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SMART Board User`s Guide for Windows
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1. e Invest in a high quality microphone The most common problem is poor quality audio which is almost always due to an inadequate microphone Audio playback can only be as good as the audio input Accessing and Exiting SMART Recorder To open SMART Recorder Press the SMART Board icon and select Recorder The SMART Recorder toolbar opens and the SMART Recorder icon appears in the system tray CETEL iai SMART Recorder E ei BHEEHREHHHEE SE NE Small SMART Recorder Toolbar j il Record Pause HBHRHHEHEEHEEHEEHESE amp cong _Btions_ FAON nm SMART Recorder Toolbar SMART Recorder Icon in System Tray If you prefer to use a smaller toolbar press the SMART Recorder icon in the title bar and select Mini View To return to the larger toolbar press the Maximize button oj NOTE The smaller toolbar doesn t include the Options button that you can use to select the sound and video quality the video formats and the target file paths For these options you must use the larger toolbar To exit SMART Recorder Press the Close button x on the title bar of the large SMART Recorder toolbar The SMART Recorder toolbar closes and the SMART Recorder icon no longer appears in the system tray SMART Board User s Guide Setting the SMART Recorder Options The Options dialog box enables you to select default settings for e the sound and video quality e the video format e the target file paths To change the SMART Recor
2. SMART Board Software for Windows 98 2000 ME XP and Windows NT Technologies Inc Registration Benefits In the past we ve made new features such as handwriting recognition USB support and SMART Recorder available as free software upgrades Register your SMART product to be notified of free upgrades like these Keep the following information available in case you need to contact Technical Support Serial Number Date of Purchase Register online at www smarttech com registration FCC Warning This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the manufacturer s instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception this can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect the equipment in
3. t need a Toremove a page template click the Page Templates tab OR To remove a picture click the Pictures tab b Click the page template or picture you want to remove and select Delete from the Edit menu Add other page templates and pictures to your collection if required a To add a page template select Page Template from File from the Insert menu OR To add a picture select Picture from File from the Insert menu Notebook software supports the BMP GIF JPEG PNG TIF and WME image formats A dialog box for inserting page templates or pictures appears b Select the file that you want and click the Open button NOTE To select multiple files hold the CTRL key down as you click each file name Select Save from the File menu The Save Collection dialog box opens Select a directory in the Save in box type a name for your collection in the File name box and click the Save button To insert a page template 1 2 In the Gallery dialog box click the Page Templates tab To insert a page template on the current Notebook page drag the template from the Gallery dialog box onto the page OR To insert a page template on a new Notebook page drag the template from the Gallery dialog box to the position you want on the page thumbnails in the Whiteboard or Page Sorter view A thick line with triangular ends indicates where the template will be inserted To insert a picture from a collection 1 2 In the Gallery dialo
4. 59 Sound Quality 31 Support Customer 68 Switching Between Resident Computer and Guest Laptop 16 17 T TIFF File Format 52 53 Toolbar Tools Drawing Tools 41 Highlighter Tool 40 41 Pen Tool 40 Text Tool 41 U Ungrouping Objects 44 Unresponsive SMART Board 14 URL Addresses in Notebook Software 46 USB Adapter Cable Setup 3 5 USB Flash Drive 5 6 USB Storage Device 5 6 User Profile Deleting 23 Saving 23 Using Projected Mode 12 V Video Files Improving Quality 34 Improving System Performance for Recording 34 35 Playing 34 Recording 32 33 Video Quality 31 Viewing Attachments 51 Views in Notebook Software Attachments 50 Page Sorter 58 59 Slide Show View 60 Whiteboard View 60 Volo View Express Software 62 W Warranty 68 Warranty Shipping Charges 68 Watermark 40 Web Addresses in Notebook Software 46 Whiteboard Mode 69 Whiteboard View in Notebook Sofware 60 Windows Media Player 34 Windows Operating Systems iii WMF File Format 52 53 Writing with Styluses over Applications 19 Capturing Your Writing 24 SMART Board User s Guide Suite 600 1177 11th Avenue SW Calgary AB CANADA T2R 1K9 m Support 1 866 518 6791 Canada U S or 1 403 228 5940 all other countries Technologies Inc Main Switchboard 1 888 42 SMART Canada U S or 1 403 245 0333 all other countries Fax 1 403 245 0366 support smarttech com www smarttech com 99 004
5. Accessing Floating Tools 22 Gallery Collections 51 Notebook Software 40 SMART Board Tools 11 SMART Keyboard 26 SMART Recorder 30 SMART Video Player 36 Adjusting the Projected Image 13 14 Annotations Capturing in Microsoft Word or Excel 62 Capturing Over Non Aware Applications 24 53 54 Capturing Over Video 39 Injecting in Microsoft Word or Excel 62 Injecting in Non Aware Applications 19 20 Writing over Applications 19 Attaching Files Shortcuts and Hyperlinks 50 AutoCAD Software 62 Automatically Exporting Notebook Files 56 AutoVue Software 62 AVI File Format 32 Aware 10 Disabling Aware 64 Enabling Aware 64 Injecting Text in Microsoft Excel Software 62 Injecting Text in Microsoft Word Software 62 Injecting Text in Non Aware Applications 19 20 Online Help 65 Supported Third Party Applications 62 B Background Putting Notebook Objects Into 44 BMP File Format 52 53 C Capturing Annotations in Microsoft Word or Excel 62 Annotations over a PowerPoint Slide 66 Annotations Over Non Aware Applications 24 53 54 Annotations Over Video 39 Capturing Notes on a Non Projected SMART Board 70 Changing Color and Size of Pen Tray Eraser 21 Color and Size of Pen Tray Styluses 20 21 Page Title in Notebook Software 45 Shape Attributes in Notebook Software 46 Text Attributes in Notebook Software 45 46 Circle and Tap Erasing 24 47 Cleaning the SMART Board i Clear Annotations Button
6. If you have a video card that doesn t support image stretching don t use the 200 view as your system might crash For more information refer to the documentation that came with your video card e f you can select a video hardware device but can t view its output you may need to select a different video standard To remedy this select Options gt Video Source Settings In the Video Source Settings Panel dialog box that appears select a video format from the Video Standard list Using Video Files SMART Video Player supports all video formats supported by Windows Media Player To open a video file 1 From the File menu select Open An Open dialog box appears 2 Select the file that you want and click the Open button The selected video file begins playing in the SMART Video Player window To play and pause a video file To play a video file open the file To pause a video press the Pause button To resume playing the video press the Play button 38 SMART Board User s Guide Tips for using video files e f you re using a slower computer system pause the video before annotating and clear your annotations before resuming as this requires less system resources e Some video cards don t support image stretching via the DirectDraw application programming interface If you have a video card that doesn t support image stretching don t attempt to use the 200 view as your system might crash For more information ref
7. see page 12 for more information 0 Downloading and Using SMART Board Software on a USB Storage Device You can now control your laptop computer from the SMART Board interactive whiteboard without installing SMART Board software To do this just download SMART Board software to a USB storage device The USB storage device version of SMART Board software includes all standard features such as SMART Recorder SMART Video Player SMART Keyboard and handwriting recognition USB storage devices are very portable You can put the device into your pocket plug it into any computer with a USB port connected to a SMART Board interactive whiteboard and then launch SMART Board software If the connected interactive whiteboard isn t moved you ll only need to perform the orientation procedure once The orientation data is saved on the USB storage device for use in subsequent sessions However if you plug the USB storage device into a computer that s connected to a different interactive whiteboard you ll need to perform another orientation procedure To install SMART Board software on a USB storage device 1 Download the USBBoard exe file to your computer and save it to any directory 2 Plug your USB storage device into the computer s USB port NOTE To successfully extract this software your USB storage device must have at least 32 MB of space 3 In Windows Explorer navigate to the directory you specified in step 1 and double click the USBBoard e
8. 22 25 Clearing and Restoring PowerPoint Annotations 67 Configuring On Screen Display Controls 15 17 Guest Laptop Switch 16 17 Configuring the SMART Board For Use without a Projector 69 Serial Port on Connected Computer 3 Connecting a SMART Board Serial Cable 1 3 USB Adapter Cable 3 5 Converting Handwriting to Typed Text 19 20 62 Corel Grafigo Software 62 Corel Presentations Software 62 CorelDRAW Software 62 Creating a Pack and Show File 33 Creating Objects in Notebook Software Drawing Tools 41 Highlighter Tool 40 41 Pen Tool 40 Typed Text 41 Customer Support 68 Cutting Copying and Pasting Objects 55 D Deleting Objects 47 Circle and Tap Erasing 24 47 With Delete and Clear Page Commands 47 Deleting Pages of a Notebook File 49 Deleting Text in Handwriting 29 Disabling Aware 64 Disabling Hardware Acceleration 35 Display Colors 34 Dragging and Dropping via Task Bar 55 E Enabling Aware 64 Enhancing System Performance for Recording 34 35 Enhancing Video Quality 34 Erasing Changing Pen Tray Eraser Settings 20 21 Circle and Tap Erasing 24 47 Clearing Annotations 25 Notebook Software Objects 47 Resizing the Eraser to Fingertip Size 24 Exporting Notebook Files 56 SMART Board User s Guide 77 78 Floating Tools 21 22 Add Buttons 23 Clear Annotations Button 22 Customizing 22 23 List of Tools 71 Reconfiguring 22 23 Remove Buttons 23 Restore Annotations But
9. Open button NOTE File shortcuts are not included in any of the export formats available for Notebook software If you want to include file attachments in an export format you must attach the file as a copy and not as a shortcut To attach a link to a Web address URL 1 Select Attachments from the View menu The Attachments view appears Select Hyperlink from the Insert menu The Insert Hyperlink dialog box opens SMART Board User s Guide 3 Type the Web address URL in the Hyperlink box 4 Inthe Display Name box type the Web page name that you want listed in the Attachments view 5 Click OK To view an attachment 1 Select Attachments from the View menu 2 Double click the file shortcut or hyperlink that you want to view NOTE The attachment opens in the application it was created in If you don t have this application on your system you may not be able to open the file Using a Gallery Collection With a Gallery collection you can quickly develop and deliver a lesson or presentation that is rich in graphic detail The Gallery function of Notebook software organizes page templates and pictures into collections of related materials For example a math teacher can insert pictures of shapes over a page template that looks like graph paper and students can measure these shapes using a picture of a transparent protractor all by working with the same collection You can use any of the collections that are inclu
10. Page Sorter in Notebook Software 58 59 Page Templates in Notebook Software 49 52 PDF Format 56 Pen Tray Buttons 18 Changing Color and Size of Styluses 20 21 Changing Eraser Settings 20 21 Non Projected SMART Board 69 Ready Light 18 Saving User Profiles 23 Styluses 18 Pictures in Notebook Software 52 53 Playing Video Files 34 Enhancing Quality 34 PNG File Format 52 53 56 Port Manually Configuring 3 PowerPoint Software 66 67 Accessing the PowerPoint Menu 67 Blacking Out Slides 67 Clearing Annotations 67 Saving Annotations 66 Precautions Print Capture 54 55 Projected Image Adjustment 13 14 Projected Mode 12 Protecting Objects from Further Editing 44 Q Quality of Recording 31 R Ready Light 18 Rearranging Stacked Objects 44 Recording Video Files 32 33 Improving System Performance 34 35 Reducing Screen Resolution and Display Colors 34 Reformatting Shapes in Notebook Software 46 Reformtting Text in Notebook Software 45 46 Resizing Objects in Notebook Software 45 Restoring Cleared Annotations PowerPoint Software 67 Restoring Clearned Annotations Floating Tools Button 22 Retrieving Notebook Objects from the Background 44 Rotating Objects in Notebook Software 43 S Safety Precautions i Saving Notebook Files 48 PowerPoint Annotations 66 Scanned Pictures Importing into Notebook Software 53 Screen Resolution 34 Screen Shade in Notebook Software 60 61 S
11. SMART Board User s Guide 53 window 54 Capturing All or Part of a Screen Like the Save Print toolbar that s described on the previous page the Screen Capture feature of Notebook software allows you to capture annotations and the application background into a Notebook file By default the captured image appears on a new Notebook page However you can change this by clearing the Save Pictures to New Page check box on the Capture toolbar The newly captured image then appears at the top of the current page To activate the Capture toolbar 1 Select Screen Capture from the View menu of Notebook software The Capture toolbar appears Window Screen M Save Pictures to New Page 2 Drag the Capture toolbar to a different screen position if required The Capture toolbar floats over all open applications To capture a selected screen area 1 Press the Area button on the Capture toolbar The cursor changes to a camera icon 2 Press and drag to define the area you want captured To capture a window 1 Press the window you want to capture 2 Press the Window button on the Capture toolbar The window appears as a hatched area 3 Press once in the window To capture a screen Press the Screen button on the Capture toolbar NOTE By default screen captures are inserted in the background If you want to manipulate a screen capture in Notebook software select Draw gt Order gt Retrieve Background Usin
12. The Importance of Being Oriented To provide an accurate and appropriate response to your touch the SMART Board driver needs to know exactly where the projected image from your computer is located on the interactive whiteboard screen You provide the SMART Board driver with this information when you perform an orientation procedure a very simple process of touching firmly and precisely on a grid of red crosses on the screen Although a default orientation is automatically assigned to your interactive whiteboard you should complete the orientation process to ensure the greatest level of tracking precision You may also want to re orient on occasion especially if your interactive whiteboard is accidentally jostled and the projected image becomes misaligned With a correct orientation the pointer appears directly beneath your fingertip and the system accurately tracks your finger or tool contact on the screen NOTE f your interactive whiteboard uses DViT technology and you re experiencing either inaccurate touch control or no touch control at all you should calibrate the cameras before you orient the screen You should also calibrate the cameras before orienting the screen if the electronic ink that appears when you write on the screen is Jagged broken or doesnt appear at all For detailed instructions on calibrating the cameras refer to the SMART Board software Help Orientation Tips e During the orientation firmly press the small
13. User s Guide 13 To set your computer resolution to match the projector resolution NOTE You may need to perform this procedure at your computer monitor as resolution differences can distort the image on the interactive whiteboard to the point where visibility is impaired 1 From the Start menu select Settings gt Control Panel NOTE f you re using the Windows XP Start menu select Control Panel directly from the Start menu The Windows Control Panel opens 2 Double click Display The Display Properties dialog box opens Click the Settings tab 3 4 Drag the slider to adjust the pixel setting to match your projector resolution 5 Click the Apply button Then click OK 6 Restart your computer if required If the Interactive Whiteboard Becomes Unresponsive If the interactive whiteboard is unresponsive to your touch open the SMART Board tools select Control Panel and make sure Projected Mouse Mode is selected for the active COM port Although the projected mode is the default setting Non Projected Whiteboard Mode may have been accidentally selected in the Control Panel Adjusting the Projected Laptop Image If the Laptop Image Fails to Appear or is Distorted If you can t see the image from a laptop computer or the image is severely distorted the laptop s external video port may be inactive With newer laptops you can synchronize the internal and external video ports at the software level as follows 1
14. Whiteboard from the View menu or double click any thumbnail page SMART Board User s Guide 60 Presenting on the Interactive Whiteboard Use Notebook software on your SMART Board interactive whiteboard to maximize the impact of your presentations A variety of features make it easy to present interactively Tip Use Notebook software in the Whiteboard view to create a presentation at your desktop computer and store the presentation on a floppy disk or your local area network At your meeting open the file on the computer attached to the interactive whiteboard and use Notebook software in Slide Show view to deliver your presentation Whiteboard View When you create a presentation use Notebook software in the Whiteboard view which includes all the necessary tools for creating importing and editing annotation objects Slide Show View The Slide Show view is ideal for delivering your presentation on an interactive whiteboard It maximizes the available workspace by only showing the page content To activate the Slide Show view 1 Select Slide Show from the View menu The Notebook page enlarges to fill the entire screen and the taskbar title bar menus and scroll bars disappear However a three button toolbar remains letting you navigate through your presentation return to the Whiteboard view access drawing tools open a Gallery collection and format objects Move to previous page gt gt Move to
15. are retrieved from the background as explained on page 44 To select a single object 1 From the Draw menu click Select 2 Click the object A selection rectangle encloses the object To select several objects 1 From the Draw menu click Select 2 Drag the mouse or your finger to draw a selection rectangle over the objects you want to select OR Click the first object you want to select press and hold the CTRL key and then click the next object you want and so on A separate selection rectangle encloses each object To select all objects on the current page From the Edit menu click Select All Selection rectangles enclose all the objects on the page that you haven t moved to the background 42 SMART Board User s Guide Rotating Objects If you like you can rotate an object to any angle For example you may prefer to tilt the labels on a drawing To rotate a single object or several objects 1 Select the object s you want to rotate A selection rectangle encloses each object and a rotation handle appears at the top O a Rotation Handle 2 Move the cursor over the rotation handle green circle Two arrows in the shape of a circle appear ee Circular Arrows 3 Drag the circular arrows to rotate the object s NOTE f you select a number of objects you can rotate any one of them to rotate the entire group as a single unit Moving Objects You can rearrange the objects on a page by draggin
16. box Then select the amount of time that should pass before the Full Screen toolbar disappears in the After _ seconds list 5 To automatically select the same video hardware the next time you use SMART Video Player select the Remember last hardware source check box 6 Press OK Viewing the Output of Video Hardware Devices SMART Video Player is compatible with a wide array of video hardware devices including video cameras projectors scanners and document cameras To select the video hardware When you connect a video hardware device to your system SMART Video Player detects the device and adds it to the File menu If the device fails to appear on the File menu after you connect it try connecting it again To view video hardware input in SMART Video Player select the device under the File or File gt Select Video Hardware menu You can also set an option to automatically select the video hardware source last used see the previous procedure To select a video format 1 From the Options menu select Video Source Settings The Video Source Settings Panel dialog box opens 2 Select the video format from the Video Standard list The selections available depend on the video hardware that is currently selected 3 Select a Frame Rate You ll need to balance your expectations for video quality against the limitations of your computer system The higher the frame rate the greater the demands placed upon your system A rate of 15 fra
17. can use the provided serial cable or you can order the USB adapter cable from SMART Technologies Inc NOTE The information provided in this section applies to the 500 series of the SMART Board family of interactive whiteboards If you have a Rear Projection SMART Board interactive whiteboard Sympodium lectern or a SMART Board for Plasma Displays interactive overlay refer to the installation manual that came with your product for setup instructions Serial Cable Setup 1 Insert the SMART Board software CD into your CD ROM drive The SMART Board software setup program should start automatically If it doesn t select Start gt Run and enter x autorun exe where x is your CD ROM drive Follow the on screen instructions to install SMART Board software During the software installation you ll be asked if you want to put the SMART Board icon in your StartUp Folder We recommend you reply affirmatively Then whenever you activate your Windows operating system SMART Board tools opens and your interactive whiteboard is fully functional without any further action 2 Without removing the SMART Board software CD shut off your computer 3 Connect the short DB9 end of the serial cable to the 9 pin serial port on the underside of the interactive whiteboard 9 pin Serial Port Underneath the Interactive Whiteboard Short DB9 Connector SMART Board User s Guide 1 NOTE If the serial cable might be subject to accidental
