How to register your society at My Student Life
Contents
1. attachments By application period we mean the period for which you are currently applying for By previous period we mean the preceding period the semester year before the application period You may also attach a brief application letter where you decribe the society s activities and target more closely Anyone who applies for Publication support must submit a copy of each published issue from the previous application period to Kulturstyret These can either be delivered to Kulturstyret s secretary office at Villa Eika on Campus Blindern or mailed to Kulturstyret c o Velferdstinget i Oslo og Akershus PB 1088 Blindern 0317 Oslo First time applicants to Kulturstyret 12 Newly established societies which do not have financial statements or reports for earlier periods are of course exempted from this requirement and only need to attach attachment 3 and 4 in the list above New applicants are urged to apply per semester Societies that have been running for some time but are first time appliers are recommended to attach all four attachments to supply Kulturstyret as much information on the society as possible Vedleggsinfo Attachment info To upload attachments Choose type of attachment in the drop down menu Annet Other Regnskap for forrige periode Financial statement for the previous application period Budsjett for s knadsperioden Budget for the application period Arsberetni2. Ifthe project is a re occurring event the following must also be attached 3 Financial statement for the last event 4 Project report for the last event e f your society or eventual mother society are not applying for operational support coincidently with the project the following documentation of the society must also be attached 5 Financial statement for the previous application period semester year 6 Report for the previous application period semester year 7 Budget for the current application period semester year 8 Program for the current application period semester year e If your society either is not eligible or have chosen not to apply for operational funding from Kulturstyret the following documentation also has to be attached 9 The society s statute e The attachments should give additional information on the project Please make sure that these are concise and informative to give Kulturstyret a solid decision basis e If either of the required attachments is left out the application will not be processed e Please also remember to give the attachments self explanatory names such as financial statement spring 2011 or program spring 2012 When applying it is important that the above mentioned attachments are for equivalent time period as the application period semester application semester based attachments annual application annual based attachments By application
3. period we mean the period for which you are currently applying for By previous period we mean the preceding period the semester year before the application period e First time applicants to Kulturstyret Newly established societies which do not have financial statements or reports for earlier periods are of course exempted from this requirement Societies that have been running for some time but which are first time appliers are recommended to attach all of the attachments listed above Vedleggsinfo To upload attachments Attachment info e Choose type of attachment in the drop down menu e Annet Other e Regnskap for forrige periode Financial statement for the previous application period e Budsjett for s knadsperioden Budget for the application period e Arsberetning Semesterberetning for forrige s knadsperiode Report for the previous application period e Program for s knadsperioden Program for the application period e Click Choose file and find the file you wish to upload e Cick Create attachment Click Ferdig Done to register and send the application To the top of the document How to apply for a deficit guarantee See How to apply for project investment or incentive support How to apply for publication funding 1 Log onto My pages and go to your society s profile page under My Association in the left hand menu 2 On the right hand side of the profile page click S k om
4. st tte Apply for funding below S knader Applications 3 Choose the alternative Publikasjonsstgtte Publication funding and then click Velg type st tte Choose this type of funding to go to the application form 10 Sections in the form S knadsbelgp Application amount S knadsbelgp Application amount Perioden det s kes for The time period the application is for Antall numre det s kes st tte til Number of issue you are applying for Foreningens kontoinformasjon Information on the society s bank account Kontonummer l Account number Navn pa den som eier kontoen Name of the account holder Kontoadresse Postnr og Poststed Post address to the account holder Opplysninger om publikasjonen Information on the publication Antall Explanation The amount of money that you wish to apply for The amount of money that you wish to apply for Choose one of the following options in the drop down menu Varsemester innev rende ar Spring semester current year H stsemester innev rende ar Fall semester current year Hele innev rende ar The entire current year Please note If you wish to make an application for the entire year you have to apply during the Spring semester If you wish to apply for a single Semester you have to apply during the same semester as the application is for Enter the number of issues you a
5. USER MANUAL FOR MY ASSOCIATION 22 03 2013 List of contents 1 How to register your soc iety 2 How to edit update your society 3 How to send an application to Kulturstyret for financial funding D Conditions Types of funding How to apply for operational funding How to apply for project investment or incentive support How to apply for a deficit guarantee How to apply for publication funding YAONINSAYOSA 1 How to register your soc iety The registration of a society in My Association requires that the person who wants to register it already has a user ID on SiOs My page If you do not have a personal account please create one before continuing with this manual 1 Sign in on My page 2 Click on My Association in the menu on the left 3 Select Registration of a new society in the menu on the left 4 Fill out the form accordingly Generell informasjon om foreningen General information about the society Foreningens navn The name of the Society Forklarende tekst til foreningens navn Explanatory text to the association s name Beskriv foreningens formal og drift Describe the society s purpose and its activities Forklarende tekst til foreningens navn pa engelsk Describe the society s purpose and its activities in English Beskriv foreningens formal og drift Explanation The full name of the society A short text about the society
