Student Data – Secondary User Manual October 18, 2007
Contents
1. Jao 7 peca o 0021 Work Exper Educ feao wot Pp sool 7 10765 Heatthicareers __ r1eWvaldez Whai Ct 4 0012 weint tng fersen T b a a a soo w I so jw JA A 2 oz14 Economicscp s34haiard CC OO Js J A A 2 0304 Engiishi2cP 816 Thatcher p 500 s JA H A 3 0304 English 12CP___ 636 Goode jso esj a a a 3 0011 Physicaled 722 A B Be soo se f 4 0011 Physicaled 701 500 a g a 4 0304 Englishi2cP 816 Th ce Ic jso S _ a a a 4 jovoa cmicscp 855 o jso Sl a a a 5 os660 PhysicsCp 610 ce jc soo s f a ee B a g Academic GPA Total GPA Credit Att and Cmpl Class Rank and Size eer AA 1 6667 1 6667 awy 1 8000 1 6000 30 00 30 00 of p C Red Flag LOCATE UPDATE C Print Preview OTHER To add information to the Grades form click the mouse on the Add button A black arrow will display in the gray box to the left of the form Type the data into the field and press Tab to the fields selected Press Enter Student Data Secondary User Manual SEC10 43 Page 44 Aeries Student Information System TRANSCRIPT The Transcript form will display all history for the courses grades credits attempted and credits completed The right side of the form displays various GPA calculations A Student Transcript O2. eagle aeries SOFTWARE Student Information System Student Data Secondary User Manual October 18 2007 The Student Data form is utilized to add update and display demographic information for each student enrolled at a school site This program can be setup for an individual school site or for a District that can transfer students between school sites A District can utilize the District Student Locator form to verify a student is not enrolled at another school The District Student Locator form minimizes the possibility of a student being enrolled at more than one school site ACTIVE STUDENTS 2007 2008 Eagle High School Basic Student Data STU Other Student Data STU Secondary Student Data 55D l Mickle Naime Pe ernmniD No Sex Grade Birthdate 1122396823 F 41 9107 1991 a EE E E Fathers Work Extn Mothers Work Extn Name Addr Ver iw WA Abrahim an Ga 555 1592 p 01012005 State Ziy Gre Interdist Transfer District TANN Fea 7 Su R Schi Enter Dt Dist Enter Dt Leave Date Tag i E 012007 11 01 2007 i aoi Number Name Locker Res Schl LastSchl NextSchl NextGrd NextTech NextTrk 674 z Houser oz E E or ES 1 Sched d EEEE EEEE User 1 User 1 E i E User User Users Usera Userin Farr i i z 10 Check Show p Status Inactives 1 Attendance R Suppemewa 3 Medical 4 Discipline Siblings amp Contacts V Ouick Con pacia Emezi iba eta guon
3. At the bottom of the form additional buttons display These buttons can be utilized to access various forms with student information This information can be updated or displayed without leaving the Student Data form From within each of these forms indicators can be set that will highlight the button in red This indicates to the user that there is crucial information on file for this student Student Data Secondary User Manual SEC10 1 Page 2 Aeries Student Information System TO DISPLAY STUDENT DATA 6 Select Student from List i X The Locate options can be used to select a particular student to be displayed on the form To use the Get option click the mouse on the Get button A small window will display Type the student number in the Student field or type the last name of the student in the text box Locate the correct student in the list below or type a partial last name to start Or TAB to Student to input Cancel number Press Enter or click on OK to get that student Refresh List Click here for list Student Studenti csisiD fib bot PUET O O O b The first student containing these letters will display If the desired student displays click the mouse on the OK button If the student is not the one desired an alphabetical listing is also available Click the mouse on the arrow to the right of the text box and a listing will display starting
