CUBA Desktop Client User Guide
Contents
1. Upload View Messages HistoryLogs Settings Help Exit Upload E Submitted e Not Submitted aw Validated J Show at 2 Submission Error GG In Progress 3 Processed Q Lock H To view the xml file right click on the file and choose the View option gie nature of change Page 20 CUBA Desktop User Manual Validate Sign amp Submit Delete Refresh Properties Figure 13 View xml file Within the file contains the individual xml files as seen below in a grid list These are the fields that are included when viewing the xml file Unique no Mark Title Classification and Status File Name CopyrightXML9056 xml MSG 32041 Unique No Mark Title Classification Status oom usse noens tne zen proms uenen te mos IGMOMWAS LEATHER UMESON Ra Mtn vce wa sr WON NEVER SLEEPS Aut XUDUS WALLSTREET NONEYNEVER SLEEPS 0000000000000 RC BIG MOMMAS LIKE FATHER LIKE SON WALL STREET MONEY NEVER SLEEPS 0000110 BIG MOMMAS LIKE FATHER LIKE SON Figure 14 Individual xml files The individual xml files allows for the following options when right clicking View print and delete gie nature of change CUBA Desktop User Manual Page 21 File Name CopyrightXML9056 xml MSG 32041 Unique No Mark Title Classification Status d X0000101 WALL STREET MONEY NEVER SLEEPS FILM WALL STREET MONEY NEVER SLEEPS BIG MOMMAS LIKE FATHER LIKE SON ae Waiting for user d2. 1 E Ht eme 0 0000104 ADUDOTO7 XDOU0109 ii dE New Copyright Figure 15 View individual xml file There are two options for viewing the xml file 1 Double click or 2 Right click on the xml file and choose View The screen below illustrates the xml file that has been opened and or viewed Within the window are the details as well as the supporting documents of the particular domain viewed Sms nature of change Page 22 CUBA Desktop User Manual lt 4 Patent Application View Provisional Application Inanda Greens Business Park 54 Wierda Road West Wierda Valley Sandto number not ds eh reer USI Wer est Wier alley n assigned E Applicant name Address Spressit Logistics CC a South African close corporation 14 Davidson Street Rynfield Benoni 1501 Gauteng South Africa Pretor SYSTEM AND METHOD FOR DISPENSING SOAP P2 Form Register of patents P3 Form Declaration and Power of Attorney Section 30 Regulation 8 27 i c and 33 P4 Form Application or request to registrar Regulation 39 P6 Form Provisional Specification Section 2001 Regulation 27 O P26 Form Statement on the use of indigenous biological resource genetic resource traditional knowledge or use Section 30 sA Regulations 22 1 67B 4 of2 k NM Figure 16 Domain Application View window The xml file will be saved temporarily and the action thereafter will be determined by the setting
3. of xml files will appear in a data grid The status of those xml files should be Not submitted 7 VALIDATING XML FILES Validation is performed only to check if the required fields have been completed All uploaded files are visible in the data grid To validate a single XML file right click it and select Validate CUBA Client Upload View Messages HistoryLogs Settings Help Exit 1 Upload Q submitted aja Not Submitted 4 Validated Show All 23 Submission Error ff In Progress 3 Processed f Lock F Batch Name CopyrightXML9056 xml CopyrightXML9057 xml DesignNEWSHEMANew5201 xml DesignNEWSHEMANew5202 xml DPCT25 TESTO4New xml DPCT25 TESTO04New1 xml P1P ProvTT52100 xml View Validate Sign amp Submit PT1_SWORDP1COMP1 xml Figure 10 Validate single xml file To validate multiple XML files select the check box next to the file that you want to validate Click the Validate button on the bottom right corner of CUBA Client s main screen gir nature of change CUBA Desktop User Manual Page 15 To validate all XML files click on the Select all icon and all the files will be checked Click on the Validate button at the bottom right corner of CUBA Client s main screen as shown below Upload View Messages HistoryLogs Settings Help Exit 1 Upload QQ submitted ails Not Submitted q Validated Show All Q Submission Error 4 In Progress K Proc
4. xml P1P_ProvTT52101 xml PT1_SWORDP1COMP1 xml 2013 07 25 01 06 42 PCT 2013 07 25 01 06 42 PIP 2013 07 25 01 06 42 PIC 2013 07 25 03 11 17 PCT 2013 07 25 03 11 17 PCT 2013 07 25 03 11 17 P1P 2013 07 25 03 11 17 P1P 2013 07 25 03 11 17 P1C 2013 07 25 03 11 17 P1C 2013 07 25 03 11 37 PCT 2013 07 25 03 11 37 PCT 2013 07 25 03 11 37 P1P 2013 07 25 03 11 37 P1P 2013 07 25 03 11 37 P1C Not Submitted Not Submitted Not Submitted Not Submitted Not Submitted Not Submitted Not Submitted Not Submitted Not Submitted Not Submitted Not Submitted Not Submitted Not Submitted Not Submitted Not Submitted e 7 e E e 7 e e 7 E e E o 7 PT SWORDP1COMP2 xml 2013 07 25 03 11 37 P1C Username thembanim 1 Select the domain you wish to search for 2 Select the status on the View menu or the icon submitted not submitted validated submission error and show all 3 All the Patent xml files with the specified status will be displayed 14 HELP FUNCTION The Help Menu has four informational submenus 1 Online Help 4 CUBA Client Upload View Messages HistoryLogs Settings Help i sion Error GG In Progress 3 Processed JA Lock H E Upload E Submitted e Not Submitted Online Help Status Codes Batch Name Country Codes CopyrightXML 9056 xml About CUBA Desktop Client CopyrightXML9057 xml DesignNEWSHEMANew5202 xml Figure 23 Online Help The online help will link t
