(PPI) System User Guide for Private Medical Record Officers
Contents
1. Electronic Patient Record Sharing Pilot Pr Save Page As Ctrl45 Save Frame As Send Link porting Account Management Update Own Profile Utilities LEX Print Preview Print C M Y Sharing Electronic Patient Record ww P MN BPRS Hi zeli EM Last lagon Date Time OF Oct 2009 Work Offline Exit Messages amp Highlights Show All PPLePR Project Update No 2 7 16 09 09 New PPLePR Project Update Mo 26 26 08 09 PPL ePR Project Update No 24 30 04 09 PPLePR Project Update Mo 23 17 04 09 PPLePR Project Update Mo 22 22 01 09 3 Set all headers and footers to blank Page Setup Format amp Options Margins amp Header Footer Margins millimeters Bottom Headers amp Footers dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 7 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 Safari for MacOS X Uncheck the Print headers and footers gt option every time when you print a document in Safari PPI ePR Public Private Interface electonic Patient Record Sharing Pilot Project f BQ Google 9 http eis 0026 vm1 8000 PPI Printer 160 1 42 123 4 fa goff123 p ANN Presets Standard teporting ss LL VES l Copies 1 V Collated f Two Sided L m Pages All O From 1 to 1 Paper Size A4 20 99 by 29 70 cm Orientati2. LAST SAVED 22 JUN 2011 4 The following screen will be displayed upon successful enrollment The patient will receive an Access Key via a SMS message to his her mobile phone Upon completion of vetting a letter of confirmation with detail information on the PPI ePR system will be posted to the patient s registered address with the HA The screen for Private Organization Patient Enrollment Non SMART ID Pre filled form with 2D barcode Completed Patient will receive the Access Key via SMS Please collect and send the original application forms as well as related supplementary documents to Programme Office by POST for vetting process B000000 9 Male CHAN SIU MING 01 01 1981 91234567 a a com Mobile 91234567 English RM 890 GOOD House Address Matched Matched Hong Kong Adventist Hospital Enroll Next Patient The screen for Private Hospital with printing access key function Details please reference to section 5 1 4 Patient Enrollment Non SMART ID Pre filled form with 2D barcode Completed Patient will receive the Access Key via SMS Please collect and send the original application forms as well as related supplementary documents to Programme Office by POST for vetting process B000000 9 Patient Access Key Male CHAN SIU MING 01 01 1981 91234567 a a com 7 91234567 English RM 890 GOOD House F s Match Matched Hong Kong Adventist Hospital Enroll Next Patient dp HOSPITAL
3. Enrollment on the Sub menu Bar Patient Enrollment Reporting Update Own Profile Smart ID Enrollment Update Patient Profile 2 Ask patient to insert the Smart ID card into the card reader 3 Click Start under Method 1 Smart ID Enrollment to start Enrollment process Patient Enollment Method 1 SMART ID Enrollment Please ask a to insert the SMART ID to the card reader and click Start gt Method 2 Non SMART ID Enrollment Please fil in the information and click Continue gt button UKTID N Ece a na Continue If the following dailog box is prompted Please click Yes to continue the patient enrolment by smart ID operation PPI ePR users are also advised to check the option Always trust content from this publisher to avoid repeated appearing of the dialog box HE FST ee DURER xo SAT ME HIER Y Could be one of the following value depending on the server jecit used in current operation id11 hev gov hk id12 hcv gov hk The Government of the Hong Kong Special Admi id21 hcv gov hk BH BEITA eT TETEE TARATA g HSE BRAS QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 29 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 4 Click Confirm if patient agreed to gain access to the data stored in the Smart ID card The card holder has inserted the Smart ID Card and agreed to gain access to the data stored in
4. Hospital Authority All rights reserved 3 4 5 Login through internal site For users with security token If you have both Internal and External roles you still can use internal site for accessing the account After entering the User ID and click lt Continue gt there dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 19 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 is a check box Not Applicable next to Security Code Text box If user just want to use internal roles the user can check the check box Not Applicable and just fill in the Password and click Logon button to login the system Be reminded that the user can only use the Internal Roles by using this login method If you want to use the external roles just fill in the Security Code and unchecked the check box Not Applicable HOSPITAL AUTHORITY Identity Authentication Password TITIIII Security Code Not Applicable Log in to access this protected resource If you don t remember your login information contact your help desk or administrator Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved 3 5 Logout PPI ePR System To logout from the system click the Logout icon Logoff on the menu bar Notes e Remember to logout the system when you finish working with the system Forgetting to logout the system
5. PPl ePR Project Update No 29 13 11 09 E Useful Information List of Participating Private Medical Practitioners User Manuals Updated Registration Packs for Patients Users Updated Forms for Cataract Surgeries Programme Updated Forms for Primary Care Profile Useful Information Links Software Prevention of Human Swine Influenza 660600606060 R Sharing Pilot ct 3 4 4 Login Failure and Automatic Lock out If you have input an incorrect User ID and or Password and or Security Code the following Page will be displayed Please be aware that after a number of incorrect attempts to log on we disable online access by your User Account Please contact your PPI ePR system administrator or the Program Office to re activate your account Login Fail Owing to invalid account information your instruction cannot be processed Possible Cause s Please check if you have entered Incorrect User ID or Incorrect Password or Incorrect Security Code Or your account have been suspended Possible Solution s Please check the information entered and see if you can continue your instruction Otherwise please call our hotline for assistance Hospital Authority PPI ePR Program Office 2300 6654 X 7 j QD un aii Al HOSPITAL health AUTHORITY P Notice and Disclaimer for HA PPI ePR Pilot De EA Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright
6. PRA Eust RIAV ELSES Re EE RE SURE RHEE Mele IRTPERESEUS HEIR IIMB D Kos SESSA S TJA FEAST o E IRIS EE NES BI fcr ER AUOD AT A i gt REGII Beco See SRE ERS EES HRE OE r Done Local intranet fa Rio 7 dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 35 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 5 2 2 Non smart ID Enrollment with 2D barcode pre filled form 1 Click Patient Enrollment on the Menu Bar Click Smart ID Enrollment on the Sub menu Bar Reporting Update Own Profile Update Patient Profile 2 Enter the patients HKID Sex Name and Date of Birth and click the Next button Patient Enollment Method 1 SMART ID Enrollment Please ask patient to insert the SMART ID to the card reader and click Start gt Start LAE s thy e z P 4 aOd 2 Non SMART ID Enrollment Miease fil in the information and click lt Continue gt button e g A123456 7 Name Date of B ier e ae Date of Birth DD MM YYYY use 01 for unknown day or month e g 01 01 197 Continue dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 36 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 3 If the system finds a complete match of an existing HA patient the following Patient Enrolment page will be displayed Complete the details on the patient Fields with an asterisk must be completed and ca
7. Ud 4 1 1 ABOUT THIS MANUAL 2455962550298 a aa Dobson A be semua teed bue E pA EOE bu E O 4 1 2 WHERE TO GEDHEEP ite iode a emia chon ake 4 2 SYSTEM REQUIREMENT AND INSTALLATION GUIDE eee ee eee ee eere eee eee eee o n tette ee ee 5 22 HARDWARE REQUIREMENT CA unen d Od pv SUD rM UU EE I EDU ML rece E IDEE UE 5 2 2 SOFTWARE RKREOUIREMEN T netiis else recta eb ud ME DL E ERI IP EIS A 5 2 3 SYSTEM CONFIGURA MON qus soseemo roti etia Copete DUE a a tede Rd uq RA nua dur prm Ud en UpE d bubum tex adus 6 ZI UEM ccu RCO c Du UL M DE M I e CAU 6 3 SECURITY INFORMATION AND GUIDE TO USER LOQGIN ecce eee eee eene ee eee ee eee eooe 9 3 GENERAL SECURITY INFORMATION cecus tt deeseeoor etr nteeivoe o netta enorm eue di EA amaret aee nna mae 9 Doles ACCS ONTO rc eed 9 BU SUSPICOR bote eden etude Mcd vo sau elem E O 9 SEED EeePC 9 DP MEN CUNG DTE 9 3 2 SYSTEM REQUIREMENTS ON PASSWORD MAINTENANCE cseccsccsccsccsccescscescescesscsccsscescescessens 10 bM HE Cne ral ETT Serera AEE uss auc den ace ns eat NEURE ONAE Tease ees aaah 10 3 2 2 Mandatory requirement on Password format eese nennen nnne nes 10 b MEE LIS ROT RR 10 Du POSSWORIHIOINICOLIO reinir ap e bcitbonet teeus ondas pui oben EE buses iau utri oce tees 11 3 3 SECURITY LOKEN DEVICE tese Ed tod mi neu NEED utbs uu UM ERN UA NEN uf ae eu uus 11 3 4 LOGIN IOTHE PPEEPR SYSIEM 52st rene oi
