SpaceMan 99 Manual
Contents
1. MA ss ot The file browser shows the contents of the folder currently selected in the Folder Browser For each item in the folder the following information can be listed e Name e Disk space used e File size or total size of all contained files for folders e Modification time Total number of files contained in a folder and all subfolders this will always be blank for files e Total number of subfolders contained in a folder this will always be blank for files e The number of duplicates The Name column is always shown The other columns can be shown or hidden depending on the options set in the column options panel A quick way to set these options is to right click on any of the column headers and select the columns from the menu that pops up All these columns except name and modification time will only be shown for folders if the folder has been scanned 2015 ExtraBit Software Getting Started 9 The Number of duplicates column only has values if the file has been scanned for duplicates The value shown includes this file so if no other copies of the file have been found the value shown is 1 If the file has one other copy the value shown is 2 and so on For folders this shows the number of folders that are duplicates of the folder The file list can be sorted by any column By default it is sorted by file size To change this click in the title box of the column you want to sort by If you click a seco2. iia due 19 Report 1 1 12 12 121212 121212 1212 1212 2 2 2 2 2 2 2 2 2 2 2 2 2 20 File 0 0000 21 1 1 23 Column OptionS 1 1 1 1 1 1 121 12 12 12121212 21212 2 2 1010 012012 a aA Aea a E dea EA aaa ete 24 Report Options pane eden serene a 25 2 2 1 2 lt 2 12 12 2 2 2 2 21212 2 2 en 25 o AA AA AA AAA 26 00101010 1 27 What s the difference between disk space and file size 27 O 2015 ExtraBit Software Contents 3 Part IV Ordering 28 1 HOW O AA A O gave une 28 2 End user dicen 0000 28 O 2015 ExtraBit Software 4 SpaceMan 99 1 1 1 2 1 3 Getting Started What does SpaceMan 99 do SpaceMan 99 is an application that can help you find out which files and folders are using up most of your disk space lt also contains facilities to help find files that can be deleted to make more space available It performs two main functions Finding disk space used by folders SpaceMan 99 can show the total amount of disk space used by all the files within each folder This can be used to find out which folders are using the most disk space Finding duplicate files SpaceMan 99 can also find duplicate files and folders This can be useful both for freeing up disk space by deleting unnecessary copies and for helping sort out files on a disorganized disk One of SpaceMan 99 s unique features is the Mark Duplicate Files panel T
3. 2 SpaceMan 99 CIEN Be Met Fu Sor He BW LM mama i 4 Wa A Name Desk Space Modified Duplicate Files The Duplicate Files Browser shows each of the files that are in the currently selected duplicates set in the Duplicates List Browser The files shown in the Duplicate Files Browser will be duplicates of each other For each file in the list the following information can be listed e Name e Full path to the file e Modification time The Name column is always shown The other columns can be shown or hidden depending on the options set in the column options panel A quick way to set these options is to right click on any of the column headers and select the columns from the menu that pops up Selecting a file in the Duplicate Files Browser causes the Folder Browser to be expanded to show the folder in which the file exists The file is also selected in the File Browser Right clicking on a file brings up the file context menu Li Pressing F5 in this window advances to the next duplicates set and shift F5 steps back to the previous duplicates set This allows you to go through all the duplicate files marking the ones you choose using just keyboard shortcuts O 2015 ExtraBit Software 12 SpaceMan 99 1 8 2 1 2 2 Current folder box e A v The Current Folder box shows the path to the folder that is selected in the folder browser which is the folder listed in the file browser Each time the
4. Note that when the mark duplicate files panel is brought up it does not perform any new scanning of files You should make sure that all folders that you want to check for duplicates have already been scanned before bringing up the mark duplicate files panel For more information on scanning for duplicate files follow this link File Delete Option When you first delete a file in SpaceMan 99 the following dialog will appear File Delete Option ES Select how you would like files to be deleted 8 Use the Windows Recycler Slower but undo may be available depending on Recycler settings O Delete permanently Faster but no undo possible Remember this setting 8 Ask each time O Use this setting until the application is dosed O Use this setting and don t ask again O 2015 ExtraBit Software Reference 19 The top radio control is used to select how you want to delete the file s Use the Windows Recycler This has the advantage that the deleted files will go into the recycle bin which allows the files to be restored if you change your mind about deleting them as long as the Recycler settings aren t set to delete files immediately Delete permanently This has the advantage that it can be much faster especially if a lot of files are being deleted However files deleted in this way cannot be restored The bottom radio control is used to set whether you want to make this selection every time Ask ea
5. Files checkbox is checked folders are also scanned for duplicate files If you only want to find folder sizes it will be much quicker if you uncheck this box before scanning any folders Finding duplicate files To find duplicate files first make sure that the Find Duplicate Files checkbox is checked Then click the checkboxes next to the folders you want to scan in the Folder Browser with the left mouse button The checked folders and all their subfolders will then be scanned All duplicates found will be listed in the Duplicates List Browser 2015 ExtraBit Software How To 13 Note that duplicate files can only be found if all the folders containing the copies of a file are scanned For example if there is a file in C Folder1 that has a duplicate in C Folder2 then if only C Folder1 is scanned the file will be shown as unique Only when C Folder2 is scanned as well will the duplication be found Problems that can occur when scanning for duplicates You may find that sometimes when you select a folder for scanning some files within it do not get scanned This can be due to one of the following reasons e The file is already open in another application Close all other applications and try again e You do not have read access for the file Check the permissions and ownership of the file 2 3 Deleting files Any file or folder can be deleted by simply selecting it and choosing the delete command You should always take gre
