EOY 2 & 3 Training Presentation
Contents
1. Expulsion Modification Category changed to Disciplinary Action Modification Category Code EOY 3 Online Adding or Editing FT Student Offense Record CALPADS Every offense for every student needs to be entered only the final Disciplinary Acton Taken should be reported J Lee J El Requires Conditionat CALPAD Rejected Records Rae Error ode Seve SDS FO Mismatch of SSID Demographics SDIS0072 F Retred SSID Mismatch af SSID Demographics SDISOOSO F Invalid Disciplinary Incident Occurrence Date Academic Year combination SDIS0091 F imal d Student Offense Code and Weapon Catagory Combination SDIS0083 F Disciplinary Incident Occurence Date Greater Than Current Date SDIS009 F Mismatch of Disciplinary Incident Attributes SDIS0086 F Missing Incident Disciplinary Action Duration Days SDISO097 F invad Incident Disciplinary Acton Taken Code SDISO153 F Missing Disciplinary Action Authority Code SDIS0154 F Missing Student Instructional Support Indicator SDiS0208 F Missing Expulsion Modification Category Code SDIS0212 F Duplicate discpine records exist Tor the same student SDISO2 amp S w Student not enrolled on Discipinary Incident Occurrence Date SDIS0251 F Mismatch of Students Disciplinary Altributes Error Gode Seven Certification Errors CERTOTT CERTHS w 3 No Decine Data Sube Tora Soros S2. Homeless students are identified through a program record SPRG not SINF lies Your vendor about how homeless data is stored Specifically discuss if and how history is maintained EOY Reporting Period 7 1 14 to 6 30 15 Establish local timelines for successful submissions Eoy2 First EOY submission CALPADS determines Education Program Membership Code SPRG will include other programs besides 101 108 113 122 162 174 180 185 amp 191 LEAs identify which school site is Title 1 Part A Schoolwide through CARS Review with CARS coordinator CARS data reported Can report more than one service provided Only program that requires Education Service Academic Year reported 5 minute break Remember that you can attend the CALPADS Q amp A sessions on Wednesdays at 3 p m if you have additional questions during the submission window Sign up on the CSIS CALPADS training registration page listed in the Resources section near the end of EOY 3 Discipline Federal reporting required by NCLB Title IX and CASEMIS US Department of Education Student discipline information Consolidated State Performance Report And DataQuest CA Department of Education Formeny reported through the UMIRS page of the Consolidated Application and Reporting System CARS Beginning 2015 16 AY special ed discipline data vil
3. Homeless formerly reported through the SINF Student Enrollment Information 174 191 101 108 ns 162 180 165 Program Participation Student NCLB T la Part Basic Targeted NCLB T la Part A Neglected Homeless Program 504 Accommodation Plan Opportunity Program Calforia Partnership Academy Pregnant or Parenting Programs formerly Cat SAFE CAHSEE Intensive Instruction Transitional Kindergarten Student Programs Federal Federal Federal State State State State State State ee TU NCLB Tile I PartA Basic Targeted 122 Banie tare program NCLB Title Part A Neglected 174 A ne v 504 Accommodation Plan O Seite Seo Data Opportunity Program 108 e Guide section 2 1 3 een mo Pregnant or Parenting Programs 162 x Programs shouldbe former Cal SAFE os CAHSEE Intensive Instruction 180 suet atenas ernster Train Kindergarten 185 gt ren w o Education Membership Code is now determined by CALPADS automatically Homeless Students Student Program Homeless Dueling Type Code of any of the Taliowing Temporary Shelter 100 Hotel Motels 110 Temporariy Doubled Up 120 Temporarily Unsheltored 130 7 Homeless students are identifed by a program record CALPADS maintains a history of the data included in this field but most SIS programs do not Ifa student is reported
4. End of Year EOY 2 amp 3 Reporting Program Participation and Discipline O 28 8 Individuals assigned to Supervisor of staff CALPADS maintenance assigned to CALPADS Questions and Courtesy Mute yourself BD META Please include your name and LEA when asking questions Lengthy or unrelated questions may be postponed tl the Q 8 A segment ofthe training CALPADS Tyne Chat Box There wil be ume during the QR A segment to read chat answers and et clarification Please faeus on the presentation so you do not miss something important Questions may be asked here but 4 They may not be answered Chat Button CALPADS Overview a 2 Program EOY 3 Discipline Overview EOY ee oh why End of Year AY ay why Academic Year CARS cars Consolidated Application Reporting System CSIS cee sis C CSPR cee ess pee are Consolidated State Performance Report EDEN ce din Education Data Exchange Network ESEA e ay Elementary and Secondary Education Act FCMAT fik mat Fi and Manager Team ifornia School Information Services GFSA gee efl ess ay Federal Gun Free Schools Act LEA el ee ay Local Education Agency site COE etc NCLB n cee el bee No Child Left Behind SIF siff CBEDS School Information Form SIS ess eye ess Student Information System SSID ess ess eye dee Statewide Student Identifier UMIRS yu m
