponsors have other limitations to the F amp A Base See the Sponsor s guidelines for this additional information o F amp A Rate and F amp A Rate 2 The F amp A rate defaults to the current federally negotiated rate but may be changed by clicking Change Rate and entering a different rate in the field More information on F amp A rates is available on the following SP website http o NOTE The reason that there are two F amp A bases and rates is because some sponsors such as the orsp appstate edu prepare budget fa or indirect costs Department of Education require that two rates are used for budgets These situations are rare and the second F amp A base and rate will most often be left blank o Required Submission Note If the F amp A rate is different from the University s on campus rate of 32 00 or its off campus rate of
32. ce someone has submitted the proposal the approval screen will look similar to the one in Figure 22 below As approvals are granted the appearance of the screen will change If the PI was not the party who submitted the proposal for review and approval he she may gain access by clicking on the number beside PI Certification at the lower left on the home page and then clicking on the corresponding gt Office of Sponsored Programs APPALACHIAN STATE UNIVERSITY Revised December 2014 32 AGrants User Manual number Department chairs heads and deans will do the same except in their case access is gained by clicking on the number beside the Dept Approval Inbox at the lower left of the screen Se RAMSeS once Proposal and Award Development a Se ee tem List io E gt gt Proposal Authorization View or Edit complied sections dicking the name neal be the ct As DeanfChainDirector understand and assume the following responsibilities with respect to this application v General Ine is an appropiate actnty within the DeparnmentGenteninstiute and supports the mission of the University h the Deparirment lenterinsiitute has agreed to provide the resources denied in this applic aon af Invecstiqaiors Research Team e When applicable these resources could inchai cost sharing and the responsibilty for remnbursenent of costs to ihe Unnersity in the event thal the sponsa is unable to pay the University for research expenses incum
33. d his her department chair must concur with and commit to any cost shared resources Signatures documentation must be obtained for resources received from other departments as well e Does the proposal include funds or contributions in the form of required cost sharing or required cash matching Please indicate whether this proposal commits Appalachian the school or college the Department a center or institute and or a subcontractor third party to provide cost sharing or cash matching in support of the project If the answer is yes please select the unit on campus that will be providing the match by clicking on the blue link that reads Click Here to Add Cost Sharing Cash Matching Unit Figure 12 You will need to provide the unit amount and account number from which the funds are to be drawn for each contributing unit o There are a few ways to enter cost sharing in the budget tab in AGrants The three pieces of information that are required for cost sharing are department amount and account If you are requesting that a department or college provide cash match enter TBD To Be Determined in the account field If you have third party cost share put in your home department this will allow the proposal to be moved as quickly as possible in routing and enter Third Party and the name of the third party sponsor in the account field If the cost share will be in the form of salary put in your home department this will allow the
34. d to provide more information about the nature of the match provided Again check all that apply under the appropriate category F amp A Voluntary F amp A matching occurs when the university elects to provide cost sharing by charging less than the full indirect cost rate applicable to the project This type of cost sharing requires F amp A rate reduction approval When the sponsor does not allow full F amp A recovery mandatory apply the difference Office of Sponsored Programs APPALACHIAN STATE UNIVERSITY Revised December 2014 18 AGrants User Manual between the University s negotiated rate and the sponsor s capped rate to meet a mandatory match as allowed by the sponsor If using F amp A as cost share select Office of Research in the Department Field and type unrecovered F amp A in the Account field In Kind Normally encountered in public service oriented projects involving the contribution of services from outside the University Such services might be donated by student tutors professionals volunteers etc or consist of property or space donated by non federal third parties Although the University does not pay for such services these must be documented and should at a minimum entail a record of dates and time donated by the individual IMPORTANT FAILURE TO MEET OR ADEQUATELY DOCUMENT IN KIND CONTRIBUTIONS COULD RESULT IN A PRO RATA PORTION OF UNIVERSITY INCURRED COST BEING DISALLOWED AND THE CREATI
35. ded to OSP for a complete submission to be accomplished ZY Community Benefits S Location of Sponsored Yes Activities Application Abstract ZY Attachments v Approving Depts Figure 20 Submission Screen No 1 ZY Submission Notes Proposal No 12 0025 coversheet Sponsor National Science Foundation NSF Lead Investigator Stephen Kimel Deadline 11 08 2011 New Electronic No Account Manager Project Title Title View IPF Certify Proposal Administer Proposal _ The above proposal has been successfully submitted All lead principal investigators and approving departments listed below have been notified and should electronically authorize in routing order for departments this proposal before it is received by the Office of Research and Sponsored Programs Investigator s who must certify this Proposal investigator Role Decision tephen Kimel Lead Principal Investigator Not Yet Reviewed Department s that must authorize this proposal Order Department Authorizing Person s Authorizing Decision 4 thei School amp Research and Sponsored Not Yet Reviewed 2 Academic Affairs Not Yet Reviewed 2 Chancellors Office Not Yet Reviewed 3 SFA Admin Office Status History Status Person Figure 21 Submission Screen No 2 a Finally click the Certify Proposal button to electronically sign the proposal see Figure 21 Each PI listed will follow this procedure to sign the proposal Department Heads Deans On
36. e subcontracioriconsuitant for this Ho a Has the University or has a University related foundation received a cash or in kind gift from the Sponsor of this study for the use or benent of any member of the research team Ho s Has the University or has a arelhyelied foundation received a cash of In kind git for the use of benefit of any member of the PEREC brara fom an exitly ihat oane or kas ihe righi io omeneacksline a poduri process OF technology studied in this project No Research Subjects Human None Animal Mone Research Materia Used in Rassa Office of Sponsored Programs APPALACHIAN STATE UNIVERSITY Revised December 2014 45 AGrants User Manual 1241300 Sweta s Prop 2 Pl Kimel Stephen Page 2 of 3 Export Control s Have you signed or been asked to sign a DoD Fom 2345 Militasily Critical Technical Data Agreement related to this project No aie pei a ar eeg T in project outside the US examples include GPS inkaa Manet Wie seal Bonne ner rey ee ee eee eee een ee No s Do you anticipate that the project work may Involve transmitting funds through payments for example or goods or technology to any of the following countries on the OFAC Est Balkans Burma Cuba tran iraq Ivory Coast Lebanon Liberia Libya Morin Korea Rep of Congo Sudan Syria or Zimbabwe No s Do you anticipate that the project work may Involve non commercial encrypion or information securit
37. ed during the period of performance of this project of Budget When app icable since the University pobey mandates any full time permanent EPA employees may Serve as principal investigator Pi with respect to this appicalion approve this indnadual s eligibility to serve in the role of Pl despite hisler partie empkyment salus of Research Subjects In the event thal I have detegaled my signature authority to lhe person signing thes internal Processing Form in my absence a copy ol the delegation is on fike al riy sf Subcontractors organization However as Dean Chain Direcior ukimate responsiblity remains wih me of Export Control Please enter any comments you might have regarding this proposal of Intefiectual Property of Community Benefits s Location of Sponsored Activiies f Apphealon Absiract s Attachments f Apprinany Depts af Subersecian Mine Submit Awehonzaton Cancel Figure 22 Department Approval Once the proposal has been submitted by an investigator authorization may be initiated by clicking on the Authorize Proposal button in the row of buttons at the middle of the screen The authorization of each party required to approve the proposal is complete once the Submit Authorization button is clicked Once all administrators have approved a proposal it moves to Special Funds Accounting for review and approval of the budget and budget narrative SFA will then move the proposal to Sponsored Programs for final approval be
