CrossWords User Manual
Contents
1. ODELLDEN WPD BP OPERATIN wPD BH PLAINTIFWPD m PRIVILEG WPD RECRUITI WPD SUMMERCL WPD DOS Name Profiles ARTISCRE DOC BMALAKEV DOC BMARIVE2 BMARIVER COMPLAIN Send Which Files DAHLKCLI Lc The 3 Checked DMHTIMES FNBNOTIC The GLICSTEE LABELSFO LAKESIDE LANNYBI WPD LEISEYME WPD MELLONFO WFD NORWEST2 WPD NORWEST3DOC NORWESTB DDC ODELLOEN DOC OPERATIN DOC PLAINTIF DOC PRIVILEG DOC RECRUITI DOC SUMMERCL DOC 5 14 98 03 39 Ph Updated 5 16 01 09 41 Ph 5 16 01 09 42 Pk Ore Highighted 6 17 98 02 46 Ph 6 1 98 08 46 AM 8 27 98 12 39 P 5 22 01 10 14 Ab 5 22 01 10 14 Ab 5 22 01 10 15 AN 5 22 01 10 14 Ab 5 22 01 10 12 AN 5 22 01 10 12 Ab 5 22 01 09 19 Ab 5 22 01 08 20 Ab CASampleDocsVBlackwelNannybilwpd 5 14 98 03 39 PM 12 486 lt Unassigned gt lt No Profile Page CAsample TSblackw T Fie 1201 23 3Tagged 102878 bytes meat AE IE E l wortvox 1 fbronzone WOStreens doc WDS EN 4 22 Pm Upon completion CrossWords will display the results of the conversion 2 2 4 2 Converting Old Versions If there are versions of the document other than the primary version CrossWords will automatically detect these older versions and will provide a means to convert them when the primary document is converted Unless otherwise configured See Section Error Reference source not found if there are multiple version2. The configuration settings are identical to those of the DOCS Open section Levit amp James Inc CrossWords Installation amp Operation Guide 19 The history of documents converted using the DM Integrated batch mode will reflect the conversion along with the conversion date and time The options for FixFilenames are ALWAYS FLIPPED ONLY and NEVER If set to ALWAYS CrossWords will alter the file name based on the DM filing scheme If set to FLIPPED ONLY CrossWords will change the file name only if the application code of the document has been changed Otherwise CrossWords will not change the file name 2 2 2 3 Operation In the search result list box see Figure 2 7 right clicking on one or more selected documents will bring up a DM context menu CrossWords will be listed at the bottom of this menu in most cases Select CrossWords on the menu or press w on the keyboard to start the conversion process On the CrossWords Options screen see Figure 2 8 a user may choose between a skip all the documents in MS Word format b skip only the documents originated in MS Word Never WordPerfect or c skip those documents which were previously converted by CrossWords If a user chooses to skip all the MS Word documents then such documents will be skipped before being opened in order to shorten processing time Figure 2 7 DM Search Result Screen DM5105V1 Quick Searches WWP Docs File View Favorit
3. button to locate the output directory If you enter a non existent output directory CWords will create it for you Figure 2 2 CWords Output Screen i CrossWords v2 8 WordPerfect to MS Word Conversions Crosswords Processing Options Output Directory c Output Browse r Converted Files C Retain Original File Names Name all Converted Files as DOC amp Name All Converted Files as DOC Skipped Files Copy to Output Directory lt lt Back Next gt gt Exit On the Output screen Figure 2 2 CrossWords automatically incorporates a naming convention for converted files based on the entry for the input mask made on the input option screen For the output files there are three options a Retain Original File Names b Name All Converted Files as DOC and c Name All Converted Files as _ lt original extension gt doc For example if the input file mask is wpd and the second option is selected then the new file name will be doc If the third option is selected the new file name will be _wpd doc However the third selection will work only if your operating system supports long file names If the input mask extension contains a wild card character then Cross Words disables the ability to rename the file s as doc in order to prevent for example a case where the user attempts to rename the files letter 1 letter 2 and letter 3 to le
4. Existing Backup Files Log File Attach Template In the Input Directory text box fill the path field with a UNC string or a drive letter and directory name if that drive is properly mapped or browse to the input directory by clicking the Browse button In the File Mask text box enter the pattern of file names to be processed For example if all your WordPerfect documents have a WPD extension then you would enter wpd The default file mask is this value for the file mask will not rule out processing any file simply because of its name CrossWords does not select documents to convert based on file name extensions Rather CrossWords will analyze a document to see whether it is a WordPerfect document If so it will process this document unless it is Read Only or is protected from modification If the document is a Word document then CrossWords will skip the document if e Skip All is checked e Skip if Never WordPerfect is checked and the document was created in Word or e Skip if Previously Processed by CrossWords is checked and CrossWords has already processed the document To see if this is true open the document in Word select File Properties and click on the Custom tab In the Properties window if Converted Levit amp James Inc CrossWords Installation amp Operation Guide 11 State appears under Name and True appears under Value then Cros
