Pre Transition User Manual
Contents
1. Abu Dhabi Education Council Lis eis New Academic Year Preparation Activities 3 2 2 2 Handling individual Transfer using the Pre Transition screen The pre transition screen can be used also to transfer student s to another school for the next year only this can be done from School gt Pre Transition gt Pre Transition gt Pre Transition List 1 Type the student pupil number 2 Click on the List button to display the student record 3 Click on the ie Button to select the transfer to school name amp Id number 4 Select a withdraw reason from the drop down menu 5 Select the Admission Reason Withdraw Reason from the drop down menu 6 Click on Save To view the record 1 Select Leaving from the Student Status drop down menu 2 Type Student pupil number in the Student Field 3 Click on the List button to display the student record 4 The new school name amp number will be displayed Zz The same student record can be displayed at the Transfer to school from the same screen by selecting Coming from the Student Status drop down menu Decline Students using the Pre Transition screen School gt Pre Transition gt Pre Transition gt Pre Transition List Select Leaving from the Student Status drop down menu Click on the List button to display the student records Select the Decline check box next to student record Select Decline Reason from the drop down menu Click on Save Click on Next hyperli2. PEARSON Ee ucarTion UNC Education First Ligh ay tei il New Academic Year Preparation Activities LK AFS User Guide May 2014 TABLE OF CONTENTS INTRODUCTION GN 3 1 COPY STAFF ud 3 2 COPY HOMER COONS ciicnsnncscacicenaieserensuesivecakacanwuabaneteueiasieusavasiseeren 5 3 PRE TRANSITION i annannnnnnnnnnnsnsnsnsunsnsnsnsnnunnnsnsnnnnnnnnsnnnnunnnnunnunnun 7 3 1 PRE TRANSITION STUDENTS WITHIN THE CURRENT SCHOOL ssececcacecuacecuavesues 8 3 1 1 Calculate Pre TransSitiOn cccccccccccccccccccccccececenenenennnnnenenennnnnnnnnngs 8 3 1 2 Pre Transition L1G Gascionsecnducndesn daemevudsasdsdadeenatemenonceesauosemendeons 10 3 2 PRE TRANSITION THE LAST GRADE IN THE CURRENT SCHOOL sceccacecuevecues 11 3 2 1 Calculate Pre TranSitiOn ccccccccccccccccccccccceccnenenenennnennnennnnnnnnnggs 11 3 2 1 1 KG students sonsnananscesegadacusagedassnagedassnagedassnsdsdassnsandaaseaaedsos 12 3 2 1 2 Last Grade students cece cece cece ce cecnceueusecasaveususesananeuss 13 3 2 1 3 Grade 12 Students cece cece cece cee cecececeucususasavaususenananaues 14 3 2 2 Pre Transition LiStiscccccccccccccuccccccncucusucensncususenensneununennnnnnnnnnnggs 16 3 2 2 1 Pre Transition for Active Students ccccececcececcecaceusaveusaes 16 3 2 2 2 individual Transfer using the Pre Transition screen 18 3 2 2 3 Pre Transition for Pre Enrolled Students xrarnunurururaununuen 19 3 2 2 4 Pre Transition for
3. en ASIA MOHAMED ABDI om s as HANvABDEL Sn MAA i ASI cL MAA OOO ASMARTSMAET em AVA ARMED ALSAVED en en 7 ron az mh mh HAUA ik A new Reservation option has been added to the ADEC Pre Transition List report parameter screen and new columns added to the Pre Transition List report layout At least one Transition Status option must be checked with the Reservation option e If the checkbox option is checked then the selected pre transition list report will be filtered to include only student records that were created as a reservation e If the checkbox is unchecked then the selected pre transition list report will include all records PEARSON ALWAYS LEARNING Page 23 27 Br iis estcil site sl uu tao Abu Dhabi Education Council Education Fist Lid av leit New Academic Year Preparation Activities Studerts learns School Errotmerd Attendance Classes Hornerocene Cutton Reports Transportation Behar amp ADEC Pre Transition List Fees Charged and Paid FeesandPayments Fees Collected Student List By Fees Collected Fees Receipt Student Cc ADEC Pro Transition List Report Parameters School 238 AL MARVAH hj Report Title Pre Trans on List Transition Status Active Remaining og Coming 7 Reservation Pre Ereoted Leaving Grade v Pass ail v PrornotedRetained p Retry Exarn y Sort Order Name v Language Canadian English
4. Admission Reason O O 4 Withdraw Reason Run For All Students Selected Students Ignore next year options when determining next school placement Over write next grade school and set retention reason to NULL Use curriculum pass fail designation to determine student promotion Select School District AARO ub cel tke vi School Type M Sub Type Iv Gender Male v 3 Once the next school is the same as the current school the Admission Date Admission Reason Withdraw Reason will become demit 4 Select All Students Radio from the Run For line 5 Select the Use curriculum pass fail designation to determine student promotion check box 6 A warning message pops up informing that The option you selected depends on the student s Pass Fail status Make sure to set it for all students before you run Pre transition Click on OK 7 Choose Retained from the Default Retention Reason drop down menu 8 Click on Save to start the Pre transition process PEARSON ALWAYS LEARNING Page 8 27 fr iis Abu Dhabi Education Councit Education Fest Lid as ledd New Academic Year Preparation Activities A notification message pops up displaying the number of students that were treated during the Pre transition process number of students that were assigned next grade and number of students that were not assigned next grade 9 Click on OK vy SISO Asdal piled ularo sner SS enterprise student information sys