6. The other copies of the file will then be shown in the Duplicate Files Browser Right clicking on a folder brings up the folder context menu and right clicking on a file brings up the file context menu Multiple folders or files can be selected by holding down SHIFT while selecting to extend the selection or CTRL to toggle the selection status of the item picked 2015 ExtraBit Software 10 SpaceMan 99 1 6 The duplicates list browser 2 Spaceman 99 CIEN de Mek Fi Yen tep Hl j ismga 3 6 Wn Name Desk Space Modified 3 2 5 2 2 2 7 Duplicates List The duplicates list browser shows the duplicate files that have been found This window is only enabled if the Find Duplicate Files checkbox is checked Each line in the list shows one set of files that are all duplicates of each other The information that can be shown for each set of duplicate files is e File names If two or more files have the same name the name is only shown once e File size All files must be the same size since they are duplicates of each other e The number of duplicate files e The total size of the duplicate files The Name column is always shown The other columns can be shown or hidden depending on the options set in the column options panel A quick way to set these options is to right click on any of the column headers and select the columns from the menu that pops up To see the fu
7. current folder is changed this box is updated to show the new folder path A new folder path can be typed or pasted into this box and this will be selected as the new current folder when return is pressed The last 20 folder paths are stored These can be accessed by pressing the drop down button to the right of the box By default this list is saved to the registry when SpaceMan 99 is closed and read back when SpaceMan 99 starts If you do not want this recent folders list to be saved between SpaceMan 99 sessions go to the options panel and check the Clear recent folders list when app exits checkbox The size and position of the address box can be adjusted by dragging the left edge If you find that when you enter a path into the current folder box a different folder is selected in the folder browser then this is because one or more folders in the path you entered must be a link How To Finding disk space used by folders To find the total disk space used by all the files in a folder and in all subfolders under it click the checkboxes next to the folders in the Folder Browser with the left mouse button The folders and all their subfolders will then be scanned for size The total disk space used by all files in a folder and all subfolders is shown in square brackets next to the folder name If the square brackets next to a folder name are empty it means the size for that folder is still being calculated O if the Find Duplicate
8. from the menu toggles the state of the check mark and shows or hides the column O 2015 ExtraBit Software Reference 25 3 15 Report Options panel Options ES General Columns Reports Show Size As 8 Disk Space File Size Sort Order Sort by Size Sort by Name C Show Modified Time in Duplicate Files Report LUK Cancel Hele To bring up the Report options panel use the view options command and select the Reports tab The Reports tab of the Options panel allows the reports generated in the Report panel to be customized The Show Size As option selects whether the file or folder sizes shown in the reports are the actual sizes of the files or folders or whether they are the amount of disk space used Click here to find out why these numbers are usually different The Sort Order option selects whether the items in the reports are sorted by size largest first or alphabetically by filename If the Show Modified Time in Duplicates Report box is checked then an extra column will be included in the duplicates report that shows the modified time for each file 3 16 Scanning Folders Before any duplicate files or folder sizes can be shown one or more folders need to be scanned When a folder is scanned all subfolders within that folder are also scanned To scan a folder check the box next to it in the Folder Browser More folders can be selected for scanning before the first has been finished The
9. must purchase rights to use 8 Licensed Copies of SpaceMan 99 regardless of whether the 8 workstations will access SpaceMan 99 at different times or concurrently All rights of any kind in SpaceMan 99 which are not expressly granted in this License are entirely and exclusively reserved to and by ExtraBit SpaceMan 99 is protected by copyright laws and other applicable laws and treaties You may use install and distribute SpaceMan 99 solely as expressly provided in this License You may not rent lease loan sublicense modify translate reverse engineer decompile disassemble or create derivative works based on SpaceMan 99 nor permit anyone else to do so You may not make access to SpaceMan 99 available to others in connection with a service bureau application service provider or similar business nor permit anyone else to do so 3 Warranty Disclaimers and Liability Limitations SPACEMAN 99 AND ANY AND ALL ACCOMPANYING SOFTWARE FILES DATA AND MATERIALS ARE DISTRIBUTED AND PROVIDED AS IS AND WITH NO WARRANTIES OF ANY KIND WHETHER EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXTRABIT DOES NOT WARRANT GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OF OR THE RESULTS OF THE USE OF SPACEMAN 99 EXTRABIT DOES NOT WARRANT THAT THE OPERATION OF SPACEMAN 99 WILL BE UNINTERRUPTED OR ERROR FREE EXCEPT TO THE EXTENT EXPRESSLY PROHIBITED BY APPLICABLE STATUTE
