eRecruitment Originator User Manual
Contents
1. Search e My Requests Approved Request No Status Request Date Job Title Department 1506002972 Approved 04 Jun 2013 Test Vacancy Human Resources Open your staff request by clicking on the al icon Scroll to the bottom of the staff request The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 22 of 26 Recruitmen THE UNIVERSITY of EDINBURGH eRecruitment Originator User Manual E Approval History Approved Status Action By Date Time Submitted THE ORIGINATOR 04 Jun 2013 10 26 53 Approved ist APPROVER 04 Jun 2013 10 43 29 Approved 2nd APPROVER 04 Jun 2013 10 46 13 Print Friendly x Click the Print Friendly button A new window will open showing the Staff Request Scroll to the bottom of the opened window E Approval History Approved Status Action By Date Time Submitted THE ORIGINATOR 04 Jun 2013 10 26 53 Aporoved 1st APPROVER 04 Jun 2013 10 43 29 Approved 2nd APPROVER 04 Jun 2013 10 46 13 Click the Print button This will open the print window to allow you to choose which printer you want to print to apine j x General Options ee Ready Printto file Preferences Charles stewart House Room 3 4 HP LaserJet P4015 B amp W Find Printer Number of copies fi Selection C Curent Page C Pages fi M Collate 3 A3 Enter either a single page number or a single pee 128 page range For example 5 122. 550 eRecruitment eRecruitment is used to complete a variety of recruitment related processes including raising approving Staff Requests arranging for vacancy adverts to be posted short listing applications arranging interviews and appointing successful candidates to roles If you require access to eRecruitment as a new user or if there is a problem with your existing access please contact the HR Systems team for assistance HR Systems ed ac uk or 508126 Launch ERecruitment Click the Launch ERecruitment button to open the software G home 4 quick jump X preferences logout E Online Recruitment My Online Recruitment To view all vacancies and previous applications please select the Online Recruitment link above My Vacancies My Vacancies Click on My Staff Requisitions To view Vacancies that you are on the interview panel please select the link above My Staff Requisitions My Staff Requisitions To view your staff requisitions please select the link above My Requests Search Criteria You have created 1 staff Status Request Date From e To pa requisitions and 0 are awaiting approval 7 Search Text Rejected A ae OR o brite Request Date Select a status from the drop down list You must always select a status in order to use the Search Criteria facility The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 20 of
3. Resources Click on Completed Then click on the m icon The Staff Request will open Scroll to the bottom of the Staff Request and you can view the Approval History If the Approval History is showing Complete it means the staff request has been approved and the Vacancy ID has been created E Approval History Complete Action By Date Time THE ORIGINATOR 03 Jun 2013 02 15 53 15T APPROVER 03 Jun 2013 04 35 48 ND APPROVER 03 Jun 2013 04 36 42 If your Staff Request is sitting in the My Requests Approved this would indicate the Staff Request has been approved but the Vacancy ID has not been created My Requests ts Search Criteria You have created 0 staff Request Date From To requisitions and 0 are awaiting CEAN m m Search Clear t My Requests Approved Request No Status Request Date Job Title Department 1306002972 Approved 04 Jun 2013 Test Vacancy Human Resources The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 17 of 26 eRecruitment THE UNIVERSITY of EDINBURGH Originator User Manual How to view when and why a Staff Request has been rejected If a Staff Request is rejected the Originator will be sent a system generated email advising the Staff Request has been not been approved To view the rejected Staff Request Log in to MyEd via Ease www ease ed ac uk and click on the Admin tab CorePortal 550 eRecruitment e
4. S a Location o 16ChambersSteet OOOO O The new staff request will be held in your My Requests Planned section NB Please scroll to bottom of screen and save your changes The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 25 of 26 Recruitmen THE UNIVERSITY of EDINBURGH eRecruitment Originator User Manual How to exit eRecruitment core PORTAL i Recruitment ee peee Hepi j Tere a vacancies and peedous appbcatons plete Click on Logout ee d f Te appar BE a ee het Boop inert parol tanp pean ig Gk poe i My iran i epee Ba Hn Bop ee ee ei Be The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 26 of 26
5. Window To continue with the rest of the Staff request click on the Close Window button The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 10 of 26 THE UNIVERSITY of EDINBURGH How to complete fields within Advertising Details section eRecruitment Originator User Manual If your vacancy is not to be advertised at all you do not need to do anything within the Advertising Details section For vacancies which are Internal Only The Originator will need to type The University s Jobs site Www vacancies ed ac uk is chosen automatically by AR tSmtrar Internal Only in the Comments section need to do anything if the vacancy is Internal Only Other Information default Comments Advertiser Internal Only a University job s site Select Advertiser E x fp ceeeeaeeeeaeaceueceauecuaeeuecuauenuaueuans Select Advertiser st lt CSs i S S H x i Select Advertiser Ei x e Enter Other Name S Enter Other Name Charges for External Advertising x Cost Centre A C Code Job Code Percentage Charges for External _ E E E ni Advertising A al E E e m E E These are all for External z C a as Advertising and you do not a a E x For vacancies which are External and Internal Closing Date in weeks Weeks a Contact Person FFrestmanager The Other Information section will feed nail ftestman
