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SYSTEM VII Access Control Software: User Manual

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1. zone assignments with First Person In Time Zone 1 Assignments First Person In Employee Side Door Auto Unlock Lock TZ1 All Time Zone 1 assignments are disabled until valid cardholder presents card to Staff reader at front door Door Group A i i TZ1 Shunts Auxiliary Input PIR Motion Shunt Sensor TZ1 Toggles ON OFF state for stairwell Auxiliary Output maglock Unlock Lock TZ1 Set Auxiliary Output Names amp Auxiliary Output Status 52 The Set Auxiliary Output Names amp Set Auxiliary Output Status form is used to assign names to auxiliary outputs in both ON and OFF states Your dealer installer should determine these names and settings if the access control system is configured for auxiliary outputs Procedures Steps to Set Auxiliary Output Names amp Auxiliary Output Status 1 From the main screen select Door Maintenance gt Set Auxiliary Output Names amp Set Auxiliary Output Status gt No if the warning message appears 2 Click on the down arrow in the Unit ID field and select the access control unit from the drop down list if there is more than one ACU within the site The total number of auxiliary outputs is listed in the Number of Auxiliary Outputs field 3 In the table double click on the auxiliary output to be named 4 Enter a name in the ON AO Name text box 5 Enter a name in the OFF AO Name text box 6 Click on the Apply Changes button 7 When you have comp
2. Time Zone Limited Access If this option is selected the elevator floor button is unlocked during its assigned time zone A card is not required to access the floor while the time zone is in effect As an example your building has 4 floors During your regular business hours of 9 30 to 4 30 the public needs access to your customer service department located on the 2nd floor However 3rd and 4th floor access is restricted to employees To set the conditions that satisfy this situation Floor 2 would be assigned Time Zone Limited Access its time zone would start at 9 30 and end at 16 30 Floors 3 amp 4 69 would retain their default setting N A No Access Without Valid Card tt If access to all floors is restricted to valid cardholders you can bypass this step Procedures Steps to Set Elevator Time Zones to Automatically Lock Unlock Floor Buttons 1 From the main screen select Elevator Controllers gt Assign Elevator Time Zone to Automatically Lock Unlock the Elevator Floor Button From the Select Elevator Banks dialog box click the down arrow to the right under the Elevator Bank Name Select the appropriate elevator bank from the drop down list Click on the OK button From the table on the left side of the Assign Elevator Time Zone to Automatically Lock Unlock the Elevator Floor Button form select the floor Click in the radio button to activate Time Zone Limited Access A card is not required to acces
3. To assign one door group an access level for one door double click in the table on the grid location that corresponds to the door group door To assign the same access level to all door groups for one door click on the door number listed in the blue row at the top of the table To assign the same access level to multiple door groups for one or multiple doors click on the upper left grid location and hold and drag the mouse to the lower right grid location 3 Select one of the radio buttons to determine the access level 24 Hour Access If 24 Hour Access is selected see step 5 No Access If No Access is selected see step 5 Time Zone Limited Access If Time Zone Limited Access is selected see step 4 4 Click on the down arrow below and to the right of the Time Zone Limited Access field and select the time zone from the drop down list 5 Select OK 6 Repeat the above steps until all door groups have been assigned an access level for each door 61 7 Select the Save amp Exit button Related Topic Example of Door Group Access Levels First Person In Time Zone PPresent 3 Assign Door Group Access Levels Example The following diagram illustrates an example site where there are 3 different door groups Marketing Finance and Engineering and 3 doors that are controlled by an ACU Door group access levels are summarized above each door Time Zones are listed on the right You will note tha
4. Alarm Response Comments Form Overview At the top of the Alarm Response Instructions amp Map Locations form the Alarm Type Input Type Input Name Alarm Date Site ID and Unit ID lists the alarm event details The system user has the option to record who was contacted in the Person Contacted text box The system user can also enter comments pertaining to the alarm in the Alarm Response Comments text box Activating the Alarm Completed option clears the alarm listing from the Alarm window on the main screen This action does not delete the alarm record from the database Activating the Alarm on Hold option changes the status of the alarm event from New to Hold Generally this is selected if the alarm is to be investigated Putting the alarm on hold keeps the alarm listed in the Alarm Monitoring window It cannot be removed until its status is changed to Alarm Completed The information listed in the Response Location and Response Instructions panels is entered in the Set Alarm Response Instructions and Alarm Graphics Locations form accessed from the Door Maintenance menu If there are persons to contact they are listed in either the Response Alarm Contacts panel the Response Emergency Contacts panel The names in these two panels Response Alarm Contacts and Response Emergency Contacts are entered in the Site Contact Information form accessed from the System Settings menu gt Site Setup Click on the Show Map button
5. Card presented x 3 Target reader LEDs on Present 3 Time Zone toggled Off rapid LED flashing Time Zone toggled On moderate LED flashing Present 3 Reader with any Time Zone Toggle Time Zone programmed or toggled OFF repeated cycle rapid flashing 2 seconds stops flashing 5 seconds during OFF period Exit Delay Delays time zone change to OFF by the number of seconds assigned in the Door Held Open Time Exit Delay field in the Set Door amp Reader Parameters form Group Range can be one group or multiple consecutive groups in the specified lt gt range T2001 Toggles Assigned Time Zones ON OFF Public Hours TZ002 Office T2004 Production Affects doors amp devices connected to specified access control unit only PANEL 1 Auto Unlock Lock Doors TZ001 TZ002 TZ004 With Present 3 in effect Access Denied to all door groups with single card presentation when any assigned time zone is toggled OFF Shunts PIR Motion Sensors TZ001 TZ002 TZO04 Auxiliary Input Shunt Toggles ON OFF state for ee maglocks Unlock Lock pi TZ001 TZ002 TZ004 Time Zone Toggle without Cardholder Lockout 222 Time Zone Toggle without Cardholder Lockout allows toggling specified time zones ON or OFF by cardholders in selected door groups at a specified target reader This mode affects door group access doors set on auto unlock lock and auxiliary input s
6. System User Account Types It is important to understand the conventions and types when creating system user accounts Each individual who has an account to access the System VII software is considered a system user There is however three system user designations The following highlights the functional differences between those three designations System User Account Types amp Privileges Master Log In Account System Administrator System User Create new sites Display Clear Delete Exp Excluded from the Master ort system log events Login Account and System Administrator rights Delete sites Display Search Print PIN card numbers Add system users to any Reset user passwords site Purge Transactions dd system users to the current site Re index Database Import Cards CSV files Compress Database Clear All Alarms a A system user can have one both or neither Master Login Account and System Administrator designations depending on the desired range of functionality You must have 1 system user that has a Master Login Account designation for every site you create This can be the same person or several persons depending on the structure of your organization 91 On a multiple site configuration only a system user with a Master Login Account designation can create or copy system user accounts to a remote site User Authority Levels After determining the individual s System User designation you further define the indi
7. Unit Password For a remote site setup it is recommended to change the password from KEYSCAN for a host site setup it is recommended to retain the default password KEYSCAN Unit Type Use the down arrow to select the corresponding unit type Status Select Active from the drop down list 3 Click the down arrow to the right side of Communication Setup and select the appropriate mode Serial Network or Dial Up Enter the necessary settings based on your selection For a Serial Connection Specify the Baud Rate and Communication Port For a Network Specify the IP Address and Subnet Mask 27 Fora Dial Up Connection Specify the Auto Dial Telephone Number this is the phone number that the host site modem dials to connect with the remote site panel modem Baud Rate Communication Port the port number assigned to the modem at the host PC Initializing String the initializing string of the host modem Refer to the manufacturer s literature If the remote site panel is connecting with a host number that is different than the number specified on the Site Information form enter the number in the Host Telephone Number Generally this applies to panel to panel modem communication In the Unit Location Description enter a brief caption to indicate the ACU s physical location Click the down arrow on the right side of the Geographical Time Zone Setting field and select the time zone from the drop down li
8. When Daylight Savings is in effect the clock is moved forward in the spring and moved back in the fall by 1 hour at 2 00 A M Accordingly the system software must be set for daylight savings to maintain accurate time zones and schedules When you set the Daylight Savings and the Standard Time dates the Client software makes the time change at 2 00 A M on the assigned dates a We recommend that you review the daylight savings dates at least once a year Procedures Steps to Set Daylight Savings 1 From the Main Screen select System Settings gt Daylight Savings f daylight savings dates have not been set the Loading Daylight Savings warning box opens The warning box states that there are no daylight savings entries found in the database and they must be set manually Select the OK button to clear the warning box 2 Under Daylight Savings Begins click on the down arrow of the box to the left and select First Second Third Fourth etc depending on when the day occurs in the month As an example if daylight savings begins on the second Sunday in the month you would select Second 3 Under Daylight Savings Begins click on the down arrow of the middle box and select the day of the week when daylight savings begins Generally this is on a Sunday at 2 00 A M 4 Under Daylight Savings Begins click on the down arrow of the right box and select the month when daylight savings begins 5 Under Standard Time Begins clic
9. Levels TZ001 TZ002 i Access denied when time zone toggled off Shunts PIR Motion Sensors TZ001 TZ002 Auxiliary Input Shunt Toggles ON OFF state Auxiliary for maglocks Unlock Output Lock TZ001 TZ002 Not Used clears the previous Present 3 mode for the selected reader 224 Using Present3 Cardholders in door groups assigned to use Present3 just as its name implies present their card 3 times in succession at a designated reader Each successive card presentation must occur within 1 5 seconds of the preceding card presentation When using the Door Toggle mode or either of the Time Zone Toggle modes the reader LEDs will flash as listed below indicating that the time zone is being toggled Door Toggled to Lock rapid LED flashing Door Toggled to Unlock moderate LED flashing Time Zone Toggled OFF rapid LED flashing Time Zone Toggled ON moderate LED flashing The Online Transactions form displays the relevant details whenever a door or time zone has been toggled a Please note the following about any designated Present3 reader assigned a time zone toggle mode After the time zone is toggled to its OFF state either by a programmed time zone change or by a Present3 toggle the reader s LED rapidly flashes for 2 seconds stops flashing for 5 seconds and then repeats the cycle This remains in effect during the OFF period Setup Present3 Present3 has four modes of operation Instructio
10. Select Cardholder Optional Fields Setup from the Utilities menu on the main screen Click in the text box of the Optional Field Name to highlight your selection Press the Delete key on your keyboard If you had specified an Optional Field Name in either of the Display on First Card Tab boxes select the Not Assigned option from the drop down list Click on the Save amp Exit button to return to the main screen To delete all captions 1 2 3 Select Cardholder Optional Fields Setup from the Utilities menu on the main screen Click on the Clear All button Click on the Save amp Exit button to return to the main screen Photo Shape Setup The Photo Shape Setup is used in conjunction with the optional Photo Badging module and allows you to specify the height to width ratio of cardholder images shown in the Cardholder Information form as well as any images printed on reports or cards Assigning a value to the width alters the image The width ratio must be between 0 3333 and 3 0 to the height which is a fixed value 184 a The factory default ratio of 1 333 is the recommended setting The image can become distorted if the width becomes too great in relation to the height Procedure Change the Photo Shape Ratio 1 Select Photo Shape Setup from the Utilities menu on the main screen 2 Click in the Width text box and enter a value 3 The Image box changes according to the width or ratio value 4 Click on
11. Selected cards are deleted from the system Archive Cards Selected card records are retained in the database however cards are de activated and cannot access system controlled doors until the archive status is 124 cancelled Print Listing Lists the card records displayed in the table which can be printed from the Keyscan System VII Report Previewer Print Photo Badge Opens the Print Photo Badge form to print badges for selected card records in the table Copy Card to Another Site Opens the Site Selection form and copies selected card record to specified site s Perform a Search for Specific Cardholder Records 1 From the main screen select the Quick Buttons menu gt Card Holder Database gt Search Access Card Holders In the appropriate field enter the criteria to search for the cardholder record s by either Typing the criteria in the text box Clicking on the down arrow and selecting the criteria from the drop down list You may use multiple fields to conduct your cardholder record search In text boxes you can enter the full name or number or a segment of the alpha or numeric characters As an example if you wanted to list all cardholders whose last name has the letter M type M in the Last Name field Click on the down arrow under Card Type and select the appropriate option All Cards Temporary Cards Exclude Archived and Temp Cards Archived Cards Non archived an
12. Set Alarm Response Instructions Alarm Graphic Locations ooooconnncccccccncnnncccocononcnncnncnnnnnnnns 58 PRoC dures a A a 59 Door Group Access Levels cceccceecceeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeseeeseeeseeeneeeereees 60 Assign Door Group Access LevelS oooocnnnncccnnnnncocncocononcnnnononnnnnnnn nn crac nn nn r nan n rra nnnn rar rn 61 POCAS A AS 61 Related No oo AAEE os Saws Mead a isha E EATE 62 Assign Door Group Access Levels Example ccccccceeeeeeceeceeeeeeeeeceanaeeeeeeesetennsenneeeees 62 Elevat r SOUP asd cdodsctsvaceverdon a ada ia 63 Setting Up Elevators naaa tia 64 Elevator Group Names ceci tidad 64 PROCEGUIES iii oil 64 Set Elevator Bank Names ince onean e A aha eee ae ee 65 Procedures iia aaa soba Seed neetls cho toni sneha nestled 65 Set Elevator Names and Floor Hold Times cccccceseeceeceeceeeeeeeeeceneaeceeeeeeesececenieeeeeeeeeeees 65 ProcedureS cise eee ea edn te en se eee dies 65 Assign Elevators to Elevator Banks lt criteria ARETE AAA AAR EARRA NETERA ARR NA 66 PrOCOGUIeS mee ieda A dee e a Ea A i aaie eaa e TE 66 Set Elevator Floor Names cutis tit 66 Procedure cil lis 67 Set Elevator Banks to Time ZOnGS ccccccececeecceceeeeeeeeeeceeeaeceeeeeeeseccacaeceeeeseeesetecnieeeeeeeeetes 67 Elevator Time ZONES circa airada ei sh Santee e dane a ton oia 67 Elevator Schedules omo oh dae AA en REA nee 67 Procedures ista ciar ma 68 Set Elevator Time Zones
13. The Time Zone Selection form opens in the middle of the screen 5 Click inside the radio button on the left side of Time Zone Limited Access field to activate this option 6 Click on the down arrow located above the Time Zones button and select the time zone from the drop down list A copy of the time zone is exhibited at the bottom 7 Select OK 8 Click on the down arrow below the Access Zone ON field and select one of the available options from the drop down list 9 Click on the down arrow below the Access Zone OFF field and select one of the available options from the drop down list 10 To assign reader keypad access to another door repeat the above steps 11 Select Save amp Exit after you have completed assigning reader keypad access to the doors in the system Wait for the Processing Communications Request box to close Set Alarm Response Instructions Alarm Graphic Locations The Set Alarm Response Instructions amp Alarm Graphic Locations is an important form that provides critical information in the event of a system alarm When an alarm is tripped the alarm is listed in the Alarm Monitoring window The person monitoring the system double clicks on the alarm listing which opens the Alarm Response Instructions form with contact and response information so the proper authorities can be alerted The Set Alarm Response Instructions amp Alarm Graphic Locations form is specific to individual doors or devi
14. You must have assigned cameras to transaction types in the CCTV Action Setup amp Email Notification form to use this feature Procedure Steps to Find Video from a Transaction Report 1 From the System VII main screen select the Transaction Reports quick button 2 From the Report Options form ensure the Date Options and Other Settings tab is selected 3 Click in the box to the left of Transaction Types to clear the list of transaction types All the check marks are removed 4 Inthe Transaction Type list select the specific type of transactions associated with the camera or cameras 5 Complete the Date Options and Date Settings based on the time frame of the event 6 If applicable select the Cardholders Optional Fields tab and complete the appropriate fields if cardholders are part of the video search 214 7 Select the Devices Direction tab 8 De select all the items in the categories by clicking in the box to the left of each heading The check marks are removed when disabled Select the appropriate doors inputs outputs or elevator floors 9 Select the Run Report button 10 From the Keyscan System VII Report Previewer locate the transaction associated with the video segment you are searching for You can enlarge the report by clicking on the down arrow to the right of the button with the magnifying glass and then selecting a view percentage 11 Right click on the transaction 12 From the Show Live
15. ot ee A ada 49 Related TOPICS vicio to tada ac 50 First Person Mc ti it a od a sede a Set ee 50 Procedures ni e el cs e de e Madd 50 Related TOPICS iii od 51 First Person In Examples cio ii aiii 51 Related TOPIC timon ica dd da nt 51 Set Auxiliary Output Names amp Auxiliary Output StatuS ooooococonnnncccnnnnocccccononcccnnnancccnnnnnnccnnnno 52 Procedures isis rl esha 53 Set Auxiliary Supervised Input Names Output ASSigN Met cooccccccccconoconononccncnnnnoncnnncnnnnncnanns 53 Procedures iia ll bea 53 SetlOCB1616 Parameters cccccccccceceeeeeeeeeeeeeececeeeeeceeaeaeceeeeeegeesacaeeeeeeseaeseesenieeeeeeeeeeees 54 Assign Time Zones to Auxiliary Outputs 0ooooonnncccnnnnococinonononcnnnononcnnnnnn cnn rr nnno rca rnnnn nar rnnn rara 54 Procedures iii a aliada Diada daa tadas 54 Related Topic au ar tallo 54 Assign Time Zones to Auxiliary INpuUtS o ooooonnnnccnnnnnnocccnnnccannnonanancnnnnno nc nr nono nana r ran nc rrnnn nana 55 INPURT YP iia ia iii 55 Proced reS ienien hss chanece sae Sere ees aes nudes Era A ee e a aeaaee Aa teed 55 Assign Time Zones to Supervised INputs ccecccccececceeeeeeeceneaeceeeeeeeseccaeaeeeeeeeeeesesseaeeeeees 56 Proced r snes posed ee coeebes jagesd eothe bev aed leeches bah gaaen de eatwastonl saoet hs ite Son dneeb E bord hehe nese 56 Assign Time Zones to Readers Keypads oooocncocccnnococccocooconcnnnnnonanonnno nan n nono rca rro nn rrnnr rra 56 Procedures ii ariba 57
16. the left of the Unit ID or click in the box to the left of Auxiliary Inputs List to select all auxiliary inputs The Auxiliary Outputs List panel lets you specify which supervised outputs the transaction report includes You can select specific auxiliary outputs by clicking in the box to the left of the Unit ID column or click in the box to the left of Auxiliary Outputs List to select all auxiliary outputs The Supervised Inputs List panel lets you specify which supervised inputs the transaction report includes You can select specific supervised inputs by clicking in the box to the left of the Unit ID column or click in the box to the left of Supervised Inputs List to select all supervised inputs Requires Supervised Input Board 174 The IO Description panel lets you specify which inputs outputs the transaction report includes You can select specific I Os by clicking in the box to the left of the Unit ID column or click in the box to the left of IO Description to select all doors Requires special hardware The IOCB Inputs panel lets you specify which inputs outputs the transaction report includes You can select specific IOCB Inputs by clicking in the box to the left of the Unit ID column or click in the box to the left of IOCB Inputs to select all doors Requires 1 OCB1616 circuit boards The Direction panel is for a controlled enter exit environment where readers are on both sides of doors Specify a direction by clicking inside the appr
17. 15 Auto Unlock Lock TZ 002 08 30 to 17 15 Auxiliary Input Disarmed TZ 002 08 30 to 17 15 Auxiliary Output OFF TZ 002 08 30 to 17 15 fires E E a eee 115 Holiday 3 Note April 10 Open House Assigned Type 3 Holiday 3 in the Holidays Form Holiday Detail Information On April 10 Holiday 3 Type 3 overrides TZ 002 07 00 to 23 00 11 00 P M When Holiday 1 2 or 3 are assigned a calendar Gate in the holiday form they override the Time Zone or Schedule Door Group 001 Office Front Door PIR Inside Front Door Video Camera Inside Front Door Group Access Level Access Holiday 3 07 00 to 23 00 Auto Unlock Lock Holiday 3 07 00 to 23 00 Auxiliary Input Disarmed Holiday 3 07 00 to 23 00 Auxiliary Output OFF Holiday 3 07 00 to 23 00 We strongly suggest you create only 3 holiday times and apply those same 3 holiday times across all time zones for easier system management Holiday 1 Holiday 2 or Holiday 3 times are not enacted unless assigned to a calendar date in 36 the Holidays form Security Levels If you are enforcing security levels for system users you can enforce those levels on the Door Time Zones form such that a system user with a lower level cannot alter time zones set by a system user with a higher security level Setting security levels is not recommended unless you are an advanced user and require a high level of system operator
18. 181 To Save System Log Entries 1 2 3 From the main screen select the Utilities menu gt View System Log From the System Log Entries form select the Export History button From the Export System Log dialog box click on the OK button From the Export System Log Export Completed confirmation box click on the OK button From the System Log Entries form click on the Exit button to return to the main screen To Open a CSV file System Log File 1 2 3 4 5 6 Open the spreadsheet application From the File menu select Open From the Files of Type box click on the down arrow and select the CSV file format Navigate to the Keyscan System VII directory Select the System Log XXXX CSV file Click on the Open button PPrint System Log Entries 1 2 3 4 5 6 From the main screen select the Utilities menu gt View System Log From the System Log Entries form click on the Print Listing button From the Keyscan System VII Report Previewer click on the Printer icon From the main screen select the Utilities menu gt View System Log Click on the OK button Click on the Exit buttons until you return to the main screen Save System Log Entries as PDF files 1 2 3 From the main screen select the Utilities menu gt View System Log From the System Log Entries form click on the Print Listing button From the Keyscan Report Previewer click on the Export to PDF b
19. 3 additional secondary time zones from the white drop down lists When the primary time zone is OFF all cardholders using a single card presentation are denied access regardless of whether the secondary time 226 zones are off or on To add more time zones repeat the preceding step Click on the Save button Click on the Exit button From the Client main screen click on the Update Changes quick button From the Panel Updates form select the Upload button Click on the OK button in the Upload Completed confirmation box Steps to Setup Toggle Time Zone with Cardholder Lockout and Exit Delay Follow the steps outlined in Steps to Setup Toggle Time Zone with Cardholder Lockout to setup this mode for Present 3 The Door Held Open Time Exit Delay field in the Set Door and Reader Parameters form has a default time of 25 seconds If you wish to change the exit delay time from 25 seconds follow the instructions below otherwise the exit delay will be set to 25 seconds 1 8 9 From the Client main screen select the Door Maintenance menu gt Set Door and Reader Parameters If its not currently displayed click the down arrow to the right of Unit ID and select the access control unit Select the Door Output tab of the target reader that is to be used to toggle the time zone Click on the down arrow to the right of Door Held Open Time Exit Delay and select a time from the drop down list The values are ex
20. 888 539 7226 Eastern Time Friday Outside Canada USA 905 430 7226 Complete the Company Information and the Dealer Information on the Software Registration form The top 4 captions under the Company Information and the Dealer Information are required fields Your software package includes a card with a registration serial number for each software module that you purchased which could be any of the following applications System VII Software 2 Concurrent Client Licenses System VII Additional Client License VAC Optional System VII CCTV Integration VTVM Optional System VII Photo Badging VIDM Optional System VII SDK Optional System VII Visitor Module VVM Optional Enter the serial numbers in the applicable Serial Number text boxes on the Keyscan System VIlRegistration form 15 Have your Machine Key Serial Number the registration software serial numbers and your company and dealer information available and call one of the Keyscan numbers listed above A Keyscan representative will provide you with a corresponding Unlock Serial Number for each purchased module to complete your registration After you have entered the Unlock Serial Number click on the Register Software button You are now an authorized user If you wish to register later click on the Register Software Later button to retain your information Each time you log on the Registration form will open to remind you about registering S
21. Administrate Site 1 System User 2 Administrate Site 1 Settings Master Log In Account System Administrator Enable Viewing All Sites Password XXXXX Site Name Site 1 Settings System Administrator Password yyyyy Site 1 User Authority Levels Client User Authority Levels All Selective Example of System Users Multiple Sites In this example of a three site setup System User 1 who is located at Site 1 is responsible for operating and maintaining the entire access control system at all three sites This person would have System Administrator and Master Login Account designations To have access to all sites System User 1 must be entered as a system user on all three sites System User 2 and System User 3 each work at their respective locations and only need to access the database for their specific site In this example System User 1 would activate the System Administrator option and enable the required User Authority Levels for System User 2 at Site 2 and System User 3 at Site 3 94 Master Log In Account vs System Administrator for Multiple Sites Site 2 Secondary Building ser 2 Administrate Site 2 Settings System Administrator Password yyyyy Site 2 Selective Site 1 Primary Building System User 1 Master Login Account sets up accounts and determines user authority levels for System Users 2 4 3 Settings Master Log In Account Syst
22. Click on the OK button in the Reindex Database Completed confirmation box From the Database Setup form click on the Exit button to return to the main screen 162 Site Contacts 163 Find Site Contacts The Search Site Contacts form acts as the hub to search for add edit delete or print a listing of site contacts The Find Site Contacts form is accessed from the System Settings menu gt Site Setup gt Site Information Search form gt Site Information form You may use multiple fields to conduct your site contacts search Procedures Review of Find Site Contacts Form Contact First Name To find a site contact by first name enter the first name in the text box Contact Last Name To find site contact by last name enter the last name in the text box Contact Location To find a contact by site enter the site name in the text box You must have authorization to view other sites Contact Type To find a contact by type click on the down arrow and select the appropriate option Emergency Contact Notify Contact Other Contact Visitor Contact Find Contacts Click on this button after specifying search criteria or to view all site contacts if no criteria is specified Clear Find button Click on this button to clear the site contacts from the list panel List of Contacts Table Lists the site contacts after clicking on the Find Contacts button Print Listing button Click on this b
23. Handicap Door Held Open fields only require completing if you have doors equipped with door operators for handicap accessibility and those door operators have been connected to the proper relays in the Keyscan access control units s If applicable click on the down arrow on the right side of the Handicap Door Timer field and select a time that the handicap output relay will pulse the door operator The range is 2 to 99 seconds The Handicap feature is an optional component 10 If applicable click on the down arrow on the right side of the Handicap Door Held Open field and select a time that the door may remain open before the system reports a door held open violation The range is 1 to 99 seconds 11 When the door outputs have been assigned to Door Output 1 select the Door Output 2 tab and complete the outputs for Door Name 2 Repeat for each door output 12 Click on the Save Doors button when you have completed naming and assigning outputs to your doors Assign Time Zones to Doors The Assign Time Zones to Automatically Unlock Lock Doors form allows you to automatically unlock and lock a specific door during a specified time zone You might use this feature for a front door allowing visitors access to your lobby or reception area during regular business hours If you do not wish to have doors automatically lock and unlock during a time zone leave the doors on the default setting of Not Applicable N A a We suggest you
24. Holder Information button 6 From the Keyscan Export Card File dialog box locate a directory by clicking on the down arrow to the right of the Save In box 7 Enter a file name in the File Name text box 8 Click on the Save button 9 From the Card Holders Export Completed box click on the OK button 10 Click on the Exit button to return to the Search Access Card Holders form 11 Click on the Exit button to return to the main screen gt Steps to Import Cardholder Information Important You must have the 6 required field headings listed in your CSV file to import If you do not have elevators you must still have a column heading ElevatorGroupANumber Enter a zero 0 in the ElevatorGroupANumber column for each cardholder record Review Conventions for Importing CSV Files 1 From the main screen click on the Card Holder Database quick button gt Search Access Card Holders 136 2 Inthe upper left corner of the Search Access Card Holders form click on the Import and Export Card Holder Information menu gt Import Card Holder Information 3 Select the appropriate fields that are in the CSV file that you are importing 4 If you are updating existing cardholder records select the Update Cardholder Information box If you are adding new cardholder records leave the Update Cardholder Information box unchecked 5 Click on the Import Cardholder Information button 6 From the Keyscan Import Card File dialog box selec
25. Site Contact Information form and assigned the person with Notify Contact status under Contact Type To incorporate floor plans or building schematics click on the Load Picture button Optional From the Select Alarm Bitmap dialog box navigate to the directory and select the diagram file Click on the OK button Click on the Save button To set instructions for another door or device repeat steps 2 10 or select the Exit button to return to the main screen 59 Door Group Access Levels 60 Assign Door Group Access Levels The Door Group Access Levels is laid out in a table format showing all details about door access levels It s used to assign each door group an access level to the doors controlled by the ACUs in your system There are three access levels as listed below 24 Hour Access 24 HR No Access N A Time Zone Limited Access TZ The door group names are listed in a column on the far left the reader door names are listed in a row along the top and the access levels are set out in a grid in the body of the table A time zone that has been tagged with Present 3 has a hand card icon A time zone that has been tagged with First Person In is underlined and displayed in red Procedures Steps to Assign Door Group Access Levels 1 From the main screen select Quick Buttons gt Group Access Levels gt Door Group Access Levels 2 Access levels can be assigned by the following methods
26. VII Help The System VII on line help can be accessed in two ways from the Help menu on the main screen pressing the F1 key from anywhere in the System VII software The help has two window panes Left Pane Contents Index Search for navigating the help Right Pane Topic information procedures and related topic links Contents Index Search Double click on a closed book or click the to the left to open a book and view related topics Click on a topic to view the contents Click on the Index tab and type a word or phrase in the text box and select the topic from the list Important Information indicates important information Procedures A green arrow P indicates instructions diagrams or explanations Click on the italicised green text to the right of the green arrow to open To close click on the italicised green text again 18 Related Topic Links A blue arrow indicates P a link to related topics Click on the italisized amp underlined blue text to go to a related topic 19 Setup the System 20 Setting up the System After installing the System VII software the next task is to set up your site This involves entering data on the forms that are accessed from the menus or the quick buttons on the Client s main screen The configuration of your site will determine which steps and forms you complete As an example if your site does not have elevators by pass the section on com
27. a copy to another medium such as a writable CD or to another network location As your database gets larger especially if it nears the 75 threshold you should purge it of older entries Ensure you have backed it up first After purging your database of older entries compress it then re index it In the lower left corner selecting the Calculate First and Last Transaction Dates will inform you of the date ranges of your live database Before you purge it of older entries ensure that you have a backup dated on or after the first transaction date of the live database Related Topics gt Backup the Database Restore the Database Purging Transactions Compress and Re index the Database Restore the Database In the event that you had to replace the computer or hard drive in your Keyscan Access Control System where the Database Maintenance module was installed and you have had to re install that module use the Restore a Database option to retrieve your site data to get your system operating again You must have backed up your database and either copied it to another medium such as a writable CD or copied it to another PC or server location where it was safely stored and can be retrieved If you did not backup your 157 database you cannot use the Restore a Database option The Restore Database should only be used if you had to replace the computer or hard drive where the Database Maintenance module was installed The Restore Data
28. and WHEN Bearing this in mind an electronic access control system regulates who may access specific doors or other types of entry points such as parking gates or elevators at specified times Authorized individuals are recognized by a credential which could be a card token fingerprint or personal identification number Acting as a sort of passport each credential has a unique marker for individual identity To gain access at a controlled door or entry point the credential is presented at a reader Like an invisible sentry the access control system grants access or denies access based on programmed settings for the credential Called a transaction each instance of attempted access whether access is granted or denied is recorded to a dedicated access control database This database provides a source of records for auditing site activity and security information Access Control Features and Components An access control system provides complete control and management of a building or site controls door elevator parking lot or garage access operates 24 hours a day 7 days a week 12 months of the year specifies access conditions for each individual at every door monitors access points for alarms integrates with other building systems connects to modems or networks for multiple building control reports site activity for complete security management auditing The access control system consists of the followi
29. are only archiving the record in the current site click on the No button Click on the Exit button in the Search Access Card Holder form to return to the main screen Archive Multiple Cardholders 1 From the main screen select the Quick Buttons menu gt Card Holder Database gt Search Access Card Holders Select the Find All Cards button or enter cardholder data in an appropriate field and select the Find Cards button To archive multiple cardholder records use one of the following techniques To archive consecutive cardholder records select the first record in the group of records to be archived By default the first record listed in the cardholder records panel is pre selected While pressing down the Shift key select the last record in the group to be archived To archive non consecutive cardholder records select the first record in the group of records to be archived While pressing down the Ctrl key select the remaining records in the group to be archived 128 4 Click on the Archive Card s button 5 Click the Yes button in the Archive Card s warning box 6 If applicable click on the Yes button in the Archive Card s from Sites warning box This archives the cardholder records in all sites the system administrator has authority to see If you are only archiving records in the current site click on the No button 7 Click on the Exit button in the Search Access Card Holder form to return to the main scr
30. auxiliary input 7 Click on the OK button 8 After you have completed assigning time zones to auxiliary inputs click on the Save amp Exit button to return to the main screen Assign Time Zones to Supervised Inputs Use this feature to automatically arm and disarm supervised inputs at designated times depending on your site s security requirements Supervised inputs cannot be used with the CA 200 model If you are not using auxiliary inputs you can by pass this procedure You may wish to consult with your dealer or installer Ly You can create time zones from the Assign Time Zones to Auxiliary Inputs form Double click an input and select the Time Zone button Procedure Steps to Assign Time Zones to Supervised Inputs 1 From the main screen select the Door Maintenance menu gt Assign Time Zones Supervised Inputs 2 Click on the down arrow of the Unit ID field and select the access control unit name from the drop down list 3 Select the supervised input from the table that lists all the supervised inputs available 4 Click in the radio button to activate Time Zone Limited Access 5 Click on the down arrow below and to the right and select the appropriate time zone for the supervised input 6 Click on the OK button 7 After you have completed assigning time zones to supervised inputs click on the Save amp Exit button to return to the main screen Assign Time Zones to Readers Keypads The Assign
31. both reports display the same information but it is displayed from different perspectives cardholder centric or reader centric Procedures Steps to Run a Cardholder Reader Access Level Report 1 From the main screen select the Card Holder Database quick button gt Search Access Card Holders 2 From the Search Access Card Holder form click on the Find All Cards button to list all cardholders or for specific cardholder records specify the appropriate search criteria and click on the Find Cards button 3 If viewing 1 cardholder record select the record in the yellow table If viewing multiple records select the 1st record in the yellow table press the Shift key and select the last record 142 Select the Reports menu gt Cardholder Reader Access Level Report From the flyout menu select either All Sites or Current Site depending on the report you are running You may not see All Sites if your system user account does not have authority to view multiple sites From the Reader Access Level Report in the boxes to the left select the readers you wish to include in the report Click on the Run Report button Select either Yes or No in the Time Zone Details dialog box depending on whether you wish to include those details in your report The Keyscan Report Previewer lists a summary of the requested report Click on the Exit buttons to close the forms until you return to the main screen Steps to Run a Reader