5. It Works During processing of a document CrossWords checks out the document determines whether the document should be converted based both on user input selection criteria and on whether the document is accessible by the user The following are reasons why a document in a WorkSite database will not be converted by CrossWords e The document is locked e The document has been de selected by the user because it is archived Levit amp James Inc CrossWords Installation amp Operation Guide 21 d The document has been de selected by the user because it does not have a WPF document type The document has been checked out by another user The document Edit date is not in the selected Date Time range The user does not have sufficient rights to the document A document with the same name exists in Backup and Skip File is selected The document is neither a WordPerfect document nor a Word document The document is a Word document but is de selected because Skip All WinWord Files has been chosen e The document is a Word document but was never a WordPerfect document and Skip if Never WordPerfect has been chosen The document has already been processed by CrossWords and Skip if Previously Processed by CrossWords has been chosen If a document has been selected for conversion 1 e none of the above conditions exist CrossWords checks the document out of the database and makes a backup of the origina
6. the latest information on CrossWords and other products 1998 2008 Levit amp James Inc Levit amp James Inc 4 CrossWords Installation amp Operation Guide sIsaii TABLE OF CONTENTS 1 INTRODUCTIONN 6 1 1 SUPPORTED PLATFORMS OT AE AS TATE T 6 12 How DOES CROSSWORDS WORK aaaaaaaaaaaaaaaaaaaaaaaaaanaaaaanaaananaaananananaanananananadansaanaaaaaaaa 6 1 3 OVERVIEW OF SINGLE DOCUMENT PROCESSING ee ees ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee 6 1 4 OVERVIEW OF BATCH PROCESSING aut inai ee ee ee ee ee ee ee ee ee ee ee ee ee these ee tasse ee ee ee 7 1 5 SUPPORT FOR MACRO PACKAGEG ccccssseccccusseccscesscccceuseccscussccscuuasceseussceseuseeceeeas 7 1 6 TECHNICAL SUPPORT rete ere Ia eere eee namn ee Ge duces S De AS f 7 1 7 OTHER DOCUMENTATION z u Sul uQ aqu iQ Sl Dass Oil as s a eek ese dee Nilu sien 7 2 OPERATION e H 8 2 1 RUNNING CROSSWORDS IN A STANDALONE ENVIRONMENT ee ees ee ee ee ee ee ee ee ee es ee 9 2 1 1 On Demand Mode ee ee ee ee ee ee wy ee _ ee ee ee ii 9 2 12 Batch Modessc si e e EE ete e 9 2 1 3 CWords Review Screen ee ee ee ee ee ee ee ee ee ee ee ee 13 2 2 RUNNING CROSSWORDS IN DMS INTEGRATED RIGHT CLICK MODE 13 2 Open Text DOGS ODE u esi edu ite wi Saline vient ua
7. to CW Input While Processing All files will be renamed as _ DOC 2 2 Running CrossWords in DMS Integrated Right Click Mode Running CrossWords from a Document Management System DMS involves 2 steps 1 selecting one or more documents from the DMS document interface application and 2 right clicking and selecting CrossWords from the popup menu or submenu Because the steps are the same for converting one document as they are for converting more than one document there is no distinction between On Demand processing and Batch processing in a DMS In terms of the limit to the number of documents that may be processed with a right click conversion by default this is limited by the DMS and not by CrossWords The number can be Levit amp James Inc 14 CrossWords Installation amp Operation Guide TEER limited with the use of the MaxDocs setting in the appropriate section of the CROSSWDS INI file The following sections discuss how CrossWords integrates and works with supported Document Management Systems 2 2 1 Open Text Docs Open 2 2 1 4 Configuration When integrated with DOCS Open e CrossWords can convert documents regardless of their assigned application code and will change the application code to the MS Word alias e f replacing the WordPerfect documents in the library with their converted Word versions CrossWords will convert all versions of a document CrossWords will change the nam
8. 71 8185 When you call for technical support please be prepared to fully explain any problem you are having including the full text of any error message s displayed when running CrossWords The more information you have available the easier it will be for us to assist you In certain cases we will ask you to email us a copy of the WordPerfect version of a particular document that appears to be causing a problem or which you believe exhibits an error in the conversion 1 7 Other Documentation The CrossWords Administrator s Guide addresses the following e Installing CrossWords e Configuring CrossWords Troubleshooting Levit amp James Inc 8 CrossWords Installation amp Operation Guide 2 OPERATION With a successful setup CrossWords is now ready to operate in many modes depending on the computing environment of a business The way in which CrossWords converts a document is the same no matter whether you re running CrossWords from within Word from within a document management system using the right click menu option or via the standalone batch application CWORDS EXE First CrossWords determines whether the file in question should be converted based on criteria set by the CrossWords configuration file CROSSWDS INI Provided the file is selected for conversion CrossWords will run the file through the Preprocessor The Preprocessor modifies the WordPerfect version of the file before
9. MA 1 WSADMIN DOC jl other Folders worksite WPF SMALL Open 1 WSADMIN DOC Print 5 DMIN DOC worksites View 1 WSADMIN DOC worksites Quickview 1 WSADMIN DOC worksite8 Setup Relation 1 WSADMIN DOC worksite8 1 WSADMIN DOC worksites Send 1 WSADMIN DOC worksite Check Out 1 WSADMIN DOC worksite eel 1 WSADMIN DOC worksite8 po 1 WSADMIN DOC worksite8 1 WSADMIN DOC worksite8 e 1 WSADMIN DOC worksite8 love 1 WSADMIN DOC worksites 1 WSADMIN DOC worksites 1 WSADMIN DOC worksites 1 WSADMIN DOC worksite 68 1 WSADMIN DOC worksites sivas Ere Pall 1 WSADMIN DOC lt Applications A Document Profile Document 53 AM Profile Fields Sort By Description SMALL WP DOCS Add to Folder Doc Hum 53 Add to My Favorites f 4 I b I gt N Document Profile Quick Vie 1 document s selected Document Info Properties Figure 2 10 WorkSite Integrated Options Screen CrossWords v2 8 WordPerfect to MS Word Conversions 2004 Levit amp James I CrossWords Processing Options WinWord Files Iv Skip Al Jv Skip if Neve Jv Skip if Prev Existing Backup Files Skip File C Keep Existing Backup File Overwrite Existing Backup File Convert Files Modified From 17171 969 12 00 AM To 12 31 2099 12 00 AM Log Files Log Skipped Non WordPerfect Files File Conversion Replace Original Send Original to CWBackup Create Local File Keep Original in iManage C Creat