5. Grades IN TD Weapon offense PS K 12 UE and Student Offense us Codes 100 101 103 104 105 Limited to offenses defined in Education Code 48900 or 48915 sos All Discipline Records Record amant Valuosandor Notes Reporting LEA School af Attendance Report student at school of enrollment rgatdless ol where incident took place Academie Year ID sso Local Student ID Student Legal First Name Student Legal Last Name Student Bin Date Student Gender Code Disciplinary Incident 1D Local Must be the same for al offenses part ofa single incident Disciplinary Incident Occurrence Date Student Offense Code Incident Most Severe Offense Code Must be the same for al offenses part ofa single incident Incident Disciplinary Action Taken Code Only one may be reported per student per incident Removal to Interim Atemative Setting Required for AY 15 16 for all special ed Reason Code se a students Recommend LEAs submit 1 site for 14 15 Disciplinary Action Modification Category Code Nama change was Expulsion Modification Category Indicator Record sos Weapon Offense Record sos Student Offense Code 100 101 103 104 105 Weapon Category Code Special Ed Student Offense Discipline Action Author Taken Code Student Instructional Suppor Indicator Incident Disciplinary Action Duration Days A 15 16 it Removal to Inter Altemaive Sting populated must be equal io 45 days o
6. F on red ei the eri Tor inclusion 2 ga F inonearmore ofthe 2 52 E F F F EOY eutml sina i REN RAEE E E f e czs o EE ne LEAs are expectedio 3 71 assess theiraccuracy 3 73 2 Ta I EAD MERD FAR DERE EE P E F R Repor NA Not apple 1 Setup sis Roles Update the CALPADS ODS Submit Fix rejected records records Post records 3 Review Snapshot Review and fix certification Review reports 4 Certify Level 1 EOY 2 8 3 Data Collection Certifier Level 2 Superintendent Cartifier Each EOY snapshot must be individually certified at Level 1 and then at Level 2 Data Processor 209090 Superintendent or Administrator 207070 gt 5 31 Complete SIS Data Population 10 days Upload files and correct errors or discrepancies as needed 24 days Review certification reports correct errors and fix discrepancies 4 Distribute reports for review and days approval ee Certify level 1 and level 2 7 31 Reminder If you plan to decertfy allow adequate time to make corrections and for snapshots to run Make sure to adjust dates if your LEA closes earlier for summer pm The last day to mak changes that will be included in the snapsh
7. be transitioned from CASEMIS to CALPADS Beginning 2011 12 the federal requirements required discipline data to be reported at Incident the Incident level The event that occurred Offense The infringement or crime student committed Limited to offenses defined in Education Code 48900 or 48915 Offenses committed by non special education students that resulted in a full day or more suspension or expulsion students all offenses regardless of outcome Offenses committed by Special Education and any duration of time Offenses that involved a weapon all offe regardless of outcome Summer school discipline incidents must be reporte EOY 3 How Records Are Related Multiple Students and Offenses Resulting in a Suspension or Expulsion Student Student Enrollment Information Grades TD Limited to offenses defined in Education Code 48900 or 48915 Special Education Offenses Student Student Student Enroliment formation Student Program Discipline Grades IN 7 TOPS K 12 te UEandUS pastel Ea 144 defined in CALPADS Limited to offenses defined in Education Code 48900 or 48915 New field required when Removal to Interim Alternative Setting reported EOY 3 Data Included CALPADS Weapon Offenses Student Student Student Enrollment Information Discipline
