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User`s Manual - Firmware Center

1. e a SS Fatbea eo p C Width 5 00 in zoom view scan Sie asi wo oe ew 5 Select the scanning method you want to use on the Scan Method drop down menu 6 Select the mode you want to use for your scans on the Image Type drop down menu 7 Select a scanning resolution on the Resolution drop down menu 8 Select the setting for the scanning features e g Sharpen Descreen etc that you want to use 9 Click on the Preview or Scan button to preview or scan you documents 98 A Glance of the User Interface a Galatea 1 _ S KI D _ 4 _ sSeaab Width 5 08 In Length 3 52 In m Size 4 61 MB 10 11 a A W N 1 Scan Method Choice ADF Multipage Flatbed Choice Black amp White Halftone1 4 Diffusion 8 Bit Gray 24 Bit Color 48 Bit Color 3 Resolution an 50 72 100 144 150 200 300 600 1200 2 4 Brightness Adjust the brightness level from 100 to 100 5 Contrast 7 Adjust the contrast level from 100 to 100 7 Invert Reverse the color of your scanned image 8 Flap your image 6 Further Tools Descreen Sharpen Color Adjustment Auto Level Advanced Settings From left to right C M 10 Paper Size Select your paper size from Card 4 x2 5 Photo 5 x3 5 Photo 3 5 x5 Photo 4 x6 Photo 6 x4 A5 B5
2. 2 Press the W or A key to display List Test Print and then press the Enter key Ji Press the W or A key to display Config Page and then press the Enter key 4 Press the Enter key to return to the initial screen 19 Installing the Printer Driver Using Network l Insert the provided CD ROM into the CD ROM drive If Auto Run starts click Cancel and then Exit 2 Open the Printers and Faxes window or Printers window 3 Click Add a printer This will start the Add Printer Wizard and then click Next Printers and Faxes File Edit Yiew Favorites Tools Help a 7 t ya Search Key Folders Gi ddress Sy Printers and Faxes Printer Tasks B Add a printer sil S JD ax Lj See Also 2 Troubleshoot printing Get help with printing Other Places Details 4 Click Local printer attached to this computer or Local printer clear the Automatically detect and install my Plug and Play printer check box and then click Next Add Printer Wizard Local or Network Printer The wizard needs to know which type of printer to set up Select the option that describes the printer you want to use A network printer or a printer attached to another computer T To set up a network printer that is not attached to a print server bp use the Local printer option Ji Click Create a new port and then select Standard TCP IP Port in Type of port 20 Add Printer Wizard Select a Printer P
3. 4 Gateway IP Lo a 5 DNS Server 6 _SMTP Server 7 SMTP Port 25 8 _POP3 Server 9 POP3 Port 10 LDAP Server 11 LDAP Port Explanation of contents 1 DHCP Enable Choose Yes to obtain IP subnet gateway addresses automatically from DHCP server 2 I P Address The Internet Protocol IP address assigned to your machine by your network administrator or by DHCP server 3 Subnet Mask The net mask address assigned by your network administrator or by DHCP server 4 Gateway IP The gateway IP address assigned by your network administrator or by DHCP server or by DHCP server 5 DNS server The IP address of DNS server assigned by your network administrator 6 SMTP Server The IP address of your SMTP mail server assigned by your network administrator 7 SMTP Port The port number of your SMTP Mail Server 8 POP3 Server The IP address of your POP3 server 9 POP3 Port The port number of your POP3 server 10 LDAP Server The IP address of your LDAP server 11 LDAP Port The port number of your LDAP server Note DHCP server With DHCP Dynamic Host Configuration Protocol a host can automatically be given a unique IP address each time it connects to a network making IP address management an easier task for network administrators If the DHCP server is available from your network you do not need to enter TCP IP subnet mask gateway and DNS information
4. Click Update to permanently save all the latest change on the product or 4 Exit to leave the screen without saving any latest change Address Book Manager E mail Group Ne Delete Modify eda JE Group Group Name Description artner my business partner Group counter 1 20 141 Deleting Groups To delete a group 1 Inthe Address Book Manager screen click the Group icon and choose a group you wish to delete Address Book Manager E mail Group New Delete Modify E mail Name E mail Address Description Z __ liohn jahn abc com new distributor mary mary bbb com my customer E mail counter 2 300 2 Click Delete to erase the group A Confirmation dialog box appears to confirm your deletion Click OK to delete or Cancel to exit Microsoft Internet Explorer P J Ave you sure yon want to delete these items Cancel 3 Click Update to permanently save all the latest data on the product or Exit to leave the screen without saving any latest data Note You can make multiple selections by choosing one group and then pressing the Shift or the Ctrl key to delete them at once 142 Managing Fax Phone Book With the Fax Phone Book you can send your scanned documents simultaneously to multiple fax machines to increase your efficiency The Fax Phone Book allows you to create up to 200 phone numbers and 20 phone groups to save the time entering your num
5. Full Control Check Full Change m Read Control 55 Specifying a Folder Template by the Product s Embedded Web Page For management purpose the product allows the administrator to specify the Folder Template remotely only through the product s embedded web page Please note it is not available to specify these settings on the Touch panel To specify the Folder Template by the product s web page 1 Type the IP address of the product in the URL field of your browser and then press Enter to launch the product web page Web Image Monitor IS800C Model IS800C System F W Version 0 38 Home Page Version 0 38 Best viewed with 1024 768 IE 5 0 or higher Netscape 6 0 or higher or Mozilla Firefox Copyright c 2007 Ricoh Company Ltd All Rights Reserved Administrative Settings 2 Click Folder Template to prompt the following Folder Template screen Folder Template Format Compression Level Multi Level BRW Gray Spee File Format TIF Compression Level Resolution 5 dpi d Image Density Subfolder ON E Report to e mail Document Size Ad 56 3 Enter or select an input parameter respectively and then finally click Update to save your settings Refer to the following table for the detail of each setting Protocol Color File Format Choose the protocol you desire to store your scanned image Choice FTP HTTP CIFS HTTPS Spec
6. ssssssssssnsnnnnnunnnnnnnnnnnn 59 Setting Required Fax SettiN S isiciccticccivatcascotendentonteed sodenccaseuanecdsemsccaseweaccias 64 SELLING Y OUP LOCATION aa aaa aa aa 64 Setting Your Fax Header sssssssssuusnnuusnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 65 5 OPeratlO esinsin isur a i viens OO Loading PANGS sisi tcis casei stmaa tats caairen ducwaltices tuaiey dncwacieestueied aaaea iaa 67 Notice On USING ThE ADP sciciccccccnccccccccacsnnnsmnccmnnstaccsanamnccwanataccsansanccwaes 67 Placing Document s In the ADF cccccccccccccccccccccccccccccueccueccuccccauauaaas 68 Placing Document s on the GlaSS sssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 69 MAKING CODICS icke s a EEES 70 Basic OPeratlo eaaa O a 70 Advanced Operation s ssss2 22 2525222 522u2525u2020220u0220u0u2unnnnnnnnnnnnnnnnn 71 Sending Your Document to E mMailS ssssssssssss2u22222225 22225222222220220220 202 2 n 74 Basic ODGlAUlONn irria 74 Advanced Operation crius a a aaa 75 Using the Soft Keyboard sssssssnssu2nnn20un22u20uu222222u20nnnnnnnnnnnnnnnnnnnnnnnn 79 Using the Address BOOK ssssssssss22225222222222222u2222u202022020220u0unnnnnnnnnnnn 80 Sending Your Document to Filing ServerfS ssssssssss 2 82 BASIC ODGLAUION edie a a O desereeeveninancesaNe 82 AGVaNnGeG Opera tioN icce aaa 83 Adding A New FOlder iiccinsascsianiaacedas tard caaawe nina ton ndaewiaindis taaseeoeeiaredenns 87
7. 1 in 1 2 in 1 4 in 1 landscape 4 in 1 portrait 1 in 1 means one page will be printed in a single sheet of paper 2 in 1 means two pages will be printed in a single sheet of paper as illustrated 4 in 1 landscape means four pages will be printed in a single sheet of paper in rows from left to right top to bottom as illustrated 4 in 1 portrait means four pages will be printed in a single sheet of paper in column from top to bottom left to right as illustrated Ja Oe 4 in 1 landscape 4 in 1 portrait If you wish to contain specific wordings as your stamp please enter text in this option for your scanned document Note In the Stamp field there is a small Soft Keyboard icon shown at the upper right corner Touch anywhere on the Stamp field to bring up the soft keyboard to enter your stamp characters Factory Default 73 Sending Your Document to E mails Bas ic Operation Using the Default Setting The To CC BCC Field Place your document s with text FACE UP in the ADF or FACE DOWN on the glass Press the E mail button on the control panel The following E mail main screen appears E Mail Recipient The Address Book button Resolution Paper Size 200dpi A4 of Enter the e mail address Touch any place on the To field the empty box in the center to bring up the soft keyboard to type your email address
8. Before you begin to send your scanned document to your destination server there are a few things you need to be aware of The following will introduce you several server systems used with the product Settings the Servers to Store Your I mage FTP FTP Stands for File Transfer Protocol It is a common method of transferring files via the Internet from one computer to another FTP use RFC 959 FTP as their protocol and the default Port is usually 21 Therefore please make sure you have legal FTP account with the privilege of writing under the directory to save the files and the password before using FTP to save the files To add a sub directory from the product you need to have the privilege of adding a new directory HTTP HTTP uses RFC 2616 HTTP 1 1 as the protocol and the default port is usually 80 If you are not using the HTTP port to save the files you must change the HTTP Port of the product to the port for the Web Server Generally speaking Web Server such as IIS or the other HTTP server will use anonymous account for authentication so that the user can link directly to the web page without entering the user name and password first Hence if the HTTP Server allows anonymous account for authentication when you use the product to keep the files there is no need for setting any text in the field of Login name and Password of the product On the other hand if IIS or HTTP server does not allow anonymous account for a
9. File format for documents to be sent in black and white via filing from the product Choice 1 Multi Level Gray ON OFF 2 File format PDF MTI FF Multi page TIFF TIFF 3 Compression Level Low Medium High If you choose ON from Multi Level Gray the file formats include PDF JPEG TIF MTIF and JPEG_EXIF If TIF or MTIFF is selected as your file format the compression Level is limited to RAW only If you choose OFF from Multi Level Gray the file formats include PDF TIF and MTIF The compression Level of MTIF or TIF includes G3 G4 and Raw Factory Default 40 Explanation of file format PDF Portable Document Format is a very popular file format used by Adobe You can view PDF files using Adobe Acrobat or Adobe Reader TI FF MTI FF TIFF The Tagged Image File Format is a flexible bitmap image format supported by virtually all paint image editing and page layout applications Also virtually all desktop scanners can produce TIFF images JPEG Joint Photographic Experts Group compression provides the best results with continuous tone color and the smallest file size JPEG EXIF Exchangeable image file format Exif for digital cameras The following table gives you an idea of file size v s file format File Format FE PoF JPEG File Size A4 Color 200 dpi 53KB 212KB 41 Fax Default Used to specify the fax default settings Item Description O S Set default quali
10. M _ 24Vdc 2 0A Jack Connect the other end to an appropriate power outlet 4 Press the power switch to the I position to turn on the product After Showing the booting up message the LCD display prompts the preset ready status Note You can press the Energy Saver button on the control panel to switch to the power saving mode If the product is idle for 15 minutes default setting it automatically shuts off the scanning lamp Press any key except the Power Saving button to return to the ready status 17 3 Installing the Printer Driver Before beginning this chapter be sure to set up the machine by following the procedures shown in the Quick Installation Guide Before Installing the Printer Driver Selecting the Panel Display Language The default language setting for the printer display panel is English Omit the following procedure if you want to use English on the panel display 1 2 Turn on the printer power Press the Menu key Press the W or A key to display Language and then press the Enter key Press the W or A key to select the language and then press the Enter key Press the Menu key to return to the initial screen 18 Printing the Test Page You can confirm that the printer works properly by printing a test page configuration page However you cannot check the connection between the printer and your computer by printing the test page al Press the Menu key
11. A4 Letter Legal scanner maximum 11 Measuring Unit Choice cm inch and pixel Image Type ontrast irror Function Preview Auto Area 99 Using the Basic Features Choosing Your Scan Method Choice Flatbed Used to scan a single page on the flatbed for example pages from newspaper clipping paper with wrinkles or curls ADF Multipage Select this setting if you need to scan multi page document from the automatic document feeder ADF Selecting a Proper I mage Type Black amp White Choose B amp W if your original contains only B amp W text pencil or ink sketch Halftone Halftones are reproduction of image that gives the illusion gray An example of halftone imaged would be the pictures you see in newspapers 8 bit Gray 8 bit Gray images contain actual shades of gray 8 bit Color 8 bit Color image provides 256 levels of color hues 24 bit Color Choose 24 bit Color if you wish to scan a color image Halftone 8 bit Color 24 bit Color 100 Determining a Proper Resolution A proper resolution reproduces a clear image with good details The resolution is measured by dots per inch dpi Adjusting the Brightness and Contrast 1 Brightness Adjusts the lightness or darkness of an image The higher the value the brighter the image 2 Contrast Adjusts the range between the darkest and the lightest shades in the image The higher the contrast the bigger the different grayscale Enlargin
12. Instead this information will be automatically given for the product IP Address An IP Internet Protocol address uniquely identifies a host connection to an IP network System administrator or network designer assigns the IP address The IP address consists of two parts one identifying the network and the one identifying your node The IP address is usually written as four numbers separated by periods Each number can be zero to 255 For example 10 1 30 186 could be an IP address SMTP Stands for Simple Mail Transfer Protocol It is the main communication protocol used to send and receive e mail on the internet DNS Stands for Domain Name System The DNS server identifies hosts via names instead of IP addresses If the DNS server is available on your network you can enter the domain name instead of digits for the IP address POP3 POP3 is the latest Post Office Protocol 3 this is a service that stores and serves e mails for various client machines that are not connected to the Internet 24 hours a day E mails are held in POP3 until you log on LDAP Stands for Lightweight Directory Access Protocol LDAP enables users to access directories and address books directly from external networked devices to simplify document distribution Internet Communication Features Scan to E mail The product allows you to deliver your scanned document to e mail addresses on the network The document is first scanned and converted to a standard P
13. TIFF M TIFF Gray 8 bit PDF JPEG TIFF M TIFF Color 24 bit PDF JPEG TIFF M TIFF Compression Method B W RAW G3 G4 Gray JPEG Colori JPEG Compression Level ow Medium High L upported Resolution 75 100 150 200 300 400 600 dpi Default Resolution 200 dpi Address Book Capacity Max Address 2000 Group 100 No of Address in Each Group 99 Multiple Recipients allowed Supported Mail Server Lotus Mail Server 5 0 MS Exchange Server 2000 2003 RedHat 7 0 SendMail Supported LDAP Server Windows 2003 Active Directory with SFU Service for Unix Windows Server 2000 MS Exchange 5 5 Lotus Notes R5 Supported Mail Application Microsoft Outlook 2000 Microsoft Outlook Express 5 0 Microsoft Outlook Express 6 Eudora 4 3 2 Lotus Notes R5 154 Compatibility Resolution Receive dpi 200x100 200x200 200x400 dpi Send dpi 200x100 200x200 Compression ransmission Speed age Memory peed Dial rror Correction Mode es Monitor Speaker Yes Specification of Filino File format B W single bit PDF TIFF M TIFF Gray 8 bit PDF JPEG TIFF M TIFF Color 24 bit PDF JPEG TIFF M TIFF Compression Method B W Raw G3 G4 Gray JPEG Colori JPEG Compression Level Low Medium High Supported Resolution 75 100 150 200 300 400 600 dpi Default Resolution B W 200 dpi Gray 200 dpi Color 200 dpi No of Filing Folders 155 Index Account List 149 Account Management 48 147 ADDING A NEW FAX GROUP 145 ADDIN
14. The compression Level of MTIF or TIF includes G3 G4 and Raw Factory Default 86 Adding A New Folder If your location to save current scanned document is not in current Folder list add a new one by touching the Add New Folder button This prompts the following New Folder screen The New Folder screen contains server and scanning parameters that are almost the same with the parameters of Folder Template except the Folder Name Refer to the following table to enter the relevant value and then finally touch the B amp W Start or Color Start button to start sending your document New Folder lf setup is finished press Start to go Server Options Scan Options Note After sending the scanned document to your target server the new folder will be automatically added to the folder list in the Folder main screen Target URL Please choose the type of protocol of your filing server in the first field Choice includes FTP HTTP CIFS HTTPS Please enter the target URL in the second field You can enter either the domain name or the IP address with the directory path Note that the directory will be varied due to different protocol The route starts from the root directory in FTP HTTP HTTPS and CIFS For example ftp http and file https Important note You must use this CIFS filing format file IP computer name folder name to set CIFS URL 87 Enter the port number for the server which
15. Up to 32 characters can be entered Normally you can enter your company name or the fax number of your company in this field Touch anywhere on the ID number field to bring up the soft keyboard to type your text The text in this field as well as the station number telephone number of the product the product s clock including date and time the receiving fax number and page index will be printed at the top of all outgoing faxes as header information Enter the telephone number of the product The Station Number is the phone number of the line connected to the built in modem and the Station Number should be a value not more than 20 characters Some characters such as blank space are supported The value of the station number will be printed as part of the fax header information of all outgoing faxes Touch anywhere on the Station Number field to bring up the soft keyboard to type your number Select to use the device s fax telephone line as a direct outside line PSTN line or as an extension PABX line Choice Outside Extension Enter the number to access the PSTN Pubic Switched Telephone Network line if your device s fax telephone line is used as an extension For example enter O or 9 in the field via the soft keyboard Sets the number of redial attempts if the number dialed is busy Choice O0 1 2 3 4 5 6 7 8 9 10 The Redial value 0 indicates no redial The redial interval setting se