6. completed or yet to The Staff Request will then open and you will be able to be submitted then click the view edit as required icon Click OK and then OK again The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 13 of 26 eRecruitment THE UNIVERSITY of EDINBURGH Originator User Manual How to view a submitted but not yet approved Staff Request Once a Staff Request has been submitted a system generated email is sent to the 1st Approver advising a staff request requires their approval Once the 1st Approver has approved the Staff Request a system generated email is sent to the 2nd Approver advising a staff request requires their approval After a Staff Request has been approved by both Approvers the Originator will receive a system generated email advising the request is approved and Local HR will contact the Originator with a Vacancy ID number Similarly if an Approver rejects the Request the Originator will receive a system generated email advising request has been denied It is possible to view but not edit a submitted Staff Request If you want to edit a Staff Request it would be best to make a copy of the request Edit the copied request and then submit Log in to MyEd via Ease www ease ed ac uk and click on the Admin tab CorePortal 550 eRecruitment eRecruitment is used to complete a variety of recruitment related processes including raising
7. link above Staff Requests My Requests You have created 0 staff requisitions and 0 are awaiting approval An additional window will open Submitted On Hold Approved Completed Rejected All Click on Create New Request New Request Create New Request Select this option to create a new staff request My Approvals You have 0 items awaiting approval To view approvals select My Outstanding My Outstanding o All Approved 0 All Outstanding 0 All On Hold 0 All Rejected 0 The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Click on My Staff Requisitions s Search Criteria Status Select Status Request Date From fa ne Search Search Text Clear s My Requests Planned Department Page 4 of 26 eRecruitment THE UNIVERSITY of EDINBURGH Originator User Manual A new Staff Request will open Staff Requests My Requests v You have created 0 staff peci requisitions and 0 are awaiting approval Grading Approval Number l f New Request 1306002969 Requested by Organisational Structure University OfEdnburgh H DER University ken Te Support Grp College a ee Planning Unit School as Department Select Department 2 Completed pa Select Department i Rejected oo Select Location ial The system issues a unique Staff Request New Request number for each Staff Request raised NB It may be us
8. listing applications arranging interviews and appointing successful candidates to roles If you require access to eRecruitment as a new user or if there is a problem with your existing access please contact the HR Systems team for assistance HR Systems ed ac uk or 508126 Launch ERecruitment Click the Launch ERecruitment button to open the software fi home quick jump 2 preferences logout Online Recruitment My Online Recruitment To view all vacancies and previous applications please select the Online Recruitment link above My Vacancies My Vacancies Click on My Staff Requisitions To view vacancies that you are on the interview panel please select the link above My Staff Requisitions My Staff Requisitions To view your staff requisitions please select the link above After clicking on My Staff Requisitions the default screen will be My Requests Planned If you have any staff requests that have been started and not yet submitted then they will show in this screen If f My Requests v s Search Criteria we me es a oe approval Search Text CT display Search Clear he OMA Lean Submitted My Requests Planned v cl ick on oam Request No Status Request Date Job Title Department Actions Plann e d er 1306002971 Planned 03 Jun 2013 test vacancy Human Resources A E x om Rejected 0 All 5 gt To delete a Staff Request which To view edit your staff request click the icon is partially
9. that you are on the interview panel please select the link above work is Post Doctoral Research Fellow Posted 23 Apr 13 Closing 23 May 13 17 00 More mg completed in t My Staff Requisitions t h e fin External Vacancies My Staff Requisitions To view your staff requisitions please selectthe link above Back Office f s k External vacancies are available to all members of staff and the general public Two Postdoctoral Research Assistants Posted 18 Oct 12 Closing 30 Nov 21 17 00 More Information Apply amp E Recruitment Administration Research Fellow l E Recruitment Administration T th Posted 08 Apr 13 Closing 15 May 13 17 00 More In formation Apply The E Recruitment Administratie option allows you to O access e configure the E Recrujtere t application forms esearch Fellow Back Off ice you Posted 11 Apr 13 Closing 13 May 13 17 00 More Information Apply Research Technician Lab Manager Synthetic Biology amp Talent Pool Management need to cl ick on Posted 11 Apr 13 Closing 14 May 13 17 00 More Information Appl the Quick Jum p e ic Bi Talent Pool Management 11 Ap z The Talent Pool Management option allows recruiters to in k search for and create applicant records and link the Research Assistant applicantto a competition Posted 11 Apr 13 Closing 14 May 13 17 00 More Information Apply i home quick jump preferences logout Core e Recruitment Online Recrui
