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1. Planning 7 Long term Outcome AddleEdit View Int ST Outcomes Search LTO Number Adding a Long Term Outcome Add Problem Statement Drug Abus Edit Long term Outcome Performance Target Verification 1 Click Planning from the main menu _ 2 Click Outcomes from the submenu BEE 25 vear olds as measured by o 3 Click Mill Add from the left toolbar Status This is a screenshot of the Long term Outcomes Page Select the current Assessment Year from the dropdown list qq ze WMI ica AW iS 5 Select the Problem Statement from the dropdown list 6 To enter the Long term Outcome Performance Target Verification a Click on the MEE Launch Builder button to launch the Planning Long term Outcome Builder Utility See Using the Builder Utility section for instructions ae o ON 22012 v LTO Number Or Problem Statement Alcohol use in high school x b Enter the outcome directly into the Long term Outcome Performance E EAEE EEE TEE os Target Verification box Note You may copy and paste into this box 7 The Status is defaulted to Active a Active currently in use can be viewed in other screens b Inactive no longer in use will not appear on other screens or reports Launch Builder 102 l Status Active M 8 Click MELL Save from the left toolbar Note Click E Cancel to quit without saving changes Maine OSA User Manual 28 O KIT
2. Planning Inter ST Outcomes Note When this Short term Outcome has been achieved select the C Achieved Achieved check box Maine OSA User Manual 35 Problem Statement Outcomes LTO Number 201203 LT Outcome Outcome Level intermediate Short term Outcome Name Assessment MENTA Program Activities Services Reports Evaluation Coalition Knowledge Base Administration Support Log Off g Return to LT Outcomes Entry Date 8 29 2012 Intermediate Outcome 20120301 By 06 10 2013 decrease I P favorable attitudes toward alcohol use among High schi Intermediate Outcome Description By 06 10 2013 decrease I P favorable attitudes toward A lalcohol use among High school students in Jacob High w Outcome Performance Target Verification Launch Builder button 024 Launch Builder Spell Check This is a partial screenshot of the Short term Outcomes Page Selected Risk AND OR Protective Factors Achieved Status Active v Risk and Protective Factors nm Decreased accessiblity R Ambiguous lax or inconsistent rules and sanction R Community attitudes favorable to drug use R Early initiation of drug use R Favorable attitudes toward drug use Move up arrow gt This is a partial screenshot of the Short term Outcomes Page KIT Solutions 2012 Editing a Short term Outcome 1 Click Planning from the main menu 2 Click Outcomes
3. 6 Enter the participant s Last Name Participant Information o a 7 The Status is defaulted to Active ETE General Information _ M i i SUSI First Name Middle Initial Status Active vw a Active currently in use can be viewed in other screens Ea el E Save j 3 7 g b Inactive no longer in use will not appear on other screens or reports Delete pose ere PAN A l os Print arital Status ever Marriet Y Ethnicity Y 8 Select the participant s Gender from the dropdown list rs 9 Enter the participant s Birth Date as mm dd yyyy Address city ad f State Zip Code L Phone 10 Select the participant s Race from the dropdown list Alternative Address If different o E Note If you chose Other in the Race field enter a specific description of the participant s race Email Exit Date in the Other Race field Emergency Contact Information 11 If known enter the participant s Contact Information and Emergency Contact ns a Information This is a partial screenshot of the Participant Page Maine OSA User Manual 51 O KIT Solutions 2012 12 Assign the participant to a program group by clicking on appropriate program group lf desired hold down the Ctrl Control key to select more than one a Use the J Move up arrow to move the highlighted program group up to the Assigned Program Groups box b The Program Group you selected will be displayed in the Assigned
4. 1 2 E Click Activities Services from the main menu Click Single Recurring or Multiple classroom from the submenu Click GEEZ See Using the Search Feature section for additional details Click the Select button to the right of the service you wish to edit Click MELS Edit from the left toolbar Make any changes needed to the form Click HEELE Save from the left toolbar Note Click E Cancel to quit without saving changes Deleting a Service Click Activities Services from the main menu Click Single Recurring or Multiple classroom from the submenu Click EEL Search from the left toolbar to locate the service you wish to delete See Using the Search Feature section for additional details Click the Select button to the right of the service you wish to delete 2154 Delete from the left toolbar You will receive a message asking if you are sure you want to continue with the deletion Click the OK button to continue with the deletion Note Click the Cancel button to cancel the deletion Maine OSA User Manual Search from the left toolbar to locate the service you wish to edit Program Mii A a Reports E ng Service Multiple classroom Search Add Edit Save Delete Print Help Assessment Planning Recurring Service Print Data Collection Form Lon y A T g f ne Attendance Service Mode UU Program Program Description A program to help youth resis
5. Select the Survey Instrument that you are filling out for the participant from the dropdown list 5 Select one of the groups that have been assigned to the selected program from PAM o the Group List dropdown e E__ OS 6 From the Select Participant dropdown list select the participant who filled out Eg wowee FS the survey O AH 7 Select the type of survey pre test post test or follow up you will be SuveyType Y administering from the Survey Type dropdown list A Loo 8 Enter in the Survey Date as mm dd yyyy you administered the survey on I Confidential Check only if testing students in a lab setting 9 Check the O Confidential checkbox if the students are completing the testing in This is a screenshot of the Individual Assessment Page a lab setting Note Once the student has completed the survey the system will log the user out so he she cant access anything else in the system 10 Click EE New from the left toolbar Tips e When trying to view an Individual Assessment if the Survey Date is not automatically filled in then the chosen participant has not taken the Individual Assessment Survey based on the Survey Type e Only the Instruments that were selected in the Programs module will appear in the dropdown list after selecting a program Maine OSA User Manual 68 KIT Solutions 2012 Completing the Individual Assessment Survey Instrument To enter in the answers that a participant has given for
6. Select the appropriate Staff Name from the dropdown list Click MELS Edit from the left toolbar Click the Edit button next to the record you wish to modify Make any changes needed to the form Click the Update button to save any changes Click MEEIES Save from the left toolbar Note Click E Cancel to quit without saving changes E E SS hy S Deleting Administrative Time Individual Entry 1 Click Administration from the main menu 2 Click Administrative Time from the submenu 3 Select the appropriate Staff Name from the dropdown list 5 Click Edit from the left toolbar with the correct date 6 Click the OK button to continue with the deletion Note Click the Cancel button to cancel the deletion Maine OSA User Manual To delete a specific date click the Delete button to the right of the row t Planning Program Activities Services Reports E Coalition KnowledgeBase Hina Support Log oO Staff Administrative Time sment Planning Program Activities Services Reports Evaluation Coalition Staff Administration Time Staff Name E Date Hours Category Edit Button 10 24 2012 2 00 Meetings 4 This is a screenshot of the Staff Administration Time Page Knowledge Base Ex Ean Support Log Off dde 94 ton Staff Administrative Time Quarterly Progress Change Password Data Export Staff Administration Time Staff Name Burnat _ Message from
7. Basic Information Coalition DemoOrg 800000 y Y Type Human Se Agency Kennebec Valley Against Drug Health Catego en ia AAA Chronic Disease lt Substance Abuse Date Joined 2 13 Component A Tobacco E Physical Activity Nutrition and F Date Withdrew a Priority Frameworks Withdraw Reason This is a screenshot of the Coalition Organization Registration Page Save 73 Coalition Organization Registration Basic Information Coalition DemoOrg 800000 Y Type Human Service Organization Agency Kennebec Valley Against Drug Y Health Catego Message from webpage Selected Categories re Substance Abuse Tobacco Date Joined 2 3 2008 Date Withdrew Withdraw Reason Contact Information Office Unit CE Physical Address 110021 C City Kennebec Augusta State ME Zip Code 04330 Phone 207 626 7000 Mailing Address 021 Cony St This is a screenshot of the Coalition Organization Registration Page KIT Solutions 2012 Coalition Member Registration Registering a coalition partner staff member is similar to registering one of the lead agency s staff members Once the coalition staff members are entered and their services and time can be tracked just as if they were members of the lead agency staff Only coalition members will appear on the form and the lead agency staff will not be
8. e lf you have a pop up blocker on your computer hold the Ctrl Control key down while selecting any button used to view the report e g Show Report PDF etc Maine OSA User Manual 91 O KIT Solutions 2012 Web Sources The Web Sources section allows users and prevention workers to access a wealth of prevention links organized by the type of organization agency or topic we Assessment Planning Program Activities Services _ 1 Click Knowledge Base in the menu i nc a 2 Click Web Sources from the submenu pan el Choose Catego ata Sources Tl 3 Select a category from the Choose Category dropdown ii Web Source List onitoring t e Future Surve 4 Select the topic of interest to show its website link in the Web Site field SAMHSA Drug abuse Siatstes 5 Click on the link in the Web Site field to go to that website Note If you have a pop up blocker on your computer hold the Ctrl Control key down while clicking on the web site link 6 A new window will open displaying the website you chose To close the web site click on the tail in the upper right hand corner Web Site http wwrw monitoringthefuture org This is a screenshot of the Web Sources Page Tips e f you have a pop up blocker on your computer hold the Ctrl Control key down while selecting any button used to view the report e g Show Report PDF etc Maine OSA User Manual 92 KIT Solutions 2012 ADMINIS
9. Appointed Designee Cl Terminated Employment Cl Relocation O Other Specify Membership Service Enter C for Chair or M for Member Coalition Group Subcommittee Group This is a partial screenshot of the Staff Information Page O KIT Solutions 2012 10 Enter the member s First Name and Last Name in the appropriate fields 11 Select the member s Title from the dropdown list 12 Select the Status of the member from the dropdown list a Active a member that is in use b Inactive a member that is no longer in use General Information First Name Last Name Title q m Status Second Language x 13 Enter in the member s Birth Date as mm dd yyyy Demographic Information 14 Select the members Gender from the dropdown list ee J r m 15 Select the member s Race from the dropdown list This is a partial screenshot of the Coalition Member Page 16 If known enter any other information regarding the member Save from the left toolbar Note Click K Cancel to quit without saving changes Note The permission levels for the staff member must now be set For detailed instructions on setting staff permissions see Modifying Member Permissions Tips e f a member is part of two or more different coalitions you must enter the member separately for each coalition e Passwords can be any combination of letters numbers and or characters e Passwords are case sensitive Main
10. By 06 10 2013 decrease I P favorable attitudes toward alcohol use among High school students in Jacob High fr This is a partial screenshot of the Program Page ntified Domain Status clive O KIT Solutions 2012 Groups Groups are created for programs that have Recurring or Multiple Classroom services Groups can be identified by participants or by demographics Groups with recurring events are assigned participants so that attendance can be tracked Groups with multiple classroom events can be identified as either participant groups allowing attendance to be tracked or as demographic groups Groups are created for programs that have Recurring or Multiple Classroom services Adding a Group to a Program Program Add Edit View Groups Button cal Innovative Add Edit View Groups e Fvidence B 1 Click Program from the main menu 2 Click Program from the sub menu SF rogram Name _ __ A ETE 3 Click ES Search from the left toolbar to find the appropriate program that zw li As il E Sa ca a Tarn te BAGG you want to add a group to See Using the Search Feature for additional instructions eler ne eo 4 Click the WIRELESS Add Edit View Groups button althy Maine dvidual_Pes Program Type Help Group 4 Return To Program Program Name Project Towards No Drug Abuse TND v 5 Click Add Add from the left toolbar
11. Program Groups box i If you want to remove a program group from the Assigned list click on the program group in the Assigned list and click the Y J Move down arrow ES Save from the left toolbar Cancel to quit without saving changes 13 Click Note Click MES Maine OSA User Manual 52 Assigned Program Groups Available Program Groups TND TND Fall 2012 2013 Project Towards No Drug Abuse TND TND Spring 2012 2013 SIRP group 1 SIRP Group 2 NIK This is a partial screenshot of the Participant Page KIT Solutions 2012 Encrypting a Client Name An Encrypted ID feature in the Participant Information Screen allows participants to be tracked in KIT Prevention via an Encrypted ld rather than by their name and birth date This is an avenue to track participants who refuse to release their name birth date or both This also ensures confidentiality throughout the application Note After saving a participant the ETE Encrypt Name button becomes active Program Pri Reports Evaluation Coalition Knowledge Base Single Service Recurrin g Service Multipte classroom Healthy Maine Works 1 Click the MTS Encrypt Name button Participant Information ae a You will be prompted with a message asking if you are sure a General Information y P i i Add First Name Middle Initial P Status Ac
12. menu A new window will open displaying the Support Site SUPPO site Home Contact Support Manuals What s New FAQ Library Online Trainings 2 To submit a problem question or suggestion for improvement click the Friday March 19 2010 Contact Support link iai do venal Sparta a Fill in the appropriate fields A ee ia a A products and services b Click the Submit button Your request will be sent to the KIT Solutions er NN ontact upport If you need to contact Support to ask a question report a bug or make a suggestion click on the C ustomer S u pport team and the M E Office of Su bstance Abuse z caba link to view the online support documents e g User Manual etc for the ME KIT i E g R Prevention Service KPS 3 To find this manual In an online version click the Manuals link A new window eae stay erg check out the What s New section to see what has been recently added to the ME KIT will open displaying the various options for viewing the manual A eo a Library To view helpful documents for using the ME KIT Prevention Service KPS click the Library link 4 To See a list of new fe atu res Im p rove ments or an no U ncem ents for M E a Online Trainings Click the Online Trainings menu link to receive information regarding Online Trainings Prevention click the What s New button 5 To view a list of the service codes and their definitions click the Service Code List link under Librar
13. Begining Date mmiddiyyyy Ending Date mmiddiyyyy 1 Main Menu Constant unchanging This is a screenshot 2 Sub Menu Vary depending on which Menu item is selected Maine OSA User Manual 9 KIT Solutions 2012 Edit Forms The Edit Form contains the fields for entering and editing data The buttons for adding editing saving canceling deleting are available in the left toolbar See the Data Fields and Button section for additional details on the function of these buttons e To add new information into the form click the toolbar The MiB Add button will change into a KELSA Cancel button and the Edit Form data fields will be blank allowing you to enter new information e To view and edit existing data use the dropdown lists to select the information you want to view The data fields will display the data entered previously To modify this data click the MEL Edit button will change into a KELSA Cancel button the fields will no longer be grayed out and will allow you to change the information Single Form View The Single Form View is used when the data entered is updated periodically Only one form is available and edited The Single Form View displays the fields on the Edit Form e The form can be edited at any time but you must click the from the left toolbar to update the data Maine OSA User Manual Assessment Meca Program Problem Statement Outcomes Planning Long t
14. Data Collection Forms Participant Single Service Recurring Service 2 5 is 2 Hours and 30 Minutes Staff Service Time 2 75 is 2 Hours and 45 Minutes 1 After clicking Save for an event the Staff Time page will open D Note If you did not enter staff time immediately you can click the Staff Time a l statName an ny button to enter the staff time at a later time or edit the staff time Eat ie ran Ea 2 To record Direct Service hrs and or Indirect Service ate find the name of EA cpenrccnonsn a the person you would like to add hours for and click the Edit button to the om Chisten i E Ea right of the staff member s name e l m mm fect Gomer 0 00 0 00 Jeffrey Walker 0 00 0 00 This is a screenshot of the Staff Service Time Page Assessment Planning Program Activities Services Reports Evaluatio 3 Enter the staff member s Direct Service hrs and or Indirect Service hrs by entering the number of hours and or minutes in the appropriate fields Staff Service Time 276 is 2 Hours end 45 Mites 5 2 25 is 2 Hours and 15 Minutes l ah Return to Service Button ATEOS Examples 2 29 iS 2 Hours and 19 Minutes Cancel Staff Name Direct Service hrs Indirect Service hrs 25H is 2 Hours and 30 Minutes Amy Jones 0 00 0 00 2 75 is 2 Hours and 45 Minutes Chery Cichowski 0 00 7 0 00 Ww sip Chris Tan 1 00 jsp 4 Click the Update button to the right of the staff
15. E Click Program from the main menu Click Program from the submenu Click EEJ Search from the left toolbar to find the program associated with the group you wish to edit See Using the Search Feature for additional instructions Click 48 Add Edit View Groups button Add Edit View Groups Select the group that needs editing from the Existing Groups dropdown list Click ME Edit from the left toolbar Make any changes needed to the form Click BEY Save from the left toolbar Note Click E Cancel to quit without saving changes Maine OSA User Manual Program Science Evidence Based Apply Info INO Science Based Program Name Project owards No Drug Abuse Description 21 yout Add Edit View Groups Button Program Type Funding Sources Healthy Maine Identified Domain This is a partial screenshot of the Program Page Group Program Name Description Project Towards No Drug Abuse TND v Project TND is a drug abuse prevention program aimed at continuation high school youth who are at high risk for drug abuse Project TND is designed to address the primary causes of drug abuse among K m1 G Name Existing ND Spring 2012 201 Groups TND Spring 2012 2013 v Grou PP ion Active v Group Details Participant List Selected Participant Group CELE This is a partial screenshot of