32. button gt Search Access Card Holders 2 From the Search Access Card Holder form click on the Find All Cards button to list all cardholders or for specific cardholder records specify the appropriate search criteria and click on the Find Cards button 3 Click on the Print Listing button 4 From the Print Card dialog box Do you wish to run a detailed report select either No to list only card group access and PIN Yes to list all cardholder information 5 From the Keyscan Report Previewer form click on the Export to PDF button 6 From the Select a PDF export file dialog box name the file and specify a file folder 7 Click on the Save button 8 To return to the main screen click on Exit gt Exit Import Export Cardholder Information The Import Export Card Holder Information form allows you to export or import cardholder records in CSV file format If you have an existing database that includes information common to the Keyscan database such as first name last name telephone number etc rather than re enter that data importing your database in a CSV formatted file is an option that can save you time and effort Before you do this however you must be aware of the conventions to successfully import a CSV file a The CSV file cannot have any commas between names for any field otherwise the import will fail Edit out any commas in the CSV file from a spreadsheet before you import the file into th
33. cardholder data in an appropriate field and select the Find Cards button 3 Locate and double click on the cardholder record in the lower section of the Search Access Card Holders form where cardholder records are listed 4 Select the Temporary Card Options tab on the Cardholder form 5 Click inside the Card Limited check box A tick mark inside the box indicates the field is active 6 Ifthe card is to be restricted by usage enter the maximum number of times the card can be used in the Card Limited to Number of Uses text box If there is no usage restriction leave the Card Limited to Number of Uses blank 7 If the card has a temporary date range click in the box to the left of Include Date Range Values The box has a tick mark when active 8 Under Date Valid From the current date is circled on the calendar If the start date is other than the current day select the correct start date or click on the arrows at the top of the calendar to scroll to the desired month and year and select the day on the calendar 9 Repeat the above step to complete the Date Valid To fields 10 Select Save amp Exit 11 Select the Exit button on the Search Access Card Holder form to return to the main screen Related Topics 131 Create a Block of Temporary Cards gt Create a New Temporary Card Find Cards with Not Used Since Feature The Not Used Since feature allows you to search for inactive cardholders If you wanted to know a
34. connected you can print cardholder badges from the Cardholder form a You cannot change the badge s orientation from Portrait or Landscape in the Print Badge form it is based on the orientation at the time the template was created in the Photo Badge Template Editor Printing Multiple Photo Badges You can print multiple cardholder photo badges from the Search Access Card Holders form Please note that you can only print from one photo badge template at a time therefore if you use multiple photo badge templates ensure that the group of cardholders selected are associated to the same template Use the search criteria to list cardholders in groups that are relevant to a template Procedures 133 gt Steps to Print a Cardholder Photo Badge A single badge can be printed from the Cardholder Information form with the appropriate cardholder record open or from the Search Access Cardholder Information form with the cardholder record selected in the record table 1 2 4 5 Click on the Print Photo Badge button From the Print Card Badge form click on the down arrow to the right of Select Badge Template and select the template from the drop down list The orientation of the template is indicated by the radio button If the card is to be printed on both sides click on the Double Side button and repeat step 2 otherwise go to the next step Click on the Print Current button to print a badge for the current cardholder
35. conveniently located reader 3 In the Display Online Transactions window the card is listed as Accessed Denied Card Not In ACU 4 Hold down the Ctrl key and double click on the card number in the Display Online Transactions window 5 The Cardholder Information form opens with the batch number and card number inserted in the two respective fields 6 Complete the relevant cardholder fields 7 Click on the Save amp Exit button when you have completed entering the cardholder s information Online Transactions window after Card Scanned at Reader Searching for Cardholders The Search Access Card Holders form acts a central hub to access cardholder records and conduct user defined searches to perform cardholder record maintenance a You may use multiple fields to conduct your cardholder record search In text boxes you can enter the full name or number or a segment of the alpha or numeric characters As an example if you wanted to list all cardholders whose last name has the letter M type M in the Last Name field Wild Cards When performing a cardholder search using the First Name or Last Name fields 122 please note the use of the caret and tilde characters as wild cards S lists all names that start with the letter S Without the caret the search would list all names that have a letter S anywhere in the name You can use single or multiple characters As an example Sta would list al
36. create elevator bank names before you can set any other elevator parameters Procedures gt Steps to Set Elevator Bank Names 1 From the main screen select Elevator Controllers gt Set Elevator Bank Names 2 Double click on an open elevator bank name from the Set Elevator Bank Names form to open the Elevator Bank Name text box 3 Type the name of the elevator bank in the Elevator Bank Name text box The maximum number of elevator banks is 10 4 Click on the OK button 5 Repeat the above steps to add another elevator bank name or click on the Save amp Exit button to return to the main screen Set Elevator Names and Floor Hold Times Each elevator in the system must be identified with a name and given a floor button selection time The floor button selection time is the number of seconds that the authorized elevator floor buttons are active after a valid card is presented to the reader a Creating elevator names is per each elevator control panel As such for EC2000 models you create only 1 elevator name per panel Designed for buildings that have an integrated telephone entry system the Set Elevator Names form has a Telephone Interface Floor Button Selection Time field This field sets the number of seconds that the authorized elevator floor buttons are active after a visitor has been buzzed in via the telephone system Procedures 65 gt Steps to Set Elevator Names and Floor Hold Times 1 From the main
37. current status Locked Unlocked No Status door has not been used since connected to access control system The button to the left of each door allow you to do the following manual actions Lock Unlock a door Pulse a door open Time Unlock a door Lock Unlock a door by clicking on the button The button changes from Lock to Unlock depending on the current door status Unlock a door open momentarily by clicking on the Pulse button Unlock a door for a specified time period by clicking on the Timed Unlock button 148 For Timed Unlock use the date and clock to set the door s unlock time before it re locks Select date or time component and click on the up down arrows After the re lock time is set click on the Apply Timed Unlock button The Lock All Current Site button locks all doors controlled by all the access control units at the logged on site The Unlock All Current Site button unlocks all doors controlled by all the access control units at the logged on site The Lock All Current Unit button locks all doors controlled by the selected access control unit The Unlock All Current Unit button unlocks all doors controlled by the selected access control unit The Refresh button re displays the current door status The Exit button closes the Door Unlock Lock Status form 149 Keyscan Admin User Account 150 Keyscan Admin User Account Each time that you create a new site the client
38. description You can change an alpha description to a numeric value in the spreadsheet You do not have to enter the zeros that precede the number ElevatorAGroup refers to an Elevator Group assignment The same conventions apply as with GroupANumber Door Group as seen in Search Door Groups form Client software Group Description 001 Sales Active 002 Finance Active 138 Replace form in Micosoft Excel Find and Replace Find Replace Find what Sales y Replace with 1 v Options gt gt Replace All Replace Find All Find Next Close Non mandatory Cardholder Database Fields The following fields are found on the Cardholder Information form in the Keyscan Client software that are non mandatory These fields are optional and would only be included if your CSV file had a comparable field They must be formatted exactly as they are shown below since headings are case sensitive You cannot have spaces between words in the headings Field Heading Character GroupBNumber Numeric ElevatorGroupBNumber Numeric ArchivedCard Not Applicable CardLimitedNumber Numeric 1 249 ValidFrom Date Format MM DD YY Must be equal to today or greater ValidTo Date Format MM DD YY Must be equal to today or greater PhotoLocation Path to users picture file c Pictures PhotoName Filename of picture MaryAnn jpg Non mandatory Additional Cardholder Fields The following fields are the Additional Cardholder Information in t
39. displayed in the System VII Video Control panel review the following DVR amp network configuration issues that may be causing connection difficulties These are general guidelines to troubleshoot connection problems and do not necessarily apply to all makes of DVRs An invalid address Verify you have valid IP Subnet Mask and Gateway addresses The network port is closed because of Firewall Security or in the DVR setup Ensure DVR remote ports are factory set and not customized and DVR settings such as web browsing are enabled at DVR interface DVR is not set for 24 7 camera recording This produces a blank screen if cameras set for motion recording Ensure DVR is set to 24 7 recording User password may not have authority to setup the DVR The DVR user ID and password are not the same as the System VII user ID and password Ensure the user ID and passwords are the same for the DVR and the System VII software User ID or password entered incorrectly Passwords and in some cases user IDs are case sensitive Ensure user ID and password have been entered correctly You are logged on to the DVR and System VII simultaneously Log off the DVR and remote connect from the System VII Video Control Panel to the DVR 208 Related Topic Operate the System VII Video Control Interface CCTV Action Setup and Email Notification Form The CCTV Action Setup and Email Notification form can be used to program the following setti
40. empty Click on the Update Email Settings button To add another device to the Email Alarm Notification repeat steps 2 to 8 or click on the Exit button to return to the main screen gt Steps to Setup Email with Cardholder Selection Generally this function is used with access granted to notify the email recipient that a cardholder has arrived or entered the premises After the cardholder has presented his or her card at the reader the system would automatically issue an email message with Keyscan Message as the subject and the following data Transaction Type Unit ID Site ID Device Name Card Batch Card Number Cardholder Name Alarm Date Time From the Email Setup form click on the down arrow to the right of Unit ID and select the appropriate access control unit In the table that lists the Device Type Device Name double click on the name of the Door In the Transaction Type panel click in the box to the left of the Access Granted or the desired field You may choose multiple events Click in the box to the left of Email with Cardholder Selection If you have cardholder records with photos and the recipient s receiving device is capable of displaying photos click in the box to the left of Email with Cardholder Pictures if you wish to send the cardholder s photo with the email 98 6 Click on the Show Email Settings for Cardholder Selection button 7 Type the recipient s address in the Email Address te
41. if a site map was loaded in the Set Alarm Response Instructions and Alarm Graphics Locations form If the system has CCTV and is set to capture still images on specific alarm event types the user can view those images by clicking on the Display CCTV Alarm Picture s To print a copy of the Alarm Response Instructions Map Locations form click on the Print box To save the entries made in the Alarm Response Comments form click on the Save amp Exit button This retains those entries when the alarm listing is viewed at a later date 114 If no information was entered or no switches were set click on the Exit button to return to the main screen Acknowledge and Remove an Alarm from the Alarm Monitoring Panel 1 2 4 From the Alarm Monitoring window double click on the alarm event At the top of the Alarm Response Instructions amp Map Locations form the Alarm Type Input Type Input Name Alarm Date Site ID and Unit ID are listed Click in the box to the left of Alarm Completed This acknowledges that a system user has seen the alarm and clears the listing from the Alarm Monitoring window on the main screen Clearing the alarm listing from the Alarm Monitoring window does not delete the alarm record from the database Click on the Save amp Exit button to return to the main screen Put an Alarm on Hold 1 2 4 From the Alarm Monitoring window double click on the alarm event At the top of the
42. named time zones Combined total of time zones and schedules is 512 Maximum range of a time zone or schedule is 00 01 to 23 59 Inputs and outputs are assigned to door time zones The default setting of 00 00 in the Keyscan software represents No Time It does not represent midnight If either the start time or the end time is assigned 00 00 the following conditions will result lf the start time is set to 00 00 The time zone does not start lf the end time is set to 00 00 The time zone does not end Schedules You may have multiple schedules that are within a time zone Unlike time zones however schedules are not specifically named and reside within the time zone A schedule could be used when you have shifts As an example the first shift works from 7 00 to 15 00 and the second shift works from 15 30 to 23 30 Monday through Friday The hours 7 00 to 15 00 could be saved as Time Zone 1 and the second shift 15 30 to 23 30 could be saved as a schedule within Time Zone 1 Holiday 1 Holiday 2 Holiday 3 You will note on the Door Time Zones form three boxes Holiday 1 Holiday 2 Holiday 3 These 3 holiday fields are designed to allow you create special hours for statutory holidays plant shutdowns or any other type of occasion where you need an alternative time period from the hours specified in the time zone schedule The times specified in Holiday 1 Holiday 2 Holiday 3 and when assigned a calendar date in the Holid
43. new elevator group name it should correspond to descriptions that are generally applied to groups within your organization as well as how you may have named your door groups Unassigned elevator groups appear as 001 Group 1 etc You may create up to 511 different elevator groups When creating elevator group names the System VII software makes elevator groups 001 to 016 active by default If you create elevator group names from elevator group 017 to 511 ensure that you enable the Group Active field otherwise those elevator groups can t be assigned access levels in the Assign Elevator Group Access Levels form Procedures Steps to Add Elevator Group Names 1 From the main screen select Elevator Controllers gt Modify Elevator Group Names 2 Double click on the first open elevator group from the Search Elevator Groups form to open the Group Information form 3 Click the cursor inside the Group Description text box and type the name of the elevator group 64 4 If itis inactive click in the Group Active box to activate the elevator group The box has a check mark when active 5 Select Save amp Exit 6 To add another elevator group name repeat the above steps or select the Exit button to return to the main screen Set Elevator Bank Names Because elevators have access to identical floor numbers or may be in the same tower creating bank names differentiates one group of elevators from another You must
44. on the Exit button to return to the main screen Steps to Delete a System User Account 1 2 From the main screen select the System Settings menu gt System Users From the yellow table where the system users are listed select the account that is to be deleted or archived If it is not listed enter the last name in the Last Name text box Click on the Find Users button and select the system user account With the system user account selected click on the Delete button Click on the Yes button The system user account is removed from the system user list in the Find System User form 169 6 Click on the Exit button to return to the main screen 170 Transaction Reports 171 Transaction Reports The Transaction Reports forms allow you to review site activity based on specific criteria that you define You can create a one time report create and save a named report for repeated use schedule when reports are run email reports PDF or save reports in CSV or PDF format a In order to Schedule a report you must first name and format the report Transaction Reports has 3 forms Date Options and Other Settings This form is used to specify the dates of the transactions the transaction types and how the transactions are sorted Cardholders Optional Fields This form is used to specify which cardholders are included in the report This can be a single cardholder a group of cardholders or all cardho
45. ooooncccconicicinonacinononcncnanancnnnnnnnns 158 Steps to Restore the Database ccccccccccceceeeeeeeeeee cece ee eeeeeeaaeaeeeeeegeeeaeaeceeeeeeceeaeaeseeeeeeeenenaees 159 Re Start the Keyscan System VII Communication Service ee eeceeeeeseeeeeeeeeeeeenneeeeeenaeeeeeeeees 159 Related TOPIC 2 2 E ll dea Eds 160 Purging Transactions oiisereioeipiisiei ni ltd id addi diesen di de 160 POCO it cia 160 Related Topic e dis 162 Compress and Re index the Database oooooooccococococicccccoconononoconcnncnannononnnnnnnnnnnannn me nnnnnnnnnnnns 162 POCO UTE iii A ele ae eae eels 162 MO COM ia dad 163 End Site Contacts ntria a td ce Sed ea al 164 Procedures it a a do e A ee de 164 System ISOS ii A AA bes peepee eg eee ees 166 Add system USES tian tanith atic denen era e dao aaa ad 167 Find system User Soa nes eee 167 Procedures ui a ee ee ae ee ee ees 167 Delete or Archive System USers icon did caida 169 POCO UTE iii daa 169 MEE A a a a a a a 171 Transaction Reports ccececceceececeeeeeeecencae cece cece seceaeaeceeeeesesecacaeeeeeeeseesecceceeeeeeeeeseesaneeeeess 172 OO NAO 172 Additional Cardholder InforMati0N oooonconnnnncnnnnoncconnnonnnonononano non ncnnnnn nr nono nn n nn n nn naar nr rnnnnnnnnnn nn 173 Optional Cardholder Information ooonocnnoncccnnnacccononannnononcncnano nono nnnn cnn nn rn nr nano rn rn rr 174 A E eck T T A ET ETTE 175 Related Ro oe EAE EA A EE EET A AE EN E E sate 177 ochedule
46. review First Person In Time Zone to understand how this function works and how it acts as a building safeguard When you assign time zones to automatically unlock doors it is strongly recommended to use the First Person In option especially for exterior doors This prevents access to your site in the event that the building is unattended after a time zone starts and automatically unlocks the door An example might be during a 48 severe storm or a traffic jam and you or your staff can t get to the building before the time zone unlocks an entrance door Designating the door with First Person In keeps your site secure by stopping the time zone from unlocking the door until someone presents a valid card to the reader If a time zone has been set to Shunt Door Contact Only Door Remains Locked the time zone is underlined Procedures Steps to Assign Time Zones to Doors 1 10 11 13 From the main screen select the Door Maintenance menu gt Assign Time Zone to Doors Opposite the appropriate access control unit double click on the box that is under the door number The Door Name and Door Output fields display your selection In the Time Zone Selection box click inside the radio button on the left side of the Time Zone Limited Access field to activate this option The Time Zone Selection box is located in the middle of the Assign Time Zone to Automatically Lock Unlock Doors form Click on the down arrow located abov
47. selected door groups can toggle the door lock Valid cardholders in other door groups may still access the door with a single card presentation when the door has been toggled to its locked state Example of Door Toggle Group Range i ceteris ss owt Only 010 Reception Rastem Metam Peston este at a oa er on specified Group Man bert Erica A Diar Fret Do Range can be one Prmert odie Come de Rare 51 Remcegmor ee ea Tope AS Fl group as shown in example or multiple consecutive groups in the specified lt gt range Main Front Door Door Group 010 Reception Card presented x 3 to reader toggles door state lock 4 unlock Reader ox 41 Door Groups Valid card presented to all other reader access granted when door in locked state Card Reader LEDs EF Door toggled to Lock rapid LED flashing Door toggled to Unlock moderate LED flashing Time Zone Toggle with Cardholder Lockout Time Zone Toggle with Cardholder Lockout toggles specified time zones ON or OFF by cardholders in selected door groups at a specified target reader This 218 mode affects door group access doors set on auto unlock lock and auxiliary input shunt and auxiliary output devices that are controlled by the selected time zones While Present 3 is in effect and the time zone specified in the left box under Assigned Time Zones in the Present3 Reader Parameters form is toggled OFF all ca
48. start time Procedures 195 Manually Toggle Elevator Floor Buttons Secured or Unsecured 1 Select Elevator Control Status from the Utilities menu on the main screen 2 Click on the down arrow under Unit ID and select the name of the elevator control unit 3 Doone of the following steps To Toggle All Floor Buttons Select either the Toggle All On Secured button or the Toggle All Off Unsecured button To Toggle Individual Floors Left click on elevator floor to turn specific floor buttons ON or OFF To apply a Timed Unlock right click on the elevator floor specify the date and time in the Unlock Floor Until field and select Apply Timed Unlock 4 Select the Exit button to return to the main screen Reset Anti Passback In a controlled enter exit environment where the anti passback option is in effect the Keyscan system maintains an in or out status for each cardholder When anti passback is reset the card can be used at an IN or OUT reader on its next reader presentation before it is again governed by the IN OUT anti passback protocol If you were to check the Card In Out Status report in the Utilities menu cards are still listed as In or Out based on their last transaction after anti passback is reset You can reset anti passback for a single card multiple cards or all cards Procedure Reset Anti passback 1 Select Reset Anti passback from the Utilities menu on the main screen 2 If you ar
49. the Cardholder form 2 Click inside the Card Limited check box A tick mark inside the box indicates the field is active 3 Ifthe card has a usage restriction enter the maximum usage in the Card Limited to Number of Uses text box If there is no usage restriction leave the Card Limited to Number of Uses blank 4 lf the card is temporary based on a date range click in the box to the left of Include Date Range Values The box has a tick mark when active If the temporary card is only valid on today s date you do not have to set the calendar and can go to step 7 otherwise to set the date range go to the next step 5 Under Date Valid From the current date is circled on the calendar If the start date is other than the current day select the correct start day or click on the arrows at the top of the calendar to scroll to the desired month and year and select the day on the calendar 6 Repeat the above step to complete the Date Valid To fields 7 Complete the other relevant cardholder fields 8 When you have completed the form select Save amp Exit Optional Cardholder Fields The Optional Cardholder Fields are user defined that you can use to list supplemental information These fields are initially blank until you define them When you define the optional fields you can specify 2 of those fields to be listed on the main Cardholder form by using the Display on First Card Tab function If you elect to use the Display o
50. the output IOCB Current Status indicates the current condition of the output on the OCB1616 IOCB Automatic Status indicates the condition of the output after selecting the Apply Changes button a After changing settings in the software you must select the Apply Changes button to institute those changes at the circuit board level Manual Output Control The Manual Output Control form allows you to view or manually toggle individual or all auxiliary outputs to an ON or OFF state providing you do not have an input assigned to an output The Manual Output Control form is accessed from the Utilities menu Procedure gt Toggle Individual or All Auxiliary Outputs To Toggle Individual Outputs 1 From the main screen select the Utilities menu gt Manual Output Control 2 If itis not listed click on the down arrow under Unit ID and select the access control unit Wait for the Processing Communication Request to close 3 Under the appropriate output click in the box to the left 194 OFF ON 4 Click on the Apply Changes button Wait for the Processing Communications Request form to update the panels It closes automatically when communication is completed 5 Click on the Exit button To Toggle All Outputs 1 From the main screen select the Utilities menu gt Manual Output Control 2 If itis not listed click on the down arrow under Unit ID and select the access control unit Wait for the Processing Commu
51. the same brand manufacturer click on the Add New Setting Description button otherwise go to step 19 In the Setting Description text box enter the same description as the IP Address was described in step 12 plus a space and the number 2 In the Setting Command text box enter the IP Address of the second DVR Click on the Save button If you are adding another DVR repeat steps 14 to 17 When the CCTV Type form is completed go to the CCTV Command setup form instructions gt Steps to Complete the CCTV Type Setup Switcher Matrix 1 2 From the main screen select System Settings gt CCTV Setup By default the CCTV Setup Email Setup opens to the CCTV Type Setup form Select the CCTV Type Setup tab if it is in view Click on the Add New CCTV Type button In the CCTV Type text box enter the name of the video multiplex manufacturer Click on the Save button Under Settings is a list of Display Camera s from 1 to 16 camera display modes and camera commands Double click on Display Camera 1 This assumes you are entering the first camera Display Camera 1 is listed in the Setting Description text box In the Setting Command text box enter the setting command found in the switcher manufacturer s literature This assumes that you have connected Display Camera 1 into port 1 on your switcher For dealers service vendors you may use the Import CCTV Commands to import a CSV file to load camera comma
52. to banks i iisch 25 an 66 email alarm notification tn 97 export records US Mii a ti o 135 export records PDF a a 134 F find site contacts acciones ea a a aa aa aa a e yin 164 find SySt mMUSErS i ae aaa a a eara has ea lt tii ice e 167 firStperson Naor hast FA os Bee a EE ea are a aA TA A Ee aa e AS Ea a e AE ae E ai 50 example terrae ea A aE Oi aE aa A EE Da Eaa ea Ea E E a TEAS 51 floor button selection time reee eae Bees ete dar ashen ate tee iba da 65 TUNCtON Keys inre eR aa Ra ia idad 17 G ELA a OE EE E A E dc 233 Greenwich Mean Time ici ct a era sce ete eee 199 H holiday 13 4 555 te o A Rete o ot 33 FRO ay 2 ack a oe A Zech oes dace aras 33 TON AY Bice E AE re Seah ots va Saat a Mes tn 33 l VO management esoneri ieinter aretet EENEN NE cd a EAE cd a A 231 import records CSV rerai era ia 135 import export cardholder information cccccccceeeeceecee cece eects eeeenaeeeeeeeeesensenaeeeeeereeteeed 135 CONVENTIONS cui A oe nae raed ee ead ee aes ee ee 137 schedule iii tid A A pede Uda eee nde eee ia ee 140 JOCB1616 parameters ici etic een eee Meee AA EA 54 10CB1616 shunt control Status 22 00 0022 cece cece cece ce eece eee e cece teeta ce acaeeeeeeeeescaacaeeeeeeesesensieaeeeeeess 193 K Keyscan admin user account c cece ecnee erties eee eneee ee nn nn cn nano nn rn naar nn cn naar nn cn naar nncnnnns 151 Keyscan report previewer oooooooocooccccocococcccccnoconnnononncnncnncnnnnnnn
53. to scroll to the desired year Repeat steps 3 5 for the To date 116 7 To find specific alarms either enter or select data in the appropriate search fields Device Name Device Type Alarm Type Unit ID Site Name 8 Click on the Search button 9 To view an alarm record double click on the alarm listing in the Alarm Events panel in the lower section of the form 10 To perform another search select new To and From dates and specify search criteria then click on the Search button 11 To clear the search results and reset the Alarm Events panel back to the current alarm listings click in the New or Pending Alarms radio button 12 Click on the Search button 13 Click on the Exit button to close the Alarm Listings form and return to the main screen Alarm Warning The system can be programmed to open an Alarm Warning dialog box whenever an alarm event is tripped Alarm Warning dialog boxes open whether the Client is the active application on the desktop or it has been minimized To activate the Alarm Warning dialog box feature enable Alarm Notification in the Utilities menu Click on the Alarm Notification link below for more information To clear the Alarm Warning dialog box click on the OK button Related Topics Alarm Monitoring Alarm Response Instructions Alarm Notification Alarm Types The following list identifies the various types of alarms and the cause of the alarm in the Sys
54. were put on hold in the Alarm Response Comments form cannot be cleared until they are given an Alarm Completed status Procedures gt Clear All New Alarms 1 2 6 From the Client main screen click on the Alarm Listings quick button From the Alarms Listing form click in the box to the left of New or Pending Alarms in the Search Alarms panel if it is not active The alarms listed on this form are the same as those listed on the main screen Click on the Clear All Alarms button at the bottom of the screen From the Client warning box Do you wish to clear all alarms in the system click on the Yes button All new alarms are removed from the Alarm Listings form and the Alarm Monitoring window Click on the Exit button to return to the main screen Viewing Alarms New On hold or By Date 1 2 From the Client main screen click on the Alarm Listings quick button By default when the Alarms Listing form opens the New or Pending Alarms option in the Search Alarms panel is selected New or pending alarms are listed in the Alarm Events panel in the lower section of the form To view alarms by a date range click in the box to the left of Alarm by Date Range in the Search Alarms panel Click on the up or down arrow of the From box to scroll back or forward to the desired month Select the day and click on the up or down arrow to scroll to the desired day Select the year and click on the up or down arrow
55. 2 Click on the Run Report button to view the report in the Report Previewer 13 Click on the Exit button to return to the Report Options form Save a Report In PDF Format You must first format the report or have an existing report before you can save it in PDF format 1 2 From the main screen select the Transaction reports quick button From within any of the Transaction Report forms click on the Report Name down arrow and select the report If you have not named the formatted report by pass this step Click on the Run Report button Click on the Export to PDF button from the Report Preview window From the Select a PDF export file dialog box name the file and specify a file folder Click on the Save button Click on the Exit button in the Keyscan Report Previewer to return to the Report Options form Save a Report in CSV Format You must first format the report or have an existing report before you can save it in CSV format 1 2 From the main screen select the Transaction Reports quick button From within any of the Transaction Report forms click on the Report Name down arrow and select the report f you have not named the formatted report by pass this step Click on the Run Report button Click on the Export to CSV button from the Report Preview window From the Select a PDF export file dialog box name the file and specify a file folder Click on the Save button Click on the Exit
56. 4 Inthe Mon time boxes the upper box is the start time and the lower box is the end time Select the hour in the upper box and click the up or down arrow at the right to set the start hour 5 Select the minutes and click the up or down arrow to set the start minutes You should still be in the upper box under Mon 6 Select the hour in the lower box under Mon and click the up or down arrow at the right to set the end hour 7 Select the minutes and click the up or down arrow to set the end minutes 8 Repeat steps 4 to 7 for each day that falls within the time zone or if applicable use one of the Copy buttons on the left of the Set Elevator Banks to Time Zones form 9 Click on the Save Schedule button 10 To add another schedule click on the Add New Schedule button and repeat steps 2 to 9 To return to the main screen click on the Exit button Set Elevator Time Zones to Automatically Lock Unlock Floor Buttons The Assign Elevator Time Zone to Automatically Lock Unlock Elevator Floor Buttons allows you to assign specific floor buttons to automatically unlock at the start of a time zone and re lock at the conclusion of the time zone There are two elevator access modes No Access Without Valid Card If this option is selected the elevator floor button is locked out until a valid card is presented to the reader The floor is not accessible to persons without a valid card This is the default setting represented by N A
57. 6 Select the Save amp Exit button 7 To confirm your contact entry click on the Find Contacts button The contact name is listed in the table 8 To add another contact click on the Add New button and complete the Site Contact Information form or select the Exit button to return to the Site Information form 9 To complete the SMTP Email Settings or Schedule a Remote Connection select the appropriate button or select the Save amp Exit button gt Exit button to return to the main screen Schedule a Remote Modem Connection To access the Schedule Remote Connections form you must be in the Site Information form and your site must have at least one ACU with modem communication specified in the Communication Setup field on the Site Unit Setup form Otherwise the Schedule Remote Connections button is dimmed and unavailable Scheduling a remote connection instructs the host PC modem to establish contact with a remote access control unit modem a In the Schedule Remote Connections form the Start Time and End Time represent a 1 day window that the host modem will attempt to make contact with the remote panel modem As an example if the Start Time is set to 9 00 and the End Time is set to 17 00 the host modem will attempt to dial out to the remote panel modem between 9 00 A M and 5 00 P M This could be every day every other day every third day etc depending on the day interval specified in the Every field If the host PC is not r
58. Access Level Report 1 9 From the main screen select the Card Holder Database quick button gt Search Access Card Holders From the Search Access Card Holder form select the Reports menu gt Reader Access Level Report From the Reader Access Level Report in the boxes to the left select the readers you wish to include in the report If you wish the report to display cardholder information under each reader click in the radio button to the left of Include All Active Cards If you wish to omit groups with no access at the selected readers in the report click in the Exclude Groups with No Access box Click on the Run Report button Select either Yes or No in the Group Reader Report dialog box depending on whether you wish to include those details in your report Select either Yes or No in the Time Zone Details dialog box depending on whether you wish to include those details in your report The Keyscan Report Previewer lists a summary of the requested report 10 Click on the Exit buttons to close the forms and return to the main screen Steps to Run a Deleted Cardholder Report 1 2 From the main screen select the Cardholder Database quick button gt Search Access Cardholders From the Search Access Cardholders form select the Reports menu gt 143 Delete Cardholder Report 3 From the Detailed Cardholder Report warning box select Yes if you wish to include General Additional and Optional card de
59. Alarm Response Instructions amp Map Locations form the Alarm Type Input Type Input Name Alarm Date Site ID and Unit ID are listed Click in the box to the left of Alarm on Hold Activating the Alarm on Hold option changes the status of the alarm event from New to Hold Generally this is selected if the alarm is to be investigated Putting the alarm on hold keeps the alarm listed in the Alarm Monitoring window It cannot be removed from the Alarm Monitoring window until its status has been changed to Alarm Completed Click on the Save amp Exit button to return to the main screen Related Topic Set Alarm Response Instructions Alarm Graphic Locations Alarm Listings The Alarm Listings form is used to view new pending alarms or search for alarms by a date range The Alarm Listings form identifies alarms by the following criteria Site Name identifies the site location of the alarm Unit ID identifies the access control unit that registered the alarm Alarm Type identifies the state of the alarm at the source Alarm Tripped Alarm Cleared Comms Failure or Unit Marked Inactive Device Type Door Input Output or ACU 115 y gt Device Name Door Reader Port Name Input Name Output Name ACU Serial Date 8 Time lists the Month Day Year Time of the alarm Status New or Hold From the Alarm Listings form you can also clear all new alarms from the Alarm Monitoring window Any alarms that
60. Control Panel ccccceceeccecceceeeeeeeeeeeaeeeeeeeeeeeccneaecaeeeeeeesesesnieaeeeeeeeeees 213 Vdeo OMAN dd aes ia at 213 PTZ Camera Controla adidas 213 MES E O 213 Video Resol ia DE Aia de 213 Playback Gontrol necio ra E A ods eashde antes traida 214 Camera Selection Control assesses eee ea de id a 214 Find Video from a Report ns ninisi aee a eea a a e aaae aa aeea aaa Ae 214 PTOCOQUTE ocenenie it aeeti ae d a eaei edea dae ideede aanita 214 Related TOPIC io ta Bl hd eee el ee ads da 215 PRESEN DS a 216 A E E E S 217 Related MRO ol O EERE EEA EA EE E E EE EA EE ETA 217 Presenta Modes eer at a aa E aa aaa a aae aa ai aae 217 Door Toggle aasa R A A AAE A ARERR 218 Time Zone Toggle with Cardholder LOCkOUt oooooccncccccnnococinnnocacnnononancno nono nano ronno cnn r nano nara 218 Time Zone Toggle with Cardholder Lockout and Exit Delay oooonononnnnnnnonicnnnnnoccccnacannccnnnnns 220 Time Zone Toggle without Cardholder Lockout oooconocccnnicociconococinononanano nano nanonnnnnncnr nano rca 222 NOUS a oda 224 USO PESA MI in ci e T 225 Setup Presents ii ad e a e POS E dass 225 Procedure iii aaa 225 WO MANAGEMENT e aa e a e aa a aae aar aae a aae aa aea e aieea Eiaa 230 VO Manage Ment acs cisscceley ctvnnesiven ctv accientiaesteceucceday ie 231 GLOSSARY chats wisccs ccs r r a aa eaaa aa OE ea AA a AAEE aAa e ENAA ri 232 GIOSSAary Ol A Steers E EEA A T ET 233 TROUBLESHOOT DATABASE CONNECTION ERROR eeeeee
61. Email a Reporti erni nasaan A a diana 177 Proc d r it At A A ds 177 Keyscan Report Previe Wero did eddie 178 A NO 178 Relata 178 MMM tt cance a sre extane is tantsssatesacs A E e A T 180 System LO id A a taser teed at Abeta ek 181 POCO UT tao oedubntpe 181 To Search for System Log ENtri8sS piisid enat pi ea non nc nano ie kaniaya eiriaa cnn nar nn 181 To Save System Log ENtMesS cevoiorciniscinaas sosa dinner rei dle rc patea 182 To Open a CSV file System Log File ooooononcccn nnciconocacinononcncnanancno nono non nar n nn nano nn n rro rca nan nnncnnns 182 To Clear All System Log Entries oooooncccnnnccccononcccnonancnonono nono nano nc crono carr non cnn naar nr nr nnn nara rnnrnnn nr 183 Cardholder Optional FieldS ooooooooooccnnnndinicncocococcconcnncnnonononccnnnnnncnnnnonnnnnnnnnnnnnnnn nn nncnnnannnnnns 183 POCOS a A A did 183 To delete a single caption inneoin A acces 184 To del te all captions oia a id es 184 Photo Shape Sellada as 184 POCO UT it A ini DA aia Sod eet 185 Default Panel Outputs amp ProtOCO S ooooooconinncocccnnccccccnnononcnononnnnnonnnnonncnnnnnnnnnnnnnnnnnnnnnnnnnnnnnns 185 Procedures a A oe ee ee AAA eis 185 To assign an output for a power failure ccccceceeeceecee cece cece eeeeaeeeeeeeeeseeeaeaaeeeeeeeseteeneaeeeeeeeeee 185 To assign an output for an invalid COB ooooconnccccnnnoccccnonocanononcnonano cnn nono cnn nan nn r naar nn rnnnn narran nro 186 To assign a
62. From the main screen click on the Card Holder Database quick button gt Search Access Card Holders In the upper left corner of the Search Access Card Holders form click on the Import and Export Card Holder Information menu gt Import Card Holder Information Select the appropriate fields that are in the CSV file that you are importing Note the required fields Ensure that the Update Cardholder Information box unchecked Click on the Schedule button From the Import and Export Card Holder Information Report Schedule dialog box either enter the path and file name in the Import File text box or select the Browse button navigate to the file location select the CSV file then click on the Open button Select the days of the week to add the new records Select the Save amp Exit button Select the Exit buttons on the open forms to return to the Client main screen Steps to Schedule Importing Updated Cardholder Information 1 From the main screen click on the Card Holder Database quick button gt Search Access Card Holders In the upper left corner of the Search Access Card Holders form click on the Import and Export Card Holder Information menu gt Import Card Holder Information Select the appropriate fields that are in the CSV file that you are importing Note the required fields Select the Update Cardholder Information box so it is checked Click on the Schedule button From the Import and Export Card H
