User Manual - Researcher Dashboard
Contents
1. name this information will flow through to Stash Page 26 Will Stash include commercial data What software does Stash use What is Data Citation Who do I contact for help and further information STASH User Guide v1 2 Commercial data are not specifically excluded However if there are sensitivities around publicising the existence of a commercial dataset then it should not be included in Stash Stash is built using the open source ReDBox Mint platform http www redboxresearchdata com au Data citation is the practice of providing a reference to data in the same way researchers routinely provide a bibliographic reference Most importantly it enables the discovery recognition and citation of research data Stash is maintained by the eResearch Support Group Please direct any queries to Email eresearch it uts edu au Phone 9514 4000 For further information on research data management visit http research uts edu au eresearch collect index html Page 27 Appendix A large screenshots gt C fi https redbox research uts edu au redbox default home arok egal UNIVERSITY OF 4Stash Research Data Catalogue d TECHNOLOGY SYDNEY Ki Home Browse Views About Welcome researcher Logout View Ewenything kel Packages Everythin Everything Researcher Dashboard EE Search all items by entering one or more keywords Notify us about a dataset PO There are currently 17 items availabl2. Accessibility for reuse In line with recent moves by funding agencies the RDM Directive also affirms that the preferred status for research data is Open Access However in recognition that there are cases where this will be neither possible nor desirable this decision is delegated to the researcher If you wish to keep your data record private then set the Privacy option for all data items to Private However making your data open access does not necessarily mean making your data directly downloadable There are two ways to make your data reusable both of which can be considered open access data sharing for the purposes of the ARC for example e Publicise the data If you do not provide a publically accessible URL to the data the data itself is not published Only the details you have entered about your data are published You must however describe how access can be negotiated and provide contact details of the data manager or researcher for access requests e Publish the data This involves giving RDA users direct access to the data via a publically accessible URL or URI a permanent form of URL like a handle or DOI This is published along with the other details about the data Tip f you don t have web hosting for the data email eResearch data store uts edu au and we will arrange data hosting for you and update your record s data location with the URI STASH User Guide v1 2 Page 14 Da
3. 17758 _ Mars Thermal Infrared Image V15719007 Tags Processed infrared image ID V15719007 from Thermal Emission Imaging System THEMIS on board the Mars Odyssey spacecraft Mars coordinates Center Latitude 53 28433 Center Longitude 240 39175 _ Mars Thermal Infrared Image V18165003 Tags Processed infrared image ID V18165003 from Thermal Emission Imaging System THEMIS on board the Mars Odyssey spacecraft Mars coordinates Center Latitude 53 06944 Center Longitude 240 78127 _ Mars Thermal Infrared Image V15407002 Tags Processed infrared image ID V15407002 from Thermal Emission Imaging System THEMIS on board the Mars Odyssey spacecraft Mars coordinates Center Latitude 53 757244 Center Longitude 240 5618 gt Analysis of cell death in U2Os cells colour controls Tags In experiment Analysis of cell death in U2Qs cells colour controts Fixed multiwell chambers of U20s were observed using a Nikon Ti inverted epifiuorescent microscope Specific dyes were Pl Hoechst more Analysis of cell death in U2QOs cells live cell imaging Tags In experiment Analysis of cell death in U20s cells live cell imaging multivell chambers of U20s were observed using a Nikon Ti inverted epifiuorescent microscope Specific dyes were Pl MM Hoecsht more Determination of bacterial Invasion In vitro for investigation of Invasion of Uropathogenic E coli into Epithelial cells Tags In this project Microscopic observations of
4. Coverage Enter the date range relevant to the data Do not enter the dates of how long you intend to keep the data There are two date fields for start date and end date click in the fields to use the calendar widget to select the dates You can also manually enter or edit the dates for example only key in the year if the day and month are not relevant Time Period Enter a text description of the time period relevant to the data if it cannot be described using the date range fields above Examples Ancient Greece 21st Century Geographic Coverage Enter the geographic area relevant to the data If your data are not specific to a geographic area then leave this field blank It is recommended that you use geographic description standards that are standards within your research discipline Do not enter the data storage location here Options for entering geographic coverage are STASH User Guide v1 2 Page 10 1 Location Field Manually enter a value supported by one of the following standards e Free text Enter free text a search against the Geonames database will be run and any matching results will appear as a dropdown If the location you are seeking doesn t appear you can simply escape the list and continue free text entry e GPS Exchange Format GPX http www topografix com gpx asp e Country code iso31661 Codes for the representation of names of countries and their subdivisions Part 1 Country codes http www iso or
5. The title should be as specific as possible Examples Perceptions of relevance of tertiary education in the Australian Information Professional workplace Survey Responses 2012 Widefield fluorescent microscope timelapse images of cancer cell death signals in response to drug chemotherapy The Making Multicultural Australia Archive multimedia resources on the topic of Australia s multicultural heritage and attitudes towards immigration Description This is a mandatory field Enter a concise description of the dataset or data collection This may include a description of the nature of the data how the data are arranged and details of how the data have been processed or analysed including relevant tools and software Use relevant terminology from your discipline but minimise use of specialist acronyms and jargon The description is of the dataset or data collection and not a full description of the methods used to generate the data The details you include in the description will depend on what you believe to be the fundamental characteristics of the data Example This dataset contains the responses from a survey of 365 graduates of Information Management degrees with at least one years workplace experience The survey was conducted in 2012 and contains 42 questions The purpose of the survey was to identify changes in Information Professional workplace practices the extent to which curricula met workplace needs and t