4. a The following is the Immunization form accessible by clicking the mouse on the Tab E Medical i Oj x 2007 2008 screaming Eagle High School 10 19 2007 Stu Last Name First Name Al Perm ID No Birthdate Sex Grade E Track Status Age Mi 1 Abbott Alkan lu 90522772 11171989 M 12 Parent quardian Birth Ci State Country Health Problems LastSchl Home Phone Mm A Abbott Eagle Rock CA jus 0 777 555 9448 Medical Medical History Immunization Hearing Vision Other Scoliosis Other Immunization Dental POLIO 6 75 1986 10 13 1988 11 17 1988 1 19 1989 E DTP 10 13 1988 11 17 1988 1 19 1989 1 18 1990 9 03 7001 jj mMR 5 11 1989 9 03 2001 DTP Boost jj mef EF ee 2 HEPB 8 25 1988 10 13 1988 5 11 1989 eae Hl es 2 eee CHESTXRAY sNormal Abnormal so PHYSICAL Waiver any pos Neg Tyne Se TB SKIN TEST 903 2001 907201 x Po i O o f CCL CP OE SS Records other O O 2 immun Records ReqmtsMet A x 5 15 2003 StatusB Exemptions c o f Ef Backward cet forward pelea Student Data Secondary User Manual SEC10 24 Page 25 Aeries Student Information System The following is the Hearing form accessible by clicking the mouse on the Tab iol x1 2007 2008 screaming Eagle High School 10 19 2007 Stu Last Name First Name Al Mi Perm ID No Birthdate Sex Grade Track Status Age 1 Abbott fanan J 590522772 11 11 1989 Mm Parent guardian
5. 555 9448 Medical Medical History Immunization Hearing Vision Other Scoliosis Other Immunization Dental Exam Date Grd Age Scrn PF Dr Visible Treatment Waiver pe Date Refer Fillings Cavities Treated eo Ds Cs a a e Last Name Initials me l ee E B B E p Record 14 4 j 1 r r of 1 Print Preview Backward cet forward ana change peite G pied ma Student Data Secondary User Manual SEC10 27 Page 28 Aeries Student Information System DISCIPLINE The Assertive Discipline form is used to store information for a student that has violated the schools rules Detention or demerits can be stored along with the description of the violation and teacher involved A Assertive Discipline ADS ioj x 2007 2008 Screaming Eagle High School 10 3 2007 Stur Last Name First Name Al Middle Name Perm ID No Birthdate Sex Grd Prog Trk Status 1 Abbott Allan James 1590522772 11 11 1989 mM 12 E Hi E Parentiquardian AreaTelephone Fathers Work Extension Mothers Work Extension M M A Abbott 777 555 9448 777 355 7537 Date Code Description Other Codes Violations 3 04 2008 38 Behavior Disruptive 5 4890 45 Disposition Pilcmnt Result Referral Ta 1002 2003 91 Peer Counseling SUS H J Taylor ai lt lt Add Hew Record gt gt D Hours Stan Date End Date Return Date Rtn Status SusTg Demerits 1 0 00 3 07 2008 3 07 2008 3 0
6. 840 B3 33 203 2 S MTWTF 0704 CricsCp _ X Cooper 624 M 3 Y MTUTF 0011 _ Physicaled_ X Ward Gym 19 IMTWTF 0304 English 12CP____ 8 Thatcher 816 of Y MTWTF 0660 PhysicsCp X Alvarado 610 6 a a ee a a ee ia es a Pe E 4 A K Ss a C Red Flag LOCATE C Show Available UPDATE Sections View Only Current Term OTHER Sort by Term acinar ce Eaa aca J canoe J vote f f ern can smen J resore To add information to the Class Schedule form click the mouse on the Add button A black arrow will display in the gray box to the left of the form Type the data into the field and press Tab to the fields selected Press Enter Student Data Secondary User Manual SEC10 42 Page 43 Aeries Student Information System GRADES The Grades form will display all courses that each student is currently enrolled in and any grades that have been entered for each mark ini xl 2007 2008 Screaming Eagle High School 10 19 2007 StuF Last Hame First Name Al MI PermiD Ho Birthdate Sex Grd ProgTrk Counselor Number Name Ta 1 Abbott Allan a 1590522772 1171171989 Mm 12 z708 E Hote You are currently using the highlighted mark Click on Field Headings to turn tabstops On and Off 1st 2nd SEM ist 3rd h SEM 2nd Per Crs ID Course Tch Teacher OTR OTR EZM SEM OTR OTR EXM SEM Cred Cit WH Abs Comments Po porz Weignttma __ ro2 sanders Bep
7. A Abrahim SE 777 555 1592 Jo101 2005 manngi Soran State zipe ipn GridCd Interdist Transfer District eE TUEN Schi Enter Dt Dist Enter Dt Leave Date Tag prez favor2o07 fiior2007 gE Counselor Number Mame Locker Res Schl LastSchl NextSchl NextGrd NextTch Nextirk 674 Houser H l I 10 ce odfa o A Arrow orng Hm Lng Lan i 1 AtP SchedGrp Red Rel ParEd B Bridges L 022 L Pen at eT muti J 4 gt Charter Oa er User Users e User6 User Users Users mE Si amily p Referred to A Af if l A 810 Expelled Adult Educa a Graduated Salihit 2 Supplemental 3 Medical 4 Discipline SSiblings 6 Con Tress Acaena paa l as pare Type an into the Tag field The N Grd field MUST contain the same grade as the Grade field for the upcoming school year Type the grade into the N Grd field and press Enter The student will now be entered into this year s database as pre enrolled and is inactive in the current year s file When the new year database is created this student will roll over into the new year file with the same grade level entered in the Grade field NOTE DO NOT add pre enrolled students into the attendance table Student Data Secondary User Manual SEC10 12 Page 13 Aeries Student Information System CHANGE Use the Locate options to display the student selected Click the STUDENT mouse on the Change button The cursor will autom