10. NTIF DOC 5 22 01 10 12 Ab i PRIVILEG WPD PRIVILEG DOC 5 22 01 10 12Ab tm RECRUITI WPD RECRUITI DDE 5 22 01 09 19 Ab tm SUMMERCL WPD SUMMERCL DOC 5 22 01 09 20 Ab a z CASampleDocs Blackwelllannybil wpd 5 14 98 03 39 PM 12 486 lt Unassigned gt No Profile Page CAcample T blackw 1 File 12 of 23 I 3 Tagged 102 879 bytes star de woRLDOX 1 Fi DropZone F8 JWDScreens doc WDS ENI 4 22 PM Once CrossWords has been selected you will be prompted by Worldox for whether you want to process the checked documents or the highlighted document you may choose either option see Figure 2 12 After you select one of these options CrossWords will convert the relevant document s Levit amp James Inc 24 CrossWords Installation amp Operation Guide fon C wontpox 1 Veg E er D S5 Dico Ge YEOH eV OH OG x Figure 2 12 Worldox Multi File Selection Window imini zF b a Select Profile Group 4 CASampleDocs C CASampleDocs Blackwell 23 files EP ARTISCREWPD EP BMALAKEV WPD We BMARNE2WPD Sd BMARIVERWPD WD COMPLAIN WPD SW DAHLKCLLWPD OR DMHTIMES WPD FNBNOTIC WPD BP GLICSTEE WPD M LABELSFOWPD LAKESIDE WPD KE LANNYBIL WPD OM LEISEYME WPD WD MELLONFO wPD NORWEST2WPD NORWEST3WPD BP NORWESTB wPD
11. Wore CLLEELU LO 4 gt I J WC Ert User s Manual GrossWords A Document Mgt System Enabled WordPerfect to MS Word Conversion Utility has kaal aa aas Levit amp James Inc April 2008 This page is intentionally left blank Levit amp James Inc CrossWords Installation amp Operation Guide 3 ssn LEGAL NOTES The information contained in this document represents the current view of Levit amp James Inc as of the date of publication Because Levit amp James Inc and its partners must respond to changing market and technology conditions Levit amp James Inc cannot guarantee the accuracy of any information presented after the date of publication This document is for informational purposes only LEVIT amp JAMES INC MAKES NO WARRANTIES EXPRESS OR IMPLIED IN THIS DOCUMENT CrossWords CrossFingers Stylizer and CrossEyes are solely owned by Levit amp James Inc All other brand or product names are trademarks or registered trademarks of their respective holders CONTACT INFORMATION Address Levit amp James Inc 50 Sycolin Road P O Box 2503 Leesburg VA 20177 USA Phone Technical Support 703 771 8185 Main Number 703 771 1549 Fax 703 779 0304 E mail Sales mailto sales levitjames com Technical Support mailto support levitjames com Website http www levitjames com Visit the website of Levit amp James Inc at http www levitjames com for
12. ate by clicking on the Browse button Click on Finish to begin the conversion of the document s A NOTE CrossWords can also be configured to run in quiet mode If running in quiet mode the Processing Options dialog will not be shown the conversion will begin immediately with the corresponding options set in the CROSSWDS INI file Levit amp James Inc 22 CrossWords Installation amp Operation Guide rr Figure 2 9 CrossWords Integration with DeskSite EN DeskSite File Login Search Document Options Browser Favorites Portable Help Aa a gg o BG E SAGA x SA sar WORKSITESRV8 n VY Q Database Type Description Ver Author Class Edit Date PSS worksite8 WPF SMALL WP DOCS 1 WSADMIN DOC 10 19 2000 1 ee age worksite8 WPF SMALL WP DOCS 1 WSADMIN DOC Koua oN ae wokste8 WPF SMALL WP DOCS 1 WSADMIN DOC Mear wat worksite8 WPF SMALLWPDOCS 1 WSADMIN DOC Recent Searches worksite WPF SMALL WP DOCS 1 WSADMIN DOC Wi Q Search 1 worksites WPF SMALL WP DOCS 1 WSADMIN DOC 1 i My Matters z worksite WPF SMALL WP DOCS 1 WSADMIN DOC Document War Fn My Favorites worksite8 WPF SMALL WP DOCS 1 WSADMIN DOC WorkSite Explorer worksite WPF SMALL WP DOCS 1 WSADMIN DOC worksites z woksle8 WPF SMALL WP DOCS 1 WSADMIN DOC l My workspaces i worksite WPF SMALL WP DOCS 1 WSADMIN DOC lil Other workspaces E worksiteS WPF SMALL WP DOCS 1 WSADMIN DOC My Folders worksites WPF S
13. cument Management Systems or as a stand alone product that will read through directories on a PC or Server This is covered in detail in Section 2 In summary for users of Interwoven WorkSite Open Text s DOCS Open or DM or Worldox any document that you can locate in a search or pre defined grouping of documents can be processed by CrossWords This allows you to very precisely define a batch For example you could create a batch of the documents belonging to one author but only those modified within the last 60 days The stand alone batch version of CrossWords is also very flexible and includes many features for managing the movement of files that are being converted and the ability to operate on documents with a last modified date range 1 5 Support for Macro Packages CrossWords also supports the leading macro packages popular in the legal market These products are iCreate Esquire Legal MacPac MacroSuite Innova Softwise Numbering Assistant Payne ezNumbering Kraft Kennedy and Lesser and WordTricks If correctly configured CrossWords will convert paragraph numbering and Table of Contents into the format required by each macro product 1 6 Technical Support CrossWords comes with 90 days of free technical support We encourage you to take full advantage of our technical support department You may also purchase one year of additional technical support if it is required The telephone number for technical support is 703 7