6. Uropathogenic E coli have been performed to determine whether the bacteria can invade human epithelial cells Slides of Epithelial Cells were observed using more The Making Multicultural Australia Archive multimedia resources on the topic of Australia s multicultural heritage and experiences of immigration and settlement Tags The Making Multicultural Australia archive is the source of much of the library of material available on the award winning educational website Making Multicultural Australia http www multiculturalaustralia edu auflibrary more Page 24 Frequently Asked Questions What is the point of Stash Can I login to Stash Can I access Stash from home or offsite What datasets and data collections should be included in Stash Does Stash provide storage for data STASH User Guide v1 2 Stash will benefit the research community as well as ensuring greater compliance with the Australian Code for the Responsible Conduct of Research Stash will e Provide an accessible record of o the raw outputs of research o where and how data are stored the sensitivity of the data and restrictions on access the ownership of the data and rights and access arrangements that relate to the data s use and reuse Indicate who is working on what types of research Enable discovery and reuse of data where appropriate Enable connections between researchers Provide a log of the data that the University is
7. au or Phone x 4000 Access Conditions This statement sets out information about who may access the collection when access may occur including any embargo and uses that may be made of the collection If you have decided to publicise i e publish data items to RDA but without a URL where the data can be retrieved then you will need to provide information here on how the data may be accessed Usually this will be in the form of a statement Access to the data may be negotiated with the data manager researcher Please ensure that the contact given is an appropriate gatekeeper for data access requests and either specify a means of contacting them or ensure that they are listed as Data Manager on the People tab Alternatively you may include the URL to a faculty facility based page detailing access conditions or even choose to publish a web based application form Note that this does not necessarily impinge upon a researcher s right to retain a copy of the data they have created STASH User Guide v1 2 Page 18 Affiliations The Affiliations section is for acknowledging other items associated with the data collection such as related data publications or web sites Related Publications The Related Publications section is for information about publications that have been produced using the data 1 Enter a URL or URI for the publication in the URL field Note that this may be in the fo
8. generating thereby meeting record keeping requirements and providing a central source of information on the University s research efforts All current UTS staff members may have access to Stash using their standard staff number and password Yes you can access Stash from offsite Stash is for all research data outputs at UTS For cross institutional collaborations if the Principal Chief Investigator is from UTS or if UTS is the data custodian the research data may be catalogued in Stash Stash can be used to keep track of research data from any type of research project not only those carried out under Category 1 grants Stash is for descriptions of datasets and data collections it does not store research data However if you wish to publish Page 25 I want to save my form and complete it later Can I edit my record What is Submission request in the Source box My project does not appear in the Related Projects lookup My colleagues do not appear on the Stash Creators lookup There are blank lines in the Saved Records section on the home page How will the University ensure that the information in Stash is not out of date STASH User Guide v1 2 your data directly and do not have access to a webserver you should contact the eResearch Support Group and you will be provided with storage and a URL Email data librarian uts edu au or Phone 9514 4000 Stash provid
9. jurisdiction CC licences reserve part of the copyright to the owner This means that the recipient of a CC licensed work is not at liberty to use it completely without restriction but must respect the rights that have been reserved or kept by the copyright owner In practice the user of a CC licensed work will be required to observe conditions that range from simply acknowledging the author of the work to not using it for commercial purposes and not making any derivative works Each of the CC licences has an attribution condition BY which requires that the author or any other named party is attributed in the form specified in the licence that the work is not falsely attributed to another author and that the work is not altered so as to prejudice the author s reputation The licensor may in addition choose to license the work under one or more of the following conditions e Non Commercial NC the work may only be used for non commercial purposes e No Derivatives ND only exact copies of the work can be copied shared or used derivative works based on the original work e g adaptations or mash ups are not permitted e Share Alike SA users may create and distribute derivative works but derivative works should only be distributed under licence terms identical to those that apply to the original work this term ensures that the material remains open For more information on the applicability to Creative Commo