38. es in Climate Change Proposal Guideline URL When available enter the web address of the guidelines instructions associated with the Sponsor s announcement and application materials Prime Funding Agency The Prime Funding Agency field only applies when Appalachian receives a subaward subcontract from an intermediate funding source e g NSF awards a grant to Duke and Duke awards a subaward to Appalachian In this case NSF is the Prime Funding Agency and Duke is the Sponsor Funding Agency This field is left blank if Appalachian is not receiving a subaward or subcontract Address Provide the address of the funding agency to which the proposal will be submitted Contact Phone Provide the phone number for the contact person at the agency to which the proposal is being submitted The General Information consists of the following fields Proposal Name This quick reference identifying a project may be different from the full Project Title and is used for tracking purposes Project Start Date Select the proposed start date for the project using the calendar feature Office of Sponsored Programs eon STATE UNIVERSITY Revised December 2014 AGrants User Manual Project End Date Select the proposed end date for the project using the calendar feature Activity Type or Chess Code Select the most appropriate activity type from the pop up list e g Research Training Proposal Type Select the appropriate label as
39. f role types from which to choose o Lead Principal Investigator Every proposal must have one 1 Lead Principal Investigator This individual is responsible for the technical regulatory and financial aspects of the project Please verify that the person listed as the Lead Pl is an Appalachian employee o Fellow This individual is a student pre or postdoc applying for a fellowship or support for dissertation research whose mentor is the Lead Principal Investigator on this proposal o Investigator This individual is considered to be a primary contributor to the successful conduct of a research project Investigators are not required to certify the AGrants proposal but their respective department chairs heads and deans will have to approve the proposal o Postdoctoral Research Associate This individual has received a doctoral degree and serves on the research project o Administrative Contact Use this designation if adding an additional administrative contact to the one that was listed on the General Information page This individual has proposal edit rights but is not named in the budget e g department contract and grant manager REMINDER NEVER add the SP or SFA points of contacts as an Administrative Contact They automatically have access to all proposals in AGrants and adding them could hold up a proposal because of unnecessary delays caused by the related routing and approval issues o Co Principal Investigator This individ
40. fice of Research and Sponsored Programs 232 John E Thomas Hall 287 Rivers Street POB 32068 Boone NC 28608 2068 Phone 828 262 2130 i B i ithi pas elaine Figure 27 Award View Within AGrants Proposals Individual awards and Project information can be accessed from this screen Note Pls and RAs have READ ONLY access to award materials Only SP can make changes to award data Award Project When Go to Project is selected the screen will appear as in Figure 28 The award project has tabs to access different parts of the awards much like the proposal view General The General tab shows the project title Pl agency and project and budget dates Changes made to this screen only get saved when the Save Project Detail button is clicked For immediate assistance contact OR SP ate2s 262 2130 Project Administration Back To Search Results Project Ho 411 0120 Prime Acct Lead PI Stephen Kimel Project Dates 5 10 2011 5718120141 Account Manager Program Administrator Charna Howson 044 Total Obligated 16 00 Project Title Tithe of Project Total Anticipated 0 00 General Awards Accounts Biling Personne roposals pis Stephen Kime Project Begin Date losov2o11 E Project End Date asn ezoa E Admin Award Dept A Primary Administrative Contact A Cfda Ho Loo O Award Type 10 15 Grant F amp A Activity Type Agency Program Designation S Sd Save Project Details Delete Project Cancel Changes
41. follows o New Select this identifier if you are requesting new dollars NOT associated with an existing contract or grant o Supplement Select this identifier if you are requesting additional new dollars extending the period of performance or requesting a change in the scope of work on an existing award grant o Renewal Competitive Select this label if you are requesting new dollars for continuation of an existing award to establish a new budget period o Preproposal Select this identifier if you are submitting a preproposal to a sponsor Preproposals will not result in granted money but rather an invitation or request to submit a full proposal If your proposal does not match one of the descriptors above please Figure 6 Questions from the General Info screen o Non Competing Continuation Progress Report Select this option if you are requesting release of dollars previously committed by sponsor agency for an existing contract or Proposal Type New Select the appropriate submission type N A v Award Type Select One v Will this proposal be submitted electronically to the sponsor O yes O no fyes please enter the following information Select electronic method w lf other please describe Does the sponsor require a paper copy of this proposal or any part thereof O Yes fyes please enter the following information How many copies are required Sponsor s Mailing Address and Contact Phone
42. fore the proposal is submitted to the sponsor Administrators can choose to reject a proposal if there is something wrong with it by clicking the Reject Proposal button also found in the row of buttons at the middle of the screen If you choose to reject a proposal a submission note must be submitted explaining why the submission was rejected SP does not encourage rejecting a proposal Instead we ask that you contact SP by email at grants appstate edu with the request to have the submission returned to the PI Working with an existing proposal Click on My Proposals and then choose either an option from the drop down list to search A list of proposals including the date created the date created the proposal number the project name the Lead PI The sponsor the award admin department the submission deadline the viewer s role in the project the project status a copy button and a PDF symbol will appear Using this list you may click on Office of Sponsored Programs er Revised December 2014 33 AGrants User Manual a proposal number to gain access to the proposal and begin working with it see Figure 23 Barnes Mlccrillp Teall _ Da Eat Yem Hipy oceans Joos Hip l l FlairTriari i bj a re j TY LE in as Shear Kone on oe AGrants Fo mdai amasa contact al i Proposal Dashboard My Proposals Sian New Propopal Briow is a list of proposals you initiated or on which you are listed or have been des
43. grams APPALACHIAN STATE UNIVERSITY Revised December 2014 23 AGrants User Manual Do you anticipate transmitting funds through payments for example or goods or technology to countries on the OFAC list Please read the countries listed Does the project involve non commercial encryption or information security software Does the project involve any equipment technology materials or software specifically designed modified or adapted even slightly for a military purpose or that may involve national security Does the project involve any classified materials equipment technology or data Does the project involve any publication restrictions or require a security clearance for members of the research team Once all questions have been answered click the Save button to save the information entered and advance to the next step in the AGrants file Intellectual Property Management of intellectual property has significant overlap with the management of sponsored projects Contractual terms in sponsored projects agreements and licensing or material transfer agreements can sometimes conflict Your answers to these questions will expedite SP communication and avoid problems that may delay your project see Figure 16 For additional information about intellectual property questions please contact the Office of Research Protections ORP at ip appstate edu or view the site at http researchprotections appstate edu in
44. he E Business Technician in SP at kimelsa appstate edu or 828 262 2165 Additional proposal documents may be uploaded after the IPF has been submitted and assigned for viewing by persons occupying the following roles IPF Creator Lead PI Only Admin Award Dept elPF Approver Lead PI Appt Dept elPF Approver Certifying Investigator s Research Team or All elPF Parties Any document uploaded after the IPF is submitted will be automatically viewable by the Admin Office as well as SP Such documents may include a JIT copy of the IRB or IACUC approval documents On the AGrants system is a table of attachments associated with the proposal Documents loaded after submission will be labeled Post Approva Notes for labeling files e The filename cannot contain any of the following characters amp lt gt If you have any of these in your filename you will receive an error message w Office of Sponsored Programs APPALACHIAN STATE UMIVERSITY Revised December 2014 29 AGrants User Manual e Because you will be unable to remove documents after the elPF has been submitted it is helpful to put a date in the file name for document revisions Example Kimel_ Proposal _8 8 11 Do not use slashes when writing dates e When choosing the Document Type in AGrants please choose the option that best describes the type of file that you are uploading This will make it easier to retrieve information in the future
