LS5105 Document No 2 [PDF 1MB] - Australian Electoral Commission
Contents
1. LS5105 Released Document No 2 Australlan Electoral Commission 3 Navigating EasyCount Senate EasyCount Senate is used in the vote counting process for Senate elections The application is used for entry of below the line senate votes and counting of above the line and below the line votes i e distributing preferences It is currently used at eight different locations throughout Australia on non networked PCs and laptops The EasyCount Senate program interacts with the Election Management System ELMS which is run on the Australian Electoral Commission s IT network 3 1 Event Roles There are three levels of user accounts available in EasyCount Senate these levels control the users access to functions in EasyCount Senate Batch Controller allows full access to all functions on batch control and data entry laptops except for data entry and verification Supervisor Provides access to functions not available to Data Entry Operators eg Correction functions can also do data entry and verification Operator Applies to Data Entry Operator staff Data Entry Operator is limited to data entry verification and import export functions only Note There is also an Administrator level but this will ONLY be used by Easycount Administrators 3 2 Menus 3 2 1 Home Menu Batch Controller Home menu is accessed by a Batch Controller Note 1 The home menu options are different depending on whether you are lo2. Covet ss 3 Freies d Bades of fe of Peking Mace Becha not Rezevedt i Na d Decision Catzhes act Received i Rete d etches Repaced wd Ready tu Vo ii Havber of Egza feng Ertezed debe d tenet Uvertemes ber of Easa Ready ter Vehzation Sumter d Catchers beng Voted H narte d Ezres Berg reetcates i Haber d Verdad bazes Geng Cerected larder d Batches Ready tole Eootedte EINS i amber of Bashes besty Expeited to ELMS j ante d AT Gases Ra Receveds qo Bsket Papert ij Total atat Papers Cato Ereered Nx Yet Voted Tet Batt Popen Voted Varted oWooooucoooodnoth By clicking on Batches On The Floor you can access information on batches on the floor screenshot below including batch number status papers registered papers entered papers verified polling place declaration scrutiny and the workstation WS the batch is assigned to Page 39 EasyCountSenate User Manual i Eztio Rra Pape Poegsevd Papen Girod Pess Vefed Poing Peon Tee joMfny ws Ragstered n Fepdsod s3 e 6 Eatin Raters a g masar tems OPE past Popes fg Corey kiana Pam Erud Fetemanze SY Batch kragen Ej LMS Uplata 4g Te Court By clicking on Unconfirmed Batches you can access information on unconfirmed batches screenshot below C ent SENATE Batino Status PaposRegslered PapesEnterod Papos Vented PoingPlacsDesSautny WS Event Easycount Regosson Erg Hars Unconfirmed 75 Bazat agycount Regression Env2 Ha 205
3. Data Entry Operators from file you cannot create Batch Controllers or Supervisors Feedback Management View update report on and create feedback on issues and suggestions Computer Accounts Record the computers to be used for the event Assign aliases to each computer Batches will be allocated using these aliases Computer File Template Access the Computer File Template which can be filled in and then imported into EasyCount Senate Create Computers From File Create Computers From File Import a pre filled User Computer Template to automatically create computers servers and workstations Switch Server Change the SQL Server database that EasyCount Senate is using This allows a backup batch control PC to connect to a primary batch control PC and be networked together Export User Settings Export users for the current event for importing onto another PC data entry laptop or server batch control PC Import User Settings Import users exported from another PC data entry laptop or server batch control PC Sound Change the sound settings for the application User Account Report List all user accounts with access to EasyCount Senate Feedback Report Report of feedback from EasyCount Senate users Computer Report List all computer accounts created 3 2 8 Home Menu Supervisor and Data Entry Operator Home menu can only be accessed by a Supervisor or Data Entry Operator