8. NCLB Ts 1 Part A Basie Teta Than SPRGOAT W NL Te Pat ABs Tat Fora Ste The Pat A Sida SPRGOZES Wald ae fr Trama Kindergarten Paricipant SPRGIZTS F pr Ding Type Cade IN Youth nator Required if Homeless program reported Certification Errors Error Code Severity Rus CERTOS W No Program Data Submitted ora School CERTO F Missing Tite I Targeted Assistance Program Records 122 CERTION WW inva d Open or Ciosed Transitional Kindergarten Record CERTM W No Homeless Program Data Submitted foran LEA New Certification Validation Errors as of AY 2014 15 5 1 Program 5 3 Program Participants Participants Count Student List t 5 2 Program Participants NCLB Title Part A Basic Targeled Education Services 5 4 Homeless Students 5 5 Homeless Student List EOY 2 5 1 Program Participants ame ra pant Count ALBADS Student Programs SPRG data Federal Program Parent Com Pian io Targetes 122 a a Formerly Cal SAFE For Title I Part A Basic Schoolwide schools counts in this column are based on cumulative Academic Year enrollment not program records Refer to CALPADS Update Flash 74 for CDE s process to identify a school wide site EOY 2 5 4 Homeless Students Enrolled CALPADS Student Program SPRG data fete ehete let de
9. OMAT h frotar Hispanic nie otal Hispani amis EOY 3 7 6 Discipline Actions Persistentiy YN Dangerous Offense Expul CALPADS Based on Fall 1 enrollment report 1 1 Expulstons Tor Persistent Dangerous Offenses TotalCamimed Totalt ot P of Expulsions 7 jchool Code School Name Primary Enrollment Expulsions Enrolled Students 5614530 FOMAT Hah ron 104 ELS SSIS Miele 3 18 1234567 125 Elementar 516 04 Student Discipline SDIS data Espalsions for Persstentiy Dangerous Offenses OF Expulsions per Offense Code Used to Determine At Risk Schools listed in order of most severe offense sos 103 soo sos 100 108 600 200 aos aoo 15 10 20 22 33 16 as 20 Las 155 Yy CE DE ES EE EE ES y CI ETS ES ES EC EC CE CS EE HEN sw A senodi is determine to De A Rsk of Becoming Peraistnty Refer io User Manual Glossary Danger wren Serniton for Persistentiy Dangerous as fewer han 300 students and expulsions are greater than Offense and At Risk School tee for t nas more than 300 studenta vith more than one expulsion per e EOY 3 Second EOY submission SDIS replacement file Summer School discipline reported In school suspensions reported Special education students do NOT have the full day suspension expulsion requirement Student offe
10. Student Ext Reason Code Student School Completion Status Required tor Ext Code E230 Expected Receiver Schoolof Altendance Required if Exit Code T165 or T167 See the CALPADS File Specifications Forms on the Resources slide near the end of the presentation for detailed field requirements Student Enrollment Record amanit Values andi Notes Student Schoo Transfer Code 1 Revised Formal Intraistet Transfer Agreement 2 NCLB Pub c School Choice Program Improvement 3 NCLB Public School Choice Transfer Persistently Dangerous 4 District ot Choice Transfer SENR 5 New Discipiinary COE School Transfer 5 New Other Transfer District ot Geographic Residence Code 7 dgt County District CD code of the district where the student wouid normaly aten based onthe residence Required it the Student School Transfer Code has been submitted See the CALPADS File Specifications Forms on the Resources slide near the end of the presentation for detailed field requirements Must be win EFE the student s ku kai enrolment st he Bere School of tai Attendance LEA verts mar oaie above El Rear ass 1 Option Required Fielde 191 Rejected Records Error Code Saveriy Rule SPRGOIES _F Edson Program Code 18 alfa Pano Acadamy Than Calima Potes Acasa 1D msl Be pops SPRGOTES Fan Program Code 122
11. as homeless at any time during the Academic Year itis important to update CALPADS as soon as possible or that data may be lost and not reported Reporting LEA School of Attendance Academie Year ID sso Local Student 1D Student Legal First Name Student Legal Last Name student Birth Date SPRG Giudent Gender Code Education Program Code Education Program Membership Code Education Program Membership Start Date Education Program Membership End Date Education Service Academie Year Must be same school as enrolment record 101 108 113 122 162 174 180 185 191 Must fall within enrollment tat overlaps EOY reporting period Required if Education Program Code 122 NCLE Tite 1 Part A Basie Targeted See the CALPADS File Specifications Forms on the Resources slide near the end of the presentation for detailed field requirements Program Parti Education Senice Code Required it Education Program Code 122 INCLE Tile 1 Part A Basie Targeted Callomia Partnership Academy ID Required it Education Program Code C ltormia Parnership Academy na Student Enrollment Reporting LEA School of Attendance Academic Year ID sso Local Student 1D Student Legal First Name Student Legal Last Name SENR Siden Birth Date Student Gender Code Enrolment Start Date Th 2014 6 30 2015 Grade Level Code Reported in SENR not SINF Enrolment Ext Date Tran S a02015