6. bers at the primary educational insitution Antall medlemmer ved andre SiO l resteder Educational programme Faculty Antall aktive medlemmer Number of active members Vedtekter Statutes We at SiO Associations do however advice you to establish and register a general e mail address for the society Explanation Fill in the name of the educational institution that the society has its strongest association with Choose either a specific programme faculty or the alternative Alle Al if the society is general for the entire institution registered above The accumulated number of the society s members Number of members at the educational institution entered under L rested Number of members at other educational institutions assiciated with SiO than the primary one If the society have any none student e bers these should be subtracted here Number of members who are actively contributing to the running of the society beyond paying membership Explanation Foreningens vedtekter The Society s statutes Check box Upload the statutes of the society For this registration to be approved the society has to have statutes and these must be uploaded here Guidelines for society statutes and an example for what they could look like Must be checked off The text next to the box reads as follows 1am responsible for the accuracy of all information in this fo
7. e one registered in the bank This is usually the person with whom the bank corresponds written letters etc Enter the address of the account holder i e society or person not the bank The person which Kulturstyret can contact if they have any questions regarding the application NB The person who registers the application will automatically become the society s contact at Kulturstyret In other words please make sure that the person who you wish Kulturstyret should contact regarding the application registers the application on My Student life Upload attachments to the application Please read the following information before uploading e Required attachments 1 Financial statement for the previous application period semester year 2 Report for the previous application period semester year 3 Budget for the application period semester year 4 Program for the application period semester year e The attachments should give additional information on the society s operational conduct and plans Please make sure that these are concise and informative to give Kulturstyret a solid decision basis e If either of the required attachments are left out the application will not be processed e Please also remember to give the attachments self explanatory names such as financial statement spring 2011 or program spring 2012 When applying it is important that the above mentioned attachments are for eq
8. eir own activities such as a choir a pub or a cottage Please note that the information given above will be made public on the internet Type forening Type of society Foreningens kontaktinformasjon Contact information to the society Adresse Address Organisasjonsnummer The Society s national identity number for Norway Foreningens telefonnummer The society s phone number Foreningens e postadresse Choose the category which best describes your maine objective This classification will serve as the basis for the society classifications on SiO s and educational institutions associated with SiO s websites Explanation Fill in the society s address In case the society does not have its own address please use a C O address with the resident s name included Fill in the society s national identity number Such a number is not obligatory and this box can be left open in case there is no such number Fill in the phone number of the society if there is one if not please fill in the phone number of one of your contact persons instead Same as for phone number The society s e mail address L rested og medlemmer Educational institution and members L rested Educational institution Linje Fakultet Educational programme Faculty Antall medlemmer Number of members Antall medlemmer ved prim rt l rested Number of mem
9. ety s bank account Kontonummer Account number Navn pa den som eier kontoen Name of the account holder Kontoadresse Postnr og Poststed Postal address to the account holder Kontaktperson Contact Click G videre Proceed entire year you have to apply during the Spring semester If you wish to make a Semester application you have to apply during the same semester as the application is for Fill in the number of open events i e activities other than board meetings etc that the society arranged in the previous application period For first time applicants i e applicants who have not applied for this type of funding before please fill in O Fill in the number of open events i e activities other than board meetings etc that the society are planning to arrange in the current application period The account number can either be registered on the society or associated withe the personal identity number of one of the people in charge of it NB We recommend that the bank account is registered on the society because the account holder is responsible in case of any transgressions An account number requires that the society is registered with The Br nn ysund Register Centre Studentliv s guide for registering with the Br nn ysund Register Centre Get a national identity number in 20 minutes The person registered as account holder in the society has to be the person as th
