Export LC Advice User Manual
Contents
1. Function ID Glossary has alphabetical listing of Function Screen ID s Chapter 3 dae used in the module with page references for quick navigation Related Documents e Procedures User Manual Glossary of Icons This User Manual may refer to all or some of the following icons Icons Function bd Exit Add row Delete row EE Option List ORACLE 2 1 2 2 2 Export LC Advising Process Introduction A Letter of Credit contract is an instruction wherein a customer requests the bank to issue advice or confirm an LC for a trade transaction Your bank thus verifies the customer limit to enable the transaction After compliance checks and validations are performed your bank requests an acceptance instruction from your customer The customer may accept the data entry and may ask your bank to include further details which if acceptable are included in the LC transaction If the customer modifications are not acceptable to the bank the same can be communicated to the customer and the record may be consequently deleted Stages in Export LC Issuance In ORACLE FLEXCUBE the process for issuing an import LC is governed by several user roles created to perform different tasks At every stage the users with requisite rights need to fetch the relevant transactions from their task lists and act upon them Similarly at different times the system will make calls to certain2. Customer Issue Date Contract Amount Customer Name Effective Date Positive Tolerance Party Type Tenor Negative Tolerance Dated Expiry Date Max Amount Customer Reference Expiry Place Liability Tolerance License Expiry Date Auto Closure Liability Amount Remarks Closure Date Tolerance Text Stop Date Credit Pre Advice Type Amount Pre Advice Date Liabilit Mode 7 EG TNT Reference To Pre advice Credit Available With aiii Details Other Details Type of guarantee INCO Term Applicable Rule Guarantee INCO Description Rule Narrative Date of informing Issuing Date of Receipt of Bank Authentication Documents Drafts Commission Charges Settlement Tax Collateral Events Linkage Details Fields MIS Signature Verification Message Preview Prev Remarks Remarks Audit Based on the response received from the issuing bank you can APPROVE or REJECT the creation of export LC If the outcome is REJECT the process will be terminated Else the process will move into the Create Modify Details of LC task Click the save icon in the tool bar The system displays information message as The task is completed successfully The Workflow Reference Number is xxx Click OK button in this screen You will be taken back to the Seek Approval for Advising Export LC screen Click Exit button to exit the screen Click PROCEED to move to the next activity Step 11 Create Modify LC Details Af
3. The adjoining drop down list displays the following options e PDF e RTF Attribute Locate System displays the attribute locate View Click View to view the advice 2 6 1 2 Checklist Tab Click on the Checklist tab to invoke the following screen Documents Main Advices Checklist 1 Of 1 Checklistitem Mandatory Verified Comments 2 ORACLE You can specify the following details Checklist Item Specify the checklist item Mandatory Check this box to indicate that the verification is mandatory Verified Check this box to indicate that the fields are verified Comments Specify the comments if any In Export LC Initiation process Document Upload feature is not available in all the stages Click proceed to move on to the next stage Its availability in this process is given below Stage Title Function Id Role Doc Callform Exists Upload Ava ilable Not Available View Avail able Not Available Receive Export LC ORDLCAUT Trade Finance Executive TFER OLE Available Available Available Input Details of LC ORDLCENR Trade Finance Executive TFER OLE Available Available Available Verify Details of LC ORDLCRKY Trade Finance Manager TFM ROLE Available Available Available Modify Details of LC ORDLC MOD Trade Finance Executive TFER OLE Avail
4. You will be taken back to the Verification of Details screen Click Exit button to exit the screen The task is then moved to the next activity Step 5 Modify Details of Export LC 29 ORACLE Users belonging to the user role TFEROLE Trade Finance Executive can perform these activities In case of unsuccessful verification you may have to modify few details and revalidate the same Go to the Assigned list in the system The system displays all the assigned activities Click Acquire button adjoining the required task to acquire it The system displays information message as The task was successfully acquired If you have requisite rights double click on the task in your Acquire task list and invoke the following screen You can invoke this screen by typing ORDLCMOD at the top right corner of the Application Toolbar and clicking on the adjoining Arrow button Modify Contract Details pond FE New amp Enter Query Workflow Reference ft Priority Low Apllication Details Application Number Application Branch Application Priority Low Application Category Application Date Application Status Product Code B Contract Branch Operation Code Contract Reference Source Code FLEXCUBE User Reference Source Reference Product Description Product Type Confirmation required UEI Preferences Parties Parties Limits Shipment Documents Tracers Advices STP Details LC Details Currency Custome
5. screen of ORACLE FLEX CUBE Refer the chapter titled Processing a LC Contract in the Letter of Credit User Manual for further details about the other fields in the screen After specifying the required details select the outcome as SUCCESS The process will move to the Input LC Details task Else select the outcome as FAILURE and the process will move to the Inform Issuing Bank task Click the save icon in the tool bar The system displays information message as The task is completed successfully The Workflow Reference Number is xxx Click OK button on this screen You will be taken back to the Establish LC Authenticity screen Click Exit button to exit the screen The task is then moved to the next activity Step 2 Inform Issuing Bank Users belonging to the user role TFEROLE Trade Finance Executive can perform these activities Go to the Assigned list in the system The system displays all the assigned activities Click Acquire button adjoining the Inform Issuing Bank task to acquire it The system displays information message as The task is completed successfully The Workflow Reference Number is xxx 25 ORACLE If you have requisite rights double click on the task in your Acquire task list and invoke the following screen You can invoke Inform Issuing Bank screen by typing ORDLCISB in the field at the top right corner of the Application tool bar and click the
