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1. 0 ccc ccc ccc cee cence nee e ene e eee neee 109 TOURNE ROON 555 4440 o aca a een RE Reps nero neadon eee see needoeeae ae 111 Error Light Troubleshooting Codes ccc ccc ccc eee onnee e eee n eee neeee 113 DocuMate 3115 User s Guide Uninstalling Your Scanner 452 5553 525055 aebosass vedios eavarewemiwss eers rare eireas 114 The DocuMate 3115 Scanner Specifications 0 ccc ccc cece eeee 115 The DocuMate 3115 Parts List 0 ccc cee een eee enn e eee n ene eees 117 A Appendix sielicia allaldgele ac 0 4 ee ee 120 EMC eaesee eer E E E E eeneeteuniesnte se 2eeee4a5eens suenaeee 121 Operational Safety Information 0 ccc cence teen ene enes 122 Electrical AMPOUMOUON 4 ncscacenc2sansactrasiecsa desnenagae neuen eee sete soe ase eas 123 Warning Electrical Safety Information 0 ccc ccc cc cence eee n nee 123 ERS CERI CONSUDIOIY seerne eE eran nenemeganneensua44488G48 0449 44 oo OSGeo RoeTees ese eH 4 123 Disconnect Device 42 dn dnceessensedecseeeenkeseneeesanens 64nd ose5eenaeece ses sas 123 Emergency POWer ON 2cccaasnnesiaaacsdae eoedad eek oaeeene one es 35500000 reso es ep ores 124 Maintenance Information 00 een eee e eee e nee e eee teenies 125 Product Safety Certification 2 0 0 ccc ccc cence eee e ene eneenes 126 Regulatory IMIOMMGMON dereden E EREA AEN 127 CEMIFICGUONS IM EUTODE sersrcceneip trernen r IER R 44ct due 4eetcaus eeeneeeseseusens 127 Compli
2. 4 Choose a Scan Configuration that has the settings for the image on the HTML page 5 Click OK 6 Start scanning using the button you selected for scanning with the HTML format When scanning is finished the document is first converted to editable text using the OCR process then is converted into an HTML format Microsoft Internet Explorer then opens showing your converted page 7 Choose Save As from the Internet Explorer File menu give the page a name and save it in the location you use for your web page files 8 You can now use Microsoft Internet Explorer or other application to post the document to your web page as you would any other HTML page DocuMate 3115 65 User s Guide Transferring Scanned Documents to Storage With Transfer to Storage scanning you can scan documents and save them in a folder in one step The process is ideal for archiving documents without having to manually save or process them If you choose a text format for the file format the images are automatically converted by the OCR process into editable text and numbers before being saved 1 Open the One Touch properties window 2 Select Transfer to Storage as the Destination Application Multi Function Options 5 Select format S Archive r Transfer to Storage BMP TIFF JPG G Bum to CD ROM E Select configuration Quality US Legal Yale tals W Quality US Letter 4 Quality Business Card Quality A4 Document j
3. Refresh Properties New Copy Edit Cancel DocuMate 3115 71 User s Guide 3 Click on OK to save the changes and close the One Touch Properties window 4 Press or click the One Touch button you set to scan with OCR Your scanned pages appear in the Destination Application with the text ready for editing and other text processing Text Formats You select the text format option by clicking on the text icon on the One Touch Properties window Multi Function F 5 Archive Select destination z Microsoft WordPad J Notepad Acrobat Reader 8 0 Transfer to Storage fe Bum to CD ROM E y Microsoft Faint Select format wW a a 4 zF This is the text format icon RE P This example of the text Create single image files format icon is nPDF Select configuration E US Letter EH 44 Document Quality Color Document ga Color Photo for eMail 6x4 E Quality US Letter Quality A4 Document US Legal Selecting the text format option also selects OCR processing as an automatic step for scanning Therefore when you scan a document with the text format selected the text portions of the document are automatically converted to editable text As you select Destination Applications that are text applications the text format icon changes to match the file type of the application In some cases the Destination Application supports several file types and you
4. Error Code Problem Description Solution Scanner is not connected to the A cable may be loose Check that the scanner s cables are cor computer The LED does not rectly attached to the computer If the scanner still does not con flash and the status light remains nect re boot the computer red Open the ADF and remove the jammed page Multi feed error More than one page is in the scanner Make sure that an item hasn t been inserted in the front of the scanner when trying to scan from the input tray 6 Coveropen The top of the scanner is not fully closed Close the scanner lid An internal part in the scanner Turn off the scanner re boot your computer then turn the scanner may have malfunctioned back on If the problem persists contact Xerox Technical Support DocuMate 3115 113 User s Guide Uninstalling Your Scanner To uninstall the Xerox DocuMate 3115 scanner remove the scanner software and any other scanning software provided with the scanner Uninstalling the Scanner and One Touch Software 1 2 6 7 8 On the Windows taskbar click Start point to Settings then click Control Panel Windows 2000 and Windows XP Double click the Add Remove Programs icon Windows Vista and Windows 7 Double click the Programs and Features icon From the list of programs select Xerox DocuMate 3115 Driver Click the Change Remove or Uninstall button Click Yes when asked to confirm that you want to remove the
5. Storage location C Users Public Documents Documents transferred to the Burn to CD link are waiting to be written to CD 1 Click the Storage Layout options you want All documents are in the root The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or type and the scanned documents are saved in those folders New folders are created for each month and week so you can keep track of when you scanned the documents 2 Click the Browse button to specify the location to store the scanned documents 3 If you havea CD burner attached to your computer the option Show message when ready to burn 5 CD 700 MB should also be selected so you will see a message when it s time to click the Burn to CD button 4 Click OK on the Link Properties window DocuMate 3115 61 User s Guide eMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message Microsoft Outlook will accept direct attachment of documents to a blank email message as soon as scanning is finished but other email applications may not If you re using one of those applications such as America Online AOL you need to know which folder contains the scanned documents so you can manually attach them
6. 4 Microsoft WordPad BMP TIFF JPG f Select configuration W Configure Before Scan Acrobat Reader 8 0 wi Color Magazine p a The VRS icon on the top of the E Quality US Letter Duplex a Se eee One Touch Panel and on the scan E duality US Legal configuration remind you that the scan will use the VRS settings fs Bum to CD ROM E E Vag My VAS for Graph Paper Mode Black amp white 200 dpi p Page 8 50 x 11 00 f Microsoft Faint Uzing VAS image processing a Properties New Copy Edit Delete OO verox DocuMate x My RS for Graph Paper BMP HR Mode Black amp Wwhite 200 dpi Qo Gins Apply Help Page 6 50 x 11 00 Custom Using YRS image processing The summary of the scan settings also indicates VRS settings DocuMate 3115 87 User s Guide Changing the Hardware Settings 1 Right click on the One Touch icon and choose Show Hardware from the pop up menu Show Hardware Check for Online Updates Show Quick Reference About 2 The Hardware Properties dialog box opens and shows information about your DocuMate 3115 Workgroup hardware status WI Local Host meee J xerox DocuMate 3115 Selected hardware capabilities lt Xerox DocuMate 3115 E Scanner Type Automatic Document Feeder Duplex Capable E Optical Resolution 600 x 1200 dpi 24 bpp internal color E Max Document Size
7. To turn AutoLaunch back on follow the instructions in this section and click on the option in step 4 to select to enable the feature e Paper pickup delay If the AutoLaunch option is enabled the Paper pickup delay option also becomes available The Paper pickup delay is the amount of time you want the scanner to wait until it feeds the item into the scanner to start scanning Scan from the One Touch Buttons Scanning using the buttons on the scanner works like inserting a page in the scanner when AutoLaunch is turned on 1 Turn the control dial to the setting you want to use to scan align the number to the registration mark on the scanner Registration mark 2 Place an item face down on the front feed tray aligned to the registration marks on the tray and insert it into the front of the scanner DocuMate 3115 31 User s Guide 3 For one sided scanning press the Simplex button For two sided scanning press the Duplex button 32 DocuMate 3115 User s Guide Scanning Interfaces If you selected the recommended installation options see page 13 then you have several different options to scan with your Xerox DocuMate 3115 scanner Each method scans equally well so use the one with appropriate options for the item you are scanning One Touch When you press either the Simplex or Duplex button documents are scanned using the scan settings assigned to the selected number on the dial The scanned images are th
8. Return to the disc s Main Menu and click on User Guides xerox Sf DocuMate 3115 Click on a link below to view the appropriate user guide Adobe Reader must be installed in order to view the user guides Install Adobe Reader View scanner documentation View software documentation The User Guides are in Adobe PDF format If you need to click Install Adobe Reader to install it now Follow the instructions on the installation windows If your computer already has Adobe Reader installed please do not select it unless the version provided on the installation DVD is a newer version than the one currently installed on your computer Click on View scanner documentation to access the scanner user guide and other documentation related to using the scanner s One Touch features Click on View software documentation to access the user guides for the software applications provided with the scanner For instance the Nuance OmniPage user guide is in this section From either of these user guide windows click on the User guide menu button to return to the main user guide window then select the other documentation section to view the user guides Scanner documentation window Software documentation window xerox xerox DocuMate 3115 Click on a link below to view the appropriate user guide Adobe Reader must be installed in order to view the user guides DocuMate 3115 Click on a link below to view the appropriate user guide A
9. The languages are in alphabetical order Type the first letter of a language s name to jump to its section in the list Use languages and dictionaries to improve accuracy Select this option to automatically check the validity of the recognized words An OCR engine looks at each letter or symbol on the page individually then guesses what the letter or symbol is based on the shape Therefore the OCR engine may have more than one guess for a particular letter or symbol a best guess a second best guess and so on This option tells the OCR engine to look through the dictionary to validate its best guess for the letters in that word if its best guess is not in the dictionary it checks for the second best guess and so on For example if the word house appears in the original document but the OCR engine is 75 sure that the o is actually an a the finished document would have the word hause Turning this option on tells the OCR engine to look at the other letters in the word check to see which version of the word is in the dictionary and output the correct word house in the final document The OCR engine does not automatically correct misspelled words that were present in the original document When dictionaries are selected the terms in those dictionaries are used to check the spelling If this is option is not selected User Dictionaries and Professional Dictionaries cannot be selected
10. To see a selected scan configuration s settings click its icon Click the icon again to close the detailed information Scan US Letter Document W Configure Before Scan 4 Click the icon of a selected Scan Photograph configuration to view its aa mee ars Page 6 00 x 4 settings Settings Brightness 50 Co mW g Scan 6x4 Vivid Photograph 4 Copy Photograph a These icons next to each scan configuration indicate the scanning mode 4 eo W Color Black and White Grayscale Configure Before Scan See the sections Creating a New Scan Configuration on page 42 and Editing or Deleting Scan Configurations on page 49 NOTE Use Configure Before Scan if you want to set the scanning mode manually before scanning See Configure Before Scan on page 50 Select Format A set of file formats for the scanned image for the selected button The formats are based on the type of Destination Application you select This example shows the formats that apply to Transfer to Storage hi eee Pen Lid p ua BMP POF TIFF JPG TET The icon names indicate their file types See Selecting Document and File Format Options on page 52 for more information about the available formats Options tab Displays a window for selecting options related to the selected Destination Application for the scanned image See Selecting Options for One Touch on page 55 for instructions on configuring the list of availa
11. 108 DocuMate 3115 User s Guide Replacing the Roller Assembly After extended use the roller may wear out and may need to be replaced It is a user replaceable part and can be reordered Frequent paper jams are a symptom of a worn roller assembly A worn roller can cause documents to feed in skewed at an angle or multiple pages to feed at the same time A worn roller should be replaced to avoid damage to the scanner s internal parts Before replacing the roller you should clean it as excessive dust on the roller will make it appear worn and smooth You cannot properly diagnose a worn roller until you have cleaned it 1 From the back of the scanner lower the input tray 2 3 The roller is held in place with a lock tab that rotates to lock and unlock it To unlock the tab rotate it upward until the small lock flange is completely free 4 When the roller is unlocked it can be removed from its mounting sockets DocuMate 3115 109 User s Guide 5 Discard the worn roller It cannot be repaired 6 Before installing the new roller clean any dust that may have gotten on it during shipping 7 Insert the right end of the roller into its housing socket in the scanner 8 Align the lock tab on the orange lock flange with the slot in the scanner 9 Rotate the lock tab into the slot on the scanner 10 Press down on the lever to lock the roller in place The lock will click into place when it is secure Howe
12. Changing a Button setting ccc cee eee nee errr e nee eneee 39 DocuMate 3115 li User s Guide Selecting New Settings 5042s40 rs0ssicesavacdeds 50564050504 6 bebe rraed arsed cued os 40 Creating a New Scan Configuration 0 ccc senne ennn cence nee e eee rrn 42 Editing or Deleting Scan Configurations 0 ccc ccc cnn ee ee ee nee eees 49 Configure Before Scan 1 cee eee ee nee n eee e eee e eee e ee eees 50 Selecting Document and File Format Options 0 ccc cee cece eens 52 Selecting Options for One TOUCH 2 ccc cece cnet ene n nee e ens 55 Setting Destination Application Properties 0 ccc ccc ene eeee 57 Scan and BUMO CD sesrsider rr edirne E a R EA E A EENES 63 Scanning with Event Forwarding STI 0 ccc ccc ccc eee error on enner 64 Creating an HTML Web Page from Your Scanned Documents cece eee eees 65 Transferring Scanned Documents to Storage ccc cece eee n nent rne 66 Scanning to Multiple Archive Folders 0 ccc ccc ccc cee eee n ene e nn eees 67 Scanning with Optical Character Recognition OCR ccc ccc cece ene eee ees 71 TEEF 354 s45s4e senate niet ee ated east ometewen thet ont sen taint aiauaoeta 72 Selecting One Touch OmniPage OCR Options ccc ccc cence nen e ees 75 WHE OCR TOD serere rrer sese eo soso tienes eee e stece Er ERE PEA EER 76 Creating Your Own Dictionaries
13. Right click on the page format icon to see the menu 4 Choose OCR Options from the menu Simple Text Rich Text Format vw Word Document Minimize Size Normal Maximize Quality Use MRC OCR options The OCR Properties window opens with the OCR tab selected DocuMate 3115 75 User s Guide The OCR Tab The options shown on the OCR tab window are for spellchecking scanned text replacing missing or unrecognized characters and setting the speed and quality levels of the OCR processing Fl Use languages and dictionaries to improve accuracy User dictionary none x aman Professional Dictionaries Butch Legal Dictionary Butch Medical Dictionary Albanian Aymara Brazilian Breton Bugotu Bulgarian Byelorussian English Financial Dictionary English Legal Dictionary English Medical Dictionary French Legal Dictionary French Medical Dictionary 76 Catalan Chamorro Chechen Reject Character Missing Character Recognition Quality J Accurate Estonian Farnece Fast Cancel Anny Choose the options you want from the OCR window Languages in Document Click on the language s in list that correspond to the languages in the documents to be scanned You can click on multiple languages These are the languages that will be recognized during the OCR process For faster and more reliable language recognition select only the languages in the documents
14. 47 Auto Color Detect 87 AutoBrightness 86 AutoCrop 86 AutoCrop to Original 44 AutoCrop to original 94 AutoDeskew 86 AutoLaunch 89 AutoOrientation 87 AutoRotate image 47 B Background Smoothing 87 bit depth 115 Black amp White mode 43 45 94 Blank Page Deletion 87 BMP file format 52 53 Brightness 43 94 100 Burn to CD 61 63 Destination application 63 C Calibrate 89 CD burner 61 63 Center image 47 Collate copies 47 Color Filter 45 94 Color mode 43 50 94 98 Color space 14 Comma Delimited 73 Computer specifications ix Configure Before Scan 41 50 91 cancel 51 Contrast 43 94 100 Copy button 41 Create copies of scanned documents 56 Create single image files 52 csv file format 73 D Define page size 95 Delete button 41 Deskew 94 DeSpeckle 86 Destination Application text file format 72 Destination application 39 47 48 52 55 66 Burn to CD 63 Email application properties 62 Event Forward STI 64 Image application properties 60 Microsoft Explorer HTML 65 OCR 4O 71 Text application properties 58 Text file format 54 Transfer to Storage properties 61 63 67 Device settings 89 Device Settings tab 47 DOC file format 71 Document Management 55 Documentation viii Dots per inch dpi 43 50 94 100 Duplex 45 70 94 duplex button 33 z Edge Cleanup 86 Edit button 41 eMail 55 error codes 113 Event Forward STI 56 64
15. Calibrate button to start the scanner calibration wizard The scanner self calibrates when you click the Calibrate button The calibration window on screen will close automatically when calibration is finished If it doesn t close automatically click the Finish button Click OK to save the changes and close the dialog box DocuMate 3115 89 User s Guide 90 DocuMate 3115 User s Guide Scanning from TWAIN This chapter includes e Accessing the TWAIN Interface on page 92 e Scanning with the TWAIN Interface on page 93 e The Options in the TWAIN Interface on page 94 You can scan from any TWAIN scanning application instead of scanning from the One Touch buttons on your scanner or the One Touch button panel A Note About Your Scanner and the TWAIN standard TWAIN is a widely recognized standard that computers use to receive images from scanners digital cameras and other digital devices The TWAIN scanning interface can be accessed from any TWAIN scanning application you have installed on the computer Applications such as Nuance PaperPort and OmniPage which were provided with your scanner and many other applications can use the TWAIN interface for scanning The TWAIN interface described in this section is the one provided with your scanner and you will see it when scanning from PaperPort or OmniPage Other TWAIN compliant scanning applications may also access this interface However there are some applications that have their
16. Excel Spreadsheet 73 Exit front fed paper through the back 89 F Fax and Print 55 File format 39 41 50 52 file format 73 file storage location 67 Fit to page 47 DocuMate 3115 135 User s Guide flowing page 83 Folder Copy Options 56 Format tab 82 Full install 13 G Gamma 46 Grayscale mode 43 45 94 H Hardware properties 38 Help viii 91 HTM file format 65 htm file format 73 HTML Document 73 HTML page 65 Hue 46 I Image Documents Properties 60 Image Editors 55 Image file formats 53 Improvements and Settings 44 Instant Delivery 56 Internet Options 62 Invert Image 45 J JPG Image quality and file size 53 JPG file format 52 53 K Key icon 43 49 L Languages in Document 76 Link Properties 57 Lock icon 43 49 Logical Form Recognition 21 M Maintain aspect ratio 47 Maximize Quality 53 Microsoft Internet Explorer 65 136 DocuMate 3115 User s Guide Microsoft Outlook 55 62 Microsoft Paint 55 60 97 Microsoft Word 40 55 58 71 Minimize Size 53 Missing Character 77 Moir Patterns 44 94 MRC 74 N New button 41 Normal 53 Normal PDF 74 nPDF 74 Nuance OmniPage Pro 21 Nuance PaperPort 21 O OCR 72 columns 82 tables 82 OCR Dictionary 77 OCR input format 82 OCR Options 75 OCR output format 83 OCR tab 76 OmniPage Pro 21 91 One Touch Button panel 38 icon 37 38 39 New settings 40
