Shipping Agents Manual
Contents
1. Click here Container Information Container number p of pkg a type i EF haas number i i a pe 7 poem weight poese weight Min Temp CE Max Tomp ce peer pe Goods Code Description of Goods Container n Nbr o Cen t EF Soas Marksi marksz Party Empty Goods Min To Max Te Humidity Dan Description of Goods Figure 21 Container Segment 13 Page re Splitting the Waybill Q ASYCUDA BARBADOS Figure 21 Waybill Split Icon Click here A house waybill may be split into different lines according to package types or commodities This must not be confused with degroupage where you have many consignees Step 1 Splitting a Waybill Select the Split tab as shown in Figure 21 input the necessary information and select the Add a new line icon to save the split in the table below Step 2 Update or Remove Split Options Where an error occurs right click on the respective container entry and choose either the Update or Remove option from the dropdown menu as desired Make the necessary corrections and click the update container icon d Step 3 Verifying and Storing the Split Retrieve the waybill to be split by clicking on the selected waybill and select split B L Select the Split Tab on the bottom of the waybill as shown above Enter the split information then select the Add a new line icon to save the split in the2. sssseseeeeeecccoccccccsosssssecccceccccoccccssssssssececcccceccecssssssssse 22 14 0 ANNES Loe E E E 26 ANNEX 2 Mamifest Field Guide sassxcssxssctssscaseecsevsnsisesessevctanasadsunasssuatansasaseeverestensenieneesseieinsraies 27 2 Page INTRODUCTION One of the mandates of the Barbados Revenue Authority is to serve with efficiency and flexibility whilst embracing new innovations and concepts In this regard we have launched ASYCUDA World The Cargo Manifest is the first step in the Customs clearance process and shall be submitted to Customs using ASYCUDA World The main purpose of the Cargo manifest is to provide necessary information about cargo for transport commercial and regulatory reasons It is traditionally used by Customs as a control tool to ensure that all cargo carried onboard a vessel is accounted for usually by means of individual customs declarations It also gives the national Customs some advance information on imported cargo in order to plan examination priorities risk assessment and optimize allocation of resources ASYCUDA World provides Customs and Traders the means to achieve greater efficiencies towards reducing clearance times and improvement of the business climate of Barbados Access to ASYCUDA World is to be granted through an application process A user or director of an entity applies to the Revenue Commissioner using the prescribed form called ASYCUDA WORLD USER AUTHORIZATION FORM The form makes provi
3. Click ADD BOL Icon Creste new G L fai 2 Would you lke to add a new BIL V x Figure 8 Adding a BOL A dialog box will appear asking the user to confirm his her action Select the tick to confirm A waybill page as shown in Figure 9 will appear with the information from the General Segment already inserted It includes the Office of Entry Voyage and Departure date This means that the waybill is linked to the General segment Q ASYCUDA BARBADOS Office of departure arrival BBBBP BRIDGETOWN POR General Information Voyage number Date of departure Date of arrival Time of arrival Registration number 2015 06 01 2015 t Waybill reference number Waybill type Nature Last discharge Waybill tine j Master waybill UCR bemannad aim oaa A eter lace of loading Piace of unloading usma miam BB8GI BRIDGE TOVN Carrier porter Shipper 20010694 a Transport Mode gt Identity a Sea transport AV WEISHORN Nationality PA Panama Z Waybin Containers Sprit Figure 9 a Completed Waybill Input the relevant information into the other required fields and click the store button The store confirmation box as shown in Figure 10 appears to signal that the BOL store was successful 8 Page Transaction completed ob Store is done __ Print Waybill condensed Figure 10 Completion of a Stored Transaction Click on the green arrow to con
4. Waybill Type Mandatory B Last Discharge Optional Waybill Line Mandatory Previous Document Optional Unique Cargo Reference UCR Optional Place of Loading Mandatory Year and serial number given to the manifest at registration A number used to uniquely identify each waybill The code which identifies the type of transport document issued The manner in which the goods will be treated These are indicated by the codes 22 export 23 amport 24 in transit and 28 transshipment The date the vessel last discharged A sequential number given to each waybill by the carrier The reference of the Master Bill of Lading or Airway bill when doing a housed degroupage This option is used to link goods arriving on different voyages but on the same B L The location or port where the goods were loaded on the ship or aircraft The location or port where the goods will be discharged from the ship or aircraft Place of Unloading Mandatory Carrier Carrier Mandatory Shipping Agent The identification of the agent responsible for submitting Mandatory the manifest on behalf of the carrier It is a code assigned by the Customs and Excise Department The name of the shipping line or the airline transporting cargo to and from Barbados Exporter Shipper Shipper code Optional Name of Exporter Shipper Mandatory Address of Shipper lt o gt ak D Sr 2 T lt The Code