10. nding for student publications for printed media only Publication funding other kinds of media goes under operational funding To the top of the document How to apply for operational funding 1 Log on to My pages and go to the society s profile page under My Association in the left hand menu 2 On the right hand side of the profile page click S k om st tte Apply for funding below S knader Applications 3 Choose the alternative Driftst tte Operational funding and then click Velg type st tte Choose this type of funding to go to the application form Sections in the form Explanation S knadsbelgp The amount of money that you wish to apply for Application amount Perioden det s kes for Choose one of the following options in the drop down The time period the application menu is for Varsemester innev rende ar Spring semester current year H stsemester innev rende ar Fall semester current year Hele innev rende ar The entire current year Please note If you wish to make an application for the Hvor mange arrangementer hadde foreningen i forrige s knadsperiode How many events did the society arrange in the previous application period Hvor mange arrangementer skal foreningen ha i s knadsperioden How many events are the society planning to arrange in the current application period Foreningens kontoinformasjon Information on the soci
11. ng Semesterberetning for forrige s knadsperiode Report for the previous application period Program for s knadsperioden Program for the application period e Click Choose file and find the file you wish to upload e Cick Create attachment Click Ferdig Done to register and send the application Til toppen av dokumentet 13
12. ontaktperson The person which Kulturstyret can contact if they have any Contact questions regarding the application NB The person who registers the application will automatically become the society s contact at Kulturstyret In other words please make sure that the person who you wish Kulturstyret should contact regarding the application has to register the application on My Student life Click G videre Proceed Upload attachments to the application Please read the following information before uploading Required attachments 1 Financial statement for the previous application period semester year 2 Report for the previous application period semester year 3 Budget for the application period semester year 4 Program for the application period semester year The attachments should give additional information on the society s operational conduct and plans Please make sure that these are concise and informative to give Kulturstyret a solid decision basis If either of the required attachments are left out the application will not be processed Please also remember to give the attachments self explanatory names such as financial statement spring 2011 or program spring 2012 When applying it is important that the above mentioned attachments are for equivalent time period as the application period semester application semester based attachments annual application annual based
13. ottom of the page 5 While logged in you can also add and remove contacts to the society Please not that the persons who are to be registered as contacts have to register at My pages first 1 Hyperlink til SIDOKU 17800 Veiledning vedtekter for studentforeninger pa engelsk ma gjgres om til pdf og legges ut 3 How to send an application to Kulturstyret for financial funding Conditions In order to apply Kulturstyret for financial funding your society has to be registered in SiO My Association and all information has to be up to date contacts address statutes etc See How to register your society and How to edit update your society for further guidelines Types of funding There are several types of funding to apply for Each kind of support needs a separate applications in other words if you wish to apply for several kinds of support at the same time you need to make one application per type of funding e Driftsst tte Funding for the society s everyday operational activities Operational funding throughout the semester year e Prosjektst tte Funding for events apart from the society s daily Project funding operational activities Anniversaries large individual events projects e Underskuddsgaranti For the same purpose as project funding however the Deficit guarantee deficit guarantee is only disbursed if the event project goes into deficit in regards to budgeted ticket sales e Publikasjonsst tte Fu
14. p kan be entered instead The account number can either be registered on the society or associated withe the personal identity number of one of the people in charge of it NB We recommend that the bank account is registered on the society because the account holder is responsible in case of any transgressions An account number requires that the society is registered with The Br nn ysund Register Centre Studentliv s guide for registering with the Br nn ysund Register Centre Get a national identity number in 20 minutes The person registered as account holder in the society has to be the person as the one registered in the bank This is usually the person with whom the bank corresponds written letters etc Enter the address of the account holder i e society or person not the bank The person which Kulturstyret can contact if they have any Contact questions regarding the application NB The person who registers the application will automatically become the society s contact at Kulturstyret In other words please make sure that the person who you wish Kulturstyret should contact regarding the application registers the application on My Student life Click G videre Proceed Uploading attachments Please read the following information before uploading e Required attachments 1 Complete budget for the project not the same as the society s ordinary budget 2 Project description e