16. E A E Da ceeded atu a chee at Vural Dooce as 73 Deleting a Coalition Organization Registration ccccscsssesssssssssssssscssseesecsseessessssessesassessesacsessesacsesaesasseseesasseseesacsessesacseseesacsaseesaesassesaesassesersaecessesaccaseesaesaseesaesaseesensasensan 73 Coalition Memper REGIST AMOR pra A AE AAEE E E O N 74 Adding a NEW Coalition Meme una o in dic eds 74 Editing CO Mon MOD sinti 77 Deleting a CONIC MENDIETA uc mvt Mose A inest eae inate 77 Moding Memper Remises aia ici taa 78 A A 79 Adding Coalition MENTA e eee ee 79 Editing Coalition Meeting Cross daa adn dE nde a 80 peleting Egan Me CMG Gl OCIS ace scart pospone 80 OAM Lo ce o A Dea ge Pec tact aaah cadet cuts deal a Nae slavish shen det cs cael a Dee ati A AN 81 Adding AMECA AAA E acne AS 81 EONINO MUNG A e TI NS 82 O aan heres AE A E E AE alma aes S tesa net AE E AA AE E aca enac lc detastel T 84 Adding an Agenda Mecanica io 84 EGINO a Geel eM eeren n N 85 Bilal aN Adenda OM aas a O A O 85 TASK ASSIM A ecg eee a se eae 86 A nena leer O 86 ECM A asked 88 Delega Taca anar 88 KNOWIEOGO BaS gt POETA PPEO POPE OOO En AO 89 EP ii o eee 89 A te shear 2us sc vou nttutaae oteecnetieretencs at aanatedatioacsccen cia temetn nian tauneesGocesen eva Gutsoes wet nnetedit tat eatasecisacaasdetea stu tinete acnecnoun piedatnaeedova nu tauvte case van guedangusime tetoeeeeasenee 90 Eloi ie cette AP A e 91 Maine OSA User Manual 4 O KIT Solutions 2012 A SS SS AE
17. Inactive no longer in use will not appear on other screens or reports e Select the secondary language the staff member speaks from the Second Language dropdown list if applicable 6 Enter in the staff member s Demographic Information a Enter the staff member s Birth Date as mm dd yyyy b Select the staff member s Gender from the dropdown list c Select the staff member s Race from the dropdown list d Select the staff member s Ethnicity from the dropdown list 7 If known enter the staff member s Education Information including Degree Vocational Education and Professional Certfication 8 Enter the staff members Contact Information a Enter the staff member s Work Phone b Enter the staff member s Email c Enter the staff member s address of employment and phone number in the following fields Work Address City State Zip Code and Home Phone 9 ES Save from the left toolbar Note Click teal Cancel to quit without saving changes General Information Salutation vi First Name Status Active i Title Ni Last Name Second Language he This is a partial screenshot of the Staff Information Page Demographic Information Birth Date Race e Education Information mm dd yyyy Gender ba K3 Y Ethnicity Vocational Professional Degree Contact Information Y Education Certificate Work Phon
18. Manual 29 Planning Long term Outcome Year Rad EdiUView Int SI Outcomes Assessment LTO Number 201103 Problem Statement Druc J Long term Outcome Performance Target Verification Status Spell Check Message from webpage X J Are you Sure OK Button This is a screenshot of the Long term Outcomes Page KIT Solutions 2012 Adding an Intermediate Outcome 1 Click Planning from the main menu 2 Click Outcomes from the submenu 3 Click EE Search from the left toolbar to find the appropriate Long term Outcome that you want to add an Intermediate Outcome to See Using the Search Feature for additional instructions 4 Click the Rdd EditWView Int ST Outcomes button Add Edit View Int ST Outcomes 5 The LT Outcome area is automatically filled in for you Ensure that this is the correct Long Term Outcome you would like to add an Intermediate Outcome to 6 Click EH Add from the left toolbar Maine OSA User Manual nent Mie Program Problem Statement Outcomes Planning Long term Outcome Wade dit View Int ST Outco Assessment Search LTO Number 201203 f ee A Add Edit View Int ST ui Problem Statement Alcohol use in high school Edit Long term Outcome Performance Target Verification Outcomes Button Delete By 06 30 2014 decrease Print i Status Active Accepted By State This is a screenshot of the Long term Outcom
19. Problem Statement Outcomes A Search Cancel Edit Save Delete Print Help 26 Problem Statement Assessment Year 2011 x Short Description for identification Problem Statement S Spell Checi Beginning Date mm dd yyyy 7 1 2012 Ending Date mm dd yyyy 6 30 2015 500 This is a screenshot of the Problem Statement Add Page O KIT Solutions 2012 Editing a Problem Statement Click Planning from the main menu Click Problem Statement from the submenu Select the current Assessment Year from the dropdown list Select the Short Description for identification from the dropdown list that you wish to edit Click MELE Edit from the left toolbar Make any changes needed to the form Click HEELE Save from the left toolbar Note Click E Cancel to quit without saving changes Deleting a Problem Statement gt po e Click Planning from the main menu Click Problem Statement from the submenu Select the current Assessment Year from the dropdown list Select the Short Description for identification from the dropdown list that you wish to edit Click Eks Delete from the left toolbar You will receive a message asking if you are sure you want to continue with the deletion Click the OK button to continue with the deletion Note Click the Cancel button to cancel the deletion Tips You will not be able to delete a problem statement if it is used by an outcom
20. Solutions 2012 This is a screenshot of the Long term Outcomes Add Page Editing a Long Term Outcome 1 Click Planning from the main menu iin Ree ear a 2 Click Outcomes from the submenu Search Assessment LTO Number 201203 3 Click EZI Search from the left toolbar to locate the outcome you wish to frente memene Acoro vee high schod edit See Using the Search Feature section for additional details sate a Click the Select button to the right of the outcome you wish to edit as Click ME Edit from the left toolbar Make any changes needed to the form Click MEELES Save from the left toolbar Note Click E Cancel to quit without saving changes N Oo 2 S Assessment Status Act This is a screenshot of the Long term Outcomes Page Beceem Progra Problem Statement Outcomes Deleting a Long Term Outcome 1 Click Planning from the main menu 2 Click Outcomes from the submenu Search 3 Click ESU Search from the left toolbar to locate the outcome you wish to cd delete See Using the Search Feature section for additional details ae 4 Click the Select button to the right of the outcome you wish to delete Delete from the left toolbar 6 You will receive a message asking if you are sure you want to continue with the deletion Click the OK button to continue with the deletion Note Click the Cancel button to cancel the deletion Maine OSA User
21. Staff Information Staff Information 1 Click Administration from the main menu eS a 2 Click Staff from the submenu E General information 3 Click MEL Add from the left toolbar hie cc AO Status t Second Language This is a partial screenshot of the Staff Information Page 4 Enter the staff member s Login Information a The User ID will be the login name used by the staff member This may be anything that you choose Choosing a User ID and Password scheme will simplify administration For Example Using first initial and last name for the User ID Staff Information EPAI b The Password field is where the temporary password is created for the staff member This password will be used along with the User ID and Organization ID number to log into the KIT Prevention Service This is a partial screenshot of the Staff Information Page Once a user logs in they can use the Change Password module to change the password to one of their liking Login Information User ID Password Maine OSA User Manual 17 O KIT Solutions 2012 5 Enter in the staff member s General Information a Select the staff member s Salutation from the dropdown list b Select the staff member s Title from the dropdown list c Enter the staff member s First Name and Last Name in the appropriate fields d The Status is defaulted to Active i Active currently in use can be viewed in other screens li
22. T 26 Editing a Problem Statement asagn a a a cee erat ada val acale eal ats a adit oaladas dats ss luciciiacabeecas 27 Beletno a Proplem temne Mgmnt tet ret te arr Oe rime eat cet a ee ee eee 27 A o smo dece seeds cutest yest eonsusa sue eicd seedaeusack estes yee oes cae orton sacuta as atest budcntsocate toons E 28 Adding a Long Teni 0 ere ME Waemeaesemet cet Meta catirure er unr sie a ES nee E ee eee RE neces 28 Maine OSA User Manual 2 KIT Solutions 2012 EIA Long hem UC ONIN casuocas it tht o tooo 29 peleina Long TS MMS E rm Mere en ae ReGen NT MarR REN N Neem ENE 29 Adding anImermediate CIC Me atrial tias aiii 30 Editing anne mediale OUTGOING ceirnin tabs tien isos 32 Deli a MARE UM A o 33 Adding an Short term UIC OMG caia 34 Editing a Shore OU ICM tamara rta 36 PGICTING a AAN MN e e aati 37 UA O meee ater reer ner eee 38 A A en desis 39 A neta uate ad chica Dad pau ced ca aan Dad cca ora enact waerartiac a Deedes ace Abad cata east Detstieded cack Aid gal tae ie O 39 Adding a Science Evidence Based Prograin ccessssssssssssssssssssssssssssessssssecsessesecsesacsassesaesecsesaesacsesacseseesacsessesaesassesaesasseseesasseseesacseseesacsaseesausaseesaesassesarsassesaesanseseesaneasanes 39 AQUING a Local lnnovalive Progi aM ira aaa nso annette 42 Eang a LOGIE OI CONO PO o a a O 44 Dn A A O E o e e N a 44 O A 45 eo RENA A e A ir ec rare ee een ee nee ee eee ee ree ee ere 45 AA A A a teed a 47 E atinga A ete ter n
23. a particular survey use the following instructions 30 day use 1 Once you click META New from the left toolbar the survey will be available y Navigation Buttons L A for you to input the answers Emily Roberts ERES Done 2 Fill in the answers by clicking in the choices that match the client s response A02 How often have you taken smokeless tobacco during the eo 3 Click on the Navigation Buttons gt L to maneuver through the survey See the table below for a description of the navigation buttons Once or twice Note If the navigation buttons are not available there is only one page to the survey Once to twice per week When you complete the questions click the Button O Three to five times per week 5 Click HEES Back from the left toolbar to go back to the Individual doctor JI Assessment screen O More than once a day This is a screenshot of the Individual Assessment Survey Instrument The following table summarizes the navigation buttons Button Function E Moves the view to the first page of the survey lt Moves the view backward to the previous page of the survey gt Moves the view forward to the next page of the survey gt Moves the view to the last page of the survey Maine OSA User Manual 69 O KIT Solutions 2012 Reviewing Individual Assessments To review a survey that has already been entered into the KIT Prevention Service use the following instructions 2
24. a screenshot of the Attendance Page were complete 4 Click EEEE Save from the left toolbar Note Click E Cancel to quit without saving changes 5 Click the ALETO Return To Service button to return to the event Tips e f your group has more than 10 participants there will be more than one page of clients In the lower left hand corner of the table with the participants names will be a small number 1 2 3 etc depending on the amount of pages Click on the blue numbers to change to that page number Maine OSA User Manual 59 O KIT Solutions 2012 Note If you need to register a new participant for this group after the sessions have already begun you can select the ASES Register Participant button in the Participant Attendance screen This will take you to the Participant Registration screen Fill in all information needed to register this participant The Program Group will already be assigned to this participant Once all information is filled in select Return You will be returned to the Attendance screen Your participant has not been added to the attendance list yet Select the participant from the Add New Participant dropdown list Your participant is now added to the Attendance list To edit the participant s attendance see the above steps Maine OSA User Manual 60 KIT Solutions 2012 Multiple Classroom Service A multiple classroom service is comprised of a single event happening at multiple location
25. access can be set as follows No Permission No access to a particular module Read Only Staff can only view information Read and Write Staff can add new information view and edit existing information Full Control Staff can add new information view edit and delete existing information 1 Click the METI Permission button from the member page 2 Set the permissions for the each module according to the level of permission the member should have see above 3 Once you have set the permissions for the account click the left toolbar Note To exit this screen without saving any of the changes you have made click EEN Back from the left toolbar 4 Click Back from the left toolbar to return to the Coalition Member page Save from Maine OSA User Manual Module Name Page Name Permission Assessment Choose Targeted Factors No Permission y Planning Problem Statement No Permission y LocalObjective No Permission y Program Program No Permission y Activities Data Collection Forms No Permission y Participant No Permission y Single Service No Permission This is a screenshot of the Staff Permissions Page 78 KIT Solutions 2012 Coalition Meeting Groups Coalition meetings groups are used to simplify the meeting attendance process Opposed to going through the entire list of members for each meeting the members are now split up into logical groupings that you create for meetings Assessm
26. among Middle School Students in Maine from 15 to 10 as measured by One ME Adult Survey This is a screenshot of the Quarterly Progress Report Page KIT Solutions 2012 Data Export The Data Export Module allows users to export their raw data to create customized reports based on specified criteria 1 Click Administration from the main menu 2 Click Data Export from the submenu 3 Choose whether you want the data exported to a Microsoft Access file or an Excel Spreadsheet 4 Select a Time Period from the dropdown list or enter a Start Date and End Date as mm dd yyyy 5 Choose either the Modules Table Names or Table Groups tab a Select the data that needs to be exported with the available checkboxes i If you selected to Export Selected Tables you must then pick the data you want to export with the available check boxes 6 Click the Generate button 7 Click the Download button or choose the link under Created Files to export the data 8 Choose whether you want to Open or Save the file a lf you selected to open the file a new window will open displaying the report Maine OSA User Manual Note Refer to the Data Dictionary see Support for more information about the exported file format and conventions The recommended file export format is Access2000 Administration Assessment Planning Program Activities Services Reports Knowledge Base Organization HMP SAU Or
27. asking if you are sure you want to continue with the deletion Click the OK button to continue with the deletion Note Click the Cancel button to cancel the deletion Maine OSA User Manual Back Cancel Edit Save Delete Print Help Task Assignment Agenda Task Name Task Details Description Timeframe to Complete in Weeks Date task achieved mm dd yyyy Major Responsible Parties Member List Selected Members Byerly George Dubois Anna Cichowski Cheryl Burnam Heath ae This is a screenshot of the Task Assignment Page Back Add Edit Save Delete Print Help 88 Major Agenda Items Agenda Item Name Agenda Details Discussion 3 Facilitating communication tween schools commun Y Message from webpage ES Are you Sure Decision OK Button This is a screenshot of the Agenda Page Decision Method O KIT Solutions 2012 KNOWLEDGE BASE The Knowledge Base module is a warehouse of prevention related documents web sites and KIT Prevention service design information Expert Help The Expert Help section contains helpful information regarding prevention for KIT Prevention Click Knowledge Base from the main menu 2 Click Expert Help from the submenu to open the Expert Help window Note If you have a pop up blocker on your computer hold the Ctrl Control key down while clicking on Expert Help 3 S
28. boxes for Agenda Distributed Robert Rules Used or Minutes Distributed Meeting Log 8 Click MEEIES Save from the left toolbar See Coalition Note Click E Cancel to quit without saving changes mes m 9 All of the individuals in the chosen Meeting Group will be added to the meeting Start Time wend Time Z input Date 2 13 2013 Edit from the left toolbar See Editing a Meeting nian ier enn To alter attendance click This is a screenshot of the Coalition Meeting Log Page for instructions on editing attendance Tips e When entering a Coalition meeting there is a group called General in the Coalition Group dropdown list This should used when the meeting is not associated with an identified coalition subgroup Maine OSA User Manual 81 O KIT Solutions 2012 Editing a Meeting 1 Click Coalition from the main menu Click Meetings from the submenu Select the appropriate Meeting Group from the dropdown list Select the appropriate date from the Meeting Date dropdown list Note The most current date will be listed first a oe 1 en 6 Make any changes needed to the details 7 To alter the attendance click the Edit button to the far right of the member s name Maine OSA User Manual Once the desired meeting is displayed click MEN Edit from the left toolbar Search Add Edit Save Delete Print Help Meeting Log Coalition DemoOra 800000 Meeting Group School and c
29. can be viewed in other screens 10 Inactive no longer in use will not appear on other screens or reports d Select the member s from the Second Language dropdown list if applicable 6 Enter in the member s Demographic Information a Enter the member s Birth Date as mm dd yyyy b Select the member s Gender from the dropdown list c Select the member s Race from the dropdown list d Select the member s Ethnicity from the dropdown list 7 Enter the member s Contact Information in the following fields Home phone Address City State Zip Code Email and Work Phone This is optional 8 Enter the member s Agency information in the Member Agency Information section This is optional 9 Click IEEE Save from the left toolbar Note Click K Cancel to quit without saving changes Maine OSA User Manual 75 General Information First Name Last Name Title v Status i Second Language v Demographic Information Birth Date Gende Race 4 Ethnicity v v This is a partial screenshot of the Staff Information Page Contact Information Home Phone Address Work Phone X Email City State Zip Code Member Agency Information Agency v Appointment Date If designee represents Resignation Date Reason for Member Resignation Check all that apply O Did not Attend Meetings O Agency Replacement O Personal Reasons CI Heavy Workload C