10. publicising the data Increase your scholarly outputs Stash and Research Data Australia Research Data Australia RDA http researchdata ands org au is an Internet based discovery service designed to provide rich connections between data projects researchers and institutions and promote visibility of Australian researchers and research data collections in search engines Stash allows you to promote your research on RDA by uploading the description of your research data so that it can be found by potential collaborators Confidential or sensitive data RDA can be viewed by the public therefore confidential data or identifying private and sensitive data should not be published Human participant research data may be publishable with the informed consent of the research participants if it is de identified The Human Research Ethics Secretariat at UTS Research and Innovation Office can advise on this issue and can be contacted by email at Research Ethics uts edu au STASH User Guide v1 2 Page 3 Ji Australia About Collections Parties Activities Services Topics ands Browse by Subject Area E Browse by Map Coverage d What s in Research Data Australia Spotlight on research data Collections Research datasets or collections of research materials Urban Water National Collection The urban water sector plays an important role in providing secure and quality Parties water supplies to Australian households and ind
11. with your plan can be requested from the eResearch Data Librarian by emailing data librarian uts edu au ext 4000 A DMP notifies UTS and funding agencies about your intentions for your research data and how it should be managed Since these details may change during the course of your project a DMP should be regarded as a living document of which there are likely to be at least 2 versions one at project commencement and an updated one at project completion To support this Data Management plans are versioned when you save them and you can print and save PDF copies for your records to send to RIO or funding agencies figure 5 if your funder has additional requirements please contact the eResearch Data Librarian and we will endeavour to help STASH User Guide v1 2 Page 7 ACTIONS DETAILS Edit my plan rap e Project overview Object History Project name Reharvest TE l Project ID Reindex Project website View Solr Index Start date End date DATASTREAMS B Funding source Grant number s Activity type FoR Codes GEO Codes DESCRIPTION Effects of Data Archiving on collaborative research opportunities 123 Not provided 2014 04 01 Not provided Not provided Not provided Applied research 080705 Informetrics 97 Expanding Knowledge Bibliometric analysis of data citations in Web of Science Figure 5 DMP s details page showing versioning Your plan also lays the foundation for your data descript
12. ZUTS UNIVERSITY OF TECHNOLOGY SYDNEY 4Stash User Guide Using UTS research data management tools Stash something https stash research uts edu au Maintained by the UTS eResearch Support Group x4000 eresearch it uts edu au STASH was developed under a project supported by the Australian National Data Service ANDS through the National Collaborative Research Infrastructure Strategy Program and the Education Investment Fund EIF Super Science Initiative as well as through UTS This work is licensed under the Creative Commons Attribution 3 0 Australia License To view a copy of this license visit http creativecommons org licenses by 3 0 au User Guide Stash Using UTS research data management tools Table of Contents EIERE 2 Acknowledeemento emenn eiA aust dneaGsunvea gens nduaatiesieuedashsddesnGedesalsinceianatedsasdeteesiecatedmnodionte 2 ee 2 PD OUTS CAS Ul E 2 ME ee E Se E KEE 3 Shes ii AIG Rese ahh ata ge aa A E E EEE E E 3 Confidential Or sensitive data 3 E lee Ee ed IE iS taS Mossie a cnaroenteneesnateneee r OE OE N 5 Le RTE ADOI oai S A E E E E E E E 6 Adda Daa Management PII BE 7 Describe MV eege 9 ABDOU E E 9 PONV a Te A epee a as eteco vp area vcs earpiece tet suactes oats etre pu ce E pc noes E E ys A 12 PSS OCIALCS KC con E E E E EEE E E A EE hivv eshte E E E TA 13 PU CNIS A EE 14 ee 17 E a CN 19 Me W 20 ae ee E 21 Management E a E 22 Vew Eat EE ee 23 geleet elle Ee a eee een E
13. a Australia portal October 2013 STASH User Guide v1 2 Page 4 Getting Started with Stash Access to Stash is via https stash research uts edu au Login is via the Australian Access Federation s AAF federated access module Shibboleth This means Stash can be accessed from anywhere and supports extensibility to cross institutional teams see FAQ for more information 1 Choose Shibboleth Login at the top of the Login window UTS Staff members can log in using their UTS login credentials i e your username and password Shibboleth Shibboleth Login Login details Username J Password Figure 2 Stash Login screen 2 The first time you do this choose University of Technology Sydney from the list of institutions and check the box next to Remember my organisation permanently and skip this selection from now on You should not have to repeat Step 2 from now on STASH User Guide v1 2 Page 5 Australian Access Federation D E ee ACCESS FEDERATION Services About Help Federation Status Login through your organisation In order to access the service on host ic redbox vm intersect org au please select or search for your Organisation from the list below Remember my organisation for this web browser session only iv Remember my organisation permanently and skip this selection from now on eS Your organisation s identity is now accepted in more places Look for th
14. ation and spproval into the repository 5 Published 16 Records already published in the repository 6 5 Retired 0 Records that have been retired EMBARGOES Na current amharnnear r regrte Figure 8 Search or Browse Data Records Zoom Guest Access Guests are only able to Browse published records These are records that have been submitted and published to Research Data Australia RDA For example in Figure 4 although the View chosen from the Views menu next to Browse is Everything only Published Objects are displayed i e in the left menu all records shown are at Stage Published Ee We EE Everything 5 STAGE Published 16 SOURCE Labshare 6 MIF 6 Osiris 4 KEYWORD 040302 Extraterrestrial Geology 4 060103 Cell Development Proliferation and Death 5 090602 Control Systems Robotics and Automation 6 091504 Fluidisation and Fluid Mechanics 6 110801 Medical Bacteriology 1 920109 Infectious Diseases 1 Applied research 4 Expenmental development 12 bacterial invasion 1 Figure 9 Guest Access Browse STASH User Guide v1 2 Sort by Last modified Descending RESULTS Showing 1 to 16 of 16 items 0 014 seconds _ Mars Thermal Infrared Image V08144008 Tags Processed image ID V08144008 from Thermal Emission Imaging System THEMIS on board the Mars Odyssey spacecraft Mars coordinates Center Latitude 50 481182 Center Longitude 232