18. described over the next few pages Notebook Software Use Notebook software while working on a SMART Board interactive whiteboard or your workstation to create organize save and print your notes Notebook software includes many object creation tools and you can also import graphics text and clip art from any other application If you like you can share your Notebook file with others in the HTML format PDF or one of the supported image file formats SMART Board User s Guide 7 Before a meeting you can use the Notebook software tools to create a multi page Notebook file and you can then open that file on the SMART Board interactive whiteboard during the meeting As the meeting participants provide comments and suggestions you can capture their input using the styluses and navigate between each page in your Notebook file by touching the screen However Notebook software is much more than just an electronic flip chart for capturing suggestions during a brainstorming session When you use the Screen Capture tools Notebook software also serves as a receptacle for anything you write on the SMART Board interactive whiteboard over any application When you perform a capture the image is automatically placed on a new page of the current Notebook file SMART Recorder With SMART Recorder you can record everything you do on a SMART Board interactive whiteboard no matter which applications you re using You can then play the recording using Wi
19. disconnection or strain protect the serial port on the interactive whiteboard as follows Leaving it somewhat slack at the serial port connection attach the cable to the wall or a floor stand leg with a strain release device or electrical tape ensuring that any subsequent force on the cable will be absorbed at that point rather than at the serial port connection With a floor stand attach the cable to the bottom of the leg for greater stability if the cable is pulled If you must run a cable over the floor lay the cable in a flat straight line and secure it to the floor with colored tape or a cable management strip 4 Connect the long DB9 end of the serial cable to a COM port on your computer Unplug your keyboard connector and reconnect it to the supplied SMART Keyboard Adapter Insert the male end of the keyboard adapter into the keyboard port on your computer Finally insert the keyboard adapter s power plug into the socket on the back of the long DB9 connector HaHa Hdd Hd Keyboard Port Serial Port To Keyboard Connector l A Serial Cable 4 Keyboard Connector To Keyboard Port Bia To DB9 Connector Power Plu lt 4 Keyboard Adapter Power Plug Socket SMART Keyboard Adapter PC Serial Connections NOTE f you re connecting your interactive whiteboard to a laptop computer you ll need to connect an external power supply rather th
20. i Cleaning the Writing Surface ccccceeeccccseeeeeceesseecceseeccseueeeceeuseecseaseeeseageeessegeeessageeeees i Preventing Damage to the Writing SUrf CE ce ccccceeeeeeceeeeeeeeeeeesaeeeeeesaaeeesseeeeeteaees ji General Tips for Trouble Free Performance ccccccccceecceceeceeseeeceeeceeseeeesaeeeesaneeesauees ji ADOUT INIS GUIE orinni cane te E GOUING Started dirir orn ainra a iA ES AOLE NAON Er rri rara Senak able SetU redara a a e a a a aaa aa 1 Manually Configuring Your Serial POrt cccccccceecceeeeeeeeeeeeeeeesseeeeesseeeeeseeeeeesaeeeeesaeeees 3 USB Adapter Cable SEUD rnn a A a eddcd eae aah eee 3 Downloading and Using SMART Board Software on a USB Storage Device 5 SMART Board Software ccccccsecceecceeceeseeeeneceeecnscnesensoneeessonseeeseesoneseesoness SMART Board Software ServiCe vicccnciis hc iced esis ce whic en saatedded ie etceodviene bewaceis dees 7 SMART Board TOOLS ees ene retort eee net eee Ree T ret te te arene net we eine tee ee eee 7 SMART Aware Making Third Party Applications Aware cccccccsseeeeeeeeeeeeeseeeeeeneees 10 Text Injection and Capturing Annotations in Non Aware Applications cc0008 10 Accessing and Exiting the SMART Board ToOolsS cccccceseeeeeeeeeeeeeeeeeeeeneeeeeeeaeeeeeeas 11 Using Projected MOde ccccccccseceecceeeeeeneeeeseeseeseesensensensensonsonsonsenseneensenesees The Importance of Bei
21. programs that include that feature Middle Mouse Click Produces a middle mouse click the next time you press the interactive screen Right Mouse Click Produces a right mouse click the next time you press the interactive screen Captures the area of the screen that you select to a new page in Notebook software D Screen Pointer Produces a movable pointer in the shape of a large arrow A Launch Spotlight Produces a spotlight effect Launch Keyboard Opens the SMART Keyboard for on screen typing Software SMART Board User s Guide T1 72 Appendix C Toolbar and Menu Commands in Notebook Software Notebook software includes menu commands for all of its functions You can also activate many functions by using a button on the Simple or Standard toolbar or shortcut keys on your keyboard The following table identifies the menu commands and toolbar buttons for each function The Simple toolbar includes the large buttons and the Standard toolbar includes the small ones Buron Function OSS gt Save E Saves the current file in the Notebook software XBK format Dave or lal Saves the current file with the name and location you specify gt Save Page as Template Saves the current page as a template gt Export HTML PDF Images Exports the current file as a PDF file HTML file or a series of image files Sends all pages or selected pages to the default printer gt Recent Files Opens any of the last four files that yo
22. single line scroll buttons appear on either side of the Editing Area Press the left scroll button to scroll towards the beginning of the converted text press the right scroll button to scroll towards the end of the converted text Scroll buttons SMART Board User s Guide 29 30 Using SMART Recorder Use SMART Recorder to record everything you do on the SMART Board interactive whiteboard no matter which application you re using If you have a microphone attached to your computer you can even record audio in sync with your on screen actions SMART Recorder produces standard AVI files that you can view with SMART Video Player or Windows Media Player Although you can use any version of Windows Media Player to play these videos we recommend that you install the latest version This software is available free of charge from www windowsmedia com download As long as your computer meets the requirements for SMART Board software you can use SMART Recorder However for best performance we recommend you use a computer that meets the following requirements e 400 MHz processor e 64 MB RAM e a sound card and a microphone recommended that are compatible with Windows operating systems To improve the quality of your recordings follow these tips when selecting computer and recording equipment e Use the fastest computer you can Screen recording and audio compression take a lot of computing power and faster machines do a better job
23. that are not Aware you can convert handwritten text and inject it into the file as typewritten text Just press on your annotation for approximately three seconds and select Inject your annotation here from the menu that appears You can also capture any annotations you make over a non Aware application into Notebook software by using the capture buttons on the Floating Tools palette or the buttons on the Save Print toolbar which appears whenever you pick up a pen tray stylus SMART Board User s Guide Accessing and Exiting the SMART Board Tools If you included the SMART Board tools icon in your StartUp folder when you installed SMART Board software the SMART Board icon will appear in the system tray whenever you start your computer To open the SMART Board tools 1 The toolbar is particularly handy if you use some features often such as SMART Recorder or the Floating Tools Drag the toolbar to a convenient location and all your favorite software tools are only a button press away To minimize the toolbar double press the black sidebar Double press the sidebar again and the toolbar If the SMART Board icon isn t displayed in your system tray press the Start button and select Programs gt SMART Board Software gt SMART Board Tools Press the SMART Board icon in the system tray and select an option from the pop up menu that appears OR Double press the SMART Board icon and press a toolbar button
24. the Next button to have the Windows operating system search for an appropriate driver Click the Next button again to direct the Windows operating system to search the driver database on your hard drive NOTE f the Windows operating system fails to find the correct driver insert the Windows 98 2000 ME XP CD in your CD ROM drive to install a USB HID driver These drivers which usually arent included in a default installation are needed for the interactive whiteboard to work using a USB cable HID is a subclass of USB devices Click the Finish button The Ready Light on the pen tray turns red indicating that the pen tray is receiving power from the USB port SMART Board User s Guide 4 Insert the SMART Board software CD into your CD ROM drive and follow the on screen instructions in the installation program that launches When the installation is complete the Ready Light on the pen tray turns from red to green indicating that the interactive whiteboard is now touch sensitive 5 If the SMART Board tools do not automatically open select Start gt Programs gt SMART Board Software gt SMART Board Tools The SMART Board icon appears in the system tray You can now use a stylus from the pen tray to write over any projected application 6 While not strictly necessary we recommend that you press the SMART Board icon and select Fa Orient to perform a brief orientation procedure
25. the SMART Recorder Video avi format to create a more compressed file This format uses 16 million colors so videos of this type look better than those using the Microsoft Video format Anyone who has Windows Media Player and SMART Board software can view a video in SMART Recorder Video format or you can convert the video using the pack and show feature so those who do not have SMART Board software can still view the video To change target file paths Press the Target Files tab To change the folder in which videos are saved press the Browse button next to the Default Save Directory and select a file folder We recommend that you select a folder on a local hard drive since network drives are slower and may hurt performance To change the folder in which temporary video processing files are stored press the Browse button next to the Temporary Files Directory and select a folder We recommend that you store temporary files on the same drive as the saved video files because this dramatically reduces the time needed to save a recording To change the settings for the free disk space warnings type the file size limits at which you would prefer to receive a warning You can also clear the Warn me if free disk space is below check box if you do not want to receive a low disk space warning at the beginning of a recording session NOTE To return to the system default settings press the Restore Defaults button Press OK Tip To convert eith
26. tray eraser in the Whiteboard component of NetMeeting software you can t erase pixel by pixel If you make a spelling mistake in your annotation you must erase the entire annotation Sharing Non Aware Applications If you share a non Aware application and then write over it the acetate layer that was created to store the annotations is automatically shared with all sites This acetate layer is an invisible surface that is created over a non Aware application to accept annotations All annotations are stored on the same acetate layer Any participant can use a pen tray tool to write on the acetate layer However only the site that first shared the application can break this acetate layer to clear the annotations To break and clear the acetate layer return all the pen tray tools to the pen tray and press anywhere in the application Once a site shares a non Aware application all sites can see the application and any annotations made over it However only the site that controls the application can use the screen capture buttons to save annotations If it s not already open when a screen capture button is pressed Notebook software opens at the host site This host site can share the Notebook file so every site can view captured annotations but only the host site can save the Notebook file SMART Board User s Guide 63 64 NOTE The site that first opened the application may not immediately see the captured annotations in the Noteboo
27. yellow square in the center of each red cross If you neglect to do this the SMART Board driver will not track your screen contact correctly e f you re dissatisfied with the precision of a particular orientation point don t begin the entire orientation procedure again Just press either of the two pen tray buttons or the left arrow key on the keyboard to retract a poorly aligned orientation point e f you want to redo the entire orientation procedure press the ESC key on the keyboard When Should You Orient the Interactive Whiteboard You should orient your interactive whiteboard after you install SMART Board software and configure the COM port and after the interactive whiteboard is accidentally jostled or deliberately moved to another location To do this press the SMART Board icon and select Orient Which Orientation Level Should You Choose Choose an orientation level based on the time you have available to perform the procedure and the degree of tracking precision you require e A Quick orientation requires only four presses to complete and is well suited for most purposes If you accidentally move or jostle the interactive whiteboard during a presentation use the Quick orientation to re orient with minimal interruption e A Standard orientation requires nine presses and provides a slightly higher level of accuracy that s suitable for most high resolution systems e A Fine orientation involves pressing 20 individual cros
28. you write on the screen in non projected mode open Notebook software If you make any annotations that you don t want to keep simply erase the dry ink markings on your interactive whiteboard This erases the electronic ink on the computer as well If you fill the interactive whiteboard screen with notes make sure they re captured in the open Notebook file before you erase them and write more notes When you press the top New Page button on the pen tray or the Insert Blank Page button in Notebook software your notes are captured in the current page and a new page opens for fresh notes Don t forget to save your Notebook file when you finish You can of course verify that your notes have been captured simply by looking at the open page in Notebook software You ll see your current notes on the final page in the Side Sorter When you press the New Page button on the pen tray the current page becomes a new blank page ready to receive fresh notes Before you erase press the New Page button L SMART Board User s Guide 70 Appendix B Floating Tools Options You can edit the default Floating Tools palette to contain as many tools as you like To edit the Floating Tools open the SMART Board Control Panel press the Floating Tools tab and drag individual tools from the List of Tools onto the Editable Floating Tool Bar The following t
29. 84 00 REV AO
30. A Qiu FAQha nw k Sf YO E O N Shapes abe m 8 7 Page Title Jul 7 1 10 PM JAB 3 4 Robotronical Movers 250 000 00 2 000 00 i 5 Calibration Magic 30 289 00 1 086 00 89 000 00 6 Sensorama 79 008 00 3 892 00 a 10 300 000 00 11 250 000 00 DRED 12 200 000 00 5 n 150 000 00 OTesting J 15 100 000 00 o 50 000 00 m Materials 0 00 20 n a a 21 im ATAP Pih Sheet1 Sheetz Sheets IEI o Ready TI CO nm T_T 4 d a MStart E3 BW Z Echuntied SMART Noteboo BE Microsoft Excel Bookt Q 10 364M jee pene tl Va iN A J k W O ka j My i f _ Bed eS aS a sl es a ia Cs r J Ca i i im o en Or perhaps you re presenting complicated information that would benefit from a larger display area In this case you might want to split the window across a couple of screens as shown below f T my deck xbk SMART Notebook i aag Ele Edit view Insert Format Draw Help Aeree r e E E BAhaw J k LO O N Shapes abe a 7 Bt Page Title Jul 7 1 10 PM j Attachments g ey ka
31. Delete command on the Edit menu e remove all objects on the page with the Clear Page command on the Edit menu e delete the last object created or undo the last action performed with the Undo command on the Edit menu To erase freehand annotations with the pen tray eraser 1 Pick up the eraser from the pen tray 2 Drag the eraser your finger or any other pointing device over the objects that you want to remove NOTE You cant remove typed text or shapes with the pen tray eraser To remove these types of objects use the DELETE key To use the circle and tap erasing method 1 Pick up the eraser from the pen tray 2 Encircle the area of the screen that you want to erase with an edge of the pen tray eraser or your finger 3 Tap once inside that circle to erase all the annotations within it All traces of electronic ink contained within that circle immediately disappear NOTE This method of erasing does not work on typed text or shapes To delete selected objects on a page 1 Select the object s you want to delete 2 Select Delete from the Edit menu The selected object s disappear To delete all objects on the page Select Clear Page from the Edit menu Undoing Your Mistakes If you make a mistake or simply change your mind you can easily reverse the last command or action In fact you can reverse many previous actions by repeatedly selecting Undo To undo commands or actions 1 From the Edit menu select Undo 2 Repea
32. From the Start menu select Settings gt Control Panel gt Display NOTE If you re using the Windows XP Start menu select Control Panel directly from the Start menu The Windows Control Panel opens 2 Select the Refresh or Monitor Refresh tab 3 Click the CRT Panel option to activate simultaneous monitor and external video port display 4 Click OK This procedure is not possible with some older laptop models If you have one of these models you may need to switch back and forth between the internal and external video ports If you aren t sure which commands or keyboard combinations to use for switching between the internal and external video ports consult your laptop owner s manual If Your Laptop s Serial Port is Unavailable If you ve connected an interactive whiteboard to a COM port on your laptop computer but the interactive whiteboard remains unresponsive you may be experiencing a COM port conflict created by software on your laptop For example if you use a laptop or personal digital assistant that transmits information to your computer using infrared IR light waves software resident in your StartUp directory may be telling the COM port to continually monitor for nearby IR devices Although you can physically connect a serial device such as an interactive whiteboard to the laptop s COM port this software could override the connection SMART Board User s Guide One solution is to use a different COM port If y
33. Inthe Writing Recognition Area write the text you want to add Your handwriting displays as typewritten text in the Editing Area t o b or not t o b e 28 SMART Board User s Guide EN To delete text in the Editing Area Bey 1 Press the text you want to delete 4 Press Back You can press and drag your finger to highlight consecutive items here Lo if ace 2 Press the Back button on the Edit toolbar Radeon The highlighted items disappear caps muna Edit t b To change lowercase to uppercase and vice versa 1 Press the letter you want to change Soi The letter appears highlighted with an up or down arrow depending on its case to one side of it et 2 Press the highlighted letter again to alter the case who a m not ae FE F E 1 Press the CAPS button on the Edit toolbar Lap ace 2 Inthe Writing Recognition Area write in lowercase or mixed case To convert your handwriting to all uppercase Back l Enter Press cars mum here a Edit Your converted text appears in the Editing Area in all uppercase To add a space or insert an empty line 1 Inthe Editing Area place the cursor at the point where you want to add a space or carriage sama return 2 To add a space press the Space button OR To add a carriage return press the Enter button To scroll through converted text in the Editing Area When you ve converted more text than you can see in a
34. Microsoft Word Software 62 Injecting Handwriting 62 Moving Objects in Notebook Software 43 Multiple SMART Boards 75 76 N Non Aware Applications Capturing Annotations 24 53 54 Injecting Handwriting 19 20 Non Projected Mode 69 Notebook Software Attachments 50 Automatically Exporting Files 56 Capturing Annotations 53 54 Capturing Notes on a Non Projected SMART Board 70 Capturing PowerPoint Annotations 66 Changing a Page Title 45 Creating a New Notebook File 48 Deleting Objects 47 Deleting Pages 49 Drawing Tools 41 Editing Objects 42 47 Erasing 47 Exporting Files 56 Gallery Collections 51 52 Grouping Objects 44 Highlighter Tool 40 41 Inserting Hyperlinks 46 Locking Text 43 44 Menu Commands 72 74 Moving Objects 43 Opening a File 48 Page Sorter 58 59 Page Templates 49 52 Pen Tool 40 SMART Board User s Guide Pictures 52 53 Print Capture 54 55 Protecting Objects from Further Editing 44 Rearranging Stacked Objects 44 Reformatting Shapes 46 Reformatting Text 45 46 Resizing Objects 45 Rotating Objects 43 Saving Files 48 Scanned Pictures 53 Screen Capture Tools 54 Screen Shade 60 61 Selecting Objects 42 Side Sorter 57 58 Slide Show View 60 Sorting Information 57 59 Text Tool 41 Ungrouping Objects 44 Watermark 40 Whiteboard View 60 O On Screen Display Controls 15 17 Guest Laptop Switch 16 17 Orienting a SMART Board 12 13 P