5. NB Unless the B L is released by the Agent the goods cannot be cleared Degroupage The degroupage function is accessed using the following path ASYCUDA gt Cargo Manifest gt Data Management gt Manual Capture Waybill Right click and select New Complete the waybill dialog box and verify and store the transaction The dialog box shown in Figure 32 will indicate the completion of the transaction Figure 32 Transaction complete dialog box The GREEN icon can be used to continue adding bill of ladings to the master B L 19 Page 13 Validating a Degroupage Use the Finder to locate the respective B Ls Right click on the desired B L as indicated in Figure 33 and select validate degroupage boa Eee aaa nas IBBBBP004 AESX2009061703 M Figure 33 Validate degroupage dialog box NB All degroupage must be validated before customs clearance An unreleased waybill cannot be located Fast Cargo Integration Full Cargo XML File The XML Integration option of capturing a manifest allows the user to load or import an xml file that has been generated by the carriers system into ASYCUDA World XML Manifest Step 1 Select the Full Cargo Integration FCI option Navigate the Document Library using the following path ASYCUDA gt Cargo Manifest gt Data Management gt XML Integration Right click Full cargo and select Full Cargo Integration as shown below in Figure 34 Figur
6. The address of the consignee in Barbados This field is mandatory only when the consignee code field is left empty 30 Page P C Ind Freight prepaid collect indicator 1 The amount to be collected from the consignee of Freight Amount the shipment before delivery Optional Currency Code 2 The currency code for the amount that is to be collected from the consignee of the shipment before eaten E 1 The value of the goods declared to Customs C Optional 2 The actual currency code in which the urrency Code l importer or exporter intends to declare to customs Transport Value 1 The overall cost of the freight Currency Code Mandatory 2 The actual currency in which the overall cost of freight 1s quoted Insurance Value 1 The cost of insurance C Optional I l Currency Code 2 The actual currency in which payment for insurance is quoted Number of seals The count of the seal affixed arks of seal 1 and 2 Optional The markings that identifies the seals placed on the packages Sealing Party The code used to identify who sealed the packages Seana Optional Any other relevant information which the carrier information l and 2 or agent deems necessary 31 Page Onward transport Prohibited Automatically filled when waybill is written off by a transit operation Fasimene Probie ai Prohisnea _ Alma filled when waybill is written off by a transshipment Carrier Prohibited Name of the carrier involved i
7. WIT REVENUE AUTHORITY CARGO MANIFEST USER MANUAL Consolidators and Carriers Agents Prepared by ASYCUDA World Project Unit 1 Page Contents 1 TRODDE CTION cirean E E E E E E EESE 3 pA DOIN TT ONS races E E a 4 3 CREA TING A MANIFES D ssscescececscetesessesseceveceisscneceseseveccissanesesecavsccesscteccsssavscissatvecsesaerenss 5 4 Amending a Stored General Segment sssssssssccscccccccccccccccsssssssssssscsssscccssccssssees 10 5 Adding Waybills to a stored General Segment Manifest ssssssssssssccccccccecssssssees 11 6 Adding Waybills to a stored General Segment Manifest sssssssssssscccccccscscsssssees 13 7 Spht ne the VY Ay OM oats eae rasa ance nescence tee rasa net ON ASEEN CENENE ete ets NREN 14 8 Amending a Stored W ay DUM ssccsssvsiscdssvesvesssvescestincsvecesesiacitsvessecsavencestivdsssdesesiacitevessecsaveaxes 15 9 Registering a Stored Manifest isscsccestvedcsviavesesyelecscevsensseceereeiesviaressaeslesseeesauscscesrteiesrianeisess 16 10 Amending a Registered Manifest sssssseeecececcccccccsssssssseccccccccccccccsssssssssececccceecesssssssssse 17 EE Releasing a Way Dii oossncccesseveacenscevesesceveoxeteswsecesessesxedasvneswuedniesdceavevcssesyescesesonssesenevacuseuseresd 18 e Dropar E A A R E 19 I5 FastCargo Integration sesesccccesscoxeccsstecisesssececctcnestsesscevscadslecisesdcassostabestsesicasscatabocusesseasvivers 20 14 Printing a Manifest and Waybills
8. Collapse All Close Figure 17 Access to New Waybill A blank waybill page will appear as shown in Figure 18 E Waybill New n a Fie Edit View Help 2h Fe lt ASYCUDA BARBADOS ae oe i Office of departure arrival General Information Voyage number Date of departure Date of arrival Time of arrival Registration number I Waybill line Waybill reference number Waybill type Nature Last discharge erry UCR Master waybill Place of loading Place of unloading Figure 18 Waybill page Input the Office code Voyage Number and the Date of Departure of the manifest Once completed the General Segment of the waybill will be automatically populated Completed the other sections of the waybill and click the verify and store icons used to check and store the document The process can be repeated to add numerous waybills The green arrow highlighted in Figure 19 can also be used to repeat the process 12 Page setta Res at the process of adding Waybills Figure 19 Arrow to repe 6 Adding Waybills to a stored General Segment Manifest If the arriving cargo is containerized select the Container tab as shown in Figure 20 to access the container segment Click here Figure 20 Container Tab The container segment will appear as illustrated in Figure 21 Add the container information and click Add a new Container icon to register the information in the table
