Grievance Database User Manual
Contents
1. Ana ocala PUBLIC EMPLOYEES RETIREMENT SYSTEM 459 Change Local Available Stewards None zi Change Steward Create Grievance Search for Member New Blank Member Grievance New Group Grievance Active Grievances for LISA SIEGEL Grievance Id 1499 Grievance Date 3 20 2011 Print Status Draft Group Name Cooks and dietary aides on all shifts at Filing Status Filed Evergreen Milton Freewater Grievance Id 1632 Grievance Date 7 20 2011 Print Status Draft Group Name xyz Filing Status Unfiled Grievance Id 1663 Grievance Date 9 1 2011 Print Status Final Grievant Name MICHAEL WINKLER Has Notes Filing Status Filed Grievance Id 1668 Grievance Date 9 12 2011 Print Status Final Grievant Name MICHAEL WINKLER Filing Status Filed Grievance Id 1737 Grievance Date 3 22 2012 Print Status Draft View Edit Finding Someone in the Database and Writing a Grievance In the Search for Member field start to type the first or last name of the person in your local that you are looking for A list of names will pop up and you can scroll through this list to find the person you are looking for Click on their name and it will appear in the Search for Member field Starting a New Grievance From here you have choices 1 View Member click on the View Member button You can see home and work contact information as well as member status so you can ask them to become a member or join or in2. Manage Grievance Note Grievance Number 1782 Note Viewing Notes You can see all notes for a grievance on the Grievance page In addition when a grievance has a note connected to it there is a Has Note indication next to the name of the group or grievance If you hover the cursor over the Notes Indication small dark blue circle with a white in the middle you will see the last note written E Google Calendar E How To Legal Tax EHS and HR Ex f Login RealPlayer SEIU Local 503 co SEIU Welcome 30952 Log Off Grievance Management Filter View active Locals ODOT OREGON DEPARTMENT OF TRANSPORTATION 730 Change Local Available Stewards None Change Steward Create Grievance Search for Member New Blank Member Grievance New Group Grievance Latest Note for Grievance 1663 kbv sipc fp status Draft Group Name Cooks and dietary aides on all shifts at Filing Status Filed Evergreen Milton Freewater Grievance Id 1632 Grievance Date 7 20 2011 Print Status Draft Group Name xyz Filing Status Unfiled Grievance Id 1663 Grievance Date 9 1 2011 Print Status Final Grievant Name MICHAEL WINKLER Has Notes Filing Status Filed Changing Filing Status Since you will have to hand mail fax email the grievance form in to management you will need to change the filing status manually It is important that you keep track of the
3. Notes Joe drove ODOT truck into a wall and punched his supervisor Last Updated by 30952 on 1 2 2013 Grievance Outcome Outcome Grievance never filed no merit Outcome Synopsis Grievant had it coming Outcome Notes Agreed to a resign and purge This grievance will no longer appear on the list of grievances on your home page but you and other stewards will be able to find out about this grievance using the Search Function Searching Grievances You can search for closed grievances using a variety of criteria e Grievance Outcome 11 e Article e Name of grievant e Name of steward e Date Range e Name of Local e Name of Coalition You can narrow your search results by using combinations of the above criteria For example if you want to see all grievances filed on Article 20 by stewards in ODOT that were won prior to mediation or arbitration you would choose that combination of criteria on the Search page Note In order to search by Article Name or Number you need to enter the name of the local into the Local field The reason for this is that different locals have different article names and numbers Using the Search function 1 From your homepage click the Search Tab at the top right on the screen You will then see the search page 30952 Log Off SEIU Local 503z SEIU Search Search Grievances Grievant Name Date Opened Steward Name Date Closed Include Active Date Fi