10. the individual file sizes depending on the option set on the Report Options panel e Duplicate Files report This report shows all the duplicate files The first column shows the file sizes If the option to show the last modified time is selected in the Report Options panel then the second column shows the last modified time for each file The last column shows the duplicate files The files are grouped so that files that are duplicates of each other are shown together Each set of duplicate files is separated by a blank line Since the size of all files that are duplicates of each other must obviously be the same the size is only shown once per duplicates set e Duplicate Folders report This report shows all the duplicate folders The first column shows the total size This is shown either as the total disk space used by the files or the sum of the individual file sizes depending on the option set on the Report Options panel The second column shows the path to the folder The folders are grouped so that folders that are duplicates of each other are shown together Each set of duplicate folders is separated by a blank line O 2015 ExtraBit Software Reference 21 The following buttons are at the bottom of the report panel Options This brings up the Options panel with the Report tab selected This allows you to make changes to the report options while the Report Panel is displayed Copy To Clipboard Copies the current selection f
11. when folders are scanned Any duplicate files found will be shown in the Duplicates List Browser If the box is not checked then SpaceMan 99 will only scan for folder size If you only want to scan folders for size it is much quicker to turn off the Find Duplicate Files option Shortcut Key F2 See Also Omit Small Files e Match Contents e Match Filename e Match Date 2015 ExtraBit Software 3 8 Reference Mark Duplicates panel O To bring up the mark duplicate files panel select a folder in the folder browser and then use the mark duplicate files command a Mark Duplicate Files Ea Selected folder D Examples Photos Printed Mark duplicate files inside selected folder Except newest Except oldest Which have a copy outside Mark duplicate files outside selected folder O Which have a copy inside Files to mark Name Path ES DSC_4033 NEF D Examples Photos Printed DSC_4034 NEF D Examples Photos Printed DSC_4035 NEF D Examples Photos Printed DSC_4036 NEF D Examples Photos Printed DSC_4037 NEF D Examples Photos Printed DSC_4038 NEF D Examples Photos Printed DSC_4039 NEF D Examples Photos Printed DSC_4040 NEF D Examples Photos Printed DSC_4041 NEF D Examples Photos Printed v Duplicate Files Determined By Exact Byte For Byte Match When the mark duplicate files panel appears the selected folder is shown at the top of the panel To change the selected folder close down the p
12. 776 13 10 2013 08 58 44 El Ji 625 459 200 2013 08 08 So PM DSC 4036 NEF 13 041 664 13 10 2013 08 46 04 EA 503 930 880 Printed So PM DSC 4034 NEF 12 861 440 13 10 2013 08 45 48 EA 1 475 131 904 2013 11 23 Se PM DSC 4049 NEF 12 697 600 13 10 2013 08 59 38 E Jl 430 940 160 2013 12 14 Se PM DSC_4041 NEF 12 603 392 13 10 2013 08 58 40 EJ 338 735 104 2013 11 02 Se PM DSC_4037 NEF 12 472 320 13 10 2013 08 49 16 El 273 768 448 2014 01 14 e PM DSC 4045 NEF 12324864 13 10 2013 08 59 06 Y Find Duplicate Files Filename Date All Files Name Size Total Size Name j Path Modified DSC 4033 NEF 14 827 343 29 654 686 DSC_4033 NEF D Examples Photos 2013 10 13 13 10 2013 08 45 40 DSC_4064 NEF 13 770 270 27 540 540 DSC_4033 NEF D Examples Photos Printed 13 10 2013 08 45 40 DSC_4051 NEF 13 510 330 27 020 660 DSC_4040 NEF 13 156 269 26 312 538 DSC_4042 NEF 13 129 789 26 259 578 DSC_4036 NE 13 037 883 26 075 766 y Marked files 0 Total size O Duplicates List Find Duplicates Options Duplicate Files This provides quick access to the most commonly used menu commands Current Folder This shows the currently selected folder New paths can be entered in this box or the last 20 quickly accessed from the drop down list Folder Browser This shows a hierarchical view of all the folders on the system To scan a folder click the checkbox next to t
13. N 99 1 Introduction This License applies to the SpaceMan 99 software and its accompanying files data and materials SpaceMan 99 You should carefully read the following terms and conditions before using installing copying or distributing this software Unless you have a different license agreement signed by ExtraBit Software ExtraBit your use installation copying or distribution of SpaceMan 99 indicates your acceptance of this agreement License The terms and conditions of this License describe the permitted use and user s of the evaluation version of SpaceMan 99 and of each Licensed Copy of SpaceMan 99 For the purposes of this License if you have a valid single license you have the right to use a single Licensed Copy of SpaceMan 99 if you or your organization has a valid multi license pack then you or your organization has the right to use up to a number of Licensed Copies of SpaceMan 99 equal to the number of copies indicated in the documents issued by ExtraBit when granting the license if you or your organization has a site license then you or your organization has the right to use unlimited Licensed Copies of SpaceMan 99 on computers owned by the licensee or employees of the licensee provided they are all used at a single site a site being defined as one or more buildings within a 10 mile radius if you or your organisation has a worldwide license then you or your organization has the right to use unlimited Licen
14. S EXTRABIT SHALL NOT BE LIABLE FOR ANY DAMAGE OR FINANCIAL LOSS ARISING OUT OF THE USE OF OR INABILITY TO USE SPACEMAN 99 ANY LIABILITY OF EXTRABIT WILL BE LIMITED EXCLUSIVELY TO REFUND OF THE LICENSE FEE PAID TO EXTRABIT EXCEPT TO THE EXTENT EXPRESSLY PROHIBITED BY APPLICABLE STATUTES IN NO EVENT SHALL EXTRABIT BE LIABLE FOR ANY 2015 ExtraBit Software s SpaceMan 99 INDIRECT INCIDENTAL CONSEQUENTIAL SPECIAL OR PUNITIVE DAMAGES WHATSOEVER RELATING TO THE USE OF SPACEMAN 99 OR TO YOUR RELATIONSHIP WITH EXTRABIT INCLUDING WITHOUT LIMITATION LOSS OF DATA OR INFORMATION LOSS OF PROFIT REVENUE BUSINESS OPPORTUNITY OR BUSINESS ADVANTAGE OR BUSINESS INTERRUPTION WHETHER BASED UPON A CLAIM OR ACTION OF CONTRACT WARRANTY NEGLIGENCE STRICT LIABILITY CONTRIBUTION INDEMNITY OR ANY OTHER LEGAL THEORY OR CAUSE OF ACTION EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES IN ADDITION IN NO EVENT DOES EXTRABIT AUTHORIZE YOU OR ANYONE ELSE TO USE SPACEMAN 99 IN APPLICATIONS OR SYSTEMS WHERE SPACEMAN 99 S FAILURE TO PERFORM CAN REASONABLY BE EXPECTED TO RESULT IN A SIGNIFICANT PHYSICAL INJURY OR IN LOSS OF PROPERTY OR IN LOSS OF LIFE ANY SUCH USE IS ENTIRELY AT YOUR OWN RISK AND YOU AGREE TO HOLD EXTRABIT HARMLESS FROM ANY AND ALL CLAIMS OR LOSSES RELATING TO SUCH UNAUTHORIZED USE 4 General This License is the complete statement of the agreement between the parties on the subject matter and merges and supersedes all ot