15. e REVIEW STAGES ALERTS Select a stage to find all records in that stage No recent alerts ei Inbox Potential records for investigation a Investigation 4 Records under investigation Metsdsts Review Records to be reviewed by a date librarian Final Review Completed records ready for publication and approval into the repository Published Records already published in the repository Retired Records that have been retired EMBARGOES hin m rent embod record https redbox research uts edu au redbox packages home Figure 8 Browse and Search large Back This work is licensed under the Creative Commons Attribution 3 0 Australia License To view a copy of this license visit http creativecommons org licenses by 3 0 au
16. es a means for the University to forecast data growth and data storage requirements As long as the Title and Description fields contain some text you can scroll to the bottom of the form and hit Save and Close The form will be saved for you to return to later Saved records can only be edited before they are submitted for review Access and edit records from the Saved Records box on the Stash home page once you are logged in If you need to make changes to your record after it is submitted contact the University Libraries Digital Services team Email data librarian uts edu au or Phone 9514 4000 Records that you have saved or submitted but which have not yet been reviewed are listed under this label Information about projects is taken from the University s research management system ResearchMaster If your project has not been entered in ResearchMaster you can still add it as an Internal Project Information about people is taken from the University s Staff Profile System If you open the Describe my data form and exit without saving the record will appear as a blank line in the Saved Records box The eResearch Support Group and UTS library will have access to Stash and will curate the entries to help ensure that the information collected is free from error Information from other sources such as people s names or research projects will be updated So for example if somebody changes their
17. for the Responsible Conduct of Research this is accessible at http www nhmrc gov au guidelines publications r39 Options e 12 months Short term research projects for assessment purposes only e 5 years after publication General research e 15 years after publication Clinical trials research involving humans e Permanent Gene therapy e g patient data records or data with significant heritage value Note that this is only the minimum period for retention of data it does not mean that you must delete data after this period unless you have agreed to do so with any stakeholder for example a research participant Justification for extended retention period Non mandatory Some data may be kept for longer than the minimum period for a number of reasons If you believe your data should be retained longer than the minimum period please select a justification from the list Earliest Disposal Date This is the earliest date when the data can be disposed of according to the minimum retention period If no date is entered and no justification for extended retention has been recorded the metadata record will be retired after minimum retention period calculated from the project end date STASH User Guide v1 2 Page 16 Access The Access section is for information about the intellectual property and access arrangements for the data Licence Creative Commons licenses are suggested as they have been ported to Australian legal
18. g iso home standards country_codes htm e Country subdivision code iso31662 Codes for the representation of names of countries and their subdivisions Part 2 Country subdivision codes http www iso org iso home standards country_codes htm e KML long lat coordinates kmlPolyCoords A set of Keyhole Markup Language longitude latitude coordinates defining a polygon as described by the KML coordinates element http code google com apis kml e KML long lat coordinates derived from GML gmlKmI PolyCoords Keyhole Markup Language longitude latitude coordinates derived from Geography Markup Language defining a polygon as described by the KML coordinates element but without the altitude component http code google com apis kml 2 Use the map a Use the Find location search box to locate a place on the map b Use the map tools to draw a shape on the map around the relevant area c The coordinates will be input into the Location box below the map Tip The Find location search box can centre places on the map however you will still need to select a region or point on the map using the tools on the right hand side You may also need to use the zoom and arrow keys on the left hand side of the map STASH User Guide v1 2 Page 11 Aim Tab The Aim tab is for information about the project from which the dataset or data collection arose answering the question why was the data collected Tip There are no
19. ge and maintain control over research data Stash supports researchers in fulfilling funder and UTS requirements for data management planning proper research data governance and curation as well as optionally sharing data with other researchers Its purpose is to enable you to catalogue your research data when you archive it to find it again later and to provide instructions for data retention and management Stash is integrated with UTS information systems for example Research Master to reduce your workload by pre populating data providing field lookups and enabling cloning Because your time is valuable this integration will be ongoing in subsequent releases so you ll find yourself having less to do each time you use Stash t UTS eResearch gratefully acknowledges the pioneering User Guide prepared by the Librarians of the University of Adelaide STASH User Guide v1 2 Page 2 What can I do with Stash Create data management plans to meet funder and UTS requirements Access research data storage facilities Find your research data after time has elapsed by keywords as well as date or project Manage your data securely for the required retention period Control who has access to the data and when Decide whether how it can be reused Determine what attribution you should receive if it is Cite your data using a URI URL or a DOI Digital object identifier Promote your research to interested collaborators by publishing or