8. contact the Program Office Tel 2300 6654 Email ppi epr ha org hk HAAG BERE RIA P Ee Wis 2300 6654 TESI ppi epr ha org hk dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 45 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 5 2 5 Reprint consent form function 1 Click Patient Enrolment gt then click Print Form qp BEI Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID hamro993 Update Own Profile Smart ID Enrollment Update Patient Profile Patient Enrollment Print Form HKID No Jeg A123456 7 nt Print Form 2 Enter the patient s HKID No and click the lt Next gt button 3 If the entered information is correct the following page will be displayed and a pop up Application Form is shown Only for the Unvetted Patient enrolled by you and the enrolment method is either SmartID or 2D Barcode qp ms B Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID hamro999 Detail HKID No D454877 1 Name CHAN SIU MING Email Address Mobile 91234567 RM 890 GOOD House Language for SMS English HKPMI Address Print out the Application Form Letter nt Enrollment Print Form PDF Viewer Windows Internet Explorer I4 4 P bo 9 ESA TE SHER tie ei ES 2s WO Sry At Public Private Interface Electronic Patient Record Sharing Pi
9. if patient accept and sign the application form or click lt Decline gt in case patient reject the application Patient Enrollment Non SMART ID Pre filled form with 2D barcode Step 3 Print Patient s Application Form Acquire Patient s Signature cI B000000 9 Male Name CHAN SIU MING 01 01 1981 91234567 ires a a com Mobile 91234567 Language for SMS English RM 890 GOOD House Address Matched Matched N A Hong Kong Adventist Hospital Print Application Form Modify Entry QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT Accept Decline PAGE 39 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 5 The following screen will be displayed upon successful enrollment The patient will receive an Access Key via a SMS message to his her mobile phone Upon completion of vetting a letter of confirmation with detail information on the PPI ePR system will be posted to the patient s registered address with the HA The screen for Private Organization Patient Enrollment Non SMART ID Pre filled form with 2D barcode Completed Patient will receive the Access Key via SMS Please collect and send the original application forms as well as related supplementary documents to Programme Office by POST for vetting process B000000 9 Male CHAN SIU MING 01 01 1981 91234567 a a com Mobile 91234567 English RM 890 GOOD House ess Mat Matched Hong Kong Adventist Hospital Enroll N
10. input the following information The first 4 digits no of your HKID p229 e g HKID A123456 7 input 1234 Your registered phone no 96542311 Incorrect HKID Fhone Please try again If you have any query please call Hospital Authority PP ePR Program Office 2300 Activate Now 6654 Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 14 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 2 The first time when you login successfully to the system a Notice and Disclaimer for HA PPI ePR Sharing Pilot Project will be displayed qp Barn Public Private interface Electronic Patient Record Sharing Pilot Project Important Notice Before accessing to the PPI ePR system please read through and accept the Notice and Disclaimer Notice and Disclaimer for HA PPI ePR Sharing Pilot Project Important Notes By accessing this website and any of its pages you are agreeing to the as stated in the guidelines for the Hospital Authority HA Public Private Interface Electronic Patient Record Sharing Pilot Project PPI ePR Detailed information can also be accessed from the Public Private Interface section of for direct link please click gt gt 1 All patient information is strictly confidential and copyright of the content is own
11. may lead to your User ID being used to retrieve confidential information by unauthorised person e The system will automatically log you off if your account remains inactive within the system after a period of time You will be required to login again after your session has been timed out e It is a good practice that you should close a patient s record immediately after your encounter with the patient This will avoid the patient s record being viewed by another patient or staff member 3 6 Return To Main Menu To return to the main page from any functions within the system click the Home icon Home on the menu bar dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 20 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 3 7 Switch Role By using the switch role function the user can switch the log in role to the selected role 1 You can see the current role on the left hand side of the header menu bar Click the Switch Role button on the menu bar Bn Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtegi530 Switch Role Home Ta Logofi Sharing Electronic Patient Record Sustaining Quality Patient Care Patient Enrollment a fies HERR a E Messages amp Highlights e E Useful Information PPLePR Project Update No 33 31 03 10 PPl ePR Project Update No 32 24 03 10 PPLePR Project Update No 31 15 03 10 PPLePR Proje
12. success criteria and identify critical components for the provision of a community wide health information portal in the future 1 1 About this manual This manual aims at providing users with a quick and working reference of the PPI ePR system and includes the following 4 sections 1 System Requirement amp Installation Guide This section describes the hardware amp software requirement and the setup procedure before accessing the PPI ePR system 2 Security Information and Guide to User Login This section describes the security features of the system and how to use security token to login to the PPI ePR system 3 Guide to use the functions provided by PPI ePR This section describes the various functions provided by the PPI ePR system 1 2 Where to Get Help If you require help with the use of the PPI ePR system please contact the system administrator of your hospital If you do not have a system administrator please contact the Hospital Authority PPI ePR Program Office on 2300 6654 or via email to the following addresses Internet ppi epr ha org hk Intranet HO PPI ePR Program Office hopsoppieprQ ho ha org hk QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 4 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 2 System Requirement and Installation Guide The minimum hardware and software requirement for your computer system to access the PPI system is described below 2 1 Hardware Req
13. the chip 5 Remove Smart ID from card reader when complete Read Hong Kong Smart Identity Card Please remove the Hong Kong Smart Identity Card from the smart card reader dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 30 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 6 The following screen will be displayed Specify sex of the patient Patient Enollment Please ask patient to insert the SMART ID to the card reader and click Start gt Start Patient Information Please specify the sex of the applicant Male Female Please fil in the information and click lt Continue HE Continue 7 If the system finds a complete match of an existing HA patient the following Patient Enrolment page will be displayed Complete the details on the patient Fields with an asterisk must be completed and cannot be left blank Patient Enrollment SMART ID Step 1 Enter Patient s Information HKID L104720 8 Sex Male ame GONG SUN AU YEUNG SAU KUEN DOB 08 10 1962 Contact M pe Email Address Mobile Language for SMS English Chinese HKPMI RM 345 13 F BLK B TIGER Hause ABC CITY EIGHT 100 ICE ROAD Address Matched Matched Not Matched Address on Consent Form If different from HKPMI Clinic Hong Kong Adventist Hospital Cancel Continue dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 31 OF 50 PPI USER MANUAL VERSION 1 12 LAS
14. 234567 English RM 890 GOOD House Matched Address on Consent Fo Mi N A different i HKPMI A Ad Hong Kong Adventist Hospital Print Print Application Form Form Modify Entry Accept j Decline Click lt Print Application Form gt to print the application form ask patient to tick the agree box and sign the form for signature e PDF Viewer Windows Internet Explorer m mJ E3 4 Hoo P M MERA E SEA EH es ut iB nose Anat Public Private Interface Electronic Patient Record Sharing Pilot Project ehealth EEE FFE EITE T FBR ACR A BOT SOME IBI a pilot project under the HKSAR Governments electronic health records system E53 Application Form Non SMART ID Weal aho a ES e ELM E n ERATE de A EAE arte f AA BETTE MEX A a _ 5 uments as required m Point 4 of the Points ER iue JE GL UE da O a RES ERa EES SD RARECEUN EMINUS T AOTAN pr O ffe ED EX ura Electronic Patient Records ePR is accessed BA SES To be signed by patient O ABESBERSEteBE X mH T E RIS TUSUSSHEE ES OE EUIS OR A ec SALA BARS RITU SS A BERIA EEEH SUN EA M ai eie gt I have read and the Points to Note this Applicaton Form to participate in the Pilot Project and the terms set out in mara rapa ug a online calender ew aie keene participating in the Pilot Project for my healthcare and other related purposes O FASEREN ATA HERF SLPTRISRUR T RE SRARBE Se Brae I request to change my residential address recorded
