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USER MANUAL

1. 7 Type Category Name Short Name and Category Level 8 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to position category GV 10 Organization This menu is to enter organization s information Click on Organization to go to organization page You d see all the available organizations in the GV list You may see paging depending on amount of record i e you may need to go to multiple pages to view all the organizations The staffs position category GV will look like Organization Information gt Add an Organization All District AllSub Distict Apply Filter Reset Organization List ps Organization Name Code District Sub District Address Domain Name Please type detail address here Edit Delete CaritasTimor Leste CTL Dili District Dom Aleixo Also correct District and Sub District http caritastl com if wrong Edit Delete Catholic Relief Services CRS Dili District Vera Cruz Please type address here httpvAwwwicrstl com Edit Delete Criz vermelha de Timor Leste CVIL Dili District Cristo Rei Rua Bidau Santa Ana http cvt caom Edit Delete Estrela Dili District Vera Cruz Please type address here www estrelaplus com Edit Delete Fundasaun Timor Hari FTH Dili District Vera Cruz
2. Beneficiary PID Will be auto generate d First Contact Date Current District Current Sub District Code Name Fathers Name 3 letters Mothers Name 3 letters Marital Status Please Select Profession Please Select h ls Date of Birth Exact Age Yr 0 Month Permanent Address District Please Select hi Sub District Please Select h suco Please Select hd Contact Status Please Select Nationality Timorense Category Please Select Beneficiary sex Please Select 3 Type or select below information Code Name Beneficiary Code Name Father s Name 3 letter Father s name 3 letters Mother s Name 3 letter Mother s name 3 letter Marital Status Marital status Profession Profession Is Date of Birth Exact Check if you want to enter beneficiary s date of birth Age Age in year and month in two respective text boxes District District of beneficiary Sub District Sub district of beneficiary Suco Suco of beneficiary Address Address of beneficiary Contact Status Contact status of beneficiary Page 52 of 91 Nationality Nationality of beneficiary Category Category of beneficiary Beneficiary Sex Sex of beneficiary Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 4 Once all information are given click on Save or Save amp Clo
3. Click on Fixed Format Reports menu to go to the reports page The page will look like shown below Fixed Format Reports Fixed Format Reports Reports List Select Beneficiary Category AllBeneficiary Category With Basic Package W 4 Quarterly Report Non Cumulative e Select Options i 2 Complete Database of Beneficiary Group ee Enter Year W 3 Monthly Summary Report district wise Selecta Quarter _ 4 Monthly Summary Report of all Districts k amma es L Show List t 5 Complete Event Details 6 DIC Visit Details 7 Dispenser Details T Print To PDF Export To Excel 8 List of Bene ficiary who didn t Receive Basic Package 9 List of Beneficiary who Recened Basic Package 10 No of Beneficiary Reached 41 List of Beneficiaries First Identified 12 No of PID Generated 13 List of PID Generated 14 List of VCT Duplicate Cards 45 List of STI Duplicate Cards 46 Outreach Verification Report outreach staff wise 47 Outreach Verification Report without outreach staff wise On the left section of this page there are total 6 report options which are Page 89 of 91 1 Quarterly Report Non Cumulative 1 2 2 Complete Database of Beneficiary Group 3 3 Monthly Summary Report district wise 4 4 Monthly Summary Report of all Districts 5 5 Complete Event Details 6 6 DIC Visit Details 7 7 Dispenser Details 8 8 List of Beneficiary who did
4. button 9 Event Detail Menu Cancel Lost Lost Lost Lost Lost Lost This menu is to save event details records Click on Event Details menu to go to the event details records list page There will not be any record in the list while page loading Click on Apply Filter button to load the records in the list The GV page will look like shown below Page 67 of 91 Event Details Information All Event Type Training Started in mm dd yyyy to mm dd yyyy Event Details List Edit Edit Edit Edit Edit Delete Delete Delete Delete Delete v All Events ys Event Name Training of Trainer Peer Education Training Peer Education Training Peer Education Training Peer Education Training Add an Event Detail v AllEvent Topics Training Completed in mm dd yyyy to mm dd yyyy Event Topic Name Communication Skills Peer Education Traning FSW Peer Education Traning MSM Peer Education Traning MSM Peer Education Traning FSW Participant Type Staff Staff Staff Staff In order to add details of an event do followings 1 Click on Add an Event Detail link button 2 You d see below page Page 68 of 91 Apply Filter Reset Conducted By Suprianto Indonesia Joanina Alves And Nelson Freitas Aguia Belo Ximenes And Carlos Soares Apricio De Oliveira And Leonardo Pereira Monica Participants Add Edit Dele
5. 0 20 D 0 0 0 0 0 0 0 R10 P1 Edit Delete Adelino House February 22 2012 O 10 0 0 0 0 0 0 0 0 Ex Dace PaA Fa penser March 02 2012 o 50 0 60 D D 0 D D 0 R10 P1 Hotel Farol Dispenser larch 49 9049 Edt Delete Pig pi March 12 20142 0 50 0 50 0 0 0 0 0 0 pene San Epee March 19 2012 0 50 0 0 0 0 D D D 0 R10 P1 Edit Delete aul House Dispenser March 19 2012 O 20 D 0 0 0 0 0 0 0 R10 P1 spc Edit Delete imorLodge MSM March 19 2012 o 30 D D D 40 D D 0 D Dispenser R10 P1 12345 El T E 9 10 In order to add an outreach activity record do followings 1 Click on Add a Dispenser Stock Record link button 2 You d see below page Page 62 of 91 Dispenser Stock Record s Information Add Dispenser Stock Record save amp Close Save Cancel Dispenser Filled By Please Select Dispenser Name Please Select Dispenser Fill Date tems Filled In Condom Filled in Fares Lubricant Filled in Heres Brochure Filled in T Leaflet Filled in ne Flipchart Filled in epee tems Found Condom Found Perez Lubricant Found Tastes Brochure Found Sst Leaflet Found Pieces Flipchart Found Tests 3 Type or select below information Dispenser Filled by Name of person filled dispenser Dispenser Name Name of dispenser Dispenser Fill Date Date when dispenser was filled in Condom Filled in Number of condom put inside dispenser Lubricant Filled in Number of lubricant put inside dispenser Brochure Fille
6. 4 Suco Menu This menu is to enter suco information Click on Suco menu to go to suco page You d see all the available sucos in the GV list You may see paging depending on amount of record i e you may need to go to multiple pages to view all the sucos The suco GV will look like shown below Suco Information Adda Suco All District AllSub Distict Apply Filter Reset Suco List ps District Sub District Suco Suco Code Edit Delete Baucau District Quelicai Abafala ABFL Edit Delete Qecusse District Passabe Abani AB Edit Delete Manatuto District Barique Abat Oan AQ Edit Delete Baucau District Quelical Abo ABO Edit Delete Dili District Nain Feto Acadiru Hun AH Edit Delete Aileu District Lequidoe Acubilitoho ACBL Edit Delete Liquica District Liquica Acumano AC Edit Delete Aileu District Remexio Acumau ACMU Edit Delete Laut m District Lura Afabubu AF Edit Delete Baucau District Quelicai Afaca AFCA Ty 2 3 4 3 6 Fy amp 9 10 Note in the above GV list that it is showing all the sucos At this point you may do an Apply Filter to view of a specific suco under a specific district and sub district To do this do followings 1 Select a district say Dili and a sub district Say Dom Alexio from DDLs in the filter section 2 Then click on Apply Filter 3 Notice that the GV is now filled with all sub districts of district Dili Page 23 of 91 Suco Information Adda Suco Dili Distric
7. 2013 CHC Bairo Pite Agostinho Geraldo da Silva In order to add a Care amp Support assessment details do followings 1 Click on Add a Care amp Support Patient Assessment link button 2 You d see below page Page 70 of 91 Care amp Support Patient Assessment Information Add Care amp Support Patient Assessment Save amp Close Save Cancel Assessed by Please Select r Assessment Date PID Find PID Wiew Personal Details Is Personal Details OK Referred From Date Referred From Organization Please Select z Referred From Ferson Medical Details 4 Prevention Psychological Care Legal and Human Rights Social Welfare In the above page notice that there are many link buttons as explained below 1 Find PID use this link button to tag ART patient for whom you are going to enter assessment details Please note that you will see only those ART patients who agreed to be connected with HIV Care amp Support Network during ART registration You must first select a patient before you proceed further Do followings 1 Click on Find PID link button and you will see below pop up PID Code ART Code ART Reg Year AILART Registration Units First Name All Sex All District All Sub District Apply Filter Reset Search Result PID Code Reg Code Reg Center Name DEX Reg System Registration Date Select AABCABCXYZ12 Vbo2 National Hospital Dili Female ART February 08 2012 Select AABCABCXYZ58 BP3
8. DIC Visit Record Summary Menu Dispenser Stock Records Menu Social Marketing Sales Menu VCCT Card Utilization Menu SIT Card Utilization Menu Event Detail Menu 10 C amp S Assessment Menu 11 C amp S Outreach Activity Record Menu 12 RH C amp S Center Activity Record Menu 13 C amp S Travel Menu 14 Faith Based Activity Menu 15 Client Travel Reimbursement Menu 16 Rest Home Use Menu 2 Ot a eS Chapter 7 Administration Tab 1 Overview 2 Users Menu 3 Assign Privilege Menu Chapter 8 Report Tab 1 Overview Page 3 of 91 48 48 51 85 85 87 89 2 J Fixed Format Reports Prevention Menu Fixed Format Reports Care amp Support Menu Page 4 of 91 89 91 How to Read this Manual This operator manual is arranged according to functionality grouping All the similar category functionalities are arranged in different tabs So the manual also covers each tab in each chapter However in order to have a HEAD START the manual explains some of basic terminologies basic features of the system These are explained in Chapter 1 and Chapter 2 From Chapter 3 onwards the manual explains all the features of the system starting with Basic Information In the last two chapters the manual also explains about how to generate reporting and how to administer the system Important This system is primarily aimed for Sub Recipients So multiple organizations will be using this system However i
9. Event Type Type of event Event Name Nave of event Short Name Short name of event Is National Event Check if the event is a national event such as Worlds AIDS Day Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new event information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page 7 Events Topic Menu This menu is to enter event topic details of an organization Click on Event Topic menu to go to event topic list page The GV will look like below Page 43 of 91 Event Topic Information All Event Types All Events All Audiance Level Event Topic List Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete 1 2 3 4 F Add an Event Topic z A Event Topic Name Advanced Understanding of Feer Education Bakery Cake Biscuit etc Bar B Q Communication Skills Condom and HIV AIDS FSW Condom and HIV AIDS MSM Condom and VCCT FSW Condom and VCT MSM Condom Distribution FSW Condom Distribution MSM Apply Filter Reset Event Name Peer Education Train
10. District All Beneficiary s current Sub District All Beneficiary Category All Beneficiary PID AllMethod All Counseling Topics Counseling From Counseling Till Apply Filter Reset Counseling Info List p Counseledbiy memod pate O foe Cornelio Fereira Vicente Telephone Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Cornelio Fereira Vicente Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete O Cornelio Fereira Vicente October 09 2012 Quiz on HIV In order to add an outreach activity record do followings 1 Click on Add a Counseling Record link button 2 You d see below page Page 58 of 91 Counseling Information Add Counseling Info Save and Close Save Cancel Counseled by All Position Category All Staff Is H awing a PID Sg ee Please Select District Please Select Sub District Salata Please Select Category Please Select a Beneficiary eee Telephone A Email Internet Website Face to Face Counseling Date Sees Hour Minute AM a Ee E Please Select Subject All Counseling Topics h Topic Details 3 Type or select below information Counseled by Person who did counseling i e counselor or any other staffs did counseling Is Having a PID Is the person counseled having PID Beneficiary s Location Location of beneficiary Select a Beneficiary Beneficiary Counseling Method Counseling method Counseling Date Date of counseling Counse