45. hed the PROPOSAL APPROVED status all of the following Investigators Administrative Contacts Departmental Contacts or SP may add documents to a proposal However at this point only SP may remove attachments or make other needed changes For Department Heads and Deans Department chairs heads deans and anyone listed as an elPF Approver person authorized to sign on behalf of the administrator may access proposal data in AGrants through PROPOSALS IN MY DEPT or DEPT APPROVAL INBOX depending on the access level given to each individual These prompts are in the left hand column of the AGrants screen If a person has been given access to proposal data he she may access the proposals for their department under PROPOSALS IN MY DEPT Proposals will be visible to all departments that have been granted access If a person is an elPF Approver as opposed to a department chair or dean proposal data may be accessed through the DEPT APPROVAL INBOX When accessing projects with the DEPT APPROVAL INBOX depending on the routing status proposals can be found under either the TO BE AUTHORIZED or PREVIOUSLY AUTHORIZED tab yellow and green tabs in upper middle of the screen Once the desired proposal has been found click on the proposal number to access it At any time a proposal is in development an Adobe printable document summarizing everything that has been entered in AGrants for that proposal may be obtained by clicking on the Adobe icon that ap
46. icates Required Fields General Info ye Sone Initial Current Budget Period Total Period Total Request Click Here if this is a one year project Help Y Budget gt gt Begin Date 09 28 2012 Begin Date 08 28 2012 E ZY Conflict of interest End Date 08302012 End Date og 30 2012 E Research Subjects Direct 5000000 00 Direct 5000000 00 ZY Subcontractors F amp A Base 5000000 00 F amp A Base 5000000 00 ww Export Control F amp A Rate 31 89 Change Rate F amp A Rate 31 89 Change Rate F amp A Amount 1594500 00 Calculate Amt F amp A Amount 1594500 00 Calculate Amt Intellectual Property Ld F amp A Base 2 0 00 F amp A Base 2 0 00 ZY Community Benefits me kaina F amp A Rate 2 131 89 Change Rate F amp A Rate 2 131 89 Change Rate Locations of Budget nee s Y Expenditures FGA Amount amp 0 00 m Calculate Amt F amp A Amount 2 0 00 Calculate Amt icati Initial Funds Req 6594500 00 Calculate Tots Total Funds Req 6594500 00 Calculate Tots Application Abstract NB MEE o OEE ED EO SAT wae ZY Attachments Budget and Budget Justification must be attached in the attachments section of this proposal wv Approving Depts lf this proposal s F amp A Rate is not 31 89 and or cost sharing or cash matching is being requested please include a submission note stating where to find this in the agency Submission Notes guidelines Cost Sharing or Cash Matching initial current
47. ignated as Primary Award Contact be 1 My Proposais gt gt SearchBy Unsubmitted Search Reset Proposals in My Depa 4 op op Viewing 1 1 of 1 Records Piga i afi r Amim Assumpton of Risk Inbow Created Submitted Prop No Pen Load Pi Sponsor Award Beadine Rolo Siotus Dept Award Dashboard PRIIMI 120054 Tost Sipan Natonal Soence Graduain School D75207 Owner Linsubmeied Edi NSE hy Aada Birma Foumdakion WSF maiaa irg Cagy ito Datete maida In My Depi DAG Viewing 1 1 oi 1 Records Page 7 af oe ARRA Submisseons Figure 23 My Proposals When a proposal is opened that has already been submitted for signatures or has already received PROPOSAL APPROVED status the view will be similar to Figure 24 RA MSeS A For immediate assistance contact ORIS at 919 843 2504 Proposal Dashboard gt gt Proposal Routing Status Start New Proposal Proposal No 12 0253 coversheet Sponsor Department of Commerce DOC a 3 My Proposals z Lead Investigator Joseph Cazier Deadline 3 30 2012 New Electronic Yes Grants gov Proposals In My Dept Proposal Specialist Stephen Kimel Contract Specialist Stephen Kimel Program Administrator Chama Howson 04 Account Manager Project Title Economic Development in Rural Regions of Appalachia Building a Support Structure of Technology Development Business Resources and Network Assumption of Risk Inbox Award Dashboard Coordination for Sustainable Natural Product Clusters My Awards Awards In
48. ing Depts Proposal Name Testing not project title used for tracking purposes Submission Notes Project Start Date 08 28 2012 Project End Date 08 30 2012 Administer Proposal Activity Type Chess Code Click Here to Add Remove CHESS Code Student Financial Support CHESS 80 82 View Routing Status Proposal Type Preproposal click here for definitions Select the appropriate submission type N A v Award Type NIH_Grant i v Mechanism RO1 Series click here for definitions Figure 8 General Info Completed Subcontractors If subcontractors are included as part of the proposal list the subcontractor names and provide the information requested below see Figure 14 Search for subcontractors by key word i e one word from the subcontractor s legal name if the subcontractor is not listed use the Organization Not Listed option to manually add the subcontractor pee Me Programs APPALACHIAN STATE UNIVERSITY Revised December 2014 10 ie Edit View History Bookmarks Tools Help Ramsar E AIR ia fil IPO ele myreseanthenlineong amningen item List 15 0013 Yew or Edi completed sections by ithelang the nare mead to the check id y wv 0 48 8 8 88 4 General info Subcontractors Personnel Budget Research Subjects Export Coniral Intellectual Property Community Engagement Locations of Budget Expenditures Application Abstract Attachments Submission Notes ril gt Subcontractors AGr
49. is Award Add Proposal Number o5 9999 Add Proposal to Award Initial Funds P IH Lead I Titl roposal Ho ead Inv e Requested 111 0156 Kaaren Hayes Continued Development of a Fs 07 00 Delete Community Based Family Support pr B wiew 1 1 of 1 Page 1 Jot 1 Figure 36 Proposal view lists the proposal that is linked to the award being viewed Attachments The Attachments tab shows all files that have been uploaded to the award that is being viewed see Figure 37 For immediate assistance contact ORSP at 929 262 2130 Award Administration Back To Search Results Award Ho 411 0116 001 Amount 1 907 00 obligated Prime Acct 557319 Actives C iew Project fia Coversheet copy Award Sponsor Award Ho 2 36429 S5U8B 07 Last Updated OSES eee Primary Admin Contact Stephen Kimel Project Tithe Continued Development of a Communit Based Family Support program Program Administrator Jo Harris Add Attachment Click Browse to select a file j Document Type Select Document Type Attachment List Attachment File Size File Type Final Upload Type Attachment Type Access 11 0156 Hayes Awardi pdf 127KB Award Hotice C Admin Office Suuard All Parties Delete Uploaded by Stephen Kimel Agreement DPSS eee Figure 37 Award Attachment tab lists all the documents that have been uploaded for the award being viewed Should a PI RA or anyone else that has been granted access
50. ism Comp by Department NIH Mechanism Comp by Schoo NIH Mechanism Comp by Lead Pl Major Funding by Fiscal Year By ARRA Funding ther Siicereet Figure 25 Report listing within AGrants There is an Admin and an Appt check box in many of the reporting tools see Figure 26 If the Admin box is checked the results will include all proposals where the department s college or unit is listed as the Administrative Office responsible for the project If the Appt box is checked the results will include all proposals where the Lead PI or Lead and Co Pls if any investigator is selected is listed as being appointed to the selected department s college or unit Both boxes can be checked at once and the results for both will display but will not be duplicated Each report can be exported to Excel for modification and review If you experience problems running any report contact Stephen Kimel at kimelsa appstate edu or 828 262 2165 ET Reporting Awards Mozilla Firefox eE e https apostate myresearchoniine orgi ramses reporting_awards chm rpt dept Awards By Department Department Olaamin Clappt Begin Date 07 01 2009 E alear End Date pzaa2o El clear Figure 26 Reporting Options Awards Management Accessing awards is done one of two ways depending on the role of the individual accessing them If it is a person named on the
