User manual
Contents
1. Identification Location Map Climate Remarks Species National gene conservation unit number Data collection year Year of fast visit Following the data standards please insert the following data indicates that the field is mandatory e Tab Identification o National gene conservation unit number o Data collection year o Year of last visit e Tab Location o Province or state Department or county Municipality Local name O O O Unit latitude this can be indicated in decimal or sexagesimal degrees in the second case degrees minutes and seconds need to be separated by space and followed by N or S e g 66 31 32 34 N o Unit longitude this can also can be indicated either in decimal or sexagesimal degrees in the second case degrees minutes and seconds need to be separated by space and followed by E or W e g 25 31 06 66 E Minimum elevation if not provided this will be obtained based on the coordinates Maximum elevation if not provided this will be obtained based on the coordinates Unit area in hectares O O O Restrict coordinates this indicates that there are restrictions for making the geographical coordinates publically available If Yes the detailed location of the unit will not be displayed making the data publicly available Tab Map The map display is using a Google Maps solution Using the Tab Map you can check that the location of the unit is correct It is possible to2. Search units Download units x List Map Identification Location Features Administration Species Units list There are three icons on the left side These can be used to edit the unit X delete the unit or add a target species for the unit Click on the small tree icon to add a target species for the unit and provide data on the target species occurring in the unit this needs to be done for each target species within the same unit separately e tab Identification You will see three pre filled fields which cannot be modified Identification Characteristics Management National gene conservation unit n umber 44444 Population species Corylus avellana 7 Population unit number Year of last visit Year of identification N From the drop down menu please select the target species population species and indicate the year of the last visit to the unit Please also indicate other information as appropriate Please remember that all target species need to be added at unit level under the Tab Species as described above e Tab Characteristic Identification Characteristics Management Population status Population category x Population origin Population justification Population reproducing trees 15 50 El Population sex ratio Population regeneration In stands Scattered In groups hd Population share o Population status this refers t
3. i zoom in and out ii move the unit to its correct location r engrane iii browse the map for a known location POWERED BY S000 mi Google 1o000km l iv Move the unit at the center of the screen Center unit v Re center the map to the location of the units Find unit The map view has 3 different option Map Satellite Please choose the most appropriate to your needs The latitude and longitude of the unit is updated automatically following the changes also in the previous tab Latitude at 36031866306708 Longitude 20 1383642578125 e Tab Climate This is still under development the information system will obtain climate data from the WorldClim database based on the coordinates e Tab Remarks o Unit ownership o Unit type multiple selection is possible please press the Ctrl key on your keyboard for multiple selection Unit soil remarks if any Unit remark if any e Tab Species From the Taxa on the right side menu please use the two buttons Remove fram unit gt lt Add ta unit This will create a list of species occurring within the unit please indicate all species known to occur within the unit including target species Add unit Once you have entered all data on the unit press to save your work and to add the unit in your list of units The view will then change to the updated List view re directed or after clicking List Manage Units Upload
4. validate and maintain their data on national FGR inventories For any problem or clarification please kindly contact Milko A Skofi tel 39 0661 18286 or Michele Bozzano tel 39 066118221 Please contact Milko Skofi email m skofic cgiar org tel 39 066118286 or Michele Bozzano email m bozzano cgiar org tel 39 066118221 to obtain username user ID and password Logging into the intranet Enter the user ID and password r Identification code and password User ID ALB Password eccee Both fields are case and accent sensitive Submit Cancel and then press _Submit 2 on the top right corner Nearby the flag of your country you will see two buttons LI test user The green one will close the session exit while the other one pencil logo will allow you to edit your profile Please press the pencil logo and you will see the following Identification code and password III Please update your profile copy of the new login credentials will be sent to your e mail address Submit Cancel Change the password and add your personal information name and email address then press _Submit Please remember to update your email address as needed so that you will receive news and further information on the information system and related activities Getting started On the left side navigation bar you will see a grey menu Manage Units List Upload Manage Target Species List U