11. Motael Adeta 20 de Mato Behind of ae a Lc Rd Palapaco Edit Delete Sharis Haburas Comunidade Dili District Dom Aleixo Suco Bairo Pite Aldeia Perumnas www shc cam Please type detail address here Edit Delete 5F5 Timor Leste Soars Dili District Dom Aleixo Also correct District and Sub District http sspstl com if wrong At this point you may do an Apply Filter to view organizations as per district sub district and service type To do this do followings Page 31 of 91 1 Select a district say Dili and a sub district say Dom Alexio from DDLs in the filter section 2 Then click on Apply Filter 3 Notice that the GV is now filled with all organizations under district Dili and sub district Dom Alexio Organization Information Add an Organization Dili District Dom Aleixo Apply Filter Reset Organization List ps Organization Name Code District Sub District Address Domain Name Please type detail address here Edit Delete CaritasTimor Leste Cir Dili District Dom Aleixo Also correct District and Sub District http icaritastl com if wrong Edit Delete Sharis Haburas Comunidade Dili District Dom Aleixo Suco Bairo Fite Aldeia Perumnas www shc cam Flease type detail address here Edit Delete SSPS5 Timor Leste SSP5 Dili District Dom Aleixo Also correct District and Sub District http sspstl com if wrong In order to add a new organization do followings 1 Click on Add an Or
12. Please Select District Please Select Sub District phates Select a Beneficiary Please SelectCategory v Please Selecta Beneficiary ST Cards Utilization Outreach Date Page is loaded already HIV Prevention Care amp Support amp eP localhost SRDBMS Content OutreachActiityDetails aspx Most Visited Getting Started A Latest Headlines _ HP Business Support HIVPCSS HIVNDMS Local _HIV AIDS Prevention Care amp Support System HIVPP amp SS Timor Leste BS Home Basic Information Program Basic Information Personnel Information Qc ie eye ce gi Outreach Activity Records Outreach Activity Detail Information gt Add an Outreach Activity Detail Counseling Records All Outreach District All Outreach Sub District All Outreach Staff All Meeting Place All Beneficiary Category All Beneficiary s Current District All Beneficiary s Current St Outreach From Outreach Till Enter PID Apply Filter Rese DIC Visit Records DIC Visit Record Summary Dispenser Stock Records Social Marketing Sale Outreach Activity Detail List A VCT Cards Utilization oT Cards Utilization Page 14 of 91 h Message for Must Entry Fields While you d try to save a new record there will be some field s that must be provided to get the record saved into the system If you don t provide those must entry information the system will give you notification message Th
13. This is how the filter section works There will certainly be more than one filter in the filter section in other pages You d just need to choose your desired filter and then do an Apply Filter to show the data from system The Reset button in the filter section will set all the filter values to none or default f Data Loading Image Whenever you try to load data from system it will show an image indicating that it is now populating downloading data from online database and preparing to present in the GV The image will look like as shown below Page 12 of 91 Home Program Basic Information Personnel Information Vere ie etic Indicators Report Administration Outreach Activity Records Counseling Records DIC Visit Record Summary Dispenser Stock Records Social Marketing Sale VCT Cards Utilization STI Cards Utilization Event Details Mapping Tools Assessment Records Outreach Activity Detail Information Add an Outreach Activity Detail All Outreach District All Outreach Sub District All Outreach Staf All Meeting Place All Beneficiary Category All Beneficiary s Current District All Beneficiary s Current Sub District Outreach From Outreach Till Enter PID Apply Filter Reset Outreach Activity Detail List p As Loading You d see this loading image when 1 You are doing an Apply Filter or 2 You select an item from district DDL This is because it will l
14. Type STI card no here Condoms Lubricants Type no of condoms Type no of lubricants ee Type no of leaflet Type no of brochure Including Partner oT Flipchart Demonstrated E Type no of needle amp syringe Type no of oral substitution Referred to Rehabiliation Center Referred for Vaccination Diagnosis incducing Parte Referred for Prevention Diagnosis and Treatment of Viral Hepatitis z L and Treatment of Viral Tuberculosis CI Including Partner 1 Attended Educational Session Basic HIV Knowledge Condom HIV Risk Reduction Messages Malaria Prevention Partner and Child HIV Testing Partner and Child STI Testing STI Risk Reduction Messages TE Signs and Prevention 3 Type or select below information Outreach Person Outreach staff Page 56 of 91 Outreach Area Zone Outreach area Beneficiary s Location Location of beneficiary Select a Beneficiary Beneficiary Outreach Date Outreach date Meeting Place Meeting place Is Individual or Group Type of outreach contact individual or as group Referral Cards VCCT and STI referral card number given during outreach Condom Lubricants Amount of Condom and Lubricant given during outreach BCC Materials Amount of BCC material given during outreach Including Partner Check if the BCC material given to partner also STI Flipchart Demonstrated Check if it was demonstrated IDU Materials Am
15. and then your new password two times and then click on Change Password button to change your new password finally PLEASE SAVE YOUR NEW PASSWORD IN SAFE PLACE SO THAT YOU DON T FORGET IT OR IT IS NOT DISCLOSED TO ANYONE 3 Logout from HIVPCSS Please do followings to logout from HIVPCSS 1 After login click on the Logout link button at the top right corner of the HIVPCSS 2 This will take you out off HIVPCSS and load login page again for next login Page 18 of 91 Chapter 3 Basic Information Tab 1 Overview This tab contains the functionalities for entering basic information that are required for the system Such as district sub district staff position category etc All these functionalities are realized by some menus These menus are 1 District 2 Sub District 3 Suco 4 Position Category 5 Organization If you click on Basic Info tab you d be able to see above menus at the left and also data landing space i e data display section DDS at the right side Please note that you haven t yet clicked on any menu and thus no menu is marked as current menu i e no red arrow tip at the left of selected menu Note that information under this tab are usually kind of one time setting which you d need to enter at the beginning of starting the system Such as you d probably very rarely use district menu to add a new district because in not every year you d have a new district in your
16. by some menus These menus are 1 Organization Office 2 Drop in Centers 3 Dispensers 4 Outreach Session Topics 5 Basic Package Details 6 Program Events 7 Even Topic If you click on Program Basic Information tab you d be able to see above menus at the left and also the data landing space i e data display section DDS at the right side Please note that you haven t yet clicked on any menu and thus no menu is marked as current menu i e no red arrow tip at the left of selected menu 2 Organization Office Menu This menu is to enter office details of an organization Click on Organization Office menu to go to organization office page To see the list a particular office do followings 1 Select a district say Dili and then click on Apply Filter button 2 This will list all the offices from district Dili 3 The page will look like as shown below Page 34 of 91 Organization Office Information Add an Organization Office Dili District AllSub Distict AllOfice Type Apply Filter Reset Organization Office List ps Office Name Short Name Code Office Type Organization Name Address FTH HIV AIDS prevention Program Rua Palapaco Dili 1H UL ree TL wary Lieiemeneter ir z eee ee Tel 670 3310713 Mob Edit Delete FTH Head Office FTHHQ FTHH Headquarter Office Fundasaun Timor Harii 670 7253948 E timorharni yahoo com Palapaco Dili In order to add a new office do follo
17. field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new DIC visit information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page Page 61 of 91 5 Dispenser Stock Records Menu This menu is to save HIV prevention activity related dispenser provisioning records Click on Dispenser Stock Record menu to go to the dispenser records list page There will not be any record in the list while page loading Click on Apply Filter button to load the records in the list The GV page will look like shown below Dispenser Stock Record s Information Add a Dispenser Stock Records All Staff AllDispenserType AllDispenser Fill From Fill Till Apply Filter Reset Dispenser Stock Record s List vs Condom Condom Lubricant Lubricant Brochure Brochure Leaflet Leaflet Flipchart Flipchart a ee oe Found Filled Found Filled Found Filled Found Filled Found Filled Edt Deide ean eet February 08 2012 0 50 o 50 0 50 0 0 0 0 R10 P1 Edit Delete Yayasan Hak Dispenser February 14 2012 0 50 0 50 0 D 0 0 D 0 R10 P1 Edit Delete 3eac Cafe Dispenser February 14 2012 0 20 D D 0 0 0 0 D 0 R10 P1 Edi Dele ee February 14 2012
18. ls Beneficiary All Organization Office Please Select Please Select Please Select Generate ID 3 Type or select below information Staff Personnel ID System generated I of the staff Staff Code Name Staff code name Staff First Name First name Staff Middle Name Middle name Staff Last Name Last name Staff Sex Sex Save and Close Save Staff Code Name Staff Middle Name Staff Sex Please Select Position All Position Date of Birth Passport No Date of Retired Sub District Please Select Is Group Leader Organization Office Office where the staff is working Position Position of the staff Category Category of the staff Date of Birth Date of Birth of staff National ID National ID of staff Page 49 of 91 Cancel Passport No Passport number of staff Date of Join Date when staff joined organization Date of Retired Date when staff has left office District Permanent district of the staff Sub District Permanent sub district of the staff Suco Permanent suco of the staff Address Permanent address of the staff Is Beneficiary Check if the staff is also beneficiary Is Group Leader Check if the staff is a group leader 4 Click on Generate ID button to generate the ID for the staff System will do this Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not sav
19. that information system will not save the person staff and will show error message in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new user information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to personnel list GV Page 86 of 91 3 Assign Privilege Menu When a person logs into the system he she will see a menu called Assign Privilege The page will look like below User Privilege Information SelectStafPosition PleaseSelectUser Page List with Privilege Cancel Save Please check to checked all columns T Check All Check All E Check All E Check Al M Check All Page Title Can View Can Add Can Edit Can Delete Is Active Assessment Areas E Fal al Assessment Checklist Assessment Forms E E Assessment Records E El E E Assessment Sub Area Asset Distribution Asset Distribution Reports Asset Inventory Asset Inventory Reports Assign Privilege Fal a E Basic Package Details z e B aa Beneficiary Information S S 8 ag a lt Beneficiary Reports W lt E lt Please note that if a user cannot see this menu page then he she is not given permission to do this task In this image the list shows all the menu names that are available in the system Super user or the person giving privilege will onl
20. travel reimbursement related details Click on Client Travel Reimbursement menu to go to the client travel reimbursement list page There will not be Page 82 of 91 any record in the list while page loading Click on Apply Filter button to load the records in the list The GV page will look like shown below Client Travel Reimbursement Records Information W Add a Client Travel Reimbursement Records Enter PID Travel Dates between PI enter from date P enter to date Apply Filter Reset Client Travel Reimbursement Records List Al PID Travel Date Sub District Travel from Sub District Travel To oars gals sag ei Edit Delete AABCABCXYZ58 April 22 2013 Maliana Dom Aleixo April 22 2013 10 00 In order to add a client travel reimbursement record do followings 1 Click on Add a Client Travel Reimbursement link button 2 You d see below page Client Travel Reimbursement Records Information Add Client Travel Reimbursement Records Save amp Close Save Cancel PID Find PID Travel Date Travel Form No Travel from Please Select District v Please Select Sub District v Travel to Please Select District Please Select Sub District Travel Description Reimbursed Amount Reimbursement Date Reimbursement Reference 3 Type or select necessary information in the above page and then click on Save or Save amp Close button Important Find the patient like it is explained under menu C amp S Patient Assess
21. ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page 4 Dispensers Menu This menu is to enter dispenser details of an organization Click on Dispensers menu to go to dispenser list page The GV will look like below Page 38 of 91 Dispenser Information Adda Dispenser All Beneficiary Category All District a 2 Dispenser List Dispenser Hame Code All Sub District Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Abanda Dispenser R10 P1 Abay Dispenser R10 P1 Adelino House Aljafil Anggol 1 SW Anggol 2 SW Anggol 3 SW Armanda House Dispenser R10 P1 Beach Cafe Dispenser R10 F1 Brother Hotel Dispenser R10 P1 1 2 3 4 5 6 Dili District Dili District Dili District Bobonaro District Bobonaro District Bobonaro District Bobonaro District Dili District Dili District Dili District In order to add a new dispenser do followings 1 Click on Add a Dispenser link button 2 You d see below page Dispenser Information Add Dispenser Beneficiary Category Please Select Dispenser Code District Please Select Sub District Location Operation Start Date Is Running 3 Type or select below information Beneficiary Category Beneficiary category for which dispenser is applicable Dispenser Na
22. 096 CHC Bairo Pite Female ART October 15 2012 Close Page 71 of 91 2 Now type ART code and select ART Registration Unit from DDL and then click on Apply Filter button 3 System will find the patient and will show in the list 4 If you ve found the patient correctly then click on link button Select at the very left of the patient record in the list 5 At this stage you should be back to the previous page 2 View Personal Details use this link button to verify the personal details of the ART patient before you proceed If all information are OK then click on Correct else Not Correct You may also leave this un verified and system will still allow you to save assessment details 3 Medical Details use this link to enter medical details of the assessment record When you click on this link button you will see below page 4 Medical Details View Medical Details is Medical De ails OK ls Referred for Medical Support You can verify patient s medical details like you ve done while verifying personal details You can also leave this information un verified as well Check the check box if appropriate 4 Prevention use this link button to enter prevention details of the assessment record When you click on this link button you will see below page Page 72 of 91 Prevention Is having Understanding on HI yer no Is Counseling Given on Hh ves no Is having Understanding on SI
23. 2016 Edit Delete HIV Round 5 Phase Il P2 June 01 2009 December 31 2011 In order to add a new program do followings 1 Click on Add a Phase link button 2 You d see below page Phase Information Add Phase Save amp Close Save Cancel Round Please Select Phase Phase Short name Start Date End Date 3 Select a Round Phase Phase Short Name Start Date and End Date 4 Once all information are given click on Save or Save amp Close button to finally save the new phase information Page 26 of 91 Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to program phase GV 7 Program Quarter Menu This menu is to set up program quarter information Click on Program Quarter menu to go to program quarter page You d see all the available quarters in the GV list You may see paging depending on amount of record i e you may need to go to multiple pages to view all the quraters The program quarter GV will look like Quarter Information All Round Quarter List Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete Edit Delete 1 2 3 4 All Phase at Round Name HIV Round 5 HIV Round 10 HIV Round 10 HIV Round 5 HIV Round 5 HIV Round 10 HIV Round 70 HIV Round 5 HIV Round 5 HIV Round 10 r F Add a Q
24. HRSYSTI C Partner and Child HIV Testing C Partner and Child STI Testing STI Risk Reduction Messages TB Signs and Prevention E veer 3 Type or select necessary information in the above page and then click on Save or Save amp Close button Important Find the patient like it is explained under menu C amp S Patient Assessment Page 77 of 91 Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page 12 RH C amp S Center Activity Record Menu This menu is to save Rest Home and Care amp Support Centers activity related records Click on RH C amp S Center Activity Record menu to go to the rest home and care amp support center activity records list page There will not be any record in the list while page loading Click on Apply Filter button to load the records in the list The GV page will look like shown below Rest Home Care amp Support Center Activity Records gt Add a Rest Home Care amp Support Center Activity Record Pl enter PID Acity Dates between PI enter from date Pl enter to date Apply Filter Reset Rest Home Care amp Support Center Activity List Activity Date PID Activity Officer Organization Edit Delete April 22 2013 AABCABCXYZ12 icles Geraldo da Catholic Relief Services Edit Delete April 08 2013 AABCABCXYZ58 ae Geraldo da Catholic Relief Services In order to add a Rest Home and Care a
25. Liquica Villa Male TB February 22 2012 Select AGAJOROZOTS 16 CHC Comoro Male TB January 24 2012 Select AGOINAGOS 1 94 CHC Comoro Female TB June 22 2012 Select AGUDORHENS6 34 CHC Comoro Male TB February 20 2012 Select ALBOLALOUBS 22 CHE Liquica Villa Male TB February 27 2012 Select ALFGERHON 3 98 CHC Comoro Male TB July 13 2012 Select ANAMANSANSZ 40 CHC Comoro Female TE February 27 2012 Select ANGESPHERS5 4 CHC Liquica Villa Female TB January 30 2012 Ty 2 3 4 EE T E D 10 a 5 In the above GV you d see a list of all individual persons who have been registered previously They could be in TB system Prevention Care amp Support System 6 Like other GV pages you can also filter to search for your desired person who has come for VCCT registration 7 Say for example a TB patient TB No 30 Reg Year 2013 Reg Unit CHC Bairo Pite has come for VCCT for the first time and you are now registering that TB patient in VCCT register All what you will be doing is to tag that patient to VCCT register that s it 8 So now you check the TB check box 2 line and then enter all the information 9 Once done click on Apply Filter button and you will see that system has brought that TB patient in the list 10 Now you click on Select link button and this will take you back to the VCCT Registrtion details page i e from where you ve come in this GV page rss PID Code 2013 CHC Bairo Pite First Name Middl
26. Men Having Sex with Men January 01 2012 January 08 2012 January 15 2012 Yes In order to add a new office do followings 1 Click on Add a DIC link button 2 You d see below page DIC Information Add DIC Save amp Close Save Cancel DIC Type Please Select id DIC Name Short Name Established Date Equipped Date Operation Start Date District Please Select Sub District Suco ls Rehabiliated F Is Running Remarks 3 Type or select below information DIC Type Type of drop in center DIC Name Name of drop in center Short Name Short name of drop in center Page 37 of 91 Establishment Date Date when drop in center was established Equipped Date Date when drop in center was equipped Operation Start Date Date when operation of drop in center was started District District where DIC is located Sub District Sub district where DIC is located Suco Suco where DIC is located Is Rehabilitated Check if the DIS was rehabilitated Is Running Check if the DIC is running Remarks Write any other information that is not mentioned above Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new DIC information Note that if you
27. SaleFrom Sale Till Apply Filter Reset Social Marketing Sales List ps Sale Date Office Sub District Buyer Type Condom Lubricant Leaflet Brochure Edit Delete June 05 2012 FTH Head Office Vera Cruz Group 200 200 200 100 In order to add an outreach activity record do followings 1 Click on Add a Dispenser Stock Record link button 2 You d see below page Page 64 of 91 Social Marketing Sales Information Add a Social Marketing Sale save amp Close Save Cancel sold From Office Please Selectan Office Sale Date Sok Ti agii Individual Group Condoms Lubricants Type no of condoms Type no of lubricants Bical Type no of leaflet Type no of brochure 3 Type or select below information Sold From Office Name of office sold items Sales Date Sold date Sold To Individual or Group Condoms Lubricant Number of condom and lubricant sold BCC Materials Number of leaflet and brochure sold Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new social marketing sales information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page 7 VCCT Card Utiliza
28. Support Trip Record Position Category Please Select Staff Travel Dates between D enter from date PI enter to date Apply Filter Reset Care amp Support Trip Records List Page 79 of 91 In order to add Care amp Support related travel details do followings 1 Click on Add a C amp S Travel link button 2 You d see below page Care amp Support Trip Records Add Care amp Support Trip Record Save and Close Save Cancel Travel Date Travelled by Please Select Organiza Please Select Position Please Select Staf Travelled to PI Select District PlSelectSub District Person Met lsited Funding Source Travel Objective Daily Activity Plan Travel Approved by Please SelectOrganiza Please Select Poston Please Select Staf Travel Result Page 80 of 91 Travel Findings Travel Decisions Next Action Plan Responsible Person Please SelectOrganiza Please Select Position Please Select Staff 3 Type or select necessary information in the above page and then click on Save or Save amp Close button Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page 14 Faith Based Activity Menu This menu is to save faith based activity related details Click on Faith Based Activity menu to go to the faith based activity details There will not be any record in the list while page loading Click
29. T yer no ls Counseling Given on STI vez no Select Counseling Topics E Basic HIV Knowledge F Condom F HIY E HIV Risk Reduction Messages E Malaria Prevention E MHRS STI E Partner and Child HIV Testing E Partner and Child STI Testing E STI Risk Reduction Messages E TE Signs and Prevention E VOCT Selection the options as appropriate and then proceed to next link button section 5 Psychological Care Legal and Human Rights use this link button to enter Psychological Care Legal and Human Rights details of the assessment record When you click on this link button you will see below page Page 73 of 91 4 Psychological Care Legal and Human Rights Does the Client have So to Talk to ies leni Nawe meone tO IAIK tO i a Yes No Who can they Talk to Relationship Please Select Does the Client Ewer Feel Afraid a ves No Is the Client Interested Attending DIC ves No E ls Referred for Psychological Support Does the Client Ever Experience Stigma hy and Discrimination Yes No ls the Client in Danger ves No Would the Client Like to Get Trained on E None Cl Adherence C pmTeT C Positive Living C Nutrition Story Collected lis Referred for Human Rights Support Selection the options as appropriate and then proceed to next link button section Notice that when you click on check box Is Referred for Psychological Support you some more info
30. Type STI card no here TI 73 E Type no of lubricants Type no of brochure i 1 gt 3455 6 Today May 25 2013 Type no of oral substitution Referred for Prevention Diagnosis A and Treatment of Viral Tuberculosis including Partner L Buttons Once clicked it will do some action s such as saving editing etc Text Box User can type text here Check Box User can tick the box when appropriate Drop Down List User can choose one value from the given list Date Picker User can enter a date in this box If you click in this box a date calendar will appear and then you d be able to choose a date you want Please note that the format of date Is US United States style i e it will show 4 March 2012 as 3 4 2012 NOT as 4 3 2012 i e in the format of month day year Read Only Text Box User cannot type anything but just can view the information shown by the system Page 10 of 91 e Grid View Filter Section Link Button and Paging Below image shows grid view filter section link buttons and paging section Home Basic Information Program Basic Information Personnel Information Program Activity Records Indicators Report Administration Maintenance Organization Office Dispenser Information Adda Dispenser Link Button Drop In Centers All Beneficiary Category All District v AllSub District v Apply Filter Reset Filter Section CS RH Information f Dispenser List W Link Button Grid View G
