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USER MANUAL

1. 7 After a successful login you d see below page Welcome Delve Ltd Ltd 55 HIV AIDS National Disease Management System Pachange Password Logout da Sa de Timor HIVNDMS Timor Leste I2 Basic Information VCCT PMTCT STI ART Reports Administration 8 If you ve provided wrong information during login then you d see below message Wrong User ID or Password HIV AIDS NDMS Version 1 Help d User ID Email hivndmssuperuser amp yahoo com Password eeeeeeeececc o PlTypeCode 10247 96231 iv Remember Password gt LOGIN Forgot Password In this case you try again with correct credentials to enter into the system Page 15 of 80 2 Change Password Please do followings to change your password 1 After login click on the Change Password link button at the top right corner of the HIVNDMS 2 This will load the change password page as shown below Change User Password Change Password Change Password Cancel Old Password New Password Confirm New Password 3 Type existing password and then your new password two times and then click on Change Password button to change your new password finally PLEASE SAVE YOUR NEW PASSWORD IN SAFE PLACE SO THAT YOU DON T FORGET IT OR IT IS NOT DISCLOSED TO ANYONE 3 Logout from HIVNDMS Please do followings to logout from HIVNDMS 1 After login click on the Logout link button at the top right corner of the HIVNDMS 2 Th
2. Add Program Data Save amp Close Cancel Report Name CHC Pasabe PMTCT Monthly Report for April 2013 Program data reporting PW coming for ANC visit Women coming in directly for labour or immediately after delivery without a prior HIV test 1 Total no of women attending the services 2 No of women tested for HIV 3 No of tested positive for HIV 4 No of HIV negetive women receiving post test counseling 5 No of HIV infected women receiving post test counseling 6 No of HIV infected women with CD4 lt 350 T No of HIV infected PW with CD4 gt 350 and with WHO stage 3 or 4 8 No of HIV infected pregnant women started on ART 9 No of HIV infected PW started on ARV prophylaxis 10 No of HIV infected PW started expected to deliver this month 11 No of HIV infected PW delivered 12 No of HIV exposed children born Page 43 of 80 7 In order to add staff status data information click on corresponding Add link button The page will look like below Staff Status Information New Staff Status Record Save amp Close Cancel Report Name CHC Pasabe PMTCT Monthly Report for April 2013 Doctor Midwife Nurse Counselor Other Employee 1 New Staff Joined the Program 2 Staff Not Received PMTCT Training in the Past 3 Old Staff Left the Program 4 Vacancies as of End of Month 5 Staff Participated in Training 8 In order to add visit details data information click on corresponding Add link button The page w
3. lients done pre test counseling TURON Pienso Saline Registration Period HIV Test Resut Please Select Pm Please Select 9 Date Range From mm dd yyyy To mm dd yyyy Referral Type d 2 Monthly D Quarter ee 7 Print To PDF E Export To Excel Yearly Region 9 all District J Sub District Page 76 of 80 On the left section of this page there are total 6 report options which are 1 National VCCT PITC Register Report 2 No of client taken VCT service month wise 3 No of client taken VCT service district wise 4 List of clients who Did pre test counseling but did not do HIV testing Gave consent for test but did not do HIV testing Did HIV testing but did not do post test counseling 5 Total number of VCCT clients group and month wise 6 Total number of VCCT clients group and district wise In the other sections of this page there are filters to generate more specific data Each of these report options will generate various data in different formats 3 ART Reports Menu This menu is to generate various reports from ART register such as list of HIV ve patients details of a particular patient etc Click on ART Reports menu to go to the reports page The page will look like shown below ART Reports Fixed Format Reports ART Papient Report Options Details of a Particular Patient List of ART Patients ART Follow up Report of a Particular Patient ART Follow up Reports of ART Patients C
4. 1 2 3 4 5 6 7 Page 7 of 80 Is Capital True True False False False False False False False True d Label Button Text Box Check Box Date Picker and Drop Down List Below image shows labels buttons text boxes check box and drop down lists VCCT Client Register Information Page Heading New VCCT Client Tab Heading Search Patient Save amp Close Save Cancel PID Code Read only box VCCT Center Please Select v Drop Down List DDL Referred from Please Select X Manual VCCT Code Text Box First Name 3 letters Father s Name 3 letters Mother s Name 3 letters ls Date of Birth Exact 7 Check box Age 0 Yrs 0 Month Sex Please Select v Marital Status Please Select Profession Please Select Y Contact No Present Address District Please Select Sub District Please Select Y Address Buttons Once clicked it will do some action s such as saving editing etc Text Box User can type text here Check Box User can tick the box when appropriate Drop Down List User can choose one value from the given list Page 8 of 80 Date Picker User can enter a date in this box If you click in this box a date calendar will appear and then you d be able to choose a date you want Please note that the format of date is US United States style i e it will show 4 March 2012 as 3 4 2012 NOT as 4 3 2012 i e in the format of month day year Read Only Text Box User cannot type anyt
5. 1 Select a PMTCT Center say CHC Dili Formoza 2013 as Year and then click on Apply Filter button 2 This will list all the PMTCT monthly reports of 2013 from CHC Dili Formoza 3 The list will now look like as shown below Page 41 of 80 Monthly PMTCT Reports Information 9 Adda Monthly PMTCT Report CHC Dili Formoza v All Months v 2013 v Apply Filter Reset Monthly PMTCT Reports List 2 Program Drug amp Kit Name of PMTCT Report Data Staff Status Visit Miscellaneous Cohort ED Stock Edit Delete CHC Dili Formoza PMTCT Monthly Report for February 2013 Edit Delete Edit Delete Add Edit Delete Add Add Edit Edit Delete CHC Dili Formoza PMTCT Monthly Report for January 2013 Edit Delete Edit Delete Add Add Add Add Edit In order to add new PMTCT monthly report do followings 1 Click on Add a Monthly PMTCT Report link button 2 You d see below page Monthly PMTCT Reports Information Add Monthly PMTCT Reports Save amp Close Save Cancel Date of Reporting Reporting Period Please Selecta Year y Please Selecta Month Name of Reporting Center Please Select Name of In charge Medical Officer 3 Type or select below information Date of Reporting Date of reporting Reporting Period Reporting period Name of Reporting Center Reporting PMTCT center Name of In Charge Reporting Officer Name of the person sent the report Important Field with marking is a mandatory field that mus
6. 45 00 45 00 20 00 20 00 Post Score 65 00 76 00 71 00 70 00 63 00 Page 48 of 80 Back Comments Pass Pass Pass Pass Pass Chapter 6 STI Tab 1 Overview This tab contains the functionalities for entering STI data from periodic reports such as STI monthly reports training reports etc 2 Monthly STI Case Reports Menu This menu is to save records from monthly STI case reports Click on Monthly STI Case Reports menu to go to the monthly STI case report page The GV page will look like shown below Monthly STI Case Reports Information 5 adda Monthly STI Case Reports All Reporting Units AllYears v AllMonths Apply Filter Reset Case Reports List Reported Year Reported Month Reporting Unit Reporting Date prie Poore Edit Delete 2013 May CHC Hato Udo May 01 2013 0 0 Edit Delete 2013 April CHC Aileu Villa April 01 2013 0 0 Edit Delete 2013 April CHC Ainaro Vila April 01 2013 3 2 Edit Delete 2013 April CHC Baqui April 01 2013 0 0 Edit Delete 2013 April CHC Citrana April 01 2013 2 0 Edit Delete 2013 April CHC Hato Udo April 01 2013 0 0 Edit Delete 2013 April CHC Pasabe April 01 2013 3 0 Edit Delete 2013 April Referral Hospital Baucau April 01 2013 0 0 Edit Delete 2013 March CHC Aileu Villa March 01 2013 0 0 Edit Delete 2013 March CHC Ainaro Vila March 01 2013 2 1 1 2 13 4 5 6 7 8 9 10 To see some particular STI case monthly reports do followings
7. CHC Bairo Pite and then click on Apply Filter button 2 This will list all the VCCT clients from CHC Bairo Pite 3 The page will look like as shown below Page 26 of 80 VCCT Client Register Information 3 Register New Client CHC Bairo Pite vy AllSex v Client Name Enter PID Enter Old Code Apply Filter Reset Register List VCCT Code PID Client Name VCCT Center Name Age Sex Contact No Present Address Edit Delete BPV663 VVIOXYZABCO3 Vio CHC Bairo Pite 9y5m Female Ajtarak Laran Edit Delete BP408 VMARMNOXYZS89 Mar CHC Bairo Pite 23y5m Female Bebora Edit Delete BP3954 VCBAXAVMNO92 CBA CHC Bairo Pite 21y1m Male Bairo Pite Edit Delete BP3842 VBCAMDRXYZ45 BCA CHC Bairo Pite 68y1m Male Bebonuk Edit Delete BP3841 VCBAMDRXYZ84 CBA CHC Bairo Pite 29y1m Male Kuluhun Edit Delete BP3839 VABCXYZMNO89 ABC CHC Bairo Pite 24y1m Female Aitaraklaran Edit Delete BP3837 VCBAXYZMNO53 CBA CHC Bairo Pite 60y1m Male Surik Mas Edit Delete BP3836 VABCMDRMNO91 ABC CHC Bairo Pite 22y1m Male Aimutin Edit Delete BP3835 VBCAMDRXYZ69 BCA CHC Bairo Pite 44y1m Male Delta 4 Edit Delete BP2684 VANAXYZABC75 Ana CHC Bairo Pite 38y4m Female Atabae 1 2 3 41 51 6 7 8 9 10 4 Please note that you can do further filtering to see more specific patients Such as if you are willing to see a particular client then you d need to use filters Client Name System PID and VCCT PID If you do Apply Filter with these 3 filters then yo
8. Select a position category say HIV Data Entry Officer National from DDL in the filter section 2 Then click on Apply Filter Page 71 of 80 3 Notice that the GV is now filled with all staffs with position HIV Data Entry Officer National Personnel Information Add a Personnel Information Type First Name Type Middle Name Type Last Name HIV Data Entry C Apply Filter Reset Personnel List ys Personnel Full Name Position Sex PID HIV Data Entry Officer National cum Edit Delete Marcos De Araujo Guterres In order to add new personnel information do followings 1 Click on Add a Personnel Information link button 2 You d see below page Personnel Information Add Personnel Information Save and Close Personnel Email ID Personnel Personal ID Personnel First Name Personnel Middle Name Personnel Last Name Personnel Sex Please Select Position Please Select Date of Birth Voter ID Passport No Date of Join Date of Resign Permanent Address District Please Select X SubDistrict Please Select Suco Please Select Address ls a System User 7 Enter Password 3 Type or select below information Page 72 of 80 Joining Date January 01 2012 Cancel Personnel Email ID This is the ID for logging into the system This is a must entry when you d define a person as a system user But if you are not defining the person as a system user then you can keep this field blank Personnel ID T
9. 1 Overview This tab contains the functionalities for entering ART register and monthly follow up data such as ART registration monthly follow up data etc All these functionalities are realized by some menus These menus are 1 ART Patient Register 2 Training If you click on ART tab you d be able to see above menus at the left and also the data landing space i e data display section DDS at the right side Please note that you havent yet clicked on any menu and thus no menu is marked as current menu i e no red arrow tip at the left of selected menu 2 ART Patient Register Menu This menu is to do HIV ve patient registration into ART register Click on ART Patient Register menu to go to client registration page To see the patients list of a particular registration unit do followings 1 Select a Cohort Unit say Referral Hospital Maliana and then click on Apply Filter button 2 This will list all the HIV ve patients from Referral Hospital Maliana 3 The page will look like as shown below Page 56 of 80 ART Patient Registration Information 3 Register New Patient All Sex v All Marital Status vy All Profession v All Type of Entry Referral Hospital Ma v All District All Sub District Registration Date between mm dd yyyy From and To Enter PID Enter C amp S Counselor Name Enter C amp S Organization ART Code Eis Having TB Apply Filter Reset ART Patient List ART Code PID Sex Age Coh