12. end of the prasentaton for mare etal on changes EOY2 EOYs What data are reporied What schools are reported Which fies are submitted Do they need lo be submitted in any special order Question Answer What is a ful replacement fle How can you find out what data to report for your LEA How can you find out what Schools to report for your LEA What if you have nothing to report Question Answer Where is the data entered in my student system Who needs to review the reports What are the EOY certification and deadline dates When is the last day of school When are final grades available Who is out of the office and when What are your internal deadlines What are three things you can do right now to prepare for EOY reporting CALPADS Calendar ip de ca govide spiclimicalendaraso System Documentation hip unmuedo ca govidelspicllsystomgocs asp Document Description Sections CALPADS File Fil layout and SENR SINF SPRG SDIS Specifications Forms requirements forbatch SWAV SDEM CSRC SCSC submission 8 SCTE tabs CALPADS Code Sets Detailed state code lists CALPADS Valid Code Matches up related Combinations codes CALPADS Error List Detailed error message SENR SINF SPRG SDIS descriptions SWAV SDEM CSRC SCSC SCTE EOY 1 4 tabs CALPADS Data Guide Detailed require
13. ers Uniform Management Information Reporting System EOY2 Program Participation Count of homeless students and students participating in programs EOY3 Student Discipl Count of specific disciplinary incidents en amar tavta urna Dacpine Porto on Coss Apicton Reprise CARS emery Comp Schi Repring ram Tue Pat Bae Gat T Tas Pan Nelo Petons of EBEDS Schltamaton Form SF 7 Oppruniy program parara 7 Frente Parent provar participant ny program nezina CASAFE Cirma Partei Andy patient Petons oe Consoles Appicaton paring System CARS mea Conte LEA Reporting rom Federal Gin ia Schools Act GFSA Unt Mengen imation and Reporting Saler Data UMIRS all Speci Esucaton Maragement norman System CASEMIS Speci et opina dt wil ran tom CASEMIS lo CALPADS AY 201516 Programs Tite progam Public Law 107 110 scons EDEN CSPR ana No sota a 20H Duadan poting 3 Dacpne Nene ESEA N Pan Subpart EDEN CSPR and Ye Seen aian er Data epora 3 Docs IDEA ES ses Ye Aggregate Numbers from all End of Year submissions wil be posted to DataQuest ESEA Elementary and Secondary Education Act CSPR Consolidated State Performance Report EDEN Education Data Exchange Network CASEMIS Calfornia Spec
14. ial Education Management Information Systems IDEA Individual with Disabilities Education Act Update CALPADS vvith EOY records throughout the Academic Year AY July 1 2014 June 30 2015 Any student enrolled during the Academic Year will be counted All new and updated records must be posted the day before certifying to be included in the snapshot What Record Types to Enter or Update SSID Enrollment U Student Information SNF U Student Program SPRG R Student Discipline SDIS Full replacement file and CALPADS looks to the operational keys School of Attendance amp Academic Year to determi replaced or not EOY Accounts and Roles Reminders Daily use account LEA Admin cannot cet Important Dates for EOY 1 4 Snapshot Certification deadline July 31st Amendment window ends September 4th starts June 1st CALPADS Calendar htlp www cde ca govids sp cl ptcalendar asp al Y EOY 2 Program Participation Federal program participation counts Title I US Department of Education State program participation counts CA Department of Education Federal NCLB reporting requirements State reports Formerly reported through the Consolidated App Reporting System CARSICon AP Program Participation
15. ments EOY 2 1 3 amp EOY 3 2 1 4 Career Technical Education documents Hll unww ode ca govire pn td doeumentscteframework ndt Htp pubs ede ca gov C TElndex asox Administrator Recommendation of Expulsion Matrix bilo de ca govls ss se expulsionrecomm asp CALPADS Training Registration hips www calpads ca gov Training CALPADS Frequently Asked Questions FAQ ip umede ca govidsispicifag asp CALPADS Report Data Mapping Guides titps csis femat org Pages EOY 2 and 3 aspx Web http www2 cde ca govlcalpadshelp default aspx Phone 916 325 9210 E mail Calpads support cde ca gov Listserv http www cde ca govids sp cllistservs asp Please complete our survey http 1drv ms 101IQtv