17. Guide Scan from the Input Tray First if the front feed tray is open close it before scanning from the input tray The paper will jam in the scanner if the front feed tray is open while scanning from the input tray 1 Adjust the paper guide for the width of paper and make sure the input and output trays are fully extended 2 Load the documents into the scanner face down with the tops of the page inserted into the scanner 26 DocuMate 3115 User s Guide 3 Turn the control dial to the setting you want to use to scan align the number to the registration mark on the scanner Registration mark 4 For one sided scanning press the Simplex button For two sided scanning press the Duplex button DocuMate 3115 User s Guide 27 Scan from the Front Feed Tray Scan from the Front Feed tray when the scanner body is not attached to the Docking Station When the scanner is attached to the Docking Station you can still scan using the front feed tray for single items such as thick paper embossed plastic cards plastic identification cards business cards and other items NOTE Do not attempt to load documents into the Docking Station input tray while you have an item in the scanner fed in from the front You can only load items into the scanner from either the Front Feed tray or the input tray at each scan time The scanner will jam if you load paper into the input tray after an item has already been fed into the fro
18. Scanner Body from the Docking Station 1 Press and hold the release button on the side of the Docking Station 2 Tilt the scanner body towards the front of the Docking Station to release the scanner from the arms in the Docking Station You can release the button on the Docking Station 3 Set the scanner body on the desk 6 DocuMate 3115 User s Guide Attach the Scanner Body to the Docking Station 1 Place the front of the scanner body in the front of the Docking Station 2 Tilt the scanner body into the Docking Station and press on the back of the scanner to lock it into the Docking Station DocuMate 3115 7 User s Guide DocuMate 3115 User s Guide Installation This chapter includes Before You Begin on page 10 Install the Software and Connect the Scanner on page 11 Register Your Scanner on page 20 Installing Additional Applications on page 21 View the User Guides on page 22 DocuMate 3115 User s Guide Before You Begin Please make sure of the following before you begin installation 10 The information in this guide may cover software not provided with the scanner you purchased Please disregard any information about the software not applicable to your scanner Visit our web site at www xeroxscanners com for the latest software updates for your Xerox scanner If your computer has AntiVirus or AntiSpyware software running you may encounter alerts or messages during installation ask
19. TWAIN driver is installed and you can scan from TWAIN scanning applications and from One Touch when the application is installed e Windows Driver Only The Windows Driver is installed and you can scan from One Touch only when the application is installed NOTE If you are using Windows version XP or later the Microsoft Windows Image Acquisition WIA driver is always installed regardless of your selection in this window and you can scan using the WIA interface from scanning applications that access this driver 6 7 A window opens with image quality samples asking you to select an image for your Color Space setting Select the option that looks best to you and click Next Select Color Space and Confirm Installation Please select the image that you like best after that click Nest to continue with the install i like this one best like this one best i like this one best STOP when you see the Complete the installation by connecting your hardware window Do NOT click OK yet Leave the window open and proceed to the next section Connect the AC Adaptor to the scanner 1 and an outlet 2 Connect the USB cable to the scanner 3 and your computer 4 Finally turn the scanner on 9 Plug and Play will finish installing the scanner Please consult your Quick Install Guide or User s Guide for more details NOTE If you do not see this on screen diagram for connecting the scanner stop and follow the inst
20. an Internet Explorer window or any other internet browser you have installed on your computer In the web address field type www xeroxscanners com Press Enter on your computer s keyboard or click the option on screen to go to the web address When the Xerox scanners web page loads click on Register Your Product A ee Fill in the registration form all required fields have an asterisk NOTE A valid email address is required for registration 6 You will be asked to enter the serial number for the scanner it is located on the back of the scanner The Serial Number 7 After filling in the form click on Submit Your Registration to complete the registration 20 DocuMate 3115 User s Guide Installing Additional Applications Your scanner includes free additional applications as described in the table below 1 Return to the disc s Main Menu and click Install Products 2 Select the additional applications you want to install then click Install Now lt gt paak jate xerox DocuMate 3115 Please choose applications to install Scanner driver Installed Visioneer One Touch Installed Nuance PaperPort Installed NewSoft Presto BizCard Nuance OmniPage Pro Install now Main menu 3 Follow the instructions on the screen to install each of the additional applications Software About the Software Nuance PaperPort PaperPort is a document management software application The P
21. can right click on the icon to choose the particular file type for that application The specific file format is the file name extension on the text format icon 72 DocuMate 3115 User s Guide The specific text format this example is for Rich Text Format rtf To select a file type for the text format 1 Select the Destination Application 2 Right click on the text format icon Example menu for the TEXT format when the Destination Application is Microsoft Word Simple Text Rich Text Format Word Document Minimize Size Normal Maximize Quality Use MRC OCR options Example menu for the TEXT format when the Destination Application is a Storage location a A nPI Choose the file type that you want for the text format Simple Text Rich Text Format Word Document Comma Delimited Excel Spreadsheet HTML Document Searchable PDF Mormal PDF Minimize Size Normal Maximize Quality Use MRC OCR options Your selection of a file type pertains only to the Destination Application currently selected on the One Touch Properties window Other Destination Applications that have a text option selected as the Page Format are not affected Simple Text The txt file format Text with no formatting used by the standard Microsoft Notepad application Rich Text Format The rtf file format Text that retains formatting when converted Available with Microsoft WordPad and Word Word Document Th
22. directed in this manual 5 Do not remove covers or guards that are fastened with screws There are no parts behind these covers that you can maintain or service 6 Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals DocuMate 3115 125 User s Guide Product Safety Certification This product is certified by the following Agency using the Safety standards listed Agency Standard Underwriters Laboratories Inc UL60950 1 1st 2003 First Edition USA Canada TUV IEC60950 1 2001 Second Edition 126 DocuMate 3115 User s Guide Regulatory Information Certifications in Europe CE The CE mark applied to this product symbolizes Xerox s declaration of conformity with the following applicable European Union Directives as of the dates indicated December 12 2006 Council Directive 2006 95 EC as amended Approxi mation of the laws of the member states related to low voltage equipment December 31 2004 Council Directive 2004 108 EC as amended Approxi mation of the laws of the member states related to electromagnetic compatibility A full declaration of conformity defining the relevant directives and referenced standards can be obtained from your Xerox Limited representative or by contacting Environment Heath and Safety The Document Company Xerox Bessemer Road Welwyn Garden
23. hazardous situation Do not use aerosol cleaners they may be explosive and flammable under certain conditions Always exercise care when moving or relocating equipment Always locate the machine on a solid support surface that has adequate strength to support the weight of the machine Always locate the machine in an area that has adequate ventilation and room for servicing Always unplug this equipment from the electrical outlet before cleaning NOTE Your Xerox machine is equipped with an energy saving device to conserve power when the machine is not in use The machine may be left on continuously Do Not Do These 122 Never use a ground adapter plug to connect the equipment to a power outlet that lacks a ground connection terminal Never attempt any maintenance function that is not specifically described in this documentation Never remove covers or guards that are fastened with screws There are no operator serviceable areas within these covers Never locate the machine near a radiator or any other heat source Never override or cheat any of the electrical or mechanical interlock devices Never place this equipment where people might step on or trip on the power cord DocuMate 3115 User s Guide Electrical Information Warning Electrical Safety Information ee a The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine If you are not sure that your ele
24. machine and refer to them as needed to ensure the continued safe operation of your machine Your Xerox product and supplies have been designed and tested to meet strict safety requirements These include safety agency evaluation and certification and compliance with electromagnetic regulations and established environmental standards The safety and environment testing and performance of this product have been verified using Xerox materials only WARNING Unauthorized alterations which may include the addition of new functions or connection of external devices may impact the product certification Please contact your Xerox representative for more information 120 DocuMate 3115 User s Guide EMC This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to
25. pressing a button on the scanner The scanner scans the item then sends the image to the Destination Application indicated by the button s icon To scan from the One Touch Button panel 1 Load the documents face down with the top of the pages inserted into the Automatic Document Feeder Click on the One Touch icon in the Windows notification area at the lower right corner of the screen One Touch Icon ald 5 04 PM The One Touch Button Panel opens and shows the first five on screen scanning buttons gt Xerox DocuMate 3115 Ds Gh Ge oh ae Scan eMail ate OCR Photo lt Click the button you want to use to scan A scan progress window opens and the image is sent to the selected application for the One Touch button You can now work with the image in the Destination Application DocuMate 3115 37 User s Guide Features of the One Touch Button Panel The One Touch panel is your on screen set of controls for the scanner From the panel you can access the hardware settings for your scanner and configure the Scan button Click on the One Touch icon to open the panel The Button View O I xerox DocuMate 3115 EJ Scan eMail Copy OCR Photo B The Detail View The Hardware View gt Xerox DocuMate 3115 fa O gt Xerox DocuMate 3115 x E VS Letter Duplex PDF Mode Black amp iWhite 200 dpi Duplex x z Page 8 50 x 11 00 scan Settings Br 50 DM 311
26. the JPG format is often used for images on web pages or if file size might be a problem when electronically sending the files JPG files are reduced in size by lowering their image quality and you can select the degree of quality for your scanned images from the JPG file format icon The PDF format is often used to create images of text pages You may want to select PDF as the format when scanning text pages that do not require OCR processing or other processing The PDF format is also used to put multi page documents on web sites as pdf readable files As with the JPG option the PDF format can be reduced in size or quality To select a JPEG or PDF file size 1 Select JPG or PDF as the page format 2 Right click on the JPG or PDF icon A menu opens int Thy sm Res i 4 _ d Pei H PAJ BMP DNE TIFF JPR DRE Minimize Size Normal Maximize Quality 3 Choose the file size image quality option for your scanned images Minimize Size Smallest file size lowest image quality Normal Medium file size some loss of image quality Maximize Quality Largest file size no loss of image quality Your selection pertains only to the button currently selected on the One Touch Properties window Other buttons that have JPG or PDF selected as the Page Format are not affected so you can set the JPG or PDF file size image quality independently for each button 4 Click OK or Apply on the One Touch Properties window Text Fo
27. to your email messages 62 eMail The Applications in this group allow you to send documents as attachments to an email recipient Some eMail dients like Hotmail America Online and MSN Explorer do not allow attachment of selected documents directly You can specify the folder for the attachments below Folder for storing attachments C Wsers Documents Mail Attachments Browse Folder for storing attachments for AOL Not installed Internet Optons Color document handling O Convert Bitmap using Screen Resolution L Convert Bitmap to JPEG Click the Browse button for Folder for storing attachments and choose a folder for your email attachments If you are using AOL on your computer and the folder name for AOL is incorrect click the Browse button and find the correct AOL folder Please contact AOL for more information about the folder location in which AOL stores attachments If you need to change your email client or any other internet options click the Internet Options button The Windows Internet Options Control Panel opens Click the Programs tab and choose a new email client from the Email list These are the standard Windows Internet options Please see your Windows documentation for more information about Internet options If you are using AOL please see the AOL user manual for making changes to the Internet optio
28. 0 ene cent eee enenenee 78 Editing User Dictionaries 0 ccc cc cee nen eee n ene e ene eeeeee 80 TheFormat TaD lt 2secccerctenadecetecedeaeseneseceeaceaccesededeasdeasaensdeoeeoese 82 One Touch with Kofax VRS Technology 0 ccc ccc eect e nerone rrnnrrnnnnnenn 84 The Kofax VRS Settings 0 ccc cee een e eee errore enneeees 85 Changing the Hardware Settings 0 0 ccc cece cee eee ene n een n eee orren 88 Scanning from TWAIN Accessing the TWAIN Interface 0 ccc cen e nee eee e teen eee ennes 92 Scanning with the TWAIN Interface ccc ccc enn e nnn n eens 93 The Options in the TWAIN Interface ccc ccc snor rero nerone rren 94 Scanning from WIA Scan using WIA from Microsoft Paint 0 ccc ccc cece cence e eee e nee ee ees 98 Fine Tuning Your Scans 0 ccc ccc cee cee ene eee t eee tees eneenennees 100 Maintenance SORELY PECOU ONS a cceieiseaeeveeaserunrute emia anaes oeed aes chews EA soe deonees ce 102 Clearing Paper Jams 2 4 456440 18 4 hoon se nee ene eae asco ae agorederowanrape et 103 Cleaning the Scanner ci a 5 one5 46 p55 uoeego esse seun seeaebes new esswesewereweneweuonwsuees 104 Cleaning the Scanner Body 0 ccc ccc ccc cence eee e tenn eee en enees 104 Cleaning the Docking Station 0 0 e eee n eee eens 105 Replace the ADF Pad Assembly 0 ccc cc cece cee ene nee e een e eens eee eneee 107 Replacing the Roller Assembly
29. 3 50 x 37 00 i OneTouch Button Count 6 88 DocuMate 3115 User s Guide 3 Click the Properties button I Device Settings Information Device name Xerox DocuMate 3115 Driver version 1a 9 11 i Firmware version L Interface Documents Scanned 7061 Pages Serial Number ggMmc3 10006 Last Calibrated 11 30 2009 10 11 AM To avoid document feeder problems please replace the pad after 20 000 pages The documentation and help system shows you how Control E Turn on AutoLaunch for front feed scanning Moderate 500 ms E Exit front fed paper through the back as OK Cancel Apply e Turn on AutoLaunch for front feed scanning Select this option to have the scanner automatically start scanning when an item is inserted in the front of the scanner e Paper pickup delay lIf the AutoLaunch option is enabled the Paper pickup delay option also becomes available The Paper pickup delay is the amount of time you want the scanner to wait until it feeds the item into the scanner to start scanning To set the Paper pickup delay click the drop down arrow and choose from the list of 5 options The settings are in milliseconds so 1250 ms is 1 25 seconds e Exit front fed paper through the back When selected front fed pages will exit from the back of the scanner When unselected front fed paper will exit from the front of the scanner e Calibrate Click the
30. 5 The Title Bar e Green arrows click to cycle through the panel s 3 views e Scanner icon click to open the scanner s hardware properties e Red X click to close the One Touch panel The Button View e _ _ Left click on a Destination Application icon to start scanning e Right click on a Destination Application icon to open the One Touch Properties e Left click on the arrow buttons on the right side of the panel to view the rest of the One Touch buttons The Detail View e __Left click on a Destination Application icon to start scanning e Right click on a Destination Application icon to open the One Touch Properties e Single click on the detailed information to open the One Touch Properties The Hardware View e Left click on the scanner icon to return to the Button view e Right click on the scanner icon to open the scanner s hardware properties 38 DocuMate 3115 User s Guide Configuring the One Touch Buttons When you installed the scanner the software configured each One Touch button with appropriate settings consisting of a Destination Application a Scan Configuration and a File Format 1 2 3 Click on the One Touch icon Right click a button on the One Touch Button Panel The One Touch Properties window opens One Touch Icon Multi Function Options Scan Select destination Celis 5 04 PM O gt Xerox DocuMate 3115 x er scansoft PaperPort a E i p
31. A g f BO 5 Scan eMail Copy OCR Photo lt Right click on a button for example button 1 and the Properties window opens for that button Select format W e i A BMF TIFF JFG E Create single image files Select configuration E4 US Letter EH 44 Document ga Color Document E4 US Letter US Legal EH 44 Document 3 Quality Business Card The One Touch Properties window will also open when you press hold down for 3 seconds and release the Simplex or Duplex button NOTE Some of the options on the One Touch Properties Window are grayed out and are not available these options are not appropriate for your scanner model Changing a Button setting oe ek oe i a Click on an application name in the Select Destination list Select a file format in the Select Format panel Select a scanning configuration in the Select Configuration list Click on OK to save the changes Place a page in the scanner Click on the button that you made the changes for The scanner starts scanning and sends the image to the application with the file format and scanning configuration you specified NOTE The next section contains detailed information on making changes to the One Touch Properties window DocuMate 3115 39 User s Guide Selecting New Settings Click the Options tab to select options Multi Function E Scan Select destination G ScanSoft PaperPort Select the Destination Applicat
32. City Herts AL7 1HE England Telephone 44 0 1707 353434 DocuMate 3115 127 User s Guide Compliance Information Product Recycling amp Disposal USA amp Canada If you are managing the disposal of your Xerox product please note that the product may contain lead mercury Perchlorate and other materials whose disposal may be regulated due to environmental considerations The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site http www eiae org Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply please see http www dtsc ca gov hazardouswaste perchlorate European Union RoHS and WEEE Compliance This product is compliant with RoHS Regulations of the European Parliament and Council Directive on the Restrictions of the Use of Certain Hazardous Substances in Electrical and Electronic Equipment 2002 95 EC and with the Waste Electrical and Electronic Equipment WEEE Directive 2002 96 EC Some equipment may be used in both a domestic household and a professional business application In compliance with Article 7 d We hereby certify It is in compliance with the EEE Regulation EE