51. jects on which you are named e Awards In My Dept view Recent Awards and Projects for administering departments for which you have been assigned Award Data Access Dept Approval Inbox e ARRA Submissions view and track departmental ARRA eProgress Reports Research Account Managers also access ARRA eProgress reports from the Unsubmitted tab for preparation and submission PI Certification Inbox Office of Research and Sponsored Programs 232 John E Thomas Hall 287 Rivers Street POB 32068 Boone NC 28608 2068 Certifications Approvals e PI Certification Inbox review certify and track proposals on which you serve as Lead or Principal Investigator Phone 828 262 2130 Dept Approval Inbox review approve and track proposals in departments for which you have been assigned as an IPF Fax 828 262 2709 Approver For Help Fortechnical questions or assistance please contact ORSP at 828 262 2130 e For policy and or procedural questions or assistance contact the Office of Research and Sponsored Programs at 828 262 2130 Figure 2 Home Page The menu links do the following e Start New Proposal Where the PI goes to create a new proposal e My Proposals List of all unsubmitted and submitted proposals that the user created or on which he she is named as personnel e Proposals in My Dept Administrator s access to all proposals from associated with faculty or staff in their departments school colleges units e Assump
52. kage shipped with overnight or courier services picked up at the office but the bill will be charged to the account given by the sender If NIH is this proposal a RPPR Please indicate if this proposal is a National Institutes of Health RPPR submission NOTE If the Sponsor is not NIH the answer to this question is No Is this proposal being submitted for funding under the American Recovery amp Reinvestment Act ARRA Stimulus Funding ARRA money was issued by the federal government and was intended to create jobs and boost the economy Most of this money has already been allocated Administering Dept Responsible for Project Select the Appalachian Department that will be responsible for managing the contract or grant To view the list in alphabetical order clock on the department column labled Department see Figure 7 The departmental pick list is pre populated to contain every campus Department Center School College etc with an institutional Organization Number Org No Office of Sponsored Programs a ore stare UNIVERSITY Revised December 2014 AGrants User Manual e Please identify a primary administrative contact who will manage this project should it be awarded This administrative contact may be the administrator in your home department college center or unit or may be the PI e Other Affiliated Dept s Select other Appalachian Departments Centers Institutes Colleges or Units that will c
53. l linked to the project Individual Award Views When an award is accessed a screen will appear showing tabs much like those of the project The project title and project number carry forward from the award project screen General The Award General tab shows the award amount sponsor award number award type reporting designation official report date award notice received date whether or not it is ARRA Stimulus funding budget begin and end dates the award admin department and notes that are relevant to this award see Figure 33 Office of Sponsored Programs APPALACHIAN STATE UNIVERSITY Revised December 2014 40 AGrants User Manual Forimmediate assistance contact ORSP sat 2828 262 2130 Award Administration Back To Search Results Award Ho 410 0040 001 Amount 712 500 00 Obligated Prime Acct Q Cview Project Award Coversheet Copy Award 1 29 2010 03 58 PM Sponsor Award Ho Last Updated Lisa Binaham Primary Admin Contact Project Title ASU Yvine Initiative Program Administrator Charna Howson Award Amount z1 2500 00 ARRA Stimulus Funding i Award Type New Sponsor Award Ho Reporting Designation Obligated Document No Official Report Date 4 of28 2009 Admin Award Dept 250000 Center for Mountain V inegrowing Initiative Award Hotice Received 10 28 2009 Award Begin Date EnO Account Bagi Award End Date E Prime Account End
54. le Office of Sponsored Prog ams APPALACH AM STATE UNIVERSITY Revised December 2014 11 AGrants User Manual Personnel In the Personnel section you will provide the requested information about all individuals at Appalachian who are involved with this proposal The research team must include individuals named in the budget as well as administrative contacts NOTE The departmental contact in Soonsored Programs SP Special Funds Accounting SFA and the appropriate administrator i e department chair head and dean should not be added as an Administrative Contact to a proposal on this page because they automatically have access to the proposals for their unit s Adding these individuals is unnecessary and could delay routing of the proposal Contact SP if you have questions about who should and should not be added to the Research Team and Key Personnel listing To add an Investigator e Click the magnifying glass icon and a pop up window will appear that will allow you to search the Appalachian database by first name last name PID Banner ID or Department You only need to type information in one of these fields If you cannot find an individual on the list please contact Stephen Kimel at kimelsa appstate edu or 828 262 2165 For each research team member the program will enter the corresponding phone email address and department The PI must enter the role see below and expected percentage of sponsored and cost sha
55. ms er s tan STATE UNIVERSITY Revised December 2014 22 AGrants User Manual gt gt Export Control Export Control web sites have been created to assist with determining whether compliance issues exist Ifyou have a specific question about export control regulations please contact Julie Taubman or visit one of the following export control web site e http www orsp appstate edu protections export control Indicates Required Fields 1 Have you signed or been asked to sign a DoD Form 2345 Militarily Critical Technical Data Agreement related to this project Yes Ho 2 Do you anticipate that the project work may involve a Sendingftransportingtransmitting carrying any material or equipment related to this project outside the US examples include laptops GPS biologicals diagnostic kits reagents or transmitting funds to a foreiqn national Yes Ho b Travel outside the US O Yes Ho c Transmitting funds through payments for example or goods or technology to any of the following countries on the OFAC list Balkans Burma Cuba Iran Irag Ivory Coast Lebanon Liberia Libya North Korea Rep of Congo Sudan Syria or Zimbabwe Yes Ho 3 Some types of research may have export control implications even if all work is conducted within the U S Do you anticipate that the project work may involve v Figure 15 Export Control Screen 3 Have you signed or been asked to sign a DoD Fo
56. nes carefully As previously noted Pls should proceed with steps to obtain approval prior to receipt of the sponsor s award notice Animal Subjects http researchprotections appstate edu animals If the proposal involves animal subjects and submission to the Institutional Animal Care and Use Committee IACUC has been completed provide the protocol number assigned by ORP The remaining Yes No questions are necessary for the IACUC to accurately link research proposals with approved protocol s If the proposal involves animal subjects and no submission to the IACUC has been made indicate e JIT Just in Time processing Some sponsors do not require documentation of an approved IACUC protocol until Appalachian is notified that funding award is imminent Waiting until Office of Sponsored Programs APPALACHIAN STATE UNIVERSITY Revised December 2014 21 AGrants User Manual the point of award to submit a protocol for review however can result in a delayed award or loss of funds e Not Submitted SP can usually submit proposals to most sponsors while a review is pending check your guidelines carefully As previously noted Pls should proceed with steps to obtain approval prior to receipt of the sponsor s award notice Research Materials Special clearances may be required when biohazardous or radioactive research materials are used in the sponsored project Research with recombinant DNA must be reviewed by the Institution
57. not meet any of the above definitions When in doubt which to choose contact SP for assistance e Sponsored Effort Please leave this field blank e Cost Shared Effort Please leave this field blank e Calendar Months You may list the total calendar months that will be devoted to the project It there are summer months included choose Yes in the Summer field e Allocation of Credit Projects will be reported using the credit allotted to each person listed on the personnel tab You do not need to allocate credit to everyone listed but the total amount must equal 100 e Release Time Questions These questions allow administrators to quickly determine if faculty request one or more course reductions Likewise they let administrators know how a reduction is expected to be funded Answer YES or NO according to the project List of Investigators The Lead Principal Investigator and all Principal Investigators will receive an electronic notification to certify their role on this project prior to submission to the Sponsor You may Remove an individual who has been previously added but only before the proposal is submitted The approvals will take place after the proposal has been submitted via AGrants Likewise you may make changes to an Investigator a Office of Sponsored Programs a ore stare UNIVERSITY Revised December 2014 14 AGrants User Manual already added to the proposal by clicking on the Edit link to the left