16. amp white or gray image type while applying this function Cobor L Topo C None C A Channel G Channel C E Channel Color L rap oui C None A Channel G Channel B Channel The effect on image after removing the R channel 108 Custom Settings Click the Custom Settings button to access a dialog box where you can save your scan settings and configuration settings There are two tabs Scan Settings and Configuration Settings Scan Settings The Scan Settings tab allows you to save your scanning feature settings in a file load an existing file or delete an existing file 21x Scan Settings Configuration Settings _File Name Image Type Scan Method lav 24 Bit Color ADF One p 300 7 80 13 54 default av2 24 Bit Color ADF One p 300 8 50 14 00 Saving a scan settings file Type a name for your settings in the File Name text box and click the Save button Your settings will be saved and the file name will appear in the list box Using a scan settings file You can use an existing settings file Right click the file name for the settings you want to use and click the Load button The settings in the file will automatically be specified in the scanning features dialog box Deleting a scan settings file Right clicks a file name and press the Delete button the computer keyboard to delete the file Note you cannot delete the default scan settings file default
17. country Code Click Fax Settings from Menu to prompt the Fax Settings screen Enter your text in the ID field For example your company name or your fax number Up to 32 characters or digits can be entered 7 Enter the product s fax number in the Station Number field on the Fax Settings screen Up to 20 digits can be entered and some characters such as space are supported The following is an example of the fax header ID AAA Company Station 5231111 T0 1234567 2007 07 31 15 31 Page 1 65 Operation With an intuitive control panel and a large LCD display the product is designed to be easy to use After the administrator has completed the configuration of the machine basically operating the product takes only a few steps as follows 1 Place your paper either in the ADF or on the glass 2 Press E ce 3 If you are pressing le _ Folder or on the control panel enter an e mail address or select one address Folder from the address book If you are pressing choose your desired folder to save your image Facsimile If you are pressing ce enter a fax number or select one number from the phone book Baw Start Color Start a teror LE 4 Press Black amp White or L Color button to start scanning and send the scanned document to your printer e mail address filing server or a remote fax machine The following sections describe the advanced st
18. decreasing the value makes the printouts lighter Choice 1 2 3 4 5 6 7 Copy Mode Choose the focus of your copy result For example if your document contains many pictures choose Photo If your document contains text only choose Text Speed mode is a standard mode for all documents Choice Speed Text Photo Image Edit Erase Border Sets the length of border you wish to cut Choice 0 0 25 0 5 0 75 1 0 inch or 0 6 13 19 25 mm Margin The Margin Adjustment option will move the copy image Adjustment to the right or and to the bottom depending on Right and Bottom parameters Choice for Right or Bottom 0 0 25 0 5 0 75 1 0 inch or O 6 13 19 25 mm Choose the unit you wish to use Choice Inch mm Factory Default 35 Advanced Copy Collate Choose your copies to be placed in Sort e g pages 1 2 3 1 2 3 1 2 3 or Stack e g pages 1 1 1 2 2 2 3 3 3 orders Choose one of the three types for your duplex printing Choice OFF Short Edge Long Edge Check if your printer includes a duplex option Short Edge means the short edge of the paper will be printed first Long Edge means the long edge of the paper will be printed first OFF Short Edge Long Edge N Up Paper Use the setting to print multiple pages of document to a Saving single sheet of paper and set the sequence of the page images on each sheet of paper Choice 1 in 1 2 in 1 4 in 1 l
19. Address To delete an e mail address Repeat Step 1 to Step 4 from the previous section Adding An E mail 1 Address The Address Book Manager dialog appears Address Book Manager E mail Group Ne Delete Modify E mail Name E mail Address Description john john abc com new distributor mary mary bbb com my customer E mail counter 2 300 2 Choose the address you want to delete from the list and then choose Delete to erase the address A Confirmation dialog box appears to confirm your deletion Click OK to confirm or Cancel to exit Microsoft Internet Explorer 2 J Ave you sure you want to delete these items Cancel Click Update to permanently save all the latest changes or Exit to leave without saving any latest change 3 135 Address Book Manager E mail Group New Delete Modify ors en E mail Name E mail Address Description mary maryigibbb com my customer E mail counter 1 300 Note You can make multiple selections by choosing one email and then pressing the Shift key to delete them at once 136 2 Adding A New Group To send multiple addresses simultaneously at one time you can create address group to speed up the process Up to 99 addresses can be included in one group and a total of 20 groups can be created in the Address Book To add a new group 1 Repeat Step 1 to Step 4 from the previous section Adding An E
20. Documents gt 4 Acrobat Reader 5 0 g Eh SANE E Internet Explorer g ae E Outlook Express g C9 saath gt WR Touchkit utility S 3 MSN Messenger 6 0 Help 3 Microsoft Windows Embedded Studio gt 3 pa Run y H ap Shut Down 2 Click Default Web Site and click the right mouse button and choose Properties The Default Web Site Properties dialog box appears Click the Web Site tab and check if SSL port is editable 53 Wy Internet Information Services berauk Web ste Properties ax H E domino server Fi Default FTP Sit Directory Securty HTTP Headers Curt Enc Sere Extensions a vidi i Wied Sale Operators Peformance IAF Fiters Home Directory Documents E Default Web Site teint Sa blared g Administration Explore za ration H A Default sMTPY Open Description Browse IP Adh ii JA Lira Advanced Start ICF Fost SIL Post ps Stop Connections Pause Unimed T Lied Ta New gt S Cirean riea AU ewiri All Tasks gt fh HTTP Keepedilves Erablad View gt 77 nhl Delete Active kog loimia Refresh Export List Properties Help Oe Cancel Hip 3 In the Default Web Site Properties dialog click the Directory Security tab and then click the Edit button from the Secure communication field The Secure Communication dialog appears x Av Require secure channel SSL Default Web Site Properties 2 x Web Site Operators Performance ISAPI Filt
21. address in the URL field of your browser the product web page will be prompted This web page allows the administrator to create up to 2000 e mail addresses 40 filing destinations and 200 fax numbers to conveniently deliver the scanned documents to multiple recipients External View The Front View AWN ou a W N Input Paper Tray and Paper Support 5 Control Panel Paper Stopper 6 LCD display Document Cover 7 ADF Unit Handle The Connection Ports Se ee 2 Line Jack Telephone Jack LAN Port Printer Port USB Port ADF Port 24VDC 2 0A Power Switch FI i i I MANIE J ADF w00 i 4 5 6 7 To connect the product to a RJ 11 telephone jack provided by the telephone company with a telephone line Note If you wish to use the product as a regular fax machine you must plug one end of the telephone line to the Line jack the external one and plug the other end to the RJ 11 telephone jack with a telephone line This telephone jack should be ignored since no handset is provided with the product To connect network with a network cable To connect the printer with a USB cable To connect a computer as a USB scanner To connect the ADF unit with an ADF cable TO connect power with a power cable To turn on and off the machine The Control Panel Part A Part A LCD Display Used to display current operation Part B Function Keys Used to selec
22. av2 109 Configuration Settings The Configuration Settings tab allows you to customize some special settings Custom Settings EBB Energy Saving Mode checks the Enable box to enable energy savings You can specify a time delay in the Minutes box Click the Apply button to save the changes The default setting is 15 minutes Hint Setting check the Show Hints box if you want to have flags that show the name of an item appear when you place the mouse cursor on an item in the dialog box Click the Apply button to save the changes 110 Using Other Tools al Duplex Multipage SRE Color FF 300 4l E a2 A gt 4 ez ail 2 Width 5 08 Length 3 52 In i Zoom View Size 4 61 MB Measuring Unit A reminder of the measuring system in use By clicking the button you can change the measuring unit Choice Inch cm Pixel Paper Size Provide frequently used scan sizes Choice Card 4 x2 5 Photo 5 x3 Photo 6 x4 B5 A5 A4 Letter and Scanner Maximum Image Size Display image size for the scanned area Lock Image Fix your output width and height 111 Printing Your Document For the detailed instructions on using the print function see the manual Hardware Guide Software Guide provided with the printer The options and the software supported for this machine s print function are listed below When r
23. book on a LDAP server Enter your search string via the soft keyboard 4 Touch the Search button to start searching Address Book Search Search Type LDAP Search String 81 Sending Your Document to Filing Servers Before sending your document to destination servers you should set up a few folders first to speed up the process A folder contains a list of parameters such as your filing protocol directory file name and other scanning parameters On how to set up a new folder please refer to the preceding section Adding a New Folder By the Product s Web page in the previous chapter Basic Operation Using the Default Settings 1 Place your document s with text FACE UP in the ADF or FACE DOWN on the glass 2 Press the Folder button on the control panel The LCD display prompts the following Folder main screen Server Options Scan Options marketing FTP ftp abc com marketing betsy cifs CIFS 10 1 30 42 pcname share el test HT TP 10 1 44 6 test 01 Resolution Paper Size Image Density 200dpi 7 A4 M M 3 Choose a folder to place your scanned image Or you may use the Up arrow or Down arrow button to scroll from the list Or you may switch to most frequently used folder list by touching the Show All button 4 Press the B amp W Start button to send your document s in black and white or the Color Start button to send your document s in color
24. careful not to snag or damage the pick springs 4 Wipe the pad in the direction from top to bottom Be careful not to hook the pick springs 5 Close the ADF unit Your machine is now ready to use OR Nee Feeding Roller 128 Replacing the ADF Snap in Pad After scanning approximately 30 000 pages through the ADF the pad may be worn out and you may experience problems with document feeding In this case it is highly recommended to replace the pad module with a new one For ordering the pad module please consult your nearest dealer and follow the procedure below to replace it Disassembling Procedure 1 Gently open the ADF front cover to the left 2 Press both sides of the ADF snap in pad inwardly with your fingers to pull out the ADF snap in pad from the slot ADF Pad Assembling Procedure 1 Take out the ADF pad module from the box Press both arms of the ADF snap in pad module inwardly with your two fingers 3 Place it into the holes until it snaps into place 129 Appendix Managing the Address Book The product s Java Manager is a convenient and effective browser based tool to manage the address book of the product remotely Since only the administrator can manage the address book it is highly recommended that the administrator read this chapter before manage the product Adding an E mail Address To add an e mail address 1 Start your browser Microsoft I E 5 0 or hig
25. flatbed or more than one load 50 pages from the ADF press the Bind button first The button will be highlighted and after finishing scanning your first page or first load you will be prompted to enquire if you wish to bind next page or next load Place your next page on the flatbed or next load on the ADF and choose Bind to continue After finishing scanning all your pages choose End to close the dialog box 91 Advanced Operation Using Special Settings 1 Place your document s with text FACE UP in the ADF or FACE DOWN on the glass Facsimile Zi Press the Facsimile button on the control panel to prompt the Fax main screen Destination ae oa aH The Phone Book button The Backspace button Quality Paper Size Fine v A4 v 3 Enter the fax number with the numeric keypad on the control panel Or you may touch the Phone Book button to bring up the preset telephone book and then select it from the list You can also select multiple fax numbers at one time To enter next fax number press the Down arrow key at the right of the Phone Number field after finishing entering the first fax number Note the Destination button on the upper right corner will display the number of recipients you have chosen 4 Check if the quality paper size or image density meets your requirement If not change the setting to suit your needs For more information about the settings refer to the settin
26. from the remote fax machine Please try again or use another line 2 The line quality is poor Please try again or use another line If the error still occurs please call service 120 0213 Your fax machine receives wrong fax message from the remote fax machine Please try again or use another line 0215 Your fax machine receives wrong fax message from the remote fax machine Please try again or use another line Your fax machine receives wrong fax message from the remote 0226 fax machine Please try again or use another line The line quality is poor Please try again or use another line If the error still occurs please call service Your fax machine receives wrong fax message from the remote 0229 fax machine Please try again or use another line The line quality is poor Please try again or use another line If the error still occurs please call service Your fax machine receives wrong fax message from the remote 0230 fax machine Please try again or use another line The line quality is poor Please try again or use another line If the error still occurs please call service Memory Full Check if the printer is connected If the printer is not connected the scanned image will be stored in MFP s memory Your printer may have error message Check and solve the 0234 problems Check Send Later jobs These jobs are waiting to be transmitted in memory Carry out these transmissions to free som
27. implemented Name can be found in User Tools gt General Or you may contact your network administrator for further help Authentication requires Contact your network administrator on mail server s authentication mechanism Choose SMTP authentication for E mail security or turn off the mail server s authentication and try again Mailbox unavailable Check To address User not local Check To address help SMTP service extension help Exceeded storage allocation 1 Check To address 2 Check mailbox storage allocation 3 Contact your network administrator for further help Mailbox name is not allowed Check To address Mail action has not been taken Check To address Connection error 1 Check network environment 2 Check if email attachment size is larger than the mailbox quota The transaction has failed Contact your network administrator for further help 116 Information Messages During Filing Meaning tio subfolder failure contact your nearest dealer Failed to connect Make sure the FTP server is not shut downing and port number is FTP server correct If the error is still there contact your FTP server administrator Unpredicted error Contact your network administrator for further help FTP login name Check your login name and try again error incorrect directory existed or not data transfer type Space in system administrator allowed Pe the pr
28. mail Address The Address Book Manager dialog box appears Address Book Manager E mail Group New Delete Modify E mail Name E mail Address Description mary mary bbb com my customer E mail counter 2 300 Click the Group icon and choose New to prompt the Add a New Group Set dialog box Add a New Group Set Name Search v E Mail List v catherine lee catherine ccc com finance Member john john abc com my distributor mary mary bbb com my customer Description E 137 3 Enter your group name 4 Choose the address from the right side and click to add a member to the group Add a New Group Set Search v Name office staff E Mail List catherine brown catherine brown catherine brown bbc com linda linda ccc com engineer Member mary mary bbb com my customer Description office staff 5 Click Add to temporarily save the latest data or Cancel to return to the Address Book Manager screen Add a New Group Set Search v Name office stafi E Mail List v catherine brown linda linda ccec com engineer mary mary bbb com my customer Member Description office staff 138 6 Click Update to permanently save all the latest changes or Exit to leave without Saving any latest chang
29. pages at one time 3 Place your document s with the text FACE UP in the ADF and make Sure that the top of each page feeds in first Paper Guide 4 Adjust the Paper Guides to center the document s in the ADF 68 Placing Document s on the Glass 1 Open the document s cover to reveal the glass 2 Place your document with the text FACE DOWN on the glass and align the document in the upper left corner Document Cover Document with Text Face Down 3 Close the document cover 69 Copy Making Copies Basic Operation Important Before making copies through your printer please make sure your printer has been properly connected to the product and that the power of the printer has been turned on FIRST Otherwise the copy function may not work properly Using the Default Settings 1 Place your document s with text FACE UP in the ADF or FACE DOWN on the glass Press the Copy button on the control panel to prompt the Copy main screen C 78 Lgb gt Ltr T 127 Ltr gt Lgl 200 Photo Press the B amp W Start or Color Start button on the control panel to copy your document s in black and white 70 Advanced Operation Using Special Settings 1 Place your document s with text FACE UP in the ADF or FACE DOWN on the glass Press the Copy button on the control panel to prompt the Copy main screen 78 Lgl gt Ltr Text C 127 Ltr gt Lg
30. required To send e mails from the product e TCP IP network e A SMTP and a optional POP3 server To file document s via intranet e FTP HTTP HTTPS or CIFS protocol environment e Windows 98SE Windows NT Windows 2000 Windows Me Windows XP Windows Vista HTTP or FTP server 12 Unlocking the Scan Unit The scan unit is locked during transport to protect the scanning mechanism from being damaged Be sure to unlock the scan unit before using the machine 1 Locate the lock switch 2 Move the lock switch to the beneath the scanner unlocked position Locked Position The scanning unit at this position before locking the scanner Note If you need to move the product for repair or any other reason be sure to lock the product before moving To lock the product please do the following 1 Turn off the product 2 If the scan unit is not located at the front of the glass turn on the product After the scan unit returns to the front end turn off the product 3 Move the lock switch to the Locked Position 13 Installing the Input Paper Tray 1 Attach the Paper Support to the Input Paper Tray Input Paper Tray Paper Support 2 Then attach the Input Paper Tray to the machine 14 Installing the Paper Stopper Attach the Paper Stopper to the slot of the document cover as illustrated below If you are using A4 or letter size paper pull the lever up to avoid document fa