31. USER MANUAL HIV PREVENTION CARE amp SUPPORT SYSTEM HIVPCSS VERSION V1 0 Designed amp Developed by Biplob Chakma Network and Database Management System Specialist bipbng gmail com Page 1 of 91 Table of Contents Para Topics No Chapter 1 Introduction i Overview 2 Basic Features User Information Tabs Menus and Data Display Section Page and Current Menu Label Button Text Box Check Box Date Picker and Drop Down List Grid View Filter Section Link Button and Paging Data Loading Image Page Loading Sign Message for Must Entry Fields a ey JO Chapter 2 Login Logout and Change Password 1 Login to HIVPCSS 2 Change Password 3 Logout from HIVPCSS Chapter 3 Basic Information Tab Overview District Menu Sub District Menu Suco Menu Program Round Menu Program Phase Menu Program Quarter Menu Beneficiary Category Position Category 0 Organization ae T OR ee Page 2 of 91 Page No 16 18 19 20 20 22 24 26 27 29 31 32 Chapter 4 Program Basic Information Tab Overview Organization Office Menu Drop in Center DIC Menu Dispensers Menu Outreach Session Topic Menu Program Events Menu Events Topic Menu SY Pe a Chapter 5 Personnel Information Tab 1 Overview 2 Staff Information Menu 3 Beneficiary Information Menu Chapter 6 Program Activity Records Tab Overview Outreach Activity Records Menu Counseling Records Menu
32. V gt Dispensers Outreach Session Topics District Sub District Dispenser Location Operation Start Date Is Running Basic Package Details Delete TAbanda Dispenser R10 P1 Dili District Dom Aleixo Aitarak Laran January 01 2012 Program Events Delete Abay Dispenser R10 P1 Dili District Vera Cruz Santa Cruz January 01 2012 Event Topic Delete Adelino House Dili District Cristo Rei Bidau Santa Ana January 01 2012 Assessment Areas Delete Aileu Dispenser Aileu District Aileu Vila at CVTL office January 01 2012 Delete Ainaro Dispenser Baucau District Baucau CX at CVTL office January 01 2012 Assessment Sub Area Assessment Checklist Delete Aljafil Bobonaro District Maliana Maravila July 06 2012 Delete Anggol 1 SW Bobonaro District Maliana Holsa Assessment Forms Ep Delete Anggol 2 SW Bobonaro District Maliana Holsa July 06 2012 Delete Anggol 3 SW Bobonaro District Maliana Holsa July 06 2012 Armanda House Dispenser R10 P1 1 23145 6 7 Paging Delete Dili District Dom Aleixo Caicoli January 01 2012 Grid View GV A list where data are displayed Link Button Similar to normal button i e when clicked an action is done such as save edit etc Add a Sub District Once clicked it will load a page where you d need to enter type data and then do a save operation Edit Once clicked it will open existing record and then allow you to correct any existing data of that record Delete Once clicked i
33. aging depending on amount of record i e you may need to go to multiple pages to view all the beneficiary categories The beneficiary category GV will look like Page 28 of 91 Beneficiary Category Information J Add a Beneficiary Category Beneficiary Category List ues Category Name ShortName Sex Type Will Have PID Edit Delete Client of Sex Worker CSW All Types Yes Edit Delete Community Leader LDR All Types Yes Edit Delete Female Sex Worker FSW Female Yes Edit Delete Female Youth FYH Female Yes Edit Delete Injection Drug Users IDU All Types Yes Edit Delete Male Youth MYH Male Yes Edit Delete Men at High Risk MHR Male Yes Edit Delete Men Having Sex with Men MSM Male Yes Edit Delete People Living with HIV PLH All Types Yes Edit Delete Prisioner PRS Male or Female Yes 1 2 In order to add a new position category do followings 1 Click on Add a Beneficiary Category link button 2 You d see below page Beneficiary Category Information Add Beneficiary category save amp Close Save Cancel Category Name Short Name PID Prefix sex Type Please Select Will Hawe PID Fi 3 Type Category Name Short Name PID Prefix Sex Type and Will Have PID 4 Once all information are given click on Save or Save amp Close button to finally save the new beneficiary category information Page 29 of 91 Note that if you ve chosen Save you would still remain on the same
34. an see on the screen this is to protect your account system from spamming Page 16 of 91 5 You may or may not check the Remember Password but if you are not using your own laptop or desktop it is suggested NOT TO CHECK this check box 6 Click Login button to login to HIVPCSS and wait till you are logged in 7 After a successful login you d see below page Welcome Apricio de Oliveira m HIV AIDS Prevention Care amp Support System r ee F a l HIVPP amp SS Timor Leste Say lt lt ft h FUNDASAUN TIMOR HARI Program Basic Information Personnel Information Program Activity Records Indicators Report Administration 8 If you ve provided wrong information during login then you d see below message Wrong User ID or Password HIV AIDS PC amp SS Version 1 0 Help User ID Email hivpcsssuperuser yahoo com Password eeeeeee88 sama Pi Type Code 51383 50137 Remember Password F LOGIN Forgot Password In this case you try again with correct credentials to enter into the system Page 17 of 91 2 Change Password Please do followings to change your password 1 After login click on the Change Password link button at the top right corner of the HIVPCSS 2 This will load the change password page as shown below Change User Password Change Password Change Password Cancel Old Password New Password Confirm New Password 3 Type existing password
35. ate End Date Edit Delete HIV Round 10 R10 January 01 2012 December 31 2016 Edit Delete HIV Round amp ROS June 01 2007 December 31 2011 In order to add a new program do followings 1 Click on Add a Round link button 2 You d see below page Round Information Add Round Save amp Close Save Cancel Round Name Round Short Name Start Date End Date 3 Type Round Name Round Short Name Start Date and End Date 4 Once all information are given click on Save or Save amp Close button to finally save the new round information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to program round GV Page 25 of 91 6 Program Phase Menu This menu is to set up program phase information Click on Program Phase menu to go to program phase page You d see all the available phases in the GV list You may see paging depending on amount of record i e you may need to go to multiple pages to view all the phases The program phase GV will look like Phase Information Adda Phase All Round Apply Filter Reset Phase List TS Round Name Phase Name Phase Short Name Start Date End Date Edit Delete HIV Round 5 Phase P1 June 01 2007 May 31 2009 Edit Delete HIV Round 10 Phase Pi January 01 2012 December 31 2013 Edit Delete HIV Round 10 Phase Il P2 January 01 2014 December 31
36. atholic Relief Services CRS Head Office User Yes Edit Delete sspsmalianauser gmail com SSPS Maliana User Catholic Relief Services CRS Head Office User Yes Data Verification User Catholic Relief Service RS Head Office Use i CRS Catholic Relief Services CRS Head Office User Yes Edit Delete verification crs yahoo com In order to add new user information do followings 1 Click on Add an User link button 2 You d see below page Page 85 of 91 User Information Add User Save and Close Save Cancel User ID Email User Password User Category Please Select staff Position Please Select select Staff Name Please Select Organization Office Please Select Is Active Enable Email Validation F 3 Type or select below information User ID Email This is the email ID with which user will login to system User Password Password of the user User Category Category of user either normal user or system admin Staff Position Position of staff If user category is system admin type then you don t need to select a staff else a normal user must have to be a staff Select Staff Name Staff name Organization Office Organization office Is Active Check if active Enable Email Validation Dont check this unless you want the activation to happen automatically through email validation 1 Important Field with marking is a mandatory field that must be provided to save a person staff If you don t provide
37. country Important Only super user of the system can view this tab and no other user can view this tab 2 District Menu This menu is to set up district information Click on District menu to go to district page You d see all the available districts in the GV list You may see paging depending on amount of record i e you may need to go to multiple pages to view all the districts The district GV will look like Page 19 of 91 District Information adda District District List TS District Name District Code Is Capital Edit Delete Aileu District ALU False Edit Delete Ainaro District ANO False Edit Delete Baucau District BCU False Edit Delete Bobonaro District BOB False Edit Delete Cova Lima District CWL False Edit Delete Dili District DIL True Edit Delete Ermera District ERM False Edit Delete Laut m District LTM False Edit Delete Liquica District Lita False Edit Delete Manatuto District MTT False 1 2 In order to add a new district do followings 1 Click on Add a District link button 2 You d see below page District Information Add District Save amp Close Save Cancel Full Name Code le Capital ia 3 Type Full Name district Code and then check Is Capital if it is the capital of the country 4 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chos
38. d in Number of brochure put inside dispenser Leaflet Filled in Number of leaflet put inside dispenser Flipchart Filled in Number of flipchart put inside dispenser Condom Found Number of condom found inside dispenser Lubricant Found Number of lubricant found inside dispenser Brochure Found Number of brochure found inside dispenser Leaflet Found Number of leaflet found inside dispenser Page 63 of 91 Flipchart Found Number of flipchart found inside dispenser Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new dispenser provisioning information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page 6 Social Marketing Sales Menu This menu is to save HIV prevention activity related social marketing records Click on Social Marketing Sales menu to go to the social marketing sales records list page There will not be any record in the list while page loading Click on Apply Filter button to load the records in the list The GV page will look like shown below Social Marketing Sales Information Add a Social Marketing Sale All Office AllBuyerType
39. d yet Attended counseling only Attended both counseling amp testing Lost 000006 Aking CAKIABCXYZ86 Mar 09 2012 Not used yet Attended counseling only Attended both counseling amp testing Lost In order to mark a VCCT card as utilized do followings 1 Click on Apply Filter button 2 It will load all the distributed VCCT cards 3 Now find the card number that is utilized and then do followings Check the check box Card Status to Attended both counseling amp testing 4 Now select all other cards one by one and also set the status like above 5 Once all are selected put the utilized date this is usually last date of the utilized month and then click on Save button Important Utilized card cannot be selected for re utilizatinon 8 SIT Card Utilization Menu This menu is to save utilized STI cards that were given to beneficiary Click on STI Card Utilization menu to go to the STI card utilization record list page There will not be any record in the list while page loading Click on Apply Filter button to load the records in the list The GV page will look like shown below Page 66 of 91 STI Referral Cards Utilization Information Type ST CardNo Outreach Date From Outreach Date Till Date Utilized From All Beneficiary s Current Sub District All Beneficiary Category All Beneficiary PID Utilization of STI Referral Cards Utilization Date mmdd yyyy ae Referral Card No gr
40. e Name Last Name All Sex All District All Sub District Apply Filter Reset Search Result PID Code Reg Code Reg Center Name Sex Reg System Registration Date Select TROSBEUNAT48 30 CHE Bairo Pite Female TB January 10 2013 Close Page 46 of 91 11 In the VCCT Registration page you notice that system has automatically populated the basic information like Name Father Name Mother Name Age etc So you will not required to type these information again here during VCCT registration 12 Please remember saying again all what you are doing is tagging an existing patient client in order to stop duplication Page 47 of 91 Chapter 5 Personnel Information Tab 1 Overview This tab contains the functionalities for entering staff information and beneficiary information The tab has following menus 1 Staff Information 2 Beneficiary Information If you click on Personnel Information tab you d be able to see above menus at the left and also the data landing space i e data display section DDS at the right side Please note that you haven t yet clicked on any menu and thus no menu is marked as current menu i e no red arrow tip at the left of selected menu 2 Staff Information Menu This menu is to save all the staff information Click on Staff Information menu to go to the Staff list page You will not see any data in the list when the page is loaded To view the data click on Apply Fil