58. o project see Figure 31 This view shows the subcontract number assigned by AGrants the account fund number of the subcontract status sponsor date sent date fully executed and the total amount of the subcontract Project Administration Back To Search Results Project Ho 410 0223 Prime Acct 557287 Lead PI Donna Breitenstein Project Dates 6 01 2010 5 31 2011 Account Manager Program Administrator Patricia Cornette 03 Total Obligated 240 001 00 Project Title NC School Health Training Center Total Anticipated 0 00 General Awards Accounts Billing Personnel Events Proposals Subcontracts Notes Attachments Subcontracts for this project Add New Subcontract Subcontract Ho Account Ho Status Organization Sent Date Execution Date Total Dist A10 0223 S001 Fully Executed Throckmorton and 06 1 4 2010 10 000 00 Company A10 0223 S002 Fully Executed Planned Parenthood 06 1 4 2010 4 860 00 of Central North Carolina Planned Parenthood of Central North Carolina A10 0223 S003 Fully Executed Mount Pleasant 06 1 4 2010 4 750 00 Baptist Church A10 0223 S004 Fully Executed Planned Parenthood 10 18 2010 02 28 2011 2 880 00 of Central North Carolina A10 0223 S005 Fully Executed Mabel Elementary 10 18 2010 02 28 2011 2 570 00 School A10 0223 S006 Fully Executed Parker Swain 1116 2010 11 16 2010 1 827 00 Consultants A10 0223 S007 Fully Executed Durham County 11 11 2010 11 18 2010 3 000 00 Health Department A10 0223 S008 Fully Exec
59. of 3 Investigator Approval Kimel Stephen Lead Principal investigator Authorized on TM02 2012 Biology Authorizing Person Authorized on T2202 Graduate School 4 Research and Sponsored ss a Authostzing Person Authorized on 7022012 Academic Affairs Authorizing Person Authorized on 722012 x Office of Sponsored Programs APPALACHIAN STATE UNIVERSITY Revised December 2014 47
60. onsor proprietary information such as description of a potentially patentable invention i e a new and useful process machine article of manufacturing composition of manufacture or related improvements you MUST check No below and if you have not already done so you should contact the Office of Research Protections at 828 262 7981 for invention management assistance Export Control Intellectual Property Community Benefits Location of Sponsored Activities give permission to include this abstract in the Research Abstracts Database RAD Yes Ho Abstract goes here Application Abstract gt gt Attachments Approving Depts Submission Notes Administer Proposal View Routing Status Save l Done Figure 18 Application Abstract Page mS Gee S ee S eS eS eS ee SM Reset Attachments You may add as many attachments as necessary These attachments will be available to all elPF approvers persons authorized to sign approve the proposal listed on the Approving Departments tab On the AGrants attachment list these documents will be labeled IPF indicating that they were uploaded during the submission of the IPF Once submitted attachments may only be viewed After submission in AGrants documents included as attachments may only be revised by downloading them editing them and uploading the revised version If an attachment needs to be removed from the AGrants attachment list contact t
61. ontribute resources such as space or equipment to this project This information is pulled from the departmental pick list also NOTE A department that appears on the Personnel page as the home department of anyone listed on the budget page as providing cost share or as the Administering Department Responsible for Project does not need to be listed here Figure 7 List of Departments e Sponsor Deadline Enter the proposal project deadline date from the published Agency Sponsor guidelines Please indicate whether this deadline will be met based on the day the proposal receives a US Mail Service postmark Postmark or the day the sponsor receives the proposal Receipt Generally campus administrators review proposals in the order in which they are received All final proposal documents should be received by SP in AGrants a minimum of five business days prior to the sponsor deadline to ensure proper review and timely submission Proposals that are not routed within the above timeframe will still be processed and submitted but may later be withdrawn if the final review reveals insurmountable issues e Previous Acct Fund Number If this proposal amends supplements renews or continues an existing project provide the most recent Appalachian Fund Number no hyphen This information will assist in proposal review e Title of Project Include the full title of the proposal This title should match the title on the cover letter the face page
62. osal the Adobe icon is located beside the proposal number in the top left The Adobe coversheet contains all the information entered while answering the questions on the elPF the name and size of every attachment associated with the proposal and the date and time approvers who are required to sign off on the proposal completed this task see Appendix for an example Copying a Proposal In order to copy a proposal in AGrants go to My Proposals click on submitted proposals and then click the copy link next to the proposal that you would like to copy Below is a list of what information will be copied 1 The General Info page except the program title Project start and end date Chess code and Administrative contact The Budget page The Research Subjects page The Intellectual Property page The Application Abstract page Se Make sure that you review the general information section and save before going on to any of the other sections If the general information section is not saved first clicking on the other sections in the system will cause it to revert back to the proposal that was copied Creating a New Proposal Click on the Start New Proposal link and complete the required fields Throughout AGrants required fields are marked with a red asterisk To aid you the information related to these fields will be marked with an asterisk in this documentation also a y Office of Sponsored Programs a te LAN 5 a U
63. pears at the far right in the list of proposals Reporting AGrants also offers a wide range of reporting options that anyone can access To access the reports click on the Reporting link on the blue menu bar in AGrants The screen will look like figure 25 below me Office of Sponsored Programs a ore stare UNIVERSITY Revised December 2014 35 AGrants User Manual gt gt AGrants Reporting Proposals Awards By Department By Lead Investigator By Department Uinsubmitted By Any Investigator nt Any In r By Department By Affiliated Deparment By Department and Sponsor Direct By Lead Pl By Department and nsor Prime By Lead PI Appt Dept By Department and Sponsor Type By Lead Pi LSchoo By Depariment School wikccounts By Investigator By School Prim ji Jil li By School Gragh fAigimen and Hone broaden By School By School and Sponsor Direct By School Funded By School and Sponsor Prime By Sponsor By School and Sponsor Type By Sponsor Type By School and Sponsor Type Graph By Sponsor and Funded Awards By School Community Benefits By School and Proposal Type Graph Last Four Years Depts Graph ariment and Proposal T Gragh Last Four Years Schools Graph Grants gov by Proposal Submissions Fiscal Year Depts By ARRA Funding Fiscal Year Schools Graph and Report Productivi Lead Pl Fiscal Year NIH Only Graph and Raporty Productivity by Department Fiscal Year Gr cT Proposal Keyword Search Fiscal Year Year to Date NIH Mechan
64. proposal or the individual who created the proposal in AGrants awards will be found under My Awards or My Proposals If it is the RA who is trying to access awards they will be found under Awards in My Department or Proposals in My Dept If using Proposals in My Dept Office of Sponsored Programs APPALACHIAN STATE UNIVERSITY Revised December 2014 36 AGrants User Manual or My Proposals once a proposal has been selected awards can be accessed under the Awards tab see Figure 27 Forimmediate assistance contact ORSP at823 262 2130 Proposal Dashboard gt gt Proposal Routing Status Start New Proposal gt 4 My Proposals Proposal No 11 0238 coversheet Sponsor National Science Foundation NSF 24 My Proposals Lead Investigator Stephen Kimel Deadline 5 18 2011 New Electronic No Proposals In My Dept Proposal Specialist Contract Specialist Charna Howson Program Administrator Charna Howson 04 Assumption of Risk Inbox SECURE aner Project Title Title of Project Award Dashboard My Awards View IPF Administer Proposal Awards In My Dept ARRA Submissions Approvals Compliance Status History Assumption of Risk Awards 0 Certifications Approvals Awards for this Proposal PI Certification Inbox Award Ho Sponsor Award Ho Amount Reporting Designation Prime Account Budget Begin Date A11 0120 001 441566 16 00 Obligated Go to Project Dept Approval Inbox Of
