Webcenter v. 5 Employee Portal
Contents
1. Change Email enter the desired email address in the Email on the Change Email button as circled to To change your email please type in your new email address update below Email Note to TempWorks users This will also update the email address listed on the Email contact method type on the employee s record Change Email The Notification Settings tab will display any system generated notifications that the employee has unsubscribed to To unsubscribe to a notification they must select the Unsubscribe link in the email notifications that they receive If the employee is subscribed to all notifications their screen will display the following Personal Settings Notification Settings Notification Unsubscribed List Action Notification Event No subscriptions found Once an employee has chosen to unsubscribe from a notification it will display in the Notification Settings tab as shown below Notification Event Add ApplicationFinished To re subscribe to a notification in the list click on the Add link for that Notification Event Note The screens options that the employee will be able to view when they log in will depend on their WebCenter Role Setting up Roles is a WebCenter administrator function Assigning Roles to the employee can be done from the WebCenter administrator portal or for those users with Enterprise version 12R7 or newer from the Employee Actions drop down menu select the Manage WebCenter Acc2. Code ia 7 im Notes Total Timecards 1 Page 1 of 1 Pre lt 1 Note The timecard format above is only one example The timecard format is set up for the customer and or contact by a WebCenter administrator Any paid break time should be entered in the Break 1 field for a paid break taken during the first half of the shift and the Break 2 field for a paid break taken during the second half of the shift These breaks do not deduct from the total hours for the day and are used for reporting purposes only Note All time must be entered in military time ie 1 PM 13 00 except in either of the break fields The break fields should contain the total amount of time ie 30 30 minutes paid break When the military time is entered WebCenter will automatically fill in the AM or PM as appropriate when the employee moves to the next input field If the military time entered is not correct the employee can highlight or delete the incorrect A or P to correct the time of day Once time has been entered the employee should click on the Calculate and Save button as circled above This button will update the Regular Hours Overtime Double and Total fields as listed in the Weekly Totals line and save the time that they have entered When time has been saved successfully the following prompt will appear on the page i Timecards were saved The Calculate and Save button can be clicked as often as the employee wants to
3. Show per Page f RRE XK Clear A Search Jobs i Welcome Randy Applebee Randy 12322 My Settings Logout 11 Candidate Status Page To enter the Candidate Status page in WebCenter the employee will need to click on the Candidate Status link at the top of the screen This page will display the jobs that the employee is being considered for These could be either jobs that they have applied for on the Job Board page or those orders that the employee was attached to by a staffing specialist re H i ER Y y Candidate Home Information Assignments Payroll Job Board Status Timecards Documents Resumes Current Candidate Status Job Number Job Title Candidate Status Status Description page displays jobs e for which you are a candidate La 5869 Accounts Payable WCandidate Web applicant is being considered as a candidate for this order e that you may have refused y 5882 Accounts Payable WCandidate Web applicant is being considered as a candidate for this order e that are no longer available For further information on a job that you Jobs that have been refused are a candidate on or to refuse a job ens please click on the job under Current Job Number Job Title Candidate Status 5891 Unknown Jobs that have been filled 5868 Accounts Payable Welcome Randy Applebee Randy 12322 My Settings Logout This page is broken into three sections Current Candidate Status Jobs that have been refus
4. Submitted 0 00 Reg The fields in the History tab view are Status Total Hours Pay Code and Cost Code The Status and the Padlock icon indicate if the timecard has been submitted To expand the line and view the timecard information click on the button in front of the Padlock icon as circled above The expanded view of this line is shown below Time Adjustment History Y Status Total Hours Fay Code Cost Code Not Submitted 0 00 Reg 10 12 2009 Timecard Created by Employee Applebee Randy Usemame Randy The expanded view has two fields Date and Event The Date is the date that the action was taken on the timecard and the Event is the action that was taken by the employee 17 The employee can click on the Time tab to return to the time entry view In this view the employee should enter the Time In Lunch Out Lunch In and Time Out fields for each day of the week that they worked Note If no lunch was taken or if lunchtime is paid time then do not enter time into Lunch Out and Lunch In fields Time Adjustment History Calculate amp Save Submit Selected Timecards Delete Timecard PIDE mate O als 720 i Sunday Time In 8 00 AM Break 1 0 0 0 0 0 0 O Lunch Out 12 00 PM Lunch In 12 30 PM Break 2 0 0 0 0 0 0 0 Time Out 4 30 PM Totals 0 00 0 00 0 00 0 00 0 00 0 00 0 00 Weekly Totals Regular Hours 0 00 Overtime 0 00 Double 0 00 Total 0 00 Pay Code Reg Cost