63. II software When you have entered and saved the user name and password return to the System VII Client a Other factors that may affect operation are as follows a enable web browsing b security levels per camera point c recording on event Keyscan recommends 24 7 recording System VII CCTV Forms After you have installed any necessary device drivers and or acquired the necessary IP addresses and passwords as outlined above setting up CCTV from within System VII involves completing 3 forms as listed below You will note that the CCTV Action Setup amp Email Notification is listed as optional You can monitor the CCTV cameras without completing this form however you will not be able to use the powerful automation and report CCTV linking features Click on the links below for details on each form and step by step instructions Related CCTV Topics CCTV Type Setup required 204 CCTV Command Setup required Show Live Video confirms CCTV connections CCTV Action Setup 8 Email Notification optional CCTV Type Setup This form is used to identify the DVR or switcher matrix manufacturer and input the manufacturer s camera setting commands Switcher Matrix If you are setting up for a switcher matrix you will have to consult with the manufacturer s documentation for camera and display mode setting commands DVR If you are setting up a DVR you can only set up a supported DVR You can contact Keyscan or vis
64. K button in the Upload Completed confirmation box Steps to Setup Toggle Time Zone with Cardholder Lockout 1 From the Client main screen select the Door Maintenance menu gt Set Present 3 Reader Parameters From the Present 3 Reader Parameters form if the access control unit is other than the one displayed under Unit ID click on the down arrow and select the access control unit connected to the reader for toggling the door lock Select the tab of the appropriate reader along the top of the form Click on the down arrow under Present 3 Mode and select Time Zone Toggle with Cardholder Lockout from the drop down list Click on the down arrow to the immediate right of Group A Range and from the drop down list select the first door group that can toggle the time zone s using Present 3 The maximum range is door group 001 to door group 255 Click on the second down arrow of Group A Range to the right of the lt gt symbols and select either the same door group as chosen in the preceding step if only one door group is to use the time zone toggle mode or select the door group that is the last group in the range of door groups to use the time zone toggle mode To create a Group B Range of door groups repeat the preceding 2 steps otherwise go to the next step Under Assigned Time Zones click on the 1st arrow to the left and select a time zone from the light blue drop down list This is the primary time zone You can select
65. KOOI E gt COMA Table Of Contents TABLE OF CONTENT Siurana cr 1 KEYSCAN SYSTEM Ville once 11 INTRODUCTION visor cece pecs cticss sanosi secscecavadavocecocaiecasasstecavedetesscessistaveteieseietataseieen 12 What is Access CONtTOL ooococcccccccncccnnccnnncnnncnnnonnnnnnnnnonnnonononnnonnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnos 13 Access Control Features and Component eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeneeees 13 System VII Requirements aaa deni dais Gunce etre cedtesea sha tdeant cath ccebsadhd otedtuded estate 14 System VA R gistratioh nerin A ata 15 System VII Client Main Screen secos adi 16 TsSoftware Menus 20 A s 16 2 QUICK BUMLONS 2531 tend a no ete Ava ca mada d pull pe nederlands foie tise 16 Software Version and License Agreement ooocococcccccccccocononancncnnnnnnononnnanonnnnnnnnnnnnnnnnns 17 System VII Function ROWS it da ain Ati aida 17 FAsOneline Helps aio ai rd EE ETA EA 17 FA Panel Updates cerra oen m tai ds id dat atadas 18 ES Remesas AA A A A A a EAS 18 F8 Alarm Monitoring WINdO0W ococoonocccccnnocccccononnncnanannnncnnno cnn r cano nc n cnn rn rra rara rara 18 ESC Key Gotan Ate hd liter d 18 About the System VII Help conan dd 18 Contents nde y eao a a a a a e aaa a aa aaan aaa E aaa inaa 18 Important A OMAE i ici cia tl ches dese dca de a e a TE naaa 18 PLOCCCUPES 32 52 oct aea eea Ee a E a AE S AE ld a A a 18 Related Topic LINKS enat iiare i aae a ae e pecan ae 19 SETUP THE SY
66. ON or OFF for a selected access control unit If time zones are toggled ON they remain on until the time zones next scheduled end time If time zones are toggled OFF they remain off until the time zones next scheduled start time The Time Zone Status form is accessed from the Utilities menu Ly You cannat edit a time zone from this form Be aware that toggling a time zone is altering the time event Procedure 191 Toggle a Time Zone ON OFF 1 From the main screen select the Utilities menu gt Time Zone Status 2 Click on the down arrow under Unit ID and select the name of the access control unit 3 To toggle time zones To toggle all time zones select either the Toggle All On button or the Toggle All Off button To toggle an individual time zone double click on the time zone to toggle it on or off 4 Click on the Apply Changes button 5 Select the Exit button to return to the main screen Manual Al Shunt and SI Control The Manual Auxiliary Input Shunt and Supervised Input Control form allows you to view or manually set specific or all auxiliary and supervised inputs The inputs are in one of 2 states Normal Status no manual overrides applied and the point is armed Disarmed Status a user applied override shunt or bypass applied to the point The Manual Auxiliary Input Shunt and Supervised Input Control form is accessed from the Utilities menu Procedures Set Input
67. Output ON Inside Front Door 34 Holiday 2 Time 08 30 to 13 00 1 00 P M July 3 1 2 Day Shutdown Assigned Type 2 Holiday 2 in the Holidays Form gt Holiday Detail Information Tota Time Zorms 4 Total Schechites 4 Shots lott ens jens jens foes free fines A 00 A On July 3 1 2 Day Shutdown foar Holiday 2 Type 2 overrides TZ 002 s Holiday 2 08 30 to 13 00 1 00 P M r JUN 2300 a Note When Holiday 1 2 or 3 Tma Zore Ardo hamdir von Saro ones are assigned a calendar date in the holiday form they override the Time TZ 002 Office Zone or Schedule Monday Friday 08 30 to 17 15 5 15 p m Door Group 001 Office Group Access Level Group Access Level TZ 002 Access Holiday 2 08 30 TO 17 15 08 30 to 13 00 Front Door Auto Unlock Lock Auto Unlock Lock TZ 002 Holiday 2 08 30 TO 17 15 08 30 to 13 00 Auxiliary Input Disarmed Auxiliary Input Disarmed TZ 002 Holiday 2 08 30 TO 17 15 PIR Insido 08 30 to 13 00 Front Door Auxiliary Output Auxiliary Output OFF OFF TZ 002 Holiday 2 08 30 TO 17 15 Video Camera 08 30 to 13 00 Inside Front Door 35 Holiday 3 Time 07 00 to 23 00 11 00 P M Teta Teme Dora 4 Total Suess de Schedado 1 al t 0630 joe 0830 0830 0830 mse ms 15 0000 00 00 fonos aoe aoe TZ 002 Office Monday Friday 08 30 to 17 15 5 15 P M Group Access Level TZ 002 08 30 to 17
68. S SN 200 Signature Capture cum ii 86 SITS CONTACTS TOMI AEE vse aa ose age acne O NAAA do E ede Mead EE RAE 28 Site information formna raea aaae aeaa Aaaa aeea Aaa Ee R a eenaa a ADAE RENAA eaaa EAS 25 site information search form cccccceceecccee cece eeee cece aeaaeceeeeeeeseceaaeceeeeeeeseceeaeeeeeeeeeseeeeenaees 24 SIL SOU ces ee TT NO 24 SIt SOTUD WIZAFG ti aida caza 21 Site unit SETUP TOM iii ido aes a dianas 27 SMTP email SettidgS oooociici dad 30 software registration aci dd 15 Standard IMEI A A AA a eae 78 supervised INputStatUsS ici A a ds said 191 SWiteher matrix NN 205 system administrator sie cc cece accel state Ad 91 SYSTEM OG DE ee A ad ie edd eed 181 System user ACCOUNT ici i eH ee ee ee eae 89 ANGhive scan ee ede ea ead ie i eee gee 169 deleteri Aa ei ee ce A A ae 169 Security levels A aaa oie 92 A ee ee ee ee eee een 91 user authority levels cocoa ori datada 92 system user information fOrM ooocoonnnccconnococonnnonaccnn nono cnn ono n ocn r non nn r nn nn Annt rr rn 89 System VII Client versioN iran tes cd 17 T temporary CA A ee E tity 131 temporary Card Options iii AS 2 83 time zone limited aE ESS a 61 time Zone Status 2 0 c tn tected eu ae ects ana eden eles 191 transaction sei sesh ed eas eee hea teed eee tte end aches Shed een ti nets ae a gate 13 transaction reports ii ies Re eee ee en ee ae eed 172 Previewer ceric oi cots Mrs teat ion tas ad sheen Bete t
69. STE M lt A 20 Setting p the Syste Missie A ia 21 Related Topic eirinen aie A co 21 Site Setup Wizard 21 Procedure a E AEA AE A A A E A AAA ET 21 Eole Osta eco E T 22 Procedures PE E E E A E E S E E S 22 Related TOPICS a esea al dates 22 DLS SOUP A E E E T 23 Site Setups an eie a aaa aa a aaa aaea aia ele 24 Print Site Setup serene o A E a ween 24 site Information Sea Ch ates attend a e ev o 24 Proceduro iii A eet eet eee aa iaa 24 Site Information FONMM mnara eee deebi eto ted hot tla eos Goh eed e tate wes de ete 24 Cardholder Folder Location s r ste Seto bees sted ey caves bond ease bp elo Peat ended o ts 25 Procedures its BEE hte a EN ie SAN aca Ae Sie dates Ma 25 Site Upit Setup OIM RA A ad 27 PROCCOUMES iia alta dba 27 Site Contacts Information ForM oooononococcccnnccccnonononcnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnannnnnnncnnnnnnnanns 28 Proced re Sarons betes gee teeteaten cues aaa a a e ee 28 Schedule a Remote Modem Connection ooooocccccnnocccccononcncnononcccnnnoncncnnnnncnn nano nn cnn naar cnc naar ncccnnnns 29 Procedures ut lab 29 SMT Email Settings inven dint aati ia 30 Procgd res enea anr e a a ane sd aed aa ev E hava a ines eae 30 Door Time ZONES iii A A AAA Beye 32 Set Door Time Zones vaciadas A a elle 33 SOU iii A tt eel eek 33 Holiday 1 Holiday 2 Holiday Boonic a odia 33 security Level Sii A e A eel es 37 First Person Ii is a ee oes eae a eri tee es 37 PROCCOUIES Fes Sch hasiaeh oa
70. System Log Entries You can use the Search feature to find specific system log entries by selecting one or a combination of the following search criteria Date Range User ID System Log Entries To Search for System Log Entries 1 Click in the appropriate Search by box You can select any combination 2 Enter or select the appropriate criteria in the search fields 3 For User ID Type the user s log on name 4 For Date Range Click on the From down arrow Use the arrows at the top of the calendar to scroll to the month Click on the date in the calendar Repeat for the To date 5 For System Log Entries Type the name of the system entry field 6 Click on the Search button Organize System Log Entries The System Log Entries can be organized based on the Date starting from the most recent entry to the oldest entry or by User ID System Log Entry Site ID or Computer in alpha numeric order To organize entries by Date User ID System Log Entries Site ID or Computer click on the heading in the Title Bar To reverse the order click on the same heading in the Title bar Export History CSV files For archival purposes you can export system log entries The System VII software saves the system log entries as CSV files which can be opened in most spreadsheets By default CSV files are saved in the Keyscan System VII directory in the following file name and format System Log Year Month Day CSV
71. Time Zones to Readers Keypads form specifies the reader keypad configuration that is used to gain access when the door s time zone is ON and when the door s time zone is OFF This form is used when a door has both a card 56 reader and a keypad If the door has only one of the two devices you can by pass this step The three reader keypad setup modes are outlined below Card or Keypad Only 1 of the two is used at the door Card Only Only the card reader is used at the door Card and Keypad The card reader and the keypad are used at the door As an example door A has a reader and a keypad When the door s time zone is in ON one of the following three conditions would be in effect If Access Zone ON is set to Card or Keypad valid cardholders can either present their card to the reader to access the door or enter their Personal Identification Number on the keypad to access the door If Access Zone ON is set to Card Only valid cardholders can only present their card to the reader to access the door the keypad is excluded from use If Access Zone ON is set to Card and Reader valid cardholders must present their card to the reader and enter their Personal Identification Number on the keypad to access the door The same conventions apply for Access Zone OFF whichever card keypad option is selected If your system uses either an HID reader keypad Keyscan part HID 5355KP or an Indala reader keypad K
72. To return to the main screen click on Exit gt Exit Steps to Print Multiple Cardholder Photo Badges 1 2 7 8 Select the Card Holder Database button gt Search Access Card Holders From the Search Access Card Holder form click on the Find All Cards button to list all cardholders or for specific cardholder records specify the appropriate search criteria and click on the Find Cards button For consecutive records select the first cardholder record at the top of the table hold the Shift key and select the last cardholder record or to select non consecutive records hold down the Ctrl key and select individual records Click on the Print Photo Badge button From the Print Card Badge form click on the down arrow to the right of Select Badge Template and select the template from the drop down list The orientation of the template is indicated by the radio button If the card is to be printed on both sides click on the Double Side button and repeat step 5 otherwise go to the next step Click on the Print All button To return to the main screen click on Exit gt Exit Export Records in PDF Format Cardholder records can be exported as Portable Document Files PDF which can be emailed to other system users or management for maintaining external records of your cardholders Procedure 134 Steps to Export Cardholder Records in PDF Format 1 From the main screen click on the Card Holder Database quick
73. V than the procedures described here If your system has CCTV click on the CCTV link below for setting up Email Alarm Notification Command Line Option This option instructs the System VII software to shell out to another application Load Active Map on Alarm Event Opens a map on an alarm event if you have created maps with device assignments in the System VIIPhoto Badge Template Editor and you have loaded those maps in the Set Alarm Response Instructions amp Alarm Graphic Locations form Procedures gt Steps to Setup Email Alarm Notification Non CCTV Systems 1 From the main screen select the System Settings menu gt Email Setup 2 From the Email Setup form click on the down arrow to the right of Unit ID and select the appropriate access control unit 3 In the table that lists the Device Type Device Name double click on the name of the Door Input or Output 97 In the Transaction Type panel click in the box to the left of the alarm event You may choose multiple alarm events Type the recipient s address in the Email Address text box If applicable enter the appropriate text in the Command Line Option field to have the System VlIshell out to that application If applicable click on the down arrow to the right of Load Active Map on Alarm Event and select the desired map form the list If you did not load maps in the Alarm Response Instructions amp Alarm Graphic Locations form the drop down list will be
74. Video pop up left click inside the box 13 From the Keyscan System VII Video Control window enter the date and time of the transaction in the Date amp Time field in the Playback Control panel You may have to drag the Keyscan System VII Video Control window to view the date in the transaction report 14 If you have more than 1 DVR connected click on the down arrow to the right of the DVR Connection field and select the IP address of the appropriate DVR 15 Click on the Go To Event button to retrieve and view the video segment 16 When you have finished click on the X in the upper right of the Keyscan System VII Video Control window to close it 17 Click on the Exit buttons of the open forms until you are returned to the main screen Related Topic CCTV Action Setup amp Email Notification gt Transaction Reports 215 Present3 216 Present3 Present3 is a card feature whereby presenting an authorized card at a selected reader with 3 consecutive passes either toggles a door lock or toggles a time zone The benefit is added system flexibility since Present3 allows invoking system controls using a card instead of having to be at a computer with a Client module Present3 can be used in any of the following applications locking and unlocking doors to secure rooms or areas such as for schools or condominium recreation and leisure facilities etc arming and disarming various points connected to devices such as motio
75. a level Assigning security levels is not recommended unless you are an advanced user and require stringent system administration security 8 If applicable use the Comments text box to enter any remarks or notes about the cardholder 9 From Telephone Number to Bar Code complete whichever fields are required 10 If a cardholder has a disability and if you have doors equipped with door operators that are connected to the access control system click the Accessibility Feature button to set it ON If your system is not connected to door operators for handicap accessibility bypass this step 11 Ensure the Group Access Levels tab is selected and click the down arrow on the right side of the Door Group Access Levels A Select the appropriate door group from the drop down list Repeat for the other door elevator groups if applicable 12 If that completes the record click on the Save 8 Exit button or complete the other options before saving and exiting the record Temporary Card Options You can make a card temporary such as for visitors or temporary staff etc Temporary card usage can be restricted by the following parameters a date range a limited number of uses a date range and a limited number of uses whichever occurs first 83 Temporary cards expire 1 minute before midnight on their expiration date Procedures Steps to Make a Card Temporary 1 To make a card temporary select the Temporary Card Options tab on
76. age in the of Capacity field and the time in the Time HH MM fields If there is a time period when you do not want the remote site panel modem connecting with the host site select a time zone from the drop down list by clicking on the arrow to the right of Time Zone Disable Dialing Period The time zone selection is based on the remote panel s type door or elevator You may wish to create a specific door or elevator time zone for this function For a new site you will have to first create a time zone and return later to assign a disable dialing period To set the number of dial attempts in case the modem fails to make a connection on the first call click on the down arrow to the right of Dial Attempts and select a number from the list The range is 1 to 99 To set the Delay Attempt Time the period in minutes between dial out attempts click on the down arrow to the right and select a number from the list The range is 1 minute to 99 minutes In the Host Telephone Number enter the telephone number that the remote site panel calls In the Access Control Unit Modem Initialization String right click to open a drop down list and select the correct initialization string If you are unsure of which string to select consult your modem manufacturer s literature 26 16 Complete the other forms by clicking on the respective buttons Site Unit Setup required and Site Contacts optional SMTP Email Setup optional and Sche
77. al System VII Photo Badging module and you want your cardholder images to reside in an 25 11 13 14 15 alternative folder All cardholder photos are saved in the Keyscan System VII database as well If the site has any modem connections and you do not want the Host site to automatically dial out to the remote site panels and perform an upload whenever cardholder time zone holidays daylight savings or access level data has been added or revised select Disable Auto Updates by clicking in the box to the left To assign the site you are creating as the default site select the Default Site check box to activate the field When you log on the Default Site is automatically listed in the Site ID field on the Client Log On dialog box If there are no modem connections go to step 15 If you have modem connections but are creating a host site leave the default setting at No Collection and go to step 13 If you are creating a remote site panel with a modem connection go to step 10 Specify one of the following Activity Collection options Capacity Only the host site is contacted when the remote site s ACU memory reaches the specified percentage of its total capacity Specify the percentage in the of Capacity field Time Capacity the host site is contacted when the remote site s ACU memory reaches the specified of its total capacity or at the specified time whichever event is first Specify the percent
78. and select the Find Cards button to list cardholder records in the lower section of the Search Access Card Holder form When this form opens no records are listed until you initiate one of the previously mentioned steps If you are not sure how to perform a cardholder search click on the link above The Edit Delete Card s option is accessed from the Quick Buttons menu gt Card Holder Database or from the Card Holder Database quick button on the main screen Procedures Edit a Cardholder Record 1 Select the Find All Cards button or enter cardholder data in one of the appropriate fields and select the Find Cards button 2 Double click on the cardholder record in the lower section of the Search Access Card Holders form where the records are listed 3 Edit the necessary fields from within the Cardholder Information form 4 Click on the Save amp Exit button 5 Click on the Exit button in the Search Access Card Holder form to return to the main screen Delete a Cardholder Record 1 Select the Find All Cards button or enter cardholder data in one of the appropriate fields and select the Find Cards button 126 Select the cardholder record in the lower section of the Search Access Card Holders form where cardholder records are listed Click on the Delete Card s button Click the Yes button in the Delete Card Holder s warning box If applicable click on the Yes button in the Delete Card s from Sites warning box This r
79. anels The IOCB1616 circuit boards are for special applications The Set OCB1616 Parameters form should only be completed by a dealer installer Assign Time Zones to Auxiliary Outputs The Assign Time Zones to Auxiliary Outputs feature allows you to assign a time zone to an auxiliary output to turn it off and on If you are not using auxiliary outputs you can by pass this procedure You may wish to consult with your dealer or installer You can create time zones from the Assign Time Zones to Auxiliary Outputs form Double click an output and select the Time Zone button Procedures PSteps to Assign Time Zones to Automatically Toggle Auxiliary Outputs 1 From the main screen select the Door Maintenance menu gt Assign Time Zones to Auxiliary Outputs 2 Inthe table double click on the appropriate box that lines up with the Unit ID and Output Number that is being assigned a time zone 3 Click in the radio button to activate Time Zone Limited Access 4 Click on the down arrow below and to the right of the Time Zone Limited Access field and select the appropriate time zone for the auxiliary output 5 Click on the OK button 6 After you have completed assigning time zones to auxiliary outputs click on the Save amp Exit button to return to the main screen Related Topic Set Auxiliary Output Names amp Auxiliary Output Status 54 Assign Time Zones to Auxiliary Inputs Use this feature to have a time zone au
80. ansactions that occurred each day during the bracketed purge date range The Purge Transactions Data Options form allows selecting which sites are purged of data and which transaction types are purged You must purge transactions from the current logged on site At least 1 transaction type must be selected for purging The Purge Transaction function is accessed from the System Settings menu gt Database Maintenance Procedure gt Steps to Purge Database Transactions 1 From the Database Setup form click on the Purge Transactions button 2 From the Purge Options message box Do you wish to continue with the purge option if you have backed up your database click on the Yes button If you have not backed up the database click on No and first backup your database and save it on another medium or network location then return to the Purge Transactions instructions 3 From the Calculate Oldest Transaction Date message box select Yes if you wish to view the oldest transaction date or No to bypass this function If Yes was selected the oldest date is entered in the From box of the Purge Transactions Data Options form 160 10 11 16 17 18 If applicable de select any sites listed in the upper left you do not wish to purge transactions from By default all sites you are permitted to view are pre selected If applicable de select any transaction types that you do not wish to purge from the database The From date
81. ardholder Lockout and Exit Delay Time Zone Toggle with Cardholder Lockout and Exit Delay toggles specified time 220 zones ON or OFF by cardholders in selected door groups at a specified target reader This mode affects door group access doors set on auto unlock lock and auxiliary input shunt and auxiliary output devices that are controlled by the selected time zones When the time zone is toggled to its OFF state the change in state is delayed by the number of seconds assigned in the Door Held Open Time Exit Delay field in the Set Door amp Reader Parameters form The exit delay can be from 1 99 seconds This mode can be cancelled to stop the time zone from being toggled off after the initial 3 card presentation To cancel this mode repeat presenting the card 3 times within the Exit Delay time While Present 3 is in effect and the time zone specified in the left box under Assigned Time Zones in the Present3 Reader Parameters form is toggled OFF all cardholders in all door groups are denied access with a single card presentation Example of Time Zone Toggle with Cardholder Lockout and Exit Delay 221 Door Group Range lt gt ol 001 Marketing 002 Sales 003 Finance sic a Y ae AA A oo I A gt seam ant ADA ont ent EA Dpt Faw ive tage Cod imbas tle te sp eoet hog FT oe 1 Pe mn ae gt aes ee nS nw gt 4 Aa EN ax wa Target Reader Reader 1 E oa
82. arrow to the right of Unit ID and select the access control unit from the drop down list If there is only one access control unit bypass this step The correct unit will already be listed in this field Click the cursor inside the Reader Port 1 text box and type the name of the door where the reader is located Click on the down arrow to the right of Direction and from the drop down list select In or Out depending on the reader s directional assignment Click in the box on the left side of Anti passback to enable this option The box has a check mark when enabled At the bottom of the Set Door and Reader Parameters form click on the Anti passback Setup Mode button Under Anti passback Mode select the mode by clicking in the radio button to the left Be sure to select a mode that is applicable to your configuration If certain door groups are exempted from anti passback restrictions under Executive Access click on the down arrow to the left of the lt gt symbols and select either the first door group where a consecutive range of door groups applies or the only door group where a single door groups applies Under Executive Access click on the down arrow to the far right of the lt gt symbols and select either the last door group where a consecutive range of door groups applies or the same door group as selected in the previous step where a single door group applies If Executive Access was selected in the preceding step en
83. as installed on a separate PC from any of the Clients by default the System VII software creates the database backup folder on the PC with the database in the following location Program Files Keyscan7 Backup On a multiple PC installation you may require the assistance of the IT department to specify a valid path and network permissions Email Notification As an option you can specify an Email address to notify a recipient that the System VII access control database was backed up on the scheduled date The email also advises if any errors occurred G7 On a multiple PC installation when you specify the backup folder location from the Client it must be the folder location on the PC with the database module You only have to perform the backup procedure once from any Client Procedures Schedule Backups of the Database 1 From the Client main screen select System Settings gt Database 101 Maintenance From the Database Setup form click on the Database Backup button Do one of the following steps Ifthe Database module and the Client are on different PCs click on the Browse button navigate to the PC with the Database gt Program Files gt Keyscan System VII gt Backup Ifthe Database module and the Client are on the same PC click on the Browse button and navigate to Program Files gt Keyscan System VII gt Backup In the File Name text box enter Keyscan The file extension defaults to ksd Click on
84. ated IN reader After access is granted at the IN reader the cardholder must present the credential at the OUT reader Presenting a credential consecutively at IN or OUT readers however results in an access granted but generates an Access Granted with Anti passback Violation in the Online Transactions Timed Anti passback Mode Timed anti passback mode can be used in a controlled enter exit environment with IN OUT readers or where a single reader is designated with anti passback Controlled enter exit environment with IN OUT readers A credential cannot be presented consecutively to IN or OUT readers within the specified time otherwise access is denied and an Anti passback violation is generated in the Online Transactions However when access is granted at the IN reader and the cardholder presents the credential at the OUT reader the timer is re set to zero until the next IN or OUT read Single reader designated with anti passback A credential cannot be presented consecutively at the reader within a specified time limit otherwise access is denied and an Anti passback violation is generated in the Online Transactions 44 Executive Access exempts cardholders in the specified door groups from anti passback restrictions Executive Access can be one door group ora consecutive range of door groups Global Executive Access is not applicable for a single ACU configuration Door Operation Modes When assigning a door oper
85. ation form type the name of the door group in the Group Description text box 4 Doone of the following For door groups 001 to 016 leave the Group Active field enabled For door groups 017 to 511 click in the Group Active box The box has a check mark when this function is enabled 5 If you are enforcing security levels for system users click on the down arrow to the right and select a security level Setting security levels is not recommended unless you are an advanced user and require a high level of system operator security 6 Select the Save amp Exit button 7 To add another door group name repeat steps 2 to 6 or to return to the main screen select the Exit button Related Topic Security Levels Set Door and Reader Parameters Readers control doors within the Keyscan system There are two forms to complete in order to set up the readers at each door Reader Information form Door Output form Reader Information Form The Reader Information form is used to name the doors that each reader controls These are referred to as reader port locations It is best to use clear and descriptive names such as Main Front Door Employee Door or Shipping Door etc The Reader Information form is also used to specify the direction of access IN or OUT and if applicable to invoke the Anti Passback option Refer to Anti passback below for more information Door Output Form The Door Output form is used to se
86. ation mode in the Door Output form you have one of the following six options to select from depending on the door configuration Unlocks Door and Shunts Contact select if the door is equipped with an exit device The door is unlocked when the exit device is activated The door unlock timer and the door held open timer start when the contact is shunted Shunts Door Contact Only select if the door is equipped with a sensor device The door contact is shunted when the sensor is activated but the door must be physically unlocked via the door latch strike plate The door held open timer starts when the contact is shunted Free Egress Door Held Open Alarm Only select if the door is not equipped with an exit or sensor device The door is locked until it is physically unlocked via the door latch strike plate The door held open timer starts when the door is opened Unlocks Door and Shunts Contact No RTE Transaction is the same as Unlocks Door and Shunts Contact except that no transaction is recorded in the system log Shunts Door Contact Only No RTE Transaction is the same as Shunts Door Contact Only except that no transaction is recorded in the system log Unlocks Door and Shunts Door Contact Door closing does not relock door is the same as Unlocks Door and Shunts Door Contact except that the door does not relock on closing Procedures Steps to Create Door Names and Reader Outputs without Anti passback From t
87. ay Unlock Time field and select a time The range is 2 to 99 seconds This is the interval that the door remains unlocked after a card has been presented to the reader 0 toggle toggles the output state Click on the down arrow on the right side of the Door Held Open Time field and select a time The range is 1 to 99 seconds This is the time interval that the door may remain open before the system reports a door held open violation A Door Operation Mode must be selected to prevent an alarm event when someone opens a controlled door to exit Click on the down arrow to the right of Door Operation Mode and select one of the following door exit options Unlocks door and shunts door contact Shunts door contact only Free egress Door held open alarm only Unlocks door and shunts contact no RTE Transaction Shunts door contact only no RTE Transaction 47 Unlocks door and shunts door contact only does not relock door on closing 7 Click on the down arrow on the right side of the Alarm on Forced Entry Output and select an output If you select 000 No Output Assigned an alarm warning does not occur if there is a forced entry at this door 8 Click on the down arrow on the right side of the Alarm Held Open Timer Output and select an output If you select 000 No Output Assigned an alarm warning does not occur if the door remains open longer than the door relay unlock time 9 The Handicap Door Timer and the
88. ays form act as an override to the time zone or schedule When you are creating time zones you should also think of the appropriate time periods for Holiday 1 Holiday 2 and Holiday 3 relative to statutory holidays and or any other days that require a 1day substitution from normal hours We have created 3 examples with the following holiday times to show how it affects door groups doors with auto unlock and any inputs outputs associated with the time zone Holiday 1 Time 00 00 to 00 01 33 January 1 New Year s Day Assigned Type 1 Holiday 1 in the Holidays Form Toa Tene Zorros amp Total Sedes d Schedde 1 ol t 0830 lt SNS 08302 SNS 0830 2 amp Holiday Detail Information ms psa fesse psa fsa O a F he 0 On New Year s Day mos a faa 1310 j oreo j 2200 Tra Lone dedo hd rori Supervesd pun TZ 002 Office Monday Friday 8 30 to 17 00 5 15 P M Group Access Level TZ 002 Auto Unlock Lock TZ 002 Auxiliary Input Disarmed TZ 002 Auxiliary Output OFF TZ 002 Holiday 1 Holiday 1 Type 1 00 00 to 00 01 A time zone not enabled overrides TZ 002 Note When Holiday 1 2 or 3 are assigned a calendar date in the holiday form they override the Time Zone or Schedule Door Group 001 Office Group Access Level No Access Front Door Door stays locked Auxiliary Input Armed PIR Inside Front Door Video Camera Auxiliary
89. base Backup allows you to retrieve your site data after you have re installed the Database Maintenance module If you are not an experienced computer user we strongly recommend that you call Keyscan technical support for assistance to restore your database You cannot perform the Restore Database function from the System VII Client Networks If your system is operating on a network and you have re installed the Database module on a computer with a different IP address from where it was originally installed you must open each Keyscan Client and specify the new IP address in the Database Location form which is accessed from the System Settings menu Procedures Steps to Restore the Database Prior to using the Restore Database function you must close all System VII Clients and Photobadge Template Editor s If applicabale you must also stop the Keyscan System VII Communication Service Preliminary 1 Close all System VII Clients Communications Managers and if applicable all Photobadge Template Editors You can use the Display software Connections in the Utilities menu to determine which System VII applications are open Steps to Stop the Keyscan System VII Communication Service If you are not running the Communication Managers as a service by pass this procedure 1 Locate the PC where the Keyscan System VII Communication Service is installed 2 Select Start gt Control Panel gt Administrative Tools 3 From the Ad
90. box in the Purge Transactions form lists the current date unless you selected to view the oldest transaction in step 3 To change the date click on the down arrow to the right of From use the arrows to scroll to the desired month year and select a day in the calendar The To date box lists the current date To change to an earlier date click on the on the down arrow to the right of To use the arrows to scroll to the desired month year and select a day in the calendar Optional To produce a daily transaction count saved in a CSV file click on the Export Daily Counts button A file called ArchiveCounts csv is saved in the Keyscan gt Client directory This file lists the all the transactions that occurred each day during the bracketed purge date range The count does not reflect counts based on de selecting sites or transaction types in steps 4 amp 5 From the Export Count Completed confirmation box Click on the OK button Click on the Start Purge Transactions button From the WARNING Archive Data message box click on the Yes button When the purging is completed click on the OK button in the Purge Transaction Data Completed message box From the Remove Deleted Cardholders warning box if you wish to remove deleted cardholder records from the database click on the Yes button otherwise click on the No button to retain deleted cardholder records From the Compress Data message box either click on the Yes button recommen
91. button in the Keyscan Report Previewer to return to the Report Options form Print a Report You must first format the report or have an existing report before you can print it 1 From the main screen select the Transaction Reports quick button 176 2 Click on the Report Name down arrow and select the report f you have not named the formatted report by pass this step 3 Click on the Run Report button 4 From the Report Preview window click on the Print icon near the bottom of the window 5 From the print dialog box specify the Print range and Number of copies 6 Click on the OK button or the Print button 7 Click on the Exit button in the Keyscan Report Previewer to return to the Report Options form Delete a Report 1 From the main screen select the Transaction Reports quick button 2 From any of the Transaction Report forms click on the Report Name down arrow and select the report to be deleted 3 Click on the Delete button near the bottom of the form 4 From the Delete Report warning box click on the Yes button 5 Click on the Exit button Related Topics Schedule amp Email a Report Keyscan Report Previewer Cumulative Hours Reports Schedule Email a Report The Schedule Report form allows you to schedule when a formatted report is run and email it The report is emailed as a PDF file Procedure Schedule and Email a Report You must have a named report to use the Schedule Email a Re
92. caeaaeaeeeeeeeseseccueaeeeeeeeeeenenes 192 Proced reS spiicata aapea taria 192 Set Individual Inputs Normal or Disarmed 0 0 0 eee eeeeeeeeeeneeeeeeeeeeeesaaeeeseeaeeeeneeeenenaeeeenenaees 192 Set All Inputs Normal or Disarmed ee eeeeeeee sence eset ee eeneeeceeeaeeeceneeeeesnaeeeeeeaeeeseeeeeeeenaeeeeneaas 193 10CB1616 Shunt Control Status oeseri viinien ie eee ee ee eda aena cnn non nccc nan n cnn naar AAAA 193 SHUNESTALUS A EEN S O E AE E E E E E EEE 193 Auto Stats rusa ta ll EE 193 WAP Ut STATS it do alta basta 193 10CB1616 Output Control Status ooooocnoonccncnnccccnnonononnnnnnnnnnnnnoncnnncnnnnnnnnnnnnnnnnnnnnnnnnnmnnnnnnnn 194 Automatic Manlali ina E da 194 DEB Current Status AEE A aso EEE 194 OCB AutoMmatic SAUS E T A E 194 Manual Output Controli sisestati nikoe a iaa adi 194 o e U aE E EE EE ETE E E EA EET 194 To Toggle Individual Outputs ooooocccnocccinococcnononcnonanancnonnnnn conan nn nn nnnnn nn rn r cnn nnnn nr rr rnnn rra rre 194 To Toggle All DutputS 0 ociocini a ae 195 Elevator Floor Control Status ooooooooocccnnnncccncococoncccnconcnonnononocnnnnnnnnnnnnnnnnnnnnnnnannnnnnnnnnnnnnniannnnns 195 Procedures uti ere oii Wi Senedd ee 195 Reset Anti PassbagK iri meuni id eld a ieee eee 196 PrOCOGUIC ici iaa 196 Related Topic iii ace 197 Card In Out Status carita 197 ProcedureS ui ee en seen e tdi 197 Alarm Notification 2isncts acta A A a Eaa 199 Displaying Online Transacti0NS oooon