5. Fist Lid as leit New Academic Year Preparation Activities 3 2 2 Pre Transition List The Pre Transition students lists include Active Students Coming Students Leaving Students Remaining Students Pre Enrolled Students Incoming reservations Leaving reservations ee Eg SIS AV 1a eg enterprise student information system ees Special Education gt DE QD GIG CO Enrolment Parents Behaviour Staff Homerooms Class Scheduler Basic SMS Messages Pre Transition Pre Transition ADEC Pre Transition List School 557 AL FALAH KG Pre Transition List Calculate Pre Transition Transition Status vw Grade w Area vw Student Pass Fail er w Homeroom vw Promoted Retained Retry Exam Active l Coming Leaving Remaining Pre enrolled Incoming Reservations Leaving Reservations Transition Status 3 2 2 1 Pre Transition for Active Students To view the list of students that was processed by applying the previous step go to School gt Pre Transition gt Pre Transition gt Pre Transition List 1 Select of Leaving from the Status drop down menu and select 12 from the Grade drop down menu to view the Passed students Or Select Active from the Status drop down menu and select 12 from the Grade drop down menu to view the fail students 2 Click on the List button to display the student list 3 You may narrow the produced list by choosing different criteria at the top row such as Gr
6. Si 1 2 0 L Regular F 5 0 B SA 1 5 o be reguer F 6 a B 7 4 1 2 0 l e Regular F 7 0 Bey Mass Assign by Attribute Save PEARSON ALWAYS LEARNING Page 5 27 Abu Dhabi Education Council Education Fist Lid ay delt New Academic Year Preparation Activities 5 At this point the school user must do the required changes according to the new academic year requirements like adding new homeroom deleting or editing existing homeroom 6 Click on Save button 2 delete a homeroom 1 Click on the homeroom record to highlight it Clink the Delete link 2 Click on OK to confirm the deletion process B add a homeroom click on the Add link 1 Fill out the required information Click on Save button on the Homeroom details screen 2 Click on Save button on the Homeroom screen PEARSON ALWAYS LEARNING Page 6 27 Abu Dhabi Education Council Education Fist Lid as leit New Academic Year Preparation Activities 3 Pre Transition The Pre Transition process is designed to help the system user preparing the current academic year students to be promoted for next academic year grade based on defined settings such as academic performance The Pre Transition students lists include Active Students Coming Students Leaving Students Remaining Students Pre Enrolled Students Incoming Reservations Leaving Reservations To print all related Pre Transition reports refer to Reports gt School gt Pre T
7. Tesens Groups Horneroome Fees Clare Scheduler Courses Transportation Mane Updated ssign Pre TraXattion Parents Petar Pre Transition Schoot 239 AL MARV H Y Pre Transition List Calcutate Pre Transition franston Status ACSve v Grade Ares w Studert List Pass at vw Gender w Homeroom w Promotedfetaned w Retry Exan Studert Name a Pupi Homeroom Grade Ned Grade Next School Retention Reason Transiten Withdraw Code presi CoO Moray mms ABOOSALLSHIKH KANE 12739 3 2 312 ABOU FAKHER ISR 168649 4 e 32 m X ABOU SAMAK ASAL 256799 7 238 Retained ABOU SEDA KEENAN 62949 b 7 laa 312 7 z D ABOU SHEL RAIA z 7 uapLIC EN 589538 9 EV 238 v s Prev 1 2 23 4 5 amp I 8 9 10 New Displaying page 1 of 10 items 1 to 50 of 498 Legend Decined Log Summary Save PEARSON ALWAYS LEARNING Page 20 27 Beg Abu Dhabi Education Council Education Fest Lid as dei New Academic Year Preparation Activities 4 A new Next Year Reservation Legend has been added Legend mn Invalid Next Grade DE Not Next Grade Next Year Reservation Cancel The Next School cell for the Active amp Leaving views will be displayed in green for specific pre transition records to identify that a reservation record has been set The new colour code will only appear when Transition Status is equal to Active or Leaving If the student has an existing pre transi
8. a No records to display Female 12 1 1967 Female 7 14 1985 io Advanced Search Female 11511953 Male 1 1 1960 Female 5 3011 982 Female 3 11 1960 Female 212711 961 Female 41171 966 Female 8 15 1968 d M M Female 21171973 a a Page 1 of 5 items 1 to 10 of 43 Place Holder Tei Save Next Year Staff Successfully Copied Zz In order to display the new staff list click on the Go button from Staff screen PEARSON ALWAYS LEARNING Page 4 27 is Abu Dhabi Education Councit Education Fist Lid as leit New Academic Year Preparation Activities 2 Copy Homerooms Copy homerooms will be done from School gt Homerooms gt Homerooms 1 First make sure you are on the next academic year screen by choosing the Next Radio button next to the year label The screen will show orange as an indicator 2 Click on Copy from Previous Year button A copy school homeroom screen will pop up select a staff name from the Default Teacher drop down menu Zz This teacher will be used as a replacement for any teacher not returning to the school next year Once copied use this teacher as a reference for homerooms that need a new teacher added 3 Click on Copy button w S ISo Nat enterprise student information system 3 ariel p Mt EG wi LO a School QoQ Basic Staff Enrolment Homerooms Fees Mark Entry Pre Transition Homerooms Mass Entry of Homerooms