6. Amount Customer Reference Expiry Place Liability Tolerance License Expiry Date Auto Closure Liability Amount Remarks Closure Date Tolerance Text Stop Date Credit Pre Advice Type Amount Pre Advice Date Liability Mode SSS Reference To Pre advice Credit Available With mn Details Dther Details Type of guarantee INCO Term Applicable Rule Guarantee INCO Description Rule Narrative ate of informing Issuing Date of Receipt of Bank Authentication Documents Drafts Commission Charges Settlement Tax Collateral Events Linkage Details Fields MIS Signature Verification dessage Preview Prev Remarks Remarks Audit Here you can view the details of Export LC After verifying the details you can either select Approve Reject or Seek Clarification as the outcome If you have selected the outcome as approved the process will move on to the Advise and Confirm task Similarly if the creation of export LC is rejected the process will be move to the Capture Remarks task and if the verification is not successful the process will be move to the Seek Clarification task Click save icon in the tool bar to save the record The system displays information message as The task is completed successfully The Workflow Reference Number is xxx Click OK button in this screen You will be taken back to the Receive Revised Authentication Details screen Click Exit button to exit the screen The task
7. Contract Branch Operation Code Product Description Contract Reference Source Code FLEXCUBE ProductType User Reference Confirmation required Source Reference UEL Preferences Parties Parties Limits Shipment Documents Tracers Advices STP Details LC Details Currency Customer Issue Date Contract Amount Customer Name Effective Date Positive Tolerance Party Type Tenor Negative Tolerance Dated Expiry Date Max Amount Customer Reference Expiry Place Liability Tolerance License Expiry Date Auto Closure Liability Amount Remarks Closure Date Tolerance Text M Stop Date Credit Pre Advice Type M Amount Pre Advice Date a Liabili Mode Y EackTo Back Reference To Pre advice Credit Available With Details Other Details Type of guarantee INCO Term Applicable Rule Guarantee d INCO Description Rule Narrative Date of informing Issuing Date of Receipt of Bank Authentication Documents Drafts Commission Charges Settlement Tax Collateral Events Linkage Details Fields MIS Signature Verification Message Preview Prev Remarks Remarks Audit The uploaded LC details are reflected in this screen You can input additional details for booking a contract Auto Closure Check this option to indicate that the LC should be automatically closed Pre Advice Pre Advice Date Specify date on which the pre advice was initiated from the adjoining calendar The current date is defaulted as pre advice date if the op
8. Import Export LC Origination Template screen You can this screen by typing ORDLCTEM at the top right corner of the Application Toolbar and clicking on the adjoining Arrow button Import Export LC Origination Template E3 Enter Query Application Details Application Number Application Category Product Code Product Description Product Type LC Details Currency Contract Amount Positive Tolerance Negative Tolerance Max Amount Liability Tolerance Liability Amount Tolerance Text Credit Type Mode Credit Available With Details Other Details Type of guarantee Guarantee Date of informing Issuing Bank Deliver Dispatch of Advice Line 1 Line 2 ii Application Branch Application Date Contract Branch Contract Reference User Reference Source Reference Customer Customer Name Party Type Dated Customer Reference License Expiry Date Remarks Amount Liability INCO Term INCO Description Date of Receipt of Authentication Line 3 Line 4 DE Preferences Parties Parties Limits Shipment Documents Tracers Advices STP Details Message Back To Back LC Application Priority Low Application Status Operation Code Source Code FLEXCUBE Issue Date Effective Date Tenor Expiry Date Expiry Place Closure Date Stop Date Confirmation required Margin Money Applicable SWIFT Message Free Format Text Auto Closure Pre Advice Pre Advice Date Referenc
9. adjoining arrow X New amp Enter Query Workflow Reference Priority Low Apllication Details Application Number Application Branch Application Priority Low Application Category Application Date Application Status Product Code B Contract Branch Operation Code Product Description Contract Reference Source Code FLEXCUBE Product Type User Reference Confirmation required Source Reference WEI Preferences Parties Parties Limits Shipment Documents Tracers Advices STP Details LC Details Currency Customer Issue Date Contract Amount Customer Name Effective Date Positive Tolerance Party Type Tenor Negative Tolerance Dated Expiry Date Max Amount Customer Reference Expiry Place Liability Tolerance License Expiry Date Auto Closure Liability Amount Remarks Closure Date Tolerance Text Stop Date Credit Pre Advice Type 4 Amount Pre Advice Date Liabilit Mode z Y Back To Back LC Reference To Pre advice Credit Available With Details Other Details Type of guarantee INCO Term Applicable Rule Guarantee INCO Description Rule Narrative Date of informing Issuing Date of Receipt of Bank Authentication Documents Draft Commission Charges Settlement Tax Collateral Events Linkage Details Fields MIS Signature Verification a Message Preview Prev Remarks Remarks Andit After informing the issuing bank about the authentication failure you will have to receive revised authentication Select the outcome as
10. bl Margin Money Applicable EDI Preferences Parties Shipment Documents Tracers Advices LC Details Currency Customer Issue Date Contract Amount Customer Name Effective Date Positive Tolerance Party Type Tenor Negative Tolerance Dated Expiry Date Max Amount Customer Reference Expiry Place Liability Tolerance License Expiry Date Closure Date Liability Amount Remarks Stop Date Tolerance Text Credit Type Credit Available With Amount Mode Details Liability Back To Back LC Other Details Type of guarantee INCO Term Applicable Rule Guarantee INCO Description Rule Narrative Regulatory Reporting Details Date of Reporting Name of Regulatory Body Remarks Drafts Commission Charges Settlement Tax Collateral Events Linkage Details Fields MIS Limits Customerinformation Documents Prev Remarks Remarks Audit Here you can view the details captured After successfully verifying the details select the outcome as Verification Approved The process will move to the Retrieve and Verify Details of LC task If the verification has failed for some reason select the outcome as Verification Rejected In this case the process will move to the Modify Details task Click save icon in the tool bar to save the record The system displays information message as The task is completed successfully The Workflow Reference Number is xxx Click OK button in this screen