9. Information Customs Office Voyage Number Date of Departure VCKTN VOY 291071201 3 Waybills Packages Containers Gross Mass 2 2000 8 2000000 Cargo Integration Figure 37 Check done XML valid dialog box 21 Page 14 Step 3 Saving and Storing Click on save and store Step 4 Registering the XML file The integrated stored manifest must first be retrieved to add any required information that was not available in the XML file Typical examples of missing information are Port BPI number Consignee code for master waybills and Co loaders The finder should be used to locate and modify the integrated manifest where necessary The green check should be used to register the manifest Step 5 Degroupage XML File Navigate the Document Library using the following path ASYCUDA gt Cargo Manifest gt Data Management gt XML Integration Right click at Degroupage and select Degroupage Integration Select the XML file using the steps displayed in Figure 36 Click on the check to store integrate the XML content as stored bills of lading as shown in Figure 38 Bi Degroupage Degroupage integration el fA File Edit View Help Ff d 100 s rSelect an XML File F F TrainersMateriafXML integratiomExample_4FCi_degroupage xmi Master Document Information WY Y__ __ Check done E Customs Office Voyage Number Date of Departure c A wane WCKTN VOYAGES 2
10. clicking on Waybill and selecting Add BL to a reg manifest The user is advised that a reason must be given for an amendment Releasing a Waybill The Agent must release the B L to permit its usage by the consolidator or broker Select the B L by following the path below ASYCUDA gt Cargo Manifest gt Data Management gt Manual Capture SW aybill right click and select Find as demonstrated in Figure 29 T Document library Document View Help BH __ Cargo Manifest gt __ Data Management __ Manual Capture B Container B General Segment Request to amend a Add BL to reg manifest f Add BL to degrouped master oO gs Find Qa Find all B Ls belonging to particular manifest 2 Agent Release from a particular manifest Qa Find orphan B Ls Expand All Collapse All j Close Figure 29 Accessing the B L release dialog box Enter the relevant search criteria in the Finder and click the search engine A list of relevant bills of lading will be displayed as illustrated in Figure 30 18 Page 12 X O 3 documents found Please select a document and select SHERNELL1 26 01 2015 SHENELLBOLB SHENELLB 710 RMJ AGENCIES INC BBBBP BBBBP SHERNELLI 26 01 2015 SHENELLBOLA SHENELLB 710 23 SMJ BEVERAGES BARBA Figure 30 Search results for B L Right click on desired B L and indicated in Figure 31 and select Agent release Figure 31 Agent Release dialog box
11. table below Errors can be corrected by right clicking the saved split and selecting Update Use the line icon B on the toolbar to save the updated split Select the blue tick on the toolbar to save the waybill 14 Page Step 4 Validating the Split The split must be validated so that it can be used in a customs declaration To validate the split right click the selected and select Validate split as shown in Figure 22 Waybill finder a k 2 O 4 documents found Please select a document and select an action from the local menu Offic Voyage numb Date of dep BIL reference P Type Na Place of Place o Consignee Name Transit Shed Goods Description Sts SHERNELL1 26 01 2015 SHERNELL 710 23 TIPOS BBBGI OCEAN FISHERI BBBBPCO1 ANGOSTURA BITT H SHERNELL1 26 01 2015 SHENELLB S SHERNELL1 26 01 2015 SHENELLB Figure 22 Validating a Split NB A MANIFEST MUST BE REGISTERED TO VALIDATE THE SPLITTING OF WAYBILLS 8 Amending a Stored Waybill A Waybill could be amended in two ways 1 One way is to access the waybill from the manifest il the other is done by locating the Waybill with the finder Step 1 Accessing the Waybill from the manifest On an opened manifest click the BOL tab to get the list of bill of lading Right click on the desired waybill as shown in Figure 23 and select Modification ae ees a ae eee ee eee See BOBR TE 10 01 2014 14 01 2
12. 014 USMIA SRPBM CARRIE TEST CA 2 8 Jo BOBR TE 10 01 2014 14 01 2014 USMIA SRPBM CARRIE TEST CA 2 8 J BOBR TE 10 01 2014 14 01 2014 USMIA SRPBM CARRIE TEST CA 2 8 I BOBR TE 10 01 2014 14 01 2014 m 3 CARRIE TestAddr 2 8 BOBR D 10 01 2014 14 0 M O BOBR TE 10 01 2014 14 01 2014 Q view RORR TE 01 02 2014 5 02 2014 LUSMIA KNSKR Delete Man and BLs eos Figure 23 Accessing the Waybill from the manifest BOBR TE 10 01 2014 14 01 2014 i No BOBR TE 10 01 2014 14 01 2014 7 Modification BOBR TE 01 02 2014 05 02 2014 7 No BOBR TE 01 02 2014 05 02 2014 T Direct Register 7 No O BOBR TE 01 02 2014 07 02 2014 USMIA KNBAS ES BOBR TE 01 02 2014 05 02 2014 USMIA KNSKB 9 Direct Delete 7 BOBR TE 01 02 2014 05 02 2014 USMIA KNSKB o 7 7 5 Lock NB A stored waybill can also be deleted Step 2 Locating the Waybill with the finder 15 Page The user may also select the waybill using the waybill finder Populate the finder with the appropriate information and click on search The finder will display the necessary information as displayed in Figure 24 Right click on the desired document and on view J Waybill finder o fz O 380 documents found Please selecta document and select an action from the local menu Voa Dae akae Le Pa Wisk Place 0 Place of Bae sindes T Goods Description Sts BOBR TES 0