9. created for Next Year A new Reservation column has been added to the Pre Transition List screen where Transition Status equals Coming to identify records created using the new Reservation functionality A checkbox will be enabled in the new column to flag the selected record as a reservation The Reservation checkbox for all existing pre transition records will be defaulted to disabled Only those records created by the reservation function will have this checkbox enabled e If the student has an existing pre transition record with a reservation then a second reservation cannot be made e Incoming Reservations will be identical to the Transition Status of Coming except the list view will be filtered to only show the incoming students whose pre transition records for the school were made as a reservation e Leaving Reservations will be identical to the Transition Status of Leaving except the list view will be filtered to only show the pre transition records for students whose next school was set by a reservation e Users from the current school where the student is currently active cannot modify the transition records created via a reservation Only users from the destination school will be able to decline transition records created for their school z af Stuents Schoot System Codes Administration Special Education Attendance Report gt gt EDD CPG ENE Mark Entry Basic Enroiment Statt
10. on their Pre Transition status this can be done from School gt Pre Transition gt Pre Transition gt Pre Transition List 1 Click on the Summary button at the bottom of the screen 2 The Summary window will pop up displaying the numbers of each student status type that was processed during the Pre transition e Active Students student is currently enrolled in the school for the current school year e Coming Students Student transitioning to the selected school from another school for the next school year e Leaving Students Student transitioning to another school in the system for the next school year or leaving the school e Remaining Students Student is staying in the same school for the next school year e Pre Enrolled Students student is new and pre enrolled for the next school year Summary x Pre Transition List Summary Transition Status Male Female Total Total Failing Active 14 11 25 0 Remaining 0 0 Coming 0 0 0 0 Pre enrolled 2 3 5 0 Leaving 14 11 25 0 7 Next Year Enrollment Count Male Female Total 2 3 5 Includes students remaining coming and pre enrolled Cancel PEARSON ALWAYS LEARNING Page 22 27 Beg Abu Dhabi Education Council Education Fist Lid as leit New Academic Year Preparation Activities 4 Printing Pre Transition Reports To print all related Pre Transition reports this can be done from School gt Pre Transition gt Pre Transition List From the Report Para
11. v Report Type PDF Format v a I For the School selected on the parameter form e Ifthe school sub type equals Public then the Non Emirate column will appear on the report output e Ifthe school sub type does not equal Public then the Non Emirate column will NOT Pre Transition List 2013 2014 ADRO calil galge giga School Name AL MARWAH School 238 AL MARWAH Active No Remaining No Coming Yes Pre Enrolled No Leaving No Reservation Yes Grade Pass Fail Promoted Retained lecti iteria nen een Retry Exam Sort Order Name Transition Status Coming in Next Schoo Reservation Zone Approval Statue Retention Reason oO uw co ARABERE BE 3 REREN aE felg MR EGGE gt ONSO ANASTAS FANNA FAYEZ ema Cole er William ra uw Not Required APIE AE EHHH JE SSCODECEDRSEEE bee BIG HE Not Required PEARSON ALWAYS LEARNING Page 24 27 B Abu Dhabi Education Council Education Fist Lid as leit New Academic Year Preparation Activities 5 Mass Assign Program This screen will help mass assigning selected program in the current or next year for a group of students based on Gender Homeroom or Grade this can be done from School gt Homerooms gt Mass Assign Program First make sure you are on the next academic year screen by choosing the Next Radio button next to the year label The screen will show in orange From the Program drop d
12. which is outside their current school Over write next grade school and set retention reason to NULL Use curriculum pass fail designation to determine student promotion Default Retention Reason Retained 7 Select the Use curriculum pass fail designation to determine student promotion check box which means that fail students will remain in their original school based on the reason selected in the next step PEARSON ALWAYS LEARNING Page 14 27 is ettcit sits si uu Lap Abu Dhabi Education Council Education Fist Lid ay leit New Academic Year Preparation Activities 8 Select the Default Retention Reason from the drop down menu 9 Click on Save to start the process 10 As the Over write option was selected earlier a pop message will show asking Do you want to replace transition information that has already been specified click on Yes Home Room Eee Do you want to replace transition information that has already been specified al lgnore next year options when determining n i Yes Overwrite next gradeschool and set retentit Get EE Grade 12 F si 11 Another message will pop up specifying the number of records that were processed not processed fail students 8 records have been processed 0 records have not been processed because the next grade does not exist at the next school PEARSON ALWAYS LEARNING Page 15 27 Beg Abu Dhabi Education Council Education