20. institutions are likely to be found under the NLA tab Principal Investigator This is a mandatory field and the value must be chosen from the lookup The Principal Investigator is either the UTS investigator leading the research project or in the case of HDR students the student s primary supervisor 1 Click the lookup text to the right of the name boxes to search the system A pop up list will display matching results 2 Enter a letter or two of the first and or last names of the principal investigator 3 Click in the radio box next to the name of the person in question then click Ok Tip People listed in this section are pulled from the Research Master system They will have a National Library of Australia Persistent Identifier assigned and a party record on Research Data Australia If you cannot find the researcher you are looking for please email data librarian uts edu au with the name of the researcher and we get back to you with a resolution Data Manager This is a mandatory field but using the lookup is optional The Data Manager is the person who is to be contacted about access queries It may be the researcher a research assistant although remember that this person will need to be contactable after the project a faculty data manager or a generic name and email e g MIF Lab Manager mif science uts edu au Collaborators Mandatory only for HDR Students who should add themselves as co
21. ion record The data description record ensures that you and UTS can meet data governance responsibilities as required by the Code for the Responsible Conduct of Research by being able to locate and access the data during the mandatory retention period To save time click the Add a Data Record button at the bottom of the Plan s details page Any details that can be reused for your data description will be prefilled in the new data record STASH User Guide v1 2 Download a PDF of this plan J Previous versions 06 04 2014 14 18 56 A 06 04 2014 14 16 05 Data storage Ethics and sensitivities Ownership licensing and IP About the data Data licensing and access Data retention and disposal Figure 6 Data Sets Add a Data record to a DMP Details page Add a data record Page 8 Describe My Data Help text is used throughout the form to assist you in completing each field Click the question mark icon on the form for further information Mandatory fields are marked with an asterisk You must complete these fields before the form can be submitted You can use the Save and Close button to save the form for later About Tab The About tab is for descriptive information about the content of the dataset or data collection It answers the question what is the data about Title This is a mandatory field Enter a title that meaningfully identifies the data not just the project
22. is ities og to access participating services AAP Test Environment Feedback and comments DSO05 Figure 3 Step 2 Tick the checkbox to avoid this step next time 3 Inthe next window simply use your UTS login credentials as Username and Password Researcher Dashboard The Researcher Dashboard is the starting place to view and edit your records As a researcher logged in with your UTS credentials you can e View Add Edit Share with specified users and Delete your Data Management Plans DMP e Create a research data record from a DMP or by cloning another record or by using Describe My Data e View Edit Share with specified users Clone or Delete your Draft data records e View any Draft data records that another researcher has shared with you e View any records published by UTS researchers C fi B hitps redbox research uts edu au redbox dashboard home avy efe UNIVERSITY OF Stash Research Data Catalogue SA TECHNOLOGY SYDNEY Home Welcome researcher Logout Researcher Dashboard Em E Add a new data management plan Project Created Modified Manage EE Test DMPT 23 01 2014 23 01 2014 BAe Project X 23 01 2014 23 01 2014 L3aet MY DATA RECORDS Draft dsts record descriptions Dataset Created Modified Manage Digital Data from The Art of Engagement Exploring a contemporary arts business collaboration Western Sydney 2008 2009 22 01 2014 23 01 2014 La LA Z i J Delete Object For a Lab
23. llaborators and may also add themselves as Data Managers if they choose For other collaborators using the lookup may be preferable as the collaborator s RDA record can be linked to the data record If the person you want to add is not at UTS check under the NLA tab in the Lookup window If they are not found there simply enter free text Tip Use the Add button to list multiple people Supervisor This field is not mandatory but may be useful for HDR students to enter other supervisors using either the Lookup or as free text STASH User Guide v1 2 Page 13 Archive Tab This tab is about where the data is located and is very important both for data governance mandatory retention purposes and as a finding aid for your future self You can record more than one data item so things that ought to be kept together can be catalogued together even if they can t be in the same location for example a survey response file and a survey instrument or an output dataset and the program code that produced it or a box of film and the digitised version By keeping the data location updated you are fulfilling the requirements of the Australian Code for the Responsible Conduct of Research 2007 and the Research Data Management Vice Chancellor s Directive RDM Directive Don t forget e to update the data location in this record if you move the data e to transfer ownership to a data manager in your faculty if you are leaving UTS
24. mandatory fields on this tab if the data didn t arise from externally funded research Funding Source Not mandatory If the project was funded please select or enter the funding agency name Grant Number Project Not mandatory Enter the funder s grant number or a keyword from the grant project title in the Grant field and choose the appropriate project from the drop down list Tip You can search on either grant number or grant title keyword in the Grant field If your project is not included use the Internal tick box and enter the project number and project title as free text Use the Add grant button to list multiple grants Type of Activity Not mandatory Use the drop down menus to choose the relevant Type of Activity Code Fields of Research Not mandatory Use the drop down menus to choose the relevant Field of Research Code FORs can be entered at the two four or six digit level Multiple FORs can be added Socio Economic Objective Not mandatory Use the drop down menus to choose the relevant Socio Economic Objective Code SEOs can be entered at the two four or six digit level Multiple SEOs can be added STASH User Guide v1 2 Page 12 Associates Tab This tab is for acknowledging who was involved in creating the data It uses information from the University s research management system and from the National Library of Australia NLA Trove identity system Collaborators from other