5. 013 10 47 51 AM Test Test Test 2013 0676 8 14 2013 10 47 44 AM 8 14 2013 10 47 36 AM 2013 0933 8 14 2013 10 47 28 AM 8 14 2013 10 47 18 AM Test Test Test Figure 19 Outgoing messages It is important that the user is familiar with their email contact list since it is very risky to open unknown mail 11 HISTORY LOGS The History logs are logged on the users machine and show errors that have occurred in the application for the users reference CUBA Client has 2 types of Logs available for the user to view 1 Error Logs 2 Usage statistics CUBA Client Upload View Messages History Logs Exit Upload Ki Submitted 2 Error Logs alidated Show All 92 Submission Error Gin Progress 3 Processed Q Lock H Usage Statistics gile nature of change Page 26 CUBA Desktop User Manual 3 To view the History logs the user must click the History Logs menu and then click Error Logs as shown below CUBA Client Upload View Messages History Logs Exit Upload E Submitted alidated g Show All 23 Submission Error GG In Progress D gt Processed Q Lock H Usage Statistics 4 The following screen will then appear showing Errors that have occurred Eror Date 2013 08 08 03 32 47 Description Error catched in the specific method The FileField start tag on line 49 position 10 does not match the end tag of RECORDATTACHEMENTS Line 56 position 7 Eror _ Eror Date 2013 08 12 0
6. 1 46 56 Description Eror catched in the specific method There are multiple root elements Line 3 position 4 Error Eror Date 2013 08 12 01 47 24 Description Eror catched in the specific method There are multiple root elements Line 3 position 4 File Type Intemal Error Figure 20 Error logs window On the above screen the errors are displayed in a list e Saving the Logs The user can click the Save button to save the error log for future reference e Clearing Logs The error Logs can be cleared by clicking the Clear Logs button This will delete all errors that are shown on the error log and a new clean log file will be created It is advisable to save the Error Logs first before clearing for future reference gie nature of change CUBA Desktop User Manual Page 27 To view Usage statistics the user must click the following menu History Logs gt Usage Statistics as shown below 4 CUBA Client Upload View Messages History Logs i 1B Upload submitted v Error Logs Coe statistics EE Message List Record Count Copyright 10 Figure 21 Usage statistics window The usage statistics indicates the number of xml files within the application for each domain 12 LOCKING THE APPLICATION In an instance where the user doesn t want to exit the lock function will work best CUBA Client Upload View Messages HistoryLogs Settings Help Exit 1 Upload submitted tafe No
7. 18 CUBA Desktop User Manual 9 VIEWING XML FILES There are different statuses for each activity these statuses are represented by the following colours e The file has been submitted and is being processed in CUBA server the status will change to In progress e When the file has been submitted to the server the status will be Submitted e Not Submitted is the default status after an XML batch has been uploaded e When the file has been successfully validated against the XML Schema the status will be Validated The user can choose to display XML files of a particular status only By doing so click on the View Menu and select the status you wish the xml files to be displayed in Messages History Logs Settings Help Exit Submitted lot Submitted a Validated E Show All 23 Submission Error ez In Progress T Processed f Lock In Progress Processed Not Submitted Validated Error XML Show All There are other ways to access the different view options and they will be explained as follows 1 Submitted All the files that have been submitted to the server will be displayed Click the Submitted Icon in red to view the submitted files qui nature of change CUBA Desktop User Manual Page 19 4 CUBA Client Upload View essages History Logs Settings Help Exit Kee e Not Submitted mY Validated g Show All 92 Submission Error Gin Progress Q3 Processed MA Lock H 2 N