10. 1 Select a STI Center say CHC Dili Formoza 2013 as Year and then click on Apply Filter button 2 This will list all the STI case monthly reports of 2013 from CHC Dili Formoza 3 The list will now look like as shown below Page 49 of 80 Monthly STI Case Reports Information Q Add a Monthly STI Case Reports CHC Dili Formoza 2013 v AllMonhs v Apply Filter Reset Case Reports List Reported Year Reported Month Reporting Unit Reporting Date U UI E Distributed Edit Delete 2013 February CHC Dili Formoza February 01 2013 10 2 Edit Delete 2013 January CHC Dili Formoza January 01 2013 15 5 In order to add new STI case monthly report do followings 1 Click on Add a Monthly STI Case Report link button 2 You d see below page Monthly STI Case Reports Add Monthly STI Case Reports Save amp Close Save Cancel Reporteing Period Please Selecta Year v Please Selecta Month Reporteing Unit Please Select M Reporteing Person Please Type Name Please Type Position STI Syndrome Case 10 yr 10 to 45 yr 15 to 25 yr 25 to 44 yr 44 yr Total Male Female Male Female Male female Male Female Male Female Male Female Genital Ulcer Genital Warts Inguinal Bubo without Ulcer Lower Abdominal Pain pas m un EN tes Other STIs Scrotal Swelling mm ei Urethral Discharge EN BEN vaginal Discharge EE a Total STI Card Distributed EN ens mm RENI E EE i Total STI Card Received 3 Type or sele
11. 80 In order to add new VCCT details of a client do followings 1 Click on Add VCCT Cycle link button 2 You d see below page VCCT Cycle Information Add VCCT Cycle Details Search Patient Save amp Close Save Cancel PID Code VCCT Code VCCT Center Please Select Pre Test Counseling Date this is the Visit Date Consent Type Please Select z Test Date Test Result Date Test Result Final Please Select Y CD4 Count n Viral Load copies ml Post Test Counseling Date this is the Consultation Date Confirmation Date Final Remarks Client Referred to Please Select Show additional information Was C amp S Group Representative Present in Post Test Counseling Yes 9 No C amp S Counselor Name C amp S Counselor Position C amp S Organization 3 Notice that you cannot click on first 3 text boxes i e PID Code System PID VCCT Code and VCCT Center This is because you are required to select a VCCT client from the VCCT register Page 33 of 80 4 So first of all you will need to select a VCCT client whose VCCT details you are going to enter now Click on Search Patient button and then you will see the Search Patient GV Now you select that VCCT client by doing a filter with correct information This was explained above under VCCT Cycle Menu 5 At this level you should be in the VCCT Cycle Details page If so you would also be able to see the information the top 3 boxes Now you need to
12. Assign Privilege Menu AS 9 Report Tab Overview VCCT Reports Menu ART Reports Menu PMTCT Reports Menu STI Reports Menu pi ens Page 3 of 80 How to Read this Manual This operator manual is arranged according to functionality grouping All the similar category functionalities are arranged in different tabs So the manual also covers each tab in each chapter However in order to have a HEAD START the manual explains some of basic terminologies basic features of the system These are explained in Chapter 1 and Chapter 2 From Chapter 3 onwards the manual explains all the features of the system starting with Basic Information In the last two chapters the manual also explains about how to generate reporting and how to administer the system Page 4 of 80 Chapter 1 Introduction 1 Overview Welcome to HIV National Disease Management System HIVNDMS If you are reading this manual that means you have decided to know about the system how to enter data how to generate report and many others HIVNDMS is a tool to capture data from VCCT register ART register STI and PMTCT monthly reporting formats The system can also generate various types of reports such as list of VCCT clients from VCCT register HIV ve patients from ART register and many other programmatic reports So before you begin let s take some time to explore the HIV National Disease Management System HIVNDMS tool software application an
13. GV will look like Sub District Information Add a Sub District All District v Apply Filter Reset Sub District List p District Sub District Name Sub District Code Is Capital Edit Delete Aileu District Aileu Vila ALU True Edit Delete Ainaro District Ainaro ANO True Edit Delete Manufahi District Alas ALAS False Edit Delete Bobonaro District Atabae AT False Edit Delete Dili District Atauro ATRO False Edit Delete Ermera District Atsabe ASTB False Edit Delete Baucau District Baguia BG False Edit Delete Bobonaro District Balib BL False Edit Delete Manatuto District Barique BRQE False Edit Delete Baucau District Baucau CX BCU True 1 2 3 4 5 6 7 Note in the above GV list that it is showing all the sub districts At this point you may do an Apply Filter to view sub district of a specific district To do this do followings 1 Select a district say Dili from DDL in the filter section 2 Then click on Apply Filter 3 Notice that the GV is now filled with all sub districts of district Dili Page 19 of 80 Sub District Information Add a Sub District Dili District v Apply Filter Reset Sub District List Edit Edit Edit Edit Edit Edit Delete Delete Delete Delete Delete Delete District Dili District Dili District Dili District Dili District Dili District Dili District a Sub District Name Atauro Cristo Rei Dom Aleixo Metinaro Nain Feto Vera Cruz In or
14. Months All Years v Apply Filter Reset Monthly PMTCT Reports List pi Name of PMTCT Report Program Staff Status Visit Miscellaneous Cohortep OTN amp Kit Edit Delete Referral Hospital Baucau PMTCT Monthly Report for November 2012 Edit Delete Edit Delete Edit Delete Add Add Add Edit Edit Delete CHC Pasabe PMTCT Monthly Report for April 2013 Add Add Add Add Add Add Edit Edit Delete Referral Hospital Baucau PMTCT Monthly Report for January 2013 Edit Delete Add Add Add Add Add Edit Edit Delete Referral Hospital Baucau PMTCT Monthly Report for December 2012 Edit Delete Edit Delete Edit Delete Add Add Add Edit Edit Delete CHC Baguia PMTCT Monthly Report for March 2013 Edit Delete Edit Delete Add Add Add Add Edit Edit Delete CHC Riamera Wailili PMTCT Monthly Report for March 2013 Edit Delete Edit Delete Add Edit Delete Add Add Edit Edit Delete National Hospital Dili PMTCT Monthly Report for February 2013 Edit Delete Edit Delete Edit Delete Edit Delete Add Add Edit Edit Delete CHC Pasabe PMTCT Monthly Report for March 2013 Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Add Edit Edit Delete Referral Hospital Baucau PMTCT Monthly Report for March 2013 Edit Delete Edit Delete Edit Delete Edit Delete Add Add Edit Edit Delete CHC Bobonaro PMTCT Monthly Report for March 2013 Edit Delete Add Add Add Add Add Edit 1 2 3 4 5 6 7 8 9 10 To see some particular PMTCT monthly reports do followings
15. Select VJULXYZABC67 V694 National Hospital Dili Male VCCT October 07 2012 Select VLINXYZABC94 V695 National Hospital Dili Male VCCT October 07 2012 Select VMARXYZABC94 V696 National Hospital Dili Female VCCT October 07 2012 Select VZACXYZABC94 V697 National Hospital Dili Male VCCT October 07 2012 Select VLUCXYZABC91 V698 National Hospital Dili Male VCCT October 07 2012 1 2 3 4 5 6 7 8 9 10 Close 5 In the above GV you d see a list of all individual persons who have been registered previously They could be in HIV system or even in TB system or Prevention Care amp Support System 6 As explained under VCCT Client Register menu you can do a search to find out the VCCT client and then when you ve identified the client click on Select link button Important It is recommended to tag EVERY HIV ve patients while doing registration Because as per national VCCT guideline VCCT is the ONLY DOOR for accessing ART i e every HIV ve patient WILL HAVE a VCCT CODE You must use that code to make sure that same person is not entered duplicate As you look at the ART GV you will notice that there are 4 columns with link buttons against each HIV ve patient Those are 1 Family Members HIV History Column Use this link button to enter family members HIV history of the HIV ve patient 2 ART Follow up Records Column Use this link button to enter ART follow up records of HIV ve patient 3 Counselor
16. Types X Drug Kit Name Please Select M 1 Stock at Beginning of Month 2 Stock at End of Month 3 Qty with Expiry Date 3 Months 4 Qty Expired in this Month 5 Qty Received in this Month 6 Qty Needed in Next 3 Months 3 Training Menu This menu is to save training records Click on Training menu to go to training GV page The page will look like as shown below Training Information 3 Add New Training Training From Training Till Apply Filter Reset Training List Training Name Start Date Till Date Trainer Name Participants Evaluation HIV National Database Management Edit Delete stem April 09 2013 April 12 2013 Biplob Chakma Add List In order to add a new training and its participants details do followings 1 Click on Add a New Training 2 You d see below page Page 46 of 80 Training Information New Training Record Save amp Close Save Cancel Training Name Training Type Please Select v Training Place Start Date Till Date Trainer Name Training Location Total Participants 3 Type or select below information Training Name Name of training Training Type Type of training Training Place Date on which test was done Start Date Training start date Till Date Training end date Trainer Name Name of the trainer Training Location Details of training place venue Total Participants Total number of participants Important Field with marking is a mandat
17. enter father s name 3 letters Please select client sex Error messages for not providing must entry fields Please select marital status Please select VCCT center Please select Referred from New VCCT Client Search Patient Save amp Close Save Cancel PID Code VCCT Center Please Select Y Referred from Please Select Y Manual VCCT Code First Name 3 letters Father s Name 3 letters Mother s Name 3 letters Page 13 of 80 Chapter 2 Login Logout and Change Password 1 Login to HIVNDMS Please do followings to login to HIVNDMS 1 Open Mozilla Firefox browser use version 19 or later 2 Then go to this link http www hivndms tlhealthinformationsystem com 3 This will load the login page as shown below HIV AIDS NDMS Help User ID Email hivndmssuperuser yahoo com Password eeeeeeeeccc PlTypeCode 75101 V Remember Password gt LOGIN Forgot Password 4 Type User ID Email login user email ID Please note this is NOT your personal email ID This is the ID that is used to log into the HIVNDMS Password login password Type Code Type the digits that you can see on the screen this is to protect your account system from spamming Page 14 of 80 5 You may or may not check the Remember Password but if you are not using your own laptop or desktop it is suggested NOT TO CHECK this check box 6 Click Login button to login to HIVNDMS and wait till you are logged in