4. Unconfymed 1 2 0 PROVISIONAL 15 Fraser F Batches amp Batch Status amp Batches On Tho Moor 7 Uneontamed Batches Q Mivestigaton Batches Atlenton Pepys fg Gbaousy Intormai Papers ii ef Pestormanco amp Cente t Statf iy o Checklists 3 EnlyotGVis 3 Selupot CSS 79 Balh Management FR ELMS Updates amp Tho Count By Clicking on Investigation Batches you can access information on batches that require investigation screenshot below TE an Bios RR Fagaered Pace Erted Papoa ertad Pota Pace Des Seneng Belek ACT bane Qe ACA with ye Ne S a erence gt a 257 37 Borthon Cerdera F Bach Bats Etter On Ihe Poar aedi Bxches Fossonan Batshes ilg erian Fam t Pg tay rina Pacen Afedorane 2h Carte 20 18 95 i Cu Quests Bley dG S Sese CSS 4 bach Rorajerct i EB GUMS Uoc 4 Ta Cui Page 40 EasyCount Senate User Manual Australlan Electoral Commission By Clicking on Attention Papers you can access information on papers that require attention screenshot below ONUS ios pechka Fats Dan breed ly Veteiby Fees ATL Format BTL Gatch fea Jie rr 1 guy ynesbury Re Yet Yromigaten ie Crecklsta 3 rey eh Guts Sete of CSS fig Batch Maragenert Ej ELMS Uodates Tre Cort By Clicking on Obviously Informal Papers you can access information on papers with the status Obviously Informal screenshot below Paper tia tee freee By Batch See 2 nay FY
5. performed while this is performed Provide Feedback Provide feedback on any issues you have while using EasyCount Senate Make suggestions about any improvements you feel could be made Feedback is collated into the feedback report which is accessible via Reports System Administration Reports Feedback Report Change Password Change your password on the current PC you are using 3 2 2 Ballot Paper Design Menu Batch Controller Ballot Paper Design menu can only be accessed by a Batch Controller View Ballot View the rules governing the conduct of the ballot Candidates Shows the list of candidates for a ballot Mark candidates that are no longer eligible to contest the ballot Groups View the list of groups that candidates belong to Group Voting Tickets Define the group voting tickets for the ballot Lock the ticket definitions once approved Ballot Parameters Report Election details including formality and counting rules for the ballot Candidate Report Lists all the candidates for the ballot Group Report Lists all the groups defined for the ballot Group Voting Ticket Report Lists details of all Group Voting Tickets for the ballot 3 2 3 Batch Menu Batch Controller Batch menu can only be accessed by a Batch Controller Page 34 EasyCount Senate User Manual Australlan Electoral Commission oes Import Batch Import batches that have been exported from a da
6. z Data Entry Perform initial data entry of batches of ballot papers Verification Perform verification data entry of batches of ballot papers which have been through initial data entry Import Batch Import batches that have been exported from a batch control PC Export Batch Export batches for importing back to a batch control PC Page 37 EasyCount Senate User Manual Provide Feedback Provide feedback about any issues you have using EasyCount Make suggestions about any improvement you feel could be made Change Password Chan
7. BallotP aper Design Group Vokng Tickots 3 Exact Group Voting Tickots GVTs Extacts Group Voting Tickets d Load Group Voting Tickots GVTs nio ELMS Senato User tanual The following items appear on the Setup of CSS Checklist V fens Gard Core Pen inchearg spares Stem Adverisgasen Comeiters B Seve Cata Erby PCs bystien Adeerssweticn Corgters i 3 Unceetered Buches EL i Check Eat estet meters end res PC nrbes we cxsract pis Lbrireyyaten Reports Cfi eeeosan Batches 4 Seto prater nH Heaton Pern A n E AOAIE O A E O SEE di vousy Vl oai Faces AF Coen eiecooo deta her ELMS Serre User Mansal Tefomance Bees Enesa ea oeta ha Gatch Coe PE Homa kreon Everi Ay Vedi ta leot Repras Pe Betton Rapids aod Bait Faraeretocs Pegodi Ej Cheikeletet Group Vourg Ticket 3VT data ia wechuded Pre Dezbce Resets e Qrup Vetog Ticket Raver A Greco Voeng Deken Gy Soo ast iaciuded Bow stees insa o eckigi Ey OGVI8 RA GhFs GE Aange hey sted Caub Cory sies item Laimisvsuet User Accus 58 Asepa dais every ata Superos os 202 Opersiees System Admit gttn kepad Users or hisra ae 49 Chack assigned aul fatum Abinsviion Repais Users Report Corcapre esete dens kom OF PC apd cat com each Oea Estey FC itera Coport Everi Tha muet be done aet M adver aara in tsa Chectiatierctet Seep Protect Page 43 EasyCount Senate User Manual Australlan Efectora Commission The following items appear on the Batch Man