30. entries for the Program Type Note Once a program type is selected it will appear in the box directly below the Program Type dropdown list 8 Select the funding source from the Choose Funds dropdown list You can select multiple entries for the Funds Note Once a funding source is selected it will appear in the box directly below the Choose Funds dropdown list 9 Select the domain from the Choose Domain dropdown list You can select multiple entries for the Domain Note Once a domain is selected it will appear in the box directly below the Choose Domain dropdown list Maine OSA User Manual Program Science Based Program Name Description Program Type Status Apply Info Funding Sources Identified Domain Required Sessions Required Hours This is a partial screenshot of the Program Page Search Cancel Edit save Delete Print Help 42 Program Program Name Description Program Type O Science Evidence Based O Local Innovative WINNERS Just Say No to Drinking rs a program to help adolescents resist peer pressure to drink choose Funds Bi Domain _ j cai Maine j ais Peer p This is a partial screenshot of the Program Page KIT Solutions 2012 10 11 12 13 14 15 16 17 18 The Status is defaulted to Active a Active currently in use can be viewed in
31. from the main menu Planning Inter ST Outcomes Return to LT Outcomes e LTO Number 201203 LT Outcome By 06 30 2014 decrease 2 week binge drinking among high Al 2 Click Outcomes from the submenu school students in Bay area from 15 to 10 as me Outcome Level ermediate Short te Outcome Name 2012031 Entry Date 2 29 2012 3 Click ELN Search from the left toolbar to find the long term outcome OS associated with the intermediate outcome you wish to delete See Using the Search Feature for additional instructions zave Outcome Performance Target Verification O e rr By 06 10 a ee 1 P PaaS Bers Peers co RA use among High school 4 Click the Add Edit View Int SI Outcomes Add Edit View Int ST Outcomes zob High from 20 to 15 as measured by One ME Youth Survey button Message from webpage 2 Are you Sure 5 Click ELW Search from the left toolbar to locate the outcome you wish to delete Note Intermediate Outcomes will be 8 characters in length for the Objective Name 6 Click the Select button to the right of the outcome you wish to delete a a CS oo ae 7 Click MS 8 You will receive a message asking if you are sure you want to continue with the deletion Click the OK button to continue with the deletion Note Click the Cancel button to cancel the deletion Delete from the left toolbar This is a screenshot of the Inter ST Outcomes Page Maine OSA User Man
32. from the submenu 3 Click ES Search from the left toolbar to find the long term outcome associated with the short outcome you wish to edit See Using the Search Feature for additional instructions 4 Click the button 5 Click EEEL edit Note Short term Outcomes will be 10 characters in length for the Objective Name Click the Select button to the right of the outcome you wish to edit Click MELE Edit from the left toolbar Make any changes needed to the form Click MEEIES Save from the left toolbar Note Click E Cancel to quit without saving changes Add Edit View Int s1 Outcomes Add Edit View Int ST Outcomes Search from the left toolbar to locate the outcome you wish to oS ot ee Maine OSA User Manual Assessment Mumia Program Activi 36 Problem Statement Outcomes Planning Inter ST Outcomes LTO Number 201203 OT a Return to LT Outcomes LT Outcome Outcome Level Outcome Name 2012 Entry Date 5 2 gt Outcome Performance Target Verification Spell Check Print Help Selected Risk AND OR Protective Factors Status Act This is a screenshot of the Outcomes Page KIT Solutions 2012 Deleting a Short term Outcome 1 Click Planning from the main menu 2 Click Outcomes from the submenu 3 Click ES Search from the left toolbar to find the long term outcome associated with the short outcome
33. gt Judi lt This is a partial screenshot of the Group Page KIT Solutions 2012 Adding Demographics to a Group le ah a From the Add or Edit page for the appropriate group enter the estimated total Number of Participants for this group Enter the number of Participants By Race in the appropriate categories Enter the number of Participants By Gender in the appropriate categories Enter the number of Participants By Age Group in the appropriate categories Save from the left toolbar Note Click K Cancel to quit without saving changes Tips Number of Participants Participants By Race American Indian Eskimo Asian Pacific Islander Black African American Other Participants By Gender Male Participants By Age Group 0 4 5 11 12 14 This is a partial screenshot of the Group Page All subcategories e g Participants By Race MUST be equal to the total Number of Participants Remember this is an estimation of the number of participants in the group The number may increase or decrease once sessions begin The actual number of participants per session will be noted in the Multiple Classroom screen in the Count field Maine OSA User Manual 48 135 Hispanic Latino White Caucasian Multi Racial Female 15 17 18 20 21 30 160 110 130 261 KIT Solutions 2012 Editing a Group oS US
34. in Jacob High from 20 to 15 as measured by One ME Youth Survey Name of Group This is a partial screenshot of the Data Collection Forms Page Note If you need help in printing out or saving this form see the Printing or Saving the Report section Tips e lf you have a pop up blocker on your computer hold the CTRL Control key down while selecting any button used to view the report e g Show Report PDF etc Maine OSA User Manual 66 KIT Solutions 2012 REPORTS The Reports module has three categories of reports available for use Select the category of report you wish to view print from the three tabs Administration Service and Monitor Analysis The Monitor Analysis category allows you to select several parameters to build reports to your specifications Service Opening a Report Report Name Events by Program 1 Click Reports from the main menu a a it Participants by Program 2 Click Reports from the submenu Program Report Service Record by Activity 3 Click on the tab of the category of report you want S Note The Administration tab is selected by default Services Count by Program 4 Click the Select button to the right of the appropriate report name Srat OUTS DY Program Group anc E Assessment P Reports Service Report Parameters Open Report Button Report Name Total Activities 5 If applicable enter or select the report parameters Note Enter all da
35. member s name PA A Update Button Note Click the Cancel button to quit without saving changes me e Fa 7 5 Click the MEETDICESTE Return To Service button to return to the event as ela This is a screenshot of the Staff Service Time Page Note Notice that you will not be able to leave this screen until you have entered staff service time Maine OSA User Manual 64 O KIT Solutions 2012 Tips e All staff member s that were associated with the event should be given staff service time You will not add a different service for each staff member s staff service time Using the Copy Service Button Copy Service button will Copy Service The Copy Service button is used to shorten data entry for Single and Multi classroom services with similar details The IMEI opy Servi automatically fill in most of the information for you You can edit any of the data that may be different Use the steps below to utilize the AMECA button to locate a saved service that that is similar to the service that needs to be entered See Using the Search Feature section for additional details 1 From an Activities Service screen click EFE Search from the left toolbar Program Program Description Life Skills Training LST 2 Once the desired service is displayed in the Activities Service screen select di ee ee vidual the LOTES Copy Service button This will begin a ne
36. other screens b Inactive no longer in use will not appear on other screens or reports lf desired enter in the Required Sessions required number of sessions lf desired enter in the Required Hours required number of hours Note This is the total number of hours for the program not the session Select the Inter ST Outcomes from the dropdown list to link to this program You can select multiple entries for the Outcomes Note Once an outcome is selected it will appear in the box directly below the Outcomes dropdown list Enter the Start Date and End Date for the program as mm dd yyyy Note If you are unsure of the Start Date and or End Date enter the beginning and ending date of the fiscal year lf desired fill in the Notes box if you wish to add additional information regarding this program Select the survey instrument from the Select Instruments dropdown list You can select multiple entries for the survey Note The Select Instruments options found in the dropdown list are based upon the Choose Domain selection Click the Apply button a The instrument will appear in the box directly below the Select Instrument dropdown list Click Geis Save from the left toolbar Note Click K Cancel to quit without saving changes Note You will now have to register a group for the program Click the WIELUEIUEEaTE Program Follow steps 4 9 Tips Inter ST Outcomes 2012
37. screenshot of the Program Page Planning Murla Activities Services Ff Search Cancel 39 Program Science Evidence Based Local Innovative WINE CTA Science Based Model Program Y ee ieee Project Towards No Drug Abuse TND Y Program Name Spell Check Description Program Type Choose Funds El Universal E M O Vv E This is a screenshot of the Program Page O KIT Solutions 2012 8 Select the Program Type from the dropdown list You can select multiple entries for the Program Type Note Once a program type is selected it will appear in the box directly below the Program Type dropdown list Program 9 Select the funding source from the Choose Funds dropdown list You can select multiple entries for the Funds Science Evidence Based Local Innovative MINT Science Based Model Program 4 Apply Info Project Towards No Drug Abuse TND Y Program Name buse Note Once a funding source is selected it will appear in the box directly below the Choose iaaa pa oi Ge cd A Funds dropdown list jele A OY s g Print Program Type Choose Funds Choose Domain 10 Select the domain from the Choose Domain dropdown list You can select Fel y y J multiple entries for the Domain y indidual_Peer Note Once a domain is selected it will appear in the box directly below the C
38. the Group Page O KIT Solutions 2012 Deleting a Group Click Program from the main menu Click Program from the submenu Click Sila Search from the left toolbar to find the program associated with the group you wish to delete See Using the Search Feature for additional instructions Click W Add Edit View Groups button Add EditiView Groups Select the group that needs deleting from the Existing Groups dropdown list Click GEES Delete from the left toolbar You will receive a message asking if you are sure you want to continue with the deletion Click the OK button to continue with the deletion Note Click the Cancel button to cancel the deletion Program Science Based Program Name Description Program Type i a Science Evidence Based Local Innovative Apply Info Abu 2 TNL Add Edit View Groups Button Funding Sources Identified Domain This is a partial screenshot of the Program Page Group Program Name Description Group Name Group Usage Group Details Participant List pr Return To Program Project Towards No Drug Abuse TND v Project TND is a drug abuse prevention program aimed at continuation A high school youth who are at high risk for drug abuse Project IND is designed to address the primary causes of drug abuse among Y Existing TND Sprin
39. to log into the application at that time Server maintenance typically occurs once a month Maine OSA User Manual Maine Office of Substance Abuse fi Healthy Maine Partnerships SA The people dedicated to helping us ive longer and heater Maine Department of Health and Human Services Maine Department of Health and Human Services Maine Center for Disease Control and Prevention HMP and ME Prevention 2011 2012 Service Announcements User ID kad Server Maintenance Password Normal Maintenance Organization ID 1 13 2013 10PM to 44M Select Grant sy Server Maintenance Normal Maintenance ve Note Please click this link to access fiscal year 2009 2010 This is a screenshot displaying the Login Page O KIT Solutions 2012 SYSTEM SETUP ADMINISTRATION FUNCTION The Administration module is used to complete administrative tasks within the KIT Prevention Service such as updating organization information registering a KIT user and changing a password Change Password The Change Password module also allows the user to change the password on the account they are currently logged into 1 Click Administration from the main menu 2 Click Change Password from the submenu 3 Enter the current password in the Current Password field 4 Enter the password you would like to use in the New Password field 5 Retype the password in the Reenter New Password field to confirm 6 Click MERIES Save from the left toolb
40. webpage 2 j re you sure 2 10 24 2012 y OK Button This is a screenshot of the Staff Administrative Time Page Date H ry gs Delete Delete Button O KIT Solutions 2012 Deleting Administrative Time All Entries 1 Click Administration from the main menu Staff Administration Time 2 Click Administrative Time from the submenu Staff Name Walker Jeffrey Y 3 Select the appropriate Staff Name from the dropdown list mon 4 Click MESA Delete from the left toolbar o E 5 You will receive a message asking if you are sure you want to continue with the deletion Ol OK Button 4 mt 6 Click the OK button to continue with the deletion _ _ do Note Click the Cancel button to cancel the deletion This is a screenshot of the Staff Administrative Time Page Maine OSA User Manual 95 O KIT Solutions 2012 Quarterly Progress Report The Quarterly Progress report is required of Maine providers that receive SIG funding Si e E a a Click Click Administration from the main menu Click Quarterly Progress from the submenu Select an appropriate Reporting Period from the dropdown list Select a Program to generate a report for Click the 4 Generate button a If you have already generated this report once click the Regenerate button to refresh the data Note The contact information program description outcomes and servic
41. 0301 By 06 10 2013 decrease P favorable attitudes toward alcohol use among High school students in Jacob High fr y Start Date mm dd yyyy 09 01 2012 End Date mm dd yyyy 06 10 2013 This is a partial screenshot of the Program Page Notes Apply Button Select Instruments MYDAUS i One ME Youth Survey M This is a partial screenshot of the Program Page Add Edit View Groups button For more instructions on registering a group see Adding a Group to a To remove a program type funding source domain outcome or instrument from the selected box click on the item and then click the Remove button to return it to the dropdown list If you will be doing Assessments for participants you must select an Instrument Maine OSA User Manual O KIT Solutions 2012 Editing a Program 1 Click Program from the main menu 2 Click Program from the submenu un 3 Click EEEL Search from the left toolbar to locate the program you wish to Ea edit See Using the Search Feature section for additional details na Click the Select button to the right of the program you wish to edit Click MELE Edit from the left toolbar q Se A e Make any changes needed to the form Click MEEUES Save from the left toolbar Note Click E Cancel to quit without saving changes Deleting a Program Click Program from the main menu Click Program from the submenu 3 Click ESE
42. Address ster Stree o 2 Click Organization from the submenu J civ Poriand State ME Zip Code 041 Web Site Physical Address if different from mailing address Phone 207 456 7890 Fax Alternate Phone 07 456 78 This is a screenshot of the Organization Information Page Knowledge Base cia Support Log Off Editing the Organization Information Organization Information 1 Click Gis Edit from the left toolbar A Organization information 2 IIA 2 Make any changes needed to the Organization Information including Mailing EX Ba a Status Address City State and Zip Code ey Mailing Address 123 Alabaster Street gt et City Portland State ME Zip Code 04101 3 In the Primary Contact Information section select one of the staff membersto E we sie AA serve as a contact person for the KIT Prevention Service from the Choose the 7 Staff Member dropdown list The rest of the information will be loaded for you pro ESETON FR a based on what Was entered In the Staff module Primary Contact Information A Edit the information on the Staff Information form 4 Click o Save from the left toolbar et the ae ae Jones v Note To exit the screen without saving any changes click the EXE Cancel button First Name Amy LastName iones Work Phone 7 555 4545 X Email 3 Dimailnet This is a sc
43. Change to box will replace the highlighted misspelled word and the spell checker will continue to the next word You may type in this field if an appropriate suggestion is not present in the Suggestions drop down Suggestions A drop down box of spelling suggestions for the misspelled word If the word is misspelled but not available as an option in the Suggestions drop down you may type the correct spelling in the Change to box Ignore Disregards the misspelling in the highlighted word only and continues to the next word The next occurrence of the misspelled word will be highlighted for correction Ignore All Disregards the misspelling in the highlighted word and all future occurrences of the word You will no longer be prompted to fix the spelling An example when to use this is if your name was highlighted as misspelled this would be a case to ignore all Change Changes the spelling of the highlighted word to the selected Change to word Change All Changes the spelling of the highlighted word to the selected word and all future occurrences of the word Close Closes the Check Spelling window Maine OSA User Manual 13 O KIT Solutions 2012 LOGIN PROCEDURE Connect to the internet using an internet browser i e Internet Explorer In the Address field type in the following website address and press Enter on your keyboard Live Data https kitorevention kithost net meprevent2011 i v Maine Office of Substance Abuse The followi
44. Description Project TND is a drug abuse prevention program aimed at continuation Al high school youth who are at high risk for drug abuse Project IND gt is designed to address the primary causes of drug abuse among al f l Existing l l pe Group Name Groups J Group Group Usage Ri ng Event Status Active y This is a partial screenshot of the Group Page Maine OSA User Manual 45 O KIT Solutions 2012 10 Enter a name for the group in the Group Name field Select whether the group is for Recurring Events or Multi Classroom Events from the Group Usage dropdown list The Group Status is defaulted to Active Assessment Planning MUELA Activities Services Program a Active currently in use can be viewed in other screens Group A A E gt So E Select the participants if the group is Recurring or enter the group Se ee em demographics if the group is Multi Classroom SS e f Note For directions on selecting participants and entering group demographics see Entering SNOEPEN T So Group Details If participants have not been registered yet see Adding a Participant Click HEELE Save from the left toolbar Note Click E Cancel to quit without saving changes Tips Determine a unique naming structure for the group names prior to data entry to ensure consistency Maine OSA User Manual 46 KIT Solutions 2012 Entering Group Details Entering group details consi