18. filled with all organizations under district Aileu Organization Information 3 Add an Organization Aileu District v All Sub District v BothSDP amp Non SDP AllOrganization Type v AllService v Apply Filter Reset Organization List amp A Organization Name Is SDP District Sub District Address Contact Person Name Edit Delete CHC Aileu Villa Yes Aileu District Aileu Vila Please type Please type Edit Delete CHC Laulara Yes Aileu District Laulara Please type Please type Edit Delete CHC Lequidoe Yes Aileu District Lequidoe Please type Please type Edit Delete CHC Remexio Yes Aileu District Remexio Please type Please type In order to add a new organization do followings 1 Click on Add an Organization link button 2 You d see below page Organization Information Add Organization Save amp Close Save Cancel Organization Name District Please Select bd Sub District Please Select Suco Please Select Address Contact person Name Designation Please Select Y Contact Number Is an SDP F Organization Type Please Select Page 23 of 80 Service Provided Service Delivery Start Service Delivery End ANC SDP ART SDP General Medical Services Human Rights Service HM ve Care amp Support Community Individual Counseling Laboratory Services Legal Services Malaria SDP PLHIV Community PMTCT SDP Hour Minute Hour Minute Psychological Service Social Care Services STI SDP TB SDP VCC
19. name Father s Name 3 letters First 3 letters of patient s father name District Permanent district of the patient Sub District Permanent sub district of the patient Suco Permanent suco of the patient Address Permanent address of the patient Is DoB Exact Most of the cases you d not need to check this box as because exact date of birth may not be available Instead you d need to enter age of the patient on Page 59 of 80 the registration day Please note that if you ve chosen Is DoB Exact box then you will see a date entry box you will not see the age boxes Date of Birth Date of birth of the patient Age Age of the client during on the registration date There are two boxes one is for year and another is for month For example if you d like to enter age as 30 yrs 8 months then you d need to type 30 in the first box and 8 in the second box Please note that if you ve chosen Is DoB Exact box then you will see a date entry box for entering Date of Birth you will not see these age boxes Sex Sex of the patient Marital Status Marital status of the patient Profession Profession of the patient Education Education level of the patient Emergency Contact Person Details of emergency contact person of the patient Relation with Patient Relationship with the patient Type of Entry From where or how the patient has come Date of Confirmation HIV Confirm HIV ve date ARV Start Date ARV start date AR
20. page will appear ART Prescription Information Edit ART Prescription Details of V692 AABCABCXYZ12 ene see eee Follow up Date Prescription for V692 at May 28 2012 12 00AM ARV Drug Name None of these v AZT 3TC LOP ARV Start Date 5 28 2012 Prescription Period 0 months Dose Amount 0 Code Please select Impact 4 Now type or select followings ARV Drug Name ARV drug name as prescribed by doctor ARV Start Date Start date of above ARV Prescription Period For how many months the drug is given to the patient Dose Amount Dose amount of the drug i e amount of drug to be swallowed Code Treatment code Impact Expected impact if any as described by doctor Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 5 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to ART Follow up Record GV page Page 66 of 80 6 Now click on Back button at the top right side of the GV to go back to ART Register GV page 4 Counselor Follow up Records Entry This functionality is to record ART counselors follow up records of HIV ve patie
21. 28 2013 Add Edit Add Edit Add Edit Edit Delete BP 4005 VCECXLYMNO59 01 26 2013 01 26 2013 0126 2013 HIV Negative 01 28 2013 Add Edit Add Edit Add Edit Edit Delete BP 4006 VCECMTNXZY83 01 26 2013 01 26 2013 0126 2013 HIV Negative 01 28 2013 Add Edit Add Edit Add Edit Edit Delete BP 4007 VCBAMTNXYZ90 01 26 2013 01 26 2013 0126 2013 HIV Negative 01 28 2013 Add Edit Add Edit Add Edit Edit Delete BP 4008 VCDJMTNXZY53 01 26 2013 01 26 2013 0126 2013 HIV Negative 01 28 2013 Add Edit Add Edit Add Edit Edit Delete BP 4009 VCDJMDRXZY59 01 26 2013 01 26 2013 0126 2013 HIV Negative 01 28 2013 Add Edit Add Edit Add Edit Edit Delete BP 3998 VCBAXAVMNO45 01 25 2013 01 25 2013 01 25 2013 HIV Negative 01 26 2013 Add Edit Add Edit Add Edit Edit Delete BP 3999 VABCMTNXYZ53 01 25 2013 0125 2013 0125 2013 HIV Negative Add Edit Add Edit Add Edit Edit Delete BP 4000 VABCXYZMNO72 01 25 2013 01 25 2013 01 25 2013 HIV Negative 01 26 2013 Add Edit Add Edit Add Edit Edit Delete BP 4001 VABCXLYMNO87 01 25 2013 01 25 2013 01 25 2013 HIV Negative 01 26 2013 Add Edit Add Edit Add Edit 1 2 31 415 6 7 8 9 10 4 Please note that you can do further filtering to see more specific clients Such as if you are willing to see a particular client s VCCT details then you d need to use System PID and VCCT PID You can also filter the VCCT records from specific period using filters Pre Test from Date and Post Test from date Page 32 of
22. ALAS False Edit Delete Bobonaro District Atabae AT False Edit Delete Dili District Atauro ATRO False Edit Delete Ermera District Atsabe ASTB False Edit Delete Baucau District Baguia BG False Edit Delete Bobonaro District Balibo BL False Edit Delete Manatuto District Barique BRQE False Edit Delete Baucau District Baucau CX BCU True 1 2 3 4 5 6 7 This is how the filter section works There will certainly be more than one filter in the filter section in other pages You d just need to choose your desired filter and then do an Apply Filter to show the data from system The Reset button in the filter section will set all the filter values to none or default f Data Loading Image Whenever you try to load data from system it will show an image indicating that it is now populating downloading data from online database and preparing to present in the GV The image will look like as shown below Page 10 of 80 VCCT Client Register Information Register New Client All VCCT Centers Loading Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete VCCT Code AV 018 AV 017 AV 016 AV 015 AV 014 AV 013 AV 012 AV 011 AV 010 AV 009 vy AllSex X PID Client Name VANTJULLAU87 ANT VTOMLAHMAU62 TOM VMANJOAFRA90 MAN VLORANIFER95 LOR VFRAMATALB71 FRA VTERDOMNAT67 TER VMARCECANT75 MAR VEMIANTJOA75 E
23. ART Follow up Report of a Particular Patient 4 ART Follow up Reports of ART Patients 5 Counselor Follow up of a Particular Patient 6 Counselor Follow up Records of ART Patients max of consecutive 12 months period 7 Total number of HIV patients HIV TB co infection month wise 8 Total number of HIV patients HIV TB co infection district wise 9 Total number of HIV patients active amp treatment month wise 10 Total number of HIV patients active amp treatment district wise 11 Total number of HIV patients group wise month wise 12 Total number of HIV patients group wise district wise In the other sections of this page there are filters to generate more specific data Each of these report options will generate various data in different formats 4 PMTCT Reports Menu This menu is to generate various reports from PMTCT monthly reports such as number of pregnant women done HIV testing and very other reports like this Click on PMTCT Reports menu to go to the reports page The page will look like shown below Page 78 of 80 PMTCT Reports Fixed Format Reports Report Section Reports on Program Data Reports on Training Data Reports on Program Data 9 Report of Individual PMTCT Center Reports on Training Data Report on a Particular Program Data Indicator PMTCT Indicator Report Reports on Evaluation Data Fitters for Program Data Reports Report Type Tabular Report Graph Report
24. All TB Reg Units st Name v All Sub District v Apply Filter Reg Code 13 Reg Center Name CHC Liquica Villa CHC Liquica Villa CHC Liquica Villa CHC Comoro CHC Comoro CHC Comoro CHC Liquica Villa CHC Comoro CHC Comoro CHC Liquica Villa Sex Male Male Male Male Female Male Male Male Female Female Reg System TB TB TB TB TB TB TB TB TB TB Registration Date February 20 2012 February 27 2012 February 22 2012 January 24 2012 June 22 2012 February 20 2012 February 27 2012 July 13 2012 February 27 2012 January 30 2012 1 2 31 4 5 6 7 8 9 10 5 In the above GV you d see a list of all individual persons who have been registered previously They could be in TB system Prevention Care amp Support System 6 Like other GV pages you can also filter to search for your desired person who has come for VCCT registration 7 Say for example a TB patient TB No 30 Reg Year 2013 Reg Unit CHC Bairo Pite has come for VCCT for the first time and you are now registering that TB patient in VCCT register All what you will be doing is to tag that patient to VCCT register that s it 8 So now you check the TB check box 2 line and then enter all the information 9 Once done click on Apply Filter button and you will see that system has brought that TB patient in the list 10 Now you click on Select link button and this will take you back to the VCCT Regi
25. Each of these report options will generate various data in different formats END OF THE USER MANUAL Page 80 of 80
26. MI VDOMJOSPAU83 DOM VAUGIREMAN92 AUG 1 2 31 4 51 6 7 8 9 10 Client Name VCCT Center Name CHC Aileu Vi CHC Aileu Vi CHC Aileu Vi CHC Aileu Vi CHC Aileu Vi CHC Aileu Vi CHC Aileu Vi CHC Aileu Vi CHC Aileu Vi CHC Aileu Vi You d see this loading image when 1 2 3 4 Enter PID This image is called Loading Image This indicates that system is working and you will need to wait till it get disappeared a a a a a a a a a a You are doing an Apply Filter or You select an item from district DDL This is because it will load sub district DDL according to selected district or You select a report option and its associated filters get activated or During any other situation whenever the system remains busy in getting data from online you ve requested it to do Enter Old Code Age 26y2m 51y2m 23y2m 18y2m 42y2m 46y2m 38y2m 38y2m 30y2m 21y2m Sex Male Male Male Male Female Female Female Female Female Male Apply Filter Reset ContactNo Present Address Fatuk Hun Aileu BTN Merkado kotuk Seloi Craik Seloi Craik Lausi Uma Hitu Aisirimou Hoholau Taratihi YOU SHOULD WAIT TILL THE IMAGE DISAPPEARS BECAUSE IT IS NOT YET READY FOR YOU TO DO NEXT ACTION g Page Loading Sign The system also remains busy from the time a page is requested and till it gets loaded fully However this will not show any image but instead it will show a sm
27. Monthly Select Year Select Month Y Month Range Quarterly Yearly YearRange All Centers Center Name 75 Print To PDF Export To Excel On the left section of this page you d see below report options 1 Report of Individual PMTCT Center 2 Reports on Training Data 3 Report on a Particular Program Data Indicator 4 PMTCT Indicator Report In the other sections of this page there are filters to generate more specific data Each of these report options will generate various data in different formats 5 STI Reports Menu This menu is to generate various reports from STI monthly reports such as number of pregnant women done HIV testing and very other reports like this Click on STI Reports menu to go to the reports page The page will look like shown below Page 79 of 80 STI Reports STI Fixed Format Reports STI Report Options STI Report Filters 9 STI Case Reports EI STI Unit All Units STI Laboratory Reports m3 dia STI Syndrome All Syndromes Report Between From Year Month To Year Month Report Type Tabular Report Total Only Tabular Report Month to Month and Max 12 Consecutive Months Tabular Report District wise Graph Report 75 Print To PDF Export To Excel On the left section of this page you d see below report options 1 STI Case Reports 2 STI Laboratory Reports In the other sections of this page there are filters to generate more specific data