35. Notebook Recorder Video Player keyboard Floating Tools Control Panel Orient Check For Updates Help Open Exit Shortcut Menu reappears To exit the SMART Board tools Press the SMART Board icon and select Exit Your interactive whiteboard remains touch sensitive and you can still use the pen tray buttons However you can t write over an application with a pen tray stylus or use any of the other SMART Board tools X Notebook z Recorder Video Player Keyboard i i Floating Tools Control Panel rient Toolbar Buttons Double press to maximize minimize the SMART Board SMART Board User s Guide kK Press the yellow square in the center of the cross Quick Orientation Using Projected Mode You can use your finger to control any application that is on the screen as effectively as you would with a mouse Touch the interactive whiteboard to start an application and then write over it in virtual electronic ink with a pen tray stylus You can also use the many features in the SMART Board tools to produce a left click or right click write or draw in any color highlight anything on the screen or erase annotations How does the system work Basically the SMART Board driver is responsible for translating your presses on the screen into mouse clicks and the annotations you make with a pen tray stylus into electronic ink
36. Shade cccccccccsseseceseeeeeseeeeeeeeeeeeesseeeeeesaeeeesseeeees 60 Aware APPICAtONS aiiis e E R A a A A AA AE EES 62 Using Microsoft Word and Excel on an Interactive Whiteboard cccccceecceeeeeeeees 62 Using Microsoft NetMeeting Software on an Interactive Whiteboard cccceeeeees 63 Using Microsoft Paint Software on an Interactive Whiteboard cccecceseeeeeeeeeeeees 64 Disabling SMART AWale ixascicaceticictve sidan arate ites N A 64 AWare Online Tiel cscs stec siete on ssdecs tee sasteacss cet os a S aa a E a a a 65 SIS SOW TOODA es scesk ess oo dea rs pate vada nates duce r e uaseaeenesnd a 66 Touch Shortcuts in PowerPoint Software cccccceecccseeceeeeeeeeeceeseeeceeeeseeesseesesseees 66 Saving the Annotations You Make over Your PowerPoint Presentation 06 66 Printing the Annotations You Make over Your PowerPoint Presentation 0 67 Clearing Restoring the Annotations You Make over Your PowerPoint Presentation 67 Accessing the PowerPoint Menu ccccccsssceceeeceseseeeseseeeseseeseaseseaeeseaeeenegeeenegeeens 67 Temporarily Blacking Out the Slide Show Display cccccsccccesececeeeeeeeeeesseeeesseees 67 Contacting SMART Technical Support ccc eeccceececeeececeeeeeeeeceeseeesaeeeesaeeeeseeeeesaeees 68 Tey gi 2 ML ge l c ee eer er er ure Retreat yes Ree 68 F FOGUUICE WN aN NOY sie serrate ca lace
37. T Video Player supports all basic video formats If you can view a video in Windows Media Player you can view it in SMART Video Player Video Player also supports video hardware devices that comply with the DirectX application programming interface and run on a Microsoft Windows operating system capable of using Windows Driver Mode WDM However it does not support internal DVD drives or live video streamed over the Internet NOTE The Windows 98 and Windows NT 4 0 operating systems are not capable of using Windows Driver Mode If you have the Windows 98 or Windows NT 4 0 operating system you cant use SMART Video Player to view the output from video hardware System Requirements e Intel Pentium III brand 800 MHz or higher processor recommended e 128 MB RAM recommended e 200 MB of free hard disk space recommended e DirectX 8 0a application programming interface version 8 0 or higher support e Windows Media Player e Windows 98 2000 ME or XP operating system SMART Video Player does not currently support the Windows NT 4 0 operating system Multiple SMART Board Interactive Whiteboards When using multiple interactive whiteboards always run SMART Video Player on the primary unit There are two ways to set up multiple interactive whiteboards with a separate video card for each unit or a single video card that splits the video signal If you re using a separate video card for each whiteboard SMART Video Player will not run on the seconda
38. able not provided e an RGB DB15M to DB15M video cable not provided SMART Board User s Guide The DB9F to DB9F null modem cable should have the pin assignments shown below OoOo A gt AD ON NY W ors aD ON NY W Null Modem To configure the guest laptop switch 1 2 oO Oo N OO Connect the SMART Board interactive whiteboard to the resident computer page 1 If you haven t already done so configure an On Screen Display Controller for the projector or PDP on the resident computer page 15 Connect a DB9F to DB9F null modem cable not provided from a COM port on the resident computer to a COM port on the guest laptop Connect a standard RGB DB15M to DB15M video cable not provided from the laptop monitor port to the Computer 2 input source on the projector or PDP The resident computer is connected to the Computer 1 input source On the resident computer press the On Screen Display Controller icon in the system tray A dialog box for the On Screen Display Controller appears Press the Guest Laptop Switch tab Select the Enable guest laptop serial switch check box Verify that the Switch input source is set to RGB2 In the Resident computer serial port list type or select the resident computer COM port to which you connected in step 3 On the guest laptop install SMART Board software and manually configure the serial port page 3 to which you connected in step 3 To switch from the connected computer to a gu
39. able describes the function of each floating tool Tool Button Resulting Interactive Whiteboard Behavior i Vertical Separator Inserts a vertical separator on the Floating Tools palette E Horizontal Separator Inserts a horizontal separator on the Floating Tools palette Use to write or draw freehand style over any application af Highlighter Highlights an area of the screen for emphasis without overwriting the underlying image Use to erase freehand annotations oO Draw Rectangle Activates a drawing tool you can press and drag to create squares and rectangles Activates a drawing tool you can press and drag to create lines oO Draw Circle Activates a drawing tool you can press and drag to create circles and ellipses ELE Clear This tool toggles between two states When annotations are on the interactive i screen the button is in the Clear Annotations state As soon as the 1 Restore Annotations annotations are deleted the button changes to Restore Annotations ENI GIF Capture a Screen Region Capture the Screen Captures the current screen including any annotations made to a new page in Notebook software Sends your annotations plus the application background to the default printer k Left Mouse Click Enables you to return to a left mouse click after using a pen or drawing tool Float Mouse Click Produces a floating mouse the next time you press the interactive screen Use the floating mouse to view the tool tips for objects in
40. adeneentes 24 Using the Smooth Ink SU Oeics cca ec cates isc pheds bigs Meda taaavees Saestidica ace ick aaaes Mea tickets Bunce ae 25 Using The SMART Keyboard sssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnne Typing with the SMART Keyboard cccccccsssceccseseeeceeseecseseeecsaseeecsegeeessegseesseaeeeeas 26 Handwriting TRE COO MUON esenee toa peotiaacicaeiins a a i 26 Editing Converted Handwriting icc ccccicdcc ceictldsalte bendecen ioeaned see scclceieedweve Addaw ls Heaecaneddawenet de 27 Contents USING SMART ROCOMGCN oeiia iaaiiai aaea aaa i aaa aidaa Naaa Accessing and Exiting SMART Recorder ccccccseeeceeceeeeeeeaeeeeeeeeeeeeseeueeesaeeeeesaaaees 30 Setting the SMART Recorder Options ccccccseseecceeseeeceesseecseeseeeseasseesenseessaaseeeeas 31 Creating and Playing Video Files cccceeccecceeeeeeeeeeeeeeeeeeeeeeeseeesaeeeesaeeeeesseeeeesaeeeeeas 32 Enhancing System Performance and Video Quality ccccccecececeeeeeeeeeeeeeeeeeeeeneneeees 34 Using SMART Video Player anannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn n System Requirements arnesa a aaa a a iaa 36 Multiple SMART Board Interactive WhiteDOards cccccceecccseeeeeseececeeeeeseeeseeeeeseeees 36 Accessing and Exiting SMART Video Playelr ccceccccsseeeeecseeeeeeeeeeeeeseeeeesaeeeeesaeeees 36 Setting the SMART Video Player Options cc
41. an a keyboard adapter to the long DB9 connector This external power supply must have the following characteristics e 2 1mm inner diameter positive center post e 5 5mm outer diameter negative outer barrel e 6VDC to 12V DC output e minimum 200 mA output 5 Turn on your computer The Ready Light on the pen tray turns red indicating that the pen tray is receiving power from the keyboard port on your computer Ready Light SMART Board User s Guide When the Windows operating system starts the Found New Hardware plug and play wizard leads you through the process of locating the SMART Board driver 6 Ensure that the Windows operating system searches your hard drive for the SMART Board driver This driver is normally located in the PNP Drivers folder in the SMART Board Software program directory Once you complete the plug and play process the Ready Light on your pen tray changes from red to green This indicates that your interactive whiteboard is now touch sensitive 7 Ifyou added the SMART Board icon to your StartUp menu during the software installation the SMART Board tools open automatically when you start your computer However you can also open the SMART Board tools by selecting Start gt Programs gt SMART Board Software gt SMART Board Tools With the SMART Board tools started you can now write over any application with a pen tray stylus 8 Press the SMART Board icon and select Orien
42. ave your annotations with your PowerPoint presentation or Notebook file When you open PowerPoint software in the Slide Show view on an interactive whiteboard the Slide Show toolbar appears Previous Page Next Page Menu of Commands Slide Show Toolbar The two arrow buttons on the Slide Show toolbar allow you to navigate through your presentation and the middle button provides access to the menu commands Touch Shortcuts in PowerPoint Software When you re running a slide show on an interactive whiteboard you can use several touch shortcuts e To advance your presentation by one slide press twice on the screen making the second press to the right of the first e Toreverse your presentation by one slide press twice on the screen making the second press to the eft of the first e Touse a floating mouse touch the screen and slide your finger across its surface NOTE f you prefer to advance each slide with a single press press the middle button of the Slide Show toolbar and uncheck the Settings gt Double Press to Advance option Saving the Annotations You Make over Your PowerPoint Presentation To retain annotations written over a presentation you can e save the annotations on the current slide in PowerPoint software e automatically save the annotations you make on any slide in PowerPoint software e save the annotations on the current slide in Notebook software without altering the actual slide NOTE These functions are
43. ble SMART Aware check box 4 Click OK Aware is disabled for all applications To enable disable SMART Aware for an application 1 Press the SMART Board icon and select Control Panel The SMART Board Control Panel opens 2 Press the Aware tab 3 Press the Aware Preferences button The Aware Preferences dialog box opens 4 Scroll to the application you want to disable and double press its name or the application icon The setting toggles to its alternate state SMART Board User s Guide Aware Preferences x otate Icon Application Name y Indicates the application will be board aware y Z Netbleeting i e enabled Indicates the application will NOT be y 5 MSNM Shared App board aware i e disabled Double click on the application name or icon to switch between enabled and disabled PowerPoint In this example Aware is disabled for PowerPoint software Double press to enable 5 Press the Apply button and then press OK Aware Online Help For more information about using third party Aware applications refer to the Aware online Help which is included with SMART Board software SMART Board User s Guide 65 66 Using PowerPoint Software on an Interactive Whiteboard SMART Board software is optimized for use with PowerPoint software You can write annotations over any slide with a pen tray stylus and your annotations will disappear when you advance to the next slide However you can also s
44. cccccsssececesseeeceeeseeesseseeesseeeessesseeeees 36 Viewing the Output of Video Hardware Devices cccccseeceeeeseeeeeeaeeeesseeeeeeaeeeeeeeaees 37 using Video RIGS asen yh wireapitacesiiecciante ae adaiedis 38 PMO TAU OVER VIGE O asina a ho aencenniden secs a Sueamen oceania A 39 Capturing Clearing and Restoring Annotations cccccccceseeeeeeseeeeeeeaeeeeesaeeeeesaaeeeeeas 39 Creating Objects in Notebook Software cccccsccsseseeeeeeeeeseeeeeesseeeneseesenees starting Notebook SoftWare sisi a a a a aeai 40 Writing withthe Pen OO isrener a a 40 Drawing Shape canara ree n eee A 41 Typing in Notebook Software cccccccsssceccseseeeceesscecseeeeceaseeecsagseesseaseeessgeessageeesseaes 41 Editing Objects in Notebook Software cccccscceeeeseeeeeeeeseeeeeseeeseneeeeseesenes Selecting ODI COIS nean E a anata cance a E EE E AA 42 ROUNO 2 61 S aa a E ree eee ey Mee eo T S 43 MOVING OD C CIS ssc secent ten ceeleidadasn sie icenh ade tns e a a enced adeeee 43 Locking a Text Object in PI ACC cccccccccseseecceseeecceseeecseseeceeaeeessaeeecsagseeessaueesssageees 43 Grouping and Ungrouping Objects incicivcccdnciheivcsl eee di a a a 44 A tomatic Object Grou PING ser reisiin aia enian casted sacs a Ta aa En iaie a ana alasan aai 44 Protecting Objects from Further Editing cccccccccseeeeeesseeeeeseeseeeeeeeeeeseeeeesaaeeeesaeaeees 44 Rearranging Stacked Objects es susicci
45. configuring the SMART Board interactive whiteboard functions and accessing the advanced features of SMART Board software SMART Board Control Panel Boards Fen Tray Floating Tool Aware Display Controllers iv COM E a en ae AR Orient Advanced Mode Projected Mouse Model Serial Forts Connect Disconnect Nor Projected whiteboard Made Status This SMART Board interactive whiteboard is working properly SMART Board Help About SMART Board User s Guide MELALA Capture Save Toolbar x alala Save Print Toolbar Use the Boards tab to e connect or disconnect the communication link to the interactive whiteboard e orient your interactive whiteboard e configure the interactive whiteboard for projected or non projected use e run a status log for diagnostic purposes and access the SMART Board Software Diagnostics program e access the advanced settings e configure your system for multiple interactive whiteboards and then orient each unit Use the Pen Tray tab to e customize the pen tray styluses and eraser e create and save individual user profiles Use the Floating Tools tab to e customize the Floating Tools Use the Aware tab to e disable SMART Aware by default SMART Aware is enabled e change your Aware preferences including those for Microsoft PowerPoint software e display a list of active Aware applications Use the Display Controllers tab to e in
46. ct one of the four colored styluses from the pen tray and write in the color you selected If you re using regular dry erase markers leave the caps securely on as youre writing in virtual electronic ink rather than physical ink Tip You can write on the screen or erase annotations with your finger To do this just pick up a stylus or the eraser from the pen tray and touch the screen with your other hand to produce the behavior of the lifted tool To write in a different color place the stylus you first used back in its slot and select another Since the color recognition comes from the slots in the pen tray rather than the styluses themselves ensure that each stylus is returned to its proper slot when you finish using it WARNING z If you touch the interactive whiteboard after writing on it and then replace the stylus in the pen tray the annotations you just made will disappear While this is an easy way to clear the screen you may not want to lose your annotations If you accidentally clear the screen open the Floating Tools and press the Restore Annotations button The last cleared annotations are restored to view Press to restore last cleared annotation Injecting Your Handwriting as Typewritten Text in Non Aware Applications SMART Aware works in the background whenever SMART Board software is active It works with many popular third party presentation word processing graphics tablet PC and confere
47. cts from the current page onto a thumbnail e jump to a specific page by clicking its thumbnail e open the Attachments view by clicking the Attachments folder at the bottom oef the Side Sorter Page 1 of 3 Click here lt 4 Drag the thumbnail to a new position baw 15 2 12 Phi Rearrange pages by pressing and dragging the thumbnails Page 1 of 2 Side Sorter view of the current page 2 Side Sorter view of the target page Move an object to another page by dragging it onto another thumbnail Click here Open the Attachments view Page Sorter View In Page Sorter view you can e open the Whiteboard view to a specific page by double clicking a miniature page e insert new pages by selecting Insert gt Blank Page e delete pages by clicking on the page you want to remove and selecting Edit gt Delete Page e rearrange the pages by dragging the miniature pages to different positions e open the Attachments view by clicking the Attachments folder at the bottom of the window SMART Board User s Guide F Untitled SMART Notebook SRX tee Page 2 of 4 Double click any page to open it in Whiteboard view Click and drag any page gt to another location Attachments Click here to open Attachments view To activate Page Sorter view 1 Select Page Sorter from the View menu Miniature versions of all the pages in the Notebook file appear 2 Toreturn to the Whiteboard view select
48. cts to reveal an object hidden within the stack Select the Bring Forward and Send Backward commands in the Draw gt Order menu to move a selected object forward or backward in a stack To move an object to the front or rear of the stack select the Bring to Front and Send to Back commands on the Draw gt Order menu SMART Board User s Guide Resizing Objects You can only resize one object or group at a time Although you change the way text wraps by resizing its box the contents remain unaltered To change the text size select Font from the Format menu and then select a new point size in the Font dialog box To resize an object or group 1 Select the object or group 2 Mowe the cursor over the resize handle in the bottom right corner of the selection rectangle Resize Handle The cursor changes to a two headed arrow Tip To maintain the original height to width ratio of an object press the SHIFT key before dragging the resize handle 3 Drag the resize handle to enlarge or shrink the object Changing a Page Title Although Notebook software automatically assigns a title to each page that is based on the time and date at which it was created you can change this title if you prefer To change a page title 1 In the Whiteboard view click once in the Page Title box above the main workspace 2 In the text box that appears enter a new title or edit the existing one a Untitled SMART Notebook File Edit View I
49. d you can use the pen tray tools to create or erase annotation objects You can also create a number of annotation objects using the command menus and toolbars in Notebook software The command menus and toolbars are especially useful if you re creating a Notebook software presentation at your desktop computer Any annotation you create becomes an individual object that you can select and change NOTE If you use Notebook software on a computer that s not connected to SMART equipment such as a SMART Board interactive whiteboard a Sympodium lectern or a Camfire whiteboard camera your pages will have a watermark in the background This watermark won t be saved with your file nor will it appear if you print your pages If you connect your computer to SMART equipment and open Notebook software the watermark disappears Starting Notebook Software Click the SMART Board icon and select Notebook NOTE f it s not already open Notebook software starts automatically whenever you perform a screen capture using the SMART Board tools Writing with the Pen Tool To write with the Pen tool 1 From the Draw menu select Pen 2 Change the pen attributes as required a To change the color select Current Color from the Format menu and then select a color from the palette that appears b To change the line width select Line Width from the Format menu and then select one of the displayed widths c To change the transparency select Transparenc
50. d fewer colors result in smaller files Select a local hard drive for the target files in the SMART Recorder options see page 32 Network drives are slower and hurt performance Disable hardware acceleration as described on the next page Try a different video card Some video cards perform better than others do Accelerated Graphics Port AGP video cards generally provide faster performance than Peripheral Component Interconnect PCI cards Select a lower video quality setting see page 31 You ll need to balance your expectations for video quality against the limitations of your computer system The higher the video quality the larger the files and the demands placed upon your computer system Tips for improving the playback quality of your videos Select the SMART Recorder Video format with 16 million colors rather than the Microsoft Video format that uses 256 colors See page 32 Select a higher video quality setting in the SMART Recorder options see page 31 You ll need to balance your expectations for video quality against the limitations of your computer system The higher the video quality the larger the files and the demands placed upon your computer system Disable hardware acceleration as described on the next page To reduce the screen resolution and the number of display colors 1 From the Start menu select Settings gt Control Panel NOTE If you re using the Windows XP Start menu select Control Panel direct
51. d the current page to the printer e create a new page e move to the next or previous page in Notebook software clear all annotations from the current page produce a floating mouse or a middle click NOTE A floating mouse is similar to moving your mouse on your workstation screen without clicking it You may want to replicate this mouse state so you can view tool tips or simply relocate the pointer without activating an application component when you touch the interactive whiteboard SMART Board User s Guide Ready Light Writing Capturing and Erasing You can write on the screen or erase your annotations using the styluses and eraser in the pen tray the various tools available in the Floating Tools or a combination of both This section describes how to e create annotations by writing over applications projected on your interactive whiteboard using the pen tray tools or their software counterpart the Floating Tools e convert handwritten to typewritten text and inject it into a non Aware application e configure the pen tray tools e create a user profile to save your reconfigured pen tray and Floating Tools settings e capture an image of your annotations into Notebook software e erase what you ve written on the interactive whiteboard e use asmooth ink setting to eliminate jagged lines Writing over Applications with the Pen Tray Styluses Start an application on your projected interactive whiteboard sele