13. Coming Students ccceeeeeeeeeeeeeeeeeeeeees 19 3 2 2 5 Pre Transition for Next Year Reservations cccccececeecaceusaes 20 3 2 3 Pre Transition Summary Report rciscccccsceneneseneeneeenennnennensnenees 22 4 PRINTING PRE TRANSITION REPORTS anannnnnnnnnnnsnsnsnsunnnsnsusn 23 5 MASS ASSIGN PROGRAM anannnnnnnnnnnsnsnsvnsnsnsnsusunsnsnsnsnsunnnnnsnsnnnn 25 6 DISTRIBUTING STUDENTS TO HOMEROOM i uannnnnnnnnnnnnsnsununsnsusn 26 7 PRINTING STUDENTS LISTS cccccccscnccecccceneuecenseseueususnsnueueueuaness 27 New Academic Year Preparation Activities Page 2 of 27 gbos ulao Abu Dhabi Education Council Education First Lidl age iil Introduction The purpose of this document is to illustrate the steps required to be completed by the school user before the start of the New Academic year on eSIS application That includes 1 1 Copying staff 2 Copying homerooms 3 Promoting students to their next academic grade and or school 4 Assigning students to their next year homerooms 5 Assigning the appropriate academic programs 6 Printing students name lists Copy Staff Staff list needs to be copied for next academic year in order to able to assign them for next year homerooms this can be done from School gt Staff gt Staff 1 First make sure you are on the next academic year screen by choosing the Next Radio button next to the year label The screen will show in orange as an indicator v
14. Coming students for next academic year go to School gt Pre Transition gt Pre Transition gt Pre Transition List 1 Select of Coming students from the Student Status drop down menu 2 Click on the List button to display the student records 3 Click on the LJ to select next year homeroom 4 Click on Next hyperlink to view the rest of the student records Megy 18 pals P E Tu Maii Anion Cw z enterprise student information system SPIRIT OF THE UNION ed of students Schoo special Education gt ORAQ Gd DE GO Enrolment Parents Behaviour Staff Homerooms Class Scheduler Basic SMS Messages Pre Transition Pre Transition ADEC Pre Transition List School 557 AL FALAH KG v Pre Transition List Calculate Pre Transition Transition Status Coming vw Grade vw Area v Student Pass Fail v Gender v Homeroom a Promoted Retained v Retry Exam Student Name a Pupil Grade School Reservation Zone Approval Status E Declined Reason Next Grade Nexi MOHAMMED MABKHOT S TS WT ON K1 9027 Accepted A F k 1 Prev 1 Next Displaying page 1 of 1 items 1 to 1 of 1 PEARSON ALWAYS LEARNING Page 19 27 Be Abu Dhabi Education Council Education Fist Lid as dett New Academic Year Preparation Activities 3 2 2 5 Pre Transition for Next Year Reservations Upon Save of the student s reservation to a school from Students gt Enrolment gt Admit a Pre Transition record will be
15. Mass Assign Programs School 41 4 MOATAH yYear 2012 current next Homerooms Add Delete Semester All vil Homeroom a Semester Seats Used Teacher Room ClassType FHTime AM PM Course Type Grade ProgramType Sped LearningHrs External Code No records to display Copy SchoolHomerooms wee ewe ee ee ee ee eee ee eee eee ee eee r a 2 Default Teacher Ashley Kirchbergf ae ee Mass Assign by Attribute Copy fram Previous Year Save 4 An exact copy of current academic year Homerooms will be displayed dl SIs aia y viv MA r Jeg enterprise student information system poter Administration School Students Attendance Y Reports Basic Staff Enrolment Homerooms Fees Mark Entry Pre Transition Special Education QBD Homerooms amp Mass Entry of Homerooms Mass Assign Programs School 414 MOATAH wVeer2012 O current next Homerooms Add Delete Semester All x Homeroom semester Seats Used Teacher Room ass FEL lew eM re Grade Program Sped Lesing tema a a Type Time Type Type Hrs Code ait 1 25 0 treme e om p Regular F 1 0 B 10 1 1 2 o al Reaula 10 0 B 11143 1 25 0 I 713 Lit 11 Literary 0 B 111 1 25 0 bis s Save successful 11 Science o B 1212 1 25 1 his Literature F 12 Literary 0 B 121 1 25 jo l pis Science F 12 Science 0 B 2n 1 2 o a Regular F 2 o B 31 1 25 1 l n5 Regular F 3 0 B 4i 1 25 0 l ls Regular F 4 0 B
16. New Academic Year Preparation Activities 7 Printing Students Lists Reports gt School gt ADEC Pre Transition List This report will produce list next year students per Grade or a Homeroom this can be done from Reports gt School gt Students Lists asked p le ulas in Pate An er nn D 15 3 LA 5 amp enterprise student information system 40 rasen SS Students School Attendance Mark Entry SpecialEducation Reports DD 2 I E Students School Special education Enrolment Fees Mark Entry Attendance Behaviour Student List Education Zone School Grade Class Scholastic Year Language Sort Order Select Report Type WREZ 4 yal iihi Grade K1 nye K Students List Students Count By Nationality Parent Information Student Bilingual Dete Students Count Pending requests Student Inforn WREZ dy All data i Multiple 414 MOATAH Multiple a Multiple v Multiple 2012 p Alpha v Descending O PDF v Albu Dhabi Education Council tacain 19 apleis Student List 2012 2013 School 414 MOATAH Class null Seafire no nah None foo EE ME foss mm PEARSON ALWAYS LEARNING Page 27 27
17. Students 3 Select Grader 12 the pop up message will displayed not that click notifying that this is the last grade in this school Click on OK 4 New option will appear Post Next School click on NO Run For all Students Selected Students Grade 12 m Home Room M o e i 6 This is Last Grade at School MOATAH Area l d Ignore next year options when determinin 5 By selecting the NO option a message will pop up notifying that By selecting No to exclude Next School these students have the potential of being auto withdrawn through the YET process Next Grade will display as the Grade Level for the withdrawn students Run For O All Students Selected Students Grade 12 vy Post Next School yes No Home Room v Gender v By selecting No to exclude Next School these students have the rea hd potential of being auto withdrawn through the YET process Next Grade will display as the Grade Level for the withdrawn students O Ignore next year options when determining Over write next grade school and set rete Use curriculum pass fail designation to de 6 Select Over write next grade school and set retention reason to NULL check box By ticking this option all previous calculation that was done for that selected grade will be overwritten by the new calculated settings That means all current grades will be promoted within the same school except of the last grade where they will promoted to their next grader
