SDI6277P15 - Oil India Limited
Contents
1. amp commissioning Bandwidth charges for 3 years will be considered together 2 All items shall be procured from same source The vendors must quote against all items B COMMERCIAL i To evaluate the inter se ranking of the offers Assam Entry Tax on purchase value will be loaded as per prevailing Govt of Assam guidelines as applicable on bid closing date Bidders may check this with the appropriate authority while submitting their offer ii To ascertain the substantial responsiveness of the bid OIL reserves the right to ask the bidder for clarification in respect of clauses covered under BRC also and such clarifications fulfilling the BRC clauses in toto must be received on or before the deadline given by the company failing which the offer will be summarily rejected NOTE Bidders should submit their bids preferably in tabular form explicitly mentioning compliance non compliance to all the NIT terms and conditions of NIT Page 4 of 4 TECHNICAL SPECIFICATIONS WITH QUANTITY Tender No amp Date SDI6277P15 dated 15 02 15 ANNEXURE IA MATERIAL DESCRIPTION Complied Not Complied Remarks if any Additional 24 Mbps ISP Link for OIL Duliajan Oil India Limited is presently having two 24 Mbps 1 1 ISP links from Bharti Airtel Limited and Dishnet Wireless Ltd OIL is now planning to implement an additional 24 Mbps 1 1 ISP Link to subscribe Internet Bandwidth for its office at Duliajan2. 1 0 General Qualification Criteria In addition to the general BRC BEC following criteria on Bidders Experience and their financial capabilities shall be considered D as on the Bid Closing Date Criteria Complied Not Complied Documentary evidence submitted not submitted a Bidder should have experience of successfully executing one similar order of Lease Line service MPLS VPN service Internet Service 8Mbps minimum valuing Rs 7 80 Lakhs during last 3 years b Annual financial turnover of the firm in any of the last 3 financial years or current financial year should not be less than Rs 26 00 Lakhs 2 0 Application showing full address email address with Tender Fee Non refundable of Rs 1 000 00 in favour of M s Oil India Limited and payable at Duliajan is to be sent to Head Materials Oil India Limited P O Duliajan Assam 786602 Application shall be accepted only ne week prior to Bid Closing date or as amended in e portal The envelope containing the application for participation should clearly indicate REQUEST FOR ISSUE OF USER ID AND PASSWORD FOR E TENDER NO for easy identification and timely issue of user ID and password On receipt of requisite tender fee USER_ID and initial PASSWORD will be communicated to the bidder through e mail and will be allowed to participate in the tender through OIL s e Procurement portal No physical tender documents will be provided Details
3. Tender no and Bid Closing date to Head Materials Materials Department Oil India Limited Duliajan 786602 Assam on or before the Bid Closing Date and Time mentioned in the Tender The Bank Guarantee towards Bid Security shall be valid for 10 months from Bid closing date i e upto Bid Security may also be paid online on or before the Bid Closing Date and Time mentioned in the Tender If bid security in ORIGINAL of above mentioned Amount and Validity is not received or paid online within bid closing date and time the bid submitted through electronic form will be rejected without any further consideration For exemption for submission of Bid Security please refer Clause No 8 8 of General Terms and Conditions vide MM LOCAL E 01 2005 for E Procurement LCB Tenders The format of Bank Guarantee towards Bid Security Annexure VII has been amended to Annexure VII Revised and bidders should submit Bank Guarantee towards Bid Security as per Annexure VII Revised only In case of extension of Bid Closing date against the tender where a bidder has already submitted his bid with requisite bid security validity within the original B C Date such bidders will extend validity of bid security covering the extended period of the bid closing date Performance Security a The successful Bidder will have to provide Performance Security 10 of total cost of Equipment Bandwidth charges for Ist year The Performance Security m
4. for downtime calculation in case the link is down continuously for more than 1 hour at a stretch Downtime calculation shall be made as reported by the link status monitoring and logging facility 3 Downtime calculation shall be as follows Page 2 of 3 Down Time in Hours No of Days a Between 1 6 hrs 1 4 day Between 6 12 hrs 1 2 day between 12 24 hrs 1 day 4 An amount of Rs 5000 per day shall be levied as penalty for downtime of Internet Service NOTE Bidders should submit their bids preferably in tabular form explicitly mentioning compliance non compliance to all the NIT terms and conditions of NIT Page 3 of 3 Bidders Response Sheet Annexure FFF Bidders Name Bid Security Submitted if applicable Details of Bid Security Submitted to OIL if applicable a Bid Security Amount In Rs b Bid Security Valid upto c Name and Full Address of Issuing Bank pae E O Ses 12 Confirm that the Bid Security submitted In case of Bank Guarantee is in toto as per format provided in the tender Bid Security if Not submitted reasons thereof a Ps a ee Whether you shall submit Performance Security in the event of placement of order on you if applicable Integrity Pact Submitted if applicable Confirm that the Integrity Pact submitted is in toto as per format provided in the tender Whether submitted documents in support of General Qualification c
