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Ultra Recall Help

1. 1 5 file several options exist to ensure the information is always up to date on each machine Students and educators Students teachers professors and others in the educational field must constantly juggle large quantities of information such as events contacts research etc Ultra Recall provides an ideal central location for managing and organizing all these disparate activities and data Legal Researcher As a lawyer or paralegal researches a case a wide variety of highly dependent information is encountered People concepts emails web pages documents images faxes and much more may be linked together in a web of evidence Storing this information in a relational way then sifting through the data is a challenging task Ultra Recall s unique ability to faithfully represent multiple links between pieces of information annotating each node of data then viewing and analyzing these relationships are perfect for this usage Software Developer Few industries experience a faster growing amount of technology and information than software development Just keeping up with the pace of change is a difficult job So often a concept code snippet web site or product is found that might prove useful in the future Ultra Recall is the perfect companion for this task As you add this random yet potentially useful information it is indexed with keywords attributes and notes that will ensure you can find it back someday when you need
2. Copyright 2004 2015 Kinook Software Inc Using Ultra Recall 75 3 6 5 3 6 6 e Outlook Integration e Outlook field mapping e Data Explorer Pane e Stored Contents Note Available in Professional edition only The 64 bit edition of Outlook is not supported Search Synchronization Folder Synchronization and Outlook Synchronization provide mechanisms to synchronize folders of files or objects in Ultra Recall This allows you to link a folder such as your Outlook Inbox or the My Documents folder within Ultra Recall and periodically synchronize Since the synchronization is two way changes made either in Ultra Recall or Outlook are handled allowing you to make changes in either application Another method of Synchronization is Search Synchronization which provides uni directional synchronization from Ultra Recall only This allows you to organize Info Items as desired within Ultra Recall yet synchronize them to a single external location such as your Outlook Calendar or a local folder You can use a combination of Folder Outlook Synchronization and Search Synchronization to best meet your specific needs Search Synchronization works very similar to Folder and Outlook Sync except that the URL attribute of a search must reference a local folder or Outlook folder respectively When the Search item is synced the search is executed and the items located by the search are synchronized to the folder location
3. url attribute 32 72 URL protocol 196 URL syntax 196 usage 1 2 3 43 USB 11 use 37 user 24 28 29 48 user added 22 user created 22 user data 22 user defined 28 user metadata 22 user toolbar 100 user defined 70 93 184 user defined keywords 24 Y value 16 17 66 values 15 119 verify 134 version 184 versions 129 204 view 99 118 119 179 view external 76 viewer 113 153 viewier 152 viewing documents 108 viewing information 56 views 129 virtual attribute 18 virtual attributes 21 visible 127 128 156 vpn 91 W walk through 165 warning 173 ways 3 web 99 web page 26 32 39 109 168 web page editing 78 webpages 192 Web Site 19 what 2 who 3 whole word 69 why 1 wiki link 55 wildcard 63 64 window 94 107 108 109 110 111 112 113 114 115 116 117 126 127 128 183 windows 104 129 windows crash 80 Windows Explorer 46 80 Windows Live Mail 193 Windows Mail 193 windows menu 76 wizard 165 174 wizards 165 word 23 77 163 word processor 112 115 words 17 23 26 112 132 145 164 work together 122 works 43 writeable 153 wysiwyg 159 X xls 23 XML 28 84 171 174 175 xml import 171 xml input 171 xml mapping 171 Y year 105 yes 17 Re ae zip 23 Zoot 168 Copyright 2004 2015 Kinook Software Inc
4. It is imperative that these journal files are not deleted until the Info Database is reopened in Ultra Recall so the journal file can be reversed which is done automatically by the Ultra Recall application Any 3rd party Temporary File Cleaner application installed must not delete these files or data corruption can occur in the event of abnormal application termination Note 2 In addition small cache files for each opened Info Database are created by Ultra Recall in the temporary path to optimize query performance These temporary files named ultrarecall_ where is a random string are also automatically deleted by Ultra Recall at normal shutdown but can remain in the event of abnormal application termination They are locked while Ultra Recall has them in use but can safely be deleted when not in use by Ultra Recall Info Item An Info Item represents a single complete entity of information stored in Ultra Recall Examples of information that can be an Info Item in Ultra Recall e email message e web page e Microsoft Word document e PDF file e some formatted text rich text e a task e a project e arecipe e text file e JPEG image e a contact e browser bookmark e etc Info Items can be linked together and these relationships are maintained in the Data Explorer Pane When an Info Item has other Info Items linked to it these Info Items are referred to as Child Items The Info Item s that an Info Item i
5. SE kinook Ultra Recall User s Manual Copyright 2004 2015 Kinook Software Inc Contents l Table of Contents Part oa fF wWN Part Il Introduction 1 AO inna al tnd Ce ee 1 Why Ultra Recall io a ce cea aaa cheetah ech ee ge ee aaa aeai 1 What is Ultra Recall icono a a iaaa aa ai aa aa aaa daa aandaa iaeia daada i aads s daai aaa 2 Who is Ultra Recall iot a 00 A RS 3 Ky Feature Socinianen aa Ra a eiai eaa 4 New Features io A Adi a 5 Version 2 5 Version 3 6 Version 4 7 Version 5 9 License Agreement can 10 ESUE O a En E E E E cat each se odes ssectoee aah LS teenie i tceds 11 Getting Started 12 Basic Concepts EE E cocci acd ccheced fucdsssceck ec ce cdtccesesccecseccessuceecncedecuncaea stassbedeceeccersucasezeceectecs 13 IM AAA AAA A eutieczsssaceessdescesucanectyedeceperennecteenee 13 File Mii aaa 13 E A E E E EE E O E E 14 71g e a fs ERS ro mer Oo aS BES EB nT a ae E A OE eB RSM SEER Seo SiE 15 PAULTUIDULS TY CS cern ae eat O RANA E NO 16 Date 16 Date Time 16 Form 16 Info Item 17 Money 17 Number 17 String 17 Time 17 Yes No 17 Data 18 Properties 18 A O O NO teense 18 DINSA a 18 Auto Attributes A e do dende de dd dead et 19 Core AfM DUTOS unicidad dins 19 ARETE AIi OLUN e EE E T A A T E AE E A T ET 21 Virtual Attributes ee oh ons so 21 USer AttrlbUteSiz2 22 cuties lr dd dr 22 Creating Editing DelStinO iii dida cagadas 22 O O O ON 22
6. Copying Info Items between Info Databases is also the way to copy user created Attributes between Info Databases When an Info Item containing Item Attributes for any custom Attribute is copied to a different database these custom Attributes are also copied If the Info Item is deleted in the Copyright 2004 2015 Kinook Software Inc Using Ultra Recall 91 3 9 15 3 9 16 3 9 17 destination Info Database after the copy the Attributes that were created will not be deleted See Also e Copy e Move e Drag amp Drop e Copy and Paste e Attributes e Data Explorer Pane Shared Info Databases Ultra Recall allows multiple users to open the same Info Database located on a network share or shared folder simultaneously for editing The first user to select an item will be able to edit that item but that item will be locked from editing read only for all other users until the first user selects another item or closes the database For all items being edited by other users a lock indicator will be displayed over the item s icon in the Data Explorer pane and when a locked item is selected the READ indicator in the status bar will be enabled and the user will not be allowed to modify or delete the item Notes e Additions or deletions by other users may not be visible until the display is refreshed Tree Refresh All on the menu or Shift F5 e Remote users will need LAN type network speed for reasonable
7. moveoutlook sync export set name file urd Open the specified Ultra Recall Info Database If not provided the active database will be used if already started or the most recently opened if any database will be reopened readonly Open the specified database read only database must not already be open in Ultra Recall item Navigate to the specified Info Item specified by its ItemID system attribute or comma separated lineage of self ancestor item IDs url Open the specified file or URL in Ultra Recall newtab Opens the specified item or URL in a new tab import Create an Ultra Recall Info Item linked to the file s or URL s importdup Create an Ultra Recall Info Item storing the file s or URL s contents importclip Create an Ultra Recall Info Item from the clipboard contents linkoutlook Create Ultra Recall Info Items linked to the currently selected Outlook object s emails appointments etc copyoutlook Create stored Ultra Recall Info Items for the currently selected Outlook object s moveoutlook Create stored Ultra Recall Info Items for the currently selected Outlook object s removing from Outlook sync Synchronize the item export Export the item using the specified export settings The Item Copy Item Command Line menu item can be used to generate the command line for opening the selected Info Item the format is configured on the Miscellaneous Options tab of the Options Dialog And the Item C
8. Ultra Recall Help 2 1 10 1 When a Info Item Reminder comes due one of the following reminder actions will occur alerting the user that the Info Item requires attention e Reminder Sound the actual sound displayed is configurable on the Search Reminder Options Dialog tab e Tray icon balloon e Reminder Dialog You can either select one of the predefined Reminder values or enter a manual value a non zero number a predefined denomination The honored denominations are e minute s e hour s e day s e week s e month s e year s Some manually entered Reminder value samples e 22 minutes e 5 hours e 8days e 5 weeks See Also e Creating Reminders e Reminder Notification e Reminder Options e Recurring Reminders e Item Attributes Pane Creating Info Item Reminders are based on the assignment and population of the following Attributes in the Item Attributes Pane Attribute Required Purpose 9 Reminder Yes Value assigned determines how much in advance of the actual Begin Date user notification occurs Begin Date Yes Value determines when the Info Item is due Begin Time No When provided this value is combined with the Begin Date or today if not provided to fully specify the Begin Date value Pending No This read only System Attribute displays when the reminder will actually be Reminder displayed derived from the appropriate Attribute values Recurring No When this attribute has a value
9. Yes A v stes G Item Notes i Item Parents ax 4 My Data A Benefits P lS Imported Item y 11 8 2004 9 ih ba amp Children 3 Parents 2 Ke See Also e Options Dialog e Tree Options show flag in tree option 2 2 Create an Info Database When you start Ultra Recall for the first time you need to create an Info Database to add information to To create your first Info Database on the Menu Bar click on File New Y Demo urd Ultra Reca Ctrl 0 Ctrl F4 Open Close In the displayed New Database dialog select the location and filename of the new Info Database then Copyright 2004 2015 Kinook Software Inc 38 Ultra Recall Help click Save New Database 3 Help Images LL Demo urd My Recent T HelpContent urd Documents File name My Network Save as type Jg Ultra Recall Databases urd J Cama Congratulations you have created your first Info Database and you re ready to start using Ultra Recall In the image below you can see a new Info Database named Demo displayed Copyright O 2004 2015 Kinook Software Inc Getting Started 39 Y Demo urd Ultra Recall i File Edit View Favorites DG Md Qs Item Tree Tools Window Help ELS F Address i Search 2 Quick Search 2 Advanced Search 2 Most Popular Data Explorer amp My Da
10. e Outlook toolbar Link to Ultra Recall and Copy to Ultra Recall buttons an Ultra Recall Outlook Toolbar can be installed by checking the appropriate checkbox during installation of Ultra Recall e Copy amp Paste e Drag amp Drop e Direct URL entry using the GUID format output of the free Windows Linker utility or a valid URL like Outlook Personal Folders Contacts e Synchronization of Outlook folders to Ultra Recall items Note When Info Items linked to Outlook Items are permanently Deleted using Shift Del or Ctrl Shift Del and the related option is checked the corresponding Outlook items are also deleted to the Outlook Deleted Items folder This is useful to remove obsolete appointments and tasks which otherwise linger in Outlook data files If the Info Item s are first deleted to the Ultra Recall Recycle Bin then permanently deleted the corresponding Outlook objects will NOT be deleted To edit stored Contact Appointment and Task objects externally add msg to the File extensions to open stored documents writeable file extension list on the Documents tab of the Options Dialog See Also Drag amp Drop Copy amp Paste Capturing with Drag amp Drop Capturing with Copy amp Paste Outlook field mapping Outlook Synchronization Storing contents Import Options Extension Lists Note Available in the Professional edition only The 64 bit edition of Outlook is not supported Copyright O 2004 2015 Kinook Software
11. 4 5 14 S Form Editor Name First Name Middle Name Company Address City State Postal Code Email Home Email Work Phone Fax Phone Home Phone Mobile Name The name of the form must be unique Fields Defines the layout of fields attributes to display on the form Note Before adding attributes to a form the attributes must first be created Each row in the grid defines a row to be displayed on the form Click Insert or press the Insert key to insert or new row click Delete or press the Delete key to remove a row click Move Up Down to move an existing row up or down Each row can display 0 to 3 attributes each in a separate column Click on a cell or press F4 to display a drop down list to select an attribute for that row and column on the form The list also includes a blank item to choose no attribute and a Spacer to insert a blank area into the form The last column of the grid defines how many lines on the form the field will consume using a value greater than 1 causes string attributes to span multiple lines After a Form has been defined it can be assigned to the Form attribute of one or more Template items to display that form in the viewer when items of that type are selected How to access e Click the Insert or Properties button from the Forms Dialog Note Creation and modification available in the Professional edition only Find Replace The Find in Item and Replace d
12. Alt P Display the Paste Special menu giving more alternate paste choices See Also Copy and Paste Moving Info Items Logical Linking Internal Linking Copyright 2004 2015 Kinook Software Inc 196 Ultra Recall Help 5 5 2 5 5 3 5 6 Copy and Paste from External Sources Copy and paste can be used to capture content into Ultra Recall from external source Most things that can be placed on the clipboard can be captured into Ultra Recall by Pasting it into Ultra Recall Note Due to limitations of Outlook Express and Windows Mail Live Mail multiple emails can t be copied and pasted into Ultra Recall You can however drag and drop multiple emails from Outlook Express Windows Mail and Windows Live Mail into Ultra Recall If text on the clipboard contains a URL to a file or web page it will be processed as a URL if the Import Option Identify and process URL in clipboard text option is checked See Also e Copy and Paste e Capturing Info with Copy and Paste e Logical Linking e Creating Info Items Copy and Paste to Other Applications Copy and Paste can be used to copy content from Ultra Recall to other applications e Edit Copy Ctrl C will place the selected Item Titles for applications that support dropping of text the selected item s URL for applications that support dropping of URLs and the selected item s document for applications that support dropping of files Edit Copy
13. Application Components 111 4 3 4 3 1 Item Details New Contact First Name Middle Name Last Name Address City State Postal Code Country Company Web site Work Phone Fax Home Phone Mobile Phone Work Email Home Email Pressing Ctrl Shift C or Edit Copy Mailing Address on the Menu Bar will copy the formatted name and address information onto the clipboard Notes e All Attributes values can also be modified in the Item Attributes Pane e Additional Attributes can be assigned that while not displayed in the Contact Editor can be viewed and modified in the Item Attributes Pane e The Contact template can also be modified to use a custom user defined form instead of the built in Contact form See Also e Keyboard Shortcuts e Global Keyboard Shortcuts Form Viewer Whenever Info Items based on a Template having a Form attribute are selected the Item Details Pane will display the Form Viewer to view and modify the item Attributes assigned the Info Items Copyright 2004 2015 Kinook Software Inc 112 Ultra Recall Help Item Title Spring break be Location Estes Park v Begin Date 4 3 2007 Begin Time 8 00AM End Date 4 5 2007 w End Time M 6 00pm Reminder 1 day w Recurring
14. Assigning TO MO MOS iii a ee EA 22 EAA e e R E E E A E A aii 23 NCAA ON 23 Copyright O 2004 2015 Kinook Software Inc Il Ultra Recall Help SAS EAE An Ena EAeaa enaena nnen ne 24 Templ l a a Ear a a ara ae rr Eer a re raa eaa aa ae eaa Aa aaea A aE AEAEE saaana 25 Gore KET an el ENEE RE dl ATEA E T A T ETOT 25 Text Template mrri a e a E a a N AE Ea 26 Document Temmplate cssccsessceseesecncesensensnsereeneneenensensosseessonsenseesuostensenseseasaneuseesoneasessesensentanenensesensessones 26 Store Contents ii A a eee 27 GOntactLEOMPlate ec ce ene as peace eee acest cca sane cu ria 27 S arch Template oo scscce ee eee nee Ai 27 Primary Attribute we 28 LA AM E aaa 28 Derived A A OCN 28 Create Template iii da 28 Modify Template ccssesseseseepersetsegenseresensensoesenseseneetensersenensaeequareentescapeesanenseccasascnsaeseuseseacesensesensaseenes 29 Delete Template 29 Gustom Item Miles cuac ed led ii de a a rod doc 30 Template ro como A i ee ee aa 31 POM a A E AA E A E 31 HOM NOLES uni AAA iaa Aa Dala nido cines 31 Storing or linking to external Objects csscsssscsssseeseeesseesnenseeseesseeseneneeeseesseeneesseeseneseesenesseeneesseaseneseeenenseeaes 32 Logical Linking 32 alalar a ciciciara E A E E E E E 33 Creating we 34 Notifica oca rodeando lle a cn ted 35 AC data 35 Edgar delhi scuaediuedusbsiadeactivebdascuneaacti sedcauvassabe
15. Note Tab stops are specified in twips 1440 twips 1 inch How to access e Menu Bar Format Tabs Text Statistics The Text Statistics Dialog is available when a Pane that contains rich text has the focus It contains the number of lines words and characters that are contained in the rich text of the focused Pane Text Statistics Lines Words Characters How to access e Menu Bar Tools Text Statistics e Keyboard Alt F7 Text Style The Text Style dialog is used to change the text style of or create a style for the current selection in the Rich Text Editor A style is all the font settings font name size bold italics underline etc of the text To create a new or update an existing style type or select the style name check the Save checkbox and click OK To update the selected text to an existing style select the name in the Style field and Copyright 2004 2015 Kinook Software Inc Application Components 165 4 6 4 6 1 4 6 1 1 click OK How to access e Menu Bar Item Format Style e Format Toolbar Wizards Wizards are multi page dialogs that step the user through a feature or process of an application The following wizards are available in Ultra Recall e Import Wizard e Export Wizard Import Wizard An Import Dialog is provided which allows importing data from a variety of sources The Import Dialog functions as a wizard assisting in importing i
16. See Also e Data Explorer Pane Search Pane Logical Linking Selection Pane Related Items Pane Copyright 2004 2015 Kinook Software Inc Using Ultra Recall 59 e Item Parents Pane e Link Move Copy Dialog e Internal Linking e Going to an Item 3 5 2 Searching Searching is the process of locating the Info Item s that match a wide range of criteria that you specify Users are often interested in the Info Items that contain particular words Quick Search is the simplest fastest method to accomplish this type of search After a search completes search results can be navigated using Next Match item on the Go menu and by viewing in the Search Results pane If you need to further refine your search many sophisticated search options are available via the Advanced Search mode If no criteria is defined for a Quick Search all the eligible Info Items for the search will be displayed in a flat list as the Search Results Note Any currently executing Search can be halted with the ESC key clicking the Stop button on the View Toolbar or navigating to a different Info Item See Also Quick Search Search Options Auto generated keywords Advanced Search Saved Searches Limited Searches Searching only user defined keywords Phrase Searches Whole Word Searches Locked Searches Virtual Attributes 3 5 2 1 Quick Search The quickest way to search in Ultra Recall is Quick Search Ways to Quick Search
17. The Selection Panes include e Data Explorer Pane e Search Pane e Related Items Pane e Web Toolbar This Pane functions as a Dependent Pane unless one or more Info Items rows are selected here then it temporarily functions as a Selection Pane t this isn t technically a Pane but when it is displaying a URL it functions as a Selection Pane it is active whenever it contains a URL Dependent Panes When Info Items are selected in a Selection Pane the Dependent Panes will update their content to reflect the different characteristics of these selected Info Items The Dependent Panes include e Item Details Pane e Item Attributes Pane e Item Notes Pane Copyright 2004 2015 Kinook Software Inc 126 Ultra Recall Help 4 3 10 4 3 10 1 4 3 10 2 e ltem Parents Pane e Related Items Pane this is the only Pane that can t be undocked hidden or repositioned It is always displayed it is the Pane that displays and or edits the primary data of the Info Item t this Pane functions as a Dependent Pane except when one or more Info Items rows are selected in this Pane while the selection is in this Pane it functions as a Selection Pane Customizing While the Default Layout of Ultra Recall displays all the Toolbars and Panes that are available the entire application including most Panes can be highly customized to suit your particular needs Panest can be configured in a manner simi
18. 3 9 1 Web Browser Ultra Recall implements most internet browser functionality and can be used as your primary browser The following browser functionality is provided in Ultra Recall e Go Forward Go Back e Web Toolbar with navigation history auto complete IE is history updated with Ultra Recall navigation e Undo Redo e Web Page icon retrieval and display e Web page editing Copyright 2004 2015 Kinook Software Inc 86 Ultra Recall Help 3 9 2 3 9 3 3 9 4 Alternatively you can use any other browser as your primary browser and easily drag and drop shortcuts and selected parts of web pages into Ultra Recall manage the web pages along with all your other information and launch them in your browser from Ultra Recall See Also e Helpful Features e Internal Browser View e Internet Browser Mode e Web Toolbar Go Forward Go Back Ultra Recall provides full Go Forward and Go Back capabilities similar to Internet Explorer or other browsers However this feature is extended to include all Info Items navigated to within Ultra Recall Go Forward Go Back functionality simply remembers what Info Items and Web Toolbar URLs you have navigated to and provides several ways to redo this navigation in both directions forward and back Each tab has a separate Forward Back history In addition the Go To menu provides another method to directly navigate to the most recent navigation history in either
19. 4 5 6 e Keyboard Shift F Change Password The Change Database Password Dialog is used to encrypt or unencrypt an Info Database This is as simple as providing the existing password if already encrypted and a new password enter a blank password to unencrypt an encrypted Info Database To ensure you enter the new password correctly you must enter it identically in the last two fields WARNING Store your password in a safe place The password is not recoverable if you forget it How to access e Menu Bar Tools Change Password Note Available in Professional edition only Choose Columns The Related Items Pane displays some of the attributes for the Info Items it is displaying The list of attributes displayed is edited with the Choose Columns Dialog Each checked column will be displayed When a column is selected you can move it up or down with the Move Up and Move Down buttons and change the column width in the Selected Column width text box Choose Columns Displayed Flag Move Down Date Accessed Date Synchronized Address Info C Address Hide O city C Postal Code O State Contact Info C Company Alphabetical O Country C Email Home C Email Work Expand All Collapse All Selected column width 200 The column choices the Attributes defined in the Info Database can be displayed categorized or alphabetized This setting is toggled with the button which is eit
20. Copyright 2004 2015 Kinook Software Inc Getting Started 23 2 1 4 1 e Switch focus to the Item Attributes Pane click in this pane with the mouse or hit Ctrl 4 e Hit the Insert keyboard key or use Edit Insert from the menu e Choose an existing Attribute name or enter a new name this will create a new attribute e Click on OK Note the same procedure is used to assign Attributes to Template Info Items Any Attributes assigned to a Template will automatically be added to new Info Items created from that Template See Also e Attribute e Attribute Type e Category e Creating User Attributes Keywords Keywords are relevant words that assigned to each Info Item There are two types of Keywords e Auto Generated These are automatically assigned by Ultra Recall when an Info Item is created e User Defined These are the Keywords manually assigned by the user in the Item Keywords Dialog to tag or categorize items Keywords are used by Searches to accurately and efficiently locate Info Items located in an Info Database The Keywords assigned to an Info Item can be viewed or edited using the Item Keywords Dialog See Also e Item Keywords Dialog Auto generated User Assigned Search Import Options Dialog Auto Generated Keywords When Info Items are created for text Outlook objects or document types listed below Ultra Recall parses the information for text or keywords automatically This occurs
21. Inc 156 Ultra Recall Help Map Explorer summary properties to existing Ultra Recall attributes If checked Ultra Recall will add Attributes for any document summary property values with names that match existing Ultra Recall Attributes case insensitive match Note Available in Professional edition only Use document title for item title if available If checked and the document has a title its title will be used for the item title in Ultra Recall If unchecked the filename will be used for the title Create logically linked items for duplicate URLs If checked when a file or web page is imported that already exists in Ultra Recall a logical link to the existing Info Item will be created instead of a duplicate Info Item If the URL is still valid the Info Item will also be resynchronized Note Available in Professional edition only Automatically skip unreachable URLs If this option is unchecked the user will be prompted whether to continue importing when a bad file or URL is encountered holding Shift when Yes is clicked will prevent additional prompts If this option is checked no prompts will occur and unreachable URLs will be skipped automatically See Also e Document Summary Attributes e Importing Data e Synchronization e Logical Linking 4 5 22 12 Atiributes Options The Attributes tab of the Options dialog configures settings that are related to System Attributes and the Item Attributes Pane
22. Jump Displays the Jump Dialog Link Move C Displays the Link Move Copy Dialog to copy move or link the currently selected items to opy To another location Link Move C Displays the Link Move Copy Dialog to copy move or link items from another location to opy From the currently selected item Hoist Hoist the tree to the selected item Unhoist Unhoist the tree to the root item Copyright 2004 2015 Kinook Software Inc Commands and Procedures 183 5 1 10 5 1 11 Move Up Move the selected Info Items up in the Data Explorer Pane Note The manual ordering is available in the Related Items pane using the Tree Order virtual attribute Move Down Move the selected Info Items down in the Data Explorer Pane Move Left Indent the selected Info Items Move Right Un indent the selected Info Items Sort Siblings Undo any manual ordering by moving items up or down and sort siblings in ascending or or in descending order if a chosen again Note A check next to this item indicates the siblings are sorted Expand All Expand the selected Info Items and all their child Info Items Collapse All Collapse the selected Info Items and all their child Info Items Collapse Recursively collapses all items in the entire tree including items not currently displayed Tree Refresh All Refresh the selected Info Items and all their child Info Items See Also e Create Info Item Direct Text Entry o e Relationships Oo Tree Option
23. Menus and toolbars can also be customized without displaying the Customize dialog by holding the Alt key while dragging menu items and toolbar buttons to move them to another location Menus The Menus tab of the Customize dialog can be used to modify the Ultra Recall context right click menus Select a context menu to customize To reset the menu to the defaults click Reset To remove a menu item drag and drop the menu item out of the menu To add a menu item 1 Switch to the Commands tab 2 Select the category of the command you want to add use All Commands if unsure 3 Drag and drop the command onto the context menu Keyboard The Keyboard tab of the Customize dialog is used to view and customize the keyboard shortcuts associated with commands To view the key assignment s for a command first choose the category and command To assign a new shortcut type the shortcut key into the Press new shortcut field and click Assign To remove an assignment select its assignment and click Remove Click Reset All to restore all keyboard shortcuts to the default values Note The currently assigned keyboard shortcut for each command is also displayed on the menu bar and in the command s toolbar tool tip if the related option is enabled Options The Options tab of the Customize dialog configures global options related to toolbars and the menu bar Always show full menus Checking this box will ensure all menu items are always d
24. a new Info Item will be created in the normal manner Automatically skip unreachable URLs if this option is not checked the Import Error Notification dialog will be displayed when an unreachable UAL is encountered during the import This dialog will not be displayed when this option is checked and the URL will automatically be skipped for importing Save settings as Saves all the current wizard settings under the name entered in this field for use of these options again at a later time Note This feature is available in the Professional edition and only when running in non USB mode Note the default value for both options is configured at Tools Options Import more Ultra Recall does a case insensitive comparison of the imported URL and any existing URL attributes Ultra Recall also properly handles relative paths when comparing but does not handle long versus short DOS 8 3 paths The previous Import Dialog page Internet Explorer favorites same as A folder Firefox Netscape or Mozilla bookmarks My Documents same as A folder Files A folder A web page A delimited file An XML file Folder Synchronization Import more options Import Error Notification If Ultra Recall is unable to import a specified document the Import Error Notification dialog will be displayed Copyright 2004 2015 Kinook Software Inc 174 Ultra Recall Help 4 6 2 4 6 2 1 Ultra Recall A Error importing
25. anmi out to be a great time saver Thanks very much or a great product Quotes i Order Shawn pa y Vis eve This tool has saved me so much time and I See Also e Drag and Drop e Capturing Info with Drag and Drop e Internal Browser View e Creating Info Items Drag and Drop from Email Applications Ultra Recall is a great place to store emails that you need for future reference As emails are dropped from your email application into Ultra Recall a new Info Item is created for each one and both the email text and all attachments are processed for text and all other Ultra Recall features Microsoft Outlook Outlook Express Windows Mail Windows Live Mail and The Bat applications are supported allowing one or multiple emails from any folder to be dropped into Ultra Recall If emails are dragged directly from the Outlook Express Windows Mail or Windows Live Mail the only available drop option is Copy When dragging from The Bat hold down the Shift key to move the message into Ultra Recall instead of linking to the temporary message file If the emails are dragged from Microsoft Outlook or Windows Explorer after saving them to disk you can copy link or move Copyright 2004 2015 Kinook Software Inc 194 Ultra Recall Help 5 4 2 3 5 4 2 4 5 4 3 5 5 them into Ultra Recall See Also e Drag and Drop e Drag and Drop from External Sources e Capturing Info with Drag and Drop e Mime Viewe
26. select View Child Items or View Search Results on the menu or press Ctrl 3 Primary Pane Primary Pane Selection Related Item Pane Caption Data Explorer Pane Single Child Items Data Explorer Pane Multiple links to same Item Child Items Data Explorer Pane Multiple different Items Selected Items Search Pane Single Search Results Search Pane Multiple Selected Items Customization The Related Items Pane is highly configurable You can resize the columns add or remove columns one per Attribute and sort the data displayed on the values of one or more columns Much of this customization can be done directly on the columns of pane via the header row right click to access some features or via the Choose Columns Dialog Customization Persistence As you customize the Related Items Pane your layout is persisted as the view for the currently selected Info Item You can update the default reset to default and more How to access e Menu Bar View Child Items or View Search Results e Keyboard Ctrl 3 See Also e Customization e Customization Persistence e Keyboard Shortcuts e Global Keyboard Shortcuts Copyright 2004 2015 Kinook Software Inc 118 Ultra Recall Help 4 3 5 1 e Panes e Copy and Paste to other applications e Drag and Drop to other applications Customization The grid displayed in the Related Items Pane is highly configurable You can add or remove columns change their
27. the output OML file e Export Item Notes the notes of exported Info Items will be saved as RTF files in a subfolder named with the xml filename _Notes and referenced in the output OML file e Export Stored Document any stored documents of exported Info Items will be saved to a subfolder named with the xml filename _StoredContent and referenced in the output OML file Choose the Attributes you want to export by checking the Show column checkbox You can also use the buttons provided e Select Deselect clicking this button will toggle the Show value for the selected Attributes e Select All clicking this button will select all Attributes e Select None clicking this button will deselect all Attributes CSV Export Features Copyright 2004 2015 Kinook Software Inc 176 Ultra Recall Help 4 6 2 3 When exporting to a CSV file the following option is available e Export attribute names as first row Checking this box will write the attribute names as the first row of the exported CSV file Previous Export Dialog page Select Output Type Next Export Dialog page Select Destination page See Also e Exporting to XML Select Destination Four types of Export output are available e Documents and item rich text to a folder In this mode each eligible Info Item all except those based on the Contact Template Group is recreated as a file within the folder specified Note if the item conta
28. the text editor also provides code folding auto completion Ctrl Space bookmarks line numbers and more Browser Options The Browser tab of the Options dialog configures settings concerning how and what web and related content are displayed with Ultra Recall Web Browser Explorer View Copyright 2004 2015 Kinook Software Inc Application Components 153 4 5 22 9 Launch shortcuts in external browser window by default When checked Ultra Recall will always open web shortcuts that are clicked in an external browser the default browser on your system Note This includes URLs entered in the Web Toolbar Reuse existing browser window when opening links externally When checked Ultra Recall will reuse an existing browser window when launching URLs externally Otherwise Ultra Recall will always create a new browser instance Block browser popup windows in internal browser When checked the internal browser will block popup windows from being displayed or navigated to in Ultra Recall Otherwise popup windows will not be blocked in the internal browser Block dialogs in internal browser When checked dialogs initiated by the internal browser will not be displayed If unchecked browser dialogs will be displayed Process link clicks internally If checked links that are clicked on in the internal browser will be processed by Ultra Recall This enables features like Ctrl click to open a link in a new tab e
29. via the Customize Dialog See Also e Customize Dialog e Keyboard Shortcuts File Menu The File menu contents Menu Actions New Open Action Descriptions Creates a new Ultra Recall Info Database Opens an existing Info Database Ultra Recall Info Database files have a urd extension Close Save Save As Print Print Preview Close the current Info Database Saves the current Info Database Saves the current Info Database to a specified filename Prints the currently selected Info Item Previews the currently selected Info Item these are enabled only when a single Info Item is selected Import Export Send Properties Recent Files Exit Edit Menu The Edit menu contents Menu Actions Undo Redo Cut Copy Copy lt extended gt Paste Paste Special Paste Special Copy Paste Special Copy Single Paste Special Duplicate Paste Special Paste Text Paste Special Paste Text One Item Per Line Paste Special Paste Rich Text Paste Special Paste Rich Text With Titles Starts the Import Wizard Starts the Export Wizard Initiates an email with the selected Info Items as attachments Displays statistics of the current Info Database Opens a recently opened Info Database Exits Ultra Recall Action Descriptions Reverses the action last performed by the user in Ultra Recall Re executes the last action that previously undone by the user via Undo Cuts the selection and moves
30. 1 4 Search Expressions Each Advanced Search Criteria Row represents a Search Expression If Search Indenting is used then the combined logic of all Criteria Rows at the indent level also comprise a composite Search Expression In that case the Search Relationship of the first Criteria Row at that Indent Level is the Search Relationship for that Search Expression AND ed Search Expressions are evaluated first followed by OR ed expressions See Also e Search Advanced Search Search Criteria Grid Search Relationships o o o e Search Indenting 3 5 2 2 2 Relative Dates 3 5 2 3 The Store dates relative to the current date checkbox available to Advanced Searches allows you to specify dates that will remain a relative distance from the current date As an example assume today s date is 10 1 2004 and you specify a Criteria Row date Value of 9 15 2004 which is 15 days prior to today s date of 10 1 2004 If you check the Store dates relative to the current date checkbox the search Value will be stored not as the absolute value of 9 15 2004 but rather will compute a date 15 days prior to the current date whenever the Search is executed This feature enables you to create searches like the default Saved Search named Recently Viewed See Also e Advanced Search Saved Searches Any defined Search whether Quick or Advanced can be saved in the Search or Data Explorer pane for future use This is done by clicking the Copy button on
31. 1 5 1 Core Templates Core Templates are the fundamental Template Info Items that all other Templates are derived from Each Core Template has a specific role in the Ultra Recall application There are four Core Template Info Items Template Primary Attribute Title Attribute Role Name e Text Rich Text ltem Title store formatted text e Document URL ltem Title reference or store an external document or web page e Contact various Contact Last Name First store a contact and related info Attributes Name e Search Filter Criteria Item Title store a defined Quick or Advanced Search Copyright O 2004 2015 Kinook Software Inc 26 Ultra Recall Help See Also e Templates e Derived Templates e Template Group e Searches 2 1 5 1 1 Text Template The Text Template allows for creating Info Items containing formatted text When an Info Item based on the Text Template Group is created or selected its rich text content is displayed in the Item Details Pane using the Rich Text Editor where it can be viewed and or edited The rich text for any Info Item based on the Text or derived templates can be edited externally with Open Document if rtfis in the File extension to open stored document writeable extension list on the Documents tab of the Options Dialog This can be useful to use rtf features such as tables advanced indenting etc that are not supported by Ultra Recall s internal Rich Text Editor The other predefined Der
32. 123abc 123 Operators e the text concatenation operator i e Last Name First Name Note a NULL anything equals NULL e and other mathematical operators i e Some Number attribute name 2 General notes e f the template is no longer using the Item Title attribute for the title you can delete it from the template to avoid confusion Literal values must be contained in single quotes i e value and concatenated with attribute values using the operator e Date Time attributes referenced in a Title Expression will be formatted according to the Insert date time as Miscellaneous option which allows you to specify Custom Y m d format to give date titles that are sorted by date in the Data Explorer pane If items already exist for the template when you change the Title Expression value the titles are not automatically refreshed for the existing items until you change an attribute value that is part of the Title Expression e f an error occurs evaluating the title expression the title will be displayed as SYNTAX ERROR Examples e Journal item template Some users wish to use Ultra Recall for journaling and have each Info Item be titled with the day it is created Steps Create a new template Info Item set its Title Expression Copyright 2004 2015 Kinook Software Inc Getting Started 31 2 1 5 4 to Date Created define a Custom Insert date time as option as Y m d
33. 165 192 carat 200 cascaded search 69 categorization 142 category 23 142 CC 19 cellphone 74 center 108 change 29 87 100 102 126 133 134 changes 204 characteristic 15 characteristics 22 characters 164 check for updates 157 checkbox 17 child 14 53 65 117 121 201 202 child info item 198 child search 69 children 32 106 117 119 189 198 choice 200 201 202 choose 122 133 Choose Columns Dialog 118 City 19 click 150 clipboard 194 198 clipboard capture 154 clock 16 17 Copyright O 2004 2015 Kinook Software Inc close close button code editor code folding collapse 93 colors 96 column 15 63 columns 118 133 150 156 combine 178 combine info items 91 combo 99 comma separated file command 62 command line commands 95 135 136 comma separated file 175 comma separated values file compact 134 183 Company 19 compare 59 62 63 66 67 68 comparison 65 66 117 Competitor Import 172 component 62 107 108 109 110 112 113 114 115 116 117 126 127 128 components 94 104 Compressed Size 19 computed attributes 21 computed titles 30 concepts 13 43 concurrent 91 config 146 147 148 149 150 152 153 154 155 156 196 configuration 154 155 156 configure 11 100 101 134 135 136 146 147 148 149 150 152 153 154 155 156 connect 128 consider 67 consolidate information 91 constituent 125 contact 27 110 contacts 47 contain 27 contai
34. 181 knowledge 1 el ie label 142 LAN 91 language 87 large icons 103 136 LastName 19 lastused 93 launch 76 116 152 launch UR 87 layout 53 94 99 118 119 129 layouts 98 less than 65 license 10 202 203 limit 69 70 limit tree 86 limited 69 line spacing Lineage 21 link 27 32 43 44 45 54 116 144 149 194 201 202 97 112 linkage 32 72 73 122 linking 54 55 links 32 76 106 list 129 ListPro 168 local 166 locate 27 56 58 59 61 92 107 140 148 location 167 173 174 176 lock 71 90 181 lock search 71 lock tab title 180 lock title 180 locked 71 90 locked search 71 logical 32 logical link 121 Logical Linking lostdata 80 main 28 94 98 108 122 125 manage 53 55 56 management 1 managing 71 manual 24 142 manual keywords 48 manual ordering 149 54 106 195 mapping 48 49 175 margins 160 markup 15 31 119 121 mask 64 master 125 match word 69 matches 63 Copyright 2004 2015 Kinook Software Inc 212 Ultra Recall Help matches wildcard 64 matrix 117 Maxthon 46 mbox 172 mbx 172 menu 95 177 178 179 180 181 182 183 menu animation 103 136 menubar 95 177 178 179 180 181 182 183 menu customization 95 menu delay 103 136 menus 95 136 merge text 91 message 113 Message Date 19 messages 193 metadata 77 metadata 15 mht 23 Microsoft Access 168 microsoft excel 78 microsoft outlook 47 48 micro
35. Attributes for the selected item s can be created and modified using the Item Attributes Pane viewed in the Related Items pane and searched on using an Advanced Search Attributes are a convenient way to persist the different characteristics of Info Items in an organized searchable way Attributes can add structure to an Ultra Recall Info Database Attributes can be searched for existence and for value and can be used to sort the Info Items displayed in the Related Items Pane There are two different groups of Attributes e System Attributes these are either maintained by the Ultra Recall application or are required for internal use e User Attributes these can be created modified and or deleted by the user Each Attribute has several properties which are edited with the Attribute Editor Each Attribute stores data of a particular Attribute Type In the Item Attributes Pane custom editors are provided for the different Attribute Types See Also Info Item Attribute Type System Attributes User Attributes Flag Attribute Editor Item Attributes Pane Related Items Pane Attribute Options Copyright 2004 2015 Kinook Software Inc 16 Ultra Recall Help 2 1 3 1 Attribute Type Each Attribute contains a particular type of information Each type is a separate Attribute Type A different value editor is provided for the different Attribute Types in the ltem Attributes Pane to make entry easier and more accur
36. Dae Acces amp My Data ep Date Created 9 15 2004 9 54 Access Count 2 A Notes Date Modif item Attributes P04 9 54 2 bere reg Icon Item Title Features OOLED a Data Explorer Chi ae Pane n ItemID 1 018 2 cone Item Title Keyword Count 15 E dl Projects Template Item Text 213 Imported Items e y Templates Related Items Item Attributes 4 Item Notes 2 Recycle Bin Pane Item Parents qx Notes ltem Parents Pane gt Children 0 Parents 1 Keywords 15 Click on the different regions of the above image to view more detail about each component The main Ultra Recall screen is comprised of several dockable panes with optional auto hide capability providing limitless configuration flexibility The image above shows the default configuration of the different panes of a Layout All but the Item Details Pane are dockable and have Auto hide capability Also see the Getting Started help topic for a tutorial on getting started with Ultra Recall Copyright 2004 2015 Kinook Software Inc Application Components 95 4 1 4 2 Menu Bar The Menu Bar is the main menu for the Ultra Recall application ile Edit View Favorites Item Tree Tools Window Help x All Ultra Recall features are available from the menu via the mouse or keyboard and keyword shortcuts are also available for a majority of the features as well The Menu Bar can also be repositioned docked
37. Go to next sibling Go to previous sibling Go to last sibling Collapse selected Info Items and all child Info Items Expand selected Info Items and all child Info Items Jump navigate to another Info Item Hoist the tree to the selected item Unhoist to display the entire tree Insert a new child Info Item using the Default Child Template of the parent item s template Insert a new sibling Info Item using the Default Child Template of the parent item s template Alt Insert Alt Shift Insert Delete Shift Delete linked Ctrl Shift Delete F2 or F4 Ctrl A Ctrl Shift Up Arrow Ctrl Shift Down Arrow Ctrl Shift Left Arrow Ctrl Shift Right Arrow Alt L Ctrl Shift L Flag Operations Ctrl Shift M Shift B Shift C Shift G Shift N Shift O Shift P Shift R Shift Y Show Insert Child Menu Show Insert Sibling Menu Delete the selected Info Item s to the Recycle Bin Permanently delete the selected Info Items and child Info Items if they are not Permanently delete the selected Info Item s all links and all child Info Items Rename the current Info Item Select all sibling Info Items Move the selected Info Items up Move the selected Info Items down Move the selected Info Items left Move the selected Info Items right Link move or copy the selected items to another location Link move or copy the items from another location to the selected items Display Flag menu Set the flag of the selected Info Items to Blue Set the
38. How to access e Menu Bar Format Numbering e Format Toolbar Options This dialog is used to configure user specific settings for the Ultra Recall application and is accessed from Tools User Options on the menu bar Quick access to many of the options is also available from the Tools Quick Options menu The Options dialog is categorized with tabs The different tab categories include e General e Search Copyright 2004 2015 Kinook Software Inc Application Components 147 4 5 22 1 Trees Trees More Grids Fonts Editor Browser Documents Import Import more Attributes Reminder Miscellaneous Extension Lists Note These options are stored in the registry under the key HKEY_CURRENT_USER Software Kinook Software Ultra Recall Options To restore all the default option settings exit Ultra Recall and delete or rename this registry key using RegEdit How to access e Menu Bar Tools Options General Options The General tab of the Options dialog contains several settings that affect features common to the entire Ultra Recall application Startup Run Ultra Recall when Windows starts If checked Ultra Recall will be started when Windows starts it will open the last Info Database previously closed Minimize application window at startup If checked Ultra Recall will always start up minimized Either a task bar entry or a system tray icon will be displayed depending on wheth
39. Inc 48 Ultra Recall Help 3 2 5 1 Outlook field mapping Outlook objects such as Contacts and Appointments contain fields which are very similar to Ultra Recall attributes When an Outlook object is linked or stored in Ultra Recall Professional many Outlook field are mapped to related System Ultra Recall attributes While some attributes are pre defined and the mapping to these attributes is fixed other Outlook fields are also supported and will map to user defined Ultra Recall attributes if you create the attribute with a name matching the Outlook field name in English See Also e Fixed field mapping e User defined field mapping Synchronization e Outlook Synchronization e Attributes e Item Attributes Pane e User defined keywords 3 2 5 1 1 User Field Mapping Many other Outlook fields exist for which pre defined user defined attributes do not exist and therefore are not mapped to Ultra Recall automatically Most of the common fields as well as user defined fields in Outlook are supported in Ultra Recall and can be mapped to user created attributes by creating them with the same name as the Outlook field as defined below Since the actual name of pre defined Outlook fields cannot be obtained from Outlook the name used by Ultra Recall for the mapping is defined by Ultra Recall in English The following table defines which additional Outlook predefined fields are supported and w
40. Inc Using Ultra Recall 67 3 5 2 2 1 3 Criteria Grid Criteria Row And Or Indenting Search Expressions The And relationship indicates that both the search expression before and after the And relationship must be met for an Info ltem to match the specified criteria See Also e Search Relationships e Search Indenting e Or Relationship The Or relationship indicates that only one of the Criteria Rows before and after the Or relationship must be met for the search to find an Info ltem If OR is entered in a Quick Search Or boolean logic will be used identically to an online Google search If you switch the Quick Search to Advanced mode you can view the exact Or logic that is actually used by the Quick Search containing one or more ORs Note AND is implied between words in a Quick Search also the same as an online Google search only OR needs to be entered when desired See Also e Search Relationships e And Relationship e Quick Search Search Indenting As advanced searches are used multiple Criteria Rows can be defined The precedence of the And and Or relationships will process AND ed Criteria Rows first Sometimes this is not the desired search behaviour You can explicitly specify precedence using Indenting which function like parentheses All Criteria Rows at the same indent level regardless of location will be evaluated together as if they were enclosed in a parenthesis comprising a composite
41. Item Details Pane or Item Notes Pane within html being displayed in the Internal Browser View etc Ways to access Keyboard Shortcut Ctrl Q Menu Bar tem Open Shortcut See Also e Browser Dialog Show Explorer Menu Show the Windows Explorer context menu for the selected Info Item If the Info Item contains stored content or is not based on the Document Template Group the menu will be displayed for the stored copy otherwise it will display the menu for the linked copy Note Holding Shift when using Show Explorer Menu will show the menu for the linked document if available Copyright 2004 2015 Kinook Software Inc Using Ultra Recall 77 3 6 11 3 6 12 Ways to access Keyboard Shortcut Ctrl E or Ctrl Shift E force use of linked document Menu Bar Item Show Explorer Menu Stored Document Templates You can store the contents of documents within an Ultra Recall Info Database You can easily copy or move an existing document into Ultra Recall for storage using Drag Drop or Copy and Paste You can also create stored documents directly in Ultra Recall by first creating a template for each desired document type The following steps can be used to create such a template 1 Using the associated application such as Microsoft Word for Word Documents create and save an empty document for text files enter a single space into the file 2 Move this file from Windows Explorer into the Info Data
42. Items Ancestors of an item grandparent items back to the root can be viewed by expanding the items in the tree A parent or ancestor item can be selected by double clicking that item or pressing Enter after selecting it Copyright 2004 2015 Kinook Software Inc 122 Ultra Recall Help 4 3 9 4 3 9 1 Note Parents of the selection in the active Selection Pane will be bold in the Item Parents Pane How to access e Menu Bar View Other Windows Item Parents e Keyboard Ctrl 6 See Also e Logical Linking e Selection Panes How the Panes Work Together Each Pane available in Ultra Recall serves a specific purpose By default they are all visible and docked to the main Ultra Recall application Some of these Panes are Selection Panes the others are Dependent Panes Which Info Items are selected in a Selection Pane determines what is displayed in all the Dependent Panes Only one Selection Pane can be active at one time the active Selection Pane will have its selection visible The Selection When one or more Info Items are selected in a Selection Pane the selected Info Items are Active and the Dependent Panes reflect their respective characteristics of these Info Items When selection is made in a Selection Pane Ultra Recall indicates this by highlighting these Info Items Selection is highlighted in the Web Toolbar by simply displaying a URL Whenever a URL is present in this toolbar i