41. e message will be looking like shown below Staff Information Please enter First Name Please select a Sex Please select a Organization Category Please select a Position Please select a Category Please select a valid Date of Eirth Error messages for not providing must entry information Please select a valid Joining Date Please select a District Please select a Sub District Please generate Staff Personal ID of this staff Add Staff Save and Close Save Cancel Staff Personal ID Staff Code Name Staff First Name Staff Middle Name Staff Last Name Staff Sex Please Select Acie ES All Organization Office os All Position Category Please Select Date of Birth National ID Passport No Page 15 of 91 Chapter 2 Login Logout and Change Password 1 Login to HIVPCSS Please do followings to login to HIVPCSS 1 Open Mozilla Firefox browser use version 19 or later 2 Then go to this link http www hivopcs tlhealthinformationsystem com 3 This will load the login page as shown below HIV AIDS PC amp SS Wersion 1 0 Help User ID Email hivpcsssuperuser yahoo com Password seesseseeee Mobile Pl Type Code 50137 Remember Password F LOGIN Forgot Password 4 Type User ID Email login user email ID Please note this is NOT your personal email ID This is the ID that is used to log into the HIVPCSS Password login password Type Code Type the digits that you c
42. e the patient and will show error messages in red text 5 Once all information are given click on Save or Save amp Close button to finally save the new staff information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page 3 Beneficiary Information Menu This menu is to save all the beneficiary information Click on Beneficiary Information menu to go to the beneficiary list page You will not see any data in the list when the page is loaded To view the data click on Apply Filter button and it will then show all the beneficiary in the list The GV page will look like shown below Page 50 of 91 Beneficiary Information adda Beneficiary Info Enter PID Type a Name AllSex AllBeneficiary Category All Contact Status All District AllSub Distict Apply Filter Beneficiary Info List p Edit Delete e Edit Delete Abasti Edit Delete Abau MABAAMEMRIS6 Edit Delete CABEXWZABC87 THBOeoooooe In order to add new beneficiary do followings 1 Click on Add a Beneficiary Info link button 2 You d see below page Page 51 of 91 Reset April 07 2012 April 17 2012 september 13 2012 March 06 2013 October 20 2012 September 02 2012 August 05 2012 May 19 2072 May 21 2012 May 10 2012 Beneficiary Information Add Beneficiary Info Search PID Save and Close Save Cancel
43. emain on the same page and if you ve chosen Save amp Close button then you d come back to GV page 6 Program Events Menu This menu is to enter event details of an organization Click on Program Events menu to go to events list page The GV will look like below Event information Addan Event AllEventType Apply Filter Reset Event List T Event Type Event Name 3 Care amp Support Project Sensitization Edit Delete Workshop Workshop Edit Delete Educational Cooking Edit Delete Educational Dancing Edit Delete Video Training DIC Video Training for FSW Edit Delete Video Training DIC Video Training for MSM Edit Delete Class Room Training Faith based STIVHIV Guidance Edit Delete Educational Fashion Show Edit Delete Class Room Training Finance Training Edit Delete Coordination Meeting HIV C amp S Coordination Meeting Edit Delete Class Room Training HIV Care and Support Training 1 2 In order to add a new event do followings 1 Click on Add an Event link button Page 42 of 91 Short Name CAS Project Sensitization Workshop CK Faith based STWHIV Guidance FS FT HIV C amp S Coordination Meeting HIV C amp S Trg ls National Event Neo Mo No Mo No Noa No No No No 2 You d see below page Event Information Add Event Save amp Close Save Cancel Event Type Please Select Event Name Short Name Is National Event 3 Type or select below information
44. en Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to district list GV Page 20 of 91 3 Sub District Menu This menu is to enter sub district information Click on Sub District menu to go to sub district page You d see all the available sub districts in the GV list You may see paging depending on amount of record i e you may need to go to multiple pages to view all the sub districts The sub district GV will look like Sub District Information All District Sub District List Edit Edit Edit Edit Edit Edit Edit Edit Edit Edit 1 Note in the above GV list that it is showing all the sub districts At this point you may do an Delete Delete Delete Delete Delete Delete Delete Delete Delete Delete Apply Filter z A District Aileu District Ainaro District Manufahi District Bobonaro District Dili District Ermera District Baucau District Bobonaro District Manatuto District Baucau District 2 3 4 5 6 T Q Add a Sub District Reset Sub District Name Aileu Vila Ainara Alas Atabae Atauro Atsabe Baguia Baliba Barique Baucau CX Sub District Code ALU ANO ALAS AT ATRO ASTB BG BL BROE BCU Is Capital True True False False False False False False False True Apply Filter to view sub district of a specific district To do this do followings 1 Select a district say Dil
45. enu to go to outreach topics list page The GV will look like below Page 40 of 91 Outreach Session Topic Information Add an Outreach Session Topic Type Outreach Session Topic Apply Filter Reset Outreach Session Topic List ps Outreach Session Topic Name Short name Edit Delete Basic HIV Knowledge Edit Delete Condom Comdon Edit Delete HIV HIV Edit Delete HIV Risk Reduction Messages Edit Delete Malaria Prevention Edit Delete MHRS STI MHRS STI Edit Delete Partner and Child HIV Testing Edit Delete Partner and Child STI Testing Edit Delete ST Risk Reduction Messages Edit Delete TB Signs and Prevention 1 2 In order to add a new dispenser do followings 1 Click on Add an Outreach Session Topic link button 2 You d see below page Outreach Session Topic Information Add Outreach Session Topic save amp Close Save Outreach Session Topic Name Short Name 3 Type or select below information Outreach Session Topic Name Topic name Short Name Topic s short name Page 41 of 91 Cancel Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new topic information Note that if you ve chosen Save you would still r
46. etail Information gt Add an Outreach Activity Detail All Outreach District All Outreach Sub District All Outreach Staff AllMeetingPlace All Beneficiary Category All Beneficia ry s Current District Outreach From Outreach Till Enter PID Apply Filter Reset All Beneficiary s Current Sub District Outreach Activity Detail List 8 Delete May 25 2013 FLAUMARENG30 Nelia Araujo Delete May 20 2013 FANJJOSMARS6 Ingrasia Amaral Delete May 20 2013 FSELLEOTINS3 Ingrasia Amaral Delete May 19 2013 FFLOCRIPET 5 Dulce Pereira Baucau Cx Private Delete May 16 2013 FANJJOSMARS6 Ingrasia Amaral gogcococide In order to add an outreach activity record do followings 1 Click on Add an Outreach Activity Detail link button 2 You d see below page Page 55 of 91 Outreach Activity Detail Information Add Outreach Activity Detail Save amp Close Save Cancel Outreach Person Please SelectPosition Please Selecta Name Outreach Area Zone Please SelectDistict Please Select Sub District Beneficiary s Location Please Select District Please Select Sub District Select a Beneficiary Please Select Category Please Selecta Beneficiary Outreach Date Meeting Place Please Select a Is Individual or Group individual Referral Cards aa Type VCT card no here
47. formasaun BR Dade a e January 34 2013 52 Se Carlos Soares R10 P1 Informasaun Edit Delete nae a i August 31 2012 70 information acses Carlos Soares Baucau Central MSM DIC anan Asseco Informasaun pg Edit Delete R10 P4 December 31 2012 38 T i i earns Carlos Soares Baucau Central MSM DIC n oono F Asseco Informasaun ran Edit Delete R10 P1 November 30 2012 28 Halimar no Vidio tarining Caros Soares Fat Dele eee October 34 2012 63 krasi S Carlos Soares R10 P1 Informasaun Halimar a tae July 31 2012 117 Infomation Asese Carlos Soares R10 P1 a Baucau Central MSM DIC ee cates Infomation Asese Take Car n Edit Delete R10 P4 September 30 2012 84 BCC materia Carlos Soares Edit Delete Fine ai A MSM DIC May 31 2012 84 Vizit Carlos Soares Ty 2 3 4 5 Gy Fy a In order to add an outreach activity record do followings 1 Click on Add a DIC Visit Record link button 2 You d see below page Page 60 of 91 DIC Visit Record Summary Information Add DIC Visit Record Save amp Close Save Cancel DIC Name Please Select Vist Date Total no of Beneficiary Visit Visit Purpose 3 Type or select below information DIC Name Name of DIC DIC In charge s Position Position category DIC In charge Name of DIC in charge staff Visit Date DIC visit date Total no of Beneficiary Visit Total number of beneficiary visited DIC Visit Purpose Purpose of DIC visit Important Field with marking is a mandatory
48. ganization link button 2 You d see below page Organization Information Add Organization Save amp Close Save Cancel Organization Name short Mame Code District Please Select Sub District Ej E Address Domain Name 3 Type or select below information Organization Name Name of the organization Short Name Short name of the organization Page 32 of 91 Code Code of the organization District The district where you want to add this organization Sub District The sub district where you want to add this organization Address Detail address of the organization Domain Name Domain name of the organization Important Field with marking is a mandatory field that must be provided to save an organization If you don t provide that information system will not save the organization and will show error message in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new organization information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to organization GV Page 33 of 91 Chapter 4 Program Basic Information Tab 1 Overview This tab contains the functionalities for entering organization specific program basic information such as organization s offices drop in centers rest homes dispensers etc All these functionalities are realized
49. gram Ailirity Baer Indcwio Hapat Adminai a FTH hig S oeaa m iha Corie D FTH haa amp Dia in the cami 2 m Da Distinct 1 in Gecuage Daki in Buwa Gisin 1 in Dabano Dimi 1a ra Lira Dirind Among them J tor BE 3 for PS dP FTH has taa 5i Ceapensecs m ha coustry 33 in Di Dei 7 a Bsbanng Orten Tin Ca Lire Diim 7m Em Daiei Ameng them 31 fer Foi 20 fer MSM i Ad thee moment Bape Package miia 1 condoms 1 Libiana 1 VET Cards 1 ST Ca parker will be cpie with Baas Paces fd hehe ot reached wath eae deta Welcome Apricio de Oliveira P aChange Pass word Logout FUNDAS AUN TIMOR HARI b Tabs Menus and Data Display Section Once you log into the system with correct credentials Email ID and Password you would be able to see the tabs menus and data display section Tabs are the collection of menus of related functionalities whereas a Menu indicates a specific functionality under a tab Such as all types of reports are available under tab Report and this report tab will have all the report menus Data Display Section DDS is the area where system will display the data either for viewing or for adding a new record All these features are shown in below image Page 7 of 91 of Minia HIVPP amp SS Timor Leste Program Basic Information Personnel Information Organization Office Program Basic Information Drop In Centers Dispensers Outreach Session Topics Ba
50. heck if the event was given individual wise Event Start Date Event start date Event End Date Event end date Total Participants Total participants Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new event details information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page 10 C amp S Assessment Menu This menu is to save HIV care and support assessment related records Click on C amp S Assessment menu to go to the care amp support assessment records list page There will not be any record in the list while page loading Click on Apply Filter button to load the records in the list The GV page will look like shown below Care amp Support Patient Assessment Information Add a Care amp Support Patient Assessment PID Assessment Dates between P anter from date PI enter to date Apply Filter Reset Care amp Support Patient Assessment List Assessment Date PID Referred Date Referred From Assessed by Edit Delete March 05 2013 AABCABCKY 12 March 04 2013 CHC Bairo Pite Agostinho Geraldo da Silva Edit Delete March 04 2013 AABCABCKY Z58 March 01