28. T Services Service Charge Transportation Details 3 Type or select below information Organization Name Name of the organization District The district where you want to add this organization Sub District The sub district where you want to add this organization Suco The suco where you want to add this organization Address Address of the organization Contact Person Name Name of contact person Designation Designation of the contact person Contact Number Contact number of the organization Is an SDP Specify whether the new organization is a service delivery point Organization Type This will only be enabled if you ve checked Is an SDP This is to specify the type of service delivery point for this organization such as CHC or HNGV etc Service Provided The services that the organization will provide such as TB PMTCT ANC VCCT etc Jf you dont choose appropriate service types you would not see the desired organization in the organization DDL Such as if you dont select TB SDP then that organization will NOT APPEAR in the Organization Facility page GV Service Delivery Start At what time the organization starts its service Service Delivery End At what time the organization ends its service Service Change Amount in US that is charged for each service Transportation Details How to reach the organization Important Field with marking is a mandatory field that must be provided to save an organization I
29. USER MANUAL HIV AIDS NATIONAL DISEASE MANAGEMENT SYSTEM HIVNDMS VERSION V1 0 Designed amp Developed by Biplob Chakma Network and Database Management System Specialist bipbngG gmail com Page 1 of 80 Table of Contents Para Title Name No Chapter 1 Introduction 1 Overview 2 Basic Features User Information Tabs Menus and Data Display Section Page and Current Menu Label Button Text Box Check Box Date Picker and Drop Down List an ow e Grid View Filter Section Link Button and Paging f Data Loading Image g Page Loading Sign h Message for Must Entry Fields Chapter 2 Login Logout and Change Password 1 Login to HIVNDMS 2 Change Password 3 Logout from HIVNDMS Chapter 3 Basic Information Tab Overview District Menu Sub District Menu Position Category Organization mis p E Chapter 4 VCCT Tab 1 Overview VCCT Client Register Menu VCCT Cycle Menu Referral Record Menu Training Menu D ML I Chapter 5 PMTCT Tab 1 Overview 2 Monthly PMTCT Reports Menu 3 Training Menu Page 2 of 80 Chapter 6 STI Tab l Overview 2 Monthly STI Case Reports Menu 3 Monthly STI Laboratory Reports Menu 4 Training Menu Chapter 7 ART Tab Overview ART Patient Register Menu ART Follow up Records Entry Counselor Follow up Records Entry Family Members HIV History Entry OTR cee E Chapter 8 Administration Tab 1 Overview 2 Personnel Information 3
30. V Drug Name Name of ARV drug Is Having TB Check if the patient is having TB co infection BMI on Registration BMI Medicine Allergy Details Description on patient s allergy to medicine Can HIV Care amp Support Org Make Contact Check this if the patients wants to be contacted with HIV care and support organization s Please note that if you dont select this the patients will NOT BE VISIBLE in the HIV Prevention Care and Support System HIVPCSS Like to be Included into PLHIV Network Check this if the patients wants to be connected into PLHIV network Please note that if you dont select this the patients will NOT BE VISIBLE in the HIV Prevention Care and Support System HIVPCSS HIV C amp S Representative info Name Name of HIV care and support person Position Position of HIV care and support person Organization Organization of the care and support person Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text Page 60 of 80 5 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page Search Client Patient Functionality Durin
31. VCCT October 07 2012 VMALXYZABC12 V692 National Hospital Dili Female VCCT October 07 2012 VREBXYZABC75 V693 National Hospital Dili Female VCCT October 07 2012 VJULXYZABC67 V694 National Hospital Dili Male VCCT October 07 2012 VLINXYZABC94 V695 National Hospital Dili Male VCCT October 07 2012 VMARXYZABC94 V696 National Hospital Dili Female VCCT October 07 2012 VZACXYZABC94 V697 National Hospital Dili Male VCCT October 07 2012 VLUCXYZABC91 V698 National Hospital Dili Male VCCT October 07 2012 1 2 3 4 5 6 7 8 9 10 Now search the client just like explained above under this same menu Comments Type any further information that was not captured above Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 9 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page 4 Referral Record Menu This menu is to save VCCT clients referral information When you will need to transfer a patient for TB testing this is called Referral to TB Similarly when a TB patient is referred for HIV testing i e VCCT then this is calle
32. ainee and use List when you want to see the list of all trainees of a training 7 The page where you can enter trainee details looks like shown below Add Participant To HIV National Database Management System Training Participant Name of Trainee Position Pre Training Score Post Training Score Comments Save amp Close Save Cancel 8 If you click on List link button the participants list will appear as shown below Training Participants List Add a Participant Participants of HIV National Database Management System Edit Edit Edit Edit Edit Delete Delete Delete Delete Delete Trainee Name Marcos de Araujo Guteres Elisabeth Dos Reis Dewi Mendonca Agostinho Bonifacio da Costa Marcelino Martinho da Cruz Pre Score 45 00 45 00 45 00 20 00 20 00 Post Score 65 00 76 00 71 00 70 00 63 00 Page 40 of 80 Back Comments Pass Pass Pass Pass Pass Chapter 5 PMTCT Tab 1 Overview This tab contains the functionalities for entering PMTCT data from periodic reports such as PMTCT monthly reports training reports etc 2 Monthly PMTCT Reports Menu This menu is to save records from monthly PMTCT reports Click on Monthly PMTCT Reports menu to go to the monthly PMTCT report page The GV page will look like shown below Monthly PMTCT Reports Information Adda Monthly PMTCT Report All Organization All
33. all rotating circle in the browser tab heading This is shown below Page 11 of 80 Page loading sign A hivndms tlhealthinformationsystem com Contents VCCTInfo aspx Most Visited Getting Started 3 Latest Headlines HP Business Support HIV AIDS National Disease HIVNDMS Timor Leste 53 Minist rio da Sadde Home Basic Information aam PMTCT STI ART Counseling Check List VCCT Information VCCT Client Register VCCT Cycle Referral Record Training Page is loaded already FIER hivndms tlhealthinformationsystem com Contents VCCTClientRegisterLis Most Visited Getting Started 3 Latest Headlines HP Business Support HIV AIDS National Disease HIVNDMS Timor Leste gt Minist rio da Sa de Home Basic Information Beam PMTCT STI ART Counseling Check List VCCT Client Register Informa PVCCT Client Register All VCCT Centers vy All VCCT Cycle Referral Record Register List Training VCCT Code Edit Delete AV 018 VANTJ Page 12 of 80 h Message for Must Entry Fields While you d try to save a new record there will be some field s that must be provided to get the record saved into the system If you don t provide those must entry information the system will give you notification message The message will be looking like shown below VCCT Client Register Information Please enter client name 3 letters Please enter mother s name 3 letters Please
34. ave amp Close button then you d come back to GV page 4 Training Menu This menu is to save training records Click on Training menu to go to training GV page The page will look like as shown below Training Information 9 Add New Training Training Fro Training T Apply Filter Reset Training List Training Name Start Date Till Date Trainer Name Participants Evaluation iV 1 Edit Delete Akas Database Management April 09 2013 April 12 2013 Biplob Chakma Add List In order to add a new training and its participants details do followings 1 Click on Add a New Training 2 You d see below page Page 53 of 80 Training Information New Training Record Save amp Close Save Cancel Training Name Training Type Please Select v Training Place Start Date Till Date Trainer Name Training Location Total Participants 3 Type or select below information Training Name Name of training Training Type Type of training Training Place Date on which test was done Start Date Training start date Till Date Training end date Trainer Name Name of the trainer Training Location Details of training place venue Total Participants Total number of participants Important Field with marking is a mandatory field that must be provided to save a TB test result details If you don t provide that information system will not save the information and will show error messages in red text 4 On
35. ce all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to TB test result details GV page 5 Notice that there are two link buttons against each training those are Add and List Page 54 of 80 6 Use Add link button to add a trainee and use List when you want to see the list of all trainees of a training 7 The page where you can enter trainee details looks like shown below Add Participant To HIV National Database Management System Training Participant Name of Trainee Position Pre Training Score Post Training Score Comments Save amp Close Save Cancel 8 If you click on List link button the participants list will appear as shown below Training Participants List Add a Participant Participants of HIV National Database Management System Edit Edit Edit Edit Edit Delete Delete Delete Delete Delete Trainee Name Marcos de Araujo Guteres Elisabeth Dos Reis Dewi Mendonca Agostinho Bonifacio da Costa Marcelino Martinho da Cruz Pre Score 45 00 45 00 45 00 20 00 20 00 Post Score 65 00 76 00 71 00 70 00 63 00 Page 55 of 80 Back Comments Pass Pass Pass Pass Pass Chapter 7 ART Tab
36. ct below information Reporting Period Reporting Month and Year Reporting Unit Reporting STI center Reporting Person Name of the person sent the report STI Case Values All STI syndrome cases as per age group Page 50 of 80 Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page 3 Monthly STI Laboratory Reports Menu This menu is to save records from monthly STI laboratory reports Click on Monthly STI Laboratory Reports menu to go to the monthly STI laboratory report page The GV page will look like shown below STI Monthly Laboratory Reports Information Add a Monthly STI Laboratory Reports All Reporting Units AllYears AllMonths Apply Filter Reset Laboratory Reports List Reported Year Reported Reporting Unit Reporting Date ee ecd oer oe Edit Delete 2013 December CHC Dili Formoza December 01 2013 Pedro de Oliveira Edit Delete 2013 February CHC Bobonaro February 01 2013 Jenny dos Santos Edit Delete 2013 February CHC Comoro February 01 2013 Zelia A M Freitas Ed
37. d Referral from TB So this menu implements following two functionalities 1 Refer a VCCT client for TB testing and 2 Register a TB patients into VCCT register who is referred to VCCT from TB system Page 36 of 80 The entire process is fully automatic and hence it is called Live Referral Important You will not see a VCCT client in the TB system unless he she is not transferred from VCCT system and vice versa Now please notice that there are two tabs in the Data Display Section DDS of this page These are 1 Referral Record OUT List clients those have been referred to other services such as TB 2 Referral Record IN List patients those have been referred from other system such as TB In order to refer a VCCT client to TB or any other services do followings 1 Click on Add a Referral Record link button 2 Below page will be loaded Referral Record Information Add Referral Record PID Code Please Select Referred Date 05 24 2013 Referring Unit Please Select Referred By Please Select Referral Reason ANC PMTCT SDP ART SDP Community Intervention Family Marriage Counseling Referred to Unit Please Select Referred to Person Name Referred to Person Designation Save amp Close v only with clients done post test counseling Y Y General Medical Services Support Group or Legal Services PLWHA Psychiatric Intervention HER Laboratory Services In