25. ne oe ene eee ee 23 Frequently Asked Re del EE 25 Appendix A large screensShotS eessesesenesersererereserrererereserressreressrreesrereserreesserossrreesseressrseosserensrttossetersreresserersreeesseree 0 STASH User Guide v1 2 Page 1 User Guide Stash Using the UTS research data management solution Overview This guide provides instructions for research staff their delegates and or faculty administrators who need to manage and or publish data from research projects using Stash Stash is maintained by the eResearch Support Group at UTS Additional resources can be found in the eResearch section of the Staff Connect Intranet at https staff uts edu au topichub Pages Researching The 20UTS 20research 20environment Technology 20fo r 20research technology for research aspx For enquiries or to send suggestions and feedback please contact eresearch it uts edu au or phone 9514 4000 Acknowledgements Stash was developed as part of the UTS Metadata Stores project and is supported by the Australian National Data Service ANDS ANDS is supported through the National Collaborative Research Infrastructure Strategy Program and the Education Investment Fund EIF Super Science Initiative Licence This work is licensed under the Creative Commons Attribution 3 0 Australia Licence To view a copy of this licence visit htto creativecommons org licenses by 3 0 au About Stash Stash is a system which enables UTS researchers to mana
26. ng the contact details provided Once your record has been reviewed it will be published and will be visible to all UTS staff on Stash and on Research Data Australia You will receive a confirmation email from data librarian uts edu au STASH User Guide v1 2 Page 21 Management Pane The main part of the Researcher Dashboard is the pane listing your existing records figure 5 Effects of Data Sharing on Collaborative Research Practice 050 4720 14 MY DATA RECORDS Draft data record desciptions Modified 0504 2014 Dataset Created Modified Manage Digital Data from The Art of Engagement Exploring a contemporary arts business collaboration Western Sydney 2008 2009 2401 2014 2401 2014 La F ei 3 Delete Object For a Labourer Worthy of His Hire Aboriginal Economic Responses to Colonisation in the Illawarra and Shoalhaven 1770 1900 24 01 2014 23 01 2014 La CA Mg Delete Object Submitted date record descriptions Dataset Created Modified Status Interstitial Biofilm Formation in P Aeruginosa data for Figure 5 lower right panel in related publication time series images 20032014 26 03 2014 Published Interstitial Biofilm Formation in P Aeruginesa data for Figure 1 right panel in related publication time series images SoD S20 14 20072014 Published Interstitial Biofilm Formation in P Aeruginesa data for Supplementar
27. ns licenses to data please see htto www ands org au guides cc and data html Rights This is a mandatory field It is a statement setting out information about rights held in and over the collection such as copyright and other intellectual property rights The rights holder for the collection should be indicated clearly If there are additional considerations around the rights to access your data such as third party copyrights licences patents or other intellectual property rights please also list them here STASH User Guide v1 2 Page 17 In most cases where research was undertaken as a staff member of UTS the University of Technology Sydney holds the IP rights over the data this may not hold in some instances such as contract research In this case enter Copyright YYYY University of Technology Sydney IMPORTANT Unless otherwise specified Higher Degree Research HDR students retain copyright over their own research data If you are a Higher Degree Research Student and you choose to submit your data for publication you are granting UTS a non exclusive license to publish the details you have entered about your data including any data location that you have indicated is public such as a URL or URI which may provide direct access to the data on Research Data Australia For help or advice see the Intellectual Property Policy or contact the eResearch Support data librarian Email data librarian uts edu
28. o identify any gaps The dataset also contains responses to basic demographic questions Potentially identifying data e g workplace names have been removed The responses are available as a Microsoft Excel 2007 spreadsheet STASH User Guide v1 2 Page 9 Type This is a mandatory field Whether your data is physical digital or mixed select either Collection or a Dataset Use Dataset for structured data that is fairly homogenous even if you include other data to support it For example a box full of survey response document is still a dataset even if you include the survey instrument or recruitment material So is a set of data from an instrument although it may also include files of calibration information Use Collection for compiled content assembled into a collective whole for research use and or distribution Keywords This is a mandatory field at least one keyword must be entered Enter relevant keywords or key phrases Use the Add Keyword button to enter one keyword or phrase per field Tip Each new keyword must appear on a new line If matching keywords are found in the system they will be displayed as you begin typing and can then be selected Coverage Section All fields non mandatory The Coverage section is for information about the temporal and geographic coverage of the dataset or data collection Note that it refers to what the data is about not where or when it is stored Date
29. ourer Worthy of His Hire Aboriginal Economic Responses to Colonisation in the Illawarra and Shoalhaven 1770 1900 23 01 2014 23 01 2014 La La Xd J Delete Object Submitted dsts record descriptions Dataset Created Modified Status e E mm wm of daha nak fan wont a ok Meee mn be Maka Mas vm men ewes m soe meownamnaa WIENER D Figure 4 The Researcher Dashboard STASH User Guide v1 2 Page 6 Options Menu The Options menu on the left of the main dashboard allows you to add new records You can Add a new data management plan or add a data catalogue record by choosing Describe my data Add a Data Management Plan Registering a Data Management Plan DMP puts you in touch with eResearch services for example research data storage and helps you fulfil the requirements of the UTS Vice Chancellors Directive on Research Data Management 2014 and research funder requirements for example ARC Discovery Grants 2015 Mandatory fields see table 1 for a summary are marked with an asterisk and you must complete these fields to meet the requirements noted above Non mandatory fields are there to support DMPs for international funding agencies Data Storage Expected size of data storage location during project master version location Data Retention amp Disposal Minimum retention period Ownership and IP Copyright and IP Owner Table 1 Mandatory Data Management Plan fields All fields have help and additional help