8. FRM Free and Reduced CHF Conference HO Height Weight Other IMM lt VIS visitation HSE Healthy Start Events CON Contacts LAF Lang Assess FLOSEM LAC CSE Calif Special Education LAS Lang Assess Scores LAC CSS Special Ed Suspensions CSE RIN Rejoinders SUP FEE Fees and Fines WEE WEE Users HIS Course History WPT Work Permits SUP IMM Immunizations Standards Based Histon SUP HRH Hearing IMM Letter Log SUP MED Medical Data IMM MHS Medical History IMM SCO Scoliosis IMM YSN Vision IMM CTS College Test Scores SUP Sort Tables By CopyOrder Table Code Include Required Table in Sort Order The table will now be listed in the Tables Transferred column and will be hi lited After all tables have been selected or de selected click the mouse on the Exit button g Update Tables To Copy Choose the Tables you wish to copy when transferring a student Tables HOT Transferred Tables Transferred Special Ed Sernices CSE scoliosis CSI Special Ed Infant Data CSE Vision CSA Special Ed At Assess CSE College Test Scores FRM Free and Reduced Physical Fitness HO Height Weight Other IMM Testing Data HSE Healthy Start Events STAR Cluster Scores LAF Lang Assess FLOSEM LAC Language Assessment LAS Lang Assess Scores LAC Actnaties and Awards RIN Rejoinders SUP Authorizations WEE WEE Users Interventions WPT Work Permits SUP Retentions SBH Standards Based Histon SUP Record Access Log Secondary Student Data Special Pr
9. Reason 12 fN N I Y fio m 0 Annual Date Trinn Date TchrHum Teacher Name 1130 2004 11 30 2006 730 Velasquez sd Coded Code CodesS Coded Codes Code Code Coded Code Code10Code11Code12 Other Date TE r r r T amp r r ka r a r C Red Flag LOCATE UPDATE OTHER Backwara cet forward JY ace change f pere To add information to the Special Education form click the mouse on the Change button The cursor will display in the SELPA field Press Tab to the field selected and enter data into the field Press Tab to the other fields selected When complete press Enter Student Data Secondary User Manual SEC10 37 Page 38 Aeries Student Information System LANGUAGE The Language Assessment form is used to store all language ASSESSMENT assessment information and test history H Language Assessment Data l ioj x 2007 2008 Screaming Eagle High School 10 19 2007 Last Name First Name Al M1 Perm ID Ho Sex Grd Prog Track B Age Birthdate mLang LangFlu E ome z M 1 Abbott Allan lJ 1590522772 mM 12 a7 11 11 1989 General jam Test Test History Other Tests Waivers CSS Functions Birth Ci ic m Count Useri User Users User4 Users EngLangProt Eaqle Rock Ica Jus J A Tests TestDate Test Hame ListenScilv Speak Scy ReadScilvy WriteSciLy Comp scly Orals5scly LangDes Eng 0 0 T 0 0 0 o 0 o o 0 0 span of of of of of of of of of of of of
10. button Student Data Secondary User Manual SEC10 46 Page 47 Aeries Student Information System COLLEGE The College Entrance Tests Requirements form will display ENTRANCE information for all college course completions SAT SAT Il TESTS ACT GSE AP and Other information REQUIREMENTS E College Entrance Tests Requirements l ol x 2007 2008 Screaming Eagle High School 10 19 2007 StuF Last Hame First Name Al Middle Name Perm ID No Birthdate Sex Grd Prog Trk Status 1 Abbott Allan James 4590522772 11 11 1989 M 1 Course Completion SAT l SAT Il ACT GSE AP PSAT Other eltel sllblelk RANNNAN AANNNAN eltel slblelk RANNNAN MANNAN Preliminary Academic GP 4 26 Preliminary Academic GPA 4 26 rs cometer overe Mees UG Entrance Requlsen These calculations are based upon known rules and available data t may not express all criteria that a university may use for admissions Please refer to the CSU and UC Admissions Guides for details on admissions eligibility Red Flag LOCATE Chng Default DT on Chng UPDATE 0 Print Preview OTHER Change Delete Requests Codes pint ext f reneste coses To display the test data available click the mouse on the Tab displayed and the form will display for the Test Tab selected Student Data Secondary User Manual SEC10 47 Page 48 Aeries Student Information System GATE The GATE form is used to track all information relate