31. soft keyboard to type the address Text Type your email message here To enter the text you may press anywhere on the Text field to bring up the soft keyboard to type the text File Limit the file size of the attachment of each outgoing email to Separation avoid the size limitation from SMTP servers Use the combo box to select from the list Choice 1MB 3MB 5MB 10M 30MB Unlimited Scan Options Color File Format Choose the file format for your scanned image Choice includes PDF TIF JPEG MTI F PEG_ EXIF Note Choose MTIFF or PDF when you need to scan multi page document and convert it to a single image file Compression Level Choose the compression level for your scanned image Choice Low Medium High If TIFF or MTIFF is selected as a file format the compression Level is defined as Raw only Black White Multi Level Gray Choose ON if you wish to make gray copies or OFF to make a B amp W single bit copies File Format Choose the file format for your scanned image Choice includes PDF TIF JPEG MTIF JPEG_EXIF for Gray image or PDF TIFF MTIF for B amp W image Compression Level Low Medium High If you choose ON from Multi Level Gray the file formats include PDF JPEG TIF MTIF and JPEG_EXIF If TIF or MTIFF is selected as your file format the compression Level is limited to Raw only If you choose OFF from Multi Level Gray the file formats include PDF PCX TIF and MTI
32. the Network Management Tool 30 Summary of the User Tools Information Used to displays the product s basic information Item Description O Z oO Model Displays the product s model name Manufacturer Displays the manufacturer name Version Displays the scanner s firmware version Version Homepage Version Displays the homepage s version Page Count Displays the counters for B amp W Net Scan PC Scan Color Net Scan PC Scan B amp W copy Fax Send Fax Received ADF Total Menu Map Touch Print to print out all the menu items and their values Usage Report Touch Print to print out the counter information 31 General Used to specify the product s general information Item Description gt Machine Name Sets product s machine name The name that you wish to show in recipient s e mail Country Code Select the country which you are located This setting is required to perform the facsimile function Time Zone Sets local time zone based on Greenwich Mean Time GMT With the time zone setting your overseas e mail will display your local time instead of sender s local time Date Time Sets the device s clock including date and time Network Setting Used to specify the product s network settings Item Description S DHCP Enable If you have a DHCP server available on your network and the DHCP has been enabled the above IP subnet mask gateway and DNS server will
33. you want to store your scanned document Default value FTP 21 HTTP 80 CIFS 139 HTTPS 443 If the default value is different from the real case input the correct port number in this field Touch anywhere on the Port field to bring up the soft keyboard to enter the text Server Options Login Name Enter the login name of the destination server Password Enter the file name for your scanned document without extension Using Y M D h m s n makes file name change as time goes Y M D h m s and n represent year month date hour minute second and series number respectively For example type file name test D n will bring your filing file name as test0500001 Report to Enter an e mail address if you wish to send the filing report to the e mail Create a Choose ON to enable the server to create a subfolder Subfolder when sending the scanned image to the destination server Check if you are authorized to write under the destination server Choice ON OFF Item Description Z gt Z o Paper Size Choose your document size Choice A4 A5 B5 Letter Legal Note the legal size is available from the ADF only Resolution The scanning resolution for your scanned document The higher resolution makes a clearer image but occupies more space Choice 75 100 150 200 300 400 600 dpi Choose the density level Choice 1 2 3 4 5 6 7 1 means the weakest density while 7 means the stronges
34. 3 Compression Level Low Medium High If you choose ON from Multi Level Gray the file formats include PDF JPEG TIF MTIF and JPEG_EXIF If TIF or MTIFF is selected as your file format the compression Level is limited to RAW only If you choose OFF from Multi Level Gray the file formats include PDF TIF and MTIF The compression Level of MTIF or TIF includes G3 G4 and Raw Resolution The scanning resolution for your scanned document The higher resolution makes a clearer image but occupies more space Choice 75 100 150 200 300 400 600 dpi Image Density Adjust the image density in seven steps using the control panel Also you can specify the default value of image density in the range of 1 to 7 using Web Page Increasing the value makes your scanned image darker and decreasing the value makes your scanned image lighter Choice 1 2 3 4 5 6 7 Input the name of the subfolder Make sure you have the privilege to create a subfolder under the server Choice ON OFF e mail report to the e mail Document Size Choose your document size Choice A4 A5 B5 Letter Legal Note the legal size is available from the ADF only The default paper size depends on the main tray of the printer Factory Default 58 Editing a Folder by the Product s Web Page You can edit a folder by creating a new folder modifying a current folder or deleting a current folder To add a new folder 1 Typ
35. 82 Folder Advanced Operation Using Special Settings 1 Zi gt Place your document s with text FACE UP in the ADF or FACE DOWN on the glass Press the Folder button on the control panel The LCD display prompts the following Folder main screen Server Options Scan Options Resolution Paper Size 200dpi vy A4 d Choose a folder to place your scanned image Or you may use the Up arrow or Down arrow button to scroll from the list Or you may switch to most frequently used folder list by touching the Show All button On the Basic screen check if the paper size scanning resolution or image density meets your requirement If not change the settings to suit your needs Touch the Server Options tab to prompt the Server Options screen If you are a registered user with a different login name displayed on the Server Options screen please enter your own login name and password your desired file name for the scanned image the e mail address to send the filing report and check if you wish to create a subfolder on the screen Touch the Scan tab to prompt the Scan Settings screen Change the file format and the compression if they are not your ideal choice For information about the setting please see the setting descriptions below Press the B amp W Start button to send your document s in black and white or the Color Start button to send your document s in color 83 S
36. ABLISHED Foreign Address domino server 1665 domino server 1666 ESTABLISHED 54 CIFS CIFS Windows Network Share is a file saving protocol generally used for recourse Sharing of network in Microsoft Windows systems Please set up the shared directory per the network settings for sharing in MS Windows Generally on the shared directory Properties dialog box under the Windows XP select Sharing tab and select Share this folder Click Permissions button to open Permissions for the shared directory dialog box test Properties General Sharing Security Web Sharing Customize You can share this folder with other users on your network To enable sharing for this folder click Share this folder Do not share this folder Share this folder Share name test Comment User limit Maximum allowed Allow this number of users o m v To set permissions for users who access this folder over the network click Permissions To configure settings for offline access click Caching Windows Firewall is configured to allow this folder to be shared with other computers on the network View your Windows Firewall settings Check the Full Control to have full privileges of the shared directory Permissions for test EEErEEEEEEEEEEE Share Permissions Group or user names 8 Everyone Remove Permissions for Everyone Deny
37. Address Description john jahn abc com new distributor mary mary bbb com my customer E mail counter 2 300 Note Up to 300 e mail addresses can be entered in the Address Book 132 Modifying an E mail Address To modify an e mail address 1 Repeat Step 1 to Step 4 from the previous section Adding an E mail Address The Address Book Manager dialog appears Address Book Manager E mail Group Hew Delete Modify Update E mail Name E mail Address Description john john abe com new distributor mary maryia bbb cam my customer E mail counter 2 300 2 Choose the address you want to modify from the list and choose Modify to prompt the Modify an E Mail Address dialog box Or double click the address which you want to modify to prompt the Modify an E Mail Address dialog box Modify an E Mail Address E mail Address 3 Modify your address data 133 4 Click Update to temporarily save the latest data or Cancel to return to the Address Book Manager screen Modify an E Mail Address E mail Address Description 5 Click Update to permanently save all the latest changes or Exit to leave without saving any latest change Address Book Manager E mail Group Hew Delete Modify e fa E mail Name E mail Address Description john lee s johnigabe com distributor in LA mary marycdbbb com my customer E mail counter 2 300 134 Deleting an E mail
38. DF JPEG TIFF or MTIF Multi page TIFF file format and then transmitted to remote recipients simultaneously as an e mail attachment When you send an e mail to someone via the product the product uses Simple Mail Transfer Protocol SMTP to transfer your outgoing e mails to your SMTP mail server and then send these e mails to your recipients through internet o o o o PC Intranet E e 10 Scan to Folder Through the intranet with FTP File Transfer Protocol HTTP Hypertext Transfer Protocol HTTPS a secure way of using HTTP or CIFS Common Internet File System the product allows you to save scanned document directly to a designated server or a personal computer on the network in a standard PDF JPEG JPEG_EXIF TIFF or MTIFF file format CIFS is the sharing system of Microsoft Windows What s unique about this filing function is to let entire corporate users share one machine to send documents to each desired file folder on a designated server or individual computer FTP HTTP HTTPS servers Intranet CIFS servers Windows 17 2 Installing Your Machine This chapter is specifically targeted to the persons who are responsible for the administration of the product It is recommended that the administrator read this chapter before installing the machine Minimum Configuration Requirements To make the best use of the product the following configuration is
39. Edit If you wish to edit a specified local user choose the account from the account list and then click the Edit button to prompt the Edit Account screen Modify the required changes and then click Update to save the settings or Cancel to return to the Account Management screen without saving any latest changes Delete If you wish to delete a current local user select the account from the account list and click the Delete button A warning message appears to confirm your deletion Click OK to confirm or Cancel to exit Click Update to save the settings or Cancel to return to the Account Management screen without Saving any latest changes Note You can make multiple selections by choosing one group and then pressing the Shift or the Ctrl key to delete them at once 151 Specifications items Specification Image 64Mbytes lash Memory Size 8 5 Mbytes Light Source Cold Cathode Fluorescent Lamp Color Output Quality 24 bits Color 8 bits Gray 4 bits CMYK 1 bit mono Optical Resolution 600x600 dpi Dimensions W x D x H 444 x 412 x 272 mm with ADF Weight 6 2 Kgs With ADF Power Consumption Working lt 36 W Standby lt 24 W Sleep lt 18 W Effective Area 152 4 91 44 mm CD Display 7 color TFT LCD LED Indication Power Saving Mode Time to Off 5 15 30 60 240 min Acoustic Noise Standby lt 45dB Flatbed Scanning lt 54 dB ADF Scanning lt 58 dB Operation Environment 5 35 degree C 10 85 RH S
40. F The compression Level of MTIF or TIF includes G3 G4 and Raw pe Default 77 Note v If you make a mistake during the process press the Stop button on the control panel to cancel the operation The machine allows you to send the scanned document s to multiple e mail addresses After finishing entering your first e mail address simply press Enter to type your next address in the next line Up to 64 characters can be entered in the File Name of Attachment To From Reply to Subject and the Text fields If you wish to scan a multi page document and convert it to a single image file choose your output file format to be MTIFF or PDF If you wish to send multiple pages from the flatbed or more than one load 50 pages from the ADF press the Bind button first The button will be highlighted and after finishing scanning your first page or first load you will be prompted to enquire if you wish to bind next page or next load Place your next page on the flatbed or next load on the ADF and choose Bind to continue After finishing scanning all your pages choose End to close the dialog box 78 Using the Soft Keyboard In the E mail main screen the soft keyboard is used to enter your e mail address or message in the text field To use the soft keyboard 1 Keyboard Switch button 2 3 Whenever there is a soft keyboard icon shown in the blank field for example the follo
41. F only Use Density control to adjust image density from level 1 to level 7 Choice 1 2 3 4 5 6 7 Choose the focus of your copy result For example if your document contains many pictures choose Photo If your document contains text only choose Text Speed mode is a standard mode for all documents Choice Speed Text Photo Image Edit Erase Border Margin Adjustment Sets the length of border you wish to cut Options 0 0 25 0 5 0 75 1 0 inch or 0 6 13 19 25 mm The Margin Adjustment option will move the copy image to the right or and to the bottom depending on Right and Bottom parameters Right or Bottom options 0 0 25 0 5 0 75 1 0 inch or 0 6 13 19 25 mm Choose the unit you wish to use Choice Inch mm Factory Default 72 Advanced Copy Collate Choose your copies to be placed in Sort e g pages 1 2 3 1 2 3 1 2 3 or Stack e g pages 1 1 1 2 2 2 3 3 3 orders Choose one of the three types for your duplex printing Choice OFF Short Edge Long Edge Check if your printer includes a duplex option Short Edge means the short edge of the paper will be printed first Long Edge means the long edge of the paper will be printed first Short Edge Long Edge N Up Paper Use the setting to print multiple pages of document to a Saving single sheet of paper and set the sequence of the page images on each sheet of paper Choice
42. Faxing Your Scanned Document sssssssss22 22222525225025u20u22u20u20u20uu0unnunnnnnnnnn 90 BASIC ODEatiOnn sesiissiieaeeviretactuiatencenssers EENEN Nena aan 90 Advanced Operation iisicincisadienscsaeeinccnateenccsescuntsuvaressnanuves pesvecersmanausnss 92 Canceling a Fax JOD wis ciesercserenciea crate acseeerdtceccetencetseencaneeuaeteueenieedueenars 94 Using the Phone BOOK vsiieticerciictsintnicecnientasnactnssamaiecsrienreetnsmuseiaawieeras 95 Scanning Your DOCUMENES ssssss 2 25525u25u25u205u20u20u20u20unuunnnnnnnnnnnnnnn 96 System Reg ir MenNntS isisa na e E eaU ee 96 Driver Installation Procedure sssssunsnnnnnnnnnnnnnnnnnnnnunnnnnnnnnnnnnnnnnnnnn 96 SCanner ODEl AtlON cricironi isnin anna AS 98 A Glance of the User I nterfaCe sssssss2 5 99 Using the Basic Features ssssssossuununnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 100 Using the Advanced Features sssssss2u22u22225u25u20u0220u20u20uu0unnnnnnnnnnn 103 USING Other TOOIS sisiseciiccteerncriscoricstervitetreorsecsiersetetessreensiersveistaserss 111 Printing YOU DOCUIIGIIE sise aaa 112 TFOUDICSNOOUING tiiisctessccenteisiiastess entities DLS Information MESSAGE oceta aaa aaa 113 Information Messages During Scanning and Copying sssssssseseeees 113 Information Messages During Networking sssssssuunnunnnnnnnnnnnnnnnnn 114 Information Messages During E Mailing ssssssssnunnnnnnnnnnnnnnnnnn
43. G A NEW FAX NUMBER 143 ADDING A NEW GROUP 137 ADDING AN EMAIL ADDRESS 130 ADDRESS BOOK 80 ADF Automatic Document Feeder 67 ADF snap in pad 129 Auto Level 103 Auto Select 101 Basic Settings server type server URL server port 148 Bind 76 78 91 Brightness 101 BRIGHTNESS AND CONTRAST 101 BRIGHTNESS CURVE 105 CIFS 55 Clean the ADF 128 Clean the Glass 126 Collate Sort Stack 36 73 Color Adjustment 102 COLOR BALANCE 107 COLOR DROP OUT 108 Contrast 101 Copy Mode Speed Test Photo 35 Custom Settings Scan Settings Configuration Settings 109 DELETING AN E MAIL ADDRESS 135 DELETING GROUPS 142 Descreen 102 156 DHCP server 9 Digital Copying 1 DNS 9 Duplex Off Short Edge Long Edge 36 73 Energy Saver 17 ENLARGING PREVIEWED IMAGE 101 Ethernet Hub 16 fax header ID Date Time Receiving Fax Page Index 65 file format PDF JPEG JPEG_EXIF TIFF MTIFF 11 Fit to Page 44 FTP 49 FTP Folder Template 56 Full Control 55 Gamma 104 Highlight 104 HTTP 49 HTTPS 53 Hue 106 IMAGE TYPE Black amp White Halftone Gray Color 100 Input Paper Tray 14 Internet Communication Features Scan to E mail Scan to Folder 10 INVERT 101 IP Addres 9 JPEG 38 41 LAN 16 LDAP 9 Lightness 106 Loading Your Paper In the ADF On the Glass 67 Making Copies 70 Managing the Address Book Adding an Email Address Modifying an Email Address Deleting an Email Address 130 MIRRO
44. Press Enter to type the 2 e mail address and then click Return to return to the E mail main screen You may also touch the Address Book button to bring up the address book and then select from the list You can also select multiple addresses at one time Press the B amp W Start button to send your document s in black and white or the Color Start button to send your document s in color 74 Advanced Operation Using Special Settings The To CC BCC Field 3 Place your document s with text FACE UP in the ADF or FACE DOWN on the glass Press the E mail button on the control panel The following E mail main screen appears Recipient The Address Book button Subject Resolution Paper Size Image Density 200dpi A4 Fe g Enter the e mail address Touch any place on the To field the empty box in the center to bring up the Soft Keyboard to type your email address Press Enter to type the 2 e mail address and then click Return to return to the E mail main screen You may also touch the Address Book button to bring up the address book and then select from the list You can also select multiple addresses at one time Enter or select CC and BCC address as well if necessary Enter the subject of your e mail via the soft keyboard If not the Default Subject will be displayed in recipients e mail message On the Basic screen check if the paper
45. R FUNCTION 101 MODIFYING A GROUP 140 MODIFYING AN E MAIL ADDRESS 133 Moire pattern 102 Network Management Tool 24 29 network parameters DHCP Enable IP Address Subnet Mask Gateway IP SMTP Server SMPT Port 7 Network Settings IP address Subnet mask Gateway IP DNS Server 26 New Account 149 N Up Paper Saving 1 in 1 2 in 1 4 in 1 landscape 4 in 1 portrair 36 73 Paper Jams 122 Paper Support 14 PDF 38 41 Phone Book 95 POP3 9 PSTN 43 quality type Standard Fine Extra Fine Photo 93 resolution 76 RESOLUTION 101 Saturation 106 Scan Count 31 SCAN METHOD Flatoed ADF Multipages 100 Scan to Folder 1 11 Select Line Outside Extension 43 Select Source 98 Sending Multi Page Document 2 Shadow 104 Sharpen 102 SMTP 9 soft keyboard 26 79 Target URL CIFS filing format 57 TCP IP network 12 TIFF 38 41 unlocked position 13 G4263004