13. 1 02 2014 a 710 23 USWA K G View Sats incl table satand H BOBR RTV 06 02 2014 ST 711 23 USWA K MACHINE SPARE PARTS M BOBR 041K 07 02 2014 CO 710 23 USXTM K f Modification BOTTLEDWATER H BOBR 041K 07 02 2014 JAX 710 23 USXTM K LIQUORS H BOBR 041K 0702 2014 JAX 711 23 USXTM K 9 DirectDelete BUILDING MATERIALS M Figure 24 Results of the Waybill Finder The waybill opens and allows the user to make the required changes NB the information from the general segment will not be able to change in the waybill Verify and save the changes Registering a Stored Manifest There are two ways to register a manifest 1 direct Register ii from an opened Manifest Step 1 Direct Register Access the manifest through the Finder by using the following path ASYCUDA gt Cargo Manifest gt Data Management gt Manual Capture gt General Segment Right click General Segment and select Find Insert criteria in the finder and select Search Right click on the desired line of the results and select Direct Register as shown in Figure 25 All errors must be addressed to complete the registration process 5J General Segment finder Find gt 34 documents found Please select a document and select an action from the local menu Voya Date of depa Date of arrival Piace of f Place of Re Re Reg Carrierco Carrier name Nu Num Writt LI3Z12 06 02 2014 06 02 2014 AGA
14. 9107 2013 on ae ar oy Master Waybill Packages Gross Mass 4 10021 1 000 50 000 00 rXML Total Number of Waybills Packages Containers Gross Mass 2 2 000 KM 50 000 00 Cargo integration Degroupage Figure 38 Storing B Ls for XML Integration Printing a Manifest and Waybills Step 1 Full Cargo Manifest Follow this path to generate a printout of the entire manifest ASYCUDA gt Cargo Manifest gt Printouts Reports gt Printouts gt Full Cargo Click and select Print as shown in Figure 39 22 Page Figure 39 Access to print dialog box Complete the Office code Voyage number and Date of Departure as shown in Figure 40 and select print from the menu bar to print a manifest B Full Cargo Print Sa SSSR SO SS IAS DS ee SSS IOS SO BIE SSS SSCS E T File Edit View Help Q 101 Manifest Print Full Cargo Print here Voyage number Date of departure Manifest Report Figure 40 Full Cargo print dialog box Step 2 Print Waybills Access the menu using this path ASYCUDA gt Cargo Manifest gt Printouts Reports gt Printouts gt Print All Waybills Right click on Print All Way Bills to print all waybills 23 Page B Print All Way Bills Print we A File Edit View Help Q 100 Manifest WayBill and Simplifed Declaration Office of arrival Voyage number Date of departure Master WayBill Print Si
15. BBBP MANIFEST 2015 18 ve i Figure 26 Transaction Completion Box Step 2 Registration from an Opened Manifest Select the Register icon from the menu bar on an open manifest A similar dialog box as shown at Figure 26 will be displayed to indicate the end of the process Amending a Registered Manifest In order to amend a registered manifest the user must apply to the Revenue Commissioner using the ASYCUDA World system The following path should be used to apply for permission to amend a manifest ASYCUDA gt Cargo Manifest gt Data Management gt Manual capture gt Request to amend manifest Right click Request to amend manifest and select New to make an application as shown in Figure 27 Figure 27 Request to Amend Manifest 17 Page 11 A dialog box is displayed as shown in Figure 28 Complete the application and submit using the green tick Check the green tick Customs omeo Apelcation dave Registration nu mber Type of amendment f Waybill information xporter Waybill reference number Nbr packages Type Gross mass Volume CBM Modification Pre Col Freight amount B x ERE f Figure 28 Request to amend manifest dialog box Customs will either approve or reject the application An approved manifest bill of lading will be updated automatically except the Add BOL amendment In this case the user must complete the process by right
16. D4o 2014 i Figure 5 Store Icon The system will return a message Store is done as displayed in Figure 6 Transaction completed O Store is done Print Manifest condensed e Mail to Q Figure 6 Store Completion 7 Page Step 5 Adding BOL to the stored manifest To add a BOL click on the green arrow icon The stored manifest will open as shown below C4 General Segment Modification BBBEP ww a File Edit View Help w S hark amp 100 Office of departure arrival s jnnnne PRIDGE TOWN PORT General information Voyage number Date of departure Date of arrival Time of arrival Registration number j2045 6107 2046 1404 2098 f sf BPI Voya identification Date of registration Lest discharge po rpe tects otor Pisce of departure Place of destination jusma janam jleBesi BRIDGETOWN Shipping Information T te Carrier Agent Bilis 0694 Package THE BOOTH STEAMSHIP COMPANY DOS janice ontainers AVANS LAN PRI Gross weigh D sy Carrier Transport Mode Identity Sea transport WEISHORN Nationality Plece Panama PANAMA Registration Date PANAMA 91 701 Masto C l NDER Figure 7 Accessing a BOL Select the BOL tab to access the interface as displayed in Figure 8 Complete the information and click the Add BOL icon from the menu bar E General Segment Modification PBB8BP vea Fle Edit View Help amp D t2 7 amp