11. is then moved to the next activity Step 7 Seek Clarification from Issuing Bank Users belonging to the user role TFEROLE Trade Finance Executive can perform these activities If the verification is not successful then you will have to seek clarification from the issuing bank Go to the Assigned list in the system The system displays all the assigned activities Click Acquire button adjoining the Seek Clarification from Issuing Bank task to acquire it The system displays information message as The task was successfully acquired 2n ORACLE If you have requisite rights double click on the task in your Acquire task list and invoke the following screen You can invoke this screen by typing ORDLCSCL at the top right corner of the Application Toolbar and clicking on the adjoining Arrow button Seek clarification from LC issuing bank X E New E Enter Query Workflow Reference Priority Low Apllication Details Application Number Application Branch Application Priority Low Application Category Application Date Application Status Product Code Contract Branch Operation Code Product Description Contract Reference Source Code FLEXCUBE Product Type User Reference Confirmation required Source Reference LEWY Preferences Parties Parties Limits Shipment Documents Tracers Advices LC Details Currency Customer Issue Date Contract Amount Customer Name Effective Date Positive Tolerance P
12. proceed once you receive the revised details The process will move back to the Establish Authenticity stage The system displays information message as The task is completed successfully The Workflow Reference Number is xxx Click OK button in this screen You will be taken back to the Inform Issuing Bank screen Click Exit button to exit the screen The task is then moved to the next activity Step 3 Input LC Details Users belonging to the user role TFEROLE Trade Finance Executive can perform these activities On successful authentication of the details or if the request is received through the SWIFT media you have to capture few details of export LC Go to the Assigned list in the system The system displays all the assigned activities Click Acquire button adjoining the Input LC Details task to acquire it The system displays information message as The task was successfully Acquired 28 ORACLE If you have requisite rights double click on the task in your Acquire task list and invoke the following screen You can invoke this screen by typing ORDLCENR at the top right corner of the Application Toolbar and clicking on the adjoining Arrow button New Enter Query Workflow Reference Priority Low Apllication Details Application Number Application Branch Application Priority Low Application Category Application Date Application Status IM Product Code B
13. web services to process the transaction This process is composed of the following stages Receive Export LC and Establish Authenticity Inform Issuing Bank Input LC Details Verify Details of LC Modify details of Export LC Retrieve and Verify Export LC Details Seek Clarification from Issuing Bank on oa F WN D gt Capture Remarks to Inform Issuing Bank 9 Confirmation Stage 10 Seek Issuing Bank s Approval 11 Create Modify LC Details 12 Store Documents Only users who have procured the relevant access rights can perform activities under a stage 2 ORACLE 2 3 Process Flow Diagram Approve WW Acvisw Legend Computer Aded Numan Task E Syu T ande E Human Te Step 1 Receive Export LC and Establish Authenticity Users belonging to the user role TFEROLE Trade Finance Executive can perform these activities The trade finance executive initiates an Export LC Advising process based on the request received through SWIFT or mail If the media is SWIFT the LC is uploaded into the system automatically However if the medium is through mail the LC is verified for its authenticity ee ORACLE You can invoke Establish LC Authenticity screen by typing ORDLCAUT in the field at the top right corner of the Application tool bar and click the adjoining arrow The screen is displayed below Establish LC Authenticity X E New 3 Enter Query Workflow Reference Priority Low M
14. Apllication Details Application Number Application Branch Application Priority Low M Application Category Application Date Application Status z M Product Code Contract Branch Operation Code Y Product Description opinar latorico Source Code FLEXCUBE Product Type v User aferencs Confirmation required Source Reference TET Preferences Parties Parties Limits Shipment Documents Tracers Advices LC Details Currency Customer Issue Date Contract Amount Customer Name Effective Date Positive Tolerance Party Type Tenor Negative Tolerance Dated Expiry Date Max Amount Customer Reference Expiry Place Liability Tolerance License Expiry Date Auto Closure Liability Amount Remarks Closure Date Tolerance Text M Stop Date Credit Pre Advice Type Y Amount Pre Advice Date x Liabili Mode T REESE OESTE Reference To Pre advice Credit Available With Details Other Details Type of guarantee INCO Term Applicable Rule Guarantee INCO Description Rule Narrative Documents Drafts Commission Charges Settlement Tax Collateral Events Linkage Details Fields MIS Signature Verification Prev Remarks Remarks Audit In this screen you can specify the following details Application Details Application Number System displays the application number Application Category Specify the application category from the adjoining option list Product Select the product from the adjacent option list