8. CUBA Desktop Client User Guide TABLE OF CONTENTS Eege OU 5 2 Purpose of the CUBA User Guide seen nnnm nnne nennen nnne nnne nnn enter entes innen 5 J E Te e 5 3 1 EE EIERE 5 3 2 User UE 5 3 3 Installduo CUBA DOS e ME 5 CHER HE EOIN EE 8 in SUNS e M 8 E Uploading AML TEE 12 6 1 Manu BE ss e a EE EE E RAEE A 12 6 2 AUO UNO TE BEE 13 7 Validating XML Files oo ccc cceecccccsssscccssseccesseeccessseccessseccessseecessseecceseeecessseecessseeccesseeecesssteceesateeeenaes 15 S SUMEN AML PIGS raice Een eik aE Aaaa iaa AEE Ut EN EENES 16 De Viewing uium 19 10 Wl Let 24 11 PISTON LOOS sd cs fasts 26 LLL EGON ISOS MTM EE 27 BM E E Lee CT e 28 12 Locking CIS ie Mee Em 28 13 EE 29 14 FCM gai s EN 30 15 TFN Sae ci UU um 33 A t 34 gie nature of change Page 2 CUBA Desktop User Manual TABLE OF FIGURES Figure 1 Figure 2 Figure 3 Figure 4 Figure 5 Figure 6 Figure 7 Figure 8 Figure 9 Figure 10 Figure 11 Figure 12 Figure 13 Figure 14 Figure 15 Figure 16 Figure 17 Figure 18 Figure 19 Figure 20 Figure 21 Figure 22 Figure 23 Figure 24 O gie CUBA elle Meet 8 Soage INGA cacg secre E EE E T E TEE EE EE TE T 8 Processin
9. Submission of XML files requires an internet connection preferably fast ADSL The Terms and Conditions window will appear The user should read them thoroughly and accept them by selecting the I agree option Set Terms and Conditions CIPC IP e Services Terms and Conditions In these Terms and Conditions refemed to as the Agreement you and your refers to all CIPC customers making use of the IP e services offerings we us and our refers ta CIPC and Service refers to the services provided by CIPC through the CIPC IP e services This Agreement sets out CIPC s obligations to you and sets out your obligations to CIPC while accessing and using the CIPC IP e services Please read this Agreement carefully before accessing or using the CIPC IP e Services By accessing or using the IP e Services you agree to be bound by the terms and conditions of the Agreement Violation of the Agreement will result in suspension of your CIPC user account browser means a computer program which allows a person to read hyperlinked data messages OP means the Companies and Intellectual Property Commission CIPC CUBA web site content means include but not limited to software and material customer means a visitor who is 1 registered for ID e services via the Customer Registration facility on the CIPC web site and 2 transacts with CIPC via the CIPC CUBA website Again there is no CUBA website data means electr
10. TO4New xml DPCT25 TESTO4New1 xml P1P_ProvTT52100 xml PIP ProvTT52101 xml PT1_SWORDP1COMP1 xml PT1 SWORDP1COMP2 xml DPCT25 TESTO4New xml DPCT25 TESTO4New1 xml PIP ProvTT52100 xml PIP ProvTT52101 xml PT SWORDP1COMP1 xml PT1 SWORDP1COMP2 xml 2013 07 25 01 06 42 PCT 2013 07 25 01 06 42 PIP 2013 07 25 01 06 42 P1C 2013 07 25 03 11 17 PCT 2013 07 25 03 11 17 PCT 2013 07 25 03 11 17 P1P 2013 07 25 03 11 17 P1P 2013 07 25 03 11 17 P1C 2013 07 25 03 11 17 P1C 2013 07 25 03 11 37 PCT 2013 07 25 03 11 37 PCT 2013 07 25 03 11 37 P1P 2013 07 25 03 11 37 P1P 2013 07 25 03 11 37 P1C 2013 07 25 03 11 37 P1C 0O 0 mp ew m p mb sp 3 x 3 e 3 m n Username thembanim However the Patents xml file can be viewed by status The screen below shows all the patents xml files with the status Not submitted gie nature of change CUBA Desktop User Manual Page 29 Upload View Messages HistoryLogs Settings Help i5 Upload QU submitted SP Not Submitted af Validated Show All G Submission Error 4 In Progress J Processed H Lock Batch Name Date Uploaded File Type Status DPCT25_TEST04New1 xml P1P_ProvTT52100 xml PT1_SWORDP1COMP1 xml DPCT25_TEST04New xml DPCT25_TEST04New1 xml PIP ProvTT52100 xml PIP ProvTT52101 xml PTi SWORDP1COMP 1 xml PT1 SWORDP1COMP2 xml DPCT25 TESTO4New xml DPCT25_TEST04New1 sm P1P_ProvTT52100
11. This means that the xml files have been uploaded in CUBA Desktop Client To see the files return to CUBA Desktop Client and refresh the page as shown in the screen below gie nature of change Page 14 CUBA Desktop User Manual E Upload View Messages Historylogs Settings Help Exit Upload submitted fP Not Submitted 4 Validated Show All G Submission Error in Progress 3 Processed Q Lock B Date Uploaded File Type 2013 07 25 01 06 42 RF1 DesignNEWSHEMANew5202 xml 2013 07 25 01 06 42 DS1 DPCT25_TESTO4New1 xml 2013 07 25 01 06 42 PCT P1P_ProvTT52100 xml 2013 07 25 01 06 42 P1P PT1_SWORDP1COMP1 xml 2013 07 25 01 06 42 P1C V PTT_SWORDP1COMP2 xm 7 CopyrightXML9056 xh CopyrightXML9057 xml 2013 07 25 03 11 17 RF1 DesignNEWSHEMANew5201 xml 2013 07 25 03 11 17 DS1 DesignNEWSHEMANew5202 xml 2013 07 25 03 11 17 DS1 DPCT25 TESTO4New xml 2013 07 25 03 11 17 PCT DPCT25 TESTO4New1 xml 2013 07 25 03 11 17 PCT P1P ProvTT52100 xml 2013 07 25 03 11 17 P1P P1P_ProvTT52101 xml 2013 07 25 03 11 17 P1P PTi SWORDP1COMP 1 xml 2013 07 25 03 11 17 P1C PTi SWORDP1COMP2 xml 2013 07 25 03 11 17 P1C 7 CopyighXMLg0S8xml CopyrightXML9057 xml 2013 07 25 03 11 37 RF1 DesignNEWSHEMANew5201 xml 2013 07 25 03 11 37 DS1 n Gil Eid 7 mm Validated Boa 3 O 3 of 1 3 7 5 3 11 E Username thembanim Figure 9 CUBA Desktop Client uploaded xml files The list