33. Click OK or Apply on the One Touch Properties window 54 DocuMate 3115 User s Guide Selecting Options for One Touch The One Touch Options determine the types of Destination Applications available for scanning as well as additional options for scanning Destination Options 1 Open the One Touch Properties window and click the Options tab Multi Function Options Select Button Scan D Show all destinations Select destinations Fil Document management Email E Image editors i e Paint V Storage and CD RW Text editing applications i e Word Fax and Print E PDF applications E STI event forwarding Show progress window Show status updates Create copies of scanned documents F Use enhanced folder browser W Instant delivery older copy options Location C Folders Group items by button Group items by type SubFolders Group items by week Group items by month eee Game eee 2 Select options as described below Show All Destinations This option selects all the Destination Application categories The list of Destination Applications available for the selected button will include all the applications on your computer that fall into these categories Select Destinations Select this option to individually choose the types of applications to include in the list of Destination Applications Check the boxes for the type of application t
34. DocuMate 3115 User s Guide Installing the Scanner Driver The scanner driver installation will start first 1 The Welcome to the Xerox DocuMate 3115 Setup Wizard opens Welcome to the Xerox DocuMate 3115 Driver Setup Wizard The installer will guide you through the steps required to install the eros DocuMate 3115 Driver on Your Computer WARNING This computer program is protected by copyright law and international treaties Unauthorized duplication or distribution of this program or any portion of it may result in severe civil or criminal penalties and will be prosecuted to the masinun extent possible under the law Cancel lt Back 2 Click Next 3 On the Xerox License Agreement window read the license agreement If you accept the terms select Agree then click Next If you choose not to accept the license agreement the installation will terminate and the scanner driver will not be installed 4 The next window lists the choices of the drivers that you can install for your scanner Scanner Software Options aj Recommend Full Install which includes the TWAIN and Windows Driver Full Install TWAIN and Windows Driver O TWAIN only D Windows Driver only 5 Select the option that you want then click on Next e Full Install TWAIN ISIS and Windows Driver This is the recommended installation It installs all of the scanner drivers DocuMate 3115 13 User s Guide e TWAIN only The
35. DocuMate 3115 User s Guide User Dictionary A user dictionary is your personal dictionary with words that you want the OCR engine to reference for better accuracy when converting the document into editable text For example if you scan documents with highly technical terms or acronyms not found in typical dictionaries you can add them to your personal dictionary You can also add names that you expect to be in the documents too This way as the OCR process recognizes each letter or symbol there is a higher chance that the technical term or name will be correctly spelled in the final document You can create multiple user dictionaries See the section Creating Your Own Dictionaries on page 78 Click the menu arrow and select a user dictionary from the list If you select none as the user dictionary the text will be validated using the terms in the dictionaries for the selected languages as well as any professional dictionaries if they are selected The label current is next to the currently select user dictionary Professional Dictionaries These are legal and medical dictionaries containing highly specialized words and phrases The options are Dutch Legal Dutch Medical English Financial English Legal English Medical French Legal French Medical German Legal and German Medical Select the appropriate dictionary for the OCR engine to use to validate the scanned text Reject Character This is the character that the OCR proces
36. E y netmeli ine uygundur Professional Business Environment Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures 128 DocuMate 3115 User s Guide Energy Star for the USA Energy Program Compliance As an ENERGY STAR partner Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks The ENERGY STAR Imaging Equipment Program is a team effort between U S T ENERGY STAR European Union and Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction machine personal computers and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity Xerox ENERGY STAR equipment is preset at the factory Your machine will be delivered with the timer for switching to Power Save Mode from the last copy print out set at 15 minutes A more detailed description of this feature can be found in the Machine Setup Section of this guide DocuMate 3115 129 User s Guide Illegal Copies USA Cong
37. Enables image transfer to the destination while scanning is in progress provided that Create Single Image Files is also selected If Create Single Image Files is not selected image transfer occurs after all pages have been scanned Create copies of scanned documents Sometimes the image of a scanned document is only saved as a temporary file until its Destination Application is finished using it In those cases you may want an additional permanent copy saved on your hard drive The copies will be saved in the folder specified in the Folder Copy Options section This option is not available if either Document Management or Storage and CD R W are selected because by default file copies for those types of Destination Applications are already automatically saved in the folder for copies Folder Copy Options This section of the dialog box sets the location for copies of your scanned documents and how you want to group them Click the Browse button and select the folder for saving the copies Select the grouping option for the documents The Group by button option groups the documents under the name of the One Touch button Group by type arranges the scanned documents by the type of file such as rtf or jog If you also want to group them by date you can choose the week and month options DocuMate 3115 User s Guide Setting Destination Application Properties The different types of Destination Applications have various properties t
38. Icon QO gt Xerox DocuMate 3115 be ae ot oe ae Copy OCR Photo A 3 Click on the Properties button in the hardware properties window Workgroup hardware status WI Local Host Ss Xerox DocuMate 3115 Selected hardware capabilities Xerox DocuMate 3115 E Scanner Type Automatic Document Feeder Duplex Capable Optical Resolution 600 x 1200 dpi 24 bpp internal color Max Document Size 8 50 x 37 00 OneTouch Button Count 6 4 Inthe Device Settings tab click on Turn on AutoLaunch for Front Feed Scanning to deselect this option Device Settings Information Device name Xerox DocuMate 3115 E Driver version 4 0 9 1125 T Firmware version 1 0 Interface USB 2 0 Documents Scanned 7061 Pages Serial Number ggMc3 10006 Last Calibrated 11 30 2009 10 11 AM To avoid document feeder problems please replace the pad after 20 000 pages The documentation and help system shows you how Control E Turn on AutoLaunch for front feed scanning Paper pickup delay Moderate 500 ms E Exit front fed paper through the back Calibrate 5 Click on OK to save the changes and close the window Click on OK to close the Hardware Properties window 30 DocuMate 3115 User s Guide The AutoLaunch feature is now turned off Your scanner will not start scanning until you click on the scan button on the One Touch button panel or on the scanning interface from the application you are using
39. Mail button is set up to scan documents then immediately attach them toa new eMail message in your default eMail program The email application will default to the Og email program specified in the internet options of Internet Explorer A folder icon for a button means that the button is set up to archive the scanned item The scanner sends the scanned image directly to a folder without opening the image first in a Destination Application A question mark for a button means your computer does not have the appropriate software or hardware for the initial factory settings In that case you would probably want to change the E name and Destination Application to something else If OmniPage or One Touch OmniPage Module is not installed then the options for sending to p word processing applications such as Microsoft Word will not be available l y NOTE The default page size in each configuration is based on your computer s Windows setup of United States or Metric Units e If United States is the selected measurement the default page size in each profile will be based on the Imperial standard paper sizes such as 8 5 x 11 e If Metric is the selected measurement the default page size in each profile is based on the ISO 216 standard and the majority of the profiles will default to A4 36 DocuMate 3115 User s Guide Scan from the One Touch Button Panel Scanning from the button panel on your computer s screen works like
40. OK 4 The disc s Main Menu window opens NOTE If the disc does not start check the following e Make sure the disc drive s door is completely shut e Make sure the disc was inserted in the drive in the proper direction label side up To launch the disc manually e Open the Windows options for your computer s disc drives e Double click the icon for your DVD ROM drive e The Installation menu for the disc should now open If the menu does not open e From the list of files on the disc double click the file named START32 EXE NOTE The Scanner Readme file has late breaking news about your scanner The readme file is in HTML format and will open in any standard browser DocuMate 3115 11 User s Guide 5 6 On the Main Menu select Install Products DocuMate 3115 View readme Install products User guides Browse DVD Contents View our website 2009 Xerox Corporation All rights reserved Xerox and the sphere of connectivity design are trademarks of Xerox Corporation in the United States and or other countries Make sure the boxes for Scanner Driver and Visioneer One Touch are selected DocuMate 3115 Please choose applications to install Scanner driver Visioneer One Touch Nuance PaperPort V 7 V NewSoft Presto BizCard Nuance OmniPage Pro NOTE The software provided with your scanner may differ slightly from the list shown in the window 7 12 Click Install Now
41. On the Add New window select the dictionary to edit and click Edit The Edit User Dictionary window opens It lists the words currently in the dictionary The following example shows the words OmniPage and One Touch are in the user dictionary named MyDictionary User Word OmniPage Words in dictionary 2 To add anew word to the list type it in the box for User Word and click Add If the word includes any spaces before or after it those spaces are removed and the word is added to the list To delete a word from the list select it and click Delete If a word in the list is misspelled delete it then re type the word correctly in the User Word box and click Add 3 To import a list of words from another text file click Import The Import Contents of User Dictionary window opens tic X nary SS Cee computer Locais gt a Organize v 82 Views v New Folder Nar Favorite Links Name Date modified Type di Program Files d Users P Windows _ InstallationInfo __ My Dictionary Hi Recent Places My Desktop p Computer E Documents E Pictures R Music Jf Recently Changed Searches i Public Folders 80 DocuMate 3115 User s Guide 7 Select the file that has the words you want to add to your user dictionary Importing will add the entire list of words in a file to the user dictionary Click Import The file s words will be added to your user dictionary list To export a us
42. One Touch 4 5 April 2010 05 0796 000 DocuMate 3115 User s Guide Xerox Design 2010 Xerox Corporation All rights reserved Xerox and the sphere of connectivity design are trademarks of Xerox Corporation in the United States and or other countries Content 2010 Visioneer Inc All rights reserved The Visioneer brand name and logo are registered trademarks of Visioneer Inc Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Reproduction adaptation or translation without prior written permission is prohibited except as allowed under the copyright laws The PaperPort and OmniPage brand name and logo are registered trademarks of Nuance Communications Inc The NewSoft Presto BizCard name and logo are registered trademarks of NewSoft Technology Corporation in the United States and or other countries Kofax and Virtual ReScan are registered trademarks and VRS is a trademark of Kofax Image Products Inc Adobe Adobe Acrobat Adobe Reader and the Adobe PDF logo are registered trademarks of Adobe Systems Incorporated in the United States and or other countries The Adobe PDF logo will appear in this product s softwa
43. Optical Character Recognition OCR settings for the applications Text Documents AG The Applications in this group can accept text based S documents only Microsoft Excel E Microsoft Explorer w Microsoft WORD El Microsoft WordPad F Notepad Delete Application a General OCR settings Always send a file even when no text was found Show message if text recognition failed Click in the OCR settings boxes for the options you want The options will apply to all the applications in the group Always send a file even when no text was found The scanned file is sent to the application even if the image does not appear to contain text This could occur if you scanned a photograph with a scanner button set for text applications Show message if text recognition failed A message will open on the screen if the OCR reader does not detect text in the image DocuMate 3115 User s Guide 2 To add another application to the list click the Add Application button The Add Text Based Link dialog box opens i Here you can define a custom application that can accept a text So document Step 1 Select the path to the application Step 2 Name the application Step 3 Select an icon for this application Step Select the text formats supported by this application E HTML Formatted file HTML E Rich Text Format RTF E Standard ASCII text file TxT Adahe PRE farmat i BOE 4 TH 3 Click Bro
44. Options tab 55 Panel features 38 properties 39 49 50 57 63 64 66 71 One Touch Properties window options 42 OneTouch Button Panel names 36 Optical Character Recognition OCR 53 55 58 71 Options tab 41 55 P Page Settings tab 44 paper jam 103 109 Paper pickup delay 31 89 Paper size 44 PaperPort 21 PaperPort 91 PDF Image quality and file size 53 PDF applications 55 PDF file format 52 53 55 Picture type 100 Properties button 41 R Recognition Quality 77 Reduce Moir Patterns 44 94 Refresh button 41 Register 20 Reject Character 77 Resolution 43 50 94 100 Rich Text Format 73 roller replacement 109 RTF file format 40 71 rtf file format 73 S Saturation 46 Scan configuration 39 46 47 48 67 Edit or Delete 49 Lock or unlock 43 New 42 Scan Settings Tab 43 Scan to Folder 66 Multiple folders 67 Scanner connecting 4 Device settings 89 parts vii uninstall 114 scanner connecting 4 troubleshooting 111 Scanner driver 12 Scanning mode 41 43 50 94 98 Screen Resolution 60 62 Searchable PDF 74 Select configuration 41 Properties 43 Select destination 40 55 Select format 41 Serial number 20 Show all destinations 55 Show Hardware 88 Show Progress Window 56 Simple Text 73 74 Simplex 70 simplex button 33 Size 44 Software 12 21 Software help viii 11 91 sPDF 74 spreadsheet 82 83 status light 111 Sti event for
45. Quality 44 Document W Configure Before Scan Quality US Letter OPE E O ine flow Create single image fles i w e e a a PDF sPDF gt 3 4 4 3 Choose a scan configuration and file format for your document 4 Click OK Heln 5 Now scan the documents using the button you set up with the Destination application as Transfer to Storage 66 DocuMate 3115 User s Guide 6 Scanning begins and your scanned pages are stored in the location that you specified on the One Touch 4 0 Link Properties window Storage Ie oe Documents dropped on this link will be transferred to we storage devices i e file system or CD Burner 1 Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Storage location Your scanned documents will C WsersPublic Documents i be stored at the location you specified on the One Touch Documents transferred to the Burn to CD link are waiting to 4 0 Link Properties window be written to CD Burn to CD 0K iCal iaa When selecting the storage location for scanned documents you can select a local folder or a folder on a server or mapped drive Scanning to Multiple Archive Folders When archiving documents with Transfer to Stora
46. USB power cord to power the scanner through a USB port on the computer Connect the Scanner Power to the Wall 1 Plug the power supply into the power port on the scanner NOTE Only use the power supply either HEG42 240100 7L made by HiTron or DA 24C24 made by ADP included with your scanner Connecting any other type of power supply may damage your scanner and will void its warranty 2 Plug the power cord into the power supply and into a wall outlet 4 DocuMate 3115 User s Guide Connect the Scanner Power to the Computer 1 Plug the round end of the USB power cord into the power jack on the scanner 2 Plug the flat end of the USB power cord into an available USB port on the back of the computer We do not recommend using a USB hub to power the scanner Al 1 00 s NOTE Only use the USB power cable included with your scanner Connecting any other type of USB power cable may damage your scanner and will void its warranty If you do not have your USB power cable you can order a new one by contacting our Customer Service department Please refer to the Technical Support Card included with your scanner for our company contact information or visit the Parts amp Accessories page for your scanner at www xeroxscanners com DocuMate 3115 5 User s Guide Detach or Attach the DocuMate 3115 The DocuMate 3115 scanner body can be removed from the Docking Station to be used as a mobile scanner Detach the
47. ance INFOMMGUON 4 0 i0s 00 0 06 a0 aawdasaan 6 rN 128 Product Recycling amp Disposal USA amp Canada 0 cece ccc eens 128 Europet UNION eave ate warr are E E eeucededeoeeaeesn sucess 128 Energy Starfor the USA osubusurneaceradcunmnaevamnecaseaaieeesiset A 129 NEG OVCODICS aere nEn EEE E A ae eee eee E eE PAR 130 Ee E EE E E E T E EE 130 Co lalelc c eee a O E EERE E E S eee ee Te 131 Jer COUNTICS ee a A SATARE Tra 132 EH amp S Contact IMIOMMGLON sesasi RS EE E 133 Index DocuMate 3115 iv User s Guide DocuMate 3115 User s Guide Welcome This chapter includes e What s in the Box on page vii e Provided Documentation on page viii e System Requirements on page ix e The DocuMate 3115 Scanner on page x Congratulations on purchasing your Xerox DocuMate 3115 With this scanner you can quickly scan stacks of single sided or double sided pages and place their electronic images on your computer DocuMate 3115 vi User s Guide Welcome What s in the Box Before starting the software installation please check the contents of the box to make sure that all parts are included If any items are missing or damaged contact the dealer where you purchased the scanner Replacement ADF Pad DocuMate 3115 Scanner Docking Station Optional Power Supply USB Cable USB Power Cord Installation Disc Quick Install Guide Technical Support Card vii DocuMate 3115 User s Guide Welcome Provided Documenta
48. aning the Roller and Pad Assembly 1 Weta soft cloth with some isopropyl rubbing alcohol 95 2 From the back of the scanner lower the input tray DocuMate 3115 105 User s Guide 3 Press down on the two latches on the back of the docking station and lower the rear cover i a ye D i 4 Wipe the feed roller from side to side Rotate the roller to clean its entire surface 5 Wipe the ADF pad from top to bottom Be careful not to snag the cloth on the springs on either side of the pad 6 Wipe clean all plastic surfaces then close the rear cover 106 DocuMate 3115 User s Guide Replace the ADF Pad Assembly The ADF pad will wear out and is designed to be a user replaceable part Problems with documents feeding into the ADF is an indication that the pad is wearing thin RI You received a replacement pad in the original scanner box and you can also order a new one See the The DocuMate 3115 Parts List on page 117 for ordering information 1 From the back of the scanner lower the input tray 2 Press down on the two latches on the back of the docking station and lower the rear cover The ADF pad is located behind the input tray 3 Squeeze the plastic clamps that hold the pad assembly in place and lift the pad up and out DocuMate 3115 107 User s Guide 4 Reverse the procedure to replace the new pad into its slots 5 Close the rear cover when you re finished