45. L Search from the left toolbar to locate the program you wish to delete See Using the Search Feature section for additional details Save Click the Select button to the right of the program you wish to delete Ai Delete from the left toolbar 6 You will receive a message asking if you are sure you want to continue with the deletion Click the OK button to continue with the deletion Note Click the Cancel button to cancel the deletion Tips e You cannot delete a program if Groups have been associated with it Set the Status to Inactive Maine OSA User Manual 44 Program Science Evidence Based Local innovative id Edit iew Say No to Drinking ML Spell Check Program Name st la JOG I LO 2020 aU0lesce LEeSL2St pees Plessure e 111 Description i A a Program Type Funding Sources Identified Domain Status ACi Required Sessions Required Hours Inter ST Outcomes 20120301 By 06 10 2013 decrease P favorable attitudes toward alcohol use among High school students in Jacob High fr Start Date mm dd yyyy 9 1 201 i End Date mm dd yyyy 6 10 2012 This is a partial screenshot of the Program Page Program Program Name st Say No to Drinking 4 progra to help dolescents resis peer pressure to drink Description Program Type Funding Sou Message from webpage LY Are you Sure OK Button quired Hours o Inter ST Outcomes 20120301
46. ME PREVENTION Maine Office of Substance Abuse OSA Maine Department of Health and Human Services OSA PREVENTION USER MANUAL VERSION 2 2 August 2012 KIT Solutions LLC 5700 Corporate Dr Suite 530 Pittsburgh PA 15237 Ph 888 600 4777 Fax 412 366 7199 MEsupport kitsolutions net TABLE OF CONTENTS ajuda GU CUO ele cece A O ON 6 INOS TOR USING MS APRA EI OY acetate tha td eta paar ee Dah et Nea ch dasha acl arate vas etch 7 Recommended Compiler Se MINS etrr insert ent sca dacns Mast A a ils Ue segue et 7 Voten Naga 6 aa E E er eee 8 oo E icin acndeeteaccteantean tenor antes 9 POTO no COEN 10 Data ACIS AGS UM A o a a a 11 0 1109 0 A AL BUWONS SR A eee ee re 12 PACINO Vl VU pr APP tat A A E e 13 A AS 13 LOGIA FOC GMS aiii 14 Be MICS ANNOUNCE MEN aat P ooo 15 SVSIEM Sel P AMISTOSO an aeRO EAR 16 ge Tale el EAS SWO Reem perenne ere eee merrier em Ce ee ee eee ee ee eee ee ene eee 16 Leas e o e e o OE LN 17 Ada MN o a o E o a 17 EUN RS cin aCe AO O APPO OP i e ES E 0 O 20 a eE CO CO EC OO N i 20 MOVIE Slam NS ios 21 Ara nn o e EAEE 22 VIEWING THE Organiza MIMO MOM adidas 22 Editino tne Oia MN O 22 PASSO SIN A es nse de cate A sae AO E 24 CHOOSE Targeted Faclo co sin E la ote a a S 24 AQUINO TAGETO Facial tod 24 Eating Targeted FACIONS rta 25 eE o Oe o adtlodiadealtc deg epaeweds hint aie acunematstan enseuneaenys 26 A eee 26 PAGING Aste ODEN alot NG MN o Pr seioa ace ema ea gage ei conan a
47. T AAE EEA 92 A A A PY NCR rN te en ee Re Cen 93 AOSTA Ive TIME ti its iia paca 93 Adding AMIANTO Mirar arriero totidia aso 93 Eating ANG MIMS ATV Mere oia 94 Deleting Administrative Time Individual Entry ccccsccssssssssssssssssscecsessessessessessessessessassasseeseeseesseseessessessassaesaeseesaeseeseeseessessaesaesaesasseeseeseessussassaesaesausaeseeseeseessasensenseas 94 Deleting Administrative Time Al ENNES ura elas Gaureuntivspndss 95 OF Ta Cold O ee eee ee ee Ra ee ee 96 BEUDE e o EE O rer ter One oe cer er A re ert eer AA ee ere ee eee ree ere eee rere a eee errr ere oe net 97 A ere eer ere ere rn er ae ere ree er ee ere 98 nao ded ated ae aan Dad stil ote ted acai Daas Dek ad sca eu Ded cateleuh a ud outlet eeu Deaostt Oud Gadee 99 A A cso asco cs nana 0a n icon cue tsss Seaton xaos recat ast vsaerususds otos ose asacrsotvona esos eso ose wuss Sine mbes saves a enon auswcls oer aa ye saueessgak aud eat ev qoosack Got aiGg aocsgcheseNe ds 99 Usa Me Scar asias 99 Usmo Te Repons MW eroarea a a a tues ivlaekatidevainacdedeabentvieauedlisieinersenaelan bane inden ngetlna enenamediunen 101 MIG WAM T REDO eanes A AA A a tea anantrate tapas atennnaaed 101 PRIMING OW sea Vnd A e tia dated PE ns ie telapal tudes ec baavincdsuaesinsea die asia be Spend aadnca ts dayinsacade net taslaes dtelnabeoeees 102 Maine OSA User Manual 5 KIT Solutions 2012 INTRODUCTION The KIT Prevention Service is a database tracking software package whi
48. TRATION Administrative Time The Administrative Time area allows users to indicate time spent on prevention that is not directly related to a service Time spent during trainings meetings general planning or even entering information into the KIT Prevention Service can be classified as administrative time Staff Administration Time Adding Administrative Time ad Staff Name Jones Mary M 1 Click Administration from the main menu En 2 Click Administrative Time from the submenu Date Hours Category 3 Select the Staff Name to which you would like to add administrative time entries from 4 Click Add from the left toolbar This is a screenshot of the Staff Administration Time Page 5 Enter the Date as mm dd yyy 6 Enter the number of hours the administrative time took place in the Hours field Staff Administration Time Examples 22018 2 Hours and 75 Minutes a ee 20 45 2 Hours and 30 Minutes a Date Hours Category Comprehensive Plan Development y 2 7015 2 Hours and 435 Minutes Edit Delete 7 Select a Category describing the administrative time from the dropdown list i 8 Click Miia Save from the left toolbar This is a screenshot of the Staff Administration Time Page Note Click E Cancel to quit without saving changes Maine OSA User Manual 93 KIT Solutions 2012 Editing Administrative Time Click Administration from the main menu Click Administrative Time from the submenu
49. a SS eS ae iY Select the appropriate program from the Select Program dropdown list Select the Survey Instrument that you are filling out for the participant from the dropdown list select one of the groups that have been assigned to the selected program from the Group List dropdown From the Select Participant dropdown list select the participant who filled out the survey Select the type of survey you want to review from the Survey Type dropdown list Click MELS Edit from the left toolbar to edit this survey or view the answers Click the ALETAS Modify Date button to modify the date you entered for this survey Click HEELS Back from the left toolbar to go back to the Individual Assessment screen Tips If a Pre test has been given Pre test and Post test will appear in the Survey Type dropdown list If a Post test has also been given then Follow Up test will now appear in the Survey Type dropdown list Maine OSA User Manual 70 KIT Solutions 2012 COALITION Many prevention agencies create coalitions of prevention providers to better serve their communities The Coalition module assists the coalitions by tracking and reporting on meeting agenda Items and task progress Coalition Organization Registration The Coalition Organization Registration module is used to enter basic and contact information of a coalition Once a coalition is registered its members meetings and meeting agendas can be recorded Ad
50. ar 7 You will receive a message stating it was successfully changed Tips ey t Pia oho ogram Activitie ervices Reports Evaluation d Coalition Knowledge Base Huida Support _ Log Off m Staff Administrative Time Quarterly Progress Change Password Data Export A Change Password Click Save to confirm your new password Your change becomes effective immediately Current Password New Password Reenter New Password This is a screenshot of the Change Password Page e The advantage to the Change Password module is any staff member can change his or her own password without having access to the Staff Module e It is important to remember that passwords are case sensitive e Passwords can be any combination of letters numbers and or characters You will use the new password the next time you log in Maine OSA User Manual 16 KIT Solutions 2012 Staff The Staff Information page enables the organization to track staff members hours In order to track staff hours as they relate to specific events the staff members must be set up in this module prior to entering event data A staff member MUST be entered if he she will need access to the database to do data entry or if they are performing a prevention service sment Planning Program Activities Services Reports Evaluation Coalition KnowledgeBase P a Support Log Off Staff Administrative Time Quarterly Progress Change Password Data Export Adding
51. ature section for additional details Click Edit from the left toolbar Make any changes needed to the form Click Siem Save from the left toolbar Note Click E Cancel to quit without saving changes Deleting Staff Information Click Administration from the main menu Click Staff from the submenu Click ESEL Search from the left toolbar to locate the staff member you wish to delete See Using the Search Feature section for additional details Click the Select button to the right of the staff member you wish to delete Click BEGG Delete from the left toolbar You will receive a message asking if you are sure you want to continue with the deletion Click the OK button to continue with the deletion Note Click the Cancel button to cancel the deletion Tips Click the Select button to the right of the staff member you wish to edit You cannot delete a program if Groups have been associated with it Set the Status to Inactive Maine OSA User Manual t Planning Program Activities Services Reports n Staff Administrative Time ia Se PAS E E F Evaluation Coalition Knowledge Quarterly Progress Change Password Data Export Staff Information Login Information User ID Password General Information Salutation Title First Name Last Name Status Second Language This is a partial screenshot of the Program Page Planning Program Activities Services Reports Evaluation C
52. ch is based on the Center for Substance Abuse Prevention s CSAP Minimum Data Set MDS a nationally recognized standard MDS is a collection of standard data elements developed by CSAP to enable states substance abuse agencies community based service providers and others to quantify and compare the number and type of primary prevention and early intervention services delivered The use of these standards provides a consistent and comprehensive basis to collect and analyze data Also additional features have been added onto the MDS standard that will allow greater flexibility and customization for your state as well as easily incorporating science based or evidence based programs into the prevention application The software is designed to use a Needs Assessment to choose targeted risk and protective factors base goals and objectives on these risk and protective factors track prevention activities aimed at accomplishing the goals and objectives and evaluate the progress of the goals and the outcomes success of the programs In addition the KIT Prevention Service facilitates information sharing and tracking meeting results between the Prevention Partners and Coordinating agencies Maine OSA User Manual 6 KIT Solutions 2012 TIPS FOR USING THE APPLICATION EFFECTIVELY The KIT Prevention Service is set up in such a fashion that moving from Left to Right on the menu is the best approach to using the application Start at Assessment filling in al
53. come Level radio buttons select Short term 8 Select the Intermediate Outcome you want to add the short term outcome to from the dropdown list 9 To enter the Outcome Performance Target Verification a Click on the MEET Launch Builder button to launch the Builder Utility See Using the Builder Utility section for instructions Or b Enter the outcome directly into the Outcome Performance Target Verification box Note You may copy and paste into this box 10 The Status is defaulted to Active a Active currently in use can be viewed in other screens b Inactive no longer in use will not appear on other screens or reports 11 A list of available factors is in the bottom box labeled Risk and Protective Factors Click on the Risk amp Protective Factors identified in your Needs Assessment You may select as many as you need Note Selections for this list are based on those selected in the Choose Targeted Factors section a Use the J Move up arrow to move items from the Risk and Protective Factors list to the Selected Risk AND OR Protective Factors list b The Risk and or Protective Factor s you selected will be displayed in the Selected Risk AND OR Protective Factors box Note To remove a factor click on the factor in the Selected list and click the Y Move down arrow 12 Click MERIES Save from the left toolbar Note Click E Cancel to quit without saving changes
54. curring Service Multiple classroo D Recurring Service m HMP Process Step HMP F Program Search Add Edit Inter ST Outcome Save Delete Print Help Inter ST Description This 3 Name of Group This is a partial screenshot of the Recurring Service Page 97 Program Search Program Description Cancel Edit Save Inter ST Outcome Delete Inter ST Description Print Help Name of Group Default Group Completion incomplete Default Group Attendance Yes This is a partial screenshot of the Recurring Service Page O KIT Solutions 2012 7 Enter the date of the event in the Service Date field as mm dd yyyy 8 Select a Service Location from the dropdown list to indicate what county the event took place Note Use the best fit if multiple locations are served by this one event 9 Select a Service Code from the dropdown list Service Date Service Location Abbot Vilage 040 H Note If you are unsure of which Service Code to select select the one that best represents the A ee ooo activity Session Length o yjHrs fo Min 300 Il Check 10 Select the appropriate Service Population from the dropdown list a E yl 11 sey esuees nemetaes ba prepreg a or minutes This is a partial screenshot of the Recurring Service Page 12 If desired enter a description of the event in the Service Description field 13 Click Save from the left toolbar Note Click Meal Cancel t
55. d Achieved check box Maine OSA User Manual 31 KIT Solutions 2012 Editing an Intermediate Outcome 1 Click Planning from the main menu 2 Click Outcomes from the submenu 3 Click ES Search from the left toolbar to find the long term outcome associated with the intermediate outcome you wish to edit See Using the Search Feature for additional instructions 4 Click the Add EditView Int ST Outcomes Add Edit View Int ST Outcomes button 5 Click REEL edit Note Intermediate Outcomes will be 8 characters in length for the Objective Name Click the Select button to the right of the outcome you wish to edit Click MELS Edit from the left toolbar Make any changes needed to the form Click EELEE Save from the left toolbar Note Click E Cancel to quit without saving changes Search from the left toolbar to locate the outcome you wish to oS ot ee Maine OSA User Manual Assessment Mim Program 32 Print Help Planning Inter ST Outcomes Problem Statement Outcomes LTO Number 201203 LT Outcome Outcome Level t te hort te Outcome Name 2012 Entry Date 5 2 gt Outcome Performance Target Verification Selected Risk AND OR Protective Factors Achieved Status Act This is a screenshot of the Inter ST Outcomes Page KIT Solutions 2012 Deleting an Intermediate Outcome 1 Click Planning
56. ding a Coalition Organization 1 Click Coalition from the main menu 2 Click Coalition Organization Registration from the submenu 8 Add from the left toolbar 4 lf known select the Type of organization this coalition is from the dropdown list 5 Enter the name of the coalition in the Agency field 6 Enter the date the coalition joined your organization in the Date Joined field as mm dd yyyy a Ifthe coalition withdraws from your organization you may enter the Date Withdrew and a Withdraw Reason 7 A list of available health categories is in the box labeled Health Category Click on the health category that this coalition corresponds with Select all that apply Note You can select more than one category by holding down the Ctrl key on your keyboard while clicking on your category choices a Use the arrow in the center of the boxes to move items from the Health Category list to the Selected Categories list 8 The health categories selected will be displayed in the Selected Categories DOX Note To remove a category from the Selected list click on the category in the Selected list Maine OSA User Manual Assessment Planning Program Activities Services Reports Evaluation Mew Knowledge Base Administration Support Log Off Coalition Organization Registration Add Edit Save Delete Print Help Coalition Organization Registration E Coalition Member Registration Meeting Groups Meetings Coalit
57. dropdown list You E can select multiple entries for the survey Note The Select Instruments options found in the dropdown list are based upon the Choose This is a partial screenshot of the Program Page Domain selection a Click the Apply button b The instrument will appear in the box directly below the Select Instrument dropdown list Save from the left toolbar Note Click K Cancel to quit without saving changes Note You will now have to register a group for the program Click the ilMMRSGlsiaursmsescrs Add Edit View Groups button For more instructions on registering a group see Adding a Group to a Program Follow steps 4 9 Tips e To remove a program type funding source domain outcome or instrument from the selected box click on the item and then click the Remove button to return it to the dropdown list e If you will be doing Assessments for participants you must select an Instrument Maine OSA User Manual 41 O KIT Solutions 2012 Adding a Local Innovative Program 1 Click Program from the main menu 2 Click Program from the submenu 3 Click MELLE Add from the left toolbar 4 Select Local Innovative as your program type by clicking the radio button 5 Enter the name of the program in the Program Name field 6 Enter in the description of the program in the Description field 7 Select the Program Type from the dropdown list You can select multiple
58. e Maine OSA User Manual Assessment Watunu Program Problem Statement Outcomes Assessment Problem Statement Assessment Year 2012 Y Short Description for identification Increase enforcement of underage drinking laws ml Spell Check Problem Statement Ending Date mm dd yyyy 5302013 ii Date mm dd yyyy i y This is a screenshot of the Problem Statement Page E Program Problem Statement Outcome A Search Add Edit Save Delete Print Help 27 Problem Statement Assessment Year 2012 vl Short Description for identification Increase enforcement of underage drinking laws v Spell Check Problem Statement Message from webpage E 2 Are you Sure OK Button Beginning Date mm dd yyyy Ending Date mm dd yyyy This is a screenshot of the Problem Statement Page KIT Solutions 2012 Outcomes The Outcomes Long Term Intermediate and Short Term module allows you to identify outcomes to develop a timeline of performance monitors for each problem statement The Long Term outcome is your final performance target Short term and intermediate outcomes are associated with each Long Term outcome and identify not only a performance target but also the risk or protective factor being addressed by that outcome nent Mimi Program Activities Services Reports acemer SEeSSNC Problem Statement Outcomes
