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CSAT Top Screen Users` Manual

1. Company XYZ DHS Chemical Security Identification Number INSERT Unique ID Address State From Office of Infrastructure Protection Chemical Security Compliance Division Mail Stop 8100 Department of Homeland Security Washington DC 20528 8100 RE Determination of status of facility name from screen unique facility ID under Chemical Facility Anti Terrorism Standards Dear Submitter Name Section 550 of Public Law 109 295 directs the Department of Homeland Security DHS to regulate security at chemical facilities determined to present high levels of security risk Based on the data submitted on date of submission by name of submitter to DHS through the Chemical Security Assessment Tool CSAT Top Screen the name of facility from screen has been determined not to present a high level of security risk If there is a material change in the type of activities you undertake at this facility this determination may change and you are required to notify DHS within 60 days of making such a change Such notification should be sent to insert contact information Version 1 3 76 CSAT Top Screen User s Manual Thank you for your time and effort in completing the screening process If you have any questions about the results of the CSAT Top Screen please contact insert contact information Sincerely Version 1 3 77 Attachment C Sample Post Top Screen Letter with a Preliminary Tier Determination
2. a RMP Comp x Sarna ol Sera Chemical Armenia anhydrous j CAS 7 64 lt 41 7 LEGEQory Lexie Gas fcenarioi Worst case Liquefied by refrigara Tetis Endpoint O lad mals Basis ERPG 2 Type in the quantity released sss ALOQA The quantity that you type m sbould be the largest quantity of the PObaearce prenti i a pingit Vessel or pipe af your faciliry or elst a smaller vessel closer to your facthty boundary or m which the substanca is at elevated temperature pr pressure When determining the maximam qiantity yot may teke mio serial sdennstraties comirels thet lomet the maxinmm quantity e g 2 procedural Gmat of 75 full on all tanks Figure 5 5 RMP Comp Quantity Released Version 1 3 31 Step 6 Topography Enter the same topography description that was used to answer the Top Screen questions about topography described above RMP Comp requires this information to be entered to calculate the Distance of Concern Click Next to continue Step 7 Mitigation Measures RMP Comp collects information on passive mitigation systems These mitigation measures may include release into dikes release into buildings and release in an enclosed space Because the Top Screen is evaluating an intentional release rather than an accidental release passive mitigation systems should not be included in the determination of the Distance of Concern Do not select any option and click Next to continue Step 8 Estimated D
3. DHS website at http www dhs gov chemicalsecurity For answers to specific technical or substantive questions related to the CSAT Top Screen individuals may contact DHS via the CSAT Help Desk The CSAT Help Desk can be reached at 866 323 2957 between 7 a m and 7 p m Eastern Time Monday through Friday The CSAT Help Desk is closed for Federal Holidays Version 1 3 7 CSAT Top Screen User s Manual 1 0 Getting Started 1 1 CVI Non Disclosure Agreement Authorizing Statements A facility may register for the CSAT system by going to the user registration website and filling out a User Registration form at http www dhs gov chemicalsecurity Once a facility is registered with DHS to use the CSAT system a facility will have access to the CSAT Top Screen The first screen a CSAT facility will see upon entering CSAT for the first time is the CVI Chemical terrorism Vulnerability Information Authorizing Statements screen See Figure 1 1 The Authorizing Statements briefly summarize the same information available through the DHS CVI Training The CVI Authorizing Statements constitute a Non Disclosure Agreement between DHS and the CSAT facility Acknowledgement and agreement to abide by the CSAT Top Screen Authorizing Statements suffices to make the CSAT facility an authorized user of CVI for access to CVI created by the completion of the CSAT Top Screen This specifically allows DHS to send a CVI letter to the submitter and or preparer wi
4. Please refer to Attachment A of this document for worksheets and an example of how to assemble information for reporting Total On site Quantity 5 3 2 Reporting the Quantity of Release Explosive COI in the Area of Highest Quantity Enter the total maximum amount within the AHQ of each release explosive COI in pounds Q 4 1 2795 The Total On site Quantity answered in the previous question may be different from the total amount in the AHQ If the release explosive COI is found in only one location at a facility enter the same amount as reported for Total On site Quantity The AHQ is defined as an area within a radius of 170 feet in which the greatest amount of the explosive COI is located The same counting rules that a facility applies in determining whether it meets or exceeds the STQ for release explosive chemicals also applies when compiling the AHQ For explosives the reported AHQ for a COI may include a single release explosive COI or several covered explosives located within the 170 foot radius Because all covered explosives released in an intentional event could contribute to a secondary consequence all covered explosives that meet the reporting criteria in Section 5 3 1 within 170 feet of the COI need to be evaluated when determining the AHQ and reported as an aggregate number This calculation for co located COI is similar to the approach used for release flammable COI The example in Attachment A illustrates the approach Plea
5. Rural Topography Where required in the Top Screen the Total On site Quantity TOQ must be calculated for comparison to the Screening Threshold Quantity STQ to determine the chemicals and security issues for evaluation in the Top Screen Essentially the TOQ is the maximum quantity of each listed chemical that could be found at the facility at any one time within the past 60 days The TOQ is different from a worst case scenario under EPA s RMP program in that the quantity is not limited to the amount in the single largest vessel Rather the TOQ in the Top Screen is the aggregate quantity of the chemical that is found over the entire facility Therefore as part of the Top Screen each listed chemical at a facility will need to be inventoried by reviewing processing areas storage areas vessels as well as warehouses transportation loading and unloading operations laboratories and any other areas at the facility where a COI is located When calculating the quantity at each location at the facility the inclusions and exclusions from Appendix A described in Section 5 1 5 3 as well as reasonable and defensible judgment should be used The following steps should be followed to calculate the TOQ for a single listed COI e Step 1 Identify all locations where the chemical is manufactured used stored or processed e Step 2 Calculate the quantity associated with each location e Step 3 Sum the quantities from each location to det
6. Select the appropriate choice by clicking on the blue bar and entering the requested information This process will grant read only access to this survey to the individual specified as a Reviewer by one of the following methods Existing User Choose this option ifthe person to whom you wish to grant Reviewer access to already has a CSAT account This method will automatically give the specified Reviewer access to this survey Grant Access to Exisiting CSAT User Choose this option ifthe person to whom you wish to grant Reviewer access to does not have a CSAT account This method will generate a CSAT user account for this person and email the username and password to him her Grant Access to New CSAT User Figure 1 3 Granting Reviewer Access Note Do not grant yourself Reviewer privileges if you are an Authorizer Submitter or Preparer Doing so will disable all editing privileges 1 2 Navigating within the Tool Version 1 3 10 Navigation within the Top Screen tool is simple A facility can navigate to the next and previous screens by using the Next and Back buttons on the screen Using the Next and Back buttons will automatically save the information that was entered on the page Warning Do not use the Next and Back buttons or arrows on your browser Using the browser s navigation buttons can result in lost data Once the General section of the Top Screen has been completed a topical menu will appear on
7. associated with an LNG spill from reaching a property line or to prevent the thermal radiation from ignition of vapors to exceed specified levels These siting requirements are provisions to minimize the possibility of the damaging side effects of fire reaching beyond a property line 49 CFR Part 193 incorporates National Fire Protection Association NFPA 59A Standard for the Production Storage and Handling of Liquefied Natural Gas by reference For a copy of 49 CFR Part 193 go to httn www access ono sov nara cfr waisidx 06 49cfr193 06 html 4 3 LNG Exclusion Zone Details Provide the distance in feet of the 5k W m thermal radiation zone using the 49 CFR Part 193 siting requirements 193 2057 Q 1 93 670 Provide the distance in feet to one half the Lower Flammability Limit 2 LFL using the 49 CFR Part 193 siting requirements 193 2059 Q 1 93 671 At this point in the Top Screen a facility will be prompted to answer questions regarding DHS Chemicals of Interest in 6 CFR Part 27 Appendix A For instructions on answering these questions refer to Section 5 0 Version 1 3 22 CSAT Top Screen User s Manual 5 0 Chemical Manufacturing Processing Use Storage or Distribution All nonexempt facilities are required to answer the chemical specific questions For petroleum refineries and LNG storage facilities these questions will appear after a facility answers the petroleum refinery and LNG storage questi
8. estimated maximum amount at any one time that has been staged in railcars at the facility within the past 60 days Tube trailers parked at the facility the estimated maximum amount that has been at the facility within the past 60 days Other bulk transportation containers tank cars isotainers large storage containers etc Portable containers cylinders bags etc Calculate the number of containers multiply by the amount and sum the results Quantities in laboratories unless the laboratory is supervised by a technical qualified individual Total On site Quantity aggregate quantity CSAT Top Screen User s Manual Distance of Concern Amount miles Maximum of 1 full tube trailed at the facility Trailer with eight 2 000 pound tubes 16 000 lbs Not reported as this laboratory is exempt 16 000 pounds 7 4 miles 16 000 reported 9 See 40 CFR 720 3 for the definition of such a laboratory supervisor Version 1 3 65 CSAT Top Screen User s Manual Example Worksheet Showing Calculations for Area of Highest Quantity and Distance of Concern where applicable for Three Chemicals in a Facility with Rural Topography The Area of Highest Quantity AHQ is defined as an area within a circle with a radius of 170 feet where the greatest amount of a listed toxic flammable or explosive COI is located The AHQ is only reported in the Top Screen for chemicals at or above the STQ listed for a release conc
9. facility shall only include COI e Ina vessel as defined in 40 CFR 68 3 any reactor tank drum barrel cylinder vat kettle boiler pipe hose or other container e In an underground storage facility For purposes of 6 CFR Part 27 DHS defines an underground storage facility as a below ground storage location for chemicals of interest or mixtures of chemicals of interest e g petroleum based materials that are placed in a storage location until needed after having been extracted from the ground and refined or processed Such facilities include but are not limited to depleted reservoirs in oil and or oil gas fields aquifers and salt cavern formations e Stored in a magazine as defined in 27 CFR 555 11 e In transportation containers used for storage not incident to transportation including transportation containers connected to equipment at a facility for loading or unloading and transportation containers detached from the mode of power that delivered the container to the facility 12 DHS identifies release explosive COI as those with the potential to affect populations within and beyond the facility if intentionally detonated Version 1 3 38 CSAT Top Screen User s Manual e Present as process intermediates by products or materials produced incidental to the production of a product if they exist at any given time e In natural gas or liquefied natural gas stored in peak shaving facilities and or e In gaso
10. for example from a large petrochemical manufacturing facility to a facility that uses anhydrous ammonia for refrigeration Note All facilities regardless of type must answer the questions related to chemical manufacturing processing use storage and distribution Guidance for answering questions about chemical manufacturing processing use storage and distribution is in Section 5 0 Sections 5 8 and 5 9 specifically cover questions relating to mission critical and economically critical chemical production However if a facility is a petroleum refinery or an LNG storage facility the Preparer will be asked to respond to additional questions tailored to that type of facility In this User s Manual guidance for answering petroleum refinery questions is in Section 3 0 and in Section 4 0 for LNG storage facility questions 2 3 Facility Location Facility Location Address Q 1 1 68 to Q 1 1 73 Enter a facility s address for its physical location including the street city state and ZIP code including the four digit extension if applicable This address might not be the same as a facility s mailing address Use local street and road designations not post office or rural box numbers Facilities should report the same location address as was reported on the User Registration form Using the same information will enable DHS to match the User Registration information with the Top Screen submittal and help ensure the accuracy of the C
11. stolen or diverted and used explosives or Improvised Explosive Devices IEDs Version 1 3 4 CSAT Top Screen User s Manual e In naturally occurring hydrocarbon mixtures prior to entry of the mixture into a natural gas processing plant or a petroleum refining process unit e g condensate crude oil field gas and produced water as defined by 40 CFR 68 3 MINIMUM CONCENTRATION A COMMERCIAL GRADE The minimum concentration provision for theft EXP IEDP COI is located at 6 CFR 27 204 b 3 The minimum concentration provision for theft EXP TEDP COI is A Commercial Grade ACG For each theft EXP IEDP COI a facility shall count the total quantity of all commercial grades of the COI toward the STQ unless a specific minimum concentration is assigned in the minimum concentration column of Appendix A in which case the facility should count the total quantity of all commercial grades of the chemical at or above the specified minimum concentration ACG is defined in 6 CFR 27 105 as any quality or concentration of a chemical of interest offered for commercial sale that a facility uses stores manufactures or ships Hydrogen peroxide is an example of a theft EXP TEDP COI with a specific minimum concentration Hydrogen peroxide is manufactured and used in various commercial grades depending on its intended use DHS listed hydrogen peroxide in Appendix A with a specific concentration i e at least 35 A facility t
12. 17 2 8 Co located Host Tenant Facility sis ierciisrinren iae aN ANE swe ede AA E eee eee 17 2 9 ear FP aia yr a ON persimono eiai aE EEE AER T 18 2 10 Security Vulnerability Assessment SVA ace ate cectutetencetate cect ishcuectntncenieaiaaic actptndennetadieceqtbingurteiadintemsasnn 18 30 CNS BR cr ce S cater E E EE E E eeeecaees 19 A E E a e a E T E TE E EE E E 19 32 APO TUE SUPPE enS E EE EE E E E OEA 20 3 3 Military Taselhton Supper eonenni n nn eee EE AISEEE 20 4 0 Liquefied Natural Gas LNG Storage Facilities ssssssessesessssseeerrssssssrettrrssssssrrrrrrsssssretrrresssssrrresssso 21 a EGE E E E E T A ee ee 21 E ENGE a ZN erp E ERE E ER E E EE A E E E E EA ZA 4 3 LNG Excl si n Zone Details eee ne meen enemy ener ener eet eee ee er ee ee L 5 0 Chemical Manufacturing Processing Use Storage or Distribution sssseeesrrrsesssrrrrrrrssssrrrrrssssssee 23 s TEES TO E O a O E E O E AE EEA E re 25 5 1 1 Reporting the Total On site Quantity and Distance of Concern for Release Toxic Chemicals of terest usma RMP C ODID renik gee crated nage E T E EEE E A E TER 28 5 1 2 Reporting the Area of Highest Quantity and Distance of Concern for Release Toxic COI 32 5 2 Release Flammable Chemicals of Intent siccsensseannss incznyatciercnar ita aticesseametidd spysetecnubendndsoncuscenbeniee 33 5 2 1 Reporting the Total Quantity of Release Flammable COI at a Facility 0000 ee eeeeeereeeees 37 5 2 2 Reporting the Quantity of Releas
13. CFR 68 3 or e Ina laboratory at the facility under the supervision of a technically qualified individual as defined in 40 CFR 720 3 This exemption however does not apply to specialty chemical production manufacture processing or use of substances in pilot plant scale operations or activities including research and development involving chemicals of interest outside the laboratory MINIMUM CONCENTRATION In determining whether a facility possesses COI that meet or exceed the STQ the facility shall consider the release toxic minimum concentration provision in 6 CFR 27 204 a 1 e Ifa release toxic COI is present in a mixture and the concentration of the chemical is equal to or greater than one percent 1 by weight a facility shall count the amount of the release toxic COI in the mixture toward the STQ For example if a facility has 500 pounds of a toxic mixture containing five percent 5 acrolein the facility should count five percent 5 of the weight of the mixture or 25 pounds of acrolein toward the STQ of 5 000 pounds e Ifa release toxic COI is present in a mixture and the concentration of the chemical is less than one percent 1 by weight of the mixture the facility need not count the amount of that chemical in the mixture in determining whether the facility possesses the STQ e Except for oleum if the concentration of the chemical of interest in the mixture is one percent 1 of greater by weight but the
14. Date Submitter Name Company XYZ DHS Chemical Security Identification Number INSERT Unique ID Address State From Office of Infrastructure Protection Chemical Security Compliance Division Mail Stop 8100 Department of Homeland Security Washington DC 20528 8100 RE Determination of preliminary tiering for facility name from screen unique facility ID Dear Submitter Name Section 550 of Public Law 109 295 directs the Department of Homeland Security DHS to regulate security at chemical facilities determined to present high levels of security risk Chemical facilities so identified are required to conduct a Security Vulnerability Assessment SVA and develop a Site Security Plan SSP to be reviewed and approved by DHS The facility may implement layered security measures that meet the applicable Risk Based Performance Standards RBPSs Based on the data submitted on date of submission by name of submitter to DHS through the Chemical Security Assessment Tool CSAT Top Screen the name of facility from screen has been determined to present a high level of security risk and placed preliminarily in Tier insert tier level INSERT IF TIER 1 2 OR 3 As a preliminary Tier 1 2 3 facility you must conduct the Security Vulnerability Assessment using the CSAT SVA Tool available at http www dhs gov chemicalsecurity INSERT IF TIER 4 As a preliminary Tier 4 facility DHS requests that you conduct a Securit
15. Desk is closed for Federal Holidays Version 1 3 4 CSAT Top Screen User s Manual The Preparer Submitter and Authorizer can be the same person or different individuals A single individual can have a given role for one or more facilities within a single organization When the Preparer sends the Top Screen to the Submitter for review the Preparer will no longer be able to edit the information unless the Top Screen is re sent to the Preparer by the Submitter for revision When the Submitter has access to the Top Screen the information may be revised by the Submitter Once the Submitter transmits the information to DHS it is no longer accessible to a facility More information on a facility registration process and facility roles may be found in the User Registration User s Guide on www dhs gov chemicalsecurity Prior to submitting the Top Screen the submitter is offered the opportunity to both 1 print out the Top Screen as well as 2 save an electronic copy of the Top Screen A facility is required to retain a copy of the completed Top Screen The copy is CVI and must be protected pursuant to 6 CFR 27 400 If a Top Screen submitted by a facility is rejected by DHS for any reason the facility will need to repeat the screening process and all of the information must be re entered Preparing to Complete the Top Screen Relevant Information and Resources Prior to completing the Top Screen DHS recommends that a facility read
16. Gasoline Q 1 51 655 e Diesel Q 1 5 657 e Jet fuel kerosene Q 1 5 659 e LPG Q1 1 5 661 e Home heating oil Q 1 5 663 In identifying the region which the facility supplies facilities should include states or areas of the US e g Northern California to which the refinery ships its products 3 2 Airport Fuels Supplier If a refinery is a supplier to a major metropolitan airport Q 1 52 374 choose Yes and enter the name of the airport s Q 1 52 375 Then enter the facility s percentage of total deliveries of all the gasoline and or jet fuel kerosene supplied to the airport s from all sources Q 1 52 376 378 Rows can be added if the refinery is a supplier to more than one major metropolitan airport A major metropolitan airport is an international airport or other airport serving a major urban area General aviation military and other airports bases are not considered major airports for the purposes of this question 3 3 Military Installation Supplier If a refinery is a direct supplier to a military installation Q 1 54 380 choose Yes and enter the name of the military installation s For each military installation identified enter the refinery s percentage share 0 to 100 of total deliveries of gasoline diesel and or aviation fuel supplied to the installation from all sources Rows can be added if a refinery is a supplier to more than one military installation Q 1 55 381 to Q 1 55 384 Enter a zero if the refiner