43. Items and external objects is used by Ultra Recall to determine which is newest or current Each Info Item with a URL attribute and the object referenced by the value is matched pair The object with the latest Modified date is considered current and is used as the master for the Synchronization process the other is updated from this master Synchronizing an Info ltem with a URL attribute value of a local or Outlook folder will do the Synchronization process described above for children Info Items and the external folder s items that have not yet been imported in Ultra Recall The default import options set is used for this Sync process with the exception of the Create logically linked items for duplicate URLs import option which will always be used when a folder is Synchronized regardless of the how the option is configured Synchronizing new Ultra Recall Info Items no matched external object When an Info Item without a populated URL attribute is Synchronized if it is a child of an Info Item containing a valid local or Outlook folder URL the Info Item will be created in this external folder In all other cases the existing content and attributes are simply re parsed for keywords Note When Info Items linked to Outlook objects or local files are permanently Deleted using Shift Del or Ctrl Shift Del the corresponding external objects are also deleted to the Outlook Deleted Items folder Windows Explorer Recycle Bin respectiv
44. Panes can be closed by clicking the button displayed in the upper right corner or typing Shift F4 To display a closed pane simply navigate to that Pane using the Menu Bar entry or press the related Keyboard Shortcut Every Pane except the Item Details Pane can be closed See Also e Auto Hide Panes e Pane Customization Pane Shortcuts The following default keyboard shortcuts are available for accessing each Pane Ctrl 0 Search Ctrl 1 Data Explorer Ctrl 2 Item Details Ctrl 3 Related Items Child Items Selected Items Search Results Ctrl 4 Item Attributes Ctrl 5 Item Notes Ctrl 6 Item Parents Alt C Calendar Ctrl Tab Next Pane Ctrl Shift Tab Previous Pane Tab Next control or next pane Shift Tab Previous control or previous pane These are the different captions of the Related Items Pane The caption reflects what the source of the data is See Related Items Pane for details Copyright 2004 2015 Kinook Software Inc Application Components 129 4 4 4 5 4 5 1 4 5 2 See Also e Keyboard Shortcuts e Panes Layouts An arrangement of panes is referred to as a Layout Up to six different layouts are available and each layout can be configured to suit a particular need Layout 1 is the normal configuration of the Ultra Recall application Layout 2 is typically a less frequently used Layout for an alternative purpose its initial configuration is a Ful
45. Recall Register Enter registration info after purchasing Check for Updates Checks to see if a newer version of Ultra Recall is available About Displays the version number and copyright Keyboard Shortcuts Ultra Recall provides very comprehensive keyboard support with keyboard shortcuts for all major functionality Default keyboard shortcuts are pre defined and are documented throughout this help file but most of them can also be customized by the user See Also e Customizing e Default Shortcuts e Favorites Customizing Keyboard shortcuts can be customized by the user via the Customize Dialog The following steps document how to customize a keyboard shortcut e Open the Customize Dialog e select the Keyboard tab e select the category and command you desire to modify e To add a shortcut enter the shortcut in the Press new shortcut key field then click Assign e To remove a shortcut select the shortcut in the Key assignments field then click Remove e To reset to all shortcuts to their defaults click the Reset All button See Also e Customize Dialog Default Shortcuts The following entries document the predefined default keyboard shortcuts e Global Shortcuts e Data Explorer Search Pane Shortcuts e Item Attribute Pane Shortcuts e Item Details Pane Shortcuts e Related Items Pane Shortcuts e Text Formatting Note Most of these shortcuts can be customized by the user if desired just be aware that the shortcuts do
46. Shift K Copyright O 2004 2015 Kinook Software Inc 142 Ultra Recall Help 4 5 16 4 5 17 See also e Internal Linking e Logical Linking e Text Editor Insert Table The Insert Table dialog is used to insert a table into the Rich Text Editor Table cell values can be edited and additional rows can be added by tabbing through the table cells Existing rows can be deleted by selecting the row click to the left of the table row and pressing Delete Tables can also be created and modified by editing a rich text item externally in Office WordPad or another rich text editor Notes e Width and padding are specified in twips 1440 twips 1 inch e This feature requires RICHED20 DLL version 5 50 or later as shown in Help About Install Info to be installed in the Ultra Recall installation folder This can be done during installation by checking the Install rich edit control with table support option If Office 2007 or later is installed and the Use Office rich edit control option is checked during installation additional table editing features will be available resizing of columns and rows etc How to access e Menu Bar Format Insert Table e Format Toolbar Item Keywords The Item Keywords Dialog is used to view tag and search on user defined keywords and to view or delete auto generated keywords Item Keywords User defined keywords Auto generated keywords business A home
47. State State l Address Address v Attributes Editor When a valid file has been selected in the Delimited text file to import field the Input Field gt column of the mapping control displayed above will populated with the either the values of the first row of data or Field 1 Field N where N is the number of columns in the first row of data The second column is used to map the input fields to specific attributes for the import Input Field gt This column is populated with either the names of the input columns if First row contains field names is checked or Field 1 Field N where N is the number of columns in the first row of data if not checked Values in this column are not editable Attribute This column is used to assign existing Attributes to populated with the Input Field gt values when the file is imported The Attribute names can be selected in a drop down control displayed in this column For a Yes No type attribute use a non zero value i e 1 for Yes and 0 for No in the CSV file Skip missing values Checking this box will not create Attributes for input fields with no value provided First row contains field names Checking this box will repopulate the Input Field gt based on Field Delimiter and Text Qualifier settings displaying the values found in the first row of data The first row of data won t be imported when this box is checked If the box is unchecked the Input Field gt column will
48. System Attributes to display The System Attributes checked in this list will be displayed in the Item Attributes Pane Related Items Pane and will be available to Advanced Searches Tab key starts item attribute editing and edits next attribute If this box is checked hitting the Tab key when the focus is on an Attribute Name in the Item Attributes Pane will starting editing of that Attribute s value Hitting the Tab key while editing an Attribute value will start editing of the next Attribute value Use popup date control for date attributes If checked clicking on a Date attribute type will edit the date in a popup control If unchecked Date attributes will be edited inline with an up down button to change the month day and year 4 5 22 13 Reminder Options The Reminders tab of the Options dialog contains several settings that affect reminder features When a reminder comes due Display a reminder tray notification Causes Ultra Recall to display a tray icon balloon when a reminder is due The timeout slider determines how long the balloon remains visible after being displayed a range of 5 to 30 seconds Display the reminder dialog Causes the Reminder Dialog to be displayed when a reminder becomes due Copyright 2004 2015 Kinook Software Inc Application Components 157 Activate the reminder dialog Causes the Reminder Dialog to be brought to the foreground and focused when the reminder dialog is displaye
49. Text Formatting Keyboard Shortcuts Internal Linking 4 3 4 5 Mime Email Viewer Ultra Recall can display message Info Items in the Mime Viewer version of the Item Details Pane The Mime Viewer provides read only access to email mime content This is configured by adding msg for Outlook messages or eml and nws for Outlook Express Windows Mail Windows Live Mail Thunderbird and Postbox messages to the MIME viewer document option Note In the Professional edition version 4 and later the default behavior is to use the Form Viewer and a child Rich Text or Browser view to display messages This is configured by adding msg for Outlook messages or eml and nws for Outlook Express Windows Mail Windows Live Mail Thunderbird and Postbox messages to the File extensions to display in text editor Editor option or File extensions to display in internal browser view Browser option The provides enhanced formatting of the message contents Copyright O 2004 2015 Kinook Software Inc 114 Ultra Recall Help 4 3 4 6 yA E Item Details Ultra Recall has saved the day Click here to open message From lt jane doe acme com gt Date 9 15 2004 3 55 41 PM To john doe acme com Subject Ultra Recall has saved the day Attachments None I recently heard about Ultra Recall and quickly evaluated it as a way to organize and unclutter the growing mess of information on my computer I have found it
50. according ES Uncheck All additional Delete All quotes an _ reference as trip attributes based web basic be by can E change New keyword convenient create planning E asia Count 2 7 Count 52 User Defined Keywords Copyright 2004 2015 Kinook Software Inc Application Components 143 4 5 18 The User defined keywords section is used to view or assign keywords also called tags categories or labels for all selected items The list displays all user defined keywords used in the current database with a check mark next to keywords that are assigned to the current selection e To assign an existing keyword either check its checkbox and click Check Uncheck e To assign a new keyword type the keyword a word or phrase and click Add or press Enter e To unassign a keyword uncheck it e To unassign all keywords for all selected items click Uncheck All To quickly find all items having a given keyword double click on the word or select the word and click Search You can also search on multiple keywords via a search item Auto Generated Keywords As information is added to Ultra Recall new Info Items are created and all relevant words in the data are identified and assigned as auto generated Item Keywords to each Info Item Searches can be performed to find all items with one or more keywords You can view or delete auto generated keywords using the buttons next to the
51. and Advanced Searches to be defined and Copyright 2004 2015 Kinook Software Inc Application Components 109 executed e Text Document Editor displays and edits plain text e Image Viewer displays images e Other document types can be configured for editing externally in their associated application The image below shows the Item Details Pane displaying the Browser Viewer showing the Google Web Search Info Item 7 iG Item Details Google 2 G O ogle Web Images Groups News Froogle more o Advanced Search Preferences Google Search I m Feeling Lucky Language Tools Advertising Programs Business Solutions About Google ES Notes e When the Item Details Pane is displaying the contents of a stored document Stored will be present in the Title before the title of the Info Item at the top of the Pane e To prevent a document item from being displayed in the configured viewer hold down the Alt key when selecting the item in the selection pane e If no viewer is configured for a document or Alt is held down Ultra Recall is able to parse the document s text and the option to show item text for documents without a viewer is checked the document s text will be displayed read only in the Rich Text Editor How to access e Menu Bar View Item Details e Keyboard Ctrl 2 See Also e Web Toolbar e Format Toolbar e Keyboard Shortcuts e Global Keyboard Shortcuts e Text Formatting S
52. and recall Ultra Recall organizes this chaos by capturing and managing all forms of computerized information in a single application Using today s different applications to organize and store this diverse information based on its type or source is cumbersome and awkward Remembering where everything is stored and what other pieces of information are logically related is difficult and unreliable because you can t define relationships between different applications In fact defining relationships within today s applications is frustrating because you are limited to a single link between different pieces of information which is an unreasonable restriction Ultra Recall solves the dilemma in a simple yet powerful way Continue to use the different applications you have and understand to process the day to day tasks on your computer But for information that has lasting value simply move it into an Ultra Recall Info Database regardless of the source Each additional entry is automatically enhanced by the Ultra Recall program by identifying searchable words assigning useful Attributes and providing ways to annotate the data In addition you can relate each new piece of information to any or all existing information in an intuitive manner Ultra Recall is Data Storage Anyone who has used a computer for very long has collected a significant amount of information typically stored haphazardly in many ways and places on your computer From browser f
53. assigned when the Reminder is dismissed the Begin Date will be advanced by the increment specified ie Daily Weekday Monthly etc causing the Reminder to reset for a future reminder notification End Date No When assigned populated a Reminder won t Recur advance until this End Date value has been past End Time No When provided this value is combined with the End Date value to fully specify the End Date value Populating either or both of the Begin Date or Begin Time attributes will define a Begin Date value If an End Date attribute value is assigned then a Reminder won t advance until after this date time is past Inserting a Reminder attribute in the ltem Attributes Pane will add other relevant attributes to the selected Info Items facilitating adding the attributes and appropriate values necessary to define a new Copyright 2004 2015 Kinook Software Inc Getting Started 35 2 1 10 2 2 1 10 3 reminder Inserting a Recurring attribute will do the same facilitating the creation of a recurring reminder One button reminder creation An ltem menu entry called Add Reminder default keyboard shortcut of Ctrl Shift R will also add the required attributes to define a Reminder is provided This method is available in every pane of Ultra Recall and automatically focuses the Item Attributes Pane for Reminder data completion By default the reminder attributes are assigned to the Appointment t
54. be edited in Ultra Recall can be Auto Corrected This includes The Rich Text Editor Text Document Editor and the Item Notes Pane As you edit any text in the above places in Ultra Recall the Auto Correct options you have configured will automatically be done for you See Also Copyright 2004 2015 Kinook Software Inc Using Ultra Recall 89 3 9 9 3 9 10 3 9 11 e Helpful Features e Auto Correct Options Dialog e Spell Check Reminders Reminders are a convenient way to be reminded or notified to view an Info Item at a particular time or date even on a recurring basis if so desired By setting appropriate Begin Date Begin Time and Reminder attribute values a reminder will be displayed at the specified date and time Setting an appropriate Recurring attribute value will instruct Ultra Recall to advance the Reminder on a recurring basis Note See Also e Reminders e Attributes e Item Attributes Pane e Recurring Reminders e Reminder Dialog e Reminder Options Favorites Ultra Recall is a great application for storing any type of data and provides many methods to search navigate and manage all of your information Some of the information you add to Ultra Recall will be used often and would best be described as your favorite information Ultra Recall provides a simple way to directly access these favorites via the menu toolbar keyboard shortcuts and the Windows system tray right click on t
55. be repopulated with Field 1 Field N as described above and all rows including the first will be imported Field Delimiter The value specified in this field is used to identify the separator between delimited values for a CSV or comma separated file this is a comma This value is required Text Qualifier When importing values that contain the delimiter character such as Kinook Software Inc when the delimiter is a comma many applications will qualify the entire block of text with a different character typically a double quote such as this example Kinook Software Inc Note to import multiple user defined keywords use a semi colon delimiter between the keywords in this csv value and map the column to the Keywords user defined keyword virtual attribute Template The Info Items created during the import will be based on the template specified in this combo control Note If the Contact or Contact derived template is selected the Item Title attribute can t be mapped as these Templates do use a combination of the First Name Last Name and or Company attributes to compute the title Attributes Editor button Clicking this button will display the Attributes Editor dialog which can be used to add appropriate Attributes for use by the Import process Options Delete Delimited text file to Recycle Bin after import This check box is self explanatory Copyright 2004 2015 Kinook Software Inc 170 Ul
56. d11 provide better display of advanced RTF features such as tables and other formatting but could also contain bugs not found in older versions If you check a rich edit option during installation but later wish to revert to the system version delete riched20 d11 from the Ultra Recall installation path typically c Program Files UltraRecal1 or uninstall Ultra Recall and reinstall with the rich edit options unchecked 4 Checking the Internet Explorer Explorer Firefox Thunderbird Postbox and Outlook options will install additional integration with those applications 5 Once Ultra Recall has been successfully installed you will find new start menu icons for Ultra Recall Entries for the application help and samples will be available Portable Installation Ultra Recall Professional edition only can also be installed and run from a USB stick or other removable device To install Ultra Recall on a portable device download the UR Portable ZIP file and extract its contents preserving folders to a folder on the portable device i e UltraRecall To run Ultra Recall from the portable device simply double click Ult raRecall exe in the folder the ZIP file was extracted to When run from a removable device all options registration and customizations will be stored and read to from INI files in the same path as Ult raRecall exe Note To force Ultra Recall to run in portable mode for instance when run from a regular hard drive or a
57. e Keyboard Shortcuts Global Keyboard Shortcuts Capturing Information Drag and Drop Copy and Paste 4 3 3 Search Pane The Search Pane is where predefined searches are located where new searches are saved to by default To go to the Search pane select View Other Windows Search on the menu or press Ctrl 0 By default the Search Pane is located in the upper left corner of the Ultra Recall application but it can be moved anywhere including outside of the application boundaries if you undock it The image below shows the Search Pane i Search q D My Searches 2 Quick Search 2 Most Popular E as A Recently Viewed gt web Search Because each Search Info Item functions like every other Info Item the image below shows how the related panes function when a Search Info Item is selected Copyright O 2004 2015 Kinook Software Inc 108 Ultra Recall Help 4 3 4 Y Demo urd Ultra Recall Seles x i File Edit View Favorites Item Tree Tools Window Help E oer f an Biar TEAR Ee T i Search 4 Xx _ 2 Item Details Quick Search ECO pirates ms LD My Searches A Search for Attribute Value System 2 Most Popular Access Count 1 2 Recently Viewed Date Accessed 9 21 2004 2 web Search Date Created 7 28 2004 7 i Data Explorer Date Modified 7 28 2004 7 A My Data Default Child T Search A Notes Flag Limit search to bold Data Explorer item 3 A Benef
58. e To add a new button to an existing Toolbar 1 Click the Commands tab of the Customize Dialog Customize a Toolbars Commands Options To add a command to a toolbar select a category and drag the command out of this dialog box to a toolbar Categories Commands Fie Edit View Favorites Item Tree Tools Window Help All Commands Built in Menus New Menu 2 Select click on the Category of the command you want to add use All Commands if unsure 3 Drag the Command desired from the Commands list in the Customize Dialog onto the Toolbar you wish to add it to 4 2 13 7 Modify Toolbar Buttons Toolbar buttons can be highly modified You can change the image the text show only the image the text or both and reorder regroup the buttons within a Toolbar All Toolbar button customization is done with the Customization Dialog displayed Note You can reposition the Customize Dialog so it is not covering any Ultra Recall Toolbars by dragging it with the blue caption bar anywhere on the screen The image below shows Ultra Recall with the Customize Dialog displayed Copyright 2004 2015 Kinook Software Inc Application Components 103 4 2 13 8 Y Demo urd Ultra Recall 0 AltaVista im Access Count 3 view e Date Accessed 9 21 2004 2 Y Item Date Created 9 15 2004 9 a i ie Date Modified 9 15 2004 9 Y Forma a M
59. e Type a word or words or select a previous search phrase from the drop down in the Search combo of the View toolbar and press Enter to start the search hold Control down to open the search in a new tab e Choose Edit Search on the menu or type Ctrl Shift F to go to the Quick Search item and enter search text Any Info Item based on the Search Template is a Search Info Item The Quick Search Info Item in the Search Pane is defined by default and cannot be deleted You can use the Ctrl Shift F keyboard shortcut or the menu entry Edit Find to quickly navigate to this system Info Item Below is the Search Criteria Editor in Quick Search mode Copyright 2004 2015 Kinook Software Inc 60 Ultra Recall Help LP Quick Search Search for project success or failure start Reset Copy Advanced gt gt 59 matching items done Match whole words Limit search to selected item in Data Explorer pane Search only user defined keywords V Include items in the Recycle Bin Quick Search options Contains Keywords search Enter one or more words to find all Info Items that contain all these words Phrase search Enter a phrase surrounded by double quotes i e phrase to search to perform an optimized phrase search Matches Wildcard search If the search criteria specified contains any of the Matches Wildcard characters or J then a Matches Wildcard search will be execute
60. e User field mapping e Outlook integration 3 2 6 Firefox Integration Mozilla Firefox toolbar buttons and context menu entries are provided to quickly and easily import the current web page a selected web snippet or even all tabs from Mozilla Firefox directly into Ultra Recall Toolbar buttons Mozilla Firefox Start Page Mozilla Firefox Tools Help File Edit view History http fwww google cc Context menu available from a right click Reload Link in Ultra Recall Copy to Ultra Recall Bookmark This Page Save Page s Copy to Ultra Recall Clicking this button or context menu entry will create a new Info Item in Ultra Recall storing the entire web page or only the selected part of the web page if part or all Ctrl A of it is selected first Link in Ultra Recall Clicking this button or context menu entry will create a new Info Item for the current web page as a link to the actual url Copyright O 2004 2015 Kinook Software Inc Using Ultra Recall 51 3 2 7 Note Selecting part or all of the web page before importing may be needed when importing a secure page for instance an order receipt page or a page behind a login so that the already loaded page gets stored instead of attempting to retrieve the page again online Holding down the Shift key when clicking either button will create a separate Info Item for each tab in this instance of Firefox either linked o
61. ensure the extension is also added to the File extensions to open stored documents writable file extension list in Document Options RTF documents and Text and derived Info Item editing If Microsoft Word is installed you can also use Word within Ultra Recall instead of the default Rich Text Editor to gain access to additional rich text formatting features Simply add rtfto the File extensions to display in internal browser view file extension list in Browser Options Note If Office or RTF documents still open externally when selected in UR you may also need to configure Windows Office to open documents in the same window See Also e Rich Text Copyright 2004 2015 Kinook Software Inc Using Ultra Recall 79 3 6 15 Rich Text Viewer Browser Options Document Options Item Details Pane Internal Browser View Editing Stored Documents Externally Open Document Editing Stored Documents Externally All Info Items can be edited outside of Ultra Recall When an Info Item containing stored content is edited externally the document is saved in a temporary file and updated in Ultra Recall after being modified For each file type to be modified externally add the file extension rtf for rich text items to the File extensions to open stored documents writeable list on the Documents tab of the Options Dialog Click Item Open Document on the menu or Item Show Explorer Menu gt Open With to begin external
62. flag of the selected Info Items to Completed Set the flag of the selected Info Items to Green Set the flag of the selected Info Items to None Set the flag of the selected Info Items to Orange Set the flag of the selected Info Items to Purple Set the flag of the selected Info Items to Red Set the flag of the selected Info Items to Yellow Copyright 2004 2015 Kinook Software Inc 188 Ultra Recall Help 5 2 2 3 5 2 2 4 Miscellaneous Operations Alt P Show the Paste Special menu Ctrl A Select all sibling items Clipboard Ctrl Shift C Copy With URL copy selected tem Titles lt Tab gt associated URL to clipboard See Also e Global Keyboard Shortcuts e Data Explorer Pane e Search Pane Item Attributes Pane Shortcuts Insert Display the Attribute Editor Dialog to either assign an existing Attribute or create a new one Delete Delete the selected Info Item Attribute F2 Edit the value of the currently selected Info Item Attribute if not read only F4 Open the Attribute Properties Dialog for the current Attribute Ctrl Left Decrease the size of the Attributes column Ctrl Right Increase the size of the Attributes column See Also e Global Keyboard Shortcuts e Item Attributes Pane e Attribute Properties e Attribute Properties Dialog Item Details and Notes Panes Shortcuts Text and Web Related Ctrl Q or Enter Navigate to the selected internal link or open the selected URL in the Internal
63. from the Item Attributes Pane Restores the selected Info Items in the Recycle Bin to their original location Selects all available entities in the currently selected Pane Focuses the Quick Search item in the Search Pane Starts a Quick Search for the selected text Find text within currently focused text rich text Navigates to the next Find in Item match Replace text within currently focused text rich text When multiple Info Items containing rich text Info Items based on the Text or Contact templates or their derivatives are on the clipboard these choices will combine the content into a new single Info ltem 5 1 3 View Menu The View menu contents Menu Actions Data Explorer Item Details Child Items Action Descriptions Focus the Data Explorer Pane Focus the Item Details Pane Focus the Related Items Pane the menu entry changes to reflect the current caption of the Related items Pane Other Windows Other Windows Search Show the Other Windows sub menu Focus the Search Pane Other Windows Item Attributes Focus the Item Attributes Pane Other Windows Item Notes Focus the Item Notes Pane Other Windows Item Parents Focus the Item Parents Pane Other Windows Form Details Focus the detail area of a form Other Windows Web Address Focus the Web Toolbar Other Windows Calendar Other Windows Next Pane Display focus the Calendar Pane Focus the next Pane Other Windows Previous Pane Focus the previo
64. helpful features are Reload of recently opened databases When exiting Ultra Recall via File Exit on the menu Ultra Recall remembers the currently open Info Databases and reopens them when Ultra Recall is restarted Also any Info Databases in the same path as the program executable will also be opened Automatic reopening of databases can be disabled by holding down the Shift key when starting Ultra Recall To specify a custom list of databases to open at startup create shortcuts to the urd files to open in the Startup folder of the Window Start menu Info Item Expand Collapse is persisted When Info Items with children are expanded or collapsed this state is remembered for future uses of the Info Database When the Info Database is reopened the previous expanded state of each Info Item in the Data Explorer Pane and Search Pane will be restored Current Info Item is remembered When an Info Database is closed the current Info Item is automatically recorded and is reselected when the Info Database is reopened This is very helpful and works much like a car CD player remembering where you are when you stop so you can later continue where you left off User defined new Info Database When a new Info Database is created by default a pre defined Info Database is used A user defined Info Database can replace this default by placing your own Info Database named template urd in the user s Ultra Recall data folder typically C Documents and
65. is Win V to paste the data into Ultra Recall without activating Ultra Recall or 3c Mouse Right click on the Ultra Recall system tray icon and choose Paste Clipboard Contents Only if 3a was performed 4a Menu Click Edit Paste to place what is on the clipboard to the selected location or 4b Keyboard Type Ctrl V to paste or Ctrl Shift V to force storing of contents Notes Cut If instead of using Copy Ctrl C you use Cut Ctrl X what is placed on the clipboard will be deleted from the source location when a paste action is accomplished PASTE SPECIAL Alternative Paste options are available from the Paste Special Alt P sub menu e Duplicate Make a copy of what is on the clipboard e Duplicate Single Paste only the Info Items on the clipboard but not their child Info Items e Paste Text If the information on the clipboard has a text format paste this format into Ultra Recall e Paste Rich Text lf the format on the clipboard has a rich text format paste it into Ultra Recall e Paste Html lf HTML is on the clipboard paste that format into Ultra Recall See Also e Copy and paste from external applications e Store Contents e Import options Direct Text Entry You can also enter formatted text directly into Ultra Recall by creating a new Text Info Item then entering the text with formatting as desired Steps to directly enter text into an Ultra Recall Info Database 1 Navigate to the location in the Data Explorer Pa
66. key Replace text as you type Automatically add words to exception list Replace teh Delete OK Cancel Correct Two Initial Capitals Checking this box will command Ultra Recall to automatically correct any word starting with two initial capital letters Capitalize first letter of sentences Checking this box will command Ultra Recall to automatically capitalize the first character of each entered sentence Correct accidental usage of Caps Lock key This checkbox is self explanatory Replace text as you type Checking this box will command Ultra Recall to automatically replace text using the table below in the AutoCorrect Options Dialog You can easily add or delete replacement values with the Add Delete buttons below the table Automatically add words to the exception list If this option is checked Ultra Recall will automatically add words to the exception list if user pressed Backspace just after AutoCorrection occurs Exceptions button Shows the Exceptions Dialog allowing user to view edit the exceptions to the auto correction of text Note The exceptions you define are stored in a file named Spelling act located in the user s Ultra Recall data folder typically C Documents and Settings lt UserName gt Application Data Kinook Software UltraRecall How to access e Menu Bar Tools Auto Correct Options Copyright 2004 2015 Kinook Software Inc Application Components 133 4 5 5
67. location after being placed at the new location Methods to Cut the selected information in Ultra Recall Keyboard shortcut Press Ctrl X Menu Bar Press Edit Cut Copyright O 2004 2015 Kinook Software Inc Definitions 199 6 6 6 7 Delimited Text File A delimited text file such as a comma separated file is a text file containing a matrix of text information in rows and columns Each row ends in a Carriage Return Line Feed which simply means that each row is a separate line of text Each value in a row of data is separated from the next with a delimiter character such as a comma a TAB a or some other character Document Summary Information Any file can contain summary information which can be viewed edited with the Windows Explorer file properties dialog displayed below 6 25 2004 036 jpg Properties General Security Summary Title Family Picture Subject Christmas 2003 Author John Doe 7 Category Keywords Comments Late Christmas picture Advanced gt gt LOK Carei Apply Note Displayed is the Simple mode of this dialog which shows the summary values that are provided for all file types An Advanced mode is typically available as well which provides access to values specific to a specific file type and where custom values can be defined as well Ultra Recall supports capturing of summary information for text and att
68. may not require a value for the comparison Either Item or a specified Attribute Name is selected for the Item Attribute column value See Also e Criteria Row e Not e Comparison Operators e Value This checkbox allows you to invert the logic of the criteria row ie Item contains keywords xyz becomes Item does not contain keywords xyz See Also e Criteria Row e Comparison Operators e Value Several different Advanced Search Comparison Operators are available to define your Search Criteria Row The Comparison Operators available are dependent on the selection in the ltem Attributes column of the Advanced Search criteria grid Item Attribute column selection Available Comparison Operators Item contains keywords does not contain keywords matches wildcard does not match wildcard is is not is child of is parent of is descendant of is ancestor of Attribute Name contains keywordst does not contain keywordst matches wildcardt does not match wildcardt exists does not exist equals does not equal less than less than or equal to greater than greater than or equal to t indicates that this operator is only available for Attributes of type String indicates that no value is entered for this operator See Also e Criteria Row e ltem Attribute e Not e Value Copyright O 2004 2015 Kinook Software Inc 64 Ultra Recall Help e Contains Keywords e Matches Wildcard els e Exi
69. of the Browser Launch shortcuts in external browser window option setting URLs can always be viewed externally using the following methods e Web Toolbar Shift Enter or Shift Click on the Go button when a URL is present e Internal Browser View Shift Ctrl Q with a link selected or Ctrl Q if no link is selected Copyright O 2004 2015 Kinook Software Inc 58 Ultra Recall Help 3 5 3 5 1 See Also e Item Details Pane e Editing Microsoft Office and PDF Documents Internally e Browser Options Recalling Information The information organizational capabilities of Ultra Recall are unprecedented but its ability to find the information back when you need it are unbelievable The struggle retrieving your data when needed that you are accustomed to with existing data management applications is now a thing of the past You can now place ALL your information into an Ultra Recall Info Database with the confidence that is at your fingertips when needed Once you load your information into an Ultra Recall Info Database the extensive Search capabilities in the application provide all you need to quickly and reliably find that information back when you need it A Quick Search is typically adequate to find the Info Items you need and a powerful Advanced Search is available to write sophisticated queries enabling you to accurately locate your information with pinpoint precision Any Search that you define can be easily
70. of the Prompt before updating from local copy of stored document checkbox on the Document tab of the user options Warning Temporary file cleaner applications can interfere with editing of stored content if the created temporary files are deleted before Ultra Recall persists the changes back to the related Info Item These temporary files must not be deleted while Ultra Recall is running or you could lose any editing you have done on them It is recommended that these type of applications be configured to only delete temporary files at Windows startup to prevent this type of conflict See Also e Open Document Stored Documents Options Dialog Document Dialog Selection Pane Copyright 2004 2015 Kinook Software Inc 80 Ultra Recall Help 3 6 15 1 3 6 16 e Navigating e Document Template e Text Template e Derived Templates e Editing internally with Microsoft Office apps amp Adobe Acrobat Recover changes after system crash As outlined in the Editing Stored Documents Externally topic editing stored content externally creates a temporary file for an external application to edit which is later used by Ultra Recall to update its stored copy of the file Ultra Recall does not maintain the linkage between the Info Item and the created temporary file after Ultra Recall is exited either normally or abnormally such as after Windows crashes In the event that Ultra Recall is abnormally terminated while
71. of the selected Info Items to Blue Shift C Set the flag of the selected Info Items to Completed Shift G Set the flag of the selected Info Items to Green Shift N Set the flag of the selected Info Items to None Shift O Set the flag of the selected Info Items to Orange Shift P Set the flag of the selected Info Items to Purple Shift R Set the flag of the selected Info Items to Red Shift Y Set the flag of the selected Info Items to Yellow Clipboard Ctrl Shift C Copy Grid Values copy selected grid values to clipboard values delimited with Tab character See Also e Global Keyboard Shortcuts e Related Items Pane 5 2 2 6 Text Formatting Shortcuts Ctrl F Show the Find in Item Dialog Ctrl H Show the Replace Text Dialog F3 Find the next Find Replace Dialog match Delete Delete the selected text or the next character following the cursor Backspace Delete the selected text or the next character before the cursor Ctrl B Toggle bold for the selected text Ctrl I Toggle italics for the selected text Ctrl U Toggle underline for the selected text Copyright 2004 2015 Kinook Software Inc 190 Ultra Recall Help 5 2 3 5 3 Ctrl Shift B Toggle bulleting of the selected text Ctrl Shift M Toggle strikeout of the selected text Ctrl Shift G Highlight the selected text with the last highlight color used Ctrl Shift L Toggle between bulleting and several numbering options and none Ctrl Toggle subscript for the selected t
72. or even deleted with the Attributes Editor The following are ways to display the Attributes Editor e Tools Attributes from the menu e Hit the Insert key when the Item Attributes Pane has focus e Hit F4 when an Attribute is selected in the Item Attributes Pane See Also e Attributes e User Attributes e Assigning Attributes e Copying Attributes e Item Attributes Pane Note Available in Professional edition only 2 1 3 5 2 Copying 2 1 3 6 Attributes are defined and stored in Info Databases which allows the user to maintain different Attributes in each Info Database It is straight forward to copy Attributes from one Info Database to another if that is desired The procedure is to simply copy an Info Item from one Info Database to another that has the desired Attributes assigned the cross db copy of the Info Item will ensure that any attributes missing in the destination Info Database are automatically copied See Also e User Attributes e Attributes e Copying Moving between Info Databases Assigning to Info Items Attributes are created and managed using the Attributes Editor and are then assigned to Info Items as a way to store additional information about an Info Item in a searchable structured way You assign Attributes by simply inserting a new row in the Item Attributes Pane this can even be done when multiple Info Items are selected Procedure to assign a new Attribute to an existing Info Item
73. regardless of whether a document or object is stored or linked in Ultra Recall These automatically generated keywords are referred to as Auto Generated keywords Keywords can be retrieved for the following file types e HTML web pages Internet Explorer Favorites MHT web pages saved by Internet Explorer Microsoft Office documents including Word Excel and Powerpoint Microsoft Outlook messages attachments for known document types contacts appointments tasks or notes Firefox Netscape Mozilla bookmarks Email messages Mozilla Thunderbird Postbox Outlook Express The Bat Windows Mail and Windows Live Mail messages and news posts and any MIME file including attachments for known document types PDF e Pictures and other documents with summary information Copyright 2004 2015 Kinook Software Inc 24 Ultra Recall Help 2 1 4 2 e RTF rich text e Text system code page UTF 8 and UTF 16 encodings e XML most encodings e ZIP any supported file types found in the ZIP file e TIFF documents containing OCR text Microsoft Office Document Imaging Notes e Keywording of Outlook items PDF files and ZIP files available in Professional edition only e Auto generated keywords are displayed only if full text search enhancements are disabled If full text search enhancements are enabled this list will always be empty document text will still be stored and searched with additional capabilit
74. selected rich text is underlined Strikeout Toggle whether the selected rich text uses strikeout Bullet Toggle whether Bullets are displayed for the selected rich text Numbering Change the numbering format for the current selection Decrease Unindent the current selection Indent Increase Indent the current selection Indent Word Wrap Toggles wrapping of long lines of text Align Left Left align the selected rich text Center Center the selected rich text Right Justify Right justify the selected rich text Justify Fully justify the selected rich text Single Change the selection to single spacing Spacing 1 5 Line Change the selection to 1 1 2 line spacing Spacing Double Change the selection to double spacing Spacing Subscript Subscripts the selection Superscript Superscripts the selected text Insert Inserts a Hyperlink into the Rich Text editor or edited web page Hyperlink Insert Table Inserts a table in the Rich Text editor Tree Menu The Tree menu contents Menu Action Descriptions Actions Insert Child Inserts a child Info Item to the selected Info Item if dropped down displays the complete list of choices otherwise it uses the Default Child Template Insert Sibling Inserts a sibling Info Item to the selected Info Item if dropped down displays the complete list of choices otherwise it uses the parent s Default Child Template Import Files Displays a file dialog to choose files to import at the current selection
75. specified by the Search Item s URL attribute Note that if an Info Item listed in the search results already has a valid populated UAL attribute value the Info Item will be synced to this existing location and not to the location specified by the Search Info Item s URL attribute To export the search results to a specific location instead use the Export Wizard See Also Synchronize Folder Synchronization Outlook Synchronization Explorer Internet Explorer Integration Microsoft Outlook Integration Export Wizard Refresh Whenever the selection changes in a Selection Pane the Dependent Panes are updated to reflect the appropriate detail information If the user navigates via the Web Toolbar or a hyperlink in the Item Details Pane the Item Details Pane will display the new URL content and not the content of the selected Info Item Clicking Refresh updates all the Dependent Panes including the Item Details Pane to the current selection in the Selection Panes Ways to access Keyboard Shortcut F5 Menu Bar View Refresh Note holding Shift either of the Refresh methods above will result in the entire Ultra Recall application reloading from the underlying Info Database This can be used to update the display for any changes made by other users or if for some reason what is displayed becomes invalid Copyright 2004 2015 Kinook Software Inc 76 Ultra Recall Help 3 6 7 3 6 8 3 6 9 3 6 10 S
76. text documents can be edited internally in Ultra Recall If unchecked linked documents will be read only when viewed within Ultra Recall Automatically begin editing web page items when selected If checked web page items will automatically be shown in edit mode when selected Note If this option is checked highlighting and selecting of matching text in web page items is not possible File Viewers File extensions to display in image viewer Files with extensions in this list will be displayed in the Image Viewer File extensions to display in MIME viewer Files with extensions in this list will be displayed in the MIME Viewer 4 5 22 10 Import Options The Import tab of the Options dialog configures settings related to Importing information into Ultra Recall Clipboard Automatically import clipboard changes If checked data that is copied or cut to the clipboard from any application will automatically be imported Import clipboard contents hot key The checked boxes and entered character define a keyboard shortcut that import the current clipboard contents into Ultra Recall defaults to Ctrl Win V This can be useful for copying and pasting into Ultra Recall from another application without leaving that application simply press Ctrl C to copy the desired text HTML URL Explorer file s or folder s etc then press this hot key to import that information into Ultra Recall The options below determine where the items will be im
77. the Item Notes of the associated Info Item e Item Text this string value is the plain text of an item or document e Keywords user defined this string value is a comma separated list of the user defined keywords assigned to the Info Item Lineage this string value is the parent lineage of each associated Info Item starting at the root with each parent name delimited with the character e Object Exists this yes no value indicates whether a linked or synced folder file or Outlook item exists for an Info Item e Parent Title this string value is the name of the Parent Info Item for each associated Info Item Relevance counts the number of times searched words or phrases occur within a document e Tree Order this number value is the order of the item in the Data Explorer Search pane NULL value if sorted alphabetically See Also e System Attributes e Attribute e Attribute Type e Searches e Phrase Searching e Reminders e User defined Keywords Copyright 2004 2015 Kinook Software Inc 22 Ultra Recall Help 2 1 3 5 User Attributes Any Attribute not marked as System is a User Attribute and can be modified or deleted this includes every new Attribute added by the user See Also e Attribute Attribute Type Attribute Editor Item Attributes Pane Attributes Options Note Available in Professional edition only 2 1 3 5 1 Creating Editing Deleting Attributes can easily be created edited
78. the direction arrow indicating the column sort order Customization Persistence As you make changes to the layout of the Related Items Pane Ultra Recall remembers the configuration and associates it with the selected Info Item only if a single item is selected Read the Customization Persistence section for more information on changing or restoring the default layout of the Related Items Pane See Also e Choose Columns Dialog e Configuration Persistence e Related Items Pane Copyright 2004 2015 Kinook Software Inc Application Components 119 4 3 5 2 4 3 6 Customization Persistence Default Configuration The template of an Info Item determines the default layout of the Related Items Pane when it is displayed only when a single Info Item is selected in a Primary Selection Pane Layout Persistence When the layout of an Info Item is customized Ultra Recall remembers the layout you define and associates it with the selected Info Item When you later re select this Info Item the Related Items Pane will show the child Info Items or Search Results if the selected Info Item is a Saved Search using this same layout Changing the Default Related Items Pane layout for a template e Directly You can simply select the desired Template Info Item in the Data Explorer Pane then customize the Related Items Pane as desired e From a Item based on the Template If you have already customized the Relate
79. the number of keywords for the selected Info Item blank for multiple selection 5th Indicates the row and column of the cursor while editing text rich text 6th Indicates whether in INSERT INS or OVERWRITE OVR mode while editing text rich text 7th CAPS lock indicator Either blank or CAP 8th Num lock indicator Either blank or NUM 9th Scroll lock indicator Either blank or SCRL 10th Read only indicator read only file no user write rights running in viewer or in viewer mode due to expired license also a startup notification in this case Either blank or READ Commands and Procedures Menus The Menu Bar provides access to the many features and capabilities of Ultra Recall By default it is located near the top of the application and consists of a number of words that categorize the different functionality of Ultra Recall To access the different category or submenu simply click on the word with the mouse or click the Alt key then the letter underlined in the word A submenu will drop down providing access to each different function available in the application The different submenus are File Edit View Go Favorites Tab Item Format Tree Tools Window Help Copyright 2004 2015 Kinook Software Inc 178 Ultra Recall Help 5 1 1 5 1 2 Keyboard shortcuts for most Menu Bar entries and each shortcut is listed with the menu items Most of these shortcuts can be modified by the user
80. to be a wonderful program and highly recommend it to anyone with the desire to better organize the information on their computer Jane Doe See Also Keyboard Shortcuts e Global Keyboard Shortcuts e Document Options e Browser Options Search Criteria Editor Whenever a Search Info Item is selected the Item Details Pane will display the Search Criteria Editor Here the Search Criteria Editor is displayed in Quick Search mode LP Quick Search Search for project success or failure Reset Copy Advanced gt gt 59 matching items done Sear Y Match whole words Limit search to selected item in Data Explorer pane Search only user defined keywords Include items in the Recyde Bin Here the Search Criteria Editor is displayed in Advanced Search Mode Copyright O 2004 2015 Kinook Software Inc Application Components 115 oy ERE 1 mati te dne Relationship Item Attribute Not Comparison Value Begin Date E lessthanorequalto 6 19 2013 and Flag Y equals Y and Item Title V matches wildcard V Store dates relative to current date Match whole words Limit search to selected item in Data Explorer pane E search only user defined keywords F Indude items in the Recyde Bin I See Recalling Information Quick Search Advanced Search for more information about Searching in Ultra Recall 4 3 4 7 Text Document E
81. unchecked no Switches between the available Layouts Displays dialog allowing the Related Items Pane columns to be customized Note The Layout menu item can be torn off by dragging and dropping the top part of the menu and converted to a toolbar Go Menu The Go menu contents Menu Actions Back Forward Up One Level Previous Match Next Match Previous Item Next Item Previous Sibling Next Sibling First Sibling Last Sibling List of forward back history Favorites Menu The Favorites menu contents Menu Actions Add to Favorites Action Descriptions Navigate to the previously selected Info Item Navigate to the next selected Info Item Navigate up one level from currently selected Info Item Go to the previous search match the previous search result or highlighted match in item text Go to the next search match the next search result or next highlighted match in item text Navigate to the previous Info Item in the current Pane Navigate to the next Info Item in the current Pane Navigate to the previous sibling Info Item Navigate to the next sibling Info Item Navigate to the first sibling Info Item Navigate to the last sibling Info Item The tem Titles of up to 25 Info Items from both the Forward and Back navigation choices Action Descriptions Adds the currently select Info Item to the Favorites list Organize Favorites Display the Favorites Dialog Favorites list Allows direct access to a
82. widths sort including multiple column sort and rearrange them Child Items nx Item Title A Benefits 9 15 2004 9 54 16 AM E Concepts 9 15 2004 9 54 16 AM A Features Y 9 21 2004 2 00 18 PM 9 15 2004 9 54 16 AM The image above shows four columns displayed with the first column tem Title being sorted Add Remove Columns To add and or remove columns from the Related Items Pane click on View Choose Columns or right click on the header of the Pane and check uncheck If you right click the header of the Pane you can deselect or select Columns or you can click on More to use the Choose Columns Dialog From the Choose Columns Dialog you can select which columns to display their order in the grid and their width Changing Column Widths You can change columns widths directly by sliding the divider between columns in the header Reordering Columns You can re order the columns by dragging using the column header to the desired column position Sorting Attribute Data You can sort the Related Items Pane on the values for one or more columns Sorting is accomplished by clicking the header of the column you desire to sort When a column is sorted an arrow is displayed indicating the sort direction clicking the header again will reverse the sort You can also sort on multiple columns by holding the Ctrl key while clicking the multiple columns for sorting When sorting on multiple columns a number is displayed next to
83. with the lt outline gt elements defining the relationships between Items Note lt item gt elements actually contain Ultra Recall Attributes which can be somewhat confusing this is due to the element name choice made by the OML designer File to import Manually enter the file and path of a XML or use drag amp drop or copy amp paste from Windows Explorer onto the edit control XML gt Attribute mappings XML gt Attribute mappings XML Field XML Field Type Destination Attribu LI Skip Empty created Attribute modified Attribute Date Modified text Attribute Item Title Access Count Element Access Count Addrace Flamant Addrace v s gt When a valid xml file is specified in the File to Import text box the above grid will populate with the XML fields element attribute names and XML Field Types If the xml attribute in the first column is part of an lt outline gt element the value is Attribute otherwise the attribute is part of an lt item gt element and is labeled Element When the first two columns are populated automatically when a valid xml is specified Ultra Recall will also auto match existing attributes with names matching the XML Fields automatically You can assign additional or unassign mappings with the provided drop down combo in the Destination Attribute column Skip Empty checking this box will prevent Ultra Recall from adding Attributes for empty xml values Attributes Edit