52. dapter cable part No USB FRU call your dealer 1 Connect the DB9 end of the USB adapter cable to the 9 pin serial port on the underside of the interactive whiteboard see the figure at the bottom of page 1 SMART Board User s Guide NOTE If the serial cable might be subject to accidental disconnection or strain protect the serial port on the interactive whiteboard as follows Leaving it somewhat slack at the serial port connection attach the cable to the wall or a floor stand leg with a strain release device or electrical tape ensuring that any subsequent force on the cable will be absorbed at that point rather than at the serial port connection With a floor stand attach the cable to the bottom of the leg for greater stability if the cable is pulled If you must run a cable over the floor lay the cable in a flat straight line and secure it to the floor with colored tape or a cable management strip 2 Connect the USB end of this cable to the USB port on your computer 3 If you have the appropriate USB driver installed on your system the Ready Light on the pen tray turns red and you can install SMART Board software step 4 in this procedure If you don t have the appropriate driver installed a Found New Hardware wizard opens to help you locate the USB HID Human Interface Device driver for the interactive whiteboard a b Click
53. de SMART Keyboard The SMART Board interactive whiteboard when used with a projector is a great tool for presenting information to others because you can control applications by touching the screen and you can write over an application to make or emphasize a point However a keyboard is often a necessary tool For example you may want to rename a file by typing a new name into the Save As dialog box With the SMART Keyboard you can do that right at the screen without moving to an attached keyboard The on screen keyboard is also useful for logging on at the screen Tip You can drag the SMART Keyboard by its title bar to anywhere on the screen If you want to try two handed ten fingered typing move the keyboard to a relatively high position If you prefer not to type you can press the Write button on the SMART Keyboard and then write in the Handwriting Recognition window with your finger or a stylus Floating Tools The Floating Tools palette floats over all open applications and allows you to perform a wide variety of operations These tools act as software counterparts to the pen tray tools and include a virtual stylus highlighter and eraser The Floating Tools palette also includes tools for producing a right mouse click creating geometric objects displaying a large pointer producing a spotlight and restoring cleared annotations SMART Board Control Panel The SMART Board Control Panel is a tabbed interface for
54. ded with Notebook software If you like you can also modify one of these collections to suit your needs or you can assemble a new one To view the Gallery 1 Select Gallery from the View menu If you selected a collection earlier in your Notebook software session that collection opens automatically and you can skip step 2 2 Inthe Open dialog box select the file that you want and click the Open button The Gallery dialog box opens displaying a collection of page templates and pictures Tip For ready access to your collection leave the Gallery dialog box open You don t have to close this dialog box to access the other tools in Notebook software To close the Gallery In the Gallery dialog box select Exit from the File menu To open a different collection 1 Inthe Gallery dialog box select Open from the File menu The Open Collection dialog box appears 2 Select the file that you want and click the Open button To assemble a new collection 1 Inthe Gallery dialog box select New from the File menu 2 Insert the contents of a different collection if required a Select Additional Collection from the Insert menu The Insert Additional Collection dialog box opens b Select the file that you want and click the Open button SMART Board User s Guide 51 52 Tip Select Insert gt Browse for online content to access more collections of page templates and pictures Remove any templates or pictures that you don
55. der options 1 Press the SMART Board icon and select Recorder 2 Press the Options button on the SMART Recorder toolbar The Options dialog box opens Recording Quality Video Format Target Files h Higher sound quality will result in a larger file size 5 tandard Recommended Sound Quality The best way to improve the responsiveness of your computer while recording ig to reduce the ai frame rate The file size is also reduced Video Quality Low 1 Frame Per Second T Custom gt U Frames Per Second Restore Defaults 3 To change the sound and video quality On the Recording Quality tab select the sound quality from the Sound Quality list You ll need to find a balance between the sound quality and the limitations of your computer system Although higher sound quality produces better audio playback it also results in larger files and puts more demand on your computer system Use the default Automatic Selection Recommended setting for the Video Quality before you try other choices When this setting is selected SMART Recorder automatically evaluates your system limitations and selects the best capture rate for your computer SMART Board User s Guide 31 To change the video format Press the Video Format tab and select a video format e Select the Microsoft Video avi format to create a file that can be viewed with any version of Windows Media Player This format uses 256 colors e Use
56. e show display When you re ready to resume the slide show you can remove the black out and reveal the slide To enable disable the black out of a slide show Press the Menu button in the Slide Show toolbar and select PowerPoint Commands gt Black Unblack Screen SMART Board User s Guide la E PowerPoint Pop Up Menu 67 68 Customer Support SMART s Technical Support team welcomes your call However you may want to contact your local reseller first if you experience problems with any SMART product SMART s resellers can readily provide you with quick advice so that you can start enjoying the benefits of the SMART Board interactive whiteboard or Sympodium lectern without delay Contacting SMART Technical Support All SMART software includes free telephone fax and e mail support Telephone 1 866 518 6791 toll free in Canada U S or 1 403 228 5940 all other countries Available 7 a m 6 p m Mountain time from Monday to Friday Fax 1 403 245 0366 E mail support smarttech com Web site www smarttech com Please tell us when you purchased the product the resellers name the version of your operating system the serial number of your unit and the name of the software application causing the problem if applicable General Inquiries Main Switchboard 1 888 42 SMART toll free in Canada U S or 1 403 245 0333 all other countries Fax 1 403 228 2500 E mail info smarttech com Address SMART Technolo
57. e SMART Board tools running lift up a pen tray stylus The following Capture Save toolbar appears Capture region into Inject annotations as Notebook software a drawing object xj ER Capture screen into pi alt Inject annotations Notebook software as text To inject an annotation as a drawing object in Microsoft Word press the Save Annotations button The annotation is inserted as a drawing object inside a frame which you can easily move elsewhere within the document or delete Each pen stroke of an annotation is inserted as a separate object and you can use the Microsoft Word Drawing toolbar to group arrange and otherwise manipulate these objects For more information about the Drawing toolbar refer to the Microsoft Word Help file SMART Board User s Guide To convert the annotation to typewritten text before saving it in Microsoft Word press the Save a Annotations as Text button NOTES Microsoft Word must be in Page Layout view to capture your annotations If the Floating Tools are open the Capture Save toolbar buttons appear in the bottom row of the Floating Tools palette when you open Microsoft Word or Excel If you would rather save your annotations without altering your Word or Excel file you can capture them into Notebook software instead To do this use the capture buttons on the Save Print toolbar see page 53 Using Microsoft NetMeeting Software on an Interactive Whiteboard Before you begin a data conference
58. e objects in the page templates provided with Notebook software can t be retrieved from the background gt Select h Allows you to select any object Select M or gt Pen ZL Enables you to create freehand annotations Pen Ar af gt Highlighter Enables you to highlight ae gt Eraser Lb Enables you to erase freehand annotations Eraser r EP gt Rectangle oa Enables you to create a rectangle gt Ellipse B o Enables you to create an ellipse gt Shapes Shapes gt Enables you to create a variety of shapes such as triangles diamonds pentagons check marks and stars Help gt Contents Displays the Contents tab for Notebook software Help gt Notebook Tutorial Opens the Notebook software tutorial gt About SMART Notebook none Displays the software version licensing information date of release company name and address SMART Board User s Guide Appendix D Using Multiple Screens You can operate multiple SMART Board interactive whiteboards from the same computer None all or some of the whiteboards can be operated with projection The SMART Board tools work the same way on multiple interactive whiteboards as they do on a single one Touch control is available on all units but only on one unit at a time In contrast multiple users can use the pen tray styluses to write on more than one interactive whiteboard at the same time With multiple interactive whiteboards you can show e asingle desktop that is spli
59. e the default Directory or click the Browse button to select a different file location Notebook software exports each Notebook page as a separate image file Click OK To automatically export a Notebook file 1 From the File menu select Export PDF HTML Images The Export dialog box opens In the Export as type box select the export format you want If you re exporting your Notebook file as images select a size in the Size of images box If you re exporting your Notebook file as a PDF document or HTML file use the default File or click the Browse button to select a different file OR If you re exporting your Notebook file as images use the default Directory or click the Browse button to select a different file location Notebook software exports each Notebook page as a separate image file Select the Automatically Export check box In the Frequency box select the time interval for automatically exporting your Notebook file If you only want to export the file when you change the page you re on select Switch page Click OK SMART Board User s Guide Sorting Information in Notebook Software The Whiteboard view includes a vertical strip called the Side Sorter with thumbnail versions of all the pages in your current file Each thumbnail includes the page title and a dashed red rectangle that indicates the visible area of the active page Use the Side Sorter to jump to the page you want rearrange your pages m
60. e workspace where you want the text to appear and begin typing If you wish you can click and drag to resize the text box The text you enter automatically wraps when it reaches the right edge of the text box 4 When you finish entering text press the ESC key on your keyboard OR Click anywhere outside the text box on the Notebook page NOTES f you type a Web address URL a small box with a curved arrow appears ee ARER in the bottom left corner of the selection rectangle and the text becomes a hyperlink Female However this only happens when you type the Web address separately If you include a Web address in a sentence you must insert the hyperlink yourself Indicates linked object SMART Board User s Guide 41 Editing Objects in Notebook Software The annotations you create in Notebook software are individual selectable objects that you can edit ina variety of ways For example you can e move objects e group and ungroup objects e protect an object from further editing e reorder objects within an object stack e rotate or resize objects e format objects e link objects to a Web page e delete or erase objects Selecting Objects Before you can move or edit an object you must select it When you do this a selection rectangle with a resize handle and a rotation handle surrounds the object O a rotation Handle Resize Handle A Selected Object NOTE Objects that are in the background can t be selected until they
61. electing Objects in Notebook Software 42 Serial Cable Setup 1 3 Manually Configuring a Port 3 Side Sorter 57 58 Slide Show View in Notebook Software 60 SMART Aware 10 Injecting Text in Microsoft Excel Software 62 Injecting Text in Microsoft Word Software 62 Injecting Text in Non Aware Applications 19 20 SMART Board Capturing Annotations 24 Cleaning i Multiple SMART Boards 75 76 Orientation 12 13 Tips for Trouble Free Performance ii Unresponsive 14 Without a Projector 69 Writing on a SMART Board 19 SMART Board Control Panel 9 SMART Board Software Configuring for Use with Projector 14 15 Configuring for Use without a Projector 69 Downloading on a USB Storage Device 5 6 SMART Board Control Panel 9 SMART Board Software Service 7 SMART Board Software Service 7 SMART Board User s Guide 79 80 SMART Board Tools Accessing 11 Exiting 11 SMART Grouping 44 SMART Keyboard 26 SMART Recorder Creating a Pack and Show File 33 Creating a Video File 32 33 File Paths 32 Playing Video Files 34 Selecting Equipment 30 Sound and Video Quality 31 Video Format 32 SMART Video Player Accessing 36 Annotating over Video 39 Capturing Annotations 39 Defining Options 36 Playing Video Hardware Output 38 Selecting a Video Format 37 TV Tuner Controls 38 Using with Multiple SMART Boards 36 Video Files 38 Video Hardware Output 37 Smooth Ink Setting 25 Sorting Information in Notebook Software 57
62. ely depends on the kind of information you want to bring into the Notebook file This section explains how to attach files shortcuts to files and links to Web addresses URLs insert page templates and pictures from a Gallery collection import pictures from a file or scanner directly into a Notebook file without using a Gallery collection capture entire screens windows or screen regions using the Screen Capture tool print files or selected pages from another application into a Notebook file using the Print Capture function cut or copy content from other applications and paste it into a Notebook file drag and drop content into a Notebook file export a Notebook file as a PDF document HTML file or series of image files Attaching Files Shortcuts and Web Addresses With attachments you have ready access to related information without increasing the size of your Notebook file You can attach files shortcuts to files and links to Web addresses To attach a copy of a file 1 Select Attachments from the View menu The Attachments view appears Select Insert from the Copy of File menu The nsert Copy of File dialog box opens Select the file that you want and click the Open button To attach a file shortcut 1 Select Attachments from the View menu The Attachments view appears Select Shortcut to File from the Insert menu The nsert File Shortcut dialog box opens Select the File name that you want and click the
63. ent Tool Buttons Highlighter I Sample Button 1 Button 2 Defaults User Profiles Temporary i Help bout 3 Press any of the large tool buttons 20 SMART Board User s Guide To change the eraser settings Select Specify Size and select the number of pixels for the new eraser diameter between 10 and 100 The size of a fingertip is approximately 10 pixels OR Select Automatically size eraser to SMART Board size to have the eraser sized to match your interactive whiteboard To change the stylus settings To change the width the default is 3 pixels in the Width box select the width you want The width range is from 1 to 32 pixels To change the color press the Color arrow button and select a color from the palette that appears For an expanded color palette press the Other button To change the stylus to a highlighter select the Highlighter check box od A preview of the selected color and width appears in the Sample box To change the pen tray button settings To alter the default behavior of the pen tray buttons select one of the available options for each button from the corresponding list Button 1 NOTE f you re using an interactive whiteboard without a projector turn to Appendix A 7 Button 2 Using an Interactive Whiteboard without a Projector on page 69 for information on changing your pen tray button settings Keyboard Opens the SMART Keyboard Right Mouse Next contact p
64. er AVI file format to WMV format for streaming download a conversion application from Microsoft at www microsoft com windows windowsmedia Creating and Playing Video Files Tips for improving recording quality Write often on the interactive screen to keep the attention of your audience Electronic ink shows up very well in SMART Recorder videos and it gives people something to watch Repeat questions from the floor Just because you heard a question doesn t mean the microphone was close enough to clearly record what was said Don t use animations Animations and other special effects dramatically increase file size Don t use complex graphics in your presentations SMART Recorder is optimized for applications like Microsoft Word Excel and PowerPoint software Full screen photos and other complex graphics dramatically increase file size so be especially wary of Web sites with lots of complex graphics and animations SMART Board User s Guide To create a video file 1 If SMART Recorder isn t already open press the SMART Board icon and select Recorder Tip If you don t want the SMART Recorder toolbar to appear in your recording press the icon in the left corner of the title bar and select Hide To start a recording when the toolbar is hidden press the SMART Recorder icon and select Record To stop the recording press the SMART Recorder icon and select Stop 2 Press the Record button on the SMART Recorder toolba
65. er to the documentation that came with your video card Annotating Over Video When you play a video if you want to emphasize a point or add explanatory annotations pick up a stylus from the pen tray and write over the moving or still video image You can also use the Pen Highlighter or Draw Filled Rectangle buttons in the Floating Tools to annotate over a video You can also set an option to pause the video file whenever you pick up a stylus or eraser from the pen tray For more information see Setting the SMART Video Player Options on page 36 NOTE f you create a large number of annotations over a short period of time SMART Board software automatically reduces the width of the annotation lines to one pixel to prevent an excessive demand on your computer s processing power Capturing Clearing and Restoring Annotations To capture your video annotations press the Capture button The video pauses while the annotations are inserted into Notebook software To remove your annotations while you play the video press the Clear button This button alternates between the Clear and Restore functions After you clear an annotation the button toggles to the Restore function so you can press it to restore the last annotation or a group of annotations SMART Board User s Guide Capture gt Clear iii S Restore 39 E 40 Creating Objects in Notebook Software If you re using Notebook software on an interactive whiteboar
66. eractive whiteboard users who are running the Microsoft Windows 98 2000 ME XP or Windows NT 4 0 operating system NOTE f you re running the Windows 95 operating system you ll have to use an older version of SMART Board software and the SMART Board User s Guide which you can obtain from the SMART Board software installation CD or our Technical Support group at 1 866 518 6791 Canada U S or 1 403 228 5940 all other countries The SMART Board interactive whiteboard is packed with features that will make your next presentation truly powerful You can e create and edit a wide variety of annotation objects with the pen tray styluses Floating Tools or Notebook software e capture an image of the annotations you make over other applications into Notebook software e use SMART Recorder to create a video file of everything you do on the interactive whiteboard no matter which application you re using e use SMART Video Player to annotate over moving or still video from sources such as VCRs document cameras and computer files e save or print a complete copy of everything written drawn or typed in Notebook software e export your Notebook file as a PDF file HTML file or a series of image files that others can view e use an on screen keyboard to enter text without a conventional physical keyboard e use the handwriting recognition feature to convert handwritten text into typewritten text e import information from almost an
67. ess the Create Pack and Show button The Pack and Show dialog box opens 5 Press the Browse button under SMART AVI File and select a video file 6 Accept the default file path for saving the pack and show file or press the Browse button under Save to and select a different file path 7 Press the Pack button 8 When the progress bar reaches 100 press the Close button SMART Recorder creates an executable file exe that contains the compressed video and the software component needed to view it 9 Press OK SMART Board User s Guide 33 34 To play an AVI file Follow the instructions on page 38 to play an AVI file in SMART Video Player OR Double press the file in Windows Explorer to open it in Windows Media Player For a presentation that most closely matches what happens on a SMART Board interactive whiteboard select Full Screen from the View menu in Windows Media Player To end the Full Screen view press the ESC key You can find more information on using Windows Media Player in the Windows Media Player Help files Although you can use any version for best results you should install the latest version of Windows Media Player This software is available free of charge from www windowsmedia com download Enhancing System Performance and Video Quality Tips for improving system performance during recording Reduce your screen resolution and the colors setting on your display as explained below Smaller screen resolutions an
