5. PRIME PROJECTS
Contents
1. Prime Project USE EXTREME CAUTION WHEN REQUESTING THE DELETION OF A PRIME PROJECT WHEN THE PRIME PROJECT IS DELETED ALL PROJECTS ASSOCIATED WITH IT ARE DELETED EVEN IF THEY ARE IN ANOTHER CONTROL GROUP THIS OPTION CAN NOT BE PREFORMED BY USER The deletion of a Prime Project is a serious process Please call one of the Support Help persons listed in the front of the manual for assistance or the Helpdesk at 1 866 637 8482 Deleting a Prime Project will also delete the projects associated to it the categories associated to the projects and the funding and items associated to the categories Therefore before deleting a Prime Project disassociate the projects VDOT Trns port PES User s Manual December 1 2011 5 52. 5 PRIME PROJECTS A Prime Project is created by the Project Manager and is the method Trns port uses to make a combined estimate After the initial project is created and copies are made for the appropriate divisions users the Prime Project is created All related projects are then associated to the Prime Project Next the projects are sent to the other divisions users by changing the designation in the Control Group field on the project screen Once that designation is changed and the SAVE button is pressed the project will no longer be in the Project Manger s listing of projects The Project Manager can however generate a Prime Level Detail Estimate at any time to print a combined estimate Whether you as a user create a Prime Project or not can be determined by the three cases described below Case 1 It is the responsibility of the Project Manager to create the original project and make the appropriate copies for the related portions of the project i e Bridge Traffic Engineering Environmental The Project Manager will create the Prime Project and all projects will be associated The copied projects will be electronically transferred to the other divisions by changing the control group designation Once the projects are transferred they will no longer be in the Project Manager s project listing Case 2 The designer who is not the Project Manager receives a project from the Project Manager The project has been linked to th
3. d Page 2 requires no entries Click on the OK button at the bottom of the screen to enter the project into the Trns port database o If you have completed all required field criteria satisfactorily the prime project will be added o Ifa required field was not filled in a Warning window will display Field Federal Project Number cannot be blank 5 2 Changing a Prime Project To change a prime project click on the Prime Project icon a Trns port displays the Prime Project list window Right click on the prime project you wish you change and select Change Trns port displays the Prime Project detail window After changes have been made click on the OK button at the bottom of the screen Note that changes cannot be made to the Prime Project PCN field as it is display only If an error was made at the Prime Project PCN field your only option is to delete the prime project and re create it see 5 4 Deleting a Prime Project Contact the Helpdesk for this deletion VDOT Trns port PES User s Manual December 1 2011 5 3 5 3 Associating Disassociating Projects to a Prime Project To associate projects to a prime project click on the Prime Project icon l Trns port displays the Prime Project list window Right click on the prime project to which you wish to associate projects and select Prime Project Project List Trns port displays the Projects list window apy Projects Prime Project COOO05539C03 Right click w
4. e Prime Project by the Project Manager Therefore this designer will not create a Prime Project Case 3 The designer of a stand alone project a project in which no other division will be involved shall create a Prime Project and associate the project s to it 5 1 Adding a Prime Project Click on the Prime Project icon to display the list of existing prime projects Trns port displays the Prime Projects list window ae Pume Projects Prime Project State Project Number Location o 4 OO003e30C01 MOMEMS40007110 00003890C STP 656 s 002V0656034115 FROM 0 006 Mi M INT RTE 657 00003928C01 MOMEMO001 26104 FROM FIRST STREET RTE 232 OO003941C01 STP 51 30000205011 30F 02 FROM 0 020 MI S INT 3RD STREET OO003950C01 MOMEMS371 24104 FROM CONSTITUTION AVE OOO043S25C01 AC STP 102 1 00201 O2092V05 FROM 0 035 MI S E NEL BLUEFIELD OO004412001 oTP 2 1 40 WO2 1042V05 FROM RTE 625 FARRINGTON RO AT HYLASI OO004465C01 IM O6 4 1 7 05V0064003F 20 FROM 0447KM Y OF RTE 60 220 AT RTE 646 OO004579C01 MON ESIOO01 O6YO5 FROM BOULEVARD ROUTE 1 OO004681C01 NONEO86108105 FROM RTE 265 OO00S5414C01 WLBQ 091 WWM B 1 00 00005561 cht NONEM641 029252 FROM 0 113 MI E RTE 635 ROLLING a OSS VDOT Trns port PES User s Manual December 1 2011 5 1 Right click in the list window and select Add An Add Prime Project detail window displays ap Add Prime Project Page 1 Page 2 Prime Project Contral Group State Proj
5. ectMumber 0 Federal Project Number Location mo Federal Appropriation Codes T n OF Add Hore Cancel The required fields are Prime Project State Project Number Federal Project Number Prime Project This will always begin with a C and end with the PCN of the largest project Most money For example if the projects you are combining are 00009845C02 00009845B21 00009845B22 00009845T01 and 00009845L02 then you would name your Prime Project CO0009845C02 Note The C is added to the PCN It does not replace the first digit of the PCN Control Group The control group is the security designation which decides which user has access to which prime project s This field will already be filled out with your control group The data in this field may be changed in order to transfer the prime project to another control group State Project Number Enter the state project number in its entirety complete with dashes commas etc EXAMPLE 7029 021 103 C502 VDOT Trns port PES User s Manual December 1 2011 5 2 Federal Project No Enter the federal project number if applicable in its entirety complete with dashes parentheses etc If the project 1s not federally funded enter NONE EXAMPLE NH 5401 876 Location Use the first line for the From information and the second line for the To information Bridge projects will use the location from the title sheet Federal Appropriation Codes Not currently use
6. ithin the window and select Add Trns port displays the listing of all projects To associate a project to the prime project select the project right click and select Add To add more than one project hold down CTRL while you select projects right click and select Add To see the projects which have been associated exit the listing of projects by clicking on the close button X in the upper right hand corner of the window Be sure not to click on the X which exits the Trns port application You will be returned to the Projects list and you will see which projects are associated to your prime project If you incorrectly associated a project to your prime project and wish to disassociate it select the project right click and select Delete Trns port displays a Delete Warning 1 of 1 window and a Confirm Delete window py Delete Warning 1 of 1 The following tables willbe affected Prime Project Project Crosswalk Do you want to perform this delete Yes No VDOT Trns port PES User s Manual December 1 2011 5 4 a Confirm Delete Delete row Project Number 00005492C01B No Cancel Click on the YES button in each window to complete the delete process The project is not deleted it is only disassociated from the prime project 5 4 Deleting a Prime Project System administrator only Prior to requesting the deletion disassociate all projects from the prime see 5 3 Associating Disassociating Projects to a
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