38. d learn about the basic features of navigation and transaction entry This chapter provides an overview of the system and describes the elementary features of HIVNDMS 2 Basic Features a User Information Once you log into the system with correct credentials Email ID and Password you would be able to see the logged in user information at the top right corner of the system as shown below HIV AIDS National Disease Management System hoe A um HIVNDMS Timor Leste gt r Home Bask Informatica vect perct su ART Reports Administration Welcome Delve Ltd Ltd fa Change Password Logout Timor Page 5 of 80 b Tabs Menus and Data Display Section Once you log into the system with correct credentials Email ID and Password you would be able to see the tabs menus and data display section Tabs are the collection of menus of related functionalities whereas a Menu indicates a specific functionality under a tab Such as all types of reports are available under tab Report and this report tab will have all the report menus like VCCT Report STI Report etc Data Display Section DDS is the area where system will display the data either for viewing or for adding a new record All these features are shown in below image HIV AIDS National Disease Management System HIVNDMS Timor Leste gt Minist rio da Sa de Tab Home rLIe uiLuJdEVccr PMTCT STI ART Reports Adminis
39. der to add a new sub district do followings 1 Click on Add a Sub District link button 2 You d see below page Sub District Information Add Sub District District Full Name Code Is Capital Save amp Close Please Select v Sub District Code Is Capital ATRO CRTR DMAX MTNR NNFT VRCZ False False False False False False Save Cancel 3 Select one district under which you d like to add this new sub district then type Full Name sub district Code and then check Is Capital if it is the capital of the selected district 4 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to sub district list GV Page 20 of 80 4 Position Category This menu is to set up staffs position category information Click on Position Category menu to go to staffs position category page You d see all the available staffs positions in the GV list You may see paging depending on amount of record i e you may need to go to multiple pages to view all the staffs positions The staffs position category GV will look like Position Category Information 5 Add a Position category All Category Level Apply Filter Reset Position category List psi Position Category Name Shor
40. dividual Counseling STI SDP VCCT Services Intervention and Workplace 3 Type or select below information PID Code VCCT PID code Referred Date Date of referral from VCCT Referring Unit VCCT center Referred by Referred by person Referral Reason Reason for referral Referred to Unit Unit where the patient is being transferred Referred to Person Name Name of the person to whom the client is referred Page 37 of 80 Save Cancel Referred to Person Position Position of the person to whom the client is referred Important Field with marking is a mandatory field that must be provided to save a TB treatment details If you don t provide that information system will not save the information and will show error messages in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to TB treatment details GV page 5 Training Menu This menu is to save training records Click on Training menu to go to training GV page The page will look like as shown below Training Information 3 Add New Training Training From Training Till Apply Filter Reset Training List Training Name Start Date Till Date Trainer Name Participants Evaluation VA Edit Delete iilum LIEST UL April 09 2043 Apri
41. e pages you have planned to assign to that user Page 74 of 80 3 After you complete assigning rights privileges to a user click on Save button to save the changes 4 If you don t want to save and quit from assigning privileges click on Cancel button Page 75 of 80 Chapter 9 Report Tab 1 Overview This tab contains the menus to generate various types of reports Data that were entered in other tabs can be taken as output from this tab There are total 4 menus in this tab as shown below 1 VCCT Reports 2 ART Reports 3 PMTCT Reports 4 STI Reports 2 VCCT Reports Menu This menu is to generate various reports from VCCT register such as list of VCCT clients details of a particular VCCT client etc Click on VCCT Reports menu to go to the reports page The page will look like shown below Fixed Format Reports Fixed Format Reports Reports List VCCT center National VCCT PITC Register Report All VCCT center Y No of client taken VCT service month wise VCCT Register Filters No of client taken VCT service district wise n List of clients who Did pre test counseling but didn t do HIV testing v Beneficiary Cat Please Select R Age From yy To yy Total number of VCCT clients group and month wise 7 Rip ES Supe m Please Select Total number of VCCT clients group and district wise Mariatal Status lease Select Clie e pre tes se
42. e same page and if you ve chosen Save amp Close button then you d come back to GV page Page 29 of 80 Search Client Patient Functionality During VCCT registration it is also possible to populate a client from other systems such as a TB patient coming for VCCT The TB patient is already in the system and we can just tag that patient in the VCCT register This is also possible for a person from beneficiary category MSM FSW CoSW or even IDU provided that person already registered in the system before and he she is coming for VCCT with a referral card This functionality is to ensure a better tracking of a person and also does not allow making duplicate entries of the same person To tag an existing client patient in the VCCT register do followings 1 Make sure you are on the VCCT Client Registration details page 2 You d see one button Search Patient at the top of the page and at the left of button Save amp Close as shown below VCCT Client Register Information New VCCT Client Save amp Close Save Cancel PID Code VCCT Center Please Select v 3 Click on Search Patient button 4 You d see below page Page 30 of 80 All Sex Search Result Select Select Select Select Select Select Select Select Select Select Middle Name All District PID Code ABEBIOLEC52 ABIJORMIG56 ABIVIRALF59 AGAJOROZO79 AGOINAGOS71 AGUDORHENS86 ALBOLALOU65 ALFGERHON73 ANAMANSANS52 ANGESPHER85
43. enter VCCT cycle data 6 Type or select below information Pre Test Counseling Date Date of pre test counseling Consent Type Written or Verbal or Opt Out Test Date Date of HIV testing Test Result Date Date of HIV test result Test Result Final HIV test result CD4 Count CD4 count Viral Load Viral load Post Test Counseling Date Date of post test counseling Confirmation Date HIV ve confirmation test result date Final Remarks To add any other information that are not covered in other boxes Client Referred To To where a VCCT client is referred after post test counseling Was C amp S Group Representative Present in Post Test Counseling Whether the Care amp Support Counselor was present during the VCCT counseling C amp S Counselor Name Name of Care amp Support Counselor C amp S Counselor Position Position of Care amp Support Counselor C amp S Organization Organization of Care amp Support Counselor 7 You can also enter further details information if you want This information is not visible when you load the VCCT cycle page To see this information you will need to click on link button Show additional information Once you click on this link button you will see below section in the same page Page 34 of 80 Hide additional information suain C No Risk Perinatal from mother to child L Contaminated blood through transfusion Z contaminated blood through IDU 7 Contaminated blood through or
44. f the patient during follow up Counselor Name Name of counselor did follow up Counselor Position Position of counselor 5 Now click on Back button at the top right side of the GV to go back to ART Register GV page 5 Family Members HIV History Entry This functionality is to record family members information of HIV ve patients This is NOT implemented through any menu instead this is done from the ART register GV page To add ART follow up records do followings 1 Make sure that you are on the ART Register GV page 2 Click on Add Edit link button of column Family Members HIV History of the HIV ve patient 3 This will load a page that will look like shown below Family Members HIV History Add Family Members HIV History Family Members HIV History of ABC AABCABCXYZ58 Back Relationship Age yrs ART Code HIV Test Done Test Result Edit Delete Spouse 60 GOR Yes HIV Positive This is the list of all family members HIV history records of selected HIV ve patient Now to add family members records do followings 1 Make sure you are in the Family Members HIV History GV page shown above 2 Click on link button Add Family Members HIV History 3 This will load below page Page 68 of 80 Family Members HIV History Add Family Members HIV History of ABC AABCABCXYZ58 Save amp Close Save Cancel ART Patient Code ABC Relationship Please Select M Family Member Age yrs Is HIV Test Do
45. f you don t provide that information system will not save the organization and will show error message in red text Page 24 of 80 4 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to sub district list GV Page 25 of 80 Chapter 4 VCCT Tab 1 Overview This tab contains the functionalities for entering VCCT register and monthly follow up data such as VCCT client registration monthly follow up data etc All these functionalities are realized by some menus These menus are 1 X VCCT Client Register 2 VCCT Cycle 3 Referral Records 4 Training If you click on VCCT tab you d be able to see above menus at the left and also the data landing space i e data display section DDS at the right side Please note that you havent yet clicked on any menu and thus no menu is marked as current menu i e no red arrow tip at the left of selected menu This is the main section of the system that will be used by most users and most of the time 2 VCCT Client Register Menu This menu is to do client registration into VCCT register Click on VCCT Client Register menu to go to client registration page To see the patients list of a particular registration unit do followings 1 Select a VCCT Center say
46. g ART registration it is also possible to populate a VCCT client such as a clients who is already been registered into VCCT register Using Search Patient functionality you can just tag that patient in the ART register while doing ART registration This functionality is to ensure a better tracking of a person and also does not allow making duplicate entries of the same person To tag an existing client while doing ART registration do followings 1 Make sure you are on the ART Registration details page 2 You d see one button Search Patient at the top of the page and at the left of button Save amp Close as shown below ART Patient Registration Information Add ART Patient Save amp Close Save Cancel PID Code Cohort Unit Please Select Registration Unit Please Select r Registration Date 3 Click on Search Patient button 4 You d see below page Page 61 of 80 All VCCT Registration Unit v All Sex All District v All Sub District v Apply Filter Reset Search Result PID Code Reg Code Reg Center Name Sex Reg System Registration Date Select FNOYTONJOS62 BP1962 CHC Bairo Pite Female VCCT November 22 2012 Select VPATXYZABC82 V690 National Hospital Dili Male VCCT October 07 2012 Select VMANXYZABC89 V691 National Hospital Dili Female VCCT October 07 2012 Select VMALXYZABC12 V692 National Hospital Dili Female VCCT October 07 2012 Select VREBXYZABC75 V693 National Hospital Dili Female VCCT October 07 2012