18. ade Homeroom and Pass Fail status Each record will display each student status next grade and the next school which is in this step is the transition to school 4 From this screen the school user can change the next school by clicking on the J Button next to Next School and choose the new required school name and ID from the school list Also the user may change the withdraw reason by choosing a different value from the Withdraw drop down menu 5 Click on Save PEARSON ALWAYS LEARNING Page 16 27 eslcit site A utan Abu Dhabi Education Council education Ast eisi New Academic Year Preparation Activities 6 Click on Next hyperlink to view the rest of the students records eG Pre Transition amp School 414 MOATAH Pre Transition List Calculate Pre Transition Transition Status Active M Grade 12 w Area m Student Pass Fail x Gender Homeroom Promoted Retained v Retry Exam Student Name Home Transition De a Pupil poo Grade Next Grade Next School Retention Reason Transition Withdraw Code Country E a En EE p 17785 12 2 BAO 414 7 Retained v 3 l p 10013 121 12 414 2 Retained v y I i 10014 121 12 414 Retained v v MG we L L10042 12 2 MAG 414 7 Retained v d J PEARSON ALWAYS LEARNING Page 17 27
19. ansition a ADEC Pre Transition List School 449 AL KHAMAEL MODEL le Pre Transitian List Calculate Pre Transitian Next School 271 ALREHAB 0 Admission Date 15 Sep 2012 ae ne EE naresenresenlAD Public Sens Transtar Y Withdraw Reason Prom ation to another school p Run For A Students Selected Students Grade 5 Home Room v Pene p m This is Last Grade at School AL KHAMA EL MODEL Area f la F Ignore next year options when determi LOK F Over write next gradeschool and set retention reason to MULL F Uze curriculum passtail designation to determine student promotion SAME PEARSON ALWAYS LEARNING Page 13 27 Beg estlei I gaboi uu lap Abu Dhabi Education Council Education Fist Lid as leit New Academic Year Preparation Activities 3 2 1 3 Grade 12 students When pre transitioning Grade 12 students a message will pop up informing that the selected grade is the last grade in the current school To complete the process do the following Pre Transition M ADEC Pre Transition List School 414 MOATAH v Fre Transition List Calculate Pre Transition Next School 41 4 MOATAH Sata a ae EEE EEE Admission Date Admission Resear p Withdraw Reason 1 Select Next School ID amp Name which is in this case is the same school 2 For the Run For line select Selected
20. atching with the student status For example If the student is in grade 6 and his next grade is 6 and he has a Pass status PEARSON ALWAYS LEARNING Page 10 27 i Abu Dhabi Education Councit Education Fest Dd asioi New Academic Year Preparation Activities 3 2 Pre Transition the last Grade in the current school This can be done from School gt Pre Transition gt Pre Transition gt Calculate Pre Transition This step will help promote students in the last grade at their school to the next grade at the next school based on their Pass Fail status to achieve that follow the below steps 3 2 1 Calculate Pre Transition Students School Administration Special Education Attendance Home Gr KD DID EIE K ass Scheduler Courses TA Configuration Gradebook Settings Enrolment Behaviour Staff Homerooms Transportation Fees Parents Mark Entry Mass Update Assign Pre Transition 3 SS pretransiton a School 549 GHAYATHI vi Pre Transition List Calculate Pre Transition Next School 549 GHAVATH 00 Admission Date Admission Reason Withdraw Reason Iv Run For All Students Selected Students Ignore next year options when determining next school placement Over write next grade school and set retention reason to NULL Use curriculum pass fail designation to determine student promotion Default Retention Reason x 1 Select N
21. e Room m Gender Male Ww Area lw F Ignore next year options when determining next school placement E Over write next grade school and set retention reason to NULL O Use curriculum pass fail designation to determine student promotion Save PEARSON ALWAYS LEARNING Page 12 27 Beg Abu Dhabi Education Council Education Fist Lid as dett New Academic Year Preparation Activities 3 2 1 2 Last Grade students For the last grade the pre transition calculations have to be made differently than the other school s grades this can be done as follows Select Next School ID amp Name Select the Admission Reason Withdraw Reason from the drop down menu For the Run For line choose Selected Students Select Over write next grade school and set retention reason to NULL check box By ticking this option all previous calculation that was done for the selected grade will be overwritten by the new calculated settings This means all current grades will be promoted within the same school except the last grade where they will be promoted to their next grade which is outside their current school 5 Select the Use curriculum pass fail designation to determine student promotion check box if desired based on the selected grade according to ADEC roles there is no fail for 1 5 grades 6 Select the Default Retention Reason from the drop down menu if desired 7 Click on Save to start the process ad ae Pre Tr