15. 3 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 3 The Personal Information 1s updated qp nun Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtest630 Role Patient Account Admin Switch Role Patient Enrollment Reporting Update Own Profile Successfully IH j 5 urtesto Account Status 0111630 5 Dr TEST TEST Email address cyy838 ha org hk Contact No 91234567 Account Mana Role Information No of User Role 2 Role Se Ce Area Stott Patient Account Admin St Paul s Hospital Active Security Information HA Intranet Access Disabled Internet Access Password Security Token Serial no 9995064 4 1 2 Update Role Information Click the O icon besides the role you would like to edit qp Bon Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtest630 Role Patient Account Admin Switch Role q Patient Enrollment Account Management Update Own Profile Successfully User ID murtest630 Account Status Personal Information HKID 0111630 5 Name Dr TEST TEST Email address cyy838 ha org hk Contact No 91234567 Account Mana Role Information No of User Role 2 M Status Patient Account Admin St Paul s Hospital Active 3 T Security Information HA Intranet Access Disabled Internet Access Password Security Token Serial no 9995064 dp HOSPITA
16. AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 43 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 5 2 4 Print Patient s Access Key For Private Hospital Only Under normal circumstances the Access Key will be sent to the patient s mobile phone immediately via a SMS message It is therefore unnecessary to print or view the Patient s Access Key via the system However under very exceptional circumstances when the key is urgently required and the patient cannot receive the SMS message on the spot you can print the patient s Access Key with the patient s consent by following the steps below As the Access Key 1s a major security control to safe guard the patient s personal data you must print the patient s Access Key only when it is absolutely necessary 1 Click the icon on the right hand side of the screen Patient Enrollment Non SMART ID Pre filled form with 2D barcode Completed Patient will receive the Access Key via SMS Please collect and send the original application forms as well as related supplementary documents to Programme Office by POST for vetting process Bo00000 9 Patient Access Key Male CHAN SIU MING 01 01 1981 91234567 a a com 7 91234567 English RM 890 GOOD House Matched Hong Kong Adventist Hospital Enroll Next Patient 2 The following page will be displayed You are required to input your User ID and Password again to ensure that you did not click on the Print Access K
17. I USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 3 2 System requirements on Password Maintenance 3 2 1 General Guidelines Passwords are the principal means of authenticating the user and validating a user s authority to access the system You are advised to adopt the following guidelines to protect your password so as to protect your own user account 1 Keep passwords confidential Do not disclose your password to others to prevent unauthorised access using your account 2 Avoid keeping a paper record of passwords 3 Change passwords whenever there is any indication of possible system or password compromise 4 Change passwords at regular intervals about 30 days and avoid reusing or cycling old passwords 5 Avoid basing passwords on any of the following e months of the year days of the week or any other aspect of the date e family names initials or car registration numbers e the organisation names identifiers or references e telephone numbers or similar all numeric groups e User ID user name group id or other system identifier e more than two identical characters e words that can be found in dictionaries 3 2 2 Mandatory requirement on Password format The system will automatically check the format of your password when you create a new password Passwords of the following format will be rejected e with length less than 8 characters e with the user s User ID or HKID embedded in the password e With 3 or more consecut
18. L AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 24 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 2 Update the Role Information You can add or update the Institute Information by clicking the add or edit button in the Institute clinic Information Section qp Wu a Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtest630 Role Patient Account Admin Patient Enrollment Account Management Role Information murtest630 Account Status User Role Information Profile PPI ePR Office St Paul s Hospital User Role Patient Account Admin Service Area St Paul s Hospital Role Status Active Remarks Affiliated Institute clinic Information co amp Rm 1 1 F Block 1 test AP LEI CHAU HK Role Privileges Information Update Own Information Update Own Password Update Own Profile Patient Administrative Functions Enroll Patient Smart ID Reprint Application Form Update Patient Mobile Number and Email Address Reporting Functions Fax Server List of fax pages received Patient Enrollment List l Save Back 3 Fill in the Institution Information Form Switch Role Pa Original Form Not Received Rank Post 12321122 Click lt Confirm gt button to save the changes Click lt Delete gt button to delete the institutes Click lt Back gt button to decline the chang
19. RITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 12 OF 50 PPI USER MANUAL 3 4 VERSION 1 12 LAST SAVED 22 JUN 2011 ve ETE ANNE JA Perle GR c HOSPITAL AUTHORITY Identity Authentication Password Logon Log in to access this protected resource If you don t remember your login information contact your help desk or administrator Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved For non HA users or users accessing the system via the internet the following page will be displayed You are required to input both the Password and the Security Code from your Security Token Device ublic Private Interface Electronic Patient Record Sharing Pilot Project een Le SC wy he S T ME LINN NE SEDI Ue ah ERTAN HOSPITAL AUTHORITY Identity Authentication Password Security Code Log in to access this protected resource If you don t remember your login information contact your help desk or administrator Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved Notes e the password is case sensitive Please ensure that you have input your password with the appropriate case and check that Caps Lock is not accidentally kept on e if you are unsure of what is the Se
20. RT ID Step 3 Print Patient s Application Form Acquire Patient s Signature Print Application Form L104720 8 Male GONG SUN AU YEUNG SAU KUEN 08 10 1962 91234567 a a com 91234567 English RM 345 13 F BLK B TIGER House ABC CITY EIGHT 100 ICE ROAD Matched N A Hong Kong Adventist Hospital Modify Entry Accept Decline Click lt Accept gt if patient accept and sign the application form or click lt Decline gt in case patient reject the application Patient Enrollment SMART ID Step 3 Print Patient s Application Form Acquire Patient s Signature Print Application Form Modify Entry QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT L104720 8 Male GONG SUN AU YEUNG SAU KUEN 08 10 1962 91234567 a a com 91234567 English RM 345 13 F BLK B TIGER House ABC CITY EIGHT 100 ICE ROAD Matched N A Hong Kong Adventist Hospital Accept Decline PAGE 34 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 11 The following screen will be displayed upon successful enrollment The patient will receive an Access Key via a SMS message to his her mobile phone A letter of confirmation with detail information on the PPI ePR system will be posted to the patient s registered address with the HA Patient Enrollment SMART ID Completed Patient will receive the Access Key via SMS Please print the confirmation letter and give to patient Please fax the conse
21. Reject gt button You will be logged out of the system and return to the login page ublic Private Interface Electronic Patient Record Sharing Dilot Project STRONY Een GODS IT zn ee AN EAfLenvn AES B ase SEU mNew Paticntkegisirauion arran HOSPITAL AUTHORITY Logon User ID Submit your application via N Fax Mail Email detail here Log in to access this protected resource If you don t MET remember your login information contact your help Step 3 N EN desk or administrator Receive Access Key via mail A and start sharing your record P Important Notes 1 All patient information is confidential at HA s Patien 2 Only access patient data for healthcare purpose Registration Centres 3 Do not share your account token to others List of Participating Private Medical Practitioner 4 Please logoff immediately after use 5 Please change your password regularly 6 All access is logged Learn more about this project 7 Breach of confidentiality is subject to legal liability Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 15 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 5 If you agree with the disclaimer click the Accept button You will be asked to change your password Input the new password twice a
22. T SAVED 22 JUN 2011 8 Important Notes on Patient s Addres You must compare the HKPMI Address displayed on the screen with the patient s reported address on the consent form If the patient reports a different address from the one displayed please input the reported address in the slot provided for Address on Consent Form Please advise the patient that his her registered address with the Hospital Authority HKPMI address will be used for all official correspondence from the HA to the patient regarding the PPI ePR system If the patient intends to use the address on the consent form as his her correspondence address he she should provide address proof for this address and authorises the HA to update his her registered address with the HA 9 Click Continue to verify patient information or Cancel to cancel enrollment without saving Patient Enrollment SMART ID Step 2 Verify Patient s Information HKID L104720 8 Male GONG SUN AU YEUNG SAU KUEN 08 10 1962 91234567 a a com Mobile 91234567 English RM 345 13 F BLK B TIGER Hause ABC CITY EIGHT 100 ICE ROAD Address Matched Matched N A Hong Kong Adventist Hospital Continue Back Click Continue to save changes or Back to return to the previous screen to update patient information QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 32 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 10 The following scree