93. card usage in the Card Limited to Number of Uses text box If there is no restriction leave the Card Limited to Number of Uses blank 12 Under Date Valid From the current date is displayed in the window and pre selected If the Date Valid From is other than the current date click on the down arrow to the right Use the arrows to scroll to the desired month and year Select the day on the calendar 13 Repeat the above step to complete the Date Valid To fields 14 Click on the Save amp Exit button 15 From the Batch Card Holder warning box select the Yes button 16 To verify the cards have been entered click on the Find All Cards button on the Search Access Card Holders form to list the cards 17 Click on the Exit button to return to the main screen Card Enrollment Feature The Card Enrollment Feature is a convenient method using the Online Transaction window to determine a card number where one of the following circumstances applies For an unknown card format usually with more than 5 digits in which the system re creates a new card number compatible with Keyscan As above except that a large number of cards have to be enrolled Where the number has worn off and is no longer visible on the card The Card Enrollment requires the use of a reader Procedure Steps to Use the Card Enrollment Method 121 1 From the Client main screen select the Display Online Transactions quick button 2 Present the card at a
94. ceccecee cece cece eeeneeeeeeeeeeeeesecacaeeeeeeesessnsanaeeeeeess 146 p rge tranSactiOns coccion id id td dd dd id rene 160 Q A A eect aee a aa a a a Mota bebe a a a eal hae 16 R reader access level report ico abia 142 187 reader information TOM ot deed agen eae ee pee eee 43 re index database matas aia 162 reports accesslevelS uscar Lats See er eee ee ee tet et 142 reset anti passback 332 05 2 01 ii aed 196 restore database tii a sci ale eto pena tea eet Se te eee ee 157 S schedule CSV imports il A EE aa a a A 140 schedule remote connections MOCEIS ccececeecee cece ee eeeeceeeaeeeeeeeeeetecaneaeeeeeeeenesnsnnaeees 29 schedule emaill reports fas eee cc ta id ieee 177 scheduled database backup ccccccccceccececeeeeeeecaecaeeeeeeeseecaaeaeeeeeeeeecanaeeeeeeeeneeeenaeeas 101 schedules 0 tio tect Meenas tat wate eta ge Seed Bee d a eee te PTL Sel ee daze 33 Search Tor cardholders oc cciiosar ti aca ois Mae ome abla 122 security levels ui eet en riot de ae eee atc ett nee te a 92 set alarm response instructions alarm graphic locations cc cccecccceeeeeeeeteestteees 58 set AO names amp AO status ooooooocococccccccccccoconononccnnncnonnnn nono nncnncnnnnnnn nn nn cnn nn nn nnnn nn nn rn nrnnnnannnnnnns 53 set elevator banks to time ZONES ooooccooccococococococcconccccnnonononcnnnncnnnnnnnonnnnnnnnnnnnnnnn nn nn nnnnnnanannnnnnnn 67 AAA O O 207 SNOW e OLO
95. ces You must complete a form for each door or device that is to have response instructions conveyed Floor plans or building schematics must be created in the Photo Badge Template Editor before they can be imported in the Set Alarm Response Instructions amp Alarm Graphic Locations form You do not need a license to use the map function in the Photo Badge Template Editor The Photo Badge Template Editor will also import basic AutoCAD DXF files 58 Procedures gt Steps Set Alarm Response Instructions Alarm Graphic Locations 1 10 11 From the main screen select the Door Maintenance menu gt Set Alarm Response Instructions amp Alarm Graphic Locations Click on the down arrow for the Unit ID Input Name Connection Number field and select the door or device from the drop down list In the Location text box enter a brief description of the door or device location In the Instructions text box enter brief instructions to be carried out Click on the down arrow for the Alarm Contacts field and select a name from the drop down list You must have entered names on the Site Contact Information form and assigned the person with Notify Contact status under Contact Type The Site Contact Information form is found under System Settings menu gt Site Setup gt Site Information Click on the down arrow for the Emergency Contacts field and select a name from the drop down list As above you must have entered names on the
96. ck on the OK button Select Start gt All Programs gt Keyscan System VII gt Keyscan System VII Settings From the Keyscan Language Selection dialog box click on OK From the Keyscan Settings form select the Communication Service Setup button From the Communication Service Setup dialog box enter your user name in the Service User ID Main text box This is the user name assigned in the Keyscan System User Information form You can also use the default user name KEYSCAN In the Service Site ID text box enter the name of your site exactly as specified in the Site ID field in the Site Information form Click on the Save Settings button From the Keyscan Settings form select the Save Settings button Note To uninstall the Communication Service enter a forward slash followed by REMOVE as shown in the example C Program Files Keyscan7 Keyscan7Comm exe REMOVE Communication Service Verification Verify Communication Service Setup 1 2 3 Select Start gt Control Panel gt Administrative Tools From the Administrative Tools window select Services From the Services window scroll down and double click on Keyscan Service Comms From the Keyscan Service Comms Properties window ensure that Automatic is selected as the Startup Type If Startup Type is not on Automatic click on the down arrow to the right and select Automatic from the list Ensure that Started is displayed to the right of Servic
97. ck on the appropriate site name in the Site Search Information form From the Site Information form select the SMTP Email Settings button From the SMTP Email Setup form enter the address in the SMTP Email Server text box In the Reply To Email Address text box enter the sender s address that appears in the From line of the email In the SMTP User Logon text box enter the authorized log on name In the SMTP User Password text box enter the password In the Authentication Type select the appropriate authentication type specified by the Internet Service Provider Enter the port number in the SMTP Port text box In the SMTP Timeout Milliseconds enter a value 1000 1 second that exceeds the normal amount of time to access the server If the time to access the server is less than that specified in the timeout text box the System VII Client will abort the request to send the email alarm Select the Save amp Exit 31 Door Time Zones 32 Set Door Time Zones The Door Time Zones form allows you to set time zones for doors controlled by access control units When you create door time zones it is important to think in terms of the Door Groups and the times that those groups will access the various doors in the building We suggest you pre plan before you start entering time zones as well as read and understand the conventions and format of time zones Time zones schedules are based on a 24 hour clock Maximum of 254
98. creates a Keyscan Admin user account for that site As an example if you have created 3 sites you would have 3 Keyscan Admin system user accounts with one listed under each site This account by default is always designated with the following settings User Name User ID Keyscan Password KEYSCAN Status Master Login Account Depending on the level of security required for your access control system you may wish to neutralize the Keyscan Admin account by deleting or archiving it If you have limited experience using the System VII Client software we suggest you archive the Keyscan Admin account until you gain a better understanding of the software Archiving the Keyscan Admin system user account retains the record in the database but makes the account inactive so that no one can log on to the site using the keyscan User Name and the KEYSCAN Password a Before you delete or archive the Keyscan Admin user account for a particular site you must have 1 system user account with Master Login status for that site with the proper authority levels to log on a given site before deleting or archiving the Keyscan Admin account An easy method to create a new system user account that replicates the settings of the Keyscan Admin account is use the Create New Users from Current Authority Levels function Open the Keyscan Admin account in the System User Information form select the Create New Users from Current Authority Levels button a
99. d CCTV Bits Consult with the switcher and camera manufacturer s literature for specifications 7 Click on the Save Default Setup button Show Live Video The Show Live Video function will confirm that your settings are correct by displaying a live on screen video feed Review Verify Live Video below Once you have established video connections are properly interfaced with the 207 System VII CCTV module to use Vantage s CCTV camera automation for alarms and email click on the CCTV Action Setup amp Email Notification link on the left and follow the directions If you are only monitoring the CCTV cameras from the System VII software you do have to complete CCTV Action Setup amp Email Notification This is an optional feature If you can t establish a video connection see Potential DVR Connection Problems below Procedures Verify Live Video 1 From the Client main screen click on the Show Live Video quick button The video feed is shown in the Video Stream window For DVRs if you don t have an image click on the down arrow to the right of DVR Connection and select the appropriate IP address 2 Depending on the CCTV configuration if there are multiple cameras in the system select the buttons in the Camera Selection Control panel to view the video feed from each camera Button numbers correspond to the display camera number assigned in the CCTV Setup form Potential DVR Connection Problems If you don t have a video feed
100. d TOPi arinean e E A E a een ee eon es 144 East Gard Transactions iienaa o ee a tices au a 144 LO Display Transactions iaa laica 144 Communication RequestS occccccccccnccinccnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnninnnininininins 145 Processing Communications Request ooconccccnnoccccccnnoncccnnnoncncnanonccnnanonnncn nano nn nc naar n cnc nannnncninns 146 Door Status Manually Lock Unlock Doors cccccccecceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeees 147 Door Lock Unlock Status tii li ida 148 Procedures ii oa da 148 Keysean Admin User ACCOUEiciai elated NA oom oe 150 Keyscan Admin User ACCOUNdooocccccococccccononcncconannnncnnnoncncnnnn nc nc canon nnn eee nn nn rr naar n nc cnn nn nn cr naar nncninns 151 Procedures A td ee 151 LOG OPS SW ii 153 Log ON to a lealtad diia a 154 o A NT 154 Passwords art e o dre lato ds ra io E 154 Log OM PASS WON incita ta didarat 154 Password Confirmation teste eeann a eta a ralla alg 154 POCO QUO aora 154 Database OPI Sii ovecteihcensiaecduseed cis ce ati eeeetsiaeieinteeasehad 156 Database Maintenance Options ceccceeecce cece ee eeeeeeeceeeeeeesegeaaaaeaeeeeeeeseseneeeeeeeeeeneeenes 157 Related Ko 1o Ea A a E EE E EAA od 157 Restore the Database ciuda A ide cede eae a ar aa aa 157 NEW KS a a A AA ae eaten 158 Procedures sica reso ios is ir 158 Preliminary sitio a deeadis Gea nied ee A aie 158 Steps to Stop the Keyscan System VII Communication Service
101. d Temp cards If you wish to display cards Not Used Since click on the down arrow to the right and specify the date At the top of the calendar click on the arrows to scroll back or forward to the month and year Click on the day in the body of the calendar The calendar then closes with the date now selected The check mark in the box to the left indicates this search criteria is active Click on the down arrow to the right of Sort By Field and select an option from the drop down list to specify how the cards are listed in the cardholder records window 125 6 Click on the Find Cards button The results of your search are listed in the cardholder records window 7 To clear the cardholder records window and perform another search click on the Clear Find button Edit Delete Cardholders When you select the Edit Delete Card s option you can edit individual cardholder records or delete individual or multiple cardholder records from the database When you select the Edit Delete Card s option the Search Access Card Holders form opens first This form acts as the hub to perform most cardholder tasks Select the cardholder record s you are either editing or deleting You can either scroll through all cardholder records or use search criteria to locate specific cardholder records G7 Before you can edit or delete a cardholder you must either select the Find All Cards button to list all cardholder records or specify search criteria
102. d on the reader and door configuration unknown indicates an Count the remaining number of times a temporary card can be used if it was assigned a limited number of uses Status the card status field is blank for active cards or archived for archived cards Date amp Time the date and time of the cardholder s last transaction Device Name the location of the cardholder s last transaction Unit ID the ACU that regulates the named device Site ID the name of the site where the transaction occurred The information listed under each heading can be manipulated so it is cited as follows Alphabetical listings A to Z or Z to A Numerical listings lowest to highest or highest to lowest Procedures PDisplay Card Status 1 Select Card In Out Status from the Utilities menu on the main screen 2 If applicable and you have authority to view multiple sites click on the down 197 10 11 12 13 14 arrow to the right of Site Name and select a site or all sites from the drop down list Click on the down arrow to the right of Unit ID and select either a specific access control unit or All Panels depending on your search criteria Specify dates using one of the following options Search Last of Days click on the down arrow to the right and select the previous number of days where the report starts Specify From and To dates select the down arrow to the right o
103. d readers establish a controlled enter exit environment Readers must be configured in the Set Door and Reader Parameters form so as to accurately monitor all entering IN and exiting OUT activity of all designated cardholders The Cumulative Hours Report lists specified cardholders and based on a date range lists the date and time of each IN card read the date and time of each OUT card read the time interval between each IN amp OUT card read and the total or cumulative time The Cumulative Hours Report is only available if you have the optional System VII Photo Badging module a The In reader and the Out reader should both have Anti passback enabled Example of Cumulative Hours Setup The following is a basic example of a controlled enter exit environment where Company X requests that all hourly employees use an employee side door whenever they enter or leave the building be it arriving for work taking lunch or leaving for home The employee door is equipped with two readers Reader A is mounted on the exterior door side and set on direction IN marks date and time of entry Reader B is mounted on the interior door side and set on direction OUT marks date and time of exit An employee arrives for work at 8 30 A M leaves the building for lunch at 12 15 P M returns at 1 00 P M and finishes work for the day at 4 45 P M A cumulative hours report summarizes the hours as follows Card Number Cardholder Di
104. d records in the table or resets anti passback for all cardholders Search for Records General Cardholder Information Fields Use one or multiple fields to find card records from the General Cardholder Information fields 123 Additional Cardholder Information Tab Use one or multiple fields to find card records from the Additional Cardholder Information fields Optional Cardholder Information Tab Use one or multiple fields to find card records from the Optional Cardholder Information fields Not Used Since Use to find cards that have not been active since the specified date Sort By Field The Sort By Field option allows you to specify the order of how cardholder records are sorted in the cardholder record window Alphabetical Fields A Z Numerical Fields O 9 Find Cards Clicking on the Find Cards button displays cardholder records based on the specified search criteria Find All Cards Clicking on the Find All Cards button displays all cardholder records in the cardholder database The Find All Cards button ignores any search criteria Clear Find Clicking on the Clear Find button clears all cardholder records from the cardholder record window New Card Opens the Cardholder record form to create a new record Add a Block of Cards Opens the Add Cardholders Block form to quick load a group of cards which must have the same batch code facility code and sequential card numbers Delete Cards
105. ded to compress the database and continue to step 14 or click on the No button to return to the Database Setup form If you compressed the database click on the OK button in the Compress Database Completed confirmation box From the Database Setup form click on the Reindex Database button Click on the Yes button in the Reindex Database message box Click on the OK button in the Reindex Database Completed confirmation box From the Database Setup form click on the Exit button to return to the main screen 161 Related Topic Compress and Re index the Database Compress and Re index the Database Compressing the database reduces its size If you have a site with a large volume of cardholders producing a heavy volume of daily transactions compressing the database helps reduce the frequency of purging After compressing the database we recommend that you also re index the database The Compress Database and Re index Database functions are accessed from the System Settings menu gt Database Maintenance Procedure Steps to Compress and Re index the Database 1 2 3 From the Database Setup form click on the Compress Database button From the Compress Data message box click on the Yes button From the Compress Database Completed confirmation box click on the OK button From the Database Setup form click on the Reindex Database button Click on the Yes button in the Reindex Database message box
106. dsheet before you import the file into the Client software Please note the following if you use Excel when saving CSV formatted files Blank cells in the last column may cause Excel to fail to save all entries in the column 137 Columns with long numbers may be truncated See Microsoft s knowledge based article Q216023 on their web site for more details Dates must be formatted as follows Day Month Year Mandatory Cardholder Database Fields You must include the following 6 data field headings in your CSV file They must be formatted exactly as they are shown below since headings are case sensitive You cannot have spaces between words in the headings The column headings can be in any order Any of these data fields can be empty if there is no matching or comparable content But these six headings must be included Field Heading Character CardNumber Numeric CardBatch Numeric FirstName Alpha LastName Alpha GroupANumber Numeric ElevatorGroupANumber Numeric The manadatory Field Headings listed above are shown as they would appear in the first row of a spreadsheet EE O eh E E F l CardNumber CardBatch FirstName LastName GroupANumber refers to a Door Group assignment in the System VII Client software and is generally expressed as a department name The System VII Client software however assigns each Door Group a number from 001 to 511 The GroupANumber field in the CSV file must list the number not the alpha
107. dule Remote Connections optional When you have completed the other forms be sure to click on the Save amp Exit button Site Unit Setup Form The Site Unit Setup form is used to specify the types of access control units installed and set communication criteria You may require the manufacturer s literature that accompanied your modem or network card for communication settings The baud rate specified on the Site Unit Setup form for a serial connection must match the baud rate jumper setting on the access control unit circuit board You may have to consult with your dealer installer tt Before beginning to complete the Site Unit Setup form you need to know the access control unit serial number unit type and unit password The ACU serial number and unit type are listed on the packing slip or they can be found on the main control board inside the ACU panel The default password for all Keyscan ACUs is KEYSCAN Procedures gt Steps to Complete the Site Unit Setup Form 1 From the Site Information form select the Panel Setup button 2 Enter the corresponding information into the following five fields Unit ID Enter a unique Unit ID that distinguishes the ACU ECU from other panels at the site The maximum is 6 alpha numeric characters Serial Enter the access control unit serial number which starts with an alpha character followed by 4 numeric characters The serial is on the packing slip and the ACU circuit board
108. e If the person is to have Enable Viewing of All Sites Transactions privileges click in the box to the left to activate this field Enabling this field allows the individual to view Alarm Events and Online Transactions for all sites The System User must have a Master Login Account designation and have the Enter Online Transaction Modes switch enabled in the User Authority Levels panel to use this function Under the User Authority Levels activate the appropriate fields for the system user by clicking inside the field s box or select one of the radio buttons Authority Level 1 enables most view functions Authority Level 2 enables most view and edit functions Authority Level 3 enables most view edit and add functions Select All enables all functions De select All use to clear all currently selected User Authority Levels functions For individuals who are only monitoring the system such as security guards you may wish to leave the Exit Software Quit field inactive so the System VII Client cannot be closed Select the Save amp Exit button 90 17 To create another system user click on the Add New button and repeat the procedures or click on the Exit button in the Find System Users form to return to the main screen Related Topics System User Account Types gt User Authority Levels Security Levels Example of System Users Single Site Example of System Users Multiple Sites
109. e Add New Time Zone button The program assigns a Time Zone Enter a descriptive title in the Elevator Time Zone Description text box to identify the time zone In the Mon time boxes the upper box is the start time and the lower box is the end time Select the hour in the upper box and click the up or down arrow at the right to set the start hour Select the minutes and click the up or down arrow to set the start minutes You should still be in the upper box under Mon Select the hour in the lower box under Mon and click the up or down arrow at the right to set the end hour Select the minutes and click the up or down arrow to set the end minutes Repeat steps 6 to 9 for each day that falls within the time zone or if applicable use one of the Copy buttons on the left of the Set Elevator Banks to Time Zones form Click on the Save Schedule button To add another time zone click on the Add New Time Zone button and repeat steps 4 to 11 To return to the main screen click on the Exit button If you have multiple elevator banks repeat the preceding steps to create time zones for each elevator bank gt Steps to Add an Elevator Schedule 68 1 Click on the down arrow of the Time Zone and select the time zone from the drop down list Be sure the Time Zone is highlighted in blue 2 Click on the Add New Schedule button 3 In the Warning dialog box Adding multiple schedules select the Yes button
110. e Client software Conventions for Importing CSV Files Before you import a CSV formatted file to the System VII Client software there are conventions that must be followed This may entail adding fields to the System VII Client software and revamping part of your CSV formatted file once you have opened it in the spreadsheet Since there are an infinite number of possible variations to the structure and content of databases we can only provide some 135 general guidelines You may have to experiment before attaining successful results gt View Conventions for Importing CSV Files Procedures Steps to Export Cardholder Information 1 From the main screen click on the Card Holder Database quick button gt Search Access Card Holders 2 From the Search Access Card Holder form click on the Find All Cards button to list all cardholders or for specific cardholder records specify the appropriate search criteria and click on the Find Cards button 3 Inthe upper left corner of the Search Access Card Holders form click on the Import and Export Card Holder Information menu gt Export Card Holder Information 4 From the Import and Export Card Holder Information form click in the box to the left of the fields to be captured in the data export You can also use the Select All button to automatically select all data fields You cannot de select required fields They must be included in the data export 5 Click on the Export Card
111. e Open Trouble Short Unit Marked Inactive reader or keypad more than 5 times IO to ACU communication failure IO to ACU communication has been restored An access control unit has lost power Indicates that a wire has been cut or is broken Indicates the wire has a short circuit ACU Model Type an access control unit that lost communication has now been marked inactive by the access control system 118 Cardholders 119 Add a Cardholder If you are adding a new cardholder to your database click on the link below for information about the cardholder information form and the procedures Related Topic Add a New Card Add a Block of Cards The Add a Block of Cards form lets you quickly enter a group of cards in the Keyscan database for immediate use without having to enter names and other personal information for individual cardholders This is a fast method to enter cards however the drawback is that you have no record to identify cardholders by name or the specific cards they received a You can only use the Add a Block of Cards option if the cards have the same batch number and the card numbers are in sequence The Add a Block of Cards is accessed from the Quick Buttons menu gt Card Holder Database gt Search Access Card Holders gt Add Block of Cards button at the bottom of the Search Access Card Holders form Procedures Steps to Add a Block of Cards 1 From the main screen click on the Quick Button men
112. e Status The Start button is dimmed If Service Status is Stopped select the Start button Select the Log On tab to verify the local or domain setting _local workgroup user network domain user requires power user or admin 107 7 If you made any changes click on the OK button to exit If you did not change any settings click on the Cancel button to exit 108 Upload Access Control Units 109 Uploading the Access Control Panels After you have entered the information for your site the final step is to upload the data to the access control units On the System VII main screen the Panel Upload quick button flashes a red message Update Changes anytime data has changed and the panels require an update a If it is necessary to abort uploading the panels press the Esc key to terminate the procedure This may take several seconds At the moment when the Esc key is pressed the Communication Service continues uploading data from the current field until that field is completely uploaded to maintain continuity between the database and the ACU s The Panel Upload form updates itself and lists the fields that still must be uploaded to the ACU s Pressing F4 after a specific access control unit has been selected in the Unit Selection box pulls up a message window that lists the panel serial number and the panel model Procedures Steps to Upload the Access Control Units 1 From the main screen select the Quick Bu
113. e based on a 24 hour clock Maximum of 254 named time zones Combined total of time zones and schedules is 512 Maximum range of a time zone or schedule is 00 01 to 23 59 The default setting of 00 00 in the Keyscan software represents No Time It does not represent midnight If either the start time or the end time is assigned 00 00 the following conditions will result If the start time is set to 00 00 The time zone is not enabled If the end time is set to 00 00 The time zone is not disabled Setting elevator time zones does not regulate doors Elevator Schedules 67 You may have multiple elevator schedules that are nested within an elevator time zone Unlike time zones however schedules are not specifically named and reside within the time zone A schedule could be used when you have shifts As an example the first shift works from 7 00 to 15 00 and the second shift works from 15 30 to 23 30 Monday through Friday The hours 7 00 to 15 00 could be saved as Time Zone 1 and the second shift 15 30 to 23 30 could be saved as a schedule within Time Zone 1 Procedures Steps to Set Elevator Banks to Time Zones 1 From the main screen select Elevator Controllers gt Set Elevator Banks to Time Zones From the Select Elevator Banks dialog box click the down arrow to the right under the Elevator Bank Name Select the appropriate elevator bank from the drop down list Click on the OK button Click on th
114. e cece ee cneene cece eee ee ee eecacaeeeeeeesesssnaeaeeeeeess 209 CCTV command Set r s nee ewan A A ae 207 COTW Sy STOM tt erase nae ee es eee tiie eat 204 CCTV typeisetup dd co ee eas See ot ee a ada 205 communication Service Setup cece cece cece cece eeceeeaeceeeeeeeeseceaaaeceeeeeseseccacaeeeeeeesesecniaeeeeees 105 compressing the database ooooonnncccnonnnccinnnoccccnnnoncccnnnnn no canon ronca rr 162 COPY Card TECOFAS oia ta ad 129 credo a a in 13 Cumulative hours report oooocoooococcococococccccccccnnononononnnnnnnnnnn no nn nnnnn cnn anne nn cnn nn nn nnnnn nn nn ESENE EE EEE EEEn 189 D database location form oooooooononoccccccnccccoconononoconnnnnnnnnn no nn cnnnn cnn nan n nn nnnn cnn nana nn nnn nn nn rn nnnnnnnnnnnnnnn 102 database maintenance Options oooooooncococcccccccccccconononcnnnnnnnnnnnnn no nnnnnn conan nn nn cnn nnn nn nnnnmnnnnnnnnnns 157 daylight Savi gS nea e a A A A SEEEN 78 default panel outputs protocols cece cece ce cce cece cece tee ee ca aaaeceeeeeeescaeaeeeeeeesesennaaeeeeees 185 delete a system USEF 0 2 ccc cece ee eeee ee ee tenet eee nn cnn nn 169 deleted cardholder report ccccccceccccee cece cece cecceecaeceeeeeeesceaaaeceeeeeeesecsacaeeeeeeesessnsaaaseeeees 142 display access level summary ccc cere teteee erent ee ee eee cn sete ee nano aeee ee taeeeee tenses unseen neat 81 display online transactions 0 ec c
115. e changed unless the End Time crosses over midnight 7 Click on the down arrow to the right of Every and select a day interval from the drop down list 8 Click on the down arrow to the right of Remote Connection Hang Up Time This is the amount of time the modems communicate before the host modem terminates the connection Select a time from the drop down list The recommended time is 5 minutes for each ACU that is in the modem communication loop As an example if there were 4 ACUs set the time to 20 minutes 9 If not pre selected click in the radio button to the left of Active to enable this field and make the schedule active 10 Click on the Add Unit button 11 Click on the Save amp Exit button to return to the Site Information form SMTP Email Settings If you are going to use Vantage s email functions such as sending alarm messages use the SMTP Email Settings to by pass routing email through MS Outlook Newer versions of Windows can prevent routing of alarm notification email messages because of network permissions In order to use the SMTP Email Settings email must be routed through a mail server or exchange server with the SMTP mail function enabled This task must be performed by the IT department since settings are based on established mail server protocols Procedures gt Steps to Setup SMTP Email 30 10 11 From the Client main screen select the System Settings menu gt Site Setup Double cli
116. e resetting anti passback for all cardholders go to the next step If you are resetting anti passback for one or some cardholders select those cardholders in the list fora single cardholder select the cardholder for consecutive cardholders select the first cardholder hold down the Shift key and select the last cardholder for non consecutive cardholders hold down the Ctrl key and select the cardholders 3 Click on the Reset button 4 Inthe Reset Anti passback warning box select either 196 Yes for resetting highlighted cardholders No for resetting all cardholders 5 If you selected No in the previous step in the Reset Anti passback warning box select Yes 6 Anti passback is reset and the Reset Anti passback window closes Related Topic Set Door and Reader Parameters Card In Out Status The Card In Out Status form allows you to view the current status of all or selected cardholders for a specific site This form is particularly useful for generating a snapshot of who is in or out of the building on sites that have controlled enter exit portals or determining the last transaction of individuals in a building The status of each cardholder is listed by the following headings First Name the cardholder s first name Last Name the cardholder s last name Card Number the batch number and card number assigned to the cardholder Direction the direction of the card base
117. e the Time Zone button and select the time zone from the drop down list A copy of the time zone is exhibited at the bottom To set the door for First Person In recommended if this is an exterior or public access door click on the Time Zone button and go to the next step If the door is not being set for First Person In go to step 14 From the Door Time Zones form click on the First Person In button From the Set First Person In form the appropriate access control unit should be pre selected If not click on the down arrow of the Unit ID field and select the unit Click in the box to the right of the door to activate the First Person In for that door Click on the Save button Click on the OK button in the Save Changes dialog box Click on the Exit button in the First Person In form to return to the Time Zone form Click on the Exit button on the Door Time Zone form Click on the down arrow located above the Time Zone button and re select the same time zone from the drop down list 49 14 Click on the OK button 15 Repeat the above steps for another door or click on the Save amp Exit button to return to the main screen Related Topics First Person In Time Zone Door Time Zones First Person In First Person In accessed from the Door Time Zones form is a system safeguard that keeps a time zone OFF after its appointed start time until a valid card is presented It is important to understand that all do
118. ece ee eeeeee ee eeeeeeeeeeeeeeeeeseeaeeeseeaeeeseeeaeeeseeaeeeeeeeaees 199 display software CONNECTIONS 000 0 eee eeee ee eeeree ee noc eter noc cnn narran rr 201 236 door and input Status nsee A et et eee ee 191 door group access levels ei diera 61 example ti a A eds a A a Ta a St aid eee eta 62 door Group NaMe oi nein ellie et ae deed ee 42 door held open times aineta a eed ead atone aan diia 43 door lock unlock status form ccccecc cence cece ee eeccceaeeeeeeee eee caacaeceeeeesesecaeaeeeeeeesesenniaeeeeees 148 door operation Mode ccc cececccccce cece ee ccenee cece eee tEn ce caaeaeceeeeesesecaaeaeceeeeeseseccaeaeeeeeseeeeteesucaeeeeees 43 COOrOUTPUEF TON ise O 43 door relay UMlOCK Gime iii coito tro aaa ced TA Adnan R EEEE 43 door StatuS PEETA TAA EN aves tentea ss AE E c 191 door thMe ZOMES NN 33 OX AIM PISS 22 oor sfc sti ta ee beeen aces abacus sates abba serge aeead cute E E A Dances EE 39 DV Reset eel a O AT 205 E edit delete Card S icon dd 126 elevator ba k names tiera n n A aa 65 elevator control status ioni e a a i did 195 elevator floor Names iaeiiai A aes dee 66 elevator group access levelS ooooonnccoonnnncconnnococcnnnnccccnn conc ccnnn nono corran rana rr 72 XAMPleO oia td Pe a Pees 73 elevator group NAME dd dida 64 elevator MAME iii A eed A A A ee 65 elevator time ZoneS 34 0 che ied ae ti tad 67 elevators orminn Gaara ede eed enna hd des Peed cia eae 64 assign
119. ecord in the System User Information form 5 Click on the Exit button to return to the main screen 168 Delete or Archive System Users Periodically you may find that you have to either delete a system user who has perhaps left your organization or been assigned other responsibilities or archive a system user de activate user who has taken an extended vacation or a leave of absence Deleting the system user permanently removes the account from the database Archiving the system user de activates the account but retains it in the database The system user cannot log on while his or her account is archived Procedures Steps to Archive a System User Account 1 2 9 From the main screen select the System Settings menu gt System Users From the yellow table where the system users are listed select the account that is to be deleted or archived If it is not listed enter the last name in the Last Name text box Click on the Find Users button and select the system user account Double click on the System User s account you are archiving From the System User Information form click in the box to the left of Archived User to activate this option Click on the Save amp Exit button to return to the Find System Users form From the Find System Users form click on the Find Users button to update the user list The status of system user s account has changed to Inactive in the User Status column Click
120. ee a aE o eh aaa 37 Related TOPICS ciudad 39 Door Time Zone Examples ein 2s2 see hoi nda are aula ane 39 Time Zone Stays within 24 Hour COCK 0 0 eeecceeeseeeee eset eeeeeeeceeeaeeeeeeeeeeesaeeeeeeaeeeeneeeeeeenaeeeeeeaas 39 Time Zone Overlaps Midnight 7 Days oooonoccccnnincccnnnnaccccnnnoncccnn nono cnnnnrrc cnn rca rr 39 Time Zone Overlaps Midnight 5 Days ooononccccnnnncccnnnnonocinnnoncccnn nono cc nn nr c cnn rra rr 39 Time Zone Continues Across Multiple DayS o ooococnnnnicinnnnccccnnnnoccccnnnnrccnnn nar cnnn nr cnn nn 39 DO ios 41 Setting Up Doors asa ada as aes da ae Oa en aad aaa 42 Door Groups Names ries icon fe do ai cala 42 Copy Group Descriptions to Other Sites 0 eee eee eeneeeeeeeeeeseeeeeeeseaeeeeeeaaeeeeeeeeeeesneeeeeenaeeeeneaes 42 Security Le VelSid ic Top 42 PrOCO UT EE E a it dee 42 Related TOPIC ri AA 43 Set Door and Reader ParameterS oocoooccccccnccccoconococoncnccoconnnnonnnncnnnnnnnnnnnnnnnnnnnnnnnnannnnnnnnnnnnninanns 43 Reader Information Form cccccccccseccececeeeeeeneaeceeeeeeeeaenaececeeecaeaaeaeceeeeeecaeeqaaeaeeeeeeeseeneeseseenanaeeeeess 43 Door Output FoM ica ested te pe ed nents csi ed eed tadas 43 ANnti Passback coin e id ia dad iia iE 44 Types ofAntpassback iarna e a a a 44 Door Operation ModeS dressn adri sata 45 Procedures ia oR ae teh ay ae cha a A 45 ASSiIgn Time ZONES to DOOMS dirin norea i araea er A owdadceanatiicb oe ANATA 48 Procedures iia rai ibs MEGS
121. eeeeeeees 235 10 Keyscan System VII Keyscan s System VII is the multi dimensional software application that operates your access control system It has been designed to give you complete and precise control over which individuals are permitted to enter specific doors or elevators at specific times on specific days System VII keeps you informed of all site activity and alarm conditions And with its self contained internal database System VII lets you keep detailed cardholder records and allows you to produce extensive management reports and audits If you re unfamiliar with access control and what s involved in setting up and operating the system System VII includes comprehensive context sensitive on line help No matter where you are in the System VII software pressing the F1 key opens the help for the interface screen that you re currently viewing It explains the purpose of the screen and the steps to complete it so that you always have assistance when you re not sure how to do something For a new installation we suggest that first you review the topics under Introduction When you re ready to start inputting data follow the topics listed in Y set Up the System which takes you through the necessary procedures to create a site and make it operational System VII with Multiple Monitoring Capability 11 Introduction 12 What is Access Control Electronic access control is based primarily on three Ws WHO WHERE
122. een Copy Card Records to Other Sites In cases where you have existing cardholders who require access to more than one site you can copy cardholder records to multiple sites When you copy a cardholder record from one site to another site you must bear in mind that the software copies door and elevator group information based on the three digit number that precedes the group name Initially when you created door and elevator groups there was a three digit number 001 to 511 that preceded the group name When the cardholder record is copied to the new site the software only copies the three digit number Example of 2 Sites with different Door Group Name Number Assignments Site A Site B 001 Sales Department 001Finance Department 002 Finance Department 002 Sales Department As you can see In the above example Sales Dept cardholders at Site A would be in the Finance Dept door group at Site B You would have to edit the record to assign the cardholder to the correct door or elevator group To copy multiple cardholder records to another site we recommend exporting the card records edit the records in a spreadsheet and then import them to the other site Procedure Steps to Copy Existing Cardholders to Multiple Sites 1 Select the Quick Buttons menu gt Card Holder Database gt Search Access Card Holders 2 Select the Find All Cards button or enter cardholder data in an appropriate field and select the Find Cards butto
123. efault If you create door group names from door group 017 to 511 ensure that you enable the Group Active field otherwise those door groups can t be assigned access levels in the Door Group Access Levels form Copy Group Descriptions to Other Sites On the Search Door Groups form is a Copy Group Description to Other Sites s button If you have more than 1 site this function copies the group descriptions to other selected sites which not only saves duplication of effort but maintains consistent door group descriptions at all sites This can be especially important where cardholders have access to multiple sites Keeping consistent door group descriptions makes it easier to assign consistent cardholder access levels across multiple sites Security Levels If you are enforcing security levels for system users you can enforce those levels on the Door Group Information form such that a system user with a lower level cannot alter door group names set by a system user with a higher security level Setting security levels is not recommended unless you are an advanced user and require a high level of system operator security Security levels are set up in the System User Information form Select the link below for more information Procedures 42 gt Steps to Create Door Group Names 1 From the main screen select Door Maintenance gt Modify Door Group Names 2 Double click on the first unassigned door group 3 From the Group Inform