8. Feesgstion 3 2 Bettas On The Fox i fo Unterbored Baches of vetigetan Catcher i P Aterten Pepers FO Ocveuty visenai Paget gi Fedonarce EJ ELMS Undsets Tre Cart By Clicking on Performance gt Centre you can access the information about the performance of the CSS Centre screenshot below 2 Cert SENATE Rater d Preen amp L Beare 200 Fetes Betan drca Cau Enty 3584 n Vesditaton RES 10 Competed Paper Average Varburel Sacendi Per Paper i Ef Bagas On The ficat i g Woelmed paies 2 PA rwesoen Batches i Dy erbe Papers fe Oeveotty thema Papers Sou d Potomaca SEE x jO 39 Eey d GTa i A emod CES fg Rech Mansgerret BB ELUS Uh 4 The Court Page 41 EasyCount Senate User Manual By Clicking on Staff you can access information about data entry performance of staff screenshot below i Det IRAT aa Papers s dee ETT Evert XS fenem ctn 2 2 m 1 A Entry Popat i Ay Bude fF bar Rata i df bestee On Da Pon 3 Oy teertoras bgs dl Perene Sp vts 1 zo Cy Cedkiats od iyd OY Dod Sete of C85 Ag Bats Marag Ej 015 Uode d Ps lort ui S s b Redaction reason Redaction reason 3 Page 42 EasyCount Senate User Manual 3 4 Checklists The Client Senate menu also contains checklists that can be used to check that all required activities have been undertaken The checklists are broken down i
9. agement checklist so Event 200930 Gendated Boon Gera Bett 2202 10 SnJated Becton Sent f Fr 2 i Print Batch Master Ust Ex sack Dussion Reporta Ballet Pozos Macogerest Reports batch Sumus Exches Ca The Rose Corea Urcesdimed Barres Regenn Sach Marsgrrert NARS tweet gobo Penns 7 Unsorted Batches i Gy Correct leveavgaten Baktes eyan Borst Macageyuet Fivvrio vreesozotco Reps 3 s 2 amp ean Dae i ID Check tnfosrral Eolia Pacers Rasarta Gallet Paper Chochin Ropret C FS Obrey ioca Pau i Qd Chath fite Siansard Baer Pacers Papen Eat Papar Chechieg Pepzca ul Petanca EY check aniran Papers bah Adertion Pavers H 3 Ce i M H e v ga ns 3 pauco the econtirttiodeg batches Home Erpen Evert j Ais reccomended that the BS per em teo backeoe per day coe eoid arikio ad Pe cd tfe ead ofthe noek ay Boch el eee bent uns should mea be taved lo a CD Af AINES 3 budding citer Deo She ore the PCs ro Iseated sh There Means CO ceed f cask dpe beckon SENATE Q Evers 2000 YO Seutated Becton Sanwo Batat 2003 15 Sendated Becton Senate WR Error Ensycoort ETL dista ka ELMS Dora Export Ereg BE tesi Essycecet TU daza into ELMS Senate Ust Menuaf AF Excoct ELAS ATU dita Fa Eas pcos Senate User Harusl LRL teeren Popes SB Lead ELMS ATi data ihs Enisa Home iro Bre o o o iP Obteudy kamaa Parent Senate Scrvuey Progi ess Rep
10. e where the papers for one batch have been mistakenly entered as belonging to another batch View Result Slip View ATL and Obviously Informal Results for polling places and declaration scrutiny counts The list of polling places declaration scrutiny counts to select from is limited by division and polling location type Reports A list of all reports and their functions can be found in Section 9 of this User Guide 3 2 4 Count Menu Batch Controller Count menu can only be accessed by a Batch Controller Formality Check Perform formality checks on a nominated list of batches Only required if formality rules have changed since data entry verification Start Count Perform a count for the current ballot Pre Count Reports A list of all reports and their functions can be found in Section 9 of this User Guide Page 35 EasyCount Senate User Manual Count Reports A list of all reports and their functions can be found in Section 9 of this User Guide 3 2 5 Reports Menu Batch Controller Reports menu can only be accessed by a Batch Controller A list of all reports and their function can be found in Section 9 of this manual 3 2 6 Extracts Menu Batch Controller Extracts menu can only be accessed by a Batch Controller Distribution of Preferences Statistics Distribution of Preferences Statistics Extract Made available to the public on the Virtual Tally Room website Group Voting T
11. epea falte 88 canddaes have boon eted Yes i TO Obras Horta Papers 8 ud Pet Lit GVTs locked Yes BG Cerva Batches noba w s Es Ed Reonwed D Ap exa A EG i Gata Eis 165 A Seed CSS I Noted MS Pg Batch Manezeeert AT 2 n ist ES US Uedates JATE Baches Meter 49 Ta Cort Voserted i Veted amp Vacancies Mater i i By clicking on Ballot you can access ballot information screenshot below ballot parameters batch information data entry formality rules and counting options Page 38 EasyCount Senate User Manual Australlan Electoral Commission Z3 Uscortemed Berchet 2 vestes iames Tp Atem Pace Tg rsd Vl ima Pace E ud Pedomaree EM lo 2 2S Cocks A Ed Gita S3 Sem of O55 Pg Batch Maragerect FS ELMS Updaten amp the Count Best Parameters d Red Vacances j tis cl Coda A Voting Sasa i Method d Cast panos d Cortng vaun Gop Vxtez Extthisfoesancn Qet Each hirae 1 Gi Batch Rater i Host Vert Each Cata lorry ij Feyetsches Per Madang d Tete be teret os j Goss to be erted as i Ars Sep i Nee Line Geen Tekken Feerralty Rute ji Breese Preferences Fae Faenatoy i Senee Beaktoan board eens Comecnora Howed X tecen a Tek es fea Portererce EJL Ahcorfened Endas F byret Batches Aderton Papen Tg erous kioma Pager ed Pedvrance ai fi ot d 3 Oktes Po E ydGVts DoM eed cts g Batch Banagenect ER ELMS Update Ta