65. r Dept Head Graduate School Dean Provost provide funds to support this proposal Yes No Personnel Space Equipment Help Will this project involve any of the items listed below which may or may not be requested in the proposal budget Yes No If yes please check the appropriate boxes below please respond to all that apply Personnel Creation of new SPA positions only Please provide a brief explanation foreach checked item including whether the University will provide financial or gt Space Space that will not be provided by your non financial support for the items checked or if funding for them is requested from the sponsor department or college Need it 7 Equipment Purchase and installation of a single item costing more than 5 000 please note any need to modify space ventilation or electrical service backup generator Figure 12 Cost Share o If yes first specify which of two types of matching is included in the proposal by checking the appropriate type s Please check all that apply Agency Mandated Cost sharing which is required either by federal statute or established by sponsor policy The costs must be documented and necessary and reasonable to properly and efficiently accomplish project objectives Voluntary Mandatory if Awarded Cost sharing which is not required by federal statute or sponsor policy program or which is in excess of any such stated requirements o Next you will be aske
66. red effort see below If an individual holds dual appointments and the wrong department with respect to your proposal appears you may change the department See Figure 9 below Logged n as Eiephen Kimel on g Fruhe borti ai aria For emee iem List 14 0054 gt gt Personnel View of Ect bami Sections by dicing Total credit allocation currently added to this proposal 0 Ba name neat bo Pe che Add Personnel Information Help General info idecuses Argand Fens Subcontractors Thid individ is aA EU personel Personnel Budget Confict of interest Phone Cost Shared Effort O Email Galengar Months Reseach Subjecis o Rete Lead Principal investigator 7 Summer Yeo Mo Export Conta Pioase refer to tha role dafinitons Alnestion of Credit w 3 intelectual Property aN Nl this imvas gator be provided a neducton in course load as a resul of this project baing funded Comani Engagement Yas 2 Ho Locations of Budget If yes ore funds requested fram the sponsor io accomodate that reducton zpen i Yoo Ho Puppies athe AbH nes Save Personnel AStacherts List of Personnel Approving Depts Show Intt fie Personn ral Figure 9 Personnel page Office of Sponsored Programs te te LAM inure baer ll Revised Decem ber 2014 12 AGrants User Manual e Role Role Definitions There are several role types but the first person entered MUST be listed as the Lead Principal Investigator Below is a listing o
67. rime Acct 557321 Actives View Project Award Coverheety copy Award Sponsor Award Ho 27011 67619 Last Updated SEU eek as Bal Primary Admin Contact Stephen Kimel Project Tithe MCAC Artists Fellowship Exhibition Program Administrator Charlotte Smith Add Contact Information First Hame o Last Name CdS Dept D Rote Select Rolie Sponsored Effort Cd Cost Shared Effort Cd Save Contact Personnel Affiliated with this Award Sponsored i Cost Shared i Person Department Role Effort Effort 3i Total Effort mo Henry Foreman 540400 Arts amp Cultural Lead Principal Edit Delete L AFFARS Investigator J wiew 1 1 of 1 Page 1 jot wiew All Figure 34 People view shows each individual that has been named on the award Events The Events tab is like that of the submission and the award project Events It shows events that have been created by SP or SFA staff Distribution The Distribution tab shows all the accounts for current award and how much is distributed to each one SFA adds the accounts and distributes the funds for each award see Figure 35 Forimmediate assistance contact ORSP ate24e 262 2130 Award Administration Back To Search Results Award Ho 441 01418 004 Amount 1 907 00 obligated Prime Acct 557319 active Drier Project Gfwward Cowersheety Dhc opy Award Sponsor Award Ho 2 38429 SUB 07F Last Updated ee ea Primary Admin Contact Stephen Kimel Project Title Con
68. rm 2345 Militarily Critical Technical Data Agreement related to this project Do you anticipate Sending transporting transmitting carrying any material or equipment related to this project outside the US examples include laptops GPS biologicals diagnostic kits reagents or transmitting funds to a foreign national IMPORTANT This applies to both actually exporting equipment or other items or hand carrying items out of the country as well as transmitting unpublished information out of the country The term foreign national is defined as a person individual as well as a corporation business association partnership society trust or any other entity organization or group including government entities who is nota lawful permanent resident of the United States i e an individual who has not been lawfully accorded the privilege of residing permanently in the United States as an immigrant in accordance with the immigration laws or who is not a protected individual In addition the term foreign national also applies to a person who has not been issued a green card by the U S government or who possesses only a student visa If you choose yes you will be asked additional questions relating to the specific people organizations and countries that will receive the items Do you anticipate any travel outside the U S associated with this project This question applies to any member of the research team Office of Sponsored Pro
69. s Office of Research and Spronsored Programs e Special Funds Accounting Add Approving Department Help Department g Add Department List of Approving Departments Routing Order Dept Number Department Role s 1 250960 Center for Judaic Holocaust and Peace Studies Award Dept Cost Share Cash Matching Unit 2 250200 English Lead Principal Investigator 2 gt 250400 History Co Principal Investigator 3 250000 College of Arts and Sciences Rollup From 250400 4 gt 200000 Academic Affairs Other Approving Remove Authorize Department Listing Figure 19 Approving Departments Submission Notes Submission notes are used to communicate important information about the project both prior to and after submission Information here could provide budget information that SFA needs state whether sponsor guidelines limit the F amp A rate for submissions or may outline the reasons for voluntary cost Office of Sponsored Programs Mr RRO aera Revised December 2014 30 AGrants User Manual sharing or matching Submission notes CANNOT be deleted or edited and everyone with access to the proposal in AGrants can read them Exercise your best judgment when drafting an AGrants submission note Conflict of Interest Each person listed on the personnel tab with any of the following designations must disclose any activities that may create an actual or perceived conflict of interest with the conduct of the research and or a member of the re
70. search or the project team s relationship with the sponsor Clinical Research Coordinator Co Principal Investigator Independent Contractor Investigator Investigator Lead Principal Investigator Postdoctoral Research Associate Senior Key Participant Each person listed with one of the above designations will receive an email with a link to complete an online COI disclosure form This email is sent out after the first department approves the proposal If you have any questions concerning what to disclose email coi appstate edu For any technical issues email kimelsa appstate edu See Appalachian s Policy on Conflicts of Interest and Commitment http policy appstate edu Conflicts of Interest and Commitment to make sure you are compliant with the University s COI policy Routing Once all the elPF sections to the left of each AGrants screen have a green check mark beside them the Submit button for the entire proposal becomes active see Figure 20 Clicking the Submit button initiates the routing process for review and approval Submitting the proposal for review and approval triggers email notifications to all persons needing to review and approve the proposal before the sponsor deadline Click the Submit button and read through the submission confirmation statements Then click the Yes button to continue Office of Sponsored Programs ee fore ira e rr Revised December 2014 31 AGrants User Manual RAMSeS ASU Proposal
71. ssecessvecenssereusscecnsseseusseneueseneuess Individual Award ViICWS ccccssccccsseceeesseeeesceeeeeceteeeeees AGra nts Contacts haces cstiietds neners cthvasieaes svadbedesaxneces sevens aeabontesacs ADD ON a E A canoe meee sseancaueevereten cues y Office of Sponsored Programs D ie LAN 5 ai UND ER Fd me AGrants User Manual PEE E TE E E E eecdeueasesa 28 Revised December 2014 AGrants User Manual AGrants is the official proposal tracking and award management system for Appalachian State University It is used to create and manage the official University records for all externally sponsored projects Each record contains both financial and compliance information necessary for submission and award of a proposal All proposals requesting funding from an external sponsor whether submitted electronically or via hardcopy must be routed through AGrants This is accomplished by preparing an electronic Internal Processing Form elPF which is mandatory for all applications regardless of the funding source federal state private non profit etc or submission method This manual is designed to walk Research Administrators RAs and Principal Investigators Pls through the creation and management of these submissions in AGrants If at any time you have problems contact Stephen Kimel in SP at 828 262 2165 or kimelsa appstate edu for assistance AGrants Submissions Log into AGrants to create or work with a current su