17. above the STQ they will be displayed with their CAS numbers in a list on the next screen see Figure 5 7 Enter in pounds the total maximum amount within the Area of Highest Quantity AHQ for each release toxic COI Q 2 2 2792 that a facility possesses or has possessed within the past 60 days The Total On site Quantity answered in the previous question may be different from the total Version 1 3 32 j CSAT Top Screen User s Manual amount in the AHQ If release toxic COI is found in only one location at a facility enter the same amount as reported for Total On site Quantity The AHQ is defined as an area within a radius of 170 feet in which the greatest amount of the release toxic COI is located The same counting rules that a facility applies in determining whether it meets or exceeds the STQ for release toxic chemicals COI also applies when compiling the AHQ Please refer to Attachment A of this document for worksheets and an example of how to assemble information for reporting the AHQ Distance of Concern for the Amount Located in the Area of Highest Quantity Q 2 2 2793 For each listed release toxic COI the Distance of Concern for the AHQ is the downwind distance calculated using RMP Comp If the amount of COI in the AHQ is different than the Total On site Quantity calculate the Distance of Concern using the new amount by following the instructions in Section 5 1 1 for calculating Distance of Concern with RMP Comp A facility
18. all data that has been entered will be saved if the Next or Back button was subsequently clicked Warning Use only the Next and Back buttons in the Top Screen tool for navigation and saving data The next and back arrows on the Web browser will not save the data 1 4 Validating Facility Data If data input fields are skipped or completed incorrectly a Validation Error message will be displayed The system allows the user to return to the error and correct it For example if the name of the Operator for a facility is not entered the Error Report shown in Figure 1 5 will be displayed The link will direct the user to the input area for correction Missing or Invalid Entries Missing answer to question Vvho is the Operator of the facility Missing answer to question Vvho is the Owner of the facility Go to this page to address the issues listed above Figure 1 5 Error Report Screen Validation is done for logical and basic errors only Accordingly the validation function should not be relied upon to ensure that the Top Screen has been completed without errors The Submitter is wholly responsible for submitting accurate and correct information to the best of his or her knowledge After general facility data are entered the menu shown in Figure 1 4 will appear on the left hand side of the screen Clicking Validate Report will allow the user to verify and correct errors at any time Version 1 3 12 CSAT Top Scre
19. and some chemicals present multiple security issues Where there are multiple security issues associated with a chemical a facility must complete and submit a Top Screen if it meets or exceeds the STQ for any of the applicable security issues If a facility determines that it possesses a COI at or above any applicable STQ the facility must register with DHS for access to the DHS Chemical Security Assessment Tool CSAT and complete the DHS CSAT Top Screen Using the Top Screen information DHS will make a preliminary determination whether the facility presents a high level of security risk Upon completion of the Top Screen a facility will see one of two screens a screen informing the user that a facility may be regulated or a screen informing the user that the facility will not be regulated e If DHS makes a preliminary determination that a facility is not high risk DHS will send a letter to the facility Submitter stating such a determination See Attachment B for an example of such a letter For these facilities the will not be regulated screen will appear e If DHS makes a preliminary determination that a facility is high risk DHS will send a letter to the facility The letter will notify the facility of 1 its preliminary status as a high risk facility 2 its preliminary placement in a risk based tier pursuant to 27 220 a and 3 the specific COI and CSAT is a suite of four applications including User Regis
20. as defined in 40 CFR 68 3 e In solid waste including hazardous waste regulated under the Resource Conservation and Recovery Act 42 U S C 6901 et seq except for the waste described in 40 CFR 261 33 17 DHS identifies Sabotage Contamination COI as those that if mixed with readily available materials have the potential to create significant adverse consequences for human life or health Version 1 3 46 CSAT Top Screen User s Manual e In naturally occurring hydrocarbon mixtures prior to entry of the mixture into a natural gas processing plant or a petroleum refining process unit e g condensate crude oil field gas and produced water as defined by 40 CFR 68 3 MINIMUM CONCENTRATION The minimum concentration provision for sabotage contamination COI is located in 6 CFR 27 204 c The minimum concentration for sabotage contamination COI is A Commercial Grade ACG For each sabotage contamination COI a facility shall count the total quantity of all commercial grades of the chemical toward the STQ of APA A Commercial Grade ACG is defined in 27 105 as any quality or concentration of a chemical of interest offered for commercial sale that a facility uses stores manufactures or ships For example a facility that manufactures and ships a placarded amount of commercial grade aluminum phosphide to a producer of crop protection products must complete and submit a Top Screen Conversely a facility that
21. as other locations at a facility with a TOQ of 70 000 pounds and e Pentane Used in a production process with a TOQ of 20 000 To determine the AHQ for flammable or explosive the following steps are performed e Step 1 Overlay a circle with a radius of 170 feet on a plot plan of the facility e Step 2 Move the circle over or near each location where the COI is located e Step 3 For each location determine the total quantity of listed flammable or explosive within the circle e Step 4 Report an AHQ for each flammable or explosive COI that corresponds to the highest quantity determined at each location in Step 3 For the flammables in the example below the AHQ is determined by overlaying the 170 foot circle at or near the flammable COI locations at the facility see Figure A 3 When the circle is moved over the facility the following is determined e Mixed flammable storage Overlaying the circle with propane and butane storage tanks will encompass two tanks 70 000 pounds of propane and 50 000 pounds of butane At this location the AHQ of flammables is 120 000 pounds e Process area butane There are two separate areas of 10 000 pound butane Overlaying the 170 foot radius at or near these locations results in only 10 000 pounds of butane e Production unit with pentane Overlaying the circle at the production unit encompasses only the 20 000 pounds of propane associated with the unit For the listed chemicals the f
22. operations along the waterway may not be covered by the MTSA regulations Please contact the USCG Captain of the Port with questions about the MTSA More information about MTSA is also available at http www uscg mil HQ G M MP mtsa shtml Public Water System Q 1 3 86 If the facility is a Public Water System as defined by Section 1401 of the Safe Drinking Water Act Public Law 93 523 as amended click Yes and follow the instructions for completing and exiting the Top Screen If the facility contains a Public Water System as defined by the Safe Drinking Water Act but also contains components that are not covered by that definition select Partially and continue to fill out the screen for the portion of the facility not so defined under the Safe Drinking Water Act If the facility is not a Public Water System as defined under the Safe Drinking Water Act select No and continue to fill out the Top Screen For more information about the Safe Drinking Water Act see http www epa gov safewater sdwa Treatment Works Q 1 3 87 If the facility is a Treatment Works as defined in Section 212 of the Federal Water Pollution Control Act Public Law 92 500 as amended click Yes and follow the instructions for completing and exiting the Top Screen If the facility contains a Treatment Works as defined by the Federal Water Pollution Control Act but also contains components that are not covered by that definition select Partially and continue to fill
23. out the screen for the portion of the facility not so defined under the Federal Water Pollution Control Act If the facility is not a Treatment Works as defined under the Federal Water Pollution Control Act select No and continue to fill out the Top Screen For the definition of Treatment Works in Section 212 see http www epa gov region5 water pdf ecwa_t2 pdf For more information Version 1 3 16 CSAT Top Screen User s Manual on the Federal Water Pollution Control Act commonly known as the Clean Water Act see http www epa gov region5 water cwa htm Department of Defense Owned or Operated Facility Q 1 3 88 If the facility is owned or operated by the U S Department of Defense select Yes and follow the instructions on completing and exiting the Top Screen Facilities owned and operated by the U S Department of Defense may include military bases If a facility is not owned or operated by the Department of Defense select No and continue to fill out the Top screen Department of Energy Q 1 3 89 If the facility is owned or operated by the U S Department of Energy select Yes and follow the instructions on completing and exiting the Top Screen If the facility is not owned or operated by the Department of Energy select No and continue to fill out the Top Screen Nuclear Regulatory Commission Q1 3 90 If the facility is regulated by the Nuclear Regulatory Commission click Yes and follow the instructions on completing and exi
24. should report all distances shorter than 0 1 mile as 0 1 mile and distances 25 miles or farther as 25 miles Enter the quantity of the release toxic COI in the Area of Highest Quantity in pounds Enter the distance of concern reported by RMP Comp for each AHO in miles The Area of Highest Quantity AHO is defined as an on site area with a radius of 170 feet where the greatest amount of the release toxic COl is either currently present or has been present at any one time within the past 60 days This amount may differ from the total on site quantity Round the quantity to two significant digits e g round 247500 lbs to 250000 Ibs and round 7625 lbs to 7600 lps Do notuse commas when entering data _ Screening Quantity in AHQ Distance of Min Chemical Name CASH Threshold pounds Concern for AHQ Conc Quantity miles O 2 2 2792 O 2 2 2793 Acrolein 107 02 8 5 000 Ibs e 2 Fropenal or Acrylaldehyde Allyl alcohol 107 18 6 16000lbs 2 Propen 1 al Ammonia anhydrous THb4 41 10 000 lbs fs Sulfur trioxide P446 11 9 10 000 Ibs lt Back ff Next Figure 5 7 AHQ and AHQ Distance of Concern 5 2 Release Flammable Chemicals of Interest Release Flammable COI Present at a Facility Does the facility manufacture process use store or distribute any of the release flammables COI at or above the screening threshold quantity If a facility 11 DHS identifies release flammable COI as those with the p
25. 000 reported The following can be determined from the AHQ calculations e Chemical A AHQ is equal to TOQ because the quantity of chlorine in the laboratory is not counted e Chemical B AHQ encompasses only the location with the greater amount because the two locations are not located within the same 170 foot circle See the next example for an AHQ calculation for flammable COI located close together e Chemical C AHQ is equal to the TOQ because this material is only found in one location at the facility 20 See 40 CFR 720 3 for the definition of such a laboratory supervisor Version 1 3 70 CSAT Top Screen User s Manual Example Worksheet Showing Calculations for Area of Highest Quantity for Release Flammable and Release Explosive COI where COI are located within the Same AHQ The difference between the calculation of AHQ for toxics and flammables explosives is that for toxics the AHQ is reported individually for each COI whereas for flammables and explosives the total quantity of all listed flammables explosives within the circle with a 170 foot radius needs to be reported as an aggregate amount To illustrate the determination of the AHQ for release flammables and release explosives COI a facility with three COI release flammables is used for illustration Figure A 3 e Propane Stored in a single location at the facility with a TOQ of 70 000 pounds e Butane Located in a common flammable storage area as well
26. 107 18 6 1 00 15 000 lbs ves No Propen 1 ol Figure 5 1 Release Toxic Chemicals of Interest To calculate whether a facility possesses any of the listed release toxic COI at or above the STQ a facility shall only include COI e Ina vessel as defined in 40 CFR 68 3 any reactor tank drum barrel cylinder vat kettle boiler pipe hose or other container e nan underground storage facility For purposes of 6 CFR Part 27 DHS defines an underground storage facility as a below ground storage location for chemicals of interest or mixtures of chemicals of interest e g petroleum based materials that are placed in a storage location until needed after having been extracted from the ground and refined or processed Such facilities include but are not limited to depleted reservoirs in oil and or oil gas fields aquifers and salt cavern formations e Stored in a magazine as defined in 27 CFR 555 11 e In transportation containers used for storage not incident to transportation including transportation containers connected to equipment at a facility for loading or unloading and transportation containers detached from the mode of power that delivered the container to the facility e Present as process intermediates by products or materials produced incidental to the production of a product if they exist at any given time Version 1 3 26 CSAT Top Screen User s Manual e In natural gas or liquefied natur
27. 3 c 27 204 b 2 To calculate whether a facility possesses any of the theft WME COI at or above the STQ the facility shall only include theft WME COI in a transportation packaging as defined in 49 CFR 171 8 This includes but is not limited to cylinders bulk bags bottles inside or outside of a box cargo tanks and tank cars The laboratory quantities exclusion in 27 203 b 2 does not apply to theft COI Accordingly a facility should count all theft WME COI in transportation packaging in laboratories toward the STQ For example a facility that possesses 20 pounds of 1 percent arsine must complete and submit a Top Screen to DHS A facility that possesses 50 pounds of arsine contained in an article such as a semiconductor need not consider this arsine toward the STQ To calculate whether a facility possesses any of the listed theft WME COI at or above the STQ a facility need not include COI e Used as a structural component e g a facility need not include a chemical of interest embedded in foam insulation toward the facility s STQ for that chemical e Used as products for routine janitorial maintenance e Contained in food drugs cosmetics or other personal items used by employees e In process water or non contact cooling water drawn from environment or municipal sources e In air as compressed air or as part of combustion e Contained in articles as defined in 40 CFR 68 3 e In solid waste including hazar
28. 6 CFR 27 200 to gather such information If a facility possesses a chemical of interest COI that is on DHS s Chemicals of Interest list 6 CFR Part 27 Appendix A at or above the Screening Threshold Quantity for any applicable security issue the facility must complete and submit a CSAT Top Screen to DHS After analyzing a facility s Top Screen information DHS will make a preliminary determination whether a facility presents a high level of security risk and therefore must comply with additional requirements of CFATS DHS has developed this User s Manual to assist facilities in completing the Top Screen and submitting it to DHS All examples in this User s Manual are illustrative and intended to highlight a specific point Each facility must carefully consider the unique characteristics and circumstances of its own facility to determine the relevance and appropriateness of each example CSAT users may call the CSAT Help Desk with questions regarding the CSAT Top Screen The CSAT Help Desk can be reached at 866 323 2957 between 7 a m and 7 p m Eastern Time Monday through Friday The CSAT Help Desk is closed for Federal Holidays Version 1 3 CSAT Top Screen User s Manual Introduction On October 4 2006 President Bush signed the Department of Homeland Security DHS Appropriations Act of 2007 which provides DHS with the authority to regulate the security of high risk chemical facilities see Public Law 109 295 550 The
29. CSAT Top Screen User s Manual December 2007 Version 1 3 JES T T Se ed ner Homeland he l Wy Ca a at amp Fa O eCCul l L y CSAT Top Screen User s Manual Table of Contents INOS WO U Parir NE orsserapestaerertuanyntnernusenp EEE ENE a E EE E 1 AONAN OTa AE oko e een AO E A A T E EE E A ee 2 Organization ofthis User s Mantal osise ismano nanan cae E n E A aeS Sos N O SENTE aS 3 O07 PTA E BOE r eee ee Pe eee A A ere 4 Preparing to Complete the Top Screen Relevant Information and Resources ssesccessssererrrrsssssrrerrre 5 Getting FTL Elp cca tite ca aieceet ee esses EEEE gece EEEE E AE E EER 7 LO eC CI E eee a ec ons EE EE E E E E O E EE EEE E o 8 1 1 CVI Non Disclosure Agreement Authorizing Statements ccaiinassse yess yecdenntnsdaseecovedawessaievandeeedenameedaesnceee 8 L Nagaina winn NE TOOlecneniiii i ra a A A A ern mre 10 ko eV eD gece estate asses EE E E EEE EE E 12 be VY ah Fae y D eea E E 12 LO A a Wa O a ara OE E E E E 13 AR a T csc E A O A cere E O 13 E e ody 1 0 e A E E A E A A OE A E rr NEA rrr 13 L T SEO O e E E E E E AE E E E EE 14 2 4 Facility Owner or Operator sssssseesesesssssssrerresssssterreessssserereessssssrereesssssreereeessssssrerereessssserereeesst 15 E Ei I E NE E AEE N E A E 15 2 6 Status under EPA s RMP Regulations hs aseceneecin cag sdnzeennoneneaeetassecasenecentqssacnoensecen ty iesaersencdachey se saemeeaee 17 2 EPA rachide ni ere E EE A E A E N
30. Chemical Facility Anti Terrorism Standards CFATS 6 CFR Part 27 Interim Final Rule IFR was published on April 9 2007 See 72 Fed Reg 17688 The IFR went into effect on June 8 2007 except for the tentative list of Chemicals of Interest which DHS published as Appendix A DHS Chemicals of Interest list to the IFR DHS accepted comment on the list and published a final Appendix A Chemicals of Interest list on November 20 2007 See 72 Fed Reg 65396 The purpose of 6 CFR Part 27 is to lower the risk posed by certain chemical facilities 6 CFR Part 27 requires chemical facilities to provide DHS with information to determine whether they are a covered i e high risk facility and therefore required to meet certain security performance requirements In order to identify high risk chemical facilities the Department has identified COI for preliminary screening based on the belief that such chemicals if released stolen diverted and or contaminated have the potential to create significant human health and or life consequences The first step for a facility to take in determining whether it is covered under CFATS is to review the exemptions listed in 6 CFR 27 110 Unless a facility is exempt it must review Appendix A to 6 CFR Part 27 to determine whether it possesses any COI at or above the listed Screening Threshold Quantity STQ DHS has listed the security issue s associated with each COI Each chemical presents at least one security issue
31. Law 109 295 Section 550 and 6 CFR 27 400 This information is exempt from release under the Freedom of Information Act 5 U S C 552 and State and local disclosure laws No part of this record may be disclosed to persons without a need to know as defined in 6 CFR 27 400 e except with the written permission of the Secretary of Homeland Security Unauthorized release may result in civil penalty or other action Public disclosure is governed by 6 CFR 27 400 q C As achemical facility representative acknowledge that may only share CVI with board members employees or contractors of this company agree to only share CVI with these eligible individuals that have completed the requirements to become an authorized user of CI C agree to abide by the above requirements and understand that this agreement only authorizes access to CVI created by the completion of the CSAT Top Screen Access to other CVI will require meeting additional criteria as specified by the Department of Homeland Security Storage When notin your possession store in a secure environment such as in a locked desk drawer or locked container Do not leave this document unattended Transmission You may transmit CVI by the following means to an eligible individual who meets the access requirements listed above In all cases the recipient must accept the terms for Non Disclosure Agreement before being given access to CVI Hand Delivery Authorized individuals may hand carry
32. NG This record contains Chemical terrorism Vulnerability Information controlled by 6 CFR 27 400 Do not disclose to persons without a need to know in accordance with 6 CF rg armonie Unauthorized release may result in civil penalties or other action In any administrative or judicial proceeding this information shall be treated as classified information in accordance with 6 CFR 27 400 h and i Chemical Security Assessment Tool CSAT OMB No 1670 0007 Expiration Date February 29 2008 ity intormation General Missing or Invalid Entries Missing answer to question Facility County Missing Longitude Missing answer to question Facility Location City NAICS Code is missing Missing latitude coordinate Missing answer to question Facility Location Address Missing answer to question Facility Location State Missing answer to question Facility Location ZIP Code 4 Go to this page to address the issues listed above Facility Description NAICS Code for the Facility Q 1 1 63 a Provide the five or six digit NAICS Industry code that corresponds most closely to the primary activity of this Figure 6 1 Validate Report Screen Note The Top Screen will not find and highlight errors other than missing required data or logical errors e g the incorrect format for latitude longitude or the incorrect number of digits for an EPA Identifier number Facilities are advised to prin