15. SpaceMan 99 User Manual Version 4 1 www extrabit com O 2015 ExtraBit Software 2 SpaceMan 99 Table of Contents Parti oN Oa A N Part Il Part Ill AN Oo RP WD 2 2 2 2 N Oo A N O Getting Started 4 What does SpaceMan 99 06 2 4 System Re Quire 0000 mama na namana wakanunua A A 4 Quick tour of Space Man AWA 4 The folder bio WS 1 1 1 1 1 1 1212121212 2 1 2 ii 6 The file DOW SOM 12 2 1 AA 212 12 2 2 2 2 anatia aai SHUN 8 The duplicates 12 di 10 The duplicate files 12 1 1 1 1 1 1 12121 1212 12121212121212 2 2 2 2 2 2 2 eee 11 Current folder DO iii 000 12 How To 12 Finding disk space used by folderS cocooonnccccnononcncnnnnnonnnnnnnnnnnnnnnnnnnnnnrrnnnnnnrrrnnnnnrrnrnnnnnnnnns 12 Finding duplicate files UE 000 12 001010101 13 Reference 13 File 0 0 00 13 Mark Mo as 14 Aira 14 MENA Uno PP cet eaet nn rene tan tentes lel esses a e aaea ani eaa ea aaa RT 15 A Pa O 15 0 15 Find DupliGates Control in 1 12 2 2 2 12 12 12 1212121212 it 16 Mark Duplicates peli ee 17 File 000 18 Marked Files pano li 1 001020202
16. This list is saved between SpaceMan 99 sessions unless the Clear recent folders list when app exits checkbox is set File Delete Options Sets whether to use the Windows Recycler when deleting files If Use Windows Recycler is checked then files will be deleted using the Windows Recycler Otherwise files will be permanently deleted If the Ask Before Deleting option is checked then the File Delete Option panel will appear each time you use a command that deletes any files 2015 ExtraBit Software a SpaceMan 99 3 14 Column Options panel Options ES General Columns Reports File List Columns Y Disk Space File Size Modified No Files No Subfolders No Dups JK Duplicates List Columns v Size v No Dups Total Size Duplicate Files Columns Path Modified gt ok Camel Heb O To bring up the Column options panel use the view options command and select the Columns tab The Columns tab of the Options panel allows the columns shown in each of the files browser duplicates list and duplicate files views to be configured Using the context menu Note that it is also possible to configure the columns shown without using the Column Options panel Right clicking in the column title boxes brings up a context menu that lists the columns available The columns shown have a check mark against them Selecting one of the columns
17. ains what a checksum is A checksum is simply a number that is calculated from all the bytes in the file A very simple example of a checksum would be to add together all the bytes This is a true checksum in the original sense of the name although simply adding the bytes of a file is rarely used to calculate a checksum these days One of the deficiencies of this technique is that it s not very good at distinguishing between similar but different files For example two files with the same bytes but in a different order would have the same checksum SpaceMan 99 uses a more sophisticated algorithm called CRC 32 CRC stands for Cyclic Redundancy Check and 32 refers to the fact that the checksum calculated has 32 bits This means that the checksum will be in the range 0 to 4 294 967 295 Once the checksum has been calculated for two files if the checksums are different it is guaranteed that the data in the files is different However if the checksums are the same it is not guaranteed that the files are the same This is because many different files will have the same checksum For a 32 bit checksum the chances that two files with the same checksum are different is 1 in 4 294 967 296 What s the difference between disk space and file size The file browser shows two different sizes for files This is due to the fact that when files are stored on a disk the amount of disk space used is usually greater than the size of the file This is because dis
18. anel select a new folder and then use the mark duplicate files command again You can not simply type a new selected folder path into the panel itself The mark duplicate files panel provides a way to mark duplicate files so that all copies of a file can not be marked This makes it easy to delete redundant copies of a file without accidentally deleting all copies of a file There are a number of options to allow you to set which of the duplicate files is not marked e Mark duplicate files inside selected folder except newest This option marks all duplicate files inside the selected folder or any subfolder except the file in each set of duplicate files that has the newest modification time If more than one of the duplicate files have the newest modification time then it will be arbitrary which of them is not marked e Mark duplicate files inside selected folder except oldest This option marks all duplicate files inside the selected folder or any subfolder except the file in each set of duplicate files that has the oldest modification time e Mark duplicate files inside selected folder which have a copy outside This option marks all duplicate files inside the selected folder or any subfolder provided they hawe at 2015 ExtraBit Software a SpaceMan 99 3 9 least one copy outside the selected folder This is useful if you want to delete a folder and be sure that you still have copies of all the files it contains elsewher
19. another application then if SpaceMan 99 has already scanned the affected folders the information gathered by SpaceMan 99 has to be cleared so that the folder will be scanned again The easiest way to do this is to use the Clear All Data command This clears all information gathered by SpaceMan 99 Links The NTFS file system used by Windows allows folders to contain links that look like folders but are in fact just a link to another folder These links can be made using symbolic links or junction points If SpaceMan 99 simply treated links as folders which is how they appear to most programs this could cause problems since it could appear that the same file was at two different paths This would make a file appear to be a duplicate of itself but if one of these duplicates was deleted then both would be gone since there was only one file to start with Another problem with links is that it is possible for to create a link in a subfolder to one of the parent folders of that subfolder To programs that are not link aware this will then appear to be an infinitely deep folder hierarchy as you would get stuck in the loop when descending the hierarchy SpaceMan 99 therefore does not follow links Links will appear as folders in the file browser but do not appear in the folder browser 2015 ExtraBit Software 3 18 3 19 Reference Checksum One of the options in the Match contents drop down list is Checksum amp Size This page expl