59. e XI Email Work Address City State Zip Code i Home Phone This is a partial screenshot of the Staff Information Page Note The permission levels for the staff member must now be set For detailed instructions on setting staff permissions see Modifying Staff Permissions Maine OSA User Manual KIT Solutions 2012 Tips e f staff members cannot access any of the modules they have not been assigned permissions See the Modifying Staff Permissions page for additional instructions e The Status is used to keep a staff member in the database for history purposes but removed from all the staff lists on forms When a staff member leaves your organization you will not be able to delete the staff member if they performed services but you can make them Inactive to remove their names from forms and prevent the staff member from entering the application e Design a naming convention in order to keep your staff names uniform and ease the administration tasks of creating users e Login names are NOT case sensitive e Passwords ARE case sensitive e Passwords can be any combination of letters numbers and or characters Maine OSA User Manual 19 KIT Solutions 2012 Editing Staff Information ae E Click Administration from the main menu Click Staff from the submenu Click ESEL Search from the left toolbar to locate the staff member you wish to edit See Using the Search Fe
60. e counts associated with the program are filled in for you To add comments or correct contact information click MAL toolbar Edit from the left To add Progress comments for each intermediate and short term outcome to the Outcomes section Select the appropriate Long Term Outcome from the dropdown list and then click the Edit button located to the right of the LT Outcome List dropdown list When completed click the Save button for Section B You will only be able to view the Program Counts Section C ES Save from the left toolbar Note Click bead Cancel to quit without saving changes Maine OSA User Manual 96 rain q lt b be Report Period 07 01 03 09 30 03 gt Program ACROSS AGES A PROGRAM OVERVIEW Contact Person Phone Number Address Start Year Contract Number Program The Across Ages Program is a mentoring initiative in Philadelphia Description ME DNE E NE OOL A RELEASE ESTACA z This is a screenshot of the Quarterly Progress Report Page B OUTCOMES PROGRESS LT Outcome List 200701 M Edit Long term Outcome N 200701 By 4 30 2007 decrease binge drinking among Middle School Students in Edit Button Maine from 15 to 10 as measured by One ME Adult Survey This is a screenshot of the Quarterly Progress Report Page B OUTCOMES PROGRESS LT Outcome List Long term Outcome 200701 By 4 30 2007 decrease binge drinking
61. e OSA User Manual 76 KIT Solutions 2012 Editing a Coalition Member 1 Click Coalition from the main menu 2 Click Coalition Member Registration from the submenu 3 Click EEL Search from the left toolbar to locate the member you wish to edit See Using the Search Feature section for additional details Click the Select button to the right of the member you wish to edit Click MELE Edit from the left toolbar Make any changes needed to the form Click HEELE Save from the left toolbar Note Click E Cancel to quit without saving changes ae E Deleting a Coalition Member 1 Click Coalition from the main menu 2 Click Coalition Member Registration from the submenu 3 Click EEL Search from the left toolbar to locate the member you wish to delete See Using the Search Feature section for additional details 4 Click the Select button to the right of the member you wish to delete 5 Click MES Delete from the left toolbar 6 You will receive a message asking if you are sure you want to continue with the deletion Click the OK button to continue with the deletion Note Click the Cancel button to cancel the deletion Tips Ac AR i ant Assessment Coalition Organ Search Add Edit Save Delete Print Help Assessment Coalition Organ Search Add Edit Save Delete Print Help Planning Program Activities Services Reports ization Registration Coalition Membe
62. e report to your computer to view at another time pad Note You do not have to save the report to print o 4 If you clicked Open the report will open in a new window in the Export format docto requested Click the print button a or to print the report This is a screenshot displaying a report in Internet Explorer 5 Click the El X in the top right corner of the window to close the exported report 6 Click the El X in the top right corner of the window to close the reports viewer screen Tips e The recommended format for printing is Acrobat PDF file e lfyou have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Show Report PDF etc Maine OSA User Manual 102 KIT Solutions 2012
63. elect the topic from the Choose Topic dropdown list The answer will be displayed in the box below the dropdown list 4 To close the Expert Help window click on the ail in the upper right hand corner Tips pHelp Windows Internet Explorer e kithost met E Expert Help General Choose Topic What are Performance Outcomes Based Prevention Services v The Performance Outcomes Based services are systematically planned measurable strategies based on the identified needs of those we serve and reduce risk factors that increase the likelihood of substance abuse within our environments The Performance Outcomes Based process is a management tool which clarifies what we want to achieve through reaching our goals and what we are getting for our investment in public programs This is a screenshot of the Expert Help Page e If you have a pop up blocker on your computer hold the Ctrl Control key down while selecting any button used to view the report e g Show Report PDF etc Maine OSA User Manual KIT Solutions 2012 Indicators Indicators are variables that relate directly to some part of a program goal or objective The Indicators section provides a list of Indicators and Risk and Protective Factors 1 Select Knowledge Base from the main menu 2 Click Indicators from the submenu 3 Selecta category from the Choose Category dropdown list 4 Click EEA Show from the left toolbar to display the s
64. elected document ene cee Note If you have a pop up blocker on your computer hold the Ctrl Control key down while sm imine a TIOS Pi dra 5 Anew window will open displaying the document iaa on saving or printing this document see the Printing or Saving the ds This PP A adeo Page 6 To close the window click on the ail in the upper right hand corner Tips e If you have a pop up blocker on your computer hold the Ctrl Control key down while selecting any button used to view the report e g Show Report PDF etc Maine OSA User Manual 90 KIT Solutions 2012 Library The Library section is a repository of commonly requested documents such as service and population code definitions Click Knowledge Base in the menu Click Library from the submenu Select a category from the Choose Category dropdown list gt Ye NS Click BELLA Show from the left toolbar to display the selected document A Note If you have a pop up blocker on your computer hold the Ctrl Control key down while o Choose Category Fosa Gale Ue Clicking the Show button 5 Anew window will open displaying the document Note For information on saving or printing this document see the Printing or Saving the Report section 6 To close the window click on the lkl in the upper right hand corner Choose a category and click Show button then This is a screenshot of the Library Selection Page Tips
65. ent Planning Program Activities Services Reports Evaluation MEM Knowledge Base q Coalition Organization Registration Coalition Member Registration Meeting Groups Meetings Coalition Meeting Group Basic Information Adding Coalition Meeting Groups iF Coalition DemoOrg 800000 Y Meeting Group Evaluation Linkage Y ig 7 Assign Members 1 Click Coalition from the main menu E Staf Member List Selected Members 2 Click Meeting Groups from the submenu pS 3 Click MEE Add from the left toolbar di E This is a screenshot of the Coalition Meeting Group Page Enter a name for the group in the Meeting Group field Assessment Planning _ Program _ Activities Services Reports Evaluation EZAMI Knowledge Base Administration Coalition Organization Registration Coalition Member Registration Meeting Groups Meetings 5 Registered staff and coalition members appear in the box labeled Staff Member List Select the members that are within this coalition meeting group Coalition Meeting Group Select all that apply Basic Information Note You can select more than one member by holding down the Ctrl key on your keyboard ds wi in while clicking on your member choices E Assign Members Note If a coalition member has not been registered yet see Adding a New Coalition Member StafiMember List Selected Members If a staff member has not been registered yet see Adding Staff Information AEA Byerly George Print Cichowsk
66. er en tc ne OR ERR ORR RE RIE OEE eae ee 49 Deleting a Gro o la 50 ACI SCS posi iars 51 e II ee ee eee ee rene 5 Adding ARMA E aed eaaaeat 51 ENCON a ela NM raid 53 EA AMA o e aaa 54 SISTING arar 54 MESAC EAC AA e a TOR y O 55 o A Te eee en ee eee nen 55 PSC UTA A Seance ese a ad cm ounce eae cee casts Seca ee een ee dee ee ese 57 AOAN A RECUNOSC espiando thet ea cea E E E 57 EntenngAtendance MOMO anun inicia 59 Multiple Classroom Io a A E E E E AE E E A EA AEA N A dla 61 ACING sa Multiple Clas STOM SENICE cna a n 61 Editino or DSICTING A SOIC Enisa a E A ace ah weeny ate tea lacedin 63 EMENN oa SENICE TIME sip 64 dol eo ul CEE C EE A a nannee tana eetaadtan tsa neeaneeases 65 Maine OSA User Manual 3 O KIT Solutions 2012 ae e oi AA IS ES 66 A aaa talc te tante cancel tensile late taeda alec neds bs heh thai dita cde gah aha i aacrestabe la dal E la giao iekeatn taht ianaiatnis ale iulconatal saben aaeaemuenle oecenee 67 RO 67 EVa la lO escocia rodri dataset centrica 68 IGIMIGUAL ASSeSS Mm aa iade 68 Completing the Individual Assessment Survey INStrUMeNt ccccccccccssssscsscsssscsecsessessessesaesessesseseeseesausassesseseeseeseuseesaesassesseseeseeseesausaesassessesseseesaesausausausaseesseseeseesaesatsateass 69 PREVIEWING Novidudl ASSeSsMEN eittdrdd a 70 O yO a REE rn iE eee ge eee eee oe are eer 71 Coaliton Organizan COSTO escaso E EEEE 71 Adding a CoaMion Organization a A A eee ee 71 Editing a Coalition Organization Casan
67. er the first or last page of the report Report Period 7 1 2011 to 6 30 2012 Healthy Maine Partnership DemoOrg 800000 Coalition Name Mountainview Partners Section Priority Frameworks 2 Tomove to a specific page in the report type in a page number into this field Progress and hit the Enter key to move to that page 3 The box with the label 100 can be used to change the level of magnification E of the report To change the level of magnification click the black arrow on the This is a screenshot displaying a report in Internet Explorer right side of the blank and choose an appropriate percentage Tips e If you have a pop up blocker on your computer hold the Ctrl Control key down while selecting the Open Report button e Reports require Active X controls to be installed on your computer If you do not have permissions to download please contact your system administrator Maine OSA User Manual 101 KIT Solutions 2012 Printing or Saving Reports Quarterly Narrative Repor E kithost net t Windows Internet Explorer SEE RA des 1 Selecta format from the Select a format dropdown list 2 21 e H 2 Click E P9 Export next to the dropdown list Quarterly Narrative Report EXPO bution 3 The File Download window appears Click the Open button to open and _ Sa eS mo immediately view the report or click Save to save th
68. erm Outcome Add EditWiew nt St Outcomes 2011 LTO Number 201101 Long term Outcome Performance Target Verification Spell Check By 6 30 15 reduce past 30 prescription drug misuse by 23 among Maine s 7 12 graders as measured by the Maine Integrated Youth Health Survey MIYHS and 2 among Maine s 18 25 year olds as measured by the BRFSS Launch Builder 811 epted By Stati Status Active i K This is a screenshot of an Edit Form Choose Targeted Factors Assessment Year 2007 Existing Assessment Year 2007 Risk and Protective Factors Targeted Belief in moral order P Community opportunities for involvement P Raised purchasing age and enforcement P Self esteem R Favorable attitudes toward drug use R Intention to use drugs R Rebelliousness All Risk and Protective Factors List am mm This is a screenshot of a Single Form View Page O KIT Solutions 2012 Data Fields and Buttons In the KIT Prevention Service there are several fields boxes and buttons that are used to collect and store data A Preview Description 00 Text Field Po fill in the blank aka Text Box Drop Down Menu Pos select one aka Pull Down Menu Buttons BE A Y gt o RadioButton selected Notselected O O o Check Boxes W Selected Not Selected Red A red field and an asterisk denotes a required field Black Black text denotes a suggested bu
69. es Page Planning Inter ST Outcomes Return to LT Outcomes LTO Number 201203 LT Outcome Search Outcome Level intermediate Short tern Outcome Name Entry te EN 7 Intermediate Outcome v Add Edit intermediate Outcome Description Save Delete Outcome Performance Target Verification Print Hel Selected Risk AND OR Protective Factors Achieved Status Active This is a screenshot of the Inter ST Outcomes Page 30 KIT Solutions 2012 7 Using the Outcome Level radio buttons select Intermediate 8 To enter the Outcome Performance Target Verification a Click on the Launch Builder button to launch the Bullder Utility See Using the Builder Utility section for instructions Or b Enter the outcome directly into the Outcome Performance Target Verification box Note You may copy and paste into this box Launch Builder 9 The Status is defaulted to Active a Active currently in use can be viewed in other screens b Inactive no longer in use will not appear on other screens or reports 10 A list of available factors is in the bottom box labeled Risk and Protective Factors Click on the Risk amp Protective Factors identified in your Needs Assessment You may select as many as you need Note Selections for this list are based on those selected in the Choose Targeted Factors section a Use the J Move up a
70. g 2012 2013 Groups TND Spring 2012 2013 v Group i E Status Active v Message from webpage E 2 Are you Sure gt gt OK Button This is a partial screenshot of the Group Page Maine OSA User Manual 50 O KIT Solutions 2012 ACTIVITIES SERVICES Participant The Participant module allows you to identify participants for tracking individual attendance for a recurring service Assessment Planning Program RXeiich alte Reports Evaluation Coalition Knowledge E Data Collection Forms Participent Single Service Recurring Service Multiple ctassroom Healthy Maine Works ioa Kas nput Date 6 25 2012 A Adding a Participant Participant Information ee TAGE i re a i Search General Information 1 Click Activities Services from the main menu Y First Name eee i Tan Edit EA 2 Click Participant from the submenu ga one ban Gender elete nei _ Race 3 Click MESS Add from the left toolbar BE mariai totus Ethnicity F Help Contact Information Address City This is a partial screenshot of the Participant Page 4 Enter the participant s First Name Assessment Planning Program MINSA Reports Evaluation Coalition Know 5 Enter the participant s Middle Initial Data Collection Forms Participant Single Service Recurring Service Multiple ctassroom Healthy Maine Works Note If no middle name is known use X
71. ganization Staff Administrative Time Quarterly ProgressiSub Recipient Checklist T Sub Recipient Checklist TT Change Password Data Export Online Training Registration Data Export Export To Access 2000 File z Help Time Period Please Select Time Period Download Button Start Date End Date Download Generate C Modules Table Names Table Groups Created Files e C Exnap ales Export Selected Tables Generate Button M IndxHours M MeetingLog AnS we M IndxiIDomain M MeetingQuestions M Assessment Indxinstrument M MeetingTaskMember M AssTGTRF M IndxLanguage l MeetingTasks M Attendance M IndxLocality l Objective T Client M IndxLocation M Organization M ClientAnswer M IndxMarital M ParentOrganization M CoalitionMember M IndxMinutes M Part1 M CoalitionOrganization M IndxModelProgram l Part1Programs l CPLink M IndxMPDLink M part2 Goal M IndxObjindicator J Part2DataTran This is a screenshot of the Data Export Page 97 O KIT Solutions 2012 SUPPORT On the Support Site you will find links to contact Support go to an online version of this manual and go to frequently asked questions regarding the application gt http kitusers kithost net alias kitusers kithost net support me ME Support Site gt Home Windows Internet Explorer i a x we ae fm El gt whe 1 gt Page Gtok KG 3 1 To reach the ME Prevention Support Site click KIT Support from the main Ma ine sort Site
72. ge KIT Solutions 2012 PLANNING The Planning module allows the county provider to develop a comprehensive strategic plan and to enter their long and short term outcomes Problem Statement This section allows you to make a statement identifying the problems that need to be addressed in your community based on assessment results Adding a Problem Statement 1 Click Planning from the main menu 2 Click Problem Statement from the submenu 3 Click BERE Add from the left toolbar Select the current Assessment Year from the dropdown list 5 Enter a Short Description that will be used later to identify the problem statement 6 Enter in a detailed description of the Problem Statement Note There is a 500 character maximum allowed 7 Enter the Beginning Date and Ending Date for this problem statement as mm dd yyyy 8 Click MELL Save from the left toolbar Note Click E Cancel to quit without saving changes Maine OSA User Manual Assessment Watune Progra Problem Statement Outcomes Search Add Edit Save Delete Print Help Assessment Problem Statement Assessment Year 2012 El Short Description for identification Increase enforcement of underage drinking laws o y Problem Statement Spell Check Beginning Date mm dd yyyy 1 1 2012 Ending Date mm dd yyyy 5 30 2013 This is a screenshot of the Problem Statement Page ME Program
73. ght on the menu is the best approach to using the application Start at Assessment filling in all the information for that area before moving on to the Planning section Continuing in this manner will ensure that all of the sections of the application have enough information to function correctly If all of the different portions are not completed some modules will not work correctly Computer Keys While entering information into a form several keys are helpful for moving the cursor from one information box called a data field to another The table below summarizes those keys Key Description X The Cursor The TAB key ry Hold down the SHIFT key and then press the TAB key on The Ctrl Control key s Use the MOUSE by pointing and clicking to move the cursor Maine OSA User Manual Function Points to desired location Moves the cursor to the next data field Moves the cursor to the previous data field Enables blocked material to open due to pop up blocker Moves the cursor by pointing and clicking 8 KIT Solutions 2012 Menu Information The Menu for the service is located across the top of the screen Some Main Menu categories may be broken down into submenu categories to choose from The Main Menu categories list the main modules that are within the application When a Main Menu category is selected a list of submenu categories will be displayed below the Fiscal Year y Main menu