5. W 2 Delivery options in the Available W 2 s section to view the disclosure screen below Welcome to the Electronic W 2 delivery page By registering to receive your W 2 electronically you will be able to download and print your W 2 as soon as it is available When your W 2 is ready you will receive an email with a link back to this page where your W2 will Disclosures Once you elect to receive your Form W 2 online you will not receive a paper copy of the W 2 If you do not consent you will continue to receive a paper copy of the W 2 Your consent will continue to apply to all future years If you elect to receive your Form W 2 online you can also receive a paper copy of the W 2 by contacting us using the contact information on the left Request for a paper copy does not withdraw your consent for electronic delivery of future W 2 statements If you would like to remove your registration please do so on this page If you have any trouble please click the Home icon on the top of this page then use the contact information listed on the left side Please update changes to your email address or mailing address in WebCenter whenever there is a change or if you do not have internet access call a local branch to update any change of address Hardware and Software Requirements You will need a computer printer internet browser internet access and Adobe Acrobat version 8 0 a free program to be able to access and print your W 2 We will k
6. save entered data In fact if they would like to enter their hours throughout the day that is not a problem They should just make sure to click the Calculate and Save button before exiting the webpage 18 Time Adjustment History Calculate amp Save Submit Selected Timecards Delete Timecard Add Timecard Total Timecards 1 Page 1 of 1 Prev lt lt lt 1 gt DOS ay Time In 8 00 AM 8 00 AM 8 00 AM 8 00 AM 8 30 AM Break 1 0 0 0 0 0 0 0 Lunch Out 12 00 PM 12 00 PM 12 00 PM 12 00 PM 12 15 PM Lunch In 12 30PM 1 00PM 12 45PM 12 30PM 12 50PM Break 2 0 0 0 0 0 0 0 Time Out 4 30 PM 5 00 PM 4 45 PM 4 30 PM 5 00 PM Totals 8 00 8 00 8 00 8 00 8 00 0 00 0 00 Weekly Totals Regular Hours 40 00 Overtime 0 00 Double 0 00 Total 40 00 Pay Code Reg Cost Code Notes Total Timecards 1 Page 1 of 1 Prev lt lt lt 1 gt Before the timecard can be submitted the employee needs to indicate the Pay Code The Reg Pay Code is the default for time entry Other possibilities are Vacation Sick PTO Holiday etc and should be selected from the drop down menu accordingly In this instance the hours are Reg or Regular time worked Note Only one Pay Code can be selected per timecard so if an employee has holiday and regular hours in the same week they will need to create two timecards One for the paid holiday time and another for the regular hours they worke
7. 9 14 2009 F ae 9 20 2009 timecard The Week the employee Name Customer and Randy Applebee Department Created By Supervisor Pay Rate Approved By and Birkshire Lighting Accounts Payable Approval Date Created By Applebee Randy Supervisor Deborah Lewis Note When the employee first creates the timecard the Pay Rate 19 70 Approved By N A Approval Date N A Approved By and Approval Dates will always display N A as the timecard needs to be submitted before these fields can be populated 16 Time C Adjustment History A o A Calculate amp Save Submit Selected Timecards 3 Delete Timecard Add Timecard Total Timecards 1 Page 1 of 1 Prev lt lt lt 1 gt gt gt Next Sia 9 14 2009 9 15 2009 9 16 2009 9 17 2009 9 18 2009 9 19 2009 9 20 2009 Monday Tuesday Wednesday Thursday Friday Saturday Sunday Time In Break 1 0 0 0 0 0 0 0 Lunch Out Lunch In Break 2 0 0 0 0 0 0 0 Time Out Totals 0 00 0 00 0 00 0 00 0 00 0 00 0 00 Pay cade Reg Cost Code l v Notes Total Timecards 1 Page 1 of 1 Prev lt lt lt 1 gt gt gt Next The Create Timecard view is displayed above This page has three tabs Time Adjustment and History The Time tab view is displayed above and allows the employee to enter their time worked for the week The History tab view is displayed below Time Adjustment History Status Total Hours Cost Code Not
8. WEBCENTER V 5 EMPLOYEE PORTAL Table of Contents A o aieeien A dace aes oauawaueclyesieeieh eee A E E E N 2 Bt Lo Pe PIO RPP O PUN A UE AEA E E AE 3 VON EG PPP oO E A e eo e E A 4 Pritt A A POP EE A Un 5 PRIS SU TMI AU Caos 5 NI Soe en en e NES CU ee eee ee ere ere ene rere 7 WOT OANA AAA A o se seeetee 1 Cana date ACIS Ii actos 12 loto oa e A E E E E A Ausiagntmenea N E AT 13 Poca AAA E E tostecauenstipoeestasenuemal et eqcaee 21 Koum e 12 gt O ARA COR e Io BE O ER O A o In 22 ME SS A A E E E E AE E EA AE EA 23 Introduction TempWorks has been providing solutions designed for the staffing industry since 1994 Our customer base consists entirely of staffing companies Therefore we take great care to ensure that our software reflects the development requests of those staffing companies thus allowing our customers to stay ahead of their competition and on top of the challenges of today s market This manual will explain the features and functionality of WebCenter 5 which is a complete ground up rebuild that replaces the old WebCenter product and was designed using entirely new technology Recent Microsoft technologies were used to create the new WebCenter 5 Microsoft Net 3 0 served as the platform to rewrite the application s modules making it possible to deliver high demand features Windows Workflow was woven in to drive the timecard approval process directing the process from start to finish without the need for m
9. _2007_w 2 pdf Transfer rate 86 8KB Sec Close this dialog box when download completes SmartScreen Filter checked this download and did not report any threats Report an unsafe download The document shown below is an example of how the W 2 will look Copy B To Be Filed With Employee s FEDERAL Tax Return 38 2099803 Copy 2 To Be Filed With Employee s State City or Local 38 2099803 OMB No 1545 0008 Income Tax Return OMB No 1545 0008 a Employee s soc sec no 1 Wages tips other comp 2 Federal income tax withheld a Employee s soc sec no 1 Wages tips other comp 2 Federal income tax withheld OOO 2 100 00 39 92 OLE 2 100 00 39 92 3 Social security wages 4 Social security tax withheld 3 Social security wages 4 Social security tax withheld b Employer ID number EIN 2 100 00 130 20 b Employer ID number EIN 2 100 00 130 20 XK 5 Medicare wages and tips 6 Medicare tax withheld OOO 5 Medicare wages and tips 6 Medicare tax withheld 2 100 00 30 45 2 100 00 30 45 c Employers name address and ZIP code c Employers name address and ZIP code XYZ Priority Staffing XYZ Priority Staffing 184 1st St N 184 ist St N Anywhere USA 90000 Anywhere USA 90000 d Control number d Control number e Employee s name address and ZIP code e Employee s name address and ZIP code Joe Johnson Joe Johnson 234 S Laurence Ave 320 234 S Laurence Ave 320 Anywhere USA 90000 Anywhere USA 90000 7 Social security tips 8 Allocated tips 9 Adv