84. you paid the Ultra Recall licensing fee and received product registration information from Kinook Software Inc or an authorized reseller copy and paste or drag and drop the registration information as indicated in the instructions you received If entered correctly the registration info will be updated in the About box and any evaluation limitations will be removed Please save this information for possible use with future upgrades or in case you need to re install Ultra Recall If you downloaded an evaluation version or if you received this version on a disk or CD included with a book or with other hardware or software and you have not paid the licensing fee you are licensed to use Ultra Recall for evaluation purposes only for a period of 60 days For information on purchasing a license to use Ultra Recall for non evaluation purposes see the Order Information section Technical Support To verify that you have the most recent version of Ultra Recall select Help Check for Updates on the menu or visit the Kinook Software web site When reporting any problems encountered please ZIP and send all of the following information to support kinook com 1 The info from Help About Install Info on the menu and if the problem involves importing from or interacting with another application i e Internet Explorer Outlook etc the version and service pack of that application 2 Run RegEdit and export the registry key HKEY_CURRENT_USER
85. 00 settings 146 147 148 149 150 152 153 154 155 156 196 setup 11 shared 91 shell 72 Shift 92 Shift key shortcut 136 184 87 147 154 184 shortcuts 76 89 95 128 136 180 184 185 187 188 189 showme 42 shrink 126 134 sibling 53 106 149 202 similar 31 56 65 simple 59 138 simultaneous changes 91 single file 89 sister 202 size 126 137 skip 145 smaller 65 snooze 33 35 Software Inventory urd 42 sort 53 117 sort children 149 sorting 99 117 118 150 source 63 165 166 source code 115 152 spacing 97 special 4 178 specialty 15 specify 122 125 spell check 87 spelling 87 163 183 splash 129 split 170 splitter 126 sqlite 13 standard 98 184 start 37 39 42 43 started 12 startup 93 196 startup position 76 state 19 93 statistics 137 164 183 status 177 stick 11 stop 161 storage 13 27 store 27 32 43 store contents 97 stored 68 116 153 stored document 77 79 string 17 structure 56 94 style 97 164 202 Copyright 2004 2015 Kinook Software Inc 216 Ultra Recall Help styles 189 subscript 189 subset search 69 summary 155 199 summary information 77 summary properties 77 superscript 189 support 203 symbols 63 sync 48 49 Sync Date 19 Sync Folder 19 73 synchronization 47 48 72 73 74 75 synchronize 72 73 74 75 161 syntax coloring 115 152 system 16 18 23 25 26 27 system atttribute 18 sys
86. 1 202 relationships 32 54 65 121 relative 68 relative path 73 relevant 23 24 142 relocate 126 remarks 31 remember 93 remembered 68 reminder 33 34 156 162 reminder dialog 35 162 reminders 89 remote user 91 remove 29 55 100 101 134 135 remove icon 81 Removing 100 rename 91 178 rename info items 91 repair 132 134 183 repeating 35 156 replace 101 132 140 178 replacement 85 reposition 54 58 98 101 126 177 requery 75 required attribute 19 reset 101 118 135 reset all 184 resetlayout 119 resize 126 restore 89 90 146 retrieve 56 58 reuse 68 152 revert 29 101 review 159 revisions 204 rich edit control 11 Copyright 2004 2015 Kinook Software Inc Index 215 rich text 23 97 112 121 152 164 170 178 194 202 right click 46 right drag 191 right click 136 role 3 root 25 26 row 62 rows 62 150 rtf 23 170 rules 10 11 Run from USB stick 11 es same 31 65 67 samples 42 save 56 178 saveas 178 saved 68 screen tips 103 136 search 23 27 56 58 59 61 62 63 66 67 68 69 70 107 114 140 148 189 search evaluation order 68 Search expressions 68 search feature 92 search of search 69 Search Pane 98 149 150 182 search results 117 Searching 107 security 133 200 select 122 125 select several 92 selected 34 117 189 selection 122 200 202 selection behavior 150 157 selection pane 182 sendto 46 53 sensitive 2
87. 104 Ultra Recall Help 4 3 Show ScreenTips on toolbars When this box is checked Ultra Recall will show tool tips when the mouse is hovered over Toolbar buttons Show shortcut keys in ScreenTips When this box is checked and enabled Ultra Recall will include any associated keyboard shortcut keys in displayed ScreenTips Menu Animations Either select the System Default value or an alternate Menu Bar animation feature with this combo box See Also e Toolbar Customizing e Menu Bar Panes The Ultra Recall application is made up of several panes with each pane having a specific purpose These primary panes are e Calendar e Data Explorer e Search Item Details t Related Items Child Items Selected Items Search Results Item Attributes Item Notes Item Parents this window changes its caption layout and content based on which Selection Pane is Primary t all the panes can be hidden maximized restored undocked and or set to Auto hide except for this Pane By separating the different features or functions of Ultra Recall into separate panes the application is very modular All but the Item Details Pane are optional they can be hidden from the current Layout and can be extensively reconfigured to suit your needs Each pane description below is based on this instance of Ultra Recall Copyright 2004 2015 Kinook Software Inc Application Components 105 Y Demo urd Ultra
88. 15 2004 4 16 Document Size 25 237 URL demo dat System Access Count Date Accessed 9 21 2004 2 55 Date Created 9 15 2004 4 13 Date Modified 9 16 2004 9 40 Default Child T Document Flag Icon _j Item Title demo dat stored ItemID 1 025 Keyword Count 4 Template Item Document Item utes Item Notes Each Attribute displayed with the Item Attributes Pane is defined with an Attribute Type Several Attribute Types use special editors in the Va ue column to facilitate viewing and editing These editors are described under their respective help entries in the Attribute Types help section While URL values are simply strings and are stored in Attributes using the String Attribute Type several additional features are provided related to these special strings e Any URL Attribute value is converted to a path relative to the Info Database path whenever possible This is a convenient feature that makes moving of Info Databases and linked documents in the same or nested folders much simpler e Any URL specified in an Attribute can easily be launched by selecting that Attribute then using the Open Shortcut keyboard shortcut Ctrl Q or Ctrl Shift Q e URLs can be dropped onto any String Attribute in the Item Attributes Pane and the UAL will be pasted as that Attribute s value Note You can resize the Attribute column width using Ctrl Left and Ctrl Right respectively when this Pane has focus You can turn the he
89. 2004 2015 Kinook Software Inc Application Components 163 4 5 27 Note Columns can be resized by clicking and dragging the right edge of the column in the header Columns can be reordered by dragging and dropping to the desired position Columns can be shown or hidden by right clicking in the header and selecting a column name See Also e Reminders e Recurrences e Reminder Options e Reminder Notification Spelling Options Ultra Recall provides extensive spell checking capabilities including suggested corrections additional dictionaries and more Many different Spelling Options are available which are configured on the Spelling Options Dialog Spelling Options Spelling vic Always suggest corrections C Suggest from main dictionaries only Ignore words in UPPERCASE Ignore words with numbers Ignore internet and file addresses Custom dictionary Main dictionaries Ea U5 Spelling Check spelling as you type Checking this box will warn you about potentially misspelled words with a red wavy underline This wavy underline will not appear when the Info Item is printed it is only displayed on the screen Always suggest corrections Checking this box will command Ultra Recall to make suggestions when it detects that a word has been misspelled Suggest from main dictionaries only Checking this box will command Ultra Recall to only make spelling suggestions from the main dictionaries onl
90. 28 attribute 13 15 16 17 28 63 65 90 117 119 156 174 188 attribute assignment 22 attribute category 18 attribute data file 199 attribute grouping 18 attribute import 168 attribute mapping 168 Copyright O 2004 2015 Kinook Software Inc 206 Ultra Recall Help attribute properties 130 attribute type 16 17 18 attributes 77 118 129 130 133 175 Attributes Editor 22 atttribute 56 auto 127 132 152 auto attribute 18 auto attributes 19 auto correct 88 auto generated 142 auto save 152 auto complete 18 autocorrect 183 auto delete 46 47 auto generated 23 automatic 23 88 automatic capture 154 automatic clipboard capture 154 automatic import 154 available 27 B back 180 backup 1 89 balloon 35 156 band 177 bar 177 base 25 55 basic 59 61 147 178 185 basics 13 basis 25 26 55 65 begin 12 37 43 beginning 12 Behavior options 150 benefits 1 2 85 bi directional 73 bi directional sync 74 bigger 65 bitmap 116 bloo 18 blocker 152 blue 177 bmp 23 116 bold 97 189 bookmarks 23 166 boolean 17 59 both 67 bottom 177 branch 106 branch search 69 brother 202 browser 85 109 152 166 188 browser mode 57 browsers 192 bullet 97 112 bullets 78 buttons 95 97 98 101 102 135 C calendar 16 105 calendar pane 105 Cameras urd 42 cancel 161 capabilities 2 4 capability 2 85 caption 28 caption bar 177 capture 43 44 45 154 155
91. 33 35 152 190 portable 11 74 75 position 126 PostalCode 19 PowerPoint 23 77 ppt 23 precedence 67 prevent 145 primary 28 108 110 122 125 188 Primary Attribute 21 print 81 82 158 print all 81 83 print attributes 82 print children 82 print combined 83 21 70 92 Copyright 2004 2015 Kinook Software Inc 214 Ultra Recall Help print data 81 print data explorer 82 print grid 82 print hierarchy 81 82 print Info Items 81 print item details 81 print merged 83 print metadata 82 print multiple 83 print pane 81 82 83 print parents 82 print preview 81 159 160 print related items pane 82 print relationships 82 print search results 82 print searches 83 print single 81 printtext 81 printer 158 processing order 67 progress 161 prompt 153 properties 15 18 22 77 137 155 164 177 199 protection 133 200 proximity 70 purchase 202 put 43 201 Q query 59 61 62 68 107 114 148 quick 59 89 138 180 quick options 183 quit 161 R rationale 1 read only 196 reasons 1 2 recall 23 58 59 61 107 recover 200 recovery 80 recreate 90 recurring 35 156 recursive 174 recycle bin 55 90 redo 87 refresh 72 73 75 regions 104 126 register 129 184 203 registry 146 regular 147 re keyword 72 relate 53 related 31 related items 150 related items pane 117 129 133 189 relational search 65 relationship 53 66 106 122 149 20
92. 4 2015 Kinook Software Inc 82 Ultra Recall Help 3 7 1 2 3 7 1 3 3 7 1 4 3 7 1 5 3 7 1 6 e Export e Item Details Pane Item Attributes Choosing the Item Attributes print option will print the contents of the Item Attributes Pane identical to what is being currently displayed in that pane See Also e Print Print Preview a Single Info Item e Printing e Print Preview Item Notes Choosing the Item Notes print option will print the contents of the Item Notes Pane identical to what is being currently displayed in that pane See Also e Print Print Preview a Single Info Item e Printing e Print Preview ltem Parents Choosing the Item Parents print option will print the contents of the Item Parents Pane identical to what is being currently displayed in that pane See Also e Print Print Preview a Single Info Item e Printing e Print Preview Related Item grid Choosing the Related Item grid print option will print the contents of the Related Items Pane identical to what is being currently displayed in that pane See Also e Print Print Preview a Single Info Item e Printing e Print Preview Data Explorer tree Choosing the Data Explorer tree print option will print the contents of the Data Explorer Pane identical to what is being currently displayed in that pane See Also e Print Print Preview a Single Info Item e Printing e Print Preview Copyright 2004 2015
93. 5 4 5 8 1 4 5 8 2 e Commands e Menus e Keyboard e Options You display this dialog in Ultra Recall by 1 From the Menu Bar click Tools Customize 2 Right click any displayed Toolbar then click on Customize in the displayed menu Toolbars The Toolbars tab of the Customize dialog is used for creating deleting renaming showing and hiding toolbars and menus in Ultra Recall Customize Toolbars Commands Keyboard Options Toolbars 7 sar Y Standard Y View Item M Tree Format M web e Click the checkbox next to a toolbar to show or hide that toolbar e Click the buttons to create rename or delete toolbars e To restore the defaults for a toolbar or menu bar select the menu or toolbar in the list and click Reset Note The menu bar cannot be hidden renamed or deleted How to access e Menu Bar Tools Customize Commands The Toolbars tab of the Customize dialog can be used to modify the Ultra Recall menus and toolbars e To remove an existing menu item or toolbar button click and drag the item or button and drop it outside of the menu or toolbar e To add a new button or menu item 1 Select the category of the command you want to add use All Commands if unsure Copyright O 2004 2015 Kinook Software Inc 136 Ultra Recall Help 4 5 8 3 4 5 8 4 4 5 8 5 2 Drag and drop the command onto the target toolbar or menu Note
94. 58 125 Information ltem 13 InfoSelect 170 initialize 37 initiate 12 37 45 54 input 165 insert 34 43 156 165 insert child 97 Insert date format 157 insert hyperlink 141 insert sibling 97 insert table 142 installation 10 11 integer 17 integration 46 47 50 51 87 integrity 134 interaction 122 inter db copy 90 internal 27 78 195 internal attributes 19 internal browser mode 57 internal link 55 internet 99 109 152 192 internet browser 85 Internet Explorer 46 85 109 introduction 1 invert logic 63 invisible 127 128 iPhone 74 is ancestor of 65 is child of 65 is descendant of 65 is parentof 65 Issue Tracking urd 42 italic 189 italics 97 item 13 14 25 39 54 63 97 142 181 item attribute 119 Item Attributes 48 Copyright 2004 2015 Kinook Software Inc Index 211 Item Attributes Pane 31 item children 119 Item Count 21 item details 108 Item Details Pane Shortcuts 108 item details viewer 28 item flag 36 item notes 21 82 121 Item Notes Pane 82 item parents pane 121 item shortcut 76 Item Text 21 Item Title 19 ItemID 14 19 l join 54 Journal urd 42 jpeg 116 jpg 23 jump 143 K keword 145 key features 4 keyboad 184 keyboard 128 136 184 185 187 188 189 194 200 201 keyboard map 136 184 keyboard shortcut 189 keyboard shortcuts 138 184 190 KeyNote 172 keyword 18 23 92 154 Keyword Count 19 keywords 23 24 77 142 154
95. 99 118 184 Default Child Template 19 defined 24 definition 66 dehoist 86 delay 33 delete 29 55 90 100 101 135 198 delete attribute 22 delete icon 81 delimited 84 delimited file 175 199 delimited file import 168 delimiter 168 delineated data 199 demonstration 42 dependent 28 125 derive 28 derived 25 Derived Templates 79 descendant 65 describe 56 description 2 desktop icon 76 destination 173 176 destroy 55 detach 101 126 128 details 188 detect 152 dictionary 87 163 digits 23 72 154 direct 26 138 180 direct entry 45 disconnect 128 dismiss 33 35 display 28 101 125 127 128 188 doc 23 dock 101 126 128 DocType 19 document 26 115 152 Document Size 19 document summary 77 Document Summary Attributes 155 Document Summary urd 42 documents 71 96 166 183 dos 196 double 54 drag 72 191 drag amp drop 44 191 drag and drop 44 191 192 193 194 drag out 194 drill down 59 107 drop 191 Due Date 19 duplicate 54 90 194 duplicate url 173 es easy 89 easy access 138 edit 178 188 edit attribute 22 edit document 76 79 edit external 76 80 edit web pages 78 editing documents 108 editor 110 112 114 115 152 either 67 eliminate 29 email 26 47 53 113 193 Email Home 19 Email Work 19 email client 51 email folder import 172 email messages 23 embed 26 27 embedded 27 77 eml 26 113 Encoding 19 encrypt 183 encryption 133 137 200 enhanced 61 ensur
96. Browser Ctrl Shift Q Shift Enter Open the focused or selected URL in the default browser or Shift Click Ctrl Click Open the item or URL in a new tab Text Related Ctrl A Select All Ctrl F Show the Find in Text Dialog Ctrl H Show the Replace Dialog F3 Find Next Ctrl Shift Copy the current web page shortcut Internal Browser View to the clipboard C Ctrl Shift Paste as text into the Rich Text Editor or Item Notes Pane P Ctrl Shift Insert or edit a hyperlink K Image Viewer Ctrl A Show image with actual size Ctrl B Show image size with best fit See Also e Global Keyboard Shortcuts e Text Formatting Copyright 2004 2015 Kinook Software Inc Commands and Procedures 189 e Item Details Pane e Internal Browser View e Image Viewer e Rich Text Editor e Text Document Editor 5 2 2 5 Related Items Pane Shortcuts These are the keyboard shortcuts that apply when the Related Items Pane has the focus Info Item Operations Enter Go to the selected Info Item in the Data Explorer or Search Pane Insert Insert a new Info Item Delete Delete the selected Info Item s to the Recycle Bin Shift Delete Delete the selected Info Items and child Info Items if they are not linked Ctrl Shift Delete Delete the selected Info Item s all links and all child Info Items F2 or F4 Rename the current Info Item Ctrl A Select all Info Items Flag Operations Ctrl Shift M Display Flag menu Shift B Set the flag
97. Database Properties icccocoiaoritinaccncco ainia did ARA A a dic 137 Enter PassWord A NN 137 Favorites A cies stcstev des AaS Etara E Ee 138 Te gt E S EE A E P E A E E 139 Form Properties 139 FINO Replace sieisen a aaeeea a 140 Insert Hyperlink seesi oir id AAA dadar aeinn AAA dana 141 A e e os ol Cae Ac 142 NAAA P PmE A A 142 JUMP A do 143 LM CO sacs sis cre ocak ae eaoin aa aaaea na satececccnasect steeneesteepucendedeusaude asad csudeaceecuzecectsdsncadrsccrsspecuseciyscesisraaey 144 Keyword Exclusions sitas sone Ocean teeta cesceg veceues waev e a a paea aa aaa Eea E eea 145 Numbering FOA rg 146 A a E eea tae ee one sta las cea 146 GENSrAalCOptlonS ss cscre sv O TO E A E T 147 Search Options icine wes aero nadine eee ie ee aceon ie nina ae ee ieee eee 148 WIPES OPUOAS vr EE oor iit alles acai E TARA 149 Tree More Options 150 GIG OPTIONS ae O A ct Bday cate E EE T 150 EOI ia 151 Editor Options EEE A rte AA E ld to nd tot 152 Browser OPINA Se A 152 Documents Options 153 Import Options scecin tse case a cena ede E E A ae Siren eee 154 Import More OptionS ceeeeeeeceseeeeseeeeeeeeeeaeeeeeaeeeeeeaeeeaeeseesaeeeaeseesaeeeaecaeeeaeeseeseesaeseeesaeesaeseeeeeesaeeneeeateaas 155 Attributes Options wiv ecver ees seek eA Ge ie Haan ee eae an dn Ce 156 Reminder Optlonse ccc c u asus O AN 156 Miscellaneous OPS ia onc et nein aie ee ee 157 ASA A esas cdessaedecpderahalurtasterdageharienenndtveee de 158 P int oesi
98. Dialog Import Options Outlook Integration o o o e Miscellaneous Options Definitions Child Info Item The Data Explorer Pane displays the relationships between Info Items Here the Notes Tasks Contacts Projects Imported Items Templates and Recycle Bin Info Items which are sibling Info Items are all Children Info Items of the My Data Info Item Clipboard When ever something is copied or cut in Windows the information is placed into special digital storage called the clipboard Only one thing exists on the clipboard at a time so when you cut or copy it replaces what was on the clipboard earlier Only one thing exists on the clipboard but it can be stored there in multiple formats for example text html and rich text Ultra Recall provides several mechanisms for importing clipboard data into Ultra Recall Note When the computer is turned off the clipboard is cleared and the contents are lost forever Context Menu A popup menu that appears when you right click over an object on the screen This is also sometimes referred to as a shortcut menu Copy To copy something in Windows means to place it on the clipboard Methods to Copy the selected information in Ultra Recall Keyboard shortcut Press Ctrl C Menu Bar Press Edit Copy Cut To cut something in Windows means to place it on the clipboard and marking it for moving when pasted So if the cut information is pasted it will be removed from the original
99. Explorer Pane Search Pane Limited Searches Phrase Search Locked Searches Note Available in Professional edition only Search only User defined Keywords Both Quick Search and Advanced Searches for keywords can be limited to just user defined keywords by checking this option if unchecked user defined and auto generated keywords will be searched See Also Quick Search Advanced Search User defined keywords Auto generated keywords Limited Searches Nested Searches Phrase Search Locked Searches Phrase Search Ultra Recall stores the text of every Info Item including linked stored documents for fast Info Item recall Full Text Search Enhancements Enabled If full text search enhancements are enabled full phrase searching is supported by surrounding the phrase in double quotes The following search features are also available 1 The NOT prefix can be used to exclude items containing specific words 2 NEAR can be used to find two words near each other 3 Parentheses are supported for complex search expressions 4 A Relevance attribute is also available for display in the Search Results pane Note AND OR NOT and NEAR must be capitalized to be treated as logical operators Full Text Search Enhancements Disabled If full text search enhancements are disabled the index does not fully accommodate true Phrase Searching since it doesn t record the position or count of the keywords stored Most phrase searches are opt
100. Extended Ctrl Shift C is also available which places additional information on the clipboard depending on the active pane Note The caption of this menu item changes to better reflect the extended copy action to be performed e From the Data Explorer or Search Pane The Item Title lt tab gt the URL when available is placed on the clipboard e From the Related Items Pane The contents of selected rows or the entire grid if no rows are selected is placed on the clipboard delimited by Tabs This can be useful for copying to Excel for instance e From Contact Editor places the mailing address of the currently displayed contact on the clipboard From Item Attributes Pane places all attribute names values from this pane on the clipboard delimited by Tabs e From Internal Browser View places the current page shortcut UAL to the clipboard See Also Copy and Paste Edit Menu Data Explorer Pane Search Pane Contact Editor Item Attributes Pane Internal Browser View Item Details Pane Command line syntax Ultra Recall can be launched from the command line the Run dialog a Command Prompt a Windows shortcut etc with the following options Copyright 2004 2015 Kinook Software Inc Commands and Procedures 197 UltraRecall exe c path to file urd readonly item itemid url file URL newtab import dup file URL importclip linkoutlook copyoutlook
101. Group is created or imported you have the option of actually storing the contents of the document within the Ultra Recall Info Database Storing the actual document in your Info Database provides many advantages e Make remote documents available even when you are off line e Preserve a web page or other remote document even if it disappears moves or changes e Have one copy of the document that can easily be transported or multi linked using Logical Linking e Protect access to the document with an Encrypted Info Database e Efficient storage of compressible documents due to Ultra Recall s automatic document compression Ay The Stored Contents button placed by default in the Item Toolbar will be depressed when a document Info Item has been stored You can easily toggle the Stored Contents status of any Info Item based on a template from the Document Template Group by clicking this button Other indications that an Info Item contains a stored document 1 Stored will be appended to the title displayed at the top of the Item Details Pane 2 The existence of the Document Size attribute You can toggle the Stored Contents status of multiple Info Items by re importing them the desired way when you use the Create logical linked items for duplicate URLs option See Folder Synchronization Import Files and Import a folder for details on re importing Depending on the document type the document can be configured for editing within Ultra Recall o
102. Info Items after a delay while dragging over them Grid Options The Grids tab of the Options dialog configures settings that are related to the different grid displays used in Ultra Recall These include e Data Explorer Pane Copyright 2004 2015 Kinook Software Inc Application Components 151 4 5 22 6 e Search Pane e Related Items Pane e Item Attributes Pane Explorer Tree Search Tree Child Items Use flag colors for item text color requires restart If checked the ltem Title for each Info Item will use a text color matching the status color Note Changes to this box will not take effect until Ultra Recall is restarted Wrap long cell text requires restart If checked all grid tree panes will wrap long cell text longer than can be displayed to multiple rows up to 9 rows of text per cell If not checked a horizontal scroll bar is available and a tool tip will display the entire text if too long to be fully displayed when hovered over Child Items Selected Items Search Results Full row select If checked the full row will always be selected otherwise only the first column indicates selection Display grid lines If checked grid lines will be displayed Otherwise no grid lines are visible Show expandable indicator for items with children If checked items with children will have a button or triangle displayed on the left and clicking on this button will select the item in the t
103. Kinook Software Inc Using Ultra Recall 83 3 7 1 7 3 7 2 3 8 3 8 1 Search tree Choosing the Search grid print option will print the contents of the Search Pane identical to what is being currently displayed in that pane See Also e Print Print Preview a Single Info Item e Printing e Print Preview Print Print Preview Multiple Info Items When selecting multiple Info Items and printing or previewing the text for all selected Info Items will be combined and printed previewed with each item on a new page Note To print all children of an Info Item will require expanding the parent s and multi selecting the children Info Items as well See Also e Printing e Print Print Preview a Single Info Item e Print Preview e Editor Options Note Available in Professional edition only Exporting Information stored in an Info Database can be exported in a variety of formats including e Individual files to a folder e HTML files e Asingle CSV text file containing a comma separated list of attribute values e An XML file e Text items combined as a single RTF file This functionality is provided by the Export Dialog which utilizes a convenient wizard interface See Also e Export Dialog Exporting to HTML Ultra Recall Info Items can be exported to HTML format To export Ultra Recall data to HTML e Select the items to export e Start the Export Wizard File Export on the menu e Select Doc
104. Menu Two entries are added to the Internet Explorer context menu e Ultra Recall copy if some or all of the page content is selected the selected content will be copied as a new Info Item t in the last opened Info Database if no content on the page is selected the entire page will be added contents stored as a new Info Itemt in the last opened Info Database e Ultra Recall link the current page will be linked as a new Info Itemt in the last opened Info Database Windows Explorer and Internet Explorer Toolbars An Ultra Recall toolbar with following two buttons is made available to both Windows Explorer and Internet Explorer right click on the Explorer Internet Explorer menu bar or a toolbar and select Ultra Recall to display the toolbar e Link to Ultra Recall accomplishes the same functionality as the respective context menu entries documented above e Copy to Ultra Recall accomplishes the same functionality as the respective context menu entries documented above You can re install Ultra Recall to enabled this feature Reinstallation is as simple as re running the installation executable t The new Info Items will be created either at the selected Info Item or the Imported Items Info Item based on the Insert imported items at selected item in Data Explorer pane option Note Selecting part or all of the web page before importing may be needed when importing a secure page for instance an order receipt page or a page b
105. OD a Child nfo Hem ooo A dase e e A aeea odiada aan 198 CHIP Oar DRA A EE iia 198 Context MeN nina e a a araa a ae aa aaraa raa aaan a aaae aaar aaant dadanan Ennai 198 O E E T 198 A EE elie cle anil hee eee 198 Delimited Text Pile crnisss a E O 199 Document Summary Information cccececceeeeeeeeeseneeeneeeeeeneeseneeeeneeeeeseaeseseeeeneeeeesneseneeeeeseeeess 199 ENGR UO oases AT 200 FOCUS Rectangle iii ai gado id neas 200 AAA A eee 201 OME XML aaaea a aaa aa aa aa ra a aaa aa a aaaea aaa ea aaae EA radaas Aaaa aandaa Nda aaae da dadada iaaiiai 201 AAA e 201 O A 201 A O O O 202 Selection A A A NO o 202 Sibling Ito He io a a a aar aa aaa aaea a amaaa Aaa aa aaa aaa ccecdsasacveuteedscanteezaeesonteedccee 202 Purchase amp Support 202 Order Into iii 202 HOW To Register Coin iii 203 Technical SUpport incor ii tt iria 203 Revision HIStory eroon aaa AAE ASEENA EAEN AEE AAAA EAA AEAEE AREENA 204 Index 205 Copyright 2004 2015 Kinook Software Inc Introduction 1 1 1 1 2 Introduction Overview Where Did Put That Anyone who uses a computer on a regular basis has asked that question many times Ultra Recall helps you quickly answer that question every time you ask it Ultra Recall is a personal information management PIM knowledge management KM application for Microsoft Windows It helps you capture organize and recall all of your electronic information across all the applications
106. Part V Commands and Procedures 177 A cutee sactotwe E caste Dy AT 177 File Menu 178 Edit Menu 178 View Menu 179 Go Menu 180 Favorites a e E E EE EEE SE TT seca dts vecueseeccecunescusdeyesecaessssutes E ocuacesucecervesuceuesvenuary 180 Tali MOU a e o o LL 180 a Memb E EE EETA T cas ooedk A needa cotees denser sdscudes duentues E E 181 Format Men AA A Ag nos acta co e aa e A Ea eee occa a ee OS 182 Tree O ad 182 TOS MU e o de aos 183 Mindo Me a 183 A A e Ea a aa Aa Aaa a pA Araeta aaea anenee daiane Anainn a Saa 184 2 Keyboard SHON CUS codi aaea ra A L ea AATRE raai 184 CUSTOM daa 184 Default SHOMCUtS a a rara a sues stesetoscvenduegerdeteetestccenceuuensivvededseccer 184 GlODaliSHOMCUIS i ennnen cos aa 185 Data Explorer Search Pane Shortcuts cccccecceseeseeseeeseceeeeeeceaeeeeesaeeeaeseeeeaeseaeeseesaeeeaesaeeaeseaeeneesaeeeaeeaeen 187 Item Attributes Pane SHOMCUIS mitosis ASAS ROSA SAA 188 Item Details and Notes Panes Shortcuts ecceceecceeeeeeeeseeeeeeeeseeeeaeeeaecseseaeeeeeseesaeseeeseeeaeeeeeeeesaneneeeateaas 188 Related Items Pane Shortcuts 189 Text Formatting Sho cts Ea ahaa 189 Favorites SHOMCUTS 50 55 a aaa a a e re S aa a ASE a A aaea Praa Aa aa Sereias aaa DaHa daaa tano caras ains 190 3 Tool Tip Features A Drag and DROP aerar anaana EA ease N A N TAEAE Drag and Drop within Ultra Recall cccccesssessseeesseeesneesseeeesneessaeessneeseeeesaesseneessneesenesssness
107. RL and MIME are available Select last item after importing If checked after importing information into Ultra Recall the last imported item will be selected in the tree File extensions to parse text Files containing these extensions will be parsed for text to enable searching the text content Note Parsing text from pdf and zip files available in Professional edition only 4 5 22 11 Import More Options The Import More tab of the Options dialog configures additional settings related to Importing information into Ultra Recall Web Import Connection timeout This value is used to determine whether the initial internet connection timed out or not Setting this value to 0 indicates no timeout value not recommended Default Value 60 seconds Data receive timeout This value is used to determine whether an internet transfer has timed out or not Setting this value to 0 indicates no timeout value not recommended Default Value 30 seconds Download scripts If checked Ultra Recall will download script when storing contents of a web page If not script code will not be downloaded Note Not checking this will enhance download performance and eliminate potential malicious script code from being retrieved Also script code often doesn t function normally from a local file anyway Download Images If checked Ultra Recall will download images when storing contents of a web page If not images will not be downloaded Note Not
108. Recall DE File Edit View Favorites Item Tree Tools Window Help x e ofis 27 0 0 Bi2fB a 10 y Bl BLA search Zem Details Benets item Attributes LD My Searches Ultra Recall will benefit users in many ways Attribute Value mi o 4 Quick Search e Centralized organization of al your data E System 2 Most Popular e The ability to annotate even read only data Access Count 11 Data Explorer e Efficient dependable retrieval of your information Date Accessed 9 21 2004 3 04 44 P on demand Date Created 9 15 2004 9 54 16 9 be Web data available offline Fi 9 71 2004 9 37 59 E A Notes Date Modified 9 21 2004 2 37 57 a Encryption available for sensitive information Fla Easy backup restore and migration A Features Many many morel Icon A A Concepts Try it today Item Title Benefits E Tasks y it onay ItemID 1 017 Fe Contacts Child Items ax Keyword Count 36 ga Projects Template Item Text 69 1 Imported Items 5 Templates 2 gt 2 Recycle Bin Item Attributes Item Notes Item Title Flag Date Acces Item Parents ax O OOO O 4 3 1 Calendar Pane The Calendar Pane is a convenient way to view a calendar select a date and either insert the selected date into Ultra Recall at the last edited location or copy the date value onto the clipboard To display the calendar pane select View Other Windows Calendar on the menu or press Alt C June 2006 Sun Mon Tue Wed Thu Fr
109. Search Expression The Relationship for the first Criteria Row in an indent level determines how the expression represented by that indent level is related to the rest of the search criteria Relationship Item Attribute Comparison Value RN greater than or equalto 29 22 2004 or Date Modified greater than or equal to 9 22 2004 and ItemID does not equal 1 000 To change the indentation of a row in the criteria grid select the row and choose Tree Move Right or Tree Move Left on the menu bar or Tree toolbar default keyboard shortcuts are Ctrl Shift Right Arrow and Ctrl Shift Left Arrow or select Move gt Right or Move gt Left on the right click menu The logic actually used by the above search Date Accessed gt 9 22 2004 OR Date Modified gt 9 22 2004 AND ItemID lt gt 1000 See the section on Indenting for the details Without using indenting to group the OR ed rows together the search would be executed differently than described above The 2nd and 3rd Criteria Rows would have to be met or the 1st row could be Copyright 2004 2015 Kinook Software Inc 68 Ultra Recall Help met independently By indenting the 3rd row the Search will group 1st and 2nd rows together and the 3rd row by itself This explicitly defines the processing precedence allowing the user to define sophisticated searches with a graphical interface See Also e Criteria Grid e Criteria Row e Relationships 3 5 2 2
110. Settings lt UserName gt Application Data Kinook Software UltraRecall Collapse siblings when expanding an item mode which helps minimize tree clutter by limiting the number of expanded tree branches as you navigate the hierarchical trees in Ultra Recall Saved Searches After defining and using a search of any type you can easily save the search for later use by using the Copy button See Also Helpful Features Info Database Info Item Saved Searches Tree Options Copyright 2004 2015 Kinook Software Inc 94 Ultra Recall Help 3 10 Getting Things Done GTD One popular organization method of organizing information is David Allen s Getting Things Done system Ultra Recall lends itself well to implementing GTD solutions even extending the concept with Logical Linking and Advanced Nested Search capabilities See Also e GTD sample e Getting Things Done e Logical Linking e Searching e Nested Searches Application Components The main application window of Ultra Recall is comprised of several components as shown below Y Demo urd Ultra Recall Sele File Edit View Favorites Item Tree Tools Window Help x dels 397 xX o Biz 2A O 0 Bi i28 3 B 110 daa etails Features i Item Attributes ax ieee of features enabling users Attribute Value to unclutter their computers organize the System information they need and harness the untapped capabilities at their fingertips
111. Sibling Toolbars provide another method for inserting items into the Data Explorer Pane Create the Insert Child or Insert Sibling toolbars by tearing off dragging the top part of the Insert Sibling or Insert Child drop down item of the Tree menu Item Toolbar The Item Toolbar provides direct access to features related to Info Items in Ultra Recall EA ae The Item Toolbar provides access to features such as Copyright 2004 2015 Kinook Software Inc 98 Ultra Recall Help 4 2 8 4 2 9 4 2 10 Open Document Explorer Menu Synchronize Store Contents Lock Add Reminder Import Export Layouts Toolbar The Layouts Toolbar provides another method for changing pane layouts Create the Layout toolbar by tearing off dragging the top part of the Layouts drop down item of the View menu Standard Toolbar Many of the commonly used features of Ultra Recall are available from the Standard Toolbar The Standard Toolbar by default provides access to features such as New Open Save Tabs Print Print Preview Cut Copy Paste Undo Redo Insert Delete Help Tree Toolbar The Tree Toolbar provides direct access to features related to Info Items and their relationships in the Data Explorer Pane From this toolbar you can insert new Info Items and reposition items in the Data Explorer Pane and the Advanced Search grid 8 7 10000 B23 8 a The Tree Toolbar be default provides acc
112. Software Inc Getting Started 21 2 1 3 4 3 Template Attributes Several System Attributes are only applicable to Template Info Items These Template Attributes include e Item Count This read only attribute displays the number of Info Items based on the associated template e Primary Attribute This read only attribute displays what will be what the primary data is for Info Items based on the associated template e Template Name This attribute determines the tem Title of the associated template e Title Expression This attribute determines the attribute s used for the tem Title of Info Items based on the associated template as displayed in the Primary Selection panes Note See Custom Item Titles for more information on interpreting assigning this expression value See Also e System Attributes e Attribute e Attribute Type e Custom Item Titles 2 1 3 4 4 Virtual Attributes Virtual System attributes are not actually stored in the Info Database but are computed from other data when displayed or searched These Virtual Attributes include e Has Children this yes no value indicates whether the associated Info Item has Child Info Items or not e Has Reminder this yes no value indicates whether the associated Info Item has a Pending Reminder Indent Level this number value is the how many times the associated Info Item is indented from it s root Info Item e Item Notes this string value is the plain text of
113. Software Kinook Software Ultra Recall Options Type Win R to show the Run dialog type regedit and press Enter to start RegEdit navigate to the above location and use File Export on the menu to save it as a reg file 3 A clear description of the problem encountered and screen shots of any error messages To create a screen shot press Alt PrtScn with the error window focused then Win R to show the Run dialog mspaint and Enter to start Paint Ctrl V to paste the image and then save the file preferably in PNG format 4 Detailed steps to reproduce the problem from the point that Ultra Recall is started 5a A urd file ideally starting with one of the sample databases and any other files needed for 4 or 5b If you are unable to provide a database and or actually visually demonstrating the steps is needed to describe it adequately send a screen recording of UR showing all steps to reproduce the problem Free screen recording software is available at http camstudio org If the ZIP file to send is larger than 1MB send it via a free service such as http www mailbigfile com Copyright 2004 2015 Kinook Software Inc 204 Ultra Recall Help 7 4 or http www sendthisfile com We will need all of the above information in order to investigate the problem All information provided will be kept strictly confidential to Kinook technical support Note You can press F1 at any time while Ultra Reca
114. The Include items in the Recycle Bin box works in a similar manner When this box is not checked the default Info Items in the Recycle Bin are not searched when checked the Info Items in the Recycle Bin are included in Search results See Also e Quick Search e Advanced Search e Data Explorer Pane e Search Pane e Nested Searches e Phrase Search e Locked Searches Nested Searches Nested Searches allow one search to leverage another existing saved search providing a flexible way to create powerful searches based on hierarchy using the Relational comparison operators A single search is designed to find Info Items that match the defined criteria for instance projects that were created on or before a certain date and or have a particular attribute and or containing certain keywords etc But all of this criteria only define characteristics of items themselves projects in the case What if you want to find projects that have or don t have Tasks that are not completed or Appointments that are in the future Nested Searches using the Relational criteria operators are the key The Projects to Advance Saved Search in the GTD urd sample and the Nested Searches search items in the Advanced Search urd sample demonstrate practical uses of nested searches See Also Copyright 2004 2015 Kinook Software Inc 70 Ultra Recall Help 3 5 2 7 3 5 2 8 Relational Operators Quick Search Advanced Search Data
115. Title Shortcut Separator ln Appointments Alt 0 Tasks Alt 1 A Gites Alt 2 ay Imported Items Alt 3 A Notes Cancel J00 E New tab 2 Upcoming Tasks Alt 4 YP Recent Events Shift Alt R Most Popular Alt 5 Google Shift Alt G Move Up gogogo Move Down Delete Delete All Help Show Favorites dialog when adding favorites From this dialog you can add the Info Item currently selected in this Info Database assign a shortcut to your favorites rearrange or add separators between favorites and delete one or all favorites currently assigned e Click on the Shortcut cell for a favorite or press F2 or F4 to change the shortcut for the selected favorite e Click the Separator checkbox or press Space bar to add or remove a separator before the selected favorite e Click the Toolbar checkbox to add or remove the selected favorite from the Favorites toolbar The buttons on the right side of the dialog provide access to all Favorites related features e OK Accept all changes made to favorites e Cancel Discard all changes made to favorites e Go Navigate to the selected favorite Info Item in a new tab if the New tab checkbox is checked e Add Add the selected Info Item as a new favorite Note this button is only enabled if the current Info Item is not already a favorite Move Up Move the selected favorite up in the list Move Down Move the selected favorite down in the list Delete Clicking this b
116. USB hard drive that isn t identified as removable create an empty text file named UltraRecall ini in the same path as Ult raRecall exe and restart Ultra Recall Note The main installer performs several tasks which are not performed when running the portable version including e Creation of Windows Start menu shortcuts e Associating urd files with Ultra Recall e Configuring Windows to start Ultra Recall during logon e Registering the ur URL protocol required for correct operation of internal links e Installing newer versions of the rich edit control e Installing Internet Explorer Explorer Firefox Thunderbird Postbox and Outlook toolbars extensions e Installing sample databases Getting Started Welcome to Ultra Recall Get ready to organize your information in the way that makes sense to you This section will help you understand what Ultra Recall is how it works and how to make it work for you These starter topics will get you on your way towards a level of data management you ve only dreamed of before now Basic Concepts Creating a Database Creating an Info Item Samples Using Ultra Recall Copyright 2004 2015 Kinook Software Inc Getting Started 13 2 1 2 1 1 2 1 1 1 e Application Components Basic Concepts Ultra Recall manages your information anything that can be stored on your computer by storing it in an Info Database An Ultra Recall Info Database is simply a collection of i
117. Value checked Show item flag icon in tree requires restart If checked the status icon if assigned will be displayed next to the regular Icon Note If this value is changed a restart is required for it to take effect Show leaf items in tree If unchecked items with no children will not be displayed in the Data Explorer or Search Pane and will only be displayed in the Related Items pane Child Items or Search Results If checked all items with children will be displayed in the tree Note Even when unchecked all immediate children of the root item My Data or My Searches as well as Search items will be displayed even if they have no children Behavior Collapse all when opening database If checked all items in the Data Explorer and Search panes will be collapsed when opening an Info Database Scroll horizontally on selection change to keep text visible As more information is added to an Info Database the width of the titles in these Panes can require significant scrolling to keep them in view during navigation If this box is checked Ultra Recall will scroll the selection horizontally automatically as the selection changes to maximize display of Info Item titles Expand children when going to item If checked an Info Item is expanded when it you go to it from a different Pane ie Related Items Pane Scroll item to top of tree when going to item If checked Ultra Recall will automatically scroll to place the first select
118. Y Templates 23 Contact r PA os You ve just created your first Info ltem Continue to the Using Ultra Recall topics for more information on using Ultra Recall See Also e Drag 8 Drop e Copy And Paste Copyright O 2004 2015 Kinook Software Inc 42 Ultra Recall Help 2 4 e Capture e Direct Text Entry Samples Several sample Info Databases are provided to demonstrate the features and advantages of Ultra Recall The samples are located in the Ultra Recall Samples subfolder of the My Documents folder and are also accessible from the Start Menu at Programs gt Ultra Recall gt Samples if included during installation Note The sample databases are not overwritten when reinstalling or removed when uninstalling since the user can modify or add their own data To delete the samples completely or to install the latest samples when reinstalling open the My Documents folder Start Menu gt Documents and delete the Ultra Recall Samples subfolder Included Samples Books urd demonstrates managing a database of books in Ultra Recall Contacts urd shows how to manage a list of contacts and related reminders Document Summary urd demonstrates capturing document summary information as attributes and or text when importing importing icons into Ultra Recall for use within an Info Database custom Stored Document Templates for creating Microsoft Office or other documents directly within Ultra Recall a
119. a Recall unlimited undo and redo is available for all changes that are made Automatic Management of Metadata Attributes about each piece of information such as the creation date last access date access count source URL etc are automatically managed by Ultra Recall Reminders Alarms Recurrences Any piece of information can be configured like an appointment with a reminder which can also optionally recur on a schedule that you define Copyright 2004 2015 Kinook Software Inc Introduction 5 1 6 1 6 1 ltem Flags and Tags When adding important files web pages contacts projects tasks notes and more they can be flagged with a variety of colors or tagged with keywords marking them for any purpose and facilitating instant recall Advanced Search Capabilities Extensive search capabilities are provided in Ultra Recall including search highlighting and advanced search capabilities Linking Logical linking allows items to be organized in multiple locations in the tree Internal linking provides for creating links to items within the text of another item And hyperlinks can can be used to link to external web pages and documents Hoisting Hoisting allows one particular branch of your data to be viewed allowing you to focus on individual sections of your database without distraction Import Export Capabilities Comprehensive import and export capabilities are available which facilitate migrating da
120. a Search item via copy paste or drag drop or by inserting a new Search item When a Search is copied a new Search Info item is created as a child of the My Searches system Info Item in the Search Pane Once the Search Info Item is saved you can move or copy it anywhere in the Ultra Recall Info Database See Also Advanced Search Limited Search Data Explorer Pane Search Pane Limited Searches Oo Oo Oo Oo Oo e Nested Searches Copyright 2004 2015 Kinook Software Inc Using Ultra Recall 69 3 5 2 4 3 5 2 5 3 5 2 6 e Phrase Search e Locked Searches Whole Word Searches If the Match whole words checkbox is checked for both Quick Search and Advanced Searches all string search terms must match the entire word If unchecked the match will be on whole words or part of a word for instance a search term of test would match test testing contest etc See Also e Advanced Search e Limited Search e Search Pane e Limited Searches e Nested Searches e Phrase Search e Locked Searches Limited Searches Both Quick Search and Advanced Searches can be used to only search a subset of the data in an Info Database The way to do this varies slightly based on where the Search Info Item in use is located e Search Pane by checking the Limit search to selected item in Data Explorer pane checkbox e Data Explorer Pane by checking the Limit search to siblings of current search item checkbox Note
121. a r prre eraa eaan aan AE a an t aaen aS aee aaee Saanaa aaan eaea Easa ENEE 53 Relationships A A A y OO 53 Greate Relationships a A 54 Move Info ltems co 54 Duplicate Info Items 54 LICONSA RA 54 Deletenlnto eS caccotec aeeee svat Bath estes a a ea aapa Taa Ean AAE PAAA a aE ERE EE aeaa AA Aa ai 55 Internal Linking isseire ON 55 Copyright 2004 2015 Kinook Software Inc Contents II Templates 55 Attributes 56 Searches 56 4 VieWINg INTOrMATION c oicocniocococonni ica cian econo 56 Normal MOG a aa arr ae re aae aeaaeae aeaea EE aE aae EAEN AeA aa enana aaa na anandan n PAra edasesneivdbedequavceubavecens 57 Internal Browser Mode ccssescsrsscssserssteesseeesenerseeessseesscenenserseceeseneeseneeseesaneeenserseeeesenerseneesseesaseeneensanensenens 57 5 Recalling Intormalon seai aAA EA Ea AAEE AAAA ANA EEE NERENN ative sdaccetendecasttezsas 58 NAVIGATING er a aa sica td A aa Eae Ea A Ea EA aa Ana aaa aaa aaao eneee aE an eae RA 58 Sear hO e E a r E A a a a Zastes eaea Ea A ea aariaa aa 59 Quick SCA A A Aaa R SN 59 Advanced S ar h iii neon ice ate e a ai eaa ea d aa aly 61 Criteria Grid wa 162 Criteria Row 62 I OVATIFIDUTO Li AAA AAA a a dat 63 AO 63 Comparison Operators iii id A ered ats 63 Contains KeyWord ccoo cara Acad 64 Matches Wilder di coi td dd dd EIA a 64 Isp ON 65 EXIS S a A AA A 65 Equality cir NAAA AAA A Ae dt 65 Relational
122. ader in this Pane on or off via View Show Header How to access e Menu Bar View Other Windows Item Attributes e Keyboard Ctrl 4 See Also e Keyboard Shortcuts e Global Keyboard Shortcuts e Attribute Options Copyright 2004 2015 Kinook Software Inc Application Components 121 4 3 7 Item Notes Pane When you want to add Item Notes to an Info Item you enter and format this information in the Item Notes Pane To go to the Item Notes pane select View Other Windows Item Notes on the menu or press Ctrl 5 Below is the Item Notes Pane in the default location docked with the Item Attributes Pane i Item Notes ax This is the Item Notes Pane You can format text here using e Colors e Fonts e Bullets Effects e and much more Item Attributes 2 Item Notes You can format any text entered here the same way as the Rich Text Editor How to access e Menu Bar View Other Windows Item Notes e Keyboard Ctrl 5 See Also e Keyboard Shortcuts e Global Keyboard Shortcuts 4 3 8 Item Parents Pane The Item Parents Pane is the pane that displays the list of logically linked parents for the selected Info Item s specified by the current active Selection Pane To go to the Item Parents pane select View Other Windows Item Parents on the menu or press Ctrl 6 Here the Item Parents Pane is shown docked with a single parent being displayed Item Parents ax 21 Imported
123. age Select Source Copyright 2004 2015 Kinook Software Inc 168 Ultra Recall Help The next Import Dialog page Select Destination See Also e Folder Synchronization e Synchronization e Import more options 4 6 1 1 4 A web page To import the contents of a single web page just open the Import Dialog choose A web page click Next and the following entry fields will be displayed Web page to import Manually enter the URL of a web page or use drag amp drop or copy amp paste from a browser or text editor onto the edit control Store web page contents in Ultra Recall If this box is checked the web page will actually be stored in your Ultra Recall Info Database providing you access to the web page even if it later is removed from the internet or while you are disconnected from the internet Do not process documents for text summary or icon information Check this box to prevent any data from being retrieved when importing a URL This will prevent any text or summary attributes from being retrieved and the resulting Info Item will use the default icon instead of retrieving any related icon information The previous Import Dialog page Select Source The next Import Dialog page Select Destination 4 6 1 1 5 A delimited text file Any file or clipboard data containing delimited text can be imported as Info Items with corresponding Attributes using the this type of File Import This feature is very usef
124. al default at Tools Options Import more You can also directly assign a URL attribute with a folder url to any existing Info Item then Synchronize Copyright O 2004 2015 Kinook Software Inc 74 Ultra Recall Help 3 6 4 the Info item to link or store the contents including subfolders if you have the Include subfolders when importing or syncing folders checkbox checked found at Tools Options Import more lt tab gt The steps to add a UAL attribute to an existing Info Item are found here Note For files located in the same folder or a subfolder of the urd file when imported or synchronized the path will be stored in the URL attribute as a relative path relative to the location of the urd file allowing the urd file and synchronized files to be relocated to different paths or drives intact Similar Synchronize functionality is provided for Outlook folders and objects See Also Synchronize Outlook Synchronization Import more options Import Wizard Select Import Destination Import Folder Attributes Auto Attributes Data Explorer Pane Logical Linking Store or Link to external objects Stored Contents Note Available in Professional edition only Outlook Synchronization Ultra Recall tightly integrates with Microsoft Outlook storing or linking folders emails contacts appointments and tasks to and from Outlook Robust 2 way synchronization between Ultra Recall and Outlook is prov
125. all defaults to Shift Win Z Whenever the keys defined are depressed simultaneously from any active application Ultra Recall will be activated Search Options The Search tab of the Options dialog contains several settings that affect search features General Automatically start saved search when search item selected If checked Ultra Recall will automatically start Search Info Items when they are selected single select only Select first match after search completes If checked the first matching search item or text will be selected after the search finishes Note lf both this and the previous option are checked it is not possible to edit the search criteria unless the search is canceled before it finishes Highlight matches If checked search terms in the item text for rich text and web page items and other parsed documents with no viewer configured to display in the text editor and item notes of search result items will be highlighted Note Highlighted rich text items are not editable otherwise the highlighting would become a permanent part of the text formatting To edit a highlighted text item choose Item Edit Text on the menu Continue highlighting after selection change in tree If checked continues highlighting search terms in item text even after a different item is selected in the Data Explorer or Search panes Quick Search Incremental search delay when typing When entering search criteria while in Quick Se
