MailFax Administrative Website User Manual (For Ford Administrators)
Contents
1. Although other external sources are available this example imports information from a Microsoft Excel spreadsheet 1 In the Phone Book choose File Open to select the correct phone book CHARLES RIVER CONSULTANTS E 5 Y MH Gnetworks CAC Managed Companies brightfax NO SOFTWARE NO HARDWARE NO MAINTENANCE If necessary use Show Names from the to select the correct contact list 2 Choose File Import o 3 Use Select the format of your database to select Excel 13 CHARLES RIVER CONSULTANTS E S YWMN Cnetworks a brightfax NO SOFTWARE NO HARDWARE NO MAINTENANCE Select Format Ewe s l L Documents and Settingscribett my Documents phone 4 Type the path and name of the file in the field provided Alternatively click Browse to navigate the file select 1t and click OK 5 Click First Row Contains Field Name if the first row of the spreadsheet represents the field names or column headings 6 Click Next 7 Select the worksheet that contains the contact information Select Table Sheet 14 CHARLES RIVER CONSULTANTS E SYNG networks gt CAC Managed Companies brightfax NO SOFTWARE NO HARDWARE NO MAINTENANCE 8 Click OK The phone book attempts to match corresponding fields However should field names in the external source not match you must perform the link yourself by clicking in the nght hand column where the phrase No Link appears2. brighttax brightfax broadcast quick start guide AA eee ive Charles River Consultants Inc IS SI ES 331 E 50th Street E S YN Cnonetworks New York NY USA 10022 CRC Managed Companies Phone 888 339 0000 brightfax NO SOFTWARE NO HARDWARE NO MAINTENANCE brightfax broadcast Quick Start Guide This guide is designed to provide users with a basic understanding of the key features available in brightfax broadcast brightfax main faxing interface brightfax broadcast is a standalone application that provides users with the most advanced options for sending and receiving faxes incorporating all the features that brightfax provides This Quick Start Guide describes how lO e Select create merge cover sheets page 3 e Insert and modify documents page 5 e Select a phone book and import a list of recipients page 8 The following pages describe how perform the tasks associated with each of these functions System Requirements WIN 2000 or XP and 20MB free disk space Connectivity Requirements XML Gateway Note that any time after br ighttax broadcast has been installed on the desktop the connection properties can be modified Launching brightfax broadcast Once brightfax broadcast has been installed 1t can be accessed from either from the program menu or as a shortcut from the desktop or if the MS Outlook add in was installed from The brightfax broadcast icon on the Outlook toolbar
3. Microsolt Access Microsoft Excel Microsoft Outlook Microsoft PowerPoint Outlook Express Adobe Reader b U Microsoft FrontPage Microsott Word The steps for creating cover sheets can be found in the brightfax User Guide Chapter 9 CHARLES RIVER CONSULTANTS E S Y N Conetworks CAC Managed Companies brightfax NO SOFTWARE NO HARDWARE NO MAINTENANCE Select a cover sheet 1 From the Drop down list on the brightfax broadcast main toolbar select MORE LOCAL BrightFAX SendFAX File Edit View Thumbn A mma H Send EJ ii ail ml Preview Annotation Tools A see THo Cover Sheet tM pre Local Haat 2 Cover sheets are stored in Documents and Settings username ApplicationData brightfax brightfax broadcast Coversheet folder Note that you can store cover sheets in any other folder if so desired E coversheet ce TEE 10 6 2004 E coversheet cse TEE 10 6 2004 E coversheets cse TERE 10 6 2004 File name Files of type CSE Files cse Cancel 3 Select the cover sheet you want CHARLES RIVER CONSULTANTS E S Y N CG networks CAC Managed Companies brightfax NO SOFTWARE NO HARDWARE NO MAINTENANCE 4 Click Open The cover sheet remains selected the next time you launch brightfax broadcast Insert Documents 1 In brightfax broadcast choose File Insert lt gt BrightFAX SendFAX Fle Edit View Th mb
4. lt gt BrightFAX SendFAX File Edit View Thumbnail Preview Annotati Send Toolbar gt TO Full Preview Company Options 9 The Phone Book is displayed on the right side of the brightfax broadcast UI Select Contact from the Show names from the Drop down list In this example we use Contact BrightFAx sendFAx File Edt View Thumbnail Preview Annotation Took Help Al Send 21 ve ea Ta hon Show names from the Dagi aerd Ax Compa D Type name or select from liat ae Destinator T COMB Lc LS Subject In Fax Recipiente Og X T3 A e any UBB Xf Ja ue gt who AAO 6 The contacts in the phone book you selected are displayed 11 CHARLES RIVER CONSULTANTS E S Y N Cnetworks CAC Managed Companies brightfax NO SOFTWARE NO HARDWARE NO MAINTENANCE gt Briqhtr4s send 4 File Edt View Thumbnal Preview Annotation Tools Help Company Destination EN Es A Subject een John Doe 914 5256889 Pamesa WEE o veia San 2039785544 EIEE Name Company x t Bl 8 44 gt p fino 3000 Note that you can display phone books the MAPI address book or any other address book available to you Cancel phone book display Choose View Phone Book then deselect Show Right or Show Left whichever is selected The phone book is removed from the brightfax broadcast UI gt BrightFAX SendFAX Import a list of recipients