72. tellectual property Item List 11 0228 pz gt gt Intellectual Property Aj View or Edit completed sections by ao NG sre clicking the name next to the check Haat NCAA Have you disclosed any ofthis research to the Office of Research Protections General Info A Yes O Ho Personnel q e j 2 disclosure JY Budget lfyes please enter the title of the disclosure Conflict of Interest Research Subjects Ifyou have not disclosed any ofthis research do you think this research has the potential for a patent O O Subcontractors Yes V Ho Export Control Does the research in this proposal inyolye any filed patents O yes Ono Intellectual Property gt gt Community Benefits Does the research in this proposal involve any issued patents gt O yes Ono Location of Sponsored Activities Will this research use any materials obtained from a third party under a transfer agreement granting ownership rights in inventions and or data out of the use Application Abstract De maena O yes Ono Attachments v ill this research use any material patented or otherwise which is owned by ASU and licensed to a commercial entity Approving Depts 2 Q Yes Ho Y Submission Notes Is this proposal an SBIR Small Business Innovative Research Program O O Administer Proposal ada eee Is this proposal an STTR Small Business Technology Transfer Program Submit Proposal Oves Ono fyes please enter the following information Will you be the designated
73. the proposal based on the answers given to the AGrants questions at time of submission e Status History Shows every time the status changed on the submission i e changed to awarded changed by Stephen Kimel date 6 15 2011 10 46 AM e Assumptions of Risk AOR Shows the request for fund numbers prior to receipt of official award In order to complete a request for an AOR your Conflict of Interest disclosure form must be complete see Conflict of Interest above and you must complete the online training in the AIR system For questions regarding this email kimelsa appstate edu Office of Sponsored Programs APPALACAIAN dTare UNIVIZEIT Revised December 2014 34 AGrants User Manual e Awards Shows all awards made with respect to the proposal You may access individual awards by clicking on the award number in the list appearing on the left e Notes The icon representing a sheet of paper with a turned down edge is the notes tab This tab allows access to view all submission notes related to the proposal and offers the ability to add new ones Submission notes CANNOT be deleted and everyone with access to the proposal in AGrants can read them Exercise your best judgment when drafting an AGrants submission note e Attachments The paperclip icon denotes the tab where attachments can be found and added to a proposal once it has been submitted for review and approval by the PI Once a proposal has been routed for signatures or has reac
74. thin AGrants you will also need to upload a detailed budget in the attachments section We recommend that you use the SP budget template which can be found at http www orsp appstate edu forms The budget that you upload should have sufficient information regarding the expenditures of the project Initial Current Budget Period The initial period is the first year of the project o Begin Date This is the start date for the initial period first year of the project The begin date comes over from the information entered on the General Info screen o End Date This is the completion date of the initial period first year of the project which will be 365 days after the begin date for example a December 1 start has a November 30 end date the following year Office of Sponsored Programs se aiiis UNIVERSITY Revised December 2014 15 AGrants User Manual o Direct The estimated direct costs for the first budget year of the project Do not use commas to separate hundreds thousands and millions OND Logged in as Jennifer Lattes on gs prod2 RAMSeS ASU Proposal and Award Development For immediate assistance contact at 828 262 2130 j ii E H H Item List 13 0031 pz gt gt Budget View or Edit completed sections by Periods of performance and estimated budgets For one year projects and non competing continuations both columns should match clicking the name next to the check Ind
75. tinued Development of a Community Based Family Suppor program Program Administrator Jo Harris Distributions by Account Add Account Revise Award Distribution Add Temp Account 5 e a E 1 907 00 Prime Active Delete Distribution 1 907 00 492892011 12 36 Ph Amy Roberts 557319 Total Award o 500 1 000 1 500 2 000 Temp Account Ho Account Type Amount on Account 4655 1 Prime 1 907 00 Figure 35 Distributions view of an award Proposals The Proposal tab lists the proposal that is linked to the current award see Figure 36 There should only be one proposal listed on each individual award A project however can have many Office of Sponsored Programs APPALACHIAN STATE UNIVERSITY Revised December 2014 42 AGrants User Manual proposals linked to it Proposals listed on awards are based on the project A project can run for many years whereas an individual award may only run for one to three years based on the terms of the award documents For immediate assistance contact ORSP ate2s 262 2130 Award Administration Back To Search Results Award Ho 411 0118 001 Amount 1 907 00 obligated Prime Acct 557319 Active View Project Award Coversheet copy Award 3182011 09 17 AM Stephen Kimel Project Title Continued Development ofa Community Based Family Support program Program Administrator Jo Harris Sponsor Award Ho 27 38429 5SUB 07 Last Updated Primary 4dmin Contact Proposals Affiliated with th
76. tion of Risk Inbox Access for administrators to all to be authorized previously authorized Assumption of Risks for faculty or staff in their departments school colleges or units e My Awards List of all active inactive awards for the PI or associated administrators e Awards In My Dept Access for administrators to all awards for associated with faculty or staff in their departments school colleges or units e ARRA Submissions Used for accessing ARRA reports only Pls who have an ARRA funded project will see information here e PI Certification Inbox Shows list of submissions that require the PI to electronically sign the elPF e Dept Approval Inbox Shows list of submissions that require the administrator s electronic approval 1 gt Office of Sponsored Programs APPALACHIAN STATE UNIVERSITY Revised December 2014 3 AGrants User Manual The center of the screen provides information about both the Proposal and Award Dashboards and provides links to the Frequently Asked Questions and Help files The Help file is also accessible from individual screens within a proposal record A printable Adobe document of a proposal coversheet can be obtained by clicking on the adobe icon at any time This icon is located on the far right of the row for each submitted proposal shown and Ml under My Proposals Proposals in my Department My Awards and Awards in my Department Within a prop
77. tnerships to include joint venture opportunities for small businesses and nonprofit research institutions a 1 Office of Sponsored Programs a fore stare UNIVERSITY Revised December 2014 25 AGrants User Manual Once all questions have been answered click the Save button to save the information entered and advance to the next section of the AGrants file Community Engagement All sponsored programs provide benefits in the sense of institutional support employment training of students and the economic multiplier effect e g university employee student and visitor spending However the following questions are intended to address projects that emphasize benefits to North Carolina citizens beyond the immediate university community Please check all that apply to the proposed project In addition to answering each of the principal questions please respond to the subpoints that identify the location or extent of the expected benefit Can some or all of the proposed project activity be considered community engagement Will some or all of the proposed project budget be used for community engagement UNC Tomorrow The information requested in this section is being gathered at the UNC General Administration s request to assist them in reporting on research activities that meet the needs of North Carolina s citizens as outlined in the UNC Tomorrow report see Figure 17 item List 14 0054 gt Community Engagement