46. User s Manual Safety Information When using this equipment the following safety precautions should always be followed Safety During Operation In this manual the following important symbols are used WARNING Indicates potentially hazardous situations which if instructions are not followed could result in death or serious injury CAUTION Indicates a potentially hazardous situation which if instructions are not followed may result in minor or moderate injury or damage to property Important Indicates operational requirements and restrictions Please read and follow these instructions to ensure a proper operation and to avoid damage to the machine Note Indicates further explanation or clarification Reading this is highly recommended WARNING To avoid hazardous electric shock or fire do not remove any covers or screws other than those specified in this manual N CAUTION To reduce the risk of fire use only no 26AWG or larger telecommunication line cord v Disconnect the power plug by pulling the plug not the cable v Do not touch the metal fingers of the ADF pad module The edges are sharp and touching them may result in injury Precautions Do not install the equipment near heating or air conditioning units Do not install the equipment in a humid or dusty place Use only the AC adapters HEG42 240200 7L by Hitron included with the machine Using other AC adapters may damage the ma
47. andscape 4 in 1 portrait 1 in 1 means one page will be printed in a single sheet of paper 2 in 1 means two pages will be printed in a single sheet of paper as illustrated 4 in 1 landscape means four pages will be printed in a single sheet of paper in rows from left to right top to bottom as illustrated 4 in 1 portrait means four pages will be printed in a single sheet of paper in column from top to bottom left to right as illustrated hy 1 nn i I il 2 il H 3 iF ii em ilh t 2 in 1 4 in 1 landscape 4 in 1 portrait If you wish to contain specific wordings as your stamp please enter text in this option for your scanned document Note In the Stamp field there is a small Soft Keyboard icon shown at the upper right corner Touch anywhere on the Stamp field to bring up the soft keyboard to enter your stamp characters Factory Default 36 E Mail Default Used to specify the default settings set by the administrator when sending an e mail from the product The default settings mean the e mail settings will be reset to these values when the system auto reset time is over or when the product turn off and on again Default E mail Options Description Default Enter text for the default email subject for all outgoing mails Subject sending from the product Up to 64 characters are allowed Touch anywhere in Subject field to bring up the soft keyboard to enter your subject Def
48. ault File Choose default maximum image size for attachment sent by the Separation product The purpose to set file separation is to avoid the file size limitation of SMTP servers Use the combo box to select from the list Choice 1MB 3MB 5MB 10M 30MB Unlimited Default Scan Options Description Original Choose your default document size Size Choice A4 Letter A5 B5 Legal Note The Legal option is only for ADF scan Resolution Choose your default resolution for the scanned document The higher the resolution the greater details for the scanned image yet it requires more disk space Choice 75 100 150 200 300 400 600 dpi Image Adjust the image density in seven steps using the control panel Density And you can specify the default value of image density in the range of 1 to 7 using the product s Web Page Increasing the value makes your scanned image darker and decreasing the value makes your scanned image lighter Choice 1 2 3 4 5 6 7 File format for documents to be sent in colors via E mail from the product Choice 1 File Format PDF J PEG TIFF PEG EXIF MTIF Multi page TI FF Note Choose MTIFF or PDF when you need to scan multi page document and convert it to a single image file 2 Compression Level Low Medium High If TIF or MTIFF is selected as a file format the compression Level is defined as Raw only 37 Black White Multi Level Gray Choose ON if you wish t
49. be automatically given Choice ON OFF I P Address The Internet Protocol IP address assigned to your machine by your network administrator o e administrator administrator m e administrator Factory Default 32 Mail Server Used to specify the product s mail server information items Description O OZ OZO O OoOO O Device E mail Address Account Device E mail Enter the email address of the device This is also Address the default From address when you are sending email from the device OutBox Server Enter the SMTP IP or SMTP URL address SMTP IP or URL a Enter the port number of the SMTP server 25 Authentication Enter the email authentication method Choice None SMTP POP3 authentication authentication or URL ee 110 External Address Book or URL Enter the port number of the LDAP server 389 Login Name Enter the login name of the LDAP server Note 1 In Microsoft Active Directory some servers may require you to add domain name as your full login name For example if your domain name is company and your user name is administrator then your full login name is company administrator When your LDAP server requests an anonymous login please leave your login name and password blank instead of typing anonymous as your login name and password Enter the password of the LDAP server 33 Base DN Enter your bas
50. ber Adding a New Fax Number To add a new fax number 1 Start your browser Microsoft I E 5 0 or higher or Netscape Communicator 6 0 or higher or Mozilla Firefox 2 Type IP address of the product in the URL field For example http 10 1 30 83 The product s embedded web page appears as shown below Web Image Monitor IS800C Model ISso0c System F W Version 0 38 Home Page Version 0 38 Best viewed with 1024 768 IE 5 0 or higher Netscape 6 0 or higher or Mozilla Firefox Copyright tc 2007 Ricoh Company Ltd All Rights Reserved Administrative Settings Login 3 Click Phone Book Manager from the Administrative Settings menu In the login dialog box click Login since no specific password is assigned in default setting 4 Inthe Phone Book screen create your phone book by entering the names and phone numbers as illustrated below 143 Phone Book Manager Phone No List Phone Group 1 2 Name market Name finance Phone No 1234567 i Phone o 2345678 3 sf Name human resource Name abe Phone No 3456789 Phone No 77777777 Name my distributor Name customer 1 Phone No 55555555 Phone No 567777777 7 8 Name Name Phone No Phone No 9 10 Name Name Phone No Phone No page 1 1 of 20 5 Click Updat
51. chine and void the warranty Place the equipment securely on an even flat surface Tilted or uneven surfaces may cause mechanical or paper feeding problems e Retain the box and packing materials for shipping purposes Notice Important Do not make copies of any item for which copying is prohibited by law Copying the following items are normally prohibited by the local law e Bank bills revenue stamps bonds stock certificates bank drafts checks passports driver s licenses e This machine is equipped with a function that prevents making counterfeit bank bills Due to this images similar to bank bills may not be copied properly Copyrights and Trademarks Ethernet is a registered trademark of Xerox Corporation Microsoft Windows Windows NT Windows XP and Windows Vista are registered trademarks of Microsoft Corporation in the United States and or other countries Other product names used herein are for identification purposes only and may be trademarks of their respective companies We disclaim any and all rights to those marks Warranty The information contained in this document s is subject to change without notice The manufacturer makes no warranty of any kind with regard to this material including but not limited to the implied warranties of fitness for a particular purpose The manufacturer shall not be liable for errors contained herein or for incidental or consequential damages in connection with t
52. ct a new USB device and prompt a New Hardware Found message 8 In Windows 98SE or Windows ME confirm that the Search for a better driver is selected and click the Next button In Windows XP click the Next button to continue When the XP certification screen appears click Continue Anyway to complete the installation 9 Follow the on screen instruction to complete the installation Note 1 To uninstall the scanner driver in Windows 2000 XP be sure to keep your scanner connecting to your computer 2 This machine contains two USB devices one for scanner the other for the printer Therefore after you have installed scanner driver and printer driver your computer should detect two USB devices Follow the instructions on the screen to complete the software installation 97 Scanner Operation 1 Start your scanning application 2 Pull down the File menu and choose Select Source If the Select Source command is not available on the File menu see your application s user s guide to determine how the TWAIN link is used A dialog box with a list of scanning sources appears 3 Select the model name of your product You need to select the source only once unless you want o choose another scanner 3 Place the document FACE DOWN on the document glass or FACE UP in the ADF 4 Pull down the File menu and choose Acquire A dialog box containing scanning features appears Os g am az D k
53. destinations must be defined by the system administrator before the product is used to distribute the scanned document on the network Network and E mail parameters Defines the parameters for TCP IP SMTP and POP3 protocols to send your scanned document to e mail addresses Filing Destinations Defines the protocols and destinations to send your scanned document to FTP servers web or any personal computers on the network To specify these settings or destinations the administrator can enter relevant value from the options of User Tools on the control panel In addition to using the control panel the product allows the administrator to remotely configure the machine by either launching the product s embedded web page Web Image Monitor or starting the Network Management Tool provided in the supplied Scanner Driver CD ROM The product s embedded web page Web Image Monitor allows the administrator to configure each machine remotely with a web browser while the Network Management Tool allows the administrator to update the product and manage several MFPs on the network For more information on how to use the product s Network Management Tool please refer to the online help of the Network Management Tool Note v Ifthe system administrator has chosen DHCP then the IP address of TCP IP gateway subnet mask and DNS server will be automatically given y When installing the product for the first time it is recommended that th
54. directory for file saving to IIS anonymous account or the other users and groups that can use the directory only 52 Note 1 Please note that HTTP cannot add server sub directory from the product 2 When using Apache as HTTP server you need to have a HTTP 1 1 put add in module since the product uses chunked Transfer encoding In addition the Apache will have to be set to accept HTTP PUT command in order to accept the product for files saving For more information refer to the related document of Apache 3 For IIS 6 0 on Windows 2003 you need to enable WebDAV in Server Extension folder HTTPS HTTPS is a secure way of using HTTP HTTP provides almost no security feature It contains only basic authentication mechanisms and supports little privacy HTTPS solves this problem by adding SSL a secure transport layer over insecure TCP To send scanned document to servers using HTTPS you must install SSL on the destination servers How to install SSL properly on the server please refer to the server s manual After SSL has been installed well please check if the SSL port is editable and the directory security has been selected The following illustrations show how to check the SSL port and directory security in Windows 2000 Server system To check if SSL port and directory security have been selected 1 Click Start gt Program gt Administrator Tools gt Internet Service Manager in succession e Programs AN
55. e Address Book Manager E mail Group New Delete Modify Update Exit Group Group Name Description office staffs office staff Group counter 1 20 139 Modifying a Group To modify a group 1 Inthe Address Book Manager screen click the Group icon and choose Modify to prompt the Modify a Group Set dialog box Or you may double click the group to prompt the Modify a Group Set dialog box Address Book Manager B urgu Modify a Group Set Name office staff search New Delete mq E Mail List x catherine lee E mad Name E mail Address Description catherine lee catherine ccc com finance john john abe cam my distributor mary mary bbb com my customer john johnpabe corm J rie drainer mary d marpigibbb com f miy customer Member gt Description office staff E mail counter 2 300 2 Modify your group information Choose the group member you wish to add and then click to add the new member or click gt to delete an old member from the group 3 Click Update to temporarily save the latest data or Cancel to return to the Address Book Manager screen Modify a Group Set Name my partners sear gJ E Mail List i mary catherine lee catherine ccc com finance Member john john abc com my distributor Description business partner pial 140
56. e Administrator retain the default system settings The settings can be customized at a later date once you are familiar with the operation and functionality 24 Specifying the Product s Network Settings 1 Turn on the machine After warming up for a few seconds the default working mode is prompted on the touch panel For example the following Copy mode O amp 78 Lgl gt Ltr E A 0127 Ltr gt Lg 200 DY Photo 2 Press the User Tools button on the control panel This prompts the following User Tools screen User Tools Network Settings Copier Default Mail Server E Mail Default Management Fax Settings Folder Template Account Management Phone Book Fax Default 25 3 Touch Network Settings to prompt the following Network Settings screen User Tools gt gt Network Settings cancel OK 192 1681 1 F ON 255 255 255 0 pef In D o F apd Gateway IP 192 168 1 254 DNS Server 0 0 0 0 Since the default TCP IP information is incorrect please enter your own network information via the soft keyboard Touch anywhere on the IP Address Subnet Mask Gateway IP DNS Server field to bring up the soft keyboard and then enter the relevant value For example HHgegcncennkoun HoagaonnegnoLge SSeoeoaegcgungs I Al 3 3 3 lt 3 va gt a 9 KB Switch jy fy iw Touch Return after completing entering your
57. e Class B limits of EN55022 EN55024 and safety requirements of EN 60950 iv Table of Contents 1 Gemino Stal CSG acsi enmaneienenemmianine WTVEROCUICTION a cee ee ces Scenes eee ae ents 1 FedtUr rS tie ccicas tease cseweetceueacasaseueecnesctecetascnetetesutecetesawerecocnereucaueeurocews 1 External Wie Wisco ices esterase ce a es ee Se he ie See ee ee ee Weeder e eeeee eins 3 WMG Front VICW 6 ccetccacacesetcacducdscnsdetstausdecuecncacdspanddetteenscedteanddeeseenncantaancds 3 Th CONNECTION PORES cise aie cae ea hi cece te testes eh reas See ed Sede cece ceed uaaa 4 THE CONEO Pane leiesssee cee wees aa eo eee erie see ee oie is ees 5 Preinstallation NfOrMaAtION c cececcccncucccnceneueceeueueueneuueusuuuueueusuenueueusueuueueuauags 7 Internet Communication Features cccssessesseeseeseneeeeeneenneneeneenensensensensenaes 10 SCan tO Bata saci E EENE EEEN ERREEN EAA EEEN face aca cet ees 10 SCani tO FOGG odn a a a a aAA 11 Installing Your Machine ssssssssnnunnnnnnnnnnnnnnnnnnnnnnn L2 Minimum Configuration Requirements ssssssss22222 222222222220 202202005 12 UNnIOCKING ENG Scan UnNIt scssi a Aaa A Aa 13 Installing the Input Paper Tray sssssssusnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 14 Installing the Paper Stopper ssssnssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 15 CONNECUNG Me CaADleS i urusa raa a 16 Connecting the ADF Cable ssssssssssnsuunnunuunnunnnnnnnnnnnn
58. e DN Base DN distinguished name identifies the starting point of a search A dn indicates what record to view in an LDAP tree The top level of the LDAP directory tree is the base referred to as the base DN For example you could indicate a base of dc com dc net for a search that starts at the top and proceeds downward Factory Default Note 1 The login name and password are case sensitive and are up to 28 characters 2 LDAP Search This machine supports two types of authentication simple and anonymous to login your LDAP servers This machine allows up to 100 match results in a single search The attributes such as cn and mail have been predefined as the search field Therefore if your search text is m the LDAP search engine will search the name or the email address that contains the character m For example you might get the return match results such as mary mary abc com or jack jack abc com 34 Copier Default Used to specify the product s default copy settings Note when system auto reset time is over or the device is turned on and off again the copy settings will be reset to these values Item Description OO Image Density Adjust the image density in seven steps using the control panel And you can specify the default value of image density in the range of 1 to 7 using the product s Web Page Increasing the value makes the printouts darker and
59. e after completing your entry or Exit to leave the screen without Saving your changes Deleting or Modifying Phone Numbers To delete or modify current phone number simply make your changes in the Phone Book Manager screen and then click Update to save the changes 144 Adding a New Fax Group Please note up to 50 phone numbers can be included in a fax group and up to 20 groups can be created in the Phone Book To add a new group 1 Inthe Phone Book screen click Phone Group at the upper right corner to prompt the following Phone Group List screen Phone Book Manager Phone ork Pelarninatpar Phene Group List L Phone Ho List Phone Grows l fl Delete humbers 00 Hame market Hame finance L or Bj Phone Bho 1234557 Phoae No IHSE Delete umber Hami humin reeouree Picit abe l te jt ailan Phone Ho EETE Phene HeiI Ea J wa Manse my distebutar Hane customer 1 Delete humibe Phone Hao S555505 Phone Ho 587777777 wo u 7 ag Dalta urn Hame Hane ELE Ha Phone Ho Fhoae Ho Delete jh u a alo Zs J Mame Hicht nm Nu Phone Me These Ne on page 1 1 of 20 gt a Update Ent on sar 2 Click a new group number to prompt the following Add a New Group Set screen Add a New Group Set ame Phone No List finance human resource abc gt my distributor Member customer 1 customer 2 customer 3 3 Enter the name of the group and select group members by the arrow
60. e it in your notes in case you may forget it For effective management it is recommended to create administrator s login password later If you wish to return to factory default settings simply press the Clear Modes button for over 5 seconds Ina second all the values in the Management and Administrative Settings will be changed to factory default Please note that some of the settings in the User Tools can also be set by users while they are making copies sending individual mails sending individual files to folder or sending individual files to fax machine when they press the Copy E mail Folder or Facsimile button on the control panel However if the users fail to set these settings then the default settings will be automatically applied to the copier e mails folder or the fax sent by the users That is to say the administrator assigns default settings for common functions Yet an individual user also has a chance to set his or her own settings when he or she is performing one of the function modes Alternatively you may specify more administrator settings on the control panel via the soft keyboard Refer to the preceding section Specifying the Product s Network Settings to specify the administrator settings via the soft keyboard 28 Specifying More Administrator Settings by the Network Management Tool 1 Place the Scanner Driver CD ROM into your CD ROM drive In a second the installa