10. ance ElC payment 7 Social security tips 8 Allocated tips 9 Advance ElC payment 0 00 0 00 0 00 0 00 0 00 0 00 10 Dependent care benefits 11 Nonqualified plans 12a Code See inst for box 12 10 Dependent care benefits 11 Nonqualified plans 12a Code See inst for box 12 0 00 0 00 0 00 0 00 13 Statutory employee 14 Other 12b Code 13 Statutory employee 14 Other 12b Code Retirement plan CASDI 12c Code Retirement plan CASDI 12c Code Third party sick pay 12d Code Third party sick pay 12d Code CA XXXXXXXX 2 100 00 0 00 CA 10000000 2 100 00 0 00 15 State Employer s state ID number 16 State wages tips etc 17 State income tax 15 State Employer s state ID number 16 State wages tips etc 17 State income tax 18 Local wages tips etc 19 Local income tax 20 Locality name 18 Local wages tips etc 19 Local income tax 20 Locality name Form W 2 Wage and Tax Statement 2007 Dept of the Treasury IRS Form W 2 Wage and Tax Statement 2007 Dept of the Treasury IRS Note only the top half of the W 2 document is displayed above The full document includes a second page for the state W 2 and the copy that the employee will keep In the center of the Payroll page is the Recent Payroll History section that defaults to showing payroll history for the last 365 days Each paycheck that is listed will have its own separate line and in each line the following fields will be displayed Check Number Check Date Gross Pay Taxes and Net Pay Tf the employee would lik
11. anual human interaction SQL Server Notification Services enables WebCenter 5 to deploy messages via several delivery methods including Email text messaging SMS messaging and future Microsoft Speech technologies to make phone calls Through their accounts users can set which types of notifications to receive and their preferred delivery method The new WebCenter 5 offers several enhancements to all modules of the application Noteworthy in the Employee Portal is the ability to view and print current and previous year s W2s and pay check details Users of the Employee Portal now benefit from the new web timecard system which presents amplified customization options new features and a user interface promoting easier navigation and reduced error probability The components of WebCenter 5 are designed to increase employee retention while streamlining recruitment processes and increasing staff efficiency With the Employee Portal the doors of communication are unlocked and employees gain a sense of value and independence Note Each Staffing Company can customize WebCenter 5 as they choose This documentation is written and displays screen shots pertaining to the out of the box WebCenter solution Any customizations created for your company will not be included in this documentation How to Read this Manual Terms listed in BOLD are the names of main pages or sections of the website ie Home page Terms listed in talics are field names but
12. artment Name Job Title Start Date End Date and Pay Rate To expand the line and view the timecards for the assignment click on the in front of the Customer Name as shown below Find Create Timecards Company Name Department Name Job Title Start Date End Date Pay Rate C hiting and Associat Primary Secretary legal 9 1 2008 25 32 View Assignment Create Timecards View Timecards 3 Birkshire Lighting Primary Accounts Payable 9 21 2009 19 70 View Assignment Create Timecards View Timecards 1 te 16 00 Not Submitted Reg 9 27 2009 View Timecard The expanded view will show the Total Hours Status Pay Code Cost Code and Week Ending The Padlock icon in front of the Total Hours will indicate if the timecard can be updated or not If the Padlock is locked the hours have been submitted and cannot be changed If the padlock is unlocked as shown in the view above the hours have not been submitted and can therefore be updated At the end of each line is a link to View Timecard which will open that specific timecard either to view submitted or update change not submitted Note The expanded view is the same view that the employee would get when the View Timecards link is selected on the line The is the number of timecards created for the assignment 14 E R an y Candidate Home Information Assignments Payroll Job Board Status Timecards Documents Resumes BME e TM ad 1 In the Create Timecards section choo
13. d If the employee has been provided a Cost Code it can be selected from the drop down menu for that input Any notes that the employee would like to submit with their timecard ie explaining start or end times or reasons for unpaid breaks should be entered in the Notes free form field prior to submitting the timecard If the employee needs to report reimbursements for mileage per diem etc they will need to click on the Adjustment tab before submitting the time Time Adjustment History Status Total Hours Pay Code Cost Code ti a Not Submitted 40 00 Reg Add Adjustment Click on the Add Adjustment link to display the following view 19 me n Time Adjustment History A Status Total Hours Pay Code Cost Code Add Adjustment Mileage Reimbusement 55 00 100 miles at 55 mile l Not Submitted 40 00 Reg Add Adjustment The employee can now select the Adjustment Type from the drop down menu and enter the Amount and a Note Then click on the Add Adj link to update the timecard Click on the Cancel link to close the Add Adjustment screen After the adjustment has been added the employee can expand the adjustment line by clicking on the button and it will display the view below Time i Adjustment History A Status Total Hours Pay Code Cost Code Not Submitted 40 00 Reg ns Cash Tips 55 00 Edit Adjustment Delete Adjustment To make a change to the adjustment click on the Edit Ad