126. alog for the selected Info Items Ctrl M Toggle the stored contents state for the selected Info Items Ctrl P Print the selected Info Items Ctrl J Open the item s stored document or linked document if not stored Ctrl Shift J Launch the linked document URL attribute Ctrl Select the next Info ltem in the active Selection Pane Ctrl Navigate to the previous Info Item in the active Selection Pane Ctrl E Show the Explorer Menu for the selected Info Item stored document Ctrl Shift E Show the Explorer Menu for the selected Info Item linked document Alt Q Create a desktop shortcut for the current Info Item Ctrl Shift l Copy the selected item command line to the clipboard Clipboard Operations Ctrl C Copy the current selection to the clipboard Ctrl Shift C Copy Extended functionality and caption dependent on current Selection Pane Ctrl Insert Copy the current selection to the clipboard Ctrl X Cut the current selection to the clipboard Ctrl V Paste the contents of the clipboard at the current location Ctrl Shift V Paste a copy of Info Items on the clipboard Alt Z Insert current Date Time in the current location Favorites Alt F1 Display the Favorites dialog Shift F1 Add the current Info Item to favorites Alt 0 thru Alt 9 or Alt Shift AGo to the Info Item for the associated favorite thru Alt Shift Z Ctrl Alt 0 thru Ctrl Alt 9 or Open the favorite in a new tab a favorite will also open in a new tab with Ctrl Alt Shift A thru non Ctrl
127. anywhere around perimeter of the Ultra Recall application and can also be undocked and moved anywhere on the screen independent of the rest of the Ultra Recall application The Menu Bar can be customized the same the way Toolbars are customized You can remove or rearrange menu entries and add any available command as a menu entry You can also reset the Menu Bar the same way as resetting a Toolbar Most keyboard shortcuts can be modified as well using the Customize Dialog See Also e Menus e Toolbars e Customizing Toolbars Toolbars are the groups of graphic and or text buttons that provide direct access to Ultra Recall functionality with the mouse Here is the Standard toolbar which provides direct access to core Ultra Recall functionality Ala 3 25 9 gt 6 O By hovering the mouse over a button of a toolbar a tool tip will be displayed that gives additional detail about what that particular toolbar button does when depressed Click on a toolbar button to invoke the related feature To display or hide a toolbar either right click on the menu bar or a toolbar then click on the toolbar to show or hide or choose View Toolbars lt toolbar name gt on the menu Default Toolbars Standard Toolbar View Toolbar Database Toolbar Color Toolbars Favorites Toolbar Flag Toolbar Insert Child Sibling Toolbars Layouts Toolbar Tree Toolbar Item Toolbar Format Toolbar Web Toolbar Copyright 2004 2015 Kinoo
128. arch mode Ultra Recall will automatically execute the search after you revise the criteria after this delay setting If this delay value is set to 0 milliseconds no automatic search execution will occur you can manually invoke execution with the Start button Default Value 700 milliseconds Maximum items in Quick Search combo The entry field for Quick Searches remembers the last search searches you use up to the maximum number specified here As you enter new searches over the maximum limit the oldest searches entered is discarded keeping only the last specified number Default Value 50 Note Clicking the Remove All button will erase the list currently remembered criteria entries and start over Enable auto completion in edit control requires restart If this box is checked Ultra Recall will auto complete what you are typing from the values that are remembered in the combo as set with Maximum items in Quick Search combo Note If this value is changed a restart is required for it to take effect See Also e Search e Quick Search Copyright O 2004 2015 Kinook Software Inc Application Components 149 4 5 22 3 Tree Options The Trees tab of the Options dialog configures settings that are related to the different tree displays used in Ultra Recall These include e Data Explorer Pane e Search Pane Appearance Show tree lines If checked tree lines will be displayed otherwise they won t be Default
129. arch on item relationships Optimized phrase search Support OR expressions in Quick Search Preserve tab state between sessions Mozilla Firefox and Thunderbird integration Hoisting User defined formatting of item title Customize pane fonts Option to display one Windows taskbar entry for multiple databases Copyright 2004 2015 Kinook Software Inc Introduction 7 e Open new tab by clicking small blank tab Option to search only user defined keywords tags Prompt for location when importing from other applications Support customization of context right click menus Editing of item text on Contact form Create custom form for contacts Search combo on view toolbar e Web import optimizations Use cached version of files if available and up to date add option to always used cached version if available Print preview RTF export of contact form fields plus item detail text Drag items as documents to Explorer and other applications Internal wiki linking Insert named hyperlinks into text items Import export sets Insert child sibling tear off toolbars Support URL links to UR items from other applications Command line export and synchronize Add Office 2007 theme Native support for import of Outlook notes Retain vertical position after move left in tree if siblings are manually sorted Add Lineage to Reminder dialog and Item Parents pane e More samples Note See the history
130. ate The different Attribute Types are e Date e Date Time e Info Item e Form e Money e Number e String e Time e Yes No e Data Note The String Number and Money Attribute Types allow direct entry of the value without a specialized value editor For these Attribute Types you are allowed to enter data that does not match the type a good example is entering 56 bps for a Number Attribute Type value For Attributes using the Number and Money Attribute Types Ultra Recall will use the leading numeric part of the value for search and sorting purposes 2 1 3 1 1 Date Attributes based on the Date Attribute Type store date information without time included Below is the example of the Date editor used in the Item Attributes Pane provided to facilitate date value entry Amy 6 2004 See Also e Calendar Pane e Attribute Options 2 1 3 1 2 Date Time Attributes based on the Date Time Attribute Type store date information with time included Below is the example of the Date Time editor used in the Item Attributes Pane provided to facilitate Date Time value entry E 7 28 28 7 00 00 pm See Also e Calendar Pane 2 1 3 1 3 Form Each Template has a Form attribute If this attribute is has no value the Item Details pane default viewer for that item type will be used If a Form defined in the info database is assigned to a template item s Form attribute that form will be displayed in the Form Viewer when an item base
131. ation by hitting the Esc key before releasing the mouse button See Also e Docking Undocking Panes e Layouts e Resizing Panes Auto Hide Panes Auto hide is a feature that will automatically hide or shrink a pane to the perimeter of the application until it is needed How to toggle a docked pane s Auto hide mode click the Auto Hide button When Auto hide is OFF When Auto hide is ON How to display expand an Auto hidden pane hover the mouse over the tab for the pane click the menu item for that pane type its keyboard shortcut Copyright O 2004 2015 Kinook Software Inc 128 Ultra Recall Help 4 3 10 4 4 3 10 5 4 3 11 Hiding an pane in Auto hidden mode 1 Change the focus to a different pane Note This feature can make Ultra Recall very usable even on a display with a limited resolution See Also e Close Panes e Pane Customization Docked Undocked Panes Most Ultra Recall Panes can be docked around the entire perimeter of the Ultra Recall application or even undocked floating and moved anywhere on the screen Every Pane except the Item Details Pane can be undocked When a Pane is undocked it will have a caption bar and can be placed outside of the Ultra Recall application window otherwise it has no caption bar and is snapped into the Ultra Recall window See Also e Pane Customization Repositioning Pane Resizing Panes Layouts Close Panes Most Ultra Recall
132. auto generated keyword list Note This list will always be empty if full text search enhancements are enabled the full text is stored instead of individual keywords How to access e Menu Bar Item Keywords e Keyboard Ctrl K See Also e Auto generated keywords e User defined keywords e Search e Keyword Exclusions Dialog Jump The Jump Dialog provides another method for quick navigation to an item Copyright 2004 2015 Kinook Software Inc 144 Ultra Recall Help 4 5 19 My Data 5 Appointments Favorites A Notes Computers H Community Y New tab Companies i O Magazines OB Software O Software Marketing H Standards A Personal Tasks Contacts Imported Items A Reference 3 Templates 4 Projects 2 Recycle Bin My Searches Help E HA ee Navigate to the desired item and press Enter or click OK to navigate to that item in the Data Explorer pane If the New tab checkbox is checked the item will be opened in a new tab The dialog remembers the item that was last selected when it is opened again How to access e Menu Bar Tree Jump Link Move Copy This dialog is used for e Another method for linking moving or copying items to or from another location e Quickly navigating to another item e Choosing a location to import when capturing information from other applications if the Select location when importing or pasting from o
133. avorites old emails and contacts local files and documents and more this information is difficult to manage backup secure then later migrate to your next PC The latest versions of Windows address a few of these issues but simply do not provide a cohesive way to Copyright 2004 2015 Kinook Software Inc Introduction 3 properly manage all your data While a wide range of third party tools are available to address some of specific problems listed Ultra Recall provides the first complete solution to the overall problem of Data Storage As described in the Data Capture section Ultra Recall provides unheralded data management capabilities Fortunately Ultra Recall also provides unprecedented capabilities to efficiently store information this same information in a structured and understandable manner Ultra Recall stores your related information in a single file which provides high performance storage efficiency through automatic compression and rock solid reliability With your information organized within individual Ultra Recall Info Databases backup restore and migration efforts become trivial tasks instead of the frustration you have experienced in the past Encryption is provided to dependably secure your sensitive information All of these capabilities provide a comprehensive Data Storage package for anyone Ultra Recall is Data Recall Everyone has experienced the frustration of knowing we saved some informat
134. b site for full details License Agreement Ultra Recall Copyright O 2004 2015 Kinook Software Inc All Rights Reserved License Agreement This End User License Agreement EULA is a legal agreement between you either an individual or a single entity and Kinook Software for the software product identified above which includes computer software and may include associated media printed materials and online or electronic documentation SOFTWARE PRODUCT By installing copying or otherwise using the SOFTWARE PRODUCT you agree to be bound by the terms of this EULA If you do not agree to the terms of this EULA do not install or use the SOFTWARE PRODUCT SOFTWARE PRODUCT LICENSE The SOFTWARE PRODUCT is protected by copyright laws and international copyright treaties as well as other intellectual property laws and treaties The SOFTWARE PRODUCT is licensed not sold 1 GRANT OF LICENSE This EULA grants you the following rights Software Each license of the SOFTWARE PRODUCT may either be used by a single person who uses the SOFTWARE PRODUCT personally on one or more computers or installed on a single computer used non simultaneously by multiple people but not both This is not a concurrent use license If a Site License has been purchased you may install the SOFTWARE PRODUCT on an unlimited number of computers at a single site A site is defined as all company locations within a 2 mile radius Site licenses do not cov
135. base as a child of the Templates system Info Item which will turn it into a template Make sure the document is stored in the database 3 Rename the template appropriately for a Word Doc Template you might call it Word Document 4 Give the tem Title Attribute the default name of new Info Items based on this template an appropriate value such as New Word Doc 5 Change the URL Attribute value to just the extension for this file type such as doc The extension is needed to determine the extension to assign when this stored file is created locally for editing viewing Using the extension only will ensure that Info Items created from this template will not reference any external file if it referencing an existing external file and you synchronized the Info Item the Info Item would be updated to the contents of this external file 6 Ensure that the file s extension is added to the File extensions to open stored documents writeable option The resulting template can now be used to create new Info Items e Use the Tree Insert menu or e Set the parent item s Default Child Template attribute and then use Edit Insert See Also Templates Document Template Derived Templates Stored Contents Attributes Synchronize Document Summary sample Document Summary Attributes Many documents such as Microsoft Office documents digital camera picture files music files etc contain summary info that can be useful in better identif
136. be separated for use on more than one computer Rental You may not rent or lease the SOFTWARE PRODUCT Software Transfer You may not transfer your rights under this EULA Termination Without prejudice to any other rights Kinook Software may terminate this EULA if you fail to comply with the terms and conditions of this EULA In such event you must destroy all copies of the SOFTWARE PRODUCT and all of its component parts 3 COPYRIGHT All title and copyrights in and to the SOFTWARE PRODUCT the accompanying printed materials and any copies of the SOFTWARE PRODUCT are owned by Kinook Software The SOFTWARE PRODUCT is protected by copyright laws and international treaty provisions Therefore you must treat the SOFTWARE PRODUCT like any other copyrighted material except that you may install the SOFTWARE PRODUCT on a single computer provided you keep the original solely for backup or archival purposes 4 EXPORT CONTROLS You agree to comply with all applicable U S export control laws and regulations including without limitation the laws and regulations administered by the United States Department of Commerce and the United States Department of State Disclaimer of Warranty NO WARRANTIES Kinook Software expressly disclaims any warranty for the SOFTWARE PRODUCT The SOFTWARE PRODUCT and any related documentation is provided as is without warranty of any kind either express or implied including without limitation the imp
137. ccccssesssesssesssneeeseeesseesseneeseeeeseeessneeesneessaeseeneeseneesaesseneesseesenesesneeseneesseeeeas 122 The Selection sie AAA AA ee AAA E A R ee 122 Selection Panes asesino AA AAA A aada 125 DOPPLER A 125 CUSTOMIZE sa e A a a 126 ReSiZ6 e aE TE dt ed AA E on oe A Ae 126 Reposition PANES reinicia A A 126 A to Hide RaNo S A A AI A A AA A ek 127 Docked Undocked Panes cocoa aliadas 128 Close Panes ii id dd A iaa 128 A ace sveccsunescatexsecceoecsscatsuieansuecsuasesvortsstevazessbcsctenestuceeadeeaucesssaiedaescausivibonsnacereveseensecberesce 128 SA A ET TA E E EA dads sezeneacsacadnaet 129 A A A E A A creeteuenensesetn 129 A i 129 Attributes iscisceseevessevcnscchssctessnutecnetseeh vanersocvecoevduucevsendedersenvstewesuaeueutneuseeaseusessevespssvecseavecvechdsucevsendeaseovssesysteceusches 129 Attribute Properties 130 AutoCorrect Options 132 Change Password SS A AP sods ckbguncsaueseuedtr raceuseveursuaes 133 Choose COLUMNS wrisecesccsscncessaveascevseanensctseceeesonvsetsevccndevecvsecssusssesoecentscussessensrseerveupeduectentieeveshdesdersoncessenssseivasceenconve 133 Compactianid Repair E eae ae ea S cdetssvedecedue Svectoct ecusccecsedvocsssuscerseeauedescscuuts 134 CUSTOMIZE ies inicien 134 AAA E E II E E E A A AER 135 Copyright O 2004 2015 Kinook Software Inc Ultra Recall Help COMMAaAndS scent da led cda e do de dl el a T dd 135 MU aa 136 CT A O OO NN 136 OPINO 136
138. checking this will enhance download performance especially or slow network connections Always use IE cached version of files if available If checked when importing documents from the web Ultra Recall will always use the most recent version of any files found in Internet Explorer s temporary file cache You can check this option if IE is your default browser to speed up imports If unchecked Ultra Recall will query the server for each file s timestamp and retrieve the file if the server reports it has a newer copy in order to ensure that the most recent version of the file is processed Download entire document for text and summary information when not storing contents If checked when importing documents from the web and not storing contents the entire document will be retrieved to gather any text and summary properties from the document Leave this unchecked to speed up importing of large remote files check this option only if documents larger than 1 MB need to be keyworded or processed for summary information Use page title for item title if available If checked and the web page has a title its title will be used for the item title in Ultra Recall If unchecked the page URL will be used for the title File Import Include subfolders by default when importing folders If checked Ultra Recall will default to including subfolders when importing folders Otherwise subfolders will not be included Copyright 2004 2015 Kinook Software
139. combinations if the New tab checkbox on the Favorites dialog is Ctrl Alt Shift Z checked Undo Redo Operations Ctrl Z or Alt Backspace Undo the last change to the Info Database Ctrl Y Redo the last undone change to the Info Database Display Operations F5 Refresh the Dependent Panes for the current selection Ctrl F5 Synchronize the selected Info Item Shift F5 Refresh the entire Ultra Recall application F9 Show the Choose Columns Dialog See Also e Data Explorer Search Pane shortcuts e Item Attributes Pane shortcuts e Item Details Pane shortcuts e Related Items Pane shortcuts Copyright 2004 2015 Kinook Software Inc Commands and Procedures 187 5 2 2 2 Data Explorer Search Pane Shortcuts These are the keyboard shortcuts that apply when the Data Explorer Pane or Search Pane has the focus Info Item Navigation Enter Left Arrow Num Right Arrow Num Up Arrow Down Arrow Alt Home Alt Down Arrow Alt Up Arrow Alt End Shift Left Arrow or Num Shift Right Arrow or Num Alt J Ctrl Shift H Ctrl Shift U Info Item Operations Insert Shift Enter Expand or collapse the selected Info Item Collapse selected Info Item if expanded or select parent item Collapse selected Info Item Expand selected Info Item if collapsed or select first sibling Expand selected Info Item Navigate Up and Left not expanding nodes Navigate Down and Right not expanding nodes Go to first sibling
140. cted text Item Keyword Selected Text on the menu e Commands to change rich text editor or web browser zoom level View Zoom on the menu Option to display full path of database file Option to choose which favorites to show in Favorites toolbar Command to search for selected text Command to disable enable word wrap in rich text editor Command line flag to open database in read only mode Support unchecking Match whole words search option with full text search enabled alternative to word Support additional operators when searching on Keywords user defined attribute in Advanced search Improved parsing of imported and linked files in style sheets when importing web pages e Send IE9 user agent string instead of IE7 when importing web pages Handle internal link between databases in same folder if link path not found both databases were Copyright 2004 2015 Kinook Software Inc 10 Ultra Recall Help 1 7 moved e Support pasting or drag drop of bitmap on clipboard into Data Explorer pane to create image document e Support pasting or drag drop of file as image from Windows Explorer or other file manager into text editor Format Highlight command toggles highlighting Double clicking tab on Item Details pane closes tab Increase maximum number of favorites 50 gt 200 and databases 25 gt 100 shown in toolbars and menus Note See the history page on the we
141. ction Descriptions When Info Items in the Related Items Pane or Item Parents Pane are selected this will navigate to the same Info Item in the Data Explorer Pane If the carrot is not the same as the selection make that Info Item the selection It will always refresh the Dependent Panes on this selection Opens the selected item in a new tab Locks the item to prevent deleting or editing details and attributes Display the Flag sub menu Click the flag you want to assign to the selected Info Items Display the Item Keywords Dialog Creates a manual keyword or tag for the selected text Reload Document and Folder Template Group Info Items from their original source the URL Attribute location Toggle the Store Contents state of applicable Info Items Open the selected Info Item s stored document in the associated external editor viewer open linked document if Shift held down Switch back to editing internally when editing an Info Item document externally or begin editing the current web page or highlighted rich text item internally Launch the selected URL filename in the Internal Browser View the URL Attribute in the Item Attributes Pane in rich text etc If clicked while holding the Shift key it will be launched externally If no URL filename is selected the page will be launched externally Opens the Windows folder containing the selected Info Item internally if folder is in the internal browser view list hold the Shift to force i
142. cumented in this help file are for the predefined defaults See Also Copyright 2004 2015 Kinook Software Inc Commands and Procedures 185 5 2 2 1 Keyboard Shortcuts Customizing Global Shortcuts Many Ultra Recall keyboard shortcuts apply at all times in every part of the application These are referred to as global keyboard shortcuts Shift WinActivate Ultra Recall system wide shortcut this keyboard shortcut can be configured in user dows Z options Ctrl Win Insert clipboard contents into Ultra Recall system wide shortcut available from any active dows V application the keystroke can be configured in user options F1 Display help for the current window or dialog Go Back Go Forward Alt Left Arrow Go Back to the previously viewed Info Item or web page Alt Right Arrow Go Forward to the next viewed Info Item or web page Backspace Go Up one Level applies to Data Explorer Pane Search Pane Related Items Pane Pane Navigation Ctrl 0 Go to the Search Pane Ctrl 1 Go to the Data Explorer Pane Ctrl 2 Go to the Item Details Pane Ctrl Shift 2 Go to the detail area of a form Ctrl 3 Go to the Related Items Pane Ctrl 4 Go to the Item Attributes Pane Ctrl 5 Go to the Item Notes Pane Ctrl 6 Go to the Item Parents Pane Alt C Go to the Calendar Pane Alt D Go to Web Toolbar Ctrl Shift F Go to the system Quick Search Info Item Tab Go to the next control in the current Pane or the next pane if at the
143. d Activate when in full screen mode Causes the Reminder Dialog to be brought to the foreground and focused when the reminder dialog is displayed even if the current application is in full screen mode Play a reminder sound Plays the specified sound when a reminder becomes due Note Clicking the reminder tray notification balloon will cause the Reminder Dialog to be displayed if not already visible See Also e Reminders e Reminder Dialog 4 5 22 14 Miscellaneous Options The Miscellaneous tab of the Options dialog configures miscellaneous settings Display full path of database file If checked the full path of the database file is shown in the window title bar Window menu and Database toolbar Item command line format Determines the command line syntax used when copying the selected item s shortcut to the clipboard via the tem Copy Item Command Line menu item or keyboard shortcut Ctrl Shift l The available variables are UR Expands to the Ultra Recall executable filename URX Expands to the full path filename of the Ultra Recall executable including quotes if necessary DB Expands to the full path filename of the current Ultra Recall Info Database including quotes if necessary DB_URL Expands to the URL form of the current database path filename ITEMS Expands to the item ID Attribute of the selected Ultra Recall Info Item ITEM_PATH Expands to the full lineage of item ID Attributes item ID of
144. d OR boolean logic Enter one or more OR relationships in your criteria to specify OR boolean logic in a Quick Search OR works the same as with an online Google search Note like Google the AND relationship is implied and optional Search titles only Check the Search titles only checkbox to search only item titles if unchecked all item Attributes and Keywords are searched e Match whole words Limited Searches How to use a Quick Search Start 1 Automatically If the Automatically start saved search when search item selected Search Option checkbox is checked 2 Manually when you type if the Incremental search delay when typing is not 0 this search will restart after the specified delay as you enter search criteria 3 Manually with the Start button clicking the Start button will always start searching based on the specified criteria or restart if a search is running Stop A running search can be stopped by hitting ESC the Stop button on the View Toolbar or View submenu or navigating to a different Info ltem Reset The Reset button will stop the search if running and reset the search criteria Save The Copy button will create a new Saved Search from the current search Promote to Advanced Search the Advanced gt gt button will convert your Quick Search into an equivalent Advanced Search See also Searching Advanced Search Or Boolean Logic Keywords Phrase Search Limited Searches Whole Wo
145. d compatible if it is derived from the same Core Template as the existing Template Item URL this attribute determines the location of the linked stored document for any Info Item based on a Document template e Reminder this attribute determines if when a reminder is displayed for the Info Item Begin Date this date attribute combined with Begin Time when populated determines when a Reminder is displayed Begin Time this time attribute combined with Begin Date when populated or with today s date if not determines when a Reminder is displayed Recurring the value specified with this attribute determined if and when the owning Info Item s Begin Date Begin Time value is incremented if an associated Reminder is dismissed Address CC City Company used as the Contact tem Title if both First Name and Last Name values are not provided Country State Postal Code Due Date Email Home Email Work First Name used as part of the Contact tem Title From Last Name used as part of the Contact tem Title Message Date the date of Email Document Info Items Phone Fax Phone Home Phone Mobile Phone Work State To Web Site The core Contact template does not use the Item Title attribute as it s title See Custom Item Titles for more information See Also System Attributes Attribute Attribute Type Reminders Synchronization Custom ltem Titles Copyright O 2004 2015 Kinook
146. d will be included in the exported OPML file e Export of multiple items and notes to single RTF file available in Professional edition only e Drag drop and copy paste can also be used to export documents and item rich text to other applications Previous Export Dialog page Export Overview Next Export Dialog page Select Destination page when exporting to a folder or the Select Attributes page for other types 4 6 2 2 Select Attributes This Wizard page is displayed when exporting Attributes values as a comma delimited file or when exporting to XML Ba Export Select Attributes Attributes data to export Name Category ie Al Check Uncheck Icon Export a Item Details RTF Export Check All Item Notes Export Manual Keywords Export Uncheck Al Stored Document Export v XML Export Features When exporting to OML XML rich text documents and icons can also be exported Several special entries on this wizard page allowing the user to determine if they are also exported These entries are listed under the Export category and include e Export Icon the icons for the exported Info Items will be stored in a subfolder named with the xml filename _ cons and referenced in the output OML file e Export Item Details RTF the body of exported Info Items based on Text templates will be saved as RTF files in a subfolder named with the xml filename _StoredContent and referenced in
147. d Items Pane layout of an item and wish to make its layout become the default for its template you can simply right click on the header row of the Related Items Pane then click on Setas Default This will update the template and all items based on it using the default layout to the displayed Related Items Pane layout Reverting a customized layout back to the default Right click on the header row of the Related Items Pane and choose Restore to Default This will discard any customizations previously done to the Related Items Pane for the selected Info Item and restore it to the layout defined by the assigned Template See Also e Related Items Pane e Customization e Choose Columns Dialog Item Attributes Pane The Item Attributes Pane is the pane that displays and allow editing of the Attributes for the Selected Info Item s specified by the current Primary Selection Pane To go to the Item Attributes pane select View Other Windows Item Attributes on the menu or press Ctrl 4 Each row is a single attribute name value pair New Attributes can be assigned to the selected Info Items s and non mandatory Attributes can be deleted from the selected Info Item s Here the Item Attributes Pane is shown in its default location docked together with the Item Notes Pane Copyright 2004 2015 Kinook Software Inc 120 Ultra Recall Help i Item Attributes ax Attribute Yalue Document Date Synchron 9
148. d on that template is selected providing another method for viewing and editing the item s attributes Copyright 2004 2015 Kinook Software Inc Getting Started 17 See Also e Forms e Forms Dialog e Item Details Pane e Form Viewer 2 1 3 1 4 Info Item Attributes based on the Info Item Attribute Type link that attribute to another Info Item in the database providing another way to define the relationship of one item to another In the Item Attributes pane double click on an Info Item attribute or right click and choose Edit to display a dialog for choosing the Info Item to link to Right click on the attribute and choose Open Shortcut or select the attribute and choose tem Open Shortcut on the menu to navigate to the Info Item On a form with an Info Item attribute focused choose Edit Rename on the menu or press the related shortcut default is F2 to display a dialog for choosing the Info Item to link to Choose Item Open Shortcut on the menu default shortcut is Ctrl Q to navigate to the Info Item See Also e Logical Linking e Internal Linking 2 1 3 1 5 Money Attributes based on the Money Attribute Type store monetary information 2 1 3 1 6 Number Attributes based on the Number Attribute Type store numeric integer or floating point information 2 1 3 1 7 String Attributes based on the String Attribute Type store text information anything you can type String Attributes can be
149. de the leading character For example txt rtf ini reg bat cmd csv Several extensions reference more than just their actual extension but rather a type of file txt matches any file that contains plain text rtf matches any file that contains rich text rtf htm matches any file that uses the html format xml matches any file that contains valid xml ppt matches any extension that is a valid Powerpoint document eml matches any file that uses the MIME format such as Outlook Express emails msg matches Outlook email messages folder adding this extension to the File extensions to display in the internal browser view list on the Browser Options tab will cause folder Info Items with a valid folder URL to display the actual contents of the folder in the internal browser view Print The Print Dialog is used to print all of the selected Info Items Copyright O 2004 2015 Kinook Software Inc Application Components 159 4 5 24 2 Print General Options Select Printer E AHP OfficeJet D135 on Familyxp A Microsoft Office Document Image Writer lt gt Status Ready J Print to file Location Comment Find Printer Page Range Al Number of copies 11 O Pages Ta l te a 7 Enter either 4 single page number or a single GH page range For example 5 12 Note You can preview and change the default print settings via the Print Preview Dial
150. direction Ways to access Keyboard shortcuts Alt Left Arrow go back Alt Right Arrow go forward View Toolbar Menu Bar View Back View Forward See Also e Helpful Features e View Toolbar e Undo Redo Multiple Tabs Ultra Recall supports opening multiple Info Items and URLs in separate tabs Many methods are available for manipulating tabs e Keyboard shortcuts e Tab Menu e Jump Dialog e Favorites Dialog e Favorites Toolbar e Favorites Menu e Reminder Dialog Hoisting Ultra Recall supports hoisting of the Data Explorer pane to temporarily limit the tree display tree to a subset of the entire tree hierarchy in the database The tree can also be unhoisted to show the entire tree again Any item except the root My Data item can be hoisted Copyright 2004 2015 Kinook Software Inc Using Ultra Recall 87 3 9 5 3 9 6 3 9 7 Hoisting and unhoisting are accessed via the Tree menu toolbar or keyboard shortcuts To hoist choose Tree Hoist on the menu If the root item of the tree is not the My Data item house icon the tree is hoisted Use Tree Unhoist on the menu bar to show the entire tree or use Go Up On Level to unhoist one level If an item outside of the hoisted tree is navigated to the tree will be unhoisted automatically Each tab can be hoisted to a different location and hoists are persisted between sessions An option is also available to automatically hoist a Favorit
151. ditor For plain text Info Items ie an Info Item for a txt file Ultra Recall will display and allow editing in the Text Document Editor component of the Item Details Pane A syntax coloring text editor can also be used to edit text and source code files by enabling the related editor option The syntax coloring will be based on the extension of the item s URL attribute In addition to syntax coloring the editor also provides code folding auto completion Ctrl Space bookmarks line numbers and more Definitions for other languages can be created using this documentation saving with a schclass extension and copying the file to the Editor Schemas subfolder of the Ultra Recall installation path Below is the Text Document Editor This is a text document It contains only plain text which can be Unicode You can edit raw text in Ultra Recall but the formatting capabilities are disabled for this type of data See Also e Keyboard Shortcuts e Editor Options e Global Keyboard Shortcuts e Text Formatting Copyright 2004 2015 Kinook Software Inc 116 Ultra Recall Help 4 3 4 8 4 3 4 9 Image Viewer Ultra Recall will display image type Info Items in the Image Viewer version of the Item Details Pane A N Item Details logo bmp kinook The following types of images can be displayed directly in the Image Viewer version of the Item Details Pane e gif e jpg e jpeg e e
152. dow after export If this option is checked Windows Explorer will be launched by Ultra Recall for the export location when the export is complete e Save settings as Saves all the current wizard settings under the name entered in this field for use of these options again at a later time Note This feature is available in the Professional edition and only when running in non USB mode Previous Export Dialog Page Select Output Type or Select Attributes page depending on the output type selected Copyright 2004 2015 Kinook Software Inc Application Components 177 4 7 4 8 Caption Bar The Caption Bar is the band across the top of the Ultra Recall application almost all Windows applications have one which is always present and enables you to e Reposition the Ultra Recall application e Minimize or maximize the Ultra Recall application Status Bar The Status Bar is the optional band across the bottom of the Ultra Recall application You show or hide the Status Bar based on whether the Menu Bar entry View Status Bar is checked or not Ready Children O Parents 1 Keywords 9 Row 1 Col 14 READ Each section of the Status Bar contains specific information from left to right 1st Indicates the current status of any pending operation such as retrieving a web page 2nd Lists the number of Info Items in the Related Items Pane 3rd Lists the number of Info Items in the Item Parents Pane Ath Lists
153. e i File Edit View Favorites Item Tree Tools Window Help x AA Bis a piap F Address i v ud E Search ax Altem Details Notes idiom Aites al o My Searches A This Notes Info Item is a predefined Attribute gt Quick Searct convenient location for general notes y gt Most Popular y You can move modify or delete this lt 7 a item it is just a starting point OSystem ORich Text System Data Explorer qx Feel free to create new Info Items Access Count gt AA My Data a anywhere in this Information Database Date Accessed 11 8 2004 according to the way you wish to Date Created 7 28 2004 E yal Benefits organize your information Date Modified 10 26 200 A Concepts Default Child T Text eatures ll Flag pea ii les Has Children Yes E o FA Notes Item Title Icon A v Ef Contacts A Features Y ES Item Attributes A Item Notes gt Projects 24 Concepts 1 Imported Item y 2 Benefits hal 11 8 2004 9 5 i Item Parents ax gt RIA Mi 4 My Data amp j 5 Tasks Children 3 Parents 2 Ke See Also e Internal Linking e External Linking e Info Item Attributes 2 1 10 Reminders Any Info Item can have a reminder defined which will instruct Ultra Recall to notify the user at the specified date time that the Info Item should have some action performed on it open edit delete etc Copyright 2004 2015 Kinook Software Inc 34
154. e 62 entity 14 entry 62 114 equal 65 Copyright 2004 2015 Kinook Software Inc Index 209 error 173 Eudora 193 Eudora import 172 eula 10 examples 42 excel 23 77 194 196 exclusion 145 exists 63 65 expand 93 126 expand macros 136 194 expanding menu 103 136 Explorer 53 72 106 167 194 199 explorer menu 76 181 export 84 174 175 176 exported xml 201 extended 61 extension 50 51 extensions 158 external 72 76 79 116 152 external document 32 external link 141 external sources 191 extra 31 a ee failure 173 false 17 family 31 favorites 23 89 96 138 166 180 190 features 71 85 93 fields 48 49 file 13 26 39 73 98 137 174 178 file extensions 158 file format 13 file import 155 files 71 166 174 194 filter 27 58 59 63 67 68 107 114 148 final 173 176 find 27 56 58 59 61 62 92 107 140 148 178 find in text 140 find phrase 70 finish 173 firefox 23 50 166 first 39 42 First Name 19 fix 87 88 132 134 163 fixed 49 fixed text 115 flag 19 36 181 flags 36 96 196 float 128 focus 122 152 focus behavior 150 focus rectangle 200 folder 72 73 75 80 167 folders 194 follow 125 font 97 112 Fontoptions 151 fonts 151 footer 160 forgotten 200 form 16 31 111 139 form properties 139 format 16 96 97 182 189 202 format date 157 formatted 31 formatting 189 forms 16 139 forms editor 139 forward 180 f
155. e Address Book All Folders B Subject H Einde Context menu available from a right click Copyright 2004 2015 Kinook Software Inc 52 Ultra Recall Help 3 2 8 G Subject Thank you For this helefur coolbar Re Does this tool Copy to Ultra Recall ish Forward a Move To Copy To gt Move Again Tag Mark mea Copy to Ultra Recall Clicking the button or context menu entry will create a new Info Item in Ultra Recall for each selected email storing the entire email message with attachments in Ultra Recall Installation use one of these two methods e Check the Install Firefox Thunderbird Postbox toolbar extensions checkbox during installation of Ultra Recall this method will only install to the default user profile e Navigate to http Awww kinook com UltraRecall extensions html in a browser download the Thunderbird Postbox extension then install it via Tools Addons Extensions Install in Thunderbird Postbox What to do if the toolbar button isn t displayed in Mozilla Thunderbird or Postbox e In Thunderbird Postbox a Right click on the toolbar and click Customize Toolbar b Drag the Ultra Recall toolbar button from the dialog to the desired toolbar c Click Done Note Make sure the Use document title for item title if available option on the Import More option page is checked in order for Ultra Recall to use the message subject for the item title in
156. e Also e Synchronize e Import e Undo Redo Reminder Dialog When an Info Item Reminder is due Ultra Recall can be configured to display this dialog to notify you In addition a Reminder tray notification balloon can be displayed in addition or before the Reminder Dialog is displayed Note A single Reminder Dialog displays the due Reminders from all running instances of Ultra Recall consolidating your reminders in a single notification window Ultra Recall Reminder Item Title Begin Newspapers 5 10 2006 8 00 AM C Open in new tab Click Snooze to be reminded again in tes J From the dialog you can manage the displayed Reminders with the following buttons e Open Item Navigate to the selected Info Item in the associated instance of Ultra Recall If the Open in new tab checkbox is checked the item will be opened in a new tab e Open Dismiss Navigate to the selected Info Item and immediately dismiss the reminder in one step If the Open in new tab checkbox is checked the item will be opened in a new tab Dismiss Dismiss the selected reminder which will advance to the next Recurrence if this attribute is specified e Dismiss All Dismiss all displayed reminders in their associated instance s of Ultra Recall Snooze Reset the reminder into the future by the specified snooze delay amount e Snooze All Reset all displayed reminders into the future by the specified snooze delay amount Copyright
157. e Notes Info Item 1 Select the Notes Into Item in the Data Explorer Pane Copyright O 2004 2015 Kinook Software Inc 40 Ultra Recall Help Y Demo urd Ultra Recall Item Tree Tools Window Help Web Search 6 Altavista eG Dictionary com 3 This Notes Item is a predefined d nv iis Not general notes You can move m item it is just a starting point F Feedster Feel free to create new ltems any Information Database according ti organize your information re Contacts 8 Projects 1 1 Imported Items Eh Temnlates 2 Create a new Child Info Item of the Notes Info Item in the Data Explorer Pane Y Demo urd Ultra Recall Ctrl 2 Ctrl x Ctrl C Alt P gt Delete Rename EZ 3 Give the new Info ltem an appropriate title simply type a title then click the ENTER key Copyright O 2004 2015 Kinook Software Inc Getting Started Y Demo urd Ultra Recal Parc y Searches Quick Search Most Popular 41 4 Type the text of the note Info Item into the Item Details Pane click in the Item Details Pane and type A 10 Earc 4D My Searches This is my first new Info Item in Ultra Recall A Quick Search P Most Popular J Derantls iasad Data Explore e as My Data El A Notes A New Text a Tasks re Contacts EP Projects ay Imported Items E
158. e Time Attributes e Date Attributes e Time Attributes Data Explorer Pane The Data Explorer Pane is the part of Ultra Recall that displays and manages the relationships between Info Items To go to the Data Explorer pane select View Data Explorer on the menu or press Ctrl 1 This pane is a Selection Pane which provides access to one of Ultra Recall s innovations Logical Linking For most users the Data Explorer Pane will be the most frequently used part of Ultra Recall The Data Explorer Pane is the organizational center of Ultra Recall where you can e Maintain the unlimited relationships between Info Items using Logical Linking e Browse your information hierarchically e Rearrange drop paste or initiate new Info Items into an Ultra Recall Info Database e Remove obsolete Info Items Here is an example of data displayed in the Data Explorer Pane Copyright 2004 2015 Kinook Software Inc Application Components 107 Data Explorer ax a My Data E A Notes A Benefits A Features A Concepts a Tasks 2 Contacts EP Projects 9 1 Imported Items E 3 Templates 2 Recycle Bin Almost any content including URLs text emails etc can be dropped or pasted into the Data Explorer Pane to create new Info Items Hoisting can be used to display only a subset of the entire tree within the Data Explorer pane How to access e Menu Bar View Data Explorer e Keyboard Ctrl 1 See Also
159. e relationships between Info Items Here the My Root Info Item is the parent of the Notes Tasks Contacts Projects Imported Items Templates and Recycle Bin Info Items which are sibling Info Items Data Explorer a xX a My Data E A Notes A Benefits A Features A Concepts a Tasks Pe Contacts EP Projects E ele Imported Items w Shy Templates gj Recycle Bin 6 13 Paste To paste something in Windows means to put whatever is currently on the clipboard to the current carrot location Copyright 2004 2015 Kinook Software Inc 202 Ultra Recall Help Methods to Paste the selected information in Ultra Recall Keyboard shortcut Press Ctrl V Menu Bar Press Edit Paste or Paste Special which provides additional Paste Options 6 14 Rich Text Rich Text is text that can contain formatting such as bold italics different fonts and sizes colors bullets numbering line spacing indentation etc 6 15 Selection The Ultra Recall application consists of several different Panes some of which are Selection Panes and others that are Dependent Panes Users choose one or more Info Items in a Selection Pane or a URL in the case of the Web Toolbar and the Dependent Panes display additional detail about the selected Info Items Selected Info ltems are highlighted When the highlighting is prominent the Pane with the selection is active When the highlighting is subdued a different Pane is active The highlighti
160. e repositioned docked around the entire perimeter of the Ultra Recall application or even undocked which converts them into a detached dialog and can be placed anywhere on the screen How to reposition an Ultra Recall Toolbar 1 Drag the Toolbar to the desired location e f currently docked drag the Toolbar from the Toolbar handle at the left edge to see the docked Format Toolbar depicted below e If currently undocked drag the Toolbar by its upper blue caption bar see the undocked Format Toolbar depicted below Note If you drop the Toolbar around the perimeter of the Ultra Recall application the Toolbar will become docked Note 2 The outline that is displayed as you drag indicates where the Toolbar will dock when the mouse is released The Format Toolbar in undocked mode Format Arial The Format Toolbar in docked mode Arial Add Remove Toolbar Buttons It is very simple to add or remove buttons from an existing Toolbar in Ultra Recall You can directly add remove reset the buttons displayed for Toolbars by clicking the Down Arrow at the right end of each Toolbar You can also add and or remove Toolbar buttons while the Customize Dialog is displayed Copyright 2004 2015 Kinook Software Inc 102 Ultra Recall Help e To remove an existing Toolbar button 1 Click and drag the button to remove onto the Customize Dialog When you drop the button it will be removed from the Toolbar
161. e when opening it Note Available in Professional edition only Undo Redo While Ultra Recall can serve as your primary internet browser it does so much more by managing all your data and files regardless of source or type You can edit each Info Item add or remove Info Items create templates and much more Fortunately full Undo and Redo capability is provided which remembers the changes you have made and allows you undo and or redo some or all of those changes All actions in Ultra Recall are undoable except for the following list e Expanding Collapsing nodes in the Data Explorer Pane or Search Pane e Changes to the layout of the Related Items Pane e Creating new Attributes e Info Item Keyword changes e Compact and Repair e Set Password indicates features that also reset all Undo information Ways to Access Keyboard shortcuts Cir Z undo Ctrl Y redo Standard Toolbar Menu Bar Edit Undo Edit Redo See Also e Helpful Features e Functional Internet Browser e Go Forward Go Back Desktop Shortcuts Add a shortcut on your Windows desktop to any Info Item within an Ultra Recall Info Database for easy access to that item Create the shortcut by selecting the item and choosing tem Create Desktop Shortcut on the menu or typing Alt Q default shortcut Or copy the command line to open the selected Info Item to the clipboard via the Item Copy Item Command Line menu item This can be used to integrate wit
162. e within Ultra Recall Copy and Paste can be used for all information management tasks in Ultra Recall You can copy and paste items within the Data Explorer Pane the Search Pane from the Related Items Pane to other panes in the Item Details of a Text item and even between Info Databases Cut Copy and Paste can be used to move link or duplicate existing Info Items in Ultra Recall Info Items can be copied or cut from several panes within Ultra Recall e Data Explorer Pane e Search Pane e Related Items Pane Note Like most Windows applications if Info Items are cut they will be displayed as subdued until they are either pasted and removed from the source location or something else is placed on the clipboard By default pasting Info Items on the clipboard will result in a new link being made at the current location of the focus rectangle which is not necessarily the current selection If the Info Items were placed on the clipboard with a Cut action the source Info Items will be removed completing a Move action Several keyboard shortcuts exist for most Copy and Paste actions Ctrl C copy the current selection to the clipboard Ctrl Shift C copy the current select with URL to the clipboard Ctrl X cut the current selection to the clipboard Ctrl V create a new link to the copied Info Items See Logical Linking for more details Ctrl Shift V create a duplicate of the Info Items on the clipboard and their child Info Items
163. ecover changes after System Crash escesesecesseeeneceeeeeeeeeeaeeeaeseeesaeeeaeceeesaeeeaeseeesaeseaeeaeesaeeeaesieeseeeaeeenenaees 80 Copyright 2004 2015 Kinook Software Inc IV Ultra Recall Help Windows Explorer Mode 80 ICON Management cirio a naaa idas 81 A A A O 81 Print Print Preview a Single Info Item ccesssesseeseeseeeseeeeeeseeeneesseeseneseeseneseneseessesseasseeseneseeseeeseeeseenseesenenentenes 81 ltemiDetallS 0 cad A A RA ei eA A ee 81 Item AttribUteS vo cit A dit eee 82 tem Note Sai ia sien gin a iA aaa AA A ees Sa A 82 Item Parents ww 82 Related le iii ii A 82 Data Explorer troos aA a ad a dad dci 82 Search Mr EA A AAA A AAA RO AIRE 83 Print Print Preview Multiple Info Item oonmnnnnccnninnnonnnccnccnnacnncarnnccrnnnarnncnn rca 83 SA O 83 EXPO Mii 83 Exporting to CSV rin aa aa a a a a a aaa a a aa ia 84 Exporting to XML A a ed ii 84 9 Helptul Features iii id 85 Web BS a ae NE EEEO 85 Go Forward Go Back sicivacsccsctssssccssccssesiaccvaceccveesvascstessivavesenetvseccesousessecatessansisccsvsseceecteevsuerecssesdersessvdeteersuaveccreeues 86 MUTI PIS TADS ici a del adds 86 Hoisting iii cia 86 Undo Redo sissen lcd 87 Desktop Shortcuts ii ii 87 Spell Check 87 Auto Correct 88 Reminders 89 Favorites 89 Backup and Restore acoicricincicincnoincata canica li Addenda adi 89 Recycle Bin 90 Item Locking 90 Copying Moving betw
164. ed Info Databases These files have a urd extension and use a compressed binary format that can optionally be encrypted using a password supplied by the user Each Info Database is a single file that can be located anywhere on your computer The default location is your My Documents directory but another possibility is to place your Info Databases in a separate folder such as C UltraRecall You can store all your information in a single Info Database or use many unlimited Info Databases See Also e File Format File Format The open source SQlite database engine is used by Ultra Recall with some modifications to support encryption and stored content storage Each Info Database is a binary database file There are several advantages to using a binary database storage mechanism including e Instant load time Ultra Recall starts nearly instantaneously even with very large 2 GB Info Databases e Performance Using a true database engine the time required to add modify or even retrieve data remains constant as database grows Storing to a flat text or XML file causes save time to increase with the size of the file Copyright 2004 2015 Kinook Software Inc 14 Ultra Recall Help Indexed searches Since urd files are actually binary database files they can be indexed in multiple ways in some cases increasing the performance of searches by a factor of a 100 or more Smaller files Most human readab
165. ed Info Item to the top of the tree to maximize the display of pertinent Info Items when going to an Info Item Single click to expand an item If checked Info Items will expand with a single click Dbl clicking Info Items will always expand collapse or clicking on the symbol regardless of whether this box is checked Collapse siblings when expanding an item If checked all siblings of the item being expanded by double clicking or single clicking if the above option is checked or clicking Enter will automatically collapse This sibling auto collapse will also occur for other navigation such as selecting a favorite opening a reminder etc Even when this option is enabled using the button or the right arrow key to expand an Info Item will not trigger this behaviour This feature can be helpful in minimizing tree clutter Alphabetically sort when adding children to new items If checked new child items inserted under an item without children will be sorted alphabetically If unchecked new child items inserted under an item without children will be ordered manually order of creation Existing siblings can be sorted to sort alphabetically or reverse alphabetically or moved up or down to order manually Insert at top above when inserting child sibling in manually ordered list If checked a new child or sibling item inserted in an item with children that are manually ordered moved up or down will be inserted at the top of the list i
166. ed by Ultra Recall The Attributes assigned by default to each Info Item is determined by its Template but you can also assign other Attributes as well The existence and values of the Attributes assigned to Info Items is a powerful aspect of Ultra Recall You can group Info Items with a search based on Attributes sort them in the Related Items Pane because it is a structured way to add information to your data See Also e Info Item e Attributes e Template e Templates e Search e Searches e Related Items Pane Searches Searches provide a way to locate and group Info Items on a wide range of criteria After a search has been defined it can be converted into a permanent Info Item providing a way to immediately locate group and sort Info Items for a myriad of purposes Saved Searches can be saved either in the Search Pane or the Data Explorer Pane where it can reside with the data it pertains to and searches See Also e Search e Saved Searches e Limited Searches e Phrase Searches e Search Pane e Data Explorer Pane Viewing Information Ultra Recall provides convenient modular access to your data in a variety of ways from several perspectives While the different components are always coordinated this coordination differs depending on which Selection Pane is active e Normal Mode when a regular Selection Pane is active determining the selection all Dependent Panes are refreshed to reflect the appropriate i
167. ed in the Related Items pane Check the checkbox to use the Windows default font or uncheck and click Change Font to choose the font to use Copyright 2004 2015 Kinook Software Inc 152 Ultra Recall Help 4 5 22 7 4 5 22 8 Item Attributes and Item Parents panes The font used in the Item Attributes and Item Parents panes Check the checkbox to use the Windows default font or uncheck and click Change Font to choose the font to use Note Editor fonts are configured on the Editor Options tab Editor Options The Editor tab of the Options dialog configures settings that are related to the Text Rich Text editors available in the Item Details Pane Auto save changes every __ minutes 0 to disable This setting determines how often Rich Text is auto saved each save is undoable Default rich text editor font Click the button to change the default font used by the Rich Text Editor Show item text for documents with no viewer When checked if a stored document that no viewer is configured for is selected and its extension is not configured to be viewed externally and Ultra Recall is able to parse the document for text the parsed text will be displayed read only in the Item Details pane Note Available in Professional edition only Show combined text for multiple selection When checked if multiple items are selected in the Data Explorer or Search panes the combined text for all selected items will be d