33. SAT assessment Facility Latitude and Longitude Q 1 1 591 and Q 1 1 75 Enter the latitude and longitude of the geographical center of a facility in decimal units with four to six significant digits after the decimal point e g 12 345678 In the United States latitude is expressed as a positive number longitude as a negative number Enter latitude with no sign before it and longitude with a negative sign with no space before the coordinate e g 98 765432 Enter only numeric data There are several publicly available tools to help find the latitude and longitude of a facility such as mapping and aerial photography tools e g Google Earth TerraServer To find the geographic center of a facility use an online map or aerial photography tool and select the approximate geographic center as the point of reference for the latitude and longitude If the latitudinal and longitudinal coordinates for the center of the facility are unavailable follow the steps below to obtain the coordinates for the facility s physical address e Go to The National Map on TerraServer http terraserver microsoft com enter your street city and state then click GO e TerraServer will present one or more Available Image links Click on the most recent e View the image that will be displayed to verify that your site is at the approximate latitude longitude shown Version 1 3 14 CSAT Top Screen User s Manual e Copy the Latitude and Longitude fr
34. SVA previously enter the date that the most recent SVA was completed at the facility Q 1 483 654 Use the following date format mm dd yyyy e g May 1 2006 is entered as 05 01 2006 Version 1 3 18 CSAT Top Screen User s Manual 3 0 Petroleum Refineries The following refinery specific questions must be answered if the facility type selected in Question 1 1 65 was Petroleum Refining The CSAT system will skip this group of questions for all other facility types After completion of the petroleum refinery specific questions a series of standard questions will be asked about chemicals that may be present at a facility at or above their STQs These questions may assist the Department in identifying those chemicals and facilities that may be critical to Government Mission and National Economy These questions may inform DHS as to the potential a facility could have to critical Government Mission and National Economy impacts 3 1 Refinery Capacity Typical Operating Capacity Q 1 5 386 Although referred to as Operating capacity in the Top Screen enter the production capacity of the refinery in barrels per day The production capacity also known as the nameplate capacity is the product output under conditions optimized for maximum quantity for the production facility as demonstrated by one or more test runs Do not use commas when entering the numbers Maximum Design Capacity Q 1 5 387 Enter the design capacity or the
35. Second it collects information on the chemicals that facilities possess e g manufacture process use store and or distribute Questions cover the following security issues e Release toxic release flammable and release explosive chemicals with the potential for impacts within and beyond a facility e Theft EXP IEDP explosive improvised explosive device precursor chemicals theft WME weapon of mass effect chemicals and theft CW CWP chemical weapon chemical weapon precursor chemicals e Sabotage contamination chemicals and e Chemicals that are critical to Government Mission and National Economy The Top Screen also contains additional focused questions for each of the following types of facilities e Chemical manufacturing storage use and distribution e Petroleum refining and e Liquefied natural gas LNG storage e g peak shaving facilities Organization of this User s Manual This User s Manual is generally organized in the same order as the questions and sections that appear in the Top Screen itself The Introduction provides a brief overview of CFATS and the CSAT Top Screen process the organizational structure of the User s Manual CSAT user access roles a listing of information and individuals that may be helpful in completing the Top Screen and resources for getting additional help in completing the Top screen Section 1 covers procedures for signing into the Top Screen the CVI authorizing statement
36. Sy E Figure 5 3 Total On site Quantity and Distance of Concern First enter the maximum Total On site Quantity Q 2 1 124 of each release toxic COI in pounds that a facility possessed at any time within the past 60 days This is the single highest amount of each release toxic COI currently present on site or within the past 60 days not the aggregate amount within the past 60 days Compute the total On site Quantity using the same provisions a facility shall consider when determining whether it possesses a COI at or above the STQ see Section 5 1 above The records prepared by a facility to comply with other programs such as Emergency Planning and Community Right to Know Act EPCRA and RMP contain information that may be useful in compiling the Total On site Quantity of a given COI consistent with Section 5 1 However a facility shall compile the Total On site Quantity of a COI under CFATS irrespective of the interconnection of processes and equipment or the proximity of different storage containers or locations which are considerations in RMP as well as in Occupational Safety and Health Administration s OSHA Process Safety Management PSM Interconnection is not a consideration for compiling the Total On site Quantity of a COI under CFATS Do not use commas when reporting quantities Round to two significant digits and report quantities as follows similar to the way quantities are rounded and reported in RMP e 5 333 pounds shoul
37. User s Manual ACG A Commercial Grade AHQ Area of Highest Quantity ASM Annual Survey of Manufactures CAS Chemical Abstract Service CCPS Center for Chemical Process Safety CFATS Chemical Facility Anti Terrorism Standards CFR Code of Federal Regulations COI Chemical s of Interest CSAT Chemical Security Assessment Tool CUM 100g Cumulative STQ of 100 grams for designated Chemical Weapons CVI Chemical terrorism Vulnerability Information CW CWP Chemical Weapons Chemical Weapons Precursor DHS U S Department of Homeland Security DUNS Data Universal Numbering System EPA U S Environmental Protection Agency EPCRA Emergency Planning and Community Right to Know Act EXP TEDP Explosive Improvised Explosive Device Precursor FAQ Frequently Asked Question LNG Liquefied Natural Gas MTSA Maritime Transportation Security Act NAICS North American Industrial Classification System NFPA National Fire Protection Association OSHA Occupational Safety and Health Administration PSM Process Safety Management RMP Risk Management Plan STQ Screening Threshold Quantity SVA Security Vulnerability Assessment TOQ Total On site Quantity WME Weapon of Mass Effect Version 1 3 a TASTI h j CSAT Top Screen User s Manual j Attachment A Tools for Estimating Total On site Quantity TOQ and Amount in Area of Highest Quantity AHQ Example Worksheet Showing Calculations for Total On site Quantity for Three Chemicals in a Facility with
38. a facility for loading or unloading and transportation containers detached from motive power that delivered the container to the facility Examples of transportation containers with COI that facilities should count toward their STQ include e A tank car containing COI that is attached to processing units e A tank car containing COI that is detached from the locomotive that had delivered the tank car to the facility 2 Administrative Controls After the facility does its STQ calculation and determines that the facility possesses chemicals of interest in an amount that meets or exceeds the STQ the facility must calculate the Total On Site Quantity and Area of Highest Quantity AHQ of its chemicals of interest If a facility uses documented administrative controls that limit the maximum quantity in a vessel e g ASME fill capacity restrictions this information can be used to compile the Total On site Quantity and Area of Highest Quantity AHQ If no administrative Version 1 3 24 CSAT Top Screen User s Manual controls are in place a facility must enter the total capacity of all vessels for purposes of reporting the Total On site Quantity and AHQ 5 1 Release Toxic COI Release Toxic COI Present at a Facility Q 2 0 121 Does the facility manufacture process use store or distribute any of the release toxic COI at or above the screening threshold quantity If a facility currently possesses any of the listed chemicals or possess
39. able i e movable with the aid of a fork lift truck or crane Q 5 1 233 e Bulk Transport The theft EXP IEDP COI is included in a shipment that is required to carry a placard pursuant to the provisions of subpart F of 49 CFR Part 172 Specifically the COI is in a package or container such as a tank car s a rail car s or other large storage container s that could be hitched to a vehicle for removal from a site Q 5 1 234 5 6 Theft Diversion Chemical Weapons Chemical Weapon Precursor COI gt Theft Diversion Chemical Weapons Chemical Weapons Precursor CW CWP COI Present at the Facility Q 6 0 251 Does the facility manufacture process use store or distribute any of the theft diversion CW CWP COI at or above the STQ If the facility currently possesses any of the listed chemicals or possessed them within the past 60 days in an amount at or above the applicable STQs the facility should select the chemical s from the list see Table 5 6 Some chemicals have more than one STQ The default settings indicate that the chemical is not present at the facility thus the facility must affirmatively change the answer for each chemical it possesses or possessed at the facility within the past 60 days Select all applicable chemicals from the list and select Yes at the end to affirm that the facility has diligently reviewed the list Q 7 0 721 Table 5 6 Summary of General Rules for Theft CW CWP COI at 6 CFR Part 27 Concentratio
40. al and consumer goods such as paint crop protection detergents and computers Appendix A COI are thus manufactured in various commercial grades to satisfy the needs of diverse industries For COI with a minimum concentration of ACG a facility must count all commercial grades of such COI toward the STQ 7 A facility has an obligation to complete a Top Screen if the facility possesses any of the chemicals of interest at or above the listed STQs in Appendix A See 6 CFR 27 200 b 2 Possession may include manufacture use storage or distribution of chemicals of interest Version 1 3 23 CSAT Top Screen User s Manual CUM 100g A facility shall count any amount and concentration of COI with a minimum concentration of CUM 100g toward the cumulative STQ of 100 grams For example a facility that possesses isopropylphosphonyl difluoride and ethyl phosphony difluoride must count the total amount in any concentration of each COI toward the single cumulative STQ of 100 grams 3 Article Pursuant to 6 CFR 27 203 a 6 in calculating whether a facility possesses a chemical of interest that meets the STQ for any security issue a facility need not include chemicals of interest contained in articles as defined in 40 CFR 68 3 As defined in EPA s RMP regulation an article is a manufactured item formed to a specific shape or design that has end use functions dependent on the shape or design and that does not release or result i
41. al gas stored in peak shaving facilities and or e In gasoline diesel kerosene or jet fuel including fuels that have flammability hazard ratings of 1 2 3 or 4 as determined by using the National Fire Protection Association s NFPA Standard System for the Identification of the Hazards of Materials for Emergency Response stored in aboveground tank farms including tank farms that are part of pipeline systems To calculate whether a facility possesses any of the listed release toxic COI at or above the STQ a facility need not include COI e Used as a structural component e g a facility need not include a chemical of interest embedded in foam insulation toward the facility s STQ for that chemical e Used as products for routine janitorial maintenance e Contained in food drugs cosmetics or other personal items used by employees e In process water or non contact cooling water drawn from environment or municipal sources e In air as compressed air or as part of combustion e Contained in articles as defined in 40 CFR 68 310 e In solid waste including hazardous waste regulated under the Resource Conservation and Recovery Act 42 U S C 6901 et seq except for the waste described in 40 CFR 261 33 e In naturally occurring hydrocarbon mixtures prior to entry of the mixture into a natural gas processing plant or a petroleum refining process unit e g condensate crude oil field gas and produced water as defined by 40
42. and review the following materials all of which are available on the DHS website at www dhs gov chemicalsecurity e A copy of 6 CFR Part 27 See 72 Fed Reg 17688 available at http www dhs gov chemicalsecurity e lt A copy of the 2007 DHS Chemicals of Interest list with Screening Threshold Quantities Appendix A to 6 CFR Part 27 See 72 Fed Reg 65396 available at http www dhs gov chemicalsecurity e Acopy of the downloadable PDF file with Top Screen questions that may be used as a worksheet available at http www dhs gov chemicalsecurity e A copy of the CVI Procedures Manual regarding protection of information available at http www dhs gov chemicalsecurity In addition before completing the Top Screen DHS recommends that facilities gather the following information e North American Industrial Classification System NAICS codes e Data Universal Numbering System DUNS numbers available at http www dnb com e Latitude and longitude of the center of the facility e Parent company name s and DUNS number s e Joint venture name s and DUNS number s e Host tenant facility name s Version 1 3 5 CSAT Top Screen User s Manual e Environmental Protection Agency EPA Risk Management Plan RMP 3 identifier numbers for the facility and host tenant facilities if applicable e Number of employees and full time resident contractors e Chemical inventory information including the names and quantities of a
43. cility Additionally for toxics the Distance of Concern using RMP Comp must be reported in the Top Screen These worksheets allow the documentation of this distance in miles In this example a facility is assumed to be located in a rural area as defined in Section 5 1 and the resulting TOQ for each chemical and rural topography was used as an input into RMP Comp to calculate the Distance of Concern documented in the example worksheets Distance of Concern Chemical A Chlorine TOQ Amount miles Storage bulk storage tanks vessels underground 3 vessels with a total caverns etc capacity of 7 500 pounds ee Railcars regularly on or adjacent to facility Even if Possibility of two 90 the railcar is not always present include the ton railcars at the estimated maximum amount at any one time that has facility 180 000 been staged in railcars at the facility within the past pounds each 60 days 360 000 pounds Tube trailers parked at the facility the estimated maximum amount that has been at the facility within the past 60 days Other bulk transportation containers tank cars isotainers large storage containers etc Portable containers cylinders bags etc Calculate the number of containers multiply by the amount and sum the results Quantities in laboratories unless the laboratory is Not reported as this supervised by a technically qualified individual laboratory is exempted ee a ae Total On site Quantity aggregate q
44. ction Rate for the chemical from the range of values provided in the drop down menu Q 9 5 763 Version 1 3 49 CSAT Top Screen User s Manual What Is the National Emergency Production Rate The National Emergency Production Rate is the maximum amount of production that a facility can expect to attain and sustain for one year or more during national emergency conditions The National Emergency Production Rate is estimated by dividing the average amount of chemical or product produced over the year by the amount that could have been produced if the plant had been operating under national emergency conditions during that period The rate of production at national emergency levels should be greater than or equal to the rate of full production capability For detailed definitions and instructions for calculating the National Emergency Production Rate review the instructions for Item 5 on the Annual Plant Capacity Utilization Survey at http www census gov cir www mqcl pag2 html e Enter the total annual production of the chemical in pounds year from this facility Q 9 5 764 This information is similar to that which is reported under EPA s Inventory Update Rule for updating the Toxic Substances Control Act Chemical Inventory Database for those organic and inorganic substances manufactured or imported in quantities of 25 000 pounds per facility per reporting year Report production only not imports If the chemical is not on the TSCA T
45. d accordingly Only information developed or submitted pursuant to CFATS authorizing statute is considered CVI thus information developed under other statutory regimes or for a facility s own purposes may not be considered See CFATS IFR 72 Fed Reg 17715 Therefore some of the original information used by a For assistance in registering to use CSAT please refer to the CSAT User Registration User s Guide which is available online at http www dhs gov xlibrary assets chemsec_csatuserregismanual pdf Version 1 3 8 CSAT Top Screen User s Manual facility to complete the Top Screen and held by a facility may not be CVI For more details regarding CVI and the protection of chemical facility security information please refer to the CVI Procedures Manual which is available at http www dhs gov chemicalsecurity EXAMPLES AS TO WHAT IS AND IS NOT CVI e A printout of a Top Screen screenshot without completed information by a facility is NOT CVI e A copy of the Top Screen in any media submitted to DHS is CVI e The information residing on DHS servers entered by a facility but not yet submitted to DHS is CVI Chemical Security Assessment Tool CSAT CVI Authorizing Statements Please read the following information and check the boxes to indicate that you understand and accept these requirements C understand that will have access to Chemical terrorism Vulnerability Information CVI in accordance with Public
46. d be reported as 5300 pounds open literature Referring to chemicals by CAS number helps avoid confusion among different nomenclature systems and conventions Version 1 3 29 CSAT Top Screen User s Manual e 107 899 pounds should be reported as 110000 pounds e 2 128 000 pounds should be reported as 2100000 pounds Facilities may refer to Attachment A of this document for worksheets and an example of how to assemble information for reporting Total On site Quantity Distance of Concern For each listed release toxic COI the Distance of Concern Q 2 1 126 must be reported A facility must report all distances shorter than 0 1 mile as 0 1 mile and all distances 25 miles or greater as 25 miles The Distance of Concern for purposes of the Top Screen is the downwind distance calculated using RMP Comp for the COI s Total On site Quantity and additional process conditions for this chemical Facilities can download RMP Comp from the EPA website at http yosemite epa gov oswer ceppoweb nsf content rmp comp htm For more information about RMP Comp see the EPA s Risk Management Program Guidance Consequence Analysis document at http yosemite epa gov oswer ceppoweb nsf vwResourcesByFilename oca all PDF File oca all PDF Use the following instructions for calculating the Distance of Concern Step 1 Open RMP Comp When RMP Comp is opened a welcome screen with some background information on the tool is displayed Click the Next button t
47. dous waste regulated under the Resource Conservation and Recovery Act 42 U S C 6901 et seq except for the waste described in 40 CFR 261 33 14 DHS identifies Theft Weapons of Mass Effect WME COI as those that could be stolen or diverted and used directly as WME Version 1 3 43 CSAT Top Screen User s Manual e In naturally occurring hydrocarbon mixtures prior to entry of the mixture into a natural gas processing plant or a petroleum refining process unit e g condensate crude oil field gas and produced water as defined by 40 CFR 68 3 MINIMUM CONCENTRATION The minimum concentration provision for theft WME COI is located at 6 CFR 27 204 b 2 Ifa theft WME COI is present in a mixture at or above the minimum concentration amount listed in the minimum concentration column a facility shall count the entire amount of the mixture toward the STQ For example a facility that possesses a 16 pound mixture that contains 7 percent fluorine must complete and submit a Top Screen for that COI Theft WME COI at the Facility After the theft WME COI at a facility have been entered they will be displayed with their CAS numbers in a list on the next screen Select one of the following to further describe each theft WME COI at a facility e Portable The theft EXP IEDP COI is portable Portable is defined as either man portable i e movable by 1 3 people without the aid of powered mechanical devices or mechanically port
48. e crude oil field gas and produced water as defined by 40 CFR 68 3 or e Ina laboratory at the facility under the supervision of a technically qualified individual as defined in 40 CFR 720 3 This exemption however does not apply to specialty chemical production manufacture processing or use of substances in pilot plant scale operations or activities including research and development involving chemicals of interest outside the laboratory Note Special provisions apply to propane The STQ for propane is 60 000 pounds Also in calculating whether a facility possesses an amount that meets the STQ for propane a facility need not include tanks of 10 000 pounds or less see 6 CFR 27 203 b 3 Version 1 3 35 CSAT Top Screen User s Manual MINIMUM CONCENTRATION In determining whether a facility possesses COI that meet or exceed the STQ a facility shall consider the release flammable minimum concentration provision in 6 CFR 27 204 a 2 Release Flammable Mixtures that are not Fuels e Ifa release flammable chemical of interest is present in a mixture in a concentration equal to or greater than one percent 1 by weight of the mixture and the mixture has a National Fire Protection Association NFPA flammability hazard rating of 1 2 or 3 the facility need not count the mixture The facility need only count the amount of the release flammable COI equal to or greater than one percent 1 e Ifa release fla