14. e If the employee s name is not displayed next to the Welcome text then they should click on the Logout link on the lower right to log out the current user which also navigates them back to the WebCenter Sign In page where they can enter their User Name and Password In the middle of the page is the Message Center which displays current and archived messages for the employee There are two tabs New Messages and Archived Messages Each message that is logged for the employee to view has four parts The name of the user who logged the message and the date time that the message were logged will be in bold Below that will be the text of the message To the right will be the Expiration Date if any and to the right of that will be the link to Reply If the employee clicks on the Reply link it will open an email addressed to the TempWorks user that logged the message Note to TempWorks users To post a message to an employee s webpage you must create a message in their TempWorks employee record with an Action Code of webmessage WebToEmployee WebToAllEmployees WebToAll Only messages with these Action Codes will be displayed in the WebCenter Employee Portal Information Page To enter the Information page in WebCenter the employee should click on the Information link This page allows the user to update the information that was entered on their online application They can update their contact information work h
15. e W 2 document for in the Available W 2 s section You must have the latest version of Adobe Acrobat After clicking the year link for the W 2 it will prompt the employee to save the document Click on Save to choose the location that the document will be stored in Save As GO gt Compak yi alisha E P v E scorch Search _ ata Lini Name Date modified Type E Documents k Agendas Ji Cheat sheets di Completion Certificates de Contracts di Customers EE Pictures Ji Demo info ME Desktop E Recent Places j Computer I Music de Excel vj Recently Changed dy Folders BB Searches e Full Docs 06 Je Public de Pictures de Resumes Folders A de TempWorks July File name Year_2007_w 2 Save as type Adobe Acrobat Document a Hide Folders Once the download is completed click on the Open button to view and or print the W 2 document Do you want to save this file or find a program online to open it Name Year 2007 _w 2 pdf Type Unknown File Type From webservices tempworks com While files from the Intemet can be useful some files can potentially ham your computer f you do not trust the source do not find a program to open this file or save this file What s the isk Select the location where the document should be stored and then click Save Download complete a e Download Complete Year_2007_w 2 pdf from webservices tempworks com Downloaded 86 8KB in 1 sec Download to PAYear
16. e the employee can create the timecard s for the assignment that they would like to submit to their supervisor for approval To create timecards follow the steps below 1 Select the week that the time was worked by clicking on the week in the calendar 2 Click the Create Timecard button as circled above and the new timecard will be added and opened 15 Timecard Filters Only show timecards with the status On the left of the page the Timecard Filters section will be E al Not Submitted displayed Put a check in the box in front of the indicator EO submitted for the timecard status es that should be displayed then F Approved click on the link to Filter Timecards Now only timecards that E Rejected fit the criteria will be displayed on the right side of the page TA Li In Payroll A E Completed Filter Timecards On the left of the page below Timecard Filters the Total Hours For Total Hours For The Week The Week section is shown It lists out the Regular Hours Over Time Hours Double Time Hours and Total Hours that have been saved or Regular Hours 40 00 submitted for the timecard s displayed Over Time Hours 0 00 Double Time Hours 0 00 Note When the employee first creates a timecard these fields will l all display 0 hours as time has not yet been saved for this Total Hours TELUR timecard AEEA 4 At the top of the page it will display details about the Timecard
17. e to view the details on the check they will need to click on the View Detail link for the corresponding paycheck Paycheck Overview Check Number 46 Adjustment Summary Check Date 9 15 2009 Gross Pay 557 04 Employee Portion Socal gt There were no adjustment records Tax Deducted 107 01 Security tax 34 returned Adjustments 0 00 Employee Portion Net Pay 450 03 ias 8 07 View Printable Check Stub a Louisiana 1 exempt 15 19 Federal Single 49 22 Assignment Job Title Weekend Date Regular Hours Whiting and Associat Secretary legal 9 6 2009 22 00 25 32 hr 557 04 After the employee has clicked on the View Detail link from the Payroll page the above view will be displayed On the left side of the page is the Paycheck Overview section which is a summary of the paycheck In this summary the employee will be able to view the Check Number Check Date Gross Pay Tax Deducted Adjustments and Net Pay 10 In the upper middle of the page is the Paycheck Summary and it has three sections Tax Summary Adjustment Summary and Accrual Summary The Tax Summary lists a breakdown of the individual taxes that were withheld from the paycheck This will include all employee paid taxes The next section is the Adjustment Summary which will display the name and amount of each adjustment that was withheld from the paycheck or reimbursed to the employee The last section is the Accrual Summary that will s