10. 002975 Rejected Request Date 04 Jun 2015 Job Title Test Vacancy Department Human Resources Then click on the m icon The rejected staff request will open in a new window Scroll to the bottom to see which approver rejected the request and what the reason was E Approval History Rejected Status Action By THE ORIGINATOR 15T APPROVER 2ND APPROVER Date Time 04 Jun 2013 11 24 41 04 Jun 2013 11 32 50 04 Jun 2013 11 33 23 change cost code Submitted Approved Rejected The status shows rejected Which Approver rejected Why it was rejected If an Approver has rejected a Staff Request and has provided feedback on required amendments the Originator can copy the rejected Staff Request then amend the copied staff request and submit The rejected staff request would just stay in the My Requests Rejected section for historical purposes i My Requests Rejected Request Date Job Title 04 Jun 2013 Test Vacancy The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 19 of 26 a eRecruitment THE UNIVERSITY of EDINBURGH e Originator User Manual How to search for a specific Staff Request You can use the Search Criteria box at the top of the screen to find a particular Staff Request or category of Staff Requests if you know which status they fall under Log in to MyEd via Ease www ease ed ac uk and click on the Admin tab CorePortal
11. 26 eRecruitment THE UNIVERSITY of EDINBURGH Originator User Manual After the status is selected you can search by keyword If you know the Staff Request number type this in the Search Text box As well as using keyword search you can search by using a date range Type the date in dd mm vy format or click the icon to pick from the calendar My Requests Search Criteria You have created 1 staff cs requisitions and 0 are awaiting My Requests Planned Once you have entered your search criteria click Search c Search Criteria You have created 1 staff cs Select Statu z Request Date From HEU To requisitions and 0 are awaiting E E E approval E T Search wo My Requests ALL Request No Status 1306002972 Approved Request Date Job Tithe 04 Jun 2013 Department Test Vacancy Human Resources 1304002752 Complete 18 Apr 2013 HR System Assistant Doc 1304002735 Complete 25 Apr 2013 HR System Assistant Human Resources New Request Create New Request This will list all of your Staff Requests regardless of their status 1305002791 1306002970 1306002973 Complete Complete Rejected 01 May 2013 03 Jun 2015 04 Jun 2013 Test Vacancy Test Vacancy Test Vacancy Human Resources Human Resources Human Resources You can scroll up and down to find your vacancy and the click the m icon to view the request The University of Edinburgh is a charitable body registered in
12. Recruitment is used to complete a variety of recruitment related processes including raising approving Staff Requests arranging for vacancy adverts to be posted short listing applications arranging interviews and appointing successful candidates to roles If you require access to eRecruitment as a new user or if there is a problem with your existing access please contact the HR Systems team for assistance HR Systems ed ac uk or 508126 Launch ERecruitment Click the Launch ERecruitment button to open the software fi home quick jump 2 preferences logout Online Recruitment My Online Recruitment To view all vacancies and previous applications please select the Online Recruitment link above My Vacancies My Vacancies Click on My Staff Requisitions To view vacancies that you are on the interview panel please select the link above My Staff Requisitions My Staff Requisitions To view your staff requisitions please select the link above The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 18 of 26 THE UNIVERSITY of EDINBURGH Click on My Requests Rejected to view the rejected vacancy My Requests You have created 1 staff requisitions and 0 are awaiting Search Criteria Select Status eRecruitment Originator User Manual Request Date From en 8 Clear i g My Requests Rejected Request Mo Status 1306
13. Scotland with registration number SC005336 Page 21 of 26 THE UNIVERSITY of EDINBURGH eRecruitment Originator User Manual How to print a Staff Request Log in to MyEd via Ease www ease ed ac uk and click on the Admin tab CorePortal 550 eRecruitment eRecruitment is used to complete a variety of recruitment related processes including raising approving Staff Requests arranging for vacancy adverts to be posted short listing applications arranging interviews and appointing successful candidates to roles If you require access to eRecruitment as a new user or if there is a problem with your existing access please contact the HR Systems team for assistance HR Systems ed ac uk or 508126 Launch ERecruitment Click the Launch ERecruitment button to open the software fi home quick jump 2 preferences logout E Online Recruitment My Online Recruitment To view all vacancies and previous applications please select the Online Recruitment link above My Vacancies My Vacancies Click on My Staff Requisitions To view vacancies that you are on the interview panel please select the link above My Staff Requisitions My Staff Requisitions To view your staff requisitions please select the link above My Requests t Search Criteria You have created 0 staff Status Select Stabi Request Date From To requisitions and 0 are awaiting i S ER approval _ Search Text ae a E i EET