5. link between ISPs POP and OIL s IT department R amp D Building Duliajan 2 OIL shall provide necessary space for placement of ISP s equipment at OIL premises Item 2 Bandwidth Charges for 3 years Oty 1 AU Bidder should quote for Bandwidth Charges for 3 years Special Terms and Conditions The Internet Link will necessarily have to be from service providers other than M s Bharti Airtel Limited and M s Dishnet Wireless Ltd and should not use the Bharti Airtel and Dishnet Wireless infrastructure to provide the Internet services to OIL Payment Terms 1 Payment against Installation and commissioning charge shall be paid after successful commissioning of the last mile link and after successfully providing the Internet bandwidth and 30 Nos of Valid IP Addresses as per the provisions mentioned in this document 2 Bandwidth charges shall be paid on quarterly basis after completion of the service period The charges shall be paid after deduction of any penalty amount due as per the penalty clause mentioned in this document 3 Other recurring charges if any shall be paid on quarterly basis after completion of the service period 4 Maintenance charges if any shall be paid on quarterly basis after completion of the service period Penalty Terms 1 The ISP must ensure 99 5 uptime of the Internet Bandwidth The ISP shall be penalized for any downtime in excess 0 5 2 Time period for downtime shall be considered
6. of NIT can be viewed using Guest Login provided in the e Procurement portal The link to e Procurement portal has been also provided through OIL s web site www oil india com NOTE a Tender Fee may also be paid online upto one week prior to the bid closing date or as amended in e portal b PSUs and SSI units are provided tender documents Free of Cost as per govt guidelines however they have to apply to OIL s designated office to issue the tender documents before the last date of sale of tender document mentioned in the tender 3 0 Please note that all tender forms and supporting documents are to be submitted through OIL s e Procurement site only except following documents which are to be submitted manually in sealed envelope super scribed with Tender _no and Due date to Head Page 2 of 3 Materials Materials Department Oil India Limited Duliajan 786602 Assam on or before the Bid Closing Date and Time mentioned in the Tender a Original Bid Security b Detailed Catalogue if any c Any other document required to be submitted in original as per tender requirement All documents submitted in physical form should be signed on all pages by the authorised signatory of the bidder and to be submitted in triplicate 4 0 Bidders are requested to examine all instructions forms terms and specifications in the bid Failure to furnish all information required as per the NIT or submission of offers not substantially respon
7. with valid category A license at the time of submission of bid document Documentary evidence to this effect must be submitted along with the bid failing which their offer will be rejected 2 The ISP providing international Internet bandwidth via international VSAT Gateway will not be eligible for bidding This is to avoid inherent transmission latency on a VSAT based link Along with the bid document the ISP must categorically certify that they will be providing the Internet bandwidth through international gateway having terrestrial under sea cable link 3 The ISP must have their POP for providing Internet Service at Duliajan Address of such POP at Duliajan must be mentioned along with the Bid document otherwise their offer will be rejected 4 Bidders Eligibility The Internet Link will necessarily have to be from service providers other than M s Bharti Airtel Limited and M s Dishnet Wireless Ltd and should not use the Bharti Airtel and Dishnet Wireless infrastructure to provide the Internet services to OIL otherwise their offer will be rejected B COMMERCIAL Page 1 of 4 i ii iii Validity of the bid shall be minimum 120 days from the Bid Closing Date Bid security The bid must be accompanied by Bid Security of Rs 26 000 00 in OIL s prescribed format as Bank Guarantee or a Bank Draft Cashier cheque in favour of OIL The Bid Security may be submitted manually in sealed envelope superscribed with