23. TE b TH HE ES i 3H HOSPITAL det HKSAR GOVT Public Private Interface PPI System User Guide for Private Medical Record Officers Revision 1 12 Prepared by AIS Al3 Team Information Technology Division 22 Jun 2011 Amendment Log Ref Version Date of Prepared by Description LR Amendment 1 0 21Mar2006 ISI team ITD HA 1 19 Dec 2006 ISI team ITD HA UI enhancement of Quick Access and Next Patient Button 26 Feb 2007 ISI team ITD HA UI Enhancement of open nate 24 Oct 2008_ IS1 team ITD HA 4 Feb 2009 ISI team ITD HA Address Searching function in User Account Management 30 June 2009 IS6 team ITD HA System Requirement and Installation Guide EN Oct 2009 IS6 team ITD HA Change eHealth Logo H 2 Mar 2010 IS6 team ITD HA Updated Section 2 2 for HD PPP amp PEP 6 Jul 2010 AI3 team ITD HA Updated Section 2 2 for SCP 24 Aug 2010 AI3 team ITD HA Smart ID Enrollment 27 Oct 2010 AI3 team ITD HA Add Section 5 2 5 for Reprint Consent Form function and Section 6 Reporting 1 11 26 May 2011 AB team ITD HA Updated Section 5 2 for Smart ID Enrollment 1 12 22 Jun 2011 AB team ITD HA Add Section 3 7 Update Section 3 4 and 4 for MUR Enhancement PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 Table of Contents k INTRODUCTION Co Deitcsieaed se ue actes a voee d veed de adea si v saved vere Loi ve vi Ted Doa
24. a a A 12 Se LO Ore T US LIMO ea a tecti tere artistes ENEE E A E AER 14 DA AOO SU CES MERE ERN PEDE T FEN 16 29443 Login wuhReplacement Security TORGHu eer e exec tI o e EE Tae E pe EE VER Iden 18 3 4 4 Login Failure and Automatic Lock out ccccccccccsssesscecccccnnnesseeccceccaaasnseecceecaaaaasseseeeeeuaaaaasesees 19 DAD cLbogmdhrouph TILT SUC dece evite ret tee idle vert da diee NE Oa dedi RENE eds 19 3 5 LOGOUT PPIFEPR SYSTEM T c 20 3 6 RETURN LO MAIN MENU oho deo aerae a i tosesastt dress ath os nnde a Tos utens drop cR esp uda aumorasoess 20 3 DS WET CH IROL Sea P oca aaesennedaneecces uaueaade ce A 21 4 UPDATE OWN PROFILE AND PASSWORD ccscsssssscccccccccscsccssssssssssssscccccccssssssssseeeees 23 4 1 UPDATE OWN ERORILE utes dabas e einai i einai ee 23 4 1 1 UnduatePersonat INFORMATION dotate uds i oM urhe ua Mita hs 23 dI Update RICINO ems v ETE ass GOA 24 4 2 CHANGE TOUR OWN PASSWORD osiin ta a anomeric 26 5 PATIENT ENROLLMENT AND PATIENT PROFILE MAINTENANCE e eee eee eee 27 5 1 PAXHENTENRODEMBNTI 4 5ttoseuictesasenst eoi tesis bna dot en iSe spesa Reti elus ee toostos 27 5 2 OMARCID ENROEEMEN T swcantsniarsicnu dics A A O A acer bum SUE 29 DV Enrollment wih S MOT AD oaei E E E vie EAEE EE E ad suut 29 5 2 2 Non smart ID Enrollment with 2D barcode pre filled form esses 36 5 2 3 Non smart ID Enrollment with hand written consent f
25. ct Update No 30 04 03 10 Registration Packs for Patients Users Updated PPl ePR Project Update Nog 13 11 09 List of Participating Private Medical Practitioners User Manuals Updated 9 Forms for Cataract Surgeries Programme Updated Forms for Primary Care Profile Useful Information Links Software Prevention of Human Swine Influenza Notice and Disclaimer for HA PPI ePR Sharing Pilot ct c Hospital Authority 2 Click on the link of the role that you would like to change You can check the Default check boxes next to the roles for setting the default role Once the default role is set the system will automatically log in the default role when logging in the system dp 5 bein Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtest630 Please Select User Role Current Role F Logoff Help Default Patient Account Admin Hong Kong Baptist Hospital Other Roles QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 21 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 3 Enter the password and click Continue button qp Barm Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtest630 la Logoff o Help Please Select User Role Current Role Default Please enter the password Other Roles Password eeeeeeee Default 4 Finally the role is sw
26. curity Code please refer to paragraph 3 3 above on Security Token Device Press the Logon button to proceed dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 13 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 3 4 1 Login for the First Time 1 For non HA users or users accessing the system via the internet the following page will be displayed You are required to input both the first 4 digit no of your HKID e g HKID Z123456 7 input 1234 and the registered phone no to activate the account Electronic Patient Record Sharing Dilot Project 3 AN TS ris ee ee ee STIS ee TES ea eo obese TED SER mu HOSPITAL AUTHORITY Account Activation To activate your account please input the following information The first 4 digits no of your HKID e g HKID A123456 7 input 1234 Your registered phone no Activate Now Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved If you have input an incorrect HKID and or registered phone no the following page will be displayed Please be aware that after a number of incorrect attempts to log on we will disable online access by your User Account Please contact your PPI ePR system administrator or the Program Office to re activate your account HOSPITAL AUTHORITY Account Activation To activate your account please
27. d group will be displayed Click on the Report Name to view the report qp uu Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User Ik progott123 Patient Enrollment Update Own Profile Patient Enrollment Report Reporting List of Expired Access Key List of Patient PMI Address Changed 3 The selected report will be displayed Click on the Print Report button to print the report qp ais Public Private Interface Electronic Patient Record Sharing Pilot Project Welonee User Ex progo Paloni Ersillient Update Cem Pralik List of Unvetted Patients Plaza input na of day after enrollment F Sho Report Content Print Report List of Linvetbed Patients 7 days after enrollment Print Dabe OF Oct 2008 dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 50 OF 50
28. derstand and azos to the Points to Note g o to participate im the Pilot Project I authorize HA to disclose my ePR to sathorized private medical practitioners other Sects sisi eaa et Sirota fences a ACRES i EATS TERED SC EES A OSES RAST AW RSM ORS 1 UVP WROD gt CURTE A ae I ages to use my Smaart Identity Card to apply for participation in the Pilot Project and I hereby authorize registration suff of the Pilot Project to read my personal data Hong Kong Identity Card Number Chineve and English names Date of Birth and Date of Issus stored in my Smart Identity Card for processing my application E A EGRE IUE A RS SCP EaLe SR RE A ae I request to change my residential address recorded im Hospital Authority to Please refer to Pomt 4 of Points to Note for the documentary proof required Lo T bab I lied AN a n Al mi jg ME S a Fiir A 58528 RE CREE RAK SRA I ERERAR RI ba fetus EA IRI 0S PETRER LANL ARIETA f aM MES gute qur Ley dr sk EET AREE Bite tS nee a ARH fit E EM x Droiect and the terms cet out in the Doints tn Note T anthorize HA pecie mq agri A AS TES AR n Local intranet g Q0 dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 33 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 If any amendment is to be made on the form click Modify Entry to update the information and reprint the form Patient Enrollment SMA
29. eb site 3 1 3 Activity Logging The PPI ePR system logs every user activity e g accessing patient s clinical data create an account in the system automatically for audit purposes The logged information includes the access date time User ID type of transaction the record and data fields accessed and if any data is changed the before and after image of the change This logging allows the system administrator to trace every action within the system to the individual user and you will be personally responsible for the actions logged with your User ID You should use the PPI ePR system to perform your duties in relation to patient care and related purposes only according to the Terms and Conditions of this website Regular audit reports on individual users activities in the PPI ePR system will be generated for monitoring by the system administrators at the Hospital Authority and each participating Private Hospitals 3 1 4 Patient Consent You are allowed to access the patients records only when the patient has consented Apart from the system logging the PPI ePR system will generate a SMS message to the patient s mobile phone every time a patient s record 1s opened in the PPI ePR system The message contains the time and name of the user accessing his her record so that the patient can report any unauthorised access to the Hospital Authority immediately QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 9 OF 50 PP