49. e Flammable COI in the Area of Highest Quantity 00 37 SO PE otal x OENE 0 eena E prem mre err err ere er ee ee eT 38 5 3 1 Reporting the Total Quantity of Release Explosive COI at a Facility ee eeeeeeeeeeeeeeeeeeeees 39 5 3 2 Reporting the Quantity of Release Explosive COI in the Area of Highest Quantity 40 5 4 Theft Diversion Explosives Improvised Explosive Device Precursor EXP TEDP COL 41 5 5 Theft Diversion Weapon of Mass Effect WME COL icojssssecnchad cctuoaey sienssn decreases tnoiasdednoateodensateiie 43 5 6 Theft Diversion Chemical Weapons Chemical Weapon Precursor COI cceeeseeeeeeeeeeeeeeeeees 44 Version 1 3 ji Bel paDotge Coniniinaton CON Esiste Enn E AEE E Si EEE aa a riii 46 so Mirom erca NEC E E AN 47 5 9 Economically Critical ChenmnicalS xq cxtees custo cece ccccassuadeeresdotesssad ceomeecdan ed uaa ceepenadceagueteteeneeed ea aaceeneececes 50 GO Surrey COMPIE N ON rarena Terr r rene sure tere rer et tert eee referers errr ever reer errr erent trey rere ete 54 List of Acronyms Used im Top Screen User s Ma spect icoett orcnnp aan tvesttokstendhesmensteieen i ne E rae 59 Attachment A Tools for Estimating Total On site Quantity TOQ and Amount in Area of Highest Quantity ELO TAE A A E EEE E E E E ee ee 60 Example Worksheet Showing Calculations for Total On site Quantity for Three Chemicals in a Facility a TESE PTE E ah E E A EE OA E A O E P A E E E A E O 60 Example Worksheet S
50. e or more critical infrastructure sectors listed above the facility will be asked to supply the name Q 9 1 693 and then to provide additional information about each such chemical see Figure 5 8 If the facility has more than one such chemical click the Add button to add rows For each chemical click the Describe button and enter the following information e CAS number if available Q 9 3 852 e Any other name by which the chemical is commonly known e g trinitrophenol is also known as picric acid Q 9 3 733 e The facility s estimated domestic market share of this chemical select the appropriate range from the drop down menu Q 9 3 734 e The primary application of this chemical by this facility s customer s e g a chemical used to treat drinking water may be described in this field as water treatment chemical Q 9 3 737 e The primary sector for which this facility produces the chemical select from the list all that apply for each chemical Q 9 3 1131 e Whether there is an exact or direct substitute s available for this chemical produced to meet the needs of the facility s customers Yes or No if Yes select whether the exact or direct substitute is produced in North America Q 9 4 755 or overseas Q 9 4 756 e Whether a functional substitute s is available if Yes select whether the functional substitute is produced in North America Q 9 4 759 or overseas Q 9 4 760 A functional substitute is anot
51. e subsequent parts of the Department s assessment The Depanment will use its best judgment and all available information in determining whether a facility presents a high level of security risk Do you manufacture process use store or distribute any of the following release toxic chemicals of interest COl at or above the screening threshold quantity at your facility Check Yes if the facility either currently possesses or possessed within the past 60 days the COI at or above the screening threshold quantity The default setings on tus ist indicate that the chemicals are NOT currenty present on site nor have been onsite wittun he past 60 days At fre end of fre ist you must indicate hat hese sefings have been changed as applicable to the facitty These chemicals were determined bythe US Department of Homeland Security to be a potential security risk at high risk chemical facilities as defined in Section 550 the Department of Homeland Security Act of 2007 A facility should indicate which COl it either currently possesses or possessed within the past 60 days ator above the screening threshold quantity Screening Do you manufacture process use Chemical Name Threshold store or distribute any of the Quantity following release toxic chemicals of interest COI at or above the screening threshold quantity at your facility O 2 0 424 Acralein 107 028 1 00 soodlbs ves No Propenal or Acrylaldehyde Allyl alcohol
52. e them previously These forms are available from the U S Census Bureau s website at http bhs econ census gov BHS index html For some facilities the following personnel typically can provide facility information in the areas noted and may be able to provide information and assistance in the preparation and submittal of the Top Screen e Process safety personnel RMP inventories and related information and documents e Environmental personnel inventories of chemicals due to their responsibilities for compiling the EPCRA Tier 2 reports annually e Shipping Receiving Logistics personnel inventories sales and shipping information e Research and Development personnel amounts of COI used in pilot plants and or laboratories at the facility e Marketing sales personnel information for completing the mission critical and economically critical sections as well as end use s for COI e Engineering personnel replacement costs capacities and throughputs 3 EPA s RMP regulation is located at 40 CFR Part 68 RMP Comp is a software tool used to perform the offsite consequence analysis required under the RMP rule You can download an electronic copy from the RMP Comp website at http yosemite epa gov oswer ceppoweb nsf content rmp comp htm Version 1 3 6 CSAT Top Screen User s Manual Getting Additional Help More details on 6 CFR Part 27 information regarding CVI and other related information is available on the
53. e within the past 60 days This is the single highest amount of each release explosive COI currently present on site or within the past Version 1 3 39 CSAT Top Screen User s Manual 60 days not the aggregate amount within the past 60 days Compute the total On site Quantity using the same provisions a facility shall consider when determining whether it possesses a COI at or above the STQ see Section 5 3 above The records prepared by a facility to comply with other programs such as Emergency Planning and Community Right to Know Act EPCRA and RMP contain information that may be useful in compiling the Total On site Quantity of a given COI consistent with Section 5 3 However a facility shall compile the Total On site Quantity of a COI under CFATS irrespective of the interconnection of processes and equipment or the proximity of different storage containers or locations which are considerations in RMP as well as in Occupational Safety and Health Administration s OSHA Process Safety Management PSM Interconnection is not a consideration for compiling the Total On site Quantity of a COI under CFATS Do not use commas when reporting quantities Round to two significant digits and report quantities as follows similar to the way quantities are rounded and reported in RMP e 5 333 pounds should be reported as 5300 pounds e 107 899 pounds should be reported as 110000 pounds e 2 128 000 pounds should be reported as 2100000 pounds
54. ect from the list of release flammable COI any or all constituents of that fuel EXAMPLE for fuels that do not contain Appendix A COI Diesel does not routinely contain any Appendix A chemicals of interest A facility that possesses diesel need only select Fuel Diesel and enter the total weight in pounds of diesel at the facility EXAMPLE for fuels that contain Appendix A COI Gasoline typically includes Appendix A chemicals of interest A facility that possesses gasoline need only select Fuel Gasoline and enter the total weight in pounds of gasoline at the facility The facility should not select the constituents of its gasoline e g butane from the list of release flammable COI in the Top Screen In accordance with 27 200 a Table 5 2 Summary of General Rules for Release Flammable COI at 6 CFR Part 27 COI to Minimum Security Issue COI to Exclude Include Concentration 10 000 60 000 Ibs 27 203 a 27 203 b 1 RMP STQ except 27 203 b 2 propane i 27 203 b 3 27 204 a 2 Release 27 204 a 2 Flammable To calculate whether a facility possesses any of the listed release flammable COI at or above the STQ a facility shall only include COI e Ina vessel as defined in 40 CFR 68 3 any reactor tank drum barrel cylinder vat kettle boiler pipe hose or other container e In an underground storage facility For purposes of 6 CFR Part 27 DHS defines an underground stora
55. ed them within the past 60 days in an amount at or above the applicable STQs the facility should select the chemical s from the list see Table 5 1 Some chemicals have more than one STQ The default settings indicate that the chemical is not present at a facility thus a facility must affirmatively change the answer for each chemical it possesses or possessed at the facility within the past 60 days Table 5 1 Summary of General Rules for Release Toxic COI at 6 CFR Part 27 Concentration Release Toxic 27 203 a 27 203 b 1 rosie ain 2720400 8 DHS identifies release toxic COI as those with the potential to create a toxic cloud that would affect populations within and beyond a facility if intentionally released If a facility later comes into possession of a COI on Appendix A at or above any of the applicable STQ s the facility must complete and submit a CSAT Top Screen to DHS within 60 calendar days of the date the facility comes into possession of the COI in such an amount 6 CFR 27 210 a 1 i See the preamble to the Appendix A Final Rule for a more complete discussion of how to handle a facility s subsequent possession of COI at or above the listed STQs Version 1 3 25 j CSAT Top Screen User s Manual Release Toxic Chemicals of Interest The presence or amount of a particular chemical is not the sole factor in determining whether a facility presents a high level of security risk This information informs th
56. ement Programs 40 CFR 68 Additional information can be found at http yosemite epa gov oswer ceppoweb nsf content index html 2 7 EPA Facility Identifier If a facility conducts EPA RMP covered processes fill in the unique 12 digit number assigned to the facility by the RMP Reporting Center Q 1 42 396 The RMP Reporting Center includes this number in the acknowledgment letter to the facility If a facility does not operate an RMP covered process leave this field blank 2 8 Co located Host Tenant Facility Version 1 3 17 CSAT Top Screen User s Manual Choose the appropriate description of a facility s relationship to other entities operations or businesses on its property i e hosts a tenant on site is a tenant on another entity s facility or is the sole occupant of the property Q 1 43 397 A facility that is co located shares a common perimeter with another entity through either a host or a tenant agreement If a facility hosts an unrelated tenant on site or is an unrelated tenant enter the name of the host or tenant facility Q 1 44 398 and its EPA RMP Identifier Q 1 44 399 if applicable Add additional rows if necessary If the facility does not share its property with another facility leave this field blank 2 9 Additional Facility Information Number of full time employees Q 1 45 400 Enter the maximum number of employees and include the number of full time or resident contractors at the facility at any gi
57. en User s Manual 2 0 General Facility Information All facilities completing the Top Screen must begin by completing the General screens This portion of the Top Screen seeks basic information from a facility such as facility name facility descriptors facility location and information about the facility s owner operator On the basis of the information input into the General screens the Top Screen will verify whether a facility is statutorily exempt from the regulations The questions contained in the General screens of the Top Screen are listed below along with clarifying information or instructions on how to determine the appropriate answer When a General screen requests information that does not exist for a facility or is not applicable simply leave the question blank and continue to the next question 2 1 Facility Name Facility Name Q 1 0 66 The name must be specific to the facility If the facility is one of a corporation s multiple facilities the name should be the corporate name plus the location for example ABC Oil Refining Hightown Plant Alternative Facility Name Q 1 0 62 Provide any alternative name s by which a facility may be known e g Green Street Facility or Downtown Facility If a facility has no alternative name leave this field blank 2 2 Facility Description Facility NAICS Q 1 1 63 Provide the five or six digit NAICS code that corresponds most closely to the primary activi
58. ermine the TOQ To illustrate the calculation of TOQ an example is presented below for a facility with two listed release toxic COI and one listed release flammable COI The calculation would be the same for release explosive COI but has been limited for simplicity e Chemical A chlorine toxic e Chemical B dimethylamine flammable e Chemical C boron trifluoride toxic Version 1 3 60 CSAT Top Screen User s Manual Figure A 1 presents a plot plan showing the areas of the facility where the different COI are located From this plot plan it can be seen that Chemical A chlorine is located in a laboratory that is supervised by a technically qualified individual raw material storage tanks and process unit and in railcars Chemical B dimethylamine is located in two areas a warehouse and a production unit Finally Chemical C boron trifluoride is found in the laboratory and two truck trailer areas Version 1 3 61 CSAT Top Screen User s Manual Chemical C trailer Administration parking Chemical B Building with warehouse laboratories containing Chemicals A and C Chemical C trailer parking Chemical B processing units Chemical A processing Railroad tracks Rail car with Chemical A Figure A 1 Example Facility for Calculating Total On site Quantity Version 1 3 62 CSAT Top Screen User s Manual Using the worksheets the following data are captured for this example fa
59. ern For facilities with chemicals located in more than one area the amount in the AHQ might be found in a single large storage vessel an area of densely located processing equipment or in storage areas for raw materials intermediates and final products The calculation of AHQ for release toxic COI is approached differently than for release flammables explosives when there are multiple chemicals located within the AHQ Example calculations for each type of chemical are presented separately below Release Toxic Building on the TOQ example for three listed chemicals above the AHQ can be calculated To determine the AHQ for toxic release chemicals the following steps are performed e Step 1 Overlay a circle with a radius of 170 feet on a plot plan of the facility e Step 2 Move the circle over or near each location where the COI is located e Step 3 At each location determine the quantity within the circle e Step 4 Report an AHQ for the COI that corresponds to the highest quantity determined at each location in Step 3 For Chemical A the AHQ is determined by overlaying the 170 foot circle at or near the raw material storage area railcar unloading and the Chemical A processing unit When the circle is moved over the facility the following is determined e Raw material storage and processing units Quantity of Chemical A in this area is 2 500 pounds in each of three storage tanks resulting in a total of 7 500 pounds pl
60. etrochemical products and from which these products are transported to end users or further storage facilities A tank farm typically has tankage either aboveground ground or below grade and gantries for discharge of products into road tankers or other vehicles or pipelines For purposes of applying this provision the flammability hazard ratings are defined in NFPA 704 Standard System for the Identification of the Hazards of Materials for Emergency Response 2007 ed To calculate whether a facility possesses any of the listed release flammable COI at or above the STQ a facility need not include COI e Used as a structural component e g a facility need not include a chemical of interest embedded in foam insulation toward the facility s STQ for that chemical e Used as products for routine janitorial maintenance e Contained in food drugs cosmetics or other personal items used by employees e In process water or non contact cooling water drawn from environment or municipal sources e In air as compressed air or as part of combustion e Contained in articles as defined in 40 CFR 68 3 e In solid waste including hazardous waste regulated under the Resource Conservation and Recovery Act 42 U S C 6901 et seq except for the waste described in 40 CFR 261 33 e In naturally occurring hydrocarbon mixtures prior to entry of the mixture into a natural gas processing plant or a petroleum refining process unit e g condensat
61. facility can demonstrate that the partial pressure of the regulated substance in the mixture solution under handling or storage conditions in any portion of the process is less than 10 millimeters of mercury mm Hg the amount of the substance in the Version 1 3 27 CSAT Top Screen User s Manual mixture in that portion of the vessel need not be considered when determining the STQ The facility shall document this partial pressure measurement or estimate This approach to release toxics is consistent with EPA s RMP regulation Once the facility has selected all COI that the facility possesses at or above the STQ from the look up table select Yes to affirm that the facility has diligently reviewed the list Q2 0 63 1 The list above has been reviewed and all chemicals of interest that the facility either currently possesses or possessed within the past 60 days at or above the screening threshold quantity have been indicated by selecting Yes 20 624 Yes No Back Next Figure 5 2 Chemical of Interest Review Affirmation Topography Near the Facility Indicate the topography Q 2 1 122 representative of the area in which a facility is located For release toxic COI evaluated using RMP Comp section 5 1 1 topography is required in order to determine the Distance of Concern The characteristics of the topography surrounding a facility will have an effect on the dispersion of a toxic gas cloud Uneven or roug
62. ge facility as a below ground storage location for chemicals of interest or mixtures of chemicals of interest e g petroleum based materials that are placed in a storage location until needed after having been extracted from the ground and refined or processed Such facilities include but are not limited to depleted reservoirs in oil and or oil gas fields aquifers and salt cavern formations e Stored in a magazine as defined in 27 CFR 555 11 e In transportation containers used for storage not incident to transportation including transportation containers connected to equipment at a facility for loading or unloading and Version 1 3 34 CSAT Top Screen User s Manual transportation containers detached from the mode of power that delivered the container to the facility e Present as process intermediates by products or materials produced incidental to the production of a product if they exist at any given time e In natural gas or liquefied natural gas stored in peak shaving facilities and or e In gasoline diesel kerosene or jet fuel including fuels that have flammability hazard ratings of 1 2 3 or 4 as determined by using the National Fire Protection Association s NFPA Standard System for the Identification of the Hazards of Materials for Emergency Response stored in aboveground tank farms including tank farms that are part of pipeline systems A tank farm is an industrial facility for the storage of oil and or p
63. gency Production Rate for this chemical from the range of values provided in the drop down menu Use the instructions in the Mission Critical Chemical section to calculate this information Q 10 8 820 e Annual production rate of mission critical chemicals Enter the total annual production of this chemical in pounds year from this facility Do not use commas when entering the information Q 10 8 821 e The estimated replacement cost s of the production unit s for this chemical at this facility Use the instructions in the Mission Critical Chemical section to calculate this information Q 10 8 822 e Confirm that all chemicals have been listed and described by selecting Yes Q 9 1 2774 If more chemicals need to be listed or described return to the appropriate screen and continue to list and describe the chemicals that meet the criteria until complete Version 1 3 53 CSAT Top Screen User s Manual 6 0 Survey Completion The Preparer is advised to validate the information and review it for completeness and accuracy prior to survey submission or completion A validation check for basic logical errors is done by clicking on Validate Report on the menu to the left Information that is missing or incorrectly entered will be listed and highlighted in red as in the example below Figure 6 1 There will be a link to click on that will take to the facility to the affected area to fix the error or add the missing information ri WARNI
64. h terrain causes fluctuations in the wind profile and more turbulence This contributes to a more rapid dispersion and shorter Distance of Concern The Top Screen uses the same definition of urban and rural as EPA Urban means that there are many obstacles e g buildings trees in the immediate area An area that may be away from a populated area but has hills trees or canyon walls may be considered urban not open Rural means that there are few or no buildings in the immediate area and the terrain is flat and unobstructed An area with few buildings or trees should be considered rural open If a facility is covered by RMP the selection of urban or rural under CFATS should be consistent with the facility s current RMP on file with EPA If a facility is not covered by RMP and the terrain surrounding the facility differs depending on the approach to the facility select the topography that is most representative of the facility s location If still unsure select Rural 5 1 1 Reporting the Total On site Quantity and Distance of Concern for Release Toxic Chemicals of Interest using RMP Comp After all release toxic COI at a facility in quantities at or above the STQ have been identified they will be displayed with their CAS number in a list on the next screen A facility will be asked to provide 10 A Chemical Abstracts Service CAS Registry number is a unique numeric identifier for chemical compounds polymers mixtures and alloy