74. her and specify the instrument in the Other text box 10 Click on the RE Apply button to turn these choices into an outcome Note To exit the Builder Utility click the Cancel button Spell Check Verb increase 2 week binge drinking This is a screenshot of the Builder Utility O pP 1 99 p 2 0 10 Maine OSA User Manual 38 O KIT Solutions 2012 PROGRAM Program Programs are implemented with the intention that they will result in a specific outcome The program module allows the user to identify their programs and assign groups to each program Adding a Science Evidence Based Program 1 Click Program from the main menu 2 Click Program from the sub menu 3 Click MEE Add from the left toolbar 4 Select the Science Evidence Based radio button 5 Select which type of program you want to add Model Program Promising Approach Effective Program from the Science Based dropdown list 6 Select the Program from the dropdown list Note If you want to obtain detailed information about the program click the Pinto Info button 7 Click the Apply button a The Program Name and Description will be filled in for you Maine OSA User Manual P Add Edit View Groups inovativ Spell Check Program Name SIR Description Program Type Funding Sources Identified Domain Status ACi Required Sessions Required Hours This is a partial
75. hoose Domain dropdown list This is a partial screenshot of the Program Page 11 The Status is defaulted to Active a Active currently in use can be viewed in other screens b Inactive no longer in use will not appear on other screens or reports o o i i n A Status Active v Required Sessions Required Hours 12 If desired enter in the Required Sessions required number of sessions ace 3 13 If desired enter in the Required Hours required number of hours 20120301 By 06 10 2013 decrease I P favorable attitudes toward alcohol use among High school students in Jacob High fr Note This is the total number of hours for the program not the session 14 Select the Inter ST Outcomes from the dropdown list to link to this program U Parllabeetsomenel a i E You can select multiple entries for the Outcomes Note Once an outcome is selected it will appear in the box directly below the Outcomes dropdown list Maine OSA User Manual 40 KIT Solutions 2012 15 Enter the Start Date and End Date for the program as mm dd yyyy Start Date mmiddlyyyy 00172012 End Dato mmfddlyyyy 06 10 2013 Note If you are unsure of the Start Date and or End Date enter the beginning and ending Notes date of the fiscal year 16 If desired fill in the Notes box if you wish to enhance the pre populated description of a Science Based program a Ja 17 Select the survey instrument from the Select Instruments
76. i Cheryl a Use the gt arrow in the center of the screen to move members O Wm from the Staff Member List to the Selected Members list le Here Ortiz Seraphina b The member s you selected will be displayed in the Selected rat Heather Members box Baber ki Note To remove a member from the Selected list click on the member in the Selected list and click the arrow 6 Click MELL Save from the left toolbar Note Click E Cancel to quit without saving changes This is a screenshot of the Coalition Meeting Group Page Maine OSA User Manual 79 O KIT Solutions 2012 Editing a Coalition Meeting Groups Click Coalition from the main menu Click Meeting Groups from the submenu Use the Meeting Group dropdown list to find the group you want to edit Click MELE Edit from the left toolbar Make any changes needed to the form Click BEAN Save from the left toolbar Note Click E Cancel to quit without saving changes oe AA a Deleting a Coalition Meeting Groups 1 Click Coalition from the main menu 2 Click Meeting Groups from the submenu 3 Use the Meeting Group dropdown list to find the group you want to delete 4 Click BEG Delete from the left toolbar 5 You will receive a message asking if you are sure you want to continue with the deletion 6 Click the OK button to continue with the deletion Note Click the Cancel button to cancel the deletion Maine OSA User Manual 80 Pri
77. ime Input Date dropdown list that you wish to add an agenda to Agenda Distributed _ Probe Rules mati e Minutes e 2 Select the appropriate date from the Meeting Date dropdown see _ attended Chait Recorder Input Note The most current date will be listed first Help etc een ae 3 Click the Agenda button ue E This is a screenshot of the Coalition Meeting Log Page Major Agenda Items AgendaltemName 4 Click EEE Add from the left toolbar co nn 9 Enter the name of the agenda in the Agenda Item Name field a 6 If you have the available information enter the Agenda Details for the meeting PF ua 7 Click EEEE Save from the left toolbar Note Click E Cancel to quit without saving changes oe oes 4 8 Click MEE Back from the left toolbar to go back to the Meeting Log screen Cen as C Majority Vote Tabled Other Please Specify o Dissenting Views Or Other Opinions yl This is a screenshot of the Agenda Page Maine OSA User Manual 84 O KIT Solutions 2012 Editing an Agenda Item 1 From the Meeting screen select the appropriate Meeting Group from the dropdown list that needs it agenda edited 2 Select the appropriate date from the Meeting Date dropdown Note The most current date will be listed first Click the Agenda button Click MELS Edit from the left toolbar Make any changes needed to the form Click MEELES Save from the left toolbar Note Click E Cancel to qu
78. ion Organization Registration Basic Information Coalition DemoOrg 800000 Y Type Agency Po v Health Category Selected Categories Chronic Disease A Date Joined Component A Physical Activity Nutrition an Date Withdrew Priority Frameworks Withdraw Reason This is a partial screenshot of the Coalition Organization Registration Page Assessment Planning Program Activities Services Reports Evaluation MEN KnowledgeBase Administration Support LogOf Coalition Member Registration Meeting Groups Meetings Coalition Organization Registration Basic Information Coalition Type M Agency Health Catego Selected Categories Section 1 Infrastructure Supp lt Date Joined Chronic Disease E Component A gt Date Withdrew Obesity Withdraw Reason This is a partial screenshot of the Coalition Organization Registration Page O KIT Solutions 2012 y and click the arrow 9 Enter all Contact Information including Office Name Address City State County 10 Click Note Click Cancel Maine OSA User Manual Zip Code and Phone Save from the left toolbar Cancel to quit without saving changes 72 Contact Information Office Unit Physical Address City County e State Zip Code Phone Fax Mailing Address Alternate Phone This is a partial screenshot of the Coalition Organization Page O KIT Solutions 2012 Editi
79. ion will be listed in the _ Assessment Planning Program PONEN Reports Evaluation Coalition Knowledge Base Administration Support _ Log Off d ropdown list Data Collection Forms Participant Single Service Recurring Service Muttiplectsssroom Healthy Maine Works a The Program Description will fill in automatically for you Single Service 5 Select the appropriate Inter ST Outcome from the dropdown list M Print Data Collection Forma Note Inter ST Outcome and Inter ST Outcome Description are filled in automatically search all y based on the program that was selected ES Program Description a The Inter ST Description will fill in automatically for you EA iner sT Outcome y 6 Enter the date of the event in the Service Date field as mm dd yyyy Ga ntor St Description elp 7 Select a Service Location from the dropdown list to indicate what county the T service Date _ Service Location E event took place This is a partial screenshot of the Single Service Page Note Use the best fit if multiple locations are served by this one event Maine OSA User Manual 55 KIT Solutions 2012 8 Select a Service Code from the dropdown list Note If you are unsure of which Service Code to select select the one that best represents the activity a The Count Method will be filled in automatically for you based off of the Service Code selected Note The Service Code dictates the method of counting required this wil
80. is a screenshot of the Outcomes Page KIT Solutions 2012 Using the Builder Utility The Builder Utility makes the process of entering outcome descriptions easier and more accurate Assessment MIT Program Activities Services Reports Evaluation oalition Problem Statement Outcomes Planning Long term Outcome Added View IntST Outcomes Search 2011 v LTO Number Cancel Problem Statement Abuse of prescription drugs in 6th to 12th grade youth E i Sata z j i Edit Long term Outcome Performance Target Verification 1 To go to the Builder Utility click the AMRETTAETTR Launch Builder Save button from the Planning Long Term or Inter ST Outcomes Edit form a Help Launch Builder button Launch Builder 11024 Status Active vi This is a screenshot of the Planning Long term Outcome Add page Enter the Target Date as mm dd yyyy Select either increase or decrease from the Verb dropdown list Select the Indicator from the dropdown list Enter the target population in the Target Group field One ME Youth Suvey Enter the Location that this outcome is targeting Apply button Select either Percent or Mean from the dropdown list Sianas Ace ll Accepted By Stat Insert values for baseline and desired outcome in the From and To fields Select the Instrument that will be used to measure the outcome from the dropdown list Note If an Instrument is not within the list select Ot
81. ist P An emotionally supportive parental family milieu P Association with peers who are involved school recreation religion or other activities P Belief in moral order P Bonding to societal institutions This is a screenshot of the Choose Targeted Factors Page O KIT Solutions 2012 6 Click MELL Save from the left toolbar Note Click E Cancel to quit without saving changes Tips e The Risk and Protective Factors List is in alphabetical order with Protective Factors listed first Editing Targeted Factors Click Assessment from the main menu Click Choose Targeted Factors from the submenu Select the Assessment Year you wish to edit from the dropdown list Click MELS Edit from the left toolbar Make any changes needed to the form Click HEELE Save from the left toolbar Note Click E Cancel to quit without saving changes F H S a Y S Tips e You will not be able to delete the targeted factors for an existing assessment year e You will not be able to remove a targeted factor from the Risk and Protective Factors Targeted box if it has been associated with an outcome Maine OSA User Manual 25 Choose Targeted Factors Assessment Year Existing Assessment Year 12013 v Risk and Protective Factors Targeted R Community attitudes favorable to drug use All Risk and Protective Factors List This is a screenshot of the Choose Targeted Factors Pa
82. it without saving changes So S p Deleting an Agenda Item 1 From the Meeting screen select the appropriate Meeting Group from the dropdown list that needs it agenda deleted 2 Select the appropriate date from the Meeting Date dropdown Note The most current date will be listed first 3 Click the METETE Agenda button 259 Delete from the left toolbar 5 You will receive a message asking if you are sure you want to continue with the deletion Click the OK button to continue with the deletion Note Click the Cancel button to cancel the deletion Maine OSA User Manual Major Agenda Items Agenda Item Name Facilitating communication tween schools commun J k Agenda Details Discussion Decision Decision Method This is a screenshot of the Agenda Page Major Agenda Items Agenda Item Name Facilitating communication tween schools commun Y k Agenda Details Discussion Add Message from webpage E Edit Cave 2 Are you Sure Delete Decision J aa MAA Help OK Button Decision Method This is a screenshot of the Agenda Page 85 KIT Solutions 2012 Task Assignment Use the Task Assignment screen to describe the task and assign it to members in the group Adding a Task 1 From the Meeting screen select the appropriate Meeting Group from the dropdown list that you wish to add an agenda to 2 Select the a
83. l be specified in the Count Method field Depending on the service code different counts will be required For example A Health Fair counts the number of attendees not the actual count of people that visited your booth p e HIS 9 Select the appropriate Service Population from the dropdown list o a 10 Enter in a descriptive name that identifies the group served in the Name of SS Group field e dl PO Session Length Hrs 0 Min Note After the initial entry of the Name of Group it will appear in the Choose Existing Groups to be used at a later date aos z This is a partial screenshot of the Single Service Page 11 Fill in the Count field with the appropriate number of attendees or other measure specified by the Service Code Count Method 12 Enter the amount of time the event lasted in the Session Length fields Note You may leave a zero in one of the fields but at least one of the fields must have an amount higher than zero a Enter an amount in the Hrs hours field b Select any Min minutes from the dropdown list 13 If desired enter a description of the event in the Service Description field 14 Click IEEE Save from the left toolbar Note Click teal Cancel to quit without saving changes Note You must now enter your staff time See Entering Staff Service Time for help Maine OSA User Manual 56 O KIT Solutions 2012 Recurring Services The Recurring Service module allows you to e
84. l the information for that area before moving on to the Planning section Continuing in this manner will ensure that all of the sections of the application have enough information to function correctly If all of the different portions are not completed some modules will not work correctly Recommended Computer Settings Screen Resolution You will get the best screen layout if you set your PC monitor settings to 1024 x 768 pixels or larger If your screen resolution is smaller ex 800 X 600 pixels everything on the screen will appear larger But if you use 800 X 600 pixels then you will have to scroll more both up amp down and left amp right to access all the data fields Web Browser The web browser supported by the KIT Prevention Service is Microsoft Internet Explorer IE Currently Mozilla Firefox Netscape AOL MSN and other browsers may not be supported by KPS They may function but not to design specifications We recommend users have the latest version of IE installed on their computer along with the updates provided by Microsoft which are released periodically Pop Up Blockers Modern computer security technology and usability features development have lead to pop up blocking Although this new feature of internet browsers toolbars and other 3rd party managing software blocks hazardous and annoying pop ups sites like KIT Prevention require pop ups to be able to function If your pop up blocker is enabled then there is a possibilit
85. ng a Coalition Organization Registration 1 Click Coalition from the main menu 2 Click Coalition Organization Registration from the submenu 3 Click E Search from the left toolbar to locate the the organization you wish to edit See Using the Search Feature section for additional details Click the Select button to the right of the organization you wish to edit Click MELE Edit from the left toolbar Make any changes needed to the form Click Siem Save from the left toolbar Note Click E Cancel to quit without saving changes A SES Deleting a Coalition Organization Registration 1 Click Coalition from the main menu 2 Click Coalition Organization Registration from the submenu 3 Click E amp H Search from the left toolbar to locate the the organization you wish to delete See Using the Search Feature section for additional details 4 Click the Select button to the right of the organization you wish to delete 5 Click MALES Delete from the left toolbar 6 You will receive a message asking if you are sure you want to continue with the deletion Click the OK button to continue with the deletion Note Click the Cancel button to cancel the deletion Maine OSA User Manual anning Program Activities Services Reports Evaluation Wri Knowledge Base Coalition Organization Registration Coalition Member Registration Meetings Print Help i Coalition Organization Registration
86. ng screen will appear OSA Healthy Maine Par tnerships Maine Department of Health and Human Services l Maine Department of Health and Human Services Maine Center for Discase Control and Prevention 1 Enter the user ID login name provided by your acting administrator in the User ID text box HMP and ME Prevention 2011 2012 2 Enter the password in the Password text box f i User ID A 3 Enter the organization ID in the Organization ID text box E Server Maintenance Normal Maintenance 4 Select the grant you wish to work on from the Select Grant dropdown list Organization ID e S 5 Click the si Login button pa las E Reset Normal Maldianiante ps To log out of the application click the 84 Log Off link on the right of the main Note Please click this link to access fiscal year 2009 2010 menu This is a screenshot displaying the Login Page Tips e The User IDs ARE NOT case sensitive e The Passwords ARE case sensitive eset Reset button will clear all of the login fields Maine OSA User Manual 14 O KIT Solutions 2012 Service Announcement The Service Announcement section that is located on the Login page is there to notify users that the ME KIT Prevention Service is receiving any necessary server updates or other important messages regarding the application If you see Service Maintenance it means that the ME KIT Prevention Service may be down for a short period of time and you will not be able
87. ngs screen The following table summarizes the arrow buttons Maine OSA User Manual Cancel Edit Save Delete Print Help 87 Task Assignment Agenda Task Name Task Details Description Timeframe to Complete in Weeks Date task achieved mm dd yyyy Major Responsible Parties Member List Byerly George Dubois Anna Cichowski Cheryl Burnam Heath Selected Members ad E This is a screenshot of the Task Assignment Page _ Moves only the selected participant from the Selected Members List to the Member List KIT Solutions 2012 Editing a Task 1 From the Meeting screen select the appropriate Meeting Group from the dropdown list that needs it tasks edited 2 Select the appropriate date from the Meeting Date dropdown Note The most current date will be listed first 3 Click the E Task button 4 Click MELS Edit from the left toolbar 5 Make any changes needed to the form 6 Click IEE Save from the left toolbar Note Click E Cancel to quit without saving changes Deleting a Task 1 From the Meeting screen select the appropriate Meeting Group from the dropdown list that needs it agenda deleted 2 Select the appropriate date from the Meeting Date dropdown Note The most current date will be listed first 3 Click the 1 E Task button 4 Click B amp G Delete from the left toolbar 5 You will receive a message