11. database is required in order to use the District NOTE Student Locator Student Data Secondary User Manual SEC10 3 Page 4 Aeries Student Information System A list of students will display enrolled in the District that meet the criteria entered The student s name sex grade birthdate permanent ID number and school number will display E District Student Locator i x Enter last name and first name Williams partial names are acceptable OR Enter permanent ID number OR Enter birthdate OR Enter CSIS ID number Hide Active Students L Hide School 994 search for Student student Not Found Cancel Lookup Select a student from the list below and click Update Or enter a new name or birthdate Counter Last Name First Name Sex Grade Birthda Perm ID Schl Tag Leave Date 5 Williams Coree F 8 26 1995 1998001867 G Williams Coree F 8 8 27 1995 1998001887 994 f Williams Jachn F 9 92 1992 1576094065 994 H 9 1 2005 B Williams Jeneen F 66 4550 1994 1998001866 995 g Williams Joline F 11 10 3 1990 1590136673 994 12 8 2005 10 Williams Kathryn F 6 7 30 1995 1998001889 993 11 Williams Ly F 10 8 25 1991 1576765083 994 12 Williams Matthew M 10 VW201992 1575870673 994 13 Williams Michael F 11 1121 1989 1129273121 995 14 Williams Nicole F 4 461996 1956697705 991 15 Williams Pam F 11 316 1989 1129272876 995 16 Williams Raeanne M 2 5 14 1996 1192249899 991 L 2 4 2002 17 Williams Shavon
12. form will also keep a running balance of all fees owed by the student iol 2007 2008 Screaming Eagle High School 10 19 2007 StuF Last Hame First Name Al Middle Hame Perm ID No Sex Grade Prog track Ta Ta 1 Abbott Allan James 1590522772 M 12 Parentguardian Area Telephone Fathers Work Extension Mothers Work Extension M M A Abbott FTT 555 9448 F77 555 7537 Code Description Amount Date Amount Date Charged Charged Paid Paid Balance Due 7 Candy Sale Balance Due 20 00 5 17 2003 0 00 20 00 Paid 7 0 00 10 19 2007 0 00 000 TOTALS 70 00 70 00 Record I 4 1 o amp REP oF i C Red Flag LOCATE Limit to TXTBK Fines UPDATE C Print Preview OTHER TXTBEK Fields en SS To add information to the Fees form click the mouse on the Add button The black arrow will display in the gray box on the left of the form Type the data into the field and press Tab to the fields selected Press Enter lf a student has paid the complete amount of a fine click the mouse on the Paid button The Amount Paid field will automatically be filled with the Amount Charged and Date Paid will be the current date A partial amount can also be manually entered in the Amount Paid field This form will keep a running balance of all money paid and the Balance Due by the student Student Data Secondary User Manual SEC10 33 Page 34 Aeries Student Information System ASSESSMENT The Assessment form
13. from record 2 Check effective date and other data for enter 3 Click OK to create both records in ATT table OR click Cancel to exit without any updating S TUF Last Name First Name no Abbott fam Change Effective Date re Program A4ttPgm1 AttPgm Track Reason From 10 19 2007 j AJ 440 Update Effective Date TE ram AttPgm1 AttPgm Track Reason To 10 22 2007 AJ OK 7 Cancel The grade program and track are taken from the current student data and can only be changed in Student Data Click the mouse on the OK button and two entries will be made in the ATT table Student Data Secondary User Manual SEC10 14 Page 15 Aeries Student Information System The following message will display Click the mouse on the OK button Microsoft Access x Student program changes added to ATT table successfully NOTE All changes to the student information that affect the ATT table should be verified in the Attendance data INACTIVATE Use the Locate options to display the student to be inactivated OR WITHDRAW A STUDENT Residence Address Fate cod coe Bat Schl Enter Dt Dist Enter Dt Leave Date Ta D9a05 2004 09 08 1995 ji Counselor Humber Hame Locker ma ea NextGrd NextTch 708 Durbin Om om of ConrLng Hm Lng LangFlu Prog AttPom1 AttPym Ethed Sched6rp Red Rel ParEd 00 oo I J ET z00 z Z Multi lJ 3 Useri User User User4 Band GATE U