17. NU KNSKB 06 20 4 0095755 TOC AIRLINE 0 0 No a Sco 01 03 2014 01 03 2014 NLHVH SRPAM Ov 20 6 CARRIER TEST CARRI 1 0 No LCi ev e e a VOT 01 02 0014 06 02 2014 USMIA View SARRIER1 TEST CARRI 2 No TT10 09 10 2013 18 10 2013 USPBC DARRIER1 TEST CARRI 7 9 No BOBR SKB 09 01 2014 14 01 2014 USMIA T Modification 105389 ROYALLOGI 2 8 No BOBR TES 10 01 2014 14 01 2014 USMIA ARRIER1 TestAddress 2 8 No BOBR TES 10 01 2014 14 01 2014 USMIA Direct Register 081625 TestAddress 2 8 No BOBR TEST1 10 01 2014 14 01 2014 USMIA MARRIER1 TestAddress 2 8 No BOBR TES 10 01 2014 14 01 2014 USMIA E Direct Delete DARRIER1 TEST CARRI 2 8 No BOBR TES 10 01 2014 14 01 2014 USMIA SARRIER1 TEST CARRI 2 8 No BOBR TES 10 01 2014 14 01 2014 USMIA Delete Man and BLS ARRIER1 TEST CARRI 2 8 No BOBR TEST3 10 01 2014 14 01 2014 USMIA SARRIER1 TestAddress 2 8 No BOBR TES 10 01 2014 14 01 2014 usma E Lock SARRIER1 TestAddress 2 8 No BOBR TES 10 01 2014 14 01 2014 USMIA SARRIER1 TestAddress 2 8 No BOBR TEST301 02 2014 07 02 2014 USMIA ft Details 081110 DELISLE WA 2 1 No BOBR TES 01 02 2014 05 02 2014 USMIA SARRIER1 TEST CARRI 23 47 No BOBR TES 01 02 2014 05 02 2014 USMIA KNSKB 20 18 CARRIER1 TESTCARRI 23 47 No Figure 25 Direct Register 16 Page 10 A Transaction Completed dialog box as shown in Figure 26 will be displayed at the completion of the process enna egister is done B
18. SELL AND SONS LTD Satan tat ae Figure 12 Carrier Co Loader Interface 9 Page Select the co loader s from the List of Carrier Agents and use the green arrows to add to the Selected Agents field The reverse can be used to subtract Co Loaders from the Selected Agents field as illustrated in Figure 13 Carriers Co Loaders Search criteria Select by agent code Where agent name contains List of carrier agents Selected agents Carrier Agent Code Carrier Agent Name 20179201 ROBULK AGENCIES LTD 20220590 INTERNATIONAL CARGO SYSTEMS Carrier Agent Code Carrier Agent Name DACOSTA MANNINGS INC GODDARD S SHIPPING AND TOURS LTD MARINE TRADING LTD _ R M JONES AND CO LTD SEA FREIGHT AGENCIES LTD ERIC HASSELL AND SONS LTD THE BOOTH STEAMSHIP COMPANY B DOS WINDWARD AGENCIES manrmnmannec custo mame Figure 13 Adding or Deducting Co Loaders On completion of the transfer use the Store Icon to store the transaction N B The carrier must allow the co loader s to add their B L before registering the manifest 4 Amending a Stored General Segment Step 1 Retrieving General Segment Use the following Path to retrieve the General Segment ASYCUDA Cargo Manifest gt Data Management gt Manual Capture gt General Segment The Document Library interface as shown in Figure 14 will be displayed Right click on the General Segment and select Find 1 ba Document
19. Segment finder Find ee Ei gt One document found Piease select a document and select an action from the local ment om Voyage number Date of dep Date of arri Place Piace oai Camer c Carer name View D irect Register Delete Man and BLS E sz er gt Direct Delete gt 5 Figure 16 Finder Results Step 3 Modify General Segment The Manifest General Segment will be displayed and the necessary changes can be made Step 4 Confirm Changes Select the verify icon and the Document Verified option as shown in Figure 4 will be displayed The changes should be saved by clicking on the Save Changes icon in the toolbar Adding Waybills to a stored General Segment Manifest A Waybill can be added to a manifest in two ways i The user can follow the process outlined in Section 3 1 5 Adding BOL to the stored manifest 11 Page li Select a new waybill using the Document library path as shown in Figure 17 ASYCUDA gt Cargo Manifest gt Data Management gt Manual Capture Right click at Waybill and select New T Document library o Bi Document View Help Er A C Cargo Manifest G C Data Management gt C Manual Capture Container General Segment Request to amend E n m am El New c f ly Co f f Add BL to reg manifest o D print C Quer g Find __ Internationa pe Find all B Ls belonging to particular manifest Expand All
20. andatory fields will show red if it is not filled or the data is incorrect ASYCUDA uses the Office Code Voyage Number and Date of Departure to uniquely identify the manifest Step3 Verifying document Once all information is entered on the manifest the verify icon se may be used to verify the data entered as shown below in Figure 3 6 Page B General Segment New n a File Edit View Help Ph EF Daop 3 ASYCUDA BARBADOS y Click here to Verify Office of departure arrival General Information Voyage number Date of departure Date of arrival BPI Voyage Identification Date of registration Figure 3 Verification Icon The Verify command as shown in Figure 4 allows the system to check the document for errors If there are errors the system will return a message stating the error s Correct the error and again verify using the same icon Once there are no errors or the errors have been corrected the system will return a message Document verified Da Message Document verified v fr Figure 4 Verified Command Icon Step 4 Storing the document After verifying the document use the Store icon document a as shown in Figure 5 to store the D Geeweral Segment Mew AC RET tee Coa Vw He Click this 53 icon to store Office of deperture arrival Ackn O CargoRotertivetsnew 20 Ganaa t2forn281988 _ e Voyage number Date of di Date of arrival LL i730 51012934