15. Customer Reference Expiry Place n Liability Tolerance 0 00 License Expiry Date Auto Closure Liability Amount 100 000 00 Remarks Closure Date 2013 02 10 Tolerance Text None StopDate 2013 01 11 Pre Advice Straight Amount 100 000 00 Pre Advice Date Mode SightPayment gt Liability 100 000 00 Reference To Pre advice Back To BackLC z Credit Available With n Details ther Details Type of guarantee INCO Term Applicable Rule EUCP LATEST VERSIO Guarantee INCO Description Rule Narrative Date of informing issuing Date of Receipt of Bank Authentication Documents Drafts Commission Charges Settement Tax Collateral Events Linkage Details Fields MIS Limits Signature Verification Prev Remarks Remarks Audit Iu ARRANGED At this stage in case of insufficient funds the customer will have to arrange funds outside the workflow Once the customer has arranged for the fund select the outcome as ARRANGED The export LC creation will be confirmed and the process will move to Create Modify details of LC task If the fund is not arranged then select the outcome as NOTARRANGED The process will be moved to the Seek Issuing Bank s Approval task The process will be stagnant in this stage until the fund is arranged Click the save icon in the tool bar The system displays information message as The task is completed successfully The Workflow Reference Number is xxx Click OK button in thi
16. Details Users belonging to the user role TFMROLE Trade Finance Manager can perform these activities In this stage you have to retrieve the export LC details and verify the entire details again To verify the details go to the Assigned list in the system The system displays all the assigned activities Click Acquire button adjoining the Retrieve and Verifying details of LC task to acquire it The system displays information message as The task was successfully acquired 20 ORACLE If you have requisite rights double click on the task in your Acquire task list and invoke the following screen You can invoke this screen by typing ORDLCRTV at the top right corner of the Application Toolbar and clicking on the adjoining Arrow button Retrieve And Verify Details X X New amp Enter Query Workflow Reference Priority Low Apllication Details Application Number Application Branch Application Priority Low Application Category Application Date Application Status Product Code B Contract Branch Operation Code Product Description Contract Reference Source Code FLEXCUBE Product Type User Reference Confirmation required Source Reference IEJ Preferences Parties Parties Limits Shipment Documents Tracers Advices STP Details C Details Currency Customer Issue Date Contract Amount Customer Name Effective Date Positive Tolerance Party Type Tenor Negative Tolerance Dated Expiry Date Max
17. Existing Limits screen Click Exit button to exit the screen The task is then moved to the next activity Arrange for Funds Users belonging to the user role CBRROLE Correspondent Bank Relation can perform these activities Go to the Assigned list in the system The system displays all the assigned activities Click Acquire button adjoining the Arrange for Limits task to acquire it The system displays information message as The task was successfully acquired anlo ORACLE If you have requisite rights double click on the task in your Acquire task list and invoke the following screen You can invoke this screen by typing ORDLCALM at the top right corner of the Application Toolbar and clicking on the adjoining Arrow button Arrange For Limits Save 4 Hold E E Low T Arrange Limit ProdudCode OF10 B Contract Branch 018 Operation Code Advice Contract Reference 0180F 10130100013 Source Code FLEXCUBE User Reference 0180F1013010001 Confirmation required Source Reference 0180F1013010001 Product Description Export LC with Adding C Product Type Export X Blocs Parties Parties Limits shipment Documents Tracers Advices LC Details Currency GBP Customer 018005608 issue Date 2013 01 10 Contract Amount 100 000 00 Customer Name Patchset12 1 Effective Date 2013 01 10 Positive Tolerance Party Type BEN Tenor 1D Negative Tolerance Dated Expiry Date 2013 01 11 Max Amount 100 000 00
18. LC This involves the following steps e Retrieve the details of LC and check for limits e Arrange for funds if insufficient human task which will happen outside the flow e Confirm or not confirm and pass the result to parent process 2 4 Process Flow Diagram Yes No Legend Computer Aided Human Task C System Task C Human Task 2 Retrieve LC Details and Check Existing Limit Users belonging to the user role CBRROLE Trade Finance Executive can perform these activities anig ORACLE 2 6 Go to the Assigned list in the system The system displays all the assigned activities Click Acquire button adjoining the Retrieve LC Details task to acquire it The system displays information message as The task was successfully acquired If you have requisite rights double click on the task in your Acquire task list and invoke the following screen You can invoke this screen by typing ORDLCELC at the top right corner of the Application Toolbar and clicking on the adjoining Arrow button Retrieve and check existina limits X E New 3 Enter Query Workflow Reference Priority Low Apllication Details Application Number Application Branch Application Priority Low Application Category Application Date Application Status Product Code B Contract Branch Operation Code Product Description Conad Reference Source Code FLEXCUBE Product Type User Reference Confirmation requi
19. ORACLE Export LC Advice User Guide Oracle FLEXCUBE Universal Banking Release 12 0 2 0 0 Part No E49740 01 September 2013 Export LC Advice User Guide September 2013 Oracle Financial Services Software Limited Oracle Park Off Western Express Highway Goregaon East Mumbai Maharashtra 400 063 India Worldwide Inquiries Phone 91 22 6718 3000 Fax 91 22 6718 3001 www oracle com financialservices Copyright 2007 2013 Oracle and or its affiliates All rights reserved Oracle and Java are registered trademarks of Oracle and or its affiliates Other names may be trademarks of their respective owners U S GOVERNMENT END USERS Oracle programs including any operating system integrated software any programs installed on the hardware and or documentation delivered to U S Government end users are commercial computer software pursuant to the applicable Federal Acquisition Regulation and agency specific supplemental regulations As such use duplication disclosure modification and adaptation of the programs including any operating system integrated software any programs installed on the hardware and or documentation shall be subject to license terms and license restrictions applicable to the programs No other rights are granted to the U S Government This software or hardware is developed for general use in a variety of information management applications It is not developed or intended for use in any inherent