8. Annexure I OIL INDIA LIMITED Oo A Government of India Enterprise P O Duliajan 786602 Assam India a FAX 91 0374 2800533 E mail material oilindia in A OIL INDIA LIMITED invites Indigenous Competitive Bid e tenders through its e Procurement portal https etender srm oilindia in irj portal for following e tender E Tender No B C Date Material Description amp Quantity SS16276P15 DT 15 02 2015 SINGLE STAGE COMPOSITE BID SYSTEM 09 04 2015 CABLE SDI6277P15 DT 15 02 2015 SINGLE STAGE COMPOSITE BID SYSTEM 09 04 2015 REDUNDANT ISP LINK SDI6350P15 DT 20 01 2015 SINGLE STAGE COMPOSITE BID SYSTEM 09 04 2015 BUNK HOUSE 03 NOS SDI6351P15 DT 20 01 2015 SINGLE STAGE COMPOSITE BID SYSTEM 09 04 2015 BUNK HOUSE 05 NOS Application showing full address email address with Tender Fee Non refundable of Rs 1 000 00 in favour of M s Oil India Limited and payable at Duliajan is to be sent to Head Materials Oil India Limited P O Duliajan Assam 786602 Application shall be accepted_one week prior to Bid Closing date The envelope containing the application for participation should clearly indicate REQUEST FOR ISSUE OF USER ID AND PASSWORD FOR E TENDER NO for easy identification and timely issue of user ID and password On receipt of requisite tender fee USER_ID and initial PASSWORD will be communicated to the bidder through e mail and will be allowed to partic
9. RIA NOTE Please fill up the greyed cells only ANNEXURE GGG TO BE FILLED UP BY ALL THE VENDOR IN THEIR OWN LETER HEAD ALL FIELDS ARE MANDATORY Tender No Name of Beneficiary Vendor Code Address Phone No Land Line Mobile No E mail address Bank Account No Minimum Eleven Digit No Bank Name Branch Complete Address of your Bank IFSC Code of your Bank a RTGS b NEFT PAN VAT Registration No CST Registration No Service Tax Registration No Provident Fund Registration I We confirm and agree that all payments due to me us from Oil India Limited can be remitted to our above mentioned account directly and we shall not hold Oil India Limited responsible if the amount due from Oil India Limited is remitted to wrong account due to incorrect details furnished by us Office Seal Signature of Vendor Counter Signed by Banker Seal of Bank Enclosure Self attested photocopies of the following documents 1 PAN Card 2 VAT Registration Certificate 3 Service Tax Registration 4 CST Registration 5 Provident Registration Certificate 6 Cancelled cheque of the bank account mentioned above in original 7 Bank Statement not older than 15 days on the date of submission
10. edia converters routers Cisco etc The equipment supplied will become the property of OIL 6 The ISP will be responsible for maintenance of the supplied and installed hardware for the entire service period 7 Any charges of recurring nature for the last mile connectivity shall be borne by the ISP and should be separately quoted as part of bandwidth cost 8 In case OIL decides to renew the services after completion of the first 3 Three years of service OIL reserves the right to negotiate the bandwidth charge as per the prevailing rates at that time 9 The ISP has to provide minimum 30 27 network Nos of Valid IP Addresses to OIL 10 OIL reserves the right to create VPNs over the Internet Link provided by the ISP 11 All necessary permissions for trenching laying of cable etc from ISPs POP to OIL s IT Page 1of 3 department R amp D Building Duliajan have to be obtained by the ISP 12 For access to OIL s installations for maintenance of the link the ISP has to inform and obtain necessary permissions from OIL s IT Department in advance 13 The ISP shall provide bandwidth utilization monitoring facility link status monitoring and logging facilities to OIL No invoices will be processed in case these are not provided B OIL s Responsibility 1 OIL shall provide access to the ISPs authorized personnel to OIL s IT department R amp D Building Duliajan for installation commissioning and maintenance of the last mile
11. ensed Certifying Authorities operating under the Root Certifying Authority of India RCAI Controller of Certifying Authorities CCA of India The bid signed using other than Class 3 with Organisation s Name digital certificate will be rejected viii Price should be maintained in the online price schedule only The price submitted other than the online price schedule shall not be considered ix A bid shall be rejected straightway if it does not conform to any one of the following clauses a Validity of bid shorter than the validity indicated in the Tender b Original Bid Security not received within the stipulated date amp time mentioned in the Tender c Bid Security with i Validity shorter than the validity indicated in Tender and or ii Bid Security amount lesser than the amount indicated in the Tender d Average Annual Turnover of a bidder lower than the average Annual turnover mentioned in the Tender 2 0 BID EVALUATION CRITERIA BEC The bids conforming to the terms and conditions stipulated in the tender and considered to be responsive after subjecting to the Bid Rejection Criteria as well as verification of original of any or all documents documentary evidences pertaining to BRC will be considered for further evaluation as per the Bid Evaluation Criteria given below A TECHNICAL 1 For evaluation of bids the total cost quoted by the bidder against installation Page 3 of 4