49. aperPort scanning features allow you to insert new pages into an existing file and name your file immedi ately after scanning From within the PaperPort desktop you can sort your documents and move them between folders as you would through the Windows My Documents folder You can reorder the pages in a PDF file and unstack a document so all the pages are resaved as individual files PaperPort also has some basic image editing options in the PaperPort PageView such as adding notes to image files modifying image colors and touch up the image using the erase and or auto correct options Nuance OmniPage Pro provides precision OCR analysis advanced layout detection and Logical OmniPage Pro Form Recognition LFR technology Advanced security features quickly turn office documents and forms into over 30 different PC applications for editing searching and sharing Custom workflows handle large volumes of documents and you can use its tools to print to PDF Adobe Reader Adobe Reader is a stand alone application that you use to open view search and print PDF files This application is located on the disc in the User Guides section NewSoft BizCard quickly and easily converts the vital contact information on business cards into Presto BizCard a convenient searchable digital database that can be easily synchronized between PC s notebooks PDA s and PIM s DocuMate 3115 21 User s Guide View the User Guides 1 22
50. ble destinations Properties button Displays a window for selecting properties for each type of Destination Application See Setting Destination Application Properties on page 57 Refresh button Updates the links between all your computer s Destination Applications and One Touch 4 0 If you install new software that can be used as a Destination Application click the Refresh button to link the new software to One Touch 4 0 New Copy Edit Delete buttons Click New or Copy to add new scan configurations to the list Click Edit or Delete to change or remove them DocuMate 3115 41 User s Guide OK Cancel Apply buttons OK accepts any changes and closes the window Apply accepts any changes but leaves the window open so you can continue making additional changes Cancel closes the window without accepting any changes Creating a New Scan Configuration The scan configurations are where you select the scanning resolution brightness mode color black amp white or grayscale and a number of other settings Select destination ScanSoft PaperPort To create a new configuration Select format w a Be a BMP TIFF JPG POF PDF E Create single image files Select configuration E US Letter E 44 Document ga Color Document US Letter US Legal E 44 Document a Duality Business Card 1 Scroll through the applications in the Select Destination list and click the application you want for the new scan configu
51. ble for Black amp White scan configurations e AutoOrientation Recognizes text on the page and rotates the image 90 180 or 270 degrees so the text is right side up The AutoDeskew option must also be selected with the AutoOrientation option e Auto Color Detect Determines if a document contains color or not and produces the appropriate scanned image Typically Auto Color Detect is used when you have a stack of pages to scan some color and others not Instead of you having to change the scan settings from Color to Black amp White and back again the scanner can choose the correct settings automatically e Blank Page Deletion Recognizes when a page is blank and removes its image For instance if you are scanning a stack of pages that includes a blank page its image will not be included with the other images from the stack e Background Smoothing Sometimes a document with a background color on the page will produce a scanned image that has small imperfections in the color This option recognizes a document s background color and makes sure it is a smooth solid color Background Smoothing is not available for Black amp White scan configurations 6 Click OK or Apply to add the VRS options to your scan configuration When a scan configuration includes VRS options the One Touch Panel and the One Touch Properties window both show the VRS icon as a reminder m Select format E Custom i _ x Select destination ict POF
52. canning with Event Forwarding STI on page 64 e Creating an HTML Web Page from Your Scanned Documents on page 65 e Transferring Scanned Documents to Storage on page 66 e Scanning with Optical Character Recognition OCR on page 71 e Selecting One Touch OmniPage OCR Options on page 75 e One Touch with Kofax VRS Technology on page 84 e Changing the Hardware Settings on page 88 Based on the recommended full installation of the scanner driver and the Visioneer One Touch software One Touch is your main scanning interface for using the scanner The One Touch settings dial on the scanner shows which scan settings will be used for scanning The One Touch Button Panel that you see on the computer screen shows the pre set function for each button such as eMail and the icon of the destination called the Destination Application where the images will be sent when scanning is finished In the example below setting 1 will scan and send the pages to PaperPort gt Xerox DocuMate 3115 bi ah os ae Scan eMail Copy OCR Photo lt The One Touch button panel shows which scan setting will be used for scanning in this case scan to PaperPort DocuMate 3115 35 User s Guide Default One Touch Settings The button names such as eMail or Copy indicate the original factory settings for a button You can change any of these settings Please see Configuring the One Touch Buttons on page 39 for instructions For example the e
53. cates for Veterans of the World Wars Obligations or Securities of any Foreign Government Bank or Corporation Copyrighted material unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 Certificates of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed Passports Foreign Passports may be photographed Immigration Papers Draft Registration Cards DocuMate 3115 User s Guide 10 11 Selective Service Induction Papers that bear any of the following Registrant s information Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception U S Army and Navy discharge certificates may be photographed Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states Automobile Licenses Drivers Licenses Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accurac
54. ce versa rotate the image to fit on the page Collate copies If you are printing more than one page collate the copies Enter the number of copies in the Copies box Advanced Click to see additional settings for the device The dialog box that opens is specific to the device For example if the device is your printer the dialog box is your printer s setup settings 2 Click OK or Apply DocuMate 3115 47 User s Guide The Storage Options Tab Archive A Storage Options tab is on the Scan Configurations dialog box when the Destination Application is Transfer to Storage You use the options on this tab to select where to save your scanned items for storage when scanning with that particular Scan Configuration 1 Click on the Storage Options tab Scan Settings Page Settings Storage Options Select folder and transfer options EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type Storage location C Users Public Documents 2 Click the Storage Layout options you want All documents are in the root The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or file type and the scanned documents are saved in those folders New folde
55. ck OK 4 Start scanning using the button you selected for event forwarding A dialog box opens for you to select the application to use for scanning OneTouch Event Forwarding Select the program to launch for this action ae Microsoft Office Document Imaging Microsoft Office Document Imaging EFA Microsoft Scanner and Camera Wizard a Download pictures from a camera or scanner Always use this program for this action 5 Select the application you want in the box and click OK Now the application you selected opens and you can continue scanning using the application s interface 64 DocuMate 3115 User s Guide Creating an HTML Web Page from Your Scanned Documents You can convert scanned pages to HTML format for posting directly to your web site 1 Open the One Touch Properties window 2 Select Microsoft Explorer as the Destination Application 3 Choose HTML as the Format Multi Function Options m Select format IS Archive si 1 a E Ae Select destination Choose HTML Microsoft Excel BMP TIFF JPG PDF Microsoft Explorer Select configuration i E Quality A4 Document f Microsoft WORD US Legal W Configure Before Scan Microsoft WordPad J Color Magazine 7 Notepad E Quality US Legal Storage for Business Receipts Acrobat Reader 8 0 W Storage for Personal Receipts vr Refresh Properties New Copy Edit Delete C ok caca Apply Het
56. correct the interference by one or more of the following measures e Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio TV technician for help This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Changes and modifications to this equipment not specifically approved by Xerox may void the user s authority to operate this equipment DocuMate 3115 121 User s Guide Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements These include safety agency examination approval and compliance with established environmental standards To ensure the continued safe operation of your Xerox equipment follow these safety guidelines at all times Do These Always follow all warnings and instructions that are marked on or supplied with the equipment Before cleaning this product unplug the product from the USB port Always use materials specifically designated for this product the use of other materials may result in poor performance and create a
57. ctrical supply meets the requirements please consult your local power company or an electrician for advice The socket outlet shall be installed near the equipment and shall be easily accessible Use the power cable that is supplied with your machine Do not use an extension cord or remove or modify the power cord plug Plug the power cable directly into a correctly grounded electrical outlet If you are not sure whether or not an outlet is correctly grounded consult an electrician Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a ground connection terminal Do not place this equipment where people might step or trip on the power cable Do not place objects on the power cable Do not override or disable electrical or mechanical interlock devices Do not push objects into slots or openings on the machine Electrical shock or fire may result Electrical Supply This product shall be operated from the type of electrical supply indicted on the product s data plate label If you are not sure that your electrical supply meets the requirements please consult your local power company for advice WARNING This equipment must be connected to a protective earth circuit This equipment is supplied with a plug that has a protective earth pin This plug will only fit into an earthed electrical outlet This is a safety feature If you are unable to insert the plug into the outlet contact your electrician t
58. de Supported Operating Systems Microsoft Windows 2000 Service Pack 4 32 bit XP Service Pack 2 or 3 32 bit or 64 bit Vista with or without Service Pack 1 or 2 32 bit or 64 bit 7 Scanner Drivers TWAIN WIA Bundled Software Visioneer One Touch Nuance PaperPort Nuance OmniPage Adobe Reader NewSoft Presto BizCard Kofax Virtual ReScan VRS Module 116 DocuMate 3115 User s Guide The DocuMate 3115 Parts List Please use the following part names and numbers when ordering replacements for your Xerox DocuMate 3115 scanner Part Name Part Number Docking Station 85 0533 000 ADF Pad 57 0130 000 Roller Assembly 57 0113 000 USB Cable 35 0225 000 USB Power Cord 35 0229 000 35 0226 000 US AC Power Cord 35 0227 000 EUR 35 0228 000 UK Power Supply 37 0088 000 DocuMate 3115 117 User s Guide 118 DocuMate 3115 User s Guide Appendix This chapter includes Safety Introduction on page 120 EMC on page 121 Operational Safety Information on page 122 Electrical Information on page 123 Emergency Power Off on page 124 Maintenance Information on page 125 Product Safety Certification on page 126 Regulatory Information on page 127 Compliance Information on page 128 Illegal Copies on page 130 EH amp S Contact Information on page 133 DocuMate 3115 User s Guide 119 Safety Introduction Notices and Safety Please read the following instructions carefully before operating the
59. ditional new configurations such as one named Personal Receipts Make sure to designate separate folders as the Storage Locations for the new configurations DocuMate 3115 69 User s Guide 13 You will now have multiple configurations set up for the Transfer to Storage destination and each configuration scans documents to separate folders 5 Storage 1 Select format ras z Select destination Y l H Eal BMP PDF Transfer to Storage UEP lee TET eee fe Burn to CD ROM E Select configuration p E Quality US Letter T sharepoint Quality A4 Document W Configure Before Scar E Quality US Legal E Storage for Business Receipts The new configurations apply to the Transfer to E4 Storage for Personal Receipts Storage Destination Application 14 Now click the arrow buttons to select a scanner button for each new configuration Click Apply to set that button for that configuration The following examples show that buttons 5 and 6 have been set to scan to each of the new configurations Select format H Storage 1 w a B 4 Select destination FAL Transfer to Storage BMP TIFF JPG PDF TEXT cii F Create single image files Burnto CD ROM E Select configuration Quality US Letter OJ 5 harepoint g uality Anea n Configure Before Scan Quality US Legal E Storage for Business Receipts Multi Function Options r Select format H Storage 2 wa B 4 e Select destination E Transf
60. dobe Reader must be installed in order to view the user guides Scanner readme Nuance PaperPort NewSoft Presto BizCard Scanner Nuance OmniPage Pro DocuMate 3115 User s Guide 3 Click the name of a User Guide you want to view and it will open in Adobe Reader Use the Adobe Save command to save that User Guide on your computer When you re finished click Main Menu to return to the Main Menu window and click Exit 5 Remove the installation disc and store it in a safe place That s it Installation is finished and your Xerox DocuMate 3115 is ready to scan DocuMate 3115 23 User s Guide 24 DocuMate 3115 User s Guide Loading Documents to Scan This chapter includes e Scan from the Input Tray on page 26 e Scan from the Front Feed Tray on page 28 e Scanning Interfaces on page 33 This chapter illustrates scanning with the buttons on the scanner After loading documents in the scanner as described below you can also scan using the One Touch Button Panel on screen or using a scanning application NOTE Always remove any staples or paper clips from documents before inserting them into the scanner Staples and paper clips can jam the feed mechanism and scratch the internal 8S components Also remove any labels stickers or Post It notes that may come off during the scanning process and get stuck in the scanner Misuse as described here will void your scanner s warranty DocuMate 3115 25 User s
61. dy scanned Selecting Document and File Format Options The format option you select determines the file format of the scanned document Appropriate format options and file types are available for the type of Destination Application selected for the button The available options are for images and text Text Formats TEXT is only one of several text formats TIFF JPG TEXT available ee Image Formats The Text Formats are for text file types The names of the formats indicate their file types See Text Formats on page 72 for details a pa wm R z e e 2 HTML nPDOF sPDF TEAT 15 Create Single Image Files The TIFF and PDF formats support multiple page documents If you are scanning as a TIFF or PDF file and want one file created for each image scanned select Create single image files Note that this option is automatically selected and disabled if you have selected a format that only supports single pages such as BMP or JPG Select format W a a amp TIFF JPG lt PDF Create single image files 52 DocuMate 3115 User s Guide Image Formats Select an image file format for photos artwork or other documents that you want to save as images BMP and TIFF are standard image file formats generally used if you want to do additional image processing such as photo touch up or color correction Both of those file formats tend to be larger than the JPG format Because JPG image files can be reduced in size
62. e 6 Click on the Scan button in the WIA interface The scanner starts scanning 7 The scanned image will appear in Microsoft Paint or other WIA application you re using jj Untitled Paint File Edit View Image Colors Help sasir SP See o it HERRE For Help click Help Topics on the Help Menu DocuMate 3115 99 User s Guide Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan it 1 100 What do you want to scan Paper source Document Feeder gt Select an option below for the type of picture you want to scan wo Color picture Z C Black and white picture or text P Custom Settings You can also Adjust the quality of the scanned picture Page size Legal 8 5x 14 inches 216 x 356 x Preview Scan Cancel On the scan window click Adjust the quality of the scanned picture Advanced Properties Appearance Brightness Resolution DPI Picture type 20 Select the options for scanning Brightness and Contrast Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image Resolution DPI Click the up or down arrow to scroll through the dots per inch dpi of the resolution Higher dpi settings take longer to scan and produce larger files for the scanned images Picture type Click the menu arrow and choo
63. e doc file format used by Microsoft Word Comma Delimited The csv file format used for database or spreadsheet data with fields when the document is converted into editable text the fields are maintained Excel Spreadsheet The xls file format used by Microsoft Excel HTML Document The htm file format used to create web pages DocuMate 3115 73 User s Guide R Searchable PDF The pdf file format used by Adobe Acrobat This format converts scanned p text into PDF with an invisible text layer for searching H Normal PDF The pdf file format used by Adobe Acrobat This format converts scanned op text into a PDF with the text ready for editing in a PDF editing program Additional options are available on the menu for the sPDF and nPDF text formats The three image quality settings are Minimize Size Smallest file size lowest image quality Normal Medium file size some loss of image quality Maximize Quality Largest file size no loss of image quality NOTE Documents scanned with nPDF and sPDF automatically include OCR processing If the processing does not recognize a large number of the text characters in the document change the image quality setting and re scan the document For example change from Minimize Size to Normal to see if the text recognition improves The Use MRC option is a special processing procedure for documents scanned with the PDF format Use MRC MERC stands for Mixed Raster Content MRC i
64. e Settings Tab A Device Settings tab is on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer fax application or other device You use the options on the Device Settings tab to select settings for the device 1 Click on the Device Settings tab Scan Settings Page Settings Device Settings Advanced Settings f Fage options D Fit to page reduce image if necessary Actual size crop image if necessary Center image on page W AutoRotate image for best fit E Collate copies Copies 1 Advanced Cance _ Ay Fit to page reduce image if necessary lIf the scanned image is too big to be printed or faxed on a single page the image will automatically be reduced to fit the page Actual size crop image if necessary If the scanned image is too big to be printed or faxed on a single page the image will automatically be cropped around its edges to fit on the page Center image on page The image will be printed in the center of the page instead of at the top left corner Maintain aspect ratio The aspect ratio is the length to width relationship of the image s dimensions Select this option so the image s relative proportions remain constant AutoRotate image for best fit If the image is a Landscape format and the device is printing in the Portrait mode or vi