51. i from DDL in the filter section 2 Then click on Apply Filter 3 Notice that the GV is now filled with all sub districts of district Dili Page 21 of 91 Sub District Information Dili District Apply Filter Sub District List Edit Edit Edit Edit Edit Edit Delete Delete Delete Delete Delete Delete District Dili District Dili District Dili District Dili District Dili District Dili District Add a Sub District Reset TA Sub District Name Atauro Cristo Rei Dom Aleixo Metinaro Nain Feto Vera Cruz In order to add a new sub district do followings 1 Click on Add a Sub District link button 2 You d see below page Sub District Information Add Sub District Full Name Code ls Capital Save amp Close Please Select Sub District Code Is Capital ATRO CRTR DMAX MTNR NNFT VRC False False False False False False Save Cancel 3 Select one district under which you d like to add this new sub district then type Full Name sub district Code and then check Is Capital if it is the capital of the selected district 4 Once all information are given click on Save or Save amp Close button to finally save the new sub district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to sub district list GV Page 22 of 91
52. ict Atabae AT i False Edit Delete Dili District Atauro ATRO False Edit Delete Ermera District Atsabe ASTB False Edit Delete Baucau District Baguia BG False oe e Edit Delete Bobonaro District Balib BL False Edit Delete Manatuto District Bariqu E BROE False Edit Delete Baucau District Baucau CX BCU True allelallalsiiel7 d Label Button Text Box Check Box Date Picker and Drop Down List Below image shows labels buttons text boxes check box and drop down lists Page 9 of 91 Outreach Activity Detail Information i Button Add Outreach Activity Detail Outreach Person Please Select Position Outreach Area Zone Please Select District Beneficiary s Location Please Select District select a Beneficiary Please Select Category Outreach Date Date Picker Meeting Place Option Button Please Select Is Individua or Group C i gt su i Group Referral Cards n Type VCT card no here Condoms Lubricants a a 7 TARA Type no of condoms BEC Materials Type no of leaflet STI Flipchart Demonstrated mh Check Box IDU Materials Referred to Rehabiliation Center Referred for Vaccination Diagnosis L Including Partner L and Treatment of Viral Hepatitis I AET Please Selecta Name Please Select Sub District Please Select Sub District Please Selecta Beneficiary Type no of needle amp syringe Save amp Close Save Cancel 7 7 Drop Down we DDL
53. ieg 004190 Ato Monteiro MATOVICINE82 Apr 03 2012 00001 Teresa Da Costa FTERJOAMAR89 Jun 06 2012 00002 Besi MBESMARBED89 Jun 05 2012 00003 Anita FANISICJUL90 Jun 08 2012 00004 Leonia Soares FLEOANTFRA89 Jul 03 2012 00006 Anita FANISICJUL90 Jul 07 2012 Utilization Date Not used yet Jun 27 2012 Not used yet Jun 30 2012 Not used yet Jun 27 2012 Not used yet Not used yet Notused yet In order to mark a STI card as utilized do followings 1 Click on Apply Filter button 2 It will load all the distributed STI cards 3 Now find the card number that is utilized and then do followings Check the check box Date Utilized Till Apply Filter All v All Beneficiary s Current District v Reset Save Card Status Attended counseling only Attended counseling only Attended counseling only Attended counseling only J Attended counseling only Attended counseling only Card Status to Attended both counseling amp testing Attended both counseling amp testing Attended both counseling amp testing Attended both counseling amp testing Attended both counseling amp testing J Attended both counseling amp testing Attended both counseling amp testing 4 Now select all other cards one by one and also set the status like above 5 Once all are selected put the utilized date this is usually last date of the utilized month and then click on Save
54. ing Cooking Cooking Training of Trainer DIC Video Training for FSW DIC Video Training for MSM DIC Video Training for FSW DIC Video Training for MSM DIC Video Training for FSW DIC Video Training for MSM In order to add a new event topic do followings 1 Click on Add an Event Topic link button 2 You d see below page Event Topic Information Add Event Topic Event Type Event Name Please Select Please Select Event Topic Name Event Topic Short Name Audiance Level Please Select 3 Type or select below information Event Type Type of event Event Name Nave of event Event Topic Name Name of the event topic Event Topic Short Name Short name of the event topic Audience Level Target audience level of the event Save Close Save Page 44 of 91 Audiance Level Expert Elementary Elementary Elementary Elementary Elementary Elementary Elementary Elementary Elementary Cancel Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new event topic information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page Sea
55. ling Time Time of counseling Counseling Subject Topics discussed during counseling Topic Details Details of topic Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new counseling information Page 59 of 91 Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page 4 DIC Visit Record Summary Menu This menu is to save HIV prevention activity related DIV visit records Click on DIC Visit Record Summary menu to go to the counseling records list page There will not be any record in the list while page loading Click on Apply Filter button to load the records in the list The GV page will look like shown below DIC Visit Record Summary Information G gt Add a DIC Visit Record All DIC Visit From Visit Till Apply Filter Reset DIC Visit Record Summary List ys DIC Name Visit Date Total no of Beneficiary Visit Visit Purpose DIC Incharge Bancar Cantal MOM Di Vidio Training Vizita DIC Edit Delete a ae e ai March 31 2013 49 Halimar Asseco Carlos Soares roast Informasaun Edi ti Cenia MSM DC February 28 2013 38 Se Carlos Soares R10 P1 In
56. me Name of dispenser Page 39 of 91 Apply Filter Reset Sub District Dispenser Location Dom Aleixo Ajtarak Laran Vera Cruz Santa Cruz Cristo Rei Bidau Santa Ana Maliana Maravila Maliana Holsa Maliana Holsa Maliana Halsa Dom Aleixo Caicoli Dom Aleixo Kampung Alor Dom Aleixo Audian Save amp Close Operation Start Date January 01 2012 January 01 2012 January 01 2012 July 06 2072 July 06 2012 July 06 2012 January 01 2012 January 01 2012 January 01 2012 Save Is Running Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Cancel Dispenser Code Code of dispenser District District where dispenser is located Sub District Sub district where dispenser is located Location Location where dispenser is located Operation Start Date Start date of operation Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new dispenser information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page 5 Outreach Session Topic Menu This menu is to enter outreach session topic details of an organization Click on Outreach Session Topic m
57. ment Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page Page 83 of 91 16 Rest Home Use Menu This menu is to save Rest Home utilization records Click on Rest Home Use menu to go to the rest home utilization records list page There will not be any record in the list while page loading Click on Apply Filter button to load the records in the list The GV page will look like shown below Rest Home Use Information adda Rest Home Use Enter PID Travel Dates between PI enter from date PI enter to date Apply Filter Reset Rest Home Use List p Used From Used Till PID Rest Home Name Room No No of Meals Provided Edit Delete April 08 2013 April 08 2013 AABCABCKY258 Dili Rest Home 1 Edit Delete April 22 2013 April 22 2013 AABCABCKY 12 Maliana Care amp Support Center 1 In order to add a Rest Home Utilization details do followings 1 Click on Add a Rest Home Use link button 2 You d see below page Rest Home Use Information Add Rest Home Use Save amp Close Save Cancel PID Find PID Rest Home Name Please Select Room No Please Select Y Used From Used Till No of Meals Provided 0 3 Type or select necessary information in the above page and then click on Save or Save amp Close button Important Find the patient like it is explained under menu C amp S Patient Assessment Note
58. mp Support Center activity record details do followings 1 Click on Add a RH C amp S Center Activity Records link button 2 You d see below page Page 78 of 91 Rest Home Care Support Center Activity Records Add Rest Home Care amp Support Center Activity Organization Please Select PID Activity Date Visit Purpose Accommodation I General Event Case Management Session Medical Checkup Spiritual Counseling Meals Save and Close Save Cancel Activity Officer Please Select Find C amp S Center Rest Home Please Select i Group Meeting Coordination Meeting al Cooking Practices Medicine Collection i Transport Reimbursement i Others 3 Type or select necessary information in the above page and then click on Save or Save amp Close button Important Find the patient like it is explained under menu C amp S Patient Assessment Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page 13 C amp S Travel Menu This menu is to save Care amp Support related travel details Click on C amp S Travel menu to go to the care amp support related travel details There will not be any record in the list while page loading Click on Apply Filter button to load the records in the list The GV page will look like shown below Care amp Support Trip Records W Add a Care amp
59. n t Receive Basic Package WO 9 9 List of Beneficiary who Received Basic Package 10 10 No of Beneficiary Reached 11 11 List of Beneficiaries First Identified 12 12 No of PID Generated 13 13 List of PID Generated 14 14 List of VCT Duplicate Cards 15 15 List of STI Duplicate Cards 16 16 Outreach Verification Report outreach staff wise 17 17 Outreach Verification Report without outreach staff wise In the other sections of this page there are filters to generate more specific data Each of these report options will generate various data in different formats 3 Fixed Format Reports Care amp Support Menu This menu is to generate various reports from ART register such as list of HIV ve patients details of a particular patient etc Click on ART Reports menu to go to the reports page The page will look like shown below Fixed Format Reports Care amp Support Fixed Format Reports Reports List Time Period Care amp Support Indicator Report Crearh a Yearly YYYY Care amp Support Indicator Report Multiple early Multiple Yearly From yyyy To yyyy t List of All Clients hawe done Assessment Date Range From mm dd yyyy To mm dd yyyy gt Care amp Support Activity Details Care amp Support Center and Rest Home Activity Details _ Rest Home Usage Details Print To PDF Export To Excel On the left section of this page you d see below report options 1 Care amp Su
60. n this system data security is managed in such a way that one organization will not be able to see other organizations data Page 5 of 91 Chapter 1 Introduction 1 Overview Welcome to HIV Prevention Care and Support System HIVPCSS If you are reading this manual that means you have decided to know about the system how to enter data how to generate report Prevention and many others HIVPCSS is a tool to capture data regarding HIV Prevention Care and Support activities The system can also generate various types of reports such as list of beneficiary MSM FSW CoSW IDU etc and various programmatic reports such as quarterly report yearly report etc So before you begin let s take some time to explore the HIV Prevention Care and Support System HIVPCSS tool software application and learn about the basic features of navigation and transaction entry This chapter provides an overview of the system and describes the elementary features of HIVPCSS 2 Basic Features a User Information Once you log into the system with correct credentials Email ID and Password you would be able to see the logged in user information at the top right corner of the system as shown below Page 6 of 91 i Sroore Apr eco cn Cine n HIV AIDS Prevention Care amp Support System icrang Paani Bhega ia k aan HIVPPSSS Timor Leste be Kft h imss Toes raii Wome Ga DUNA Information Persanmi Injermabkan Pro
61. nformation Addamc All District All Sub District ll DIC Type Apply Filter Reset DIC List p DIC Hame Short Hame DIC Type Established Date Dequipped Date Operation Start Date Is Running zn eaen ae Men Having SexwithMen January 01 2012 January 08 2012 January 15 2012 Yes Edit Delete een Se Female Sex Worker January 01 2012 January 08 2012 January 15 2012 Yes Edit Delete Maliana FSW DIC R10 P1 Female Sex Worker January 01 2012 January 08 2012 January 15 2012 Yes Edit Delete Palapasu FSW DIC R10 F1 Female Sex Worker January 01 2012 January 08 2012 January 15 2012 Yes Edit Delete Palapasu MSM DIC R10 F1 Men Having Sex with Men January 01 2012 January 08 2012 January 15 2012 Yes Edit Delete Santaroza MSM DIC R10 F1 Men Having Sex with Men January 01 2012 January 08 2012 January 15 2012 Yes To see the list of particular drop in centers do followings 1 Select a district say Dili and then click on Apply Filter button 2 This will list all the drop in centers from district Dili 3 The page will look like as shown below Page 36 of 91 DIC Information addaonic Dili District All Sub District ll DIC Type Apply Filter Reset DIC List ps DIC Name Short Name DIC Type Established Date Dequipped Date Operation StartDate Is Running Edit Delete Palapasu FSW DIC R10 P1 Female Sex Worker January 01 2012 Januar 08 2012 January 15 2012 Yes Edit Delete Palapasu MSM DIC R10 P1