68. est laptop Use the projector or PDP remote control to switch mouse video keyboard and audio signals between the two input sources SMART Board User s Guide 17 Eraser Black Stylus Blue Stylus The Ready Light When illuminated this Light Emitting Diode LED indicates the current state of your interactive whiteboard When the Ready Light flashes between red and green the pen tray is in the process of powering up Steady red indicates the pen tray is receiving power Steady green means that SMART Board software is installed and active on the connected computer It indicates your pen tray is fully operational power is being received and the hardware and installed software are fully integrated Using a Pen Tray Stylus To write over the computer image use one of the four colored styluses from the pen tray You have the option of changing any or all of these styluses to highlighters assigning any one of an array of colors to them or altering their width You can also change the size of the pen tray eraser Turn to page 20 for information on configuring the styluses and eraser Red Stylus Green Stylus Getting to Know Your Pen Tray Pen Tray Buttons Using the Pen Tray Buttons Press the top pen tray button to make the SMART Keyboard appear Press the bottom button to make your next contact with the screen a right click Keyboard Right Click You can reconfigure the function of either button to e sen
69. g Print Capture Print Capture allows you to print a file or selected pages from other Windows applications into the current Notebook file During the Notebook software installation a print driver called the SMART Notebook Print Capture driver is installed on your system This print driver functions like any other printer except its output is captured in a Notebook file rather than on paper You can configure the SMART Notebook Print Capture driver output properties as you would any other printer NOTE You can only activate Print Capture from a source application To import a file using the Print Capture driver 1 Open the Notebook file to which you want to append the print captured file 2 Switch to the source application and open the file you want to capture SMART Board User s Guide 3 Select File gt Print The Print dialog box opens 4 Select SMART Notebook Print Capture from the list of supported printers 5 Select a Page Range and click OK 6 Wait until the print job is complete and then switch to your Notebook file The selected file is appended to the current Notebook file with each page from the print captured file inserted on its own Notebook page Cutting Copying and Pasting You can cut or copy selected material from another application and then paste it into a Notebook file However you must paste graphics and text individually if you want to keep them as separate objects in Notebook software If you attempt to paste t
70. g box click the Pictures tab To insert a picture on the current Notebook page drag it from the Gallery dialog box onto the page OR To insert a picture on a different Notebook page drag it from the Gallery dialog box onto a page thumbnail in the Whiteboard or Page Sorter view Inserting Pictures from Files You can insert pictures that are not included in a Gallery collection by using the Picture from File command on the Insert menu Notebook software supports the BMP GIF JPEG PNG TIF and WMF file formats SMART Board User s Guide To insert a picture that s not from a collection 1 Select Picture from File from the Insert menu The Open dialog box appears 2 Select the file that you want and click the Open button NOTE To select multiple pictures hold the CTRL key down as you Click each file name The picture appears in the top left corner of the page If you inserted more than one the pictures are cascaded on a single page Inserting Scanned Pictures If you have a scanner connected to your computer you can insert scanned pictures on the current Notebook page 1 Select Insert gt Picture from Scanner gt Select Source The nsert Picture from Scanner dialog box opens with a list of connected scanners Select a scanner from the list and click the Select button Select Insert gt Picture from Scanner gt Acquire Scan your picture following the instructions that came with the scanner you re using When the p
71. g them to a new position or you can move objects to another page by dragging them to a thumbnail in the Side Sorter If the number of objects becomes distracting you can stack them on top of one another NOTE The Side Sorter is the vertical strip of thumbnail pages See page 57 for more information To move a single object or several objects 1 Select the object s you want to move 2 Drag them to any position on the page or onto a thumbnail page in the Side Sorter If you select several objects you can move them as a single unit Tip You can also move the objects in small increments on the same page by pressing the up down left and right arrow keys on your keyboard Locking a Text Object in Place You can lock any text object in place Although you can edit and resize this text you must unlock it to move it SMART Board User s Guide 43 44 To lock unlock an object 1 Select the text object 2 Select Format gt Lock Position A gray box surrounds the text object indicating that it has been locked in place text locked in place Grouping and Ungrouping Objects You may want to group several objects into a single graphical object That way when you select any object in the group the entire group is automatically selected You can then move edit copy and resize this group as a single unit However when you create a group you can no longer edit resize or move the individual objects in the group until you ungro
72. gesendieee cen couialet deat ite nie nial Saueanlst danstubteigaaendinas seahneedets 44 RESIZING ODCClS icin neta ade eee ee een Siena 45 Changing a Page Tite atic ceat dad sali ads senerotdacccen beeanten loam sauntee cu suatadtcantauensaeanteanacateuessantomonas 45 PRG FON VALI TEX aire sees aes a a Seccttudace Seva a ediaecsa seats 45 Changing the Attributes of Geometric SNapes ce cccceccccesseeeeeeeeeeeeseeeeeeeaeeeeeeaeeeeeeas 46 Linking an Object to a Web Page cccccsscccccssseecceeseeecceseeecceuseecsaueeesseseesseaseesssageees 46 Deleting and Erasing Ob eCiSiiisinacen iste a AE tance avai eee 47 WAGOING Your MISLAK CS ipone a a ane a S aea AS a 47 Managing Notebook Files and Pages ccscesscseeseseeeeeseeeenensenseneenseneeeenees Opening Creating and Saving Notebook Fil S ccccecceeseeeeeeeeeeeeesaeeseeseeeeeeeseeeeeeas 48 Printing Notebook Files aasex sssacechcercsacscslava saad tha dees vet aac ssstuesteecasduecavenaveh ava casseesssatidesetaaaes 48 Deleting PAG SS caccutes bis sien eaenticiesnmyatatlaadivendidanse nneeaiia a easier anette 49 Working with Page Templates cccccsscccssseecseseeceseceneseeesseeceseeseseesseeeseueeeneueteneas 49 Contents Importing and Exporting Information in Notebook Software Sorting Information in Notebook Software Presenting on the Interactive Whiteboard Working with Aware Third Party Applications Using PowerPoint Software on an Interact
73. gies Inc Suite 600 1177 11th Avenue SW Calgary AB CANADA T2R 1K9 Product Warranty All SMART Board 500 Series models and the Sympodium interactive lectern product family are covered by a two year limited equipment warranty All Rear Projection SMART Board and SMART Board for Plasma Displays models are covered by a one year limited equipment warranty If you need to return defective merchandise call SMART Technical Support to receive the appropriate Return of Merchandise Authorization as well as shipping instructions so that the interactive whiteboard can be sent to an authorized service center Warranty Shipping Charges Shipping charges incurred from warranty service are paid as follows The customer is responsible for shipping the system to the service center SMART pays return shipping via ground service on any product returned for service within the warranty period Any charges associated with a customer requested rush order are billed to the customer Following the warranty period the customer is responsible for shipping the product to and from the service center Read the warranty shipped with your SMART Board interactive whiteboard or Sympodium lectern for details Registration A User Registration Card has been shipped with your interactive whiteboard or lectern To facilitate user support and to receive news and updates fill in and mail the card to SMART Technologies Inc You can also register online at www smarttech com regi
74. gt es a nl a m 3 gt gt ail ii Lam Lat m You could even have separate windows open on some of the screens and windows split over others SMART Board User s Guide 19 76 To set up multiple interactive whiteboards that display windows from one computer desktop you need either a separate video card for each unit or a single card that splits one video signal into multiple signals Option 2 Displaying Copies of the Same Desktop It s particularly useful to display the same desktop on multiple screens when you re delivering a presentation in a large lecture hall or meeting room By using multiple screens you can display the same information at different locations in the room To set up multiple interactive whiteboards that display identical computer desktops you must either connect the projectors to each other in a daisy chain pattern or install a video distribution amplifier between the projectors and the computer SMART Board User s Guide Index A
75. hat isn t in a Gallery collection For information about using a Gallery collection refer to page 51 To create a page template 1 Create your Notebook page as you want it to appear when you insert it on other pages Consider making some objects part of the background or grouping objects Tip If you want to protect objects on the page from editing select the objects and then choose Draw gt Order gt Make Background 2 Select Save Page as Template from the File menu The Save Page As Template dialog box opens with the Templates folder as the default directory 3 Use the current directory or press the scroll arrow in the Save in box and select a different one 4 Inthe File name box type a name 5 Press the Save button To insert a page template for the first time in the current file 1 Open the page on which you want to insert the template 2 From the Insert menu select Browse for Page Template The Open dialog box appears 3 Select the file that you want and click the Open button To insert the same page template on a different page 1 Open the page on which you want to insert the template 2 From the Insert menu select Current Page Template SMART Board User s Guide 49 50 Importing and Exporting Information in Notebook Software Notebook software allows you to import files page templates pictures and text into the current Notebook file A variety of import methods are available so your choice of method larg
76. hatever you write or draw on the interactive whiteboard automatically becomes an actual component of the file rather than an external annotation created over the file Supported applications are automatically Aware You don t need to activate anything but the third party application itself Aware Applications The following applications are SMART Aware e AutoCAD and AutoCAD LT software e AutoVue Professional software e CorelDRAW software e Corel Grafigo software e Corel Presentation software e Imaging for Windows software e Microsoft Excel software e Microsoft NetMeeting software Whiteboard component only e Microsoft Paint software e Microsoft PowerPoint program e Microsoft Windows Journal software e Microsoft Word software e Volo View Express software Read the following sections to take advantage of the SMART Aware functionality in Microsoft Word Excel NetMeeting and Paint software PowerPoint software is covered on page 66 For complete details on these and all other Aware applications please read the Aware online Help available in SMART Board software Using Microsoft Word and Excel on an Interactive Whiteboard Take advantage of the large surface of your interactive whiteboard when working on Word documents or Excel spreadsheets with your group You can save your handwritten annotations into either application and even convert your handwritten notes to typed text if you prefer With Word or Excel and th
77. hem simultaneously Notebook software asks you to choose between pasting all the information as an image or just pasting the text without the graphics To cut copy and paste content into a Notebook file 1 Select the content you want to cut or copy 2 From the Edit menu select Cut or Copy 3 Switch to Notebook software 4 From the Edit menu select Paste If you paste a graphic that is larger than the page a message appears asking whether you want the image to be resized to fit the page If the content you re pasting includes both text and graphics a message box appears asking if you want to paste only the text or if you want to paste both the text and graphics as an image The content you pasted appears in the upper left corner of the page Dragging and Dropping via the Taskbar You can drag and drop content from other applications onto the Notebook software taskbar icon To drag and drop via the taskbar 1 Select the content you want to import 2 Drag the content to the Notebook software taskbar button and hold Do not lift your finger or release the mouse button Notebook software opens 3 Drag the content into the open Notebook file Lift your finger or release the mouse button to place the content NOTE f you drag and drop multiple graphic files onto a Notebook page Notebook software cascades them so you can see each one Exporting Notebook Files You can export your Notebook file manually or you can set the file
78. hut down select the check box 13 Press the Next button 14 Press the Finish button 15 Press OK in the SMART Board Control Panel The On Screen Display Controller for your projector or PDP activates automatically and the control dialog box opens for you to control your projector or PDP To use an On Screen Display Controller Specific display controls vary according to the projector or PDP model but standby mode volume and input mode controls are generally available After you configure it an icon for the On Screen Display Controller appears in your system tray as shown below cre 2 26 PM On Screen Display Controller Icon Press once on this icon to open a dialog box for controlling the projector or PDP To immediately shut down your projector or PDP press the icon twice Tip You can also access the display controls by right pressing the On Screen Display Controller icon and selecting from the menu that appears Switching Between the Resident Computer and a Guest Laptop With SMART Board software you can use your projector or PDP to switch between the resident computer and a guest laptop To configure the guest laptop switch you ll need e two available COM ports on the resident computer if you re using a USB connection for the interactive whiteboard or lectern or three available COM ports if you re using a serial connection e one available COM port on the guest laptop computer e aDB9F to DB9F null modem c
79. icture appears in the Photo Editor dialog box adjust the picture as you like O a fF Ww N Exit the dialog box and return to your Notebook file The scanned picture appears in the top left corner of the page Capturing Pen Tray Annotations An Aware application is one in which anything you write or draw with a pen tray stylus automatically becomes an actual component of the file rather than an external annotation made over the file Notebook software itself and the third party applications listed on page 62 are Aware applications If you annotate over a non Aware application such as Microsoft Internet Explorer or Notepad software you can still inject the content into the file see page 20 or capture it using the screen capture tools see below To capture or print annotations made over a non Aware application 1 Write on the screen using a pen tray stylus The Save Print toolbar appears NOTE f the Floating Tools are active the Save Print toolbar appears in the bottom row of the Floating Tools palette 2 Press one of the following buttons to capture or print your annotations x yen Captures the current screen _ gt fal alt including annotations Sends the current screen including annotations to the default printer Captures a selected area of the current screen including annotations If you do a screen capture Notebook software automatically opens and the captured image appears on a new Notebook page
80. important button for non projected interactive whiteboard use Pressing this button opens a new page in the current Notebook file for receiving fresh notes The bottom button is the Print button which sends your current page of notes to the default printer Configuring SMART Board Software for Non Projected Use If you re using an interactive whiteboard without a projector or PDP verify that SMART Board software is set for non projected whiteboard use in the SMART Board Control Panel Otherwise when you write anywhere outside an application workspace with dry erase ink you may accidentally activate menu commands or other program elements When you install SMART Board software the default setting is projected mode The following procedure shows how to change that setting To set the SMART Board driver for non projected operation 1 Click the SMART Board icon and select Control Panel The SMART Board Control Panel opens 2 Click the Non Projected Whiteboard Mode option 3 Click OK The SMART Board driver is now ready to function without a projector and will effectively capture your dry erase ink in electronic form NOTE You don need to orient the interactive whiteboard in non projected mode when it interprets your annotations the computer automatically scales the entire screen to an image size equal to the writing area of the application in which you re working SMART Board User s Guide 69 Capturing Your Notes Before
81. ine created by ParaGraph a business unit of Vadem To use handwriting recognition 1 Press the SMART Board icon and select Keyboard The SMART Keyboard opens ddala E 2 Press the Write button in the upper row of buttons on the keyboard The Handwriting Recognition window opens 26 SMART Board User s Guide P Editing Area iar Cornet 3 lei Ea oe eet a oe Back C t TA z MU h Edit Write in the large Writing Recognition Area where you see the words Write here Your writing is more readily recognized if you write neatly Also larger handwriting is recognized more easily than small cramped handwriting When you finish SMART Board software converts your handwriting to typewritten text in the Editing Area Tip If you find the Handwriting Recognition window too large press the Typewriter icon in the title bar and select Small View Place the cursor at the point where you want to enter text in the active application or dialog box Press the Commit button NOTE f you prefer to automatically convert and insert your handwriting as typewritten text press the Edit button The Editing Area rolls up and you no longer need to press the Commit button because your text is inserted automatically To make the Editing Area reappear press the Edit button again To enhance number recognition 1 2 3 Press the NUM button on the Edit toolbar In the Writing Recognition A
82. ing a drawing tool the Configure Tool Settings dialog box opens Use this dialog box to define the tool properties as explained in the previous section 5 To remove a tool drag it from the Editable Floating Toolbar onto the trash can icon at the Y bottom of the tab 6 To retain this configuration follow the procedure in the next section Otherwise press OK and SMART Board software retains your settings until you log off or shut down your computer Saving Your Pen Tray and Floating Tools Settings as a User Profile With user profiles multiple users of the same interactive whiteboard all with different tool needs and preferences can tailor the pen tray tools and the Floating Tools to their specific needs without ever repeating the configuration procedure Each user profile is stored as an STLS file in the SMART Board software directory on your hard drive wherever you installed the software initially If you want to use the profile on another computer you can either move the STLS file to a shared network directory or copy it onto a floppy disk You ll then need to paste the STLS file from the network directory or the floppy disk to the destination computer s SMART Board software directory To save your tool settings as a user profile 1 Reconfigure the pen tray tools or Floating Tools as described on pages 20 23 As soon as you begin editing the settings you re assigned a user profile named Temporary To keep these settings you should
83. inter Clearing Restoring the Annotations You Make over Your PowerPoint Presentation You can clear all your annotations on the current slide or restore the annotations that you accidentally cleared To clear your annotations Press the Menu button on the Slide Show toolbar and select Clear Annotations All the annotations on the current slide disappear To restore your annotations Press the Menu button in the Slide Show toolbar and select Restore Annotations SMART Board software restores the last cleared annotations Accessing the PowerPoint Menu With the PowerPoint menu you can do such things as quit Slide Show mode access the Meeting Minder or Slide Meter and navigate through your presentation This menu is only available while there are no annotations on the slide Once you ve written over a slide you can t access this menu without clearing your annotations NOTE f the Pop up menu on right mouse click and Show pop up menu button check boxes in the PowerPoint Options dialog box have been cleared the PowerPoint Menu does not appear To access the PowerPoint Menu 1 Press the Menu button on the Slide Show toolbar and select PowerPoint Commands gt Show PowerPoint Menu The PowerPoint Menu appears 2 When you finish using this menu press the screen to make the menu disappear Temporarily Blacking Out the Slide Show Display To temporarily divert attention away from the SMART Board interactive whiteboard black out the slid