21. cluded on all waybills Gri ak Mandatory The count of all contami canyane cargo to or from Barbados If there is no container insert 0 The sum of weight in kg of all the cargo entering or Barbados Transport Code identifying the mode of transportation International Mode Mandatory Standard Codes ISO must be used 1 Sea 3 Road transport 4 Air 5 Postal The name of the importing exporting vessel or aircraft Nationality Place Mandatory The country code where the vessel or aircraft is Optional __ registered The port place where the transport unit is Registration Optional The number of the document registering the vessel or aircraft The date when the vessel aircraft was registered The name of the Master Commander of the vessel aircraft Tonnage BILL OF LADING AIRWAY BILL SEGMENT General Information aa Voyage Number Mandatory The number given by the ship or aircraft operator allowing for the unique identification of the current journey The date when the ship or aircraft started its voyage or when it leaves the place of departure Date of Arrival Mandatory The date when the vessel or aircraft arrives at the place of destination Time of Arrival Optional The date when the vessel or aircraft arrives at the place of destination Date of Departure Mandatory Year of registratio System The year of registration 28 Page Registration Number System Waybill Number Mandatory
22. e 34 Selecting Full Cargo Integration 20 Page The Full cargo integration form opens as displayed in Figure 35 Full Cargo Full Cargo Integration fe fa File Edit View Help SY 4 Q 100 Full Cargo XML Integration m Select an XML File E General Segment Information Customs Office Voyage Number Date of Departure Waypbills Packages Containers Cargo Integration Figure 35 Full Integration dialog box Click the search icon to locate the XML file A dialog box opens as shown in Figure 36 to permit the search for a file Click to open the desired file The file path will be inserted in the Full Cargo Integration page Lookin C Libraries Cal etl Be B C Documents J Music CJ Pictures J Videos File Name Files of Type xml Figure 36 XML document search dialog box Step 2 Checking XML content Click the pink icon displayed in Figure 37 to check the XML content A valid XML file will automatically populate the fields in the dialog box and return a message stating Check done xml valid Where errors occur a PDF file indicating the errors will be displayed Address the errors and check XML content again E Full Cargo Full Cargo Integration ve B File Edit View Help Save and Store Y 40 Check done Hj 100 Full Cargo XML Integration O Check Done XML valid Se RN es C h ec k XML CAUsersicusnet013 Desktop Example_4FCI_Manifest_With_BOL xml g Content General Segment
23. given by the Customs to a person business exporting goods from Barbados The name of the person company sending the goods to or from Barbados The address of the person sending the goods to or from Barbados It has four fields to complete this data 29 Page Declared Values and Seals Details Transport The Mode of transport is the means by which the goods were imported exported into outside the country For example were the goods brought into the country by air sea or parcel post You must use the International Standard Codes ISO for means of transport in this field Mode System The country in which the vessel or aircraft is registered Nationality System Notify Goods Details The identification of the person who requires notification Spona upon arrival of goods Notify Name Optional Address of The designation of the person who requires notification upon arrival of the goods The address of the person who requires notification upon Optional i arrival of goods Notification Party Consignee Consignee Code Optional Consignee Name The Code given by the Customs to a person business importing goods into Barbados The name of the person or firm named in a freight contract to Mandatory whom goods have been shipped or turned over for care in Barbados This field is mandatory only when the consignee code is Address of Consignee Mandatory left empty
24. gives title of that shipment to a specified party A House Bill represents one consignment and is issued by a forwarder The goods related to it can be cleared directly by a customs declaration s A Master Bill refers to a consolidation of goods for transport purpose of several house bills and it must be deconsolidated before Customs clearance so that a Customs declaration relates to it A first level Bill of Lading is directly related to the manifest and it can be a House Bill or a Master Bill A second level Bill of Lading can either be a master or a house bill created by the degroupage of a master and is linked directly to a first level Master Waybill Splitting BOL This divides a house bill in multiple lines for different types of packages or goods It is different than a deconsolidation Table of Symbols Verify the document To check all document fields for coherence and syntax Store To Store the working document on the ASYCUDA World server 1 Import from AW XML file Import an ASYCUDA World XML file from local storage Hard Drive USB CD DVD Network 2 Export to AW XML file Create and save an XML file with data entered on the working document i Finder Search for documents in ASYCUDA World database Help Provides the user with an online help Save changes Save changes made to a document that was retrieved from the server Register Register a stored man