30. out the dataset or data collection or advice or questions to the reviewers here Tip Notes are for communication between researchers and reviewers and will not be published externally Checkbox This collection is ready to be reviewed for publication Once the form is complete check this box and the Submit button will appear Click Submit to send your record into the review and publication workflow Tip lf one or more of the mandatory fields have not been completed there will be a red error message at top of page Click on the message to return to the field and fix the error If you click submit by mistake don t panic Publication is not instantaneous Email data librarian uts edu au or call x4000 STASH User Guide v1 2 Page 20 The review process Once you have clicked This collection is ready to be reviewed for publication and Submit you can no longer edit your data record and it will move to the bottom panel of the Researcher Dashboard Management Pane Submitted Data Record Descriptions see figure 5 over Tip f you have questions or problems with the data record at this point contact the data librarian by email data librarian uts edu au Data librarians ensure that public data records meet ANDS metadata quality standards for RDA before submitting them for faculty review where applicable and then publishing them If any details require clarification you may be contacted usi
31. rd for publication and have entered a publically accessible URL this URL will appear in the data description record on RDA so you are effectively publishing the data at that URL Tip f you do not have a URL for your data but want to make it directly available to the Research community please contact the eResearch Support Group after submitting your record and we will arrange data hosting and update your URL Email data store uts edu au or Phone x4000 Notes give you the opportunity to enter some descriptive text about each item either as a memory aid if not for publication or for the data librarian s guidance if for publication STASH User Guide v1 2 Page 15 Tip Since a physical address is a mandatory field for RDA in cases 2 and 3 above a physical location of University of Technology 15 Broadway Ultimo NSW Australia 2007 will be added to your data record Extent or Quantity This is a mandatory field Describe the extent of the dataset in terms meaningful for the data that is the number of pages files or objects Examples 1 Microsoft Excel 2007 spreadsheet 40 Microsoft Word 2007 documents 530 JPEGs 260 blood samples and 1 Microsoft Access database Minimum Retention Period This is a mandatory field Choose the minimum period of time that you will keep the data in line with relevant policies and legislation You may need to consider the requirements of your funder and Australian Code
32. rm of a Handle or Digital Object Identifier For example UTS Libraries eScholarship team http epress lib uts edu au research use handles in UTSePress to give persistent links to the University s research publications 2 Enter the publication citation details in the Citation Details field 3 Use the Notes field if you need to include additional information about how the publication relates to the data Use the Add button to list multiple publications Related Websites The Related Website section is for information about websites that relate to the data 1 Enter the URL of the website in the URL field 2 Enter the name of the website or page in the Title field 3 Use the Notes field if you need to include additional information about how the website relates to the data Use the Add button to list multiple websites Related Data Here you can suggest links to source data third party data or other data related to this particular data record Do not concern yourself with the two flags just enter 1 The relationship of this data to your record 2 The name of the data 3 The location of the data 4 Use the Notes field if you need to include additional information Use the Add button to list additional data sources STASH User Guide v1 2 Page 19 Publish Saving as a draft unpublished If you do not wish to publish your data record to Research Data Australia simpl
33. rn to the Researcher Dashboard The Views menu 2 also allows you to filter your Browse or Search results for example Everything or Published Objects only Then click Browse 1 to browse records in the selected view to which you have access Search by keyword in the Search box 3 on the top right of the page to search for records by keyword The Review Stages section 4 shows your record totals for each of the review stages On the right are any alerts and a list of records you currently have embargoed STASH User Guide v1 2 Page 23 gt e G https redbox research uts edu au redbox default home Oci K e s UNIVERSITY OF Stash Research Data Catalogue SS TECHNOLOGY SYDNEY NW Home Browse Views About Everything Packages Everything Researcher Dashboard OPTIONS Published Objects Browse records Administration Notify us about a dataset https redbox research uts edu au redbox packages home Welcome researcher Logout View Everything SEN Search all items by entering one or more keywords P Search There sre currently 17 items available REVIEW STAGES ALERTS Select a stage to find all records in that stage No recent alerts Name Records _ 1 e Inbox 0 Potential records for investigation 2 Investigation 4 1 Records under investigstion 3 Metadata Review 0 Records to be reviewed by a data librarian 4 9 Final Review 0 Completed records ready for public