65. ed images Brightness Sometimes an image is scanned with the brightness and contrast set too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility Increasing or decreasing the brightness makes the scanned image lighter or darker Contrast The difference between the lighter and darker portions of the image Increasing the contrast emphasizes the difference between the lighter and darker portions decreasing the contrast de emphasizes that difference If you want to lock the configuration click the key icon to change it from a Key to a Lock Click OK if you are done making changes for this configuration DocuMate 3115 43 User s Guide The Page Settings tab Click the Page Settings tab to select options applicable to how you want the image to appear after scanning Scan Settings Page Settings Size Standard Letter 8 5 x 11in bg Click the name to 5 Custom Width 8 50 Height 11 00 inches toggle between inches and millimeters Improvements and Settings E AutoCrop to Original W Duplex Reduce Moire Patteme E Skip Blank Originals E Straighten Image E Color Filter Invert Image Standard Click the menu arrow and choose a page size from the list Custom Enter the horizontal and vertical page dimensions in the boxes Click the name of the units inches or millimeters to toggle between them Improvem
66. ed the file will be saved to the Windows location for CD files An information bubble will appear in the Windows notification area telling you that there are files waiting to be burned to CD 6 Open the One Touch Properties window select Burn to CD and click the Properties button 7 Make sure a blank CD is in the CD burner 8 Click the Burn to CD button The CD burner begins and your scanned documents are written to the CD If other files are also waiting in this location they will get written with the One Touch files on the CD DocuMate 3115 63 User s Guide Scanning with Event Forwarding STI If you want to specify an application to use for scanning at the start of the process you can use event forwarding 1 Open the One Touch Properties window 2 Select Still Image Client as the Destination Application You cannot choose a page format for this option because the actual Destination Application is not selected until after you press the scanner button Multi Function Options B Archive Select destination Transfer to Storage id aE J i PDF Burm to CD ROM E Select configuration T Quality 44 Document y Microsoft Paint US Legal ts Microsoft Outlook m ae iia di amp Color Magazine Sharepoint E Quality US Legal E Storage for Business Receipts s Still Image Client W Storage for Personal Receipts Refresh Properties New Copy Edit Delete 3 Choose a Scan Configuration and cli
67. ee these on screen prompts 5 When you re certain that the software has completely loaded return to the Complete the installation by connecting your hardware window Connect the AC Adaptor to the scanner 1 and an outlet 2 Connect the USB cable to the scanner 3 and your computer 4 Finally turn the scanner on 5 Plug and Play will finish installing the scanner Please consult your Quick Install Guide or User s Guide for more details To see a quick overview about accessing and navigating the One Touch Button Panel click More 6 Click OK to complete the installation process DocuMate 3115 17 User s Guide 7 Click Close on the Installation Complete window to close and exit the driver installer Installation Complete mens DocuMate 3115 Driver has been successtully installed Click Close to exit Cancel 18 DocuMate 3115 User s Guide Installing One Touch The One Touch software installation will start automatically after you click Close on the driver Installation Complete window One Touch is the software needed for the buttons on the scanner to work 1 Click Next on the Welcome to the One Touch 4 0 Setup Wizard Welcome to the OneTouch 4 0 Setup Wizard Qr 4 0 The installer will guide you through the steps required to install OneTouch 4 0 on your computer WARNING This computer program is protected by copyright law and international treaties Unauthorized duplication or distribution of this pr
68. en sent to a destination on your computer or network drive See Scanning From One Touch on page 35 One Touch Button Panel Use this scan option when you want to SCAN 00 gt xoves from the computer screen Scanning from the on screen One Touch bs ab Gs s B Button Panel is the same as selecting a scanning option on the scanner 1 w om Phi except you click an icon that represents the function number See Scan from the One Touch Button Panel on page 37 TWAIN Interface This option uses your scanner s TWAIN interface to Sea Dorao SNS 4 scan Select scanning options before scanning put the document in the am ne scanner then click the Scan button in the TWAIN interface window See s Scanning from TWAIN on page 91 B twin Ready for scm Ema ome Windows Image Acquisition WIA This option uses the Microsoft vUa ON _ Windows set of choices for scanning Select the WIA scan settings put i mnt the document in the scanner then click the Scan button in the WIA nee window See Scanning from WIA on page 97 k wees bee E aie Seite DocuMate 3115 33 User s Guide 34 DocuMate 3115 User s Guide Scanning From One Touch This chapter includes e Default One Touch Settings on page 36 e Scan from the One Touch Button Panel on page 37 e Features of the One Touch Button Panel on page 38 e Configuring the One Touch Buttons on page 39 e Scan and Burn toa CD on page 63 e S
69. ents and Settings Only the options that apply to the selected scanning mode on the Scan Settings tab are available e AutoCrop to Original Select this option to let the scanner automatically determine the size of the item being scanned Always use the paper guides on the scanner so the page is not skewed Skewed pages may not crop properly e Reduce Moir Patterns Moir patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations Selecting Reduce Moir Patterns will limit or eliminate moir patterns in the scanned image This option is only available at lower resolutions e Straighten Image Select this option to let the scanner automatically determine if a page is skewed then straighten its image If the page is fed through at too great of an angle the image may not straighten correctly In that case re scan the page using the paper guides to feed the paper in straight 44 DocuMate 3115 User s Guide e Invert Image Only available for Black amp White Mode this option reverses the black and whites of an image Original Image Inverted Image e Duplex Scan both sides of the page If this option is not selected the scanner will scan the face up side of the page only The Simplex and Duplex buttons on the scanner take precedence over the One Touch settings In other words if the LED number on the scanner is con
70. er Software Clause 52 227 FAR14 Material scanned by this product may be protected by governmental laws and other regulations such as copyright laws The customer is solely responsible for complying with all such laws and regulations Changes are periodically made to this document Changes technical inaccuracies and typographic errors will be corrected in subsequent editions Document Version 05 0796 000 April 2010 Table of Contents Welcome WVINGE SUIS UNG DOK EOE EE E TT OE T EE E EE E E vii Provided Documentation errssestristp sarad radir E OCONEE adeeeoaweenes viii SVStGM RegUremEN eestin oorr eener raa e iaaa EEEn ReRe S Ix Tinie DOGUMOGe 3 1S SCANNET oaasac2 444400 c44h24 4 4404494000408 04000500000004s 645000000060 X 1 Scanner Setup Unpack and Assemble the Scanner 00 ccc cnn cen e eee teen ene nnees 2 Connect the Scanner Power Cord 0 ccc ccc een eee een ene ee een eens en eens 4 Connect the Scanner Power to the Wall 0 00 e eee e en eeees 4 Connect the Scanner Power to the Computer 0 ccc cece cece ence eee eeees 5 Detach or Attach the DocuMate 3115 2 2 ccc cnn enn nee tenn eee nnnees 6 Detach the Scanner Body from the Docking Station 0 ccc cc cece eee eens 6 Attach the Scanner Body to the Docking Station 0 0 0 cc ccc cee eens 7 2 Installation Berre You BEJI sacoegicdie ne oor ese eee ee en eae EnS 10 Install the Software and Connect the Scanne
71. er dictionary so it can be used by another program select the dictionary on the User Dictionary Files list and click Export User Word OmniPage Words in dictionary Delete File name Save as type Formatted user dictionaries ud Browse Folders Select the dictionary file to export and click Save The file is exported as a formatted dictionary with the ud filename extension so it can be opened by other programs DocuMate 3115 81 User s Guide The Format Tab The options on the Format tab window are for setting the input and output formats for the scanned documents 1 82 Click the Format tab and choose the options you want for both the input and output formats Input Format Automatic Single column no table Multiple columns no table gt Single column with table Spreadsheet Output Format Automatic oe True page Spreadsheet Input Format Options Automatic Choose this option to let the OCR process determine the format of the pages Typically you select this option when the document has different or unknown types of layouts pages with multiple columns and a table or pages containing more than one table The OCR process will then determine if text is in columns an item is a graphic or text and tables are present Single Column no Table Choose this option if the document contains only one column of text and no tabl
72. er to Storage BMP TIFF JPG PDF TEXT ees V Create single image files Bum to CD ROM E Select configuration E Quality US Letter K Sharepoint E Quality A4 Document W Configure Before Scan Quality US Legal Storage for Business Receipts E Storage for Personal Receipts Storage for Personal Receipts Refresh Properties New Copy Edit Delete Refresh Properties New Copy Edit Delete Apply elp ve a Scan to multiple storage folders 1 Insert the document you want to scan to storage 2 Press the Function button on the scanner to get to one of the buttons set up for scanning to storage 3 Press the Simplex or Duplex button to scan the documents 4 When scanning is finished insert the next document and press the Function button to get to the next button you have set up for scanning 5 Press the Simplex or Duplex button to scan the documents When scanning is finished the documents are stored in the two separate folders 70 DocuMate 3115 User s Guide Scanning with Optical Character Recognition OCR Optical Character Recognition OCR converts text and numbers on a scanned page into editable text and numbers You can then work with the text and numbers to edit spell check change font or type size sort calculate and so forth NOTE Xerox recommends that all OCR processing use the original factory settings fo
73. es Business letters are normally in this form You can also use this option for documents with words or numbers in columns if you do not want them placed in a table or decolumnized or treated as separate columns Multiple Columns no Table Choose this option if some document pages contain text in columns and you want it kept in separate columns similar to the original layout If table like data is encountered it is placed in columns not in a gridded table Single Column with Table Choose this option if your document contains only one column of text and a table The table will be placed in a grid in the Destination Application you have selected You can later specify whether to export it in a grid or as tab separated text columns Spreadsheet Choose this option if the entire document consists of a table that you want to export to a spreadsheet program or have treated as a table No flowing text or graphics will be detected DocuMate 3115 User s Guide Output Format Options Automatic The document will be formatted as close to its original as possible The One Touch software will adjust its settings to the most appropriate for the document being scanned in order to match your selected output format The output quality will be maximized and the processing time minimized No Formatting NF The document will be plain text one column left aligned in a single font and font size You can then export the plain text to nearly all fi
74. fax VRS Technology The One Touch 4 0 software you received with your Xerox scanner now includes the Kofax Virtual ReScan VRS technology This application has a set of features for improving and enhancing the quality of scanned documents especially documents that would usually produce poorer quality images For example the AutoBrightness option analyzes the document to determine if it s too light or dark to produce a clear legible image or if the background and highlighted areas of the image are indistinct AutoBrightness then automatically adjusts the brightness Scan configurations with VRS options work with One Touch scan settings to produce the best quality images This section explains how to use the Kofax VRS features when choosing new scan settings for your scanner The VRS options appear on the Scan Configuration Properties window that you use to create a new scan configuration for your scanner Click the VRS Settings tab to see the new VRS options available for your scanner Storage Options li Advanced Settings Scan Settings Page Settings VRS Settings VRS Default settings Basic Features W AutoCrop W Edge Cleanup W AutoDeskew W Despeckle W AutoBrightness Get VRS Pro Professional Features When you first install the software the Basic Features will be available and a button Get VRS Pro will also be on the window If you would like to pu
75. figured to scan as Duplex but you press the Simplex button the scanner scans in Simplex and vice versa e Color Filter Color filter is the ability of your scanner to automatically remove a color from a scanned image For example if you are scanning a letter with a red watermark you can choose to filter out the red so the scanned letter just shows the text and not the red watermark Color filter applies to Black amp White or Grayscale scanning modes The original with a red watermark over black text Markiting ABS int ditebaten aed gale de produci wpe bere Haugh CME Ae an nba bore As of June TG 2 eeigioped over 2 tl ane Mikiki Da Peal Te bee tire re AEA hig piigiad an Kimen mang rica meh of be CHEMO conor Phy Thar accel rage re sinp nitis bor Hiedi y TEISA Ma ihi guin eee riko A kh ara at dina legasi a p a ahha of auth guiar ri PSG tt preset meea A qa re echoes reg menn ampiri cy cage of igh cise The scanned item with the red filtered out Ramen ABC bec disritubes ond mii tspredect wokdvice iwagi CEMT Ms end dubrinuizes As of dune 1958 ABC vat eepioyad overs we rained mareki ailas ate Spear piitanrel le pathr garg Ap patema rp AES hap speed an ni moro gee horteth a ibe DERUDE musta T3 These btieini AH gas ere pe hhii far ie ee ey coc dire e pebtbendin gues ie lad moe cturesg of derilooman and saouri dba deta each sudtemeo Pea n papery maniomd Chu grali to aches ond enka pen peeks op coreg po
76. ge option you can scan the documents to different folders For example one folder might be for Business Receipts a second folder might be for Personal Receipts and a third folder might be for Annual Receipts To scan to multiple folders you create multiple configurations each with a different storage location for the scanned documents Scan one set of documents using the scan configuration with the appropriate storage location for that set Then switch to another scan configuration and scan the next set of documents to store them in their folder NOTE The selections you make using the Storage Options tab override the storage location that is set in the Storage Link Properties Setting up multiple folders for transfer to storage 1 Using Microsoft Windows create the folders that you want to use for storing scanned items 2 Open the One Touch Properties window 3 Select Transfer to Storage as the Destination Application DocuMate 3115 67 User s Guide 4 Click the New button E Archive el Transfer to Storage BMP TIFF JPG PDF sPDF HEA Create single image files Bumto CD ROM E Select configuration Ns xe Quality US Legal Sharepoint W Quality US Letter 5 Quality Business Card E Quality 44 Document Quality 44 Document WA Configure Before Scan E Quality US Letter Apply Help 4 eeccecc amp amp The Scan Configuration Properties dialog box open
77. hat you can select 1 Onthe One Touch Properties window click a Destination Application 2 Click the Properties button format fj Scan Select destination y H Click a Destination se TORIR BMP TIFF JPG PDF Application Ly Create single image fles __ Select configuration E US Letter E 44 Document g Color Document US Letter US Legal E 44 Document 5 Quality Business Card Click the Properties Delete button A One Touch 4 0 Link Properties dialog box opens for the type of Destination Application you selected and the available options are for that type of application PaperPort Properties These properties apply to designating the PaperPort folder to receive your scanned items PaperPort Please select your preferences for ScanSoft s PaperPort from the options below Select the destination folder for Scanned Documents o a Documents Mail Attachments My OneTouch Archive a My PaperPort Documents My Scanned Documents a OneNote Notebooks E he Scan H 0 Snaglt Catalog gm Documents OneTouch Docs 1 Select the folder where you want the file to be located Click OK 2 Click OK or Apply on the One Touch Properties window DocuMate 3115 57 User s Guide 58 Text Documents Properties These properties apply to Microsoft Word Microsoft Excel and the other applications indicated by their icons in the list The properties apply to the
78. ight or left to adjust the dots per inch dpi of the resolution The higher the dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images e Brightness Sometimes an image is scanned with the brightness and contrast set too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility Increasing or decreasing the brightness makes the scanned image lighter or darker e Contrast The difference between the lighter and darker portions of the image Increasing the contrast emphasizes the difference between the lighter and darker portions decreasing the contrast de emphasizes that difference e Deskew Select this option to let the scanner automatically determine if a page is skewed then straighten its image If the page is fed through at too great of an angle the image may not straighten correctly In that case re scan the page using the paper guides to feed the paper in straight e Duplex Scan both sides of the page If this option is not selected the scanner will scan the face down side of the page only e Color Filter Color filter is the ability of your scanner to automatically remove a color from a scanned image For example if you are scanning a letter with a red watermark you can choose to filter out the red so the scanned letter just shows the text and not the red watermark Colo
79. ing you to allow the installation to proceed Although the messages will differ based on the software your computer is running in each case you should allow the installation to proceed if that option is available Alternatively you can turn off the AntiVirus or AntiSpyware software before installing your scanner but if you do make sure to turn it back on again when installation is finished If you already have a scanner connected to your computer it is recommended that you remove that scanner s driver program prior to installing your Xerox scanner You can remove these programs from the Windows Control Panel Please refer to the user manual provided with your other scanner hardware for instructions about removing the driver and software for that unit If your computer is running Windows Vista you may see the Vista User Account Control screen asking you to confirm system changes Click the Continue button to allow the installation to proceed DocuMate 3115 User s Guide Install the Software and Connect the Scanner The installation disc contains the necessary driver and scanning software to use your Xerox DocuMate 3115 To install the software 1 Start Microsoft Windows and make sure that no other applications are running 2 Insert the installation disc into your computer s DVD ROM drive The disc automatically starts 3 The Select Language window opens Click the drop down menu arrow and select the language to use Click
80. ion USB cable Safety and agency certifications 600 dpi 24 bit color 8 bit grayscale 1 bit bitonal black amp white 8 5 x 38 3 0 XZ Duplex Automatic Document Feeder Docking Station Duplex Single Sheet Fed Front Feed Tray AC Power 15 pages per minute 30 images per minute 200 dpi USB Power 6 pages per minute 12 images per minute 200 dpi AC Power 4 seconds per page 200 dpi USB Power 10 seconds per page 200 dpi 20 pages of 20lb printer paper 75 g m 16 28 Ibs 0 002 0 006 60 105 g m Dual Contact Image Sensor 3 color RGB LED Hi Speed USB 2 0 11 7 inches 297 mm 3 1 inches 80 mm 2 4 inches 60 mm 11 7 inches 297 mm 6 2 inches 158 mm 9 3 inches 235 mm 2 2 pounds 1 kg 3 9 pounds 1 76 kg 50 104 F 10 35 C without condensation 10 85 35 C without condensation DC Jack 24Vdc 1 0A 24W 100 240Vac Model HEG42 240100 7L made by HiTron or Model DA 24C24 made by ADP ENERGY STAR and RoHS compliant US 3P 7A 125V 500mm 3C x 18AWG RoHS UK 3P 2 5A 250V 500mm 3C x 0 75mm RoHS EUR 2P 2 5A 250V 500mm 3C x 0 75mm2 RoHS A Type DC Jack 4P 1800mm 26AWG 19G 0299 20 80 RoHS External Power 24Vdc 1 0A USB Power 5Vdc 1 0A lt 12 Watts during operation lt 5 Watts on standby Mini USB connector 1850 mm 28AWG with core ROHS compliant UL C UL FCC Class B CE ROHS ENERGY STAR DocuMate 3115 115 User s Gui