14. in Aeries contains information based on test scores and academic grades entered into Aeries A Student Assessment Data O x 2007 2008 Screaming Eagle High School 10 19 2007 StuF Last Name First Name Al Middle Hame Perm iD Ho Birthdate Sex Grade Prog Trk Status Click on heading below to sort 1 Abbott Allan James 1590522772 11 11 1989 M_ 12 Assessments Program Participation Key Performance Score Type Categories Qualifying Other Info Test ID Part Field Name Indicator 1 2 3 Score SAT OT Reading 01 Fi Test 26 SAT 9T 1 PC 04 01 Total Reading SAT 9T Language 2 Test 20 SAT 9T 9 PC 04 00 Language SAT 9T Math 2 Test ae SAT 9T 5 PC 04 00 Total Mathematics English Grades 3 Grades C Attendance 1 Attendance 06 44 Red Flag LOCATE Assessment Setup There are also Student Assessment Reports available by clicking the mouse on the Reports button J f NOTE To setup student assessment see the documentation for Student Assessment Setup Student Data Secondary User Manual SEC10 34 Page 35 Aeries Student Information System COUNSELING The Counseling Visitation form can be used to store any pertinent information about the student iol xi 2007 2008 Screaming Eagle High School 10 19 2007 Last Name First Name Al Middle Hame Perm ID No Sex Grade Prog Track Status StuF 1 Abbott Allan James 1590522772 mM 12 Parentguardian Area Telephone Fathers Work Extension Mothers Wo
15. ohe of of of of of of of of of of of of Languages aS Primary at Home Adults Dates US Ent USS chool Ent School District Entry Enter Date zoo o o me EE 9 05 2004 Program Start pate Redes Info Redes Dt mi Code 30 Dayfollup 30 Code 180 Dayfollup 160 Code Reasonable a Dt 1 Yr follow up 1 Yr Code 2 YT follow u 2 Yr Code 3 Yr follow u LOCATE UPDATE To access the other Test forms click the mouse on Tab and the test form selected will display Student Data Secondary User Manual SEC10 38 Page 39 Aeries Student Information System INTERVENTIONS The Interventions form can be used to store any pertinent information in regards to interventions being taken A Interventions _ Oj x 2007 2008 Screaming Eagle High School 10 13 2007 az Last Name First Name Al Middle Name Perm ID Ho Birthdate Sex Pro T ga na 1 Abbott Allan James 1590522772 z 11 11 1989 a i 12 Wardian Area Telephone Fathers e i Mothers Work Extension Mmm A Abbott FTT 555 9448 F77 555 7537 Date Code Description Disposition Referral Tg Grade Start End 44 47 2003 HW High School Exit Exam Writing 10 Date T Student missed exam Time Days 0 Hours 00 SIHV High School Exit Exam Writing Date eae er iis for the CAHSEE Time oasi _Howrs i 00 12 Date e n od 00 Record TH t LRP IR of 2 Flac a UPDATE Print Preview OTHER To add information to the Intervention form cl
16. with the student displayed When performing a Get using the student number leading zeros are not required Student Data Secondary User Manual SEC10 2 Page 3 Aeries Student Information System DISTRICT If using a District Database when adding a student the District DATABASE Student Locator will be used to locate add or transfer a student This will ensure that the student being enrolled at your school site is not already enrolled at another school site USE DISTRICT LOOKUP E ari 7 Do you want to locate the student in the district database e ADD A NEW Click the mouse on the Add button A form will display to locate a STUDENT student by typing in a student s name and first name permanent ID number or birthdate Type the information into the field selected Click the mouse on the Search for Student button District Student Locator x Enter last name and first name partial names are acceptable OR Enter permanent ID number OR Enter birthdate OR Enter CSIS4D number T Hide Active Students Hide School 994 Search tor Student Student Not Found Cancel Lookup Select a student from the list below and click Update Or enter a new name or birthdate Counter Last Name First Name Sex Grade Birthda Perm ID Schl Tag Leave Date Iv Change Student s School Mobility to current Grade Level E Set School Enter Date Rewiew Tables to Copy Update A District wide