65. hat possesses 400 pounds or more of at least 35 percent hydrogen peroxide must complete a Top Screen Note In Appendix A DHS lists two forms of Ammonium Nitrate AN for the security issue of theft AN explosive form With more than 0 2 percent combustible substances including any organic substance calculated as carbon to the exclusion of any other added substance has an STQ of 400 The STQ for this form of AN is 400 pounds A facility must count the total of any commercial grade of this form of AN toward that STQ AN solid commonly used as a fertilizer With a nitrogen concentration of 23 percent or greater The STQ for this form of AN is 2 000 pounds A facility must count this form of AN when it accounts for 33 or more of a mixture Theft Explosives TED Precursor COI at the Facility After the theft EXP IEDP COI at the facility at or above the STQ have been entered they will be displayed with their CAS numbers in a list on the next screen Select one of the following to further describe each theft EXP TEDP COI at the facility e Portable The theft EXP IEDP COI is portable Portable is defined as either man portable i e movable by 1 3 people without the aid of powered mechanical devices or mechanically portable i e movable with the aid of a fork lift truck or crane Q 5 1 233 e Bulk Transport The theft EXP IEDP COI is included in a shipment that is required to carry a placard pursuant to the provisions of subpart F
66. heir CAS numbers in a list on the next screen Select how each CW CWP COI is stored on site 6 CUM 100g means a cumulative STQ of 100 g for those Theft CW CWP COI being noted as CUM 100g This is an aggregate amount for all such Theft CW CWP COI not a per chemical STQ Version 1 3 45 CSAT Top Screen User s Manual e Portable The theft EXP IEDP COI is portable Portable is defined as either man portable i e movable by 1 3 people without the aid of powered mechanical devices or mechanically portable i e movable with the aid of a fork lift truck or crane Q 5 1 233 e Bulk Transport The theft EXP IEDP COI is included in a shipment that is required to carry a placard pursuant to the provisions of subpart F of 49 CFR Part 172 Specifically the COI is in a package or container such as a tank car s a rail car s or other large storage container s that could be hitched to a vehicle for removal from a site Q 5 1 234 e Bulk Storage The theft EXP IEDP COI is in a package or container from which the COI could be safely transferred into a portable package or container Q 5 1 235 5 7 Sabotage Contamination COI Sabotage Contamination COI Shipped Does the facility ship any of the listed Sabotage Contamination COI from its facility for which it is required to placard the shipment of the COI under Department of Transportation DOT Hazardous Materials regulations Q 8 1 722 A facility meets the STQ for a sabotage c
67. her a facility possesses any of the theft EXP IEDP COI at or above the STQ the facility shall only include theft EXP IEDP COI in a transportation packaging as defined in 49 CFR 171 8 This includes but is not limited to cylinders bulk bags bottles inside or outside of a box cargo tanks and tank cars The laboratory quantities exclusion in 27 203 b 2 does not apply to theft EXP IEDP COI Accordingly a facility shall count all commercial grades of theft EXP IEDP COI in transportation packaging s in laboratories toward the STQ To calculate whether a facility possesses any of the listed theft EXP IEDP COI at or above the STQ a facility need not include COI e Used as a structural component e g a facility need not include COI embedded in foam insulation toward the facility s STQ for that chemical e Used as products for routine janitorial maintenance e Contained in food drugs cosmetics or other personal items used by employees e In process water or non contact cooling water drawn from environment or municipal sources e In air as compressed air or as part of combustion e Contained in articles as defined in 40 CFR 68 3 e In solid waste including hazardous waste regulated under the Resource Conservation and Recovery Act 42 U S C 6901 et seq except for the waste described in 40 CFR 261 33 13 DHS identifies Theft Explosives EXP Improvised Explosive Device Precursors IEDP COI as as those that could be
68. her chemical that can accomplish the same function as the chemical made by this facility For example one solvent could be substituted for another solvent in the same application with little impact on product quality or processing e The facility s estimated annual average Capacity Utilization Rate from the range of values provided in the drop down menu Q9 5 762 Version 1 3 48 j CSAT Top Screen User s Manual What Is Capacity Utilization Rate The Capacity Utilization Rate is also known as the operating rate for production of a chemical or product at a facility The information requested is the same as that which may have already been provided as part of the U S Census Bureau s Survey of Plant Capacity Utilization form form MQ C1 question 2c available at http bhs econ census gov BHS index html see Figure 5 9 The Survey of Plant Capacity Utilization provides current data on the rates of capacity utilization in U S manufacturing plants The Survey collects information annually from approximately 17 000 manufacturing facilities with more than five employees The answers to these Census Bureau questions may be available from the facility or its corporate financial department Whereas data are reported on the Census Bureau survey for one quarter DHS is seeking an estimate of the data for a one year period The instructions for calculating the full production rate for the survey are available at http www census gov cir ww
69. her words does the production of this chemical from this facility represent a market share larger than 35 percent The market share is calculated as the facility s production divided by the total U S production for a particular chemical in volume terms An estimate of the total U S production volume of a particular chemical in the facility s production portfolio should be available from a company s marketing department Market Share Facility Production of Chemical X in volume terms Total U S Production of Chemical X in volume term Choose Yes or No Additional Chemical Specific Information If the facility accounts for 35 percent or more of the domestic production of any one chemical to one or more other economic sectors the facility will be asked to enter the name and additional information on each such chemical If the facility produces more than one such chemical click on the Add button and insert the names of all such chemicals Q 10 1 772 Then click the Describe button and enter the following information for each chemical e CAS number if available Q 10 2 860 e Any other name by which the chemical is commonly known e g trinitrophenol is also known as picric acid Q 10 2 872 e The facility s estimated domestic market share of the chemical select the appropriate range from the drop down menu Q 10 2 873 e Customer application of the chemical from the list provided select the application s of this chemical b
70. howing Calculations for Area of Highest Quantity and Distance of Concern where applicable for Three Chemicals in a Facility with Rural Topography seeessesssssseserrrrssssrerrrrsssssrerrrress 66 Example Worksheet Showing Calculations for Area of Highest Quantity for Release Flammable and Release Explosive COI where COI are located within the Same AHQ 00 i eeeeeeecceeeeenneeeeeeeeeeeeeeeaaeeeees 71 Attachment B Sample Post Top Screen Letter for Facility that 1 is not excluded 2 has completed the Top Screen and 3 is found not to be 1 aon ecw etn saseserntaenistesacasentbacneety Sacioum Guentetasscasimtecsenseeawaeneassd 76 Attachment C Sample Post Top Screen Letter with a Preliminary Tier Determination cc eeeeeeeeeees 78 Version 1 3 lil CSAT Top Screen User s Manual Note to Users This document is the User s Manual for the Chemical Security Assessment Tool CSAT Top Screen an information gathering tool developed by the Department of Homeland Security DHS to help identify high risk chemical facilities subject to the Chemical Facility Anti Terrorism Standards CFATS 6 CFR Part 27 and to determine preliminary tier placements for those facilities 6 CFR 27 200 of CFATS authorizes DHS to collect information from chemical facilities on a broad range of topics related to the potential consequences of or vulnerabilities to a terrorist attack or incident The CSAT Top Screen is one method DHS may use under
71. ical is used or stored as a liquid under normal operating conditions for your facility If Liquefied is selected the storage conditions need to be specified The choices in RMP Comp are Liquefied by refrigeration and Liquefied by pressure Select the appropriate option and click Next to continue If the chemical selected is a toxic liquid then the previous screen will not be shown in RMP Comp For toxic liquids a facility needs to provide only the operating temperature The operating temperature for a toxic liquid is requested on the same screen as topography see Step 6 below Because one chemical may exist in different physical states as it is processed and or stored on site the physical state selected should be the state that is most representative of the COI while at a facility or the state that results in the greatest Distance of Concern using RMP Comp Step 5 Quantity Released Enter the Total On site Quantity of the listed toxic chemical see Figure 5 5 This is the same quantity that was entered in response to the Top Screen question regarding Total On site Quantity It must be entered here for RMP Comp to calculate the Distance of Concern Documented administrative controls that limit the maximum quantity in tanks and vessels can be accounted for in the estimate of the Total On site Quantity If no administrative controls are in place the total capacity of all vessels tanks and piping should be entered Click Next to continue
72. ies or other action In any administrative or judicial proceeding this information shall be treated as classified information in accordance with 6 CFR 27 400 h and i Version 1 3 CSAT Top Screen User s Manual Figure 1 1 CVI Authorizing Statements Once a facility has completed the CVI Authorization a sign in screen will appear that lists each facility registered with DHS for which the logged in user has access and the status of the questionnaire for each of those facilities see Figure 1 2 Via this screen a facility has two options 1 access the Top Screen questionnaire for a given facility or 2 add a Reviewer with read only privileges for any of the facilities displayed To access the Top Screen questionnaire for a given facility click the blue bar containing the facility name OMB No 1670 0007 Expiration Date Februa Chemical Security Assessment Tool CSAT Choose a survey to edit or review Questionnaire Questionnaire eae New CSAT Top Screen vi for XYZ Chemical Corporation 2065 Add Reviewer Figure 1 2 Choose Facility At this point a Reviewer with read only privileges may be added to each facility To add a Reviewer click on the Add Reviewer button to the right of the applicable facility name After clicking the Add Reviewer link you will be directed to a screen asking whether you would like to grant Reviewer access to an existing CSAT user or a new CSAT user see Figure 1 3
73. istance of Concern Once all of the chemical and quantity specific information is entered RMP Comp produces an Estimated Distance to Toxic Endpoint This distance in miles is what is entered into the Top Screen as the Distance of Concern if applicable A facility must report all distances shorter than 0 1 mile as 0 1 mile and all distances 25 miles or farther as 25 miles For the example shown in Figure 5 6 it can be seen that 10 000 pounds of anhydrous ammonia liquefied by refrigeration at a facility with urban terrain results in a Distance of Concern of 0 6 miles Repeat these steps using RMP Comp for each listed release toxic COI for which the Top Screen requests a Distance of Concern oe POP Coneap tGenical ACoA anhydrous CAS T sd 41 categerny Tonic aa Soererso Woreat case T i py be Ei pi E i a imig naha i oa CY Je IIg e Atia GSECLGY Released LOGO pounds Estimated Distance te Toxic Endpoint Ties is the downind distance to the temic endpoint speciied for this remulated sttecance tier the EALE Enie af distemces shorter ihan i mile as Di ote and afl distances lager than 25 miles as 25 miles Figure 5 6 RMP Comp Distance of Concern Summary Page 5 1 2 Reporting the Area of Highest Quantity and Distance of Concern for Release Toxic COI After all quantities of the release toxic COI at a facility have been identified and the sums have been determined to be at or
74. line diesel kerosene or jet fuel including fuels that have flammability hazard ratings of 1 2 3 or 4 as determined by using the National Fire Protection Association s NFPA Standard System for the Identification of the Hazards of Materials for Emergency Response stored in aboveground tank farms including tank farms that are part of pipeline systems To calculate whether a facility possesses any of the listed release explosive COI at or above the STQ a facility need not include COI e Used as a structural component e g a facility need not include a chemical of interest embedded in foam insulation toward the facility s STQ for that chemical e Used as products for routine janitorial maintenance e Contained in food drugs cosmetics or other personal items used by employees e In process water or non contact cooling water drawn from environment or municipal sources e In air as compressed air or as part of combustion e Contained in articles as defined in 40 CFR 68 310 e In solid waste including hazardous waste regulated under the Resource Conservation and Recovery Act 42 U S C 6901 et seq except for the waste described in 40 CFR 261 33 e In naturally occurring hydrocarbon mixtures prior to entry of the mixture into a natural gas processing plant or a petroleum refining process unit e g condensate crude oil field gas and produced water as defined by 40 CFR 68 3 or e Ina laboratory at the facility unde
75. ll DHS COI that are manufactured processed used stored or distributed at the facility and the location of the Area of Highest Quantity a 170 foot radius around the area where the greatest amount of the chemical with a release concern is located e The most recent EPA RMP submittal including the EPA identifier number covering processes inventories of chemicals and offsite consequence analyses This information will be helpful in answering some of the questions related to toxic and flammable release e Acopy of RMP Comp to calculate information required for chemicals with a toxic release concern This resource will be needed for information related to toxic release chemicals regardless of whether the facility itself is subject to the EPA RMP regulation e Records used to prepare the annual Tier 2 report under the Emergency Planning and Community Right to Know Act EPCRA These records will include inventory and storage locations for various chemicals at a facility e Records used to comply with the Chemical Weapons Convention CWC and e Financial sales and marketing information that will be helpful in reporting production values market share capacity utilization rates and product applications for economically critical and mission critical chemicals if applicable Census forms such as the Annual Survey of Manufacturers and the Survey of Plant Capacity Utilization also will be helpful if the company or facility has been asked to complet
76. mable COI in pounds Q 3 1 2794 The Total On site Quantity answered in the previous question may be different from the total amount in the Area of Highest Quantity If the release flammable COI is found in only one location at a facility enter the same amount as reported for Total On site Quantity The AHQ is defined as an area within a radius of 170 feet in which the greatest amount of the release flammable COI is located The same counting rules that a facility applies in determining whether it meets or exceeds the STQ for release flammable COI also applies when compiling the AHQ For release flammables the reported AHQ for a COI should include the release flammable COI in addition to other release flammable COI in adjacent process equipment or several listed release flammable COI within the 170 foot radius All listed release flammable COI released in an intentional event could contribute to a secondary flammable consequence therefore all listed release flammables within 170 feet of the COI need to be evaluated when determining the AHQ and reported as an aggregate number consistent with the counting provision in Section 5 2 and 6 CFR 27 203 b 1 For example a facility Version 1 3 37 CSAT Top Screen User s Manual with a single flammable storage area all within a 170 foot radius with three COI 70 000 pounds of propane 50 000 pounds of butane and 30 000 pounds of pentane the same AHQ of 150 000 pounds would be repor
77. material as long as access to the material is controlled while in transit e Email Encryption should be used However when this is impractical or unavailable you may transmit CVI over regular email channels If encryption is not available send C l as a password protected attachment and provide the password under separate cover Do not send CVI to personal non employment related email accounts Whenever the recipient forwards or disseminates CVI via email place that information in an attachment e Mail USPS First Class mail or commercial equivalent Place in an opaque envelope or container sufficiently sealed to prevent inadvertent opening and to show evidence of tampering and then placed in a second envelope that has no marking on itto identify the contents as CVI Envelope or container must bear the complete name and address ofthe sender and addressee Envelope will have no outer markings that indicate the contents are CVI and must bear the following below the d return address POSTMASTER DO NOT FORWARD RETURN TO SENDER Adhere to the aforementioned requirements for interoffice mail 7 Fax You are encouraged but not required to use a secure fax When sending via non secure fax coordinate with the recipient to ensure that the faxed materials will not be left Unattended or subjected to unauthorized disclosure on the receiving end Telephone You are encouraged but not required to use a Secure Telephone UnitEquipment Use cellular phones to di
78. mmable chemical of interest is present in a mixture in a concentration equal to or greater than one percent 1 by weight of the mixture and the mixture has a NFPA flammability hazard rating of 4 the facility must count the entire amount of the mixture The facility must count the entire amount of such a mixture whether it is stored in a below ground or aboveground tank farm Release Flammable Mixtures that are Fuels e Ifa release flammable chemical of interest is present in gasoline diesel kerosene or jet fuel including fuels that have flammability hazard ratings of NFPA 1 2 3 or 4 stored in an aboveground tank farm including tank farms that are part of pipeline systems in a concentration equal to or greater than one percent 1 by weight of the mixture the facility must indicate the type of fuel it possesses and provide the entire amount of the fuel e Ifthe same release flammable chemical of interest is present in a fuel stored in an aboveground tank farm including tank farms that are a part of pipeline systems in a concentration less than one percent 1 by weight of the mixture and the mixture has a NFPA flammability hazard rating of 1 2 3 or 4 the facility need not count for the release flammable COI or mixture The following examples illustrate the requirements for release flammable COI and release flammable mixtures that are fuels EXAMPLE A facility that stores gasoline with a NFPA 2 flammability hazard rating below gro
79. n CUM 100 Theft CW CWP ramsi caT0 Ths 27 203 a 27 203 c 27 204 b 1 15 DHS identifies Theft Chemical Weapons CW Chemical Weapons Precursor CWP COI as those that could be stolen or diverted and used as CW or easily converted into CW Version 1 3 44 CSAT Top Screen User s Manual To calculate whether a facility possesses any of the theft CW CWP COI at or above the STQ the facility shall only include such theft COI in a transportation packaging as defined in 49 CFR 171 8 This includes but is not limited to cylinders bulk bags bottles inside or outside of a box cargo tanks and tank cars The laboratory quantities exclusion in 27 203 b 2 does not apply to theft COI Accordingly a facility should count all theft CW CWP COI in transportation packaging in laboratories toward the STQ To calculate whether a facility has any of the listed theft CW CWP COI at or above the STQ the facility need not include e Used as a structural component e g COI embedded in foam insulation at the facility would not be counted toward the facility s STQ of those COI e Used as products for routine janitorial maintenance e Contained in food drugs cosmetics or other personal items used by employees e In process water or non contact cooling water drawn from environment or municipal sources e In air as compressed air or as part of combustion e Contained in articles as defined in 40 CFR 68 3 e g the quantity of
80. n exposure to a regulated substance under normal use or processing See 40 CFR 68 3 e Example A facility need not count the quantity of vinylidene chloride contained in flexible plastic food wrap toward the facility s STQ of vinyidene chloride because the flexible plastic food wrap is an article e Example A facility that only possesses paint need not count the COI such as aluminum powder contained in that paint because the paint is an article However a facility that manufactures paint and possesses a commercial grade of aluminum powder with a minimum concentration of ACG to manufacture the paint must count all commercial grades of the aluminum powder it possesses toward the STQ of 100 pounds e Example A facility that possesses toothpaste containing potassium nitrate need not count t hat potassium nitrate toward its STQ for potassium nitrate because the toothpaste is an article However a facility that purchases a commercial grade of potassium nitrate in order to manufacture toothpaste must count it towards its STQ for potassium nitrate The following terms apply only to release COI in sections 5 1 5 2 and 5 3 1 Chemicals of Interest and Transportation Containers In calculating either the Total On site Quantity or the Area of Highest Quantity of a release COI a facility must include COI in transportation containers used for storage not incident to transportation including transportation containers connected to equipment at