84. isplay Controller to work you ll need e anavailable COM port on your computer e an RS 232 serial cable connection from the projector or PDP to the computer e anactive screen saver To configure an On Screen Display Controller 1 If you haven t already done so connect the appropriate cable from the projector or PDP to an available COM port on your computer 2 If you haven t already done so activate a screen saver 3 Press the SMART Board icon and select Control Panel The SMART Board Control Panel opens 4 Press the Display Controllers tab 5 Click the Add button The Display Controller Wizard opens 6 Click the Next button 7 From the list select the COM port to which you connected the projector or PDP cable in step 1 If no COM ports are listed type the COM port for example COM1 8 Press the Next button 9 Select the manufacturer and model of your projector or PDP NOTE f your projector or PDP is not on the list contact our Technical Support group at 1 866 518 6791 Canada U S or 1 403 228 5940 all other countries 10 Press the Next button SMART Board User s Guide 15 11 Select the delay time between screen saver activation and the initiation of standby mode Position your cursor in the time field you want to adjust seconds minutes or hours and press the up or down arrow to increase or decrease the time value 12 If you want the projector or PDP to turn off automatically whenever the computer is s
85. ive Whiteboard Customer Support Appendix A Using an Interactive Whiteboard without a Projector Attaching Files Shortcuts and Web AddreSSesS cccceeccceeeceeeeeeeeaeeeseeeeeeessaeeeeas 50 Wsing a Gallery Colle Clon ic faite ccctaten Seadeatiatdutavateiwadtachael N a a a 51 Inserting Pictures from Fil S ccccccccccssscecceeseeecceseeeceaeeeceegeeecseeeeessageeessegeeeeseeeeeees 52 Hsernng scanned PICUNG Sirno E A eames iad eed nad aeons taeda dese 53 Capturing Pen Tray Annotations ccccccceecceceeeeeeeeeeeeeceeeeeesaeueeeeeeeeeeseseeesaeeeesaaeeees 53 Capturing Allor Part Of a SCreen iicoici ue core diot ate cocieieel ee elaceeeieen yn ecie wed eeataanieaues 54 FSD NE APO CU Sikes Sars ia dha tua ations a tax tiaatamemnadsseecuseseaksesedsealls 54 CuTINGs Copying and Pasting iss 25sha26 c cases a a aoe ieeete aaa eaccomane tees 55 Dragging and Dropping via the Taskbar ccccceccccseececeeeeeceeeeeseeeeeaeeesaeeeesseeeeseneeesees 59 Exporing NoteDook MiIlGS isiru aa 55 MOC IG Cr SOn a a E cde ct eacuneiae asad 57 PAJE OOE VEW cinne eee ect T E ee ene E OE EEO OE 58 YWvhitebpoard VIC W waiitecicntuatrei a a a a ga n 60 Slide Show View ssan nsaenessnnosnrrersnnrorrrrersnrrrrnrrersnrrornnrersnnrrnnrersnnrorantersnnrernnrersnnrernnrenne 60 Navigating through a PreSentatiOn ccccccceecceseeeeeeeeeeeeeeeeseeeeeseeeesaeueessaeeeseueeseneeesaes 60 Covering a Page with the Screen
86. ject drag your finger or any pointing device on the screen or drag the mouse on your desktop computer 4 From the Draw menu click Select to return to left click mode Drawing Shapes To create a geometric object 1 From the Draw menu select Rectangle Ellipse Line or Shape If you select Shape a submenu appears 2 Change the attributes of the shape you require a Tochange the color select Current Color from the Format menu and then select a color from the palette that appears b To change the line width select Line Width from the Format menu and then select one of the displayed widths To fill the shape with a color select Fill Color from the Format menu and choose a color d To change the transparency of the shape select Transparency from the Format menu and then set the degree of transparency you want 3 Tocreate the shape drag your finger on the screen or drag your mouse on your desktop computer until you re satisfied with the size of the object 4 From the Draw menu click Select to return to left click mode Typing in Notebook Software To enter text in a Notebook file just start typing When you do this a text box appears enlarging as you add more text and automatically wrapping when you reach the edge of the workspace To enter typed text 1 Ifyou like change the default font a Select Font from the Format menu The Font dialog box opens b Selecta Font Font style Size and Color and click OK 2 Click in th
87. k file because the capture only appears after the acetate layer has been broken Using Microsoft Paint Software on an Interactive Whiteboard When you work with Microsoft Paint software on an interactive whiteboard you can use the pen tray stylus to draw a picture instead of using your mouse to select and manipulate a tool from the Paint toolbox You can also use the pen tray eraser to delete part of the picture and you can use the Paint toolbox to further enhance the object you re creating When you re finished save or print the picture by selecting Save or Print from the File menu in Paint software You ll find you can create bitmaps with much greater ease than normal You have the extra large canvas of the SMART Board interactive whiteboard to work on and the kind of artistic control that you can only achieve with a pen SMART Aware offers these same advantages when you re running CorelDRAW or AutoCAD software Disabling SMART Aware By default all the supported applications become Aware when you activate them However you may want to annotate over the file rather than writing into it To do that you must disable Aware You can disable Aware for all supported applications or selectively disable Aware for specific applications as described below To disable SMART Aware for all supported applications 1 Press the SMART Board icon and select Control Panel The SMART Board Control Panel opens 2 Press the Aware tab 3 Clear the Ena
88. l area of the screen with your finger To use the circle and tap erasing method Encircle the area that you want to erase with the edge of the pen tray eraser Then tap once inside that circle to erase all the annotations within it NOTE This method of erasing doesn t work on typed text or shapes To remove these types of objects use the DELETE key 24 SMART Board User s Guide To reconfigure a pen tray button to clear the screen 1 Press the SMART Board icon and select Control Panel The SMART Board Control Panel opens 2 Press the Pen Tray tab and press the Buttons button 3 Under Projected Mode select Clear Screen from the list for either button Button 1 4 Press OK 3 Button 2 You can now press the pen tray button you just configured whenever you want to clear the screen To clear all annotations using the Clear Annotations button on the Floating Tools palette 1 Press the SMART Board icon and select Floating Tools The Floating Tools open 2 Press the Clear Annotations button on the Floating Tools Press to clear all annotations Your annotations disappear and the Clear Annotations button changes to the Restore Annotations button If you change your mind and decide to restore the cleared annotations press this button Using the Smooth Ink Setting The Smooth Ink setting eliminates the jagged staircasing effect that occurs when a diagonal line is drawn on a SMART Board interactive whiteboard It
89. lect a directory and drive for the new Notebook file In the File name box type a name using the default xbk file extension Press the Save button NOTE Notebook files are saved in XBK format which is cross platform People with Notebook software for their Macintosh Unix or Linux system can open the file Printing Notebook Files To print a Notebook file or selected pages NOTE f you re using Notebook software on a computer that s not connected to any SMART equipment the watermark that appears on each page won t appear on your printout From the File menu select Print The Print dialog box opens To specify a printer other than the default select a printer from the Name list To view or alter the printer properties press the Properties button SMART Board User s Guide 4 To print the entire Notebook file select All in the Print range group OR To print a range of pages select Pages in the Print range group and enter the first and last page number to print Deleting Pages You can delete entire pages in the Whiteboard or Page Sorter view To delete a page 1 Inthe Whiteboard view make the unwanted page your current page OR In Page Sorter view select the thumbnail for the page you want to delete 2 Select Delete Page from the Edit menu Working with Page Templates Page templates provide convenient access to information that you use repeatedly Complete the following procedure to insert a page template t
90. ly from the Start menu The Windows Control Panel opens Double press Display The Display Properties dialog box opens Press the Settings tab Select a lower setting in the Colors or Color Quality list If you choose a lower setting you ll likely experience better performance with SMART Recorder Drag the slider to select a lower screen resolution Press the Apply button and then press OK SMART Board User s Guide To disable hardware acceleration 1 on O A A O From the Start menu select Settings gt Control Panel NOTE If you re using the Windows XP Start menu select Control Panel directly from the Start menu The Windows Control Panel opens Double press Display The Display Properties dialog box opens Press the Settings tab Press the Advanced button Press the Performance or Troubleshoot tab in the dialog box that appears Drag the slider to the None setting Press the Apply button and then press OK Restart your computer SMART Board User s Guide 35 Using SMART Video Player SMART Video Player is a convenient tool for viewing and annotating over video and graphics With this application you can also pause or freeze frames and save or clear annotations When you save an annotation a screen capture is automatically placed in the current Notebook file If you enable the Pause when tool s lifted setting the video automatically pauses whenever you pick up a stylus from the pen tray SMAR
91. mes per second is adequate under most circumstances 4 Select the Output Size SMART Board User s Guide 37 5 Press OK To use the on screen TV tuner controls From the Options menu select TV Settings The TV Settings Properties dialog box opens which enables you to select a number of settings related to your TV or VCR including the TV channel and the video standard To play and freeze the output from video hardware To play video hardware output press the Play button To pause the output press the Freeze button NOTE f you turn off the Show Controls Toolbar option these buttons are not available Use the commands on the Controls menu instead Tips for viewing the output from video hardware e f you re using a slower computer system freeze the video before annotating and clear your annotations before resuming as this requires less system resources e Freeze the video at the hardware source as well as in the SMART Video Player window If you neglect to freeze the video at the hardware source it continues to play underneath the frozen image in SMART Video Player e You ll need to balance your expectations for video quality against the limitations of your computer system The higher the Frame Rate the greater the demands placed upon your system A rate of 15 frames per second is adequate under most circumstances e Some video cards don t support image stretching via the DirectDraw application programming interface
92. ncing applications When you use an application that is Aware whatever you write or draw on the interactive whiteboard automatically becomes an actual component of the file rather than an external annotation created over the file SMART Board User s Guide 19 Even in applications that are not Aware you can convert handwritten text and inject it into the file as typewritten text To inject annotations into a non Aware application 1 Press and hold on the annotation for about three seconds The following shortcut menu appears Inject notes Here Clear Annotations 2 Select the Inject your annotation here command Your handwriting is converted to typewritten text and inserted at the cursor position in the underlying application NOTE Use a prolonged press rather than a tap If you only tap the interactive screen the annotation disappears You may want to practice inserting text once or twice so you can easily inject handwritten annotations when needed Reconfiguring the Pen Tray Tools You can change the line thickness color or transparency of any of the pen tray styluses You can also change the size of the pen tray eraser and the function of the pen tray buttons To reconfigure the pen tray tools 1 Press the SMART Board icon and select Control Panel The SMART Board Control Panel opens 2 Press the Pen Tray tab SMART Board Control Panel E x width 3 Select this to make the pen appear transpar
93. ndows Media Player a free video player on any computer If you have a microphone attached to your computer you can even record audio as you capture your actions on the screen SMART Recorder produces standard Audio Video Interleave AVI files SMART Video Player Use SMART Video Player to play videos and annotate over them These videos include software video files or the output from any video hardware device that you can connect to your computer such as a video camera projector scanner or document camera If you like you can configure SMART Video Player to pause the video whenever you annotate or to slowly fade out annotations as the video plays H SMART Video Player File Options Help I Pause a fy Capture Clear Ei Full Screen A m 0 02 7 1 54 SMART Video Player supports all the video file types supported by Windows Media Player It also supports any video hardware device that complies with the DirectX 8 0 application programming interface and runs on a computer that uses a Microsoft Windows operating system that supports Windows Driver Mode WDM NOTE The Windows 98 and Windows NT 4 0 operating systems do not support Windows Driver Mode If you have the Windows 98 or Windows NT 4 0 operating system you cannot use SMART Video Player to view the output from a video hardware device SMART Video Player does not support internal DVD drives or live video streamed over the Internet SMART Board User s Gui
94. next page Open a menu with drawing formatting Gallery and End Slide Show commands 2 To return to the Whiteboard view press the Menu button and select End Slide Show Navigating through a Presentation You can navigate through your presentation in several ways e press the Previous Page or Next Page buttons in the Notebook software toolbars e press the Right or Left arrow keys on the keyboard Covering a Page with the Screen Shade Use a screen shade to focus everyone s attention in your classroom or meeting With this feature you can insert a pull down shade over the current Notebook page and gradually drag it down to reveal the underlying text and graphics To cover a page with the Screen Shade 1 Inthe Slide Show view press the Menu button and select Screen Shade A pull down shade appears over the current page SMART Board User s Guide Drag the shade down to gradually reveal the underlying text and graphics When you re ready to remove the shade select View gt Screen Shade again Tip You can also remove the shade by pressing the X button in the top right corner of the shade SMART Board User s Guide 61 62 Working with Aware Third Party Applications SMART Aware works in the background whenever SMART Board software is active It works with many popular third party presentation word processing graphics tablet PC and conferencing applications When you use an application that is Aware w
95. ng Oriented cccccccsseecceeseeeceesseecseeeesseaseeceeeeessegseesseaeeeeeas 12 Adjusting the Projected Image cccccsscecssececeeececeseceseseeceaseesaseeeeaeeeseueeensuetenegenens 13 Adjusting the Projected Laptop Image ccccccccseecesseeeeseeeeeeeeeseeeessaeeeseeeeseeeesseeeeeas 14 Configuring and Using the On Screen Display Controls cccccecceeeeeeeeeeeaeeeeeneeeees 15 Switching Between the Resident Computer and a Guest Laptop ccccecceeeeeeeees 16 Getting to Know Your Pen Tray scerecceseevcessdunveenineveetideaveenrimienniieernencienveentinnd Writing Capturing and EraSing cccsccsscseeeseceeeeeeceescneeeeseneoeeeeeseneenesneees Writing over Applications with the Pen Tray StylUS S ccccecseeceeseeeeeeeeeeeeeaeeeeeens 19 Injecting Your Handwriting as Typewritten Text in Non Aware Applications 19 Reconfiguring the Pen Tray Tools ccccccsssccccsseeecceeseeeceeseeeceegseecceueeessegeeesseseeesseaes 20 USING he FIG ating LOOMS isena lamiaueridu ana aaieeuaamepidueraiananyMantnaai alas ylamaderiiuaatds 21 Recontiguring the Floating GOONS siisii E AEA 22 Saving Your Pen Tray and Floating Tools Settings as a User Profile ee 23 Capturing What You WV INC ci sestaret ch ce ec uaete ine ae denen ea eae aaa 24 Erasing What You ve Written sinters incdceca rel odaccanihaneunibadnatnicudueradacnciebannded Secdeudwesnn
96. not available if you re using the read only PowerPoint Viewer program To save your annotations on the current slide in PowerPoint software Press the Menu button on the Slide Show toolbar and select Save Annotations to PowerPoint The annotation becomes part of the slide and is saved with the ppt file To automatically save the annotations you make on any slide in the PowerPoint software Press the Menu button on the Slide Show toolbar and select Settings gt Auto Save Annotations on Slide Advance Every time you advance to the next slide the annotations you made on the previous slide become part of the PowerPoint presentation To save your annotations on the current slide in Notebook software Press the Menu button on the Slide Show toolbar and select Capture to Notebook Notebook software opens automatically and a captured image of your slide and the annotations are inserted on a new page Your PowerPoint presentation remains unaltered SMART Board User s Guide Printing the Annotations You Make over Your PowerPoint Presentation You may prefer to print the slide with your annotations rather than saving it in a file To print a slide 1 Open a ppt file and press the Slide Show button 2 Pick up a pen tray stylus and write on the slide 3 Press the Menu button on the Slide Show toolbar and select PowerPoint Commands gt Print Slide SMART Board software sends an image of your annotations and the underlying slide to the default pr
97. nsert Format Draw Help Aaah G6a x tae oleh h Z oloo aoc MSD Times New F HTAA Jun 12 8 48 AM Page Title Text Box 3 Click anywhere outside of the Page Title text box Reformatting Text How your typewritten text looks in Notebook software depends entirely on the attributes you assign to it You can change the color font style and size of specific words or characters within a text object as well as entire text objects SMART Board User s Guide 45 To reformat text 1 Select the text you want to format e To format specific words or characters within a text object double click the object and drag to select the words or characters e To format a single object click that object e To format multiple objects click Select on the Draw menu and drag a selection rectangle over the objects NOTE You don t need to change the position of angled text before you edit it Double click the text and it automatically rotates to a standard horizontal position making it easier to edit Click outside the text box to return to its original position Select Font from the Format menu The Font dialog box opens Select a Font Font style Size and Color and click OK Your selection becomes the new default font which means that all new typed text is formatted in this font until you select a different one Changing the Attributes of Geometric Shapes You can change the outline color line width fill color and t
98. our IR device software uses COM1 but your computer has COM2 available perform the following procedure 1 Plug the interactive whiteboard into COM2 2 Click the SMART Board icon and select Control Panel The SMART Board Control Panel opens 3 Click the Connect button on the Boards tab 4 Select COM2 from the drop down list and click the Select button 5 Click OK If you have only one COM port you can disable the detection feature of the infrared device software so your interactive whiteboard can use the COM port If you require further assistance consult your laptop owner s manual or call SMART Technical Support at 1 866 518 6791 Canada U S or 1 403 228 5940 all other countries Configuring and Using the On Screen Display Controls The On Screen Display Controller helps to preserve your projector lamp or PDP It detects the presence of a screen saver and then if this screen saver becomes active the On Screen Display Controller will turn off the projector lamp or PDP after a specified time As soon as you touch the interactive screen or move the mouse the On Screen Display Controller turns the projector lamp or PDP back on You can use the On Screen Display Controller to switch input between a resident computer and guest laptop refer to page 16 With the On Screen Display Controller you can also control many projector or PDP functions such as volume power and input source simply by pressing the interactive screen For an On Screen D
99. ove objects to a new page and access attachments You can also sort pages in the Page Sorter view This view is similar to spreading your pages out on a desk it lets you view all your pages at once in miniature view Each miniature page includes a title Although you can still access the toolbars and menus in this view you can t create objects The Side Sorter The Side Sorter is a vertical strip containing thumbnail versions of all the pages in the current file F Untitled SMART Notebook File Edit View Insert Format Draw Help ASER pelo oa DD e BQ fio aal NZA OONG abc 2 Times New Roman fis Z BU Page Title Jun 17 11 56 AM Current Page Jun 17 11 57 AMi 35 Side Sorter Jun 17 11 57 AM Attachments SE You can display the Side Sorter on either the left or right edge of the window by clicking the arrow at the top Although by default the Side Sorter appears as a single column you can expand it to include multiple columns by dragging the inner edge Page 1 of 3 Page 1 of 3 lt Click here to move the Side Sorter to the left edge of the window Drag the inner edge of the Side Sorter to include multiple columns SMART Board User s Guide 57 58 With the Side Sorter in the Whiteboard view you can e rearrange pages by dragging the thumbnails to new positions in the Side Sorter e move selected objects to a different page by dragging the obje