20. at care when deleting files as you can lose work or stop something from working if you delete the wrong file The best rule is if you don t know what a file is then don t delete it By default SpaceMan 99 protects most files used by the Windows operating system To turn this protection off use the options panel Deleting duplicate files SpaceMan 99 has special purpose commands built in to help find and delete duplicate files First you can mark duplicate files The files marked can then be reviewed by viewing the marked files as a list or by browsing through folders and seeing the marked files in the file browser Once you are sure you have marked exactly the files you want to delete you can use the delete marked files command This provides a safe way to delete files and be sure you still have at least one other copy of any file deleted Note however that just because a file is a duplicate this does not always mean it can be safely deleted For example an application may install a copy ofa file that already exists on the system but if the application only looks for the file in the new location it will fail if the new copy of the file is deleted 3 Reference 3 1 File menu The File menu offers the following commands Open Opens the selected file s 2015 ExtraBit Software ta SpaceMan 99 3 2 3 3 Explore Delete Delete Empty Folders Clear All Data Next Duplicate Previous Duplicate Report Exit Mar
21. ch time This panel will appear each time a command is used that deletes any files Use this setting until the application is closed This panel will not appear again during this session of SpaceMan 99 and the selected delete option will be used each time However after is has been quit then this panel will appear again the next time it is run Use this setting and don t ask again This panel will not appear again and this will also be remembered next time SpaceMan 99 is run The selected delete option will be used automatically from now on If you choose an option to not have this panel appear again you can still change how files are deleted and whether this panel is shown in the General Options panel 3 10 Marked Files panel To bring up the marked files panel use the view marked files command This panel shows all the files that are currently marked Files in the list can be unmarked which removes them from the list or deleted by using commands on the marked files menu Marked files can be sorted by name size or path Click on the appropriate column header to sort on that value Clicking a second time on the same column header reverses the sort order To change the sizes of the columns drag the right edge of the column headers Right click on a file in the list to bring up the context sensitive menu that lets you perform the following actions Unmark Unmarks the selected file s which removes them from the list of marke
22. d files Copy Path to Clipboard Copies the full path to the select file s to the clipboard 2015 ExtraBit Software z SpaceMan 99 3 11 Copy All Paths to Clipboard Copies the full paths of all marked files to the clipboard one per line This is the only command on this menu that does not just apply to the select file s Delete Deletes the selected file s Report panel O To bring up the report panel use the report command Before you use the report panel you need to have scanned one or more folders for disk space or for duplicate files To select the report you want to see click on one of the tabs at the top of the report panel The report panel can show each of the following reports Total Folder Sizes report This report shows the total size of all files in each scanned folder including subfolders It also shows the total size of all the subfolders under each folder The folders are sorted first by depth i e how deep in the folder hierarchy they are and then by size with the largest shown first The size shown is either the total disk space used by the files or the sum of the individual file sizes depending on the option set on the Report Options panel e Folder Sizes report This report shows the total size of all files in each scanned folder excluding subfolders The folders are sorted by size with the largest shown first The size shown is either the total disk space used by the files or the sum of
23. e on the system e Mark duplicate files outside selected folder which have a copy inside This option marks all duplicate files outside the selected folder provided they hawe at least one copy inside the selected folder or any subfolder This option allows you to clean up your system so that any copies of a file are in a known folder If you have some files that you may have several copies of in different places you can choose one folder where you want these files to be stored After putting one copy of these files in the chosen folder you can use the mark duplicate files command to mark any other copies of these files anywhere else on your system or at least in any other folders you have scanned When the mark duplicate files command is selected the first thing that happens is that all files in the selected folder are checked to see if any are duplicates If the selected folder has not been scanned for duplicates and nor have any subfolders under it or if no duplicate files are found then a message box is shown Otherwise the mark duplicate files panel appears If the list of files shown in the mark duplicate files panel is empty then all the duplicate files found in the selected folder only have copies that are also inside the selected folder The list inside the panel shows the files that will be marked if the Mark button is pressed The list changes as you select between the different options for selecting which duplicates are marked
24. he name Each folder can be expanded or collapsed by clicking on the or symbol next to the folder name When a folder and all its subfolders have been scanned for disk space the disk space is shown to the left of the folder s name in square brackets The contents of the folder selected in the Folder Browser are shown in the File Browser File Browser This shows the folders and files in the currently selected folder When a file has been scanned to test for duplicates a symbol will appear to the left of its name to show whether it is a duplicate or not When all the files in a folder have been scanned to test for duplicates a symbol will appear next to that folder s name to show whether that folder is an exact duplicate of another folder 2015 ExtraBit Software 6 SpaceMan 99 14 Find Duplicates These controls set whether duplicate files are scanned for and if so the criteria Options that must be met for two files to be considered to be duplicates Duplicates List When duplicate files are found a line is added to this list which shows the names of the files that are duplicates of each other and the size of the files Duplicate Files This shows the individual files in the duplicates set selected in the Duplicates list All the files shown in this list are duplicates of each other Resizing the panels The sizes of each of these panels can be changed by moving the bars that run between them There is a single bar running hor