124. elect the OK button 4 Access levels can be assigned by using any of the following methods To assign one elevator group an access level for one floor double click in the table on the grid location that corresponds to the elevator group floor To assign all elevator groups the same access level for one floor click on the floor number at the top of the grid To assign the same access level to multiple elevator groups for multiple floors click on the upper left grid location and hold and drag the mouse to the lower right grid location 5 In the Access Levels dialog box select one of the radio buttons to determine the access level 24 Hour Access If 24 Hour Access was selected go to step 7 No Access If No Access was selected go step 7 Time Zone Limited Access If Time Zone Limited Access was selected go step 6 6 Click on the down arrow below and to the right of the Time Zone Limited Access field and select the time zone from the drop down list 72 7 Select the OK button 8 Repeat the above steps until all elevator groups have been assigned an access level for each floor 9 Select the Save amp Exit button 10 If you have multiple elevator banks repeat the preceding steps for each elevator bank Related Topic Example of Elevator Group Access Levels Elevator Group Access Levels Example The following diagram illustrates an example site where there are 3 different elevator g
125. elect the number of History Windows on the Show Photos form 3 To change the alignment of the history windows click on the Photo Settings menu gt Align History Windows and select an option Left Right 4 If you do not want history windows displayed click on No History Window 5 To keep the Show Photos form on top select the Photo Settings menu gt Window Always On Top The Online Transactions window must be open or minimized If the Online Transactions window is closed the Show Photos form closes 6 To close the Show Photos form click on the Photo Settings menu gt Close Photo Window Related Topics PDisplay On line Transactions 200 Display Software Connections The Display Software Connections form lists any PC currently logged into the Keyscan database with any open Keyscan System VII application The form identifies the name of the PC the open Keyscan application and the date and time the application established a connection with the database The Display Software Connections form lists the following open Keyscan applications Keyscan System VII Client Version x x x Keyscan System VII Communication Service Version x x x Keyscan System VII Template Editor Version x x x Where multiple sites exist the Display Software Connections form displays all open Keyscan applications on all sites regardless of the system user s authority levels Procedures To open the Display Software Connections w
126. em Administrator Enable Viewing All Sites Password XXXXX Site 3 Secondary Building Administrate Site 3 Settings System Administrator Password 22222 Site 3 Selective 95 Email Alarm Notification 96 Setup Email for Alarm Notification The System VII Client allows you the option of sending an alarm notification to an email address using the Email Setup You can specify the types of alarm events for specific doors readers or inputs or outputs When an alarm is triggered the System VII software transmits the alarm notice to the recipient email address You can also send email notifications based on individual cardholder transactions by enabling the Email with Cardholder Selection function This feature was primarily designed to notify an email recipient that a cardholder had arrived or entered the premises by selecting access granted for a specific door SMTP Email Setup To have the System VII software send email alarm notifications you must configure the SMTP Email Settings form so that the email alarm notifications are routed through a mail server or exchange server SMTP Email Settings must be performed by the IT department since settings are based on established mail server protocols SMTP Email Settings are reviewed in Site Setup If your IT department has already set this up continue to the procedures below a The setup for Email Alarm Notification is different for systems that have CCT
127. emoves the cardholder record from all sites the system administrator has authority to see If you are only deleting the record from the current site click on the No button Click on the Exit button in the Search Access Card Holder form to return to the main screen Delete Multiple Cardholder Records 1 Select the Find All Cards button or enter cardholder data in an appropriate field and select the Find Cards button To delete multiple cardholder records use one of the following techniques To delete consecutive cardholder records select the first record in the group of records to be deleted By default the first record listed in the cardholder records panel is pre selected While pressing down the Shift key select the last record in the group to be deleted All records between the first and last records are now selected To delete non consecutive cardholder records select the first record in the group of records to be deleted While pressing down the Ctrl key select the remaining records in the group to be deleted Click on the Delete Card s button Click the Yes button in the Delete Card Holder s warning box If applicable click on the Yes button in the Delete Card s from Sites warning box This removes the cardholder records from all sites the system administrator has authority to see If you are only deleting the record from the current site click on the No button Click on the Exit button in the Search Access Ca
128. epeat the preceding 2 steps otherwise go to the next step Under Assigned Time Zones click on the 1st arrow to the left and select a time zone from the drop down list You can select up to 4 different time zones To add more time zones repeat the preceding step Click on the Save button Click on the Exit button From the Client main screen click on the Update Changes quick button From the Panel Updates form select the Upload button Click on the OK button in the Upload Completed confirmation box Steps to Clear an Existing Present 3 Mode 1 From the Client main screen select the Door Maintenance menu gt Set Present 3 Reader Parameters From the Present 3 Reader Parameters form if the access control unit is other than the one displayed under Unit ID click on the down arrow and select the access control unit connected to the target reader Select the tab of the appropriate reader along the top of the form Click on the down arrow under Present 3 Mode and select Not Used from the drop down list Click on the Save button Click on the Exit button From the Client main screen click on the Update Changes quick button 228 8 From the Panel Updates form select the Upload button 9 Click on the OK button in the Upload Completed confirmation box 229 I O Management 230 I O Management Setting l O Management parameters requires CA256 input output control boards The CA256 circuit boa
129. er as the optional fields You can also edit cardholder optional fields at a later date However if you change an existing caption the cardholder data entered under the previous caption remains unchanged You will have to edit the data for the newly created caption for each cardholder When you define the optional fields you can specify 2 of those fields to be listed on the main Cardholder form by using the Display on First Card Tab function LY From the Optional Cardholder Information form by right clicking on the text box of any defined Optional Field headings a list of all entries made in that field is viewable in a drop down box Procedures Define Cardholder Optional Fields 183 Select Cardholder Optional Fields Setup from the Utilities menu on the main screen Click in the Optional Field Name 1 text box on the right side of the Card Holder Optional Fields form and type a caption Repeat for each subsequent field that you wish to define Click the down arrow to the right of Display on First Card Tab if you wish to have this field listed on the main cardholder form and select the optional field To list a 2nd optional field on the main Cardholder form click the down arrow to the right of the 2nd Display on First Card Tab and select the optional field Click on the Save amp Exit button to save the entries and return to the main screen Delete Optional Fields To delete a single caption 1 5
130. er before starting the procedures below Procedures Local Workgroup Setup the Keyscan System VII Communication Service 1 From Windows select start gt Run and select the Browse button 2 Navigate to the Program Files folder gt Keyscan 7 folder 3 Double click on Keyscan7Comm exe 4 Inthe Open field text box from within the Run dialog box insert the cursor to the far right following the closing quotation mark 5 Press the Space bar to insert a single space following the quotation mark 5 6 Enter a forward slash followed by INSTALL in upper case as shown in the example C Program Files Keyscan7 Keyscan7Comm exe INSTALL 7 Select the OK button 8 From the Keyscan System VII Communication Service Setup dialog box enter your Window s user name in the Service Login text box 9 Enter your Window s password in the Service Password text box Passwords are case sensitive 10 Click In the box to the left of Local User Account to enable this option 105 Click on the OK button Select Start gt All Programs gt Keyscan System VII gt Keyscan System VII Settings From the Keyscan Language Selection dialog box click on OK From the Keyscan Settings form select the Communication Service Setup button From the Communication Service Setup dialog box enter your user name in the Service User ID Main text box This is the user name assigned in the Keyscan System User Information for
131. es Click on the Print button Click on the Exit buttons until you are returned to the main screen Save a Reader Access Level Report as a PDF Document 1 From the Client main screen select the Utilities menu and click on Reader Access Level Report From the Reader Access Level Report select the reader s by clicking in the box to the left To display cardholders click the radio button to the left of Include All Active Cards You can specify how the cards are displayed by selecting Last Name or Card Number by clicking on the down arrow under Sort By Field To exclude groups with No Access click in the box to the left of Exclude Groups with No Access Click on the Run Report button Select either Yes or No in the Group Reader Report dialog box depending on whether you wish to include those details in your report Select either Yes or No in the Time Zone Details dialog box depending on whether you wish to include those details in your report From the Keyscan Report Previewer click on the Export to PDF button From the Select a PDF Export File dialog box click on the down arrow to the left of the Save In box and specify a directory 188 10 In the File Name box enter a name for the PDF document 11 Click on the Save button 12 Click on the Exit buttons until you are returned to the main screen Cumulative Hours Reports Cumulative Hours Reports can summarize time intervals between card reads where designate
132. es using the keypad Master Login Account A system user status in the software that gives authority to perform specific tasks Modem Modem is an abbreviation for modulator demodulator A modem connects the computer to the access control units to transmit data over an analog phone line NIC An acronym for network interface card itis a circuit board installed inside the computer that allows it to be connected on a network Password A personal access code keyed into the computer A password is a security feature that enables a system user to log on and have access to the software PIN An acronym for personal identification number In the access control system a PIN is a 5 digit number entered on a keypad to gain access Pulse A term used in the software to momentarily unlock a door manually When a door is pulsed it is momentarily unlocked for the number of seconds specified in the Door Relay Unlock Time field After the Door Relay Unlock Time expires the door re locks RAM An acronym for random access memory RAM is the computer memory available to the software programs when they operate Reader A reader is a device that cardholders present their cards to in order to gain access at the controlled 234 entry point Schedule In the software a schedule is a user defined period of time Schedules reside in a time zone Site Site refers to a description that defines one or more panels that control entry points in a building pa
133. eyscan part PXK501 please be aware of the following procedure We recommend that when an individual is keying in their Personal Identification Number on one of the aforementioned reader keypads he or she press the star key first then enter their PIN code Pressing the star key clears any previous numbers that may still be stored in the reader keypad This procedure eliminates the potential of the keypad misreading a valid PIN entry and denying access When the system is set to Card and Keypad the card read or PIN entry can be in any order Either of these two reader keypads should have been purchased through Keyscan so they interface correctly with your Keyscan system Procedures Steps to Assign Time Zones to Readers Keypads 1 From the main screen select the Door Maintenance menu gt Assign Time Zones to Reader Keypad Operations Wait for the Processing Communications Request box to close 2 If it is not listed click on the down arrow below the Unit ID field and select the appropriate access control unit from the drop down list If you selected a unit other than the one listed wait for the Processing Communications Request box to close 57 3 Click on the down arrow below the Current Access Mode field for the door you are assigning reader keypad access to and select one of the available options from the drop down list 4 Under the TZ field double click in the corresponding white box for the door you are working on
134. f From Use the arrows to scroll to the month and click on a day in the calendar Repeat for setting the To date To narrow or refine your search even further use the cardholder information fields to filter your criteria General Cardholder Information Additional Cardholder Information Optional Cardholder Information From the Include Card Fields list select any applicable fields you wish included in your Card In Out Report Click on the Find Cards button To print a report continue with the next steps or to return to the main screen click on the Exit button To preview a report that lists cards based on a specific direction click on the down arrow to the right of Print Direction and select a direction mode from the drop down list All prints all listed cards In prints only In cards Out prints only Out cards Unknown prints only Unknown cards Click on the Print button From the Keyscan Report Previewer click on the printer icon From the Print dialog box select a printer if necessary select a Print Range option and specify the Number of copies Click on the OK button Click on the Exit button to close the Keyscan Report Previewer Click on the Exit button to close the Card In Out Report and return to the main screen Manipulate Listings Under a Specific Heading 198 You must have performed a search with cardholders listed in the table to manipulate the order Click on the
135. field and select the Find Cards button 3 Double click on the cardholder record in the lower section of the Search Access Card Holders form where cardholder records are listed 4 Click in the Batch text box and enter the batch number of the new card if it is different from the previous batch number 5 Click in the Card Number text box and enter the new card number 6 Click on the Save amp Exit button 7 Click on the Exit button in the Search Access Card Holder form to return to the main screen Create a Temporary Card 130 When you assign cards to cardholders you have the option to make the card temporary restricting the number of times the card can be used limiting the card to a date range or both Some typical examples for issuing temporary cards would be for visitors or guests trades people who require limited access for a period of time or for members who have joined a club and whose membership is limited to a certain number of visits or a specified period of time Select the Card Holder Database quick button from the main screen to make a temporary card and select the corresponding menu Add New Card s for a new temporary card Add Block of Cards for a block of temporary cards or Edit Delete Cards to make an existing card temporary Procedures Make an Existing Card Temporary 1 Select the Quick Buttons menu gt Card Holder Database gt Search Access Card Holders 2 Select the Find All Cards button or enter
136. form to upload data to the access control units System VII Client Main Screen Software Version and License Agreement The System VII Client version and current license agreement are specified on the About form which is accessed from the Help menu System Information can be displayed by clicking on the System Info button To close the window click on the OK button If you call for technical support you will be requested to give the System VII software version number System VII Function Keys When the System VII software is open press the following function keys along the top of the keyboard to access information or open windows as listed F1 On line Help Press the F1 key to open the System VII on line help The help is context sensitive and opens on the topic relevant to the interface screen you are viewing 17 F4 Panel Updates When a panel is selected in the Panel Updates form pressing F4 opens a dialog box listing the panel serial number and the model type F5 Refresh When the main screen alarm or transaction windows are open pressing F5 updates the screen F8 Alarm Monitoring Window When the System VII Client is the active window pressing F8 restores the Alarm Monitoring window if it was closed Esc Key During a panel upload pressing the Esc key aborts the upload The upload continues until all data from the current field has been sent to the panel before it aborts About the System
137. front of the camera to obtain the desired image If the image is satisfactory click on the Save amp Exit button to import the image into the cardholder record otherwise repeat to re acquire a satisfactory image Click on the Save amp Exit button on the General Card Holder Information form to save the cardholder s photo with his or her file Signature Capture This requires an optional signature capture device Procedure gt Steps to Capture a Signature 1 2 Click on the Capture Signature button on the Cardholder form With the signature capture device s pen have the cardholder sign his or her name on the glass face of the signature capture tablet The signature is transferred to the Card Holder Signature box If the signature is not acceptable click on the Clear Signature button and repeat the above steps If the signature is acceptable continue to complete 86 the remainder of the Cardholder form 87 Create System Users 88 About System Users System users are created in the System User Information form A System User account prevents unauthorized persons from accessing the System VII software and regulates individual user privileges to protect the integrity of your access control system Also by creating system user accounts the system log shows individual operator actions and data input for activity audits or investigations From within the System User Information form you identify the individua
138. g On to Another Site Passwords 22 Site Setup 23 Site Setup The Site Setup forms identify the site specify the types of access control units installed set communication criteria and list the names of persons to be notified in an emergency Site Setup consists of the following forms Site Information Site Unit Setup Contact Information Schedule Remote Modem Connection optional if using a dial up modem SMTP Email Settings required if using email alarm notification a Before beginning to create your new site you need to know the Access Control Unit serial numbers unit types and unit passwords The ACU serial number and unit type are listed on the packing slip or they can be found on the main control board inside the ACU panel The default password for all Keyscan ACUs is KEYSCAN This information has to be entered in the Site Unit Setup form Print Site Setup As a safeguard to protect your system data after you have completed the site setup forms it is strongly recommended that you print a hard copy of the site information by selecting the Print Site Setup button on the Site Information Search form and storing the site records in a safe place You should always print a new copy whenever site information is added or changed Site Information Search When you access Site Setup from the System Settings menu the first form to open is the Site Information Search form Whether you wish to add a new site or a
139. hat the software and the panels can talk to each other Procedure To Open the Site Setup Wizard select the System Settings menu gt Site Wizard gt Start Wizard button 21 Log On When you open the Client application or switch to another site you are prompted to specify the following information in the Log On dialog box Specify the name of the site you are logging on if other than the site listed in the Site Name box Select a language N A Enter your user name Enter your password You will note that any time a system user account has been assigned with the Master Login designation it is listed in the Site Name field For more information on Master Login see Setup System Users under Setting Up the System in the Contents window Procedures Steps To Log On 1 If you are logging on for the first time or you have not created a specific user account type the following in the corresponding text boxes User Name Keyscan Password KEYSCAN Must be in entered in upper case 2 Click on the OK button Each subsequent time you open the Client application you must log on by specifying the site name and enter your User Name and Password which will be based on what was entered in your user account in the System User Information form Until you create user accounts for system administrators the above applies to logging on to the Client and the optional Photo Badge Template Editor Related Topics PLo
140. he System VII Client software These fields are optional and would only be included if your CSV file had a comparable field They must be formatted exactly as they are shown below since headings are case sensitive You cannot have spaces between words in the headings Field Heading Character TelephoneNumber Numeric with no hyphens TelephoneExt Numeric FaxNumber Numeric EmailAddress Alpha Numeric CardLocation Alpha Numeric Parkingspot Alpha Numeric Carplate Alpha Numeric 139 Barcode Alpha Numeric Non mandatory Optional Cardholder Fields There are 10 Optional Card Holder fields that are user defined in the Keyscan Client software If you have fields in your CSV file not represented by the preceding cardholder fields open the Card Holder Optional Fields form in the Utilities menu Define any required cardholder fields After you have created your optional fields in the Keyscan Client software return to the CSV file in the spreadsheet and enter the applicable OptionalField as the heading Do not use the description you gave the optional field for the heading The headings must be formatted exactly as shown Headings are case sensitive You cannot have spaces between words in the headings Field Heading Character OptionalField1 exactly as shown OptionalField2 exactly as shown OptionalField3 exactly as shown OptionalField4 exactly as shown OptionalField5 exactly as shown OptionalField6 exactly as shown OptionalField7 exactly as s
141. he following defines the input state as per the status column Shunt Status Normal Status no manual overrides apply and this point is armed Disarmed Status a user applied shunt or by pass applied to the point Auto Status The input is set to a time zone Normal Status time zone is off Disarmed Status Auto the time zone is on Input Status Normal Status the input circuit is closed Alarm Activated the input circuit is open a Please note that an input s shunt status overrides its auto status The Set All to Normal Status and Set All to Disarm Status only changes the Shunt Status and applies the changes to all OCB1616 circuit boards connected to the specified under Unit ID After changing settings in the software you must select the Apply Changes button to institute those changes at the circuit board level 193 10CB1616 Output Control Status The 10CB1616 Shunt Control Status form allows you to view or manually toggle specific or all outputs on the associated 10CB1616 circuit boards The Output is in one of the following conditions as indicated in the IOCB Output Status column On Off To toggle an output point either click in the box to the left under Output for a specific output or use Toggle All On or Toggle All Off buttons Automatic Manual Automatic no manual condition has been set for the output Manual the user has changed the state and is in control of
142. he main screen select Door Maintenance gt Set Door amp Reader Parameters Select the Reader Information tab at the top of the Set Door amp Reader Parameters form 1 If there is more than one access control unit for the site click on the down arrow on the right side of the Unit ID and select the access control unit from the drop down list If there is only one access control unit in the system bypass this step The correct unit will already be listed in this field 2 Click the cursor inside the Reader Port 1 text box and type the name of the door where the reader is located 3 If applicable specify the direction of the reader if it has an In or Out assignment otherwise leave the Direction field set on In 45 Ensure the box to the left of Anti Passback is unchecked inactive Repeat steps 4 to 6 until each door has been assigned a Reader Port name Click on the Save button and then follow Steps to Assign Door Outputs If you have multiple access control units repeat Steps to Create Reader Port Names without Anti passback and Steps to Assign Door Outputs for each access control unit Steps to Create Door Names and Reader Outputs with Anti passback 1 10 12 From the main screen select Door Maintenance gt Set Door amp Reader Parameters From the Set Door and Reader Parameters form select the Reader Information tab if it is not selected If there is more than one access control unit click on the down
143. he upper right corner of the window If you close the window you should have Alarm Notification enabled in the Utilities menu so the system still advises you of any alarm conditions To open the Alarm Monitoring window either press the F8 key the System VII main screen has to be the active window on the desktop or from the main screen select the Quick Buttons menu gt Restore Alarm Monitoring Window To access Alarm Instructions double click on the specific event in the Alarm Monitoring panel to view the Alarm Response Instructions form Related Topics Alarm Response Instructions Set Alarm Notification Alarm Response Instructions The Alarm Response Comments form lists emergency instructions and the names of persons to contact In addition this form has text boxes for alarm comments and is used to place an alarm event on hold or clear it from the Alarm Monitoring panel If the access control system is interfaced with CCTV the form can call up images captured by the cameras if the cameras were programmed to respond on an alarm condition You must have completed the Set Alarm Response Instructions Alarm Graphic Locations form for system controlled doors and or devices 113 When an alarm is completed and cleared from the Alarm Monitoring panel on the main screen the record of the alarm is still retained in the database and can be viewed in the Alarm Listings form For more information see Alarm Listings Procedures
144. heading in the Title Bar Click on the same heading in the Title Bar to reverse the order of the listings Alarm Notification The Alarm Notification can be set to one of two states ON Alarm Notification has a check mark OFF Alarm Notification is unchecked Alarm Notification is accessed from the Utilities menu When Alarm Notification is active an Alarm Warning dialog box opens to inform the system user that an alarm event has been triggered Alarm Warning dialog boxes open whether the Client is the active application on the desktop or it has been minimized Displaying Online Transactions The Keyscan software adds to an internal log any transactions that have occurred within the last two minutes listing up to a maximum of 100 entries The system automatically clears the 101st entry The Online Transactions form allows you to view system activity and sort information by using filters to highlight specific transactions The Display Online Transactions form is accessed from the Utilities menu or from the Display Online Transactions quick button Select the GMT Greenwich Mean Time time zone to view current on line transactions for remote panels or sites if they are in a different time zone from the monitoring location If the remote panels or sites are in the same GMT time zone as the monitoring location by default the software sets the appropriate GMT time zone Procedures Sort Transactions Using Filters 1 Specify
145. het RO o E N 112 Alarm Monitoring telar tit 113 Procede it ad de Ed MAS 113 Related TOPICS ii iaa 113 Alarm Response Instructions 0 cccccceeeeeceeceeeceeeeeeeeeaeceeeeeeeeseseceaeaeeeeeeeseseccaeaeeeeeeesenensanes 113 LAICA TES 42s sees eee ads ies sates ead EET ET A ET E E E 114 Related TOPIC ti di 115 Alarm sLIStings vicodin o e e dd lenin 115 POCO UTE acc AS lid EE 116 Alarm Warina neare td a A ed 117 ROCAS Sada 117 Alarm Types iissseceages ein diag aeons dag ede eee ee ea ee a ene 117 Cardholders cdi da oe 119 Adda Cardholder eaa a ete el ee ei helo dad 120 Related Topic rios ion ill oo ar 120 Add a Block Of GardS sita iia isa ia 120 ROCES a al e 120 Card Enrollment Feature sirisser a a a A 121 a O NT 121 Searching for Cardholders ati ein ode cede cnededevnngedehineds queneeeusetes stemneetesnanes 122 Wild Cand uta de LA lat GMS ais 122 A A RO 123 A EE EE A E A E A NEE E E A AR E N A E E E 123 Import and Export Cardholder Information ccc eeeecceeeeseeeeeeeeeeeeeeeeeseeaaeeeeeneeeeesnneeeenenaeeeeeenaees 123 Repo erudita tado 123 A O A O OOO 123 SEarch TOP RECO ii ado 123 General Cardholder Information Fields oooooocccnnnnnnicocccnnnnocanononcnoncnonanono nc nnnnnnnnnnnn nn nnnnnnnnnnnnnnnn 123 Additional Cardholder Information Tab oooooconnnicoccccncncconononcnononocnnano conc nnnnnnnnnn nn nn nn nnnn anna nn nncnnnnnns 124 Optional Cardholder Information Tab ooocconnnncccnonocicnnonancnan
146. hich they must enter when logging on to the Client software G7 System administrators can change passwords at any time You must have System Administrator enabled and System Users checked in the User Authority Levels table to change a password Password Confirmation When an account has been created for a new system user and that user is logging on to the Client application for the first time the system user must complete the Password Confirmation dialog box Procedures Steps to Confirm a Password 1 Enter your password in the New Password text box 2 Inthe Confirm Password text box enter the same password that you entered in the New Password text box 154 3 4 If you are a system user registered on multiple sites click in the box to the left of Update All Valid User Sites otherwise leave this field inactive Click on the OK button Steps to Change a Password 1 2 3 Log on to an authorized site Select the System Settings menu gt Add Edit System Users Double click on the user s name whose password is to be changed Click on the Reset Password button at the bottom of the System User Information form The Client software temporarily changes the system user s password to KEYSCAN upper case You cannot change the password from the System User Information form Click on the Save Exit button Click on the Exit button in the Find System Users form to return to the main screen From the main
147. hived Users Site Name Master Login Account only to find system users by site click on the down arrow and select the appropriate site Find Users button click on this button after specifying system user search criteria Copy User to Another Site button Master Login Account only click on this button after selecting system user to be copied to another site Print Listing button Click on this button to print the system users Clear Find button Click on this button to clear the system users from the system users list table Add New button Click on this button to add a system user Opens the System User Information form Delete button Click on this button after selecting the system user to be deleted Exit button Click on this button to return to the main screen Steps to Search for System Users 1 From the main screen select the System Settings menu gt Add Edit System Users 2 From the Find System Users from in the appropriate field enter the criteria to search for the system user by either typing the criteria in the text box or clicking on the down arrow and selecting the criteria from the drop down list 3 Click on the Find Users button The results of your search are listed in the system user accounts window 4 To clear the system user accounts window and perform another search click on the Clear Find button or double click on the system user in the yellow table to edit or archive the r
148. hown OptionalField8 exactly as shown OptionalField9 exactly as shown OptionalField10 exactly as shown If there are any redundant fields that are not relevant to the System VII Client cardholder fields delete those fields before you import the CSV file Schedule CSV Imports You can schedule the System VII software to automatically import CSV files to either add new cardholder records or update existing cardholder records with the Schedule Imports function CSV files can be imported on multiple days over the course of a full week Ly Keyscan recommends creating two separate CSV files one for new records and one for updating records You can also automatically delete cardholder records using this procedure In the CSV file that is used for updating records type DELETE in the FirstName and LastName fields Ensure that you include the asterisks and use upper case The CSV path file name cannot exceed 200 characters in total Store the CSV file in a path folder location that complies with this convention 140 When using the schedule feature the Client must be open during the scheduled days of the week and the logged on user must have permissions to access the CSV file s if it is at a location other than the Client PC Keyscan recommends doing both of the following procedures so that you have addressed adding new records and updating existing records Procedures Steps to Schedule Importing New Cardholder Records 1
149. hunt and auxiliary output devices that are controlled by the selected time zones While Present 3 is in effect cardholders in door groups assigned to selected time zones when toggled OFF are denied access with a single card presentation supervisory override All other valid cardholders assigned to non selected time zones are granted access with a single card presentation Time Zone Toggle without Cardholder Lockout 223 Door Group Range lt gt 009 Managers amp 010 Reception Card Target Reader Reader 1 p f Dat tte y Tea Doe age wend Cot Lorn Ca laana oj am e Ei ene annie ee H d HOLA MOLA ent AA AA ma mo q 0 q fun y fun q fun E akg Co ag 2 gt no gt ew Q oo oo Toggles Assigned Time Zones ON OFF 12001 Public Hours TZ002 Office Card presented x 3 Target reader LEDs on Present 3 Time Zone toggled Off rapid LED flashing Time Zone toggled On moderate LED flashing Present 3 Reader with any Time Zone Toggl Time Zone programmed or toggled OFF repeated cycle rapid flashing 2 seconds stops flashing 5 seconds during OFF period Valid cardholders assigned to other access levels may enter r door with single card presentation when TZ001 amp TZ002 are toggled off Not Used Affects doors amp devices connected to specified access control unit only PANEL 1 Auto Unlock Lock Doors TZ001 TZ002 Door Group Access
150. i Sat Sun Start 17 00 17 00 17 00 17 00 17 00 00 00 00 00 End 02 00 02 00 02 00 02 00 02 00 02 00 00 00 Time Zone Continues Across Multiple Days Example Monday to Friday Continuous TZ concludes at Friday 7 00 P M Resumes Monday 7 00 A M Mon Tue Wed Thur Fri Sat Sun Start 07 00 00 01 00 01 00 01 00 01 00 00 00 00 End 00 00 00 00 00 00 00 00 19 00 00 00 00 00 39 40 Door Setup 41 Setting Up Doors Setting up doors involves naming the readers doors establishing door groups setting inputs and outputs assigning time zones to doors and assigning door group access levels The topics listed in the Door Setup cover all the forms that pertain to setting up door information The forms that pertain to supervised and auxiliary inputs and outputs may not require completion depending on your site configuration Your service vendor installer should be able to assist you in determining which of these forms require completion Door Group Names Creating Door Group Names allows you to place cardholders into specific groups based on their security and access levels When creating door group names they should correspond to descriptions that are generally applied to groups within your organization Door groups are listed under the Group Description field Unassigned or open door groups appear as 001 Group 001 to 511 Group 511 6 When creating door group names the Client software makes door groups 001 to 016 active by d
151. ii e deine ents a tee age ae eee ue 117 alarm warning oi tenance eed ase ee ee ee on ee 117 anti passback s242 c cg ete a eae Ma ies tedio Ma e 43 A A oie itn teeta at andes eies eee eens eeneadl ieee delete eden ih 196 archive cardholders aa a ias 127 archive System USCIS as 169 arm and disarm auxiliary inputs 20000000 eee ener eter eee ee neater canon nr narrar rr 55 arm and disarm supervised inputs ccccccccceeeeeeeceee cece eeeeeeececeaeaeeeeeeesesecneeeeeeeeeseesenaeees 56 assign time zones to auxiliary outputs 0000 cece eter eect eeaaeeeeeeaeeeeetaeeeseeaeeeeeeaaes 54 assign time zones to readers keypadS ooooooinicccnnnncocccnnococcconononononnnnn nc nr nano nn rra n nn rr rra 56 assigning outputs to auxiliary supervised iNputS oooooonnnnninnninocinnnnconicncncannnonanon narran nn nn 53 automatically lock unlock elevator floor DU LONS ooooonocnnnnnnncnnnnncocccnnoconnnonanannna rra nccrnnnn no 69 automatically unlock lock AOOFS oooooocoonnnnocconnncocononocaccnonanancn or nnnn carr nnno nan rnn rr 48 auxiliary Input Status cuacia das 191 Cc Card IN QUEStALUS Socia ii id ic 197 cardholder reader access level reports ooooooooonococccccnnccccocononccccnonononnnnnnncnnnnnnnnnnnn nn nnee nenna 142 cardholder folder location emisore enan aaeeea Aeara a aE avd asta das anida 25 cardholder f rmase ade Anise ean wie ute ae a AER aa aaa AEEA AEA 81 CCTV action setup email notification cec
152. ill initiate the camera to act on You may select multiple events 7 Click on the down arrow on the right side of CCTV Command to Apply field and select the command to be applied when the selected events occur from the preceding step 209 8 lf applicable In the Email Address text box enter an Email address to notify the addressee of the alarm event s The Email includes code descriptions as they are listed in the Alarm Event window on the main screen 9 If applicable you can enter a command line to shell out to another application that would open on any of the selected alarm events 10 If you have created maps in the Photo Badge Template Editor and linked devices to it in the Alarm Response Instructions amp Alarm Graphic Locations click on the down arrow to the right of Load Active Map on Alarm Event if you wish a floor plan to open indicating the location of the alarm 11 Select the Update CCTV Settings button 12 To set actions for another camera repeat steps 2 to 11 13 Select the Exit button to return to the main screen Steps to Set Email with Cardholder Selection CCTV Generally this function is used with access granted to notify the Email recipient that a cardholder has arrived or entered the premise After the cardholder presents his or her card at the reader the system automatically issues an email message with Keyscan System V Message as the subject and the following data Transaction Type Unit ID S
153. indow from the main screen select the Utilities menu gt Display Software Connections Select the OK button to close the Display Software Connections window a Users must exit the Keyscan application in order to disconnect from the database otherwise the database will indicate that the user is still operating with an open application 201 CCTV 202 Setting Up CCTV 203 Setup a CCTV System The optional System VII CCTV Integration module is designed to integrate with a closed circuit television system The System VII CCTV module is compatible with the following platforms DVRs supported manufacturers only RS 232 camera systems Depending on your specific configuration before you begin to setup your CCTV system in the System VII software you must first install any video related software drivers for devices such as a video bus or video capture board You may require camera or switcher manufacturer s literature for command and communications settings DVR Pre configuration If you are integrating System VII with DVRs please observe the following DVR pre configuration steps Setup a valid IP Address Gateway 8 Subnet Mask for each DVR Make sure that you write down the IP Address for later use in the System VII Client software Use the DVR viewer to connect to each unit Once connected you must create a new user This user must have the same user name and password that is used to log on to the System V
154. into topics as they relate to their descriptions on the form You can access the specific topic and procedures from the contents window on the left or click on the links under Related Topics The Client software has the ability to import CSV files from other databases such as from a human resources database This is especially beneficial if you have to create a large number of cardholder records You can import the data to populate the fields however importing a CSV file requires some planning and setup Related Topics Complete Cardholder Information and Access Levels Temporary Card Options Define Optional Fields Photo Capture Signature Capture Import Cardholder Data Photo Badges Complete Card Information and Access Levels The Cardholder form serves to identify the cardholder assign a card and specify the door elevator groups for site access Door Group Access Levels Elevator Group Access Levels You can assign a cardholder to 2 door groups and 2 elevator groups depending on the security requirements of the individual 81 Display Access Level Summary The Cardholder form has a Display Access Level Summary Because you can assign a cardholder to 2 different door groups and 2 different elevator groups you may wish to review what the access levels are for those groups The Display Access Level Summary lets you view both the access levels for the assigned door groups and the assigned elevator groups as we