30. ectronic Patient Record Sharing Pilot Project Welcome User ID phmro01 Reporting Update Own Profile Update Patient Profile KDon eg 12345807 Sex z Name Date of Birth DD MM Y YYY use 01 for unknown day or month e g 01 01 1978 Enroll New Patient 2 Enter the patient s HKID Sex Name and Date of Birth and click the lt Next gt button dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 27 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 3 If the system finds a complete match of an existing HA patient with the four pieces of data entered the following Patient Enrolment page will be displayed Complete the details on the patient Fields with an asterisk must be completed and cannot be left blank qp Le if Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID phmro4H Reporting Update Own Profile Update Patient Profile Patient Enrollment Enroll New Patient Detail HKID No HOOOOOO 1 Mame CHAN SIU MING Email 4ddress Mobile Lanquage for SMS C English C Chinese RM 590 HEPMI Address Beige Mee roliment Enroll New Patient Addresses Match Matched Not Match Address on Consent Form if different fram HEPMI Address cave Back 4 Important Notes on Patient s Address You must compare the HKPMI Address displayed on the scree
31. ed by HA You have a licence to use it only for the purpose of the Pilot Project and not otherwise 2 You must perform your duty of care ensuring patient data privacy while accessing any information from the system and handling any material generated from the system 3 You should only use the PPI ePR for the sole purpose of patient s healthcare and related purposes only 4 You are allowed to access the patients records only when the patient has consented and when you agree and comply with the 5 You should not DISTRIBUTE any material generated from the system to the patient directly You should advise the patient to apply for a formal medical report if necessary 6 All access to the PPI ePR and patients record are logged for audit purpose 7 Access is restricted to authorized users only and you should not share the account password and token to others 8 Please close the application immediately after use 9 In case of general enquiries and technical problems you can contact HA PPI ePR Program Office for assistance at 2300 6654 or send e mail to Accept Reject Please read through and scroll down to the end of the Notice and Disclamier above 3 Please read through this important notice regarding the use of the PPI ePR system and its site The lt Accept gt and lt Reject gt button will be enabled when you scroll to the end of the notice 4 If you do not agree with the disclaimer click the lt
32. es qp p le 4 Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtest630 Role Patient Account Admin Patient Enrollment Reporting ge Password Account Management Role Information Affiliated Institute Clinic Information User ID murtest630 Affiliated Institute Clinic Information Affiliated Institute Clinic Name clinic 1 Affiliated Institute Clinic Name in Chinese Contact No 91234567 Fax No 91234567 date Own Profile U Address in English Room 1 1 tests road District AP LEI CHAU v Area 9 Hong Kong Kowloon New Territories Address in Chinese Delete Back j P HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT Addr Search Addr Edit PAGE 25 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 4 Click Save to save the updated Role Information dp Barn Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtest630 Role Patient Account Admin Switch Role Patient Enrollment Reporting t Role Information murtest630 Account Status PPI ePR Original Form Not Received St Paul s Hospital Patient Account Admin St Paul s Hospital Active Affiliated Institute clinic Information o coN amp A cOGcK 2 Rm 1 1 F Block 1 test AP LEI CHAU HK 12321122 Oo T Role Privileges Informat
33. ext Patient The screen for Private Hospital with printing access key function Details please reference to section 5 1 4 Patient Enrollment Non SMART ID Pre filled form with 2D barcode Completed Patient will receive the Access Key via SMS Please collect and send the original application forms as well as related supplementary documents to Programme Office by POST for vetting process B000000 9 Patient Access Key Male CHAN SIU MING 01 01 1981 91234567 a a com 91234567 English RM 890 GOOD House A lat Matched Hong Kong Adventist Hospital Enroll Next Patient dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 40 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 5 2 3 Non smart ID Enrollment with hand written consent form 1 Click Patient Enrollment on the Menu Bar Click Smart ID Enrollment on the Sub menu Bar Update Own Profile Reporting Update Patient Profile 2 Enter the patients HKID Sex Name and Date of Birth and click the Next button Patient Enollment Method 1 SMART ID Enrollment Please ask patient to insert the SMART ID to the card reader and click Start gt Start od 2 Non SMART ID Enrollment Please fil in the information and click Continue gt button HKID No Date of Birth Continue 3 If the system finds a complete match of an existing HA patient the following Patient Enrolment page wi
34. ey icon by accident and to avoid future repudiation on your intention to print Click Submit to continue or Reset to clear the entered data qp Bap Public Private Interface Electronic Patient Record Sharing Pilot Project User ID Password Reset Verification QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 44 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 3 The patient s Access Key will be displayed Click Print to print the patient s Access Key Patient Enrollment Print Access Key Microsoft Internet Explorer aax Patient Access Key 393 A4R Zhai The Access Key printed below shall be used to obtain your electroinc patient record from the Hospital Authority by authorized private medical doctors Please keep it in secrecy Please exercise reasonable care in keeping the Access Key in secrecy and do not knowingly or accidentally share provide or facilitate unauthorised use of it If you think your Access Key has been disclosed to a third party is lost or stolen and unauthonsed access may have been conducted please inform the Program Office immediately RNC RES PINAR HRS E SHR SSE T SSR ATS BLAGUES BRO PBS FRSA HGS AREIS DR OR ES URL DR Sz RS GDS RESTA T BRI AGAR EES hei ERRE IAA o PUR PREP ES PRBS E E SES EE ERO 2E d o SS XU STREETS UR SR GR Asm Ht eI ah Seo Name 725 XXX Access Key RB 73367201 If you have any enquiries please
35. he Menu Bar There are a total of 6 groups of functions offered by the system e Patient Data Enquiry e Patient Enrolment e Reporting e Account Management e Update Own Profile If you found that the functions displayed on your Menu Bar do not match your job duties please contact your PPI ePR system administrator or the Program Officer for support QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 17 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 3 4 3 Login with Replacement Security Token For users with security token 1 For non HA users or users accessing the system via the internet with replacement security token the following login page will be displayed HOSPITAL AUTHORITY Identity Authentication Password p Security Code Logon To activate the replacement security token please enter codes generated by the new token Log in to access this protected resource If you don t remember your login information contact your help desk or administrator Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved 2 If you have input a security code generated by replacement security token device the following page will be displayed You are required to input both the first 4 digit no of your HKID e g HKID Z123456 7 input 1234 and the registered phone no to activate the accoun
36. ick Continue New Patient Registration q LIII gt 3 Easy Steps for registration by Fax Mail or E mail HOSPITAL AUTHORITY Step 1 MP User ID Submit your application via Fax Mail Email detail here Log in to access this protected resource If you don t remember your login information contact your help desk or administrator Receive Access Key via mail and start sharing your record Important Notes De 1 All patient information is confidential You may register in person at HA s Patient 2 Only access patient data for healthcare purpose Registration Centres 3 Do not share your account token to others List of Participating Private Medical Practitioners 4 Please logoff immediately after use 2 iry Hotli 6654 B I 5 Please change your password regularly Enquiry 2300 Emaik ppi epr ha k 6 All access is logged Learn more about this project 7 Breach of confidentiality is subject to legal liability Notice and Disclaimer for HA PPI ePR Sharing Pilot Project Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright 9 Hospital Authority All rights reserved 2 For HA users the following page will be displayed and you are required to enter your Password Note that the password is case sensitive Please ensure that you have input your password with the appropriate case and check that Caps Lock 1s not accidentally kept on dp HOSPITAL AUTHO
37. in Hospital Authority to Please refer to Point 4 of Points to Note for the documentary proof required All Mz IE i PA oh a A AO ICE EER Ea ADSIT BATEN gt lah ty ap residential address of residential address 1s made on will be sent to oe ososzon BRA RE BRR See ERA or MERC Ex A OR A Re RA EF AP EX he Saas WIDE Sak fa post a UA ON arent of patient under 18 years old kie batty A WEREC R T VE States EROS ELS iE RR RLS t 0 at Ae fh JHR ERE d ada e t the Pees Nes tad D IDE ADR Eee Tees to dea eee pation V EE te Pit Proiect and the terms cet ont in the Doints ta Note T anthorize HA tn diarlnse the ePR of the ahova named natient to anthorized nrivate madical is Local intranet fg 7 Q _ If any amendment is to be made on the form click Modify Entry to update the information and reprint the form dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 38 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 Patient Enrollment Non SMART ID Pre filled form with 2D barcode Step 3 Print Patient s Application Form Acquire Patient s Signature HKIE B000000 9 Male CHAN SIU MING 01 01 1981 91234567 Email Address a a com Mobile 91234567 guage for SMS English HKPMI RM 890 GOOD House Address Matched Matched ent Form If N A Hong Kong Adventist Hospital _Print Application Form Modify Entry Accept Decline Click lt Accept gt