61. e memory Current memory is not enough to process the scanning job Press Start to send the pages successfully scanned or Stop to abort the job You may choose a lower resolution or try to send fewer pages at once Your fax machine receives wrong fax message from the remote 0237 fax machine Please try again or use another line The line quality is poor Please try again or use another line If the error still occurs please call service Your fax machine receives wrong fax message from the remote 0238 fax machine Please try again or use another line The line quality is poor Please try again or use another line If the error still occurs please call service 121 Clearing a Paper Jam In the event of a paper jam follow the procedures below to remove the paper 1 Gently open the ADF front cover to the left 2 Carefully pull the paper out of the ADF unit 3 Close the ADF front cover The product is now ready to use ADF Front Cover 122 Removing the Abnormal Line Image When the scanned image is with abnormal lines on it clean the white area on the glass as indicated below with a clean lintless cloth White Area 123 When a Job is Not Performed If you are not able to carry out your job it may be that the machine is being used by another function Wait until the current job is completed before trying again In certain cases you can carry out another job using a different
62. e the IP address of the product in the URL field of your browser and then press Enter to launch the product web page 2 Choose Administrator Settings The Login dialog box is prompted Click Login since the machine is shipped with no specific login name and password and then click Folder Manager to prompt the Folder Manager screen Folder Manager New Delete Modify Update Exit Folder List Folder counter 0 40 3 Click New to prompt the New Folder dialog box 59 dade Folder Name Protocol FTP v Target URL ti Port 21 User Name Password File Name Color File File Format PDF v Format Compression Level Low vl Multi Level Ba amp W Gray OFF vi srg Hl File Format PDF Compression Level Low v Resolution 200 dpi Image Density 3 v Subfolder OFF Report to E mail Document Size A4 v Note v Ifyou have already specified the Folder Template all the settings of the template will be automatically copied to your new folder settings so that you don t need to retype the same settings when adding a new folder y The first five folder names that are often used appear on the Folder main screen Up to 40 folders can be entered You can use the Up Arrow or Down Arrow key to scroll through all folders in the folder list 4 Enter your folder infor
63. eading the manual supplied with the printer skip the sections for unsupported options and software Option AD1000 Duplex Unit Yes o Envelope Feeder Type 400 NO Memory Unit Type C 128 MB 256 MB Yes Z lt o JEEE802 11b Interface Unit No Nooo Nes No Gigabit Ethernet Board Type A Hard Disk Drive Type 2650 VM Card Type D Data Storage Card Type A Yes Font Manager 2000 Nes SmartDeviceMonitor for Admin No oo DeskTopBinder SmartDeviceMonitor for Client Connecttomacos NO Unix Fiter IN IS200e Image Scanner MFP Upgrade Option Yes Yes Yes Yes Yes 112 6 Troubleshooting Information Message Information Messages During Scanning and Copying Message Action i OO a ro your product error If the code still appears contact your nearest dealer Lamp error Restart your product the code still appears contact your nearest dealer ADF paper jam ADF paper jam Open the ADF cover and remove the paper from the ADF then restart your product If the code still appears contact your nearest dealer Lock error Scanning unit is locked 1 Turn off your product 2 Find the lock switch underneath the machine and unlock the machine 3 Restart your product If the code still appears contact your nearest dealer Check printer 1 Check if the printer cable has been correctly connected cable or status 2 Check if the printer is turn on 3 Restart the product and your printer 4 If the me
64. ed below Copy manufacturer s files from x Z y If the CD ROM drive is D the source files of the printer driver are stored in the following location RPCS printer driver D DRIVERS RPCS WIN2K_XP Language DISK1 D DRIVERS RPCS WIN9X_ME Language DISK1 PCL5E printer driver D DRIVERS PCL5E WIN2K_XP Language DISK1 D DRIVERS PCL5E WIN9X_ME Language DISK1 PCL6 printer driver D DRIVERS PCL6 WIN2K_XP Language DISK1 D DRIVERS PCL6 WIN9X_ME Language DISK1 PostScript 3 printer driver D DRIVERS PS3 WIN2K_XP Language DISK1 D DRIVERS PS3 WIN9X_ME Language DISK1 Select the Setup Information file for the printer driver you want to install and then click Open Locate File Look in Disk1 BREZE A My Recent Documents Desktop My Documents as My Computer File name RC39E12K My Network Files of type 22 11 Click OK Install From Disk Insert the manufacturer s installation disk and then make sure that the corect dive ts selected below Cancel Copy manufacturer s files from MOSDRIVERSSAPCSSWIN 2k sPhenglish Disk 12 Follow the on screen instructions to complete the driver installation Note When you use the printer under Windows Vista you have to download the printer driver from the following supplier s web site Select this printer and the operating system you are using and then download it 23 Configuring the Machine The following settings or
65. eps on how to make copy of your scanned document how to fax your scanned document and how to distribute your document over the internet 66 Loading Paper The product can scan and send document s either in the ADF Automatic Document Feeder or on the glass If you need to send multiple pages please load your papers in the ADF The ADF can hold up to 50 pages at one time If you need to send pages from books newspaper clippings or paper with wrinkles or curls please place your paper on the glass Notice on Using the ADF Before using the ADF please make sure that your paper meets the following specifications e Document s can range in size from 4 5 by 5 5 inches to 8 5 by 14 inches Legal e Document s can range in weight from 16 to 28 Ibs 0 002 to 0 006 e Document s should be square or rectangular and in good condition not fragile or worn e Document s should be free of curl wrinkle tears wet ink or punch holes e Document s should be free of staples paper clips paper sticky notes e Keep the glass clean without document placed on it Note To transmit irregular types of document s place the document s on the glass or make a copy first and then transmit the copy instead 67 Placing Document s in the ADF 1 Make sure your document is free of staples paper clips and is not tore out 2 If you have multiple pages fan your document s to avoid occasional paper jam The ADF holds up to 50
66. ers Home Directory Documents Directory Security HTTP Headers CustomErors Server Extensions l Renia 120b Anonymous access and authentication control Enable anonymous access and edit the Client certificates authentication methods for this resource MIP address and domain name restrictions Ignore client certificates C Accept client certificates C Require client certificates Grant or deny access to this resource using aaae IP addresses or internet domain names I Enableclient certificate mapping Edi Client certificates can be mapped to windows user J accounts This allows access control to resources are using client certificates Secure communications Require secure communications and 3 enable client certificates when this resource is accessed Server Certificate View Certificate Edit Enable certificate trust list crete 94 NEw Edit Cancel Help OK Cancel Apply Help 4 Check if Require secure channel SSL and Ignore client certificates have been selected Or You may simply type netstat in a MS DOS command If the https has been established as below then the server is ready to receive scanned document from the product via HTTPS G gt netstat Active Connections Proto Local Address TCP domino server kerberos TCP domino server https TCP domino server 1666 State TIMNE_WAIT EST
67. escription Function Copy E mail Folder Facsimile Set up your user name and password respectively in the Name and Password fields The name and password are case sensative and up to 64 characters can be entered in the Name field and up to 16 characters can be entered in the Password field Fill the Description field if necessary 149 9 Define the user s privilege in using the product Function Check the name of function to be allowed to perform For example the administrator allows the user Bess to perform the Copy E mail and Fold function but does not allow him to use the Facsimile function The New Account settings are demonstrated as below New Account Update Cancel Mame bess Password sesses Description marketing Function Ww Copy W E mail W Folder M Facsimile 10 Click Update to save the settings and return to the Account List screen Account Management Basic Settings Account List Account List bbb Mew Account Hess ZIZI Copy Account Edit Delete Copy Account If you wish to permit other users to use the same privileges as one user simply select the account from the account list and then click the Copy Account button to prompt the Copy Account screen You only need to give a new name and password for the new user without retyping the rest Click Update to save the settings or Cancel to return to the Account Management screen without Saving any latest changes 150
68. etting Descriptions Item Description O gt S Resolution Original Size I mage Density Choose scanning resolution for your scanned document The higher the resolution the greater details for the scanned image yet it requires more disk space Choice 75 100 150 200 300 400 600 dpi Choose your original paper size Choice A4 Letter A5 B5 Legal Note The Legal option is only for ADF scan If your original document is too light or too dark you can use this option to adjust the density level Choice 1 2 3 4 5 6 7 Multi batch document scanning from the ADF or Multi page scanning from the flatbed can be enabled Press the Bind button when loading more than 50 pages on the ADF or more than one page on the flatbed After scanning the 1 batch or 1 page a dialog box will pop up enquiring if you wish to perform continue scan Choose Bind to scan next batch or page of document or End to stop scanning Server Options If you are a registered user with a different login name displayed on the Server Options screen please enter your own login name here Enter your own password of the destination server if you are a registered user yet with a different login name displayed on the screen Enter your desired file name if you wish to create a different file name that is previous set in the folder Using Y M D h m s n makes file name change as time goes Y M D h m s and n represent year month date hour
69. function while the current job is being performed Performing multiple functions simultaneously like this is called Multi accessing lt 0 W lt Wn lt lt O O W lt lt x W W lt O 09 lt lt O lt O W PEC B oo I No Yes 1 ra gt Yes Simultaneous operations are possible or operation is performed automatically once the preceding operation ends Yes Yes gt YES Print jobs are spooled when using the network connection Print jobs are not processed when using the USB connection gt No The operation must be started once the preceding operation ends Simultaneous operations are not possible 124 Troubleshooting When Using the Printer Function Q An error message appears when the properties dialog box for the printer driver is opened A Disable bidirectional communication in the properties dialog box for the printer driver 1 oh ae a On the Start menu click Printers and Faxes Click the icon of the printer you want to use On the File menu click Properties Click the Port tab Clear the Enable bidirectional support check box ee SP 4110M RPCS Properties General Sharing Ports Advanced Color Management Change Accessories Advanced Options im Print to the following port s Documents will print to the first free checked port Description Printer Printer Port Printer Port Seral Port Serial Fort gt Seria
70. g Previewed I mage Enlarge your previewed image to the max of the preview window Note this function only enlarging your preview image This does not enlarge your real image I nverting and Selecting Your Image The invert command reverses the brightness and the color in the image For color images each pixel will be changed into its complementary color at the command of Invert Mirror Function Reverse the right and left side of your image Auto Select I mage Automatically set the whole image as your scan area Or you may resize the area by drag and drop diagonally 101 Enhancing Your Image 1 Descreen Eliminates the moire patterns commonly found in printed matter 2 Sharpen Sharpen the scanned image i ie Before Sharpen After Sharpen Moire pattern An undesirable pattern in a color printing resulting from incorrect screen angle of overprinting halftone Color Adjustment Adjusts the color quality of the image so that it comes close to the original This function uses default parameters to adjust the image is ee 1 Normal After Color Matching 102 Auto Level Automatically adjusts the highlight and shadow areas of the scanned image to optimize your image Normal After Auto Level Using the Advanced Features The Switch button 1 Click the button to pop up the advanced settings bar at the right side The advanced settings include Highlight Shadow Hue Saturatio
71. g descriptions below 92 5 Click the More Setting tab to prompt the More Setting screen Check if you wish to use Delay Send Polling Reception or the Overseas Mode For more information about the settings please see the setting descriptions below 6 Press the B amp W Start or the Color Start button to send your document s in black and white Setting Descriptions Item Description gt O S Quality Choose your favorable quality type Choice Standard Fine Extra Fine Photo Standard 200 x 100 dpi Suitable for most typed originals Fine 200 x 200 dpi Good for small print Extra Fine 200 x 400 dpi Good for small print or artwork and transmits slower than Fine resolution Photo 200 x 200 dpi Use when the original has varying shades of gray Paper Size Choose your original paper size Choice A4 Letter A5 B5 Legal Note The Legal option is only for ADF scan I mage If your original document is too light or too dark you can Density use this option to adjust the density level Choice 1 2 3 4 5 6 7 More Settings Item Description o Send Later Enter specific date and time you wish to send the fax via Date Time the soft keyboard This frees you from the need to manually start the transmission Polling Choose ON to use the product to poll other machines Reception Polling is the process of retrieving faxes from another fax machine Choice ON OFF Overseas Mode Choose ON to avoid t
72. ge Monitor IS800C Model IS800C System F W Version 0 38 Home Page Version 0 38 Best viewed with 1024 768 IE 5 0 or higher Netscape 6 0 or higher or Mozilla Firefox Copyright fc 2007 Ricoh Company Ltd All Rights Reserved Administrative Settings 3 Click General from Menu to prompt the General screen 4 Choose your location from the Country Code drop down list box General Machine Name Datetyyyy mm dd Timethr min sec Time Zone GMT 08 00 sy Country Code U S A b 5 Click Update to save your settings Note Alternatively you may set your location via the touch panel 64 Setting Your Fax Header The fax header consists of date time ID number the receiving fax number and page index which will be shown at the top of all outgoing faxes To set the fax header a Start your browser Type the IP address of your MFP The MFP s web page appears Web Image Monitor IS800C Model IS800C System F W Version 0 38 Home Page Version 0 38 Best viewed with 1024 768 IE 5 0 or higher Netscape 6 0 or higher or Mozilla Firefox Copyright c 2007 Ricoh Company Ltd All Rights Reserved Administrative Settings Click General from Menu to prompt the General screen Type current date and time using the format YYYY MM DD and hh mm ss and click Update to save your settings General Machine Name Datefyyyy mm dd Timechr min sec Time Zone GMT 08 00
73. he Folder Template will display on the folder screen when users want to add a new folder to save the time to retype these data again Server Settings Item Description gt Target URL Please choose the type of protocol of your filing server in the first field Choice includes FTP HTTP CIFS HTTPS Please enter the target URL in the second field You can enter either the domain name or the IP address with the directory path Note that the directory will be varied due to different protocol The route starts from the root directory in FTP HTTP HTTPS and CIFS For example ftp http and file https I mportant note You must use this CIFS filing format file IP computer name folder name to set CIFS URL Enter the port number for the server which you want to store your scanned document Default value ftp 21 http 80 CI FS 139 https 443 If the default value is different from the real case input the correct port number in this field Touch anywhere on the Port field to bring up the soft keyboard to enter the text Default 21 The file name for your scanned document without extension If you have not entered a value in the box the system will bring you a default file name image Using Y M D h m s n makes file name change as time goes Y M D h m s and n represent year month date hour minute second and series number respectively For example type file name test D n will bring your filing f
74. he furnishing performance or use of this material iii FCC Radio Frequency Interference Statement This product has been tested and found to comply with the limits for a class B digital device pursuant to Part 15 of the FCC rules Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation The FCC Class B limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures m Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver m Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult your point of purchase or service representative for additional suggestions CE Warning This product satisfies th
75. hen system is turned off and on again Choice Copy E Mail Folder Facsimile Factory Default 47 Account Management Used to set user s privileges including using the copy e mail folder or facsimile function of the product by assigning an account authentication method Important For effective management the product allows the administrator to specify users privileges only through the product s embedded web page Simply type the product s IP address in the URL field of your browser and choose Account Management to set users privileges in the product s web page For more details please see Appendix Account Management Description Authentication Choose to select the authentication type for account Type management Choice None Local HTTP LDAP SMTP Note None means no account management will be applied Local means using the product as the authentication type and the name and password entered in the Account management are saved in the product memory HTTP LDAP or SMTP means using a HTTP LDAP or SMTP server as the authentication type Server Assign the server IP or the URL address of the authenticating Information IP SMTP HTTP or LDAP server Touch anywhere on the URL or URL field to bring up the soft keyboard to enter the text Enter the port number if you choose HTTP LDAP or SMTP as your authenticating server 48 Specifying A Folder Template