25. ifest Check totals Check XML Content Compare totals on manifest general segment with sum of all level 1 bills of lading 4 Page When used on XML integration the XML file content will be verified for structure and content Add Bol Add new waybill whilst preparing the manifest ae Add a new container During manual capture used to add a container to the container table on the bill of lading Print Print a document or report as PDF All document are printed to PDF and the user may send it to a printer of choice CREATING A MANIFEST Kindly refer to the Manifest field guide Appendix I before proceeding to create a Manifest in ASYCUDA World Also note that the mandatory fields will appear red if not completed or the data entered is incorrect a There are two options available to users to capture a manifest 1 Manual capture is where you manually key in the data and is normally used by small carriers 1 XML Integration is where an XML file from the carriers system is uploaded into ASYCUDA World It is recommended for large carriers Manual Capture Step 1 Accessing the General Segment via Document Library Upon receipt of the principal manifest the user will input the data into ASYCUDA World The manifest creation starts with the General Segment To access the General Segment by navigating the Document Library using this path ASYCUDA gt Cargo Manifest gt Data Management gt Man
26. library i f Document View Help E amp _ Cargo Manifest 2 _ Data Management 2 __ Manual Capture B Container General Seament Reques p B waybii E 5 _ B waybm Fina _ XML inte __ Printouts R Queries of C _ international Norms My Profite Figure 14 Document Library displaying the General Segment The General Segment finder as shown in Figure 15 will be displayed Insert the search criteria and select the Search icon Usually the search criterion for 10 Page finding a stored manifest is the Office code the Voyage number and the Date of departure General Segment finder Find a Ea Piease enter data for selection criteria and proceed to find a specific document General Segment Name criteria value 1 value 2 Document Status all Barcode _ jal i 2 Office code equals BOBR Place of loading all Place of unloading all e Voyage number equals KISHMAGRIFF 1 Date of departure equal 05 03 2014 Date of arrival all Carrier code all Carrier name all Registration Number all Click to Registration Year all Registration Date all jl start Number of Bills of L jall Number of Contain all i search olla Figure 15 General Segment Finder Step 2 Modification Option The search result will be displayed by the finder as illustrated in Figure 16 Right click on the desired manifest and select Modification I General
27. mplified Declaration 4 gt ASYCUDA Worid Waybill Printout Figure 41 Print All Way Bills dialog box Complete the form shown in Figure 41 by inserting the Office code Voyage number and Date of departure of the manifest to be printed Including a master waybill number will print waybills of the master Checking the Print Simplified Declaration box allows printing of simplified declaration non commercial waybill 24 Page 25 Page 14 0 ANNEX 1 ASYCUDA Barbados a Simplified Declaration Form To be Used Only For a Maximum of Five 5 Personal Effects and Non Commercial Items WARNING You can be prosecuted for a false declaration and your goods may be liable to forfeiture Consignee CONSIGNE NAME Customs Office BBBBP Man Reg Number 2015 34 WayBill Number PEVBZE55755 No and Type of package 1 000 Carton Gross Mass 100000 0 Freight 547 0 USD Insurance 0 0 USD Particulars of declaration by Importer Description of Goods Customs Value EC Tariff No Weight kg Supplementary l the undersigned CONSIGNE NAME do hereby declare that the above particulars are true and correct Dated this day of 20 Examination Required YES NO Signed Importer Exporter or declarant For Comptroller of Customs For Official Use Only Description of Goods Customs Value EC Weight Kg Supplementary 26 Page ANNEX 2 Manifest Field Guide Barbados ASYCUDA World Manifest Field Guide ACTION U DESCRIPTION SE Office c
28. n the transit or transshipment operation The ISO Alpha codes for identification of a container It comprises an Owner operator code of four 4 letters a serial number of six 6 numerals and one last check digit e g BICU1234565 It complies with the ISO 6346 standard Container number Mandatory Nbr Of pkg Number of packages The size and type codes in accordance with DIN ISO 6346 The first digit indicates the length of the Type of Container Mandatory on ee container The second digit indicates height and whether or not gooseneck tunnel is present The fourth digit indicates the container type and the fifth Empty Full indicator Mandatory Describes how much space 1s occupied by goods inside the container The seal numbers on the seals attached to a Seal numbers Optional ney eer ree number Marks 1 2 and Represents the reference of an affixed seal 32 Page Description of Goods Description of goods SPLIT Nbr of Pkgs Number of packages Package code Package code 33 Page