62. nization Please Select Referred to Person P typ e name Position Pl type position Selection the options as appropriate and then proceed to next link button section Page 75 of 91 7 Now for other remaining information type or select below information Assessment Date Date of assessment Referred From Date Referred from date Referred From Organization Referred from organization Referred From Person Referred from person Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 8 Once all information are given click on Save or Save amp Close button to finally save the new Care amp Support assessment details information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page 11 C amp S Outreach Activity Record Menu This menu is to save HIV care and support outreach activity related records Click on C amp S Activity Record menu to go to the care amp support activity records list page There will not be any record in the list while page loading Click on Apply Filter button to load the records in the list The GV page will look like shown below Care amp Support Activity Records Adda Care amp Support Activity Record Pl enter PID Ac
63. oad sub district DDL according to selected district or 3 You select a report option and its associated filters get activated or 4 During any other situation whenever the system remains busy in getting data from online you ve requested it to do YOU SHOULD WAIT TILL THE IMAGE DISAPPEARS BECAUSE IT IS NOT YET READY FOR YOU TO DO NEXT ACTION g Page Loading Sign The system also remains busy from the time a page is requested and till it gets loaded fully However this will not show any image but instead it will show a small rotating circle in the browser tab heading This is shown below Page 13 of 91 Page Loading Sign HV Prevention Care amp Support amp eP localhost SROBMS Content OutreachActivityDetails aspx Most Visited Getting Started Latest Headlines HP Business Support C HIVPCSS HIVNDMS Local HIV AIDS Prevention Care amp Support System HIVPP amp SS Timor Leste a Minist rio da ie Home Basic Information Program Basic Information Personnel Information Baile Ui Pete iva Cee Outreach Activity Records Outreach Activity Detail Information Counseling Records Add Outreach Activity Detail Save amp Close Save DIC Visit Records DIC Visit Record Summary Dispenser Stock Records Outreach Person Please Select Position Please Selecta Name Social Marketing Sale Outreach Area Zone Please Select District Please SelectSub District a E i
64. on Apply Filter button to load the records in the list The GV page will look like shown below Faith Based Activity Information adda Faith Based Activity Activity Dates between p Apply Filter Reset enter from date P enter to date Faith Based Activity List ps Parish Name Activity Date Activity Done By District Edit Delete Aileu April 25 2013 SSPS Maliana User Bobonaro District Page 81 of 91 Male Parishioners fe e i i Parishioners 50 30 In order to add a faith based activity details do followings 1 Click on Add a Faith Based Activity link button 2 You d see below page Faith Based Activity Information Add Faith Based Activity Save amp Close Save Cancel Activity Date Parish Name Please Select v Activity done by Category Staff Non Staff Activity done by Please Select Organization Please Select Position Category Please Select Staff v Activity Location Please Select District v Please Select Sub District v Activity Name Male Parishioners Female Parishioners What went Well Challenges Faced What Needs to be Changed Any other Notes 3 Type or select necessary information in the above page and then click on Save or Save amp Close button Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page 15 Client Travel Reimbursement Menu This menu is to save clients
65. ount of IDU material given during outreach Referred to Rehabilitation Center Check if the IDU person was referred to rehabilitation center Referred for Vaccination Diagnosis and Treatment of Viral Hepatitis Check if appropriate Also check if it was including partner Referred for Prevention Diagnosis and Treatment of Viral Tuberculosis Check if appropriate Also check if it was including partner Attended Educational Session Check the appropriate topics from list Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new outreach information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page Counseling Records Menu This menu is to save HIV prevention counseling activity related records Click on Counseling Records menu to go to the counseling records list page There will not be any record in the list while page loading Click on Apply Filter button to load the records in the list The GV page will look like shown below Page 57 of 91 Counseling Information Adda Counseling Record All Position Category All Staff All Beneficiary s current
66. page and if you ve chosen Save amp Close button then you d come back to sub district list GV 9 Position Category This menu is to set up staffs position category information Click on Position Category menu to go to staffs position category page You d see all the available staffs positions in the GV list You may see paging depending on amount of record i e you may need to go to multiple pages to view all the staffs positions The staffs position category GV will look like Position category Information All Category Level Apply Filter Position category List T Edit Edit Edit Edit Edit Edit Edit Edit Edit Edit 1 Delete Delete Delete Delete Delete Delete Delete Delete Delete Delete 2 3 Position Category Name Accountant Admin amp Logistics Officer Client Educator Counsellor Country Representative ata Verification DIC Officer Director Field Coordinator Finance Officer asl Add a Position category Reset Short Name ACT ALO CE Co CR DV DICO DIR FC FO In order to add a new position category do followings 5 Click on Add a Position Category link button 6 You d see below page Page 30 of 91 Category Level Level 3 Level 3 Level 6 Level 4 Level 9 Level 1 Level 4 Level 1 Level 6 Level 3 Position Category Information Save amp Close Save Cancel Add Position category Category Name Short Name Category Level Please Select
67. pport Indicator Report Yearly 2 Care amp Support Indicator Report Multiple Yearly Page 90 of 91 3 List of All Clients have done Assessment 4 Care amp Support Activity Details 5 Care amp Support Center and Rest Home Activity Details 6 Rest Home Usage Details 7 In the other sections of this page there are filters to generate more specific data Each of these report options will generate various data in different formats END OF THE USER MANUAL Page 91 of 91
68. rch Client Patient Functionality During VCCT registration it is also possible to populate a client from other systems such as a TB patient coming for VCCT The TB patient is already in the system and we can just tag that patient in the VCCT register This is also possible for a person from beneficiary category MSM FSW CoSW or even IDU provided that person already registered in the system before and he she is coming for VCCT with a referral card This functionality is to ensure a better tracking of a person and also does not allow making duplicate entries of the same person To tag an existing client patient in the VCCT register do followings 1 Make sure you are on the VCCT Client Registration details page 2 You d see one button Search Patient at the top of the page and at the left of button Save amp Close as shown below VCCT Client Register Information New VCCT Client save amp Close Save Cancel PD Code VCCT Center Please Select T 3 Click on Search Patient button 4 You d see below page Page 45 of 91 Wipess PID Code TB TB No TE Reg Year All TE Reg Units First Name Middle Name Last Name All Sex All District All Sub District Apply Filter Search Result PID Code Reg Code Reg Center Name Sex Reg System Registration Date Select ABEBIOLEC52 13 CHC Liquica Villa Male TB February 20 2012 Select ABIJORMIG5S6 26 CHC Liquica Villa Male TB February 27 2012 Select ABIVIRALF59 19 CHC
69. rmation will get visible below this check box which is like shown below m ls Referred for Psychological Support Referred to Organization Please Select Referred to Person Pl type name HE Pl type position Now type and select information as appropriate Also notice that when you click on check box Is Referred for Human Rights Support you some more information will get visible below this check box which is like shown below Page 74 of 91 W ls Referred for Human Rights Support Referred to Organization Please Select Referred to Person Py type name oe Pl type position Now type and select information as appropriate 6 Social Welfare use this link button to enter social welfare details of the assessment record When you click on this link button you will see below page 4 Social Welfare Living Arrangement i Alone C with Family with Spouse Partner Do Children Attend School en Atten ver No How Many Children Go to School How Far they hawe to Trawel to School km Family sues Information on Nutritional Status lis Referred for SocialWelfare Support Selection the options as appropriate and then proceed to next link button section Notice that when you click on check box Is Referred for Psychological Support you some more information will get visible below this check box which is like shown below Ml Is Referred for Social Welfare Support Referred to Orga
70. se button to finally save the new beneficiary information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page Page 53 of 91 Chapter 6 Program Activity Records Tab 1 Overview This tab contains the functionalities for entering programmatic information relating to HIV prevention care and support The tab has following menus 1 Outreach Activity Records 2 Counseling Records 3 DIC Visit Record Summary 4 Dispenser Stock Records 5 Social Marketing Sale 6 VCT Cards Utilization 7 STI Cards Utilization 8 Event Details If you click on Program Activity Records tab you d be able to see above menus at the left and also the data landing space i e data display section DDS at the right side Please note that you haven t yet clicked on any menu and thus no menu is marked as current menu i e no red arrow tip at the left of selected menu STI data from periodic reports such as STI monthly reports training reports etc 2 Outreach Activity Records Menu This menu is to save HIV prevention activity related records Click on Outreach Activity Records menu to go to the outreach activity list page There will not be any record in the list while page loading Click on Apply Filter button to load the records in the list The GV page will look like shown below Page 54 of 91 Outreach Activity D
71. sic Package Details Program Events Event Topic Menu Assessment Areas Assessment Sub Area Assessment Checklist Assessment Forms Page and Current Menu Tabs a Program Activity Records Data Display Section DDS HIV AIDS Prevention Care amp Support System Indicators Report Administration Once you log into the system and click on a menu then something appears on the right side of menu This is called Page Every menu will show a different page once it is clicked However in some places in the system a page may be loaded once a button is clicked So a Page is something where you d view data or attempt to enter data This is sometimes also referred to UI User Interface Now when you d click on a menu it will load the related page Notice a black arrow tip marked beside the menu This indicates that the current menu is the one you ve just clicked All these features are shown in below image Page 8 of 91 Sree Program Basic Information Personnel Information Program Activity Records District Sub District Information Q adda Sub District Cp Sup District All District Apply Filter Reset Sub District List ws District SubDistrict Name SubDistrict Code Is Capital Edit Delete Aileu District Aileu Vila ALU True Edit Delete Ainaro District Ainaro ANO Tue Edit Delete Manufahi District Alas ALAS False Edit Delete Bobonaro Distr