17. x 2007 2008 screaming Eagle High School 10 19 2007 StuF Last Name First Name Al Middle Name Sex 1 Abbott Allan James m Perm ID Ho Birthdate Grd ProgTrk Status Graduated Grad Stat 1590522772 11 11 1989 ial T E g Sch Year TmGrdCrsID Std Course Title RT CP N H Mark Atmp Comp Special Crs Title Att e 994 01 02 1 9 0066 Frosh Football 5 00 5 00 994 701 02 1 9 0308 Hon Eng93 CP 5 00 5 00 CAHSEE 01 02 1 9 0402 French ll 500 500 Recomp GPA 1 027 1 9 0590 Music Apprectn 4 00 45 00 1 02 1 9 0614 Hon Geom Trq Cp 500 4 00 View CRS 1 02 1 9 0675 Hon Phys Sci CP 500 45 00 W1 Acad GPA 1 02 1 9 0710 Hon World His 4 00 5 00 1 0 2 9 0066 Frosh Football 5 00 5 00 iD eT 1 027 2 9 0255 Intro Cmptr Lit 4 00 5 00 4 5556 4 000 1 02 2 9 0308 Hon Eng 9 CP 5 00 5 00 a 1 02 2 9 0402 Frenchi 500 4 00 1 02 2 90614 Hon Geom Trq Cp 5 00 5 00 1 02 2 9 0675 Hon Phys Sci CP 5 00 45 00 Credit Att Cmpl 1 02 2 9 0710 Hon World His 5 00 4 00 03 1 100052 Baseball 5 00 45 00 Hee ee nee of OTHER TDF z C Red Flac LOCATE Sort by Subject Date Desc UPDATE Show 10 12 Rank Print Preview o A erin ost st g i a Slee A imi imee azili aziar TIISE To add information to the Transcript form click the mouse on the Add button A black arrow will display in the gray box to the left of the form Type the data into the field and press Tab to the fields selected Press Enter If
18. 007 12 18 2007 Counselor Number Name Locker Res Schl LastSchil o NextGrd Nexen NextTrk o unassigned E o f o o 1 pet a me a oe ee miee User User2 Users Userd User5 User6 User Users Usera ime J Classes K Grades L Transcript _MMisc NCrsAttend OCotlege TGATE ODST Info f aw Aa OTHER Backward cet Forward Aua change Delete upaatt Prim exit Reports Student Data Secondary User Manual SEC10 8 Page 9 Aeries Student Information System Student is NOT currently enrolled in attendance will display in the middle of the form The student must be enrolled into attendance the first day the student will begin class NOTE New students DO NOT get added to the attendance automatically INDIVIDUAL Ifan individual school site does not have a District database the SCHOOL District Student Locator form will not display when adding a student SITE ADD A NEW To add anew student click the mouse on the Add button The STUDENT Student Data form will display with the cursor in the Last Name field Type the student s information in the Student Data form The Stu and Perm ID will automatically be assigned Press Enter The student will be added to the STU table amp ACTIVE STUDENTS Seis 2007 2008 Eagle High School 12 18 2007 Basic Student Data STU Other Student Data STU Secondary Student Data SSD Sius Last First Name Middle Nanve Pemi No Sex Grade Birthdat
19. 23 Jaa F fn mE M E Gate Foster Masonic Chap 1 P Language Flep B Place USA TAide M PG Social Security District Name ff fooo n0 000 Transtey Reason Application Date Additional Information Comse 1 Mark Mark Mark Mark Couse Mark Mark Mark Mark Course 3 Mark Hn nee em Ee E EI Q Mark Mark Mark Course 4 Mark Mark Mark Mark Course 5 Mark Mark Mark Mark SS Be eee 2 eee ee Comse 6 Mark Mark Mark Mark 41 as m W a a E a API AP2 Catar a a a a a a Red Flag LOCATE UPDATE OTHER Backward J eet ferward To update the Supplemental form click the mouse on the Change button The cursor will display in the first field available Press Tab to the field selected Type the data into the field and press Enter Student Data Secondary User Manual SEC10 22 Page 23 Aeries Student Information System MEDICAL The Medical form gives access to various forms that allows you to add different medical information for a student by category To select a form to display click the mouse on the Tab selected LE _ 2101 2007 2008 screaming Eagle High School 10 19 2007 Stu Last Name First Name Al Mi Perm ID Ho Birthdate Sex Grade J M Track Status Age 1 Abbott allan J 590522772 11111989 Mm 1 i a uardian Birth Ci State is m Health Problems ee Home Phone nana 4 Abbott Eagle Rock CA 7 us z Oo 777 555 9448 Medical Medical History Immunization Hearing Vision Other Scolios
20. 8 2008 0 E 0 00 Location Exact Time Apps Time Weapon Type 3 Comment Allan wore an inappropriate and rude cartoon South Park T Shirt to school Initials School of Incident T Screaming Eagle High School Total Demerits Record Wi 4 1 amp REIR of 2 RedFlag LOCATE UPDATE C Print Preview OTHER Backward cet _ iforward aoa com change perete Student Data Secondary User Manual SEC10 28 Page 29 Aeries Student Information System The Discipline form is used to store information for a student being counseled for various purposes E Discipline DIS 2007 2008 Screaming Eagle High school 10 3 2007 Last Name First Name Al Middle Name Perm ID No Birthdate Sex Grd Prog Trk Status 1 Abbott E Allan James 1590522772 11 11 1989 mM 12 Hl Parent quardian Area Telephone Fathers Work Extension Mothers Work Extension S54 Date MM A Abbott 777 555 9448 777 355 7537 Date Code Description Comment 10 19 2007 MT Meet Counselor Meeting scheduled with Allan and parents to discuss his problem with being absent 10192007 F r Record 4 4 1 oF URE IR of 1 RedFlag LOCATE UPDATE C Print Preview OTHER Backward cet iforward aoa cov change f perete To add information to either of the Discipline forms click the mouse on the Add button A black arrow will display in the gray box to the left of the form The curre