12. any other messages from the server after submission of XML files can be viewed by clicking the messages menu When the user clicks the Messages menu two different types of messages are displayed Ingoing and Outgoing hy CUBA Client CUBA Client A Upload View Messages History Logs Settings Help Exit Cw Incoming Submitted Y Validated E Show All 92 Submission Error GG In Progress 3 Processed f Lock F amp Outgoing Batch Name Date Uplo CopyrightXML9056 xml 2013 07 2 CopyrightXML9057 xml 2013 07 2 1 To view the Messages the user must click the Messages menu and then click Incoming The following screen will then appear showing all the messages that have been received TT X Hn X M Y Mn nPTac m c CH Page 24 CUBA Desktop User Manual Ke nature of change Ca Messages Patents E SaUTUZA 2013 03414 Figure 18 Incoming messages The Incoming messages screen allows the user to view the details of the message included is the recipient subject time and date received The Full Message tab displays the complete message 2 Byclicking on the same menu on Outgoing Messages a list of all the messages that have been sent out by the user will be shown gie nature of change CUBA Desktop User Manual Page 25 i Send Message TestTestTest Trade marks Patents Designs Copyright Other Reference Date Sent 2013 0634 6 14 2
13. cking open the user will be taken back to the above screen 5 On the Upload files Screen click the Upload button Note The uploaded files will now be included in the list of uploaded files The second option is to automatically upload The following steps will take you through the process of automatically uploading an xml file 1 Click Settings Defaults 2 On the settings screen Set the Auto watch folder for new XML files option to Yes 3 Note the folder specified in the Auto watch folder path setting 4 Paste an XML file in the folder specified in the Auto watch folder path All XML compliant files can be uploaded but only known XML file types can successfully validate 5 Once processed the file pasted above will appear in the list of submitted files gie nature of change Page 13 CUBA Desktop User Manual All XML compliant files can be uploaded but only known XML file types can successfully validate The user should access the C CUBAFolder as shown below Open Include in library Share with e Burn New folder Name Date modified Type A CUBAFolder 2013 07 25 01 06 File folder A Elournal 2013 07 25 1255 File folder File folder Figure 7 C CUBAFolder The screen below shows the xml files highlighted that have been pasted within the CUBAFolder Organize e Include in library e Share with e New folder sr a Mame Date modified Type EE Desk
14. essed H Lock Date Uploaded File Type f e d P1P_ProvTT52100 xml 2013 07 25 01 06 42 PIP PT1 SWORDP1COMP 1 xml 2013 07 25 01 06 42 P1C DesignNEWSHEMANew5201 xml 2013 07 25 03 11 17 DS1 P1P_ProvTT52100 xml P1P_ProvTT52101 xml PT1_SWORDP1COMP1 xml 2013 07 25 03 11 17 P1P 2013 07 25 03 11 17 P1P 2013 07 25 03 11 17 P1C DesignNEWSHEMANew5201 xml DesignNEWSHEMANew5202 xml 2013 07 25 03 11 37 DS1 Not Submitted 2013 07 25 03 11 37 DS1 Submitted PIP ProvTT52100 xml PIP ProvTT52101 xml EI SVORDPTICOMPT xm 2013 07 25 03 11 37 P1P Not Submitted 2013 07 25 03 11 37 P1P Not Submitted 2 11 3 1 2m 12 1 1 ee m Lo Username thembanim MC MR mag went o i EI EI v V 4 Figure 11 Validate multiple xml file 8 SUBMITTING XML FILES Only files that have been validated successfully can be submitted To submit right click a validated XML file and click Sign and submit on the context menu 4 CUBA Client Upload View Messages History Logs Settings Help Exit UG Upload Submitted fr Not Submitted 4 Validated El Show All G Submission Erre Batch Mame GCopyrightXML 9056 xml CopyrightXML 9057 xi View Validate DesignNEWSHEMA DPCT25_TESTO4Nev PIP ProvTT52100 xn Properties PT1 SWORDPTCOMP1 xml Refresh Figure 12 Sign and Submit xml file gie nature of change Page 16 CUBA Desktop User Manual
15. g Settings Igiene c 9 Folder Settings windOwW EEN 11 DIOS AG OM aare E cus DUM SE pURQ ME E LnpE FA D POKUPND pervs S KU NOE AVE POCLVEd LUI 12 Upload Hes Tele 13 C eU Je gut P 14 xml files dumped pasted eege Seege ee Ee ee eg 14 CUBA Desktop Client uploaded xml files uk 15 Validate single xml TC 15 Validate multiple xml file eeeeeeeeennnn nnnm nnns 16 Sign and Submit VT 16 VON NIAE m Cena nas m mm 21 GIVI up NCS e c 21 View MGI IG al Xml NIRE TOTEM 22 Domain Application View windOW NEE 23 PEE CHG ein XA E aE E dati Frbst aw GUCUR CUP CHUTE tatu UH Lad E MuR C CERNI NU DI OUI acum 24 Incoming aieo le 25 UCC ONT NSS er 26 Error lOgS WING OW Me 27 iss Re MSS MNT D UU IT 29 Bil e Ee m 30 Slats CONES WINGO MPH 31 County Codes WIPIOOW EE 32 Page 3 CUBA Desktop User Manual nature of change Version Control Checked Version Date Author s Comments Reviewed CUBA Client User Manual 15 04 2013 Jeminah Maema Updated according to v1 7 m 25 07 2013 Moeti Shakung Updating all sections and mM screenshots 12 08 2013 Moeti Shakung Updating all sections and screenshots gie nature of change Page 4 CUBA Desktop User Manual 1 INTRODUCTION This document contains a step by step guide for CUBA CIPC Uti