20. The adjoining option list displays all valid import LC products maintained in the category You can select the appropriate one Click the P button The relevant details associated with the product linked to the LC advised are populated in the respective fields such as the contract and user reference numbers Product details are defaulted to the contract screen Product Description System displays the description of the selected product code Product Type The type of product gets displayed here from the product screen specifying if the product is of type import export or revolving or non revolving oe ORACLE An arrangement in which the continuing availability of the LC revolves upon shipment and or presentation of documents and not upon specific amendment is known as a Revolving LC Following are the product types e Import e Export e Guarantee e Standby e Shipping Guarantee Application Branch System displays the current branch code Application Date System displays the application date here Contract Branch System displays the current logged in branch here However you can specify another branch code for the contract from the adjoining option list Contract Reference The Contract Reference Number identifies a contract uniquely It is automatically generated by the system for each contract This number is generated once you click the P button adjacent the contract reference field User Reference The con
21. able Available Available Retrieve and Verify LC ORDLCRTV Trade Finance Manager TFM ROLE Available Available Available Seek Clarifica tion from Issu ing Bank ORDLCSCL Trade Finance Executive TFER OLE Available Available Available 2 22 ORACLE Doc Upload Ava View Avail Stage Title Function Id Role Callform ilable Not able Not Exists Available Available Inform Issuing ORDLCISB Trade Available Available Available Bank Finance Executive TFER OLE Retrieve LC ORDLCELC CBRROLE Available Available Available Details Arrange for ORDLCALM CBRROLE Available Available Available Funds and Confirmation Stage Sub Process Corre Available Available Available LC Confirma spondent tion Bank Rela tion CBR ROLE Seek Issuing ORDLCSAA Trade Available Available Available Bank s Finance Approval Executive TFER OLE Capture ORDLCIBK Trade Available Available Available Remarks to Finance inform Issuing Executive bank TFER OLE Create Export ORDLC ADMIN Available Available Available LC in FLEX MCR ROLE CUBE Store Docu ORDST Trade Available Available Available ment DOC Finance Executive TFER OLE 2 23 ORACLE 2 7 Viewing Import Export LC Origination Template After saving the LC process you can query the existing details using
22. accomplish go to the Assigned list in the system The system displays all the assigned activities Click Acquire button adjoining the Capture Remarks to inform Issuing bank task to acquire it The system displays information message as The task was successfully acquired ale ORACLE If you have requisite rights double click on the task in your Acquire task list and invoke the following screen You can invoke this screen by typing ORDLCIBK at the top right corner of the Application Toolbar and clicking on the adjoining Arrow button LAC Message EXNew E3 Enter Query Document Number Customer Name Module Address Customer Media Location Node Form ADV az Date Copies External Reference No Hoa E Test Word Required Running Number Contract Reference 28 TAGS es Import File e Message SwiftMessage Free Format Text Server e Input By Authorized By Modification L Authorized Date Time Date Time Number L In this screen capture the following details Reference No Specify a reference number for capturing the message Media Specify the media through which you want to capture and send message to Issuing bank You can also select the media from the adjacent option list The list displays the following options e SWIFT e Message e Free Text Based on the media selected you can capture the message to be informed the issuing bank in the bel
23. arty Type Tenor Negative Tolerance Dated Expiry Date Max Amount Customer Reference Expiry Place Liability Tolerance License Expiry Date Auto Closure Liability Amount Remarks Closure Date Tolerance Text X Stop Date Credit Pre Advice Type Amount Pre Advice Date Liabili More M T Back To BackLC Reference To Pre advice Credit Available With GEO Details Other Details Type of guarantee INCO Term Applicable Rule Guarantee M INCO Description Rule Narrative Documents Drafts Commission Charges Settlement Tax Collateral Events LinkageDetails Fields MIS Signature Verification Prev Remarks Remarks Audit After receiving the clarification from the issuing bank select the outcome as Proceed The process will move to the Retrieve and Verify Details of LC task Click the save icon in the tool bar The system displays information message as The task is completed successfully The Workflow Reference Number is xxx Click OK button in this screen You will be taken back to the Seek Clarification from LC Issuing Bank screen Click Exit button to exit the screen The task is then moved to the next activity Step 8 Capture Remarks to Inform Issuing Bank Users belonging to the user role TFEROLE Trade Finance Executive can perform these activities You have to inform the issuing bank if the creation of the export LC is rejected For this you have to specify the reason for rejecting To
24. cription Product Type Confirmation required Main Preferences Parties Parties Limits Shipment Documents Tracers BRUG STP Details Advice Details 1 0f 1 o Advice Name Party Type Party Id Party Name Medium Priority Suppress Charges 1 High Free Format Text Details 1 0f 1 E Free Format Text Code Single Text m D Documents Drafts Commission Charges Settlement Tax Collateral Events Linkage Details Fields MIS Signature Verification Message Preview Prev Remarks Remarks Audit outcome NN Refer to the chapter titled Processing a LC Contract in the Letter of Credit User Manual for further details about the fields tabs and buttons in the screen Message Confirmation Required Check this box to indicate that the customer s confirmation for the previewed message or advice is required before the contract is authorized If you check this box the contract will not be moved to the authorization stage until you check the box message Confirmation Received Instead the contract will be moved to an interim stage Awaiting Customer Instructions Message Confirmation Received Check this box to indicate the customer s confirmation has been received for the previewed message or advice If you have checked the box Customer Confirmation Required then this field becomes active When you receive the customer s confirmation you can check this box is ORACLE Once you save the