38. ion Update Own Information Update Own Password Update Own Profile Patient Administrative Functions Enroll Patient Smart ID Reprint Application Form Update Patient Mobile Number and Email Address Reporting Functions Fax Server List of fax pages received Patient Enrollment List iss Jom 4 2 Change Your Own Password 1 Click Update Own Profile on the Menu Bar then click Change Password on the Sub menu Bar Bnrm Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID murteste22 Role Patient Account Admin Reporting Update Own Profile Chan Update Own Profile Change E 7 id a U 2 Enter the old password and enter the new password twice and press lt Save gt button Notes Please refer to System requirements on Password Maintenance in the Chapter on Security Information and Guide to User Login for guidelines on Password maintenance dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 26 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 5 Patient Enrollment and Patient Profile Maintenance There are two methods for patient enrollment Enroll New Patient Section 5 1 Reporting Update Own Profile Reporting Update Own Profile 5 1 Patient Enrollment 1 Click Patient Enrollment on the Menu Bar Click Enroll New Patient on the Sub menu Bar dp Bon Public Private interface El
39. itched to the selected role dp aie a Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtestQ0 Role Patient Account Admig Patient Enrollment M Bate Own Profile Switch Role Home T Sharing Electronic Patient Record Sustaining Quality Patient Care ETARE AE ERE Last logon Date Time 22 Jun 2011 11 02 Status successful PPI ePR Project Update No 33 31 03 10 PPl ePR Project Update No 32 24 03 10 List of Participating Private Medical Practitioners User Manuals updated PPI ePR Project Update No 31 15 03 10 PPLePR Project Update No 30 04 03 10 Registration Packs for Patients Users umi PPLePR Project Update No 29 13 11 09 Forms for Cataract Surgeries Programme Updated QQ Forms for Primary Care Profile Useful Information Links Software Prevention of Human Swine Influenza Notice and Disclaimer for HA PPI ePR Sharing Pilot Project c Hospital Authority dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 22 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 4 Update Own Profile and Password 4 1 Update Own Profile All users have permission to update their own information Follow the steps below to update your own profile 1 Click Update Own Profile on the Menu Bar then click Update Own Profile on Sub menu Bar qp BE Public Private Interface Electronic Patient Record Sharing Pilot P
40. ive identical characters in the password e with the word password embedded e same password as your previous password 3 2 3 Password Changes The system requires you to change your password upon successful login under the following circumstances e login for the first time e login after your password has been reset e login after your password has not been changed for a period of times QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 10 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 The following page will be displayed when the system requires you to change your password You must change your password successfully before you can proceed to other functions when this page is displayed When you change your password please note the mandatory requirement on the format of the password as described in section 3 2 2 qp Barm Public Private Interface Electronic Patient Record Sharing Pilot Project New Password Retype Password Change Password In addition you can change your password any time via the Update Own Profile function in the PPI ePR 3 2 4 Password notification When your account is created or when your password is reset an e mail from ppi epr system ha org hk will be sent to you to advise you of your password It is therefore very important that you should keep your updated e mail address recorded in the PPI ePR system Your User ID will be sent to you in a separate e mail You
41. ll be displayed Complete the details on the patient Fields with an asterisk must be completed and cannot be left blank Select Hand written consent form in Enrollment Form Type dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 41 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 Patient Enrollment Non SMART ID Step 1 Enter Patient s Information HKID Address Matched Address on Consent Form If different from HKPMI fF m i i p oe 1 Address BOOOOO00 8 Male CHAN SILI MING 01 01 1981 English RM 890 GOOD House Matched Not Matched Chinese Hand written consent form Pre filled form with 2D barcode Hong Kong Adventist Hospital Continue Cancel Click Continue to verify patient information or Cancel to cancel enrollment without saving Patient Enrollment Non SMART ID Step 2 Verify Patient s Information HKID ra Name DOB Cant Contact Number i ey HKPMI Address Matched Address on Consent Form If different from HKPMI Address B DODOD B8 Male CHAN SIU MING 01 01 1981 01234567 a a com 01234567 English RM 90 GOOD House Matched N A Hong Kong Adventist Hospital Click Confirm to save changes or Back to return to the previous screen to update patient information qp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 42 OF 50 PPI USER MANUAL VERSION 1 12
42. lot Project he a Ith EIEE PEPEE REAT F ERITAR ZL BIER GM a pilot project under the HKSAR Government s electronic health records system e Application Form Non SMART ID e A ME EE pn Ke NIE CUIU S IE HERE ge om Rugs Bee trio t S ZU De R EEPE ao Taa Senap giin Boo when Electronic Patient Records ePR is accessed BA SES To be signed by patient 0O TA DURBEESSESCEE AKAH PAA RI TORO EAA EA EULISEBERCIRUR IUE JC RTE AAMA PEA na DATEN AARTE AREE LENTE a poe projec m tae mems trai the Points to Note I authorize HA to disclose my ePR to authorized private medical practitioners other healthcare institutions service providers O AAR Ra RS EHT at EE RE Ses TEA I request to change my residential address recorded in Hospital Authority to Please refer to Point 4 of Points to Note for the documentary proof EE ETERS STNG OOO sa this form ee OOO Bi _05 05 2011 Z NEG GU SEES pio LA BGA signed by applicant patent or parent of patient under 18 years old O AP P8 SERE BRB See E WR E SUR fet E AE RA i 3 AZ 1 a a a VEM 1 AJ 320 w qie gg aaa a a e a A Droiect and the terms cet ont in the Doints tn Note T anthorize HA tn diarlnse the ePR of the ahova namad natient to anthonzed nrivate madical amp J Local intranet f Q100 dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 46 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 5 3 Update Patient s personal infor
43. mation 1 Click Patient Enrolment gt then click Update Patient Profile qp Barn Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID phmro01 Reporting Update Own Profile En C Patient Enrollment Update Patient Profile HKID No d e g 123456 7 d n Sex S Name E d Date of Birth DD MMP Y YYY use 01 for unknown day or month e g 01 01 1978 as 2 Enter the patient s HKID No Sex Name amp Date of Birth and click the lt Next gt button 3 If the entered information is correct the following page will be displayed and you can update the patient s information as required qp p je Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID phmroft Reporting Update Own Profile Enroll New Patient Patient Enrollment Update Patient Profile Detail HKID Mo HOOO000 1 Mame CHAN SIU MING Email Address Mobile sonoo0o0 Language m cup English C Chinese RM 890 GOOD Hause Back HEPMI Address roliment Update Patient Profile dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 47 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 With the minor consent case patients the following page will be displayed and click Yes to extend the minor consent case New Access Key will be sent to the patient s mobile phone i
44. mmediately via a SMS message qp 5 ben Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID phmrot Reporting Update Own Profile Enroll New Patient Patient Enrollment Update Patient Profile HEID Mo HO00000 15 Mame CHAN SIJ MING Email Address Mobile pannanon Language ue English C Chinese RM Bari GOOD House Patient With Minor Consent Extenc Minor Consent O Yes SNe HEPMI Address TITETITEUEU ETC Patient Profile Click Save to save changes made and Back to return to the previous screen without saving 4 The following screen will be displayed upon successful update of the changes If required you can follow the same steps as described in paragraph 5 2 42 to print the Patient s Access Key qp Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User Ik phenrot Patent profile has been updated successfully J Han ra HODOOOO CL Hama CHAM STU MING Email Address Mail eOO00000 i Fist 3X HEPPA Adcees ETE dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 48 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 6 Reporting A number of reports are available to you for monitoring of exceptions or to facilitate regular auditing on the usage of the system The types of reports available to you will depend on the access rights assigned to yo