100. r Record If you have multiple displays connected to your computer a dialog box appears for you to select the one you want to record Recording begins and the recording time elapsed displays below the Record button 3 If you run out of free disk space during a recording a warning message appears Press the Pause button to temporarily stop the recording free up some disk space and then press the E Record button to resume recording 4 To end the recording press the Stop button Stop The Save As dialog box opens 5 Use the default directory or select a new one from the Save in list Use the File name already assigned or type a new one and then press the Save button By default SMART Recorder assigns a file name that s based on the date and time of the recording A message appears indicating that the recording was successful and your session has been saved This message also indicates the size of the AVI file and the duration of the recording 6 Press OK To create a pack and show file If you send a video file in SMART Recorder Video AVI format to people who do not have SMART Board software installed they cannot view the file You can remedy this by creating a pack and show video file as explained below 1 If SMART Recorder isn t already open press the SMART Board icon and select Recorder The SMART Recorder toolbar appears 2 Press the Options button The Options dialog box opens 3 Press the Video Format tab 4 Pr
101. ransparency of geometric shapes To change the attributes of a geometric shape 1 2 Select the object To change the outline color select Current Color from the Format menu and then select a new color from the palette that appears To change the line width select Line Width from the Format menu and then select a new line width To change the fill color select Fill Color from the Format menu and then select a new color from the palette that appears To change the transparency select Transparency from the Format menu and then select the degree of transparency that you want Linking an Object to a Web Page You can link any object in your Notebook file to a Web page To link an object to a Web Page 1 2 eee a SMART Technologies 3 a Indicates linked object 46 Select the text or graphic that you want to link Select Hyperlink from the Insert menu The nsert Hyperlink dialog box opens Type the Address to which you want to link and click OK A small box with a curved arrow appears in the bottom left corner of the selection rectangle Tip You can also remove a link Just select the object select Insert gt Hyperlink and then click the Remove Hyperlink button SMART Board User s Guide Deleting and Erasing Objects There are several ways to delete or erase annotations In this section you ll learn to e erase freehand annotations with the pen tray eraser e delete typed text and shapes with the
102. raph a business unit of Vadem Printed in Canada 06 2003 Important Information Please read this manual carefully before setting up and using the SMART Board interactive whiteboard With proper care your interactive whiteboard should provide years of trouble free service WARNING Sif you use a projector with your SMART Board interactive whiteboard do not stare into the beam of light created by the projector Instruct children not to look in the direction of or stare at the beam of light created by the projector r WARNING To reduce the risk of fire or electric shock do not expose this product to rain or moisture NOTE The information provided in this section applies to the SMART Board interactive whiteboard 500 series If you have a Rear Projection SMART Board interactive whiteboard SMART Board for Plasma Displays interactive overlay or a Sympodium lectern refer to the installation manual that came with your model for warnings cautions and maintenance instructions Other Precautions For operating safety and to avoid damage to the unit read carefully and observe the following instructions 1 If you move a SMART Board interactive whiteboard that is mounted on a floor stand do so with care Quick stops excessive force and uneven surfaces may cause the interactive whiteboard to overturn 2 Ifyou are transporting the interactive whiteboard over a distance we strongly urge you to completely repackage it
103. rea write numbers Avoid writing letters as they are not recognized as readily as numbers When you finish entering numbers press the NUM button again to return to letter recognition Editing Converted Handwriting lf SMART Board software is unsure of how to interpret your handwriting it inserts a question mark You ll need to replace this question mark with the text you intended You may also need to edit the text to insert spaces change words or make other adjustments SMART Board User s Guide Space Edit Se Toolbar ti iti W Ent Writing Recognition Area Lae J MOMI 2 7 Return to Keyboard oe Back Backspace Space Insert a Space A Enter Carriage Return All Caps E r nim Number Recognition amp Edt Roll up Roll down Edit Box m Commit Text to Application Edit Toolbar To change text 14 Press the letters or numbers that you want to change in the Editing Area Your selections are highlighted SMART Keyboard Back La pac 44 Enter caps mum Edit ms s y writing mE d al 2 Inthe Writing Recognition Area write the correct text Mess y writing The correction appears in the Editing Area To insert additional text 1 Inthe Editing Area place the cursor at the point where you want to add text To place the cursor press your finger on any of the bottom notches that separate individual items F ch O T n oO a cD t o 2
104. results in much smoother curves and a display that more closely resembles the appearance of wet ink on a regular whiteboard The Smooth Ink setting performs two functions e t determines an appropriate shading color somewhere between the color of the electronic ink and the color of the background e It fills in the pixels at the edge of the electronic ink stream with this color resulting in a slight blurring around the edge of the stream The extra processing required for this setting can slow down system performance slightly and this is more noticeable if your computer has limited processing power Similarly if you fill the pages in your Notebook file with a lot of text or drawings you may find it takes longer for Notebook software to display your pages when you move from one page to another To enable disable the Smooth Ink setting NOTE You must set your display properties to high color 16 bit or greater to use this setting 1 Press the SMART Board icon and select Control Panel The SMART Board Control Panel opens 2 Press the Pen Tray tab 3 Select or clear the Smooth Ink check box 4 Press OK SMART Board User s Guide 25 Using the SMART Keyboard The SMART Board interactive whiteboard is a great tool for presenting information allowing you to control your applications by touch and to write over these applications with a pen tray stylus However many situations require a keyboard For example if you save a file wi
105. roduces a right click Print Page Sends the current page to the default printer Aware applications only Next Page Moves ahead one page in the current application Aware applications only Previous Page Moves back one page in the current application Aware applications only Clear Screen Clears all annotations from the current screen Float Mouse Next contact produces a floating mouse Middle Mouse Next contact produces a middle click 4 To retain these settings follow the procedure entitled Saving Your Pen Tray and Floating Tools Settings as a User Profile on page 23 Otherwise press OK and your settings are retained until you log off or shut down your computer Using the Floating Tools The Floating Tools palette is a portable customizable set of tools that floats over all applications and allows you to perform a wide variety of operations With the Floating Tools open you have access to a virtual version of the pen tray tools Press the Pen button for example and your next contact with the interactive whiteboard produces electronic ink In addition the default Floating Tools palette includes a number of tools you won t find in your pen tray such as tools for producing a right mouse click creating geometric shapes displaying a large pointer producing a spotlight capturing your annotations and restoring cleared annotations You can edit the default palette of tools or save your customized palette in a user profile that you ac
106. rom a dry erase marker and wiping with a soft cloth while the ink is still wet Dry erase ink contains solvents that work to remove permanent ink Do not use low odor or non scented dry erase markers as they do not contain the appropriate solvents If any trace of the original permanent ink remains spray the area with standard glass or whiteboard cleaner and wipe clean Preface Preventing Damage to the Writing Surface While the SMART Board interactive whiteboard is very durable sharp writing instruments such as ballpoint pens or fine pointed pens can damage the surface if they re applied with heavy pressure Keep these types of pens away from the interactive whiteboard and avoid abrasive erasers and cleaning materials General Tips for Trouble Free Performance These tips apply to a SMART Board interactive whiteboard that is ready for use with SMART Board software installed and running e Make sure all the styluses and the eraser are placed securely in the pen tray e Verify that the Ready Light on the pen tray is illuminated green e Ensure that the interactive whiteboard is connected to a USB or COM port that s recognized by the operating system and is not being used by another application Preface About This Guide As you read this guide you ll learn that you can use the SMART Board interactive whiteboard to do a lot more than just control your computer and write over projected applications This manual is for SMART Board int
107. rts a graphic file from your scanner Inserts the most recently used page template Lets you choose a page template Links text or graphics to a Web address URL gt Current Page Template J J O Er O J D D gt Browse for Page Template gt Hyperlink gt Copy of File Attaches a file Attachments view only gt Shortcut to File Attaches a file shortcut Attachments view only Fele T om Format gt Font Enables you to format the font font style font size and script of new or selected text Formats the new or selected text as bold Underlines the new or selected text Formats the new or selected text as italic Enables you to change the color of the selected object Enables you to assign a new line width to the selected object Fills the selected shape with the color you select Enables you to change the transparency of the selected object Locks the selected text object in place Enables you to select a background color for the page gt Bold gt Underline gt Italic gt Current Color gt Line Width gt Fill Color gt Transparency gt Lock Position gt Background Color D gt 2 J gt SMART Board User s Guide fe 74 monu Commana euron Function gt Make Background none Moves the selected objects to the virtual background where you can t edit them gt Retrieve Background Moves objects on the current page to the virtual foreground so you can edit them Som
108. ry interactive whiteboard If you re using a single video card that splits the video signal the software will run on the secondary whiteboard and consume more system resources than running SMART Video Player on the primary interactive whiteboard Accessing and Exiting SMART Video Player To open SMART Video Player Press the SMART Board icon and select Video Player The SMART Video Player window opens To exit SMART Video Player From the File menu select Exit Setting the SMART Video Player Options 1 From the Options menu select Video Player Settings The Video Player Settings dialog box opens 36 SMART Board User s Guide ideo Player Settings MW Always on top M Pause when tool s lifted Fade out annotations Begin after second s Continue for second s Remove toolbar in full screen mode After second s Remember last hardware source i Cancel Help 2 To automatically pause the video while you re using a stylus or eraser from the pen tray select the Pause when tool s lifted check box 3 To automatically fade out your annotations select the Fade out annotations check box Then select the amount of time that should pass before the ink begins to fade and the amount of time it takes for the annotations to disappear entirely 4 To automatically remove the toolbar that appears in Full Screen mode after a set period of time select the Remove toolbar in full screen mode check
109. save your user profile under a different name 2 From the User Profiles list select Save As A New Profile dialog box opens with your system logon name as the default profile name Accept the default profile name or type a new one 4 Press OK The new profile appears in the User Profiles box 5 Press OK again To delete a user profile 1 Open Windows Explorer and navigate to the SMART Board software folder on your hard drive This directory is likely located in your Program Files folder 2 Locate the STLS file for the user profile you d like to delete SMART Board User s Guide 23 NOTE This is more easily accomplished if you group the files by type Select Details from the View menu of Explorer Then press the Type button in the bar of buttons at the top of the file list The file types are now listed alphabetically so you can easily scroll to the stls files 3 Select the stls file that you want to delete and press the DELETE key on your keyboard Capturing What You Write Whenever you write over a projected application that is not Aware the Save Print toolbar appears enabling you to capture your annotations Captures current screen Tin A including annotations Sends current screen including annotations to default printer Captures a selected area of the current screen including annotations NOTE f the Floating Tools are active the Save Print toolbar appears in the bottom row of the Floating Tools pale
110. ses and is recommended for higher resolution systems that require a more precise orientation SMART Board User s Guide To orient the interactive whiteboard with extreme precision 1 Press the SMART Board icon and select Control Panel The SMART Board Control Panel opens 2 On the Boards tab press the Advanced button The Edit Advanced Board Settings dialog box opens 3 Click the Pick the Orientation Precision tab 4 Select the Orientation level you prefer 5 Press Apply and then OK The Boards tab reappears 6 Press the Orient button 7 Firmly press the small yellow square in the center of each red cross After you press the final red cross the orientation screen disappears NOTE f you choose a precision level other than the default nine point orientation that precision level becomes the new default To restore the nine point default return to the Pick the Orientation Precision tab steps 2 and 3 above and select Standard 9 points 8 Press OK Adjusting the Projected Image You must make a few final adjustments to the projector to ensure a focused image that fits within the interactive whiteboard frame at the top and bottom with a margin of approximately 3 8 on both the right and left sides NOTE The 3 8 margin described above is an optimal measurement Alignment can vary in some instances the image can fill the entire screen in others the margin can be A Keystoned Image greater than 3 8 but be perfectly sa
111. stall on screen display controls for your projector or plasma display panel PDP SMART Aware Making Third Party Applications Aware SMART Aware works in the background to make a number of popular conferencing graphics word processing spreadsheet and presentation applications Aware An Aware application is one in which anything you write or draw with a pen tray stylus automatically becomes an actual component of the file rather than an external annotation made over the file While Aware functions transparently you may want to deactivate it for certain applications Rather than saving your annotations as part of the file you may prefer to save screen captures of your annotations in a Notebook file or keep no record whatsoever The Microsoft PowerPoint and Paint programs are two popular SMART Aware applications For a complete list of all third party applications supported by SMART Aware turn to page 62 Using Microsoft Word and Excel on an Interactive Whiteboard Microsoft Word and Excel are Aware applications A Capture Save toolbar appears whenever you use a pen tray stylus in these applications You can use this toolbar to save your annotations in the document or spreadsheet as typewritten text or a graphic However if you prefer to not alter the document or spreadsheet you can also use this toolbar to capture the annotations to Notebook software Text Injection and Capturing Annotations in Non Aware Applications Even in applications
112. stration If you indicate that you would like to receive information on product upgrades we will e mail you information on the newest software and tools for your interactive whiteboard or lectern SMART Board User s Guide Appendix A Using an Interactive Whiteboard without a Projector WARNING If you own a SMART Board interactive whiteboard with the OptiPro surface disregard this section The OptiPro surface is optimized for use with a projector Do not mark it with dry erase ink F In non projected whiteboard mode you can write on the screen with dry erase markers just as you would on an ordinary whiteboard However unlike an ordinary whiteboard what you write is simultaneously displayed on your computer monitor in the pen color you selected You can save this electronic version of your writing as a Notebook file PDF file HTML file or a series of image files You can also print the file You should purchase a set of high quality dry erase markers in black blue red and green and place each pen in the matching slot of the pen tray Setting Up the Pen Tray for Non Projected Use When you set up your pen tray make sure you remove the Projection button label from the label recess revealing the Whiteboard Mode button label New Page Remove the Projection button label to Print reveal the Whiteboard Mode button label This label indicates that the upper pen tray button is the New Page button which is a very
113. t as wanted To redo undone commands or actions 1 From the Edit menu select Redo 2 Repeat as wanted SMART Board User s Guide 47 48 Managing Notebook Files and Pages You can create save and print files in Notebook software as you would in any application As well as these basic file management tasks Notebook software lets you create and use page templates and export Notebook files as an HTML file PDF document or series of graphic files Refer to the Exporting Notebook Files section on page 56 NOTE Because Notebook software is cross platform you can use the Notebook files created on a Macintosh computer and people using a Macintosh computer can use your Notebook files Opening Creating and Saving Notebook Files To open an existing Notebook file 1 Select Open from the File menu The Open dialog box appears Select the file that you want and click the Open button The selected Notebook file appears If this file was saved using a previous version of Notebook software Notebook software converts it to the current format and prompts you to rename the file when you next save it To create a new Notebook file Select New from the File menu A Notebook file opens to the first page To save a new unnamed Notebook file 1 Select Save from the File menu The Save or Save As dialog box opens To store the new Notebook file in a different directory and drive press the scroll arrow in the Save in box and se
114. t over several screens option 1 e a different application window on each screen option 1 e copies of the same desktop on several screens option 2 When you re using multiple whiteboards you can easily move objects from one screen to the next With one hand press an object on one screen and then with the other hand press the adjacent screen Release your finger from the first screen and the object you selected moves to the adjacent screen You ll find detailed instructions for setting up multiple whiteboards in the SMART Board tools online Help If you require further assistance in setting up multiple whiteboards call SMART Technical Support at 1 866 518 6791 Canada U S or 1 403 228 5940 all other countries Option 1 Splitting or Displaying Different Application Windows Suppose you re reviewing a spreadsheet and want to keep notes You could display Microsoft Excel software on one interactive whiteboard and Notebook software on another with both programs resident on the same computer as shown below Microsoft Excel Book2_xls BEIE l File Edit View Insert Format Tools Chart Window Help 18 x T my deck xb SMART Notebook BAK File Edit View Insert Format Draw Help BSSR XDM co dD DDA
115. t to perform a brief orientation procedure that allows for more accurate tracking of your touch on the interactive whiteboard see page 12 for more information Manually Configuring Your Serial Port You may need to manually configure your serial port if e your version of the Windows operating system does not perform plug and play e g Windows NT 4 0 or ME operating system e the Found New Hardware wizard fails to appear e you plugged in your interactive whiteboard after you started your computer e the Ready Light remains red rather than turning green To manually configure your serial COM port 1 Click the SMART Board icon and select Control Panel ee The SMART Board Control Panel opens EE 2 Onthe Boards tab click the Connect button The Select COM Port dialog box opens 3 If you know which COM port is being used for the interactive whiteboard type it or select it from the COM port list Then click the Select button OR If you re unsure of the correct COM port click the Detect SMART Hardware button to initiate hardware detection SMART Board software searches the COM ports for the presence of an attached interactive whiteboard until it finds the correct COM port The Ready Light on the pen tray changes from red to green indicating that the interactive whiteboard is touch sensitive You can now use any pen tray stylus to write over projected applications 4 Click OK USB Adapter Cable Setup NOTE To order a SMART USB a
116. tape neve cunt tesla tate sates a er a a a tnle 68 Setting Up the Pen Tray for Non Projected USC ccccccccsecccceeceeeeeeeeaeeeceeeeeseeeeseeees 69 Configuring SMART Board Software for Non Projected Use cccceecceceeeeeeeeeeeeees 69 Capturing Your NOS aiana ica ttonn uxt ae E E T accrued oto 70 Contents Appendix B Floating Tools Options cccceceseceeeeeeeeneeeeeeneeeeseeseneeeeseneees 71 Appendix C Toolbar and Menu Commands in Notebook Software 72 Appendix D Using Multiple SCreens ccccceeeeeeceeeeneeeeeeneeneeeeseneeeeseneees 75 Option 1 Splitting or Displaying Different Application WinNdOWS cccccccceeeeeeeeees 15 Option 2 Displaying Copies of the Same Desktop ceccccccccceeceeseeeeeeeeeeseeeeeseeeees 76 ES a se cesses cae ce sivas cde a wicca T basa ews bee ams tea 77 Contents Getting Started It s easy to set up your SMART Board interactive whiteboard Just follow the steps below and your interactive whiteboard becomes touch sensitive as soon as you install SMART Board software Open minimize or close applications scroll through files open your browser all just by touching the screen Tip You can now install SMART Board software on a USB storage device or a network Visit www smarttech com support software to access the installation software Your first task is to connect your computer to the interactive whiteboard You