16. greement you and your refers to all CIPC customers making use of the IP e services offerings we us and our refers to CIPC and Service refers to the services provided by CIPC through the CIPC IP e services This Agreement sets out CIPC s obligations to you and sets out your obligations to CIPC while accessing and using the CIPC IP e services Please read this Agreement carefully before accessing or using the CIPC IP e Services By accessi ing or using the IP e Services you agree to be bound by the terms and conditions of the Agreement Violation of the Agreement will result in suspension of your CIPC user account 4 Submit You are about to submit a new Trade Mark xml with batch number TESTCMSGCLA 8ST5 containing 10 ic records The estimated batch cost is R5900 comments and othe ormmation submited in the L JBA wer a TIT 3 transmission by electronic mall or otherwise visitor means a person who uses and or accesses computer software and or material via the CIPE CUBA web site Service conditions accessibility and delivery Do you agree to the CIPC terms and conditions mentioned above o l agree 2 Ido not agree ep The user will then be requested to enter their digital certificate and password for safety purposes Digital Signing Friendly Name Allow CUBA to automatically sign and submit XML files using this signature gie nature of change Page
17. he user to a webpage that gives information that is required by the user gie nature of change Page 30 CUBA Desktop User Manual 2 Status Codes I CUBA Client Upload View Messages Historylogs Settings Help Upload submitted fP Not Submitted Online Help sion Error GG In Progress 3 Processed f Lock P Status Codes Batch Name Country Codes CopyrightXML 9056 xml CopyrightXML9057 xml About CUBA Desktop Client The status code window is a guide for the user with the description of the statuses used within the application 9 CUBA Status Codes Status Type Billing for all the batch records has been completed successfully Batch Status Hecords have been downloaded from the FTP server Batch Status Received and email notification has been sent to user Batch Status Batch Status Records have been inserted into the primary master database Batch Status Billing has taken place but not all records have been billed for Batch Status Uploading process has been successfully completed Batch Status Downloaded XML file has been downloaded to the working folders Application Status Inserted Record has been inserted into the database table Application Status Invalid Invalid digital certificate Application Status Permanent Error Application has been permanently rejected before billing and processing Application need Application Status Processed Application number has been allocated Appl
18. ication Status Received XML file has been received by CIPC server Application Status Recycle Application has been re checked from Rejected list Application is still not ready for proces Application Status Rejected Application has been refered Application Status Figure 24 Status Codes window gie nature of change CUBA Desktop User Manual Page 31 3 Country Codes This is to serve as a reference given to country names used within the xml files 7 3 CUBA Country Codes Country Name Language Andorra EN United Arab Emirates EN Afghanistan Antigua and Barbuda EN Anguilla Albania Armenia Netherlands Antilles Angola African Regional Industrial Property Organization Argentina Austria Australia Aruba Azerbaijan nia and Herzeaaving Figure 25 Country Codes window 4 About CUBA Desktop Client This window contains information about CUBA Desktop Client such as The version of CUBA The URL where CUBA can be downloaded CUBA Desktop Client Version 1 0 0 6 Copyright CIPC 2013 Companies and Intellectus Property Commission Companies and Intellectual Property Commision amember of the dti group CUBA Desktop Client is designed for users who lodge bulk applications to CIPC It allows users to upload XML files structure is available on http efile cipc co za Downloads aspx e powered by be WI system Innovation Group nature af change Page 32 CUBA Deskto
19. lity for Bulk Applications users It will enable the users to utilize the functionality that the application contains 2 PURPOSE OF THE CUBA USER GUIDE This document serves as a guide on how to use CUBA Desktop Client and it comprehends the installation process of the application 3 INSTALLATION The PC utilized must have the following software installed e Windows 7 8 XP Vista e Microsoft net Framework 4 0 e CUBA Desktop Client latest version 1 0 0 6 e Internet connection e Windows Installer 3 1 The user should already have the following e Username and password e Test Data xml file Word document Invalid xml file e An electronic digital certificate In order to download and install CUBA Desktop enter the following link on your web browser http efile cipc co za Downloads aspx oO NI Ke CUBA Desktop User Manual Page 5 nature of change The first screen that will appear displays the latest version of CUBA as well as the link for downloading CUBA 1 Click on the link first link Installer Version as shown below E Companies and Intellectual Property Commission member of the dti group Download CUBA Desktop Client and XML Schema Test Version Last updated on Aug 14 2013 9 00AM CUBA Desktop Client Installer Version 1 0 0 6 CUBA Desktop Client Executable Version 1 0 0 6 CIPC XML Schema Copyright 2013 CIPC CUBA_ClientSetup 4 msi 3 8 3 8 MB 0 secs left Sho