14. The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 23 of 26 eRecruitment THE UNIVERSITY of EDINBURGH Originator User Manual How to copy a Staff Request A Staff Request can be copied from an existing Staff Request Additionally if an Approver has rejected a Staff Request and has provided feedback on amendments that need to be made the Originator can copy the rejected Staff Request and submit the amended copy Log in to MyEd via Ease www ease ed ac uk and click on the Admin tab CorePortal 550 eRecruitment eRecruitment is used to complete a vanety of recruitment related processes Including raising approving Staff Requests arranging for vacancy adverts to be posted short listing applications arranging interviews and appointing successful candidates to roles If you require access to eRecruitment as a new user or if there is a problem with your existing access please contact the HR Systems team for assistance HR Systems ed ac uk or 508126 Launch ERecruitment Click the Launch ERecruitment button to open the software fi home quick jump X preferences logout EF Online Recruitment My Online Recruitment To view all vacancies and previous applications please select the Online Recruitment link above My Vacancies My Vacancies Click on My Staff Requisitions To view vacancies that you are on the interview panel please select the link ab
15. ager ed acuk j lie testmanagerGedacik _ directly to the Vacancy and will show on the Phone 0131 650 1000 University s Jobs site It is good practice to complete all the fields NB Details of the Contact Person may be passed to applicants The University s Jobs site www vacancies ed ac uk Advertising Details is chosen automatically by Advertiser default gt University job s site A vacancy can be Sunday Herald 3 Sijobs Com gal advertised by an external ETET a To remove an Select Advertise ail y source Choose from a list advertiser click on the Select Advertiser Sl x lt H icon by clicking on the icon nter Other Name EN SEEN EANES E A E E You can choose more than Charges for External Advertising n tern r Cost Centre A C Code Job Code Percentage one external source Sanne a has a Bomo E me If you cannot find the Other Information n Closing Date in 2 ipeks j external agency on the list Weeks wee The Other Information e e Contact Person type the name in this field ee iE n section will feed directly fest manager ed ac u to the Vacancy and will Phone 0141 650 1000 Click on the icon to search for the correct Cost Centre A C Code and Job Code details You will need to ensure that figures within the Percentage column add up to 100 in order to save and submit the Staff Request To remove a line of charge detail click on the red X to the
16. approving Staff Requests arranging for vacancy adverts to be posted short listing applications arranging interviews and appointing successful candidates to roles If you require access to eRecruitment as a new user or if there is a problem with your existing access please contact the HR Systems team for assistance HR Systems ed ac uk or 508126 Launch ERecruitment Click the Launch ERecruitment button to open the software fi home 4 quick jump 2 preferences logout Online Recruitment My Online Recruitment To view all vacancies and previous applications please select the Online Recruitment link above My Vacancies My Vacancies Click on My Staff Requisitions To view Vacancies that you are on the interview panel please select the link above My Staff Requisitions My Staff Requisitions To view your staff requisitions please select the link above The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 14 of 26 eRecruitment THE UNIVERSITY of EDINBURGH Originator User Manual Click on Submitted My Requests Search Criteria You have created 0 staff Request Date From ih Select Statu eq H requisitions and 1 are awaiting i E approval Search Clear t My Requests Submitted Request No Status Request Date Job Title Department 1306002970 Submitted 03 Jun 2013 Test Vacancy Human Resources click on the icon Acti
17. ber of hours that the successful candidate will be required to work each week Full time hours for the various types of contracts are as follows The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 7 of 26 eRecruitment Originator User Manual Type of Contract UE ACN2 AMN2 AC AM ACN AMN ACT AMT For HTBN or HTBN Summer vacancies enter 0 in the Hours field Positions Required Within the Positions Required field specify the number of people to be appointed to the vacancy whereas with the previous system you were required to raise a separate ATR for each vacancy even if they were identical you now just need to stipulate at this point how many people can be appointed If your vacancy is within the College of Medicine and Veterinary Medicine You must complete the Honorary Contract and Clinical Access fields in order to complete and submit the Staff Request If your vacancy is within the College of Medicine and Veterinary Medicine but Honorary Contract and Clinical Access are not applicable to your specific vacancy select Not Applicable from these pick lists Advertising Requirements Select the appropriate option from the Advertising Requirements pick list If your vacancy is not to be advertised select either Post is 6 months or less Ad not required or Post is not required to be advertised whichever applies most closely to your vacancy If Post is Requir