22. ext school by clicking on the J button Select School screen will popup Select School EN District WREZ 54 al ibid School me msme ender Female m School Name a School Code Type Sub Type Gender 257 AL ZAYTOONAH 257 257 Middle Senior Elementary Public Female 261 AL SELAA 281 281 Elementary Public Female 302 AL TAWBAH 302 302 High Secondary Public Female 353 AL DHAFRAH 353 353 Elementary Public Female 458 AL EMARAT 458 458 Middle Senior Elementary Public Female 545 OMAIMAH BINT ABDUL MUTTALIB 545 545 High Secondary IAT Female 546 SHAJARAT AL DOUR 546 546 High Secondary Public Female 246 OMRAH BINT ABDUL RAHMAN 246 246 Middle Junior Intermediate Public Female 271 AL REHAB 271 271 Middle Senior Elementary Public Female 280 AL MAHRAWAN 280 280 Elementary Public Female 282 Every Course 282 282 High Secondary Public Female 264 DALMA 264 284 Elementary Public Female 375 BAYAAT AL REDHWAN 375 375 Elementary Public Female 414 MOATAH 414 414 High Secondary Public Female 423 Class Schedular Do not Use 423 423 High Secondary Public Female PEARSON ALWAYS LEARNING Page 11 27 Beg Abu Dhabi Education Council Education Fist Dias bed New Academic Year Preparation Activities 2 The current District is displayed by default You can search for the required school by either using the filtering criteria at the top row such as School Type Sub type or Gender Otherwise type the Next school ID number in the School fie
23. g Q p 3 34 5 7 erica gated unde SIS MH dt EG I re et Jed Camel Se enterprise student information system Seer rd Administration School Students Special Education Basic Staff Enrolment Homerooms Fees Mark Entry Pre Transition Staff Staff ADEC School 414 MOATAH I Year 2012 O Current Next Teaching Staff Non Teaching Staff All Staff Search Advanced Search Staff Members Ada Delete Staff Name a Passport Name Gender Date of Birth Phone Paid by Other District No records to display Place Holder Teachers Copy from Previous Year Save Click on Copy from Previous Year button PEARSON ALWAYS LEARNING i estcil sits si ux tao Abu Dhabi Education Councit Education Fist Lid ay leit New Academic Year Preparation Activities 3 Click on the Go button a list of all staff names will be displayed Check on Select all checkbox all staff records will be selected Click on Copy button again A confirmation message will pop up informing that the copy process was done successfully 4 Click the OK button Click on Cancel button to close the screen Ply so oP ue Asli pated ulas M hats An nn Cart Gaten rd lasik men Mass Copy Staff to Next Year Basic Staff Enrolment Hd Search Search Results Staff Name Passport Narne Gender Date of Birth ii Staf StaffA School 414 MOATA Teaching Staff C Staff Members Add Staf Name
24. heir academic performance 7 From Students School Attendance Mark Entry Special Education Reports KI OE GJ ED SGD Semester Term Staff Enrolment Homerooms drop down menu Homerooms Mass Entry of Homerooms Mass Assign Programs Rooms choose All School 414 MOATAH wvear2012 O current Next 8 Select Allow Homerooms Add Delete Semester Alv homerooms to be ba te bd Vet Room Sime Time AM PM Fae Grade Tao Gr overloaded check z PS p faer room fReguar F i box to allow the 1 5 p ORM Roerm2 Reguar F i i 2 functionality to mi 1 25 o ae Room14 Science F 4 Science 0 a overload the 12163 1 25 0 ZUBAIR Room15 Literature F 12 Literary 0 defined homeroom 8 me Memes f as i Capacity number a en ll zr eet i F an 1 25 18 year Room5 Regular F 3 0 B start the mass assign 10 A Confirmation message will popup notifying about the number of processed students 11 Click OK Mass Assign Homerooms by Attribute Student Criteria All Students Selected Students Assignment Type Semester PTR aii x Selected Students 12 Matching Homerooms 16 Overloaded C Assign the same homeroom to each semesterfterm Students 0 Unmatched Students 0 Ignored Students 0 Random O Performance Allow homerooms to be overloaded O Overwrite existing assignments PEARSON ALWAYS LEARNING Page 26 27 is Abu Dhabi Education Council Education First Lidl as dei ll
25. ld then click the List button All schools within the selected District that have same gender setting as the current school will be displayed in the list by default 3 Click on the school hyperlink to select it For the Admission Date the date will be populated automatically by the system which is the Next Academic Year enrolment date 4 Select the Admission Reason Withdraw Reason from the drop down menus 5 For the Run For line choose Selected Students 6 Here you can define the selected students based on their Grade Gender Homeroom and Area EN this step the following three scenarios should be taken into consideration 3 2 1 1 KG students e For KG students Gender can be used to separate the Boy students from the Girl students when calculating the pre transition the boys school leave their current school and promote to the boys school and girl students leave their current school and promote to the girls school e Make sure to change the school ID according to the calculated gender Pre Transition ADEC Pre Transition List School 505 AL SHATHA KG mw Pre Transition List Calculate Pre Transition NetSchool JTALREHAB i Admission Date 09 Sep 2012 H hanson Renson 0 Pie Sowal TINS y Withdraw Reason Promoted from KG i v Run For all Students Selected Students Grade K2 w Hom