5. A pull down list displays the phone book fields available 9 Use AutoMatch to instruct the phone book to apply the most likely match 10 Use Reset to clear all matches and begin again 11 Click Finish Note All material contained within ts the sole property of E Sync Networks Any reproduction or redistribution of this material is prohibited without the expressed written consent of E S ync Any reproduction of illustrations appearing on these pages is strictly prohibited 2005 E Sync Networks 15 CHARLES RIVER CONSULTANTS E S Y N Cnetworks ta CAC Managed Companies
6. CHARLES RIVER CONSULTANTS E S Y N C networks CAC Mongged Companies brightfax NO SOFTWARE NO HARDWARE NO MAINTENANCE Personal Folders Microsoft Outlook Elle Edit View Favortes Tools Actions Help New Ep Send Receive Fis Edi View Thumboe Prev Arolan Toot Help ee ee ee ee E Bso Mfr MAR ES Subia IEEE xt He na r efor JOGO FACSIMILE MESSAGE Tow eee From crbeit Fux Sent 1052004 Fa al SETA A E Ready E j EA EA INEA CHARLES RIVER CONSULTANTS E 5 Y MH Gnetworks CAC Managed Companies brightfax NO SOFTWARE NO HARDWARE NO MAINTENANCE Create a Cover Sheet You can design your own cover sheets using the Cover Sheet Editor You can import bitmap bmp images add text lines and shapes or customize any of the cover sheets included with brightfax Note that administrators may decide not to install the Cover Sheet Editor on a user s computer It is possible therefore that some users cannot access the module To create or edit a cover sheet choose Start Programs brightfax Coversheet Editor New Office Document Upen Office Document set Program Access and Detautts Windows Update WinZip Programs Documents Settings Search Help SI PE amp ES i Coversheet Editor BrightFAX Accessories 2 Phone Book Muicrocott Olhice Tools O SendF ax Startup Tiff Viewer Internet Explorer
7. celed page in the Thumbnail View then choose Mark As then Send to restore a canceled page f Delete Move Bo nok Send CHARLES RIVER CONSULTANTS E 5 Y MH CG networks CAC Managed Companies brightfax NO SOFTWARE NO HARDWARE NO MAINTENANCE Deleting a page from a fax 1 With a fax of two or more pages open in brightfax broadcast select the page in the Thumbnail View the Choose Delete Move p i Mark As oom 1 page s will b Are you sute Select and Display Phone Book The default interface can be customized in a variety of ways The most frequent change is to display a Contact List from a phone book Phone book information can be displayed on the left or right of the interface Display phone books 1 In brightfax broadcast choose View Options CHARLES RIVER CONSULTANTS E 5 Y MH CG networks CAC Managed Companies brightfax NO SOFTWARE NO HARDWARE NO MAINTENANCE 4 BrightFAX SendFAX 2 Select brightfax Phone Book or MAPI Address Book SendFAX Options 3 Click OK 10 CHARLES RIVER CONSULTANTS E 5S Y N Cnetworks brightfax NO SOFTWARE NO HARDWARE NO MAINTENANCE 4 To display the phone on the right or left side of the brightfax broadcast UI select View Phone Book Show Right or Show Left Note that documentation assumes that phone book information is displayed on the right side of the brightfax broadcast interface
8. nal Preview Annotation Tools _Help New Cien Mi Ctrl P Send Ctrl S send without Losa Ettes hift S Connection ettings ea e ee ee b fioox D r E or click oO on the Main toolbar gt BrightFAX SendFAX ote Provi 2 Navigate to the document you wish to transmit and select it 3 Click Open The document you selected is inserted as part of the fax transmission It appears sequentially in the Thumbnail View on the left side of the brightfax broadcast UI Repeat Steps 2 amp 3 as often as needed CHARLES RIYER CONSULTANTS E 5S Y N Cnetworks CAC Managed Companies brightfax NO SOFTWARE NO HARDWARE NO MAINTENANCE Note that if the correct folder is open on your desktop you can drag and drop documents as well Modify Documents With a fax of two or more pages inserted in brightfax broadcast select a page in the Thumbnail View then choose Move then choose First Up Down or Last as required CHARLES RIVER CONSULTANTS E S Y WM Cnetworks CAC Managed Companies brightfax NO SOFTWARE NO HARDWARE NO MAINTENANCE Canceling transmission of a page 1 With a fax of two or more pages open in brightfax broadcast select the page in the Thumbnail View then chose Mark As Do Not Send Delete erate Move I e ee e a e AAA Note that a canceled page is not transmitted with the rest of the fax Restoring a canceled page 1 Select the can
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