4. PRACTICES 7 SEPARABILITY 8 NO STRIKE OR LOCKOUT 9 MANAGEMENT S RIGHTS 10 UNION RIGHTS 10 3 UNION STEWARDS 10 3 A B E UNION STEWARDS 10 3 D UNION STEWARDS 11 EMPLOYEE ASSISTANCE PROGRAM E 12 CHILD CARE 13 CONTRACTING OUT 14 NEGOTIATIONS PROCEDURES 15 PARKING 18 3 REORGANIZATION NOTIFICATION 19 PERSONNEL RECORDS 19T PERSONNEL RECORDS TEMP WORKERS 20 INVESTIGATIONS DISCIPLINE 21 GRIEVANCE AND ARBITRATION Statement Once you have clicked the New Group Grievance Button you will see this We FE Portal E Google E Log On S Suggested Sites Wet y M Seiu503 org Mail Inbox JJ Chief Human Resources RI Google Calendar E How To Fix Wine Legal Tax EHS and HR Ex Login RealPlayer SEIU Local BYE fore SEIU Welcome 30952 Log Off Create Group Grievance New Group Grievance Group Name Grievance Date roca ODOT OREGON DEPARTMENT OF TRANSPORTATION 730 Supervisor Status Active Print Status Draft Articles B 1 PARTIES TO THE AGREEMENT B 2 RECOGNITION 3 SCOPE OF AGREEMENT 4 TERM OF AGREEMENT B 5 COMPLETE AGREEMENT PAST B 6 LEGISLATIVE ACTION PRACTICES 7 SEPARABILITY 8 NO STRIKE OR LOCKOUT E 9 MANAGEMENT S RIGHTS E 10 UNION RIGHTS 10 3 UNION STEWARDS 10 3 A B E UNION STEWARDS 10 3 D UNION STEWARDS 11 EMPLOYEE ASSISTANCE PROGRAM 12 CHILD CARE B 13 CONTRACTIN
5. Fill in the name of the supervisor and name of the person the grievance is filed with 4 2 Choose the Grievance Date date incident was known or should have been known 3 Choose the contract articles by clicking the box next to the article name and number You can choose as many articles as appropriate by clicking the boxes next to them Please Note Make sure that the contract article numbers match the article titles in your current contract If you find that this is not the case or that articles are missing please contact the MRC for assistance 4 Write the grievance statement as succinctly as possible in the large Statement field This is a very large field so if you have run out of room you have probably written too much Shorten the statement or talk to an MRC organizer for help 5 Write the remedy in the large remedy field 6 Click the Create Grievance button You should then see this joogle Calendar E How To Tax EHS and HR Ex Login RealPlayer SEIU Local BYE fore Welcome 30952 Log Off Member Grievance Print Draft Print Final Close Grievance Add Filing Information Grievance Number 1781 Edit Grievant LELAND ERICKSON Grievance Date 12 24 2012 Activity Status Active Print Status Draft Local DEPARTMENT OF TRANSPORTATION Supervisor Worksite Name ODOT LAWNFIELD Filing Status Not yet filed Articles e 20 INVESTIGATIONS DISCIPLINE AND DISCHARGE Statement Grievant was terminated w
6. Government and Private Non Profit Employees should call 877 798 0008 Nursing home employees and Adult foster care providers should call 877 637 2611 Homecare and childcare workers should call 877 451 0002 14
7. can also click the Home tab which takes you back to your home page where you can find all your open grievances Click Edit for the grievance you want to change the grievance page will appear and you can then edit the grievance Click the Update button to save changes 10 If you want to print or save a final or draft grievance form you can use the icons or buttons at the top of the PDF document or you can put your cursor inside the document right click and choose print or save Note It can take a while for the form to appear on your screen but you should be able to see that the computer is working by the movement of the small circle in the center of the screen in addition Windows 7 or Vista users should look for the pop up box at the bottom of their screen asking if they want to open or save the document Writing grievances for an individual you cannot find in the Database or Writing a Group Grievance Once you have clicked the Blank Member Grievance Button you will see this Welcome 30952 Log Off SEIU Local 503 Create Member Grievance New Member Grievance Status Active Print Status Draft Grievant Name First Middle Last Agency Name DEPARTMENT OF TRANSPORTATION Worksite Name ODOT 4040 FAIRVIEW INDUSTRIAL Work Phone 503 986 3201 A Supervisor Articles 1 PARTIES TO THE AGREEMENT 2 RECOGNITION 3 SCOPE OF AGREEMENT E 4 TERM OF AGREEMENT 5 COMPLETE AGREEMENT PAST 6 LEGISLATIVE ACTION