168. editing of a stored item The temporary document will be opened in its associated application or the application specified for Open With Rich Text items will be launched in the application associated with the rtf extension typically WordPad or Word While an editor is available for Rich Text Info Items in Ultra Recall external editing provides a way to use RTF features that the Ultra Recall rich text editor does not support After making changes to the temporary file in the external application save the changes and or exit the application The changes will automatically be updated in Ultra Recall at the following times Ultra Recall will check the modified date of the temporary file copy at the following times and update the stored contents in Ultra Recall if it has changed 1 Ifthe item is edited internally again by clicking Click here to resume internal editing in the Detail pane or Item Edit Internally on the menu When the item is saved via File Save Ctrl S default shortcut or is auto saved Navigating to a different Info Item in a Selection Pane When selecting Tools Save All External Documents on the menu bar changes to all externally modified files are updated in Ultra Recall 5 Closing a database or exiting Ultra Recall PON Note All temporary files created by Ultra Recall are automatically deleted when Ultra Recall exits Ultra Recall will first prompt the user when this update occurs depending on the setting
169. ee Also e Store Contents e Synchronize Copy Page Shortcut Whenever the Item Details Pane is displaying content with the Internal Browser View the related URL can be placed on the clipboard using Copy Page Shortcut Ways to access Keyboard Shortcut Ctrl Shift C Menu Bar tem Copy Page Shortcut Open Document Info Items including Text and derived Info Items can be opened externally using Open Document If the Info Item contains a stored document or content Open Document will launch the stored content otherwise the linked document will be opened Note Holding Shift when using Open Document will force the linked document to be opened if available Ways to access Keyboard Shortcut Ctrl J or Ctrl Shift J force link document open Menu Bar tem Open Document Item Details Pane Click here to open stored document hyperlink displayed when the content can t be viewed internally See Also e Managing Documents and Files e Editing Stored Documents Externally e Options Dialog e Item Details Pane Open Shortcut Any time a URL or filename is selected the Open Shortcut method will launch the document If the Options Browser Launch shortcuts in external browser window by default checkbox is checked the shortcut will always launch externally to Ultra Recall otherwise it will be launched in the appropriate Item Details viewer The URL can be selected in the UAL Attribute in the Item Attributes Pane rich text in the
170. een Info Databases sesssceeseesessseeseeeseesseeseneseesseeseeesneseesmeaeneesenesensseeeeeeseeeseasenesentenes 90 Shared Info Databases sccsscsciseiscseossseteeseavsencecdenseacersensevsencsnecesessessenvensesscevenscusuavestoevsousescesvesserseetenterseneesssnensereaens 91 Combine Info MOMS si ccsdsbi sicecscccsessesiocsnncecsescrceceessescastecssseunsecusceccecessscesssicssussesanesestaedbctscusvasceessucssbesveseusvecteucdevseers 91 Rename Into Weis O daa 91 Extensive Search Capability is 92 Multiple S leCtion ies 92 Miscellaneous 93 10 Getting Things Done GT D iii ii 94 Part IV Application Components 94 We MGM UN Bale A aa 95 2 A O 95 Color Toolbars ws 96 Database Tora io niac 96 Favorites To a 96 Flag iT Lo ot aaae aa E EEA a E T A A osuasseavansepesbassausdunteds 96 Format Io A E E E A T 97 Insert Child Sibling Toolbars cas 97 AAA un A sctuced sceuedevvenenavescteertance 97 EPA NN 98 Sarco E EET A A E 98 O AAA pae aeoaea rea a raa a Seea aE Eae eee EE paa ae aa U aa Eae eE 98 Copyright 2004 2015 Kinook Software Inc Contents V Web Toolbar 99 NAICW TOOID ale csc EAE A EONA S A a ere chal es ae Sah a cS Nace A 99 CUSTOMIZING esses SE E E A stu ET E 100 Creating TOS iuris ee 100 Deleting Toolbars scccesceseesersssesssensesensersoncersnonsensessecenssesesesseacensuesseseenecacassesatonsoneesauensensonsesoneetensentenea
171. ehind a login so that the already loaded page gets stored instead of attempting to retrieve the page again online Note Maxthon is also fully supported including using the right click menus and IE Toolbar To enable the IE Toolbar in Maxthon ensure the IE Toolbar is installed as mentioned above then check both toolbar buttons in Maxthon at Options Maxthon Options Plugin IE Plugin lt tab gt Note When Info Items linked to local files are permanently Deleted using Shift Del or Ctrl Shift Del the corresponding local files are also deleted to the Windows Recycle Bin This is a convenient way to Copyright O 2004 2015 Kinook Software Inc Using Ultra Recall 47 delete the Info Items and their related local files in a single step from within Ultra Recall f the Info Item s are first deleted to the Ultra Recall Recycle Bin then permanently deleted the local file will NOT be deleted See Also e Installation e Store Contents e Import Dialog e Import Options e Capturing Information 3 2 5 Microsoft Outlook Integration Ultra Recall includes the ability to link or store objects from Microsoft Outlook 2000 through 2013 Outlook Synchronization can be used to create new or update existing Outlook objects from within Ultra Recall The Outlook objects supported include e Messages emails e Contacts e Appointments e Tasks e Notes Outlook objects can be added to Ultra Recall using the following methods
172. elated Items Pane Other Pane Behavior with multiple selection e Item Details Pane This pane is disabled and displays the count of selected Info Items when multiple Info Items are selected unless the user option to Show combined text for multiple selection is checked Item Attributes Pane When multiple Info Items are selected in any of the above panes the Item Attributes Pane will only display the Attributes that are common to all the selected Info Items and will only display values when identical for every selected Info Item If one of these shared Attribute values is edited the new value will be assigned to every selected Info Item Related Items Pane When multiple Info Items are selected in either the Search Pane or the Data Explorer Pane the Related Items Pane will have the caption of Selected Items and will display info about the selected Info Items instead of child Info Items Item Notes Pane This pane is disabled with multiple Info Item selection Copyright 2004 2015 Kinook Software Inc Using Ultra Recall 93 3 9 20 e Item Parents Pane This pane displays the combined list of parent Info Items for the selected Info Items e Item Keywords Dialog This dialog will show all keywords common to all the selected items and editing the keywords will affect all selected items See Also Selection Panes Printing Multiple Items View Multiple Items Editor Options Miscellaneous Some additional
173. electing Info ltems with the mouse except for multiple selection when only the last selected Info Item is in the Focus Rectangle When navigating with the keyboard you can position the Focus Rectangle to a different location than the selection by holding the Ctrl key while navigating within a Selection Pane with the arrow keys Actions only available for single selection Any action that only honors single selection will always use what is specified by the Focus Rectangle regardless of the selection This includes Paste Paste Special Import Flags Open Item Oo Oo o o Oo e Open Document Copyright O 2004 2015 Kinook Software Inc Definitions 201 Insert Rename Expand Collapse Select All 6 10 Goto Info Item There are many ways to navigate to an Info Item in a Selection Pane without using the mouse simply clicking on an Info Item in a Selection Pane These include e Double clicking or typing Enter on an Info Item in the Related Items Pane or Item Parents Pane Using one of the View Go To Menu Bar entries to navigate to an Info Item Using Go Back or Go Forward navigation features Going to a Favorite Using the Jump dialog 6 11 OML XML OML or Outline Markup Language is an XML dialect similar to OPML or Outline Processor Markup Language See hitp oml sourceforge net and www opml org for details See Also Exporting to XML 6 12 Parent Info Item The Data Explorer Pane displays th
174. ely This provides an easy way to completely remove Info Item s and their related external object s in a single step from within Ultra Recall f the Info Item s are first deleted to the Ultra Recall Recycle Bin permanently deleting the Info Item s will NOT delete the corresponding external files objects Ways to access Keyboard Shortcut Ctrl F5 Menu Bar Item Synchronize See Also e Store Contents e Refresh e Documents e Folder Synchronization e Outlook Synchronization e Search Synchronization e Grids Option Dialog e Keywords e Auto generated keyword e Import Options Folder Synchronization When a folder from Windows Explorer is imported into Ultra Recall all of its subfolders and files can be imported by default maintaining their original directory structure with the Import Wizard by using the Folder option If files or folders are later added to the Windows folder or are modified either in Ultra Recall or externally you can easily re synchronize these new updated files and folders by Synchronizing the folder using Item Synchronize on the menu bar If you only want to add any new external files and or folders simply re import the same root folder to the same location in the Data Explorer Pane with the Create logically linked items for duplicate URLs checkbox is checked You can either check this option on the Select Destination page of the Import Wizard each time you import or you can configure this to be the glob
175. emplate and can optionally be assigned to other templates if desired facilitating reminder creation on specific types of Info Items See Also e Reminders e Notification e Recurring Reminders e Reminder Dialog e Reminder Options e Item Menu Notification When an Info Item reminder becomes due several different notifications are possible each of which are defined on the Search Reminders tab of the Options Dialog These options can be one or more of the following e display a tray notification balloon e display the Reminder Dialog e play a reminder sound i Ultra Recall Reminders Reminders are overdue Click here to see reminder details tray notification balloon See Also e Reminders e Options Dialog e Reminder Dialog e Reminder Options Recurring Reminders can optionally be configured to recur or repeat on a frequency specified by the value of the Recurring attribute When a recurring reminder recurs the Info Items s Begin Date attribute value is advanced by the value specified by the Info Item s Recurring value In addition when a reminder is first recurred after being dismissed via the Reminder Dialog an Original Begin Date auto attribute is added with the initially specified Begin Date attribute value The Reminder will recur when either one of the following events occurs e The reminder is dismissed with the Reminder Dialog and the End Date attribute value if specified is passed e The E
176. en phrase searched individually performance can be enhanced by limiting the items searched with a Limited Search Pon Note Phrase Searching is not available in the Viewer version of Ultra Recall with full text search enhancements disabled See Also e Advanced Search e Limited Search e Quick Search e Nested Searches e Locked Searches e Searching e Keywords Locked Searches Both Quick Search and Advanced Searches can be locked to prevent accidental changes to the search by checking the tem Lock menu item See Also e Advanced Search e Limited Search e Quick Search e Nested Searches e Phrase Search e Searching e Keywords Managing Documents and Files Ultra Recall is a great place to store and or manage your local and remote files Every supported file type is automatically processed for text attribute values and optionally stores the actual file within the Ultra Recall Info Database Many features are provided to manage these documents files and folders and interact with all Info Items with external applications such as e Drag and Copy From Ultra Recall Synchronize Outlook Synchronization Folder Synchronization Refresh Store Contents Copy Page Shortcut Open Document Copyright 2004 2015 Kinook Software Inc 72 Ultra Recall Help 3 6 1 3 6 2 e Open Shortcut e Show Explorer Menu e Document Summary Attributes e Editing Web Pages Internally e Editing Micr
177. ensure the Item Attributes pane is visible on the Menu Bar View Other Windows Item Attributes from the keyboard Ctrl 4 2 click on an attribute in the Item Details pane then either click Insert keyboard choose Edit Insert from the Menu Bar 3 The Insert Item Attribute dialog is displayed Select or type URL in the name field then click OK 4 A new URL attribute is now displayed Enter the appropriate url value in the Value column Once a valid URL attribute is assigned to an Info Item the item can be Synchronized with that external url If the Store Contents button of the Item Toolbar also under Item on the Menu Bar is depressed then the actual external object is stored within the Ultra Recall Info Database See Also Attributes Menu Bar Item Toolbar Item Attributes Pane Templates Document Template Store Contents Synchronization Logical Linking Traditional applications for organizing information use a strict outline type of linkage between different entities Windows Explorer allows you to create folders which can contain files Email applications store each email in one folder such as the Inbox Even Internet Explorer favorites or Netscape bookmarks are stored as individual bookmarks which reside in a single folder only The problem with this method of organization is that often information should be associated with more than one other piece of information Being limited to creating a folder structure for
178. er subsidiary companies or customers of a company Storage Network Use You may also store or install a copy of the computer software portion of the SOFTWARE PRODUCT to allow your other computers to use the SOFTWARE PRODUCT over an internal network and distribute the SOFTWARE PRODUCT to your other computers over an internal network However you must acquire a license for the SOFTWARE PRODUCT for each computer on which the SOFTWARE PRODUCT is used or to which it is distributed A license for the SOFTWARE PRODUCT may not be shared or used concurrently on different computers Evaluation Use You may use the evaluation version of the SOFTWARE PRODUCT for evaluation purposes without charge for a period of 30 days If you use the SOFTWARE PRODUCT after the 30 day evaluation period a license for the non evaluation version must be purchased When payment Copyright 2004 2015 Kinook Software Inc Introduction 11 is received you will be sent a license key to enable the full functionality of the SOFTWARE PRODUCT 2 DESCRIPTION OF OTHER RIGHTS AND LIMITATIONS Limitations on Reverse Engineering Decompilation and Disassembly You may not reverse engineer decompile or disassemble the SOFTWARE PRODUCT except and only to the extent that such activity is expressly permitted by applicable law notwithstanding this limitation Separation of Components The SOFTWARE PRODUCT is licensed as a single product Its component parts may not
179. er the Minimize to system tray box is checked or not Behaviour Windows taskbar entries Determines whether one Windows taskbar icon is displayed for all open databases or one for each open database the default depends on whether the Database toolbar is displayed Show application icon in system tray If checked an application icon will be displayed in the system tray for each open Info Database Minimize to system tray If checked no task bar entry will be displayed when the application is minimized but rather just a tray icon Note this check box is only enabled when the Show application icon in system tray checkbox is checked Close button minimized application window If checked the application will minimize instead of close when the Close button upper right corner is clicked Esc minimizes application window If checked pressing the Esc key while any part of the Ultra Recall application is focused will minimize that instance of Ultra Recall Reload selection and tabs from last database session If checked all previously loaded tabs hoisting and selected items will be reloaded when a database is reopened uncheck to disable this globally or hold down Shift while opening a database to bypass just for that database Copyright 2004 2015 Kinook Software Inc 148 Ultra Recall Help 4 5 22 2 Keyboard Activation hot key Choose a combination of simultaneously depressed keys to activate Ultra Rec
180. erived Templates e Attribute e Info Item e Document Summary and Book samples 2 1 5 2 2 Modify Template Modifying an existing Template is as simple as editing a regular Info Item You can rename the template or the default tem Title add remove or modify any other assigned Attributes or change the values for any assigned Info Item Attributes Note Ultra Recall will synchronize the Attributes assigned to a Template with the Info Items based this Template according to the following rules e Add When Attributes are added to a Template the Attribute is also added to existing Info Items based on this template or any Templates Info Items derived from this Template e Delete When an Attribute is removed from a Template the user is prompted whether Ultra Recall should also remove this Attribute from all Info Items based on this template if you choose Cancel the Attribute is not deleted from the template See Also e Derived Templates e Attribute e Info Item 2 1 5 2 3 Delete Template Deleting a Derived Template is as simple as deleting any regular Info Item Simply delete the Template Info Item or reparent it away from the system Templates Info Item except for the Recycle Bin which has special behaviour When a template is permanently deleted not to the Recycle Bin any Info Items previously based on this template will be re assigned the first remaining ancestor template automatically by Ultra Recall For example l
181. ernally instead of navigating to the favorite within Ultra Recall This can be useful for using favorites to launch external applications and files If this option is unchecked holding the Ctrl key down when opening a favorite will open the item in a new tab Focus Selection Behavior Set focus to active selection pane when going to an item If checked focus will shift to the active Selection Pane when going to an Info Item Otherwise the focus will remain in the original Pane Set focus to Item Details pane when going to an item If checked focus will shift to the Item Details Pane when going to an Info Item Set focus to form when inserting an item lf checked focus will shift to the first form field when insert an Info Item based on a template with a form If unchecked focus will remain in the tree and the title will be edited Delay before updating item access date If the provided value in milliseconds is not 0 Ultra Recall will automatically update the Access Date Item Attribute after this amount of time when you select an Info Item Default Value 4000 milliseconds 4 seconds Drag Drop Behavior Auto expand only when dragging over item button If checked an Info Item will only auto expand when dragging over the button for each Info Item If not checked it will auto expand when dragging over any part of the Info Item Delay before auto expanding when dragging over items If checked Ultra Recall will only auto expand
182. es this daunting data management task with its comprehensive file and data format support advanced organization capabilities and high performance and unsurpassed dependability Instead of maintaining parallel sets of information segregated by their type or source link them all together logically regardless of what they are in Ultra Recall Solve the Needle in a Haystack Syndrome Many of us fall prey to the overflowing Inbox the ever expanding My Documents folder or an overwhelming Favorites Bookmarks list because these methods of data organization are simply too limited too confusing or too inconvenient Even the most dedicated organizers are frustrated by spending significant time storing their information then struggling to retrieve it when it is needed Leverage the advanced searching capabilities of Ultra Recall and experience the unexpected data on demand Copyright O 2004 2015 Kinook Software Inc Ultra Recall Help 1 3 Backup your data and know it can be recovered We all know we should back up our data but many of us either don t have the time or knowledge to successfully implement a backup strategy that ensures what is important will actually be protected By placing your data and files in Ultra Recall you can safely back up these individual Ultra Recall urd files with complete confidence that in the event of computer failure your data is safe Secure your Sensitive Information Have information
183. ess to features such as Insert Child Insert Sibling Move Up Move Down Move Left Move Right Jump Link Move Copy Hoisting Copyright 2004 2015 Kinook Software Inc Application Components 99 4 2 11 4 2 12 Web Toolbar The Web Toolbar displays the URL when Ultra Recall is displaying content in the internal browser and allows direct entry navigation of the internal browser to the UALthat is entered F Address E www kinook com The Address Toolbar consists of a text box for a URL with history capability and a Go button which works identically to any modern browser such as Internet Explorer The width of this toolbar can be modified in the Application Options dialog under the Browser tab The setting is called Web Address Toolbar Combo Combo box width Note The application must be restarted for changes to this setting to take effect the default width is 300 The purpose and functionality of the Web Toolbar is similar to the address bar of Internet Explorer This functionality includes e Auto complete from navigation history e Auto complete for local and network files while typing e Honors the IE SearchUrl registry settings e Drop down combo of typed addresses F4 works similar to IE but with list specific to Ultra Recall with Delto remove an item and size configure in options e pages visited in Ultra Recall are also added to IE history may require IE6 Standard keyboard
184. et s assume you create a template called Recipe derived from the core Text template You then create some Info Items based on this new Recipe template You later decide you don t want the Recipe template and delete it If you permanently delete the Recipe template all existing Info Items based on it will be automatically updated as being based on the Text template the first existing ancestor template of the now removed Recipe template When a template is deleted to the Recycle Bin it continues to function as a template but new Info Items can t be created based on it and existing Info Items can t be assigned it as a template See Also e Derived Templates e Attribute e Info Item e Recycle Bin Copyright 2004 2015 Kinook Software Inc 30 Ultra Recall Help 2 1 5 3 Custom ltem Titles The Item Title of an Info Item is the title displayed for an item in Selection Panes such as the Data Explorer By default Ultra Recall used the value of the Item Title core attribute for this value with the exception of the Contact template which uses a computed value based on the values of several attributes such as First Name and Last Name The actual expression used to define compute the title of an Info Item is defined by the template an Info Item is based on specifically by the Title Expression template attribute Most Items have a Title Expression value of Item Title as described above in contrast the Contact temp
185. ext Ctrl Shift Toggle superscript for the selected text Ctrl L Align the selected text to the Left Ctrl Shift T Align the selected text to the Center Ctrl R Align the selected text to the Right Ctrl Shift O Show the Font Dialog Alt X Converts the Unicode hexadecimal value preceding the insertion point to the corresponding Unicode character Insert Toggle the Insert Overwrite modes Ctrl Up Arrow Move the cursor to the start of the previous paragraph Ctrl Down Arrow Move the cursor to the beginning of the next paragraph Ctrl Left Arrow Move the cursor to the start of the previous word Ctrl Right Arrow Move the cursor to the start of the next word Ctrl Home Move the cursor to the start of the text Ctrl End Move the cursor to the end of the text Ctrl A Select All Ctrl Shift Up Arrow Select all text between the cursor location and the start of the line Ctrl Shift Down Arrow Select all text between the cursor location and the end of the line Ctrl Shift End Select all text between the cursor location and the end of the text Ctrl Shift Home Select all the text between the cursor location and the start of the text F7 Spell check the item text or item notes Ctrl F7 Display the Spelling Options dialog Shift F7 Display the AutoCorrect Options dialog Alt F7 Display the Text Statistics dialog See Also e Global Keyboard Shortcuts e Rich Text Editor Favorites Shortcuts A range of keyboard shortcuts are available for assignment to Fav
186. field mapping attributes defined Such as Private Assistant Phone Other Address See Also e Outlook field mapping e Fixed Field mapping e Outlook integration e System attributes 3 2 5 1 2 Fixed Field Mapping Below are the fixed mapping between Outlook object fields and the related System Ultra Recall attributes Ultra Recall Outlook Email Messages From From address To To address CC CC address BCC BCC address Message Date Message Date Contacts First Name First name of full name Middle Name Middle name of full name Last Name Last name of full name Address Home Business Other Address City Home Business Other City State Home Business Other State Postal Code Home Business Other Postal Code Country Home Business Other Country Work Email Email Home Email Email 2 Phone work Business phone Phone home Home phone Phone fax Business Fax phone Phone mobile Mobile phone Website Web Page address lt user defined keywords gt Categories Others Item Title Subject Begin Date Start Begin Time Start Copyright 2004 2015 Kinook Software Inc 50 Ultra Recall Help End Date End End Time End Flag Status Location Location Reminder Reminder Recurring Recurrence various Due Date Due Date Company Company Percent Completed Percent Completed Priority Priority Actual Work Actual Work Total Work Total Work lt user defined keywords gt Categories See Also e Outlook field mapping
187. file vwww bad url Url not found Continue processing remaining files Clicking Yes will resume importing the remaining specified documents clicking No will terminate the import Note hold down the Shift key when clicking Yes to cause Ultra Recall to automatically answer YES to subsequent import errors during that import Export Wizard An Export Dialog is provided which allows you to easily export some or all of the information stored in an Ultra Recall Info Database to your file system Using the wizard interface provided with the Export Dialog Info Items can be exported in the following formats e Individual files to a folder e Asingle text file containing a comma separated list of attribute values e An XML file e HTML files e Text items combined as a single RTF file The first page of the Export Dialog wizard is a welcome screen that can be turned off for future uses by checking the Don t show this page next time check box How to access e Menu Bar File Export e Item Toolbar button The next Export Dialog page Select Output Type Select Output Type This wizard page is where you determine what type of output the export process will create e Documents and item rich text to a folder This option will export documents for Info Items for document web pages or rich text for other Info Items to files in a folder that you specify Item attributes to a delimited CSV text file This option will export selected at
188. g search can be stopped by hitting ESC the Stop button on the View Toolbar or View submenu or navigating to a different Info Item e Save The Copy button will create a new Saved Search from current search e Demote to Quick Search the Quick lt lt button will convert your Advanced Search into a Quick Search See Also Searching Limited Searches Quick Search Phrase Searches Limited Search Whole Word Searches Locked Searches Saved Searches Comparison Operators Copyright O 2004 2015 Kinook Software Inc 62 Ultra Recall Help 3 5 2 2 1 Criteria Grid 3 5 2 2 1 1 The section of the Advanced Search where the criteria is entered is the Search Criteria Grid Relationship Item Attribute Comparison Value PT greater than or equalto 9 22 2004 or Date Modified greater than or equal to 9 22 2004 and ItemID does not equal 1 000 Each row of data in the Criteria Grid is a Criteria Row The rows are related to each other via Relationships which are further defined using Indenting See Also e Advanced Search e Criteria Row e Relationships e Indenting Criteria Row Each row in the Advanced Search grid is a separate Criteria Row Each Criteria Row defines specific search criteria built with an Item Attribute value a Comparison operator and a Value unless the Comparison doesn t use one If more than one Criteria Row is specified the relationship between each Criteria Row can be defined Al
189. g to the user s current regional language settings longdate Today s date displayed using the long date format according to the user s current regional language settings Note The Header left and Footer left fields default to the Item Title and Ultra Recall respectively You can change the defaults by entering your own value in these fields To prevent these fields from printing enter a single space in the respective field The fields can be reset to the default value by removing the value from the field The next time Print Preview is used the default value will then be restored 4 5 25 Progress Importing Documents http fu kinook com This dialog is displayed whenever a cancellable operation is occurring Copyright O 2004 2015 Kinook Software Inc 162 Ultra Recall Help 4 5 26 The caption of the dialog ie Importing Documents in the above image indicates the currently executing operation The following buttons allow the user to either cancel or halt the current operation e Cancel Stop clicking this button will either cancel or stop the current operation depending on its caption Cancel means all work done will be discarded Stop will discontinue the operation but preserve any work already completed such as during an import e Help clicking Help will display the help file opening to this entry Note a Stopped operation can also be fully canceled by doing a subsequent undo Se
190. h v SE Links 7 Note Some browsers do not support right dragging the URL in the address bar so to perform a non default drag operation i e copy instead of link in this case hold down the Ctrl key when dragging You can also drag a partial web page into Ultra Recall Simply highlight the text you wish to import into Ultra Recall then drag and drop this text where you want to place it into Ultra Recall Ultra Recall will attempt to include any embedded images and links Copyright 2004 2015 Kinook Software Inc Commands and Procedures 193 5 4 2 2 Note Selecting part or all of the web page before importing may be needed when importing a secure page for instance an order receipt page or a page behind a login so that the already loaded page gets stored instead of attempting to retrieve the page again online 3 Kinook Software Quotes Microsoft Internet Explorer File Edit view Favorites Tools Help Q pack amp x E A pO search SY Favorites 4 Address E http www kinook com test html kinook Home Products Support How to Buy What Customers Say About Our Prod Let me say that Visual Build Pro is by far one of Vis i he best tools I ve ever invested in I was able time Visual Build o completely automate the building of my VB that Professional project tree regardless of whether binary far ity was in synch or not It has turned soft
191. h other applications opening the Info Item from another application when the command is executed the Run dialog Explorer etc Spell Check Any text that can be edited in Ultra Recall can be spell checked This includes text in the Rich Text Editor Text Document Editor and the Item Notes Pane Copyright 2004 2015 Kinook Software Inc 88 Ultra Recall Help The image below shows the Spelling Dialog that is displayed for words detected as misspelled Spelling Not in dictionary viewfinder Change to Perified Suggestions Ignore All I Yerres verifier vineries Change Change All verifiers AutoCorrect Options Igi Cancel When a word is detected by Ultra Recall to be misspelled it will be underlined with a red wavy line From the context menu right click on the highlighted word you can choose from the suggested corrections to immediately correct an individual word Ways to spell check an entire body of text Menu Bar Tools Spell Check Keyboard Shortcut F7 The spell check dictionary included with the basic installation of Ultra Recall is English Dictionaries in the following alternate languages are available for download installation e Danish e Dutch e French e German e Italian e Latin e Polish e Slovenian e Spanish e Swedish e UK English See Also e Helpful Features e Spelling Options Dialog e Rich Text Editor e Text Document Editor 3 9 8 Auto Correct Any text that can
192. hat the name to map is a case insensitive match is used Additional Outlook fields supported by Ultra Recall Outlook Field name as defined by Ultra Recall Type recommended as Attribute Type Home Address String multiple lines Home City String Home State String Home Postal Code String Home Country String Business Address String multiple lines Business City String Business State String Business Postal Code String Other Address String multiple lines Other City String Other State String Other Postal Code String Business Fax String Home Phone 2 String Assistant Phone String Callback Phone String Car Phone String Other Phone String Other Fax String Job Title String Prefix String Suffix String Birthday Date Copyright 2004 2015 Kinook Software Inc Using Ultra Recall 49 Anniversary Date E mail 3 String IM Address String All Day Event Boolean Complete Boolean File As String Private Boolean Role String The Address City State Postal Code and Country System attributes defined in Ultra Recall Professional are mapped fixed to the Address fields in Outlook which are defined as the mailing address User attributes can also be defined for these fields and mapped in addition to the pre defined System attributes Outlook user defined fields are retrieved with the name you have defined in Outlook Note The Outlook urd sample has many of these User
193. he Ultra Recall icon Simply add the desired Info Items to the Favorites list in each Info Database and optionally assign a keyboard shortcut as well See Also e Helpful Features e Favorites Dialog e Favorites Menu Backup and Restore One advantage of using Ultra Recall is that all your information can be managed with a single application and stored in a single Info Database Info Databases are easily backed up restored or moved making backup and restore of your data a simple and reliable process If you store the contents of your files in Ultra Recall even your external documents are stored within the Info Database ensuring that a backup and subsequent restore operation will include all of your important data Note The Store contents when importing files or web page addresses user option is available to make storing the contents of external documents the default See Also Helpful Features Info Database Store Contents Options Dialog Options Import Dialog Copyright 2004 2015 Kinook Software Inc 90 Ultra Recall Help 3 9 12 3 9 13 3 9 14 Recycle Bin Ultra Recall provides Recycle Bin functionality which works very similar to the Windows Recycle Bin As Info Items are deleted they are moved to the Recycle Bin each Info Database has its own You can delete Info Items permanently without moving to the Recycle Bin by holding Shift when deleting The Ultra Recall Recycle Bin can be e
194. her labeled Alphabetized or Categorized indicating how it will be displayed when clicked How to access Copyright 2004 2015 Kinook Software Inc 134 Ultra Recall Help 4 5 7 4 5 8 e Menu Bar View Choose Columns e Keyboard F9 e right click the header row of the Related Items Pane then click More See Also e Related Items Pane e Related Items Pane Configuration Compact and Repair Access the Compact and Repair Database Dialog is available by selecting Compact and Repair from the Tools menu Compact database If this check box is checked when OK is clicked the current Info Database will be shrunk removing any free space Note Ultra Recall uses a highly efficient binary format for Info Database files As Info Items are deleted empty space remains within the file and is reused when new data is added to the Info Database If you delete a large amount of data you can immediately shrink the Info Database removing this free space by using the provided Compact functionality Repair database The Ultra Recall database uses high performance technology and has been extensively tested and optimized The underlying technology is atomic and transactional preserving the integrity of your data at all times even through power loss or equipment failure By checking the Repair database checkbox when you click OK Ultra Recall will verify the integrity of your Info Database and fix any of the option
195. hortcuts 4 3 4 1 Internal Browser View When a Selection Pane has selected an Info Item with HTML content the Item Details Pane will use the Internal Browser View to display or edit it The Internal Browser View version of the ltem Details Pane Copyright O 2004 2015 Kinook Software Inc 110 Ultra Recall Help 4 3 4 2 G Item Details Google a G O ogle Web Images Groups News Froogle more Advanced Search Preferences Google Search I m Feeling Lucky Language Tools Advertising Programs Business Solutions About Google v By default the Internal Browser View is used to view and edit web content such as web pages mht files and icons If Microsoft Office applications such as Microsoft Word Excel Powerpoint etc and or a PDF Reader is installed these additional document types can also be viewed and or edited within Ultra Recall with the following configuration setting changes See Also Web Toolbar View Toolbar Format Toolbar Browser Options Keyboard Shortcuts Internet Browser Mode Editing Web Pages Internally Editing Microsoft Office and PDF Documents Internally Windows Explorer Mode Contact Editor Whenever Info Items based on a Contact Template are selected the Item Details Pane will display the Contact Editor to facilitate viewing and modifying the various Contact related Attributes assigned the Info Items Copyright 2004 2015 Kinook Software Inc
196. ht button drag is not available in certain situations like dragging a URL from the address bar in most browsers such as Internet Explorer or Netscape The above options are not always available and several options exist depending on the source of the captured information See the table below to view the details on each data source Application Link Copy Move Internet Browsers Yes Yes No Email Applications No Yes No Windows Explorer Yes Yes Yes Text from any application No Yes No Note What happens when text that contain a URL is dropped within Ultra Recall is determined by the user setting Tools Options Import Identify and process URL in clipboard text The two different options are Yes Ultra Recall will attempt to create an Info Item based on the URL No Ultra Recall will always simply create an Info Item containing the text Note If the instance of Ultra Recall you wish to drop in is not visible simply hover the mouse over the task bar icon for that instance of Ultra Recall and after a slight delay it will be focused allowing you to complete the drop operation See Also e Drag and Drop e Capturing Info with Drag and Drop e Creating Info Items 5 4 2 1 Drag and Drop from Internet Browsers You can easily drag and drop a web page from any browser by dragging the icon to the left of the URL in your browser s address bar 3 Kinook Software Automate Software Builds wit TES Fie Edit view Favorites Tools Help a gt A P Searc
197. i Sat 22 30 31 1 2 3 234 5 6 7 8 9 10 24 11 12 13 14 15 16 17 25 18 19 20 21 22 23 24 26 25 26 27 28 J so 27 4 5 6 7 Today 5 10 2006 V Close on insert Navigating the calendar The calendar can be navigated via the keyboard in various ways Arrow keys to move one day at a time e Page Up and Page Down to move one month at a time e Ctrl Page Up and Cirl Page Down to move month year at a time e Home and End to move to the first or last day of the month Mouse navigation is also supported Copyright 2004 2015 Kinook Software Inc 106 Ultra Recall Help 4 3 2 e Click on a day to select that day e Click on Today to select the current date e Click the arrow buttons to move one month ata time e Click on the year then click the up down buttons to change years e Click on the month then select a month to change months Insert button Copies the selected date to the clipboard closes the pane if the Close on insert checkbox is checked and pastes the value at the last edited location in Ultra Recall It is the default button so pressing Enter is the equivalent of clicking this button Copy button Copies the selected date value onto the clipboard so it can pasted elsewhere How to access e Menu Bar View Other Windows Calendar e Keyboard Alt C Note The current date and time can also be inserted at the current location via the keyboard shortcut Alt Z See Also e Dat
198. ialogs are accessed from the Edit menu or via several shortcut keys The Find In Item dialog can be used to search for text within Rich Text Info Item components The Replace dialog can be used to find and replace text within Rich Text Info Item components Here is the Find in Item dialog Copyright 2004 2015 Kinook Software Inc Application Components 141 Find what C Match whole word only Direction C Match case O Up Down How to access e Menu Edit Find in item e Keyboard Ctrl F e Menu Edit Find Next e Keyboard F3 Here is the Replace dialog Replace Find what Replace with C Match whole word only C Match case How to access e Menu Bar Edit Replace e Keyboard Ctrl H 4 5 15 Insert Hyperlink The Insert Hyperlink dialog is used to insert and edit hyperlinks to web pages and other documents within the Rich Text Editor Links to local files can be created by dragging and dropping them onto the File URL field or directly into the text editor The File URL field also auto completes filenames or web pages as they are entered A hyperlink in the text editor can be opened by clicking on it or choosing the Item Open Shortcut menu item Ctrl Q or Ctrl Shift Q default keyboard shortcut Insert Hyperlink Text Yahoo URL http www yahoo p com Cx Ce Ce How to access e Menu Bar Format Insert Hyperlink e Keyboard Cirl
199. ick the Finish button Notes e The HTML conversion options and output are defined by the subfolders and files within the Export folder in the Ultra Recall installation folder The output and formatting can be modified by editing these files requires knowledge of XSLT and HTML and additional conversion choices can be defined by creating additional subfolders and related files Within a folder the XSLT file defines a stylesheet to apply to the exported XML file an empty file specifies the name of the output file to be created when applying the stylesheet defaults to export html if no empty file is found and any other files will be copied to the export folder If all attributes are unchecked on the Select Attributes page of the Export Wizard when exporting XML OPML will be exported You will need to change the opening and closing lt oml gt and lt oml gt respective tags in the exported file for it to actually be a valid OPML See Also e Export Wizard e OML OPML e Relationships 3 9 Helpful Features Ultra Recall is a powerful program with many unique and time saving features including Fully functional web browser Forward back navigation Multiple tabs Hoisting Unlimited undo redo Desktop shortcuts Spell checking Auto correct Reminders Favorites Backup and restore Recycle Bin Item Locking Cross DB copy Shared databases Combine Info Items Extensive Search Capability Multiple Selection Miscellaneous Features
200. ided which allows creating or editing objects in either application then automatically synchronizing the changes in either direction With this feature you can take full advantage of the extensive features of Ultra Recall while continuing to use Outlook as your email client and as a conduit for transferring Ultra Recall data to and from your cell phone or other mobile device Outlook folders Outlook folders such as Contacts Tasks or Inbox can be imported into Ultra Recall and the contents of the folder will also be imported linked or stored as specified If an Info Item for an Outlook Folder is later Synchronized using ltem Synchronize on the menu bar any new Info Items parented to the folder are created under this folder in Outlook or vice versa and existing child Info Items are synchronized with their Outlook counterparts See the Synchronize topic for more details on this process Individual Outlook items Individual Outlook objects can be linked or stored in Ultra Recall using the methods described under the Microsoft Outlook Integration section They can then be edited either in Ultra Recall or Outlook and Synced from within Ultra Recall to ensure both reflect the latest changes When an Outlook folder is imported into Ultra Recall the folder s object are also imported as child Info Items Note The Outlook sample demonstrates how to use Outlook synchronization See Also e Samples e Synchronize e Search Synchronization
201. ies Auto generated Keywords can t be manually added see User Defined Keywords but can be deleted they are automatically replaced when the Info Item is Synchronized The following rules are used by Ultra Recall to retrieve Auto Generated keywords e Only files whose extension or the extension for its content type is included in the File extensions to keyword user option are keyworded e Numbers are included only when the related user option is checked e Words found in the Keyword Exclusion List are excluded Words two characters or longer up to 15 characters in length longer words are truncated are included Alphabet characters and _ characters are included 8 characters are included if not the beginning of a word and characters are included if not at beginning or end of a word The same character repeated more than 3 times contiguously is not keyworded All other characters are excluded for example 3 lt gt 4 See Also e Keywords e Document Summary Attributes e Item Keyword Dialog e Search e Options Dialog e Import more Options Dialog User Defined Keywords User Defined Keywords are words that are manually assigned by the user via the Item Keywords Dialog Items having one or more user defined keywords can be quickly searched via the Item Keywords Dialog or by performing a keyword search If you add a Keyword to this list it will not be replaced or removed when the Info Item i
202. iew Page Setup Clicking the Print Preview Page Setup Button displays the following dialog The Margins tab provides access to the page margins when printing an Info Item Page Setup Margins Headers Top Wag oms 0 750 0 750 C Mirror margins amp headers Gutter Position Left O Top Units of Measure inch O cm The Headers tab provides access to the header and footer optionally displayed when printing an Info ltem Copyright 2004 2015 Kinook Software Inc Application Components 161 Page Setup Header left center right My Data Font 0 500 Zlongdate Distance from top edge Line Below Header Footer left center right Utra Recal 0500 8 pagez Line Above Footer Distance from bottom edge Header and footer distances are measured from the paper edge Help App Cancel The values in symbols ie longdate are macros that display a computed value when printed You can remove the specified values the above image shows the default values or enter any text of your choosing The following table displays the macro values available Ypage Current page number total Total page count time The current time displayed using the short form without seconds according to the user s current regional language settings date o Today s date displayed using the short date format accordin
203. ii A A Ada LA a Aaa 65 Values A O 66 Search Relationships ii a ee Aint 66 And 67 Or 67 Search Identidad een 67 Search Expressions 2s esis si ven da pea nea da aviouitan iach nen Ana ninands 68 Relative Dates ici A AAA di 68 Saved Searches uw 68 Whole Word Searches ociiocicaiai iia E 69 E NN 69 Nested SOC ia ri tdt 69 Search only User defined KeywordS ocococccicnincoccccoconononrnnnncorncnn cnc cnn ronca cnn nr rar 70 Phrase Seria Esa 70 LOCKE Sar iii AAA A ee Aan Aa 71 6 Managing Documents and Files oooonnnccnnnnnncnonnnnnnnnnnnecrnnnnrecrn rre 71 Drag Copy From Ultra Redal 0000 lados 72 SA AAA E A 72 Folder NCH ONZA cardos 73 Outlook Synchronization ii ii 74 Search Synchronization we 75 O NANO 75 Copy Page Shortcut s s ect 76 Open AAA a eaaa Kea a ae E aae SAF a EE Eaa Ea Ea Eae ee r 76 Open A e e coment estate araea E uate reo e Sar oscar eect detine 76 Show Explorer Menu we 76 Stored Document Templates cssscsecseesseeseessesensseeceneseeesnesseeneesseeseneneeeseesseeneessueseneseesenesseeneerseeseesseeseneneeees 77 Document Summary Attributes io das 77 Editing Web Pages Mr dis 78 Editing Microsoft Office and PDF Documents Internally ssceecsscseesseeseessenseneseesseeseeeseeseneseneseeseneneeeseeseneas 78 Editing Stored Documents Externally cscesssecsessseesseeseesseesenssenseeeseeeseessesseesseesensseneseeseeeseessusseeeseesensseeeseeneneas 79 R
204. imized by first searching the keyword index The main exception is searching for symbols or numbers when not keywording digits which requires an Extended Phrase Search e Optimized Phrase Search normal Either a Quick Search or an Advanced Item Contains Keywords Search with a double quoted criteria will perform a phrase search i e my phrase here Note If the specified criteria contains no keywordable text such as a numeric criteria when digits are not being keyworded then a partial Phrase Search will be executed only attribute values and user defined keywords will be searched for the phrase Copyright 2004 2015 Kinook Software Inc Using Ultra Recall 71 3 5 2 9 3 6 Extended Phrase Search less efficient but comprehensive If the criteria you enter would not be keyworded by Ultra Recall mostly symbols or digits when numbers are not being keyworded or you have items which are not keyworded an Extended Phrase Search is required to accomplish a true phrase search Use these steps to define and execute an Extended Phrase Search Switch to an Advanced Search Enter a criteria of Item Text Matches Wildcard phrase to search Add additional criteria rows as desired to further refine your search Click on Start you can cancel the search via the Esc key or the Stop button on the View Toolbar Note This search can be fairly slow since each ltem will be re parsed for the underlying plain text and th
205. ins Item Notes these are also created as a separate related file with an rtf extension e Item attributes to a comma delimited file In this mode a single comma delimited file containing the Attribute values specified for the exported Info Items is created e Info Items to OML XML In this mode a single OML XML file is created containing the attributes specified is created and optionally additional files are created for rich text notes stored documents and icons in appropriately named subfolders and referenced by the OML file e Text Items to a rich text RTF document In this mode a single rich text RTF file is created containing the rich text of Info Items based on the Text or derived from the Text template RTF Specific Options e Include item titles If this option is checked the each Info Item title will be exported at the start of each rich text section e Insert page breaks between exported items If this option is checked a single hard page break will be inserted between the rich text of each Info Item e Include item notes If this option is checked the item s notes if any will be exported at the end of each rich text section Note Export of multiple items and notes to a single RTF file available in Professional edition only Shared Options e Export child items recursive This option determines whether a recursive export is done whether child items and their children are also exported e Open Explorer Win
206. intained automatically by the Ultra Recall application These Auto Attributes include Access Count Whenever the Date Accessed Attribute is updated this Attribute is incremented Compressed Size the compressed size of stored documents Content Type the reported content type value of documents retrieved from the internet Date Accessed automatically updated when an Info Item is accessed Date Created populated with the exact date and time of each Info Item creation in Ultra Recall Date Deleted the date that an Info Item is deleted to the Recycle Bin Date Modified whenever an Info Item is modified by the user this Attribute is automatically updated to remember the date of the last change DocType an internal number representing the type of document being stored Document Size The uncompressed size of stored documents Encoding the reported encoding of documents retrieved from the internet ItemID an internal identifier given to each Info Item unique to the Info Database Keyword Count the number of keywords assigned to the associated Info Item Original Begin Date this attribute is automatically added to an Info Item when a dismissed Reminder first recurs to remember the initial Begin Date attribute specified Original Parent the name of the Parent Info Item an Info Item in the Recycle Bin was originally parented to Parent Count the number of Info Items the associated Info Item is parented to equal to 1 unless Logical
207. ion Components 167 data from being retrieved when importing files This will prevent any text or summary attributes from being retrieved and the resulting Info Items will use the default icon instead of retrieving any related icon information The previous Import Dialog page Select Source The next Import Dialog page Select Destination See Also e Capturing Information e Capturing with Drag and Drop e Capturing with Copy and Paste e Explorer Integration e Importing Data 4 6 1 1 3 A folder To import the contents of a single folder just open the Import Dialog choose A folder click Next and the following entry fields will be displayed Folder to import Manually enter or select a folder path using the Lu button to open a helper dialog to specify an alternate folder As the caption states you can also use drag 8 drop or copy paste to specify a different Favorites folder to import Folder Options Don t import files just create a link to the folder in Ultra Recall If this box is checked Ultra Recall won t create Info Items for each contained file but will simply create a single Info Item that is linked to the folder s URL Note if this box is checked the other check boxes in this group are not applicable and will be disabled Process files in subfolders recursive Checking this box will instruct Ultra Recall to recursively process files in the subfolder in the specified folder If not checked only the file
208. ion somewhere on our computer but not being able to find it when it is needed While computers today have enormous computing power and amazing abilities so often this capability is too difficult to use when it comes to managing the vast amount of information we collect over time Many of the application we use today provide some form of search capability Microsoft Windows even provides search or find capabilities Unfortunately the search capabilities we are accustomed to are inadequate and typically unable to meet the challenge in the real world In addition due to the limitations above they are only able to search a subset of our information requiring us to master several tools that so often fail the challenge of recalling our information on demand Ultra Recall changes this by combining a powerful and intuitive search engine with the organizational and storage capabilities described above A Quick Search is provided which typically locates your information in seconds but can easily be refined as an Advanced Search allowing you to tighten your search criteria to pinpoint the exact data you need The search engine is very high performance the interface is user friendly and you can save the searches you define for future use Ultra Recall is Data Confidence By managing your information in one location and having extensive search capabilities you now have a comprehensive system enabling you to store your data with confidence Confidence tha