18. ed to be Advertised is selected it will not be possible to submit the staff request until the advert text and the further particulars have been entered If Post is 6 months or less Ad not required or Post is not required to be advertised is selected it will be possible to submit the staff request if the advert text and the further particulars have not been entered Guidance on advertising can be found at http www ed ac uk schools departments human resources recruitment recruitment guide methods direct recruitment How to specify the number of referees required from each applicant From the Application Form pick list select the application form that you wish the applicants for your vacancy to complete depending upon the number of references that you require for each candidate Select UoE Application Form 2 Ref if you wish each applicant to provide details of 2 referees UoE Application Form 3 Ref if you wish each applicant to provide details of 3 referees UoE Application Form 4 Ref if you wish each applicant to provide details of 4 referees and UoE Application Form 5 Ref if you wish each applicant to provide details of 5 referees Click on the Save button at the bottom of the Staff Request if any mandatory fields have not been completed you will be notified at this stage and then OK The second part of the Staff Request will then appear further down the screen Scroll down and complete each field as appropriate The University of Ed
19. ee a eRecruitment THE UNIVERSITY of EDINBURGH Originator User Manual eRecrultment Originator User Manual How to access the eRecruitment SYS CU betty ete geeciuccttie ate ongsicce sec ee en uc evecare cic en senescence aco 2 FIO CO COALS EV Stan REQGUES E ccp as ncse att patetettc mused seta cs atttesavarsetl a EEE ad a T oaned i 4 How to complete fields within New Request screen ccccccccssssecceceesseccecceesecceeseaseceesssuseceesseeseceeesaeusceeeseeseceessuaueeeessuaneeessuaaseessages 6 How to complete fields within Assign Cost Allocations section ccccccccssssecceccessececccesseccesseesececenaeseceessuaueceesseaseceeeseanseeessagaeeeessages 9 How to attach a document to a Staff REQUESE socisscienccsssassavssssssereonssateooervoncsecnssantsncessoneastenvssscuseqsansaetubsessandaesarstnoesdartneeervanvacpansarsaceas 10 How to complete fields within Advertising Details section cccccsssccccceessecccceessececcauseececssessececssenseceeseeasecessaeesecessauaeeeessaaeeessaees 11 HOW to submit a completed Staff REGQUESE sii e cccessisicnessarscvesepviensbarancactaveaee gndeadcncapeauses Einka inina anii AERE e a 12 How to access a Staff Request once it has been saved or submitted sossessseenssrrussrrrssrrrssrrrrsrrrssrrresrrresrrresereeserressreesereesereeseeeee 13 How to view a submitted but not yet approved Staff Request s sssssersssereesssreresssreressrrerosserersssreresssreressrrerosserresssrere
20. eful to take a note of this to identify your Staff Request at a later stage Complete each field of the Staff Request as appropriate Please note that all fields marked with a are mandatory and must be completed in order to save and submit the Request for approval Please note that some of the details entered on the Staff Request will feed through to the vacancy advert Some of the fields within the Staff Request require you to select an item from a pick list Es B w To do this click on the magnifying glass icon Select a Location Type the name or part of the name of the option you are looking for into the Search box Then click on the magnifying glass Alternatively you can choose from a list if this is populated The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 5 of 26 eRecruitment THE UNIVERSITY of EDINBURGH Originator User Manual How to complete fields within New Request screen Grading Approval Number If the role is new i e not a replacement you will need to enter the Grading Approval Number Otherwise you can leave this field blank Organisational Structure The Organisational Structure will always be defaulted to University of Edinburgh You do not need to do anything with this field University The University will always be defaulted to University of Edinburgh You do not need to do anything with this field Support Gro
21. inburgh is a charitable body registered in Scotland with registration number SC005336 Page 8 of 26 eRecruitment THE UNIVERSITY of EDINBURGH Originator User Manual How to complete fields within Assign Cost Allocations section Within the Assign Cost Allocations box enter the appropriate details relating to where the successful candidate s Salary will be charged to You must complete each of the fields in this section NB You do not need to enter anything in the Comments box within the Assign Cost Allocations section E Assign Cost Allocations To select a cost centre as with the Cost Centre field in the first part of the Staff Request click on the magnifying glass icon and then type the cost centre or letters numbers contained in the cost centre in the Search box You will need to enter at least 2 numbers letters in order for appropriate items to display Next click on the small magnifying glass to the right of the Search box and a list of cost centres containing the numbers letters you entered will display Select the correct cost centre You will need to do the same to complete the A C Code Job Code once you have clicked on the magnifying glass icon you will need to wait for the box to display Select Job Code at the top before typing anything in the Search box and Funding Source fields In the Date From field enter today s date the date on which you are raising the Staff Request Again dates should be entered in