8. G OUT E 14 NEGOTIATIONS PROCEDURES 15 PARKING 18 3 REORGANIZATION NOTIFICATION 19 PERSONNEL RECORDS 19T PERSONNEL RECORDS TEMP WORKERS 20 INVESTIGATIONS DISCIPLINE 21 GRIEVANCE AND ARBITRATION Statement If you have not found the person you are looking for or are writing a group grievance you will need to add the name of the group or grievant home and work contact information job classification if for an individual The rest of the process is the same as for a grievance for a selected member Grievance Notes Notes are for your use only and will not be seen as part of the grievance form you print out to hand to management You can use this field to keep notes from grievance meetings keep track of timelines names and contact info of witnesses or whatever is helpful to you These notes will also be visible to someone who has used the search function to look for closed grievances Adding Notes To add a note from the Write or View Grievance screen scroll to the bottom and click the Add Note button Type you notes into the field and click the Update Note button You are now back to the Grievance Page Scroll down and you will see your note You can edit this note by clicking edit changing the note and clicking the Update Note button or you can add a new note by clicking the Add Note button IJ Legal Tax EHS and HR Ex f Login G RealPlayer Welcome 30952 Log Off SEIU Local 503 ox SEIU
9. Grievance Database GDB User Manual Welcome to the NEW Grievance Database for Stewards After listening to suggestions from users of the last Grievance Database we decided to start over in order to address the most common issues We hope that everyone finds this to be an easy and intuitive way of filling out grievance forms and storing grievance information for use by other stewards looking for guidance on how similar issues have been handled in the past What this grievance database will allow you to do With this Grievance Database you can Search for a member in your local Review the member s contact information and correct it Write a grievance for an individual you have found in the database Write a grievance when you cannot find the individual in the database Write a group grievance Print draft and final grievance forms Edit a grievance prior to final printing Change the status of a grievance from unfiled to filed Add notes to a grievance Close a grievance Search closed grievances View and print a report of the search results The grievance database will not allow you to send a grievance to management by clicking a button You still need to both print it and turn it in to management or save the grievance as a PDF file and email it to management but it will not have the grievant s signature The grievance database will not automatically remind you of grievance timelines You can use the notes function as a timeline remi
10. crease their CAPE contribution AFTER you have assisted them If home contact information is not correct click the Edit button correct the information and click the Update button You will NOTget a message asking you to verify that you want to change this information It will be changed once you click Update and those changes will appear in Local 503 s records within 2 business days If youmakea change by mistake please email the MRC as soon as possible with the name of the person for whom you made the change and if you have it the correct information If the work information needs correction you will be able to correct it later in the process for the purposes of the grievance only To make a change in Local 503 s records you should email the MRC or your field organizer with the correction If the home contact information is correct click the New Grievance with Member button and skip down to Writing a Grievance in this manual If you are certain that the person you found is the right person and that you do not need to look at any other information about them you can skip the View Member step and go straight to writing the grievance by clicking the New Grievance with Selected Member button beneath the person s name Skip down to Writing a Grievance If you are unable to find the person you are looking for in the database you can click the New Blank Member Grievance Button and fill out all the contact information by free typing into th
11. day the grievance is filed When looking at your list of grievances on the Home Page you can tell which grievances have been filed or not filed To change the filing status of a grievance from your list of grievances 1 Click the View button and then look for the Add Filing Information button at the top right of the page You can then add the filing date This should be the date that the grievance was actually handed to management You will not be able to add a filing date that is in the future it must be a current or previous date In addition you will not be able to add a filing date until a final version of the grievance has been printed 2 Click the File Grievance button You will be taken back to the View Grievance