81. n provided in this Top Screen Chemical Security Assessment Tool The information provided in the Top Sc Assessment Tool will not therefore be the sole or definitive basis upon which the Department will categorize facilities as presenting a high level of security risk In the first part of the Top Screen Chemical Security Assessment Tool the Department seeks information concerning the presence and amounts of certain chemicals The presenc chemical is notthe sole factor in determining whether a facility presents a high level of security risk This information informs the subsequent parts of the Departments assessmen its best judgment and all available information in determining whether a facility presents a high level of security risk Paperwork Burden Notice The public reporting burden for this form is estimated to be 30 3 hours The burden estimate includes time for reviewing instructions researching existing data sources gathering data and completing and submitting the form Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to NPPD O P Chemica Division Attention Matthew Bettridge Project Manager U S Department of Homeland Security Mail Stop 8100 Washington DC 20528 8100 Paperwork Reduction Project 1670 0007 Your response is mandatory according to Public Law 109 295 Section 550 You are not required to respond to this collection of inform control number is displayed in the upper
82. ncluded in the Mission Critical Chemical section In this section the facility will answer questions about chemicals for which it accounts for 35 percent or more of the domestic production irrespective of whether the chemical is listed on Appendix A Total Production Value Enter the total production value of products shipped and other receipts from the facility Enter the whole number without commas or dollar signs e g enter 1200000 not 1 2 million Q 9 0 3092 This value will be the same as that provided in the Annual Survey of Manufacturers ASM which provides sample estimates of statistics for all manufacturing establishments with one or more paid employees The U S Census Bureau conducts the ASM in each of the four years between the Economic Census that is collected for years ending in two and seven In the Economic Census manufacturing is the Version 1 3 50 sample frame from which the ASM is chosen and presents more detailed data than the ASM Among the statistics included in this survey are employment payroll value added by manufacturing cost of materials consumed value of shipments detailed capital expenditures supplemental labor costs fuels and electric energy used and inventories by stage of fabrication More information is available at http bhs econ census gov BHS index html Facilities that responded to the 2006 ASM should provide the response to survey Question 5 SALES SHIPMENTS RECEIPTS OR REVENUE Total
83. neration only facilities converting other forms of energy e g water power fossil fuels nuclear power solar power into electrical energy e Public Drinking Water sector facilities that serve at least 15 service connections used by year round residents or regularly serves at least 25 year round residents Select Yes or No A facility may produce more than one chemical that meets the criteria Q 9 0 692 Facilities should consider chemicals listed on Appendix A as well as those not on Appendix A when determining whether their chemical production meets the criteria Version 1 3 47 CSAT Top Screen User s Manual Enter the chemical name s that account for 20 of the domestic production to one or more critical infrastructure sectors The critical infrastructure sectors are defined as Defense Industrial Base Energy electric generation only Public Health and Healthcare or Public Drinking Water Click the Add button after entering the chemical name Then click Describe and provide the requested information 0 91 6933 Chemical Name aE C i Hawe you listed all chemicals that account for 20 of the domestic production to one or more critical infrastructure sectors Check Yes 0 9 1 2772 rs coo Figure 5 8 Mission Critical Chemicals Further Chemical Information If the response is Yes and this facility accounts for 20 percent or more of the domestic production of any one chemical that is supplied to on
84. ners cylinders bags etc Calculate Thirty 500 pound the number of containers multiply by the amount totes in warehouse and sum the results 15 000 Quantities in laboratories unless the laboratory is supervised by a technically qualified individual Other S Area of Highest Quantity aggregate quantity 15 000 pounds 15 000 lbs reported Version 1 3 69 CSAT Top Screen User s Manual Distance of Concern Chemical C Boron Trifluoride AHQ Amount miles AHQ Location Area Encompassing Warehouse Processing units tanks and vessels Storage bulk storage tanks vessels underground caverns etc a Tank a Railcars regularly on or adjacent to facility Even if the railcar is not always present include the estimated maximum amount at any one time that has been staged in railcars at the facility within the past 60 days Tube trailers parked at the facility the estimated Maximum of 1 full maximum amount that has been at the facility within tube trailed at the the past 60 days facility Trailer with eight 2 000 lb tubes 16 000 lbs Other bulk transportation containers tank cars isotainers large storage containers etc pe Portable containers cylinders bags etc Calculate the number of containers multiply by the amount and sum the results Quantities in laboratories unless the laboratory is Sperra yan quiet doas OOO a Other Area of Highest Quantity aggregate quantity 16 000 pounds 7 4 miles 16
85. o continue Step 2 Choose the chemical to be analyzed On the next screen verify that the Single Chemical option is selected and then click on the chemical to be evaluated Use the scroll bar to the left of the chemical name CAS number and Threat indication of toxic or flammable properties as defined under EPA RMP Comp Click the Next button to continue Step 3 Type of Scenario to Analyze For the Top Screen all toxics must be analyzed using the Worst case scenario type Figure 5 4 Select Worst case and click the Next button to continue Cumiman oF Siocon ra g RAP Comp BE x Ci 0 14 mg L basli Click on the type of scenario to analyze Worst case Alternative Sets Figure 5 4 RMP Comp Scenario Type Selection Version 1 3 30 SOON AT E STAREN 5a CSAT Top Screen User s Manual Xe rd Step 4 Chemical Phase Depending on how the chemical is stored and processed it can be a gas a gas stored as a liquid under refrigeration or pressure or a liquid If the chemical selected for evaluation is a toxic gas a facility must provide additional information into RMP Comp to determine if the chemical is unliquefied or liquefied Toxic gases include all listed toxic substances that are gases at ambient temperature 25 C 77 F e Select Unliquefied if the chemical is used or stored as a gas under normal operating conditions for your facility e Select Liquefied if the chem
86. of 49 CFR Part 172 Specifically the COI is in a package or container such as a tank car s a rail car s or other large storage container s that could be hitched to a vehicle for removal from a site Q 5 1 234 e Bulk Storage The theft EXP IEDP COI is in a package or container from which the COI could be safely transferred into a portable package or container Q 5 1 235 Version 1 3 42 CSAT Top Screen User s Manual 5 5 Theft Diversion Weapon of Mass Effect WME COI Theft Diversion Weapons of Mass Effect WME COI Present at the Facility Q 6 0 251 Does the facility manufacture process use store or distribute any of the theft diversion weapons of mass effect COI at or above the STQ If the facility currently possesses any of the listed chemicals or possessed them within the past 60 days in an amount at or above the applicable STQs the facility should select the chemical s from the list see Table 5 5 Some chemicals have more than one STQ The default settings indicate that the chemical is not present at the facility thus the facility must affirmatively change the answer for each chemical it possesses or possessed at the facility within the past 60 days Select all applicable chemicals from the list and select Yes at the end to affirm that the facility has diligently reviewed the list Q 6 0 251 Table 5 5 Summary of General Rules for Theft WME COI at 6 CFR Part 27 Concentration 15 500 lbs 27 203 a 27 20
87. ollowing AHQ would be reported in the Top Screen e Propane 120 000 pounds mixed flammable storage area Version 1 3 71 CSAT Top Screen User s Manual e Butane 120 000 pounds mixed flammable storage area e Pentane 20 000 pounds production unit Version 1 3 72 CSAT Top Screen User s Manual Propane and Butane Storage Tanks AHQ Propane Butane Butane Butane Process Process Production Unit with no Flammable COI present Pentane Process Pentane AHQ Location Figure A 3 Example Facility for Calculating Area of Highest Quantity flammables Version 1 3 73 CSAT Top Screen User s Manual TOQ and AHQ Worksheets TOQ Worksheet Dist fC Chemical Name Amount ERr ies miles Other SSS O Total On site Quantity aggregate quantity Processing units tanks and vessels E Storage bulk storage tanks vessels underground Tank OO Railcars regularly on or adjacent to facility Even if the railcar is not always present include the estimated maximum amount at any one time that has been staged in railcars at the facility within the past 60 days Tube trailers parked at the facility the estimated maximum amount that has been at the facility within the past 60 days Other bulk transportation containers tank cars isotainers large storage containers etc ee Portable containers cylinders bags etc Calculate the number of containers multiply by the amount and
88. om DHS they should answer Yes and submit their Top Screen If a facility is entirely subject to one or more of the facility exemptions listed above the following screen will appear General cs Co Survey Completion You are not regulated Based on the information supplied the 0000O000xX is not covered by the Department of Homeland Security under Section 550 of the Homeland Security Appropriations Act of 2007 You will be mailed a letter that will confirm this in writing In the event there are significant changes to your facility makeup or activities that may change your designation you are required to again complete the Top Screen to determine if you are a covered facility Press the Next button to complete your survey and transfer your answers to DHS Figure 2 1 Survey Completed Screen for Facilities Not Regulated 6 The CSAT Help Desk has a toll free number that CSAT users can call with questions regarding the CSAT Top Screen and other elements of the CSAT The CSAT Help Desk can be reached at 866 323 2957 between 7 a m and 7 p m Eastern Time Monday through Friday The CSAT Help Desk is closed for Federal Holidays Version 1 3 15 CSAT Top Screen User s Manual Click Next and follow the instructions on completing and exiting the Top Screen See Section 6 0 for instructions on reviewing validating printing and submitting the Top Screen If a facility is not exempt or is partially exempt the remaining Top Screen questi
89. om TerraServer into the appropriate boxes in the Top Screen e Click the link within the Top Screen to verify your coordinates on a map that will open in a new window 6 Facility County ies Q 1 1 76 Enter the name of the county or equivalent jurisdiction e g borough parish in which a facility is located If a facility is located in more than one jurisdiction it crosses county lines for example enter all appropriate names 2 4 Facility Owner or Operator Owner Name Q 1 2 78 This may be a person company cooperative state municipality or other entity It may or may not be the same as the name entered for the facility operator Operator Name Q1 2 594 Enter the name of the person or entity that has responsibility for the daily operations of the facility This may be a person company cooperative state municipality or other entity and may or may not be the same as the name entered for the facility owner If the owner and operator are the same enter the same information in both data fields 2 5 Statutory Exemptions The next set of questions relates to the statutory exemptions from Section 550 of the DHS Appropriations Act of 2007 P L 109 295 which DHS has incorporated into the regulation at 6 CFR Part 27 110 A facility that answers Yes to any one of these questions is exempt from the regulation and may exit the Top Screen without providing any additional data Ifa facility wishes to receive written confirmation fr
90. ons The following terms are applicable throughout Section 5 0 1 Screening Threshold Quantity STQ The STQ is the quantity of a chemical of interest upon which a facility s obligation to complete and submit the CSAT Top Screen under 6 CFR 27 200 b 2 is based STQs are listed in Appendix A to 6 CFR Part 27 Counting provisions associated with STQs are located in the regulatory text including 6 CFR 27 203 and 27 204 The COI and STQs are also shown in the lists presented in the Top Screen 2 Minimum Concentration DHS has assigned a Minimum concentration provision to each chemical of interest in Appendix A The Minimum concentration for each Appendix A COI is one of the following Specific Percentage 1 00 50 Ifa specific percentage appears in the Minimum concentration column for a COI a facility must count toward the STQ for that COI all quantities of that chemical that meet or exceed the listed minimum concentration amount A Commercial Grade ACG ACG is defined in 27 105 as any quality or concentration of a chemical of interest offered for commercial sale that a facility uses stores manufactures or ships Appendix A chemicals are manufactured mainly in the chemical industry However they are used in the chemical as well as various other industries such as the automotive agricultural consumer products pharmaceutical and paints and coatings industries These industries use Appendix A chemicals to produce commerci
91. ons applicable to the specific facility type must be completed and submitted to DHS MTSA regulated facilities Q 1 3 85 If the entire facility is regulated pursuant to the Maritime Transportation Security Act of 2002 MTSA Public Law 107 295 as amended answer Yes and follow the instructions to complete and exit the Top Screen MTSA facilities are exempt from CFATS However if a portion of the facility is regulated pursuant to MTSA and a portion of the facility is not regulated pursuant to MTSA select Partially and continue to fill out the Top Screen for the non MTSA portion of the facility For facilities not regulated pursuant to MTSA select No and continue to fill out the Top Screen See the preamble to 6 CFR Part 27 for further information about facilities that may be regulated under MTSA What is MTSA The Maritime Transportation Security Act MTSA was passed by Congress in 2002 to address intentional marine transportation incidents It represents the U S implementation of the International Ship and Port Security Code The U S Coast Guard published interim final regulations to implement the MTSA in July 2003 Many chemical and petrochemical processing facilities that have ship barge or pipeline operations along navigable waterways are covered by MTSA which requires among other things a Facility Security Assessment and a Facility Security Plan A facility that has property along the waterfront of a navigable waterway but conducts no
92. ontamination COI if it ships the chemical and is required to placard the shipment pursuant to the provisions of subpart F of 49 CFR part 172 If the facility ships any of sabotage contamination COI from the facility in an amount that requires a placard or did so in the past 60 days select the COI from the list provided The default settings for the list indicate that the COI is not shipped from the facility thus the facility must affirmatively change the answer for each COI shipped from the facility Select all applicable COI from the look up table and select Yes at the end to affirm that the facility has diligently reviewed the list Q 8 1 718 Table 5 7 Summary of General Rules for Sabotage Contamination COI at 6 CFR Part 27 Concentration Sabotage A Placarded 27 204 Contamination ae 27 203 a 27 203 d ee COI Amount ACG To calculate whether the facility possesses any of the listed Sabotage Contamination COI at or above the STQ the facility need not include COI e Used as a structural component e g a facility need not include a chemical of interest embedded in foam insulation toward the facility s STQ for that chemical e Used as products for routine janitorial maintenance e Contained in food drugs cosmetics or other personal items used by employees e In process water or non contact cooling water drawn from environment or municipal sources e In air as compressed air or as part of combustion e Contained in articles
93. oretically calculated product output of the refinery in barrels per day The design capacity of an operable petroleum refinery is expressed in terms of barrels per day of crude capacity cracking capacity desulphurization or amounts of products by grade Do not use commas when entering the numbers The throughput capacity of an operable petroleum refinery is expressed in terms of barrels per day of crude capacity cracking capacity desulphurization or amounts of products by grade In most cases simply enter the number of barrels per day of crude oil processed into more refined products Refinery Crude Sources This question asks for the source s of the crude oil that is refined at the facility Enter the percentage of crude that arrives by e Ship barge Q 1 5 388 e Pipeline Q1 5 389 e Strategic Petroleum Reserve SPR Q1 5 390 e Rail Q 1 5 391 e Truck Q 1 5 392 For each of the crude oil sources listed enter the typical contribution as a percentage of the total barrels per day 0 to 100 Do not use commas or percent signs when entering the numbers If a facility does not receive crude oil from a source on the list enter a zero in the field Version 1 3 19 CSAT Top Screen User s Manual Regional Market Share For each product listed determine the facility s percentage share of the regional market and the region to which it is supplied If the refinery does not supply to a listed market leave the field blank e
94. otential to create an explosive cloud that would affect populations within and beyond the facility if intentionally released Version 1 3 33 CSAT Top Screen User s Manual currently possesses any of the listed chemicals or possessed them within the past 60 days in an amount at or above the applicable STQs the facility should select the chemical s from the list see Table 5 2 Some chemicals have more than one STQ The default settings indicate that the chemical is not present at the facility thus the facility must affirmatively change the answer for each chemical it possesses or possessed at or above the STQ at the facility within the past 60 days Select all applicable chemicals from the look up table and select Yes at the end to affirm that the facility has diligently reviewed the list Q 3 0 632 Pursuant to 6 CFR 27 200 a the release flammable chemicals section of the Top Screen asks questions about release flammable COI from Appendix A as well as questions about some fuels such as diesel that do not routinely contain Appendix A chemicals Ifa facility is completing a Top Screen because it possesses a release flammable COI the facility must also provide information about these fuels that do and do not contain Appendix A release flammable COI A facility that possesses only fuel s must 1 indicate the type of fuel it possesses and 2 provide the total amount of the fuel it possesses at the facility This facility need not sel
95. oxic Substances Control Act inventory provide an estimate of your annual production Do not use commas when entering this information e The estimated replacement cost of the production unit s for the chemical at this facility select the appropriate range from the drop down menu Q 9 5 765 Replacement Cost s apply to the production unit s related to the manufacture of this chemical and any other facility property likely to be damaged beyond repair that would need to be replaced to restore the original functionality of the unit or equipment to its design productivity levels The economic value to repair or replace the damaged or destroyed unit s and its associated equipment plus the economic value of any lost products should be estimated in U S dollars For the purposes of this analysis use the historic undepreciated cost of the facility property plus the undepreciated value of betterments improvements excluding maintenance and repair to the production unit less the amount that is covered by insurance e Confirm that all chemicals have been listed and described by selecting Yes Q 9 1 2772 If more chemicals need to be listed or described return to the appropriate screen and continue to add and describe the chemicals that meet the criteria until complete 5 9 Economically Critical Chemicals This section of the Top Screen relates to chemicals that are critical to the national economy or to other critical infrastructure sectors not i
96. possesses a fumigant that contains the sabotage contamination COI aluminum phosphide need not count the aluminum phosphide contained in the fumigant toward the STQ because it is neither a commercial grade of the COI nor is the facility shipping a placarded amount of this COI 5 8 Mission Critical Chemicals All petroleum refinery LNG storage and chemical manufacturing facilities will be directed to the section on Mission Critical Chemicals In this section a facility will answer questions on any chemicals for which they produce 20 percent or more of the domestic production regardless of whether or not the chemical is a COI listed in Appendix A Mission Critical Production Does this facility account for 20 percent or more of the domestic production of any chemical and supply the chemical to one or more critical infrastructure sectors For purposes of this portion of the Top Screen critical infrastructure sectors include e Defense Industrial Base Department of Defense government and private sector facilities that perform research and development design produce or maintain military weapon systems subsystems components or parts to meet military requirements e Public Health and Healthcare public or private facilities that provide health care services to the individual or to the community whether the services are provided at the workplace in academic institutions or in the military as well as supporting services e Energy electric ge