12. ge your password 3 3 Client Senate Screen The Client Senate Screen will display when and event has been loaded and a user is logged in as a Batch Controller when you first open EasyCount Senate It consists of a split screen with menu options on the left hand side that display details on the right hand side of the screen To make all options visible click on the boxes with in them By clicking on the text on the left hand side you can access the required information By clicking on Event you can access event information screenshot below including staff assigned ballot batches ATL batches and vacancies Items that still required actions will display in RED Gall Assigned baci Conte 2 Id Feed 1 i t i i z s ERE i EA Uncertomed Batches t MUN i OK treememten Basha erat 2 I Arten P
13. gged in as an Administrator Batch Controller or as a Supervisor or Data Entry Operator Note 2 The event must be loaded and computer and user accounts created for all options to become visible View Event View the current event details Staff Allocate staff to the current event Determine which role each staff member will have Export Event Export the event for loading onto data entry laptops Import Event Import event information from ELMS into EasyCount Senate Backup Event Back up the current event to file This may take several minutes Page 33 EasyCount Senate User Manual Restore Event Restore an event from a file backup This may take several minutes Backup Database Normally only used by IT area Backup the database to a file No other work on the database should be performed while this is performed Restore Database Normally only used by IT area Restore database from file This may take several minutes No other work on the database should be
14. ickets Group Voting Tickets Extract for loading Group Voting Ticket definitions into ELMS First Preferences Extract first preferences by polling place Made available to the public on the Virtual Tally Room website BTL Candidate Preferences Extract candidate BTL preferences Made available to the public on the Virtual Tally Room 3 2 7 System Administration Menu Batch Controller System Administration menu can only be accessed by a Batch Controller User Accounts Create and maintain the accounts of users who have access to EasyCount Senate User File Template Access the User File Template which can be filled in and then imported into EasyCount Senate Create Users From File Page 36 EasyCount Senate User Manual Australlan Electoral Commission Create Users From File Import a pre filled User File Template to automatically create users note you can only create
15. nto five categories Entry of GVTs Setup of CSS Batch Management ELMS Updates and The Count The checklists outline for each category the steps that must be done and links to the required screens that need action The following items appear on the Entry of GVTs Checklist i Cent SENATE i 2 Event Easycount Regression Env2 Hall Batol Easycounl Regression Env2 Ha 7 Balchos tyr d Check bial IT asset numbers and Aliases PC numbers are earecl Systam Z2 Batch Slatus Aduxtvstabon Reparis 4 Batches On The Floor 3 Unsenfimod Batches Seluppnnters i amp Invostigation Batches pr TT Attention Papers E Lg Oou ARPS Load Evont amp Export clacton data from ELMS Senate Usar Manual z d Porformancze amp amp Load Electcn data onto Ine Batch Controller PC Homo impon Evonl d Z Sa amp Verily fo load Repetls Pro Etocton Roports and Ballot Paramelers Reporl OI 5 55 eeedseascerat erar oes R AERRPERRPUU sy CheckLisls SESEGRUU Assign Stati Assign key staff Batch Controllars System Adiwnisbatien User Accounts X Selupot CSS Ch E z 4 Balch Managemont e9 Check assigned stall System Admaustaton Reports Users Report P3 ELMS Updates 3 Tho Counl O Inpul Group Vobng Tickols Baltol Paper Design Group Votng Tickets amp AEO Sign off Reports Pre Electon Roporls Group Votng Tickel Report amp Lock Group Votng Tickols GV s