47. gan transplant E Contaminated blood through tattoo 7 Unprotected sex Vaginal Unprotected sex Anal C Partner or family member infected Needle stick injury Others Like Route of HIV Please Select X Transmission o Discussion with spouse partner 7 Increase condom use 7 Reduce alcohol or drug use Reduce needle sharing T Reduce number of sexual partners T Others Medical History Cough Diarrhoea Jol L No Complain F Recurrent Fever 7 sn Mts T Weight Loss E others Is Family Member VCCTPID 7 VCCT PD Find PID Comments 8 Type or select below information Likely Risk Group Risk group of the client Likely Route of HIV Transmission Probable HIV transmission route Risk Reduction Plan Risk reduction plan advised for client Medical History Medical history of client Is Family Member having VCCT PID Whether client s member has done VCCT before nor not and if yes then also provide VCCT PID In order to find that PID click on button Find PID and then Search Client pop up will appear as shown below Page 35 of 80 All VCCT Registration Unit v First Name All Sex All District All Sub District v Apply Filter Reset Search Result PID Code Reg Code Reg Center Name Sex Reg System Registration Date Se FNOYTONJOS62 BP1962 CHC Bairo Pite Female VCCT November 22 2012 Se VPATXYZABC82 V690 National Hospital Dili Male VCCT October 07 2012 VMANXYZABC89 V691 National Hospital Dili Female
48. hing but just can view the information shown by the system e Grid View Filter Section Link Button and Paging Below image shows grid view filter section link buttons and paging section Home Basic Information eeu PMTCT SII ART Reports Administration Counseling Check List VCCT Client Register Information Register New Client Link Button P VCCT Client Register TP All VCCT Centers vy AllSex v Client Name Enter PIL Enter Old Code Apply Filter Reset VCCT Cycle Referral Record Filter Section Register List uttons Grid GV Link Butt rid View G zm Training VCCT Code PID Client Name VCCT Center Name Age Sex ContactNo Present Address Delete AV 018 Delete AV 017 Delete AV 016 Delete AV 015 Delete AV 014 Delete AV 013 Delete AV 012 Delete AV 011 Delete AV 010 Delete AV 009 VANTJULLAUS7 ANT VTOMLAHMAU62 TOM VMANJOAFRASO MAN VLORANIFER95 LOR VFRAMATALB71 FRA VTERDOMNAT67 TER VMARCECANT75 MAR VEMIANTJOA75 EMI VDOMJOSPAU83 DOM VAUGIREMANS2 AUG 1 2 3 4 5 6 7 8 9 10 CHC Aileu Villa CHC Aileu Villa CHC Aileu Villa CHC Aileu Villa CHC Aileu Villa CHC Aileu Villa CHC Aileu Villa CHC Aileu Villa CHC Aileu Villa CHC Aileu Villa Grid View GV A list where data are displayed 26y2m 51y2m 23y2m 18y2m 42y2m 46y2m 38y2m 38y2m 30y2m 21y2m Male Male Male Male Female Female Female Female Female Male Fatuk Hun Aileu BTN Mer
49. his is the ID given to each individual staff by admin department if any Personnel First Name First name of the person Personnel Middle Name Middle name of the person Personnel Last Name Last name of the person Personnel Sex Sex of the person Position Position of the person Date of Birth Date of birth of the person Voter ID Voter ID of the person Passport No Passport no of the person Date of Join Date of joining to the office Date of Resign Date of resigning from the office District Permanent district of the person Sub District Permanent sub district of the person Suco Permanent suco of the person Address Permanent address of the person Is a System User Check this field if you want to define the person as system user If you choose to do so then you must provide Email ID explained above and a Password Important Field with marking is a mandatory field that must be provided to save a person staff If you don t provide that information system will not save the person staff and will show error message in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to personnel list GV Page 73 of 80 3 Assign Privilege Menu When a person logs into the system he she wi
50. ill look like below Visit Record Information New Visit Record Save amp Close Cancel Report Name CHC Pasabe PMTCT Monthly Report for April 2013 Visit Done Visit Date Visited Person 1 Monitoring Visit 2 Monitoring Visit By RC 3 Monitoring Visit By eee National Officer J Select Position 9 In order to add miscellaneous data information click on corresponding Add link button The page will look like below Page 44 of 80 Miscellaneous Report Information Add Miscellaneous Report Save amp Close Cancel Report Name CHC Pasabe PMTCT Monthly Report for April 2013 Miscellaneous Availability Additional required for the next 3 months 1 Registers for HIV infected PW 2 ANC Card for HIV infected PW F7 3 Stock Register 4 Communication materials 10 In order to add miscellaneous data information click on corresponding Add link button The page will look like below Cohort of ED Information Add Cohort of ED Save amp Close Cancel Report Name CHC Pasabe PMTCT Monthly Report for April 2013 Cohort Reporting Month April Cohort Reporting Qtr Please Select Y Cohort Reporting Year Please Select Y Cohort Number 11 In order to add miscellaneous data information click on corresponding Add link button The page will look like below Page 45 of 80 Drug TestKit Stock Information PMTCT Drug Stock as on April 2013 Save amp Close Save Cancel Stock Type All
51. ing 1 Click on link button Show Physical Examination Details and below information will appear Page 64 of 80 s Hide Physical Examination Details Oral Lymph Nodes Cardiovascular Lung Auscultation Neuro Symptoms Abdomen Urinary Genital Symptoms Skin Diagnostic Details Medical Prescription Comment 2 Now type appropriate details in the boxes 3 Now click on link button Show Blood Test Report and below information will appear Hide Blood Test Report Blood Test Date CD4 mn CD4 Percentage HB gdl TLC i CREATININE ymole l ALAT Ul ml VIRAL LOAD copies ml 4 Now type appropriate details in the boxes Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 5 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page To add prescription records do followings Page 65 of 80 1 Make sure that you are on ART Follow up GV page i e list of all ART follow up records 2 Click on the link button Add at very right side of the ART follow up record for which you are going to add prescription details 3 Following
52. is will take you out off HIVNDMS and load login page again for next login Page 16 of 80 Chapter 3 Basic Information Tab 1 Overview This tab contains the functionalities for entering basic information that are required for the system Such as district sub district staff position category etc All these functionalities are realized by some menus These menus are 1 District 2 Sub District 3 Suco 4 Position Category 5 Organization If you click on Basic Info tab you d be able to see above menus at the left and also data landing space i e data display section DDS at the right side Please note that you havent yet clicked on any menu and thus no menu is marked as current menu i e no red arrow tip at the left of selected menu Note that information under this tab are usually kind of one time setting which you d need to enter at the beginning of starting the system Such as you d probably very rarely use district menu to add a new district because in not every year you d have a new district in your country 2 District Menu This menu is to set up district information Click on District menu to go to district page You d see all the available districts in the GV list You may see paging depending on amount of record i e you may need to go to multiple pages to view all the districts The district GV will look like Page 17 of 80 District Information District List Edit Delete Edit Delete Edi
53. it Delete 2013 February CHC Dili Formoza February 01 2013 Pedro de Oliveira Edit Delete 2013 February CHC Laga February 01 2013 Zita Correia Edit Delete 2013 February Referral Hospital Baucau February 01 2013 Jose Martins Edit Delete 2013 January CHC Bobonaro January 01 2013 Jenny dos Santos Rerponsafel STI Edit Delete 2013 January CHC Comoro January 01 2013 IBI IE Edit Delete 2013 January CHC Dili Formoza January 01 2013 Pedro de Oliveira Edit Delete 2012 December CHC Baucau December 01 2012 Zita Correia Rerponsafel STI 1 2 3 4 51 6 7 To see some particular STI laboratory monthly reports do followings 1 Select a STI Center say CHC Dili Formoza 2013 as Year and then click on Apply Filter button 2 This will list all the monthly STI laboratory reports of 2013 from CHC Dili Formoza 3 The list will now look like as shown below Page 51 of 80 STI Monthly Laboratory Reports Information 3 Add a Monthly STI Laboratory Reports CHC Dili Formoza 2013 v AllMonths v Apply Filter Reset Laboratory Reports List Reported Reporting Person Reporting Person Reported Year Month Reporting Unit Reporting Date N Positi Edit Delete 2013 December CHC Dili Formoza December 01 2013 Pedro de Oliveira Edit Delete 2013 February CHC Dili Formoza February 01 2013 Pedro de Oliveira Edit Delete 2013 January CHC Dili Formoza January 01 2013 Pedro de Oliveira In order to add new STI monthly report do f
54. kado kotuk Seloi Craik Seloi Craik Lausi Uma Hitu Aisirimou Hoholau Taratihi Link Button Similar to normal button i e when clicked an action is done such as save edit etc Add a Sub District Once clicked it will load a page where you d need to enter type data and then do a save operation Edit Once clicked it will open existing record and then allow you to correct any existing data of that record Delete Once clicked it will delete remove the record from system Care should be taken while performing this action Paging When there are many data and cannot be displayed on one page in GV then those data are listed in multiple pages i e page no 2 3 and so on Page 9 of 80 Filter Section Normally the GV shows all the data that is available in the system But when you d need to see some particular data then you d need to use this filter section Such as to show see only sub districts of Dili district you d need to select Dili District from the DDL of the filter section and then click on Apply Filter button This will load all the sub districts of Dili only Below image shows all the sub districts of Dili district Sub District Information adda sub district All District v Apply Filter Reset Sub District List t3 District Sub District Name Sub District Code Is Capital Edit Delete Aileu District Aileu Vila ALU True Edit Delete Ainaro District Ainaro ANO True Edit Delete Manufahi District Alas
55. l PID Code Cohort Unit Please Select M Registration Unit Please Select v Registration Date Center Code Code Name Father s Name 3 letters Mother s Name 3 letters Permanent Address District Please Select Sub District Please Select Y Suco Please Select Y Address Is Date of Birth Exact Age 0 Yrs 0 Month Sex Please Select Y Marital Status Please Select Y Profession Please Select hg Page 58 of 80 Education Please Select Y Emergency Contact Person Relation with Patient Please Select Type of Entry Please Select b Date of Confirmation HIV Is ARV Taken Before ARV Start Date ARV Drug Name Please select Pltype here drug name Is Having TB BMI on Registration Medicine Allergy Details Can HIV Care amp Support Org Make Contact Like to be Included into PLHIV Network HIV C amp S Representative info Name Position Organization 3 Notice that you cannot click on first two boxes i e PID Code and Cohort Unit This is because this information will be shown automatically by the system 4 Type or select below information PID Code System PID NOT ART Code Cohort Unit Unit where the patient is receiving treatment currently Registration Unit Registration unit Registration Date Date of registration Center Code This is the ART Code given from ART registration center Code Name First 3 letters from patient s name Mother s Name 3 letters First 3 letters of patient s mother