97. pursuant to 6 CFR 27 400 For information on how to store and handle CVI information see www dhs gov chemicalsecurity Submission Statement My statements in this submission are true complete and correct to the best of my knowledge and belief and are made in good faith understand that a knowing and willful false statement on this form can be punished by fine or imprisonment or both See section 1001 of title 18 United States Code EL Transfer To Preparer for Modifications Seen TO DHS Figure 6 7 Submission Page After receiving the submitted Top Screen DHS will evaluate a facility to determine whether it presents a high level of security risk DHS will notify the facility in writing of its initial determination If DHS s preliminary determination is that a facility is not a high risk facility it will send a letter stating its determination See Attachment B for an example of such a letter If DHS s preliminary determination is that a facility is a high risk facility it will notify the facility that it has been preliminarily determined to be high risk and also notify the facility of 1 its placement in a risk based tier pursuant to 27 220 a and 2 the specific chemicals and security issue that need to be addressed in the Security Vulnerability Analysis See Attachment C for an example of such a letter Survey Complete Version 1 3 58 CSAT Top Screen User s Manual List of Acronyms Used in Top Screen
98. r click the link to return to the page to correct missing or invalid entries If no errors or omissions are found the message shown in Figure 6 6 will appear Click Continue to finish the submittal process No errors were found Click Continue button to proceed with the submission process Figure 6 6 No Errors Found The Submitter must save a copy of the completed Top Screen for the record as specified in 27 255 b Once the Top Screen is transmitted to DHS a user no longer has access to it A submitted copy of the Top Screen will be helpful in case the data need to be re entered This printed or electronic record must be protected as CVI as described in Section 1 1 above and in the CVI Procedure s Manual Facilities can create a copy of the completed Top Screen by viewing and printing a summary report After printing a file copy the Submitter should click Submit to DHS to officially submit the completed Top Screen see Figure 6 7 Version 1 3 57 t nj CSAT Top Screen User s Manual z Np Sty aaa DHS Communications A letter with the preliminary tiering will be sent to the Submitter Print a Copy of Your Top Screen Important Please print a copy of your Top Screen submission for your records and verify that itis legible After a Top Screen has been submitted itis no longer available to the facility on the CSAT system Print Version of Top Screen The printed or electronic record is CVI and must be protected
99. r the supervision of a technically qualified individual as defined in 40 CFR 720 3 This exemption however does not apply to specialty chemical production manufacture processing or use of substances in pilot plant scale operations or activities including research and development involving chemicals of interest outside the laboratory MINIMUM CONCENTRATION The minimum concentration provision for release explosive COI is located at 6 CFR 27 204 a 3 The minimum concentration for release explosive COI is A Commercial Grade ACG For each release explosive COI a facility shall count the total quantity of all commercial grades of the COI toward the STQ unless a specific minimum concentration is assigned in the minimum concentration column of Appendix A in which case the facility should count the total quantity of all commercial grades of the chemical at or above the specified minimum concentration ACG is defined in 6 CFR 27 105 as any quality or concentration of a chemical of interest offered for commercial sale that a facility uses stores manufactures or ships 5 3 1 Reporting the Total Quantity of Release Explosive COI at a Facility After the release explosive COI at a facility at or above the STQ have been entered they will be displayed with their CAS numbers in a list on the next screen Enter the maximum Total On site Quantity Q 2 1 124 of each release flammable COI in pounds that a facility possessed at any tim
100. ree 100 000 m3 LNG storage tanks at the facility then 300000 should be entered Do not use commas when entering the numbers Enter the regasification rate billion cubic feet per day Q 1 6 619 Report the annual average Do not use commas when entering the data The regasification rate refers to the conversion of LNG stored as a liquid into a vapor for transport to users and is specific to the unit or facility Check with the facility s Operations Department to determine the rate for the facility or process unit Enter the name of the natural gas pipeline system s Q 1 6 620 the facility feeds This should be the main tie in point for natural gas from this facility 4 2 LNG Exclusion Zone Indicate whether this facility is sited according to Subpart B of the 49 CFR 193 Liquefied Natural Gas Federal Safety Standards exclusion zone requirements Q 1 92 667 for thermal radiation and flammable vapor dispersion If No click the Next button and enter the reason why the facility was exempted from the regulation in the text field on the next screen Q 1 91 669 Version 1 3 21 CSAT Top Screen User s Manual What Is an Exclusion Zone An exclusion zone is an area surrounding an LNG facility in which an operator or government agency legally controls all activities in accordance with 49 CFR 193 2057 and 49 CFR 193 2059 for as long as a facility is in operation These requirements are designed to prevent a flammable vapor cloud
101. right corner of this form NOTE DO NOT send your completed form to this address Submission Statement My statements in this submission are true complete and correct to the best of my knowledge and belief and are made in good faith understand that a knowing and willful false st punished by fine or imprisonment or both See section 1001 oftitle 18 United States Code Facility Name Farilih Name MANARA lee iar Figure 6 2 Summary Report After entering all of the relevant data the system will generate a message based on the information supplied by a facility You may be regulated or You may not be regulated see Figure 6 3 Click Next to continue the process Version 1 3 55 CSAT Top Screen User s Manual survey Completion You may be regulated Based on the information supplied the Test Facility may be covered by the Department of Homeland Security under Section 550 of the Homeland Secunty Appropriations Act of 2007 You will be mailed a letter that will identify your facility s regulatory status If you are regulated it will indicate the initial ter of Test Facility and specific security issues that need to be addressed in the SVA and SSP required under Section 550 Press the Next button to complete your survey and transfer your answers to DHS Es Co Figure 6 3 You May Be Regulated Screen The next page differs slightly depending on whether a facility is a preparer or a submitter Indicate tha
102. s and instructions for navigating the Top Screen and saving and validating progress Version 1 3 3 CSAT Top Screen User s Manual Section 2 covers general facility information each facility must provide Section 3 covers questions specific to petroleum refineries Facilities that are not petroleum refineries may skip this section Section 4 covers questions specific to Liquefied Natural Gas LNG storage facilities Facilities that are not LNG storage facilities may skip this section Section 5 covers questions that relate to possession of chemicals i e e g chemical manufacturing processing use storage and distribution All facilities must complete this section including petroleum refineries and LNG storage facilities Section 5 also provides instructions for entering data related to mission critical and economically critical chemicals Section 6 discusses validating reviewing and submitting facility data to DHS Attachment A contains worksheets and examples for calculating and reporting Total On site Quantity and the Area of Highest Quantity For easy identification of questions the question number that appears in brackets in the text of this User s Manual matches the Top Screen itself For example Q 1 0 66 appears next to the question requesting a Facility Name This number will help users identify clearly which question in the online tool is associated with which explanation in the User s Manual The question n
103. s assigned by the Chemical Abstract Service to every chemical that has been described in Version 1 3 28 j CSAT Top Screen User s Manual e The Total On site Quantity and Distance of Concern see Figure 5 3 and e The amount in the Area of Highest Quantity and Distance of Concern Enter the total on site quantity of the release toxic COl in pounds Enter the distance of concern reported by RMIP Comp in miles The total on site quantity is the highest amount that the facility either currenti possesses or possessed within the past 60 days Round the quantity to two significant digits 2 g round 247500 pounds to 250000 pounds and round 7625 pounds to F600 pounds Do notuse commas when entering data The Distance of Concern that should be reported is the downwind distance calculated using RMP Comp for total on site quantity of the regulated chemical using additional process conditions for this chemical Report all distances shorter than 0 1 mile as 0 1 mile and all distances 25 miles or longer as 25 miles RMP Comp can be downloaded from hip vosemite epa qowoswerceppoweb nsticontentticomp dwr Ath Min Screening Total Distance of Chemical Hame CASH Con i Threshold On site Concern l Quantity Quantity miles pounds O 2 41 124 0 2 1 126 Acrolein 107 02 8 1 00 sooois Propenal or Acrylaldehyde Allyl alcohol 107 186 1 00 15000bs Propen 1 al Ammonia anhydrous TB4 41 7 1 00 10 000 lbs
104. s not always present include the ton railcars at the facility 180 000 lbs each 360 000 lbs estimated maximum amount at any one time that has been staged in railcars at the facility within the past 60 days Tube trailers parked at the facility the estimated maximum amount that has been at the facility within the past 60 days Other bulk transportation containers tank cars isotainers large storage containers etc Portable containers cylinders bags etc Calculate the number of containers multiply by the amount and sum the results Quantities in laboratories unless the laboratory is Other Area of Highest Quantity aggregate quantity 363 000 pounds 25 miles 360 000 pounds reported Version 1 3 68 CSAT Top Screen User s Manual Distance of Concern Chemical B Dimethylamine AHQ Amount miles AHQ Location Area Encompassing Warehouse Processing units tanks and vessels 13 300 pounds Storage bulk storage tanks vessels underground caverns etc Tanks Railcars regularly on or adjacent to facility Even if the railcar is not always present include the estimated maximum amount at any one time that has been staged in railcars at the facility within the past 60 days Tube trailers parked at the facility the estimated maximum amount that has been at the facility over the past 12 months Other bulk transportation containers tank cars isotainers large storage containers etc Portable contai
105. scuss C I only in exigent circumstances Reproduction Ensure that a copy of the CVI cover sheet is the first page of all reproductions containing CVI Clear copy machine malfunctions and ensure all paper paths are checked for CVI Destroy all unusable pages immediately Destruction Destroy i e shred or burn this document when no longer needed For laptops or CPUs delete file and empty recycle bin Derivative Products Mark any newly created document containing C I with Chemical Terrorism Vulnerability Information on the top and bottom of each page that contains CVI Mark CY beside each paragraph containing CVI Place a copy of CVI cover page over all newly created documents containing CVI The CVI Tracking Number s of the source document s must be included on the derivatively created document in the form of a footnote C agree to abide by the above requirements and understand that this agreement only authorizes access to CVI created by the completion of the CSAT Top Screen Access to other CVI will require meeting additional criteria as specified by the Department of Homeland Security Ifyou do not accept these requirements please logoff now by closing your browser lt T iv lt WARNING This record contains Chemical terrorism Vulnerability Information controlled by 6 CFR 27 400 Do not disclose to persons without a need to know in accordance with 6 CFR 27 400 e Unauthorized release may result in civil penalt
106. se refer to Attachment A of this document for worksheets and an example of how to assemble information for reporting Area of Highest Quantity Version 1 3 40 CSAT Top Screen User s Manual 5 4 Theft Diversion Explosives Improvised Explosive Device Precursor EXP IEDP COI Theft Diversion Explosives Improvised Explosive Device Precursor EXP IEDP Present at the Facility Q 5 0 175 Does the facility manufacture process use store or distribute any of the theft diversion explosives improvised explosive device precursor COI at or above the STQ If the facility currently possesses any of the listed chemicals or possessed them within the past 60 days in an amount at or above the applicable STQs the facility should select the chemical s from the list see Table 5 4 Some chemicals have more than one STQ The default settings indicate that the chemical is not present at the facility thus the facility must affirmatively change the answer for each chemical it possesses or possessed at the facility within the past 60 days Select all applicable chemicals from the list and select Yes at the end to affirm that the facility has diligently reviewed the list Q 5 0 714 Table 5 4 Summary of General Rules for Theft Explosives Improvised Explosive Device Precursors COI at 6 CFR Part 27 Minimum Security Issue COI to Exclude COI to Include Concentration Theft EXP IEDP 15 400 Ibs 27 203 a 27 203 c 27 204 b 3 To calculate whet
107. sider when determining whether it possesses a COI at or above the STQ see Section 5 2 above The records prepared by a facility to comply with other programs such as Emergency Planning and Community Right to Know Act EPCRA and RMP contain information that may be useful in compiling the Total On site Quantity of a given COI consistent with Section 5 2 However a facility shall compile the Total On site Quantity of a COI under CFATS irrespective of the interconnection of processes and equipment or the proximity of different storage containers or locations which are considerations in RMP as well as in Occupational Safety and Health Administration s OSHA Process Safety Management PSM Interconnection is not a consideration for compiling the Total On site Quantity of a COI under CFATS Do not use commas when reporting quantities Round to two significant digits and report quantities as follows similar to the way quantities are rounded and reported in RMP e 5 333 pounds should be reported as 5300 pounds e 107 899 pounds should be reported as 110000 pounds e 2 128 000 pounds should be reported as 2100000 pounds Please refer to Attachment A of this document for worksheets and an example of how to assemble information for reporting Total On site Quantity 5 2 2 Reporting the Quantity of Release Flammable COI in the Area of Highest Quantity Enter the total maximum amount within the Area of Highest Quantity AHQ for each release flam
108. sum the results Quantities in laboratories unless the laboratory is supervised by a technically qualified individual ee Td es E Version 1 3 CSAT Top Screen User s Manual AHQ Worksheet Distance of Concern Chemical Name Amount miles AHQ Location Other Area of Highest Quantity aggregate quantity Processing units tanks and vessels re Storage bulk storage tanks vessels underground Tanks oo Railcars regularly on or adjacent to facility Even if the railcar is not always present include the estimated maximum amount at any one time that has been staged in railcars at the facility within the past 60 days Tube trailers parked at the facility the estimated maximum amount that has been at the facility within the past 60 days Other bulk transportation containers tank cars isotainers large storage containers etc ee Portable containers cylinders bags etc Calculate the number of containers multiply by the amount and sum the results Quantities in laboratories unless the laboratory is supervised by a technical qualified individual ee a rr 21 See 40 CFR 720 3 for the definition of such a laboratory supervisor Version 1 3 75 y CSAT Top Screen User s Manual tt Sey aL a Attachment B Sample Post Top Screen Letter for Facility that 1 is not excluded 2 has completed the Top Screen and 3 is found not to be high risk Date Submitter Name
109. t C of CIR instruction manual for item code references Enter TOTAL value of shipments under code 7700000 Products shipped and other receipts including interplant transfers and exports Product Class code 2006 2005 d a b se m Thou Thou Facilities may provide the response from previous survey if the numbers accurately reflect current facility operations Products and services Otherwise the facility should calculate the amount using instructions for the most recent survey For more information on the Economic Census see http www census gov econ census02 index html Version 1 3 51 CSAT Top Screen User s Manual Production of Economically Critical Chemicals Does this facility account for 35 percent or more of the domestic production of any chemical excluding the production of chemicals for critical infrastructure sectors covered in the Mission Critical Chemical section above Defense Industrial Base Public Health and Healthcare Energy electric generation only Public Drinking Water If this facility produces a chemical that is critical to the continued operation of other U S manufacturing including but not limited to mining construction information finance government or service sector of the U S economy excluding the mission critical infrastructure sectors defined above does the facility account for more than 35 percent of the total U S production volume of this chemical Q 10 0 771 In ot
110. t a copy of the preliminary tiering determination letter be sent to the Preparer in addition to the Submitter by choosing Yes e Preparer View see Figure 6 4 Click the button Transfer to Submitter for Review to transfer control of editing and submittal to the Submitter After clicking this button the Preparer will not be able to make changes to the questionnaire unless the Submitter returns control to the Preparer e Submitter View see Figure 6 3 To return the questionnaire to the preparer for further editing click the Transfer To Preparer for Modifications button Otherwise to complete validation and continue the submittal process click the Final Validation button DHS Communications A letter with the preliminary tiering will be sent to the Submitter Preparer Copy Do you want a copy of the letter with the preliminary tiering determination to be sent to the Preparer in addition to the Submitter Transfer To Submitter for Review Figure 6 4 Preparer Copy Screen Preparer View Version 1 3 56 CSAT Top Screen User s Manual DHS Communications A letter with the preliminary tiering will be sent to the Submitter Preparer Copy Do you want a copy of the letter with the preliminary tiering determination to be sent to the Preparer in addition to the Submitter Yes No _ Back Transfer To Preparer for Modifications Final Validation Figure 6 5 Preparer Copy Screen Submitter View If errors appea
111. t a Summary Report and review all of the information for accuracy even if no validation errors appear on the Validation Report Version 1 3 54 CSAT Top Screen User s Manual View Summary Report Click on View Summary Report on the menu on the left to generate a report showing the questions and the data entered This report can be printed using the Print This Report button on the top of the screen or the print function in your browser A portion of the Summary Report screen is shown in Figure 6 2 ri WARNING This record contains Chemical terrorism Vulnerability Information controlled by 6 CFR 27 400 Do not disclose to persons without a need to know in accordance with 6 CF nero Unauthorized release may result in civil penalties or other action In any administrative or judicial proceeding this information shall be treated as classified information in accordance with 6 CFR 88 27 400 h and i Chemical Security Assessment Tool CSAT OMB No 1670 0007 Expirat Top Screen 4 Print this Report Summary Report General The Department of Homeland Security will use the information you provide in this Top Screen Chemical Security Assessment Tool to determine whether particular facilities present Your provision of accurate information in this Top Screen is critical to enabling the Departmentto make well informed decisions designed to reduce the Nation s risk The Department will base its determinations in part upon the informatio
112. ted for each flammable COI The approach to compiling the AHQ for release flammable COI is distinct from the approach used for release toxic COI Release toxic COI are counted individually regardless of their proximity Please refer to Attachment A of this document for worksheets and an example of how to assemble information for reporting AHQ 5 3 Release Explosive COI Release Explosive COI Present at a Facility Does the facility manufacture process use store or distribute any of the listed release explosive COI at or above the screening threshold quantity Ifa facility currently possesses any of the listed chemicals or possessed them within the past 60 days in an amount at or above the applicable STQs the facility should select the chemical s from the list see Table 5 3 Some chemicals have more than one STQ The default settings indicate that the chemical is not present at the facility thus a facility must affirmatively change the answer for each chemical it possesses or possessed at the facility within the past 60 days Select all applicable chemicals from the look up table and select Yes at the end to affirm that the facility has diligently reviewed the list Q 4 0 711 Table 5 3 Summary of General Rules for Release Explosives COI at 6 CFR Part 27 Minimum T eoe Col to Exclude COI to Include Concentration TEE To calculate whether a facility possesses any of the listed release explosive COI at or above the STQ a