88. nt Coalition Meeting Group Basic Information Coalition DemoOrg 800000 i Meeting Group Training Assign Members Staff Member List Selected Members erete Coalition Meeting Group Basic Information Coalition DemoOrg 800000 Mi Meeting Group Training v Assign Members Message from webpage A Staff Member List a j Are you Sure hris ed Members OK Button ED This is a screenshot of the Coalition Meeting Group Page KIT Solutions 2012 Coalition Meetings The Coalition Meetings module is used to record any meetings that may occur between coalitions Meeting Log GUA Adding a Meeting a as E a liasons V Meeting Date 10 1 2012 v 1 Click Coalition from the main menu n Distributed cogi Rules Used pee Minutes Distributed 2 Click Meetings from the submenu Sve i o l m o 3 Select the appropriate Meeting Group from the dropdown list Member Attended esciiator of Minutes Meeting 4 Click BELEM Add from the left toolbar ram Haath Edit i nam nea Cd George This is a screenshot of the Coalition Meeting Log Page Assessment Planning Program 5 Enter the date of the meeting in the Meeting Date field as mm dd yyyy a 6 Select the Start Time and End Time from the dropdown lists NN cia Evaluation Meta Knowledge Base A 7 Check any of the appropriate check
89. nter an event that is delivered more than one time to the same set of participants e g a parenting class series Adding a Recurring Service 1 Click Activities Services from the main menu 2 Click Recurring Service from the submenu AA Add from the left toolbar 4 Select the appropriate Program from the dropdown list Note All of the programs that have been entered for your organization will be listed in the dropdown list a The Program Description will fill in automatically for you 5 Select the appropriate Inter ST Outcome from the dropdown list Note Inter ST Outcome and Inter ST Outcome Description are filled in automatically based on the program that was selected a The Inter ST Description will fill in automatically for you 6 Select the Name of Group from the dropdown list Note The Name of Group was created in the Program module a The Default Group Completion field is defaulted to Incomplete Incomplete group is still occurring and future attendance expected li Complete group attendance is complete no future attendance expected lil Withdrew participants are no longer in the group b The Default Group Attendance is defaulted to Yes indicating that all participants are in attendance Note Select No if no participants for this group are in attendance Maine OSA User Manual unding Worksite Initiative Pi nina ogram o Data Collection Forms ParticipantiSingle Service Re
90. o quit without saving changes Note You must now enter your staff time See Entering Staff Serivce Time for help Tips Service Mode The Service Mode field is used to indicate the number of sessions per group The number is set to R001 for the first session and will automatically increment with each additional session Maine OSA User Manual 58 KIT Solutions 2012 Entering Attendance Information After saving a Recurring Service the Attendance button becomes active allowing you to keep track of participant attendance Recurring Service A A A cn Program ACROSS AGES Service Mode 1 After clicking BEAN Save for an event click the Attendance I program Deecipon gt button Pennsylvania that successfully imp Attendance Button 2 Click MS Edit from the left toolbar rr 3 Adjust the attendance for the participant by selecting the appropriate choice in TOE SNE ETT the dropdown lists Add new participant Search a Attendance Yes or No was this participant present Add 0 o wil Semen Return to Service Button Note Your participants will all be defaulted to Yes for attendance Save i do j Delete b eompienon Status of this participant i the program i Incomplete future attendance is expected default li Complete program attendance complete no future attendance is expected iii Withdrawal no longer in the program left before the sessions This is
91. oalition Knowledge Staff Administrative Time Quarterly Progress Change Password Data Export Staff Information Message from webpage Login Information User ID Password e 2 Are you Sure General Information utton Salutation Sant First Name Last Name T Status Second Language This is a partial screenshot of the Program Page Base Etue Support LogOff Base Eue Support Log Off KIT Solutions 2012 Modifying Staff Permissions Once you have saved the new staff entry click the button to set the staff member s permissions You can tailor a specific user s access level to each area of the KIT Prevention Service The permissions are defaulted to a normal access level for a particular user but anyone that has access to the Staff area can modify access levels for any user on the application The different levels of access can be set as follows e No Permission No access to a particular module e Read Only Staff can only view information e Read and Write Staff can add new information view and edit existing information e Full Control Staff can add new information view edit and delete existing information 557 Module Name Page Name Permission i Assessment Choose Targeted Factors Full Control 1 Click the GELET Permission button from the Staff Information page ga CP aming Problem Statement Ful Control oe a LocalObjective Full Control y 2 Set the permissi
92. ommunity liasons Start Time End Time Input Date 10 2 2012 4 Agenda Distributed CI Robert Rules Used Input Member Attended Meeting Info Chair Recorder Faciliator of Minutes This is a screenshot of the Coalition Meeting Log Page 82 Meeting Log arc Gir ae Coalition DemoOrg 800000 Meeting Group School and community liasons Meeting Date 10 10 2012 Cl Minutes Distributed v End Time v Input Date 10 2 2012 Robert Rules Used Start Time Y Agenda Distributed Chair Recorder Attended Faciliator of Minutes Edit Button Burnam Heath Byerly George This is a screenshot of the Coalition Meeting Log Page KIT Solutions 2012 8 Use the check boxes to indicate whether the member was in attendance whether they chaired or facilitated the meeting and or whether they recorded the minutes Note A checkmark will appear inside the box indicating it was checked 9 Click the Update button Note To cancel any of the changes you have made click the Cancel button 10 Click HELLES Save from the left toolbar Note Click E Cancel to quit without saving changes Tips Assessment Planning Program Activities Services Reports Evaluation iets KnowledgeBase Administration Coalition Organization Registration Coalition Member Registration Meeting Groups Meetings Meeting Log Task Coali
93. ons for the each module according to the level of permission Program Program Fut Control E the staff member should have see above Acties m A TEUR ze QQ i Ave Single Service Full Control y 3 Once you have set the permissions for the account click Save from ee ere the left toolbar Reports Monitor Analysis Full Control y Note To exit this screen without saving any of the changes you have made click aes UN ministrative ull Contro gt Back from the left toolbar Evaluation individual Assessment Full Control y 4 Back from the left toolbar to return to the Staff Information screen aii EEE Member Registration Full Control y Meetings Full Control Meeting Groups Ful Control Administration Organization Full Control y Staff Full Control y This is a partial screenshot of the Staff Permissions Page Maine OSA User Manual 21 O KIT Solutions 2012 Organization Information The Organization Information area has fields that can be filled in with details specific to your organization The contact information is useful to the state if they need to contact you with any questions Assessment Planning Program Activities Services Reports Evaluation Coalition KnowledgeBase HUME Support Log Off n Staff Administrative Time A A Change Password Data Export Organization Information Viewing the Organization Information E A A e Status 1 Click Administration from the main menu zg ame Ss Mailing
94. ot be based upon theory and or empirical evidence of a prevention effect One time prevention services include annual events like Red Ribbon Day school assemblies health fairs etc and may or may not be replicable across settings The KIT Prevention Service tracks single events differently than recurring events and multiple classroom events The distinction is based on the participants A single event even if it is the same curriculum involves different participants Recurring events involve the same set of participants through multiple sessions e g a parenting class series A multiple classroom event is comprised of a single event happening at multiple locations and therefore different participants e g drug prevention assemblies at different school buildings Assessment Planning Program MIER Reports Evaluation Coalition KnowledgeBase Administration Support Log Off Data Collection Forms Participant Single Service Recurrin g Service Multipte ctassroom Healthy Maine Works i 7 i Single Service Adding a Single Service Print Data Collection Form 1 Click Activities Services from the main menu yo Add pd Hl 2 Click Single Service from the submenu cor eon 3 Click Add from the left toolbar vic OST Ouicome Print Inter ST Description Help This is a partial screenshot of the Single Service Page 4 Select the appropriate Program from the dropdown list Note All of the programs that have been entered for your organizat
95. ppropriate date from the Meeting Date dropdown list Note The most current date will be listed first 3 Click the Task button Select the Agenda you wish to add a task to from the dropdown list 5 Click E Add from the left toolbar Maine OSA User Manual Agenda Meeting Group School and community liasons Search Y Meeting Date Add Start Time End Time Input Date 10 2 2012 Edit Y Agenda Distributed C Robert Rules Used C Minutes Distributed Save Delete Print Member Help Attended This is a screenshot of the Coalition Meeting Log Page Input Meeting Info Chair Recorder Faciliator of Minutes A i Al iT Task Assignment Agenda Facilitating communication between schools common x Task Name l x Task Details Back Description Add o Edit This is a screenshot of the Major Agenda Items Page 86 KIT Solutions 2012 10 Enter the name of the task in the Task Name field If you have the available information you can fill in the Task Details for the meeting Using the arrow buttons move the members assigned to the task from the Member List to the Selected Members List See the table below for a description of the arrow buttons Click MEEIES Save from the left toolbar Note Click E Cancel to quit without saving changes Click Back from the left toolbar to go back to the Meeti
96. r Registration Coalition Member Permission Login Information User ID ladubois Password General Information First Name Title Last Name Dui Status Second Language This is a screenshot of the Coalition Member Registration Page ee a a a e A Evaluation Jee Knowledge Base Program Activities Services Reports Planning Administration Support Log Oi ization Registration Coalition Member Registration Meeting Groups Meetings Coalition Member Login Information User ID a jubois General Information First Name Ani Last Name Title Status Demographic Information OK Button Birth Date 7 Gender Ethnicity This is a screenshot of the Coalition Member Registration Page Race e Once the member has been associated with a Meeting Group the member cannot be deleted Set the Status in the Coalition Member Registration module to Inactive Maine OSA User Manual O KIT Solutions 2012 Modifying Member Permissions Once you have saved the new coalition member entry click the LETSTE Permission button to set the members permissions You can tailor a specific user s access level to areas of the Maine Prevention Service The permissions are defaulted to a normal access level for a particular user but anyone that has access to the Coalition area can modify access levels for any user on the application The different levels of
97. rch Feature section for additional details Click the Select button to the right of the participant you wish to delete E Delete from the left toolbar 6 You will receive a message asking if you are sure you want to continue with the deletion Click the OK button to continue with the deletion Note Click the Cancel button to cancel the deletion Maine OSA User Manual 54 Data Collection Forms ae ee eee Teper ed eg Pe Evaluation Coalition Knowledge Base Admi Program Midi a Reports Participant Single Service Recurring Service Muttipte ctassroom Healthy Maine Works Participant Information Search Add Edit Save Delete Print Help Provider ID Encrypt Name General Information First Name Middle Initial 4 Status Activ Gender Last Name Birth Date Race Marital Status Ethnicity Contact Information Address City This is a partial screenshot of the Participant Information Page Save Input Date 10 9 2012 Participant Information res General Information First Name 300000 boa Last Name x Birth Date e Are you Sure OK Button Marital Status Cancel Contact Information This is a partial screenshot of the Participant Information Page O KIT Solutions 2012 Single Service Activity Single Services are one time prevention activities that may or may n
98. reen Returns you to the previous screen Removes the information currently on the form from the KIT Prevention database After you press Add or Edit a Cancel button will replace the Add or Edit button Cancels the Add or Edit without saving any information entered While entering information into a form several keys are helpful for moving the cursor from one information box called a data field to another The table below summarizes those keys Below are some additional buttons that may appear within a form Will open information in a new window based on the selections in the Edit form Opens the information in the enter edit form for viewing or modifications Maine OSA User Manual 12 KIT Solutions 2012 Additional Features http demo kithost net meprewentdemo pProbStatement aspx bra Spell Check Feature Problem Wo A spell check feature has been added to various sections to help eliminate spelling EUP TEGH marijuana O errors The following section details the various options on the Check Spelling TESTER marijuana O o O lt o wl page When the Spell Check button has been selected a new window will appear displaying the Check Spelling page The spell check feature will look at any words written within a text box or field The following table is a summary of options in the spell check feature Option Description Change to When the Change button is clicked the value in the
99. reenshot of the Organization Information Page Maine OSA User Manual 22 KIT Solutions 2012 Tips e Only the State can change Provider ID Provider Name e f one of these items is incorrect for your organization submit a request through the Contact Support link Maine OSA User Manual 23 KIT Solutions 2012 ASSESSMENT The Assessment portion of the KIT Prevention Service is used to identify the risk and protective factors to target based upon the needs of the community Choose Targeted Factors From your community needs assessment you will be able to identify the risk and protective factors that your prevention programs should targeting The KIT Prevention Service has an option under Assessment where you can select the risk and protective factors for the year All of the long term intermediate and short term outcomes programs and services you provide should be linked to Risk 4 Protective Factors from your Needs Assessment Adding Targeted Factors 1 Click Assessment from the main menu 2 Click Choose Targeted Factors from the submenu anil Add from the left toolbar 4 Enter the current Assessment Year from the dropdown list 5 Inthe All Risk and Protective Factors List box click on the Risk amp Protective Factors identified in your Needs Assessment Select all that apply Note You can select more than one factor by holding down the Ctrl Control key on your keyboard while clicking on your factor choice
100. rrow to move items from the Risk and Protective Factors list to the Selected Risk AND OR Protective Factors list b The Risk and or Protective Factor s you selected will be displayed in the Selected Risk AND OR Protective Factors box Note To remove a factor click on the factor in the Selected list and click the Y J Move down arrow 11 Click MERIES Save from the left toolbar Note Click E Cancel to quit without saving changes Assessment MENTON Program Activities Services Reports Evaluation Coalition KnowledgeBase Ac Problem Statement Outcomes Planning Inter ST Outcomes LTO Number 201203 LT Outcome z Outcome Level Intermediate Short term Outcome Name Search Cancel Edit Save Outcome Performance Target Verification Delete Print Launch Builder button Launch Builder Entry Date 8 29 2012 Spell Check as This is a partial screenshot of the Inter ST Outcomes Page Selected Risk AND OR Protective Factors E Achieved Risk and Protective Factors Status Active Y P Decreased accessiblity R Ambiguous lax or inconsistent rules and sanction R Community attitudes favorable to drug use R Early initiation of drug use R Favorable attitudes toward drug use Move up arrow This is a partial screenshot of the Inter ST Outcomes Page Note When this Intermediate Outcome has been achieved select the H Achieve
101. s a Use the J Move up button in the center of the screen to move items from the All Risk and Protective Factors List to the Risk and Protective Factors Targeted list b The Risk and or Protective Factor s you selected will be displayed in the Risk and Protective Factors Targeted box Note To remove a factor click on the factor in the Targeted list and click the VJ Move down button Maine OSA User Manual 24 o e 0 00 E 2 EDEN a P r T E E r a P A E S E NE O A a A AN MEESSSICUS Planning Program Activities Services Reports Evaluation Coalition KnowledgeBase Administration Support Log Off Choose Targeted Factors Search Add Edit Save Delete Print Help cuties Planning Program Choose Targeted Factors A Search Cancel Edit Save Delete Print Help Choose Targeted Factors Assessment Year Existing Assessment Year 2013 Risk and Protective Factors Targeted R Community attitudes favorable to drug use All Risk and Protective Factors List This is a screenshot of the Choose Targeted Factors Page i SASS 57 Arica Dar r c valnatinr Cnalitior Knn E SE Naco e nn Activities Services Reports Evaluation Coalition Knowledge Base Support Administration Log Off Choose Targeted Factors _ Existing Assessment Year 2013 Risk and Protective Factors Targeted Assessment Year Move Up button A An All Risk and Protective Factors L
102. s e g drug prevention assemblies at different school buildings but the demographics are tracked nent Planning Program Hui Reports Evaluation Coalition Kno Data Collection Forms Participant Single Service Recurring Service Multiple ctassroom Healthy Maine Works Adding a Multiple Classroom Service 1 Click Activities Services from the main menu 5t o MA 2 Click Multiple classroom from the submenu Inter ST Outcome 3 a Add from the left toolbar on Inter ST Description al int biki Name of Group This is a partial screenshot of the Multiple Classroom Service Page 4 Select the appropriate Program from the dropdown list Note All of the programs that have been entered for your organization will be listed in the dropdown list a The Program Description will fill in automatically for you Assessment Planning _ Program MATAME Reports 5 Select the appropriate Objective from the dropdown list Note Objective and Description are filled in automatically based on the program that was selected Participant Single Service Recurring Service Multiple classroom Multiple Classroom Service Copy Service Staff lime Print Data Collection Form a The Description will fill in automatically for you Ea Come n ul Cancel rogram escription 6 Select the Name of Group from the dropdown list Edi Note The Name of Group was created in the Program module ee Inter ST Ou