76. her or Netscape Communicator 6 0 or higher or Mozilla Firefox 2 Type IP address of the product in the URL field For example http 10 1 30 83 The product s embedded web page appears as shown below Web Image Monitor IS800C Model IS800c System F W Version 0 38 Home Page Version 0 38 Best viewed with 1024 768 IE 5 0 or higher Netscape 6 0 or higher or Mozilla Firefox Copyright fc 2007 Ricoh Company Ltd All Rights Reserved Administrative Settings 130 3 Click Address Book Manager and you will be prompted to enter a password Login Password fs 4 Click Login since the machine is shipped with no specific login name and password to prompt the Address Book Manager screen You can assign your password later Address Book Manager E mail Group New Delete Modify E mail Name E mail Address Description 5 Click the E mail icon and choose New to prompt the following Add a New E Mail Address dialog box Add a New E Mail Address E mail Address Po 6 Enter name e mail address and description and then click Add to temporarily save the latest data or Cancel to return to the Address Book Manager screen 131 Add a New E Mail Address E mail Address Description 7 Click Update to permanently save the new e mail address or Exit to leave without saving the address Address Book Manager E mail Group New Delete Modify fez co E mail Name E mail
77. icrosoft Windows 2000 Windows XP Windows Vista A USB universal serial bus port At least 100M bytes of free hard disk space At least 128M bytes of system memory A VGA monitor A CD ROM drive Driver Installation Procedure important T To ensure the scan function work properly please install the scanner driver FIRST before connecting the USB cable to the computer The scanner driver contains both TWAIN driver and WIA driver After the installation of scanner driver is completed this scanner allows you to scan via a TWAIN user interface or a WIA interface Start your TWAIN compatible image editing software application to select a TWAIN or WIA user interface Or you might launch Microsoft s Scanner and Camera Wizard to scan via WIA user interface Installation procedures are as follows A WNE Connect the power cable and turn on your product Start Microsoft Windows Insert the supplied CD ROM into your CD ROM drive The CD ROM will auto launch on most systems However if your system does not support auto launching CD ROMs press the Start button choose RUN type d driver setup exe d the CD ROM drive in use and then click OK Follow the on screen instructions to complete the driver installation Connect the square end of the USB cable to the USB port of your product Connect the rectangle end to the USB port of your computer as illustrated below 96 USB Port USB Cable 7 The computer should dete
78. ify the filing server address and path Note that the directory will be varied due to different protocol The route starts from the root directory in FTP HTTP HTTPS and CIFS For example ftp http and file https I mportant note You must use this CIFS filing format file IP computer name folder name to set CIFS URL The port number for your filing server Default value FTP 21 HTTP 80 CIFS 139 HTTPS 443 If the default value is different from the real case input the correct port number in this field The file name for your scanned document without extension Using Y M D h m s n makes file name change as time goes Y M D h m s and n represent year month date hour minute second and series number respectively For example type file name test D n will bring your filing file name as test0500001 File format for the scanned documents to be sent in colors via filing from the product Choice 1 File Format PDF J PEG TIFF JPEG EXIF MTI F Multi page TI FF Note Choose MTIFF or PDF when you need to scan multi page document and convert it to a single image file Compression Level Low Medium High If TIFF or MTIFF is selected as a file format the compression Level is defined as Raw only 57 Black White File format for documents to be sent in black and white File Format via filing from the product Choice 1 Multi Level Gray ON OFF 2 File Format PDF MTIFF Multi page TIFF TIFF
79. ile name as test0500001 Report to Enter an e mail address if you wish to send the filing report to e mail the e mail Create a Choose ON to enable the server to create a subfolder when Subfolder sending the scanned image to the destination server Check if you are authorized to write under the destination server Choice ON OFF Factory Default 39 Default Scan Options Item Description gt O Document Size Resolution I mage Density Color Black White Choose your default document size Choice A4 Letter A5 B5 Legal Choose your default resolution for the scanned document The higher the resolution the greater details for the scanned image yet it requires more disk space Choice 75 100 150 200 300 400 600 dpi Adjust the image density in seven steps using the control panel And you can specify the default value of image density in the range of 1 to 7 using Web Page Increasing the value makes your scanned image darker and decreasing your scanned image lighter Choice 1 2 3 4 5 6 7 File format for the scanned documents to be sent in colors via filing from the product Choice 1 File Format PDF J PEG TIFF PEG EXIF MTIF Multi page TIFF Note Choose MTIFF or PDF when you need to scan multi page document and convert it to a single image file Compression Level Low Medium High If TIFF or MTIFF is selected as a file format the compression Level is defined as RAW only
80. iled to renew IP from DHCP server 114 Information Messages During E Mailing Message tim _ _ _ YO still there contact your nearest dealer is still there contact your nearest dealer Failed to connect mail server Contact your network administrator for further help Failed to get response from Contact your network administrator or nearest mail server dealer for further help SMTP server is empty Please specify IP address of the SMTP server by Please specify SMTP server in pressing the User Tools button on the panel User Tools Please check SMTP server dealer for further help help SMTP service extension help SMTP Spear authentication SMTP So or E option SMTP SMTP login error sd error Check your Check your login user name o user name help Temporary authentication Contact your network administrator for further failure help on mail server s authentication mechanism Choose SMTP authentication for E mail security or turn off the mail server s authentication and try again Command error Reboot the machine and try again If the error is still there contact your nearest dealer Parameters or argument error 1 Check if the Device Name is valid The Device Name can be found in User Tools gt General Check From address Check To address Contact your network administrator for further help 115 Command parameters not Check if the Device Name is valid The Device
81. information to return to the Network Settings screen In the Network Settings screen press OK to return to the User Tools screen Information Network Settings Copier Default 10 1 30 254 F Management Fax Settings Folder Template Fp Phone Book Fax Default 26 Specifying More Administrator Settings by the Product s Web Page 1 Specify the network settings on the control panel via the soft keyboard Please refer to the preceding section Specifying the Product s Network Settings 2 The product is designed with an embedded web page to allow the system administrator to remotely manage the product Simply type the IP address of the product in the URL field of your browser and then press Enter The product s web page appears Web Image Monitor IS800C Model IS800C System F W Version 0 38 Home Page Version 0 38 Best viewed with 1024 768 IE 5 0 or higher Netscape 6 0 or higher or Mozilla Firefox Copyright c 2007 Ricoh Company Ltd All Rights Reserved Administrative Settings 3 Click each item on the menu to enter relevant value For details on each setting please refer to the subsequent section Summary of the User Tools 27 Note The Management item and the Administrative Settings menu are blocked by password Click Login to enter the detailed settings since the machine is shipped with no specific password You can create a password later and writ
82. ing fax jobs you can choose the item in the delayed send fax job list and then press the Delete button to cancel it 45 Phone Book Used to create and edit the fax phone book which includes 200 individual phone numbers and 20 groups Single Dial Program Enter a new name and phone number Up to 200 phone numbers can be entered Change Change a current phone number Select a phone number you wish to change and then touch the Change button Delete Delete a current phone number Select a phone number you wish to delete and then touch the Delete button The selected phone number will be deleted Group Dial Item Description S O Enter a new group Up to 20 phone groups can be created Change Change a current phone group Select a group you wish to change and then touch the Change button Delete Delete a current phone group Select a group you wish to delete and then touch the Delete button The selected group will be deleted 46 Management Used to specify administration s authentication and other management settings such as energy saver timer display language the default operation mode and so on Administrator Profile Up to 32 characters or digits are allowed and is case sensitive Password Enter the password to access the User Tools Enter the e mail address of the administrator of the product so E mail Address that system can send the error or warning message Up to 64 characters or digits are al
83. ivilege of your account denied CIFS User level This account has not right to create new subdirectory can not make subdirectory CIFS Network Check directory in folder and make sure it follows UNC such as share name Computer Share directory incorrect CIFS name error negotiation failed Garea login name and password and try again login fail 117 file error file attribute has correct authorization HTTP Check whether that server supports HTTP connection found for help but forbidden help HTTP MKCOL Contact server administrator to change permission on this method not privilege allowed HTTP MKCOL HTTP server does not support MKCOL to create directory Give method not up creating a new directory or create directory at server in implemented advance not allowed privilege server error HTTP PUT method That server does not implement HTTP PUT method This product not implemented _ jcan t store file on this server contact your system administrator for help HTTP server Contact your server administrator for help unavailable HTTP server does That server does not support HTTP version 1 1 the product not support HTTP luses contact your server administrator for help version 1 1 address is wrong POP3 server POP3 server 118 error error administrator for help LDAP port error Check if the port number is correct LDAP user Check if the password is correct password e
84. keys as illustrated below 145 Add a New Group Set Name piles ours 001 market customer 1 O02 finance customer 2 human resource abe gt my distributor customer 1 customer 2 Member Numbers 006007008 m 4 Click Add to save your settings and return to the Phone Group List screen Modifying a Phone Group To modify a phone group 1 Inthe Phone Group List screen click the group which you wish to modify 2 Inthe Modify a Group Set screen enter your changes and then click Update to save your settings and return to the Phone Group List screen Deleting a Phone Group To delete a phone group 1 Inthe Phone Group List screen click Delete beneath the group number which you wish to delete 2 A Confirmation dialog box is prompted Click Yes to delete or No to cancel 146 Account Management This chapter is specifically targeted to the persons who are responsible for the administration of the product If you are the administrator of this product please read this chapter before using the product This chapter describes how to set up the Account Management If you wish to assign local users and their privileges in using the individual product feature such as the Copy E mail Folder or the Fax function you must set up accounts in the Account Management The Account Management is available only through the product s embedded web page After the administrator has set up accoun
85. l C 200 Photo If you need to make more than one copy enter your desired copy count with the numeric keypad on the control panel The number of copy will appear on the upper right corner On the Basic screen check if the original size the present scaling percentage the image density or the copy mode meets your requirement If not make any change that suits your needs Choose the Image Edit or the Advanced Copy tab to prompt more settings For more information about the settings see the settings description below Press the B amp W Start or Color Start button on the control panel to copy your document s in black and white 71 Settings Description Item Description OOO Reduce Enlarge Paper Tray Paper Size I mage Density Copy Mode Select your scaling percentage by touching the Switch button Choice 100 25 50 78 Legal gt Letter 93 Fit to Page 127 Letter gt Legal 200 Variable Variable means selecting your scaling percentage in one percent increment from 25 400 by the Up arrow and Down arrow key Sets which paper tray will be used for current Copy job Choice Auto Select paper tray automatically Tray 1 Tray 2 MP Multi purpose Tray Please confirm if the paper size of the scanner s LCD has changed when you change the paper size of the printer Sets your paper size Choice Legal A4 Letter A5 B5 Note Legal size is available on the AD
86. l Port Serial Port Print to File _ Enable printer pooling 125 7 Maintaining Your Machine Cleaning the Glass The product is designed to be maintenance free However it still needs to be cleaned occasionally to ensure optimum image quality and performance To clean the glass 1 2 ei Open the document cover as shown below Dip a soft clean cloth with isopropyl alcohol 95 Gently wipe the document glass and the white sheet beneath the document cover to remove the dust or any toner particles Close the document cover The product is now ready for use 1 Document Cover 2 Document Glass 126 Cleaning the LCD display To clean the display surface use a soft cloth either dry or moistened with neutral detergent or ethanol Do not use any organic solvents acid or alkali solution LCD display 127 Cleaning the ADF From time to time the pad assembly and feeding rollers may become contaminated with ink toner particles or paper dust In this case the product may not feed documents smoothly If this occurs please follow the cleaning procedures to return your machine to its original state i Lift both end of the Input Paper Tray to remove it 2 Moisten a clean lintless cloth with isopropyl alcohol 95 Gently open the ADF front cover Wipe the feeding rollers from side to side Rotate the rollers forward with your finger and repeat the above cleaning procedures until the rollers are clean Be
87. l PushPanelDriver H Q _vti_bin Asaicaton name Gable 5 test 9 DocuGateway Starting point lt Default Web Site gt GA vti pvt N Lontauratian HA vtip Execute Permissions Scripts only 7 ry r Application Hatecti rn Hi lated Y Unload Application Settings 9 _vti_log 9 _private a _vti_txt H E _vti_script a _vti_cnf E images H DemoCodeforac Xcabinet E Administration Web Site HiS Default SMTP Virtual Server The settings for directory is as below If the file management system in your server is NTFS in order to allow IIS to use an anonymous account to access the files in the directory of C Inetpub wwwroot Xxcabinet you have to make sure the anonymous account is with sufficient privilege You may make the following settings 1 Select C Inetpub wwwroot Xxcabinet directory in Windows Explorer and right click to select Properties 2 Select Security tab in the File dialog box and select Everyone Select the privileges for Read and Execute Folder Properties List Read and Write After that every user has the privilege to manage all files in the directory of files saving Note For the actual security concern of the scanned files we should not allow the group of Everyone to have full privileges of the file directory Therefore when setting the access privilege for your file system it is recommended to set the privilege of the
88. lects the number of minutes between each redial if the number dialed is busy Choice 1 2 3 4 5 6 minutes Lets you set the number of times the phone ring before the fax answer Choice 1 ring 5 10 15 20 seconds Use the arrow keys to adjust the sound volume during fax communication Choice 0 1 2 3 Factory Default 43 Item Description OO Add Phone Choose ON then the new fax number will be automatically included in the Phone Book after finishing sending the fax Choice ON OFF Choose if you wish to print the fax transmission report This report lists the time and date of transmission and whether the transmission was successful OK If you select Yes the report will be print after each transmission If you select Error the report will only be printed when a fax fails to transmit Choice Yes No Error only Fit to Page Choose Enable to scale the entire contents of your receiving fax to fit into the paper of the printer If this setting is disabled an incoming image larger than the page splits across pages Choice Enable Disable Detect Dial Choose Enable to allow this product to wait for and detect dial Tone tone before proceeding with dialing If you are using the product on the same line as your phone turn on the detect dial tone setting This will prevent the product from sending a fax while someone is on the phone Choice Enable Disable Detect Busy Choose Enable to allow this p
89. lling from the MFP to the floor If you are using legal size paper press down the lever Paper Stopper Lever Document Cover Your Document 15 Connecting the Cables Connecting the ADF Cable Connect the ADF Auto Document Feeder cable attached to the document cover to the ADF port at the back of the product oi USB PRINTER O q ADF Port Connecting the Ethernet Cable 1 Connect one end of your Ethernet LAN cable to an available port of your Ethernet Hub 2 Connect the other end to the LAN port at the back of the product y LNE TEL LAN Port Connecting the Printer Cable 1 Connect one end of the printer cable to the printer 2 Connect the other end to the PRINTER port at the rear of the product a 5 a m ay PRINTER a AEE 24VDC 2 0A wg m _ Printer Port 16 Connecting the Telephone Line 1 Plug one end of the telephone line to the LINE jack at the left end of the rear panel LINE TEL u i PRINTER oe ADF 24VDCI20A a i Line Jack 2 Plug the other end of telephone line to the RJ 11 telephone jack provided by the telephone company Connecting the Power and Turning on the Machine Press the power switch to the 0 position to turn off the product Connect the small end of the power cable to the power 24Vdc 2 0A jack of the product LINE TEL LAN m USB i PRINTER ADF VDC Z 0A
90. lowed and is case sensitive Management Settings Item Description gt S Add To Choose Enable to include the To address to current address Addr After book after finishing sending the e mail from the product Sending Choice Enable Disable Add a New Choose Enable to include the new folder to current folder list Folder After after finishing sending the scanned document to the new server Sending from the product Choice Enable Disable Set to enable or disable the energy saver The energy saver lets you reduce power usage while the machine is idle Choice Enable Disable Energy If Energy Saver has been enabled choose how long the machine Saver will be idle before it automatically enter the energy saving mode Timer after the last action The factory default setting is 15 minutes Choice 5 15 30 60 240 minutes System Specify the system s auto reset time If users have not Auto Reset performed any action during the limited reset time the LCD Timer display will automatically return to the default operation mode for example copy or e mail working mode Choice 20 40 60 120 180 seconds Language Choose the language you wish to show in the LCD display Choice English German French Italian Spanish Portuguese Dutch Sweden Norwegian Finnish Danish Hungarian Czech Polish and Russian Default Specify a default operation mode The default mode will show Mode after system auto reset time is over or w