18. ed and Jobs that have been filled The Current Candidate Status section displays jobs that the employee is currently being considered for It displays the Job Number Job Title Candidate Status and Status Description Note to Enterprise users The Job Number and Job Title are from the Order ID and Job Title on the Order Details screen The Candidate Status is from the employee s Status on the Candidates form To view the Job Description or to refuse the job click on the 23 button for the job Candidate Status Information 5869 Accounts Payable Candidate Status WCandidate Status Description Web applicant is being considered as a candidate for this order ob Description El Refuse Job When the Refuse Job link is clicked see above the form updates to display Change Candidate Status the screen at the right If the employee doesn t want to be considered for gt E a this job they will click Yes If they chose the Refuse Job link by mistake they should click No to cancel Are you sure you want to remove yourself as a candidate from this job 12 If the Yes button is selected the job will now be displayed in the Jobs that have been refused section of the Candidate Status page The Jobs that have been filled section displays the jobs that the employee was considered for but that have now been filled Timecards Page To enter the Timecards page in WebCenter the employee should click on the Timecards link a
19. eep 5 years of W 2s available Note that you may be required to print your W2 and attach to a Federal State or local income tax return Refer to the return s instructions If the employee chooses to sign up to download and print their own W 2 document they are indicating their willingness to forego receiving a paper copy of the W 2 for the previous tax year and for all future years They will need to Click here to Register to receive your W 2 electronically as circled above to register for this service 4 You are currently registered to receive your Electronic W 2 Electronic W 2 Welcome to the Electronic W 2 delivery page By registering to receive your W 2 electronically you will be able to download and print your W 2 as soon as it is available When your W 2 is ready you will receive an email with a link back to this page where your W2 will appear in the i 2 Once the employee has signed up for electronic W 2s the prompt in green will be displayed as shown at the top of the view above and the link will change to Click here to Remove your regristration and receive your W 2 by mail Clicking on this link will unsubscribe them to the electronic W 2 service They will now receive paper copies of the W 2 document The following section details how they will download and or print the electronic W 2 The employee should click on the link for the year 2007 is circled in the example to the left that they want to download and or print th
20. how any vacation sick leave PTO etc that the employee accrued for the pay period In the lower middle area of this page is the Paycheck Detail Timecard List In this section the employee can view the Customer Assignment Job Title Weekend Date Regular Hours and Gross for the paycheck Note The Assignment Job Title ie Secretary legal is a link to the Assignment Details of the assignment that this paycheck was issued for If the time for this paycheck was entered through WebCenter time entry then on the right side of this line it will display a link for View Timecard which will navigate the user into the Timecards page for the timecard s that were used to generate this check Job Board Page To enter the Job Board page in WebCenter the employee will need to click on the Job Board link at the top of the screen The page below will be displayed On this page the employee can search and apply for jobs that you have posted to your WebCenter Job Board For more information on this page please refer to the On ne Application User Manual SS y Home Information Assignments Payroll Job Board Status Timecards Documents Resumes J Search Jobs Job Titles Location Accounts Payable MN Sales Auditor Nuclear Medicine Tech Underwriter Unknown 3 gt Yard People Panamy openan l Within Miles of ZipCode ee ee Keywords optional Freshness optional Jobs Created Within Days Results to
21. istory education and more For more information on this page please refer to the Online Application User Manual ro AS 0 7 Candidate Home Information ssignments Payroll Job Board Status Timecards Documents Resumes Employment Application gt Personal Information gt Employment gt Education Qualifications 3 Finish Register Your Personal Information Update the information below The information you enter will only apply to your employment application Personal Information First Name M L Last Name Randy Applebee E Mail Address Nickname rapplebee gmail com Type of Identification DL Class Identification Number Expiration Date State Driver s License v X Contact Information Welcome Randy Applebee Randy 12322 My Settings Logout Assignments Page To enter the Assignments page in WebCenter the employee should click on the Assignments link at the top of the page The page below will be displayed On this page the employee can view their Current Assignments as well as Future Assignments and Recent Past Assignments e Rn y Candidate Home Informatior Assignments Job Board Status Timecards Documents Resumes Assi Ra en Assignment No Job Title Customer Pay Rate Start y F Date 6521 Secretary legal Whiting and Associat 25 32 View Details 6945 Accounts Payable Birkshire Lighting 19 70 View Details 7 End Date Future Assignments