81. ion that will open when you are finished scanning You use the destination application to view and work with your scanned images Select format E IE BMF TIFF JFG PDF E Create single image files Select configuration US Letter EH 44 Document g Color Document US Letter US Legal EH 44 Document i Quality Business Card The settings on the One Touch Properties window are a Select a file format FAL for your scanned images Select a configuration for scanning the item LED Number Click the up or down arrow to cycle through the One Touch buttons Select Destination The list of Destination Applications that One Touch can send a scanned image to so that this application opens immediately after scanning is complete Select the application you want One Touch to send the scanned image to z Microsoft WORD A Microsoft WordPad E Pj Notepad i ScanSoft PaperPort Transfer to Storage fs Burn to CD ROM E mi NOTE If you select a word processing program such as Microsoft WordPad or Microsoft Word that can be used for OCR such as TXT or RTF the text in scanned images is automatically converted to word processing text 40 DocuMate 3115 User s Guide Select Configuration tThe list of available scan configurations for the selected button The configuration s basic settings include scanning mode resolution dpi page size brightness Br and contrast Cr
82. isia aor If you are finished making changes to the configuration click on OK to save the settings and close the window DocuMate 3115 45 User s Guide The Advanced Settings tab 1 Click the Advanced Settings tab The options of the Advanced Settings tab are for the Color or Grayscale scanning mode Scan Settings Page Settings Advanced Settings Grayscale Color Settings Color Saturation lL Color Hue Defaults 2 Drag the sliders to the left and right to change the color settings As you do the image changes to show the effects of the new settings Saturation the strength or purity of a color This option is only available when the selected scan mode is Color Hue the color your eyes see as reflected from the image This option is only available when the selected scan mode is Color Gamma is the tone curve and the starting point for image enhancement As you raise or lower the Gamma value the values at which Color Saturation Color Hue Brightness and Contrast affect the image are changed It is recommended that you keep the default Gamma value or adjust this setting before adjusting the other options This option is available for both Color and Grayscale scanning 3 Click OK to save the new configuration It will now be in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination Applications 46 DocuMate 3115 User s Guide The Devic
83. it begins scanning from the input tray Make sure the front feed tray is closed and that an item isn t already in the scanner fed in from the front Problem The scans from the input tray are always crooked Make sure to align the paper guides to the edges of the paper If you are scanning small items that are smaller than the paper guides minimum adjustment scan these items from the front feed tray instead 112 DocuMate 3115 User s Guide Error Light Troubleshooting Codes The status light indicates the current state of the scanner Descriptions of the most common patterns are listed below Contact Xerox Technical Support if you experience a different blinking pattern Normal Operation e Steady green indicates the scanner is ready to scan e Steady red the scanner is busy or it is not connected to the computer If a calibration has been initiated the scanner is busy calibrating e Blinking red the scanner is reporting an error Error Codes If your scanner experiences hardware problems the status light turns red and will blink a specific number of times then pause for 2 to 3 seconds then repeat the same number of blinks The number of blinks between pauses indicates the type of error code In all cases you should turn off the scanner and check the scanner setup Make sure the USB cable is plugged into the scanner and computer Make sure the power cord is plugged into the scanner and into a wall outlet or USB port
84. le types and target applications Retain Fonts and Paragraphs RFP This output format retains the font and paragraph styling including graphics and tables without columnized text but does not retain layout formatting If the document is being scanned as an Excel spreadsheet each detected table or spreadsheet becomes a separate worksheet while other content is placed on the last worksheet Flowing Page FP This format preserves the original layout of the pages including columns This is done wherever possible with column and indent settings but not with text boxes or frames Text will then flow from one column to the other which does not happen when text boxes are present True Page TP This output format uses absolute positioning on the page to keep the original layout of the pages including columns This is done with text picture and table boxes and frames True Page is the only choice for documents scanned with the PDF format It is not available for the TXT RTF CSV or XLS formats Spreadsheet This output format produces results in a tabular form with each page becoming a separate worksheet The worksheets can then be opened in a spreadsheet application The Spreadsheet output option is only available for documents scanned with the XLS format Click OK or Apply These options will now apply to the OCR processing when you select any text format as the page format DocuMate 3115 83 User s Guide One Touch with Ko
85. lete It must be unlocked as indicated by not having a lock displayed here e To delete the configuration click the Delete button e To edit the configuration click the Edit button Edit the settings and click OK 3 Click OK to close the One Touch Properties window DocuMate 3115 49 User s Guide Configure Before Scan You can set up the scanner so that when you press a button or click it on the Button Panel a different scanning interface opens before the scanning starts To set up the scanner for this capability you select Configure Before Scan from the scan configuration list Choosing Configure Before Scan simply opens either the TWAIN or WIA scanning interface when you press a button You can then use the interface to change the Resolution Scan Mode and other settings When you scan the scanned image will still be sent as the file type and to the same Destination Application already selected in the One Touch Properties window for that button To set Configure Before Scan 1 Open the One Touch Properties window 2 Select the scan configuration Configure Before Scan Multi Function Options mo Select format E Scan b oe im A Select destination IL ScanSoft PaperPort es TIFF JPG PDF a E Create single image files Select configuration US Letter E 44 Document Quality Color Document US Legal W Configure Before Scan Select then right click on Config
86. n the computer s screen When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the image fits on the screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller file sizes and therefore shorter transmission times Use this option to provide that compression capability to image files To add another application to the list click the Add Application button See the steps on page 59 to add an application to the list Click OK DocuMate 3115 User s Guide Storage Properties These properties apply to the Destination Application named Transfer to Storage If a CD burner is attached to your computer and your computer is running Windows XP or Windows Vista you also use this dialog box to start the Burn to CD process See the section Scan and Burn to a CD on page 63 You can also set up multiple configurations to store scanned items in separate locations See Transferring Scanned Documents to Storage on page 66 Storage Ge Documents dropped on this link will be transferred to ee storage devices i e file system or CD Burner EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB
87. n Advanced Settings _ Scan Settings Fage Settings VRS Settings Q Default settings ka Basic Features W AutoCrop W Edge Cleanup W AutoDeskew W Despeckle 7 AutoBrightness Get VRS Pro Professional Features Choose the Kofax VRS options for the scan configuration Click the drop down arrow to choose the type of VRS settings to use for the new scan configuration The options are The Do not use VRS processing Scanning will not use the VRS processing Default settings Automatically selects the options your scanner can use with any scan mode Black amp White Grayscale and Color Basic Features are AutoCrop Determines the size of the item being scanned and produces an image of the same size For example if you scan a postcard sized document the resulting image will be the size of the postcard This option overrides the page size setting AutoDeskew Detects the edges of a document and determines if they are straight or skewed If the page is skewed the image will be adjusted so it is straightened However if the page is fed through the scanner at too great an angle the image may not straighten correctly In that case re scan the page using the paper guides to feed the paper in straight AutoBrightness Sets the brightness to achieve the best balance between the document s background foreground and highlighted areas For grayscale images lighter areas become whiter a
88. n the application you can go to Insert Picture from Scanner or Camera File Scanner or Camera or Insert Picture to Clip Organizer from Scanner or Camera DocuMate 3115 User s Guide Scanning with the TWAIN Interface The TWAIN interface lists the scanning options available with your Xerox DocuMate 742 scanner Xerox DocuMate 3115 Mode Resolution Black amp White d Grayscale Brightness Color Contrast Letter 8 5 x 11in Options E AutoCrop to length E AutoCrop to original E Deskew E Reduce Moir patterns E Duplex Define page size E Filter Red Ready for scan 1 Load the documents face down with the top of the pages inserted into the Automatic Document Feeder Adjust the settings in the TWAIN interface for the item you are scanning Click on the Scan button in the TWAIN interface When scanning is complete click Done to close the TWAIN interface a Ss The scanned images are now in the TWAIN application DocuMate 3115 93 User s Guide The Options in the TWAIN Interface e Mode Select a scanning mode Black amp White to scan in black and white For example letters and memos are usually scanned in black and white Grayscale to scan items such as documents containing drawings or black and white photographs Color to scan color photographs and other color items Color scans have the largest file size e Resolution Drag the slider to the r
89. nd darker areas become blacker AutoBrightness is not available for Color scan configurations Edge Cleanup Sometimes a scan image will have a thin black outline around its edges This VRS option replaces those black outlines with white Edge Cleanup only applies if AutoCrop and AutoDeskew are selected so the software can determine where the edges are located Therefore selecting Edge Cleanup will also select AutoCrop and AutoDeskew Edge Cleanup is only available for Black amp White scan configurations DeSpeckle Speckles are small spots on an image that the scanner interpreted as a valid part of the document For example an irregularity in the paper or a small wrinkle or the holes where a staple was removed may show up as speckles on the scanned image The DeSpeckle option identifies these spots and removes them DeSpeckle is only available for Black amp White scan configurations If you upgrade your scanner s VRS software to the VRS Professional version the Professional Features shown at the bottom of the window become active DocuMate 3115 User s Guide The Professional Features are e Advanced Clarity Produces a clear legible image even for documents that have complex or textured backgrounds such as graph paper blueprints and security paper The Advanced Clarity option identifies the text and drawings in the foreground and produces a scan image that keeps the background from obscuring them Advanced Clarity is only availa
90. ns applicable to AOL Select the options for color document handling Convert Bitmaps using Screen Resolution Use this option to ensure that an image will fit on the computer s screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller files sizes and therefore shorter transmission times when you email the file or upload it to the internet Click OK DocuMate 3115 User s Guide Scan and Burn to a CD If you have a CD burner attached to your computer you can scan directly from your scanner onto a CD This feature is available only on computers running Windows version XP or later 1 Open the One Touch Properties window 2 Select Burn to CD as the Destination Application Multi Function Options r s Select format IS Archive m ca Select destination Zz Microsoft WORD BMP TIFF JPG PDF TEXT Microsoft WordPad lect configuration Quality 44 Document P Notepad US Legal Configure Before Scan Nae Acrobat Reader 8 0 m gt S Color Magazine Transfer to Storage duality US Legal E Storage for Business Receipts Bum to CD ROM E eS Storage for Personal Receipts vr vr Refresh Properties New Copy Edit Delete Cancel 3 Choose a File Format and a Scan Configuration 4 Click OK 5 Now start scanning using the scanning number you set to scan and burn to a CD The scanner will start scanning When finish
91. nt MyDictionary is an example of a user dictionary 78 DocuMate 3115 User s Guide 8 9 10 11 12 Click Add New The Add New User Dictionary window opens e Organize eee Views fy New Folder Name Date modified E Recent Places J Program Files BM Desktop J si pf Computer b meres rg H InstallationInfo E Documents C My Dictionary E Pictures i Music jaf Recently Changed E Searches i Public Favorite Links Folders A File name My Dictionary Click the drop down arrow for Files of type and choose Text Files txt Select the file you just created for your user dictionary and click Open In the example above the file is named USERDIC1 The text file now appears on the list of user dictionaries that you can use for spellchecking Set As Current Select a dictionary and click Set As Current to set it as the current dictionary for spellchecking The label current is added to the name If you don t want to use any user dictionaries for spellchecking click none at the top of the list To remove a dictionary from the list select it and click Remove This only removes the dictionary from the list It does not affect the original text file you created with the list of words DocuMate 3115 79 User s Guide Editing User Dictionaries Once a dictionary has been added to the list of user dictionaries its list of words can be edited To edit a user dictionary 1
92. nt Scan Using AutoLaunch When you insert an item into the front feed tray it is automatically scanned and the image is sent to a destination location or application on your computer or to a network drive 1 Flip open the front feed tray from the scanner body 28 DocuMate 3115 User s Guide 2 Turn the control dial to the setting you want to use to scan align the number to the registration mark on the scanner Registration mark 3 Place an item face down on the front feed tray aligned to the registration marks on the tray and insert it into the front of the scanner 4 Thescanner pulls in the item scans and ejects it out of the front 5 A scan progress window opens and the image s are sent to the selected application in the One Touch software for the currently selected control dial number Turn AutoLaunch Off On If you want to scan from One Touch button panel on screen or to be able to place a page in the scanner and wait until you are ready to initiate the scan you can turn the AutoLaunch feature off This option is in the Device Settings for your scanner s hardware properties To turn AutoLaunch off or on 1 Click on the One Touch icon in the Windows notification area on the right side of the screen The One Touch Icon cel 3 5 04 PM DocuMate 3115 29 User s Guide 2 Click on the scanner icon to the right of the green buttons in the title bar of the One Touch button panel The Scanner
93. o include e Document Management includes Nuance PaperPort and other applications for processing and keeping track of your scanned documents e Image Editors include Microsoft Paint and other drawing and graphics applications e Text Editors include Microsoft Word and WordPad Microsoft Excel and other word processing and spreadsheet applications Select this option if you want OCR processing to convert your scanned documents to text that you can edit e PDF applications are for documents scanned to PDF format e Email includes Microsoft Outlook and other email applications e Storage and CD R W is for either storing scanned documents in a folder or sending them to a CD burner to create a CD containing the scanned documents e Fax and Print is for sending your scanned documents directly to your printer or fax software for faxing DocuMate 3115 55 User s Guide 3 e Sti event forwarding is for using another application s interface for scanning The One Touch Event Forwarding dialog box opens so you can select which application to use to continue scanning Click Apply then click on the Multi Function tab to see the new settings Global Options 56 Show Progress Window Select this option to display the progress window of the document s during scanning Use enhanced folder browser Select this option if you want to save your scans to a network location that is not a mapped drive on your computer Instant Delivery
94. o replace the outlet Always connect equipment to a correctly grounded power outlet If in doubt have the outlet checked by a qualified electrician Disconnect Device The power cable is the disconnect device for this equipment It is attached to the back of the machine as a plug in device To remove all electrical power from the equipment disconnect the power cable from the electrical outlet DocuMate 3115 123 User s Guide Emergency Power Oft If any of the following conditions occur turn off the machine immediately and disconnect the power cable s from the electrical outlet s Contact an authorized Xerox Service Representative to correct the problem e The equipment emits unusual odors or makes unusual noises e The power cable is damaged or frayed e A wall panel circuit breaker fuse or other safety device has been tripped e Liquid is spilled into the machine e The machine is exposed to water e Any part of the machine is damaged 124 DocuMate 3115 User s Guide Maintenance Information 1 Any operator product maintenance procedures will be described in the user documentation supplied with the product 2 Do not carry out any maintenance on this product which is not described in the customer documentation 3 Do not use aerosol cleaners The use of cleaners that are not approved may cause poor performance of the equipment and could cause a dangerous condition 4 Use supplies and cleaning materials only as
95. ogram or any portion of it may result in severe civil or criminal penalties and will be prosecuted to the masimum extent possible under the law 2 Onthe Visioneer License Agreement window read the license agreement If you accept the terms select Agree then click Next If you choose not to accept the license agreement the installation will terminate and One Touch will not be installed 3 Click Close on the Installation Complete window to close and exit the software installer Installation Complete OneTouch 4 0 has been successfully installed Click Close to exit Cancel If you selected other software to install from the DVD such as Nuance PaperPort the installation for that software will automatically start after you click Close on the Installation Complete window Follow the instructions on screen to install each application you selected DocuMate 3115 19 User s Guide Register Your Scanner Registering your scanner is important as it provides you with access to our free telephone support service Registration also gives you free access to software updates for your scanner To register your scanner You will need an active internet connection to register your scanner If you do not have internet access you can contact our customer service department to register the scanner Please refer to the Technical Support Card that you received with the scanner for our customer service contact information 1 Open