25. e To Pre advice Applicable Rule Rule Narrative Date of seeking Clarification Date of Seeking Approval SDN Check Details SDN Result m x m Remarks Documents Drafts Commission Charges Settlement Tax Collateral Events LinkageDetails Fields MIS Limits Specify the Application number to view the existing records through this screen Users belonging to any kind of role can perform this activity 2 24 ORACLE C CSDDOCVY 2 19 L LCDTRO10 2 3 0 ORDLCALM osii 2 16 ORDLCAUT 2 3 ORDLCELC 2 15 ORDLCENR 2 7 ORDLCIBK 2 13 ORDLCISB 2 6 3 Function ID Glossary ORDLCMCR 2 18 ORDLCMOD 2 10 ORDLCRKY 2 9 ORDLCRTV 2 11 ORDLCSAA 2 17 ORDLCSCL 2 12 ORDLCTEM 2 24 ORDSTDOC 2 18 T TEEROLE eee 2 2 TFMROLE 2 9 ORACLE
26. eration is Pre advice LC however you can change to an earlier date Note Modifications are not allowed after first authorization Reference to Pre advice Specify reference to the pre advice if any generated for the LC contract A pre advice is a brief advice of documentary credit sent by the Issuing Bank to the Advising Bank This is to be followed by the LC instrument that contains all the details of the LC It notifies the recipient that the named buyer has opened an LC for a specified amount on a named seller beneficiary eT ORACLE 2 3 1 Note Modifications are not allowed after first authorization Refer the chapter titled Processing a LC Contract in the Letter of Credit User Manual for further details Note For incoming MT700 message if the message type is Business Task the MT700 Export LC Initiation business task will be available at this stage Click the STP Error Details but ton to view the details of the STP error Advices Tab Click Advices tab to specify the letter of credit advice details Contract Details E New E3 Enter Query Workflow Reference Priority Low Apllication Details Application Number Application Branch Application Priority Low Application Category Application Date Application Status Product Code Contract Branch Operation Code Contract Reference Source Code FLEXCUBE User Reference Source Reference Product Des
27. losure Date Tolerance Text Stop Date Credit Pre Advice Type Amount Pre Advice Date Liabili Mode i TUUS Reference To Pre advice Credit Available With ISSUE Details Other Details Type of guarantee INCO Term Applicable Rule Guarantee INCO Description Rule Narrative Date of informing Issuing Date of Receipt of Bank Authentication Documents Drafts Commission Charges Settlement Tax Collateral Events Linkage Details Fields MIS Signature Verification Message Preview Prev Remarks Remarks Audit Step 12 Store Documents Users belonging to the user role TFEROLE Trade Finance Executive can perform these activities You have to store the documents received from the issuing bank Go to the Assigned list in the system The system displays all the assigned activities Click Acquire button adjoining the Store Documents task to acquire it The system displays information message as The task was successfully acquired If you have requisite rights double click on the task in your Acquire task list and invoke the following screen You can invoke this screen by typing ORDSTDOC at the top right corner of the Application Toolbar and clicking on the adjoining Arrow button X Store Documents E New E3 Enter Query Workflow Reference Priority Low Application Category Application Branch Date Application Number Application Status Document Storage Priority Low Acc
28. ly dangerous applications including applications that may create a risk of personal injury If you use this software or hardware in dangerous applications then you shall be responsible to take all appropriate failsafe backup redundancy and other measures to ensure its safe use Oracle Corporation and its affiliates disclaim any liability for any damages caused by use of this software or hardware in dangerous applications This software and related documentation are provided under a license agreement containing restrictions on use and disclosure and are protected by intellectual property laws Except as expressly permitted in your license agreement or allowed by law you may not use copy reproduce translate broadcast modify license transmit distribute exhibit perform publish or display any part in any form or by any means Reverse engineering disassembly or decompilation of this software unless required by law for interoperability is prohibited The information contained herein is subject to change without notice and is not warranted to be error free If you find any errors please report them to us in writing This software or hardware and documentation may provide access to or information on content products and services from third parties Oracle Corporation and its affiliates are not responsible for and expressly disclaim all warranties of any kind with respect to third party content products and services Oracle Corporation and i
29. ory through the Documents screen Click Documents button to invoke this screen Documents Et Advices Checklist Document Upload 1 Of 1 7 Document Category Document Reference x Document Type Remarks Ratio Upload Upload View Here you need to specify the following details Document Category Specify the category of the document to be uploaded Document Reference The system generates and displays a unique identifier for the document Document Type Specify the type of document that is to be uploaded Upload Click Upload button to open the Document Upload sub screen The Document Upload sub screen is displayed below Document Upload Document Path Browse In the Document Upload sub screen specify the corresponding document path and click the Submit button Once the document is uploaded through the upload button the system displays the document reference number View Click View to view the document uploaded 20 ORACLE 2 6 1 1 Advise Tab Click on the Advise tab to invoke the following screen Documents 1 0f 1 ReportName Attribute Template Attribute Format Attribute Locale View You can specify the following details Report Name System displays the name of the report Attribute Template System displays the Attribute Format Select the format of the attribute