72. t Dom Alero Apply Filter Reset Suco List ues District Sub District SUCO Suco Code Edit Delete Dili District Dom Aleixo Bairro Pite BP Edit Delete Dili District Dom Aleixo Comora CR Edit Delete Dili District Dom Aleixo Fatuhada FH Edit Delete Dili District Dom Aleixo Kampung Alor KA In order to add a new suco do followings 1 Click on Add a Suco link button 2 You d see below page Suco Information Add Suco Save amp Close Save Cancel District Please Select Sub District Suco Name Code 3 Select one district under which you d like to add this new sub district then type Full Name sub district Code and then check Is Capital if it is the capital of the selected district 4 Once all information are given click on Save or Save amp Close button to finally save the new suco information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to suco GV Page 24 of 91 5 Program Round Menu This menu is to set up program round information Click on Program Round menu to go to program round page You d see all the available rounds in the GV list You may see paging depending on amount of record i e you may need to go to multiple pages to view all the rounds The program round GV will look like Round Information Adda Round Round Lit H 2 Round Name Round Short Name Start D
73. t will delete remove the record from system Care should be taken while performing this action Paging When there are many data and cannot be displayed on one page in GV then those data are listed in multiple pages i e page no 2 3 and so on Filter Section Normally the GV shows all the data that is available in the system But when you d need to see some particular data then you d need to use this filter section Such as to show see only sub districts of Dili district you d need to select Dili District from the DDL of the filter section and then click on Apply Filter button This will load all the sub districts of Dili only Below image shows all the sub districts of Dili district Page 11 of 91 Sub District Information All District Sub District List Edit Edit Edit Edit Edit Edit Edit Edit Edit Edit 1 Delete Delete Delete Delete Delete Delete Delete Delete Delete Delete Apply Filter a z District Aileu District Ainaro District Manufahi District Bobonaro District Dili District Ermera District Baucau District Bobonaro District Manatuto District Baucau District 2 3 4 5 1 6 F Q Add a Sub District Reset Sub District Name Aileu Vila Ainaro Alas Atabae Atauro Aisabe Baguia Balibo Barique Baucau CX Sub District Code ALU ANO ALAS AT ATRO ASTB BG BL BRQE BCU Is Capital Trug Trug False False False False False False False Trug
74. te Add Edit Delete Add Edit Delete Add Edit Delete Add Edit Delete Reports Add Edit Add Edit Add Edit Add Edit Add Edit Delete Delete Delete Delete Delete Reports Details Add Edit Add Edit Add Edit Add Edit Add Edit Delete Delete Delete Delete Delete Event Details Information Add Event Details Save Close Save Cancel Event Type Please Select Event Please Select Event Topic Please Select h Please Select Venue Type Please Select District Please Select Sub District Please Select Venue Address Conducted by Participant s Ty paniis ee V Beneficiary L statt L General ee E Client of Sex Worker E Community Leader E Female Sex Worker C Female Youth E Injection Drug Users E Male Youth E Men at High Risk E Men Having Sex with Men E People Living with HIV E Prisioner E Women Is Individual Wise F Event Start Date Event End Date Total Participants 3 Type or select below information Event Type Event type Event Event Event Topic Event topic Target Participant s Type of participants Venue Type Type of venue Page 69 of 91 District District where even was held Sub District Sub district where even was held Venue Address Address where even was held Conducted by Person conducted event Participant s Type Category of participants Beneficiary Category Category of participants Is Individual Wise C
75. ter button and it will then show all the staffs in the list The GV page will look like shown below Staff Information Adda Staff Type First Name Type Middle Name Type LastName All Organization Office All Position All Category Apply Filter Reset Staff List ms Staff Full Name Position Category Join Date Office Edit Delete Abeba Volunteer Temporary November 01 2012 Bobonaro FTH Office Edit Delete Abel Soares Peer Educator Voluntary April 01 2012 FTHHQ Edit Delete Acasio Ribeiro Volunteer Voluntary April 03 2012 FTHHQ Edit Delete Adelia Francelina Volunteer Temporary February 01 2013 Bobonaro FTH Office Edit Delete Adelina De Araujo Volunteer Temporary January 01 2013 Oecusse FTH Office Edit Delete Aderito Sarmento Marques Volunteer Temporary May 01 2012 FTHHQ Edit Delete Afonso Volunteer Temporary October 01 2012 FTHHQ Edit Delete Afonso Ramos Peer Educator Voluntary April 01 2012 FTHHQ Edit Delete Agildo Guterres Peer Educator Voluntary February 01 2013 Baucau FTH Office Edit Delete Agostinho Da silva Aleixo Volunteer Temporary May 01 2012 FTHHQ 1 23 4 56 T amp 9 10 Page 48 of 91 In order to add new staff do followings 1 Click on Add a Staff link button 2 You d see below page Staff Information Add Staft Staff Personal ID Staff First Name Staff Last Name Organization Office Category National ID Date of Join Permanent Address District Duco Address
76. that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page Page 84 of 91 Chapter 7 Administration Tab 1 Overview This tab contains the functionalities for assigning privilege to users An user may be normal user or super user can assign privileges to other users if he she has the permission to do that task The tab contains following two menus 1 Users 2 Assign Privilege 2 Users Menu This menu is to enter system user information Click on Users menu to go to users list page You d see all the available user your organization in the GV list with their detail information The GV will look like shown below User Information Add an User All Organization Office All Category Apply Filter Reset User List p User ID Email User Name Organization Office Category Is Active Alberto dos Rei l 2 Edit Delete albertodosreis freitas crs org ae Bone Catholic Relief Services CRS Head Office User Yes Edit Delete caritasuser gmail com Caritas User Catholic Relief Services CRS Head Office User Yes Edit Delete crsadmin yahoo com Catholic Relief Services System Administrator Yes Edit Delete glenn king crs org Glenn King Catholic Relief Services CRS Head Office User Yes Edit Delete oldegarmassinga ctrs org Oldegar Massinga Catholic Relief Services CRS Head Office User Yes Edit Delete sspsdiliuser gmail com SSPS User C
77. tion Menu This menu is to save utilized VCCT cards that were given to beneficiary Click on VCCT Card Utilization menu to go to the VCCT card utilization record list page There will not be any record in the list while page loading Click on Apply Filter button to load the records in the list The GV page will look like shown below Page 65 of 91 VCT Referral Cards Utilization Information Type VCT Card No Outreach Date From Outreach Date Till Date Utilized From Date Utilized Till All v All Beneficiary s Current District v All Beneficiary s Current Sub District All Beneficiary Category All Beneficiary PID Apply Filter Reset Utilization of VCT Referral Cards Save Cancel Utilization Date mmidd yyyy ee Referral Card No sisi rare Card Status 00 3877 Andy CANDFLOANG87 May 05 2012 Not used yet Attended counseling only Attended both counseling amp testing Lost 000001 Paulo CPAUABCXYZ88 Feb 10 2012 Not used yet Attended counseling only Attended both counseling amp testing Lost 000002 Inaciu CINAABCXYZ86 Feb 10 2012 Not used yet Attended counseling only Attended both counseling amp testing Lost 000003 Joao Moreira Tilman CJOAABCXYZ84 Feb 10 2012 Not used yet Attended counseling only Attended both counseling amp testing Lost 000004 Sabinu CSABABCXYZ87 Mar 09 2012 Not used yet Attended counseling only Attended both counseling amp testing Lost 000005 Jose CJOSABCXYZ83 Mar 09 2012 Not use
78. tivity Dates between D enter from date Pl enter to date Apply Filter Reset Care amp Support Activity Records List Beneficiary PID Activity Date Entry Type Activity District Name Activity Org Name Activity Officer Name Agostinho Geraldo da Edit Delete AABCABCXY Z12 March 05 2073 Assessment Dili District Silva Agostinho Geraldo da Edit Delete AABCABCXY 58 March 04 2073 Assessment Dili District Silva In order to add a Care amp Support activity record details do followings 1 Click on Add a Care amp Support Activity Record link button 2 You d see below page Page 76 of 91 Care amp Support Activity Record Add Care amp Support Activity Save and Close Save Cancel Organization Please Select Organizatio Activity Officer Dlease Select hi District Please Select 5UbDistit Please Select PID Find Care amp Support Activity Date Is Medical Care amp Support Given Aves No Referred to Organization Please Select Reffered to Person Position Is Psychological Support Gren Aves no Referred to Organization Please Select Reffered to Ferson Position ls Legal amp Human Rights Support Given s es no Referred to Organization Please Select Retfered to Person Position Is SocialWelfare Support Given Aves no Referred to Organization Please Select ra Reffered to Person Position Is Prevention Knowledge Given Aves ho oe Basic HIW Knowledge Condom E anv HW Risk Reduction Messages Malaria Prevention E M
79. uarter Apply Filter Reset Phase Name Quarter Name Phase Qi Phase d Phase Il 210 Phase Il 10 Phase Il O11 Phase Il O11 Phase Il Q12 Phase Il Q12 Phase Il 13 Phase Il a13 In order to add a new program do followings 1 Click on Add a Quarter link button 2 You d see below page Page 27 of 91 Start Date June 01 2007 January 01 2012 April 01 2014 september 01 2009 January 01 2010 July 01 2014 October 01 2014 April 01 2010 July 01 2010 January 01 2015 End Date August 31 2007 March 31 2012 June 30 2014 December 31 2009 March 31 2010 september 30 2014 December 31 2014 June 30 2070 September 30 2010 March 31 2015 Quarter Information Add Quarter Save amp Close Save Cancel Round Please Select Phase Quarter Start Date End Date 3 Select a Round Phase and then type Quarter name Start Date and End Date 4 Once all information are given click on Save or Save amp Close button to finally save the new quarter information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to program quarter GV 8 Beneficiary Category This menu is to set up beneficiary category information Click on Beneficiary Category menu to go to beneficiary category page You d see all the available categories in the GV list You may see p
80. wings 1 Click on Add an Organization Office link button 2 You d see below page Organization Office Information Add Organization Office Save amp Close Save Cancel Organization Name Fundasaun Timor Harii Office Type Please Select h Office Name Short Name Code District Please Select Sub District Address 3 Notice that you cannot click on first text box i e Organization Name This is because this box is used by system 4 Type or select below information Office Type Type of office Office Name Name of office Short Name Short name of office Code Code of the office District District where office is located Page 35 of 91 Sub District Sub district where office is located Address Detail address of the office Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient and will show error messages in red text 5 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to GV page 3 Drop in Center DIC Menu This menu is to enter drop in center details of an organization Click on Drop In Center menu to go to drop in center page The GV will look like below DIC I
81. y need to choose the appropriate menu from list Also notice that for each menu there are columns for assigning rights permissions to user such as Can View user will be able to see the data only cannot do anything else Can Add user will be able to view and as well as add new record Can Edit user will be able to edit an existing record Can Delete user will be able to delete an existing record Is Active user will be able to see the menu after logging into the system To assign privilege to a user do followings 1 Select a person user from DDL for whom you d like to assign privilege 2 Now choose the appropriate rights permissions for the pages you have planned to assign to that user Page 87 of 91 3 After you complete assigning rights privileges to a user click on Save button to save the changes 4 If you don t want to save and quit from assigning privileges click on Cancel button Page 88 of 91 Chapter 8 Report Tab 1 Overview This tab contains the menus to generate various types of reports Data that were entered in other tabs can be taken as output from this tab There are total 4 menus in this tab as shown below 1 Fixed Format Reports 2 Fixed Format Reports Care amp Support 2 Fixed Format Reports Prevention Menu This menu is to generate various programmatic reports of all prevention activities such as quarterly report of a particular beneficiary group say MSM etc

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