96. ogress window Scanning page 1 ys Cancel Visioneer Inc All nights reserved 2 The following window will open asking if you want to cancel the entire job Do you want te cancel the entire job So ES e Yes Scanning stops and all pages scanned in this batch up to this point will be deleted The TWAIN interface will close and you can restart your scan from the beginning Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch For instance the Picture Type is Black amp White but you want to scan your documents in color Choose Yes to delete any scanned pages then start over but select the correct picture type before scanning DocuMate 3115 51 User s Guide e No Scanning stops but all pages scanned in this batch up to this point are not deleted and the TWAIN interface remains open You can place a new page in the scanner adjust the TWAIN settings for it then click the Scan button in the TWAIN interface to continue scanning At the end of the scanning batch all pages from the first portion of the scan and second will be sent to the Destination Application Choose this option if for instance you have been scanning a Black amp White document but you want to insert a color page into it Instead of having to re scan the entire batch you can stop the current scan change the picture type from Black amp White to Color then restart the scanning without losing the pages alrea
97. ower Cord on page 4 e Detach or Attach the DocuMate 3115 on page 6 DocuMate 3115 User s Guide Unpack and Assemble the Scanner 1 Remove the scanner from its protective foam and plastic bag 2 Remove the tape and protective foam strips from the scanner body and input tray 3 Lift the paper guide up from the scanner body Push the tray back until it clicks in place If the tray isn t fully seated in position paper feeding from the input tray may jam in the scanner 4 Pull the scanner cover release to open the scanner Remove the foam strip from the inside of the scanner Close the cover when you are done 5 Detach the scanner body from the docking station and remove the foam strip from the docking station 1 Press and hold the release button on the side of the docking station 2 Tilt the scanner body towards the front and lift the scanner out of the Docking Station 3 Remove the tape and foam strip from the docking station 2 DocuMate 3115 User s Guide 4 Place the scanner body back on the docking station Detailed instructions for detaching and attaching the scanner are on page 6 6 Unfold the Input Tray and Extension from the paper guide 7 Pull the output tray away from the bottom of the Docking Station then flip open the output tray extension DocuMate 3115 3 User s Guide Connect the Scanner Power Cord You can power the scanner through the standard power cord to a wall outlet or use the
98. own TWAIN interface If you are scanning from a software application and see the interface shown in this section you can use these instructions to scan with the TWAIN interface If you do not see this TWAIN interface please refer to your scanning application s user guide for instructions NOTE You can access the TWAIN interface when you re scanning from the One Touch software If the One Touch configuration you are using is set to Configure Before Scan and the selected option is TWAIN the TWAIN interface opens right away when pressing the button on your scanner without opening any other TWAIN compliant software first The PaperPort and OmniPage user guides are located on the installation disc you received with the scanner The PaperPort software includes a complete set of help topics that answer questions about each feature of the software To open the Help Topics window press the F1 key on your keyboard or choose PaperPort help from the Help menu DocuMate 3115 91 User s Guide Accessing the TWAIN Interface Every TWAIN scanning application will access the scanner using a different method Below is a brief list of common applications and how to initiate a scan from within that application including some of the applications which may have been provided with your scanner 92 One Touch Open the One Touch Properties window and under the Configuration List select Configure Before Scan Click on OK to save the changes the ne
99. r 0 ccc cc cece cece eee resen 11 Installing the Scanner Driver 0 cc ccc cee cence een enero ee enneee 13 Connect the USB Cable and Turn on the Power 0c ccc cee cence een en ees 15 Installing One TOUCH 0 cc ene e eee e een e eee orreen 19 Register TOUT SCONMED ssccecesesoseueusetuuasudasesetucdeheiekeeeenes eesecereseessscacews 20 Installing Additional Applications 0 ccc ccc cee cence ene n een eens 21 View the User Guides 0 ccc cee nee een ene eee e eee tenn eee ene eees 22 3 Loading Documents to Scan Scan Fron the IDUL TOY eee se eeys Sees eee eee TOEA EEES TOFS 26 Scan fromthe Front Feed MOY cc auetuac ceca ante cae eueneuee ters OTE UNENE ERNER RESETE EENS 28 Scan Using AULOLQUNGH 2 dcic4s404s504e0e0anawewawacaneuaneyee 644644 40004434020045494 28 T r A toLaunch OfF OM tccccnuuteoaacs eae seeks bores ane seeedene cece ekuboassmers ae 29 Scan from the One Touch Buttons 0 ccc ccc cnet nee n eee eees 31 SCAN MING INte daCES ct kvcatadn seeeeaeweaewdeawewaweseg o 0410638000550 0260425546 04006088 33 4 Scanning From One Touch Default One Touch Settings chan acentonescedonedenesaa alec awawewauauedauere rere renren 36 Scan from the One Touch Button Panel 0 ccc ccc ect e eect ene ennees 37 Features of the One Touch Button Panel 0 ccc cece cence teen eee eaee 38 Configuring the One Touch Buttons 0 cece ene eee nen e ee rren 39
100. r The recommended settings for your monitor are Color quality of 16 bit or 32 bit Resolution set to at least 800 x 600 pixels Refer to your Windows documentation for instructions on setting the color quality and resolution for the monitor DocuMate 3115 User s Guide Welcome The DocuMate 3115 Scanner Input Tray Paper Guides Front Feed Tray Output Tray Q Q O Control Panel Cover Release USB Port Power Jack Input Tray Holds a stack of documents in the scanner Unfolds to support various paper lengths Paper guides Adjust to support various document widths Front Feed tray Open to feed items through the front of the scanner Output tray Holds documents after being scanned Control panel One Touch scanning controls Power Switch amp Scan Settings Dial Turn the dial to the right to turn on the scanner power Numbers 1 6 represent the 6 One Touch scan settings Status Light Shows the scanner s current status One Touch Scanner Buttons Press the Simplex or Duplex button to initiate scanning using the scan settings for the current dial number Cover release Opens the scanner cover Universal Serial Bus USB port Connects the scanner to the computer Power jack Connects the power cord to the scanner DocuMate 3115 X User s Guide Welcome xi DocuMate 3115 User s Guide Scanner Setup This chapter includes e Unpack and Assemble the Scanner on page 2 e Connect the Scanner P
101. r OCR scanning that came with your scanner When scanning with other settings use at least 300 dpi for the resolution If the original documents are of poor quality or have a small type font 400 dpi can be used as the maximum resolution The One Touch OmniPage Module or the OmniPage Pro software must be installed on your computer in order to use the OCR options with the One Touch software and your DocuMate 3115 The One Touch OmniPage Module was automatically installed when you installed your driver from the installation disc NOTE Some of the illustrations in this section may not look exactly as they appear on your computer s screen The differences are minor and do not affect the steps to use the new features To scan with OCR 1 Open the One Touch Properties window 2 Select a text editing program in the Select Destination list then select a text file format in the Select Format panel For example if you want to edit your document in Microsoft s Word select that application then choose a file format such as TEXT RTF or DOC Multi Function Options m 4 O P R Select format Select destination y w Microsoft Excel BMP TIFF JPG Microsoft Explorer Select configuration Quality US Legal ES Microsoft WORD Quality US Letter Microsoft WordPad Quality 44 Document Quality 44 Document Quality US Letter eeccc a Notepad W Configure Before Scan i Quality US Legal
102. r filter applies to Black amp White or Grayscale scanning modes e AutoCrop to original Select this option to let the scanner automatically determine the size of the item being scanned Always use the paper guides on the scanner so the page is not skewed Skewed pages may not crop properly e Reduce Moir Patterns Moir patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations Selecting Reduce Moir Patterns will limit or eliminate moir patterns in the scanned image This option is only available at lower resolutions 94 DocuMate 3115 User s Guide Define page size Click this option to activate the Define button Then click the Define button to see the Define page size dialog box for selecting a specific page size Standard Letter 8 281717 in gt Custom width 8 50 Height 17 00 Inches Cancel Standard Click the menu arrow and choose a page size from the list Custom Enter the horizontal and vertical page dimensions in the boxes Click the name of the units inches or mm millimeters to toggle between them Click OK The currently selected page size appears in the middle of the TWAIN interface on the left hand side DocuMate 3115 95 User s Guide 96 DocuMate 3115 User s Guide Scanning from WIA This chapter includes e Scan using WIA from Microsoft Paint on page 98 e Fine Tuning Yo
103. ration 2 Click the New button If you want to start from the settings of another configuration select the configuration then click the Copy button The Scan Configuration Properties dialog box opens 42 DocuMate 3115 User s Guide The Scan Settings Tab 1 On the Scan Configuration Properties dialog box type a name Scan Settings Page Settings Advanced Settinas Ty pe a new name for the Color Document i configuration If the configuration is Mode Resolution locked click the lock Select the scan mode E A Blackahite 50 to unlock it The icon and drag the slider to set the resolution becomes a key i O Grayscale Color Drag thesliders to set the Brightness Brightness and Contrast Contrast Select scan settings for the new scan configuration Mode Select a scanning mode e Black amp White to scan in black and white For example letters and memos are usually scanned in black and white e Grayscale to scan items such as documents containing drawings or black and white photographs e Color to scan color photographs and other color items Color scans have the largest file size Resolution Drag the slider to the right or left to adjust the dots per inch dpi of the resolution The higher the dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scann
104. rchase VRS Professional to be able to use the Professional Features of VRS click the Get VRS Pro button NOTE Some of the illustrations in this section may not look exactly as they appear on your computer s screen The differences are minor and do not affect the steps to use the features 84 DocuMate 3115 User s Guide The Kofax VRS Settings You select the Kofax VRS settings when creating or editing a scan configuration on the One Touch 4 0 Properties window H Cu st om Select format Ipe res io Select destination Y H 2i 3 Microsoft WordPad BMP TIFF JPG PDF Create single image files al Notepad Select configuration E Quality US Legal Duplex A E4 US Letter Transfer to Storage piii aai a Quality Color Document Bum ta CD ROM E v Color Photo for eMail 5x4 SS E Guality US Letter Y Microsoft Paint aan US Letter Duplex amp 2 nPDF Mae coba Reader 8 0 oF To select the Kofax VRS settings 1 Open the One Touch 4 0 Properties window Click the New button to create a new configuration or select one of your custom configurations you created earlier and click the Edit button The Scan Configuration Properties window opens Click the VRS Settings tab My VRS for Graph Paper Mode EH Blackswhite Grayscale wi Color Brightness Contrast DocuMate 3115 85 User s Guide 3 86 Click the VRS Settings tab to see the new VRS settings Storage Options
105. re and full access to Adobe software features is only available if an Adobe product is installed on your computer Microsoft is a U S registered trademark of Microsoft Corporation Windows is a trademark and SharePoint is a registered trademark of Microsoft Corporation ZyINDEX is a registered trademark of ZyLAB International Inc ZyINDEX toolkit portions Copyright 1990 1998 ZyLAB International Inc All Rights Reserved All other products mentioned herein may be trademarks of their respective companies Information is subject to change without notice and does not represent a commitment on the part of Visioneer The software described is furnished under a licensing agreement The software may be used or copied only in accordance with the terms of such an agreement It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or information storage and retrieval systems or translated to another language for any purpose other than the licensee s personal use and as specifically allowed in the licensing agreement without the express written permission of Visioneer Restricted Rights Legend Use duplication or disclosure is subject to restrictions as set forth in contract subdivision c 1 ii of the Rights in Technical Data and Comput
106. ress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 130 Obligations or Securities of the United States Government such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress Adjusted Compensation Certifi
107. rmats Selecting the text format option also selects OCR processing as an automatic step for scanning Therefore when you scan a document with the text format selected the text portions of the document are automatically converted to editable text DocuMate 3115 53 User s Guide Select a text format for documents with text or numbers such as a business letter report or spreadsheet The text format icon has several file formats available depending on the Destination Application you select Detailed information about these text file formats and instructions for setting up the OCR options are in the section Scanning with Optical Character Recognition OCR on page 71 To select a file type for the text format 1 Select the Destination Application 2 Right click on the text format icon The menu options depend on the type of Destination Application you select Example menu for the Text format Example menu for the Text format when the selected application is when the selected application is Microsoft s Word Transfer to Storage Ere pry A A DOF nPI 7 Simple Text Simple Text Rich Text Format Rich Text Format Word Document Word Document Comma Delimited Excel Spreadsheet HTML Document Searchable PDF Use MRC Normal PDF Minimize Size Normal Maximize Quality OCR options Minimize Size Normal Maximize Quality Use MRC OCR options 3 Choose the file type that you want for the text format 4
108. rs are created for each month and week so you can keep track of when you scanned the documents 3 If you want to store your archive documents in some other location click the Browse button to specify the new location 4 Click OK or Apply 48 DocuMate 3115 User s Guide Editing or Deleting Scan Configurations Editing and deleting is normally for the configurations you create not for your scanner s pre set configurations NOTE Your scanner comes with a number of configurations pre set at the factory To ensure that your scanner will always have a set of correct scan configurations do not delete the pre set configurations We also recommend that you keep those configurations locked so they are not inadvertently deleted That way you will always have the factory settings available If you do delete or edit them and want to get the factory pre sets back again you will need to uninstall then re install your scanner To edit or delete a scan configuration 1 Open the One Touch Properties window 2 Select the scan configuration you want to edit or delete Multi Function Opti m Select format H eMail Ww a Be A Select destination POF hoy Microsoft Outlook BMF TIFF JPG E Create single image files Select configuration 44 Document g Color Photo for eMail 6x4 E Quality US Letter US Legal W Configure Before Scan Seer eee Select the scan E Scan for Light Text configuration to edit or de
109. ructions below 14 DocuMate 3115 User s Guide Connect the USB Cable and Turn on the Power 1 Remove any tape from the USB cable 2 Plug the USB cable into the USB port on the scanner then into a USB port on the computer o a 11 oos yee H ms A am ies Ht Q If the plug does not attach easily make sure that you are plugging it in correctly Do not force the plug into either connection DocuMate 3115 15 User s Guide 3 16 Turn the control dial to the right to turn on the scanner The status light comes on and flashes indicating that the scanner is receiving power Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner If your computer is running Windows version XP or later you will see a message similar to the one below Xerox DocuMate 3115 as P Device driver software installed successfully DocuMate 3115 User s Guide 4 A Calibration window opens on screen after Windows finishes detecting the scanner The scanner calibrates automatically and the window will close when calibration is complete Please wait for calibration to be finished Depending on the version of Windows you are using you may be prompted to click Next to proceed with calibration and click Finish when calibration is complete Follow the instructions if you s
110. s 5 To help you remember which folder it is give the new configuration a name that indicates the folder name such as Business Receipts 6 Click the Scan Settings Page Settings and Advanced Settings tabs and select the settings you want 7 Click the Storage Options tab Storage Options ee Select folder and transfer options EH Storage layout All documents are in the root Documents are putin folders by month Documents are put in folders by week Documents are put in folders by type Storage location C Users Public Documents 8 Click the Browse button 68 DocuMate 3115 User s Guide 9 Select the folder you created for storing the scanned documents Select location for storing documents MS Desktop EE Rholz Vistallt U Public a jE Computer gt H Floppy Disk Drive A 4 amp Local Disk C m Business Receipts gt m Program Files gt di Users U Windows Folder Business Receipts 10 Click OK The selected folder will now be set as the Storage Location such as Business Receipts Select folder and transfer options EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type Storage location C Business Receipts 11 Click OK The new configuration is now listed as a Transfer to Storage configuration 12 Repeat the process to create ad
111. s an advanced technique for optimizing the image quality of scanned documents Without MRC the scanned image is produced using a single process to capture and display the image on the computer screen even if the document contains both text and graphics With MRC the image is produced using separate processes for text graphics and other elements on the document page The result is clearer graphics and sharper text characters Scans with Use MRC selected may take slightly longer to complete the processing Select Use MRC for documents with harder to read text or lower quality graphics to get the best possible scan output image The Use MRC option is available for sPDF and PDF 74 DocuMate 3115 User s Guide Selecting One Touch OmniPage OCR Options The software you installed for your scanner includes a set of advanced OCR options integrated with One Touch 4 0 NOTE The OCR options apply globally to all the One Touch Destination Applications that perform OCR For example if you select the OCR options for Adobe Acrobat they also apply to WordPad NOTE The OmniPage application that you received with your scanner also have OCR capabilities See their user s guides for more information about their OCR features To select OCR options available from One Touch 4 0 1 Open the One Touch Properties window 2 Select a Destination Application that has one of the text format file types as the page format such as Microsoft Word or WordPad 3
112. s inserts for an unrecognizable text character For example if the OCR process cannot recognize the J in REJECT and is the reject character the word would appear as RE ECT in your document The is the default reject character Type the character you want to use in the Reject Character box Try to choose a character that will not appear in your documents Missing Character This is the character that the OCR process inserts for a missing text character A missing text character is one that the OCR process recognizes but cannot represent because that character is not available for the selected language For example if the document contains the text symbol but the OCR process cannot represent that character then every place appears the OCR process substitutes the missing character symbol The caret is the default symbol for the missing character Type the character you want to use in the Missing Character box Try to choose a character that will not appear in your documents Recognition Quality Drag the slider to the left or right to set the degree of accuracy for the OCR process The higher the accuracy the longer the OCR process requires to complete For clean highly legible documents you can set the recognition quality to a lower level to produce results more quickly Click OK or Apply These options will now apply to the OCR processing when you select any text format as the page format DocuMate 3115 77 U