14. ds v2 8 WordPerfect to MS Word Conversions Levit amp Jame M EG CrossWords Processing Options Winword Files Iv Skip All M Ship ever WordPerect Iv Skin it Previously Prac Convert Files Modified From 11 1700 12 00 AM To 12 31 2099 12 00 AM Version Latest Version Only Promptionvereion Process All Versions Converted File Replace Original Send Original to CWBackup C Create New DOCS Open Profile C Create Local File Keep Original in DOCS Open File Location Jv Change le exensionta DOE Attach Template None LogFiles Iv L If however a user chooses not to skip all the MS Word documents then a second choice is whether to skip the document which was never a WordPerfect document A document created in MS Word for instance falls into this category If checked and CrossWords detects that the incoming file was once a WordPerfect file then it will attempt to convert the document Click on Finish to start conversion 2 2 1 3 Conversion Options In addition to converting a document profiled in DOCS Open CrossWords can convert local copies of documents that are profiled in DOCS Open and can create new document profiles for converted documents For the local option a copy of a DOCS Open document is made to a user specified location and then converted For the new profile option a new document profile is created in DOCS Open for the converted file For both of these options the or
15. e New Profile in iManage C Create New Version of Document in iManage File Location My Document Browse Change file extension ta DC Attach Template None Finish Cancel Levit amp James Inc CrossWords Installation amp Operation Guide 23 2 2 4 Worldox 2 2 4 1 Primary Version Conversion CrossWords is integrated with Worldox as a Send To application Inclusion of CrossWords into the Send To list of applications can be accomplished through a modification of Worldox s WDSHELL INI file see Section Error Reference source not found Multi file CrossWords conversions are possible using Worldox versions 2000 SR 2 and later this is the first version of Worldox that supports the multi file selection and post conversion file renaming that are required to run CrossWords batch processing CrossWords can be run for single documents in earlier versions of Worldox however in that case CrossWords must be configured to keep the original file names following the conversion To convert one or more documents select the documents by checking the box next to the Extended Name in the Worldox application Then right click choose Send To and then CrossWords see Figure 2 11 Figure 2 11 Selecting CrossWords From the Worldox Results Screen ay WDScreens doc WDSCRNS DOC 1 Microsoft Word Pe al x ie SOE E SEE nDe Eile Favorite Relations Library Path Display Options O
16. e of a document commensurate with the change in application code e CrossWords can limit the number of documents that can be processed by an end user CrossWords can convert a local copy of one or more documents CrossWords can create a new document profile for converted documents e CrossWords allows options for which version s is are to be processed latest version only prompt user for version and all versions NOTE If the Replace option is selected CrossWords will process all versions of the document so that the versions are consistent with the new Application code To incorporate these features modification of the CROSSWDS INI file is required There are several new settings in the DOCS Open section of the CROSSWDS INI file with the defaults shown DOCS Open SelectAppCodes MS WORD SetAppCodes MS WORD MaxDocs 0 FixFilenames ALWAYS The SelectAppCodes and SetAppCodes are both comma delimited strings SelectAppCodes can have any number of entries while Set AppCodes can have either one entry or the same number that appears in the SelectAppCodes string In the former case all Application Codes listed in SelectAppCodes will be changed to the value of the entry in SetAppCodes In the latter case there is a one to one correspondence between the entries in SelectAppCodes and SetAppCodes In the following example all documents with MS WORD and WORDPERFECT application codes will be s
17. e to perform this format conversion If the proper Word converters are not installed on the computer the file cannot be converted Several things may happen a Word will not open the file at all b Word will open the file but because the format is incorrect you will see many non printable characters on the screen or c Word versions 2000 and later will prompt you to install the converter A NOTE If you are running a DMS integrated right click conversion and the Word converters are not properly installed you may see corrupt as the document result or Macro Error as the reason the document was skipped If you are not running a DMS you will likely see a message that the document could not be opened After the file has been opened in Word and the native Word converter has executed the CrossWords cleanup macros finish the conversion process During execution a CrossWords window will appear and will inform the user of the status of the document conversion Levit amp James Inc CrossWords Installation amp Operation Guide 9 zJ 2 1 Running CrossWords in a Standalone Environment On a standalone system system running without a Document Management System DMS CrossWords will convert files either on a local computer or on network file servers as selected by the user Documents can be processed either one at a time On Demand Mode or in multiples as part of a conversion of a directory tree Batch Mode T
18. elected for processing When finished the application code for all converted documents will be MS WORD Levit amp James Inc CrossWords Installation amp Operation Guide 15 r c SelectAppCodes MS WORD WORDPERFECT SetAppCodes MS WORD The entry MaxDocs limits the number of documents that can be selected for processing unless it is 0 default in which case there is no limit to the number of documents that may be processed Typically end users will have MaxDocs 1 in order to both process all versions of the document and to change the Application Code in DOCS Open The history of documents that are converted using the DOCS Integrated batch mode will reflect the conversion along with the conversion date and time The options for FixFilenames are ALWAYS FLIPPED ONLY and NEVER If set to ALWAYS CrossWords will alter the file name based on the DOCS Open filing scheme If set to FLIPPED ONLY CrossWords will change the file name only if the application code of the document has been changed Otherwise CrossWords will not change the file name 2 2 1 2 Operation In the search result list box see Figure 2 4 right clicking on one or more selected documents will bring up a DOCS Open context menu CrossWords will be listed at the bottom of this menu in most cases 66 29 Select CrossWords on the menu or press w on the keyboard to start the conversion process Figure 2 4 Selecting CrossWo