16. nse must tie to Education Code 48900 48915 Element Name Change Expulsion Modification Category Indicator is now Disciplinary Action Modification Category Code New Element Removal to Interim Alternative Setting Program 4 23 optional for 14 15 but required for 15 16 e CDE sent a letter to superintendents 04 03 15 Preparation of discipline data transitioning to CALPADS CDE highly concemed about validity and accuracy of data 4 Compared the 2013 14 discipline data reported in CALPADS to CASEMIS Provided comparison data to be reviewedicorrected by LEAS 4 Recommended process for data correction 2014 15 discipline data reported to federal government from CASEMIS 2015 16 discipline data reported to federal government from CALPADS not CASEMIS 3 Senet ica os cca 2014 Review changes for locally implementation 2015 2016 ss AN Special nied Education austudents who cages 100 Students woo roam fers ca commited an E 101 103 auteame offense dened ordena in Ed Code 48900 or 48915 are reported regardiess of outcome Nov data element Removal to Interim Alternative Setting Reason Code 4 23 required for 15 16 v Rec Type Operational Key Fields School of Attendance 5 SDIS Academic Year ID EAEPADS Please note EOY 2 does not have replacement files These programs are Used in reports R or report filtering
17. ot is the day before the certification deadline Es i you are certified and then decertiy you must Changes 50269 Fatal New Checks that ta student has an overlapping ODS record Education Program Code 144 Special Education AND Removal o Interim Nismative Seting Reason Code is populated and not equal lo No Removal then incident Discipinar Acton Duration Days is less Ian or equal to 5 Validation SDIS 0150202 Fatal New Ensures that if incident Disciplinary Action Duration is Greater han 10 days then Student Instructional Support Indicators populated Descrip SDIS0293 Fata New Checks thatit incident Discipinary Action Duration Day Validation SOIS must 100 Enforcement CERT115 Fatal New Validates on all current students and triggers on any student Certcation EOY3 bing has a reported Primary Disability Code 261 that is not 3 4 Functionality Description Code Sets EOY 3 Removal to interim Alternative Setting required for special ed students Career Technical Education Industry Sector renamed code Nam for FIN code changed from Finance and Business 0 Business Code Sets EOY 1 and Finance Career Technical Education Pathway 15 codes reir renamed Course Group State 14 codes added 3 retrad 26 redefined renamed Ses Ina CALPADS File Specifications Forms and CALPADS Valid Cade Combinations on the Resources side near the
18. r less sos See tha CALPADS Fila Specifications Forms on the Resources sida near the end of the presentation for detailed feid requirements Expulsion Modification Category changed to Disciplinary Action Modification Category Code EOY 3 Online Adding Student Discipline Information ey lion needa to be entered only the final Disciplinary Action Taken should 17 be reported J Ell Requrea Conditional Incident Homicide use code 500 Shoved another student i Force rape Robberyerien Assault win a sadly weapon Possession of a weapon Sexual ofenses other than forcible rape 1 Sale orfumining of drugs Possession of drugs for sale Posse col i TIL Possession of paraphernalia elated offense cades 103 Brandishing a Knife See the Student Offense code set in the CALPADS Code Sets document on the Resources slide near the end of the presentation for the full code list 500 Caused Physical injury 504 Used Force or EOY 3 Online Adding a New peaini a CALBADS CALPAOS ER Evar ofensa GT every student noses 0 O as EI required Conditional If editing an existing record delete button vil be available
19. tudent reported with Primary Disabilty Code 281 and age is not 4 or 5 years of age SE 7 2 Discipline Incidents Student List 7 1 Discipline Incidents Count by Most Severe Offense 7 3 Discipline 7 4 Discipline 7 5 Discipline Aena Count Actions Count mip Offenses by Offense Student List 7 6 Discipline Actions Persistently Dangerous Offense Expulsions 5814530 ECMAT High 103 Brandishing a Knife 3 201 Possession of Contralled Substance 12 512 Property Damage 8 Drs Bulying 21 TOTAL 44 5814531 ESIS made 201 Possession of Controlled Subsianca 6 03 Sexual Harassment 4 515 Buyina 10 TOTAL 20 TOTAL Selected Schools 103 Brandishing a Knife 3 201 Possession of Controlled Substance 18 03 Sexual Harassment 4 512 Property Damage 8 515 Butyino 31 TOTAL 54 Student Discipline SDIS data EOY 3 7 3 Discipline Actions Count CALPADS Glick to expand the view of the data Student Discipline SDIS data 3614530 FOMAT total lion F je Hispanic it otal Hispanic its 5 25 El 2 3 1 El T 1 1 1 16 Z 7 2 a 103 5 4 5 4 El 4 3 3 3 2 n 2 1 EOY line Actions Count TEN by Offense CALPADS Click to expand the view of the data Student Discipline SDIS data 5514530 F
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