155. it button Photo Capture There are two methods to insert an image on the Cardholder form from an existing image of the cardholder from a live video capture of the cardholder You must have a video camera connected to your PC in order to capture a live video image of the cardholder Procedures gt Steps to Import an Existing Image You must have existing images of cardholders to perform this procedure 1 From the Cardholder Information form click on the Capture Photo button 85 From the Capture Card Photo form click on the Import File button From the Select User Graphic File dialog box navigate to the directory that contains the image file of the cardholder Select the image file Click on the Open button To re frame the image use the keys as instructed below the image on the left side of the Capture Card Photo form From the Capture Card Photo form click on the Save amp Exit button to import the file into the Cardholder form Be sure to click on the Save amp Exit button on the Cardholder form to save the cardholder s photo with his or her record gt Steps to Capture a Live Video Image You must have a video camera with the proper interface connections to perform this task 1 2 3 From the Cardholder Information form click on the Capture Photo button From the Capture Card Photo form click on the Acquire Image button With the Capture Still image form open position the cardholder in
156. it www keyscan ca for supported DVR brands When completing the CCTV Type Setup Form you have to pick the CSV file of the supported DVR manufacturer to load the camera settings The CSV files are identified as follows ManufacturerKeyscanDVR csv You must also have obtained an IP address for each DVR and applicable Gateway and Subnet Mask Procedure Steps To Complete the CCTV Type Setup DVR 1 From the main screen select the System settings menu gt CCTV Setup Email Setup 2 From the CCTV Setup Email Setup from select the CCTV Type Setup tab to ensure this is the active form 3 Click on the Add New CCTV Type button 4 Inthe CCTV Type text box enter the name of the DVR manufacturer 5 Click on the Save button 6 Ensure that the DVR manufacturer s name you just entered is listed in the CCTV type text box If not click on the down arrow to the right and select it form the list 7 Click on the Import CCTV Command button 8 From the Keyscan Import CCTV Command File box select the appropriate DVR driver Drivers are identified as manufacturerKeyscanDVR csv files 205 Select the Open button The camera commands are automatically inserted in the table Scroll down the table until you see the Manufacturer IP Address field Double click on the Manufacturer IP Address In the Setting Command text box enter the IP address assigned to the DVR Click on the Save button If you have more than 1 DVR of
157. ite ID Device Name Card Batch Card Number Card holder Name Alarm Date Time The following outlines the steps to setup Email with Cardholder Selection 1 From the CCTV Action Setup and Email Notification form click on the down arrow to the right of Unit ID and select the appropriate access control unit 2 In the table that lists the Device Type Device Name double click on the name of the Door 3 In the Alarm Types panel click in the box to the left of the Access Granted or the desired field You may choose multiple events 4 Click in the box to the left of Email with Cardholder Selection If you have cardholder records with photos and the recipient s receiving device is capable of displaying photos click in the box to the left of Email with Cardholder Pictures to send the cardholder s photo with the email 5 Click on the Show Email Settings for Cardholder Selection button 6 Type the recipient s address in the Email Address text box 7 Type the cardholder s card batch number in the Batch field The 3 digit number 8 Type the cardholder s card number in the Card Number box You can enter 5 additional Email addresses with the same or five different cardholders 210 9 Click on the Update Email Settings button 10 To return to the main screen click on the Exit button 211 Operate the CCTV Module 212 Operate the Video Control Panel The System VII Video Control Panel provides camera moni
158. itional Card Holder Information fields to a perform search Telephone Number Telephone Extension Fax Number Email Address Card Location Parking Spot Car Plate Bar Code Optional Cardholder Information Search for cardholders using the Optional Information fields Optional fields must have been defined and entries must have been previously made in the Optional Card Holder Information form to perform a search Clicking on the Find Cards button displays cardholder records based on the specified criteria Clicking on the Clear button clears all cardholder records from the cardholder record window Devices Direction This form is used to specify an individual device a group of devices or all devices for either doors elevators auxiliary inputs and supervised inputs The Door List panel lets you specify which door s the transaction report includes You can select specific doors by clicking in the box to the left of the Unit ID column or click in the box to the left of Door List to select all doors The Elevator List panel lets you specify which elevator s the transaction report includes You can select specific elevators by clicking in the box to the left of the Unit ID column or click in the box to the left of Elevator List to select all doors The Auxiliary Inputs List panel lets you specify which auxiliary inputs the transaction report includes You can select specific inputs by clicking in the box to
159. k on the down arrow to the left box and select when the day occurs in the month 6 Under Standard Time Begins click on the down arrow in the middle box and select the day when standard time begins 7 Under Standard Time Begins click on the down arrow in the right box and select the month when standard time begins 8 Click on the Calculate Next Dates button The daylight savings date is displayed in the Spring Forward box and the standard time date is displayed in the Fall Backward box 9 If you have more than 1 site and your user account has the necessary permissions enable the Update All Valid User Sites by clicking in the box to the left When enabled the box has a check mark 78 10 Click on the Save amp Exit button 79 Setup Cardholder Records 80 Create Cardholder Records Each person that is assigned a card to access your building or site is referred to as a cardholder Adding cards cardholders to the database requires completing the Cardholder form The Cardholder form has multiple options that you may or may not require for your records Also some functions may not be available depending on which optional software or hardware you have purchased The optional Photo Badging module is required to attach a cardholder photo on the cardholder record and print photo badges An optional signature tablet is required to capture a signature The procedures to complete cardholder records have been divided
160. l assign a unique User Name and Password for logging on and specify user authority levels The System User Information form is designed to give you broad flexibility How you set individual user accounts will greatly depend on the nature of your organization and the levels of security required a You may wish to review all the related topics listed below so you understand the conventions of system users before starting to setup accounts Procedure Steps to Create a System User Account 1 From the Main Screen select System Settings gt Add Edit System Users To add a new system user to another site you must have Master Login Account status To add a new system user to the logged on site you must have System Administrator or Master Login Account status 2 From the Find System Users form click on the Add New button to open the System User Information form 3 In the User Name text box enter a name the individual will use to log on Generally this is either the person s first initial and last name or first name and last initial It must be unique to all other system users The User Name is what the person enters in the Log On dialog box 4 Enter the person s first name in the First Name text box 5 Enter the person s last name in the Last Name text box 6 Complete the fields from User Location to Email Address whichever fields are applicable 7 Enter a password in the Password text box You may wish to consu
161. l the names that start with those 3 letters S lists all the names that end with the letter S Without the tilde the search would list all names that have a letter S anywhere in the name You can use single or multiple characters As an example ny would list all names that end with those 2 letters Procedures gt Explanation of Search Access Cardholder Fields Menus Import and Export Cardholder Information Import Cardholder Information opens the form to import a CSV file to create or update cardholder records Export Cardholder Information opens the form to export as a CSV file cardholder records that are listed in the table based on search criteria Reports Cardholder Reader Access Level Reports lists access levels at selected doors for each cardholder listed in the table based on search criteria for either the current site or all sites Reader Access Level Reports lists door group access levels at selected doors with the option of including a listing of cardholders in the in the door group Deleted Cardholder Report lists cardholders whose records have been deleted from the database Update Cardholder Security Level allows changing the security level of selected cardholders in the table to prevent a system administrator with a lower security level from altering a card record assigned a higher security level Utilities Reset Anti passback allows resetting anti passback for selected car
162. lders Devices Direction This form is used to specify an individual device a group of devices or all devices for either doors elevators auxiliary inputs and supervised inputs Transaction Reports are accessed from the Quick Buttons menu or the quick button on the main screen Overview gt Date Options and Other Settings This form is used to specify the dates of the transactions the transaction types and how the transactions are sorted Date Options presents three choices Date Range Last of Days One Day a When a Date Option is selected the two other option boxes are dimmed and unavailable To re select a date option de select the active option then select your alternative choice Each date option has a different Date Settings panel to set the dates and times of the report If Date Range is selected specify the From and To dates under Date Settings the date Start Time and End Time and the transaction Start Time and End Time under Transaction Settings Start Time commences at Hour 00 minutes 00 seconds End Time concludes at Hour 59 minutes 59 seconds If Last Days is selected specify the number of days and the date Start Time and End Time in the Date Settings panel 172 If One Day is selected specify the day and the date Start Time and End Time in the Date Settings panel In the Transaction Type panel specify which transactions the report includes You can select specific transactio
163. lete the Site Information Form 1 From the main screen select System Settings gt Site Setup gt Site Information Search Click on the Add New button f you previously started to setup a site saved it and you are now returning to complete setting up the site do not click on the Add New button Click on the Find Sites button Your site will be listed in the body of the Site Information Search form Double click on the site name in the body of the Site Information Search form to open the site 2 Click in the Site ID text box and enter an ID name The maximum is 8 characters The purpose of a Site ID is to identify the location so that other individuals operating or monitoring the system can determine the source of where an alarm occurs This is especially important where multiple sites are going to exist 3 Click in the Site Name text box and enter the name of the site 4 Complete the remaining site information from Site Location to Fax Number whichever fields are applicable 5 If applicable click on the down arrow to the right of System Logging Level and select a level The default is Full Logging Level which lists all the user s activity in the System Log To retain less details in the System Log select a level between Level 1 and Level 4 Level 4 retains the least System Log details 6 If applicable enter any special comments in the Site Comments text box 7 Specify a Card Holder Folder Location if you have the option
164. leted naming the auxiliary outputs click on the Apply Changes button Wait for the Processing Communications Request form to close 8 Click on the Exit button to return to the main screen Set Auxiliary Supervised Input Names Output Assignment By assigning outputs to auxiliary supervised inputs you assign those inputs to activate outputs in alarm conditions If a Supervised Input Board has been connected to an ACU select the Add Optional Supervised Inputs button to interface those inputs with the software Your dealer installer should determine these settings if applicable Procedures Steps to Set Auxiliary Supervised Input Names Output Assignment 1 From the main screen select the Door Maintenance menu gt Set Auxiliary Supervised Input Names_Output Assignments 2 Click on the down arrow of the Unit ID field and select the control panel from the drop down list 3 Double click on the auxiliary input Al or the supervised input SI from the appropriate list 53 4 Click in the Al Name or SI Name text box and enter the name of the input 5 Click on the down arrow of the Output Assigned field immediately below the Al SI Name text box and select the output from the drop down list 6 Click on the OK button 7 Click on the Save amp Exit button to return to the main screen Set 10CB 1616 Parameters Setting OCB1616 parameters requires IOCB1616 input output control boards connected to the access control p
165. ll as the hours of the time zones by clicking on the respective buttons Accessibility Feature For cardholders with disabilities you can use the Accessibility Feature if the Keyscan system has been connected to doors with door operators When this individual s card is presented to a door the reader acknowledges the card s disability status and invokes the Handicap Door Timer and Handicap Door Held Open Timer settings These settings are specified in the Set Door and Reader Parameters form Previous Next Buttons The Previous and Next buttons on the Cardholder form allow you to scroll through cardholder records without having to return to the Search Access Cardholder Information form When you select either button it moves back or forth by one record and retains the same tab setting Group Access Levels Temporary Card Options Last Card Transactions Optional Fields whichever was the active tab a When adding cardholder records when you complete the record select the Next button You are prompted to save the record and can create the next record without having to continually exit the form to save time If your system uses either an HID reader keypad Keyscan part HID 5355KP or an Indala reader keypad Keyscan part PXK501 please be aware of the following procedure We recommend that when an individual is keying in their Personal Identification Number on one of the aforementioned reader keypads he or she press the star key fi
166. ll the cardholders who had not used their cards within a given period of time you would activate the Not Used Since field and specify a not used since date The software searches through the database and lists all the cardholders who had not recorded any transactions since the date specified You can also narrow your search by specifying other search criteria in conjunction with the Not Used Since feature The Not Used Since feature is a convenient utility to maintain up to date records by allowing you to search for inactive cardholders who you may wish to archive or delete from the database Procedure Steps to Find Cardholders with Not Used Since Feature 1 Select the Quick Buttons menu gt Card Holder Database gt Search Access Card Holders 2 From the Search Access Card Holders form click on the down arrow to the right of Not Used Since and specify the date to display inactive cardholder records At the top of the calendar click on the arrows to scroll back or forward to the month and year Click on the day in the body of the calendar The calendar closes with the Not Used Since date selected The check mark in the box to the left indicates this search criterion is active 3 The Sort By Field option allows you to specify the order of how cardholder records are sorted in the cardholder record window Alphabetical Fields A Z Numerical Fields O 9 4 Click on the Find Cards button The results of your search are lis
167. ls ON OFF enables or disables viewing DVR video information Audio ON OFF enables or disables audio at System VII Client Does not disable in DVR May contravene state or federal laws if audio ON DVR Connection allows switching from DVR to DVR if DVRs are made by the same manufacturer Video Resolution High Medium Low sets resolution on System VII Video Control Panel High offers better image in Video Stream panel however requires greater PC 213 resources and network bandwidth This setting does not have any affect on image quality captured in DVR Playback Control Date amp Time displays current date and time yyyy mm dd hh mm ss or sets date and time to retrieve video Go to Event retrieves video from DVR based on settings in the Date amp Time field Fast Back Forward Stop Fast Forward Pause buttons are used to control direction of video search Camera Selection Control Selects the active camera for manipulation by the other control functions the camera number is in bold italic text 1 to indicate it is the selected camera in the control panel Find Video from a Report When the System VII CCTV module is interfaced with a DVR and you have programmed cameras to respond to specific transaction types such as Alarm Tripped you can locate specific video segments by running a Transaction Report You should be familiar with setting up and running a transaction report before attempting the procedures below
168. lt with the system user for an appropriate password that can be easily recalled Passwords are case sensitive When logging on the user must type his or her password exactly as it is entered on the System User Information form The maximum is 10 characters 89 10 11 13 15 16 Re enter the password exactly as it was entered above in the Confirm Password text box When the system user logs on for the first time he or she will be prompted to confirm the password Click on the down arrow to the right of Language and select English from the drop down list Click the down arrow on the right side of Site Name From the drop down list select the site the system user is authorized to access A Master Login account can select all sites a System Administrator can only select the currently logged on site If you are assigning security levels click on the down arrow to the right of Security Levels and select a level Implementing security levels is not recommended unless you are an advanced user and require stringent system administration security If the system user is to have Master Login Account status click in the box to the left to activate this field If the system user is to have System Administrator status click in the box to activate this field The box has a tick mark when active For individuals deemed solely as System Users leave the System Administrator and Master Login Account designations inactiv
169. m You can also use the default user name KEYSCAN In the Service Site ID text box enter the name of your site exactly as specified in Site ID on the Site Information form Click on the Save Settings button From the Keyscan Settings form select the Save Settings button Note To uninstall the Communication Service enter a forward slash followed by REMOVE as shown in the example C Program Files Keyscan7 Keyscan7Comm exe REMOVE Procedures Network Domain Setup Keyscan System VII Communication Service Network 1 2 3 From Windows select start gt Run and select the Browse button Navigate to the Program Files folder gt Keyscan 7 folder Double click on Keyscan7Comm exe In the Open field text box from within the Run dialog box insert the cursor to the far right following the closing quotation mark Press the Space bar to insert a single space following the quotation mark Enter a forward slash followed by INSTALL in upper case as shown in the example C Program Files Keyscan7 Keyscan7Comm exe INSTALL Select the OK button From the Keyscan System VII Communication Service Setup dialog box enter your Window s user name in the Service Login text box Power User or Administrator required Enter your Window s password in the Service Password text box 106 10 11 12 15 16 17 18 In the Service Domain field enter the network domain of the PC Cli
170. me Zones form to set the times for the remaining days if the times are the same as 37 10 11 12 16 17 Monday If you are setting holiday hours continue to the next step if not go to step 15 Below Holiday 1 in the upper box set the start hour Use the arrows if other than 00 Set the start minutes Use the arrows if other than 00 In the lower box under Holiday 1 set the end hour if other than 00 Set the end minutes Use the arrows Repeat steps 10 to 13 if setting times for Holiday 2 and or Holiday 3 If you are enforcing security levels for system users click on the down arrow to the right and select a security level Setting security levels is not recommended unless you are an advanced user and require a high level of system operator security Click on the Save Schedule button To add another time zone click on the Add New Time Zone button and repeat steps 2 to 9 To return to the main screen click on the Exit button Steps to Add a New Schedule 1 Click on the down arrow of the Time Zone and select the time zone from the drop down list Click on the Add New Schedule button From the Warning box Adding multiple schedules to the current time zone select Yes In the Mon time boxes the upper box is the start time and the lower box is the end time select the hour in the upper box and click the up or down arrow at the right to set the start hour Select the minutes a
171. mend information on an existing site the Site Information Search form acts as the hub to perform any site setup tasks Procedures To create a new site select the Add Site button to open the Site Setup forms To locate verify or update information about an existing site click on the Find Sites button to list all sites or specify specific criteria in the field search text boxes at the top to narrow your search then click on the Find Sites button To open an existing site double click on the site name in the table Site Information Form 24 The purpose of the Site Information form is to identify the location of the site This includes a site ID descriptor the site name address and telephone number You must also specify whether you are creating a host or remote site and in the case of a remote site specify the data collection format that is employed to transfer data from the access control units back to the host site database Cardholder Folder Location The Site Information form has a Cardholder Folder Location field If you have the optional Keyscan System VII Photo Badging module you can use this field to specify an alternate folder location for your cardholder images f you leave this field blank cardholder images are saved in the Keyscan database f you specify a Cardholder Photo location cardholder images are saved in the Keyscan database as well as the specified folder location Procedures gt Steps to Comp
172. ministrative Tools window select Services 4 From the Services window scroll down and double click on Keyscan Service Comms 5 From the Keyscan Service Comms Properties window with the General tab selected click on the Stop button 6 Click on the OK button 158 7 8 Exit the Control Panel windows to return to the desktop If you have more than 1 Keyscan System VII Communication Service installed repeat the stop procedures at each applicable PC Steps to Restore the Database Locate the computer with the Keyscan System VII DBUtility 1 2 10 Right click on the Start button in the lower left corner and select Explore Navigate to the Program Files gt Keyscan7 gt Database folder and double click on the Keyscan DBUtil exe file From the Select a Language dialog box click on the OK button From the Database Maintenance dialog box click on the Restore Backup button From the Restore Backup form either a enter the drive folder location and backup file name in the File Name text box or b click on the Browse button and navigate to the folder location and select the backup file Click on the Open button Click on the Restore button From the Restore Backup query box Are you sure you want to restore the backup file click on the Yes button From the Keyscan System V Database Util confirmation box click on the OK button From the Restore Backup form click on the Exit button Click
173. n 3 Locate and select the cardholder record in the cardholder records window of the Search Access Card Holders form 4 Click on the Copy Card to Another Site button 129 5 From the Site Selection box click in the box to the left of the Site Name to select the site where the records are copied The Found in Site field indicates whether the cardholder record is currently copied Yes or not copied No in the listed sites 6 Click on the OK button in the Site Selection box 7 Click on the Exit button in the Search Access Card Holder form to return to the main screen Related Topic Import Export Cardholder Information Replace Lost or Stolen Card In the event a card is lost or stolen issue a new card enter the new card number in the cardholder s record and save the record The old card number is deleted from the system and is no longer valid if someone tries using the card to gain access If the card is returned at a later date it can be re assigned to another cardholder If you have the Disable Auto Updates function engaged on the Site Information form you will have to manually upload the panels to affect the change otherwise the lost or stolen card will still be active Procedure Assign a New Card to an Existing Cardholder 1 From the main screen select the Quick Buttons menu gt Card Holder Database gt Search Access Card Holders 2 Enter the cardholder s first and last name or other appropriate
174. n sensors locking out other cardholders to prevent false alarms implementing a supervisory override to keep staff out controlling devices such as lights or HVAC etc Present3 modes are per the access control unit They are not global with CPB 10 connections Only doors and devices connected to the same access control unit as the target reader are affected Assigning who may use Present 3 modes is based on door groups One or a consecutive range of door groups can be selected For cardholders with multiple Door Group Access Level assignments in the General Cardholder Information form please note the following Present3 only recognizes the door group assigned under Door Group Access Level A If this door group is not specified in the Present 3 Group Range the cardholder cannot use this function Using Present3 to toggle a door lock or change a time zone is governed by the door group access level either 24 hours or during the hours of the assigned time zone G7 Keyscan strongly recommends not using the First Person In function with Present3 Related Topics Present3 Modes Using Present3 Setting Up Present3 Present3 Modes Present 3 has four modes of operation which are defined under the following sub headings Diagrams illustrating each Present 3 mode can be accessed by 217 selecting the green text Door Toggle Door Toggle toggles the specified reader s door state lock or unlock Only cardholders in
175. n First Card Tab function the fields are inserted below the Email Address and the Bar Code fields You can enter and view data in those 2 fields without having to select the Optional Fields tab Otherwise to enter or view optional fields data select the Optional Fields tab From the Optional Fields form you also have the ability to change the descriptions of any or all of the following fields Telephone Number Telephone Extension Fax Number 84 Email Address Card Location Parking Spot Car Plate Bar Code G By right clicking on the text box of any defined Optional Field headings a list of all entries made in that field is viewable in a drop down box Procedures Steps to Define Optional Fields 1 From The Cardholder Information form select the Optional Fields tab 2 From the Optional Fields form select the Cardholder Optional Fields Setup button 3 Click in the Optional Field Name 1 text box on the right side of the Card Options Setup form and type a caption for that field 4 Repeat for each subsequent field that you wish to define 5 Click the down arrow to the right of Display on First Card Tab if you wish to have this field listed on the main cardholder form and select the optional field 6 To list a 2nd optional field on the main Cardholder form click the down arrow to the right of the 2nd Display on First Card Tab and select the optional field 7 Click on the Save amp Ex
176. n also save the report as an Acrobat PDF document for non system users The Reader Access Level Report excludes elevator readers Procedures gt Create a Reader Access Level Report 1 From the Client main screen select the Utilities menu and click on Reader Access Level Report 2 From the Reader Access Level Report select the readers by clicking in the box to the left 3 To display cardholders click the radio button to the left of Include All Active Cards You can specify how the cards are displayed by selecting Last Name or Card Number by clicking on the down arrow under Sort By Field 187 13 14 To exclude groups with no access click in the box to the left of Exclude Groups with No Access Click on the Run Report button Select either Yes or No in the Group Reader Report dialog box depending on whether you wish to include those details in your report Select either Yes or No in the Time Zone Details dialog box depending on whether you wish to include those details in your report View the report in the Keyscan Report Previewer Use the Back and Forward buttons to scroll through a multi page report To change the View click on the down arrow to the right of the magnifying glass on the toolbar and select a view option from the pop up menu To print a report click on the Printer icon on the far right of the toolbar From the print dialog box specify the Printer the Print range and Number of copi
177. n output for Keypad QUTEsS cooocccccocccccononcncnononcnnnononcnanonnnnnnnn cnn nao nn nr naar nn rn nn nnn nan nnnnnnes 186 Set Power Failure Delay iec innen aaa ios 186 Set Manufacturer Codes WSSKP 1 Keypads ccooocccccococccononcncnanonnnononcncnnnonnnc nana nnn ran nn nn nan nn nrnnnn nos 187 Default Codeseda aaa aata E r ata A Aa Ea aaea intra 187 Reader Access Level Reports cccccsccsecceceeceeeeeeescaeaeceeeeeeesceaeaeseeeeeeeesescusaeeeeeeeeeeenaees 187 Proced re Se ari oa iva 187 Cumulative Hours Reports 0 cceccccecceceeeeeeeeeeeeeeeeeeeeeecceaeceeeeeeesecenaeeeeeeeeeeseessniseeeeeeeetes 189 Example of Cumulative Hours Setup ccc eeeceeeeeenneeeeeeeeeeeseeeeeeeaaeeeseeeeeesaeeesesaeeeseneeeeeeneeeeseaas 189 Procedures rdos tens eet alate dedo ate ha Mabe ai ceo fac dale ao bean tag dbs inate he 190 Door and INput Status ris nesr ereraa aeai a Raee agate os eae hab aa ua aea Ne Sade tae 190 Door amp Auxiliary Input Status Legend oo eee ee cence center eeeaeeeseeeaeeesaeeesesaaeeeeeeeaeeesnaeeeenenaeeeenaes 191 Supervised Input Sh nt Stats spreitt oth pitaotdieve ttreisi kainai p ieaiaia betiana aeaiia 191 Supervised Input Input Status oooccccnocccnnoncconononcnnnonancnn eeeeeeeeeeaeeeseeaaeeeseeeeeesaeeeseeaeeeseneeeeesnaeeeeeaas 191 TIME ZOMG Status alli ARA a T 191 Pro ed re da a Augie ted 191 Manual Al Shunt and SI Control 0 ccccececesecce cece ee eeceeeaeeeeeeeee se
178. n types by clicking in the individual boxes to the left or you can select all transaction types by clicking in the box to the left of the Transaction Type heading The Sorting Options panel lets you specify how the transactions are displayed Date Door Name Direction Card Cardholders Optional Fields This form is used to specify which cardholders are included in the report This can be a single cardholder a group of cardholders or all cardholders List cardholder s with specified First Name List cardholder s with specified Last Name Search for cardholder s based on Card Type All Cards Temporary Cards Archived Cards List cardholder s with specified Batch Number List cardholder s with specified Card Number List cardholder s with specified Personal Identification Number List cardholder s in specified Door Group List cardholder s in specified Elevator Group In Exceptions specify Do Not List List At End If cardholders are included in the report the selected fields in the Include Card Fields window are included with the cardholder information Include Card Fields select if any of these fields are to be listed on the report with cardholder information When selected Include Deleted Cards lists cards deleted from the system Additional Cardholder Information Search for cardholders using the Additional Information fields Entries must have 173 been previously made in the Add
179. nd click the up or down arrow to set the start minutes You should still be in the upper box under Mon Select the hour in the lower box Under Mon and click the up or down arrow at the right to set the end hour Select the minutes and click the up or down arrow to set the end minutes Repeat steps 4 to 7 for each day that falls within the time zone or if applicable use one of the Copy buttons on the left of the Door Time Zones form Click on the Save Schedule button 38 10 To add another schedule click on the Add New Schedule button and repeat steps 2 to 9 To return to the main screen click on the Exit button Related Topics Example Time Zones gt Security Levels First Person In Door Time Zone Examples The tables below illustrate examples of time zones that fall within a twenty four hour clock overlap midnight and run continuously over 5 days Time Zone Stays within 24 Hour Clock Example Monday to Friday 9 00 A M to 5 00 P M Mon Tue Wed Thur Fri Sat Sun Start 09 00 09 00 09 00 09 00 09 00 00 00 00 00 End 17 00 17 00 17 00 17 00 17 00 00 00 00 00 Time Zone Overlaps Midnight 7 Days Example Monday to Sunday 5 00 P M to 2 00 A M Mon Tue Wed Thur Fri Sat Sun Start 17 00 17 00 17 00 17 00 17 00 17 00 17 00 End 02 00 02 00 02 00 02 00 02 00 02 00 02 00 Time Zone Overlaps Midnight 5 Days Example Monday to Friday 5 00 P M to 2 00 A M Time Zone concludes Saturday A M Mon Tue Wed Thur Fr
180. nd enter a new user ID and password as well as other user information Leave all the user functions and authority levels intact Procedures Steps to Archive a Keyscan Admin Account 1 Log on using a system user account with Master Login Account status or System Administrator status Do not log on with the Keyscan Admin account 2 From the main screen select the System Settings menu gt Add Edit System Users 3 From the table where the system users are listed select the Keyscan Admin account that is to be archived You will have a corresponding Keyscan Admin account for every site that you have created unless previously deleted You may have to click on the Find Users button to list the system users 151 9 Double click on the Keyscan Admin account you are archiving From the System User Information form click in the box to the left of Archived User to activate this option Click on the Save 8 Exit button to return to the Find System Users form From the Find System Users form click on the Find Users button to update the user list Scroll to the User Status column The Keyscan Admin account is marked as Inactive Click on the Exit button to return to the main screen Steps to Delete a Keyscan Admin System User Account 1 Log on with a System User account that has Master Login Account status or System Administrator status Do not log on with the Keyscan Admin account From the main screen select the S
181. nds Click on the Save button 206 9 To add another camera or set display and zoom modes repeat steps 6 4 7 CCTV Command Setup Form After you have completed the CCTV Type Setup form complete the CCTV Command Setup form to set communications You must have completed the CCTV Type Setup form before you can complete the procedures below Procedures Steps To Complete the CCTV Command Setup Form DVR 1 Select the CCTV Command Setup tab 2 Click on the down arrow to the right of CCTV Type and select the DVR manufacturer entered in the CCTV Type Setup form 3 Click on the down arrow to the right of Driver Options and select the DVR manufacturer 4 Click on the Save Default Setup button Steps To Complete the CCTV Command Setup Form Switcher Matrix 1 Click on the CCTV Command Setup tab 2 Click on the down arrow on the right side of CCTV Type and select the switcher matrix manufacturer s name from the drop down list 3 Click on the down arrow on the right side of CCTV Port and select the port number from the drop down list that the switcher is connected to on the client PC 4 Click on the down arrow under Drive Option and select the switcher or camera driver from the drop down list 5 Click on the down arrow under CCTV Baud Rate and select the correct setting from the drop down list Consult with the switcher matrix manufacturer s literature for specifications 6 Repeat for CCTV Parity CCTV Data Bits an
182. ng components that work together giving you complete security and access control management System VII software personal computer proximity cards or other forms of credentials card readers and or keypads door locking hardware access control units ACU alarm monitoring 13 Door Monitor Alarms System VII System Overview Control Cards Card Holders Door amp Elevator Groups Time Zones Schedules Door amp Reader Parameters Inputs amp Outputs optional Door amp Elevator Access Levels System Vil software Reader Reports to access control units via serial network or to PC via serial network or nodem connection modem connection Elevator Control Unit Reader Elevator 1 System VII Requirements The following list outlines minimum PC requirements to operate the System VII software Recommended Central Processing Unit CPU Pentium D or later Recommended minimum RAM 1 gigabyte or greater Hard Disk Recommended 20 gigabytes of available space USB Port for Photo Badging or Signature Capture COM Port 1 required if using direct serial connection to access control units 2 required if using CCTV control as well CD ROM or DVD drive Mouse or compatible pointing device Removable Media Storage Device such as CD or DVD Writer for database backup Network Interface Card NIC with TCP IP protocol a valid active IP address PC with System VII databa
183. ngs with your CCTV cameras capture still images for specified alarm conditions email an alarm message to a recipient address email a message with a photo on a selected card transaction If you do not wish to have your CCTV cameras capture still images for specified alarm conditions or Email an alarm message to another address leave this form blank The System VII Email Notification only functions when the SMTP Email Settings form has been completed Procedures These procedures apply to DVR and switcher matrix systems Steps to Set Cameras for Alarm Conditions and Email Notification Ensure that you have the appropriate manufacturer selected in the CCTV Type box on the CCTV Command Setup form before proceeding to the steps below 1 From the CCTV Setup Email Setup form click on the CCTV Action Setup and Email Notification tab 2 From the CCTV Action Setup and Email Notification form click on the down arrow on the right side of Unit ID and select the ACU model from the drop down list 3 From the table with the headings Device Type Device Name Status double click on the appropriate ACU door or input the camera monitors 4 Inthe DVR IP Address box enter the IP address if setting actions for cameras connected to a DVR 5 Click on the down arrow to the right of Camera Number and select the camera that is monitoring the device 6 From the Transaction Type table on the left select the event that w
184. nication Request to close 3 Click on the Toggle All On or Toggle All Off button 4 Click on the Apply Changes button Wait for the Processing Communications Request form to update the panels It closes automatically when communication is completed 5 Click on the Exit button Elevator Floor Control Status The Elevator Control Status form shows the current status of each elevator floor button and allows you to manually override individual or all elevator floor buttons Floor buttons are in one of the following 3 states SECURED The floor is secure and a valid card is required to activate the floor button UNSECURED The floor is unsecured and a valid card is not required to activate the floor button If an elevator button is manually set to unsecured it remains so until either it is manually toggled to secured or if applicable when its automatic re lock time starts as set in the Set Elevator Time Zones to Automatically Lock Unlock Floor Buttons form TIMED UNLOCK The floor is unsecured for a specified period of time The maximum period is 7 days for a timed unlock At the conclusion the of the timed unlock the elevator floor button is secured Please be aware of a timed unlock applied to an elevator floor button that has been programmed to automatically lock unlock on a time zone If the timed unlock expires after the start of an auto unlock period the floor button remains secured until the next programmed auto unlock
185. nncccnnnnncccnnnnocccnnnnoncccnnnorccann nor cnn nro 199 ProcedureS ii A iia 199 Related Topics iii a e A eed i is 200 SNOW mA IOLE E AAE tend a a edie cae tania Wadia Atte eek so tama adds LO 200 PrOC dUreS iii A eres ion de een chelate 200 Related Topics 3 54 sce eS i i ene ed en ee ete 200 Display Software CONMECUONS viciosa dd 201 Procedures 20 sane wh ein es A A Se eee es 201 A i ae er O A ere eRe A 202 Setting Up CCTV rr ed 203 Setup a CCTV System titi aa aena aaa a ad Et nes 204 DVRiPre Config uration e E E TE ETE TE 204 System VIECCTV EOS ivi diea A a a a de eina ai TE aia 204 Related CCTV TOP CS iseni ioien dt i eee aaie iiiad Eein 204 CCIM Type Setup tii eoe aat eaae aaa talla aa i 205 Switcher Matrix hoen ae wesw anne E AE E E E E aaar 205 A ap a a a a diay a lees 205 Procedure sadne a p E oia 205 CCTV Command Setup FOME a r a a a A a aa ae e a aaa aaa 207 PrOCOGUICS ine a e A td 207 Show Live VideO iii a a al a ae a ea heeded a eaa E aA 207 Procedures titi E E A etd ll age E T E E ET 208 Potential DVR Connection Problems cccccccecceceeeeeeeeeeeeeeeeeeesecaeaeeeeeeesecaaeeeeeeeeeseneaeeeeeeeeneees 208 Related Topic iii ido 209 CCTV Action Setup and Email Notification Form ccccccccceceeeeeeeeceeceeeeeeeeeeeeceieeeeeeeeneees 209 Procedures iaa iso es tilo aro 209 Operate the CCTV Module ccccccccccocnncncnnccnococonencnnnnnnnncnnnononononnnnnonononencnnnnenoncnonananos 212 Operate the Video