22. justment link To remove the adjustment from the timecard click on the Delete Adjustment link 20 Time Adjustment History Submit Selected Timecard Total Timecards 1 Page 1 of 1 Prev lt lt lt 1 gt gt gt Next 9 14 2009 9 15 2005 9 9 1 i Monday Tuesday Time In 8 00 AM 8 00 AM 8 00 AM 8 00 AM 8 30 AM Break 1 0 0 0 0 0 0 0 Lunch Out 12 00PM 12 00PM 12 00PM 12 00PM 12 i5PM Lunch In 12 30PM 1 00PM 12 45PM 12 30PM 12 50PM Break 2 0 0 0 0 0 0 0 Time Out 4 30 PM 5 00 PM 4 45 PM 4 30 PM 5 00 PM Totals 8 00 8 00 8 00 8 00 8 00 0 00 0 00 Weekly Totals EE Hon 40 00 PA Double 0 00 Total 40 00 Pay Code w Cost Code v Notes Total Timecards 1 Page 1 of 1 Prev lt lt lt 1 gt gt gt Next Once all information has been input the employee should click on the Submit Selected Timecards button as circled above to send the timecard Once the timecard has been submitted successfully the following prompt will appear on the page i Submitted 1 timecards If the timecard has not yet been submitted clicking on the Delete Timecard button will remove the timecard and give the prompt below If the timecard has already been submitted clicking this button will unlock the timecard 4 You had 1 timecard s cancelled Clicking on the Add Timecard button will add an additional timecard for this assignment for the week This feature makes adding a separate vacation or holiday timecard very easy Document
23. mation Assignment ID 6521 Schedule First Day 9 1 2008 Expected Last Day 1 2 2010 Shift Day Start Time 09 00 End Time 17 00 ck to Assignments 4 Date Shift Start Time and End To return to the previous view of all assignments the employee can click on their browser s Back button or select the Back to Assignments button as circled Payroll Page To enter the Payroll page in WebCenter the employee should click on the Payroll link at the top of the screen The page below will be displayed On this page the employee can view their Recent Payroll History as well as payroll within a date range They can also view the paycheck details for each and print out W2 forms ppi T Candidate Payroll Job Board Status Timecards Documents Resumes Recent Payroll History Past 365 day s lll 1 Payroll Date Range Check Number Check Date Gross Pay Taxes Net Pay v Start re 46 9 15 2009 557 04 107 01 450 03 View Detail 35 6 9 2009 147 50 12 57 134 93 View Detail End Date Show Payroll Clear Search AP m Year To Date Overview Gross Pay 704 54 Employee Tax 119 58 Adjustments 0 00 Net Pay 584 96 Total Hours 32 00 Manage your Electronic W 2 Delivery options There are no W 2 s on file Welcome Randy Applebee Randy 12322 My Settings Logout On the left side of the page there are three section
24. mecards Documents Resumes Personal Settings Notification Settings Change Password To change your password please type your old password and then enter your new password in the boxes below Old Password New Password New Password Retype Change Password Change Email Current Email Address rapplebee gmail com To change your email please type in your new email address below Email Address Change Email Welcome Randy Applebee Randy 12322 My Settings Logout In the My Settings page there are two tabs Personal Settings and Notification Settings The Personal Settings tab view will be displayed when an employee first navigates to the My Settings page In this tab there are two sections Change Password and Change Email 23 Change Password To change the employee WebCenter password they will have to enter the current password in To change your password please type your old password and the Old Password input field Next think of a then enter your new password in the boxes below new password and enter it in the New Password Old Password input field The employee should then duplicate the new password entry in the New Password Retype input field Once all fields have been populated correctly click on the Change Password button as circled to save the new password New Password To change the employee s notification email address for WebCenter the employee should
25. n the corresponding link to Create Timecards 2 When the calendar appears select the week that the time was worked 3 Click the Create Timecard button and the new timecard will be added and opened Also on the left side of the screen is the Search Archives section where the Company Name can be entered in the input field In the Timecard Date Range input fields the employee can choose a Start Date and End Date by clicking on the Calendar button to the right of the input field When a Calendar button is selected the current month s calendar is displayed like below 13 The employee should click on the correct date from the calendar and this will automatically populate the corresponding Date Range input field Search Archives Company Name Birkshire Lighting 7 If the employee would like to select a range outside of the current month they should use the arrow keys next to the month or from the drop down menu which will allow them to select the correct month and year Timecard Date Range Once the Date Range and or Company Name has been selected the user can click on the Search button to display only those timecard records that match the criteria entered To remove the criteria from the input fields click on the Clear button In the middle of the Timecards page the employee s current assignments will be displayed Each assignment will have a separate line where the following information will be listed Company Name Dep
26. nk from the Assignments page the view to the right will be displayed This Assignment Details view includes three sections Location Job Information and Schedule In the Location section the employee can view the Company Name Address Driving Directions and Office Phone Clicking on the Map It link will open a Google map of the location Note to Enterprise users These fields are populated by the Customer Work Site and Directions fields from the Order Details form and the Office Phone Contact Method in the Customer record In the Job Information section the employee can view the Job Title Job Description Report To Contact Information and Assignment ID for the assignment Note to Enterprise users These fields are populated by the Job Title Public Job Description and Report To Contact Role on the Order The Assignment ID is auto generated by TempWorks when the assignment is created In the Schedule section the employee will find the First Day and Expected Last Day of the assignment as well as the Shift Start Time and End Time Note to Enterprise users These fields are populated by the Start Date Time fields from the Order Details Company Name Whiting and Associates Address 1234 Palm Bay Road Palm Bay FL 32908 Map It Driving Directions Office Phone 321 885 9956 Job Information Job Title Secretary legal Job Description Report To Sheila Whiting Contact Infor