30. ount Details Storage Details Customer No Storage Reference Customer Name Place of Storage Customer Account Branch Date of Storage Account Number Time of Storage Document Prev Remarks Remarks Audit In this screen the following information can be stored 2 18 ORACLE LC Details The following customer information is displayed e Contract reference number e Customer name e Customer number Storage Details Capture the following storage details in this section Storage Ref Number Specify the storage reference number Place of Storage Mention the place where the document is stored Date of Storage Capture the date of storing the documents Time of Storage Specify the time of storing the documents export LC documents Select the action PROCEED in the textbox adjoining the Audit button in this screen and save the record by clicking the save icon in the tool bar The system displays information message as The task is completed successfully The Workflow Reference Number is xxx Click Ok button You will be taken back to the Store Documents screen Click Documents button to view the documents stored The following screen is displayed View Documents Di New Document Verification E Document Code Document Description ay ORACLE 2 6 1 Capturing Document Details You can capture the customer related documents in central content management reposit
31. ow section of the screen On selecting the media the name and address of the customer maintained in the Customer Address Maintenance screen is displayed Location Specify the location of the issuing bank You can also select the location from the adjacent option list Node Specify the node for routing the message You can also select the node from the adjacent option list The list displays all the nodes maintained in the system Form Specify the forms uploaded while creating the Export LC You can also select the form from the adjacent option list The list displays all the forms maintained in the system Copies Specify the number of copies of the documents Hold Check this option if the Export LC is kept on hold Test Word Required Check this option if a test word is required from the issuing bank 2 3 ORACLE After capturing the remarks to inform issuing bank select the outcome as Proceed The process will move to the Store Documents task Click the save icon in the tool bar The system displays information message as The task is completed successfully The Workflow Reference Number is xxx Click OK button in this screen You will be taken back to the Capture of FFT screen Click Exit button to exit the screen The task is then moved to the next activity Step 9 Confirmation Stage Before creating an export LC contract you have to check the available limits and confirm the
32. r Issue Date Contract Amount Customer Name Effective Date Positive Tolerance Party Type Tenor Negative Tolerance Dated Expiry Date Max Amount Customer Reference Expiry Place Liability Tolerance License Expiry Date Auto Closure Liability Amount Remarks Closure Date Tolerance Text Stop Date Credit Pre Advice Type Amount Pre Advice Date Liability Mode F Reference To Pre advice E Credit Available With Back To Back LC Details Other Details Type of guarantee INCO Term Applicable Rule Guarantee INCO Description Rule Narrative Date of informing Issuing Date of Receipt of Bank Authentication Documents Drafts Commission Charges Settlement Tax Collateral Events Linkage Details Fields MIS Signature Verification ES Message Preview Prev Remarks Remarks Audit oc ANN EH In this screen you can modify the editable fields After modify the required details select the outcome as Proceed and click save icon in the tool bar The process will move back to the Verify Details of Export LC task Click save icon in the tool bar to save the record The system displays information message as The task is completed successfully The Workflow Reference Number is xxx Click the OK button in this screen You will be taken back to the Modify Contract Details screen Click Exit button to exit the screen The task is then moved to the next activity Step 6 Retrieve and Verify Export LC
33. record after checking this box the system will move the contract to the authorization stage After specifying the required details select the outcome as PROCEED The process will move to the Verify Details of Export LC task Click the save icon in the tool bar The system displays information message as The task is completed successfully The Workflow Reference Number is xxx Click OK button in this screen You will be taken back to the Enrich Contract Details screen Click Exit button to exit the screen The task is then moved to the next activity Step 4 Verify Details of LC Users belonging to the user role TFMROLE Trade Finance Manager can perform these activities Go to the Assigned list in the system The system displays all the assigned activities Click Acquire button adjoining the Verify Details of LC task to acquire it The system displays information message as The task was successfully acquired If you have requisite rights double click on the task in your Acquire task list and invoke the following screen You can invoke this screen by typing ORDLCRKY at the top right corner of the Application Toolbar and clicking on the adjoining Arrow button 4 Contract Details X E New 3 Enter Query Workflow Reference Priority Low Product Code B Contract Reference Operation Code Product Description UserReference Source Code FLEXCUBE Source Reference Product Type ot
34. red Source Reference UEU Preferences Parties Parties Limits Shipment Documents Tracers Advices LC Details Currency Customer Issue Date Contract Amount Customer Name Effective Date Positive Tolerance Party Type Tenor Negative Tolerance Dated Expiry Date Max Amount Customer Reference Expiry Place Liability Tolerance License Expiry Date Auto Closure Liability Amount Remarks Closure Date Tolerance Text Stop Date Credit Pre Advice Type Amount Pre Advice Date Mode Liability Reference To Pre advice Credit Available With Back To Back LC Details Other Details Type of guarantee INCO Term Applicable Rule Guarantee INCO Description Rule Narrative Documents Drafts Commission Charges Settlement Tax Collateral Events Linkage Details Fields MIS Signature Verification a Prev Remarks Remarks Andit In this stage the LC Contract details are retrieved and checked for the limit level If the required level is available select the outcome as SUFFICIENT The process will move to the Create Modify details of LC task Similarly if the limit is insufficient then select the outcome as NOTSUFFICIENT The process will move to the Arrange for Funds stage Click the save icon in the tool bar The system displays information message as The task is completed successfully The Workflow Reference Number is xxx Click OK button in this screen You will be taken back to the Retrieve and Check