22. on By Date Time Submitted The Originator 03 Jun 2013 02 15 53 Pending Department ist Apprower Scroll to the bottom of the request where you will find the Approval History section Within this section the Originator can view comments and check where in the approval process the Staff Request You can see in this instance the 1 Approver is not approved The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 15 of 26 eRecruitment THE UNIVERSITY of EDINBURGH Originator User Manual How to verify if a Staff Request has been converted to a Vacancy After a Staff Request has been approved by both Approvers the HR Systems team create the Vacancy ID A system generated email is sent to Local HR with the Vacancy ID Local HR will then advise the Originator with the newly created Vacancy ID Please allow up to 2 working days for this to part of the process The Originator will receive a system generated email to advise the staff request has been approved However the Originator can also view the progress to see if the Staff Request has been converted to a vacancy Log in to MyEd via Ease www ease ed ac uk and click on the Admin tab CorePortal 550 eRecruitment eRecruitment is used to complete a variety of recruitment related processes including raising approving Staff Requests arranging for vacancy adverts to be posted short listing applications arranging intervie
23. ove My Staff Requisitions My Staff Requisitions To view your staff requisitions please select the link above The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 24 of 26 Recruitmen THE UNIVERSITY of EDINBURGH eRecruitment Originator User Manual You have created 1 staff ee Select Status Request Date From To er requisitions and 0 are awaiting i Search c My Requests Rejected Request No Status Request Date Job Title Department 1306002973 Rejected 04 Jun 2013 Test Vacancy Human Resources Copy the staff request by clicking on the icon W A confirmation message will appear Q Are you sure you want to copy this request Click OK Message from webpage x The action is complete N SONER Click OK Wait for 10 15 seconds until the new staff request which has all the same details as the rejected staff request is generated and loaded on your screen The new staff request will show as S ae and have a new staff request number My Requests E Amend Request 1306002974 Planned Requested by You have created 1 staff cs requisitions and 0 are awaiting auaa i Grading Approval Number ia paete i Organisational Structure University Of Edinburgh University University Of Edinburgh al Support Grp College Corporate Services Group Eal Planning Unit School Human Resources Planning Unit Ea Department Human Resources
24. right of the row you wish to remove If the successful candidate s salary is not being charged to the University or you show on the University s Jobs site It is good practice to complete all the fields NB Details of the Contact Person may be passed to applicants have selected more than one external source from the Select Advertising Publications section you will need to complete all fields within Charges for External Advertising The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 11 of 26 Recruitmen THE UNIVERSITY of EDINBURGH eRecruitment Originator User Manual How to submit a completed Staff Request When you have entered all the details for the request you can either save the staff request and return to this in the future Alternatively you can save your staff request and submit this at the same time f Advertising Details vo If you click on the a wore on wae Save button then University job s site Contact Name Joe Bloggs click the OK button s al Contact email joe bloggs ed ac uk tate haere tata Contact Telephone 44 131 650 1000 on the confirmation Select Advertiser i x message Select Advertiser Eil x Select Advertiser Gl x M fi web x Charges for External Advertising Cost Centre A C Code Job Code 4 Request Saved 122000 za 1205 E 303400 E a a EP aa Other Information Then you are Clo
25. sing Date in Weeks returned to the top Contact Person Email of the page Phone Your staff request is Save and Submit Save Print Friendly then held in your Bii l Planned requests until it is submitted My Requests f Amend Request 1306002970 Planned You have created 0 staff If you click on the Save and Submit button then requisitions and 0 are ayiting r Grading Approval Number click the OK button on the confirmation message Organisational Structure Uni f Message from webpage X niversity A Request Submitted My Requests E View Request 1306002970 Submitted You have created 0 staff Your staff request is now sent to the approver requisitions and 1 are awaiting amp approval Grading Approval Number and will move from your planned requests to Brealciown of Requests i e Ea ae your Submitted requests OCT ae D S Submitted 1 Support Grp College The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 12 of 26 THE UNIVERSITY of EDINBURGH OTCE Originator User Manual How to access a Staff Request once it has been saved or submitted Log in to MyEd via Ease www ease ed ac uk and click on the Admin tab CorePortal 550 eRecruitment eRecruitment is used to complete a variety of recruitment related processes including raising approving Staff Requests arranging for vacancy adverts to be posted short
26. sseeeresseree 14 How to verify if a Staff Request has been converted to a Vacancy ssssesssssseeesssreresssreressrrrrosssrersssreressseeressrrerssserreessereesseeeresseeee 16 How to view when and why a Staff Request has been rejected cccccccsssssecccceesseceeceeseccecsesseceeceeeeceesueeeecessaeusecessaeaeecessaaaseeessaees 18 HOW to search Tor aspecilie Stafi REgUCSE asennzsatsaoxeocudenstincauseceaessuoateamekeemaeamenstanpeaoassarsnostaenetecdandanvatearsansteeakaadiepedeeanincinnstacnuteciantaews 20 How topin a Staf OS aa etecsen sce eva nccetaaens gua tceceuteacrmauseesec sense ea cease oenetedegensanrseceetoicauanausiacequten EE EEA E 22 IOV EO COO A Scie OCS Ea e i ER E n a 24 How to exit eRecruitment ssssesssesssesssesssesssesssessresssesssesssesseosseosssosseosseosseosseosscesscosseossessecesressseesseesseossseessesstesstesseesssesseesseesseessee 26 The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 1 of 26 a eRecruitment ANN THE UNIVERSITY of EDINBURGH lt a Originator User Manual How to access the eRecruitment system Log in to MyEd via Ease www ease ed ac uk and click on the Admin tab my Customise Site Map Help Report a Problem Logout Se The University of Edinburgh Search the website gt i lf lf Finances Research Services Library Search amp Info Help Customise Add Channel Page Layou