page where you can see that a filing date has been added and that the Filing Status has changed to Filed This information will also show in your list of active grievances on your home page Note Print Status and Filing Status are different once you have printed the final version of the grievance form the Print Status will automatically change from Draft to Final Closing Grievances 10 The major purpose of the Grievance Database is to help stewards see what has happened in similar circumstances was the grievance successful or not Was it settled and at what step Other stewards will be able to see the outcome of your grievances only after you have closed the grievance To close a grievance l Click the Clo
12. e grievant steward information fields Skip down to Writing Grievances for Individuals You Cannot Find in the Database and Writing Group Grievances You can file a Group grievance by clicking the New Group Grievance button and free typing into the fields Skip down to Writing Grievances for Individuals You Cannot Find in the Database and Writing Group Grievances Note if you cannot find someone in your local in the database please also notify the MRC Writing a Grievance After you have clicked the appropriate button see Starting a New Grievance 3 and 4 you will see this if you have selected a member Welcome 30952 Log Off SEIU Local 503 SEIU Create Member Grievance New Member Grievance Status Active Print Status Draft Grievant LELAND ERICKSON Grievance Date Articles E 1 PARTIES TO THE AGREEMENT 2 RECOGNITION E 3 SCOPE OF AGREEMENT E 4 TERM OF AGREEMENT E 5 COMPLETE AGREEMENT PAST E 6 LEGISLATIVE ACTION PRACTICES E 7 SEPARABILITY E 8 NO STRIKE OR LOCKOUT E 9 MANAGEMENT S RIGHTS E 10 UNION RIGHTS E 10 3 UNION STEWARDS 10 3 A B E UNION STEWARDS 10 3 D UNION STEWARDS E 11 EMPLOYEE ASSISTANCE PROGRAM 12 CHILD CARE E 13 CONTRACTING OUT E 14 NEGOTIATIONS PROCEDURES E 15 PARKING E 18 3 REORGANIZATION NOTIFICATION E 19 PERSONNEL RECORDS E 19T PERSONNEL RECORDS TEMP WORKERS E 20 INVESTIGATIONS DISCIPLINE 21 GRIEVANCE AND ARBITRATION 1
13. evant Name JEFFREY BELL Filing Status Unfiled Grievance Id 611 Grievance Date 10 2 2009 Print Status Final Grievant Name JENNIFER MARTIN Filing Status Unfiled Grievance Id 777 Grievance Date 11 11 2009 Print Status Draft Grievant Name KERRIE Lechuga Filing Status Unfiled 4 You can print a report of the entire list which includes summary information by clicking Print Summary Report at the top right of the list Note the information you find by searching for grievances is only as good as the information entered Feedback We hope that work on adding features and improvements to the Grievance Database will continue so please send suggestions to one of the Member Resource Center email addresses For Help If you encounter problems using the Grievance Database please contact the Member Resource Center by phone or email MRC Email addresses Adult Foster Homes adultfostercare seiu503 org Child Care childcare seiu503 org 13 Human Services dhsagencies seiu503 org Homecare homecare seiu503 org Institutions except OSH institutions seiu503 org OSH OSH seiu503 org Local Government localgov seiu503 org Private Non Profits nonprofits seiu503 org Nursing Homes nursinghomes seiu503 org ODOT Coalition odocoalition seiu503 org OUS highered seiu503 org Specials Coalition specials seiu503 org MRC Phone numbers State employees should call 877 772 6551 Higher Education employees Local
14. ithout just cause Remedy Grievant restored to work and made whole in every way including but not limited to 7 If you need to add or change something you can click the Edit button make changes and click the Update Grievance button If the worksite information needs to be changed you can do so for the purposes of filing this grievance now using the Edit button Those changes will not automatically go to Local 503 s records To make a permanent change please send an email to your field organizer or the MRC 8 You can now print a draft grievance form by clicking the Print Draft button or print a final grievance form by clicking the Print Final button Once the Print Final button has been clicked the grievance can no longer be edited Jaleo b AB SB SEIU Official Statement of Grievance Form Name of Grievant LELAND ERICKSON Job Classification Name of Agency DEPARTMENT OF TRANSPORTATION Work Location ODOT LAWNFIELD Name of Immediate Supervisor Filed With Gfotner than supervisor Date Grievance Occured or Discovered 12 24 2012 Statement of Grievance Grievant was terminated without just cause 9 To edit a grievance after a draft form has been printed you can close the PDF document that popped up by clicking the small x at the top right of the form You can now click the Edit button to make changes Click the Update button to save changes Or You