19. es Document Search Folder Workspaces Options Help ay Q Back v gt Search E Folders Address dd DMS105V1lQuick SearchesYWP Docs he So D Edit Date Doc Document Name Application Author Name Is 5 11 2004 248 283 1 WORDPERFECT WSADMIN a 5 11 2004 250 347opl WORDPERFECT WSADMIN j 5 11 2004 251 4 Column WORDPERFECT WSADMIN ka 5 11 2004 252 45295 1 WORDPERFECT WSADMIN 5 11 2004 253 661 Open WORDPERFECT WSADMIN 5 11 2004 254 685 View WORDPERFECT WSADMIN ls 5 11 2004 255 685 print WORDPERFECT WSADMIN a 5 11 2004 256 7Cc Publish WORDPERFECT WSADMIN 5 11 2004 257 VB WORDPERFECT WSADMIN l 5 11 2004 258 92 Check out WORDPERFECT WSADMIN Is 5 11 2004 259 96K e WORDPERFECT WSADMIN Ej 5 11 2004 Profile WORDPERFECT MIN e 5 11 2004 VERKOSE RANGERS WORDPERFECT WSADMIN l 5 11 2004 262 Acci History WORDPERFECT WSADMIN 5 11 2004 264 Adol where Used WORDPERFECT WSADMIN B Ena nnna amand t SMARAAEArreT VA ARE File Information Compatible Apps Related TORA ND UM Delete gt Copy Export Mail Make Read Only lay 13 1996 DM5105V1 86 v1 Related Contents If however a user chooses not to skip all the MS Word documents then a second choice is whether to skip the document which was never a WordPerfect document A document created in MS Word
20. ffLine Help poa Q Ain cs za m mg ADD S ED pcr p Favorite Files q Email CJ CASampleDocs Bl Relations 5 H Buick Access C SampleDocs l aga REUS 1 File Filter JAN Files Open Extended Name IRI Open wah b lt Select Profile Group Ed Ver CASampleDocs a Check Out C ASampleDocs Blackwell 2 S Checkin ARTISCRE WPD B 5 16 01 09 41 PH BMALAKEV WPD rae 5 16 01 09 42 P M BMARIVE2WPD da Move BMARIVE2WPD 2 25 88 0227 P Ee BMARIVER WPD Ed Edt Profile BMARIVER DOC 5 21 01 03 55 P WO COMPLAIN WPD A COMPLAIN wPD 8 12 88 03 59 P tm DAHLKCLIWPD B Audit Trail DAHLKCLI DOC 5 21 01 03 57 P zj DMHTIMES WPD E mail DMHTIMES DOC 5 21 01 03 44 Ph fm FNBNOTIC WPD Security FNBNDTIC DOC 5 21 01 03 44 Ph tm GLICSTEE WPD D Set Owner GLICSTEE DOC 5 21 01 03 47 P K LABELSFO WPD vel LABELSFO wWPD 6 10 38 05 16 P m LAKESIDE WPD Ro LAKESIDE DOC 5 21 01 03 47 Ph x LANNYBIL WPD 5 14 98 03 39 Pb WD LEISEYME WFD LEISEYME WPD 6 17 88 02 46 PH WO MELLONFO WPD MELLONFO WPD 6 1 88 08 46 AM WD NORWEST2WPD NORWEST2 WPD 8 27 98 12 39 P tm NORWEST3WED NORWEST3 DOC 5 22 01 10 14 Ab m NORWESTB WPD NORWESTB DOC 5 22 01 10 14 Ab fm ODELLDEN WPD ODELLDEN DOC 5 22 01 10 15 Ab fm OPERATIN WPD OPERATIN DOC 5 22 01 10 14Ab mm PLAINTIF WPD PLAI
21. for instance falls into this category If checked and CrossWords detects that the incoming file was once a WordPerfect file then it will attempt to convert the document Levit amp James Inc 20 CrossWords Installation amp Operation Guide Figure 2 8 DM Integrated Options Screen CrossWords v2 8 WordPerfect to MS Word Conversions CrossWords Processing Options WinWord Files M Skip All r Convert Files Modified From 1 1 1700 12 00 AM To 12 31 2099 12 00 AM Version C r Process All Versions Converted File Replace Original Send Original to CWBackup C Create New DM Profile Create Local File Keep Original in DM ora r Attach Template None Log Files Log Skipped Files Finish If you want to attach a template to the converted document s then click on the Attach button and browse to the desired template Afterwards the path to the selected template will appear on the Processing Options screen Click on Finish to start conversion 2 2 3 Interwoven WorkSite 2 2 3 1 Overview CrossWords integrates with Interwoven WorkSite clients through the right click menu in each application In addition CrossWords is on the right click menu for document versions in the Versions tab in Desksite 8 0 and later A NOTE Only Interwoven WorkSite 8 and later are certified for use with Office 2003 WorkSite 8 2 and later are certified for use with Office 2007 2 2 3 2 How
22. iginal document and its profile remain unchanged 2 2 1 4 Version Options In most cases you can select an option for the version of the document you wish to process 99 These options are Latest Version Only Prompt for Version and Process All Versions Levit amp James Inc CrossWords Installation amp Operation Guide 17 DE The exceptional cases are the following e If you have selected the Replace Original option then only the Process All Versions option will be allowed This is because the Application Code is a Document Profile property rather than a Version property e If you have selected the Create New DOCS Open Profile option then only the Latest Version and Prompt for Version options will be allowed 2 2 1 5 Attach a Template You can attach a template to the converted documents by clicking on the Attach button from the Processing Options form This will bring up another form for you to select the template that you wish to attach See Figure 2 6 Figure 2 6 Attach Template Screen CrossWords Attach Template Options C None C Selected by Custom Maca Select CAT emplates MyFirm dot Iv Automatically Update Styles from Template DK Cancel Checking the checkbox will update the styles in the document with those styles in the attached template with the same name 2 2 1 6 Configuring the Processing Options Screen The defau