113. th their preliminary tier designation Access to other CVI will require meeting additional criteria as specified by the Department of Homeland Security All users are required to abide by the CSAT Top Screen Authorizing Statements before being allowed to proceed Acknowledgement and agreement is shown by clicking the box next to each of the authorizing statements followed by clicking the Accept button at the bottom of the page If the user does not wish to abide by the requirements and is not willing to accept the conditions the user will not be able to enter the Top Screen All CSAT users who acknowledge and accept the CSAT Top Screen Authorizing Statements are strongly urged to complete the DHS CVI training available at www dhs gov chemicalsecurity Completion of the training and the non disclosure at the end of the training will make the individual an authorized user of CVI DHS will send a certificate to each individual with their CVI Authorized User Number Becoming a certified Authorized User of CVI as soon as possible will facilitate potential future communications with DHS involving CVI DHS expects that in the near future all Top Screen Users will need to complete CVI training and become CVI certified All information entered into the CSAT Top Screen is CVI Both the information maintained by DHS on servers prior during and after submission and the resulting Top Screen that DHS prepares and shares with a facility are CVI and will be marke
114. the left side of the screen see Figure 1 4 Facilities can also navigate through the Top Screen by clicking on the desired topic in that menu General Release Toxics Release Flammables Release Explosives Theft Diversion EXP IEDP Theft Diversion WME Theft Diversion CWICWP Sabotage Contamination Chemicals Mission Critical Chemicals Economically Critical Chemicals View Summary Report Validate Report Logout Figure 1 4 Top Screen Menu On some screens more than one entry will need to be added When more than one row is needed use the Add button to add a row The Delete button can be used to delete a row or an entry Version 1 3 11 CSAT Top Screen User s Manual Delete Add A facility s session will time out after 20 minutes if the system is not in use Users will need to log back in to restart the session Data that have already been entered will not be lost and users will be directed back to where they were when the session timed out 1 3 Saving the Data All data entered into the Top Screen are saved automatically when the user clicks the Next or Back button If a user clicks the back or forward arrows on the Web browser information may be lost Users can exit the program and return multiple times until the Top Screen is submitted data that have been saved during the previous session will be available upon reentry into the Top Screen If a session times out after 20 minutes
115. ting the Top Screen DHS applies this statutory exemption to facilities where the Nuclear Regulatory Commission already imposes significant security requirements and regulates the safety and security of most of the facility not just a few radioactive sources For example a power reactor holding a license under 10 CFR Part 50 a special nuclear material fuel cycle holding a license under 10 CFR Part 70 and a facility licensed under 10 CFR Parts 30 and 40 that has received security orders requiring increased protection will all be exempt from 6 CFR Part 27 A facility that possesses only small radioactive sources for chemical process control equipment gauges and dials is not exempt See 72 Fed Reg 17699 If the facility is not regulated by the Nuclear Regulatory Commission select No and continue to fill out the Top Screen 2 6 Status under EPA s RMP Regulations Does the facility operate any U S Environmental Protection Agency Risk Management Plan EPA RMP covered process es Program 1 2 or 3 Q 1 41 395 Click Yes or No Program 1 2 and 3 processes are defined under the RMP rule and denote the relative level of risk from an accidental release associated with the process and hence the facility A Program 1 2 or 3 designation establishes the regulatory requirements with which the facility company must comply For more information on EPA RMP see 40 CFR 68 10 b c and d or Chapter 2 of EPA s General Guidance for Risk Manag
116. tration Top Screen Security Vulnerability Assessment and Site Security Plan through which the Department will collect and analyze key data from chemical facilities CSAT is a secure web based system Version 1 3 2 CSAT Top Screen User s Manual related security issues that need further analysis in the SVA See Attachment C for an example of such a letter For these facilities the may be regulated screen will appear If DHS makes a preliminary determination that a facility is high risk DHS will require the facility to complete a Security Vulnerability Assessment SVA A SVA is designed to identify and assess the security of a facility s critical assets in light of the security issues raised by DHS in the preliminary tier determination letter Following a facility s submission of the SVA and DHS s analysis of it DHS will either confirm that a facility is high risk or inform a facility that DHS no longer considers the facility high risk or subject to further regulation under CFATS For facilities confirmed to be high risk DHS also will communicate the final facility tier determination after which a facility must develop and implement a Site Security Plan satisfies the Risk Based Performance Standards enumerated in 6 CFR 27 230 This User s Manual applies only to the CSAT Top Screen The CSAT Top Screen follows a logical two step data collection process First it collects basic facility identification information
117. ty of the facility as a whole The first three digits of the code define a major business sector e g 325 represents chemical manufacturing and the last two or three digits indicate an establishment s specialty within the major sector e g 325131 represents Inorganic Dye and Pigment Manufacturing NAICS codes are maintained by the U S Census Bureau and can be found on the U S Census Bureau website at http www census gov epcd naics02 Facility DUNS Q 1 1 64 The nine digit DUNS number is a unique identifier that allows facility information to be cross referenced with other business information If a facility has a DUNS number it should be available from the company s financial officer or corporate headquarters It can also be located through Dun and Bradstreet at http www dnb com Facility Type Q 1 1 65 From the drop down menu choose a facility type that best describes the facility For example if the facility uses anhydrous ammonia for refrigeration choose Chemical manufacturing use storage and distribution If the facility is a peak shaving facility choose LNG storage The options for Facility Type include e Petroleum refining Version 1 3 13 CSAT Top Screen User s Manual e LNG storage e g peak shaving facility e Chemical manufacturing use storage and distribution any public or private facility that manufactures processes uses stores or distributes chemicals This type of facility can range
118. uantity 370 500 pounds 25 miles 370 000 lbs reported 18 See 40 CFR 720 3 for the definition of such a laboratory supervisor Version 1 3 63 CSAT Top Screen User s Manual Distance of Concern Chemical B Dimethylamine TOQ Amount miles Processing units tanks and vessels 13 300 pounds Storage bulk storage tanks vessels underground caverns etc Tanks Railcars regularly on or adjacent to facility Even if the railcar is not always present include the estimated maximum amount at any one time that has been staged in railcars at the facility within the past 60 days Tube trailers parked at the facility the estimated maximum amount that has been at the facility within the past 60 days Other bulk transportation containers tank cars isotainers large storage containers etc Portable containers cylinders bags etc Calculate thirty 500 pound the number of containers multiply by the amount totes in warehouse and sum the results 15 000 Quantities in laboratories unless the laboratory is supervised by a technically qualified individual Other Total On site Quantity aggregate quantity 28 300 pounds Flammable 28 000 lbs reported not reported Version 1 3 Chemical C Boron Trifluoride TOQ Processing units tanks and vessels Storage bulk storage tanks vessels underground caverns etc Tanks Railcars regularly on or adjacent to facility Even if the railcar is not always present include the
119. umber is also a handy reference if a user contacts the CSAT Help Desk CSAT User Access Roles For each facility a variety of individuals can be authorized to use CSAT Each registered individual will be assigned a specific role with access privileges based on that role The following roles are defined in CSAT e The Preparer is authorized to enter data into the CSAT system but not to submit the data to DHS The Preparer is a qualified individual familiar with the facility in question e The Submitter is designated by the company to submit the information collected by the CSAT system to DHS in accordance with 6 CFR 27 200 b 3 e The Authorizer is the individual who verifies to DHS that the Submitter and Preparer are authorized to complete the CSAT Top Screen on behalf of a facility e The Reviewer which is an optional role is allowed to review information but not enter edit or submit information This is a read only role A Reviewer does not have edit or approval privileges and must be invited by a known user from within the Top Screen Upon logging in the Reviewer must agree to all use requirements and to the CVI Non disclosure Agreement Authorizing Statement 2 The CSAT Help Desk has a toll free number that CSAT users can call with questions regarding the CSAT Top Screen and other elements of the CSAT The CSAT Help Desk can be reached at 866 323 2957 between 7 a m and 7 p m Eastern Time Monday through Friday The CSAT Help
120. und is not required to count this release flammable mixture and fuel Release flammable mixtures with a NFPA flammability hazard rating of 1 2 or 3 only count at aboveground ground tank farms See 6 CFR 27 204 a 2 and 27 203 b v EXAMPLE A marketing terminal has an aboveground ground tank farm that stores 15 000 pounds of a release flammable mixture that contains 2 of butane The release flammable mixture has a NFPA flammability hazard rating of 3 This facility must select Fuel Gasoline from the release flammable list apply the entire amount of the release flammable mixture and submit a Top Screen because it possesses an amount that exceeds the STQ of 10 000 pounds for the release flammable mixture Version 1 3 36 CSAT Top Screen User s Manual 5 2 1 Reporting the Total Quantity of Release Flammable COI at a Facility After the facility identifies all of the release flammable COI that the facility possesses at or above the STQ the Top Screen will display all of the release flammable COI with their CAS numbers in a list Enter the maximum Total On site Quantity Q 2 1 124 of each release flammable COI in pounds that a facility possessed at any time within the past 60 days This is the single highest amount of each release flammable COI currently present on site or within the past 60 days not the aggregate amount within the past 60 days Compute the total On site Quantity using the same provisions a facility shall con
121. us 3 000 in the production unit results in a quantity of 10 500 pounds e Processing unit and railcar unloading When the circle is overlaid near this area the production unit and the railcar unloading are encompassed With 3 000 pounds in the processing unit and 360 000 pounds in the railcars 363 000 pounds results at this location Therefore the AHQ for Chemical A is 363 000 pounds as illustrated in Figure A 2 Version 1 3 66 CSAT Top Screen User s Manual Chemical Administration C trailer Building with parking Chemical B laboratories containing warehouse Chemicals A and C Chemical C trailer parking Chemical B processing Chemical A processing Railroad Tracks Rail car with Chemical A Figure A 2 Example Facility for Calculating Area of Highest Quantity Chemical A Version 1 3 67 CSAT Top Screen User s Manual Moving the circle 170 foot radius over the facility for each of the three COI results in the following AHQ determinations Blank worksheets are provided at the end of this Attachment that can be used for documenting the AHQ calculation Distance ae Concern Chemical A Chlorine Amount ae AQ Location Area Encompassing Storage Tanks Production Process and Railcars Storage bulk storage tanks vessels underground 3 vessels with a total caverns etc capacity of 7 500 pounds Railcars regularly on or adjacent to facility Even if Possibility of two 90 the railcar i
122. value of products shipped and other receipts rounded to thousands of dollars If the facility company took part in this survey the answers to the survey questions are probably available from the facility or from the corporate financial department The following is extracted from the 2006 Annual Survey of Manufacturers Form MA 10000 S 10 11 2006 O SALES SHIPMENTS RECEIPTS OR REVENUE Total value of products shipped and other receipts Report ETC 20 E E E a a ie he E E as Report the total value of products shipped including interplant transfers exports and other receipts as entered in item 22 of the ASM The value in item 5 should be the same as the value reported in item 22 code 7700000 If not shown please enter your 11 digit Census File Number CFN from the mailing address 22 DETAIL OF SALES SHIPMENTS RECEIPTS OR REVENUE If you cannot locate the description of any products that you produce please enter a description of your products in column a and enter their value in column c If additional lines are needed please use the REMARKS section Report separately for each major kind of product Include the value of products exported and interplant transfers in the appropriate product line They should also be reported separately in An asterisk at the end of a description denotes a comparability with products collected on a Current Industrial Report CIR questionnaire See paragraph on Comparability in Par
123. ven time including shift changes Do not include part time or short term workers such as are brought in for turnarounds or construction when determining this number Parent Company Name s and DUNS number s Q 1 45 432 to Q 1 45 435 Enter the name and DUNS number of the corporation s or other business entity ies that own or operate at least 50 percent of the voting stock of the company that owns or operates the facility If a facility is owned by a joint venture enter the name and DUNS number of the first of the two major owners If a facility does not have a parent company or is not owned or operated by a joint venture leave these fields blank 2 10 Security Vulnerability Assessment SVA Has an SVA been conducted for the facility Q 1 47 436 Click Yes or No An SVA enables the identification and evaluation of security hazards threats countermeasures and vulnerabilities If Yes is selected a text box will appear in which to enter the methodology used for the SVA see Figure 2 2 Q 1 482 653 SVA Methodology Enter the Name of the SVA Methodology SVA methodology Enter the date when the most recent security vulnerability assessment of this facility was completed Date of the most recent security vulnerability assessment Q 1 482 654 go 93 2004 The response formatis mmiddiyyyy e g May 1 2006 is entered as 05 01 2006 lt Back J Next gt Figure 2 2 SVA Methodology For facilities that have conducted an
124. vinylidene chloride contained in flexible plastic food wrap that is found at the facility would not be counted toward the facility s STQ of vinylidene chloride e In solid waste including hazardous waste regulated under the Resource Conservation and Recovery Act 42 U S C 6901 et seq except for the waste described in 40 CFR 261 33 e In naturally occurring hydrocarbon mixtures prior to entry of the mixture into a natural gas processing plant or a petroleum refining process unit e g condensate crude oil field gas and produced water as defined by 40 CFR 68 3 MINIMUM CONCENTRATION The minimum concentration provision for theft CW CWP COI is located at 6 CFR 27 204 b 1 If CUM 100g appears in the minimum concentration column in Appendix A for a theft CW CWP a facility shall total the quantity of all such designated chemicals in its possession to determine whether the facility possesses theft CW CWP chemicals that meet or exceed the STQ of 100 grams That STQ is cumulative for all such theft CW CWP COI it is not a chemical specific STQ Where a theft CW CWP COI is not designated by CUM 100g in Appendix A and the chemical is present at or above the minimum concentration amount listed in the minimum concentration column of Appendix A the facility shall count the entire amount of the mixture toward the STQ Theft CW CWP COT at the Facility After the CW CWP COI on site have been entered they will be displayed with t
125. w mqclpag2 html OMB No 0607 0175 Approval Expires 8 31 2007 ronm MQ C1 U S DEPARTMENT OF COMMERCE 11 17 2005 Economics and Statistics Administration SURVEY OF PLANT CAPACITY UTILIZATION peerage FOURTH QUARTER 2005 October December Item 2 VALUE OF PRODUCTION ACTUAL PRODUCTION 4th QTR 2005 4th QTR 2004 Cs m Thou Mi Thou a Report market value of actual production for the 4th quarter of 2005 b Estimate the market value of ata ag of this plant as if it had been operating FULL PRODUCTION CAPABILITY at full production capability in the 4th quarter of 2005 Ath QTR 2005 Ath QTR 2004 Bestel mi Thou Mil Thou e only machinery and equipment in place and ready to operate e normal downtime e Labor materials utilities etc ARE FULLY AVAILABLE Eliz e the number of shifts hours of operation and overtime pay that can be sustained under normal conditions and a realistic work schedule in the long run e the same product mix as in the fourth quarter c Divide your actual production estimate by your full production estimate Multiply this ratio by 100 to get a percentage Enter this percentage in the box Capacity Utilization Is this a reasonable estimate of your sustainable capacity use in the Yes C No Please review your full 4th quarter production estimate Figure 5 9 Survey of Plant Capacity Utilization e Select the facility s estimated National Emergency Produ
126. y Vulnerability Assessment using the CSAT SVA Tool available at http www dhs gov chemicalsecurity You may however submit an Alternative Security Program for consideration Version 1 3 78 CSAT Top Screen User s Manual The SVA for name of facility must include assets associated with the chemicals and security issues specified below e Release of the following o Chemical o Chemicals o Chemicalc e Theft or diversion of the following o Chemicala o Chemicals o Chemicalc e Sabotage or contamination of the following o Chemicala o Chemicals o Chemicalc e Production of the following o Chemical o Chemicalg o Chemicalc The completed CSAT SVA should be submitted to DHS by insert tier specific date DHS will review the submitted SVA and notify the facility in writing of the final Tier determination Following receipt of the final Tier Determination the facility may be requested to prepare and submit a Site Security Plan SSP in accordance with the requirements of add regulatory citation If you have any questions about the results of the CSAT Top Screen or the SVA requirements please contact insert contact information Sincerely Version 1 3 79
127. y does not supply that product Do not leave the field blank At this point in the Top Screen a facility will be prompted to answer questions regarding DHS COI in 6 CFR Part 27 Appendix A These include release toxic COI release flammable COI and release explosive COI theft diversion explosive COI and theft diversion improvised explosive device precursor COI theft diversion weapons of mass effect COI theft diversion chemical weapon COI and chemical weapons precursor COI and sabotage contamination COI For instructions on answering these questions refer to section 5 0 Version 1 3 20 CSAT Top Screen User s Manual 4 0 Liquefied Natural Gas LNG Storage Facilities The following LNG specific questions must be answered by a facility if a facility chose LNG Storage Facility as the facility type in Question 1 1 65 If this facility designation is not applicable do not complete this section After completion of the LNG storage specific questions the facility must complete the remainder of the Top Screen questionnaire including Section 5 of the Top Screen These questions may assist the Department in identifying those chemicals and facilities that may be critical to critical Government Mission and National Economy impacts 4 1 LNG Capacity Enter the LNG storage capacity Q 1 6 618 for the facility in cubic meters If there are multiple storage tanks at the facility enter the total capacity of all tanks For example if there are th
128. y the facility s customer s Select Yes for all that apply Q 10 3 793 If there are other applications that are not listed select Yes for other applications and enter a brief description of the other application s of this chemical by this facility s customer s that were not listed on the previous page Q 10 4 912 e Primary Market Sector for the chemical from the list provided select the primary sector s for which this facility produces the chemical Select Yes for all that apply If there are other applications that are not listed select Yes for other primary sectors Q 10 5 794 and on the next page enter a brief description of the other primary sector s not listed Q 10 6 915 e Is there an exact or direct substitute s available for this chemical produced to meet the needs of the facility s customers Yes or No If Yes select whether the exact or direct substitute is produced in North America Q 10 7 815 or overseas Q 10 7 816 e Is there a functional substitute s available If Yes select whether the functional substitute is produced in North America Q 10 7 812 or overseas Q 10 7 813 Version 1 3 52 CSAT Top Screen User s Manual e The facility s estimated annual average Capacity Utilization Rate from the range of values provided in the drop down menu Use the instructions in the Mission Critical Chemical section to calculate this information Q 10 8 818 e The facility s estimated National Emer

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