20. onic representations of information in any form discontinue service means the withdrawal of the offering or functionality of a service in part or in total ECT means the Electronic Communications and Transactions Act 2002 Act Ma 25 of 2002 Tora means including but not limited to bulletin boards chat rooms and other public areas found on the CIPE CUBA web site material means including but not limited to text submissions images audio andor video in whole or in part service includes but is not limited to the searching of information or lodgment of an application for which a fee is payable software means including but not limited to arry images ar files incorporated in or generated by the software or data accompanying such software submissions means including but not limited to notes images creative materials ideas suggestions concepts communication including any data questions comments and other information submitted in the CIPE CUBA web site 77 via transmission by electronic mail or otherwise visitor means a person who uses and or accesses computer software and or material via the CIPC CUBA web site Service conditions accessibility and delivery Do you agree to the CIPC terms and conditions mentioned above Sms nature of change CUBA Desktop User Manual Page 17 a Terms and Conditions CIPC IP e Services Terms and Conditions In these Terms and Conditions refered to as the A
21. ot Submitted Displays all files that have been uploaded but have not yet been submitted Click the Not Submitted Icon in red to view the files that are not yet submitted 4 CUBA Client Upload View Messages _ History Logs Settings Help Exit Upload e Submitted f Not Submitted aw Validated E Show All 23 Submission Error CG In Progress 3 Processed f Lock F Not Submitted Date Upload 3 Validated Ffiles that have been successfully validated against the XML Schema will be displayed Click the Validated Icon in red to view the validated files 4 CUBA Client Upload View Messages HistoryLogs Settings Help Exit Upload e Submitted e Not Submitted aw Validated g Show All 92 Submission Error Gin Progress T Processed Q Lock F Validated 4 Error XML Displays all XML Files that have had errors while submitting Click the Error XML Icon in red to view the Error XML files 4 CUBA Client Upload View Messages History Logs Settings Help Exit Uplo Submitted ot Submitted aw Validated E Show All 2 Submission Error GG In Progress 3 Processed f Lock F In Progress Date Upld 2013 07 2 2013 07 2 z Q3 Processed E Not Submitted Validated Desig H reit Show All Batch 2013 07 2 5 Show all Shows all files that have been uploaded regardless of their status To view all XML files Click on the following menu View gt Show All CUBA Client
22. p User Manual nature of change 15 TRAINING CHECKLIST The following is a checklist that should be filled in by you user this assures that you have been taken through training by the SSA Training Team lv 1 Verify that you make use of the test cases ti 2 Have you been taken through the correct installation of CUBA Desktop Client 3 Verify that internet connection works properly ti 4 Have you successfully logged in with your credentials check username ti Have you been taken through the functionality of all the buttons and icons m 6 Have you been taken through the trade mark life cycle E g first upload then validate m BEE tsm eemmeewemhe S arsenate 000 7 REES rsen Fw E Eeeeeeeereeeregreeet LL naar Eemer Eemeren gie nature of change CUBA Desktop User Manual Page 33 The signatures below indicate an acceptance of the information as detailed in this document For and on behalf of CIPC CIPC Signature CIPC Signature For and on behalf of Sword SA SSA Signature SSA Signature O gie Page 34 CUBA Desktop User Manual nature of change
23. rite existing files The user can decide what action to be taken when uploading duplicate xml files By selecting Yes the files will be overwritten without warning No Does not allow users to overwrite files without warning during File Upload b Allow offline login The purpose of this setting is to allow the user to choose to have accessibility to CUBA with or without network connection When you select Yes it will allow you to be authenticated locally without internet connection The No option requires the user to be always connected to the internet gie nature of change CUBA Desktop User Manual Page 9 c Auto watch folder for new XML files This setting allows the user two options of uploading an xml file either automatically or manually The Yes option allows you to dump files into a folder Auto watch folder path so that the system auto uploads them into CUBA Client Files that are dumped in this folder will automatically be available on the uploaded files on the application The application will not allow files to be automatically uploaded when choosing the No option When dumping the files in the Auto watch folder path the files will not be processed until you manually upload them d Auto submit XML files This setting allows you to submit files automatically when checking the following statement on the Automatic digital signing window see Settings gt Signing Settings which sta