34. ta locations mandatory Privacy Use this field to determine whether information about a particular data item should or should not be published to Research Data Australia If you have no intention of making any of the data accessible then set all data items to private If you intend to submit your data record for publication it must contain at least some public data items that can be shared with other researchers via RDA see table 2 For example you may want to keep track of a data collection including interview recordings and transcripts but for privacy reasons only the de identified transcript files can be shared Just enter the interview recordings location notes as a private item and the transcripts location notes as a public item Data Record context Will data record be Will details about data items be published included in publication 1 All items are private 2 All items are public 3 Mix of public and private items Only those which are public Table 2 What will be published Location Types can be a file path a physical location or a URL or URI File Path and Physical Location If you submit your record for publication and have entered a file path or physical location you are publicising your data It remains inaccessible to the RDA user except via the negotiated access conditions that you must specify under the Rights tab URL If you submit your reco
35. ustries through drinking Dy Researchers or research organisations that water recycled water and wastewater services Urban water research and the create or maintain research datasets or development of scientific resources provides access to knowledge to protect collections and enhance sustainable environments atthe local national and global level The Urban Water collections in Research Data Australia include initiatives across Australian research organisations public sector agencies Activities utilities and universities A Projects or programs that create research Urban Water National Collection datasets or collections Who contributes to Research Data Australia CH Services T9 research staan eal from around Australia contribute information to S services that support the creation or use of Research Data Australia tof research datasets or collections See All Research Data Australia is an Intemetbased discovery service designed to provide rich connections between data projects researchers and institutions and promote visibility of Australian research data collections in search engines Re 5 oprafen Goeriment ol ds Department of Industry Innovation ANDS is supported by the Australian Government through the National Collaborative Research Infrastructure Strategy Program and the Education Investment Fund EIF Super Science Initiative Climate Change Scienee Research and Ieriiarx Education Figure 1 Research Dat
36. y 3 Figure 36 in related publication time series images SoS 20 14 20032014 Published Interstitial Biofilm Formation in P Aeruginesa data for Figure 1 left panel in related publication time series images KE 14 28032014 Published Interstitial Biofilm Formation in P Aeruginesa data for Figure 55 lower left panel in related publication time series images ZE A 20114 28 02 2014 Published Analysis of cell death in MCF cells colour controls 1 08 2014 1032014 Published Analysis of cell death in U20s cells colour controls 19032014 190372014 Investigation Interstitial Biofilm Formation in P Aeruginoesa data for Figure 55 lower left panel in related publication time series images SOS 14 26 0220 14 Published Figure 7 Management pane 1 MY PLANS contains all of your Data Management Plans Simply click on the Title under Project to continue editing or choose one of the following buttons View Edit record See below View Edit Records Manage Access Grant view access to others by entering their UTS email and or transfer ownership i e edit delete rights of the record 2 MY DATASETS contains your research data records Manage EPSL F Draft data records are data descriptions that have not been submitted for publication They are private unless you choose to share them with another team member see Manage Access below If you don t intend to publish any of your data details to RDA for reuse
37. y hit Save and Close Do not check the box This collection is ready to be reviewed for publication and submit your record The Save and Close button can also be used to save the form for completion later As long as the Title and Description fields contain some text you can Save and Close The form will be accessible from the home page when you are logged in to Stash Submitting for publication Embargo If you wish to embargo your record for example until after publications are disseminated use this field When the date is reached you will be emailed to ask whether you want to extend the embargo or release the record for publication Request a DOI If you require a DOI digital object identifier for your published data check the request a DOI box When deciding on whether to request a DOI a permanent identifier consider that DOls are forever DOls thus impose an ongoing maintenance cost and can usually only be requested for data managed under one of eResearch Support Group s approved data storage solutions or data including physical data that is archived in a trusted repository museum or archive However if you need a DOI because of you intend to cite your data or due to a journal policy or another reason then by all means request one DOI requests are not automated we will contact you to arrange a DOI for your data This can take 2 4 weeks Notes Please add any additional explanatory notes ab
38. your records can simply stay in draft You can click on the Title under Datasets to continue editing or click one of the manage options below xo Delete data record STASH User Guide v1 2 Page 22 Submitted records These are records that you have submitted for review and publication on Research Data Australia RDA You can no longer edit these data records although you can track their progress through review Note that there can be a short time lapse between the status changing to published and the record appearing on RDA RDA harvest is scheduled every 4 hours View Edit Records Whether it is a Plan or a Data Record clicking the title or the Edit button opens the record in a summary view Here you can Click show all sections to view the full record e Edit the record using the left OPTIONS menu Edit My option The interface for editing is the same as for adding a record e Help boxes are provided throughout the form to assist you in completing each field Click the question mark icon on the form for further information e Mandatory fields are marked with an asterisk You must complete these fields before the form can be submitted e You can use the Save and Close button to save the form for later Browsing and searching A browsing and searching interface Figure 3 over can also be accessed by researchers by clicking the Stash Squirrel logo You can use the Views menu 2 to retu
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