113. se software programs Follow these same steps to select and remove the One Touch 4 0 software the Kofax VirtualReScan and the One Touch 4 0 ScanSoft OmniPage OCR modules from the installed programs list The scanner driver and One Touch 4 0 software is removed from your computer Unplug the USB cable from the scanner Close all open windows and restart your computer Uninstalling the PaperPort and OmniPage Software 1 2 114 On the Windows taskbar click Start point to Settings then click Control Panel Windows 2000 and XP Double click the Add or Remove Programs icon Windows Vista and Windows 7 Double click the Programs and Features icon Select PaperPort or OmniPage and click Remove A message window opens asking if you are sure you want to remove PaperPort or OmniPage from your computer Click Yes Close all open windows and restart your computer DocuMate 3115 User s Guide The DocuMate 3115 Scanner Specifications Optical resolution Bit depth Maximum item size Minimum item size Scan method Scanning specifications Scanning Speed Input Tray Scanning Speed Front Feed Capacity Paper Thickness Image Sensor Light source Interface Scanner body dimensions Width Depth Height Docking Station dimensions Width Depth Height Weight Scanner body only Weight With Docking Station Operating temperature Relative humidity Power supply AC Power cord USB Power Cord Scanner Rating Power consumpt
114. se the most appropriate type for the item you re scanning Click OK The Custom Settings button is now set to scan with the options you selected DocuMate 3115 User s Guide Maintenance This chapter includes e Safety Precautions on page 102 e Clearing Paper Jams on page 103 e Cleaning the Scanner on page 104 e Replace the ADF Pad Assembly on page 107 e Replacing the Roller Assembly on page 109 e Troubleshooting on page 111 e Uninstalling Your Scanner on page 114 e The DocuMate 3115 Scanner Specifications on page 115 e The DocuMate 3115 Parts List on page 117 This section contains information about maintenance troubleshooting uninstalling scanner specifications and spare parts DocuMate 3115 101 User s Guide Safety Precautions When servicing the scanner you should take the following precautions to ensure your safety and prevent damage to the scanner Do These e Wear protective gloves when cleaning the scanner with Isopropyl rubbing alcohol Rubbing alcohol may irritate sensitive skin e Only perform scanner maintenance as described in this chapter e Keep the scanner and cleaning supplies away from any open flame or heat source as any form of alcohol is flammable e Always read the instructions in each section carefully the instructions are specific to the part you are installing or servicing e Move the scanner to an area that has adequate room for opening the scanner e If your scanner has a po
115. select another TWAIN source for acquiring images If you use multiple TWAIN devices with your computer you may have selected another source for images Start the PaperPort software and click the Scan icon then make sure DocuMate 3115 is selected as the scanner Problem The installation will not complete successfully If installation finishes the scanner s One Touch 4 0 options do not seem to work properly A likely cause is that some driver programs are already installed on your computer for another scanner Or you previously had another Visioneer scanner and that driver program is still on your computer They are interfering with the installation and One Touch options and you need to remove those other drivers and re install your DocuMate 3115 scanner Please see the documentation that you received with the other scanner for the steps to remove its driver programs Problem My computer keeps giving me out of hard drive space error messages The minimum requirement of 350MB free hard drive space is for the installation of the software and basic low resolution scanning High resolution scans result in files that can be over 1 gigabyte in size Free up some space on your hard drive for the software to be able to save the scanned images Problem With AutoCrop to Original selected sometimes I get blank pages or pages with lines The pages were probably scanned in crooked or skewed To use AutoCrop to Original the pages must be scanned in
116. ser s Guide Creating Your Own Dictionaries You can create multiple dictionaries for your personal use For example you might have different dictionaries for separate work projects especially if each project uses different acronyms and terminology To create a personal dictionary 1 Open any word processing program such as Microsoft Word WordPad or Notepad 2 Create a new document in the word processing program 3 Type each word you want in your new dictionary followed by a carriage return Make sure to spell the words correctly as they will be used for spellchecking Here is an example of what the text file might look like Xerox One Touch OmniPage wysiwyg Jpeg bmp sPDF nPDF Note The file does not have to include every word you want in the dictionary You will be able to edit the list later In fact the file does not have to contain any text at all and you could add the words using the editing options However if the list of words is long it s usually faster to type them in the word processing program Note also that the words do not need to be alphabetized 4 Save the document in the txt format and give the file the name that you want for the dictionary For example give it the name USERDIC1 5 Now open the OCR Options window 6 Onthe OCR Options window click the button next to the menu arrow 7 The User Dictionary Files window opens and shows the available dictionaries File name none curre
117. size and insert the paper evenly into the ADF DocuMate 3115 103 User s Guide Cleaning the Scanner Cleaning the inside of the scanner helps to keep your scanner operating at optimum performance You should clean the inside of the scanner at least once a week or after 5 000 pages have been scanned If you are getting frequent paper jams multiple pages feeding at the same time or if you re seeing lines in the scanned image it is time to clean the scanner Cleaning the Scanner Body 1 Weta soft cloth with some isopropyl rubbing alcohol 95 2 Pull the ADF cover release on the top of the scanner body to open the Automatic Document Feeder cover 3 Wipe the scanner glass and plastic surfaces on the inside of the scanner Make sure you clean the glass located in the scanner body and on the underside of the scanner lid Be careful not to snag the cloth on any of the surfaces inside the scanner Scanner glass underneath scanner lid Scanner glass scanner body 104 DocuMate 3115 User s Guide 4 Wipe clean all of the rollers in the scanner Be careful not to snag the cloth on the paper sensor Paper Sensor Rollers located in both the body of the scanner and under the scanner lid 5 Close the cover when you re finished Cleaning the Docking Station Cleaning the Input Tray 1 Weta soft cloth with some isopropyl rubbing alcohol 95 2 Wipe down the input tray with the cloth Cle
118. straight Adjust the paper guides on the scanner so pages feed in straight DocuMate 3115 111 User s Guide Problem The paper jams the ADF To reduce the number of paper jams smooth and straighten the paper before scanning and adjust the guides to the paper size Paper fed into the ADF at an angle can cause the feed mechanism to jam If paper jams are occurring more frequently try cleaning the roller with a soft cloth dampened with Isopropyl rubbing alcohol Excessive dust on the roller can make it appear worn and will cause issues feeding paper See Cleaning the Scanner on page 104 for cleaning instructions Problem The ADF won t feed pages properly A dirty or worn ADF pad assembly or dirt on the roller can cause documents to feed in skewed at an angle or multiple pages to feed at the same time Try cleaning the roller first See Cleaning the Scanner on page 104 If that doesn t solve the problem the pad assembly may need to be replaced It is user replaceable See Replace the ADF Pad Assembly on page 107 for the steps to replace the pad Problem If the USB cable is disconnected during a scan the scanner does not reconnect when the USB cable is plugged back in Unplug the power cable from the scanner and then plug it back in If the scanner does not reconnect 1 Unplug the power cable from the scanner 2 Restart your computer 3 After the restart is complete plug the power cable back in Problem Paper jams when
119. the consent of the copyright or trademark owner The above list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor DocuMate 3115 131 User s Guide Other Countries Copying certain documents may be illegal in your country Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions Currency notes Bank notes and cheques Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments Note This list is not inclusive and no liability is assumed for either its completeness or accuracy In case of doubt contact your legal counsel 132 DocuMate 3115 User s Guide EH amp S Contact Information Contact Information For more information on Environment Health and Safety in relation to this Xerox product and supplies please contact the following customer help lines USA amp Canada 1 800 828 6571 Europe 44 1707 353 434 DocuMate 3115 133 User s Guide 134 DocuMate 3115 User s Guide Index A Actual size 47 Add Application 59 60 ADF pad assembly replace 107 Adobe Reader 21 Advanced Clarity 87 Advanced device settings 47 Advanced Settings tab 46 America Online AOL 62 Apply button 42 Aspect ratio
120. tion The following documentation is provided with your scanner Quick Install Guide Abbreviated installation instructions Scanner User s Guide On the Installation Disc contains detailed installation scanning configuration and maintenance information Readme Contains the latest information about your scanner and software installation PaperPort User s Guide On the Installation Disc contains detailed instructions on using the PaperPort software OmniPage User s Guide On the Installation Disc contains detailed feature and configuration information for the OmniPage software Presto BizCard User s Guide On the Installation Disc contains detailed instructions for using the software Online Help For the scanner configuration TWAIN and WIA interfaces DocuMate 3115 viii User s Guide Welcome system Requirements IBM compatible Pentium 4 PC or AMD equivalent with A DVD ROM drive An available Universal Serial Bus USB port Microsoft Windows operating system Windows 2000 Service Pack 4 32 bit Windows XP Service Pack 2 32 bit or 64 bit Windows Vista and 32 bit or 64 bit Windows 7 The scanner is compatible with Service Pack 3 for Windows XP and Service Pack 1 for Windows Vista Windows 2000 and XP Minimum of 512 megabytes MB of internal memory RAM Windows Vista and 7 Minimum of 1 gigabyte GB of internal memory RAM 350 MB minimum of free hard disk space A VGA or SVGA Monito
121. ur Scans on page 100 Microsoft Windows version XP and later include their own scanning interface known as Windows Image Acquisition WIA for acquiring images from scanners digital cameras and other digital devices This section shows how to use Microsoft Paint to scan using the WIA interface but you can use other Windows applications as well NOTE Windows Vista and Windows 7 have advanced options available for scanning with the WIA interface Scanning from Microsoft s Paint application uses the interface described in this section Other applications may access the advanced WIA interface available with Windows Vista and Windows 7 Please refer to the Windows help for instructions on using WIA DocuMate 3115 97 User s Guide Scan using WIA from Microsoft Paint 1 Onthe Windows taskbar click Start point to Programs point to Accessories and then click Paint 2 From the File menu choose From Scanner or Camera Set As Background Tiled Set As Background Centered Set As Background Stretched 1 OT_Panel_DetailBtl 2 OT_Panel_Btn5 9_Storage 3 C Users OT_Panel_Btn4 8 3 The scan window opens Use this window to select scanning options and start the scan process What do you want to scan Paper source Select an option below for the type of picture you Fan Coa 4 Click on the color mode appropriate for the item you are scanning 5 Place a document in the scanner 98 DocuMate 3115 User s Guid
122. ure Before Scan to get the menu and choose the interface to use for scanning 3 Right click on Configure Before Scan and choose an interface to use for configuring before scanning TWAIN The TWAIN Interface opens for you to make changes prior to scanning See Scanning from TWAIN on page 91 WIA The Windows Image Acquisition WIA Interface opens for you to make changes prior to scanning See Scanning from WIA on page 97 4 Click OK or Apply on the One Touch Properties window To Scan Using Configure Before Scan 1 Click the button you set up to use Configure Before Scan 2 The TWAIN Interface opens 3 Choose your scan settings such as the Picture Type of Color Grayscale or Black amp White Resolution in DPI and Page Size 50 DocuMate 3115 User s Guide 4 Click the Scan button on the TWAIN Interface Xerox DocuMate 3115 Mode Resolution Black amp White J Grayscale Brightness amp Color Contrast Letter 8 5x 11in Options AutoCrop to length AutoCrop to original Deskew Reduce Moir patterns Duplex V Define page size Filter Ready for scan 5 The item is scanned When finished click the Done button and the image will be sent to the Destination Application specified in the One Touch 4 0 Properties window In the example shown on the previous page the Destination Application is Paint Canceling a Configure Before Scan 1 Click Cancel in the scanning pr
123. ver if it does not rotate easily into the housing make sure the flange is properly seating in its latch 11 Close the rear cover when you re finished 110 DocuMate 3115 User s Guide Troubleshooting In addition to the troubleshooting information contained in this section please see the Readme file on your installation disc The Readme file contains additional information that may help you diagnose problems with the scanner If you try the troubleshooting procedures described in this section and in the Readme file and the scanner still has problems visit our web site at www xeroxscanners com for additional technical information Problem The scanner won t scan What s wrong Check for one of these possible causes e Are the cables loose or not plugged in securely Inspect the cable connections Make sure the cables are plugged in securely e Isthescanner s status light on Turn on the scanner s power If the status light doesn t come on plug the power supply into another electrical outlet e Did you restart the computer after installing the software If you didn t restart the computer it may not have loaded all of the software files Try restarting your computer e Did you plug the scanner into a USB hub If you re using a USB hub to connect the scanner the hub must have its own power supply If the hub does not have its own power supply plug the scanner into a USB port on the computer e Did you
124. warding 56 Still Image Client 64 Storage and CD R W 55 Storage Options tab 48 67 Straighten Image 44 System requirements ix T Text Documents Properties 58 Text Editors 55 text file format 72 Text file formats 54 TIFF file format 52 53 Transfer to Storage 48 66 67 file formats 54 troubleshooting 111 true page 83 TWAIN access from One Touch 92 TWAIN interface 50 51 91 92 TWAIN only installation 14 TWAIN standard 91 TXT file format 40 71 U uninstall 114 Updates 20 USB cable 15 USB port 15 Use enhanced folder browser 56 Use languages and dictionaries to improve accuracy 76 Use MRC 74 user dictionary edit 80 new 78 User Guides 22 DocuMate 3115 137 User s Guide W Watermark 45 94 WIA Advanced settings 100 WIA interface 50 97 Windows Image Acquisition 97 Word Document 73 X xls file format 73 138 DocuMate 3115 User s Guide Xerox
125. wer cord and or power switch always turn off the scanner and unplug the power cord before performing maintenance unless the maintenance instructions below specifically state to leave the scanner plugged in and powered on e Always unplug the USB cable from the scanner before performing maintenance unless the maintenance instructions below specifically state to leave the scanner plugged in e Wear an anti static strap to prevent electrostatic discharge when touching metal components e Keep all cleaning supplies scanner parts and accessories out of the reach of children Do Not Do These e Never attempt installation of any part not described in this manual e Never service the scanner near a radiator or any other heat source e Never use aerosol sprays or compressed air or attempt to lubricate parts with an oil or silicon spray e Never service the scanner in an area where there are open liquid containers e Never pour or spill liquid on the scanner or any of its components 102 DocuMate 3115 User s Guide Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder a warning dialog box opens after a few moments 1 Pull the ADF cover release on the top of the scanner body to open the Automatic Document Feeder cover 2 Remove the jammed paper and close the cover To reduce the number of paper jams smooth and straighten the paper before scanning and adjust the guides to the paper
126. wse to find the application you want to add to the list When you select the application using the Browse button steps 1 and 2 on the dialog box are automatically filled in and the application icon appears in step 3 4 Select the icon in Step 3 of the dialog box That is the icon that will appear in the One Touch Destination List 5 In step 4 of the dialog box select the file formats that the application will accept Refer to the documentation you received with the application to see which text formats the application accepts The options you select at step 4 determine the page format icons in the One Touch Properties window for that group of applications 6 Click the Add button 7 Click OK on the Link Properties window 8 Click Refresh on the One Touch Properties window and the new application should now be available DocuMate 3115 59 User s Guide Image Documents Properties These properties apply to Microsoft Paint and other image processing applications 60 Image Documents The Applications in this group are designed to work with image documents only J Microsoft Paint Color document handling O Convert Bitmaps using Screen Resolution Convert Bitmaps to JPEG Click in the Color document handling settings boxes for the options you want These options will apply to all the applications in the group Convert Bitmaps using Screen Resolution Use this option to ensure that an image will fit o
127. xt time you scan using that button the TWAIN interface will open immediately Multi Function Options Select format H Scan wna Be A e Select destination PDF IL ScanSoft PaperPort BMP TIFF JPG sPDF Create single image files Select configuration E US Letter E 44 Document P Quality Color Document US Legal Wj Configure Before Scan TWAIN WIA Refresh Properties New Copy Edit Cancel PaperPort On the Toolbar click on the Scanner icon to open the Scan Pane on the left side of the PaperPort desktop Select your scanner in the Scan Pane then click on the Scan button in the Scan Pane If you get a message that the scanner is not in the PaperPort database follow the instruction so screen to run the Scanner Setup Wizard OmniPage Go to File then Get Page then click on Scan If you get a message that the scanner is not in the OmniPage database follow the instruction so screen to run the Scanner Setup Wizard ArcSoft Click on the Scanner icon from the main menu Corel Paint Shop Pro From the File menu select the Import option to select your scanner model then from the file menu select the Import function and choose TWAIN Acquire Adobe Software Depending on the application you can Create a file then select the scanner as your creation source or Import a Picture and select the scanner as your import from source Microsoft Software Depending o
128. y In case of doubt consult your attorney Canada Parliament by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fines or imprisonment may be imposed on those guilty of making such copies 1 2 3 4 Current bank notes or current paper money Obligations or securities of a government or bank Exchequer bill paper or revenue paper The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s Printer for Canada or the equivalent printer for a province Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the reproduction falsely purports to be a certified copy thereof Copyrighted material or trademarks of any manner or kind without

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