117. th a new name you ll need to type this name in the Save As dialog box The SMART Keyboard is a convenient tool for typing into a dialog box or application right at the screen without moving to a physical keyboard Pree ere je Hedel aadd de e ice Home baes fee _ r ce 1 e mef ena Fess 7 8 9 ap SN AS NS A a pel _ e x e v e ulm fe _ Ctrl B ant ar R S ce SMART Keyboard Typing with the SMART Keyboard Simply activate the SMART Keyboard and press the virtual keys to input text To type text using the SMART Keyboard 14 Press the Keyboard button on the pen tray OR Press the SMART Board icon and select Keyboard The SMART Keyboard opens 2 Place the cursor at the point where you want to enter text in the active application or dialog box 3 Press on the keyboard keys as you would normally type The text appears at the cursor insertion point Tip You can drag the SMART Keyboard by its title bar to anywhere on the screen If you want to try two handed ten fingered typing move the keyboard to a relatively high position Handwriting Recognition If you prefer not to type you can write in the SMART Keyboard Handwriting Recognition window The SMART Keyboard recognizes and converts your handwriting into typewritten text that can be edited further or input directly into a dialog box or application NOTE The Handwriting Recognition window is driven by CalliGrapher which is a software eng
118. the driver component of SMART Board software It runs in the background translating your interactive whiteboard contact into mouse behavior As soon as you install SMART Board software on a computer that s connected to a SMART Board interactive whiteboard you ll have touch control of the computer You can activate applications open and scroll through files and surf the Internet With SMART Board software the SMART Board interactive whiteboard automatically becomes touch sensitive each time you start your computer Tip To log on before the SMART Board tools are active use the on screen keyboard When the log on screen appears press the Keyboard button on the pen tray The on screen keyboard then appears allowing you to type your user name and password without moving to an actual keyboard SMART Board Tools The SMART Board tools provide access to a wide range of functions for configuring and using your interactive whiteboard NOTE For you to use the pen tray styluses and eraser the SMART Board tools must be running If you want to write on your interactive whiteboard make sure the SMART Board icon appears in the system tray When you press the SMART Board icon the SMART Board tools appear SMART Board Wotebook Icon Recorder Video Player keyboard Floating Tools Control Panel Orient Check For Updates Help Open Exit The components of the SMART Board tools are briefly
119. tisfactory as long as it s even on all sides You can fix many projector related problems right at the projector itself just by shifting the projector to the right or left tilting it or using the zoom lens to sharpen the focus or expand and contract the image You can also solve many keystoning problems by raising or lowering the front or back of the projector until the sides of the image are parallel to the screen frame You may need to fix a few special problems by adjusting the computer or projector settings These image problems are discussed below If the Projected Image Is the Wrong Size or Distorted lf after orienting you find that the projected image does not properly fill the screen or suffers from distortion or shimmering the resolution settings of your projector and your computer may not match It s very important that the computer and projector resolutions correspond exactly First ensure that the projector is set to its optimal image resolution Refer to your projector s manual for the true resolution of your projector and reset it if necessary While the projector manual instructions may indicate that resolutions other than the optimal one are permitted you should not set the resolution to any of these other settings For example if the projector s true resolution is 800 x 600 but it s also capable of displaying at 640 x 480 set both the computer and the projector to the true resolution 800 x 600 SMART Board
120. tivate each time you use the interactive whiteboard SMART Board User s Guide 21 Clear Annotations Restore Annotations 22 Highlighter Eraser Pen o 7 Right Click Left Click Spotlight Screen Pointer Restore Clear Annotations To open and close the Floating Tools 1 Press the SMART Board icon and select Floating Tools 2 Drag the grab handles to move the Floating Tools to another screen location if you want to 3 Press the Close button Two Buttons to Note The Restore Clear Annotations and Screen Capture Buttons The Restore Clear Annotations button is a great reason to keep the Floating Tools open When you write something on the interactive whiteboard the button is in its Clear Annotations state as soon as you delete an annotation the button changes to Restore Annotations Let s say you ve written an important note but your elbow grazes the interactive whiteboard as you turn towards your audience the annotation you just made disappears Just press the Restore Annotations button and your note reappears If you haven t activated the Floating Tools don t worry Press the SMART Board icon select Floating Tools and then press the Restore Annotations button The last cleared annotation in this case the one you accidentally lost reappears 07 08 03 The Screen Capture buttons are also valuable tools that appear on the Floating Tools palette wnenever you write on an application that is not Aware Use these buttons
121. to an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio TV technician for help Any changes or modifications to this Class B digital device that have not been expressly approved by SMART Technologies Inc could void the user s authority to operate the equipment Trademark Notice SMART Board Sympodium Notebook Camfire DViT OptiPro and the SMART logo are trademarks of SMART Technologies Inc Microsoft Windows Windows NT PowerPoint and NetMeeting are either registered trademarks or trademarks of Microsoft Corporation in the U S and or other countries All other third party product and company names may be trademarks of their respective owners U S Patent Nos 5 448 263 6 141 000 6 326 954 and 6 337 681 Canadian Patent No 2 058 219 Other U S Canadian and foreign patents pending Copyright Notice 1995 2003 SMART Technologies Inc All rights reserved No part of this publication may be reproduced transmitted transcribed stored in a retrieval system or translated into any language in any form by any means without the prior written consent of SMART Information in this manual is subject to change without notice and does not represent a commitment on the part of SMART Portions of this software are copyrighted by Intel Corporation Portions of this software are copyrighted by ParaGraph a business unit of Vadem CalliGrapher Copyright 1997 2003 ParaG
122. to capture your annotations plus an image of the underlying application For more information refer to page 24 Reconfiguring the Floating Tools You can customize the Floating Tools by configuring the properties of each tool or by adding new tools If you share an interactive whiteboard with other people you may also want to save your customized Floating Tools in a user profile see page 23 To reconfigure a pen highlighter or shape button 1 Double press the pen highlighter or shape button in the Floating Tools A Configure Tool Settings dialog box opens Transparent E Filled wom o 2 Tochange the color press the Tool color arrow and select a new color SMART Board User s Guide 3 Tocreate a highlighter effect select the Transparent check box You can use this effect for geometric objects such as circles lines and squares as well as for pens 4 If you re configuring a shape button and want the object to have a solid color select the Filled check box 5 To change the line width select the width you want in the Width box The width range is from 1 to 32 pixels 6 Click OK To customize the Floating Tools 1 Press the SMART Board icon and select Control Panel The SMART Board Control Panel opens 2 Press the Floating Tools tab 3 To add a tool drag it from the List of Tools onto the Editable Floating Toolbar Tip You can also drag any button to a new location on the toolbar 4 If you re add
123. to export automatically at a specified time interval or whenever you open a different page The following export formats are supported e HTML format so others can view your file with a Web browser e the JPEG PNG and GIF image formats so others can view your file one page at atime ina graphic application e PDF so others can view your file in Adobe Reader software which is available free of charge from the Adobe Web site www adobe com SMART Board User s Guide 55 Tips Attachments aren t included when you export a Notebook file into an image format To view attachments you must use either the HTML format or PDF for viewing in Adobe Reader 6 0 software or greater Earlier versions of Acrobat Reader do not support the viewing of attachments File shortcuts aren t included in any of the export formats If you want to include file attachments in an exported format you must attach these files as copies and not as shortcuts To export a Notebook file 1 5 From the File menu select Export PDF HTML Images The Export dialog box opens In the Export as type box select the export format you want If you re exporting your Notebook file as images select a size in the Size of images box If you re exporting your Notebook file as an HTML file or PDF document use the default File or click the Browse button to select a different file OR If you re exporting your Notebook file as images us
124. ton 22 Saving User Profiles 23 G Gallery Collections 51 52 Assembling a New Collection 51 Inserting a Page Template 52 Inserting a Picture 52 GIFF File Format 52 53 56 Grouping Objects 44 Guest Laptop Image Problems 14 Serial Port Unavailable 14 Switch 16 17 H Handwriting Recognition 19 20 62 Hardware Acceleration 35 HTML File Format 56 Hyperlinks Attachments 50 Objects in Notebook Software 46 Image File Formats 52 53 56 Importing Information Cut Copy and Paste 55 Dragging and Dropping via the Task Bar 55 Files Using Print Capture 54 55 Screen Captures 53 54 Injecting Handwriting Microsoft Excel Software 62 Microsoft Word Software 62 Non Aware Applications 19 20 J JPEG File Format 52 53 56 K Keystoning Problems 13 Laptop Computer Image Problems 14 Serial Port Unavailable 14 Switching to 16 17 Linking to URLs in Notebook Software 46 Locking Text in Notebook Software 43 44 Matching Projector and Computer Resolution 14 Menu Commands in Notebook Software 72 74 Microsoft Excel Software 62 Injecting Handwriting 62 Microsoft NetMeeting Software 63 Microsoft Office Document Imaging Software 62 Microsoft Paint Software 62 64 Microsoft PowerPoint Software 62 66 67 Accessing the PowerPoint Menu 67 Blacking Out Slides 67 Clearing Annotations 67 Restoring Annotations 67 Saving Annotations 66 Microsoft Windows Journal Software 62
125. tte The Save Print toolbar captures your annotations to Notebook software without actually switching to the application If you don t have Notebook software open it launches automatically Refer to page 53 for instructions on using the Save Print toolbar Erasing What You ve Written To erase what you ve written brush the pen tray eraser against the interactive whiteboard For more precise control resize the eraser to the size of your fingertip 10 pixels You can also inscribe a circle on the screen with the eraser and then tap once inside that circle to erase all the annotations within If you d prefer to remove all the annotations whenever you want you can configure one of the pen tray buttons to clear all the annotations when pressed Alternatively you can press the Clear Annotations button on the Floating Tools palette To erase freehand annotations 1 Pick up the eraser from the pen tray 2 Drag the eraser your finger or any other object over the annotations you want to remove NOTE You cant remove typed text or shapes with the pen tray eraser To remove these types of objects use the DELETE key To resize the eraser to fingertip size 1 Press the SMART Board icon and select Control Panel The SMART Board Control Panel opens Press the Pen Tray tab Press the Eraser button Press the Specify Size option In the Specify Size box type or select 10 Press OK N O OF FP OO N Pick up the eraser and erase a smal
126. u used Edit gt Undo Reverses the effect of the last action performed or deletes the last object created Reinstates the undone action or object gt Cut Removes the selection from the current file and places it on the clipboard Copies the selection and places it on the clipboard gt Copy as Text none Copies the selected object as text and places it on the clipboard Inserts the contents of the clipboard at the insertion point oO gt Select All Selects all objects on the current page gt Recognize Lists alternative interpretations for converting your handwriting to typewritten text gt Page Title Enables you to edit the title of the current page gt Clear Page Removes all objects on the current page gt Delete Page Deletes the current page SMART Board User s Guide menu Commana euron Function gt Next Page i Advances one page in the Notebook file Next ep or gt Previous Page 46 Moves back one page in the Notebook file Back ar 5 gt Simple Toolbar Toggles between the Simple and Standard toolbar gt Screen Capture Opens the Capture toolbar gt Screen Shade B Inserts a pull down screen shade over the current page gt Gallery Opens a collection of page templates and images E Ol Changes the viewing size of Notebook pages or Insert gt Blank Page Cie Inserts a blank page Blank Oe gt Picture from File Imports one or more graphic files gt Picture from Scanner Impo
127. up them To group several objects 1 From the Draw menu click Select 2 Select all the objects you want to group see Selecting Objects on page 42 3 From the Draw menu select Group To ungroup an object group 1 From the Draw menu click Select 2 Select the object group that you want to ungroup 3 From the Draw menu select Ungroup Automatic Object Grouping The SMART Grouping feature automatically places hand drawn objects that are created in close proximity to each other in the same group If this group isn t to your liking you can ungroup the objects and then group them any way you want To start a new object group just write or draw on a different area of the SMART Board interactive whiteboard Protecting Objects from Further Editing Select Draw gt Order gt Make Background to protect a single object or a group of objects from subsequent editing This command moves the selected objects to the background out of reach of the selection tool and any further change To restore all protected objects to the foreground for further revision select Draw gt Order gt Retrieve Background NOTE Some objects in the page templates provided with Notebook software have been permanently protected from editing and can t be retrieved from the background Rearranging Stacked Objects When you copy and paste multiple objects onto the same page they often become stacked on top of one another You may want to rearrange these obje
128. using NetMeeting conferencing software on an interactive whiteboard e Make sure all conferencing sites are running the same version of SMART Board software If one site uses a previous version your meeting will fail To find out which version you re running open the SMART Board Control Panel press the About button and press the Technical Support tab e Make sure all sites are running the same version of NetMeeting software Although you can use an interactive whiteboard with NetMeeting software 2 01 or later you should upgrade to version 3 01 or later e f possible all sites should use the same projector resolution to minimize the need to scroll when sharing program windows This isn t always possible because different projectors require different resolutions and the computer resolution should be set to match the native projector resolution SMART Board Tools If you have SMART Board software running when you connect to a NetMeeting data conference the following active applications are shared automatically e SMART Floating Tools including the screen pointer e the Slide Show toolbar provided by SMART if PowerPoint software is also shared Using the Whiteboard Component of NetMeeting Software Each site in a data conference can save the Whiteboard file on their computer but they can t save any other component of NetMeeting software At the end of the meeting each site must close its own Whiteboard window When you use the pen
129. using the original packaging If the original packaging is no longer available pack all components with as much padding as reasonably possible to ensure that they are not exposed to excessive vibration or shock 3 Avoid setting up and using the interactive whiteboard in an area with excessive levels of dust humidity and cigarette smoke 4 Avoid leaving cables on the floor If you must run a cable over the floor lay the cable in a flat straight line and secure it to the floor with tape or a cable management strip of a contrasting color Handle cables carefully and avoid excessive bending 5 Ifyou require replacement parts make sure the service technician uses replacement parts specified by SMART Technologies Inc or parts with the same characteristics as the original Cleaning the Writing Surface Before you clean the SMART Board interactive whiteboard log off the computer If you touch the screen when the computer is in any other state e g with an application open or at the desktop you will activate application components or scramble desktop icons Put the projector on standby to more easily view dirt and streaks You should clean a frequently used interactive whiteboard approximately once a week to maintain optimal clarity To clean the writing surface use standard glass cleaner Just spray the screen with cleaning fluid and wipe with a paper towel Remove marks made with a permanent marker by completely covering them with the ink f
130. xe file A wizard helps you load the SMART Board software onto the new drive 4 Click the Browse button and navigate to the new drive Click OK to load the SMART Board software onto the USB storage device When the download is complete a folder called SMART Board Software and a file called SBLauncher exe appear under the new drive SMART Board User s Guide 5 To launch SMART Board software using a USB storage device 1 Plug the USB storage device that contains SMART Board software into the USB port of a computer that s connected to an interactive whiteboard and navigate to the new drive 2 Double click SBLauncher exe The first time you do this SMART Board software prompts you to do a quick orientation of the connected interactive whiteboard Providing you don t move the interactive whiteboard you ll only need to do this once because the results of this initial orientation are stored on the USB storage device You can now use a pen tray stylus to write on the interactive whiteboard and your finger to control computer applications as well as use the many other features of SMART Board software To quit SMART Board software when using a USB storage device 1 Click the SMART Board icon in the system tray and select Exit 2 Click the Unplug Eject Hardware icon in the system tray 3 Unplug the USB storage device SMART Board User s Guide SMART Board Software SMART Board Software Service The SMART Board software service is
131. y electronic source into Notebook software e use touch shortcuts to breeze through your Microsoft PowerPoint presentation While the SMART Board interactive whiteboard is an easy and natural tool to use requiring no special expertise this guide covers the complete range of interactive whiteboard functionality so you can take full advantage of every feature The pages that follow are organized around the typical tasks performed before during and after an interactive whiteboard presentation For example you ll learn how to create objects in a Notebook file import information from other sources and then sort and edit the file contents You ll also learn how to print and send Notebook files and the most effective ways of using your interactive whiteboard during a presentation We ve included instructions for using several third party presentation graphics and tablet PC applications as Aware applications An Aware application is one in which anything you write or draw with a pen tray stylus automatically becomes an actual component of the file rather than an external annotation made over the file If you re using an application that is not Aware you can inject annotations into the file or take a screen capture to save the information Preface iii Preface Contents Important Information siaiccici ciate cetinca cals taneh celavensdacsvencdadeNenesddevencecsevencecsesasiectenis OES A ONS sit a nears gene A E sient uaumnuntenteonndanes
132. y from the Format menu and then set the degree of transparency that you want 3 Tocreate a freehand annotation write or draw on the screen with your finger or any pointing device or click and drag the mouse on your desktop Notebook software automatically groups objects that are created in close proximity However you can easily ungroup these objects by following the instructions on page 44 You can then individually select and modify move delete or resize each object 4 From the Draw menu click Select to return to left click mode 5 You can convert your handwriting to typed text by selecting the object clicking the letter A in the upper right corner and selecting the interpretation you want from the alternatives that appear Tip If you need more writing space expand the page by clicking any of the plus buttons on the edge of the page To contract the page click the minus button in the bottom right corner To highlight an object 1 From the Draw menu select Highlighter SMART Board User s Guide 2 Change the highlighter attributes as required a To change the color select Current Color from the Format menu and then select a color from the palette that appears b To change the pen width select Line Width from the Format menu and then select one of the displayed widths c To change the transparency select Transparency from the Format menu and then set the degree of transparency you want 3 To highlight an ob
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