21. AMS regards to special programs that a student has participated in such as the Gifted and Talented Education program E Special Programs PGM table E mta Stu LastName First Name Middle Name PermIDNo Age Sex Grade Prog Tik Status 12534 Abbott Allen J 1122396823 16 F 11 Hf E Code Description YrsinPrgm Hours Services Recved penecan to Display i27 enea ana Taemearas 0 0 I ee Elg Starthate Elg End Date Status Enter Grd Setting juror Se om Prg StartDate Prg End Date Exit Reasn Outcome Training Type Disadvan Status Auth Release Info E Record T4 4 1 gt of 1 LOCATE UPDATE Print Preview OTHER Student Data Secondary User Manual SEC10 41 Page 42 Aeries Student Information System STUDENT CLASS The Class Schedule form will display all courses that a student SCHEDULE is actively enrolled in and all pertinent information for these courses lolx 2007 2008 screaming Eagle High School 10 18 2007 Stug Last Hame First Hame Al Middle Hame Sex GradeProg Trk PerRngStatus Credits View MST CrsAttDate 1 Abbott Allan James Mm 127 o ls 270 00 an pispiay 10 22 2007 Sec Per Trm Days Crs iD Course Title 8129456789 Teacher Room Left bi 1437 0 Y WTWTF 0012 _ Weight Trag X Sanders 702_ GYM_ 7 HERE U 0076 4 F hTuTF 0765 HealthiCareers X Valdez 718 EA O 1173 14 S MTWTF 0220 Bus Seminar ____ X Wright
22. Birth City State Country Health Problems LastSchl Home Phone nana A Abbott Eagle Rock Ica lus 0 777 555 9448 Medical Medical History Immunization Hearing vision Other Scoliosis Other Immunization Dental Sweep Pure Tone Dr Date IMP IMP pra Case rest Date Grd Right Left Right Left Refer Treated Code Date PF Scrn Type Initials ongi2no7 12 25 25 CT TPO i Peo o e poe oO o 30 o o o ol 1o92007 12 V S S S S Sds ai y i Rio ope peepee Ljojojojojojojo Record 14 4 i rjr of 1 Backward Get Forwara Add Delete e n Fian Print exi Print Preview The following is the Vision form accessible by clicking the mouse on the Tab E Medical i O x lol xl 2007 2008 aial Sii High School 10 19 2007 a Last Name First Name Al Perm ID No Birthdate Sex Grade Pro a Track Status Age Abbott airan m js90522772 11111989 M 12 i m uardian Birth Ci State E Health Problems LastSchl Home Phone Mm A Abbott Eagle Rock CA lus J 777 555 9448 Medical Medical History Immunization Hearing Vision ce Scoliosis Other Immunization Dental Test Date Grd Ho Glasses Glasses Muscle Scrn PF Dr Date Color Follow Initials Right Left Both Right Left Both Coord Refer Treated Test Up F Far20 20 20 20 1 J AP S JI mearzo S S S S T Farz O O o o T T C M S S j earo d S S J Record 14 4 1 F vt gt oF 1 Backward Get Forward Add Dele
23. F 66 8591 1995 1998001890 995 18 Williams Yesica F 10 6201991 1129273070 995 J 12 1 2005 Iv Change Student s School Mobility to current Grade Level E Set School Enter Hate Review Tables to Copy Update Verify that the student has been flagged inactive from the school displayed J NOTE If the student is not inactive and flagged in the Tag field Aeries will not allow the transfer of the student Select the student by clicking on the student s name once The student information will be hi lited Verify the correct student has been selected 15 Vans Pam F 11 116 1984 1144 F240 so YY5 16 Williams Raeanne Mi 6 14 1996 1192249899 991 L 2 4 2002 F 8 31 1995 1998001890 993 17 Williams Shavon Williams i F o 40 8 20 1991 1129273070 995 J w Change Student s School Mobility to current Grade Level E Set School Enter Date Review Tables to Copy Update Student Data Secondary User Manual SEC10 4 Page 5 Aeries Student Information System After selecting the student click the mouse on Review Tables to Copy at the bottom of the form The following form will display records to select to be transferred over with the student The tables will display on the right side of the form that will automatically be transferred with the student s records On the left side of the form are tables that do not transfer automatically 6 Update Tables To Copy i Choose the Tables you wish to copy when transferring