35. s screen You will be taken back to the Arrange for Limits screen Click Exit button to exit the screen The task is then moved to the next activity Step 10 Seek Issuing Bank s Approval Users belonging to the user role TFEROLE Trade Finance Executive can perform these activities You will have to seek the issuing bank approval if the LC is not conformed Go to the Assigned list in the system The system displays all the assigned activities Click Acquire button adjoining the Seek Issuing Bank Approval task to acquire it The system displays information message as The task was successfully acquired 46 ORACLE If you have requisite rights double click on the task in your Acquire task list and invoke the following screen You can invoke this screen by typing ORDLCSAA at the top right corner of the Application Toolbar and clicking on the adjoining Arrow button seek Approval for advising export LC E New amp Enter Query Workflow Reference Priority Low Apllication Details Application Number Application Branch Application Priority Low Application Category Application Date Application Status Product Code B Contract Branch Operation Code Product Description Contract Reference Source Code FLEXCUBE User Reference Confirmation required Product Type Source Reference WEI Preferences Parties Parties Limits Shipment Documents Tracers Advices STP Details LC Details Currency
36. ter the LC confirmation the export LC contract is automatically created in the system and a reference number is created for the same You can use this reference number for further references The data captured at the input stage are reflected in the Letter of LC Contract screen Users belonging to the user role ADMINROLE Trade Finance Executive can perform these activities You can view or modify the details of the contract in the Letter of LC Contract screen 2 ORACLE You can invoke this screen by typing ORDLCMCR at the top right corner of the Application Toolbar and clicking on the adjoining Arrow button Create LC Contract New amp Enter Query Workflow Reference Priority Low Apllication Details Application Number Application Branch Application Priority Low Application Category Application Date Application Status Product Code B Contract Branch Operation Code Product Description Contract Reference Source Code FLEXCUBE Product Type User Reference Confirmation required Source Reference TE Preferences Parties Parties Limits Shipment Documents Tracers Advices STP Details LC Details Currency Customer Issue Date Contract Amount Customer Name Effective Date Positive Tolerance Party Type Tenor Negative Tolerance Dated Expiry Date Max Amount Customer Reference Expiry Place Liability Tolerance License Expiry Date Auto Closure Liability Amount Remarks C
37. tion This manual is designed to help you quickly get acquainted with the workflow and features of Letter of Credit contract used for a trade transaction in Oracle FLEXCUBE Audience This manual is intended for the following User User Roles Role Function Corporate Customer Service Collection of applications Executive Trade Finance Executive Updation of details of contracts Trade Finance Manager Verification and authorization of contracts Compliance Executive Performance of compliance details of all parties in a contract Compliance Manager Verification of compliance check carried out by Compliance Executive Documentation Accessibility For information about Oracle s commitment to accessibility visit the Oracle Accessibility Program website at http www oracle com pls topic lookup ctx acc amp id docacc Abbreviations The following abbreviations are used in this User Manual Abbreviation Description LC Letter of Credit TFE Trade Finance Executive Organization This manual is organized into the following chapters About this Manual gives information on the intended audience It also lists Chapter 1 he the various chapters covered in this User Manual Export LC Advising Process provides a basic understanding of the work Chapter 2 flow and its features It also explains the process of updating and main taining LC contracts 1 1 ORACLE
38. tract reference number is defaulted to the user reference number field on clicking the product default P button The user is allowed to modify the details Source Reference The contract reference number is defaulted to the user reference number field on clicking the product default P button The user is allowed to modify the details Application Priority Select the priority for the creating export LC from the adjoining drop down list This list displays the following options e Low e Medium e High Application Status System displays the status of the application Operation Code The operations that you can perform on an LC are determined by the type of LC being processed The operation that you specify will determine the accounting entries that are passed and the messages that will be generated You can select an operation from the option list available The type of operation that you can perform on an LC has been listed below e Open an import LC or guarantee e Open and confirm an import LC e Pre advice an export LC e Advice an export LC e Advice and confirm an export LC ORACLE e Confirm an export LC e Advice a guarantee e Import LC with pre advice Source Code System displays the source code However you can edit this if required Confirmation Required Check this box if you require confirmation for booking the Export LC Note This screen is identical to the Letters of Credit Contract Input
39. ts affiliates will not be responsible for any loss costs or damages incurred due to your access to or use of third party content products or services Contents Prefate ons nasterio iom ente Sail DLP bua tetrules t Denier 1 1 Wes dnttoduction cd ie PERO ER Aba M e eb Pe Fo e Leite 1 1 12 Audience ache etie e ta dert Re die at less 1 1 1 38 Documentation Accessibility esssseeeennn enne 1 1 1 4 ADDEOVIALIOTIS ocior cett d eee eere ge ER reta dae Re Rhe anaes 1 1 1 5 OrganlZatlon i err BUD emn uda 1 1 1 60 Related Documents rrenaren nea E EEEE EE and nna iua 1 2 T1 Glossary oL 160n8 oo ooo Een S Oh RO de demie deti 1 2 Export LC Advising Process cene one co erre dre te te titt eee 2 1 2 1 nttoductlOn ett ads ae OG ombre tns 2 1 2 2 Stages in Export LC ISSUANCE 0 eee cece eter nnm eene eren 2 1 2 3 Process Flow Diagrat cod tte P Dg to E ER Ee D E t dus 2 2 2 3 1 AdviGes Tab iius edi C EOD DEED EUR nda 2 8 2 4 Process Flow Diagram idee aede De Ee dil ted 2 14 2 5 Retrieve LC Details and Check Existing Limit esse 2 14 26 Arrange for Funds eH Le E et RR eek ae qe ee ca pe ea DR ETE ee 2 15 2 6 1 Capturing Document Details essen 2 20 2 7 Viewing Import Export LC Origination Template ssssssse 2 24 Function ID Glossary uoo ut iscnd ud et eee 3 1 1 1 1 2 1 3 1 4 1 5 1 Preface Introduc
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