24. s see Settings Defaults Clear temporary files at logon By closing the window the user will be directed back to the list of xml files In order to print the xml file 1 Right click on the file and select print Take note that the document is viewed in pdf format Sms nature of change CUBA Desktop User Manual Page 23 d CL MSG_32041_0 pdf Adobe Reader I File Edit View Window Help Gi E 2 amp E e t 9 WI e de TA le Tools Sign Comment Adobe ExportPDF Convert PDF files to Word or Excel online REGISTRATION OF COYRIGHT IN CINEMATOGRAPH FILMS ACT 1977 APPLICATION FORM AND ACKNOWLEDGEMENT OF RECEIPT Select PDF File MSG_32041_0 pdf Section 6 1 Regulation 9 1 1 file 11 KB The registration of the copyright in a cinematograph film is hereby Convert To Microsoft Word docx z Recognize Text in English U S Change Convert Full name s and address es of applicant s gt Create PDF ot ant a Soun Atean aoo np 14 Davidson Street Rynfield Benoni 1501 Gauteng South Africa Pretoria ZA 0001 Phone 0123418664 Fax 0123418664 Email gt Store Files amabuto sword sa com TITLE OF CINEMATOGRAPH FILM WALL STREET MONEY NEVER SLEEPS Figure 17 Printing an xml file The above screen is a pdf that is populated with information from the validated xml file Use the print icon to print the document Delivery receipt messages and
25. sedXML CEJoumalsProcesedXML Trademarks C CUBAFolder Deleted XML CACUBAFalder UploadLog CNCUBAFaldersUploadLoq CNCUBAFaldersCUBAUpdates CACUBAFalders Verified XML Backup CNCUBAFaldersUploadLog tmm The above screen displays the Folder Settings tab The fields are titled and allow the user the option to browse for the file they wish to extract from gie nature of change CUBA Desktop User Manual Page 11 6 UPLOADING XML FILES Users need to upload files into CUBA There are two ways in which the user can upload files in CUBA Client Manual Upload and Auto Upload n Upload To manually upload an XML file click on the Upload menu or the Icon Upload View Messages HistoryLogs Settings Help Exit E Upload E submitted mE Not Submitted qf Validated Show All K Submission Error 4 In Progress J Processed H Lock Trade Marks Date Uploaded File Type Username thembanim Status Ready Figure 5 Upload icon When submitting manually the following window will appear this will enable the user to browse for files to they want to upload gie nature of change Page 12 CUBA Desktop User Manual Upload Files GAEJournahProcesedXMLYTrademarks File name Figure 6 Upload files window 1 Click the Browse button to find XML files to upload 2 After Clicking Browse navigate to and select an XML File 3 Click Open 4 After cli
26. t Submitted 4 Validated Show All J Submission Error f In Progress J Processed eoa HH GL Lock To lock the application click on the Icon on the toolbar The application will remain open but locked which ensures that no one can temper with the submissions unless they have a password of the user who is currently logged on To unlock the application you will need to enter the password of the user who is currently logged in gie nature of change Page 28 CUBA Desktop User Manual The user can search according to a domain The top menu consists of an empty dropdown list this list has four of the domains Trade Marks Patents Designs Copyright the user can choose from CUBA Client CUBA Client A Upload View Messages HistoryLogs Settings Help Exit Upload E Submitted taf Not Submitted aw Validated Show All 92 Submission Error GG In Progress 3 Processed Q Lock Batch Name CopyrightXML9056 xml CopyrightXML9057 xml Figure 22 Search field E g Choose one domain you wish to search for On the screen below the user searched for all Patents regardless of the status As shown below Upload View Messages HistoryLogs Settings Help Exit 1G Upload QU submitted maf Not Submitted 4 Validated Show Al Q Submission Error 4 In Progress Processed H Lock Date Uploaded File Type DPCT25 TESTO04New1 xml P1P_ProvTT52100 xml PT1_SWORDP1COMP1 xml DPCT25 TES