25. her or prior understandings purchase orders agreements and arrangements This License shall be governed by the laws of England There are no third party beneficiaries of any promises obligations or representations made by ExtraBit herein Any waiver by ExtraBit of any violation of this License by you shall not constitute nor contribute to a waiver by ExtraBit of any other or future violation by you of the same provision or any other provision of this License If any part of this License or the application thereof to any person or circumstance is for any reason held invalid or unenforceable it shall be deemed severable and the validity of the remainder of this License or the applications of such provision to other persons or circumstances shall not be affected thereby SpaceMan 99 Copyright 1998 2014 by ExtraBit Software All rights reserved 2015 ExtraBit Software
26. his provides powerful commands to automatically select duplicate files for deletion System Requirements SpaceMan 99 runs on the following versions of Windows e Windows 8 e Windows 7 e Windows Vista e Windows XP Quick tour of SpaceMan 99 SpaceMan 99 works in a similar way to the Windows Explorer application except that it has two extra panels at the bottom that are used for showing duplicate files The following screen shot shows SpaceMan 99 after a duplicates scan has been run The various parts of the application window are indicated O 2015 ExtraBit Software Getting Started 5 Toolbar Folder Browser Current Folder File Browser File Ma Filter View Help u E 89 R dirxemplesPhotos 2013 10 13 a O ig Wing C A Name Disk Space Modified A E El User Data D 3e E DSC_4033 NEF 14 827 520 13 10 2013 08 45 40 a O SRECYCLE BIN So PM DSC 4064 NEF 13 770 752 13 10 2013 09 04 12 0 k e DSC_4032 NEF 13 758 464 13 10 2013 08 45 36 El 28 7 879 458 816 Examples E DSC_4031 NEF 13 688 832 13 10 2013 08 45 28 Eb 17 879 458 816 Photos So PM DSC 4051 NEF 13 512 704 13 10 2013 08 59 42 E 1 130 262 528 2013 11 30 E DSC 4047 NEF 13 398 016 13 10 2013 08 59 32 5 77 1 052 585 984 2013 07 3 8 DSC 4048 NEF 13 238 272 13 10 2013 08 59 36 5 a 832 471 040 2013 12 25 Se FM DSC_4040 NEF 13 156 352 13 10 2013 08 49 56 5 a 631 627 776 2013 10 13 Se PM DSC_4042 NEF 13 131
27. ide you assistance with this application Help Topics Offers you an index to topics on which you can get help Check For Updates Opens a web page that shows whether you have the latest version of SpaceMan 99 If there is a newer version a link to download the latest version will be provided About SpaceMan 99 Displays the version number of this application and whether it is in trial mode or not 3 6 Toolbar nu 5 B hk The toolbar is displayed across the top of the application window below the menu bar The toolbar provides quick mouse access to many tools used in SpaceMan 99 To hide or display the Toolbar choose Toolbar from the View menu ALT V T Click To il Pauses the scan if scanning is active Press again to resume scanning 2015 ExtraBit Software 16 SpaceMan 99 3 7 p Clears all scanned data Brings up the Report panel B Brings up the File Filter panel This button is shown grayed if no file filter is set 2 Bring up the About box h Bring up the context sensitive help cursor The position of the toolbar can be adjusted by dragging the edge to the left of the buttons Find Duplicates Controls Y Find Duplicate Files All Files v Match Contents v Filename Date The Find Duplicate Files controls are above the Duplicates List Browser When the Find Duplicate Files box is checked SpaceMan 99 will scan for both duplicate files folders and folder size
28. ing selected The folder is not selected for scanning and it does not contain any subfolders that are selected for scanning The folder is not selected for scanning but contains one or more subfolders that have been selected to be scanned When a folder is selected for scanning it s name in the browser will be preceded by empty square brackets Once it has been scanned including all subfolders under it the total amount of disk space used by all files under the folder will be shown in the square brackets If scanning for duplicates is also enabled then any duplicate files found in the folders that are scanned will be shown in the Duplicates List Browser The currently selected folder is shown in the File Browser Right clicking on a folder brings up the folder context menu To expand a folder to show subfolders e Click on the icon next to the folder name or e Double click on the folder name To contract a folder to hide its contents e Click on the icon next to the folder name or e Double click on the folder name 2015 ExtraBit Software 8 SpaceMan 99 1 5 Links If a folder appears to be missing from the folder browser since could be because it is a link SpaceMan 99 does not follow links since these can cause problems such as ghost duplicates or infinitly deep folder hierarchies The file browser File Browser a Spaceman 99 CEN Ele Mek Fire Yen Help Ht TN amp ome Pron
29. izontally that separates the folder and file browsers from the duplicates list and the duplicate files browsers This can be dragged up or down There are two vertical bars that can be dragged independently One separates the folder browser from the file browser and the other separates the duplicates list browser from the duplicate files browser The folder browser Folder Browser a SpaceMan 99 EN IF is Z 2 2 3 ob 4 5 1 94 The Folder Browser is used to e Browse through all the folders on the system Show the total disk space used by all files in a folder Select a folder for scanning Select a folder for viewing in the File Browser e Select a folder for use by the Mark Duplicate Files panel O 2015 ExtraBit Software Getting Started e Move or copy files and folders using drag and drop Scanning a folder To scan a folder click the checkbox next to the folder name with the left mouse button When a folder is selected for scanning its children are also automatically selected To exclude a subfolder click the checkbox again so that it shows a cross The checkboxes will show one of these states M The folder has been selected for scanning The folder has been excluded from scanning This state can only be set for a folder that would have been scanned due to its parent being selected for scanning E The folder is selected for scanning due to a parent be