23. it is opened in Word for the following reasons Certain WordPerfect codes in the file that may generate an application error when the file is opened in Word Such files cannot be opened in Word without CrossWords CrossWords intelligently processes these codes to prevent the application error e Some WordPerfect documents contain header data which are corrupt or which Word s native Word converter detects as corrupt even though the document can be successfully opened in WordPerfect The Preprocessor scans the WordPerfect document s header data for such problems and repairs them e The native Word converter may be discarding important information contained in the file The Preprocessor detects WordPerfect coding known to cause this and saves the information for re implementation once the file has been converted There are some cases where because of performance reasons it is more efficient to perform some of the conversion functions in the WordPerfect version of the file and There are some operations that cannot be done on the file once the file is opened in Word because the Word command is not available to macro programmers After the file has been preprocessed it is opened into Word If Word is not open on the computer CrossWords will launch it When any file is opened in Word Word will determine whether the file format needs to be converted to the format for that version of Word If so then the Word converter will process the fil
24. l Times is designed to batch convert from removable media such as floppy disks The last option is designed to facilitate conversion using multiple PCs It prevents file collision from different PCs which are configured to convert the documents at the same time A WARNING You must choose the Keep in Place at All Times option when selecting a CrossWords backup path for the input directory The Preprocessor options in CROSSWDS INI are available while running CWORDS EXE see Section Error Reference source not found for details A NOTE The names of the CrossWords temporary directories by default start with cw These directories will be created at the root of the local volume or network share You may create these directories under one umbrella directory with a modification to the CROSSWDS INI file See Section Error Reference source not found for details A NOTE In all modes CrossWords may delete sub directories of CWInput and CWOutput when empty Levit amp James Inc 12 CrossWords Installation amp Operation Guide 2 1 2 2 CWords Output Screen If for Handling of Originals you have chosen any option other than the first option Replace with Output then upon clicking Next you will be greeted with the Output screen see Figure 2 2 To select a folder for the output directory enter the UNC or drive mapped path to the output folder or click the Browse
25. l file CrossWords then converts the document to Word When the conversion is finished CrossWords checks the converted file back into the database with the same document and version number of the original document CrossWords then converts the document type to WORD 97 or the appropriate alias as configured in the CROSSWDS INI file 2 2 8 8 Operation To run CrossWords in the WorkSite integrated mode select or multi select documents from a search or project folder from the application Use the right click mouse button and select CrossWords from the menu option See Figure 2 9 After clicking on CrossWords the Processing Options dialog will be displayed showing the options available for date filtering backing up conversion options etc These options available to the user are shown in Figure 2 10 These options include all of the standard selection and processing options in addition there are conversion options that allow the user to replace the original with the converted file convert a local copy of the file create a new document profile for the converted file and create a new version of the same document Using the last two options the original file and its profile remain unchanged after the conversion If you wish to attach a template to the converted document s then click on the Select option listed under Attach Template You can either enter the full path to the desired template or browse to the templ
26. lt settings for the Processing Options screen can be set by modifying the appropriate settings in the CROSSWDS INI file See Section Error Reference source not found 2 2 2 Open Text DM 2 2 2 1 Overview CrossWords integrates with Open Text DM in the Extension for Windows Explorer With a modification to the registry CrossWords can also function with the Extension for MS Outlook This discussion will focus on the integration with the Extension for Windows Explorer Levit amp James Inc 18 CrossWords Installation amp Operation Guide 2 2 2 2 Configuration When integrated with DM e CrossWords can convert documents regardless of their assigned application code and will change the application code to the MS Word alias f replacing the WordPerfect documents in the library with their converted Word versions CrossWords will convert all versions of a document e CrossWords can change the name of a document commensurate with the change in application code CrossWords can limit the number of documents that can be processed by an end user e CrossWords can convert a local copy of one or more documents CrossWords can create a new document profile for converted documents CrossWords allows options for which version s is are to be processed latest version only prompt user for version and all versions A NOTE If the Replace option is selected CrossWords will process all versions of the doc
27. ner is that no additional training would be required for the end user if they know how to open a file they know how to run CrossWords 2 1 2 Batch Mode CrossWords includes a standalone batch version of the program the executable is CWORDS EXE which is designed for System Administrators only A System Administrator may e Run CWORDS EXE from a command prompt set to the CrossWords installation directory CWORDS EXE inmask outpath S Levit amp James Inc 10 CrossWords Installation amp Operation Guide or GI e Run CWORDS EXE from Explorer or from a shortcut by double clicking on CWORDS EX program from the CrossWords installation directory 2 1 2 1 CWords Input Screen After launching CWORDS EXE you will be greeted with the Input screen see Figure 2 1 Figure 2 1 The CWords Input Screen i CrossWords v2 8 WordPerfect to MS Word Conversions Crosswords Processing Options Input Directory C Inputt Browse File Mask Include Subdirectories Skip WinWord Files Iv Skip All M Never WordPerfect Iv Prev Procd by Cv Convert Files Modified From 1 1 1969 12 00 AM To 12 31 2099 11 59 PM Handling of Originals C Replace with Output File Copy Orig to Cw Backup Keep in Place but Move to CW Input While Processing C Keep in Place at All Times C Move to CW Backup When Done Iv Delete Subdirectories ries When Empty