91. m the ADF or Multi page scanning from the flatbed can be enabled Press the Bind button when loading more than 50 pages on the ADF or more than one page on the flatbed After scanning the 1 batch or 1 page a dialog box will pop up enquiring if you wish to Bind or End Choose Bind to scan next batch or page of document or End to stop scanning E Mail Options Item Description O S File Name of Attachment Enter the file name for your scanned document without extension If you have not entered a value in the box the system will bring you a default file name image Using Y M D h m s n makes file name change as time goes Y M D h m s and n represent year month date hour minute second and series number respectively For example type file name test D n will bring your filing file name as test0500001 76 Enter the From address of your outgoing mails from the product If an e mail can not be sent notification is returned to this address If the administrator has not set the device s email account in the Mail Server settings you can enter the email address here This is the From address in your e mail when you receive an email from the product Reply To Enter a Reply to address if you wish to specify a reply address which is different from the From address Up to 60 characters can be entered in the field To enter the address you may press anywhere on the Reply To field to bring up the
92. mation respectively For simplicity suppose you want to use the same settings as the Folder Template s New Folder Add RE Folder Name Remar Protocol FTP Target URL ftps a Port A User Name abe Password eeseeseseese File Name imydac n Color File File Format PDF X Format Compression Level Low ial Multi Level B amp W Gray OFF v Black White E a E File Format PDF Compression Level Low 5 Resolution 200 dapi o Image Density Bo Subfolder OFF C Report to E mail PO Document Size Aw 60 5 Click Add to temporarily save the latest data and return to the main screen Your new folder name will be displayed in the main screen Click Update to permanently save all the latest change or Exit to leave without saving any change Folder Manager levy Delete Modify e Exit Folder List Folder counter 1 40 To modify a current folder 1 Repeat Step 1 to 2 from the previous section Editing a Folder by the Product s Web page 2 Choose a folder you wish to edit from the folder list and click Modify to prompt the following Modify Folder screen Or you may double click the folder to prompt the Modify Folder screen 61 Modify Folder Update EE Folder Name Iftp marketing Protocol FIP Target URL ft ftp abccompany com Port 21 User Name abc Password seesesee File Name imydoci n Color File File Format POF PE inen Compression Le
93. minute second and series number respectively For example type file name test D n will bring your filing file name as test0500001 84 Report to Enter an e mail address if you wish to send the filing report E mail to the e mail Create a Choose ON to enable the server to create a subfolder when Subfolder sending the scanned image to the destination server Check if you are authorized to write under the destination server Choice ON OFF Factory Default 85 Scan Options Item Description gt S Black White File format for documents to be sent in colors via filing from the product Choice 1 File Format PDF J PEG TIFF JPEG EXIF MTI F Multi page TI FF Note Choose MTIFF or PDF when you need to scan multi page document and convert it to a single image file Compression Level Low Medium High If TIF or MTIFF is selected as a file format the compression Level is defined as Raw only File format for documents to be sent in black and white via filing from the product Choice 1 Multi Level Gray ON OFF 2 File Format PDF PCX MTIFF Multi page TIFF TIFF 3 Compression Level Low Medium High If you choose ON from Multi Level Gray the file formats include PDF JPEG TIF MTIF and JPEG_EXIF If TIF or MTIFF is selected as your file format the compression Level is limited to Raw only If you choose OFF from Multi Level Gray the file formats include PDF PCX TIF and MTIF
94. n Lightness Curve Color Balance Color Drop out 2 The Advanced Settings bar 103 Adjusting Highlight Shadow Levels Highlight refers the lightest point in a scanned image while shadow refers the darkest point Using Highlight and Shadow tool together allows you to extend the range of color and reveal more details in a gray or color image diighbzs iShadow Level x 1 coc RGE i Reset 2 o Er S fo Gifie Hfi __ 4 Concet i 4 1 Shadow The darkest point of an image 2 Gamma The midtones of the image 3 Highlight The lightest point of an image 4 Pointer Move the pointer to change the value When the value of gamma changes the image changes accordingly Gamma Value 1 0 Gamma Value 1 4 Some ea 104 When the value of highlight and shadow change the image changes accordingly Highlight 255 Shadow O Normal Highlight 210 Shadow 10 Adjusting the Brightness Curve Adjusts the midtones of the image without dramatically altering then lightest and the darkest areas Channel ren Meet ind Cance Input g5 Qulpul 158 2 f When the curve is moved up or down the image turns brighter or darker 105 Changing Color Hue Saturation Lightness Improve your image by changing the level of hue saturation lightness Hue Satwrabon Lightness E x Hue 0 1 i Rese i eel Saturation 0 Do Lightness l
95. nnnnn 115 Information Messages During Filing sssssnnssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 117 Information Codes During Faxing sssssssss2u202222u222u20222022002202200n 120 Clearing a Paper Ja ioiii nnu a 122 Removing the Abnormal Line Mage sssssssssu22222 5 123 When a Job is Not Performed sssssssssnnssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 124 Troubleshooting When Using the Printer Function ssssssssnnnnnnnnnnnnnnnnnnn 125 Maintaining Your Machine ccccssssssccesennseeseeesenssss L2O CIE ANING the Glas Seite A sto ces ese lece de ease eden estas 126 Cleaning the LCD display wiisiaiswveeind weleive cece aa 127 Cleaning the ADP cene E ndiwacivadieeetndi edi icieeedced 128 Replacing the ADF Snap in Pa wacicvissieivssiineesisadeceventiecsvivniecenve catvearsinmnderis 129 ADpenNdIK sccvistenicbiinenceeticenis onan remained LOO Managing the Address BOOK cccccscccssscnneesssceeeeeeeeeeeeseaneneeeeeeeeeeseneeeeeaaauaas 130 Adding an E mail Address ssssnssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 130 Modifying an E mail AddreSS sssssssssssuusuu22u22u25 2 22220u20u2uu2unnnnnnnnnn 133 Deleting an E mail AddresSsS ccccccccccccccccccccccccccccccccecceceeeeeeeeeeeeeeeeeens 135 PAGING A New Gro pP wisi diceil nc ees aa aaa aiaa 137 Modifying a GroUpP issis raai 140 Deleting GlOU DS iisicmaieisicatceni ira cetseiwateise sae crtaeieatienierecbsteustria
96. nnnnnnnnnnnnnnnnnnnnnnn 16 Connecting the Ethernet Cable ssssssssssnnonnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 16 Connecting the Printer Cable cccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaees 16 Connecting the Telephone Line ccccceseeeeeeeeeeeeeeeeseeeeneeanaeeeeeeeeeaaes 17 Connecting the Power and Turning on the Machine sssssssssnnnnnnnnnnn 17 Installing the Printer Driver cccccssssssseeseeeessseessses LO Before Installing the Printer Driver cccccccccseccsessccseseeeeeeeeeeeeeeeeeeneeenennennans 18 Selecting the Panel Display Language cccsceeeeeeeeeeeeeeeeeeeeeeeenenennnns 18 Printing the Test Page issiis istcesicris ds csesarcesnsedsccsicnnsessnsaescccseenedsansadvesans 19 Installing the Printer Driver Using Network ssssssssunnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 20 Configuring the Machinne sssssscccccnnsceccccccnseesscsssnns 24 Specifying the Product s Network SettingS ssssnusnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 25 Specifying More Administrator Settings by the Product s Web Page 27 Specifying More Administrator Settings by the Network Management WOO perioda a a 29 Specifying A Folder Template ssssnssssunsnnunnnnunnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 49 Settings the Servers to Store Your Mage sssssssss2u2222 22 2 22 x 49 Specifying a Folder Template by the Product s Embedded Web Page 56 Editing a Folder by the Product s Web Page
97. ntrol panel to prompt the Fax main screen Destination The Phone Book button The Backspace button Quality Paper Size Fine v A4 M 3 Enter the fax number with the numeric keypad on the control panel Or you may touch the Phone Book button to bring up the telephone book and then select the number from the list You can also select multiple fax numbers at one time To enter next fax number press the Down arrow key at the right of the Phone Number field after finishing entering the first fax number 4 Press the B amp W Start button to send your document s in black and white 90 Note v If you make a mistake during the process press the Stop button on the control panel to cancel the operation Up to 20 characters can be entered in the Fax Number field and some characters such as and P a 2 second pause are supported When entering a phone number from the numeric keypad include any PSTN access number number to access the public telephone line usually a 9 or 0 area codes and the telephone number The machine allows broadcast faxing This means it allows you to send the scanned document s to multiple fax numbers After finishing entering your first fax number press the Down Arrow button on the LCD display to enter your next fax number in the next line Up to 200 fax numbers can be entered and broadcasted at one time If you wish to send multiple pages from the
98. o Cancel SSS i ik 3 Adjust the hue by moving the triangle to the right or left Note the level of intensity for the color will be changed simultaneously when the hue adjustment is made 2 Saturation Move the triangle to the right to increase the saturation level or to the left to decrease the level The level of saturation decides if the color is pale or rich 3 Lightness Increase the lightness by moving the triangle to the right or to the left to decrease the lightness Hue Saturation Lightness Hue lo Saturation 58 Lightness fo Move the Saturation pointer to the right the color turns rich 106 Using Color Balance The Color Balance allows you to obtain an optimal image quality FAE Color Levels 75 z lo Reset C Red yan I e Magenta Green OR Yellow Blue _ Cancel Color Levels jo 63 fo 7 Reset Cyan Red Green Blue Cancel Magenta Yellow Move the pointer toward Green the image turns into a greenish hue 107 Color Drop out Blue color channel Click the button and a dialog box in below will be displayed This dialog allows you to remove one of the R Red G Green or B This function is particularly useful when you need to convert text using OCR software Note that this function supports only black amp white and gray image Therefore be sure to choose any black
99. o make gray copies or OFF to make a B amp W single bit copy Choice 1 Multi Level Gray ON OFF 2 File format PDF MTI FF Multi page TIFF TIFF 3 Compression Level Low Medium High If you choose ON from Multi Level Gray the file formats include PDF JPEG TIF MTIF and JPEG_EXIF If TIF or MTIFF is selected as your file format the compression Level is limited to Raw only If you choose OFF from Multi Level Gray the file formats include PDF TIF and MTIF The compression Level of MTIF or TIF includes G3 G4 and Raw Factory Default Explanation of file format PDF Portable Document Format is a very popular file format used by Adobe You can view PDF files using Adobe Acrobat or Adobe Reader TI FF MTI FF TIFF The Tagged Image File Format is a flexible bitmap image format supported by virtually all paint image editing and page layout applications Also virtually all desktop scanners can produce TIFF images JPEG Joint Photographic Experts Group compression provides the best results with continuous tone color and the smallest file size JPEG EXIF Exchangeable image file format for digital cameras The following table gives you an idea of file size v s file format FileFormat TF PDF PEG File Size A4 Color 200 dpi 53KB 212KB 38 Folder Template Used to specify the parameters for a Folder Template The Folder Template contains similar information as the new folder screens T
100. ort Computers communicate with printers through ports Select the port you want your printer to use If the port is not listed you can create a new port Use the following port Create a new port Type of port Standard TCP IP Port v 6 Click Next to run the Add Standard TCP IP Printer Port Wizard 7 Enter the scanner s IP address and then click Next For setting the scanner s IP address see Specifying the Product s Network Settings Add Standard TCP IP Printer Port Wizard Add Port For which device do you want to add a port Enter the Printer Name or IP address and a port name for the desired device Printer Name or IP Address Port Name 8 Click Have Disk Add Printer Wizard Install Printer Software The manufacturer and model determine which printer software to use Select the manufacturer and model of your printer IF your printer came with an installation Sa disk click Have Disk If your printer is not listed consult your printer documentation for compatible printer software Manufacturer Printers _ a a On w A This driver is not digitally signed Windows Update Tell me why driver signing is important Cancel 21 9 10 Click Browse and then specify a location for the printer driver Install From Disk Insert the manufacturer s installation disk and then cK Cancel make sure that the correct drive is select
101. ort field Finally click Update to save your settings You may refer to the following table for the details of each setting Basic Settings Item Description O Z gt O Choose your preferable authentication type for account management Choice None Local HTTP LDAP SMTP None means no account management will be applied Local means using the product as the authentication type and the name and password entered in the Account management are saved in the product memory HTTP LDAP or SMTP means using a HTTP LDAP or SMTP server as the authentication type Server Assign the URL of authenticating SMTP HTTP or LDAP server Information Touch anywhere on the URL field to bring up the soft keyboard IP or URL to enter the text Enter the port number if you choose HTTP LDAP or SMTP as your authenticating server Default value http 80 CIFS 139 https 443 148 Once you have chosen either one of the Local SMTP server LDAP server or HTTP server as your security type You need to set each local user s login name and password To create a new account click the Account List tab to open the following Account List dialog box as shown below Account Management Basic Settings Account List Account List bob New Account hess IIZI Copy Account Edit Delete Click the New Account button to open the New Account dialog box as Shown below New Account Update Cancel Name Password D
102. pecification of Flatbed Maximum Scanning Area 8 5 x 11 7 Flatbed amp Life More than 10 000 hours Maximum Document 13mm Thickness 152 pecification of Auto Document Feeder U shape 50 sheets Xerox 4024 DP 20Ib paper 1434 x 292 x 177 mm Weight 1 6 Kg Width 4 5 8 5 Length 5 5 14 aper Feed 16 Ib 28 Ib 60g m2 105 g m2 0 002 0 006 i Up to 1 000 pages a day pecification of Cop Copy Port USB 2 0 Host Rev 2 0 rinter Language PCL5 Multi Copy Speed ADF B amp W 18 CPM copies per minute Speed mode 11 CPM Text mode 11 CPM Multiple Copies Copy Up to 99 count Copy Print Resolution Copy Size i Variable aper Supply Scaling Option 100 25 50 78 Legal Letter 93 Fit to Page 127 Letter Legal 200 dge Erase 0 6 13 19 7 25 mm Margin Shift right 0 6 13 7 19 25 mm WV WY WD U U0 UO 0IO A O Oo a O q x YO D O 3 o O J O O Cc mio o g 3 J Q W ctr 3 D lt D 5 O O OD J S 5 G a Q gt W OD ctr N ron Q O UO x J lt x L V l 153 Paper saving N Up 1 in 1 2 in 1 4 in 1 landscape 4 in 1 portrait Collate Sort Stack Duplex printer On Off Network Specification Configuration Requirement IP address Subnet mask Gateway SMTP server POP3 server FIP server Web server E mail Specification rotocol SMTP MIME Mail Sever Authentication SMTP AUTH POP3 File format B W single bit PDF
103. ransmission problems when faxing overseas Choice ON OFF Factory Default 93 Canceling a Fax Job To cancel a fax during scanning When the original documents are still scanning press the Stop button to cancel sending the fax To cancel a fax during waiting If you wish to cancel a previous set delayed sent fax touch the Cancel Fax J ob tab to prompt the following Cancel Fax Job screen Touch the fax job you wish to cancel and then the Delete button to cancel the fax job User Tools gt gt Fax Settings 05 12 9 00 5555666 06 12 15 00 1234567 07 12 12 00 1453456789 01 94 Using the Phone Book To select a fax phone number or a fax group 1 Inthe Fax main screen press the Phone Book icon to prompt the Phone Book screen Destination O More Setting Bind 2 To choose a phone number or a group you may use Touch the name of an individual phone number or a group shown in the screen that you wish to fax your scanned document Touch another phone number or group for multiple selections If your receiving name of the phone number of group does not appear in the screen you may find the name by touching the Characters button for a quick search Or you may touch the Frequent or the Recent button to show the 10 frequently used or 10 recently used names of phone numbers or groups 95 Scanning Your Documents System Requirements IBM compatible PC Pentium or later M
104. rform digital copies with outstanding copy quality With an intuitive control panel and a quality LCD display making digital copy becomes fast and easy E mailing Connected to an ethernet network and a SMTP server the product allows you to transmit document s to your e mail as attachment With a touch of the e mail key and the selection of your recipients e mail addresses the document s is are first scanned and converted into an image file and then transmitted to remote recipients within minutes Filing Scan to Folder The product allows you to send the scanned documents to a server or a personal computer s file folder over intranet with FTP File Transfer Protocol HTTP Hypertext Transfer Protocol HTTPS a secure way of using HTTP CIFS Common Internet File System The scan to folder feature off loads the mail server from handling large attachments Faxing With the built in fax modem and an additional telephone line the product is able to transmit your scanned document to a remote fax machine just like regular fax machine Sending Multi Page Document With the Auto Document Feeder the product allows a stack of 50 page document s to be continuously scanned at one time in reliable quality to increase your efficiency Managing the Product Remotely The product provides a convenient way to manage your e mail address book filing destinations folders and telephone book remotely By simply typing the machine s IP