103. shown Adding a New Coalition Member 1 Click Coalition from the main menu ners Information 2 Click Coalition Member Registration from the submenu G E pE AA 3 Click E Add from the left toolbar ee A Race Ethnicity Y This is a partial screenshot of the Coalition Member Page 4 Enter the member s Login Information a The User ID will be the login name used by the member This maybe sue Pemmo Program hciMiesbenicss fepons Sisto MESES Sonics los anything that you choose Choosing a User ID and Password scheme Coalition Organization Registration Coalition Member Registration Meeting Groups Meetings will simplify administration For Example Using first initial and last name for the User ID Coalition Member b The Password field is where the temporary password is created for L the member This password will be used along with the User ID and Login information Organization ID number to log into the KIT Prevention Service Once a Giad Pond user logs in they can use the Change Password module to change the This is a partial screenshot of the Coalition Member Page password to one of their liking Maine OSA User Manual 74 O KIT Solutions 2012 5 Enter in the member s General Information a Enter the member s First Name and Last Name in the appropriate fields b Select the member s Title from the dropdown list c The Status is defaulted to Active 9 Active currently in use
104. sts of adding individual participants or participant demographic information to a group Adding Participants to a Group 1 From the Add or Edit page for the appropriate group assign the participant to the group by selecting the participant from the Participant List If desired hold down the CTRL Control key on your keyboard to select more than one a Use the gt J button to move the highlighted participant s to the Selected Participant Group box See the table below for a summary of the button functions b The participant s will be displayed in the Selected Participant Group box i If you want to remove a participant from the group click on the participant in the Selected Program Group box and click the lt J button Save from the left toolbar Note Click K Cancel to quit without saving changes The following table summarizes the arrow buttons Participant List 9201011579 800000 Curtis Amy Nicolet Rodney Worth Bill Button Function gt gt Moves all participants from the Participant List to the Selected Participant Group List gt Moves only the selected participant from the Participant List to the Selected Participant Group List o lt Moves all participants from the Selected Participant Group List to the Participant List lt Moves only the selected participant from the Selected Participant Group List to the Participant List Maine OSA User Manual Selected Participant Group
105. t optional field It does not matter the order in which the above fields are filled in but if a required field is not filled in and you try to save the form you will receive a message informing you what field is missing data and you will not be able to save the form until that field has data Tips e All the fields with red labels and asterisks are required fields These must have a value entered before the record can be saved e You can use the TAB key to move from field to field e You can enter an identifying letter of an item in a dropdown list and it will appear in the list e To select multiple data at one time from a Multiple Selector Box or List Box hold down the CTRL Control key on the keyboard and left click the mouse on any of the data options that you d like to include in your entry Maine OSA User Manual 11 O KIT Solutions 2012 Edit Form Buttons Information is added and edited on the computer screen through data entry edit forms The table below summarizes the buttons used to enter edit information Notice that if the button is not in bold print then it is not selectable at this time a Searches for information on the criteria e g client name that you specify Must be pressed first before new information is added to a form Allows you to change the information currently on the form Adds the information on the form to the KIT Prevention Prints the information currently on the form Displays the Expert Help sc
106. t peer pressure to drink Inter ST Outcome By 06 10 2013 decrease I P favorable attitudes toward alcohol use among High school students in Jacob High from 20 to 15 as measured by One ME Youth Survey Inter ST Description Name of Group This is a partial screenshot of the Multiple classroom Service Page Program Mii As Reports ice Multiple ctassroom 63 Recurring Service Program A program to help Bure to drink OK Button Program Description 2 j re you Sure Inter ST Outcome By 06 10 2013 decrease I P favorable attitudes toward alcohol use jamong High school students in Jacob High from 203 to 15 as measured by One ME Youth Survey Inter ST Description Name of Group This is a partial screenshot of the Multiple classroom Service Page O KIT Solutions 2012 Entering Staff Service Time Staff service time that can be tied to a particular prevention service and a particular number of participants is entered from the Activity screen This time is in the form of Direct Service hours time spent face to face at the event as well as Indirect Service hours time spent preparing and or performing follow up duties for the event any support time associated with the event Follow the diagrams and instructions below to record the staff service time a A 2 er PE ee eii fl gt nt Planning Program Meira Reports Evaluation Coalition Knowledge Bz Muttipte ctassroom Healthy Maine Works
107. tcome y i Siasi Inter ST Description 7 Enter the date of the event in the Service Date field as mm dd yyyy ee ame of Group lv 8 Select a Service Location from the dropdown list to indicate what county the a _ ls 3 event took place Service Code x Note Use the best fit if multiple locations are served by this one event This is a partial screenshot of the Multiple Classroom Service Page 9 Selecta Service Code from the dropdown list Note If you are unsure of which Service Code to select select the one that best represents the activity Maine OSA User Manual 61 O KIT Solutions 2012 10 Select the appropriate Service Population from the dropdown list 11 Select the Session Length for the number of hours Hrs and or minutes Min the event lasted from the Hrs and Min dropdown lists 12 Fill in the Count field with the appropriate number of attendees 13 If desired enter a description of the event in the Service Description field Save from the left toolbar Note Click K Cancel to quit without saving changes Note You must now enter your staff time See Entering Staff Service Time for help Maine OSA User Manual 62 Service Population v Session Length 0 Y Hrs 0 Y Min Count Service Description 300 This is a partial screenshot of the Multiple Classroom Service Page O KIT Solutions 2012 Editing or Deleting a Service Editing a Service
108. tes as mm dd yyyy 6 Click the Open Report button to display the selected report in the i i 71412011 6 30 2012 M report window o o i TARON i End Date 6 30 2012 Note For information on saving or printing this report see the Printing or Saving the Report Organization Augusta DemoOrg 800000 v section This is a partial screenshot of the Administration Report Parameters page Tips e f you have a pop up blocker on your computer hold the Ctrl Control key down while selecting the Open Report button e Reports require Active X controls to be installed on your computer If you do not have permissions to download please contact your system administrator e Excel PDF buttons E were added to the Reports module to allow MAC users to view reports and for quick export of the reports Maine OSA User Manual 67 KIT Solutions 2012 EVALUATION The Evaluation section allows users to input answers to surveys that are available on the application Individual Assessment Individual Assessment allows a user to input the answers to Pre Tests and Post Tests for a participant After you have registered a program participant s and assigned the participant s to a group you will be able to go into the Individual Assessment area and fill out the surveys online Click Evaluation from the main menu Click Individual Assessment from the submenu Select the appropriate program from the Select Program dropdown list
109. tion Meeting Group Meeting Date Start Time M EndTime y Input Date 10 2 2012 10 10 2012 4 Agenda Distributed Robert Rules Used CI Minutes Distributed Input Chair Recorder z Member Attended Eaciliator of Minutes a Update Button Burnam Heath O O Byerly George This is a screenshot of the Coalition Meeting Log Page e f you added attendance to the meeting once you have saved the attended members will appear in the member grid e Once the member has been associated with a Meeting Group the member cannot be deleted Set the Status in the Coalition Member Registration module to Inactive For detailed instructions on editing member registration see Editing a Coalition Member e Meetings cannot be deleted Maine OSA User Manual Support LogOff O KIT Solutions 2012 Agenda Use the Agenda screen to enter specific agenda points for this meeting decisions on the point and the process through which the decision was reached Assessment Planning Program Activities Services Reports Evaluation Mew Knowledge B Coalition Organization Registration oalition Member Registration Meeting Groups Meeting Agenda Button Meeting Log Adding an Agenda Item Coalition DemoOrg 800 ney Meeting Group School and community liasons v Meeting Date 10 1 2012 1 From the Meeting screen select the appropriate Meeting Group from the og Start Time End T
110. tive b Click OK to continue with the encryption cor oe a ac Pan Note Click Cancel to cancel the encryption Se Birth Date 57996 Racet White 2 The participants name will be replaced with a randomly generated number to a aimee Ethnicity Not HE ensure confidentiality A 2 tre you sure Note Encryption CANNOT be undone ie Zip Code Alternative Address If different Email Exit Date This is a partial screenshot of the Participant Page First Mame p First Name Last Name Last Name i Birth Date Birth Date Note Notice the name Bill Worth has been changed to 999870 315919 Maine OSA User Manual 53 KIT Solutions 2012 Editing a Participant 1 Click Activities Services from the main menu 2 Click Participant from the submenu 3 Click ELW Search from the left toolbar to locate the participant you wish to edit See Using the Search Feature section for additional details Click the Select button to the right of the participant you wish to edit Click MELS Edit from the left toolbar Make any changes needed to the form Click MEELES Save from the left toolbar Note Click E Cancel to quit without saving changes A SES Deleting a Participant 1 Click Activities Services from the main menu 2 Click Participant from the submenu 3 Click EEL Search from the left toolbar to locate the participant you wish to delete See Using the Sea
111. to select the search categories c Use the second search filter to select how you would like to filter the search results Use the third search filter to select the search criteria e Click the Go button to see the search results 5 Click the Select button next to the entry to go to that page Maine OSA User Manual i nome Or Select a Filter radio button ll las This is a screenshot displaying the Search Staff page A Search Staff Choose Search Category All Categories Te O Choose From All E Is walker Help Or Select a Filter Last Name 5 2 19 Select button Walker This is a sample screenshot displaying the Search Staff page 100 KIT Solutions 2012 Using the Reports Viewer Once you have clicked Open Report the report will open up in a separate window Use this Reports Viewer window to view the report and to save and or print the report Viewing a Report gt Quarterly Narrative Report Windows Internet Explorer SEE ej kithost net 1 Click these buttons lt 1 of 1 _ gt to maneuver to other pages in the report e 1 1 g A id 4 ofi gt bl lt 100 v Find Next Select a format Y Export E The single arrow either forward or backward will move the view to the next E y ww page or the previous page The arrows with the bar can move the report view to AERA eith
112. ual 33 KIT Solutions 2012 Adding an Short term Outcome 1 Click Planning from the main menu 2 Click Outcomes from the submenu 3 Click EE Search from the left toolbar to find the appropriate Long term Outcome that you want to add a Short term Outcome to See Using the Search Feature for additional instructions 4 Click the LEERTE ES Add Edit View Int ST Outcomes button 5 The LT Outcome area is automatically filled in for you Ensure that this is the correct Long Term Outcome you would like to add a Short term Outcome to 6 Click MESE Add from the left toolbar Maine OSA User Manual 34 Planning Long term Outcome a a tota Assessment 047 2012 LTO Number lt gt aa Year Add Edit View Int ST Outcomes Button Problem Statement Alcohol use in high school Long term Outcome Performance Target Verification Spell Check Status Active Accepted By State This is a screenshot of the Inter ST Outcomes Page Planning Inter ST Outcomes LTO Number 201203 LT Outcome Outcome Level Intermediate Short tern Outcome Name Entry Date Intermediate Outcome Intermediate Outcome Description Outcome Performance Target Verification Selected Risk AND OR Protective Factors Achieved Status Active This is a screenshot of the Inter ST Outcomes Page KIT Solutions 2012 7 Using the Out
113. w record The E inter ST Outcome 2 By the e 3 i Bo s P i P Inter ST Description By the end of each class session 95 of participants who complete A only field that must be filled in is the Service Date Any other information may Pri he program will report an increased sense of their personal risk be edited to suit this new event ei LS ervice Date Service Location 3 Make any changes needed to the details Service Code F a Service Population SP14 4 Click alada Save from the left toolbar Session o Hrs Min Count 10 A Note Click E Cancel to quit without saving changes Service Description This is a screenshot of the Multiple Classroom Service Page Maine OSA User Manual 65 O KIT Solutions 2012 Print Data Collection Forms The Data Collection Forms area is an archive of forms that can be used to collect data during events for input into the application Program Hi a A Reports ice Multiple ctassroom 1 From an Activities Service screen click the WERE Data Collection Form button Add 2 The form will open in a new window Edi 3 To close the open window click the xl in the upper right hand corner Baia a Recurring Service Program Program Description A program to help youth resist peer pres ure Data Collection Form button Inter ST Outcome i y we By 06 10 2013 decrease I P favorable attitudes toward alcohol use Inter ST Description among High school students
114. y 6 Click the X to close the Support site window This is a screenshot of the Support Page Maine OSA User Manual 98 KIT Solutions 2012 APPENDIX Search Feature The application shows blank fields if there have not been any data entered or an entry that was previously entered To view or edit data that has already been entered but not being shown use the EAE Evaluation Coalition 5 Change Password Data Export Using the Search Feature a S Search from the left toolbar w General Information Salutation Title First Name hery Last Name Status Active Second Language This is a sample screenshot displaying the User Login page Section 2 6 Monitoring Reports Mica Support Choose From All radio button 2 Use the dropdown list to choose a Category to search by All Categories is the default 3 Select the Choose From All Choose From All radio button to see a list of all of the records saved for that page OR Y 4 Search Category All Categories 2 Choose From All O Or Select a Filter wl This is a screenshot displaying the Search Staff page Maine OSA User Manual 99 KIT Solutions 2012 4 Select the Or Select a Filter Or Select a Filter radio button to limit the search results by filtering the records a To specify the search filters click on the arrow on the dropdown lists and select an option b Use the first search filter
115. y that KIT Prevention may not function or appear properly You should either disable the pop up blocker while using the KIT Prevention Service while remembering to enable it if desired when not in KIT Prevention or create exceptions for the pop up blocker This is cumbersome but may be easier than making exceptions to the pop up blocker To create exceptions for the pop up blocker open your Internet Explorer browser window Once the browser is open click the top toolbar option Tools and then go to Internet Options After the Internet Options window is available you will want to click on the Privacy tab at the top of the window You will notice while on the Privacy tab at the bottom will be a section on Pop Up Blockers If you re Block Pop Ups checkbox is checked then click on the Settings button You can now add the KIT Prevention Service links to the Allowed Sites list which the pop up blocker will ignore when trying to block pop ups from KIT Prevention You will want to add httos kitorevention kithost net for the live application and http demo kithost net for the demo application Once these sites are added to your Allowed Sites list the pop up blocker will no longer prevent pages from loading or appearing while you are using the KIT Prevention Service Maine OSA User Manual 7 KIT Solutions 2012 System Navigating Maine is set up in such a fashion that moving from Left to Ri
116. you wish to edit See Using the Search Feature for additional instructions 4 Click the button 5 Click Cebu delete Note Short term Outcomes will be 10 characters in length for the Objective Name Click the Select button to the right of the outcome you wish to delete 7 Click MALES Delete from the left toolbar 8 You will receive a message asking if you are sure you want to continue with the deletion Click the OK button to continue with the deletion Note Click the Cancel button to cancel the deletion Add Edit View Int ST Outcomes Search from the left toolbar to locate the outcome you wish to Maine OSA User Manual Assessment ME Program Activities Services Reports Evaluation Coalition Knowledge Base Problem Statement Outcomes 37 Search Add Edit Save Delete Print Help Planning Inter ST Outcomes LTO Number 201203 LT Outcome Outcome Level termediat t te Outcome Name 2017 Entry Date Intermediate Outcome 20120301 By 06 10 2013 decrease I P favorable attitudes toward alcohol use among High sch Y Intermediate Outcome Description By 06 10 2013 decrease I P favorable attitudes toward al alcohol use among High school students in Jacob High i Outcome Performance Target Verification Message from webpage E 2 j amp re you Sure OK Button Selected Risk AND OR Protective Factors Achieve Status This

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