29. ode The code of the Customs Office of departure or arrival General Information OEE Ni EA The number given by the ship or aircraft operator allowing yag for the unique identification of the current journey Date of departure Mandatory The date when the ship or aircraft started its voyage or when it leaves Date of arrival Mandatory The date when the vessel or aircraft arrives at the place of destination l The time when the vessel or aircraft arrives at the place of Time of arrival Optional E destination Registration number System The serial number given to the manifest by the system at registration Date of registration The date and time of registration of the manifest The date when all the goods of the manifest have been unloaded Last discharge Optional from the vessel or aircraft Bear A Piace or denarii Mandatory ned eg LOCODE where the vessel or aircraft begins it The final place LOCODE where the vessel or aircraft ndatory arrives to discharge goods Place of destination Ma Shipping information The identification of the agent responsible for submitting the Mandatory manifest on behalf of the carrier It is a code assigned by the Customs and Excise Department The name of the shipping line or the airline transporting cargo to Bills Carrier s Agent an Mandatory The count of all the waybills included on the manifest 27 Page The count of all the packages in
30. sions for a principal user The applicant and persons who can act on behalf of the applicant Each commercial type applicant account will be linked to a national tax payer Identification Number being a Value Added Tax VAT or Taxpayer Identification Number TIN Thus each user included on an application will also be linked to the principal tax payer ID The Barbados Revenue Authority will issue each applicant and its designated user s with a login name and initial password to enable access to ASYCUDA World Once a user has logged in successfully the system will force a change of password based on a predetermined level of complexity that enhances the strength of the password Once the password is successfully changed the user may subsequently change the password at his or her discretion However the system will force a change of password every six months or whenever a user request a password change due to a forgotten or compromised password Welcome to ASYCUDA WORLD 3 Page ya a b c d g h DEFINITIONS The manifest document usually consists of two 2 segments namely i the Manifest General Segment i the Waybill Segment The term Waybill is intended to be generic It covers a broad range of transport documents such as Airway Bills and Bills of Lading The waybills can either be House Bills or Master Bills Bill of Lading BOL is a document issued by a carrier which details a shipment of merchandise and
31. tinue adding BOLs to the manifest or the Blue tick to return to the manifest BOL tab If the Blue tick is selected then you may add additional Waybill as before by clicking the add BOL icon Adding Co Loaders A Carrier may allow Non Vessel Owner Carrier Cargo NVOCC or Co Loaders to place cargo on their vessel To do so the carrier must add the Co Loader s to the manifest in order for the Co Loaders to add their BOL to the manifest The Carrier should select the co loaders tab at the bottom of the General Segment page of the manifest page and the co loaders interface as shown in Figure 11 will be displayed GS asyc Carriers Co Loac s Search criteria Select by agent code Where agent name contains List of carrier agents Selected agents Carrier Agent Code Carrier Agent Name Carrier Agent Code Carrier Agent Name Figure 11 Co Loader s Interface The Co Loaders can be selected by Agent Code or from the available list shown in Figure 12 File Edit View Help s EFA 4 ASYCUDA BARBADOS Carriers Co Loaders Search criteria Select by agent code Where agent name contains Selected agents Carrier Agent Code Carrier Agent Name List of carrier agents Carrier Agent Code DACOSTA MANNINGS INC GODDARD S SHIPPING AND TOURS LTD TD INTERNATIONAL CARGO SYSTEMS ROBULK AGENCIES LTD R M JONES AND CO LTD SEA FREIGHT AGENCIES LTD ERIC HAS
32. ual Capture gt General Segment Right click at General Segment and select New as shown in Figure 1 below 5 Page Document library Document View Help amp _ Cargo Manifest __ Data Management _ Manual Capture Container B General c Reques ESSN B Waybill E Waybill C_ XML Inte _ Printouts R __ Queries of C L_ international Norms My Profite Figure 1 General Segment Step 2 Completing the General Segment A General Segment page appears with the Carriers name already inserted as illustrated in Figure 2 E General Segment View BBBBP File Edit View Help sald amp LL amp OC 4 ASYCUDA BARBADOS z T ay Office of departure arrival BBBBP BRIDGETOWN PORT General Information Voyage number Date of departure Date of arrival Time of arrival Registration number l63s 26 09 2014 fon 0 2014 41 15 2014 1 5 BPI Voyage Identification Date of registration Last discharge 15 10 2014 j11 16 17 10 2014 Place of departure Place of destination usma mam Shipping Information Carrier Agent 20073637 Packages j DDARD S SHIPPING AND TOURS LTD Coni a DDARD S COMPLEX ontainers ONTABELLE 480755 BRIDGETOWN Gross weight 2 BARBADOS Carrier Figure 2 General Segment page Use the Manifest field guide Appendix I to insert all necessary data In some cases reference data is provided from a drop down list or finder F3 Key N B M
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