26. m Codes Administration Special Education Attendance Report gt KL GS 9 2 Ea GI ED Mark Entry Basic Enrolment Staff Teams Groups Homerooms Fees Class Scheduler Courses Transportation Mass Update Assign Pre Transition Parents Behaviour Pre Transition School 312 AL EBTEKAR eA Pre Transition List Calculate Pre Transition Transition Status Active vi Grade v Area m Student Pass Fail vi Gender w Homeroom x Promoted Retained Retry Exam ve n a Transition Student Name a Pupil Homeroom Grade Next Grade Next School Retention Reason Transition Withdraw Code Country ALISTAIR IBRAHIM 12 312 19 CLYDE CLYDE IBRAHIM e i a 589480 12 mr 312 k24 Cole L Alkema 589645 6B 6 iz I z La CRAIG CRAIGISHAQ 12770 7 C 7 8 312 CRISTIAN KENT PPE maa _ IF gr CRISTIAN KENTEDDIE 34 108 1w n 2 relle Ti Prev1 23456 7 8 9 10 Next Displaying page 1 of 11 items 1 to 50 of 516 Legend Declined Log Save From this screen the school user can change the next school by clicking on the ee Button next to Next School and choose the new required school name and ID from the schools list Click on Save Click on Next hyperlink to view the rest of the students records In case the Next Grade is not defined in any of the selected schools the box will be changed to orange color While the change to yellow color will indicate that Next Grade is not m
27. meters screen make sure that your current school name is displayed Select the check box next to the required pre transition status one or all can be selected If required select other criteria such as Grade Pass Fail and Promoted Retained Click on Print button to view the chosen report Click on Print again to send the document for printing ad a i d 159 oe ap ee 3 enterprise student information system 40 or vo ren tax on pa on r TEE NON V Administration System Codes School Students Special Education Attendance SMSM gt D 2 IDE Parents Basic Staff Enrolment Homerooms Fees Courses Teams Groups Lockers Notes Mark Entry Pre Transition Pre Transition ADEC Pre Transition List amp ADEC Pre Transition List Report Parameters School 484 AL GHAITH x Report Title Pre Transition List Transition Status Active CI Remaining C coming Pre Enrolled C Leaving Grade v Pass Fail v Promoted Retained Retry Exam v Sort Order Name M Language English x Report Type PDF Format M malit gagn an Firs Dhabi Pre Transition List 2011 2012 VWWREZ 42 40 Aabel School Name MOATAH Transition Status Active Eek T AL ANGOD RASHED i 188786 ALAA AHMED F MOHAMMED ALERFAROUK j em ALAA ABED SHALABY i ALSHAYMAS ISMAEIL i AMINETOU AHMED n ANAS EZZAT ABD SEH i ARWA MOHAMED R ASEEL MAGDI ELDA ASEEL SALEH MIAARI i
28. nk to view the rest of the student records Repeat the above step 3 if required mr ee ae 4 When declining a student the system will send an email to the original sending school with the declined student pupil number Name and decline reason Also the Decline Log will be updated the decline log and can be used to display a list of students that were declined from both incoming next school or outgoing current schools based on the chosen option the selected radio button PEARSON ALWAYS LEARNING Page 18 27 Abu Dhabi Education Council Education Fst id as tei New Academic Year Preparation Activities 3 2 2 3 Pre Transition for Pre Enrolled Students To view the list of pre enrolled students for next academic year go to School gt Pre Transition gt Pre Transition gt Pre Transition List 1 Select Pre enrolled from the Student Status drop down menu Click on the List button to display the student records 2 3 Click on the LJ to select next year homeroom 4 Click on Next hyperlink to view the rest of the student records i Pre enrolled students can be distributed to next year homerooms by using the Mass Assign by Attribute utility which will be talking about later in this document Also the Decline Log will be update and can be used to view the all declined records from both incoming and outgoing schools based on the selected option 3 2 2 4 Pre Transition for Coming Students To view the list of
29. own menu select the required program 2 From the Grade drop down menu select the grade 3 Click on the Search button students list will be displayed 4 Click the check box next to the student name or select the entire list from the select all check box Click the Save button ad Note that all the selected students will have a tick next to their displaying record SN Students School Attendance I Mark Entry Special Education I Reports G GI I GJ ED Staff Enrolment Homerooms Homerooms Mass Entry of Homerooms Mass Assign Programs Rooms School 414 MOATAH O Current Next O Previous Select Program To Assign Program Group ADEC Curriculum p W Pupil No GH Name a Gender Grade Home Room 1 Program Srisnce v 10025 LL TT IF 10 10 1 Entry Reason v 286007 I IF 10 10 1 Start Date 15 Sep 2012 HH 10032 iF 10 10 1 End Date EG l 10027 I lf 10 10 1 Student Search Criteria I z 10031 F 10 10 1 Gender E l i v Ethnicity v 10028 F 10 101 Grade 10 x 10030 iF 10 10 1 Course 10029 7 IF 10 10 1 Home Room x Program Group v Program v Enter Students This step is not required for the existing students who already have an assigned program as the system will automatically keep the program attached with the promoted students PEARSON ALWAYS LEARNING Page 25 27 Beg Abu Dhabi Education Council Education Fist Lid as lett New Academic Year Preparation Activities 6 Dist