27. ocorrera Show Assignments Assignment No Job Title Customer Clear Search No assignments found Recent Past Assignments 0000000 IIA Assignment No Job Title Customer No assignments found Welcome Randy Applebee Randy 12322 My Settings Logout On the left side of the screen is the Search functionality that allows the employee to choose a StartDate and End Date by clicking on the Calendar button to the right of the input field When a Calendar button is selected the current month s calendar is displayed like below field Assignment Date Range and year The employee should click on the correct date from the calendar and this will automatically populate the corresponding Date Range input If the employee would like to select a range outside of the current month they should use the arrow keys next to the month or from the drop down menu which will allow them to select the correct month Once the Date Range has been selected the user can click on the Show Assignments button to display only those assignment records that fall within the range Clicking the Clear Search button will remove the dates from the Date Range fields In the Current Assignments area the employee can view the unique Assignment No Job Title Customer and Pay Rate for the assignment On the right side of each assignment line is a link to View Details where the employee can see the complete Assignment Details After the employee clicks on the View Details li
28. ount option and select the new Role from the menu then click Save to update and close the form 24
29. pload Add New Resume Once the document has been selected click on eee the Upload Resume button 4 Corinne Gerrity resume pdf has been uploaded successfully The prompt above will be displayed when a document is uploaded successfully The screen will now display the document in the Resumes section as shown Resumes La Corinne Gerrity resume pdf 10 12 2009 3 36 07 PM The File Name and Date Added are displayed Click on the 2 button to download and view the document 22 My Settings Page In the lower right corner of the webpage is the My Settings link which will navigate the user to the My Settings page where the employee can change their password or update their email address To navigate to this page click on the My Settings link as circled below a ot me MF Candidate Home Information Assignments Payroll Job Board Status Timecards Documents Resumes New Messages Archived Messages WebCenter Login Stats Last Logon 9 29 2008 Alisha Arnold 10 12 2009 12 31 PM Expiration Date Reply Hello Randy and welcome to WebCenter Please let us know if you have any questions Sales 3140 Neil Armstrong Bl Phone 999 999 9999 Fax nowhere nowhere com Welcome Randy Applebee Randy 12322 My Setting After the employee clicks on the My Settings link the following webpage will be displayed E g E EM gt Candidate Information Assignments Job Board Status Ti
30. r enter their User Name they can click on Generate New Password to have a new Generate New Password l l password created and sent to them via email Home Page Once the employee has signed in they will be brought directly to their Home page The Home page displays messages and staffing company contact information as well as navigation buttons in the upper right that allow the employee to view their Assignments Payroll Timecards etc TS E E S 7 Candidate Home Information Assignments Payroll Job Board Status Timecards Documents Resumes Weecenter Login State New Messages Archived Messages __ Last Logon 9 29 2008 Alisha Arnold 10 12 2009 12 31 PM iration Date Reply Exp Hello Randy and welcome to WebCenter Please let us know if you have any questions Contact Information Sales 3140 Neil Armstrong Bl Phone 999 999 9999 x Welcome Randy Applebee Randy 12322 My Settings Logout On the left side of the screen the employee can view their Last Logon date in the WebCenter Login Stats In Contact Information the employee can view the branch information from the branch the employee is associated with The employee can click on the Email Address link to open an email addressed to the branch s email address The lower left side of the screen displays the employee who is currently logged in The message will read Welcome User Name In this instance Randy is displayed Not
31. s Search Year To Date Overview and Available W 2 s The Search functionality allows the employee to choose a Start Date and End Date by clicking on the Calendar button to the right of the input field When a Calendar button is selected the current month s calendar is displayed like below The employee should click on the correct date from the calendar and this will automatically populate the corresponding Date Range input field Search Payroll Date Range If the employee would like to select a range outside of the current month they should use the arrow keys next to the month or from the drop down menu which will allow them to select the correct month and year Once the Date Range has been selected the user can click on the Show Payroll button to display all of the paychecks that fall within the range Clicking the Clear Search button will remove the dates from the Date Range fields In the Year To Date Overview section the employee can see at a glance their Gross Pay Employee Tax Adjustments and Net Pay and Total Hours accumulated for the year so far Note to TempWorks users These fields are updated for the employee once payroll is completed each week The Available W 2 s section will allow the employee to register for electronic W 2 distribution and display links to the years of the W 2 if any of these documents are available Available W 2 s Click on the link for Manage your Electronic