12. for a minimum period of 3 Three years with a provision for renewal in subsequent years The ISP Link will necessarily have to be from service providers other than Bharti Airtel Limited and Dishnet Wireless Limited for redundancy The last mile connectivity for above mentioned service has to be provided by competent ISP over Fiber Optic Cable at IT Department R amp D Building OIL Duliajan The termination made available to OIL must be RJ 45 on an appropriate Cisco router only Item_1 24 Mbps ISP Link for OIL Duliajan alongwith Installation amp Commissionin ty 1AU A ISPs Responsibility 1 The bidder has to provide 24 Mbps dedicated 1 1 Symmetrical Uplink 24 Mbps amp Downlink 24 Mbps Internet Bandwidth The recurring charge for bandwidth has to be quoted 2 The last mile connectivity from ISPs POP to OIL s IT department R amp D Building Duliajan has to be provided by the ISP over reliable FO The connection has to be terminated on a Ethernet RJ 45 link on an appropriate Cisco router 3 The ISP must ensure 99 5 uptime of the Internet Bandwidth The ISP shall be penalized for any downtime in excess 0 5 as per the penalty clause mentioned in this document 4 The ISP shall be responsible for maintenance of the last mile connection from its POP to OIL s IT department R amp D Building Duliajan Assam during the entire service period 5 The ISP has to supply all necessary hardware for last mile connectivity e g MUX m
13. ipate in the tender through OIL s e Procurement portal No physical tender documents will be provided Details of NIT can be viewed using Guest Login provided in the e Procurement portal The link to e Procurement portal has been also provided through OIL s web site www oil india com NOTE Tender Fee may also be paid online upto one week prior to the bid closing date or as amended in e portal OIL INDIA LIMITED A Government of India Enterprises PO Duliajan 786602 Assam India TELEPHONE NO 91 374 2808719 FAX NO 91 374 2800533 Email tuhin_roy oilindia in erp_mm oilindia in FORWARDING LETTER Tender No SDI6277P15 dated 15 02 15 Tender Fee Rs 1 000 00 Bid Security Amount Rs 26 000 00 Bidding Type SINGLE STAGE COMPOSITE BID SYSTEM Bid Closing on As mentioned in the e portal Bid Opening on do Performance Security Applicable Integrity Pact Not Applicable OIL invites Bids for Additional 24 Mbps ISP Link through its e Procurement site under SINGLE STAGE COMPOSITE BID SYSTEM The bidding documents and other terms and conditions are available at Booklet No MM LOCAL E 01 2005 for E Procurement LCB Tenders The prescribed Bid Forms for submission of bids are available in the Technical RFx gt External Area gt Tender Documents The general details of tender can be viewed by opening the RFx Tender under RFx and Auctions The details of items tendered can be The tender will be gover
14. nce non compliance to all the NIT terms and conditions of NIT Yours Faithfully Sd T ROY DEPUTY MANAGER MATERIALS IP FOR HEAD MATERIALS Page 3 of 3 Annexure CCC Tender No amp Date SDI6277P15 dated 15 02 15 BID REJECTION CRITERIA BRC BID EVALUATION CRITERIA BEC The following BRC BEC will govern the evaluation of the bids received against this tender Bids that do not comply with stipulated BRC BEC in full will be treated as non responsive and such bids shall prima facie be rejected Bid evaluation will be done only for those bids that pass through the Bid Rejection Criteria as stipulated in this document Other terms and conditions of the enquiry shall be as per General Terms and Conditions vide MM LOCAL E 01 2005 for E Procurement LCB Tenders However if any of the Clauses of the Bid Rejection Criteria Bid Evaluation Criteria BRC BEC contradict the Clauses of the tender or MM LOCAL E 01 2005 elsewhere those in the BRC BEC shall prevail Criteria Complied Not Complied Remarks if any 1 0 BID REJECTION CRITERIA BRC A TECHNICAL The bid shall conform generally to the terms and conditions given in this document Notwithstanding the general conformity of the bids to the stipulated specifications the following requirements will have to be particularly met by the Bidders without which the same will be considered as non responsive and rejected 1 The ISP must be an ISP