27. tes I agree to using my electronic digital certificate to allow CUBA Client Desktop system to automatically validate digitally sign submit xml files in the background without user intervention By selecting Yes this allows the XML files to be submitted automatically this means that the xml files will be validated and submitted automatically in the back end The No option means that the user is required to upload validate and submit the XML files manually e Clear temporary files at logon This setting is necessary to control the performance of the application files that are not cleared will take up most of the space in the application hence it is advisable that you select the Yes option By selecting Yes temporary files will be deleted when logging in again Files will not be saved when choosing the No option gis nature of change Page 10 CUBA Desktop User Manual Default Settings Folder Settings New XML uploads path User log folder path Auto watch folder path Eror XML folder path Verified XML folder path Processed XML folder path Default XML source Deleted XML folder path Uploads log folder path Updates log folder path CUBA application updates folder Processed files backup folder Error log path Figure 4 Folder Settings window CCUBAFolderNewXML CNCUBAFolder sUserSettings CACUBAFalder CACUBAFaldersErmorXML CACUBAFalders Verified XML CCUBAFoaldersProces
28. the desktop The user should enter their login credentials Username and password 3 CUBA Client Upload View Messages HistoryLogs Settings Help Exit 1G Upload QN submitted aif Not Submitted 4 Validated Show All K Submission Error In Progress KJ Processed D Lock CUBA Desktop Client Gy CUBA Desktop Client Login Username fo Password id Cancel e ve sa Username Figure 1 CUBA Login page The user should click the login button after entering their credentials NB The application may take time to authenticate if you are using the application for the first time 5 SETTINGS It is advisable to change settings on CUBA before any activities take place On the menu toolbar the user should click on Settings To change the operational folders click on Settings then select Defaults shown below Help Exit Security amp Logs f Signing Settings Figure 2 Settings menu The default screen will be displayed as shown below gie nature of change Page 8 CUBA Desktop User Manual B a Default Settings Overwrite existing files Allow offline login Auto watch folder for new AML files Auto submit XML files Clear temporary files at logon Figure 3 Processing Settings window The Defaults settings screen above consists of the Processing Settings tab and Folder Settings tab The Processing Settings tab entails the following settings that can be changed a Overw
29. top Ai CUBAUpdates 2013 07 25 12 55 File folder Downloads Ji DeletedxML 2013 07 25 12 55 File folder Dropbox do ErrorXML 2013 07 2512 55 File folder Recent Places A7 NewXML 2013 07 25 03 11 File folder ui Processed AML 2013 07 25 12 55 File folder Libraries TempDocuments 2013 07 25 12 55 File folder E Documents J Templmages 2013 07 25 12 55 File folder a Music 1 UploadLog 2013 07 25 01 06 File folder l Pictures JserSetting 2013 07 25 12 55 File folder BB Videos ifie 2013 07 25 01 32 File folder 2013 07 25 01 32 File folder CopyrightXML9056 2013 07 25 01 02 XML Document 3087 KB CopyrightxML9057 2013 07 25 01 01 AML Document 3087 KB Design NEWSHEMLANew5201 2013 07 25 01 02 XML Document 2 079 KE DesiqnNEWSHEMANew5202 2013 07 25 01 01 XML Document 2079 KB DPCT25_TESTO4 New 2013 07 25 01 02 AML Document 2044 KB DPCT25 TESTO4Mew1 2013 07 25 01 03 XML Document 2 044 KB P1P ProvTT52100 2013 07 25 01 01 XML Document 962 KB PLP_ProvT 152101 2013 07 25 01 03 AML Document 962 KB PT1 SWORDP1COMPT 2013 07 25 01 02 XML Document 371 KE PT1 SWORDP1COMP2 2013 07 25 01 03 XML Document 371 KB Ba Computer EL Local Disk C cw RECOVERY D c HP TOOLS E cow Mew Volume G C Shared Drives 10 0 Ei Network TEX LEES ue ve ve sf EN EN Figure 8 xml files pasted Within a few seconds all the xml files will disappear
30. w all downloads X 2 Click on the dropdown list and select open 3 Run file CUBA_ClientSetup msi 4 After running the CUBA ClientSetup msi the following screen will appear EP CUBA Client Welcome to the CUBA Client Setup Wizard The installer wall quide you through the steps required to install CUBA Client on your computer WARNING This computer program is protected by copyright law and international treaties Unauthorized duplication or distribution of this program or any portion of it may result in severe civil ar criminal penalties and will be prosecuted to the maximum extent possible under the lav Cancel Page 6 CUBA Desktop User Manual nature of change 5 Continue with the installation by continuously clicking the Next button until the following screen is shown fs CUBA Client Installation Complete CUBA Client has been successfully installed Click Chose to exit Please use Windows Update to check for any critical updates to the MET Framework Cancel 6 Click Close The CUBA Client shortcut Icon will be displayed on your desktop Find the CUBA Client short cut on your desktop Ly CUBA Client Double Click the icon to open CUBA Client By default the application creates a folder on the C CUBAFolder O gie CUBA Desktop User Manual Page 7 nature of change 4 CUBA LOGIN The user will be directed to this page after clicking the icon on
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