28. o configure CrossWords to operate in a Standalone environment ensure that the following setting is set in the CROSSWDS INI file Single DMS Standalone 2 1 1 On Demand Mode Documents can be converted in On Demand Mode by clicking on the CW toolbar button from the MS Word menu bar area When this button is clicked a standard Windows dialog is displayed allowing the user to select a file to be converted The file is then converted and saved as discussed in Section 2 and is ready to be edited further if necessary When the file is saved there are 3 naming options 1 do not change the file name 2 rename the document to contain a DOC extension and 3 rename the document using the underscore convention If option 2 is configured then file wpd will be saved to file doc if option 3 is configured then file wpd will be saved to file wpd doc See Section Error Reference source not found for details If when selecting a document using the CW toolbar button a user selects a Word document CrossWords will by default not process the document but will open the file just like the native File Open function in Word For this reason you may configure CrossWords to supplant the native File Open function by including the following macro in any global template Sub FileOpen Application Run OpenWithPreprocessor End Sub For larger organizations deploying CrossWords the big advantage of configuring Word in this man
29. rds from the DOCS Open Quick Retrieve Dialog fl DOCS Open File Document Search View Projects Options Window Help 1 n Recent Edits New Search History Check out Check in TI Quick Retrieve WP Docs oli Open Document or Hame 60 WORD Docs wP Application DOCSC 836243 sam closing binder 57 WORDPERFECT a DOCSC 844356 1999 Form 5 for Alan 58 WORDPERFECT m DOCSC B44739 Surgery com Stock 59 WORDPERFECT Purchase Agreement WORDPERFECT DOCSC 8491 89 Test Conversion 61 Document Corporate Amended amp Restated Certificate of Incorporation DOCSC 849202 Test Conversion 4 Displayed Results WP Docs isplay Change Profiles Versions History Project Membership Eile Information Compatible Apps Library DO395V1 User WSADMIN Primary Group DOCS_SUPERVISORS Astan E pocs Open BY Microsoft Word DO Scre m 1210 PM On the CrossWords Options screen see Figure 2 5 a user may choose between a skip all the documents in MS Word format b skip only the documents originated in MS Word Never WordPerfect or c skip those documents which were previously converted by CrossWords Levit amp James Inc 16 CrossWords Installation amp Operation Guide rs i If a user chooses to skip all the MS Word documents then such documents will be skipped before being opened in order to shorten processing time Figure 2 5 DOCS Open Integrated Options Screen W CrossWor
30. s of a document including the primary version CrossWords will prompt the user to identify by checking a box which version of the document should be converted Figure 2 13 shows an example of this interface A NOTE In Worldox 2002 and earlier older versions will contain the same name as the primary version but will have an extension of the form BK where is a letter from A to Z In Worldox GX older versions will be stored in an administrative subfolder of the folder containing the primary version Levit amp James Inc CrossWords Installation amp Operation Guide 25 d Figure 2 13 Worldox Integrated Multi Version Selection Form is CrossWords 01 10 2002 01 2 01 10 2002 01 10 2002 01 10 2002 Levit amp James Inc
31. sWords has already processed this document The file handling for the original documents is shown in Table 2 1 CrossWords will not delete the original document during normal processing the originals will either be left in the input directory or moved to CWBackup Table 2 1 CrossWords Processing Options Final Location of Final Location of Handling of Originals Option Original Documents Converted Documents Replace with Output File Copy Orig to CW Backup CWBackup Input directory Keep in Place but Move to I CW Input While Processing Input directory Output directory Keep in Place at All Times Input directory Output directory Move to CW Backup When Done CWBackup Output directory All options except the third option have a fault tolerance feature via the file isolation method i e the files are isolated in the CWInput directory during the process at all times In the event of system or program failure the original documents will remain in the CWInput directory for two reasons a rerunning CrossWords will be possible and b this makes it easier to detect which document causes the problem At the point of resuming the conversion files can be processed in either the CWInput directory into which CWORDS EXE knows where to put the final files or in the original location where files have been copied back from the CWInput directory The third option Keep in Place at Al
32. tems for as long as they are still supported by the vendor 1 2 How Does CrossWords Work When operating in the absence of a Document Management System DMS CrossWords provides two different modes of operation On Demand and Batch processing When operating with a supported DMS CrossWords provides a single integrated mode that can be used to process either one document at a time or multiple documents in a batch conversion 1 3 Overview of Single Document Processing With CrossWords any time a user opens a WordPerfect document in Word the document will be converted and then reformatted and cleaned up by CrossWords An emergency safety backup of the original document will be made to the CrossWords Backup Directory and the new Word document will replace the WordPerfect Document This mode of operation works with Interwoven WorkSite Open Text s DOCS Open and DM Worldox Groupwise and for users who are not using a DMS Because this mode would otherwise circumvent the CrossWords Preprocessor this mode should only be accessed through the OpenWithPreprocessor macro For users operating in a DMS this mode is not recommended users should instead employ the right click conversion method See Section 2 Levit amp James Inc CrossWords Installation amp Operation Guide 7 oe 1 4 Overview of Batch Processing Batch processing with CrossWords operates as an integrated part of the WorkSite DOCS Open DM or the Worldox Do