5. EUFGIS Intranet User Manual Ir EUFGISND EUFGIS Intranet User Manual This user manual aims to guide the EUFGIS National Focal points in entering data on dynamic gene conservation units of forest trees into the information system through the EUFGIS intranet Please familiarize yourself with the attached pan European minimum requirements PDF and the data standards PDF for the dynamic gene conservation units of forest trees before you start compiling data and upload it into the EUFGIS information system The pan European minimum requirements provide you with a check list i e what kind of units can be included in the information system The data standards describe what data on each unit and target tree species is needed The EUFGIS intranet it is optimized for use with the Mozilla Firefox www mozilla europe org it firefox and Safari www apple com it safari browsers It is recommended that you use one of the two browsers The EUFGIS intranet is accessible online at http intranet eufgis grinfo net Login php Please login before continuing le EUFGISAV EUFGIS Intranet Manage Units r Identification code and password User ID List Password Both fields are case and accent sensitive Manage Target Species Submit Cancel List EUFGIS Establishment of a European Information System on Forest Genetic Resources This is a dedicated area for National Focal Persons NFPs to upload modify
6. o the status of the target tree population regarding the EUFORGEN common action plans if not known please leave empty Population category in situ or ex situ Population origin Population justification please refer to the minimum requirements for detail explanation o Population reproducing trees this needs to be in accordance with the population justification as explained in the minimum requirements Population sex ratio Population regeneration Population distribution O O O 8 Population share in percent e Tab Management please complete the dataset on the target species population by providing information on the management of the population AAA CCC CEE EE CEE CECEEET CREER una Au Identification Characteristics Management PR PS RER RER PRE Re Population system Population management o Population system o Population management o Population remarks Add target species the target species into the EUFGIS database Once done please click on to save your work and to add the data on Please continue the above until you have entered all gene conservation units in your country that meet the pan European minimum requirements You can then click on List Manage Units Upload And you will be able to browse the units in your country You can visualize the location of the units in your country or search units by highlighting any of the l l u Search units parameter
7. pload The menu will allow you to view and upload data on the dynamic gene conservation units in your country and to navigate through different tables There two sections one for the units and another one for the target species within each unit When you log into the intranet for the first time the tables in both sections are empty by default AS a first step you have to upload data on a unit and then you will be able to enter data on the target species in the unit There are two ways to provide data for the database 1 by entering one record at the time or 2 by uploading a complete dataset as a file The two options are explained separately in the following chapters Entering the data on the dynamic Gene Conservation Units by creating one record at the time In the left side menu Manage Units List Upload Manage Target species List Upload under the Manage Unit sub menu click List Manage Units Upload The page will open a unit level interface which is empty if you are accessing the list for the first time SIE EUFGISAV EUFGIS Intranet M Z Manage Units Search units Download units iG x List List Map Identification Location Features Administration Species Upload Empty selection Manage Target Species List Upload Click on the pencil logo in the right side menu and a new screen will open You will be then asked to enter first data on the unit EUFGIS Intranet M ZE Add unit
8. s in the various tabs and then clicking matching with the search criteria More criteria can be used by pressing the Ctrl key on your key board when selecting the various parameters which will display the units All displayed units the complete set or a subset can be downloaded in Microsoft Excel format by Download units The downloaded file can also be used for uploading later if needed clicking on 10 Entering the information on dynamic gene conservation units by uploading a file In case the data on the gene conservation units in your country is readily available in a file format tabular form or if it can be easily converted to tabular form you can upload the data into the database at once The file should be organized in the following way The file should be an Excel file xls comma separated file csv or TAB delimited file txt It should be smaller than 7MB and should have the columns in the following order and with the exactly same headings Unit level UnitNumber UnitCountry UnitDataCollectionYear UnitLastVisitYear UnitGeneNumber UnitProvince UnitDepartment UnitMunicipality UnitLocalName UnitLatitude UnitLatitudeD UnitLongitude UnitLongitudeD UnitMinimumElevation UnitMaximumElevation UnitGeodeticDatum UnitCoordinatesRestriction UnitArea UnitOwnership UnitType UnitSoilRemarks UnitRemarks UnitSpecies Species level UnitNumber UnitDataCollectionYear PopulationTargetSpecies PopulationLastVisi
9. tYear PopulationEstablishmentYear PopulationStatus PopulationSitu PopulationOrigin 11 PopulationSystem PopulationManagement PopulationJustification PopulationReproducingTrees PopulationSexRatio PopulationRegeneration PopulationShare PopulationUnitNumber PopulationRemarks PopulationDistribution For more detailed field description please refer to the Data Standards Should you need an example file please contact Milko Skofi email m skofic cgiar org tel 39 066118286 or Michele Bozzano email m bozzano cgiar org tel 39 066118221 Once you have created the file you can upload it by clicking on Upload link under units or target species Manage Units Li Cuploagd gt Manage Target Species List You can then browse the correct file before uploading it Send this file Browse send File If there are errors the system will return the file with a new column indicating the errors Please note that the fields in bold are the key fields and that there should be consistency among the two table which are linked by UnitNumber and UnitDataCollectionYear 12
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