15. pplication period e Click Choose file and find the file you wish to upload e Cick Create attachment Click Ferdig Done to register and send the application To the top of the document How to apply for project investment or incentive support 1 Log onto My pages and go to your society s profile page under My Association in the left hand menu 2 On the right hand side of the profile page click S k om st tte Apply for funding below S knader Applications 3 Choose the alternative Projektstgtte Project funding and then click Velg type st tte Choose this type of funding to go to the application form Sections in the form S knadsbelgp Application amount Kort prosjektbeskrivelse A short project description Prosjektets start og sluttdato Start and end date of the project Foreningens kontoinformasjon Information on the society s bank account Kontonummer Account number Navn pa den som eier kontoen Name of the account holder Kontoadresse Postnr og Poststed Postal address to the account holder Kontaktperson Explanation The amount of money that you wish to apply for Enter a short description of the project A detailed description is to be included in the attachments Enter estimated start and end date of the project When applying for incentive support the date of i e purchase or startu
16. re planning to publish during the time period that you are applying for The account number can either be registered on the society or associated withe the personal identity number of one of the people in charge of it NB We recommend that the bank account is registered on the society because the account holder is responsible in case of any transgressions An account number requires that the society is registered with The Br nn ysund Register Centre Studentliv s guide for registering with the Br nn ysund Register Centre Get a national identity number in 20 minutes The person registered as account holder in the society has to be the person as the one registered in the bank This is usually the person with whom the bank corresponds written letters etc Enter the address of the account holder i e society or person not the bank Enter information on all of the items in the bulleted list to the left both for the current and previous application 11 Number of issues period Prosentandeler Percentages Lgssalgspris Single copy price By previous current application period we mean the previous current semester year depending on wether you are applying for a single semester or an entire year Abonnementspris For first time applicants please enter O for information Subscription price regarding the previous period Antall sider per nummer Number of pages per issue K
17. rm I am also aware of that this information is public and may be used in connection with applications to Kulturtyret as well as to correspond with the society and it s appointed contacts For societies registered at UiO some of the information will be made public on the university web pages see regulations for the registration scheme at the University of Oslo UiO may require that information given in connection with the registration needs to be documented see section 3b of the regulations which can be found at http www uio no livet rundt studiene foreninger reglement_registreringsordningen html To register click Registrer studentforening Rediger kontaktpersoner for foreningen Edit the society s contacts Here you can change edit or add contacts To be a contact the person needs to register a user ID at My Page first and have to be registered with the same e mial address as in theur user ID To the top of the document 2 How to edit update your society 1 Log onto My Page with your personal user ID 2 Click My Student life in the left hand menu 3 Click on the name of the society you wish to edit the name is only visible for registered contacts If you cannot find the name of the society please ask one of the other contacts or Studentliv to add you to the list of registered contacts 4 Now edit and make sure to click Oppdater informasjon Update information Jat the b
18. s objectives A detailed description of the society s purpose and activities more detailed than above Max 150 characters Repeat the text from Explanatory text to the association s name Repeat the text from Describe the society s purpose and pa engelsk maks 150 ord Describe the society s purpose and its activities in English Foreningens nettside The society s webpage URL Er foreningen del av en annen forening i sa fall hvilken Is the society a sub division or part of another society organization If so which Foreningens undergrupper om noen Does the society have any sub groups If so please list them its activities The URL to your society webpage or Facebook page etc if no webpage is avaliable To be filled out if your society is connected to another society i e a branch of a larger organization or is part of an umbrella organization i e Amnesty international DNS ora faculty based society lokallag av en st rre organisasjon eller inng r i en form for paraplyorganisasjon for eksempel Det Norske Studentersamfund SBIO eller en fakultetsforening Fill out if the society has any of the below Distributions of operational responsibility i e defined subgroups or divisions within the society that are responsible for various aspects of operations communication employees or economics etc Avariation in activities i e subgroups with th
19. uivalent time period as the application period semester application semester based attachments annual application annual based attachments By application period we mean the period for which you are currently applying for By previous period we mean the preceding period the semester year before the application period e You may also attach a brief application letter where you describe the society s activities and target more closely e Operational support can only be applied for during the Spring semester e First time applicants to Kulturstyret Newly established societies which do not have financial statements or reports for earlier periods are of course exempted from this requirement and only need to attach attachment 3 and 4 in the list above New applicants are urged to apply per semester Societies that have been running for some time but are first time appliers are recommended to attach all four attachments to supply Kulturstyret as much information on the society as possible Vedleggsinfo To upload attachments Attachment info e Choose type of attachment in the drop down menu e Annet Other e Regnskap for forrige periode Financial statement previous application period e Budsjett for s knadsperioden Budget application period e Arsberetning Semesterberetning for forrige s knadsperiode Semester Annual report previous application period e Program for s knadsperioden Program a
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