186. nnnnnnnnnnnannn nn nn nnnnnnnnannnnnnnnnnrnnnnnanes 178 L ASE card ANS CON A td ad lt 144 O OM ik sede ee A OA ee ed a tie ea te ed ee ee ee 22 lostorstolen Card ici A A ee A a 130 M machine key Serial number ooooooccccconoccccnonoccncnonncnc cano ncnc cnn no cnn rro nc r ran nr 15 manual Al shunt and SI CONMtPO oooooooococccococcccococonoconcnoconanonc ono nonnnnnnannn nn nn cn nnnnnnnnn nnanet renere nne 192 manual output Ccontrol cio iaa 194 master log account di 91 N NOOLACCOSS A A aA ain ete 61 NOL sed SINCE tii ii AA A ts e a AE 132 O optional cardholder fields ooooooononninnncnnnnncnnonocococnncnnccnnnnnnonccnnnnnnnnnnno nn nnnnnn nn nnnn nn nncnncnnn 84 P panel UplOAd A EET E A TE 110 PASS WOR ETEA E ETA ETAT TAAA E EA E TEE 154 O 154 password confirmation ccccccccecececcccce cece cece eee eaaeceeeeeeesecacaeceeeeeeeseccaeaeeeeeeesesseesecaneeeees 154 PG requirements 25 E A AA E AA o e a 14 Photo Capture ce 2 oc seh seston ened eee id Be ede ede cela 85 photo shape Setup didnt idad eed ne aed ced Beets ed 184 Presents norinni nee ii Dy dha dies lene eet 217 Modesa A ante ei eee el eee ete 217 S tUD iii A es Ae ee ee ee eee it a 225 USO O scent sevice Ad decor tesla EA eet ets ee ee 225 print cardholder badges 000 ccc eee e cence ee nono ccno nor cnc nro roca rc 133 print cardholder recordsiin a aa dat 132 processing communications request cc
187. ns to setup each mode are listed below under Procedures Procedures PSteps to Setup Door Toggle Mode 1 From the Client main screen select the Door Maintenance menu gt Set Present 3 Reader Parameters From the Present 3 Reader Parameters form if the access control unit is other than the one displayed under Unit ID click on the down arrow and select the access control unit connected to the reader for toggling the door lock Select the tab of the appropriate reader along the top of the form Click on the down arrow under Present 3 Mode and select Door Toggle from the drop down list Click on the down arrow to the immediate right of Group A Range and from the drop down list select the first door group that can toggle the door lock using Present 3 The maximum range is door group 001 to door group 255 225 Click on the second down arrow of Group A Range to the right of the lt gt symbols and select either the same door group as chosen in the preceding step if only one door group is to use the door toggle mode or select the door group that is the last group in the range of door groups to use the door toggle mode To create a Group B Range of door groups repeat the preceding 2 steps otherwise go to the next step Click on the Save button Click on the Exit button From the Client main screen click on the Update Changes quick button From the Panel Updates form select the Upload button Click on the O
188. o aaa aa ETEA Hh 132 ProcedureS menee Aan ee asl ae eee 133 Prnt Photo BadgES ci Gada hte dto aden 133 Printing Multiple Photo Badges ooocccococcconocccononoccnnnonononononc nc nano cnn no non nn nano nn rr narrar rra 133 Procedure cita a oie aora 133 Export Records in PDE FOnMat enron aaao aaa A oaa aaa i 134 Procedure utili a E E E E E A A 134 Import Export Cardholder Information ccccccceeeecceececeeeeeeececaeeeeeeeeesecceaecaeeeeeeeeeeeenaees 135 Conventions for Importing CSV Files eee eeeececeeeeeeeeeeeeeeeeeaeeeeeeaaeeeseeeeeesaeeeseenaeeeenneeeesenaeeeeeas 135 Procedure cuatriciclo a a Ra 136 Related Topic iii e E A TE EAE EE TOE 137 Import CSV Files Conventions ccc ce eeeeeecceceeeeeeeeeeeaeceeeeeeeseceaeaeeceeeeeeesenencaeeeeeeeeeeennanaeeees 137 Mandatory Cardholder Database Fields ccccccceceeeeeecee cece ee eeeeeeaeeeeeeeeeeeceaeaeeeeeeesenenaeeeeeeeeeeeees 138 Non mandatory Cardholder Database Fields oooooooconccccnnnnnnccccononcccconnnnnnnnnananonnn 139 Non mandatory Additional Cardholder Fields cccccceccceceeeeeeeeeeeeeeeeeeeeeeereeeeeeees 139 Non mandatory Optional Cardholder Fields ccccceecceeeeeeeeeeeeeeeeeeeeeeeeeteeeeeeeees 140 Schedule ESV MpPORAS 2 o ead aad ea ete le 140 PrOoCe dUreS iii detest ies tee teen a Nese A dd 141 Related Topic A teste eed en dee Senin 142 ReportS Access Levels T iesti alada asar aapiicies aaa a etica 142 Relate
189. ocedureS ti A do o ad 97 Related Topic E ad 99 Setup Database Backup cocccccccncccoccnnncnnnnnnnnnnnnnnnnnnnnnnonnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnneniness 100 Schedule Automatic Database BackupS oooooococococcccnccccoconononocnncnncnnnnonnonnnnnnnnnnannn mn nnnnnnnnannns 101 Default Database Backup Folder ooooonooccccccccccocococcccccnccononononocnncnnnnn nono nnnnnnnnnn nn nn cnncnnnnnn nn n cnn cnn anna 101 Single PE InStallatiON oil 101 Multiple PC Installations cio bla deidad 101 Email Notifications eur Tarso dd laa 101 ProcedUTOS erica a tada 101 Database location cia ta iia tr s 102 Setup Communication Service ooooccccncnnnnnnnnnnnnnnnnnnonnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnninininnss 104 Communication Service Setup orein aian iaaa ee aae a a aa a TEA 105 PrelimiNa ry coccion A tbe yee cen A la 105 Procedures Local Workgroup cios a boon natin sf r a osha ghesdceasean tees N 105 Procedures Network DOMa in ccccccecceceeeeeeeeeaeeeceeeceeeaaaececeeeegeaaaaeaeeeeeceeeesaeeeeeeeeeeennueaeeeeees 106 Communication Service Verification cccccccceceeeeeecceceeeeeeeeeaeaeceeeeeseceaaeceeeeeseeenaeeeeeeeseeeenaees 107 Upload Access Control Units eiiie i aae eii a ai eia e 109 Uploading the Access Control Panels oononccccnnncccccnnonccccnnnoncncnnnoncnc nono ncccnn no nn nnnn nn nncn nana nccninns 110 POCOS iii A A ere Ln A li olen 110 OPERATE THE SYSTEM contain 111 AOS Ta ass
190. of pages in the report To change the View click on the down arrow to the right of the magnifying glass on the toolbar and select a view option from the pop up menu To search for words or phrases in the report click on the Search button Enter the word or phrase in the Keyscan Search Text Preview text box Click on the OK button or press the Enter key The first occurrence of the word or term is underlined in red To highlight the next occurrence of the word or phrase press the Enter key again The next occurrence of the word or term is underlined in red To Print a report click on the Printer icon on the far right of the toolbar To save the report as an Adobe Acrobat PDF file click on the Export to PDF button To save a report as a CSV Comma Separated Value file click on the Export to CSV button To close the Keyscan Report Previewer click on the Exit button Related Topics gt Transaction Reports 178 179 Utilities 180 System Log The System Log Entries form accessed from the Utilities menu lists entries and actions made by system users based on the level set in the System Logging Level field on the Site Information form Each entry specifies the date the user the log entry the site and the computer The form is designed to allow you to perform searches organize entries by field export entries as CSV files print or save as PDF files and clear the entries Procedures Search by Date Range User ID or
191. older Information Report Schedule 141 dialog box either enter the path and file name in the Import File text box or select the Browse button navigate to the file location select the CSV file then click on the Open button 7 Select the days of the week to update the existing cardholder records 8 Select the Save amp Exit button 9 Select the Exit buttons on the open forms to return to the Client main screen Related Topic gt Import Export Cardholder Information Reports Access Levels The Reports menu located in the Search Access Card Holders form presents 2 report formats for viewing access levels Cardholder Reader Access Level Reports lists the door group access level time zone at specified readers doors for each requested cardholder Reader Access Level Report lists the door groups access levels time zones and cardholders at each requested reader door As an option the report will list cardholders assigned to each door group Deleted Cardholder Report lists cardholders whose records have been deleted from the database Update Cardholder Security Level allows changing the security level of selected cardholders in the table to prevent a system administrator with a lower security level from altering a card record assigned a higher security level Creating security levels is not recommended unless you are an advanced user and require stringent system operator controls In essence
192. on the X button in the upper right corner to close the Database Maintenance form Re Start the Keyscan System VII Communication Service If you do not run the Communications Manager as a service by pass this procedure 1 Locate the PC where the Keyscan System VII Communication Service is installed Select Start gt Control Panel gt Administrative Tools From the Administrative Tools window select Services From the Services window scroll down and double click on Keyscan Service Comms From the Keyscan Service Comms Properties window with the General tab 159 selected click on the Start button 6 Click on the OK button 7 Exit the Control Panel windows to return to the desktop 8 If you have more than 1 Keyscan System VII Communication Service installed repeat the stop procedures at each applicable PC Related Topic gt Backup the Database Purging Transactions Purging deletes data entries from the transactions history Generally transactions should be purged when the database nears or crosses 75 of the 4 gigabyte maximum Be sure that you backup the database and save it to another medium or network location before you purge the database of older transactions If you purge transactions we recommend that you also compress and re index the database You can produce a daily transaction count which the system saves as ArchiveCounts csv saved in the Keyscan System VII directory This file lists the number of tr
193. oncnnnnnn cnn o non nc nn no nn rc nana n cnn nn rn rn nnnr rr 124 Not Used SINCE dnas intra ta ii devigdeecteagieeeseseseacteseeeeees 124 SOM By Field hdres epeen rarae e eea aa aaae andubaites Cosess cbdvbest eaan iiaeaa aered a iaaa enaena 124 A E E E E E N E T E A E E E 124 PPP O 124 Clear Fidd ee 124 NOW Card ASS A E E EE 124 Add a Block of CafdSoren iita ai ae a aeaea eia a 124 Delete Cards cion a Eao Teda dede cali 124 Archive Cards anane A T aaa ites 124 Print EiStingi snese asii ria 125 Print Photo Badgek inin isien i e O A A nes 125 Copy Card to Another Hei arcos iaa 125 Edit Delete Cardholders 00d it iaa 126 Procedures iii A 126 Archiving Cardholder Records ocooocccccnnocccccononcncconnoncnc nano ncnc cano nn nr nano nn nr cnn rn ARAA 127 Procedure ed tenes ti 128 Copy Card Records to Other SiteS ooonoccinnnnicinnnococccnnocancno nono ncnn crono nan r nano rn rra rn rrnn rca 129 PIOCCCUIC ti tate ache his waa alt dec rete ald e o Cod reat tz 129 Related Topics taria lil iea aaa E deh 130 Replace Lostor Stoll A A ng aman 130 PrOCOGUI nicca oia ea aak e Ed e dass esse othe ddes oe i a daaa adada aatia 130 create a Temporary Card mice da 130 Procedures AEE E EE E AEE eS ie eed oe a ee ee 131 Related Topics iii A ee ce ee Nie 131 Find Cards with Not Used Since Feature cececeeceececeeeeeeecenceeeeeeeeeeesecsuaeeeeeeetesennaees 132 PrOCedUTe inene i A A an 132 Print Gardhold r RecordS eicuiianaiaala sara
194. opriate radio button otherwise leave the default setting on All Procedures Name Format Run and Save a Report 1 From the main screen select the Transaction Reports quick button To name and run a report continue to the next step To run a one time report go to step 4 2 From Report Options form click on the Add New button at the bottom of the form 3 Enter a name for the report in the Report Name text box 4 Select the Date Options and Other Settings tab if that form is not open 5 From the Date Options and Other Settings specify the Date Option and the relevant dates the Transaction Types and the Sorting Option 6 Selectthe Card Holders Optional Fields tab at the top 7 From the Card Holders Optional Fields form select the appropriate criteria f you want all cardholders listed do not specify any criteria Use the Clear button to reset cardholder criteria 8 If you specified cardholder criteria in step 6 or you want all cardholders listed in your report click on the Find Cards button If you do not want any cardholders in your report do not click on the Find Cards button 9 Select the Devices Direction tab at the top of the form 10 From the Devices Direction form specify those devices to be included in the report 11 If you are running a one time report by pass saving it If you named the report and wish to retain the format click on the Save button at the bottom 175 1
195. ors set on auto unlock all door groups and all Auxiliary Input Shunt Auxiliary Output devices assigned to a time zone are affected whenever First Person In is selected The Set First Person In form is used to select target readers that enable the time zone One or multiple readers keypads can be selected Until a valid cardholder from an authorized door group presents his or her card to a designated target reader a time zone designated with first person in remains OFF regardless of its start time a First Person In is based on time zones it cannot be set to an individual cardholder Procedures gt Steps to Set First Person In 1 To seta door to First Person In select Time Zones Schedules gt Door Time Zones 2 From the Door Time Zones form click on the down arrow to the right of Time Zone and select the time zone assigned to the door group whose access will be restricted by First Person In The door group assigned to this time zone cannot access the door until a valid cardholder from an another authorized door group first presents a card 3 Click on the First Person In button on the Door Time Zones form 4 From the Set First Person In form click on the down arrow of the Unit ID field and select the appropriate access control unit 5 From the Set First Person In dialog box click in the box to the right of the door to activate the First Person In for that door 6 Click on the Save button 50 7 Click on the OK b
196. pleting the forms within the Elevator Controllers menu In some cases you may require the assistance of your dealer installer to set access control unit and input and output data The System VII software includes a Setup Wizard which walks you through the basic steps to get your system up and running Until the PC you are using to setup the System VII software has a communication link with the access control panels you will have a Communication Status FAILED message on the main screen This is normal as the software has been designed to advise you whenever it can t talk to the access control units You will not be able to open some of the Door Maintenance forms nor Upload the Panels however until the access control units are operating and communicating with the PC Related Topic PSite Setup Wizard Site Setup Wizard The Site Setup Wizard is an on line aid that guides you through the steps to setup your site When you start the Site Setup Wizard it automatically opens the forms for each step in successive order Just enter the required information and save your data as you progress through each form The Site Setup Wizard does not allow you to deviate from the order of the forms as they are presented Do not open other forms from within the form you are completing otherwise the Site Setup Wizard closes Additionally if you use the Site Setup Wizard be sure to review the Setup Communications Service instructions in order t
197. port feature 1 From the main screen select the Transaction Reports quick button 2 From the Transaction Report form click on the Report Name down arrow and select the report 3 Click on the Schedule button in the lower left corner 4 lf the report is to be emailed enter the address in the Email Address text 177 box 5 To set the time when the report is run in the Schedule Time box select the 00 representing the hours and either type hours or use the up and down arrows to set the hours 6 Repeat to set the minutes 7 In the Select the Day s of the Week panel click in the box es to the left of the appropriate day s 8 Select either Print amp Email Report or Email Report Only If you are only scheduling the report to be printed select the Print 8 Email Report option and do not enter an email address 9 Click on the Save Exit button 10 Click on the Exit button to return to the main screen Keyscan Report Previewer The Keyscan Report Previewer allows you to preview reports in the System VII Client You can also print reports or save them in PDF or CSV format Overview About the Keyscan Report Previewer Use the Back and Forward buttons to scroll through a multi page report In the centre of the scroll bar to the right are two sets of numbers divided by a slash mark 12 29 The first numbers indicate the current page you are viewing in the report and the last numbers indicate the total number
198. pressed in seconds Select the Save button Select the Exit button From the Main screen select the Update Changes quick button From the Panel Updates form select the Upload button Click on the OK button in the Upload Completed confirmation box gt Steps to Setup Toggle Time Zone without Cardholder Lockout 1 From the Client main screen select the Door Maintenance menu gt Set Present 3 Reader Parameters From the Present 3 Reader Parameters form if the access control unit is other than the one displayed under Unit ID click on the down arrow and select the access control unit connected to the reader for toggling the door lock 227 14 Select the tab of the appropriate reader along the top of the form Click on the down arrow under Present 3 Mode and select Time Zone Toggle without Cardholder Lockout from the drop down list Click on the down arrow to the immediate right of Group A Range and from the drop down list select the first door group that can toggle the time zone s using Present 3 The maximum range is door group 001 to door group 255 Click on the second down arrow of Group A Range to the right of the lt gt symbols and select either the same door group as chosen in the preceding step if only one door group is to use the time zone toggle mode or select the door group that is the last group in the range of door groups to use the time zone toggle mode To create a Group B Range of door groups r
199. pt 178 schedule email cts en a en ae este ec a en ees 177 types Of alarms 333335 cece ee indeed ta ts 117 U upload access control panels ccccccccceeeeeccee cece ects eee eeeaeaeeeeeeeeecceaeeeeeeeeeseceeseeeeeeeeeeeee 110 user authority levels licita 92 V vid o controlpanel irran a a a a a a E ee 213 WwW wildcard S nienn an ed AAA A ea 122 239
200. r an invalid code 1 From the main screen select the Utilities menu gt Default Panel Outputs and Protocols 2 Click on the down arrow under Unit ID and select the name of the access control unit 3 In Panel Feature section click on the down arrow under Output opposite Output for Invalid Card Keypad Code and select an output 4 Click on the Save amp Exit button Assign an Output for Keypad Duress An alarm is triggered when a cardholder keys in a 9 before his or her keypad code The alarm automatically resets after 10 minutes A typical example for the keypad duress would be to activate a signaling device to a central or monitoring station If a cardholder is under duress and their normal PIN is 41234 they would key in 941234 The door would unlock and activate a duress alarm To assign an output for keypad duress 1 From the main screen select the Utilities menu gt Default Panel Outputs and Protocols 2 Click on the down arrow under Unit ID and select the name of the access control unit 3 In Panel Feature section click on the down arrow under Output opposite Output for Keypad Duress and select an output 4 Click on the Save amp Exit button Set Power Failure Delay The Power Failure Delay specifies a period of time to ignore power interruptions before triggering a power failure alarm If you do not assign an output for a power failure do not specify a power failure delay time Set Power Failu
201. rd Holder form to return to the main screen Archiving Cardholder Records Archive a Card Holder is an option that can be used when you wish to maintain the cardholder record in the database but de activate the card for an interim period of time When Archive a Card Holder is switched on the card issued to the cardholder is denied access to doors and elevators controlled by the Keyscan 127 system A typical example might be when an employee is taking a leave of absence or a club member is expected to renew their membership at a later date To re activate an archived cardholder you turn the switch off a You cannot re activate multiple archived cardholders simultaneously Archived cardholders must be re activated individually from the Cardholder Information form Procedures Archive a Cardholder 1 From the main screen select the Quick Buttons menu gt Card Holder Database gt Search Access Card Holders Select the Find All Cards button or enter cardholder data in an appropriate field and select the Find Cards button Select the cardholder record in the lower section of the Search Access Card Holders form where cardholder records are listed Click on the Archive Card s button Click the Yes button in the Archive Card s warning box If applicable click on the Yes button in the Archive Card s from Sites warning box This archives the cardholder record in all sites the system administrator has authority to see If you
202. rdholders in all door groups are denied access with a single card presentation Example of Time Zone Toggle with Cardholder Lockout 219 Door Group Range lt gt 001 Marketing 002 Sales 003 Finance Gaitas ae mero a tree I Ere ens mos mp aa sas Ms Esad E cms eS E Pl ee ae ow Dona ra ie aR Pe a en n n AN ans sea ear a d gt o ja gt ew e Target Reader Reader 1 Toggles Assigned Time Zones ON OFF TZ001 Public Hours TZ002 Office T2004 Production Card presented x 3 Target reader LEDs on Present 3 Time Zone toggled Off rapid LED flashing Time Zone toggled On moderate LED flashing Pr 13 Reader with any Time Zone Toggl Time Zone programmed or toggled OFF repeated cycle rapid flashing 2 seconds stops flashing 5 seconds during OFF period Group Range can be one group or multiple consecutive groups in the specified Group Aor B range Affects doors amp devices connected to specified access control unit only Panel 1 Auto Unlock Lock Doors TZ001 TZ002 TZ004 With Present 3 in effect Access Denied to all door groups with single card presentation when any assigned time zone is toggled OFF Shunts PIR Motion Sensors TZ001 TZ002 TZ004 Auxiliary Input Shunt Toggles ON OFF state for maglocks Unlock Lock TZ001 TZ002 TZ004 Auxiliary Output Time Zone Toggle with C
203. rds are for special applications such as locker systems The I O Management forms should only be completed by a dealer installer 231 Glossary 232 Glossary of Terms Term Meaning ACU An acronym for access control unit sometimes referred to as a panel the ACU is the main circuit board that inter connects with the door hardware readers and the PC with the System VII software The ACU sends and receives data from the System VII software and makes decisions to grant or deny access Archived Cardholder When archived the cardholder record remains in the database however the card assigned to that cardholder is de activated The system denies the cardholder entry to any system controlled doors or elevator floors that he or she would normally have access to until the Archived Cardholder status is disabled Archived System User When archived the system user s account remains in the database however the individual s account is de activated and that person cannot log on to the software until the archived status is disabled Baud Rate Indicates the number of bits per second transmitted A baud rate of 9600 transmits 9600 bits per second Card A card such as a proximity card is coded with a specific number The card identifies the individual when it is presented to a reader which determines whether access is granted or denied Cardholder An individual recorded in the system database who has been issued a credential such as a p
204. re Delay 1 From the main screen select the Utilities menu gt Default Panel Outputs and Protocols 2 Click on the down arrow under Unit ID and select the name of the access control unit 186 3 Inthe Panel Feature section click on the down arrow under Output opposite Output for power failure and select an output if you have not done so already 4 Inthe Minutes text box opposite Power failure delay enter a value The maximum is 99 minutes 5 Click on the Save amp Exit button Set Manufacturer Codes WSSKP1 Keypads Set Manufacturer Codes WSSKP 1 Keypads Use the Manufacturer Codes to select the card reader protocols This feature is used only where WSSKP 1 keypads are installed without a reader present The Manufacturer Codes have the following two fields with their respective codes Default Code 003 132 002 204 Manufacturer Code Defaults 002 204 000 000 Manufacturer Code Defaults WSSKP 1 a The system default protocol is the Manufacturer Code Defaults Your installer or service vendor will determine the correct protocols Please do not change the codes Reader Access Level Reports Reader Access Level Reports can summarize door group access levels and if selected the time zones and holiday schedules for each specified door reader You can include a listing of active cardholders that belong to each door group in the report as well Select individual or multiple door readers for your report You ca
205. rection In Direction Total hh mm 001 12345 Edward Smith fimm dd yy mm dd yy 3 45 8 30 12 15 001 12345 Edward Smith fimm dd yy mm dd yy 3 45 1 00 4 45 Total 7 30 In the above example employees have access to other reader controlled doors 189 however when the cumulative hours report is generated only the employee side door is specified for the report All other doors are excluded from the report Procedures Steps to Run a Cumulative Hours Report 1 13 From the Client main screen select the Utilities menu and click on Cumulative Hours Report From the Report Options form if it is not currently selected click on the Date Options and Other Settings tab In the Date Options field select one of the available options by clicking in the box to the right Date Range Last of days One Day Set the Date Settings and Transaction Times for the report Select the Cardholders Optional Fields tab To list all cardholders click on the Find Cards button or for specific cardholders first specify the pertinent search criteria and then click on the Find Cards button Select the Devices Direction tab Under Door List by default all doors for the logged on site are pre selected Click in the box to the left of those doors which are not part of the cumulative hours report to de select them Click in the box to the left of the doors you use for summarizing the In Out activity for your repo
206. rocessing Communications Request window closes and you are linked to the panels to perform the relevant tasks To abort the communications request click on the Cancel Request button 146 Door Status Manually Lock Unlock Doors 147 Door Lock Unlock Status The Door Lock Unlock Status form allows you to view the current status of all doors regulated by access control units in the Keyscan system From this form you can also do any of the following tasks Lock or unlock individual doors Lock or unlock all doors controlled by a specified access control unit Lock or unlock all doors controlled by all access control units Unlock a door for a specified period of time to a maximum of 7 days Unlock a door momentarily using Pulse The Door Lock Unlock Status form is accessed with the quick button from the main screen The software re opens the Door Lock Unlock Status form with the last selected serial or network connected ACU This feature excludes modem connected ACUs in which case no ACU is selected in the Unit ID Site ID box Procedures gt Overview of Door Lock Unlock Status Unit ID Site ID allows selecting sites if the user has authority to view multiple sites and the access control units The form displays the doors controlled by the selected panel Unit ID Door List Site ID is a directory of all site access control units and the doors that each panel regulates Door Status indicates the door s
207. roups Sales Finance and Engineering and 1elevator bank that is controlled by an ECU in a five story building Each elevator groups s access level is summarized below the floor number You will note that elevator groups either have 24 hour access no access or limited access based on a time zone Card Card Card Holder Holder Holder Sales Finance Engineering Department Department Department Elevator Bank 1 Floor Floor Floor Floor Floor 1 2 3 5 Access Access Access Access Access Levels Levels Levels Levels Levels fil i a Sales WA Sales TZ002 Sales N A Sales TZ002 Sales TZ002 Finance TZ001 Finance TZ001 Finance N A Finance TZ001 Finance N A Eng 24 HR Eng 24 HR Eng 24 HR Eng TZ002 Eng 24 HR 73 Setup Holidays 74 Assign Dates to Holiday 1 Holiday 2 or Holiday 3 You assign Holiday 1 Holiday 2 or Holiday 3 to specific calendar dates in the Holidays form which could be for statutory holidays vacations facility shutdown days etc The maximum number of calendar dates that can be assigned a holiday is sixty four Please remember when assigning either Holiday 1 Holiday 2 or Holiday 3 they override the time zone on that calendar date For more information on setting hours for Holiday 1 Holiday 2 or Holiday 3 clink on the link to Set Door Time Zones under Related Topic y y You can set recurring holidays that fall on the same calendar date each year such as New Yea
208. roximity card that can be used to access reader controlled doors or other controlled entry points CCTV An acronym for closed circuit television CCTV systems can be integrated with access control systems COM Port A communication port usually found on the back of the PC that is used to connect with other peripheral devices CPU An acronym for central processing unit which is the central processor that performs most of the calculations when a computer is instructed to doa task Door Group In the software access is based on door groups not individual cardholders Cardholders are assigned to specific door groups for determining 233 access levels at system controlled doors Elevator Group In the software access is based on elevator groups not individual cardholders Cardholders are assigned to specific elevator groups for determining access levels at system controlled elevator floors Function Keys Function keys are located along the top of the keyboard F1 to F12 Within the System VII software pressing a function key acts as a shortcut to open certain interface screens or perform an action GMT An acronym for Greenwich Mean Time GMT is used as the primary basis for standard time around the world IP Address The IP address identifies the address of a computer or device on a network Keypad A keypad has a set of keys and is usually mounted in proximity to a door or entry point To gain access individuals key in their PIN cod
209. rs Day so they do not have to be revised each year Holidays that do not fall on the same calendar date however must be set each year Review and revise those holiday dates at least once a year to maintain an accurate holiday schedule Procedures Steps to Assign Dates to Holiday 1 2 or 3 1 2 From the Main Screen select Quick Buttons gt Holidays Click on the arrows at the top of the calendar to scroll to the desired month and year Double click on the date of the holiday on the calendar to open the Holiday Detail Information dialog box Enter the name of the holiday in the Holiday Description text box Click on the down arrow in the Type field and select the holiday type number from the drop down list Type 1 Holiday 1 Type 2 Holiday 2 Type 3 Holiday 3 Click on the OK button From the Do you want this holiday to be a recurring holiday dialog box click on the Yes button if the holiday repeats on the same day each year such as New Year s Day or click on the No button if the holiday occurs on different dates each year such as Labour Day Repeat steps 1 6 to add another holiday or if you have completed adding holidays click on the Save amp Exit button to return to the main screen 75 LY To remove or undo a holiday double click on the entry in the Holidays Added to Database table Related Topic Set Door Time Zones 76 Setup Daylight Savings TT Daylight Savings
210. rst then enter their PIN code Pressing the star key clears any previous numbers that may still be stored in the reader keypad This procedure eliminates the potential of the keypad misreading a valid PIN entry and denying access Procedures Steps to Complete Cardholder Information and Access Levels 1 From the main screen select the Card Holder Database quick button gt Add New Card s 2 Click in the First Name text box and enter the cardholder s first name The maximum is 30 characters 82 3 Click in the Last Name text box and enter the cardholder s last name The maximum is 30 characters 4 Click in the Batch Number text box and enter the batch number of the card assigned to the cardholder The batch number is the first three digits on the assigned card The batch number may also be referred to as the site code or the facility code 5 Click in the Card Number text box and enter the card number The card number follows the hyphen after the batch number 6 Click in the PIN Number text box The system assigns a 5 digit Personal Identification Number The cardholder would enter this number where a keypad is in use to gain access You can either accept the system assigned number or enter your own number If your access control system is not equipped with keypads leave the system assigned PIN number 7 If you are assigning security levels for system users click on the down arrow to the right of Security Levels and select
211. rt Select the Date Options and Other Settings tab Click on the Cumulative Hours Report button The Keyscan Report Previewer shows a summary of the cumulative hours for all the specified cardholders To print a report click on the print icon To produce a PDF version of the report click on the Export to PDF button To return to the main screen click on the Exit buttons Door and Input Status 190 The Door and Input Status form allows you to view the current alarm status of access control units in your system This includes the door status auxiliary input status and supervised input status The following outlines the status conditions The refresh button polls the access control unit to list the current status The Door and Input Status form is accessed from the Utilities menu Door amp Auxiliary Input Status Legend Normal Clear of an alarm condition Alarm Activated An alarm condition exists Shunted Bypassed Supervised Input Shunt Status Disarmed Manual Auto Disarmed Auto Disarmed Manual Supervised Input Input Status Alarm Activated Alarm Short Alarm Open Normal Time Zone Status The Time Zone Status form acts as a diagnostic utility and is used to review the current status of all time zones in your system or view the hours of selected time zones Time zones have two states ON or OFF From this form you can also manually toggle individual or all time zones
212. rt of the building or some other physical location SMTP An acronym for simple mail transfer protocol SMTP is a protocol for sending email between servers System Administrator A system user status in the software that gives authority to perform specific tasks System User An individual that has been authorized for administrative tasks or monitoring the access control system TCP IP An acronym for transmission control protocol internet protocol TCP IP is a set of transmission protocols used on the Internet and networks to transmit data Time Zone A time zone is a user defined period of time Time zones can regulate cardholder access automatically lock unlock doors regulate outputs or arm disarm auxiliary inputs and supervised inputs USB Port Universal serial bus port is used to communicate with peripheral devices connected to the computer Troubleshoot Database Connection Error 235 Index 2 ZA MOUP ACCESS 5 il lt diet dens adi de edi eet ted eatin pate eine ada e dacs a esate add 61 A accessibility feature c ooooionin a dada 81 Set times ci id heeded rena 43 add block of Cards eninde tt races at aa 120 alarm liStingS TOrM ooocoincctoni iio nin edecanes 115 alarm monitoring oerien i decae dida ad cited de cd di ct de di 113 alarm notification anireo tad Deas eee 199 alarm response comments fOr o oooocococccccccccccooononononnnccnnnnnonnnnnnnnnnnnnnnnnnnnnnnnnnnannnmnnnnnnnnnniannnes 113 alarm types kiir
213. s the floor during the specified time zone Click the down arrow below and to the right of the Time Zone Limited Access field and select the time zone from the drop down list You have the option of creating or editing a time zone by clicking on the Edit Time Zone button Click on the OK button Repeat the preceding steps for each applicable floor Click on the Save Exit button to return to the main screen 70 Elevator Group Access Levels 71 Assign Elevator Floors to Group Access Levels The Assign Elevator Floors to Group Access Levels form is used to assign each elevator group an access level to the elevator banks elevator floors controlled by the ECUs in your system There are three access levels as listed below 24 Hour Access 24 HR No Access N A Time Zone Limited Access TZ The Assign Elevator Floors to Group Access Levels form is laid out in a table format The elevator group names are listed in a column on the far left the floor numbers are listed in a row along the top and the access levels set in a grid format in the body of the table Procedures Steps to Assign Elevator Floors to Group Access Levels 1 From the main screen select Elevator Controllers gt Assign Elevator Floors to Group Access Levels 2 From the Select Elevator Banks dialog box click the down arrow to the right under the Elevator Bank Name Select the appropriate elevator bank from the drop down list 3 S
214. s to Normal or Disarmed Status Set Individual Inputs Normal or Disarmed 1 From the main screen select the Utilities menu gt Manual Aux Input Shunt and Supervised Input Control 2 If it is not displayed click on the down arrow under Unit ID and select the access control unit Wait for the Processing Communication Request box to close 3 Double click on the specific input Each double click on the input toggles the setting 4 Click on the Apply Changes button Wait for the Processing Communications Request form to update the panels It closes automatically when communication is completed 5 Click on the Exit button 192 Set All Inputs Normal or Disarmed 1 From the main screen select the Utilities menu gt Manual Aux Input Shunt and Supervised Input Control 2 If it is not displayed click on the down arrow under Unit ID and select the access control unit Wait for the Processing Communication Request box to close 3 Under the appropriate input Auxiliary or Supervised click on the Set All to Normal Status or Set All to Disarmed Status 4 Click on the Apply Changes button Wait for the Processing Communications Request form to update the panels It closes automatically when communication is completed 5 Click on the Exit button 10CB1616 Shunt Control Status The 10CB1616 Shunt Control Status form allows you to view or manually set specific or all inputs on the associated OCB1616 circuit boards T
215. screen select Elevator Controllers gt Set Elevator Names and Floor Hold Times Click on the down arrow on the right side of the Unit ID field and select the appropriate elevator control unit from the drop down list Click in the Elevator Name text box and enter a name for the elevator Click on the down arrow on the right side of the Floor Button Selection Time and select a value in seconds from the drop down list If the elevator controller interfaces with a telephone entry system click on the down arrow on the right side of the Telephone Interface Floor Button Selection Time and select a value in seconds from the drop down list Click on the Save amp Exit button Repeat the above procedures for each elevator control board Assign Elevators to Elevator Banks Because elevators have access to identical floor numbers or may be in the same tower the elevator must be assigned to an elevator bank even if there is only 1 elevator in the bank Before assigning elevators to elevator banks you must first have completed naming the elevator banks and naming the elevators Procedures gt Steps to Assign Elevators to Elevator Banks 1 5 From the main screen select Elevator Controllers gt Assign Elevators to Elevator Banks Click the down arrow in the Elevator Bank column opposite the elevator listed in the Elevator Name column From the drop down list select the correct elevator bank Repeat the above steps un
216. screen select the File menu gt Log Off From the Log On Client dialog box if appropriate click on a language button If appropriate select the system user s site by clicking on the down arrow to the right of the Site Name text box Enter the User ID in the User Name text box Type KEYSCAN upper case in the Password Text box Click on the OK button From the New System User Password dialog box enter the new password in the New Password text box Please remember passwords are case sensitive Re enter the same password in the Confirm Password text box as you entered above If the system user is listed on multiple sites activate Update All Valid User Sites by clicking in the box to the left Click on the OK button The system user s new password is now in effect 155 Database Options 156 Database Maintenance Options The Database Setup form has the following 5 database options Database Backup Database Restore Purge Transactions Compress Database Re index Database As well as the five preceding database maintenance functions the form indicates the current database file size The maximum file size for the Keyscan database is 4 gigabytes The Keyscan software will automatically warn when the database file reaches 75 of its allowable capacity Please observe sound database maintenance procedures to safeguard your site data You should regularly backup the database as well as make