56. l 42 2013 Biplob Chakma Add List In order to add a new training and its participants details do followings 1 Click on Add a New Training 2 You d see below page Page 38 of 80 Training Information New Training Record Save amp Close Save Cancel Training Name Training Type Please Select v Training Place Start Date Till Date Trainer Name Training Location Total Participants 3 Type or select below information Training Name Name of training Training Type Type of training Training Place Date on which test was done Start Date Training start date Till Date Training end date Trainer Name Name of the trainer Training Location Details of training place venue Total Participants Total number of participants Important Field with marking is a mandatory field that must be provided to save a TB test result details If you don t provide that information system will not save the information and will show error messages in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to TB test result details GV page 5 Notice that there are two link buttons against each training those are Add and List Page 39 of 80 6 Use Add link button to add a tr
57. ll see a menu called Assign Privilege The page will look like below User Privilege Information Please Selecta System User v Page List with Privilege Cancel Please check to checked all columns Check All Check All Check All Check All Check All Page Title Can View Can Add Can Edit Can Delete Is Active District Sub District Suco Position Category Organization Personnel Information Assign Privilege VCCT Client Register VCCT Cycle Referral Record 7 F al F Training VCCT Monthly PMTCT Reports Drug amp Test Kit Please note that if a user cannot see this menu page then he she is not given permission to do this task In this image the list shows all the menu names that are available in the system Super user or the person giving privilege will only need to choose the appropriate menu from list Also notice that for each menu there are columns for assigning rights permissions to user such as Can View user will be able to see the data only cannot do anything else Can Add user will be able to view and as well as add new record Can Edit user will be able to edit an existing record Can Delete user will be able to delete an existing record Is Active user will be able to see the menu after logging into the system To assign privilege to a user do followings 1 Select a person user from DDL for whom you d like to assign privilege 2 Now choose the appropriate rights permissions for th
58. ltiple pages to view all the staffs positions The staffs position category GV will look like Organization Information 3 Add an Organization All District v All Sub District v All SDP Type All Organization Type v All Service Apply Filter Reset Organization List a Organization Name Is SDP District Sub District Address Contact Person Name Edit Delete CHC Aileu Villa Yes Aileu District Aileu Vila Please type Please type Edit Delete CHC Ainaro Vila Yes Ainaro District Ainaro Please type Please type Edit Delete CHC Alas Yes Manufahi District Alas Please type Please type Edit Delete CHC Atabae Yes Bobonaro District Atabae Please type Please type Edit Delete CHC Atauro Yes Dili District Atauro Please type Please type Edit Delete CHC Atsabe Yes Ermera District Atsabe Please type Please type Edit Delete CHC Baguia Yes Baucau District Baguia Please type Please type Edit Delete CHC Bairo Pite Yes Dili District Vera Cruz Please type Please type Edit Delete CHC Balibo Yes Bobonaro District Balib Please type Please type Edit Delete CHC Baqui Yes Oecusse District Pante Macassar Please type Please type 1 12 3 4 5 6 7 8 9 Page 22 of 80 At this point you may do an Apply Filter to view organizations as per district sub district and service type To do this do followings 1 Select a district say Aileu from DDLs in the filter section 2 Then click on Apply Filter 3 Notice that the GV is now
59. ne HIV Test Result Please Select ART Code of Family Member Find Code 4 Type or select followings Relationship Relationship with the patient Family Member s Age Age of the family member Is HIV Test Done Check if HIV test done for this family member HIV Test Result HIV test result this is must entry if you have chosen Is HIV Test Done above ART Code of Family Member ART code of family member Tag this family member through Search Patient functionality explained under ART Patient Register menu Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 5 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to ART Register GV page 6 Now click on Back button at the top right side of the GV to go back to ART Register GV page Page 69 of 80 Page 70 of 80 Chapter 8 Administration Tab 1 Overview This tab contains the functionalities for assigning privilege to users An user may be normal user or super user can assign privileges to other users if he she has the permission to do that task The tab contains following two menus 1 Pers
60. nts This is NOT implemented through any menu instead this is done from the ART register GV page To add ART follow up records do followings 1 Make sure that you are on the ART Register GV page 2 Click on Add Edit link button of column Counselor s Follow up Records of the HIV ve patient 3 This will load a page that will look like shown below ART Counselor Periodic Follow up Record Add ART Counselor Periodic Follow up Record ART Counselor Periodic Follow up Record of V692 AABCABCXYZ12 Back Visit Date Follow up Type Follow up Status Cohort Unit Edit Delete May 02 2013 Telephone Mobile Active Cohort National Hospital Dili This is the list of all counselor follow up records of selected HIV ve patient Now to add a counselor follow up record do followings 1 Make sure you are in the Counselor Follow up GV page shown above 2 Click on link button Add ART Counselor Periodic Follow up Record 3 This will load below page ART Counselor Periodic Follow up Records New Record of V692 AABCABCXYZ12 Save amp Close Save Cancel PID V692 AABCABCXYZ12 Follow up Date Follow up Type Please Select v Follow up Status Please Select i Counselor Name Counselor Position Page 67 of 80 4 Type or select followings Follow up Date Date on which counselor did the follow up Note that follow up date must be greater than registration date Follow up Type Type of follow up Follow up Status Status o
61. ollowings 1 Click on Add a Monthly STI Laboratory Report link button 2 You d see below page Monthly STI Laboratory Reports Add Monthly STI Laboratory Reports Save amp Close Save Cancel Reporteing Period Please Select a Year v PleaseSelecta Month v Reporteing Unit Please Select Reporteing Person Please Type Name Please Type Position Total Positive Cases Test Done lt 10 yr 10 to lt 15 yr 15 to 25 yr 25 to 44 yr 44 yr Total Male Female Male Female Male Female Male Female Male Female Male Female Male Female Diagnostic HIV screening test RDT 1 HIV Confirmatory Test RDT 2 HIV Confirmatory Test RDT 3 HIV Confirmatory Elisa Hepatitis B RDT Hepatitis B Elisa Hepatitis C RDT Hepatitis C Elisa Gonorhoea RDT 3 Type or select below information Reporting Period Reporting Month and Year Reporting Unit Reporting STI center Reporting Person Name of the person sent the report STI Laboratory Values All STI laboratory data as per age group Important Page 52 of 80 Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen S
62. onnel Information 2 Assign Privilege 2 Personnel Information This menu is to enter personnel information such as staffs and system user information Click on Personnel Information to go to personnel information page You d see all the available personnel in the GV list with their detail information The GV will look like shown below Personnel Information 3 Add a Personnel Information Type First Name Type Middle Name Type Last Name All Position v Apply Filter Reset Personnel List pS Personnel Full Name Position Sex PID Joining Date Edit Delete Francisco de Santos Regional Coordinator Male October 12 2010 Edit Delete Marta Abenia Dos Santos bend zm Female 12 January 01 2012 Edit Delete Anacleto Pinto STI Officer National Male 13 January 01 2012 Edit Delete Marcos De Araujo Guterres d Officer Male 14 January 01 2012 Edit Delete Saturnina Pereira ARV Officer National Female 15 January 01 2012 Edit Delete Celia Rosa Martins Bobo Regional Coordinator Female 16 January 01 2011 Edit Delete Marcelino Martinho da Cruz Regional Coordinator Male 17 January 01 2012 Edit Delete Guest User HIVNDMS System Guest User Male 300 January 01 2012 Edit Delete Dewi Mendonca STI Officer National Female 122 August 09 2012 Edit Delete Elisabeth Dos Reis HIV M amp E Officer Female 333 January 01 2009 1 2 At this point you may do an Apply Filter to view specific organizations To do this do followings 1
63. ort Unit x E es ae gg cig joue lt P Edit Delete HRM3 AABCABCXYZ87 Male 26y2m Referral Hospital Maliana N A Add Edit Add Edit Add Edit Show All Edit Delete HRM2 AABCABCXYZ93 Female 20y2m _ Referral Hospital Maliana N A Add Edit Add Edit Add Edit Show All Edit Delete HRM5 ADEFABCXYZ73 Female 40y2m Referral Hospital Maliana N A Add Edit Add Edit Add Edit Show All Edit Delete HRM6 ADEFABCXYZ91 Female 22y2m Referral Hospital Maliana N A Add Edit Add Edit Add Edit Show All Edit Delete HRM4 ADEFABCXYZ93 Female 20y2m Referral Hospital Maliana N A Add Edit Add Edit Add Edit Show All Edit Delete HRM7 ALMOABCXYZ86 Female 27y2m Referral Hospital Maliana NIA Add Edit Add Edit Add Edit Show All Edit Delete HRM8 ALMOABCXYZ90 Male 23y2m Referral Hospital Maliana NIA Add Edit Add Edit Add Edit Show All Edit Delete HRM1 AMNOABCXYZ86 Male 27y2m Referral Hospital Maliana NIA Add Edit Add Edit Add Edit Show All 4 Please note that you can do further filtering to see more specific patients Such as if you are willing to see a particular patient then you d need to use ART Code and do an Apply Filter Like this you can choose various filters to view different patients list In order to register a new HIV ve patient do followings 1 Click on Register New Patient link button 2 You d see below page Page 57 of 80 ART Patient Registration Information Add ART Patient Search Patient Save amp Close Save Cance
64. ory field that must be provided to save a TB test result details If you don t provide that information system will not save the information and will show error messages in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to TB test result details GV page 5 Notice that there are two link buttons against each training those are Add and List Page 47 of 80 6 Use Add link button to add a trainee and use List when you want to see the list of all trainees of a training 7 The page where you can enter trainee details looks like shown below Add Participant To HIV National Database Management System Training Participant Name of Trainee Position Pre Training Score Post Training Score Comments Save amp Close Save Cancel 8 If you click on List link button the participants list will appear as shown below Training Participants List Add a Participant Participants of HIV National Database Management System Edit Edit Edit Edit Edit Delete Delete Delete Delete Delete Trainee Name Marcos de Araujo Guteres Elisabeth Dos Reis Dewi Mendonca Agostinho Bonifacio da Costa Marcelino Martinho da Cruz Pre Score 45 00
65. ounsellor Follow up of a Particular Patient Counsellor Follow up Records of ART Patients maximum of consecutive 12 months period Total number of HIV patients HIV TB co infection month wise Total number of HIV patients HIV TB co infection district wise Total number of HIV patients active amp treatment month wise Total number of HIV patients active amp treatment district wise Total number of HIV patients group wise month wise Total number of HIV patients group wise district wise Options ART Code Please Type E Pip Code Please Type Registration Unit Please Select Present Treatment Unit Please Select Registration Date Between mm dd yyyy and mm dd yyyy Sex All Sex Marital Status All Merital Status Profession All Profession Age between Yrs and Yrs Entry Type All Types Page 77 of 80 Counselor Follow up Date between mm dd yyyy and mm dd yyyy Counselor Follow up Status All Statuses Don t show Dead patients Current ARV Drug Name All Drugs Follow up Date between mm dd yyyy and mm dd yyyy Blood Test Date between mm dd yyyy and mm dd Blood Test Values CD4 CD4 5 HB TLC Alat V Load Creatinin Having TB Infection All Status Treatment Regimen All Types Year All Years 7 Print To PDF Export To Excel On the left section of this page you d see below report options 1 Details of a Particular Patient 2 List of ART Patients 3