15. ned by a b c d e General Terms amp Conditions for e Procurement as per Booklet No MM LOCAL E 01 2005 for E Procurement LCB Tenders Technical specifications and Quantity as per Annexure 1A The prescribed Bid Forms for submission of bids are available in the Technical RFx gt External Area gt Tender Documents In the event of receipt of only a single offer against the tender within B C date OIL reserves the right to extend the B C date as deemed fit by the Company During the extended period the bidders who have already submitted the bids on or before the original B C date shall not be permitted to revise their quotation Any sum of money due and payable to the contractor including Security Deposit refundable to them under this or any other contract may be appropriated by Oil India Limited and set off against any claim of Oil India Limited or such other person or persons contracting through Oil India Limited for payment of sum of money arising out of this Page 1 of 3 contract or under any other contract made by the contractor with Oil India Limited or such other person or persons contracting through Oil India Limited f Bidder are advised to fill up the Technical bid check list Annexure EEE and Response sheet Annexure FFF given in MS excel format in Technical RFx gt External Area gt Tender Documents The above filled up document to be uploaded in the Response Special Note
16. riteria of NIT If bidder is Small scale unit whether you are eligible for purchase preference NOTE Please fill up the greyed cells only Technical Bid Checklist Annexure EEE Bidder s Name Compliance by Bidder a a l ETT SL NO BEC TENDER REQUIREMENTS Confirmed Not applicable unpriced bid or Comments 1 Bidder to confirm that he has not taken any exception deviations to the bid document specifications Confirm that the Offer has been made with Bid Bond Bank Guarantee Earnest Money along with the offer Wherever Applicable E nn ae opening of techno commercial bid Confirm that the prices offered are firm and or without any qualifications Confirm that all relevant fields in the on line biding format been filled in by the bidders for the items quoted by them 7 Confirm that the the price bid is in conformity with OIL s online bidding format 8 __ Confirm that the Bid comply with allthe terms condiions Confirm that the offers and all attached documents are digitally signed using digital signatures issued by an acceptable Certifying Authority CA as per Indian IT Act 2000 10 CONFIRM THAT YOU HAVE SUBMITTED THE DULY SIGNED INTEGRITY PACT DOCUMENT Wherever Applicable 11 CONFIRM THAT YOU HAVE SHALL SUBMIT PERFORMANCE BANK GUARANTEE AS PER NIT IN THE EVENT OF PLACEMENT OF ORDER ON YOU Wherever Applicable 12 CONFIRM THAT YOU HAVE SUBMITTED DOCUMENTS AS PER GENERAL QUALIFICATION CRITE
17. sive to the bid in every respect will be at the bidders risk and may result in rejection of its offer without seeking any clarifications 5 0 Bidders must ensure that their bid is uploaded in the system before the tender closing date and time Also they must ensure that above documents which are to be submitted in a sealed envelope are also submitted at the above mentioned address before the bid closing date and time failing which the offer shall be rejected 6 0Bid must be submitted electronically only through OIL s e procurement portal Bid submitted in any other form will be rejected 7 0 The tender shall be governed by the Bid Rejection amp Bid Evaluation Criteria given in enclosed Annexure CCC However if any of the Clauses of the Bid Rejection Criteria Bid Evaluation Criteria as per Annexure CCC contradict the Clauses of the tender and or General Terms amp Conditions as per Booklet No MM LOCAL E 01 2005 for E procurement LCB Tenders elsewhere those in the BEC BRC shall prevail 8 0 To ascertain the substantial responsiveness of the bid OIL reserves the right to ask the bidder for clarification in respect of clauses covered under BRC also and such clarifications fulfilling the BRC clauses in toto must be received on or before the deadline given by the company failing which the offer will be summarily rejected sis NOTE Bidders should submit their bids preferably in tabular form explicitly mentioning complia
18. ust be valid for one year from the date of successful commissioning of the equipment or 18 months from the date of despatch whichever is earlier b The successful Bidder will have to provide Performance Security 10 of total Cost of Bandwidth charges for 2nd and 3rd year prior to expiry of the 1st year The Performance Security must be valid for two years Bidder must confirm the same in their bid Offers not complying Page 2 of 4 with this clause will be rejected The _ validity requirement of Performance Security is assuming despatch within stipulated delivery period and confirmation to all terms and conditions of order In case of any delay in despatch or non confirmation to all terms and conditions of order validity of the Performance Security is to be extended suitably as advised by OIL iv The Bank Guarantee should be allowed to be encashed at all branches within India v The prices offered will have to be firm through delivery and not subject to variation on any account A bid submitted with an adjustable price will be treated as non responsive and rejected vi Bids received after the bid closing date and time will be rejected Similarly modifications to bids received after the bid closing date amp time will not be considered vii All the Bids must be Digitally Signed using Class 3 digital certificate with Organisation s name e commerce application as per Indian IT Act obtained from the lic
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