45. n will be displayed after verification Patient Enrollment SMART ID Step 3 Print Patient s Application Form Acquire Patient s Signature HKID L104720 8 Sex Male Name GONG SUN AU YEUNG SAU KUEN DOB 08 10 1962 Contact Number 01234567 Email Address a a com Mobile 91234567 Language for SMS English HKPMI RM 345 13 F BLK B TIGER House ABC CITY EIGHT 100 ICE ROAD Address Matched Matched Address on Consent Form If N A different from HKPMI Address Clinic Hong Kong Adventist Hospital Print Application Form Modify Entry Accept Decline Click lt Print Application Form gt to print the application form ask the patient to tick the agree box and sign the form e PDF Viewer Windows Internet Explorer mJ X B ZAE Vm IL SA IE BEREARI S 2 i MOST at Public Private Interface Electronic Patient Record Sharing Pilot Project phe alth BRR F PCR a bes AIT a pilot project under the HKSAR Government s electronic health records inimi Rie DLTUBEERO USERS Application Form Using Smart ID qt PUREE Hat dn S M P HIST E Pe AAT MU IL BETTE EE ifo of ee Ph Uian EDD KK un Sone AU YEUNG sAU KUEN RE ugue ERENS OO m fe O fme BEES senaat ipse CAT ERM LEN 91234567 me iplis dE O Rha when Electronic Patient Records ePR is accessed SA 303 To be signed by patient L AASERFEUESCHSEERTEHAS SA RA RRR SRS CR RRS EIE RECTORI EHIEOS ELSE GERAN SRE SK ENE I un
46. n with the patient s reported address on the consent form If the patient reports a different address from the one displayed please input the reported address in the slot provided for Address on Consent Form Please advise the patient that his her registered address with the Hospital Authority HKPMI address will be used for all official correspondence from the HA to the patient regarding the PPI ePR system If the patient intends to use the address on the consent form as his her correspondence address he she should provide address proof for this address and authorises the HA to update his her registered address with the HA 5 Click Save to confirm enrollment and Back to cancel The following screen will be displayed upon successful enrollment The patient will receive an Access Key via a SMS message to his her mobile phone A letter of confirmation with detail information on the PPI ePR system will be posted to the patient s registered address with the HA dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 28 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 5 2 Smart ID Enrollment 5 2 1 Enrollment with Smart ID Before proceeding to Smart ID Enrollment users should have Hong Kong Smart ID card reader and Java JRE installed into his her computer Please refer to SmartID Card Reader and JRE Installation Guide for installation 1 Click Patient Enrollment on the Menu Bar Click Smart ID
47. nd click the Submit button to confirm You can click Reset to clear all entries qp Lie d Public Private Interface Electronic Patient Record Sharing Pilot Project New Password Retype Password ge Password 3 4 2 Login successful 1 On successful login and successful change of password when required the following page will be displayed dp Bun Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtest630 Role Patient Account Admin Switch Role Home Tg Logofi Patient Enrollment Reporting Update Own Profile Sharing Electronic Patient Record Sustaining Quality Patient Care re SSE SES BEREIT 1 Last logon Date Time 22 Jun 20 PPl ePR Project Update No 33 31 03 10 PPLePR Project Update No 32 24 03 10 PPI ePR Project Update No 31 15 03 10 PPLePR Project Update No 30 04 03 10 Registration Packs for Patients Users Updated PPLePR Project Update No 9 13 11 09 List of Participating Private Medical Practitioners QQ User Manuals updated Q Forms for Cataract Surgeries Programme Updated Q Forms for Primary Care Profile Useful Information Links Software Prevention of Human Swine Influenza Notice and Disclaimer for HA PPI ePR Sharing Pilot Project c Hospital Authority dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 16 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 2 I
48. nformation on your last logon including date time and status success failure will be displayed You should check this information every time after you logon into the system to ensure that no unauthorised login attempts have been made using your User ID If in doubt you should contact your System Administrator or the Program Office for assistance W i ith FUDIIC Private interrace CIECUONIC rauernt mecora naring motu Project ea Welcome User ID murtest630 Role Patient Account Admin Switch Role Aaj Home Patient Enrollment Reporting Update Own Profile Sharing Electronic Patient Record Sustaining Quality Patient Care E 7 ee H LT Sats i Er Be Ig sb M Show All Messages amp Highlights sms 4 1 W Useful Information ee PPI ePR Project Update No 33 31 03 10 List of Participating Private Medical Practitioners PPI ePR Project Update No 32 24 03 10 Is Updated Login Status User Manuals upda PPl ePR Project Update No 31 15 03 10 PPLePR Project Update No 30 04 03 10 Registration Packs for Patients Users Updated PPLePR Project Update No Z9 13 11 09 Forms for Cataract Surgeries Programme Updated Q Forms for Primary Care Profile Useful Information Links Software Prevention of Human Swine Influenza Notice and Disclaimer for HA PPI ePR Sharing Pilot Project c Hospital Authority 3 Functions which are available to you are displayed on t
49. nnot be left blank Select Pre filled form with 2D barcode in Enrollment Form Type Patient Enrollment Non SMART ID Step 1 Enter Patient s Information HKID B000000 9 Male CHAN SIU MING DOB muise M Language for SMS English Chinese HKPMI RM 890 GOOD House Address Matched Matched Not Matched t Pre filed form with 2D barcode X Hand written consent form Hong Kong Adventist Hospital Continue Cancel Click lt Continue gt to verify patient information or lt Cancel gt to cancel enrollment without saving Patient Enrollment Non SMART ID Step 2 Verify Patient s Information HKID BOOOOO00 9 Sex Male Name CHAN SIU MING DOB 01 01 1981 lumber 01234567 Email Address a ada com Mobile 01234567 Language for SMS English HKPMI RM 890 GOOD House Address Matched Matched ess on Consent Form N A Hong Kong Adventist Hospital Continue Back QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 37 or 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 Click Continue to save changes or Back to return to the previous screen to update patient information 4 Thefollowing screen will be displayed after verification Patient Enrollment Non SMART ID Pre filled form with 2D barcode Step 3 Print Patient s Application Form Acquire Patient s Signature HKID B000000 9 Male CHAN SIU MING 01 01 1981 91234567 a a com 91
50. nt form to Programme Office Fax 2762 5802 and keep the original copy at local MRO HKID L104720 8 Se Male Name GONG SUN AU YEUNG SAU KUEN DOB 08 10 1962 91234567 Email Address a a com Mobile 91234567 Language for SM English HKPMI RM 345 13 F BLK B TIGER House ABC CITY EIGHT 100 ICE ROAD Address Matched Matched Hong Kong Adventist Hospital Print Confirmation Letter Enroll Next Patient Click lt Print Confirmation Letter gt to print the confirmation letter to patient Close the confirmation letter after print out PatientEnrollmentConfirmLtr Windows Internet Explorer Joe QD NU TLEL PRESE nen rose sr neam HOSPITAL RETA F AUTHORITY GONG SUN AU YEUNG SAU KUEN Date 05 05 2011 RM 345 13 F BLK B TIGER House ABC CITY EIGHT 100 ICE ROAD RERE Dear Sir Madam p e y the Palas e r tace Electronic Patient Record Sharing Pilot Project Pilot Project PASER BED A AERE BRAS baare Erea RE Sacha Reet mA MS PAIRES We welcome you to join the Pilot Project of the Hospital Authority HA This letter confirms your enrollment in the Pilot Project with your Authorization Code as shown below ME Name GONG SUN AU YEUNG SAU KUEN TEMESIE MS Authorization Code 01770736 Fie Eines AL T 8 EE LE S69 RI PSU STU Mobile Phone Number to receive security SMS messages when 91234567 your electronic patient records ePR are accessed
51. on UE Scale 100 Safari v l Print backgrounds f Print headers and footers E4 1ofl feja dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 8 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 3 Security Information and Guide to User Login 3 14 General Security Information 3 1 1 Access Control Access to the different functions in the PPI ePR system is granted based on the Job duties of each user If you think that your type and level of access in the PPI ePR system do not match your responsibilities please contact your PPI ePR system administrator or the Hospital Authority PPI ePR Program Office 3 1 2 User Account You are assigned a unique User ID Login ID when granted access to the PPI ePR system for your sole and personal use only For HA users you are required to login to the system using the correct User ID and Password For non HA users a Security Token is also provided and you are required to login to the system using the correct User ID Password and the Security Code as displayed on the Security Token at the time of logging in Access to the system is restricted to authorised users only and you must not share your User ID Password and Token to others Please refer to the IT Security Guide for the PPI ePR Project for good security practices A copy of which has been distributed to you when your account was created or you can download a copy from the PPI ePR w