66. r Visiting Please Select Contact Number Pulse per min Temperature F Blood Pressure High Low BMI Height cm Weight kg Complain Details Interview Details Page 63 of 80 s Show Physical Examination Details Diagnostic Details Medical Prescription Comment Show Blood Test Report WHO Clinical Stage 2 Type or select below information Patient ART Code HIV ve patient s ART code shown automatically by system and cannot be changed Visit Date Date of ART follow up Next Visit Date Date when the patient is suggested to come next time for ART follow up Visit Type Type of visit Visiting Unit Unit where the patient has come for ART follow up Reason for Visiting Reason for ART follow up visit Contact Number Contact number of the patient Pulse Pulse during visit Temperature Temperature during visit Blood Pressure Blood pressure during visit BMI BMI during visit Height Height during visit Weight Weight during visit Complain Details Complains from patients Interview Details Doctors remarks on the ART follow up interview regarding patient s overall status Diagnostic Details Diagnostic details of the patient Medical Prescription Comments Prescription details given by doctor WHO Clinical Stage WHO clinical stage determined by doctor There are some more additional information you can enter such as physical examination details and blood test report information To do that do follow
67. s Follow up Records Column Use this link button to enter counselors time to time follow up records of HIV ve patients 4 Prescription Records Column Use this link button if you want to see the prescription details of HIV ve patients Page 62 of 80 3 ART Follow up Records Entry This functionality is to record ART follow up records of HIV ve patients This is NOT implemented through any menu instead this is done from the ART register GV page To add ART follow up records do followings 1 Make sure that you are on the ART Register GV page 2 Click on Add Edit link button of column ART Follow up Records of the HIV ve patient 3 This will load a page that will look like shown below ART Follow up Record 3 Add ART Follow up Record ART Follow up Record of V692 AABCABCXYZ12 Back Visit Date Visit Type Reason for Visit Mom Ee CD4 WHO Stage Next Visit Date Prescuptum kg mm Records Edit Delete May 28 2012 dhl ART Registration 0 0 0 January 01 0001 Edit Registration This GV shows the list of all ART follow up records of that patient To add a new ART follow up record do followings 1 dick on Add ART Follow up Record link button and the page will get loaded which will look like shown below ART Follow up Record Add ART Follow up Record of V692 AABCABCXYZ12 Save amp Close Save Cancel Patient ART Code V692 Visit Date Next Visit Date Visit Type Please Select Visiting Unit Please Select M Reason fo
68. strtion details page i e from where you ve come in this GV page CHC Bairo Pite Middle Name Last Name All Sex v All District v All Sub District v Apply Filter Reset Search Result PID Code Reg Code Reg Center Name Select TROSBEUNAT48 30 Reg System CHC Bairo Pite TB Close Registration Date January 10 2013 Page 31 of 80 11 In the VCCT Registration page you notice that system has automatically populated the basic information like Name Father Name Mother Name Age etc So you will not required to type these information again here during VCCT registration 12 Please remember saying again all what you are doing is tagging an existing patient client in order to stop duplication 3 VCCT Cycle Menu This menu is to record save VCCT details of clients from physical VCCT register Click on VCCT Cycle menu to go to the VCCT cycle page To see the clients of a particular VCCT center do followings 1 Select a VCCT Center say CHC Bairo Pite and then click on Apply Filter button 2 This will list all the VCCT details of CHC Bairo Pite 3 The page will look like as shown below VCCT Cycle Information 9 Ada vccT cycle PID VCCT Code CHC Bairo Pite v Pre Testfrom Date Pre Testto Date Apply Filter Reset VCCT Cycle List VCCT Code PID fee ae TestDate est Result Test Result M ker Deas TRDetais UIT Edit Delete BP 4004 VAGLMDRXYZ73 01 26 2013 01 26 2013 01 26 2013 HIV Negative 01
69. t Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete 112 In order to add a new district do followings A District Name Aileu District Ainaro District Baucau District Bobonaro District Cova Lima District Dili District Ermera District Laut m District Liquic District Manatuto District 1 Click on Add a District link button 2 You d see below page Add a District District Code ALU ANO BCU BOB CVL DIL ERM LTM LIQ MTT Is Capital False False False False False True False False False False District Information Add District Full Name Code Is Capital A Save amp Close Save Cancel 3 Type Full Name district Code and then check Is Capital if it is the capital of the country 4 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to district list GV Page 18 of 80 3 Sub District Menu This menu is to enter sub district information Click on Sub District menu to go to sub district page You d see all the available sub districts in the GV list You may see paging depending on amount of record i e you may need to go to multiple pages to view all the sub districts The sub district
70. t Name Category Level Edit Delete ARV Officer National ARVO Level 5 Edit Delete Care amp Support Center Manager CSCM Level 4 Edit Delete HIV Data Entry Officer National HIVDEO Level 4 Edit Delete HIV M amp E Officer HIVMNE Level 5 Edit Delete Hospital Responsible Level 5 Edit Delete PMTCT Officer National PMTCTO Level 5 Edit Delete Program Manager PM Level 8 Edit Delete Regional Coordinator RCO Level 6 Edit Delete Rest Home Manager RHM Level 4 Edit Delete STI Officer National STIO Level 5 112 In order to add a new position category do followings 1 Click on Add a Position Category link button 2 You d see below page Page 21 of 80 Position Category Information Add Position category Save amp Close Save Cancel Category Name Short Name Category Level Please Select v 3 Type Category Name Short Name and Category Level 4 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to sub district list GV 5 Organization This menu is to enter organization s information Click on Organization to go to organization page You d see all the available organizations in the GV list You may see paging depending on amount of record i e you may need to go to mu
71. t be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page Page 42 of 80 5 Once you have entered a PMTCT report notice that there is there are several link buttons Each of these link buttons implements the functionality of each section of the PMTCT report See below for details Program Data Link Buttons to enter the data of Program Data section from the PMTCT monthly report Staff Status Link Buttons to enter the data of Staff Data section from the PMTCT monthly report Visit Link Buttons to enter the data of Monitoring Visit section from the PMTCT monthly report Miscellaneous Link Buttons to enter the data of Register and Others section from the PMTCT monthly report Cohort ED Link Buttons to enter the data of Cohort of Expected Delivery ED section from the PMTCT monthly report Drug amp Kit Stock Link Buttons to enter the data of Drug amp Kit Stock section from the PMTCT monthly report 6 In order to add program data information click on corresponding Add link button The page will look like below Program Data Information
72. t s father name Is DoB Exact Most of the cases you d not need to check this box as because exact date of birth may not be available Instead you d need to enter age of the client on the registration day Please note that if you ve chosen Is DoB Exact box then you will see a date entry box you will not see the age boxes Date of Birth Date of birth of the client Age Age of the client during on the registration date There are two boxes one is for year and another is for month For example if you d like to enter age as 30 yrs 8 months then you d need to type 30 in the first box and 8 in the second box Please note that if you ve chosen Is DoB Exact box then you will see a date entry box for entering Date of Birth you will not see these age boxes Sex Sex of the client Marital Status Marital status of the client Profession Profession of the client Contact No Contact number of the client District Permanent district of the client Sub District Permanent sub district of the client Address Permanent address of the client Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 5 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on th
73. tration Basic Information Position Category Organization g Data Display Section DDS C Page and Current Menu Once you log into the system and click on a menu then something appears on the right side of menu This is called Page Every menu will show a different page once it is clicked However in some places in the system a page may be loaded once a button is clicked So a Page is something where you d view data or attempt to enter data This is sometimes also referred to UI User Interface Page 6 of 80 Now when you d click on a menu it will load the related page Notice a black arrow tip marked beside the menu This indicates that the current menu is the one you ve just clicked All these features are shown in below image ELIGE VCCT PMTCT STI ART Reports Administration Sub District Information adda Sub District All District v Apply Filter Reset Sub District List ws Position Category Organization District Sub DistrictName Sub District Code Edit Delete Aileu District Aileu Vila ALU Red arrow tip indicates Edit Delete Ainaro District Ainaro ANO rernm Edit Delete Manufahi District Alas ALAS Edit Delete Bobonaro District Atabae AT Edit Delete Dili District Atauro ATRO Edit Delete Ermera District Atsabe ASTB Edit Delete Baucau District Baguia BG Edit Delete Bobonaro District Balib BL Edit Delete Manatuto District Barique BRQE Edit Delete Baucau District Baucau CX BCU
74. u will see your desired list in the GV 5 Like this you can choose various filters to view different patients list This remaining part of the page is intentionally kept blank Page 27 of 80 In order to add a new VCCT client do followings 1 Click on Register New Client link button 2 You d see below page VCCT Client Register Information New VCCT Client Search Patient Save amp Close Save Cancel PID Code VCCT Center Please Select v Referred from Please Select v Manual VCCT Code First Name 3 letters Father s Name 3 letters Mother s Name 3 letters ls Date of Birth Exact E Age 0 Yrs 0 Month Sex Please Select Marital Status Please Select Profession Please Select M Contact No Present Address District Please Select Sub District Please Select Y Address 3 Notice that you cannot click on first text box i e PID Code This is because this box is used by system to show System PID NOT the VCCT PID 4 Type or select below information VCCT Center Name of center where the client is being registered Registration Date Date of registration Referred from This is the Entry Type of the client i e from where or how the client is coming for VCCT Manual VCCT Code This is the VCCT PID First Name 3 letters First 3 letters from client s name Page 28 of 80 Mother s Name 3 letters First 3 letters of client s mother name Father s Name 3 letters First 3 letters of clien

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