15. led Bargaining Coalition Outcome Type Submit Clear Here you can see the different search parameters you can use to look for grievances 2 Once you have chosen the parameters you want click the Submit button at the button left of the page 3 If there are closed grievances that have been entered into the Grievance Database that fit your search parameters You will see Search Results under the search parameters 12 4 You can see the details of any grievance on this list by clicking View at the right of the grievance If after looking at the details you want to return to your search list click the Back to Search Results link to the right of the grievance details If you want to print what you saw in the View page right click and choose print J Legal Tax EHS and HR Ex HM Login RealPlayer Search Grievances Grievant Name Date Opened From Steward Name Date Closed From Include Active Date Filed From Bargaining Coalition Article Outcome Type Submit Clear Results Print Summary Report Grievance Id 1100 Grievance Date Print Status Final Grievant Name BARBARA FOLTZ Filing Status Unfiled i Grievance Id 1177 Grievance Date Print Status Draft Grievant Name JASON PRUETT Filing Status Unfiled Grievance Id 1630 Grievance Date Print Status Draft Gri
16. nder but you will need to calculate the date a particular action is due and check your open grievances to see when an action is required What you need to get started e Computer PC or Mac e A fast internet connection not dial up e Internet Explorer 7 or higher Google Chrome or Mozilla Firefox e Adobe Acrobat or other PDF reader e Aprinter if you want to print hard copies e Auser name and password User Names and Passwords Steward user names and passwords are generated when a member is flagged as a steward in SEIU Local 503 s membership database If you are not sure whether or not you are flagged as a steward or if you have not received a user name and password or if you ve forgotten your user name and password please contact the Member Resource Center MRC Getting started You can connect to the Grievance Database with a link from Local 503 s webpage www seiu503 org or by going to http grievance opeuseiu org grievancedb gdbLogin aspx Once you have gotten to the GDB website you will see this I asa De 7 Lej is FE Ponai E Googie EJ logon r box ts Welcome 5003 Log Off Enter your user name and password exactly as they appeared when sent to you passwords are case sensitive You will then be at your homepage If you have active grievances you will see them listed here This is also where you can look up a member and start writing a grievance Grievance Management Filter View
17. se Grievance button on the View Grievance page You will then go to the Close Member Grievance Page 2 Click the arrow in the Outcome field and choose the outcome that most closely matches what happened to this grievance If you are practicing using the Grievance Database and you do not want this grievance saved for search purposes choose Test Case as an outcome 3 Next type a summary of the issue into the Synopsis field limit of 300 characters and type a more detailed description of how the grievance came to its conclusion e g Grievance settled at third step with termination changed to a Last Chance agreement and with no back pay 4 Click the Close Grievance button at the end of the page You will return to the View Grievance page and see all that you have written regarding this grievance the grievance itself notes outcome synopsis and outcome notes appear 5o x s org Mail Inbox Cu I Chief Human Resources RE Google Calendar E How To Fi Winde Print Draft Grievance Number 1785 Grievant Grievance Date 1 2 2013 Activity Status Closed Print Status Draft Local DEPARTMENT OF TRANSPORTATION Supervisor Worksite Name ODOT 4040 FAIRVIEW INDUSTRIAL Filing Filed Filing Date 1 1 2013 Filed With The boss Articles lt 20 INVESTIGATIONS DISCIPLINE AND DISCHARGE Statement Grievant terminated without just cause Remedy Grievant returned to work and made whole in every way including but not limited to
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