32. s Page To open the Documents page the employee should click on the Documents link displayed at the top of the screen This page will display documents that the employee can download or print out Then select the document from the list to view Adding documents to this view is a WebCenter administrator function lt S MS 0 Candidate Payroll Job Board Status Timecards Documents Resumes Document Search Reset Search Report Group A v Document name fragment search Search Documents Google Invoice Google 6 16 08 21 Resumes Page To open the Resumes page select the Resumes button from the top of the screen The Resumes page allows employees to upload and attach documents to the employee record in TempWorks The file types supported will be listed at the bottom of the screen y a A Candidate s5 4 Y Home Information Assignments Job Board Status Timecards Documents Resumes Resumes File Name Date Added No resumes found Add New Resume _ Upload Resume The following are filetypes that are allowed to be uploaded gt File Type Description DOC MS Word Document DOCX MS Word 2007 Document GIF GIF Image JPEG JPEG Image JPG JPG Image ODT OpenDocument Text PDF Adobe Acrobat Document RTF Rich Text Format TXT Text File WPS MS Works Document Welcome Randy Applebee Randy 12322 My Settings Logout To upload a document click on the Browse button and select the document to u
33. se the assignment you wish to create a timecard for by clicking Create Timecards on the assignment row Company Name Department Name Job Title Start Date End Date Pay Rate Whiting and Associat Primary Secretary legal 9 1 2008 25 32 Create Timecards View Timecards 3 Birkshire Lighting Primary Accounts Payable 9 21 2009 19 70 View Timecards 0 2 Choose the week you wish to enter time for in the calendar that appears 3 Click the Create Timecard button Search Archives Company Name v Timecard Date Range Start Date h End Date v Welcome Randy Applebee Randy 12322 My Settings Logout When the View Assignment link is selected the employee will be navigated to the Assignment Details view for this assignment Please view the Assignments page section of this manual for more details on this feature When the employee clicks on the Create Timecards link on the assignment line they will be navigated to the following view Find Create Timecards Company Name Department Name Job Title Start Date End Date Pay Rate Whiting and Associat Primary Secretary legal 9 1 2008 25 32 View Assignment Create Timecards View Timecards 3 Birkshire Lighting Primary Accounts Payable 9 7 2009 19 70 Create Timecards View Timecards 1 Choose the week you wish to enter time for then click the Create Timecard button below Create Timecard gt tf a dal On this pag
34. t the top of the screen The page below will be displayed On this page the employee can view timecards they have submitted as well as creating new timecards to be approved e E M vy Candidate Home Information Assignments Payroll Job Board Status Timecards Documents Resumes MO ca O A oe Tem reer et O mea Ore eI NT ner oO See To Create a Timecard 1 In the Create Timecards section n choose the assignment you wish to Company Name Department Name Job Title Start Date End Date Pay Rate create a timecard for by clicking Create Timecards on the i Whiting and Associat Primary Secretary legal 9 1 2008 25 32 View Assignment Create Timecards View Timecards 3 assignment row ti Birkshire Lighting Primary Accounts Payable 9 21 2009 19 70 View Assignment Create Timecards View Timecards 0 2 Choose the week you wish to enter time for in the calendar that appears 3 Click the Create Timecard button Search Archives Company Name v Timecard Date Range Start Date End Date v Search Clear Welcome Randy Applebee Randy 12322 My Settings Logout On the left side of the screen are the To Create a Timecard instructions that allow the employee to create new timecards to submit time for approval This section lists each step in order for creating a new timecard 1 In the Find Create Timecards section find the assignment that the timecard should be created for and click o
35. tons or tabs within a webpage ie History tab Terms listed in Underlined Italics are links to other pages within the website Password link Terms that are Underlined are sub sections of the webpage ie Contact Information Terms listed in Quotation Marks are inputs for the fields or drop down menus ie Vacation Sign In Page When an employee first opens the WebCenter they will see the Sign In page as shown below please sign in Forgot Username Password This Sign In page is where they should enter their User Name and Password to log into WebCenter please sign in User Name Password 2al _ After the employee has entered their J User Name and Password they can TTT click on the Sign In button as circled This will navigate the employee to their Home page Forgot Username If the employee cannot remember their forgot user name username they can click on the Username link to navigate to the view to the right First Name Jason They will need to enter their First Name Last Name and E Mail Address and then Last Name Freeman click on Retrieve User Name to have the es 3 3 User Name sent to them via email Click E Mail Address jfreeman gmail com Cancel to return to the Sign In page mD i zi Fa ro If the employee cannot remember their forgot password password they can click on the Password link to navigate to the view to the left After they User Name jasonfreema
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