27. st select the level of check required If no check is required select Disclosure Is Not Required from the list The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 6 of 26 eRecruitment THE UNIVERSITY of EDINBURGH Originator User Manual Personal Job Title In the Personal Job Title field enter the job title of the vacancy Advert Text In the Advert Text field type your advert text Guidance on writing an advert can be found at http www ed ac uk schools departments human resources recruitment recruitment guide methods direct recruitment Further Particulars In the Further Particulars box you will see a number of headings These are the headings generally used within Further Particulars job description person specification candidate information and are here to remind you of the sections that you might wish to include for your vacancy You can type text under the headings that you wish to use and delete headings that you do not require but it is recommended that you copy and paste text from a Word document A Further Particulars template is available at http www ed ac uk schools departments human resources recruitment recruitment guide further particulars drafting Please note that if your vacancy is not to be advertised you can either leave the headings in or delete the headings and leave the field blank Vacancy Reason From the Vacancy Reason pick li
28. st select the reason the vacancy has arisen Grade Select the appropriate grade from the Grade pick list Date Fields within the Staff Request Date fields within the Staff Request must be completed in the format DD MM YY You can either type the dates directly into the field or click on the calendar icon to the right of the field and select the correct date from the calendar which will pop up when you click on the icon Request Date and Planned Start Date Enter the Request Date usually the date you are raising the Staff Request and Planned Start Date the approximate date that you would intend a successful candidate to start Fixed Term End Date Fixed Term Duration and Fixed Term Reason If the role is fixed term you will also need to enter the proposed Fixed Term End Date Fixed Term Duration just enter the number of months that the fixed term contract will be for there is no need to enter the word months here and select the appropriate reason from the Fixed Term Reason pick list For further details regarding reasons for use of Fixed Term contracts please see http www docs csg ed ac uk HumanResources Policy Fixed Term Contracts Reasons pdf PRG Check Required And PRG Number From the PRG Check Required pick list select whether or not the post requires PRG approval If you select Yes you will also need to complete the PRG Number field further down the Staff Request Hours Within the Hours field enter the num
29. t Add Tab You will see various channels on this page and may automatically have the eRecruitment Channel loaded for you CorePortal 550 eRecruitment eRecruitment is used to complete a vanety of recruitment related processes including raising approving Staff Requests arranging for vacancy adverts to be posted short listing applications arranging interviews and appointing successful candidates to roles If you require access to eRecruitment as a new user or if there is a problem with your existing access please contact the HR Systems team for assistance HR Systems ed ac uk or 508126 Launch ERecruitment Click the Launch ERecruitment button to open the software If you cannot see the eRecruitment Channel on your Admin page then add the channel You can do this by clicking Add a Channel within the Customise bar my Customise Site Map Help Report a Problem Logout The University of Edinburgh f 1 z f Today myStuff Admin Finances Research Services Library Search amp Info Help Customise Add Channel Page Layout Add Tab Add a Channel From the tab called Browse Channels Browse channels ESSEE Column Careers Service Student and Graduate Tracking Accommodation Ever Destination of Leavers from Higher Education Choose Career amp Development All categories eRecruitment Buildings amp Rooms Event Booking Career amp Development Event Booking Admin Communica
30. the format DD MM YY Alternatively you can click on the calendar icon and then select the correct date It is possible to split the salary cost allocations but you will need to ensure that figures entered in the Percentage column add up to 100 The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 9 of 26 THE UNIVERSITY of EDINBURGH eRecruitment Originator User Manual How to attach a document to a Staff Request The Staff Request Documents section can be used to upload any appropriate documents Approvers and HR will be able to view these documents when they approve authorise the vacancy To attach a document click on the blue paperclip icon within the Staff Request Documents box ig Staff Request Documents Documents attached to this request 0 A separate window will open ig Staff Request Documents Documents attached to this request 0 Click Browse find and select your document and then click Open Ej Attach New Document Upload Close Window Click Upload and details of your document will appear in the Staff Request Documents section of the screen once the upload has taken place To view your document click on the aa icon ik Staff Request Documents Documents attached to this request 1 Document Details 1 Test To delete your document click on the JE icon Ey Attach New Document Upload a Close