209. is Ctrl Shift C The data will be placed on the clipboard tab delimited which can then be pasted into a spreadsheet application or any program accepting tabular data See Also e Export Wizard e Delimited Text files CSV e Related Items Pane e Item Menu e Copy and pasting to other applications Exporting to XML One of the export options provided in Ultra Recall is XML export The actual type of data exported is OML or OPML The information that can be exported to OML includes e All attribute values and meta data e Assigned icon e Assigned flag e Logical Linkage hierarchy e Stored or linked documents reference in the xml to the exported file in a subfolder e Item Notes saved in the same manner as stored documents Steps to export all Ultra Recall data to XML OML e Start the Export Wizard e Select Items to an XML OML file as the Output Type e Leave all attributes data selected or click Check All to reselect them all on the Select Attributes page e Enter or browse to a filename and location to export to e To convert the XML output to HTML format select the desired conversion in the HTML conversion field e Click the Finish button Steps to export all Ultra Recall data to HTML e Start the Export Wizard e Select Documents and rich text items to HTML as the Output Type Copyright 2004 2015 Kinook Software Inc Using Ultra Recall 85 e Enter or browse to a folder to export to e Cl
210. isplayed read only in the Rich Text Editor Note Available in Professional edition only Create hyperlinks to files dropped on text editor If checked dragging file s from Explorer into the Rich Text Editor will create a hyperlink to that item If unchecked the file contents will be stored as an object in the rich text Create internal link from Link Move dialog with focus in Details pane If checked when focus is in the Item Details pane of a text item the Link Move Copy dialog can be used to insert an internal link into the current item Handle Tab key in text editor when focused If checked pressing the Tab key in the Rich Text Editor inserts a tab character into the editor If unchecked the Tab key moves focus to the next or previous pane File extensions to display in text editor The content of files with these file extensions will edited in the Text Document Editor other text documents will not be edited internally Text document editor font Click the button to change the font used by the Text Document Editor Auto detect URLs when editing text files When checked URLs in the Text and Rich Text Editors function like hyperlinks Use syntax coloring editor for text files If checked a syntax coloring text editor will be used to edit imported plain text files This can be useful for editing source code files and snippets for languages such as C C C ASP VBScript JavaScript XML and Lua In addition to syntax coloring
211. isplayed when a menu is selected If not checked the application will initially only show the menu items that have been recently viewed Show full menus after a short delay If this box is checked and enabled full menus will be displayed after a short delay If this box isn t checked the only way to see the full menu is to click the bottom Expand button displayed with each personalized menu this button disappears when the full menu is displayed Paint theme This combo box allows you to select one of several available themes that the visual appearance of the application Large icons Checking this box will show larger than normal toolbar and Menu Bar icons Show ScreenTips on toolbars When this box is checked tool tips will be displayed when the mouse is hovered over toolbar buttons Show shortcut keys in ScreenTips When this box is checked and enabled button tool tips will include the associated keyboard shortcuts for commands that have a shortcut Menu animations Specifies the animation effect to use when displaying menus Copyright 2004 2015 Kinook Software Inc Application Components 137 4 5 9 4 5 10 Database Properties The Database Properties Dialog displays statistics and properties about the current Info Database FP Database Properties Filename C Documents and Settings User My Documents Demo urd Items 38 Keywords 522 Links 38 Icons 31 File Size 327 680 bytes Stored Docu
212. it Product Evaluator As a person evaluates different products comparisons of a variety of features capabilities and price must be accomplished This is often difficult because of significant variations in the various products being considered By creating specific Attributes to document the different characteristics of each product you can easily sort filter and evaluate the competing products from many angles and perspectives Click here for a list of key features in Ultra Recall Key Features Web Page and Document Capture Easily capture any content from the internet or the local file system including web pages Microsoft Office documents email messages newsgroup posts images text and more In addition to storing the original document location the page s icon and the full content of the document can be permanently stored so that no information will be lost even if the page disappears from the internet Keep Everything in One Place Any web page document image note or text can be added to Ultra Recall and then easily organized edited annotated and recalled when needed Easy Navigation A host of capabilities are provided to quickly navigate your data a complete forward back history of recently viewed items favorites for defining and accessing frequently used items auto completion and history for input fields searching on popular or recently used items and more Undo Redo As information is added and modified in Ultr
213. it to the clipboard Copies the selection to the clipboard Performs the specific Copy and Paste to other applications action for the active Pane Pastes data from the clipboard into the Info Database Displays the Paste Special submenu Paste a copy of the Info Items and their child Info Items all logical links are preserved Paste a copy of the Info Items on the clipboard excluding any child Info Items Paste a duplicate of the Info Items on the clipboard only logical links between duplicated Info Items are preserved Explicitly paste text on the clipboard into Ultra Recall Create a text Info Item for each non blank line of text on the clipboard Explicitly paste Rich Text on the clipboard into Ultra Recall Explicitly paste Rich Text on the clipboard into Ultra Recall Copyright 2004 2015 Kinook Software Inc Commands and Procedures 179 Paste Special Paste HTML Insert Insert Date Time Delete Rename Properties Restore Select All Search Search for Selected Text Find in Item Find Next Replace Explicitly paste HTML on the clipboard into Ultra Recall Inserts an entry of the appropriate type for the current window Inserts the current date time at the current location formatted according to user options Deletes the selected entries of the current window Renames the current Info Item in the Data Explorer Pane when applicable Displays the Attribute Properties Dialog
214. item its parent grandparent etc for the selected Ultra Recall Info Item SANCHORS Expands to the cursor position for the selected Ultra Recall Info Item Text and derived items only Ultra Recall supports a command line or URL syntax e To use the URL syntax enter a command line format of ur DB_URL S item ITEM_PATH amp pos ANCHORS e To use the command line syntax enter a command line format of UR SDB item ITEM Insert date time as Determines the format used for the date and or time when inserting via the Edit Insert Date Time and Item Rename To Date Time menu items or keyboard shortcuts and when formatting a custom item title based on a date attribute Note If Custom is selected available in Professional edition only a custom format must be entered or selected in the following field and the following formatting codes are available all other text will be treated as literal text a Abbreviated weekday name A Full weekday name B Full month name oC Date and time representation appropriate for locale d Day of month as decimal number 01 31 Copyright O 2004 2015 Kinook Software Inc 158 Ultra Recall Help H Hour in 24 hour format 00 23 l Hour in 12 hour format 01 12 j Day of year as decimal number 001 366 m Month as decimal number 01 12 M Minute as decimal number 00 59 p Current locale s AM PM indicator for 12 hour clock S Second as decimal n
215. ith the assigned Attribute Type define what type of data will be stored if and how the values will auto complete during data entry whether the entered value will be keyworded by Ultra Recall and if entered values are constrained to a range or a set of values The Attributes Dialog is used to view or modify the properties of each attribute only user attributes properties can be modified See Also e Attributes e Attribute Types e Attributes Dialog e Item Attributes Pane e Keywords Category Each Attribute has a Category which is a string value used to group Attributes This value is edited using the Attributes Editor Categories are used to group Attributes primarily in the Item Attributes Pane See Also e Attribute e Attribute Type e Attribute Editor System Attributes System Attributes are those Attributes that are pre defined in a new Info Database and can t be deleted or modified These System Attributes fall into one of following types e Auto Attributes e Core Attributes e Template Attributes e Virtual Attributes Note Some system attributes are not displayed by default which are configured with the Attributes Options dialog Copyright 2004 2015 Kinook Software Inc Getting Started 19 See Also Attribute Attribute Type User Attributes Attributes Editor Item Attributes Pane Attributes Option Dialog 2 1 3 4 1 Auto Attributes Auto Attributes contain values that are ma
216. its e Icon a A Features lt Item Title Quick Search A Concepts Search Results ItemID 990 Tasks Keyword Count 2 Z Contacts item Attributes 24 Item Notes EP Projects 69 1 Imported Items Item Parents ala SH Templates Y My Searches 2 Recycle Bin gt Ready Search 0 Parents 1 Keywords 2 Note Search Info Items can also be located in the Data Explorer Pane You can copy or move Search Info Items between the Search Pane and the Data Explorer Pane How to access e Menu Bar View Other Windows Search e Keyboard Ctrl 0 See Also e Keyboard Shortcuts e Global Keyboard Shortcuts e Searches Item Details Pane The Item Details Pane is the pane that displays the primary information of the Info Item To go to the Item Details pane select View Item Details on the menu or press Ctrl 2 The Item Details pane can display a wide range of information types e Internal Browser Viewer allows display and editing of web content Office documents and PDF files and direct browsing in conjunction with the Web Toolbar Contact Editor provides a convenient way to view and modify common attribute values for Contact Info Items Form Viewer provides for viewing and editing of item attributes in form fields Rich Text Editor displays and edits rich text Mime Viewer allows viewing of email and other mime content Such as news group posts Search Criteria Editor allows searches both Quick
217. ived Templates are based on this template and include e Folder e Project e Task See Also e Core Templates e Derived Templates e Open Document e Options Dialog e Editing Microsoft Office and PDF Documents Internally e Editing Documents Externally 2 1 5 1 2 Document Template The Document Core Template is defines Info Items that reference any type of document Any Info Item based on a Template in the Document Template Group has a URL Attribute which can be populated with the location of the referenced document There are many ways to create an Info Item based on the Document template e Drag amp drop or copy and paste files or folders from Windows Explorer to the Data Explorer Pane e The Explorer Send To menu e Import web page content from Internet Explorer or Firefox e The Import Wizard The URL Attribute itself is edited in the Item Attributes Pane and the content of the document itself is viewable editable in the Item Details Pane If the Store Contents button is depressed and a valid value is provided in the URL Attribute the actual contents of the related document are stored within the Ultra Recall Info Database only editable if an appropriate editor is available for the displayed document See Also e Stored Document Templates e Stored Contents Copyright 2004 2015 Kinook Software Inc Getting Started 27 2 1 5 1 2 1 Store Contents When an Info Item based on a Document Template
218. k Software Inc 96 Ultra Recall Help 4 2 1 4 2 2 4 2 3 4 2 4 Toolbars are very configurable and can be customized in various ways e Repositioned e Buttons can be Added or Removed e New Toolbars can Created and existing Toolbars can be Deleted Notes e All program features are also available on the menu bar and most of them also have keyboard shortcuts defined e As you can see from the Standard Toolbar above not all the icons are in color When the icon is greyed out it means that button is currently not clickable This is because the related feature is not available based on where the focus currently is Note Some menus and toolbar items can also be torn off by dragging and dropping the top part of the menu and converted to toolbars See Also e Toolbar Customizing e Dockable Panes e Menu Bars Color Toolbars The Color Toolbars can be used to edit the font and highlight colors in the text editor Font Color Automatic Color CLE REESE S To RRR EES More Colors The color toolbars are created by tearing off dragging the top part of the Font Color and Highlight Color drop down buttons on the Format Toolbar Database Toolbar The Database Toolbar provides another method for switching between multiple open Info Databases in addition to the Windows menu Click on a database name to switch to that database Favorites Toolbar The Favorites Toolbar provides another meth
219. keyworded and can have a set of List Values assigned which the value assigned can be restricted to 2 1 3 1 8 Time Attributes based on the Time Attribute Type store time information without date included Below is the example of the Time editor used in the Item Attributes Pane provided to facilitate Time value entry TAYE 01 16 am See Also e Calendar Pane 2 1 3 1 9 Yes No Attributes based on the Yes No Attribute Type store boolean information Below is the example of the Yes No editor used in the Item Attributes Pane provided to facilitate date value entry Copyright 2004 2015 Kinook Software Inc 18 Ultra Recall Help Yes v No 2 1 3 1 10 Data 2 1 3 2 2 1 3 3 2 1 3 4 Attributes based on the Data Attribute Type store binary information Several system Attributes are based on the Data Attribute Type but you can t create additional Attributes of this Attribute Type The URL Attribute is a special Attribute based on the Data Attribute Type because it also functions like a String Attribute but for an Info Item based on the Document Template Group also contains the actual document contents when the Store Contents option is checked If the binary data stored for this Attribute can be modified it can only be edited in the Item Details Pane or externally if this option is enabled for the particular file type Properties Each Attribute has several properties that along w
220. l 43 3 3 1 3 2 Using Ultra Recall There are several fundamental concepts that once understood will make using Ultra Recall more intuitive and enable you to use the advanced features of Ultra Recall to your benefit These fundamental usage concepts include General Capturing Information Organizing Information Viewing Information Recalling Information Managing Documents and Files Helpful Features Getting Things Done GTD General By default Ultra Recall starts and opens the most recently used Info Database this can be avoided by holding the Shift key at application start Ultra Recall data is stored in Info Databases each instance of Ultra Recall can open one Info Database Ultra Recall is an SDI app only one file can be open at a time but multiple instances of Ultra Recall can be started each for a different Info Database To start simply create a new Info Database and begin adding information to it If you want to keep data in more than one location or want to segregate your information in more than one file simply create additional Info Databases to suit your needs You can open as many Info Databases simultaneously and move Info Items between them easily Capturing Information A powerful feature of Ultra Recall is that documents and information from almost any Windows application can be stored in it with automatic capture of contents text summary information icons and more Some e
221. l Applications Drag and Drop within Ultra Recall Drag and Drop can be used for all information management tasks in Ultra Recall You can drag and drop items within the Data Explorer Pane the Search Pane from the Related Items Pane to other panes in the Item Details of a Text item and even between Info Databases An internal drag and drop action can move link or duplicate existing Info Items in Ultra Recall Holding Shift when dragging in the Data Explorer Pane will allow reordering of sibling Info Items Info Items under the same parent Info Item You can drag and drop with the left or right mouse button but each works slightly different e Left button drag When you drag with the left mouse button the default drop behaviour is to Move the selected Info Items You can override this default behaviour when applicable by using several keyboard overrides when you drop e Altkey Create a new link to the selected Info Item Logical Linking e Ctrl key Create a new Info Item identical to the source Info Items at the new location Copy e Shift key same as default behaviour move e Right button drag When you drag with the right mouse button when you drop a menu with the different choices is presented for your selection Drag amp Drop between different Ultra Recall Info Databases Drag and drop between different Ultra Recall Info Databases is fully supported you can only move or copy Info Items between different Info Databases N
222. l Screen type layout The default keyboard shortcut to toggle between the first two Layouts is F11 the default shortcut for the next two layouts is F12 Switching layouts via the menu is accessed at View Layout Note Customized layouts are stored in the user s application data folder SAPPDATA Kinook Software Ultra RecallorcC Documents and Settings lt username gt Application Data Kinook Software Ultra Recall To reset all layouts to their defaults exit Ultra Recall and delete all Layout dat files in the above folder Dialogs About The About dialog is accessed by choosing About from the Help menu It displays program version database version copyright and license information The dialog contains a Register button for entering product registration information received after licensing Ultra Recall When the evaluation period has expired the product cannot be used until it has been licensed and registered After purchasing click the Register button and follow the directions for turning the evaluation version into a licensed version How to access e Menu Bar Help About Attributes The complete list of defined Attributes is managed with the Attributes Dialog Each Attribute has a unique name and several properties that can be modified using this dialog Copyright 2004 2015 Kinook Software Inc 130 Ultra Recall Help 4 5 3 Attributes Attributes Name Category System Access Count S
223. lar to Toolbars repositioned and or undocked but the repositioning is even more flexible and sophisticated with the additional features of Resizing Auto Hide maximizing and restoring also available Notes e Customizations should be performed with only one database open and exit and restart Ultra Recall after customizing Pane customizations are stored in the user s application data folder s APPDATA Kinook Software Ultra Recallorc Documents and Settings lt username gt Application Data Kinook Software Ultra Recall To reset all pane customizations to their defaults exit Ultra Recall and delete all Layout dat files in the above folder Every Pane except the Item Details Pane can be Auto hidden Undocked and or Closed Resize Panes Every Pane can be resized using the splitters that are displayed around the inner perimeters of each Pane when docked Panes can be resized like a normal window when undocked Every Pane except the Item Details Pane can be undocked See Also e Pane Customization e Layouts e Reposition Panes Reposition Panes Any docked pane can be repositioned by docking the Pane at a different location in the Ultra Recall application Every Pane except the Item Details Pane can be undocked Dragging a Pane around the Ultra Recall application will display an outline of the docking region that will be used when the Pane is dropped If the Pane is dropped at a location that a docking region is n
224. last control Shift Tab Go to the previous control in the current Pane or the previous pane if at the first control Shift F4 Close the focused Pane F11 or Shift F11 Ctrl Page Up Ctrl Page Down Tab Navigation Toggle between the first and second layouts Go to next tabbed Pane within tabbed Pane grouping Go to previous tabbed Pane within tabbed Pane grouping Ctrl Tab Go to the next Tab Ctrl Shift Tab Go to the previous Tab Ctrl T or Ctrl Enter Open a new Tab Ctrl W Close current Tab Ctrl Shift W Close all tabs except current Tab Ctrl Hold down the Control key when opening a Favorite via the Favorites menu toolbar or keyboard to open in a new Tab Info Database Operations Ctrl N Start a new Info Database Ctrl O Open an existing Info Database Ctrl S Save changes to the Info Database Ctrl F4 Close the current Info Database F6 Go to the next open Info Database Shift F6 Go to the previous open Info Database Copyright 2004 2015 Kinook Software Inc 186 Ultra Recall Help Esc 1 Cancel current operation if one of these are happening e Web page is loading e Search is being performed e Related Items Pane is being populated or 2 Hide the current Auto hidden Pane then set focus to the Item Details Pane or 3 Minimize Ultra Recall if the user option to Minimize on Esc is selected Info Item Operations Ctrl Shift R Add a Reminder for the current Info Item Ctrl K Display the Item Keywords Di
225. late by default uses a Title Expression value of trim coalesce Last Name First Name Last Name First Name Company Email work Email home New Contact The Title Expression attribute of a template can be modified by the user to customize the title formatting for new items based on that template Rules and Syntax for Title Expression template attribute values e Use a different SINGLE attribute value as title such as Date Created Simply enter the exact name of the attribute you want the Item Title to be based on ie Date Created e Use multiple attribute values or a computation of attribute values To specify an attribute value enter the name of the attribute value surrounded by and ie Date Created Note The numbers specified in the default Contact template Title Expression value are the underlying attribute values done for efficiency This is the contact expression using names trim coalesce Last Name First Name Last Name First Name Company Email Work Email Home New Contact The following functions operators following sql convention are available for use in the Title Expression value Functions e trim and ltrim rtrim trim white space from the value or left or right side only e coalesce 2 more values uses the first non null value in the provided values from left to right e val computes the number in the leading characters of the value i e
226. le and new Toolbars can also be created and deleted to suit your needs Toolbar modifications you can make e Create and Remove new Toolbars e Hide or Display individual Toolbars e Add or Remove Buttons e Reposition Dock Undock Toolbars Toolbar Customization can be accomplished in two ways 1 By displaying the Customize Dialog e Tools Customize from the menu e Right click any Toolbar then choose Customize e Clicking the Down Arrow at the end of each Toolbar then choosing Customize 2 Add Remove Reset buttons for a Toolbar with the menu available by clicking the Down Arrow at the right end of each Toolbar Notes e Customizations should be performed with only one database open and exit and restart Ultra Recall after customizing e Toolbar menu and keyboard customizations are stored in the user s application data folder SAPPDATA S Kinook Software Ultra Recall orcC Documents and Settings lt username gt Application Data Kinook Software Ultra Recall To reset all user customizations to their defaults exit Ultra Recall and delete all Layout dat and UltraRecall dat files in the above folder Creating Toolbars You can easily create new Toolbars to suite your needs One reason for creating a new Toolbar is if there is a group of buttons you often use that you want to display together Steps to create a new Toolbar Display the Customize Dialog On the Toolbars tab click the New button Enter an appropriate name fo
227. le formats such as XML are not very space efficient with repetitive text consuming significant amounts of space and little opportunity for compression An Ultra Recall database file is highly efficient in size and all stored binary data stored is compressed The net result is that quite often less space is consumed for documents stored in Ultra Recall including meta data and indices than the original files on disk e Data consistency Due to the additional information stored attributes text logical links etc for every item of data added to Ultra Recall multiple database changes are required for most operations Using a database with atomic commits ensures that all or none of the changes ina overall update are done other file formats do not provide for this capability The only disadvantage is that urd files can t be opened in other applications To address this concern several export capabilities are provided including an xml export capability which allows all data stored in an Info Database to be exported to a human readable file format Note Transactional processing is achieved through the use of journal files which are hidden temporary files created in the same path as each urd file which end in journal during any change to the Info Database These journal files exist only while an update is executing but will remain if Ultra Recall is terminated during the update due to a system crash power failure or other error condition
228. lied warranties or merchantability fitness for a particular purpose or noninfringement The entire risk arising out of use or performance of the SOFTWARE PRODUCT remains with you NO LIABILITY FOR DAMAGES In no event shall Kinook Software be liable for any damages whatsoever including without limitation damages for loss of business profits business interruption loss of business information or any other pecuniary loss arising out of the use of or inability to use this product even if Kinook Software has been advised of the possibility of such damages 1 8 Installation System Requirements e Ultra Recall runs on Microsoft Windows 2000 XP Vista 7 8 8 1 10 and Server 2003 thru 2012 R2 32 and 64 bit editions e About 20 MB free disk space e 256 color and 800 x 600 resolution display settings Recommended 16 bit color and 1024 x 768 resolution or greater Copyright O 2004 2015 Kinook Software Inc 12 Ultra Recall Help Installation Procedure 1 Run the setup application UltraRecallEval exe UltraRecallProEval exe 2 Follow the instructions on the installation dialogs Please note that the software can only be installed for the number of computers or users it has been licensed for Visit the Kinook Software web site for more information 3 The Install rich edit control with table support option will install a version of the rich edit control that supports tables Newer versions of riched20
229. linking via the Link Move dialog while focus is in the details pane if the related option is enabled Clicking on the internal link or pressing the keyboard shortcut to open the link will navigate to that item Notes e Internal links are not included in an item s parents as tracked by Ultra Recall e If the item an internal item is linked to is permanently deleted the internal link will still remain but not work e Internal links require registration of the ur URL protocol which is done by the installer but not the portable version See Also e Text Editor e Logical Linking e External Linking e Info Item Attributes Templates Each Info Item in an Ultra Recall Info Database is based on a template Info Item The Template of an Info Item can be changed at any time to any other template in the same Template Group New Templates can be created and existing templates can be modified at any time The Template of each Info Item is viewable and editable as an Attribute in the Item Attributes Pane and can be searched All of these template features assist in organizing the information within Ultra Recall See Also e Organizing Information Search Template Template Groups o o o e Item Attributes Pane Copyright 2004 2015 Kinook Software Inc 56 Ultra Recall Help 3 3 4 3 3 5 3 4 Attributes Each Info Item has several Attributes some of which are automatically assigned and manag
230. ll is active for context sensitive help You can also visit the Kinook Software Forums for answers to common questions and to post questions to the UR user community Revision History Visit the Kinook Software web site for details on product history Copyright O 2004 2015 Kinook Software Inc Index 205 Index folder 80 152 ao 172 csv 168 doc 78 hjt 172 htm 78 ml 171 opmi 171 pdf 78 tf 78 170 txt 168 170 xls 78 zip 152 oe 1 way sync 75 2 2 way 73 2 way sync 74 A abilities 4 abnormal 80 about 129 184 access 180 Access Count 19 accidental 87 Acrobat 23 78 Acrobat Reader 78 ActionOutline 172 activate 147 activate hotkey 147 add 34 43 101 135 142 163 165 180 addicon 81 additional 48 Address 19 adjusted 68 Adobe 23 78 Adobe Acrobat 78 adobe acrobat reader 78 advanced 61 62 advanced editing 78 advantages 1 affects 122 agreement 10 alarm 33 34 156 162 alarms 89 alert 162 all children 65 allparents 65 alphabetical 99 alter 102 alternate 99 166 ancestor 65 and 66 67 annotate 31 56 annotation 31 121 appearance 99 136 append 43 101 135 165 application 129 147 149 150 152 153 154 155 177 applications 3 applicaton 94 appointments 33 47 74 75 89 archive 43 174 article 14 39 AskSam 170 aspects 2 assigned 23 24 142 assigning attributes 22 assistance 184 190 associations 32 attach 101 126 1
231. ly Linked e Pending Reminder this displays the actual time a future reminder will be displayed Sync Date Whenever a Document type of Info Item is Synchronized this value is updated to remember the date See Also System Attributes Attribute Attribute Type Reminder Synchronization Folder Synchronization 2 1 3 4 2 Core Attributes Core Attributes are those Attributes that are assigned to one or more Core Templates These Core Attributes include Default Child Template The template item assigned to the Default Child Template attribute of a template item determines the type of Child Info Item created by default for the associated Info Item When a new Info Item is created it will use this template unless a document URL is Copyright 2004 2015 Kinook Software Inc 20 Ultra Recall Help dropped to create a new Info Item and the assigned template is not based on the Document Core Template Flag the user can change this value but the attribute itself can t be modified or deleted e Icon the user can change this value but the attribute itself can t be modified or deleted Item Title typically used as the title of the Info Item displayed in the primary selection panes of Ultra Recall other attributes can be used also be used as the title Template Item this value reflects the template that an Info Item is based on This value can be changed to any compatible template A template is considere
232. m with an assigned URL attribute containing a valid local folder path is selected and folderis in the File extensions to display in internal browser view extension list on the Browser Options dialog the folder contents will be displayed Ne Note the Explorer view used by the Internal Browser View is configurable with the Explorer view mode combo on the Browser Options dialog See Also e Internal Browser View e Templates e Browser Options e Web Toolbar Copyright 2004 2015 Kinook Software Inc Using Ultra Recall 81 3 6 17 Icon Management 3 7 3 7 1 3 7 1 1 Ultra Recall will retrieve the icon associated with every document or web page if available retrieved When an Icon is retrieved it is added to the list of Icons stored in that Info Database and can be assigned to other Info Items as well When the last Info Item referencing an Icon is either Deleted or assigned a different Icon that unreferenced Icon will be removed from the Info Database To add a new Icon to the list of Icons available in an Info Database simply link or store the ico file for the Icon you want to make available Printing Ultra Recall provides several print print preview options The actual choices available depend on how many Info Items are selected e Print Print Preview Single Info Item e Print Print Preview Multiple Info Items See Also e Exporting e Copy and Paste e Drag and Drop Print Print Previe
233. maintained using the Data Explorer Pane in Ultra Recall While the Data Explorer Pane works in a manner similar to Windows Explorer which you might be familiar with it has additional features that combined with the other parts of Ultra Recall provide significantly improved capabilities and functionality There are several ways that can be used simultaneously to organize information in Ultra Recall e Relationships unlimited relationships can be defined between Info Items using Logical Linking technology e Internal Linking links to other Info Items can also be added within the content of Text items e External Linking hyperlinks to external web pages and other documents can be inserted in Text items Templates each Info Item in Ultra Recall is based on a template which can help organize and manage information Attributes each Info Item contains several Attributes which help add structure and eases organization comparisons and future searches Searches Searches can be saved that locate and group Info Items in a pattern which facilitates organization and viewing See ways to organize Information e Relationships e Templates e Attributes e Searches Relationships Every Info Item is stored in an Ultra Recall Info Database in relationship to other Info Items Every Info Database contains a root Info Item default name is My Data All other Info Items are parented to this and or other Info Items Copyright 2004 2015 Kino
234. ment Size 122 907 bytes Item Rich Text 32 128 bytes Icon Data 122 114 bytes Filename The full path and filename of the current Info Database Items The total number of Info Items Links The total number of times an Info Item is linked this number will exceed the previous count if any Info Items are linked to more than 1 parent Info Item Keywords The total number of keywords assigned to all Info Items Icons The total number of different icons available to assign to Info Items File Size The size of the current Info Database Stored Document Size The combined size of all stored documents Item Rich Text The combined size of all rich text stored Icon Data The combined size of all icons assigned How to access e Menu Bar File Properties Enter Password When Ultra Recall attempts to open an Info Database and it is encrypted you will be prompted to enter the appropriate password A Enter Password C files kinook Source UltraRecall Help Demo urd This database has been password protected To open it enter the password and click OK Password 1 See also e Encryption e Change Password Dialog Copyright O 2004 2015 Kinook Software Inc 138 Ultra Recall Help 4 5 11 Note Available in Professional edition only Favorites Favorites are a handy feature in Ultra Recall providing quick access to your most used Info Items t Favorites Favorites Item
235. mptied by right clicking on the Recycle Bin and choosing Empty Recycle Bin Ways to Access Keyboard shortcut Del Standard Toolbar Menu Bar Edit Delete See Also e Helpful Features e Delete e Info Item e Info Database Item Locking An Info Item can be locked to prevent it from being modified or deleted When an item is locked its icon will indicate that it is locked and the item s title attributes and details can t be modified until it is unlocked The item can still be moved or sorted and it will still get deleted if one of its ancestors is deleted Ways to Access Item Toolbar Menu Bar Item Lock See Also e Helpful Features e Item Menu Copying Moving between Info Databases Info Items can be copied or moved between different Info Databases using Drag amp Drop or Copy and Paste When dragging Info Items between different Info Databases simultaneously open in two instances of Ultra Recall focus the destination Info Database if it isn t currently visible by hovering over its taskbar icon momentarily to focus it The Data Explorer Pane will scroll up or down or expand as necessary to the desired drop location by hovering at the top or bottom or over the Info Item that needs expand When the copied moved Info Items are based on Derived Templates not in the destination Info Database the related Derived Templates and any associated Attributes will be copied automatically to the destination Info Database
236. nd Date End Time combination is passed if specified or Begin Date Begin Time combination is passed when visual reminder notifications are not being displayed specified on the Search Copyright 2004 2015 Kinook Software Inc 36 Ultra Recall Help 2 1 11 Reminder tab of the Options dialog You can either select one of the predefined Recurrence values or enter a manual value a non zero number a predefined denomination second s minute s hour s daily day s weekday s Monday through Friday only weekly week s monthly month s quarterly quarter s yearly year s Some manually entered Recurring value samples e 2 days 1 weekday ie a Friday Begin Date will advance to the following Monday 8 weeks 2 quarters 3 years Note The read only Pending Reminder Auto System attribute will display when the reminder is set to occur which will also advance when the Info ltem recurs See Also Creating Reminders Reminder Notification Reminder Options Options Dialog Attributes Auto Attributes Flag Each Info Item has an Attribute named Flag which is used to mark Info Items with several colors to further highlight information for any purpose ltems with a Flag value of Completed can also be hidden by toggling the Show Completed Items command on the View menu Professional edition only You can assign a the flag to an Info Item from many locations e Search Pane e Data Explore
237. nd much more Intro urd provides an introduction to Ultra Recall and its potential uses Issue Tracking urd contains issues discovered and fixed during development of Ultra Recall and demonstrates the use of Flags advanced searches a custom template Limited Searches and more Journal urd demonstrates keeping a journal and utilizing custom templates layouts and advanced searches Web urd shows how to use Ultra Recall for managing web bookmarks and performing web research Professional Edition only Advanced Search urd shows some uses for Nested Searches relational operators and other advanced searches Cameras urd demonstrates the use of a custom template custom attributes a customized Related Items Pane layout multiple column sorting and some advanced searches GTD urd shows one way to manage a Getting Things Done process in Ultra Recall utilizing flags custom attributes advanced searches and nested searches Outlook urd demonstrates use of Ultra Recall s extensive Outlook synchronization capabilities Software Inventory urd demonstrates icon retrieval of documents advanced searches hierarchical organization in the Data Explorer Pane Limited Searches a custom template and more Vehicle Maintenance urd shows how to keep track of vehicle maintenance by utilizing composite templates column layouts reminders forms custom item titles and more Copyright 2004 2015 Kinook Software Inc Using Ultra Recal
238. ndessendasesseors 36 2 Create a Info Database ii a aaaea aaee eOe aeaa aHa AE a aea t Sa aaaeeeaa aa Ganaa ap taa 37 3 Create an Info Gm ices A raae s ilesecdecetie 39 4 SAMP OS A ido 42 Part Ill Using Ultra Recall 43 T Gener l it 43 2 Capturing Informati0N cccceccesseeeeeeeeeeseeeeneeeeeeeeeeecae cc 43 Capturing Info with Drag And Drop scecssscsesseesenseenseeeseeeseesensseneseeseneseeeseesseeseessusseneseesenesseeseasseaseneseeeneenseenes 44 Capturing Info with Copy And Paste ccccssssesseseesenseeesseeseesenssensseeseeeseeseesseeseessesseneseeseeenseeseesseaseneseeseeenenenee 45 Direct Text Entry AO 45 Explorer Internet Explorer Integration 46 Microsoft Outlook Integration rir a erener ea etaa rar a r aaa aesae re re 47 Outlook field Mappi ssn naa r N E A a AE O arn 48 User Field Mapping isisisi aiaiai detec 48 Fixed Field Mapping i iris ii rar ed aia aadd eaea eia ide 49 Firefox Integration ixacsseceredoceincsacssecseaseascescoasestucvnciensasesosnacbaanndvasscivnasddscuadudbdusadoasaseasaiouibedaessouduauedsoubanitnannadsisec r gt 50 Thunderbird Postbox Integration c ccseessseessseeseneesseeesseesseeeesneessneseeneeseneesseesseeessaessenesssnesesneseeeesseneeseneeseeeees 51 importing Data i iscciccecsecsedrceswssnersestvcsecvcauccsesansctiasscveveancvntvasdsevecdssdindsnuvavachccsutarbacsasavectdsoasbdusesasutedudcvousseeadetnadssveedee 52 Send To nn w 53 3 Organizing Inf Mat N aarre a
239. ne where you want to add the new Info Item for the new text 2 Insert a new Child or Sibling Info Item a Using the Default Child Template Edit Insert menu or hit the Insert key keyboard shortcut b Manually specify the Text template Tree Insert Child Text menu or Alt Insert Text keyboard shortcut 3 Type the text in the Item Details Pane adding formatting as desired using the Format Toolbar To enter text a template based on the Text Core Template must be used See Also e Create An Info Item Copyright O 2004 2015 Kinook Software Inc 46 Ultra Recall Help 3 2 4 Templates Core Templates Text Template Default Child Template Child Info Item Sibling Info Item Explorer Internet Explorer Integration If the Add Shortcuts to Explorer Send To menu and Internet Explorer context menu amp toolbar box is checked during installation both Windows Explorer and Internet Explorer are customized to better integrate with Ultra Recall Windows Explorer Send to Menu Two entries are added to the Windows Explorer Send To menu e Ultra Recall copy the selected files will added as new Info Itemst contents stored in the last opened Info Database e Ultra Recall link the selected files will be linked as new Info Itemst in the last opened Info Database Note The Send To menu is available from the File main menu or by right clicking one of the selected files Internet Explorer Context
240. ne will drop the contents of the selected rows delimited by tabs for applications that support dropping of text the selected item s URL for applications that support dropping of URLs and the selected item s document for applications that support dropping of files From the Item Details or Item Notes Pane Dragging from these panes will drop the selected rich text See Also e Drag and Drop Copy and Paste Copy and Paste is a way to copy move and link information in Windows using the clipboard You place information on the clipboard with a Copy or Cut operation then place this information somewhere else with a Paste operation Copyright 2004 2015 Kinook Software Inc Commands and Procedures 195 5 5 1 Ultra Recall provides extensive Copy and Paste support both for arranging and managing information within Ultra Recall even between Info Databases and for capturing information from a variety of sources external to Ultra Recall See the following Copy and Paste help sections e Within Ultra Recall e From External Sources Note Copy and Cut actions honor the current selection but Paste and the various Paste Special actions honor the location of the focus rectangle keyboard support for Copy and Paste actions is supported and they are also available via the Edit Menu See Also e Capturing Information with Copy and Paste e Logical Linking e Moving Info Items e Drag amp Drop Copy and Past
241. neeesseesseeeeseanseneeesnes 191 Drag and Drop from External Sources cssssssesseessesseeeeeesenesensneeeeeeseeeseesenesaeseneseesseaseesaeneneasenseenssaeseeeseeesaneee 191 Drag and Drop from Internet BroWSelrs cescceseeseeseeeeeeeeceeeeeeeeaeeeeecaeeeaeseeeeaeseaeeeeeaeeeaeseeeaeeeeeseeesaeeeeeeaeees 192 Drag and Drop from Email Applications ceceeceeseeeceeseeeeeeeeceaeeesecaeeseeseeeeeeeeaesneesaeeeeeeeesaeseaeseeeaeeeeeeaeee 193 Drag and Drop from Windows EXploret cescceceeseeseseeeeeeseeeeeeeeaeeesecaeeeaeseeeeaeeeaeseeesaeeeeeeeeeaeseaeeeesaeeeeeeeees 194 Drag and Drop text from any application eceeceeseeeeeeeseeeeeeeaeeeeeceeeaeseeeeaeeeaeeeesaeeeaeseeseseaeeneesaeeeeeeaeee 194 Drag and Drop to Other Applications 5 Copy and Paste iis ccc ii sce scctesettueed setdi ee a li cti Copy and Paste within Ultra Recall cssssceesseseesseesseesseeseeseneseesseseesseaeseeseneseeseeeseeesesseeseeeseesenesenesensenenees Copy and Paste from External SourcesS sscescssssesseeseeesseeseesenesenseeseesseaeseeseneseeseeeseessaasneeseneseesseesenseeneeeeneees 196 Copy and Paste to Other Applications 6 Command line Syntax scccsecceseeeeeeseee snes eeeeeeeeeeeeeseneeeneeaeesaesseseeeeneeeessaesaseeesnseaeessaeseseeneeeenaeas Part VI Definitions Copyright 2004 2015 Kinook Software Inc Vill Ultra Recall Help COGAN OA F WN h h dd do a fF WO N O 16 Part VII A
242. new Info ltems for each section of content between hard page breaks The number of pages to use for each new Info Item is specified by the user with the Count text box Note that Ultra Recall will only identify hard explicit page breaks and not soft page breaks based on page length A String This delimiter type provides a way to provide a custom delimiter entered manually in the String Delimiter text box Ultra Recall will create a new Info Item for each section of content delimited by the provided delimiter e Match case Checking this box will instruct Ultra Recall to do a case sensitive search for the delimiter string Copyright 2004 2015 Kinook Software Inc Application Components 171 e Remove String Checking this box will instruct Ultra Recall to NOT include the delimiter string in the created Info Items The previous Import Dialog page Select Source The next Import Dialog page Select Destination Note Available in Professional edition only 4 6 1 1 7 An XML File XML is quickly becoming a standard file format for representing diverse data while maintaining the relationships and structure of that data Two XML formats are becoming widely used for outline type data these include OPML www opml org and the derivative OML oml sourceforge net A flexible import wizard for OML OPML and other XML files is provided with this option XML attributes of lt outline gt and lt item gt elements are imported
243. nfo Items are parented to The Item Notes Pane displays the notes assigned to an Info Item disabled for multiple selection The Item Details Pane display the main data for the Info Item Several different Viewers and Editors are displayed here for specialized content including the Internal Browser View for many types of content including web content See Also e Viewing Information e Internet Browser Mode Internal Browser Mode Ultra Recall can be used just like the internet browser you use today Several components of the Ultra Recall application are used together to replicate and extend the typical functionality of an internet browser These include e Web Toolbar e Internal Browser View e Status Bar Info Items are analogous to favorites or bookmarks but are much more powerful and flexible Direct entry of URLs is done in the Web Toolbar with most of the same conveniences and some additional features provided You can drag the icon next to any URL in the Web Toolbar directly into the Data Explorer Pane to create a new Info Item for any web content Depending on the user option configuration Browser Launch shortcuts in external browser window by default web content will either be displayed internally in the Internal Browser View or in an external browser If displayed internally you can drag shortcuts or text directly from the Item Details Pane to the Data Explorer Pane to create new Info Items for that content Regardless
244. nformation organized in an intuitive way all stored within a single file You can think of an Info Database as your My Documents folder your browser bookmarks your email application folders and Windows Explorer combined in one place but with many additional features available In an Ultra Recall Info Database each complete piece of information is referred to as an Info Item An Info Item could be a web page an email a file or document a section of text an image etc Basically any form of information that can be entered or stored on a computer qualifies Each Info Item has several related Attributes Each Attribute is a specific characteristic of the Info Item such as the Date the Info Item was created the URL of a web page the First Name of a Contact etc When an Info Item is created or modified any text of the Info Item and all appropriate Attributes are examined by the Ultra Recall application and stored with the Info Item facilitating later recall and retrieval of the Info Item when you need it Each Info Item is based on a Template Item This Template Item Attribute defines the type the Info Item is Info Items Attributes Keywords and Template Items are the basic components used to store information in Ultra Recall Logical Linking is the technology that Ultra Recall uses to connect your information together in a logical and unlimited manner Info Database Ultra Recall stores the information it manages in files call
245. nformation about the selected Info Items e Internet Browser Mode When the Web Toolbar is active is populated the Item Details Pane will display the content of the UAL but the other Dependent Panes will continue to reflect the appropriate information of the Selection Pane selection The selection in the Selection Pane will be subdued but still visible indicating what is being displayed in the Dependent Panes See Also e Item Details Pane e Internal Browser View e Web Toolbar Copyright 2004 2015 Kinook Software Inc Using Ultra Recall 57 3 4 1 3 4 2 e Selection Panes e Dependent Panes Normal Mode In Normal Mode either the Search Pane Data Explorer Pane or Related Items Pane have specified the selection the Web Toolbar is empty and the Dependent Panes are displaying information about the selection The Data Explorer Pane displays the title flag and icon of each Info Item along with the relationships between Info Items The Related Items Pane displays the icon title and other user selected Attribute values for either the child Info Items or selected Info Items or Search Results when viewing a search The Item Attributes Pane displays all Attribute values for the selected Info Items when multiple Info Items are selected it only shows the Attributes common to them all and either the common value or a blank value The Item Parents Pane displays the title for each Info Item the selected I
246. nformation in a step by step manner The first page of the Import Dialog wizard is a welcome screen that can be turned off for future uses by checking the Don t show this page next time check box The next wizard page is the Select Source page How to access e Menu Bar File Import e Item Toolbar button The next Import Dialog page Select Source page Select Source The Select Source page is where you select the specific import type information you intend to import into Ultra Recall The next Import Dialog page displayed depends on your selection on this page Use the links below to view the specific details on the various import types e Internet Explorer favorites same as A folder but defaulting to the Favorites folder Firefox Netscape or Mozilla bookmarks My Documents same as A folder but defaulting to the My Documents folder Files A folder A web page A delimited text file such as CSV files A text or rich text RTF file An XML file OML OPML An ActionOutline file A TreePad file An mbox file Use saved settings All the wizard settings from a previously saved import session can be loaded by choosing the named set in this combo box lt Default gt is the name of the default set Note This feature is available in the Professional edition only and only when running in non USB mode Copyright 2004 2015 Kinook Software Inc 166 Ultra Recall Help Note Importing of CSV XML and
247. ng color is dependent on the current Windows desktop configuration Many actions in Ultra Recall honor multiple selection which will always be what is highlighted Some of these actions include e Move e Sort e Cut e Copy e Delete e Export e Keywords Actions that only honor single selection instead rely on the focus rectangle for selection See Also e Multiple Selection e Panes 6 16 Sibling Info Item If an Info Item has more than one child Info Item each child is considered a Sibling Info Item Each child Info Item of the same Info Item are considered sibling Info Items See Parent Info Item Child Info Item for more details 7 Purchase amp Support 7 1 Order Info All orders are subject to the License Agreement The registered version never expires and licensed users can receive technical support and minor upgrades and bug fixes Copyright 2004 2015 Kinook Software Inc Purchase amp Support 203 7 2 7 3 Email delivery of Ultra Recall licenses is available for credit card orders placed via the Internet from the Kinook Software web site If you prefer Ultra Recall can also be ordered by telephone mail or by corporate purchase order Please visit the web page for pricing and ordering details Customer information is considered confidential and will not be shared or distributed to any third party How To Register The Registration dialog is accessed by selecting the Registeritem on the Help menu If
248. not pages on web sites can be edited within Ultra Recall To edit a stored or linked web page item internally select it and choose Item Edit Web Page on the menu bar or enable the option for automatic editing of web pages While editing elements on the web page can be selected deleted moved text can be formatted styled bulleted colored typed etc using the Format Toolbar and Format menu bar To exit edit mode choose View Refresh on the menu See Also e Format Toolbar e Browser Options e Document Options e Item Details Pane e Internal Browser View Editing Microsoft Office and PDF Documents Internally Microsoft Office and PDF documents are not displayed or editable within Ultra Recall by default and are edited externally using Open Document If Word Excel Powerpoint Adobe Acrobat Reader or Foxit Reader are installed you have the option of using these applications within Ultra Recall to view and or edit the respective file types using the following steps 1 Add the document extension i e doc x s ppt pdf to the File extensions to display in internal browser view file extension list in Browser Options For Office 2007 XML document formats i e docx x sx pptx enter zip in this file extension list and to prevent regular zip files from being displayed in the internal browser add zip to the File extensions to edit view externally option in Document Options 2 If the document needs to be editable
249. ns 63 65 contains keyword 64 contents 153 167 184 Content Type 19 contextmenu 46 136 continual 35 128 178 177 115 115 152 168 174 87 157 196 199 146 147 148 149 150 152 153 Index 207 continue 173 Control key 136 coordinate 122 125 coordination 47 73 74 75 122 copy 54 68 72 90 144 165 174 178 194 198 201 copy amp paste 45 copy and paste 45 194 195 196 copy expanded 194 copy page shortcut 76 copyright 10 core 25 core attribute 18 19 Core Templates 27 correct 132 163 corruption 13 79 count 164 Country 19 create 28 34 37 45 54 98 100 134 create attribute 22 created 23 28 criteria 62 63 66 67 68 114 Criteria Rows 61 cross db copy 90 csv 84 174 175 199 csvimport 168 Ctrlkey 184 currency 17 custom 28 29 93 custom delimiter 170 custom template 30 Custom Titles 30 customization 100 customize 100 102 126 134 135 136 184 cut 45 178 195 198 cut and paste 194 D 15 16 18 106 137 149 150 187 98 182 data data explorer Data Explorer Pane data location 13 database 13 37 database import database password databases 183 date 16 105 168 137 Copyright 2004 2015 Kinook Software Inc 208 Ultra Recall Help Date Accessed 19 Date Created 19 Date Deleted 19 date format 157 Date Modified 19 Date Synchronized 19 datetime 16 date title 30 dates 15 68 David Allen 94 default
250. nstead of the bottom or above the selected item Copyright 2004 2015 Kinook Software Inc 150 Ultra Recall Help 4 5 22 4 4 5 22 5 Select parent item after delete If checked the parent item of the first deleted item will be selected afterwards If unchecked the remaining item at the position of the first deleted item will be selected after deleting Tree More Options The Tree More of the Options dialog tab configures settings additional tree behavior settings Hoisting Title Locking Favorites Behavior Hoist tree when going to an item If checked when going to an Info Item for instance when going forward or backward in the navigation history clicking an internal link double clicking a search result select a favorite etc the item will be hoisted in the tree Hoist tree when going to a favorite If checked when opening a favorite the favorite item will be hoisted in the tree Hoist tree when locking tab title or going to a locked item If checked when locking a tab title or going to a locked item the item will be hoisted in the tree Lock tab when going to a favorite If checked when opening a favorite the favorite item title will be locked in the tab Launch favorite externally with Ctrl down If checked when opening a favorite by clicking the Favorites toolbar or menu item or typing its shortcut key with the Ctrl key held down the URL of the favorite item will be launched ext