78. ual should only be selected if the Sponsor allows multiple Pls and if the individual meets all of the criteria for a Pl and is not the Lead Principal Investigator All principal investigators have to certify the proposal in AGrants o Research Assistant This individual is a student graduate or undergraduate who will work on the project o Clinical Research Coordinator The Clinical Research Coordinator CRC is a specialized research professional working with and under the direction of the Principal Investigator Pl While the Principal Investigator is primarily responsible for the overall design me Office of Sponsored Programs a ore stare UNIVERSITY Revised December 2014 13 AGrants User Manual conduct and management of the clinical trial the CRC supports facilitates and coordinates the daily clinical trial activities and plays a critical role in the conduct of the study By performing these duties the CRC works with the PI department sponsor and institution to support and provide guidance on the administration of the compliance financial personnel and other related aspects of the clinical study o Project Director Coordinator An individual is identified in this role on a limited basis such as on program project grants or on a clinical trial o Senior Key Participant This individual is not a principle investigator but is involved in the design conduct and or reporting of the project o Other This individual does
79. uman Subjects http researchprotections appstate edu human subjects If the proposal involves human subjects and submission to the IRB has been completed provide the protocol number assigned by the Office of Research Protections ORP Clicking on the magnifying glass will allow you to identify all human subject protocols for every member of the research team who is listed on the Personnel page Select the relevant protocol s for this proposal from the list see Figure 13 below Office of Sponsored Programs a ore stare UNIVERSITY Revised December 2014 20 AGrants User Manual Human Subjects Help gw General Info Dees this research invalve HUMAN SUBJECTS Personnel Yes No Budget If yes has your research team submitted an applicaton for IRB approval w Conflict of Interest Yes No w Research Subjects gt gt a Subcontractors if you have mot submitted an application for IRE approval please check reasons below AIT a Export Contral 7 Not Yet Submitted af Intellectual Property Community Benefits y Animal Subjects Help y Locations of Budget Expenditures Does this research involve ANIMAL SUBJECTS Application Abstract Yes 2 No Attachments wv Approving Depts Research Materials Help 7 Submission Notes Does the proposal involve research with any of the following please check all that apply Radioactive Materials or Radiation Producing Machines If yes contact Julie Taubman at 828 262 7981 or taubmanii appstate
80. unty or counties in which sponsored activities will occur More than one county can be selected or all counties can be selected Out of State Locations In the drop down box select the state s in which sponsored activities will occur More than one state can be selected or all states can be selected Out of Country Locations Please select the name s of the country or countries where sponsored activities will occur Once you have selected all applicable locations you may move to the next screen in the AGrants file Locations Relevant to Your Project Many projects are associated with a particular geographic location For example for projects involving or affecting human or animal populations collecting new data or analyzing existing data these geographic locations would be where the humans or animals live For environmental studies these geographic locations would include the site s of the phenomenon under study Please add geographic location s relevant to your project below Ensuring that all pertinent locations are reflected allows ASU to accurately map the areas relevant to this project Once you input all of the locations for your project click the Locations Listing Complete button at the bottom of the page Office of Sponsored Programs ee fore inire e rr Revised December 2014 27 AGrants User Manual Application Abstract At this screen see Figure 18 please select a Classification of Instructional Progr
81. uted Durham Crisis 03 21 2011 03 28 2011 2 300 00 Response Center A10 0223 S009 Fully Executed Alice Aycock Poe 03 21 2011 03 28 2011 2 400 00 Center for Health Figure 31 Subcontracts Subcontracts are accessed by clicking on the desired subcontract number Attachments for subcontracts are only visible within the individual subcontracts All subcontracts should be created by someone in SP Office of Sponsored Programs APPALACHIAN STATE UNIVERSITY Revised December 2014 39 AGrants User Manual to ensure that the terms and conditions meet the University s guidelines They also must have the signatures of both the authorizing official at Appalachian and the agency providing the service Notes It will show all notes that have been added regarding the project Attachments This tab shows not only all the award attachments but also all of the proposal attachments see Figure 32 It lists the name of the attachments the file size file type attachment type and who has access If an attachment says Admin Office only SP and SFA staff can access the file If it says All Parties everyone affiliated with this file record has access to the file can see it General Awards Accounts Billing Personnel Events Proposals Subcontracts Notes Attachments Add Attachment Click Browse to select a file Document Type Select Document Type v gt gt Next Reset Attachment List
82. vents The Events tab will list any events that have been created on an awarded project Events are typically things that the PI SP and or SFA staff will need to take care of at some point during the life of a project or after the termination of a project They are usually technical and final reports Proposals The Proposals tab shows every proposal that is linked to a particular project see Figure 30 An award project can have many different proposals listed due to annual renewals continuations or supplements that have been requested Each proposal listed can be accessed by clicking on the proposal number Office of Sponsored Programs APPALACHIAN STATE UNIVERSITY Revised December 2014 38 AGrants User Manual Project Administration Back To Search Results Project Ho 403 0004 Prime Acct Lead Pl Gary Timbers Project Dates 7 01 2003 12 31 2003 Account Manager Program Administrator Charlotte Smith 01 Total Obligated 178 156 00 Project Title a of Foster Care Services to Blue Ridge Center Total Anticipated 0 00 General Awards Accounts Billing Personnel Events Subcontracts Motes Attachments Proposals Affiliated with this Project Proposal Ho Lead Inv Title Initial Funds Requested 04 0004 Gary Timbers Provision of Foster Care Services to Blue Ridge 178 156 00 Center Clien View 1 41 of 4 Page 1 of 41 Figure 30 Proposal view has links to all proposals listed on a project Subcontracts The Subc
83. y software No a Do you anticipate that the project work may Involve any equipment technology materials or software specifically designed modified or a a a a ss peice A il li isl is al Nc i Ho ying any materal of equipment related to this Intellectual ee scosed any of this research to the Office of Research Protect Does research have the potential for a patent Daes the research In this proposal Involve any FILED patents a invoke any ISSUED patents mf E E cin ng data out of the use of the material Wns researo use any mate patented or oine ise a Is this proposal an SBIR Small Bus No a Is this proposal an STTR Small Business Technology Transiter Program No Community Banafite s Does his project promote economic development arn Oar EE nee or other resources directly to the community lt r fk cll etic cen i eal spiders E Does his project Involve the study of birth to 12 education ship rights In inventions andor Which e paned by ASU and iicensed to a commencial entity Does this project promote adult education andor Itetong leaming Ho a Involwes esearch with an insite or Center wihin ASU No There are no attachment added to the proposal Notes There are no notes added to the proposal Certification Office of Sponsored Programs APPALACHIAN STATE UNIVERSITY Revised December 2014 46 AGrants User Manual 400 Sweis Prop 2 Pl Kimel Stephen Page 3
84. ype the entire agency name to retrieve information Instead enter a portion or an abbreviation of the name you wish to find For instance if the PI is applying to the National Institute of Child Health and Human Development NICHD the RA or PI should search using NIH NICHD Child Health or Human Development to bring up a list of choices Figures 4 amp 5 gomyresearchontineong rarmes funding_search lt lmipage_referers gerveral_intal https testuncg myresearchonline org ramses funding_results cfm 4 US DHHS NIH National Institute for Dental and craniofacial Research NIDCR US DHHS NIH National Institute of Allergy and Infectious Diseases NIAID US DHHS NIH National Institute of Arthritis and Musculoskeletal and Skin Diseases NIAMSD US DHHS NIH National Institute of Child Health and Human Development NICHD Enter a keyword to locate the organization you are looking for US DHHS NIH National Institute of Diabetes Digestive and Kidney Diseases NIDDKD US DHHS NIH National Institute of General Medical Sciences NIGMS US DHHS NIH National Institute of Mental Health NIMH Cancel US DHHS NIH National Institute of Nursing Research NINR US DHHS NIH National Institute on Aging NIA US DHHS NIH National Institute on Alcohol Abuse and Alcoholism NIAAA US DHHS NIH National Institute on Deafness and Other Communication Disorders US DHHS NIH National Institute on Drug Abuse NIDA US DHHS NIH NIC US DHHS PHS NIH Division of

AGrants User Manual - Office of Research

Contents

Download Pdf Manuals

Related Search

Related Contents