31. tion amp Eve Mobile Campus Development Printing Services Online PSO Entertainment Wiki Service Finances Financial Information IT Support Tools News People amp Person Then choose eRecruitment Channel details Then click the Add to My Page button eRecruitment Log into eRecruitment Add To My Page Use It Now The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 2 of 26 THE UNIVERSITY of EDINBURGH eRecruitment Originator User Manual When you click on the Launch ERecruitment button in MyEd you will be directed to this screen We refer to this core PORTAL screen as the Portal where we initiate the process by way Welcome Back e Recruitment home quick jump preferences logout W Internal Vacancies Online Recruitment v Applications for internal vacancies are only available to existing members of My Online Recruitment of a Staff staff To view all vacancies and previous applications please R select the Online Recruitment link above cor R Research Fellow equisition Posted 08 Apr 13 Closing 15 May 13 17 00 More Information Apply Post Doctoral Researcher in Livestock Genomics My Vacancies Posted 18 Apr 13 Closing 20 May 13 17 00 More Information Apply For Originators sral Research Fellow My Vacancies oe Ae some of the Posted 19 Apr 13 Closiag 21 May 13 17 00 More Information Apply To view vacancies
32. tment Kasdi CoreHR Click on Quick Jump My Online Recruitment To view all vacancies and previous applications please select the Online Recruitment link above Then Core HR The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 3 of 26 How to create a new Staff Request eRecruitment THE UNIVERSITY of EDINBURGH Originator User Manual Log in to MyEd via Ease www ease ed ac uk and click on the Admin tab CorePortal 550 eRecruitment eRecruitment is used to complete a variety of recruitment related processes including raising approving Staff Requests arranging for vacancy adverts to be posted short listing applications arranging interviews and appointing successful candidates to roles If you require access to eRecruitment as a new user or if there is a problem with your existing access please contact the HR Systems team for assistance HR Systems ed ac uk or 508126 Launch ERecruitment Click the Launch ERecruitment button to open the software fi home quick jump 2 preferences logout E Online Recruitment My Online Recruitment To view all vacancies and previous applications please select the Online Recruitment link above My Vacancies My Vacancies To view vacancies that you are on the interview panel please select the link above My Staff Requisitions My Staff Requisitions To view your staff requisitions please select the
33. up College Select the appropriate Support Group or College from the Support Group College pick list You will then be able to select the appropriate Planning Unit School from within that support group college Please note that the Planning Unit School pick list will only become available once you have selected an option from the Support Group College pick list Planning Unit School and Department Similarly once you have selected an option from the Planning Unit School pick list a list of departments within that planning unit school will become available within the Department pick list Select the appropriate department Location From the Location pick list select the location at which the role will be based where the payslip will be sent Employment Type From the Employment Type pick list select whether the vacancy is full or part time For HTBN vacancies select Part Time from this pick list Employment Category Select the appropriate employment category from the Employment Category pick list Open Ended Fixed Term HTBN HTBN Summer Position Type and Current Previous Post Holder From the Position Type pick list select whether the role is new or existing If the role already exists type the name of the current previous post holder in the Current Previous Post Holder field If the role is new please ensure that you have entered the Grading Approval Number at the top of the Staff Request PVG Check From the PVG Check pick li
34. ws and appointing successful candidates to roles If you require access to eRecruitment as a new user or if there is a problem with your existing access please contact the HR Systems team for assistance HR Systems ed ac uk or 508126 Launch ERecruitment Click the Launch ERecruitment button to open the software G home quick jump X preferences logout EF Online Recruitment My Online Recruitment To view all vacancies and previous applications please select the Online Recruitment link above My Vacancies My Vacancies Click on My Staff Requisitions To view vacancies that you are on the interview panel please select the link above My Staff Requisitions My Staff Requisitions To view your staff requisitions please select the link above The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 16 of 26 O eRecruitment THE UNIVERSITY of EDINBURGH Originator User Manual My Requests Search Criteria You have created 0 staff Status Select Status Request Date From o E requisitions and 0 are awaiting Search Text Search My Requests Complete Request Mo Status Request Date Job Title Department 1504002752 Complete 18 Apr 2013 HR System Assistant Dec 1504002735 Complete 25 Apr 2013 HR System Assistant Human Resources 1305002791 Complete 01 May 2013 Test Vacancy Human Resources 1306002970 Complete 03 Jun 2013 Test Vacancy Human
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