251. nts Delete Line command Edit Cut or Ctrl X in rich text editor with no selection deletes cuts current line Double click or pressing Enter on an item in Data Explorer pane without children opens document equivalent to Item Open Document on menu Don t update Related Items pane scroll position while loading pane or if user scrolls selects or cancels while loading pane Maintain position in Related Items pane after deleting item s Option to make selection more obvious Copy Form command Edit Copy Form separates form values with tab instead of space and Copyright 2004 2015 Kinook Software Inc Introduction 9 includes empty values e Update item Date Accessed attribute when skipping duplicate URL during import e Enable renaming of system attributes e More Note See the history page on the web site for full details 1 6 4 Version 5 e Windows 8 8 1 10 and Server 2012 compatibility Command to show or hide completed items Ability to lock items to prevent editing extends search lock feature to all items and also prevents editing of item attributes Option to select multiple attribute values Option to collapse trees when opening database Option to select last imported item after importing Option for whether to show leaf items in tree Option to show expandable indicator in Related ltems pane to indicate items with children Command to create manual keyword for the sele
252. ny Info Item in the Favorites List If Control is held down or the New tab checkbox on the Favorites dialog is checked when clicking on a Favorite it will be opened in a new tab Notes e Hold down the Control key when clicking on a favorite to open it in a new tab e The Favorites menu can be torn off by dragging and dropping the top part of the menu and converted to a toolbar Tab Menu The Tab menu contents Copyright 2004 2015 Kinook Software Inc Commands and Procedures 181 Menu Actions Next Tab Previous Tab New Tab Close Tab Close Other Tabs Lock Title Go to Locked Item Action Descriptions Activates the next tab Activates the previous tab Opens a new tab for the selected item Closes the current tab Closes all tabs except the current one Locks the title of the current tab to the title of the selected item Selects the item that this tab s title is locked to Close Unlocked Tabs Closes all tabs whose titles are not locked Tab list Allows direct access to any tab Ctrl Tab and Cirl Shift Tab default shortcuts can also be used to switch between the tabs Item Menu The Item menu contents Menu Actions Go To Open Open in New Tab Lock Flag Flag sub menu Keywords Keyword Selected Text Synchronize Store Contents Open Document Edit Internally Web Page Text Open Shortcut Open Containing Folder Show Explorer Menu Create Desktop shortcut A
253. o menu Copyright 2004 2015 Kinook Software Inc 92 Ultra Recall Help 3 9 18 3 9 19 See Also e Helpful Features Note Available in Professional edition only Extensive Search Capability Once information is organized in Ultra Recall extensive search capabilities are provided which facilitate recalling and retrieving it on demand Some of the search technologies provided include e Automatic Keywording e Quick Searches e Advanced Searches e Saved Searches e Phrase Searches Multiple Selection Ultra Recall allows multiple selection in several places which facilitates efficient copying moving viewing printing tagging editing and analysis of multiple Info Items The selection doesn t need to be contiguous but does need to be in the same Pane How to multi select Info Items e With the mouse e Hold the Ctrl key while left clicking to select or unselect individual multiple Info Items e Left click to select an item then hold the Shift key and click another item to select a contiguous range e With the keyboard e Press the Space barto select or unselect an item e Use Ctrl Arrow keys to navigate to different Info Items and press Ctrl Space to select or unselect individual Info Items e Use Ctrl Arrow keys to navigate press Shift Space to select all items between the selected item and the focused item Panes that allow multiple Info Item selection e Search Pane e Data Explorer Pane e R
254. od for accessing Favorites Click on a favorite button to select that Info Item Note Hold down the Control key or check the New tab checkbox on the Favorites dialog when clicking on a favorite to open it in a new tab Flag Toolbar The Flag Toolbar can be used to change the Flag attribute of the selected item s Copyright 2004 2015 Kinook Software Inc Application Components 97 4 2 5 4 2 6 4 2 7 oe e ee Pee vB Create the Flag toolbar by tearing off dragging the top part of the Flag drop down item of the ltem menu Format Toolbar The Format Toolbar provides direct access to the rich text formatting and web page editing features in Ultra Recall E Arial The Format Toolbar be default allows the following text formatting features to be set for the selected rich text Styles Font Font Size Font Color Background Color Bold Italics Underline Bullets Numbering Indentation Line Spacing Tables Hyperlinks The Font Color and Background Color drop downs can be torn off by dragging and dropping the top part of the control and converted to toolbars Note this toolbar will only have enabled buttons when a control with rich text is selected or if a web page item is being edited including e Rich Text Editor e Item Details Pane when rich text is being displayed e Item Notes Pane e Internal Browser View Insert Child Sibling Toolbars The Insert Child and Insert
255. of search result items Note A nested search a search invoking another search is created if the Info Item specified as the Value is another search item and the operator is either is child of or is descendant of See Also Advanced Search Matches Wildcard Comparison Operators Is Exists Equality Logical Linking Advanced Search sample Note Available in Professional edition only Most Comparison Operators compare the ltem Attribute specified with the value indicated specified in the Value column of the Criteria Grid With most Operators an empty value matches null missing values See Also Criteria Row Item Attribute Comparison Operators Contains Keywords Matches Wildcard Is Equality 3 5 2 2 1 2 Search Relationships Search Relationships define how Criteria Row are processed together The default search relationship is the And relationship but Or is also available In the following example you can see the And and Or relationships used along with indenting to define grouping between the Criteria Rows Relationship Item Attribute Comparison Value PA greater than or equalto 9 22 2004 or Date Modified greater than or equal to 9 22 2004 and ItemID does not equal 1 000 The logic actually used by the above search Date Accessed gt 9 22 2004 OR Date Modified gt 9 22 2004 AND ItemID lt gt 1000 See the section on Indenting for the details See Also Copyright 2004 2015 Kinook Software
256. of your choice Keyword attribute values If this box is checked Ultra Recall will add all automatically generated keywords based on the relevant text of the values assigned to this Attribute Type Select the Attribute Type for this particular Attribute List Values Values added here one per line are available as entry choices in a drop down for this Attribute when displayed in the Item Attributes Pane Restrict values to list If List Values are provided checking this box will restrict entry to the values specified If not checked users can enter any value manually in addition to choosing from the values provided Auto complete values from other items If this box is checked this field will auto complete from the values assigned to this Attribute for all Info Items Allow multiple selection If Restrict values is checked checking this box will allow the user to select multiple values for the attribute How to access e Click the Properties or Insert button from the Attributes Dialog Note Creation and modification of attributes available in Professional edition only Copyright 2004 2015 Kinook Software Inc 132 Ultra Recall Help 4 5 4 AutoCorrect Options The AutoCorrect Options Dialog is used to configure auto correction behavior within the Text editor AutoCorrect Options Correct TWo INitial CApitals Exceptions Capitalize first letter of sentences Correct accidental usage of Caps Lock
257. og How to access e Menu Bar File Print e Standard Toolbar button e Print Preview Dialog Print Preview The Print Preview Dialog is used to preview printing of the selected items It provides several viewing options including zoom in out viewing one or multiple pages It also provides the capability to change margins and the header footer values and positions All Info Items that use the Internal Browser Viewer will use the Internet Explorer Print Preview Dialog All remaining Info Items will use the Ultra Recall Print Preview Dialog The following controls on the Print Preview Dialog provide access to the various Print Preview functionality 100 v this control allows you to specify a specific viewing zoom ratio this button will zoom in increase the viewing zoom ratio a this button will zoom out decrease the viewing zoom ratio 0 this button will set the viewing zoom ratio to display one full page Copyright O 2004 2015 Kinook Software Inc 160 Ultra Recall Help dd this button provides direct access to different multiple page preview modes e this button provides access to the Page Setup Dialog 3 this button provides access to the Print Setup Dialog 8 this button displays the Print Dialog How to access e Menu Bar File Print Preview e Standard Toolbar button See Also e Print Dialog e Print Preview Page Setup e Internal Browser View 4 5 24 1 Print Prev
258. ok Software Inc 54 Ultra Recall Help 3 3 1 1 3 3 1 2 3 3 1 3 3 3 1 4 These Info Item relationships are created and maintained using the Data Explorer Pane in Ultra Recall While the Data Explorer Pane works in a manner similar to Windows Explorer which you might be familiar with it has additional features that combined with the other parts of Ultra Recall provide significantly improved capabilities and functionality In managing the relationships between different Info Items several actions are used e Create new Info Items e Move existing Info Items e Duplicate existing Info Items e Link existing Info Items e Delete Info Items Create Relationships New Info Items can be added anywhere in an Info Database with a variety of methods See Capturing Information for more details Each new Info Item is a child Info Item of existing items which constitutes a relationship between these Info Items Once Info Items exist in an Info Database they can repositioned in relation to other Info Items or linked to additional Info Items creating additional relationships See Also e Creating Info Items e Move e Duplicate e Link e Delete Move Info Items There are multiple ways to move an Info Item in Ultra Recall Cut amp Paste Drag amp Drop Move is the default action Duplicate Info Items There are multiple ways to duplicate existing Info Items in Ultra Recall e Copy then Paste Special Duplica
259. ons 2 146 147 148 149 150 152 153 154 155 156 157 158 163 183 or 59 66 67 order 53 202 ordering 117 118 organize 53 55 56 98 original 101 146 Original Parent 19 originate 165 originating 165 other 18 93 116 other applications 194 outline 53 Outlook 23 47 48 49 74 75 193 Outlook Express 23 193 outlook field mapping 48 outlook property match 48 Outlook Synchronization 74 output 158 159 174 176 overall 147 overview 1 43 58 86 P page setup 160 painttheme 103 136 Palm 47 74 75 pane 107 108 109 110 111 112 113 114 115 116 117 119 121 125 126 127 128 187 188 pane customization 126 pane navigation 99 panels 104 177 panes 94 99 104 122 125 126 179 180 paranthesis 67 parent 14 53 54 65 201 202 Parent Count 19 parent search 65 69 Parent Title 21 parents 32 106 121 part 14 62 69 partial 69 partial menu 103 136 partitions 104 parts 13 94 password 133 137 183 200 paste 178 198 201 paste hotkey 154 paste special 178 194 paste text 194 path 174 PDA 47 74 75 PDF 23 78 people 3 27 110 persist 93 persist changes 79 persisted 68 person 3 27 110 personal 1 28 29 Personalized Menus 103 Pesonalized Toolbars 103 Phone Fax 19 Phone Home 19 Phone Mobile 19 Phone Work 19 phrase 59 phrase search picture 116 place 126 176 plain 26 plaintext 115 png 23 Pocket 74 75 Pocket PC 47 74 75 popup
260. or button Clicking this button will display the Attributes Editor dialog which can be used to add appropriate Attributes for use by the Import process Options Store file contents in Ultra Recall Checking this box instructs Ultra Recall to store the contents of each Document template based Info Item created during the import If the box is unchecked the each Document template based Info Item created only link to the URL provided Delete XML file to Recycle Bin after import This check box is self explanatory Copyright 2004 2015 Kinook Software Inc 172 Ultra Recall Help Do not process documents for text summary or icon information Check this box to prevent any data from being retrieved when importing files This will prevent any text or summary attributes from being retrieved and the resulting Info Items will use the default icon instead of retrieving any related icon information The previous Import Dialog page Select Source The next Import Dialog page Select Destination Note Available in Professional edition only 4 6 1 1 8 An ActionOutline file ActionOutline ao files can be imported using this type of File Import ActionOutline file to import Manually enter the file and path of an ActionOutline file or use drag amp drop or copy amp paste from Windows Explorer onto the edit control Store documents and web page conients in Ultra Recall Checking this box instructs Ultra Recall to st
261. or similar e Different Contact title Perhaps a user wants the title to be First Name Last Name instead of the reverse Change the Title Expression value of the Contact template to trim coalesce First Name 1 I Last Name First Name Last Name Company Email Work Email Home New Contact e Atitle based on 2 or more other attributes Assume a template contains a Part Name attribute a Size attribute and a Type attribute and the title should be equal to Product Type Size Create a template with a Title Expression value of Part Name coalesce Type coalesce Size See Also e Templates e Template Attributes e Miscellaneous Options e Date Time attribute type e Selection Panes e Journal and Vehicle Maintenance Samples Template Group Each Core Template and all the Templates derived from it constitute a Template Group Any Info Item can switch to any other Template in the same Template Group The choices provided in the Item Attributes Pane for the Template Item Attribute are all the Templates in the appropriate Template Group See Also e Template e Info Item e Item Attributes Pane Form A Form defines a custom layout of fields attributes to display in the Item Details pane Each Template including System templates can have a Form attribute value assigned which defines the Form to use when for editing items based on that template The Forms Dialog is u
262. ore the contents of referenced files or web pages within the Ultra Recall Info Database If the box is unchecked the Info Items created for each file processed will be linked to the original URL path Do not process documents for text summary or icon information Check this box to prevent any data from being retrieved when importing documents web pages This will prevent any text or summary attributes from being retrieved and the resulting Info Items will use the default icon instead of retrieving any related icon information The previous Import Dialog page Select Source The next Import Dialog page Select Destination 4 6 1 1 9 A TreePad file TreePad files hjt or htmhjt file extension save tpd format as hjt can be imported using this type of File Import Treepad file to import Manually enter the file and path of a TreePad file or use drag amp drop or copy amp paste from Windows Explorer onto the edit control The previous Import Dialog page Select Source The next Import Dialog page Select Destination 4 6 1 1 10 An mbox file Several email clients store their emails using the mbox file format RFC 822 text file Some email clients known to use the mbox file format e Eudora mbx files e Netscape mail client files with no extension e Thunderbird Mozilla email client and Postbox files with no extension Files in the mbox file format can imported using this File Import Mbox file to import Manually enter
263. orites These include e Alt 0 thru Alt 9 e Shift Alt A thru Shift Alt Z e Cirl Alt number and Ctrl Shift Alt letter or holding down the Ctrl key when clicking on a favorite will open the favorite in a new tab or launch it externally if the related option is checked Note you can also assign these shortcuts to other functionality using the Customize Dialog but if you later desire to revert one of these shortcuts as a Favorite shortcut you will need to Reset All keyboard shortcuts See Also e Customizing shortcuts e Customize Dialog Tool Tip Features Ultra Recall uses tool tips extensively to display the complete text of an item when the text is truncated due to lack of space and to show the current Info Item when scrolling in a list Copyright 2004 2015 Kinook Software Inc Commands and Procedures 191 5 4 5 4 1 5 4 2 Drag and Drop Drag and Drop is a way to move link or copy information in Windows using the mouse With drag and drop you simply click and hold the mouse on something then move the mouse to the desired location and release the mouse button Ultra Recall provides extensive drag and drop support both for arranging and managing information within Ultra Recall even between Info Databases and for capturing information from a variety of sources external to Ultra Recall See the following drag and drop help sections e Within Ultra Recall e From External Sources e To Externa
264. orting your bookmarks This will prevent any text or summary attributes from being retrieved and the resulting Info Items will use the default icon instead of retrieving any related icon information The previous Import Dialog page Select Source The next Import Dialog page Select Destination Note the Firefox extension can also be used to import web pages from Firefox 4 6 1 1 2 Files To import a manually specified list of files or documents just open the Import Dialog choose Files click Next and the following entry fields will be displayed Files to import Enter one filename per line browse to select one or more files or drag amp drop or copy paste files from Windows Explorer into this entry field The browse buttonis used to browse to your file system Options Store file contents in Ultra Recall Checking this box instructs Ultra Recall to store the contents of each file imported within the Ultra Recall Info Database If this option is unchecked the Info Items created for each file processed will be linked to the file s URL and the contents will not be stored within the database Note The following checkbox is only enabled when this check box is checked Move files delete local files and folders to Recycle Bin after import This check box is self explanatory Do not process documents for text summary or icon information Check this box to prevent any Copyright 2004 2015 Kinook Software Inc Applicat
265. osoft Office and PDF Documents Internally e Editing Stored Documents Externally See Also e Document Template Drag Copy From Ultra Recall Ultra Recall provides seamless integration with other Windows applications via drag drop and copy paste One or more Info Items can be dragged and dropped or copied and pasted from the Data Explorer pane Search pane or Related Items pane into Windows applications that can accept files such as Windows Explorer Outlook Express Windows Mail Windows Live Mail Outlook etc For Text items the item rich text will be copied for Document items the stored or linked document will be copied to the destination application See Also e Export e Documents Synchronize Any Info Item can reference an external document or folder with the UAL attribute If a valid URL is specified the information for the document in Ultra Recall can be Synchronized with this external document or folder including the actual file if the contents are stored What Synchronization Is Any Info Item which has a URL attribute populated with a valid URL to a local file folder or Outlook object can be Synchronized with the referenced object by choosing Item Synchronize on the menu bar which could be a web page a local file or folder or an Outlook object or folder You can easily create Info Items referencing these external files and objects using a variety of methods including drag amp drop copy amp paste the Import Wiza
266. ot outlined or outside of the Ultra Recall window will result in the Pane becoming undocked Below is an image showing the various pane docking repositioning cues and how to use them Copyright 2004 2015 Kinook Software Inc Application Components 127 4 3 10 3 Y Reminder Demo Ultra Recall ER These arrow cues are displayed when pe Tools Window Help x dragging over a pane They allow you to y dock the dragged pane in relationship to it x o A Yz O 0 Dropping onto the center cue causes the dropped pane to be tabbed with the pane If you release the mouse button under the cursor 7 somewhere other than on a blue docking cue the pane will be undocked and placed at the The My Dat y cursor location System Ld Access Count 3 camofeo ri z ep ae Accessed 1 19 2006 transparent depiction of the moved L this text c pane follows the cursor as you drag ini Tees indicating the size and location of pte Modified the pane if the mouse is released Efault Chil Ultra Recall In atio Database The name My Data Flag Icon Item Title Keyword Co 50 Template Item Text Item Attri 4 Item Notes These arrow cues around the perimeter of Ultra Recall allow the pane to be docked to that edge of the window Parents 0 Keywords 50 Note If you begin repositioning by dragging a pane either intentionally or accidentally you can cancel the oper
267. ote If the instance of Ultra Recall you wish to drop in is not visible simply hover the mouse over the task bar icon for that instance of Ultra Recall and after a slight delay it will be focused allowing you to complete the drop operation or use Alt Tab while dragging to activate the desired instance See Also e Drag and Drop e Moving Info Items e Duplicating Info Items e Logical Linking e Internal Linking Drag and Drop from External Sources A simple way to capture external content into Ultra Recall is Drag and Drop You can drag and drop with the left or right mouse button but each works slightly different e Left button drag When you drag with the left mouse button the default drop behaviour is Copyright 2004 2015 Kinook Software Inc 192 Ultra Recall Help determined by the Options Import setting Store contents when importing files or web page addresses You can override this default import behaviour when applicable by using several keyboard overrides when you drop e Altkey Create an Info Item that as is linked to the original source link e Ctrl key Create an Info Item that stores the contents of the original source copy e Shift key Create an Info Item that stores the contents of the original source then deletes the original source move e Right button drag When you drag with the right mouse button when you drop a menu with the different choices is presented for your selection Note Rig
268. otes e To match the and characters as literals use and respectively e To match literal and characters enter or e The Matches Wildcard operator is case insensitive A matches A or a A Quick Search uses an tem Contains Keywords lt keywords entered gt type of criteria unless one of the wildcard operators or the double quote symbol is included in the criteria in which case a Matches Wildcard criteria will be used instead See Also e Quick Search e Advanced Search e Keyword Exclusions e Contains Keywords Copyright 2004 2015 Kinook Software Inc Using Ultra Recall 65 els e Exists e Equality e Relational The Is Is not comparison operator is only valid when the ltem Attribute column is set to Item The Is Is not operator is the way to search for Info Items that are based on a particular template See Also e Advanced Search e Matches Wildcard e Comparison Operators e Exists e Equality e Relational The Exists does not Exist comparison operator is only valid when the Item Attribute column is set to a specified Attribute The Exists does not Exist operator is the way to search for Info Items that have or do not have the specified Attribute assigned Note This operator does not use a Value and therefore when this operator is selected the Value column is blanked out and disabled See Also e Advanced Search e Matches Wildcard e Comparison O
269. oundation 25 26 frames 129 framework 94 From 19 FTS 70 full menu 103 136 full text index 70 full text search 70 Ga general 13 43 98 147 178 185 generate 28 Getting Things Done 42 Gettings Things Done 94 global 129 185 go 180 go back 86 go forward 86 goto 201 goto 128 201 grandchildren 65 graphic 116 grid 61 62 63 114 117 118 119 Copyright 2004 2015 Kinook Software Inc 210 Ultra Recall Help grids 150 group 31 56 59 65 69 grouping 67 GTD 94 GTD urd 42 H handheld 74 75 has 65 Has Children 21 header 160 headers 150 help 85 184 203 hide 101 126 127 128 hierachical 106 hierarchical 53 65 121 149 171 hierarchical search 69 hierarchy 53 149 high level 43 highlight 148 history 204 hoist 86 hoisting 86 hoisting options 150 hotkey 147 154 how 48 122 howto 11 12 how to 37 html 23 83 109 168 hyperlink 141 Icon 19 icons 42 43 81 identical 65 identify 59 61 125 140 148 IE 46 image 116 153 Images and pictures 43 import 43 53 154 155 161 165 166 168 170 172 173 193 194 improve 29 include 43 include recycle bin 69 indent 97 112 indenting 67 78 98 IndentLevel 21 individual 27 Info 37 39 info database 13 90 137 infoitem 13 14 28 54 55 56 90 97 173 177 178 179 180 181 188 201 info item attribute 17 Info Items 54 55 77 195 information 1 13 14 31 45 53 56
270. page on the web site for full details 1 6 3 Version 4 e Microsoft Windows 7 compatibility e Microsoft Office 2010 32 bit edition compatibility e Highlight search matches e Step through search matches Go menu Copyright 2004 2015 Kinook Software Inc Ultra Recall Help Full text search enhancements HTML export Sorting in the Data Explorer pane detects and sorts by dates and numeric values Syntax coloring text editor for source code files Filter advanced search with additional quick search text Internal link anchors Additional tree hoisting options Collapse Tree command to collapse entire tree Postbox compatibility Tab enhancements Lock tab title and Go to locked item Support drag drop and copy paste from UR into applications accepting URLs Set tab stops and indent size in rich text and text document editor Format Tabs on menu Delete logical links from Item Parents pane Paste Multiple Lines command Edit Paste Special Paste Text One ltem Per Line in Data Explorer pane creates one item per line of text on clipboard Import delimited data from clipboard Option to automatically import clipboard content If Tools Options Import Choose location when importing or pasting from other applications is checked show import dialog without showing main UR window Toggle display of forms View Other Windows Show Forms on menu Ability to set boldness and italics of custom fo
271. perators els e Equality e Relational There are a number of equality comparison operators They are only valid when the Item Attribute column is set to a specified Attribute and are used to compare the specified Attribute s value against the specified value you provide The equality operators include and are self explanatory e equals e does not equal e less than e less than or equal e greater than e greater than or equal See Also e Advanced Search e Matches Wildcard e Comparison Operators els e Exists e Relational There are a number of relational comparison operators They are only valid only valid when the Item Attribute column is set to Item or an Info Item attribute type The relational operators include Copyright 2004 2015 Kinook Software Inc 66 Ultra Recall Help is child of Finds all Info Items that are a child of the specified Info Item For search items finds all results of the search item is parent of Finds all Info Items that are a parent of the specified Info Item For search items finds all parents of search result items is descendant of Finds all Info Items that are a child or grandchild at any level of the specified Info Item For search items finds all children at any level of search result items is ancestor of Finds all Info Items that are a parent or grand parent at any level of the specified Info Item For search items finds all parents at any level
272. performance when accessing a remote database One option when only a slower link is available i e VPN or dialup is remote access software Remote Desktop Terminal Server PCAnywhere WinVNC etc Another option is to copy the urd file onto a local drive or USB stick for offline viewing editing and copying back to the server path when LAN access is available again if it was modified Available in Professional edition only Combine Info Items Multiple Info Items including titles form fields rich text or item text can be combined into a new Text Info Item using the following procedure 1 Select the Info Items to be combined 2 Copy them to the clipboard Edit Copy or Ctrl C 3 Navigate to the location for the new combined Info Item 4 Use the Paste Rich Text Paste Rich Text with titles option to paste the combined Rich Text available at Edit Paste Special on the menu See Also e Print Multiple Info Items e Import Rich Text e Helpful Features Note Available in Professional edition only Rename Info Items An Info Item can be quickly renamed to the selected text in the Item Details pane for the Internal Browser Viewer Rich Text Editor and Text Document Editor or the Item Notes pane 1 Select the text in the specified pane 2 Choose Rename Item on the right click menu Edit Rename on the menu or F2 An Info Item can also be quickly renamed to the current date time or date time via the tem Rename T
273. ported and whether or not the contents of imported documents will be stored Choose location when importing or pasting from other applications If checked when importing from other applications via the import hot key above Internet Explorer and Outlook toolbars Firefox and Thunderbird Postbox extensions Explorer send to menu command line etc the Link Move Copy Dialog will be displayed to choose the location to import to Insert imported items at bold or selected item in Data Explorer pane If checked new imported items will be added as children to the bold selected Info Item in the Data Explorer Pane If not checked new imported items will be added as children of the Imported Items system Info Item Store contents when importing or syncing files web pages and Outlook items If checked documents web pages or Outlook items that are imported or synchronized will default to having their contents stored Copyright 2004 2015 Kinook Software Inc Application Components 155 Identify and process URLs in clipboard text If checked and one or more URLs are detected in the clipboard text when importing pasting each URL will be imported as a separate Info Item If not checked all text will simply be imported as a single Info Item for the text Prefer text rich text clipboard formats If checked text and rich text formats on the clipboard will be used when pasting or importing even if other formats such as HTML U
274. ported for all Info Items including Attributes Keywords Item Notes etc you have the option of storing the actual file as part of the Info Item 1 Not Stored The actual information or file resides in the original location the created Info Item contains a URL Attribute containing a valid URL for the document 2 Stored Contents The actual document is also stored within the Info Database It is automatically compressed for maximum storage efficiency typically it is compressed enough to store both the file and the other data maintained by Ultra Recall in the same or less space than the original document size Note The Store contents when importing or syncing files web pages and Outlook items option on the Import options page determines whether documents and web pages will be stored or linked by default when importing 3 2 1 Capturing Info with Drag And Drop Drag and Drop is the Windows method of moving information around with the mouse Ultra Recall has extensive drag and drop capabilities as outlined below Ways to drag and drop information into Ultra Recall 1 Click and hold either the left or right mouse button over a URL or other information you wish to add to Ultra Recall 2 Move the mouse to the location in the Data Explorer Pane where you want to place the information 3 Release the depressed mouse button Left button drag Performs the default action which is to create an Info Item that does not Store Contents Right bu
275. ps e jig e tga e tif e pct e tiff e wmf e bmp e emf e dib e rel See Also e Keyboard Shortcuts e Document Options e Global Keyboard Shortcuts Other When an Info Item contains information that Ultra Recall does not provide a specific viewer for Ultra Recall will show a blank viewer with a hyperlink that can be used to view edit the information in the application associated with this type of data on your system Copyright 2004 2015 Kinook Software Inc Application Components 117 4 3 5 7 Item Details demo dat linked Click here to open linked document If the document is stored in Ultra Recall then two hyperlinks could be displayed one for the linked document if the URL attribute has a valid URL and one for the stored document _ J Item Details demo dat stored Click here to open stored document Click here to open linked document Or if the document s file extension is included in the user option to Show item text for documents with no viewer and Ultra Recall can parse the document s text the document text will be displayed read only in the text editor In this case the document can also be edited externally Related Items Pane The Related Items Pane is a grid type display of Info Item Attribute values Which Info Items are displayed depends on which Primary Selection Pane is current and what is selected in the Primary Selection Pane To go to the Related Items pane
276. r e Microsoft Outlook Integration Note Microsoft Outlook integration available in the Professional edition only Drag and Drop from Windows Explorer You can drag and drop one or multiple files or folders from Windows Explorer into Ultra Recall The default drop action is to create a new Info Item for each file that links to the original file does not store the file contents within the Info Database You can use keyboard modifiers to specify an alternate drop action See Also e Drag and Drop e Capturing Info with Drag and Drop e Import Wizard Drag and Drop text from any application Drag and drop can be used to capture text including rich text or RTF from any application supporting drag and drop A new Info Item will be created containing the text that was selected and any formatting of the text will be preserved Selected text can only be copied into Ultra Recall it can t be moved or linked because it is text only it does not include the source file Drag and Drop to Other Applications Drag and Drop can be used to copy content from Ultra Recall to other applications e From the Data Explorer or Search Pane Dragging from these panes will drop the selected tem Titles for applications that support dropping of text the selected item s URL for applications that support dropping of URLs and the selected item s document for applications that support dropping of files From the Related Items Pane Dragging from this pa
277. r opened externally in its associated application If an item s document is not stored in Ultra Recall it is linked to the original file or web page A linked item can be edited within Ultra Recall if Allow internal editing of linked documents option on the Document Options page is checked See Also e Editing Stored Documents Externally e Synchronization e Import Files e Import folder e Import more Options e Document Options 2 1 5 1 3 Contact Template The Contact Template is a specialized Template that uses a custom Item Details Pane Contact Editor to facilitate viewing and editing of Contact information See Also e Contact Editor e Core Templates 2 1 5 1 4 Search Template The Search Template is a specialized Template used to define and save Searches within an Info Database Info Items based on the Search Template contain a defined search which are used to locate other Info Items that meet the specified criteria Copyright 2004 2015 Kinook Software Inc 28 Ultra Recall Help See Also e Search e Search Pane e Search Criteria Editor 2 1 5 1 5 Primary Attribute Every Core Template has a Primary Attribute value The Primary Attribute determines what is displayed in the Item Details Pane when an Info Item is selected in Ultra Recall See Also e Core Templates Attributes Info Item Item Attributes Pane o o o e Item Details Pane 2 1 5 1 6 Title Attribute 2 1 5 2 Eve
278. r Pane e Related Items Pane e Item Attributes Pane e Flag Toolbar The flag color can be used for the text in the Data Explorer Pane Search Pane Related Items Pane and the Item Parents Pane based on the Options Dialog checkbox under Grids called Use flag color for item text color The flag will be displayed in the Data Explorer Pane and Search Pane based on the Options Dialog checkbox under Tree called Show item flag icon in tree In the image below both the flag and flag color are being displayed in the Data Explorer Pane and the Related Items Pane Copyright 2004 2015 Kinook Software Inc Getting Started 37 DEX Y Demo urd Ultra Recall Item Attributes Attribute OSystem ORich Text System Access Count This Notes Info ltem is a predefined gt J Quick Searct convenient location for general notes gt Most Popular y You can move modify or delete this item it is just a starting point o my Searches Feel free to create new Info Items anywhere in this Information Database according to the way you wish ta organize your information i Data Explorer gt 4 My Data 8 Date Accessed 11 8 2004 Date Created 7 28 2004 pS Benefits Date Modified 10 26 200 A Concepts Y AFeatures tasks E FA Notes 2 Contacts Edd Projects Child Items Item Title A Features y A Concepts Y Date Access Default Child T Flag Has Children Text
279. r stored depending on which button is clicked Installation use one of these two methods e Check the Install Firefox Thunderbird Postbox toolbar extensions checkbox during installation of Ultra Recall note the method will also install to the default user profile e Navigate to http www kinook com UltraRecall extensions html with Firefox and click the link to install the Firefox extension What if the toolbar buttons aren t displayed in Mozilla Firefox When installed the extension attempts to add two toolbar buttons on the default Navigation Toolbar 1 In Firefox ensure the Mail Toolbar is displayed View Toolbar ensure Navigation Toolbar is checked 2 Again in Firefox use the following procedures to move the toolbar buttons from the toolbar palette to the desired toolbar a Click View Toolbars Customize b Drag the desired Ultra Recall toolbar buttons from the dialog to the desired toolbar c Click Done Compatibility e Firefox 1 5 e Ultra Recall 3 1 See Also e Mozilla Firefox e Importing Firefox bookmarks e Store Contents e Import options Thunderbird Postbox Integration A Mozilla Thunderbird Postbox toolbar button and context menu is available to quickly and easily import the selected emails from Mozilla Thunderbird and Postbox directly into Ultra Recall Toolbar button lt Inbox Thunderbird Fi le Edit View Go Message Calendar Tools Help a J y G 2 Ultra Recall Get Mail Writ
280. r the new Toolbar then click OK Add buttons to this new Toolbar Close the Customize Dialog Reposition your new Toolbar DOP OMS Deleting Toolbars Any user created Toolbar can be deleted If you only want to hide the Toolbar you can easily do this without deleting it Steps to delete a user created Toolbar 1 Display the Customize Dialog 2 Select the user created Toolbar to be deleted in the Toolbar list 3 Click the Delete button if it is disabled grey then the selected Toolbar is a system Toolbar and can t be deleted Copyright 2004 2015 Kinook Software Inc Application Components 101 4 2 13 3 4 2 13 4 4 2 13 5 4 2 13 6 4 Close the Customize Dialog Hide Display Toolbars You can easily hide Toolbars or display hidden Ultra Recall Toolbars Steps to toggle whether a Toolbar is displayed or not Display the Customize Dialog Check Uncheck the checkbox next to each Toolbar checked means displayed Close the Customize Dialog RODS Reset Toolbars You can easily reset any modified system Ultra Recall Toolbars to their original state Steps to reset an Ultra Recall Toolbar 1 Display the Customize Dialog 2 Select the user created Toolbar to be deleted in the Toolbar list 3 Click the Reset button if it is disabled grey then the selected Toolbar is a not system Toolbar and can t be reset 4 Close the Customize Dialog Reposition Toolbars Ultra Recall Toolbars can b
281. rd Searches Locked Searches Search Options Copyright O 2004 2015 Kinook Software Inc Using Ultra Recall 61 e Saved Searches e Search Options e View Toolbar e Comparison Operators 3 5 2 2 Advanced Search When a Quick Search isn t detailed enough to meet your needs simply switch to the Advanced Search mode This is done by clicking the Advanced button on the Search Criteria Editor The image below shows a defined Advanced Search criteria the default Most Popular Search Into Item Search for Reset Cop Quick lt lt 1 matching items done Relationship Item Attribute Not Comparison Value Begin Date E less than or equalto 6 19 2013 and Flag Y equals Y and Item Title Y matches wildcard 4 Store dates relative to current date Match whole words Limit search to selected item in Data Explorer pane Search only user defined keywords Include items in the Recycle Bin The above Advanced Search contains three Criteria Rows It also demonstrates several advanced features including Criteria Relationships Indenting and Relative Dates An advanced search can be further filtered by entering text in the Search for field How to use an Advanced Search e Start clicking the Start button will always start searching based on the specified criteria or restart if a search is running e Reset The Reset button will stop the search if running and reset the search criteria e Stop A runnin
282. rd or direct entry of a URL value The Info Item and the referenced external object can be considered a matched pair At the time of import the two are in sync with each other Once one of the matched pair is modified they are no longer in sync and the one last modified is the newest or current object Synchronizing Info Items in Ultra Recall is the process of reconciling these matched pairs so they are again in sync with each other This includes updating any text relevant attribute values and optionally the stored content of the Info Item The newest or current object in the pair is used to update the other In other words if the object referenced by an Info Item s UAL attribute has been updated more recently when that Info Item is synced the Info Item will be updated re imported into Ultra Recall to match the changes If the Info Item itself has last been updated the changes made in Ultra Recall will be made if possible to the external object referenced by the Info Item s UAL attribute Local files and folders and Outlook objects such as Appointments Contacts Tasks and Emails are fully supported for Synchronization For Search Info Items the URL attribute must reference a local or Outlook folder and the process is unidirectional See Search Synchronization for more details The Criteria Used Copyright 2004 2015 Kinook Software Inc Using Ultra Recall 73 3 6 3 The Modified date of Info
283. reate Desktop Shortcut menu item can be used to create a Windows desktop shortcut to open the selected Info Item Ultra Recall also supports a URL syntax for opening a database to a specific item within the database This URL syntax can be used from the Windows Shell the Run Dialog Explorer etc or other applications that support a URL for accessing applications and documents To create this URL syntax see the notes in the help topic for the Miscellaneous Options tab of the Options Dialog Notes e Microsoft Outlook must be running and have a current selection for the Outlook flags to operate correctly e When a command line initiated import is finished a sound is played by Ultra Recall to indicate completion e Outlook import sync and export operations are available in the Professional edition only Examples To open the specified database and create an item linked to the Ultra Recall home page UltraRecall exe c Files My Stuff urd import http www ultrarecall com To open the Ultra Recall home page UltraRecall url http ww ultrarecall com To import the current clipboard contents UltraRecall importclip To import stored the current selection in Outlook UltraRecall copyoutlook Copyright O 2004 2015 Kinook Software Inc 198 Ultra Recall Help 6 1 6 2 6 3 6 4 To open the Quick Search item in a new tab UltraRecall item 990 newtab See Also e Importing Data Import
284. ree Item Attributes Show column header If checked a Column header will be displayed as the top row in the Item Attributes Pane Categorize attributes sort alphabetically if unchecked If checked the Attributes displayed in the Item Attributes Pane will be categorized then sorted alphabetically otherwise they will just be sorted alphabetically Automatically sync documents when URL attribute is changed If checked Info Items based on the Document Template Group will automatically synchronize when the URL Attribute value is changed to a valid URL Item Parents Expand all parents when loading If checked all levels of parents parent grandparent great grandparent etc will be expanded when loading the Item Parents Pane Font Options The Font tab of the Options dialog configures font settings Data Explorer and Search panes The font used by the Data Explorer and Search panes Check the checkbox to use the Windows default font or uncheck and click Change Font to choose the font to use Selected Item Determines the font used to display the selected item Check the checkbox to use the Windows default font or uncheck and click Change Font to choose the font to use Note If a larger font is used for the Selected item option than the Data Explorer and Search panes option the Wrap long cell text option should also be checked to ensure that the row height is large enough to display the font Related Items pane The font us
285. ribute values when importing documents Note Available in Professional edition only Copyright 2004 2015 Kinook Software Inc 200 Ultra Recall Help 6 8 6 9 Encryption By assigning a password to an Info Database Ultra Recall will encrypt the Info Database file using 256 bit RC4 encryption making the contents inaccessible without providing the assigned password The longer the password provided the more secure your data becomes WARNING Once an Info Database has been encrypted with a password you must use this password to gain access to the file passwords can NOT be recovered from an encrypted urd file Note Additional processing is necessary to read and write an encrypted Info Database which can modestly degrade the performance of Ultra Recall See Also e Enter Password Dialog Note Available in Professional edition only Focus Rectangle The Focus Rectangle is the dotted rectangle outlining the current position in the active Selection Pane Data Explorer ax A My Data E A Notes A A Concepts A Features E ay Imported Items E 3 Templates 2 Recycle Bin In the image above the focus rectangle is on the Contacts Info Item while the selection is on the Benefits Info Item The dotted rectangle is clearly visible exploded for easier viewing Typically the Focus Rectangle matches the selection the highlighted items This is always the case when navigating or s
286. ry Core Template has a Title Attribute value The Title Attribute specifies which Attributes the Item Title is derived from only Info Items based on the Contact Template Group use an alternate Item Title Note for Contacts the Item Title is derived from several attributes See Also Core Templates Custom ltem Titles Contact Template Attributes Info Item Template Group Derived Templates Every Template Info Item is either a Core Template or is a Derived Template based on another template either a Core Template or another Derived Template You can create modify or delete any Derived Template Note You can create a hierarchy of Derived Templates One advantage is that adding removing an attribute from a template will also add remove it from any templates derived from it as well See Also e Template e Create e Modify e Delete e Attributes 2 1 5 2 1 Create Template Creating a new Derived Template is as simple as creating a new Info Item as a child to the system Templates Info Item You can rename the template the name of a template is associated with the Template Name Attribute Copyright 2004 2015 Kinook Software Inc Getting Started 29 value The tem Title Attribute value is the default title of new Info Items based on this new Template Note Derived Templates can be derived from other Derived Templates allowing you to create a hierarchy in your defined templates See Also e D
287. s Tools Menu The Tools menu contents Menu Actions Action Descriptions Spelling Initiates a Spell check of the current text Spelling Options Displays the Spelling Options Dialog AutoCorrect Options Display the AutoCorrect Dialog Text Statistics Displays the Text Statistics Dialog Change Password Displays the Change Password Dialog Compact and Repair Displays the Compact and Repair Dialog Save All External Synchronizes any changes to externally edited documents Documents Attributes Displays the Attribute Editor Dialog Forms Displays the Forms Dialog Keyword Displays the Keyword Exclusions Dialog Exclusions Customize Displays the Toolbar Customize Dialog Options Displays the Options Dialog Quick Options Provides quick access to common options These menu items can also be assigned keyboard shortcuts added to a toolbar etc Window Menu The Window menu contents Menu Actions Action Descriptions Next Database Switches to the next open Info Database Previous Database Switches to the previous open Info Database Window list Allows direct access to any Info Database in the List Copyright O 2004 2015 Kinook Software Inc 184 Ultra Recall Help 5 1 12 5 2 5 2 1 5 2 2 Help Menu The Help menu contents Help Actions Action Descriptions Contents Show the Ultra Recall help file Keyboard Map Shows the key mappings for Ultra Recall commands Buy Now Purchase Ultra
288. s 100 Hide Display TOOLS cio an ede 101 Rosero niebla cl aro 101 AENOR a 101 Add Remove Toolbar Buttons 101 Modify Toolbar BULONS one r r eara ae aaa ar Aa raa a a Ea a EE eE Dar aana aaa aenda aa 102 oll AE AFETE ATETA E TA EE EAEE T T ENE EES T 103 S PANGS O O 104 Calendar Paine iii A dada tes 105 Data Explorer A nasarin jiak apioa dannaaNiSudanibad itin r anas dasad soSa as naa rasnu niaii 106 Search Pane a e ao taea mar do eA Feadar aeaa A aAa aaa a eaa aeara da enaena Ea daa onean aan a ais 107 Item Detalls Pane euan paaa eaaa Daaa aa aa akaa a ceded PAAA aa aaaea arara Setanta oi aaaea Eaua eenaa aean 108 Internal Browser View voii eva iis IA ae en tea en eee eee aa a eA 109 Contact EGitOniteccesccectss ceuteuee deeds RA AAA dau amavbenetents 110 OFM VICWOMy iras ciate iA Riv A hie A en oe ere 111 Rich Text Editors site Gee ee diel ein Reade o a a aed 112 Mime Email Viewer 113 Search Criteria Editor 114 Text Document Editors eva A lata icin ie i ee A eek 115 EA A tua e aaae aaae a aE NAT ea AAEE AEA A Aaa Aaaa nairean yeas 116 OO A AA E Aa 116 Related Items Pane i 26 ccesscscececscnestersassecconssadsensesacosundncunannevansinanneaseiedessurnavacibenucatedbeadadsacotsavncsensacseneunansteacbenensd 117 G stomization A E EA AAA AA ede ATA gta 118 Customization Persisi nce iii is oct 119 Item Attributes Panes A tii 119 tem Notes Pae es 121 Item Parents Pane A ais 121 How the Panes Work Together ccs
289. s Synchronized The user defined keywords assigned to an Info Item can also be viewed via the User defined Keywords virtual attribute See Also e Keywords Search Item Keywords Dialog Synchronization Virtual Attributes Copyright 2004 2015 Kinook Software Inc Getting Started 25 2 1 5 Template Each Info Item is based on a Template Info Item which is simply another Info Item parented to the system Templates Info Item with some additional Template related Attributes assigned The Template of each Info Item is accessible as an Attribute value and can be edited in the Item Attributes Pane you can change the Template Item to any other Template Item in the same Template Group 4 My Data El Appointments A Notes g Tasks a Contacts Ed Projects e Imported Items ou z Appointment 43 Contact 3 Document O Folder a Project A Search Task A Text Recycle Bin Templates define the default characteristics of Info Items These defined characteristics include the Default Child Template item of child items created under items of this type what Attribute s are used as the tem Title what Attributes are assigned to an Info Item by default and the default value for each assigned Attribute In addition the Template of each Info Item is also a searchable Attribute so it can be used as an additional method of organizing Info Items There are 2 fundamental types of templates e Core e Derived 2
290. s checked below Reset all system information to defaults Checking this box will ensure that the system defaults for all system Info Items Attributes Related Items Pane layouts will be reset to the default values Recalculate computed values This indicates that internally computed values will be recomputed and verified during the Repair action Recover orphaned items This indicates that Ultra Recall will ensure that no Info Items have somehow become orphaned not parented to at least one other Info Item In the unlikely event that an orphaned Info Item is detected a new Info Item will be created and the orphaned Info Items will be parented there Enable full text search enhancements If checked full text search enhancements will be enabled If unchecked the enhancements will be disabled This option is available for backward compatibility with existing databases before full text search enhancements were available The database version in the About dialog will also be suffixed with FTS if full text search enhancements are enabled Notes e The above operations may take a long time with large database files e Always backup the database file first How to access e Menu Bar Tools Compact and Repair Customize The Customize dialog is used to customize toolbars menus keyboard shortcuts and the visual appearance of Ultra Recall e Toolbars Copyright 2004 2015 Kinook Software Inc Application Components 13
291. s entered are discarded keeping only the last specified number See Also e Internal Browser View e Windows Explorer Mode Documents Options The Documents tab of the Options dialog configures settings related to viewing and editing documents in Ultra Recall Document Editing File extensions to edit view externally Extensions listed here will be excluded from being viewed internally but will launch externally instead This overrides specific extensions that may be mapped to Copyright 2004 2015 Kinook Software Inc 154 Ultra Recall Help a particular document type for instance ini files will be displayed in the Text Document Editor if the txt extension is specified for the file extensions to be displayed in the text editor since ini files are text files but adding ini here will override that and prevent ini files from being displayed in the text editor File extensions to open stored documents writeable Stored Files with an extension in this list will be opened writeable instead of read only Prompt before updating from local copy of stored document If a stored file was opened writeable based on the above option and this box is checked the user will be prompted before Ultra Recall updates the stored copy of the changed file Otherwise Ultra Recall will automatically update the stored copy when it is edited externally and saved Allow internal editing of linked documents If checked linked text and rich