33. tter doc If the Replace Originals with Output option is selected on the previous screen see Figure 2 1 then all original file names will remain unchanged upon conversion Levit amp James Inc CrossWords Installation amp Operation Guide 13 Ia Skipped files can be a left in the Input folder b moved to Backup or CWBackup or c moved to the Output folder If either a or b is selected then there is an option to make a copy of the original and place it in the Output folder A WARNING Invalid entries for the Output directory include the input directory or any of its subdirectories CWOutput or CWBackup 2 1 3 CWords Review Screen Upon clicking Next another screen presenting the file handling selection is displayed see Figure 2 3 This is the last chance to review the CWords selections prior to executing the batch conversion Conversion begins upon clicking Finish on this final screen Figure 2 3 CWords Review Screen iV Crosswords v2 8 WordPerfect to MS Word Conversions CrossWords Is ready to process The following options have been selected Input Directory CAlnput Input Mask Include SubDirectories Deleting Empty SubDirectories Keep original file dates Output Directory CAOutput Skip All Winword Documents CrossWords will preprocess files marked for conversion Leave Unconverted Files in Original Directory Original Keep in Place but Move
34. ua g vala kaa 14 22 2 Open Te DUE s o sebastian qty Sa lala B tedio ide ds 17 2 2 3 Interwoven WoOrkSit ccccccoeccneccnecccscccucccscccscccscccsccctscesccsccssccssccsscesceees 20 224 WOFlOX S Sie albas Ge EE bo Ge e W z 23 Levit amp James Inc CrossWords Installation amp Operation Guide 5 let LIST OF FIGURES Figure 2 1 The C Words Input Screen aiaaaaaaaaaaaaaaasasaaasnasasnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnni 10 Figure 2 2 C Words Output Screened ness tado tu pt Ue a eee 12 Figure 2 3 C Words Review Screen aaaiaaaaaaiaaaaaaaasasaaannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnni 13 Figure 2 4 Selecting CrossWords from the DOCS Open Quick Retrieve Dialog 15 Figure 2 5 DOCS Open Integrated Options Screen iaaaaaaaaaaasaaasassaassasaannnnsnnnnnnnnnnnnndnnnnnnni 16 Figure 2 6 Attach Template Screen ac ero a qp e qe a ae ds equ 17 Figure 2 7 DM Search Result Screen sc oci Sec ee ee ae ee e epu ec eius 19 Figure 2 8 DM Integrated Options Screen nennen nennen nnne 20 Figure 2 9 CrossWords Integration with DeskSite a2aaaaaaaaaasaaassasasasaasasasaannnnnnnnnnnnnnnnnnnnnnnnnii 22 Figure 2 10 WorkSite Integrated Options Screen ees see ee Re ee ee 22 Figure 2 11 Selecting CrossWords From the Worldox Results Screen 23 Figure 2 12 Worldo
35. ument so that the versions are consistent with the new Application code To incorporate these features modification of the CROSSWDS INI file is required There are several new settings in the PCDocs section of the CROSSWDS INI file with the defaults 1 shown PCDocs SelectAppCodes MS WORD SetAppCodes MS WORD MaxDocs 0 FixFilenames ALWAYS The SelectAppCodes and SetAppCodes settings are both comma delimited strings SelectAppCodes can have any number of entries while Set AppCodes can have either one entry or the same number which appears in the SelectAppCodes string In the former case all Application Codes listed in Select AppCodes will be changed to the value of the entry in SetAppCodes In the latter case there is a one to one correspondence between the entries in SelectAppCodes and SetAppCodes In the following example all documents with MS WORD and WORDPERFECT application codes will be selected for processing When finished the application code for all converted documents will be MS WORD SelectAppCodes MS WORD WORDPERFECT SetAppCodes MS WORD The entry MaxDocs limits the number of documents that can be selected for processing unless it is 0 default in which case there is no limit to the number of documents that may be processed Typically end users will have MaxDocs 1 in order to both process all versions of the document and to change the Application Code in DM
36. x Multi File Selection Window eene 24 Figure 2 13 Worldox Integrated Multi Version Selection Form 25 LIST OF TABLES Table 2 1 CrossWords Processing Options eene 11 Levit amp James Inc 6 CrossWords Installation amp Operation Guide 1 INTRODUCTION Welcome to CrossWords a WordPerfect to MS Word conversion utility developed by Levit amp James Inc CrossWords provides a high quality conversion from WordPerfect versions 5 x and later to Microsoft Word versions 2000 through 2007 1 1 Supported Platforms CrossWords will run on Windows 2000 XP and Vista e Network Operating Systems supported are NT4 Server Windows 2000 Server Windows 2003 Server and all recent versions of Novell Netware from 3 12 forward CrossWords should work with other Network Operating Systems but we would recommend testing in advance of deployment Interwoven WorkSite 6 X and 8 X are supported This includes both DeskSite and FileSite formerly called MailSite Open Text DM versions 5 X and later are supported Open Text DOCS Open versions 3 7 2 and later are supported World Software Worldox versions 8 x and later are supported for single document processing Multiple document processing is supported in Worldox versions 2000 SR 2 and later A NOTE CrossWords will support the WorkSite DM and Worldox Document Management Sys
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