16. on REPRO Serate Use Maroc Feo place ACR IEA vole Sencto serves Ono y 0 bet sits Uexerfrad Sera Rest Geert RSIR Sense User Marcal V1confened PRENG PEIE RIDEN vote PERKA Figures EANO at et ETY ad vents ay fascregantied sence Bera feces rest be rescived and comected by Ecsascoal sist bakra De PG Saxo Scotty e3n ba EISI nf and Ve escnt como ek pM Seed C55 H 4 Cemnpre HosaTensie Es by PPARCOM Sarate User Manual Sg Batch Manigenent Reri CAE ny PME s Pf DM ergores Hove e 204 aogia Count EDETS ect id Ly Svitions Kv SEE posts Faces ifecisaton vore Eb pau gerici ga TESI report SSO be Pet regia ts enewe a TCI peg Fette he ae en Senate EPLO xe ere Sed and ressived wed belie De Dati eoo of Preteens Car tod Pacers Vesstors Report RSEV Senste User Manos PROJ place Vecisraton vote scruta es wise yenfad Fact parer Batch cours at fe CSS dfxad tom the Egu ea bald in EMS eben tre CSS dats wes fede The following items appear on the Count checklist Page 44 EasyCount Senate User Manual Australlan Efectoraf Commission 3 Batches On Tee Peer fig Uneentimed Gades E bweageten bemes DUEB Kanten Papan Pg Orest kiama Papers oF ul Pedomance Jj Corte at s E Qheckbate D amp iy et Gis Aa Seed CSS Fig Batch Maragecert ER ELIS Usdotes 3 5 Status Codes amp Check t2 ot Cardofslex tre thaws as epis Bet Pacer Ceip Carsten 5D Chace sn CSS bake paper ccerectcea have bean made istih Msaspera
17. rt Checklist A Check Pat Cereal Senate ELMS beget tas been locked Dente Uter Hanai Bf txscad UMS ATE Cate e dowrieed Exsrccont DTL dats ELLIS Updates Checked iy Check thet a8 poteg places ATL and BTL are compicle Reges Fre Court Reon CHW and Res ATL AN RTL beeches oe rectal cota are twected Use Ersta Gress shed oct be seee LO weeseive ses Fest telorenze tes abouidactose ataratcary at Count 1 v pes AEA Manca tas Aan noy also be requie t tha 1350 fa C ca oto bo Wa Irena vpet legens Caz Ropers Riera e Pesda Repent 188 Rueties Cla 23 Coat Romas iReports Court Ferertst BS reu Bachop of Essyceurt arate deta Hane Export Everts As batches and result slips move through the system they receive a code which identifies the status of each batch and result slip Below is the status codes used to assist you in tracking batches and result slips 2 Batch Type Unregistered Registered awaiting data entry Confirmed data entry complete awaiting verification When saving a batch if the number of papers entered for the batch corresponds with the number of papers registered for that batch the batch will be saved as Confirmed Unconfirmed data entry complete awaiting correction prior to verification If the number of papers you enter for a particular batch does not correspond with the number of papers registered for that batch the batch can either be corrected at the data entry laptop before the batch is sa
18. ta entry laptop Export Batch Export batches for importing onto a data entry laptop Import ATL Import verified Above The Line ATL and obviously informal results from ELMS Results Slips Export BTL Export Below The Line BTL first preference and informal results to ELMS View Batch View a selected batch In the view batch screen you can see a list of ballot papers contained in a batch You can right mouse button click on a listed ballot paper and click correct batch to go to the batch correction screen Register Batch Record the number of papers registered for a single batch Also allows for multiple batches to be registered as having no papers Correct Batch Fix issues with batches Papers within a batch may be deleted or the number of papers registered updated Papers may be inserted have their preferences updated marked for attention marked obviously informal or deleted Attention Papers View a list of papers marked for attention Double clicking on an entry or right clicking on an entry and selecting Correct Batch will open the Batch Correction dialog at the selected attention paper Reset Batch Reset the status of a batch to Unregistered Registered Confirmed or Verify ATL 0 papers Verify ATL 0 papers can be used where a polling place has been abolished since the event was loaded and the ATL batch needs to be set to verified 0 papers to allow a final count to run Renumber Batch Don
19. ved OR saved as an unconfirmed batch Batches for Investigation partially verified due to problem Verified completed Page 45 EasyCount Senate User Manual
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