292. s in the folder specified will be imported Note If this box is checked the following check box is not applicable and will be disabled Recreate directory structure in Ultra Recall If the Process files in subfolders recursive box is checked then you have the option of preserving the original folder structure or just creating a flat list of file Info items in one folder Checking this box the default value will preserve the original folder layout unchecking it will create a flat list of files Info Items Include hidden and system files As the name implies checking this box will include hidden and system files default is not checked File Options Store file contents in Ultra Recall Checking this box instructs Ultra Recall to store the contents of each file imported within the Ultra Recall Info Database If the box is unchecked the Info Item created for each file will only be linked to the file s URL Note The following checkbox is only enabled when this check box is checked Move files delete local files and folders to Recycle Bin after import This check box is self explanatory Do not process documents for text summary or icon information Check this box to prevent any data from being retrieved when importing folders This will prevent any text or summary attributes from being retrieved and the resulting Info Items will use the default icon instead of retrieving any related icon information The previous Import Dialog p
293. s linked to are referred to as Parent Items When an Info Item is selected in the Data Explorer Pane the related Child Items are displayed in the Related Items Pane with a Child Items caption and its Parent Items are displayed in the Item Parent Pane Copyright 2004 2015 Kinook Software Inc Getting Started 15 Each Info Item contains multiple Attributes which are single characteristics of the Info Item These Item Attributes are viewed and edited in the Item Attributes Pane Each Info Item has a unique ItemID System Attribute Note Some system attributes are not displayed by default which are configured in the Attributes Options dialog Each Info Item can have Item Notes assigned which allows you to annotate any Info Item with formatted text without changing the primary information of them Each Info Item is based on a Template Item The Template Item for each Info Item is displayed and edited via the Template Item Attribute in the Item Attributes Pane See Also e Attributes e Data Explorer e Keyword e Template Item e Item Attributes Pane e Item Notes Pane e Flags Attribute Each Info Item has specific characteristics which are recorded in Ultra Recall as one or more constituent Attributes similar to database columns An Attribute has a unique name plus a category type and additional properties An Attribute is defined once but can be assigned to many Info Items but only once per Info Item
294. sae a aeaea aa aaa o aaa AR A eaaa eaaa eraa Eaa ap aaea Kea Aaa aa aoaaa a aniatra aa Ea 158 Print PreWlew A A 159 Print Preview Pag Selina AS 160 A EEE E E bia 161 Reminder Dialog eeaeee eraren ani aane aaa raehan anae eaaa ahe iae arae aa eSa ea EOE aaea paS eaan napaa ines india canaria ubiona acia 162 Spelling OS A rE aE aAa E AA Eee e E AA EEEE EE EET 163 TabS aiis 164 Text Statistics 164 TeX Style aSa a a 164 6 Wizards asiansa nnna E AAEE ib 165 A O NAO 165 A A ANN 165 Firefox Netscape or Mozilla DOOkMarkS ooooncccncccinccnnncccccccconcconnncnnnc conc cconn cnn nnnnn cnn rca 166 OO RAN 166 Aifolder gt ira AO IIS 167 A WED DIG iii A ae ev AA anes 168 A delimited text filent ria 168 A textiorrich text RIUE files aeeai aere Ad AAA 170 An XML File ou eee 171 An ActionOutline file 172 A Tr ePad tile ikani data cette a 172 Copyright 2004 2015 Kinook Software Inc Contents Vil AMIMDOXAIC ld dt idas acuda 172 Select DN ca a 173 Import Error Notifica tO ata a ie ico 173 Export Wizard rais Ae an a eaaa aea rea Kaada rn 174 Select Output TYPl ococonconcnoconcconrnccnnnrnnnnc rn rr 174 Select Albi Aia dd sica 175 Select DESTINATION 4 5 ode ce nceidecaedenasixctdetanesnsseicecunadsed bees dhaacdebechceacendedcaskedvesdinaasdiviageinnpauectscocunaiersnnseattaautenaseas 176 LACA mi Balt ETE et Stead act aia 177 GF Status Bar csr oss cece eee ea E teeta E al 177
295. saved for future use as a Search Info Item in either the Search Pane or the Data Explorer Pane See Also e Search e Search Pane e Quick Search e Advanced Search e Data Explorer Pane Navigating Because the Data Explorer Pane allows you to organize your information in a hierarchical way with the added benefit of Logical Linking you can often navigate using these relationships between Info Items to quickly find the information you are looking for The Data Explorer and Search Panes are the navigation center of Ultra Recall They are where the relationships between Info Items are viewed and updated New Info Items are created with them related together with Logical Linking When Info Items are selected in a Selection Pane such as the Data Explorer Pane the other Panes are updated to reflect their respective information about the selected Info Items and can also be used for navigation purposes The following lists the various supporting panes and how they can be used for navigation e Related Items Pane this panes caption is updated to indicate what is being displayed double clicking or hitting Enter on a row will navigate to the indicated Info Item This can be useful to navigate from Search Results or to drill down to children of the selected Info Item s e Item Parents Pane this pane displays the parent s of the selected Info Items double clicking or hitting Enter on a parent will navigate to it in the active Selection Pane
296. sed to create and modify Forms available to be assigned Note Forms are available in the Professional and Viewer edition only See Also e Form Attribute e Forms Dialog e Item Details pane e Form Viewer Item Notes You can add almost any type of information to Ultra Recall from files to web pages to emails to formatted text Sometimes this information is can t be edited or should not be modified but you still desire to associate additional text with the created Info Item You could add an Attribute to mark up the Info Item but if you want to format this information or add a significant amount of text the Item Notes Pane is the best place to add this annotation Copyright 2004 2015 Kinook Software Inc 32 Ultra Recall Help See Also e liem Notes Pane e Info ltem e Attributes Storing or linking to external objects Any Info Item can reference an external object web page local document or folder Outlook email contact appointment etc The linkage between an Info Item and the external object is through the URL attribute Any Info Item based on or derived from the Document template has a URL attribute that is always present Info Items based on other templates can optionally have a URL attribute added to them When the URL attribute contains a valid url value the Info Item references the specified external object Below are the steps to add an URL attribute to an existing Info Item 1
297. shortcuts e Alt D shortcut to focus the Address combo Esc to return to the previously active pane e Ctrl Enter to fill in www lt text gt com and navigate e Alt Enterto open the URL in a new tab e Click Enteron a URL in browser opens it Shift click or Shift Enter opens in an external browser Control click or Control Enter opens in a new tab e Backspace Alt Left Arrow goes back Alt Right Arrow goes forward See Also e Internal Browser View e Windows Explorer Mode View Toolbar The View Toolbar provides direct access to view navigation features This Toolbar allows you to search go back forward switch the focus between the different Panes of Ultra Recall and categorize alphabetize what is displayed in the selected Pane if applicable BEAN ME ERS RES ALOES Ely FA E The View Toolbar be default provides access to features such as Data Explorer Pane Quick Search Search Pane Item Notes Pane Go Back Go Forward navigation Stop only enabled when something that can be aborted is being executed like loading a web page Refresh the application Toggle between the available Layouts Copyright 2004 2015 Kinook Software Inc 100 Ultra Recall Help 4 2 13 4 2 13 1 4 2 13 2 e Choose Columns Dialog e Sort the selected Pane data alphabetically if applicable e Categorize the selected Pane data if applicable Customizing Each Ultra Recall Toolbar is highly customizab
298. so indenting is used to group Criteria Rows which defines the precedence or order of execution when the Search is executed Add Criteria Row New Criteria Rows can be added to fully define your search Several ways are available to add a new Criteria Row Toolbar When not in edit mode of the Criteria Grid click the nsert button Keyboard Shortcut When not in edit mode of the Criteria Grid click the nsert key Mouse Right click on a criteria row then choose nsert from the menu Remove Criteria Row Criteria Rows can be removed when unneeded Several ways are available to add a delete an existing Criteria Row Toolbar When not in edit mode of the Criteria Grid click the Delete button Keyboard Shortcut When not in edit mode of the Criteria Grid click the Del key Mouse Right click on a criteria row then choose Delete from the menu Move Criteria Row Toolbar Click the Up or Down buttons Keyboard Shortcut Press Ctrl Shift Up or Ctrl Shift Down Mouse Right click on a criteria row then select Move gt Up or Move gt Down or select Move Up or Move Down on the Tree menu See Also e Criteria Grid e Item Attribute e Comparison Operators e Value Copyright O 2004 2015 Kinook Software Inc Using Ultra Recall 63 Each Advanced Search Criteria Row defines a single search criteria that compares either each Info Item or a single Attribute of each Info Item with a Comparison operator which may or
299. soft powerpoint 78 microsoft word 78 migrate 54 89 mime 113 153 MindManager 87 miscellaneous 93 Miscellaneous options 157 mobile 74 modes 57 modified 23 modify 29 102 134 modify attribute 22 money 17 month 105 more 66 more than 65 mouse 44 191 202 move 44 45 54 58 90 98 126 128 144 165 191 194 198 201 Mozilla 23 50 109 166 193 mozilla thunderbird 51 multilink 54 121 multiple 27 54 66 117 118 121 166 multiple edit 92 multiple move 92 multiple selection 92 multiple tabs 86 multiple users 91 my searches 107 Mylnfo 172 navigate 58 128 143 187 navigation 86 99 128 149 180 182 187 200 201 negate 63 nested 65 nested search 69 netscape 23 166 Netscape mail import 172 network 91 new 12 28 37 39 45 54 93 98 100 178 180 newtab 86 no 17 node 14 106 173 normal mode 57 not 63 not equal 65 not visible 127 note 39 notes 31 121 notification 33 34 35 156 162 173 number 17 number format 146 numbering 97 112 146 numbers 137 154 O object 63 obliterate 29 obtain 58 occurence 35 off 17 Office 23 off line 27 old 55 oml 84 171 174 175 201 on 17 one click 138 one step 89 one step entry 34 Onfolio 168 Copyright 2004 2015 Kinook Software Inc Index 213 open 128 178 open document 76 open shortcut 76 Operators 63 opm 84 171 174 175 201 opposite 63 optimized 70 optional 156 177 opti
300. splitting of text RTF files available in Professional edition only 4 6 1 1 1 Firefox Netscape or Mozilla bookmarks You can easily import your Firefox Netscape or Mozilla bookmarks using the Import Dialog Just open the Import Dialog choose Firefox Netscape or Mozilla bookmarks then click Next the following entry field will be displayed Bookmarks file to import Manually enter or select a path using the Lu button to a Firefox Netscape or Mozilla bookmarks file As the caption states you can also use drag drop or copy paste to specify a different Favorites folder to import Options Recreate bookmark hierarchy in Ultra Recall Uncheck this box checked by default to create a flat list of Info Items for each bookmark instead of recreating the hierarchy of the original bookmarks Store web page contents in Ultra Recall Check this box unchecked by default to store the actual web pages associated with the bookmarks in Ultra Recall Leaving it unchecked will create Info Items linked only to the web page URL Note The following checkbox is only enabled when the Store web page contents in Ultra Recall box is checked Delete bookmark file to Recycle Bin after import Check this box to delete the source bookmarks html file after the contents have been moved into Ultra Recall not checked by default Do not process documents for text summary or icon information Check this box to prevent any data from being retrieved when imp
301. stead of emaili eml Compatibility e Thunderbird 1 5 e Postbox 1 1 e Ultra Recall 3 1 See Also e Mozilla Thunderbird e Postbox e Storing Contents e Importing mbox files e Import options Importing Data Ultra Recall provides extensive ways to import existing data including e Internet Explorer favorites Firefox Netscape or Mozilla bookmarks Local files The contents of a folder Web pages Copyright 2004 2015 Kinook Software Inc Using Ultra Recall 53 3 2 9 3 3 3 3 1 Delimited text files CSV etc Text and rich text files even with user defined delimiters XML files ActionOutline files TreePad files Import options Send To Ultra Recall adds menu items to the Windows Explorer Send To menu for importing documents and folders into Ultra Recall To use this functionality right click on file s or folder s in Explorer click the Send To menu and then choose Ultra Recall copy to import the file storing the file contents in the Info Database or Ultra Recall link to create an Info Item with the file s text icons summary information but without storing its contents Organizing Information Every Info Item is stored in an Ultra Recall Info Database in relationship to other Info Items Every Info Database contains a root Info Item default name is My Data All other Info Items are parented to this and or other Info Items These Info Item relationships are created and
302. stored content was being edited externally the following procedure should be used to recover the externally edited changes into Ultra Recall 1 Restart Windows 2 Restart Ultra Recall 3 Open all Info Databases simultaneously that had Info Items being externally edited at the time of the unexpected termination 4 Navigate to each Info Item that was being edited begin external editing of the each Info Item then close the external application Continue step 4 for all appropriate Info Items as you navigate each the Info Item will be updated from the previously edited temporary file for that Info Item Warning Ultra Recall deletes all temporary files created when the last instance of Ultra Recall is normally terminated You must follow the above procedure before you exit Ultra Recall after initially restarting it or the modified temporary files will be deleted See Also e Editing Stored Documents Externally Windows Explorer Mode The Internal Browser View will display Windows Explorer to display files in the following situations e ZIP file contents Windows XP and later only 1 when a Document Info Item for a zip file is selected and zip is in the File Extensions to display in internal browser view extension list on the Browser Options dialog the contents of the ZIP file will be displayed Local folder contents the path to a valid local folder is entered in the Web Toolbar when a Folder or other non document Info Ite
303. sts e Equality e Relational operators The Contains Keywords Does Not Contain Keywords comparison operator locates Info Items or Info Items with the specified Attribute containing the specified keywords By default a Quick Search uses an tem Contains Keywords lt keywords entered gt type of search but itis also possible to specify boolean OR logic Phrase Searches and Matches Wildcard search criteria from Quick Search as well Note If you are searching for Info Items containing a word included in the Keyword Exclusions list a Matches Wildcard operator can instead be used which can be accomplished with an Advanced Search or by using a wildcard symbol in your criteria such as as mentioned above See Also Quick Search Advanced Search Keywords Keyword Exclusions Matches Wildcard Is Exists Equality Relational The Matches Wildcard Does Not Match Wildcard comparison operator locates Info Items or Info Items with the specified Attribute that match the specified wildcard expression The wildcard characters are the same as the typical command line wildcards and characters e matches any single character e matches 0 or more characters e match 1 character within the symbols e 4 match 1 character that is NOT within the symbols following the symbol e Can be used to specify a range within the symbols ie a z will match any character in range between a and z N
304. t is the active Selection Pane In this image the selection is in the Data Explorer Pane Copyright 2004 2015 Kinook Software Inc Application Components 123 Y Demo urd Ultra Recall arch LJ My Searches An 3 A s 4 Quick Search Centralized organization of ai your data System 2 Most Popular Mil The ability to annotate even read only data Access Count 11 Data Explore a x Efficient dependable retrieval of your information Date Accessed 9 21 2004 3 04 4 amp My Data on demand Date Created 9 15 2004 9 54 16 Web data available offline Ty ST S Notes Encryption available for sensitive information Modified PEN A Easy backup restore and migration A Features Many many morel Icon A A Concepts Item Title Benefits i I A Tasks Try it today ItemID 1 017 a Contacts E Child Items 4 x Keyword Count 36 Projects Y oe items Item Title Flag Date Access Template ltem_ Text 4 Templates i gt 2 Recycle Bin Item Attribute A Item Notes Ultra Recall will benefit users in many ways Attribute Value In this image the selection is in the Related Items Pane Copyright O 2004 2015 Kinook Software Inc 124 Ultra Recall Help Y Demo urd Ultra Recall A Toos a X X DJ My Searches A Quick Search _ Most Popular Data Explore My Data 8 A Notes A Benefits A Features A Concepts a Tasks Fe Contacts EP Projec
305. t to open externally in Explorer Show the Windows Explorer context menu for the selected Info Item s stored document for external editing or context menu for linked document if Shift held down Create a desktop shortcut to the selected Info Item in this Info Database Copy Item Command Line Copies the command line to launch the Info Item in this Info Database Add Reminder Rename To Adds the required typical attributes used to define a Reminder on the selected Info Items Provides options for renaming the selected Info Item to the selected text date time or date time Note The Flag menu item can be torn off by dragging and dropping the top part of the menu and converted to a toolbar Copyright 2004 2015 Kinook Software Inc 182 Ultra Recall Help 5 1 8 Format Menu The Format menu displays the Rich Text and web page editing Formatting sub menu Menu Action Descriptions Actions Style Use to change or edit the style of the current selection Font Display the Font Dialog to change the font of the current selection Font Color Change the font color of the selected text to the last assigned with the Font Color Format Toolbar button Highlight Change the highlight color of the selected text to the last assigned with the Highlight Format Toolbar button Bold Toggle whether the selected rich text is in bold Italic Toggle whether the selected rich text is in italics Underline Toggle whether the
306. t you can store the information in an intuitive and common sense way confidence that you can backup and migrate the data when necessary and confidence that you can find the information back when you need it Ultra Recall will help you use your computer to its fullest potential Click here to see who can use Ultra Recall 1 4 Who is Ultra Recall for Ultra Recall is for anyone that saves information on their computer for future use or reference This encompasses a wide range from light computer users that send and receive email and browse web pages to a doctorate student researching a topic compiling large amounts of related information and anything in between Here are some usage examples to consider Internet User Because Ultra Recall is so easy to use even intermediate computer users will benefit from the capabilities of Ultra Recall Ultra Recall will help any user store their documents contacts emails web pages including the actual page content if desired in a single location that is easily searched backed up and migrated when a new computer is purchased Mobile professional Often professionals on the road use both a desktop and a laptop making data management a difficult and confusing chore Ultra Recall can simplify the process by providing a single place to store all the information needed on either workstation By having all this data in a single Copyright 2004 2015 Kinook Software Inc Ultra Recall Help
307. ta Appointments 2 Notes Tasks Fe Contacts Ed Projects ES Imported Items Templates Ea Appointment BJ Contact Jj Document 3 Folder a Project A Search Task A Text 2 Recycle Bin Times New Roman new Ultra Recall Information Database The name My Data can of course be changed and this text can be edited or deleted as well Ultra Recall is a powerful personal information management application that will e dramatically increase your productivity and efficiency e unclutter your computer and the various applications you use daily e assist you in quickly locating your information when you need it e provide a reliable and simple way to back up all your information ax Date Acces Child Items Item Title Appointments Contacts 21 Imported Items Notes j Projects gt System Access Count Date Accessed Date Created Date Modified Default Child Template Flag Has Children Icon Item Title TtemID Keyword Count 50 Template Item Text 12 12 2005 4 35 22 P 11 23 2005 2 29 40 PM Text My Data 1000 Item Parents Ready 2 3 Children 8 Create an Info Item Parents 0 Keywords 50 As was mentioned in Basic Concepts an Info Item is a single piece of information that is stored in Ultra Recall We ll start with something basic creating a new Info Item of text by simply typing it into Ultra Recall Let s create a note under th
308. ta from many applications and exporting your data for reporting purposes external analysis or to import into an alternative or complementary application Extensive Keyboard Accessibility Keyboard shortcuts are provided for nearly all commands and all functionality is accessible via the keyboard or mouse Encryption Secure everything stored in an Ultra Recall Info Database with a single password Click here to get started with Ultra Recall New Features Version 2 e Run from USB stick Open multiple items in tabs Open multiple databases in tabs Favorites toolbar Folder synchronization e Rename items to selected text or current date Link move copy dialog Jump navigate to item dialog Copyright O 2004 2015 Kinook Software Inc 6 Ultra Recall Help Option to manually sort new items by default e Lock searches from modifications e Additional custom window layouts e Calendar in docking pane e Remember open databases between sessions e GTD sample Note See the history page on the web site for full details 1 6 2 Version 3 e Microsoft Windows Vista compatibility Microsoft Office 2007 compatibility Improved multi user support Internal web page editing Info item attribute type e Two way Microsoft Outlook cell phone synchronization Two way folder synchronization e Custom forms for data entry Enhanced rich text editing Simplified tagging categorizing e Nested searches e Se
309. tc Unchecking this option disables that functionality but it may be needed for links on some dynamic web pages to work properly Prevent browser window from stealing focus If set to Always or Documents only and the related focus options are unchecked focus will be restored to the active pane after a page if set to Always or document if set to Always or Documents only loads in the browser pane and takes the focus some web pages and also documents editors for Office and PDF documents may steal focus when loaded in the internal browser view File extensions to display in internal browser view Files with extensions in this list will be displayed in the Internal Browser View Note If an Info Item has a URL that is a folder adding folder to this list will cause Ultra Recall to display the folder s contents when that item is selected if the Info Item doesn t already contain some rich text in the Item Details Pane Explorer view mode This setting affects how the Internal Browser View will display in used in Windows Explorer mode Examples are zip and folder when these are included in the File extensions to display in internal browser view Web Address Toolbar Combo Combo box width This setting allows you to customize the width of the Web Toolbar Maximum items in drop down list The Web Toolbar remembers the previously entered URLs up to the maximum number specified here As you enter new URLs over the maximum limit the oldest URL
310. te or Duplicate Only e Drag amp Drop with Ctrl key depressed Link Info Items There are multiple ways to logically link existing Info Items to additional Info Items in Ultra Recall Copy amp Paste the default behaviour is link Drag amp Drop while depressing the Alt key See Also e Internal Linking Copyright 2004 2015 Kinook Software Inc Using Ultra Recall 55 3 3 1 5 3 3 2 3 3 3 Delete Info Items There are multiple ways to delete existing Info Items in Ultra Recall always based on the currently selected Info Items e Keyboard Shortcut Hit the De key Note by default the Info Item will be moved into the Recycle Bin To directly permanently delete click Shift Del instead e Menu Bar Edit Delete hold the Shift key to permanently delete Internal Linking In addition to logically linking within the Data Explorer pane internal links to other Info Items in the same or other databases including the cursor position in text items can be added to the content of any Text item in an Ultra Recall Info Database by 1 Copying and pasting or dragging and dropping an item from the Data Explorer pane Search pane or Related ltems pane into the text editor Note To create a link with anchor that will restore the current cursor position select Copy Internal Link Anchor on the Edit menu or focus the Data Explorer pane and copy Ctrl C then paste into the text editor of another item 2 By
311. temdata 15 system requirements 11 system tray 45 89 STE tab 86 152 156 180 table 97 142 tables 11 78 tabs 50 86 96 164 180 tag 23 142 tagging 142 target 173 176 tasks 47 74 75 tear off 95 temp file 13 79 template 25 26 27 28 29 31 65 77 111 template attribute 18 template attributes 21 Template Item 19 template name 21 31 templates 28 55 temporary 198 temporary file 80 text 17 26 31 45 112 115 152 164 170 188 189 194 text file 84 text qualifier 168 theme 136 thoughts 43 Thunderbird 193 Thunderbird import 172 ticklers 33 89 time 17 68 timestamps 155 tip 190 title 28 Title Attribute 21 Title Expression 30 tmp file 13 To 19 to external application 196 toggle 27 toolbar 46 95 96 97 98 99 100 101 135 toolbar style 103 136 toolbars 95 98 134 135 179 tools 183 tooltip 35 tooltips 103 136 190 top 177 transfer 43 44 45 54 154 155 165 174 traverse 58 tray 156 tree 53 98 106 149 182 tree clutter 149 TreePad 172 true 17 tutorial 12 txt 23 type 16 17 25 26 27 28 31 45 55 65 174 187 typo 88 132 typos 87 U ultra recall 1 2 3 UltraRecall exe 196 unattach 128 underline 97 189 undo 87 undock 101 126 128 unhide 126 unhoist 86 unidirectional 75 unindent 97 unt 14 update 29 72 118 134 146 153 updates 157 204 url 19 99 119 168 Copyright 2004 2015 Kinook Software Inc Index 217
312. that you use There are lots of PIMs on the market but they tend to be either too simplistic to be very useful or too complicated to figure out Ultra Recall was designed with the goal of providing ease of use along with enough power to be able to handle all of your information management needs Using your computer to manage your information shouldn t require a degree in computer science You should be able to store ALL your information quickly and intuitively back it up simply and reliably recall this information efficiently and consistently on demana all from one program With Ultra Recall all of these requirements are met in an application simple enough for a computer novice yet having the capabilities to satisfy even an advanced user Click here for more reasons to use Ultra Recall to manage your data Why Ultra Recall Save Time and Money Using Ultra Recall as the place for your data will pay big dividends because you re data is always available is stored in a logical relational way and can easily be backed up or even relocated with ease Stop Losing Information Because Ultra Recall can manage all your data regardless of its source you don t have to wonder where your data is or how to retrieve it Store your data in Ultra Recall with the confidence that when you need you ll recall it on demand Consolidate Your Data The typical computer user has important data in many locations in a variety of formats Ultra Recall eas
313. that you want to ensure stays private Is Windows based file folder encryption either 1 not available 2 too confusing or 3 to difficult to manage Ultra Recall is your solution With its optional integral 256 bit RC4 encryption at your fingertips you can secure your information with ease knowing it is safe and available with a single password Organize Your Information the Way You Think Have you tried other PIM applications only to be let down by being forced to layout your data in a way that is confusing or counter to your style Given up trying to find a tool that makes sense to you Ultra Recall provides unprecedented flexibility Dump your data into Ultra Recall and use the extensive search capabilities to recall it or organize as much as you like using templates attributes and logical linking Give Ultra Recall a try and you ll find that instead of forcing you to change it can adapt to you Have Fun Ultra Recall is the fun flexible way to organizational success Give it a try today Click here for as detailed description of Ultra Recall What is Ultra Recall Ultra Recall is Data Capture Today s computer user accesses and utilizes many types of files and information but is forced to manage this interrelated data with multiple tools and applications Email web pages text documents images shortcuts PDF files snippets of text concepts tasks and contacts are some examples of the information a typical user needs to use store
314. the file and path of an mbox file or use drag amp drop or copy amp paste from Windows Explorer onto the edit control The previous Import Dialog page Select Source The next Import Dialog page Select Destination Copyright 2004 2015 Kinook Software Inc Application Components 173 4 6 1 2 4 6 1 3 Note The Thunderbird Postbox extension can also be used to import messages from Thunderbird and Postbox Select Destination After any source specific settings are specified the final Select Destination window will be displayed where you specify whether the imported Info Items are parented to the currently selected Info Item or the Imported Items Info Item Create Logically linked items for duplicate URLs checking this box will prevent multiple Info Items for the same Info Item from be created during the import When checked Ultra Recall will use the following rules to prevent duplicate URLs e if an Info Item with this URL value already exists where the new Info Item will be created the URL is skipped if an Info Item exists at some other location for this URL a logically linked Info Item will be created at the new location if a new logically linked Info Item at this location would be a recursive link you will be prompted to stop or skip the UAL unless the Automatically skip unreachable URLs checkbox is checked in which case it will skip it automatically e if no Info Item exists with the specified URL
315. ther applications option is checked e Selecting an item for the info item attribute type Copyright 2004 2015 Kinook Software Inc Application Components 145 4 5 20 Link Move Copy Items My Data E Appointments Favorites E A Notes Computers Community 5 Companies ie Kinook Software O Magazines O Software O Software Marketing 20 A Personal Tasks Contacts Imported Items A Reference Projects y Searches E Ge EE E E In the Data Explorer pane select the item s to link move or copy to or from Open this dialog from the Tree menu select the desired item and press Enter or click OK to link move or copy the selected items to or from the new location The dialog remembers the item that was last selected and the last action when it is opened again Note When the Item Details pane of a text item is active and if the Create internal link from Link Move dialog with focus in Details pane option is checked the Link dialog can be used to insert an internal link into the current item How to Access e Menu Bar Tree Link Move To and Tree Link Move From e Menu Bar Tree Jump e Capturing from another application e Editing an info item attribute value in the ltem Attributes pane a Form or an Advanced Search See Also Logical Linking Internal Linking External Linking Navigation Import Options Capturing Information Ke
316. tra Recall Help The previous Import Dialog page Select Source The next Import Dialog page Select Destination Note Available in Professional edition only 4 6 1 1 6 A text or rich text RTF file Files containing plain or rich text rtf can be imported using this type of File Import In addition this File Import capability provides a way to split the file into multiple Info Items when imported based on the delimiter you define Be Import Text File Text or rich text file to import Enter a text file or drag amp drop or copy amp paste a file from Windows Explorer onto the edit control Delimiter Info Paragraphs Blank Lines Page Breaks String Delimiter C Match case Remove String Text or rich file to import Manually enter the file and path of a text or rich text file or use drag amp drop or copy amp paste from Windows Explorer onto the edit control Delimiter Info Paragraphs This delimiter type provides a way to create a new Info Item for each x number of paragraphs contained in the text rich text file The number of paragraphs is specified by the user with the Count text box Blank Lines This delimiter type provides a way to create new Info Items for each section of content between the specified number of blank lines The number of blank lines to use as the delimiter is specified by the user with the Count text box Page Breaks This delimiter type provides a way to crate
317. tributes for the selected Info Items to a comma separated text file e Items to an XML OML file This option will export the selected Info Items and user specified Attributes to an XML OML file optionally including RTF files for text notes of appropriate Info Items Text items to a rich text RTF document This option will export the rich text for appropriate Info Items to a single RTF file optionally including the Item Title Notes and separated by hard page breaks Text notes to a rich text document This option will export any item note rich text for appropriate Info Items to a single RTF file optionally including the Item Title and separated by hard page breaks e Documents and item rich text to HTML This option will export documents for document and web page Info Items and other Info Items in HTML format Use saved settings All the wizard settings from a previously saved export session can be loaded by choosing the named set in this combo box lt Default gt is the name of the default set Note This feature is available in the Professional edition only and only when running in non USB mode Copyright 2004 2015 Kinook Software Inc Application Components 175 Notes e Basic OPML can also be exported with the XML style export by de selecting all the attributes on the Select Attributes page of the Export Wizard Just the basic title create date and update attributes which are always exporte
318. ts EHA Imported Items 3 Templates g Recycle Bin Ultra Recall will benefit users in many ways Centralized organization of al your data e The ability to annotate even read only data Attribute Value System Access Count 12 Efficient dependable retrieval of your information Date Accessed 9 21 2004 3 07 44 on demand Web data available offline Encryption available for sensitive information Easy backup restore and migration Many many more Try it today Item Title Concepts Features In this image the selection is in the Web Toolbar Date Created 9 15 2004 9 54 16 Date Modified 9 21 2004 2 37 57 Flag Icon A Item Title Benefits TtemID 1 017 Keyword Count 36 Template Item Text iil gt 9 21 20 Copyright 2004 2015 Kinook Software Inc Application Components 125 4 3 9 2 4 3 9 3 Y Demo urd Ultra Recall Ea tx Item Tree Tools Window Help Web Images Groups News Froogle more z 5 Advanced Search Preferences Google Search l m Feeling Lucky Lanquage Tools Advertising Programs Business Solutions About Google 2004 Google Searching 4 285 199 774 web pages Selection Panes The Selection Panes are the places in Ultra Recall that drive what content is displayed throughout the application Only one of these Selection Panes can be active at one time and the active Pane will have its selection visible highlighted
319. tton drag A menu of choices will be presented giving you the available drop options Link Here Create an Info Item that contains information about the item but does not store the contents if a document or URL was dragged Copy Here Create a Info Item that has Stored Contents Move Here Create a Info ltem that has Stored Contents then delete the original document if local to the Windows Recycle Bin Note URLs from any location including the Web Toolbar external browsers text or other locations can also be dropped on String Attributes in the ltem Attributes Pane See Also e Commands amp Procedures Drag And Drop e Data Explorer Pane e Store Contents Copyright 2004 2015 Kinook Software Inc Using Ultra Recall 45 3 2 2 3 2 3 e Import options Capturing Info with Copy And Paste Copy And Paste is the menu and keyboard method of copying moving information in Windows and Ultra Recall Basic Steps to Copy and Paste 1 Select what you want to copy text or Data Explorer Pane items in Ultra Recall or a URL icon file s folder s selected text etc from another application with the mouse or keyboard shortcuts 2a Menu Click Edit Copy to place a copy of the selection to the clipboard or 2b Keyboard Type Ctrl C 3a Within Ultra Recall navigate to the location you want to place what is now on the clipboard or 3b Keyboard Type the global import clipboard hot key default
320. ul for importing contacts from an email application or contact database a spreadsheet application etc The data in the delimited file simply needs to be separated with a consistent character by default a comma but any symbol such as a TAB or could be specified and used To import the contents of a delimited text file just open the Import Dialog choose Delimited text file click Next and the following entry fields will be displayed Delimited text file to import Manually enter or browse to the file and path of a delimited text file or use drag amp drop or copy amp paste from Windows Explorer onto the edit control Load Clipboard When clicked any text found on the clipboard is saved to a temporary text file the filename field updated to this temporary file and the delimiter changed to lt TAB gt since Excel and Word copy tabular clipboard data using Tab as the delimiter This provides a convenient way to quickly import delimited data copied to the clipboard from other applications Delimited Fields and Settings Copyright 2004 2015 Kinook Software Inc Application Components 169 Delimited fields and settings Input Field gt Destination Attribute Skip missing values Company First row contains field names Indent Level Indent Level Field Delimiter a Lineage A Email Home Email Home LI Text Qualifier b Postal Code Postal Code r Template Text v
321. umber 00 59 U Week of year as decimal number with Sunday as first day of week 00 53 YW Weekday as decimal number 0 6 Sunday is 0 W Week of year as decimal number with Monday as first day of week 00 53 YX Date representation for current locale YX Time representation for current locale Ay Year without century as decimal number 00 99 YY Year with century as decimal number AZ YL Either the time zone name or time zone abbreviation depending on registry settings no characters if time zone is unknown YY Percent sign Vte Long date and time representation appropriate for current locale For example Tuesday March 14 1995 12 41 29 YHX Long date representation appropriate to current locale For example Tuesday March 14 1995 YHA YoHH YotH j A M Remove leading zeros if any A M WHS WHU Yotw HW Sty LoHY Check for updates every x months Specifies how often to check for application updates enter 0 to disable update checking If enabled Ultra Recall will check for updates at startup every months specified launching the update check in the default browser 4 5 22 15 File Extension Lists 4 5 23 Several Options Dialog tabs contain lists of file extensions These file extension lists use a specific format and follow a few additional guidelines that are important to understand Format Each File Extension List is semicolon delimited with no spaces needed between extensions and extensions inclu
322. uments and rich text items to HTML as the Output Type e Enter or browse to a folder to export to e Click the Finish button Notes e Advanced HTML export options are also available using XML export format e Only stored web page and rich text items are converted to HTML All other document types PDF Copyright O 2004 2015 Kinook Software Inc 84 Ultra Recall Help 3 8 2 3 8 3 text Word Excel etc will be exported in their original format e HTML export is available in the Professional edition only See Also e Export Wizard Exporting to CSV One of the export formats provided in Ultra Recall is CSV File You can export to a CSV file using the Export Wizard or from the Related Items Pane using the Copy Grid Values command More detail about each method is described below Using the Export Wizard the Export Wizard allows you to export some or all of the attribute values for the Info Items as currently specified by the Selection Pane From the Related Items Pane using the Copy Grid Values command The Related Items Pane displays Info Item attribute values in a grid with each row representing an Info Item each column contains an attribute s value for that Info Item In this pane you can select the desired attributes columns for display sorting them as desired Using the Copy Grid Values command available on the Item menu by right clicking a cell in the pane or with a keyboard shortcut the default
323. us Pane Other Windows Close Current Pane Close the current Pane Other Windows Toggle Auto hide Toggle Auto hide for the current Pane Other Windows Toggle Floating Docked Toggle the current Pane between Floating and Docked Stop Stop current processing for example stop retrieving a web page Refresh Reload the Dependent Panes for the currently selected Info Items Scroll To Top Make the topmost selected item the first visible Info Item in Collapse or Expand Show Completed Items Categorized Alphabetic the Data Explorer Pane Collapse or Expand the current Info Item to show hide its child items in the Data Explorer Pane when Data Explorer Pane is selected and children exist Determines whether items with a Flag attribute value of Completed are shown Toggle whether Item Attributes are displayed categorized or not in the Item Attributes Pane only when it is selected Toggle alphabetic sorting on off for the current Pane Copyright 2004 2015 Kinook Software Inc 180 Ultra Recall Help 5 1 4 5 1 5 Show Header Zoom Toolbars Status Bar Layouts Choose Columns Turn the header in the Item Attributes Pane on off enabled when Item Attributes Pane is focused Increases or decreases the zoom level in the rich text editor or internal browser view Show the Toolbars sub menu you can toggle each toolbar on off from the displayed sub menu Toggle the display of the Status Bar checked yes
324. utton or pressing Delete will delete the selected favorite from the list Delete All Delete all favorites currently defined Notes e Delete and Delete All will only delete the Info Item as a favorite and will not delete the actual Info Item e The state of the New tab checkbox also affects whether a favorite will open in a new tab when Copyright 2004 2015 Kinook Software Inc Application Components 139 selected from the Favorites menu toolbar or keyboard 4 5 12 Forms Custom forms are managed with the Forms Dialog Each Form has a unique name and a layout of attributes that can be modified Forms contact prescription program recipe The following buttons are provided to manage the list of Forms e Properties Click this button or press the Enter key to view or edit the selected Form e Insert Click this button or use the nsert key to create a new form e Delete Click this button or use the Delete key to delete an existing form e Copy Used to duplicate an existing form Notes e Creation and modification of forms is available in Professional edition only How to access e Menu Bar Tools Forms See Also e Form Properties e Form Viewer e Form e Item Attributes Pane 4 5 13 Form Properties The Form Properties Dialog is used to edit the layout and properties of a form Copyright 2004 2015 Kinook Software Inc 140 Ultra Recall Help
325. v Packing list Snow shoes e Trail mix e Camera a Kids The Form Viewer will also include the item s detail viewer for the item s text document web page etc below the form Notes e Attributes values can also be modified in the Item Attributes Pane e Forms are available in the Professional and Viewer edition only See Also e Form Attribute e Forms Editor e Form Properties dialog e Item Details Pane 4 3 4 4 Rich Text Editor When an Info Item in Ultra Recall contains rich text the Rich Text Editor will display the data and allow editing of rich text internal links to other Info Items and external hyperlinks The Format Toolbar and Format submenu of the Item menu can be used to format rich text in the Rich Text Editor Arial The Rich Text Editor version of the Item Details Pane Copyright 2004 2015 Kinook Software Inc Application Components 113 _ Item Details Benefits Ultra Recall will benefit users in many ways e Centralized organization of al your data e The ability to annotate even read only data e Efficient dependable retrieval of your information on demand Web data available offline Encryption available for sensitive information Easy backup restore and migration Many many morel Try it today Related Toolbars Format Toolbar Editor Options Number Format Dialog Insert Table Dialog Text Style Dialog Keyboard Shortcuts
326. w a Single Info Item Several print print preview options exist when a single Info Item is selected e Item Details this option will print the current contents of the Item Details Pane This option is automatically selected when printing with focus is in the Item Details pane Item Attributes this option will print the current contents of the Item Attributes Pane Item Notes this option will print the current contents of the Item Notes Pane Item Parents this option will print the current contents of the Item Parents Pane Related Items grid this option will print the current contents of the Related Items Pane Data Explorer tree this option will print the current contents of the Data Explorer Pane Search tree this option will print the current contents of the Search Pane See Also e Printing e Print Preview ltem Details Choosing this print option will print the contents of the Item Details Pane A different print print preview system will be displayed depending on what type of Info Item is selected e Text rich text documents and non document Info Items will print with the internal Print Preview system e Web Page Info Items will print with the Internet Explorer Print Print Preview system e Other Document Info Items such as Microsoft Word or Powerpoint will print with the application associated with the Info Item s file extension See Also e Print Print Preview a Single Info Item e Multiple Selection Copyright 200
327. xamples of information that can be easily added to Ultra Recall include e Internet Explorer favorites and Firefox Netscape or Mozilla bookmarks Web pages or parts of a web page from browsers like Internet Explorer and Firefox Emails tasks appointments contacts and notes from Microsoft Outlook Email messages from Outlook Express Windows Mail Windows Live Mail The Bat Mozilla Thunderbird and Postbox Documents from Microsoft Office applications Word Excel and PowerPoint OpenDocument files ODF Text rich text XML PDF documents Images and pictures Files and folders from Windows Explorer TIFF documents containing OCR text Microsoft Office Document Imaging ActionOutline files mbox message files from email applications TreePad files Any application that can export to RTF CSV XML OML OPML or text formats Copyright 2004 2015 Kinook Software Inc 44 Ultra Recall Help Methods available for importing data into Ultra Recall include e Capturing with Drag and Drop e Capturing with Copy Paste e Explorer Internet Explorer toolbars e Microsoft Outlook toolbar e Firefox toolbar e Thunderbird Postbox toolbar e Direct Entry e Send To e Import Dialog e Global hot key e Automatic clipboard capture When files web pages or other external information files are added to Ultra Recall an Info Item based ona Template in the Document Template Group is created Along with all the normal features that are sup
328. y Ignore words in UPPERCASE This feature is self explanatory Ignore words with numbers This feature is self explanatory Copyright 2004 2015 Kinook Software Inc 164 Ultra Recall Help 4 5 28 4 5 29 4 5 30 Ignore internet and file addresses Checking this feature will command Ultra Recall to not spell check any text it identifies as an internet or file address Custom Dictionary You can add your own words to the custom dictionary These additional words are stored ina dictionary file named Custom dic located in the user s Ultra Recall data folder typically C Documents and Settings lt UserName gt Application Data Kinook Software UltraRecall Main Dictionaries All the dictionary files found in lt Ultra Recall install path gt Dictionaries are loaded at startup of Ultra Recall and used for spell checking The English dictionary is installed with Ultra Recall additional dictionaries can be downloaded and installed from the Kinook Software website How to access e Menu Bar Tools Spelling Options e Keyboard Ctrl F7 Tabs The Tabs dialog is used to set tab stops for the current selection in the Rich Text Editor Enter a tab stop width and click Set to add a tab stop entering a single tab stop will set all tab stops to the specified width Select a tab stop and click Clear to remove all tab stops Press Clear All to remove all tab stops Click OK to update tab stops to the specified values
329. y Data 8 A Notes A Benefits A Features 7 Web A Concepts Mwe Icon A Tasks Item Title Benefits Fe Contacts 1 017 Flag Y Templates 2 Recycle Bin Right click on any Toolbar button and make a choice in the displayed menu for what modification you desire to do Note Any button that has been modified can be reset to default with the Reset menu choice Options Several options related to Toolbars and the Menu Bar can be customized as well These options are viewed and changed on the Options tab of the Customize Dialog Personalized Menus and Toolbars Always show full menus Checking this box will ensure all menu items are always displayed when a menu is selected If not checked the Ultra Recall will initially only show the menu items that have been recently viewed Show full menus after a short delay If this box is checked and enabled Ultra Recall will display full menus after a short delay from they are displayed If this box isn t checked the only way to see the full menu is to click the bottom Expand button displayed with each personalized menu this button disappears when the full menu is displayed Other Paint Theme This multiple selection combo box allows you to select one of several available themes that affect both Toolbars and the Menu Bar Large Icons Checking this box will show larger than normal Toolbar and Menu Bar icons Copyright O 2004 2015 Kinook Software Inc
330. ying or locating a file at a later time This information is stored for a document by Windows in a manner similar to Info Item Attributes a name type and value Ultra Recall provides access to this document summary information in two ways e Automatically keywords valid string information contained in any document summary property e Adds Info Item Attributes for any document summary property that has a name which matches the name of an Attribute defined in Ultra Recall case sensitive match Note This functionality can be disabled by unchecking the box Map Explorer summary properties to existing Ultra Recall attributes Copyright 2004 2015 Kinook Software Inc 78 Ultra Recall Help 3 6 13 3 6 14 See Also e Import More Dialog e Document Summary Information e Attributes Note Available in Professional edition only Editing Web Pages Internally Web pages that have been imported into Ultra Recall can be edited as well as viewed within Ultra Recall 1 Ensure that htm html mhtis included in the File extensions to display in internal browser view file extension list in Browser Options 2 Ensure that htm html mht is also included in the File extensions to open stored documents writeable file extension list in Document Options Note You may need to restart Ultra Recall after updating these options Linked web pages must be non read only in order to edit internally and only local files
331. your organizational needs is very inflexible and makes storing and later recalling the information difficult Ultra Recall changes this completely with Logical Linking technology In Ultra Recall these restrictions are eliminated and you can link any Info Item to an unlimited number of logically related Info Items Any Information Item can be linked to multiple Info Items and can have multiple Info Items linked to it Logical Linking is accomplished in the Data Explorer Pane using either the menu drag amp drop or Copyright 2004 2015 Kinook Software Inc Getting Started 33 keyboard shortcuts When an Info Item is linked to more than one parent it is considered to be multilinked Several indications are provided when this is the case e Multiple parents will be displayed in the Item Parents Pane when that Info Item is selected e The icon for the Info Item will have the shortcut arrow symbol in the lower left corner identical to a shortcut in Windows Explorer Note Any child items of a logically linked item are also implicitly linked the children are not displayed with a link icon since only the parent is explicitly linked In the image below the Notes Info Item is multilinked to both the My Data Info Item and the Tasks Info Item The Item Parents Pane is displaying both parents the bold parent indicates the current parent and the Notes icon is indicating multilinking as well Y Demo urd Ultra Recall Sel
332. ystem Address Address Info Album Title Music Artist Music Author Document BCC Message Camera Model Picture cc Message city Address Info Company Contact Info Compressed Size Document Le rr gt o Close Insert a a a al ES The following buttons are provided to manage the list of Attributes e Properties Click this button or use the Enter key to view edit the properties of the selected Attribute e Insert Click this button or use the Insert key to create a new attribute e Delete Click this button or use the Delete key to delete an existing attribute Notes e Attributes marked as System are pre defined and can not be deleted e Creation and modification of custom attributes is available in Professional edition only How to access e Menu Bar Tools Attributes See Also e Attribute e Attribute Type e Item Attributes Pane e Attribute Properties Attribute Properties The Attribute Properties Dialog is used to edit the properties of individual Attributes Copyright 2004 2015 Kinook Software Inc Application Components 131 Attribute Properties Name State Category Address Info Keyword attribute values Type String v List Values LAA AE C Restrict values to list Auto complete values from other items Name The name of each attribute must be unique Category You can select an existing category from the list or enter any category name
333. yword Exclusions As new Info ltems are created auto generated ltem Keywords are identified and assigned to each new Info Item and maintained as each Info Item is later updated Any exclusion keywords found in this dialog will be not added as auto generated Item Keywords but can still be manually assigned Copyright O 2004 2015 Kinook Software Inc 146 Ultra Recall Help 4 5 21 4 5 22 Keyword Exclusions New keyword there EST across afraid ae Delete All allow almost Export along among Import and another appear are away because been before between Count 169 Delete Help Keyword exclusions can also be exported to a text file or imported from a text file using the Import and Export buttons The exclusions will be exported to a text file with each keyword on a separate line When importing the imported keywords will be added to any existing keywords delete all existing keywords first to replace the current list Note This dialog is available only if full text search enhancements are disabled How to access e Menu Bar Tools Keyword Exclusions Numbering Format The Number Format dialog is used to change the numbering format and style for the current selection in the Rich Text Editor Specify the numbering format style and indent and click OK to change the numbering format Note The indent value is specified in twips 1440 twips 1 inch

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