52. orm seseeesseeeeeeeenneeee 41 5 2 4 Print Patient s Access Key For Private Hospital Only eese 44 O0 Reprint CONSENT Form FUNCTION esaeo je eugiat set eodeni desee te tpa ete tua map an d anette 46 5 3 UPDATE PATIENT S PERSONAL INFORMATION ee eeee eene n nennen enne nennen eee nnne 47 CES 481 4 Merc M 49 6 1 VEW sino uiu I s 49 PAGE 3 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 1 Introduction The Public Private Interface electronic Patient Record Sharing Pilot System PPI ePR is a web based application aiming at improving the sharing of patient s clinical information between public and private healthcare providers to facilitate a seamless and better quality healthcare environment for patients upon patient s consent The Hospital Authority HA being the largest healthcare provider in Hong Kong has collected clinical data on patients under its care through its integrated clinical information system over the past years and established a patient centered lifelong longitudinal clinical data repository namely the electronic Patient Record ePR A pilot for this collaborative project is to be launched by 1Q 2006 in which HA will share the ePR of patients who are under the care of selected private healthcare providers upon patients consent Through this pilot run it aims to establish amp assess the logistics involved and to determine the key
53. roject Welcome User ID progott123 Role PPI ePR Programme Office Account Hanagemen Utilities Change Password 4 1 1 Update Personal Information 1 Click the right top corner oO icon on the Personal Information Section to update the personal information qp num Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtest630 Role Patient Account Admin Switch Role Bu Patient Enrollment Reporting murtest630 Account Status ement 0111630 5 Dr TEST TEST Email address cyy838 ha org hk Contact No 91234567 Role Information No of User Role 2 Roo SE Ce Area Status o Patient Account Admin St Paul s Hospital Active O G S S o o o lt Security Information HA Intranet Access Disabled Internet Access Password Security Token Serial no 9995064 2 Update the Information and Click lt Save gt button qp Bun Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID murtest630 Role Patient Account Admin Switch Role a Patient Enrollment Reporting Account Management Personal Information User ID User ID murtest630 Personal Information HKID 0111630 5 Last name TEST First name TEST Name in Chinese Not Applicable Title Dr v Email address cyy838 ha org hk 91234567 dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 2
54. should memorise your User ID and password on receipt of the e mails and destroy them immediately If you forget your password you have to call your system administrator or the PPI ePR Program Office to reset your password Since the password is system generated and no one knows your password it 1s impossible to revert your password to a previous password 3 3 Security Token Device A Security Token Device as shown below will be assigned to each user who has to access the PPI ePR via the internet This device is not required for Hospital Authority users who only access the system within the HA network Internet users must have this token with him her at the time of logging into the PPI ePR system The system requires internet users to enter the 6 digit code as displayed on the LCD screen of the Security Token device at logging in e g 032848 as shown above The Security Code will expire within a short period of time and a new code will be displayed You must input the Security Code as displayed on the Token at the time of logging in qp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 11 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 If you find any problem with your Security Token Device please contact your system administrator or the PPI ePR Program Office 3 4 Login to the PPI ePR System 1 Go to http ppi ha org hk with your web browser The PPI logon screen will be displayed Enter your User ID and cl
55. t HOSPITAL AUTHORITY gt Activation of New 7 Security Token uU To activate your new token please input the following as information The first 4 digits no of your HKID e g HKID A123456 7 input 1234 Your registered phone no Notes e If the input security code was generated by original security token you can login successfully with normal flow The replacement security token will only activate after new security code has been input 3 On successful login the following page will be displayed with message dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 18 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 New token activated The activate process 1s completed and the original security token is no longer valid for login into PPI ePR System Sharing Electronic Patient Record Sustaining Quality Patient Care ete 2 es ee EG n Fp ES SS EA ES Ba i J IJLE Xu Lastlogon Date Time 14 Jun 2011 09 11 Status successfufftNew token activated O Show AS E Messages amp Highlights Show All PPLePR Project Update No 33 31 03 10 PPI ePR Project Update No 33 31 03 10 PPI ePR Project Update No 32 24 03 10 PPI ePR Project Update No 32 24 03 10 PPLePR Project Update No 31 15 03 10 PPEePR Project Update No 31 15 03 10 PPI ePR Project Update No 30 04 03 10 PPI ePR Project Update No 30 04 03 10 PPLePR Project Update No Eo 13 11 09
56. uirement e IBM Compatible PC Pentium and above with a minimum of 256 MB RAM or e Intel based Mac either desktop or laptop with a minimum of 1GB RAM e Broadband Internet access 2 2 Software Requirement For Microsoft Windows e Microsoft Windows 2000 with SPA or above OR Windows XP with SPI or above OR Windows Vista e One of the following web browser installed o Microsoft Internet Explorer version 6 with SPI or above Microsoft Internet Explorer version 7 o Mozilla Firefox 3 x e Adobe Acrobat Reader Version 5 0 or above You can download a free copy of the current version of Adobe Acrobat Reader at http www adobe com For Mac e MacOS X 10 4 Tiger or 10 5 Leopard e Web browser Safari 3 x e Adobe Acrobat Reader for Mac version 8 or above You can download a free copy of the current version of Adobe Acrobat Reader at http www adobe com Note that Primary Care Profile PCP can only run on Internet Explorer version 6 7 under current implementation Browser Applications support matrix en Care Profile PCP Cataract Profile Patient Empowerment Profile PEP Mac WD Y Y p Y Ls Haemodialysis Public Private Partnership Programme HDPPP QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 5 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 Shared Care Y v v Profile SCP IE7 only 2 3 System Configuration Before you access the PPI system you should configure your comp
57. ur account by your system administrator Please contact your system administrator or the Hospital Authority PPI ePR Program Office if you found that you need some of the reports which are not available to you The patient s or users HKID number name address and other personal details will be listed on some reports These reports will be marked Confidential and you must secure these reports areas 1 Do not print these reports unless it is absolutely required Do not leave the hard copy of these reports in areas which can be accessed by people who do not have the rights to view these reports 3 Do lock away these reports securely if they are to be retained for filing record purposes 4 Do dispose of unwanted print outs properly in an appropriate manner shredding incineration etc 5 Never dispose these reports into rubbish bins with other waste paper 6 1 View Report List 1 Click Reporting on the Menu Bar and the Report Types on the Sub menu Bar qp un T Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User Ik progotf123 Patient Enrollment Update Own Profile Patent Enrollment Repo Un L E a List of Unvetted Patients c LJ List of Expired Access Key CA List of Patient PMI Address Changed dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 49 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 2 A list of reports belonging to the selecte
58. uter as specified below 2 3 1 Printing If you need to print reports or letters through the system please set up your Internet Explorer as follows 1 Open your Internet Explorer 2 Click lt File gt and then lt Page Setup gt about blank Microsoft Internet Explorer File Edit View Favorites Tools Help Qsa k X 2 JJ seach Faoite A a B New r Open Ctr 0 t Save As Page Setup Print Ctrl P Print Preview Send gt Import and Export Properties Work Offline Close Page Setup Paper Size A4 Source Automatically Select v Headers and Footers Header Orientation Marains millimeters Portrait Left 19 05 Right 19 05 Landscape Top 17 Bottom 15 4 Click OK button to save the changes dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 6 OF 50 PPI USER MANUAL VERSION 1 12 LAST SAVED 22 JUN 2011 Mozilla Firefox 1 Open your Firefox browser 2 Click File and then click Page setup PPI aPR Public Private Inter face electonic Patient Record 5 iring Pile Projec ti Mozilla Firefox File Edit View History Bookmarks Tools Help Ctrl N Mew Window http eis 0026 vm 1 8000 PPT New Tab Ctrl T Open Location Ctrl L L P m BBC News News Fro guardian co uk Open File crl o0 Close Window Ctrl4Shift v face E3 Close Tab Ctrl W te interface
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