30. ransition list PEARSON ALWAYS LEARNING Page 7 27 Beg Abu Dhabi Education Council Education Fest Lid as leit New Academic Year Preparation Activities 3 1 Pre Transition Students within the current School This step is used to promote current year students to their next grade within the same School based on their Pass Fail Status 3 1 1 Calculate Pre Transition This can be done from School gt Pre Transition gt Pre Transition gt Calculate Pre Transition 1 Select Next school by clicking on the i button Select School screen will popup 2 The current District is displayed by default You can search for the required school by either using the filtering criteria at the top row such as School Type Sub type or Gender Otherwise type the Next school ID number in the School field then click the List button Click a school name hyperlink to select it i Ca In this step we are promoting the students within the same school which means that the Next school is the same as the Current school v 159 aa viv s d s gr ee enterprise student information system 4D sence fr dye Mark Entry Student Assessment Record Special Education gt C2 GD ed IG ED CO Enrolment Parents Behaviour Staff Homerooms Class Scheduler Basic SMS Messages Pre Transition Pre Transition ADEC Pre Transition List School 232 RAMAH of Pre Transition List Calculate Pre Transition Admission Date I B
31. ributing students to Homeroom e Distributing students to homerooms can be done manually by using the Mass Entry of Homerooms screen e Distributing them automatically based on their performance using the Mass Assign by Attribute screen this functionality reads from the Homeroom Mass Assignment Attributes defined for each homeroom details screen This can be done from School gt Homerooms gt Mass Assign by Attribute 1 First make sure you are on the next academic year screen by choosing the Next Radio button next to the year label The screen will show in orange 2 At the bottom of the Homeroom screen click on the Mass Assign by Attribute button 3 From the Mass Assign Homerooms by Attribute popup screen you may choose All Students which will mass assign all school current and pre enrolled students to next year homerooms 4 Or for Selected Students with this option three new criteria will pop by which are Grade or Program and Program Type by selecting Grade the system will mass assign the chosen students to their assigned homerooms that have been assigned the same grade in the Attribute details section 5 If the homeroom contains special needs students then the Special Education check box needs to be checked 6 From the Assignment Type choose either Random or Performance where the first option will mass assign students to next year homeroom randomly and the second option will mass assign students to next year homeroom based on t
32. tem aa Jl eg SPIRIT OF THE UNION saree Dar ow 2800 ENER OE ABOARD special Education gt KD GA DI E2 GI ED amp Pre Transition amp School 232 RAMAH EZ Pre Transition List Calculate Pre Transition Next School 232 RAMAH Admission Reason v Withdraw Reason O M C A 230 records have been processed 0 records have not been Run For All Students Selected Students because the next grade does not exist at the next school lgnore next year options when determining next school placement Over write next grade school and set retention reason to NULL Use curriculum pass fail designation to determine student promotion Default Retention Reason v PEARSON ALWAYS LEARNING Page 9 27 i Abu Dhabi Education Councit Education Fst Lid as dett New Academic Year Preparation Activities 3 1 2 Pre Transition List This tab is used to view the list of students that was processed by applying the previous step School gt Pre Transition gt Pre Transition gt Pre Transition List 1 2 CP md Select Active from the Status drop down menu Click on the List button to display the student list You may narrow the produced list by choosing different criteria at the top row such as Grade Homeroom Pass Fail status The records will display each student status next grade and the next school which is in this step is the current school V K Students School Syste
33. tion record to another school that is not a reservation and a reservation is created the Reservation function will overwrite the existing transition record with the new destination school next grade and enable the Reservation checkbox If a reservation is made after Calculate Pre Transition has been run the reservation will override the existing record on the pre transition screen If the student does not have a pre transition record then a new record will be created with the reservation details for the new destination school next grade and enable the Reservation checkbox The Calculate Pre Transition function has been modified to prevent the alteration of any pre transition records created via a reservation If Use curriculum pass fail designation to determine student promotion is selected and if the student fails then the Next Grade field on the Reservation record in Pre Transition will be automatically updated to retain the current grade The Next School will still contain the destination school reserved Next Grade will reflect the new promotion status student failed but the reservation will still proceed The destination school is responsible for updating the student s grade PEARSON ALWAYS LEARNING Page 21 27 Abu Dhabi Education Council Education Fist Lid ay leit New Academic Year Preparation Activities 3 2 3 Pre Transition Summary Report A Summary Report can be used to display all students information based
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