30. k menu Opens the selected folder in Windows Explorer Deletes the selected file s or folder s Deletes any empty folders under the selected folder Clears all folder size and duplicate file data Selects the next duplicate of the currently selected file or folder Selects the previous duplicate of the currently selected file or folder Brings up the Reports panel Exits SpaceMan 99 The Mark menu offers the following commands Mark Unmark Mark Duplicate Files Unmark All Files View Marked Files Delete Marked Files Filter menu Mark the currently selected file s Unmarks the currently selected file s Marks duplicate files in the currently selected folder Unmarks all files Brings up a panel that shows all marked files Deletes all marked files The Filter menu offers the following commands Filter Files Clear Filters Brings up the File Filter panel Clears any file filters that have been set O 2015 ExtraBit Software Reference 1 5 34 View menu The View menu offers the following commands Toolbar Shows or hides the toolbar Status Bar Shows or hides the status bar Show Size As Popup menu that allows the units used to show sizes to be customized Refresh All Refreshes all the views shown Also re reads the current folder and updates all the views if there have been any changes Options Brings up the Options panel 3 5 Help menu The Help menu offers the following commands which prov
31. ks are divided into clusters and each file takes up a whole number of clusters The cluster size depends on the type of file system and the size of the disk For the most common file systems FAT 32 or NTFS the cluster size is between 512 bytes and 4 Kbytes which means a 1 byte file could still take up as much space as a 4 096 byte file It is also possible to have a file that takes up less disk space than the size of the file This can happen if the file is compressed Disks using the FAT file system can be set to have the entire drive compressed Disks using the NTFS file system allow compression to be set on a file by file basis Note that the compression and decompression of a file is entirely automatic so the file will appear no different after it is compressed The only reason for not always using compression is that a compressed file may take slightly longer to access 2015 ExtraBit Software 28 SpaceMan 99 4 4 1 4 2 Ordering How to buy The easiest way to buy SpaceMan 99 is to press the Buy button on the panel that appears when the trial version starts This opens your web browser to show the SpaceMan 99 buy page www extrabit com spaceman99 buy When you buy SpaceMan you will receive a serial code that you will need to enter into the registration panel If you have any questions about buying SpaceMan 99 send an email message to support extrabit com End user license END USER LICENSE AGREEMENT FOR SPACEMA
32. ll paths to each of the files in a duplicates set select the line The Duplicate Files Browser will then show the path for each file Right clicking on a duplicates set brings up the file context menu Selecting one of the commands in this menu will cause the command to be applied to each of the files in the duplicates set The duplicates list can be sorted by name size number of duplicates or total size of duplicates By default it is sorted by size To change this click in the title box of the column you want to sort by If you click a second time in the same title box the sort order is reversed During scanning duplicates are added to the duplicates list as they are found The list is kept sorted until more than 1 000 duplicates have been found From then on new duplicates are added to the end of the list If you want to resort the duplicates while scanning is still in progress simply click in the title box of the column you want to sort on When scanning completes the list will be resorted automatically The reason for not keeping the duplicates list sorted once more than 1 000 duplicates have been added is that it would make the duplicates scanning process much slower if a large number of duplicates are 2015 ExtraBit Software Getting Started 11 found When the keyboard focus is in this window you can use F11 to advance to the next duplicates set and SHIFT F11 to go back to the previous one 1 7 The duplicate files browser
33. nd time in the same title box the sort order is reversed Note Sorting by the number of duplicates provides a quick way of bringing all the files that have duplicates together Once a folder has been scanned for duplicates the file browser also shows whether each file is unique or if there is another copy of the file This is shown by one of the following symbols next to the name File or folder is unique 56 There is another copy of this file or folder Empty file or folder a Folder contains one or more unreadable files or folders Unreadable file or folder probably due to no read access A folder is shown as empty if it contains no files An empty folder may contain subfolders but none of these subfolders can contain any files either Empty folders can be quickly deleted using the delete empty folders command For two folders to be shown as duplicates of each other they must contain exactly the same files including the same filenames If they contain any subfolders these must be identical as well If a folder is marked as being a duplicate then the other folder s that it is a duplicate of can be seen by using the Next Duplicate and Previous Duplicate commands These commands are only enabled if a duplicate folder is selected and they cycle the selected folder between folders that are duplicates of each other When a file is shown to be a duplicate the other copies of that file can be found by selecting the file
