Chapter 5: Rosters - kiteassessments.org
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1. row On the View Edit Roster window review or make changes as needed P APER Note If you clear a checkbox that educator or student will be removed from the roster 9 When you are finished making changes click Save KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 5 12 Changes to the Chapter The following table lists the changes made to this chapter since the last major release of the documentation Note The Page column indicates the page number of the current manual where the change appears Change Page Description of Change Logged 12 17 2015 5 3 5 5 5 8 Added the note 5 11 12 47 2046 Added the hint KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu2. 5 1 Chapter 5 Rosters Rosters connect students to educators users in Educator Portal Before rosters are entered both educators and students must be entered into Educator Portal Rosters can be viewed edited created manually or created through an upload process Chapter Contents Chani cake am RO N ee 3A VION a ROS o E E E A ee ey 5 2 MOTO AG MAS ROSES U Do a CSV T ileer E EE EE S ROTOS PETOA aaa e A E A E eet ee one ee 5 3 CS COE get E E TE cap E T E E 5 5 Uploading Koster tS ace cccrisec crease sasmescisavecsnasatsssasexcncsnssacersdinesoncenasasueaceossmecnasannesaeeseseaens 5 6 Reeve wake Roster File UploaU ecrane AE educates A 5 7 O E E E e E EE A AA ENS 5 8 Emea OSU r E E EA E E A EAE E EE 5 11 CDanna a 10 Ue Cae n E E A E O N EA T TEE 5 12 KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 5 2 Viewing a Roster To view a roster perform the following steps l So ee Log in to Educator Portal Click the Settings menu f SETTINGS TEST MANAGEMENT REPORTS Click the Rosters tab From the Select Action menu choose View Roster Select the organizational information Click Search In the list of rosters locate the roster you want to view Click once on the roster row Select Action View Roster SELECT ORGANIZATION Roster Name ee First Name Last Name Subject STATE DISTRICT a lt a gt View 1 1 of 1 SC
3. HOOL KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 5 3 Uploading Rosters Using a CSV File Note Depending upon your program you may not be able to access this function If the action does not display in the drop down menu the procedure is not allowed Rosters are often created using a spreadsheet program that can save in CSV comma separated values format The resulting CSV file can be saved and edited as information changes Note A CSV file template is available Contact the ATS Help Line or your organization for more information Roster CSV File Format All column headings are required but some columns do not require data The CSV Col column is included to help you organize your CSV file Note The Data Req column indicates if the spreadsheet must have data in a D a column Column Heading Data Format or Definition Req Valid Entries Alphanumeric The name for the roster Subject Alphanumeric The subject code assigned by the state Valid entries include ELA M SCI and SS School Identifier Alphanumeric Identification code assigned by the state or other organization that indicates the school the student attends Note The entry must match an entry in Educator Portal Course Alphanumeric The identification code for a particular course Note See the list of codes that follows this table int Course is not a r
4. elect the subject area Hint Course is not a required field A course should only be entered 1f instructed to do so by the assessment program Select Action Create Roster Manually DISTRICT ROSTER NAME SUBJECT COURSE Select Select 9 Click the checkbox next to the appropriate educator SELECT EDUCATOR Educator First Name Last Name ih identifier status View 1 5o0f9 KITE Educator Portal User Manual 2015 The University of Kansas ATS Help Line 785 864 3537 Or kite support ku edu 5 10 10 Click the checkbox s next to the appropriate student s SELECT STUDENTS Student First Name Middle Last Gender Grade Course identifier Name Name View 1 10 of 55 11 Click Save KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 5 11 Editing a Roster Note Depending upon your program and level of access you may not be able to access this function If a Save button does not display in the View Edit Roster window the procedure is not allowed To edit a roster perform the following steps 1 Log in to Educator Portal Click the Settings menu TEST MANAGEMENT REPORTS 3 Click the Rosters tab SSS From the Select Action menu choose View Roster Select the organizational information Click Search In the list of rosters locate the roster you want to view Click once on the roster
5. equired field A course should only be entered if directed todo so by the assessment program KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu CSV Column Heading Data Format or Definition Col Req Valid Entries E School Year Y YYYY The four digit ending year of the current school year e g for the 2015 2016 school year enter 2016 F State Student Y Numeric The student s state identification Identifier number G Local Student N Numeric Unique code assigned to the Identifier student by the school or local education agency Student Legal First Ea Alphanumeric The student s first name Y Ea Student Legal Last Alphanumeric The student s last name Y Educator Identifier Alphanumeric The educator s identification number Note This number should match a user in Educator Portal Educator First Name Alphanumeric The educator s first name Educator Last Name Alphanumeric The educator s last name M Remove from roster N Remove If the information should be removed from a roster type Remove in this column Otherwise the column should remain blank KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 5 5 Course Codes Note Course is not a required field A course should only be entered if directed to do so by the assessment program If a course is en
6. file failed to upload Click the CSV m file under the file column Status Created Updated Records were value created successfully 12 02 2015 Rejected value Records were rejected a 12 02 2015 04 01 52 PM Completed Records Created Updated 2 Rejected 2 Alerts 0 Click the CSV file under the file column Alerts value Records were created successfully but os another issue exists Click the CSV file under the file column KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 5 8 Creating a Roster Manually Note Depending upon your program and organization you may not be able to access this function If the action does not display in the drop down menu the procedure is not allowed To create a roster manually one at a time perform the following steps 1 Log in to Educator Portal 2 Click the Settings menu TEST MANAGEMENT REPORTS 3 Click the Rosters tab 4 From the Select Action menu choose Create Roster 5 Select your organizational information DISTRICT SCHOOL ROSTER NAME SUBJECT COURSE Select Select SELECT EDUCATOR SELECT STUDENTS 6 Click Search KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 5 9 7 Inthe Roster Name field type a name for the roster 8 Inthe Subject menu s
7. tered the entry must be one of the codes in the following table English Language and ALG Algebra ENGLANCAP Composition AP English Literature and ALG1 Algebra 1 ENGLITCAP Composition AP ie CWTN Creative Writing TCLIT Literature KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 5 6 Uploading a Roster File To upload a Roster CSV file perform the following steps l 2 8 2 Log in to Educator Portal Click the Settings menu TEST MANAGEMENT REPORTS Click the Rosters tab From the Select Action menu choose Upload Roster Select the organizational information In the File field click the CSV icon Select the appropriate file Note Verify that the file has a csv file extension Filenames with extensions ending in xls or xlsx will be rejected Click OK Verify that the correct file is displayed in the File field 10 Click Upload KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 5 7 Reviewing Roster File Upload The final step to uploading a roster file is to verify that all reports uploaded successfully Information on error messages is located in Chapter 8 Messages Hint The brackets indicate that information specific to your upload testing program or state will be displayed in the message Failed The CSV
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