217. se SQL Server 2005 Express must be assigned a static IP address and file amp printer sharing for Microsoft networks Graphic Card supporting 1024 x 768 or higher screen resolution Operating System Windows 2000 with Service Pack 4 or later XP 14 Professional with Service Pack 2 or later Vista Business or Windows 2003 Server Microsoft Internet Explorer 6 0 SP1 or later Microsoft NET 2 0 Framework System VII Registration You must register your System VII software application to be an authorized user Only registered users are eligible for Keyscan technical support After completing the on screen registration form call the one of the numbers listed below When you call a Keyscan representative will request the Machine Key Serial Number posted at the top of the System VII Registration form the registration software serial numbers listed on the card that accompanied the Installation CD and your company and dealer information You will be given an Unlock Serial Number to complete your software registration If you choose not to register your product now Keyscan offers a trial period of 30 days to review the software application During the 30 days you are free to try the product however you are not eligible for any technical support When the 30 days have ended the application will no longer function Registration Information Telephone Numbers Hours Days Canada USA Toll Free 9 00 A M 5 00 P M Monday 1
218. secqueaeeeeeeesenieeeess 82 Accessibility Feature oo A ds 82 Previous Next Buttons iii A 82 Procedures ii A ei 82 Temporary Gard OPS it 83 PTOCOQUTES usina Ia ba 84 Optional Cardholder Field 2 ccoo antia ice 84 Procedures ii eee se eee ihe een eine 85 Photo Captura a do this ales 85 PrOC GUICS ui A dee ee Meee te et aa 85 Signature Capture vuitton EE codi Bh eeaetens 86 o A TA 86 Create yema la cria hae as hamei saadaa 88 About System Users cai al 89 Procedente a ds Ga ad cad tone ong ta Ge Sa ne do ASES 89 Related TOPICS tit A an 91 System User Account Types it daa 91 System User Account Types amp Privileges ooooococonncnnnniccnnnoccccnoconnnnnornccnnnoncnr nono nnn nar rr rr nnnr rre 91 User Authority Levels iia Tan 92 Security COVES aria 92 Example of Single Site with Multiple US8FS oooononionocccncnnnnncncononcncconononononnonononnnnnnnnannnnnnnos 93 Example of System Users Multiple Sites 2 0 0 0 cceeececceeceeeeeeeseceeecaeeeeeeesesecnueaeeeeeeeeeeensaees 94 Email Alarm Notification cccccccceccecececeeeeeeeceeeeeeeeceeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeeereees 96 Setup Email for Alarm Notification ooooonnnnnininnococncnnnnnoncononcnncnnnnnnnnnnoncnnnnnnnnnnn nan nnnncnnnnnnnnns 97 SMIP EMal Setup a ci iria 97 Command Line Opt tidad 97 Load Active Map on Alarm Event oocooccccnnnoccnccononcnononononano conc nono cnn nn n cnn nano nn nr nan n nn ran AKE a i aaan eti 97 Pr
219. security Security levels are set up in the System User Information form Select the link below for more information First Person In For information about First Person In select the link below 4 Setting door time zones does not regulate elevators Elevator time zones are set in the Assign Elevator Banks to Time Zones form found in the Elevator Controllers menu Auxiliary inputs and supervised inputs outputs if assigned to time zones use time zones created in the Door Time Zones form Procedures Steps to Add a Door Time Zone 1 From the main screen select the Quick Buttons menu gt Time Zone Schedules gt Door Time Zones Click on the Add New Time Zone button The program assigns a Time Zone Enter a descriptive title in the Time Zone Description text box to identify the time zone In the Mon time boxes the upper box is the start time and the lower box is the end time select the hour in the upper box and click the up or down arrow at the right to set the start hour Select the minutes and click the up or down arrow to set the start minutes You should still be in the upper box under Mon Select the hour in the lower box under Mon and click the up or down arrow at the right to set the end hour Select the minutes and click the up or down arrow to set the end minutes Repeat steps 4 to 7 for each day that falls within the time zone or if applicable use one of the Copy buttons on the left of the Door Ti
220. st System Administrator status You may use multiple fields to conduct a system user search The Find Users form is accessed from the main screen in the System Settings menu gt System Users Procedures Comparison between Master Login and System Administrator Function Master Login Account System Administrator System User List sites Search By First Name Last Name User Language User Status Site Name Print Yes Copy User to Another Site Yes Print Listing Yes Clear Find Yes Add New Any Site Delete Any system user at any site except a higher security level if in effect Overview of Find System User Form lists all system users for all lists system users for logged on site only First Name Last Name User Language User Status Yes No Yes Yes Logged on Site Any system user on logged on site except system user with Master Login Account status or higher security level if in effect First Name to find a system user by first name enter the first name in the text box Last Name to find system a user by last name enter the last name in the text box 167 User Language to find system users by language click on the down arrow and select the appropriate language option English French N A Spanish N A User Status to find system users by status click on the down arrow and select the appropriate status option All User status Active Users Inactive Arc
221. st where the panel site is located In the Communications Server Processing field enter the name of the PC This is the PC that has the Communications Service tagged to the ACU you are currently entering The PC name is listed opposite the Full Computer Name field in Window s System Properties Computer Name dialog box Leave Communications Server Processing set on Main Communication unless you have installed multiple Communication Managers Select the Add Unit button If you are entering more than one access control unit repeat steps 2 9 or if you have finished adding ACUs select the Save amp Exit button to return to the Site Information form Site Contacts Information Form The names of contacts entered in the Site Contacts form are made available on the Set Alarm Response Instructions Alarm Graphic Locations form which outlines who to contact in the event of an emergency alarm Procedures Steps to Complete the Site Contacts Information 1 2 3 From the Site Information form select the Site Contacts button From the Search Site Contacts form click on the Add New button Leave the Site Contact ID blank This is a system assigned entry Click in the First Name text box and enter the person s first name 28 5 Complete the remaining fields from Last Name to Email Address whichever information is applicable In the Telephone Number field enter the number without using hyphens or brackets
222. sure that the box to the left of Global Executive Access is unchecked Click on the OK button 46 13 14 16 If Global Executive Access is disabled unchecked either for a single ACU configuration or disabled for a multiple ACU configuration where different door groups have Executive Access at different panels click on the Yes button If Global Executive Access is enabled you will not see this prompt Repeat steps 4 to 6 to complete naming the reader ports specifying a reader direction and anti passback mode When you have completed the Reader Information form click on the Save button and then follow the Steps to Assign Door Outputs If you have multiple access control units repeat Steps to Create Reader Port Names with Anti passback and Steps to Assign Door Outputs for each access control unit You do not have to reset anti passback unless your configuration is option B in step 11 Steps to Set Door and Reader Parameters If you have more than 1 access control unit be sure to complete Reader Information and Door Outputs for all ACUs 1 From the main screen select Door Maintenance gt Set Door amp Reader Parameters Select the Door Output 1 tab You will now set door outputs for the door that was assigned to Reader Port Name 1 Enter a name in the Door Name 1 text box The name should reflect the door s location for easy reference Click on the down arrow on the right side of the Door Rel
223. t door groups either have 24 access no access or limited access based on a time zone Time Zones TZ 1 9 00 17 00 TZ 2 8 30 16 30 TZ 3 8 00 17 30 TZi 4 7 00 16 30 Marketing Engineeering Department Department Access Levels Access Levels Access Levels Marketing TZ 3 Marketing No Access Marketing TZ 1 Finance TZ 3 Finance No Access Finance TZ 3 Eng TZ 3 Eng 24 HR Eng TZ 1 Laboratory nao o HH of Access levels may be set to time zone access 24 hour access no access 62 Elevator Setup 63 Setting Up Elevators The forms within the Elevator Controllers menu define your elevators and establish which cardholders have access to specific floors at specific times within the elevator system Valid cardholders present their cards or credentials at the reader and press a floor button If the cardholders have authorization within the specified time zone for the floor that was selected the system allows access to the floor If the cardholders don t have authorization the floor button is locked out and the elevator remains stationary a If your site does not have elevators or they are not included in the Keyscan system leave the forms in the Elevator Controllers menu blank and move to the next setup section Elevator Group Names Creating Elevator Group Names allows you to place cardholders into specific groups based on their security and access levels When creating a
224. t security level A system user with a lower security level is excluded from viewing editing or deleting cardholder information group names time zones and group access levels associated with or assigned to any system user with a higher security level A system user account must have one of the following settings enabled to access and assign security levels Master Login Account can set security levels from 1 to 10 System Administrator can set security levels equal to or lower than his or her account The Security Levels function is unavailable to system users not assigned either Master Login Account or System Administrator Example of Single Site with Multiple Users In this example of a single site setup System User 1 has System Administrator and Master Login Account designations This person is responsible for operating and maintaining the entire access control system System User 2 in this example is a Human Resources administrator and has to add edit or delete cardholder records review log events and have the option to add another system user In this case System User 1 would activate the System Administrator option and set the corresponding User Authority Levels for System User 2 93 Single Site with 1 Master Login Account System User and 1 System Administrator User to Access Control Unit System User 1 Master Lagin Account sets up account and determines user authority levels for System User 2
225. t the CSV file that you are importing then click on the Open button 7 The Import and Export Card Holder Information form lists the cardholder records that failed to be imported If the form is empty all records were successfully imported Any records displayed on the form were not imported Review your CSV file and try re importing only those records which failed 8 From the Card Holder Import Completed box click on the OK button 9 Click on the Exit button 10 Click on the Exit button in the Search Access Cardholders form to return to the main screen Related Topic Schedule Importing Cardholder Information Import CSV Files Conventions We strongly urge that you have some familiarity with the System VII Client software before you import the CSV file You should setup door and if applicable elevator groups Review the Cardholder Information form to see how they compare to your current CSV fields Use the Optional Card Holder form to create fields not covered by the Cardholder Information form so your CSV file dovetails as closely as possible to the System VII Client cardholder fields You can also delete cardholder records In the CSV file that is used for updating records type DELETE in the FirstName and LastName fields Ensure that you include the asterisks and use upper case The CSV file cannot have any commas between names for any field otherwise the import will fail Edit out any commas in the CSV file from the sprea
226. t the Door Relay Unlock Time the Door Held Open Time the Door Operation Mode and door outputs 43 Anti Passback Anti Passback prevents one individual from passing his or her card back to another individual for later use When anti passback is employed after a card enters a controlled enter exit environment the card must exit before the system permits the card to enter again To have a controlled enter exit environment with anti passback requires readers on both sides of the door or in some configuration that monitors and controls in out activity If you are not using the anti passback function proceed to Steps to Create Reader Port Names without anti passback Types of Anti passback Only one access control unit and its designated in out readers can be used to control an enter exit environment Anti passback modes for a single ACU Hard Anti passback Mode With hard mode a cardholder presents a credential at a designated IN reader After access is granted at the IN reader the cardholder must present the credential at the OUT reader Presenting a credential consecutively at IN or OUT readers results in an access denied and generates an Access Denied with Anti passback Violation in the Online Transactions Hard Anti passback Soft Anti passback in Communications Failure Mode not applicable for a Single ACU configuration Soft Anti passback Mode With soft mode a cardholder presents a credential at a design
227. tails select No for General card details on the Deleted Cardholder report 4 You can print or export PDF the report by selecting the printer icon or selecting the Export to PDF button 5 To close the report and return to the main screen select the Exit buttons Related Topic Security Levels Last Card Transactions On the Cardholder form is a tab entitled Last Card Transaction When the tab is selected the Last Card Transaction wndow opens The window lists the device name the direction and the date and time of the transaction The button shows the date and time this function was accessed Transactions are cleared from the window each time the cardholder record is closed Last Card Transactions are retained for the past 7 days to a maximum of 25 transactions The transactions displayed in this window are contingent on the system user s authority level To Display Transactions From the Cardholder form select the Last Card Transactions tab Click on the Last Card Transactions button to list transactions 144 Communication Requests 145 Processing Communications Request When the Client software is requested to perform a task that interacts with the access control units or elevator control units the Processing Communications Request window opens An example would be when you access the Door Lock Unlock Status quick button on the main screen When communications via the Communications Server are established the P
228. ted in the cardholder records window 5 To clear the cardholder records window and perform another search click on the Clear Find button Print Cardholder Records You can print a copy of cardholder records To print cardholder records you must open the Search Access Card Holders form accessed from the Card Holder Database quick button on the main screen 132 Procedures Steps to Print Cardholder Records 1 Select the Quick Buttons menu gt Card Holder Database gt Search Access Card Holders 2 From the Search Access Card Holder form either click on the Find All Cards button to list all cardholders or for specific cardholder records specify the appropriate search criteria and click on the Find Cards button 3 Click on the Print Listing button 4 From the Print Card dialog box either click on the Yes button for a detailed report listing all cardholder information or click on No for an abbreviated report 5 Click on the Printer icon located at the bottom of the Keyscan System VII Print Previewer 6 From the Print dialog box specify the Printer Page range and Number of Copies 7 Click on the Print button 8 Select the Exit button on the Keyscan System VII Print Previewer form 9 Select the Exit button on the Search Access Card Holders form to return to the main screen Print Photo Badges If you have created photo badge templates with the System VII Photo Badge Template Editor and have a card printer
229. tem VII software Alarm Device Cause of Alarm ACU Master Comms Slave ECM CANBUS 2 communication failure with 117 Failure ACU Master Comms Restore Alarm Cleared Alarm Duress Alarm Tripped Comms Failure Comms Restored Door Closed Door Held Open ECM GCM Trouble ECM GCM Message Trouble master ECM Slave ECM CANBUS 2 communication has been restored with master ECM Door a door that was previously forced open has now been closed Auxiliary Input a monitored auxiliary input point that was previously in an alarm condition has been cleared A cardholder has keyed in 9 preceding their PIN code to indicate some type of problem or emergency Door a monitored door was accessed without a valid card presentation forced open Auxiliary Input a monitored auxiliary input point was tripped An access control unit has lost communication with the access control software An access control unit previously marked as Unit Inactive has had communications restored and is now active A door previously in violation of the Door Held Open Time setting has now been closed A door was accessed with a valid card but was not closed within the designated Door Held Open Time setting A CANBUS communication error Communication on CANBUS interrupted because of heavy network traffic Invalid Card Keypad Code An invalid card or PIN code has been presented at a IO Comm Card Failure IO Comm Card Restore Power Fail Detect Troubl
230. the Save amp Exit button to save the new ratio 5 From the Save Changes warning box click on the Yes button Default Panel Outputs amp Protocols The Default Panel Outputs and Protocols form allows you to set edit or view outputs for power failures invalid codes or keypad duress as well as specify the manufacturer code where a keypad is used without a reader The Default Panel Outputs and Protocols form is accessed from the Utilities menu G7 Your installer or service provider should determine these settings Please do not change them Procedures Assign an Output for a Power Failure In the event that an access control unit experiences a power failure AC or brown out you can assign a power failure alarm to an output To assign an output for a power failure 1 From the main screen select the Utilities menu gt Default Panel Outputs and Protocols 2 Click on the down arrow under Unit ID and select the name of the access control unit 3 In Panel Feature section click on the down arrow under Output opposite Output for Power Failure and select an output 4 Click on the Save amp Exit button Assign an Output for an Invalid Code An Invalid Code alarm is triggered when an invalid card has been presented to a 185 reader more than 5 times or a keypad code has been entered more than five times An example for the output could be that it initiates a VCR to record activity at the door To assign an output fo
231. the Save button If you wish to notify a recipient each time a scheduled backup occurs complete the Email Address text box Under Backup Schedule in the Backup Time box select the 00 representing hours Use the up or down arrows to set the hours Then select the 00 representing the minutes se the up or down arrows to set the minutes Select a time when there is nominal site activity In the Select the Day s of the Week click in the boxes of the days when the database is backed up Each successive time the database is backed up the System VII software creates a new file with a date stamp In the Delete backup older than of days use the up or down arrows to set the system to automatically delete older backup files We recommend not deleting backup files that are less than 28 days old Click on the Save Schedule button From the Save Schedule confirmation box click on the OK button After saving the schedule you can backup the database immediately recommended Click on the Backup Now button Click on the OK button in the Backup Completed confirmation box Click on the Exit buttons to return to the main screen Database Location The Database Location form must specify either the IP address or computer name for a single PC setup or specify the IP address of the PC where the database was installed on a network setup When you open the Client for the first time the Database Location form opens and prompts you for
232. the field to filter by selecting the heading in the title bar of the Online Transactions form For Transaction Type or Device Name specify the fields to filter by clicking in the box to the left then select Exit For all Unit ID Batch Card First Name Last Name and Direction type the filter criteria in the text box and then select OK As an example to filter all cardholders with a last name that starts with the letter C type C in the text box 2 To reset a heading that has already been filtered click on the title bar then 199 the Yes button warning box to clear the current filter Related Topics gt Set Show Photos Show Photos The Show Photos form displays a photo and the transaction details whenever a cardholder presents a credential at a reader The Show Photos form has a number of configuration options including a history window The history window can be set to retain photos of the last 10 active cardholders You must be in the Online Transaction form to access the Show Photos function The Show Hide Photos feature only works if you have the optional System VII Photo Badging software module and you have inserted images in each cardholder record Procedures Set Show Hide Photos 1 To access the Show Photos function select the Display Online Transactions quick button gt Show Photos button 2 To set the number of history windows click on the Photo Settings menu gt Change Display Layout and s
233. the location of the database If at any time the database is moved on a network and the IP address changes 102 from the current address you must update the Database Location with the revised IP address so the Keyscan Client can communicate with the database If more than one Keyscan Client application has been installed on the network you must update the Database Location form for each Keyscan Client 103 Setup Communication Service 104 Communication Service Setup As an option the Communication Manager can be configured to run as a service We do not recommend this unless you are running the Communication Manager from a server which is inaccessible to end users Please consult with the IT department for assistance You must have Administrator status to perform the configuration procedures Preliminary To setup the Communication Service you must know the Window s User ID and Password to log on to the PC and specify whether communication is local or over the network Follow the appropriate procedures to set up the Communication Service either for a Local Workgroup or on a Network Domain After you have setup the Communication Service follow the steps in Verify Communication Service Setup to ensure the correct settings are in place Important If you have already installed and configured the Communications Manager as outlined in the System VII Software Installation Guide be sure to disable Auto Start Communication Manag
234. til all the elevators are assigned to elevator banks Click on the Save amp Exit button to return to the main screen Set Elevator Floor Names The Set Elevator Floor Names form is used to identify the names of floors so that access levels can be set in the Elevator Group Access Levels form 66 Procedures gt Steps to Set Elevator Floor Names 1 From the main screen select Elevator Controllers gt Set Elevator Floor Names 2 From the Select Elevator Banks dialog box click the down arrow to the right under the Elevator Bank Name Select the appropriate elevator bank from the drop down list 3 Click on the OK button 4 From the Set Elevator Floor Names form double click on Floor 1 in the table section of the form 5 Click in the Floor Name text box and enter a name for the floor The maximum is 15 characters 6 Click on the Update button The floor name is added to the list 7 Repeat the above steps until you are finished naming floors 8 Click on the Exit button to return to the main screen Set Elevator Banks to Time Zones The Set Elevator Banks to Time Zones form allows you to set multiple time zones for elevator banks regulated by elevator control units Elevator Time Zones When you create elevator time zones it is important to think in terms of the Elevator Groups and the times that those groups will use elevators in the building Each time zone may have multiple schedules Time zones schedules ar
235. to Automatically Lock Unlock Floor ButtonS ooooonccccnnnncccnnaccccccnn 69 Procedures ii e See ee 70 Elevator Group Access LeVEIS ccceecceeeeeeeeeeeeceeeceeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeereeereeeeeees 71 Assign Elevator Floors to Group Access Levels niccccnninocicnnococccccnononcnn nono ncnn nano nn nr nana rca 72 Procedures tod ii o iaa 72 Related Topic uti AAA EE ee eee 73 Elevator Group Access Levels Example c cccccccseeeecceceeeeeeeeeeneeceeeeeeeeseseccasaeeeeeeesetenaeas 73 SOLU TION ay Siena AS A odds 74 Assign Dates to Holiday 1 Holiday 2 or Holiday 3 00 00 eee ceeeeeceeeeeneeeeeeeeeeeeeenaeeeeeeneeeeeeaes 75 PROCCOURCS stints echt stealer e de tl ele CELO Sasa 75 Related Topicos i 76 Setup Daylight Savings s atrial dat laa 77 Daylight Savings innit EE e eRe aie ee 78 POCO UTE iii aia 78 Setup Cardholder RecordS oocccccccccnccnnccnnncnnnnnnnnnnnnnnnnnnnnnnnnnnonnnnnnnnnnnnnnnnnnnnnnnnnnnnneninnnss 80 Create Cardholder Records cooconionccnococccnncnccncononnnccnnnnncnnnnnnnnncnnnnnnnn anne nn nnnnnnnnnnannnnnnnnnnnnicnnns 81 Related NOE A RAR 81 Complete Card Information and Access Levels oooooocconococococccccccoconcononcnnnnnnnnnnnnnnnnnncnnnnnnnnanns 81 Door Group Access Levels Elevator Group Access LevelS oooonoccinnoccnonoccccconocnnnnononcnnnonnnc nano rca rnnnnnnnns 81 Display Access Level SUMMALY ccccceeeeeeneeeeeeeeeeeeeeaeceeeeeeeeeneaeaeeeeesesenaeaeeeeeee
236. tomatically arm and disarm auxiliary inputs or use an input to start and end a time zone depending on your site s security requirements If you are not using auxiliary inputs you can by pass this procedure You may wish to consult with your dealer or installer Input Type Under the Input Type field there are two options 1 TZ gt Al the assigned time zone automatically arms amp disarms the auxiliary input 2 Al gt TZ the assigned auxiliary input automatically starts amp ends the time zone Time Zone amp Auxiliary Input States TZ gt Al ON Disarmed OFF Armed Al ies TZ Open OFF Closed ON Al Auxiliary Input TZ Time Zone 6 You can create time zones from the Assign Time Zones to Auxiliary Inputs form Double click an input and select the Time Zone button Procedures P Steps to Assign Time Zones to Auxiliary Inputs 1 From the main screen select the Door Maintenance menu gt Assign Time Zones to Auxiliary Inputs Click on the down arrow of the Unit ID field and select the unit name from the drop down list Select the auxiliary input from the table that lists all the auxiliary inputs available Under Input Type click on the down arrow to the right and select the appropriate assignment either 1TZ gt Al 2AI gt TZ 55 5 Click in the radio button to activate Time Zone Limited Access 6 Click on the down arrow below and to the right and select the appropriate time zone for the
237. toring and control of the CCTV system Some of the functions may not be available depending on the features of the DVR or switcher matrix that is interfaced with the System VII CCTV module Each heading below provides an overview of the functions within that particular panel of the System VII Video Control screen The System VII Video Control Panel can remain on the desktop for monitoring when the System VII Client is closed Video Stream Shows live video based on selected camera s in the Camera Selection Control panel and selected screen configuration in the View Control panel Window Always On Top ON OFF When the System VII Client is open selecting ON keeps the System VII Video Control Panel on top Detail message lists System VII software processes to acquire the video feed from the DVR and indicates Connection Successful or Connection Failed PTZ Camera Control Arrows pan and tilt camera in 8 different directions left right up down Zoom In Zoom Out adjusts camera field of view Pan Speed sets the frames per second rate higher rate faster pan speed Tilt Speed sets the frames per second rate higher rate faster tilt speed Camera Command Set allows selecting custom DVR presets for returning camera to designated home positions View Control Camera Monitoring buttons select to view 1 camera 4 cameras or 9 cameras in the Video Stream panel Display Live returns monitoring to live feed after performing a search Detai
238. ttons menu gt Update Changes opens the Panel Updates form 2 Click on the down arrow of Unit Selection and select the access control unit If more than one ACU is to be uploaded select All Units 3 Click on the Select All button Items that have changed since the last time the ACUs were uploaded are listed in red and pre selected Below the Upload Type window a status caption informs you how many items require uploading 4 Select the Upload button Wait for the panels to be updated 5 Select the Exit button 110 Operate the System 111 Alarms 112 Alarm Monitoring Near the bottom of the Client main screen is the Alarm Monitoring panel When alarms are tripped the Alarm Monitoring panel lists specific criteria to inform you where and when alarms occurred as outlined below Site ID identifies the site location of the alarm Unit ID identifies the access control unit that registered the alarm Alarm Type identifies the state of the alarm at the source Alarm Tripped Alarm Cleared Comms Failure Unit Marked Inactive Device Type Door Input Output or ACU Device Name Door Reader Port Name Input Name Output Name or Serial ACU Date 8 Time lists the Month Day Year Time of the alarm Status New the alarm has not been cleared Hold the alarm is pending for further investigation Procedures To close Alarm Monitoring select the X close button in t
239. u gt Card Holder Database gt Search Access Cardholders 2 From the Search Access Cardholders form select the Add Block of Cards button 3 In the Starting Card Number text box enter the first card number 4 Inthe To text box enter the last card number Based on the range of card numbers you entered above the software calculates and enters the value in the Total Number of Cards To Be Added box when you move to step 5 or 6 5 If you wish the system to Add Door Group A Description As Last Name click in the box to the left If this option is selected the Name fields below are inactive 6 If you did not use step 5 enter a Block Last Name and a Block First Name that gives a unique description to this block of cards This provides a reference in case you have to archive or delete the block of cards at a later 120 date 7 In the Batch Number text box enter the batch number for all cards in this block The batch number may also be referred to as the site code or facility code 8 For Door Group Access Levels or Elevator Group Access Levels click on the down arrow and select the appropriate doors or elevator groups 9 If the block of cards is temporary perform steps 10 to 13 otherwise leave the Temporary Card Options inactive and proceed to step 14 10 Click inside the Card Limited check box A tick mark inside the box indicates the field is active 11 If the cards have a usage restriction enter the maximum
240. unning during the schedule it will not dial out on that day However it will re schedule the remote connection based on the next day interval Procedures Steps to Schedule Remote Connections 1 From the Site Information form select the Schedule Remote Connections button 2 Click on the down arrow to the right of Unit ID and select the access control unit from the drop down list 3 Leave the Type field seton 1 PC to ACU 29 4 Click on the down arrow to the right of Connection Attempts Select the maximum number of times the calling modem will attempt dialing out in the event it is unsuccessful establishing a connection the on the first try 5 The Start Time is the beginning time that the host PC modem will attempt to contact the remote access control unit modem By default the current date and time are displayed month day year hour minute second To change the Start Time select the hour and click on the up or down arrows at the right to increase or decrease the hour Repeat for the minute and second settings The date does not have to be changed 6 The End Time is the concluding time that the PC modem will cease attempting to make contact with the remote panel modem on that day By default the current date and time are displayed To change the End Time select the hour and click on the up or down arrows at the right to increase or decrease the hour Repeat for the minute and second settings The date does not have to b
241. utton From the Select a PDF export file dialog box name the file and specify a file folder Click on the Save button 182 6 Click on the Exit buttons until you return to the main screen gt Clear Log Entries When you clear the log entries they are permanently deleted If you wish to maintain an archival record of system log entries first export them Clearing System Log Entries is based on the site that you are currently logged on to To Clear All System Log Entries 1 From the main screen select the Utilities menu gt View System Log 2 Select the Clear System History button 3 From the Delete System Log Entries warning box click on the Yes button 4 From the second Delete System Log Entries warning box click on the Yes button 5 From the Delete System Log Entries confirmation box click on the OK button 6 Click on the Exit button to close the System Log Entries form and return to the main screen Cardholder Optional Fields The Card Holder Optional Fields form is used to create the captions for the Optional Card Holder Information form The 10 fields in the Card Holder Optional Fields form are initially blank As its heading implies the Card Holder Optional Fields form allows you to define your own specific information fields The Card Holder Optional Fields form is accessed from the Utilities menu You can also re define the Additional Cardholder fields from Cardholder Optional Fields form in the same mann
242. utton in the Save Changes dialog box 8 Click on the Exit button in the First Person In form to return to the Time Zone form 9 Click on the Exit button in the Door Time Zones form Related Topics Example of First Person In Assign Time Zones to Doors First Person In Example In the example Set First Person In screen below the Front Door is designated as the target reader indicated by the check Until a cardholder from a door group assigned to a time zone other than Time Zone 1 presents his or her card at the Front Door reader all Time Zone 1 assignments remain disabled or OFF affecting the following readers door groups and devices the Employee Side Door set to automatically unlock at the start of Time Zone 1 remains locked cardholders in Admin Staff Door Group cannot access reader controlled doors assigned to Time Zone 1 devices remain in their Time Zone 1 OFF state Remember when designating a reader or readers those readers act as the target readers to enable the time zone that was displayed in the Door Time Zones form Related Topic PFirst Person In 51 Example of First Person In Enabled at Main Front Door Set First Person In form opened with Time Zone 1 selected in Door Time Zones form Set First Person In Valid cardholder in a door group PANEL assigned to a time zone other than Time Zone 1 ETT Man FiowtErmance SSS Target Main Front Reader Checks reader list for time
243. utton to print a listing of site contacts Add New button Click on this button to add a new site contact Opens the Site Contacts Information form Delete button Click on this button to delete the site contact record form the database Exit button Click on this button to return to the Site Information form P Steps to Search for a Site Contact 1 From the main screen select the System Settings menu gt Site Setup 164 From the Site Information Search form double click on the desired site From the Site Information form select the Site Contacts button In the appropriate field enter the criteria to search for the site contact by either typing the criteria in the text box or clicking on the down arrow and selecting the criteria from the drop down list Click on the Find Contacts button The results of your search are shown in the table To clear the site contacts from the search list and perform another search click on the Clear Find button Click on the Exit button to return to the Site Information form 165 System Users 166 Add System Users For details and procedures on adding system users click on the link below Add System Users Find System Users The Find System Users form acts as the central hub not only to search for system users but also add edit archive or delete system users System users with Master Login status have a broader range of functionality than system users with ju
244. vidual s range of operability by enabling or disabling specific program functions in the User Authority Levels panel on the right side of the form User authority levels in many cases are divided into three states Add the user has permission to add a new record to the database Modify the user has permission to modify an existing record in the database View the user only has permission to view a record in the database In cases where you designate an individual as either Master Login Account or System Administrator or both you must activate the corresponding functions in the User Authority Levels panel as shown in the table plus any other desired system functions User Authority dd Site View Cards Discretionary Levels iew Site dd Edit System Users Edit Site Perform Printing Tasks Delete Site dd Edit System Users Security Levels The Security Level feature on the System User information form has been developed for advanced users that require more rigorous system administration security controls a Keyscan suggests that this function only be used in cases where your organization requires an exceptionally high level of system administrator security Security Levels in essence prevent any system user assigned with a lower number from viewing or altering any system user account with a higher security 92 ranking The security levels are from 1 to 10 1 lowest security level 10 highes
245. xt box 8 Type the cardholder s card batch number in the Batch field The 3 digit number 9 Type the cardholder s card number in the Card Number box You can enter 5 additional Email addresses with the same card number or five different cardholders 10 Click on the Update Email Settings button 11 To return to the main screen click on the Exit button Related Topic CCTV 99 Setup Database Backup 100 Schedule Automatic Database Backups It is extremely important to make backup copies to the System VII database You can program the System VII software to make backup copies of the database at regularly scheduled intervals The PCs with the Communication Manager or Service and the Keyscan System VII database must be running at the time the backup occurs The Clients do not have to be open during the backup In addition to performing scheduled backups at regular intervals we strongly recommend that you copy your backup database files to another medium such as a writable CD or another network location Default Database Backup Folder We recommend that you backup the System VII database to the location as listed depending on whether the System VII software modules were installed on a single PC or multiple PCs Single PC Installation By default the software creates a database backup folder in the following location Program Files Keyscan7 Backup Multiple PC Installation On a multiple PC setup where the database w
246. ystem Settings menu gt Add Edit System Users From the table where the system users are listed select the Keyscan Admin account that is to be deleted You will have a corresponding Keyscan Admin account for every site that you have created unless previously deleted You may have to click on the Find Users button to list the system users With the Keyscan Admin account selected click on the Delete button Click on the Yes button in the warning dialog box The Keyscan Admin system user account is removed from the system user list in the Find System User form Click on the Exit button to return to the main screen 152 Log On Passwords 153 Log On to a Site When you open the System VII Client or log off usually to enter another site you are prompted by the system to log on This safeguards the system so that only valid users may operate the software and the access control system If you have multiple sites to log on to other sites you must have the necessary permissions which are set in the System User information form Procedures Steps to Log On 1 From the main screen select the File menu gt Log Off 2 From the Client Log On form click on the down arrow to the right of Site Name and select the site from the drop down list 3 Enter your User Name 4 Enter your Password 5 Click on the OK button Passwords Log On Password As a security precaution each system administrator is assigned a password w
247. ystem VII Client Main Screen 1 Software Menus Use the pull down menus to access all the forms in the Client software application to create edit and delete site information tt The red text in the upper left corner on the main screen appears until System VII has been registered 2 Quick Buttons Quick buttons are convenient shortcuts to commonly used functions To access a Quick Button click on the caption directly below the icon All Quick Buttons displayed on the main screen can also be accessed form the Quick Buttons menu Cardholder Database Provides quick access to perform all tasks associated with cardholders Time Zones Schedules Provides quick access to add edit or delete time zones schedules or holiday schedules for doors or elevator banks Door Lock Unlock Status Provides direct access to manually lock or unlock doors Group Access Levels Provides quick access to edit either door or elevator group access levels Each door or elevator group is assigned an access level no access 24 hour access or an access period based on a time zone Display On line Transactions Provides direct access to view and sort site transactions Transaction Reports Provides direct access to run user specified transaction reports on site activity Alarm Listings Provides direct access to view new or pending alarms or find alarms by a date range 16 Update Changes Accesses the Panel Updates

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