105. roduct to detect busy tone when Tone sending a fax Choice Enable Disable The default setting varies based on country code Manual Choose Enable to perform manual receive fax function or Receive Disable to perform auto receive fax function Manual receive means when there is a fax being sent to the product it will ring until you press Start button and then receive and print the fax automatically Choice Enable Disable ECM Mode Choose Enable to perform the ECM Mode The Error Correction Mode function helps this product to improve communication in areas where telephone line conditions are poor Choice Enable Disable Factory Default Transmission Report 44 Report Print Choose to print the following reports Activity Report Choose to print a report showing the latest record of up to 50 communications between the sending and receiving fax machines The default setting is to print a record of every 50 communications between sending and receiving fax machines The report may contain the information and result which is useful to troubleshoot a particular problem Broadcast Report Choose to print the group transmission report Transmission Report Choose to print the latest transmission report to check if the transmission result is successful disregarding which selection you have chosen in the Transmission Report option Cancel Fax J obs Item Description S Delete If you wish to cancel pend
106. rror 119 Information Codes During Faxing 1 Please note when a problem occurs during faxing only Communication Error will be shown in the LCD display The information codes which indicate possible causes will only be shown in the Fax Activity Report To print the Fax Activity Report simply select Yes or Error only in the Transmission Report option when you press the User Tools button and choose Fax Settings and then Options in succession Description Cause Fax is done amp OK Error occurs but cause is unknown since your fax machine has not received fax message from the remote fax machine Check the remote fax machine and then try again No Dial Tone Detect Dial Tone is enabled and there is no dial tone detected Your fax machine receives wrong fax message from the remote fax machine Please try again or use another line The line quality is poor Please try again or use another line If the error still occurs please call service No fax response The remote modem or fax modem has not sent fax message within the specified time Check the remote fax machine and then try again Waits a few seconds then try again 1 Your fax machine receives wrong fax message from the remote fax machine Please try again or use another line 2 The line quality is poor Please try again or use another line If the error still occurs please call service Your fax machine receives wrong fax message
107. s sanr Anonymous User Account Anonymous User Select the Windows User Account used to access this computer when an anonymous user connects to this site Username IUSR DOMINO SERVER Browse Paseiworg IY Allow IS to control password Cancel Help Please make sure that the account stored in your computer system in the username filed is with sufficient privilege to access the file system 51 The settings for IIS privilege is as below 1 Like the setting in anonymous access start Internet service manager and select Default Web site and right click C Inetpub wwwroot Xxcabinet and select Properties 2 Select Directory tab in the Properties page Please ensure the privileges for Read Write and Directory Browsing are selected formation Services 10 x ers Am X Ea Aele m i 21x domino server Directory Documents Directory Security HTTP Headers Custom Errors g a Default FTP ane When connecting to this resource the content should come from a Default Web Site The designated directory ag Scripts E3 IISHelp C A share located on another computer ISAdmin f redirection to a URL IISSamples MSADC Local Path Xcabinet E te Rpe T Script source access IV Log visits Ligh Printers MV Read IV Index this resource Lig PBServer VV Write H g PBSData IV Directory browsing Dj uServer E
108. size scanning resolution or image density meets your requirement If not change the settings to suit your needs Press the E mail Options tab to prompt the E mail Options screen Enter the file name of the scanned document the From address and type your e mail message if necessary in the Text field via the soft keyboard For more information about the settings see the settings description below 75 Press the Scan Options tab to prompt the Scan Options screen Change the file format and compression level of the scanned image if the default settings are not satisfactory Press the B amp W Start button to send your document s in black and white or the Color Start button to send your document s in color Settings Descriptions Item Description O S O Resolution I mage Density Choose scanning resolution for your scanned document The higher the resolution the greater details for the scanned image yet it requires more disk space Choice 75 100 150 200 300 400 600 dpi Choose your original paper size Choice A4 Letter A5 B5 Legal Note The Legal option is only for ADF scan Adjust the image density in seven steps using the control panel And you can specify the default value of image density in the range of 1 to 7 using Web Page Increasing the value makes the printouts darker and decreasing the value makes the printouts lighter Choice 1 2 3 4 5 6 7 Multi batch document scanning fro
109. ss refer to IIS for more detail information The settings for IIS anonymous access is as below 1 Start Internet service manager in Control Panel select Default Web site and right click C Inetpub wwwroot Xcabinet and select Properties Hie Defaut SMTP virtual Server Opens property sheet for the current selection 50 2 In the Xcabinet dialog box select Directory security tab and click Edit for Anonymous Access and Authentication Control Please make sure Anonymous Access is selected in Authentication Methods dialog box e Internet Information Services H Tree H B domino server Directory Documents Directory Security HTTF H Default FTP Site z Default web Site Anonymous access and authentication control fea Scripts _ Enable anonymous access and edit oe i sHelp authentication methods for this reso gs TSAdmin E TSSamples r futhentication Methods ee MSADC Bg Rpe 7 ANONYMOUS access Eg Printers No user namepassword required to acces Eg PBServer gg PSData Account used for anonymous access Gg DivuServer Ag PushPanelDriver oa Authenticated access Eg _ ti_Bin For the following authentication methods t Bega best required wher fo DocuGateway anonymous access is disabled J Ee yti pit access is restricted using NTFS j whi loa D Bscinsanitheanheatian Inaesimierdi
110. ssage still appears contact your nearest dealer Detect printer Please turn the printer off and on before you turn the error scanner on Paper size not Please set the supported paper size to the tray of the Supported printer HLT and are not supported 113 Information Messages During Networking Message tion O iope oea A le the IP address of the product from another Please check network settings PC in DOS prompt For example type Ping Et ain a teen in Dos prompt If the product has Please check network settings no response then perform the following steps Check if the RJ 45 connector is firmly Please check network settings plugged in Check the Ethernet cable Please check network settings 3 Check the product s IP address Connection aborted by the Check the destination IP address server Check Subnet Mask Please check network settings 6 Check Gateway IP Connection reset by the server Please check network setting Connection timed out Please check network setting Unable to reach the destination host Please check network settings Failed to connect mail server Check network environment Please check network environment Connection error Please check network environment Failed to create socket for Check IP address of DHCP server or contact your DHCP network administrator for further help Failed to search DHCP server Failed to get IP from DHCP server Fa
111. t a working mode Function Keys Press to make copy Press to send your scanned document to e mail Press to send your scanned document to a fea designated server Facsimile Press to send your scanned document to a fax GP machine Part C The Numeric Keypad Used to enter copy quantity or the fax number Part D Start amp Other Keys Used to select special requirements or the start key to start sending or copying your document s Select to clear current settings and return to the default settings Press the button for over 5 seconds to return to the factory default settings Select to enter power saving mode The Power LED Used to indicate power on and ready status The Alert LED Used to indicate error The Sleep LED Used to indicate power saving status Select to stop processing Select to start copying e mailing filing or faxing in black and white mode Color Start Select to start copying e mailing or filing in color mode Preinstallation Information The product has to be setup properly on your network to perform e mail and filing functions Before using the product please setup the product properly on your network for e mail and filing function The following network parameters have to be set Important Make a copy of the following table and ask your Network Administrator to complete the information 1 DHCP Enable _ 2 IP Address 3 Subnet Mask
112. t density 88 Color File File format for the scanned documents to be sent in Format colors via filing from the product Choice 1 File Format PDF J PEG TIFF PEG_ EXIF MTI F Multi page TI FF Note Choose MTIFF or PDF when you need to scan multi page document and convert it to a single image file Compression Level Low Medium High If TIFF or MTIFF is selected as a file format the compression Level is defined as Raw only B amp W File File format for documents to be sent in black and white Format via filing from the product Choice 1 Multi Level Gray ON OFF 2 File Format PDF MTIFF Multi page TIFF TIFF 3 Compression Level Low Medium High If you choose ON from Multi Level Gray the file formats include PDF JPEG TIF MTIF and JPEG_EXIF If TIF or MTIFF is selected as your file format the compression Level is limited to Raw only If you choose OFF from Multi Level Gray the file formats include PDF TIF and MTIF The compression Level of MTIF or TIF includes G3 G4 and Raw Factory Default 89 Faxing Your Scanned Document Important Before faxing your document through the MFP make sure that you have installed a telephone line on the MFP Refer to Chapter 2 on how to connect a telephone line Basic Operation Using the default settings Place your document s with text FACE UP in the ADF or FACE DOWN on the glass Facsimile 2 Press the Facsimile button on the co
113. t eects ee 142 Managing Fax Phone BOOK tiiiiiiciiesticcevenicaceventcacevenscacecenscusedeneuaceuenecaseuamds 143 Adding a New Fax NUMBDEL cccccccccccccccccccccccccccccceeceeeeeeeeeeeeeeeeeeeeeens 143 Deleting or Modifying Phone Numbers sssssssssnssusnnunnnnnnnnnnnnnnnnnnn 144 Adding a New Fax Grou wiv cs ciciicicciciseciecicneccscecnicccescedecsvecacccsseccdcese 145 Modifying a Phone Group ccccccccccccccccccneecccecueeeceecueeenaaannaannauuanuaaaggs 146 Deleting a PHONE GrouP cccccccccccccccccccccccccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeenenes 146 Account Managementin dewenewecd wenden socetedstane a a i 147 Setting up Account Management By the Product s Web Page 147 SDESCITICALIONS decisa NEEN 152 NOEN oea E aageco se wageaegemmaeue se wadeens 156 vii 1 Getting Started Introduction Thank you for purchasing the product a 4 in 1 MFP The product offers an unprecedented document delivery technology transmitting paper documents electronically over the internet With the product you can instantly scan paper based document and deliver the electronic image to various destinations including e mail addresses printer fax machine ftp servers web site or someone else s computer on the network The new way to distribute documents is faster more cost effective and safer than any traditional methods such as mail or courier Features Digital Copying Since the product includes a laser printer it is able to pe
114. tion graphic appears 2 Choose Network Management Tool and follow the on screen instruction to complete the installation 3 Start Network Management Tool by choosing Start gt All Programs gt Network Management Tool gt Network Management Tool 4 In a second the Network Management Tool main screen appears as follows 2 Network Management Tool File View Tools Help NO Ga New Device 5 Choose New Device from the File menu to prompt the following New Device dialog box Or double click the large new device icon New Device 6 Enter the IP address of your device as illustrated Hew Device Please Enter an iP Address IF Address 10 1 30 223 coca 29 7 Ina second the MFPs on the network will be displayed in the main screen as follows T gt Hetwork Management Tool New Device OLFOOOOO 10 1 30 222 eRe eED 8 Double click the device s icon or you may try either of the following ways to prompt the product s embedded web page to specify your desired settings Select the device s icon and choose the Menu Settings tool in the toolbar Select the device s icon and click your right mouse button and choose Menu 9 Click each item on the menu to enter relevant value For details on each setting please refer to the subsequent section Summary of the User Tools Note For more information on how to use the Network Management Tool please refer to the online help of
115. ts in the Account Management and restarted the product a user is required to create login name and password and quota to use the product The access to the Account Management is blocked by the administrator password It is recommended that an administrator create a password before performing these activities Setting up Account Management By the Product s Web Page 1 Start your browser Microsoft I E 5 0 or higher or Netscape Communicator 6 0 or higher or Mozilla Firefox 2 Type IP address of the product in the URL field For example http 10 1 30 83 The product s embedded web page appears as shown below Web Image Monitor I S800C Model IS800C System F W Version 0 38 Home Page Version 0 38 Best viewed with 1024 768 IE 5 0 or higher Netscape 6 0 or higher or Mozilla Firefox Copynght c 2007 Ricoh Company Ltd All Rights Reserved Administrative Settings 147 3 Click Account Management and you will be prompted to enter a password Login Password 4 Click Login since the machine is shipped with no specific login name and password to prompt the Account Management dialog box It is suggested to assign a password later for effective management Account Management Basic Settings Account List Basic Settings Update Type No Server URL Port 5 In the Basic Settings tab select your security type and then enter the server s URL in the Server URL field type in your server port in the P
116. ty type Choice Standard Fine Extra Fine Photo Standard 200 x 100 dpi Suitable for most typed originals Fine 200 x 200 dpi Good for small print Extra Fine 200 x 400 dpi Good for small print or artwork and transmits slower than Fine resolution Photo 200 x 200 dpi Use when the original has varying shades of gray Note Faxes are sent in the specified resolution if that resolution is supported by the receiving fax machine Document Set default document size Size Choice A4 Letter A5 B5 Legal Note The Legal option is only for ADF scan Image Adjust the image density in seven steps using the control Density panel And you can specify the default value of image density in the range of 1 to 7 using Web Page Increasing the value makes your scanned image darker and decreasing the value makes your scanned image lighter Set default image density level Choice 1 2 3 4 5 6 7 Polling Set default status of polling reception Choose ON to use Reception the product to poll other machines Polling is the process of retrieving faxes from another fax machine Choice ON OFF Overseas Set default overseas mode Choose ON to avoid Mode transmission problems when faxing overseas Choice ON OFF Factory Default 42 Fax Settings Used to specify more fax Settings Station Number Select Line a Access Redial Interval Ring Response Sound Volume Enter the ID number of the product
117. uthentication connecting to the web page the user will be prompted to enter the user name and password first while connecting to the web site In this mode the file saving feature is available only when entering the user name and password permitted by the server in the field of Login name and Password for the product respectively 49 Therefore please make sure the mode that your Web Server allows before using HTTP for files saving If anonymous access mode is not allowed you must have legal HTTP account and password Since the product will check whether the directory for file saving really exists before proceeding file saving and then writing the file after scanning to the specified directory you have to set the directory for files saving as browse and allow for writing in Web Server otherwise the product will not be able to write the file into the directory If you wish to use the product to save files in addition to making some settings in Web Server you will have to confirm the account with the privilege of writing for connecting Web Server otherwise the product will not be able to write the scanned file in the file system The following uses the IIS setting for anonymous access to Microsoft Windows 2000 as an example and assumes the HTP application is installed in the root directory of IIS C Inetpub wwwroot Xcabinet and the directory for files saving is in C Inetpub wwwroot xcabinet For non anonymous acce
118. vel Low bi Multi Level B amp eww Gray OFF hi SUE hita File Format PDF nd File Format Compression Level Low g Resolution 200 dpi a a Image Density ao Subfolder OFF ew Report to E mail PO Document Size BAe 3 Modify your folder content and click Update to temporarily save the latest data or Cancel to exit and then return to the Folder Manager screen 4 Inthe Folder Manager screen click Update to permanently save all the latest changes on the product or Exit to leave without saving any latest change 62 To delete a folder 1 Repeat Step 1 to 2 from the previous section Adding a New Folder By the Product s Web Page 2 Choose the folder you wish to delete in the Folder Manager screen Folder Manager Ne Delete Modify Exit Folder List Folder counter 1 40 3 Click Delete to erase the folder A warning message appears to confirm your deletion Click OK to confirm or Cancel to exit Microsoft Internet Explorer Are you sure you want to delete these items Cancel 4 Click Update to permanently save all the latest changes on the product or Exit to leave without saving any latest changes 63 Setting Required Fax Settings Setting Your Location Your location has to be set first to ensure the fax transcending signals are correct To set your location 1 Start Your Browser 2 Type the IP address of your MFP in the URL field The MFP s web page appears Web Ima
119. wing Subject field on the E mail screen touch anywhere on the blank field to bring up the soft keyboard The blank field Soft keyboard p icon To enter small letters or other characters press the KB Switch button to bring up the small letter keyboard as shown below O _KB Switch jay m To return to the E mail main screen press the Return button 79 Using the Address Book To select e mail addresses 1 Touch the Address Book icon on the E mail main screen The following Address Book screen appears 2 Touch an e mail address to select it The selected one will be highlighted You may touch another address for multiple selections 3 Touch OK to return to the E mail main screen Address Book Recipient betsy betsy abc com 1 ccc abc com a od To select a group address 1 On the Address Book screen touch the Group tab to prompt the following Group screen 2 Touch a group to select it and touch OK to return to the E mail main screen You may touch another group to select multiple groups Recipient marketing group eo Oe 1 A Cancel SSS ra 80 To search an e mail address or a group 1 On the Address Book main screen touch Search to prompt the following E mail Search screen 2 Choose your search type All means to search the addresses from current Address Book of the product LDAP means to search the addresses from an external address

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