34. path to the folder currently being scanned is shown in the status bar When several folders have been selected for scanning SpaceMan 99 gives priority to the currently selected folder Once the currently selected folder and all subfolders under it has been scanned SpaceMan 99 will scan all the remaining folders that have 2015 ExtraBit Software z SpaceMan 99 3 17 been selected for scanning At any time scanning can be paused by clicking the pause scan button on the toolbar When all scanning is finished SpaceMan 99 will flash briefly and if the beep when scan complete option is set a beep will be sounded Finding the folder to scan To find the folder to scan you can Browse folders in the Folder Browser or e Type or paste the full path to the folder in the current folder box e If you have the folder open in Windows Explorer right click on the folder and select the Open in SpaceMan 99 menu command This command is added to the Windows Explorer context menu by the SpaceMan 99 Windows Explorer shell extension that is installed along with SpaceMan 99 if you want to scan a folder on your network you have to either open it from Windows Explorer or enter the path in the current folder box as described above Network paths i e those that start server path are not shown in the folder browser until they have been selected in one of these ways Rescanning folders If any files are changed added or removed by
35. rom the current report to the clipboard A selection can be made in the current report by dragging over the part you want to select Ifthere is no selection then the whole report is copied to the clipboard This can then be copied into another application When a report is copied to the clipboard the columns in the reports are separated by the TAB character This means that the data can be copied into a spreadsheet such as Excel and the data will be copied properly into rows and columns It is then easy to make charts of the data if you want to see the results graphically Print Prints the current selection from the current report or the entire report if there is no selection OK Closes the report panel 3 12 File Filter panel O To bring up the File Filter panel use the Filter Files command File Filter Predefined file groups v New Filter Exdude files that match v docx doc MO Remove Selected Filter odt xlsx xls ods csv sf txt pdf OK Cancel The file filter panel allows files to be excluded when the disk is being scanned This can be used either to simply speed up the scanning operation by excluding files that you are not interested in or to gather 2015 ExtraBit Software 22 SpaceMan 99 information about specific files such as how much disk space is being used by a particular type of file The files that are filtered out can be specified in one of two ways You can ei
36. s common image file types temporary files and so on This list can be customized by editing the file filegroups txt in SpaceMan 99 s installation folder This file starts with the name of the first group on one line followed by lines containing the file patterns making up that group and ending in a blank line The next group then follows and so on until the end of the file O 2015 ExtraBit Software Reference 23 3 13 General Options panel Options ES General Columns Reports File Protection Y Protect system files from deletion Protected Directory C Windows Sounds Y Beep when scan complete Recent Folders _ Clear recent folders list when app exits 2 o Delete Options K Use Windows Recycler v Ask Before Deleting LK Cancel Help O To bring up the General options panel use the view options command and select the General tab The General tab of the Options panel allows you to set the following options File Protection Sets whether the Windows operating system files are protected from deletion If this option is enabled then you will be unable to delete any files in the Windows folder from within SpaceMan 99 The protected folder is shown This is fixed by the operating system and can not be changed Sounds Sets whether SpaceMan 99 plays a sound whenever a scan is finished Recent Folders The Address Box stores the 20 most recently accessed folders
37. sed Copies of SpaceMan 99 on computers owned by the licensee or employees of the licensee 2 Scope of License 2 1 Evaluation This is not free software Subject to the terms below you are hereby licensed by ExtraBit to use one copy of SpaceMan 99 on one 1 computer or workstation for evaluation purposes without charge for a 2015 ExtraBit Software Ordering period of 30 days If you use this software after the 30 day evaluation period a license fee is required Use of SpaceMan 99 after the 30 day evaluation period without payment of the license fee is a breach of this License and a violation of intemational copyright laws Subject to all of the terms of this License you may without making any payment to ExtraBit a give exact copies of the evaluation version of SpaceMan 99 personally to anyone b distribute exact copies of the evaluation version of SpaceMan 99 if done exclusively through electronic channels and c make as many exact copies of this evaluation version of SpaceMan 99 as you wish for purposes of distribution as described in a and b above 2 2 Licensed Copy Each Licensed Copy of SpaceMan 99 may be used on a single workstation Each Licensed Copy may be accessed through a network provided that you have purchased rights to use a Licensed Copy for each workstation that will access SpaceMan 99 through the network For instance if 8 different workstations will access SpaceMan 99 on the network you
38. ther list the files that should be excluded or list just those that should be included To select which of these to use click on the pop up list box and select the required option To specify the files to exclude or include the standard wild card symbols and are used matches any characters and matches any one character By far the most common way to specify files to exclude or include is by the file extension since this defines the type of the file For example to specify all Microsoft Word files you would use doc The wild card symbols can be used in any combination so fairly powerful patterns can be defined For example a would match any filename that started with a and had an extension that had exactly three characters To add a file to the list press the New Filter button This adds an entry to the list which you can then type into To change a filter double click it in the file list box and make the change required To remove a filter select it in the file list box and press the Remove Selected Filter button To remove all filters press the Remove All Filters button Note that excluded files are no longer shown in the file browser They will reappear in the file browser if the filtered files list is cleared Predefined file groups Various predefined file groups can be quickly added by selecting them from the predefined file groups pop up list This has file patterns for various common groups of files such a
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