24. a student Tables NOT Transferred Supplemental Assertive Discipline Discipline Data Conference Visitation Contacts Calif Special Education Special Ed Senices CSE Special Ed Infant Data CSE Special Ed Suspensions CSE Special Ed Alt Assess CSE Fees and Fines Free and Reduced Hearing IMM Height Weight Other IMM Medical Data IMM Medical History Son Tables By IMM CTS TST SCS ACT S50 PGM CST DHT Tables Transferred Course History immunizations College Test Scores SUP Testing Data STAR Cluster Scores SUP Actnaties and Awards SUP Secondary Student Data SUP Special Program Details SUP Content Standards SUP Dental SUP CopyOrder Table Code E Include Required Table in Sort Order xjl To select a table to be transferred or to de select a table click the mouse on the table selected A message may display at the top of the form indicating that the database administrator has locked these tables and cannot be changed Student Data Secondary User Manual SEC10 5 Page 6 Aeries Student Information System The table selected will be hi lited Click the mouse on the arrow g Update Tables To Copy q Choose the Tables you wish to copy when transferring a student Tables HOT Transferred Special Ed Sernices Tables Transferred Supplemental CSE CSI Special Ed Infant Data CSE ADS Assernive Discipline CSA Special Ed At Assess CSE Z DIS Discipline Data
25. ai em OT em YF ee e ea saz es gta e gta T ea go eaf aajo jooon Ea 92a es s2sjojoooooo jea se p u es gaz leaf gaa caio goozjrjrrrrrr feaisom3 f rrrrr eaiaomal TTT TTT esiaoms altos atoms laona aioa eaitona altos estore leaionz lut leamos etna camo u leamos laios toes eao egiw Eoso f os j ao eo alias estas laor eano j eas camne MOLTDAY eatas eana f eanas j eae eamas amoj laj j eae HoLIDaY eas HOLIDAY egar egner j mes j aes j eao eanzws j aizas tans j aizas j leanar alamo j amj s eaan j eaaa j eaea mar e epa e a o e a_i oo E aor j ae alas E 140 C Red Flag LOCATE Fil ALL Periods UPDATE YTD Totals C print Preview OTHER Backward cet tarara e change voere f undate print ext switch T Student Data Secondary User Manual SEC10 21 Page 22 Aeries Student Information System SUPPLEMENTAL The Supplemental Data is a form that stores unique student data for each District and can be customized by the District E Supplemental Data SUP Last Name Penn ID No aie Prog Tik Status x 12534 Abbott an T 11223968
26. arious student REPORTS reports available for printing from the student database BUTTON For more information see the Student Reports documentation Student Data Secondary User Manual SEC10 18 Page 19 Aeries Student Information System ADDITIONAL At the top of the form additional tabs display These tabs allow STUDENT you to access various student information to update or display DATA without leaving the Student Data form E ACTIVE STUDENTS 2007 2008 zagle High School 12 18 2007 1122396823 F TN foo7 1991 16 Ei Last Naime _ Fist Name Midde Nani Perm iD No Sex Grade Birthdate Area Telephone Fathers Work Extn Mothers Work Extn Name Addr Ver The Other Student Data is accessible by clicking the mouse on the second tab Additional Student Data will display ACTIVE STUDENTS 12007 2008 Eagle High School Basic Student Data STU Other Student Data STU Secondary Student Data SSD KIC a COO a fso7i991 16 Last Name Alias FirstName Alias Middle Name Alias California High School Exit Exam Math Passed E L A Not Taken CSIS Student ID Socii Sec y CPT E Trdin TT First Name Middle Name Perm IDNo Sex Grade Birthdate ne al End of Year iicrowal Fen Leawe Date Status Graduation Status Date Graduated Student Data Secondary User Manual SEC10 19 Page 20 Aeries Student Information System The Secondary Student Data is accessible by clicking the mouse
27. atically display in DATA the Sex field Press Tab to the field to be changed Enter the new information in the field selected and press Enter E ACTIVE STUDENTS 2007 2008 Eagle High School 42 18 2007 Basic Student Data STU other Student Data STU Secondary Student Data SSD First Name ill i Penn iD No Sex Grade Birthdate fo TEE bbe en 14122396823 F I 07 1991 rel Area Telephone Fathers Work Extn Mothers Work Extn Name Adedr Ver gm 955 9046 lit if 533 1592 lo 1017 2005 _ Ste ZipcodevExin Sees Interdist Transfer District oo ue midea me Stato Zipcode Exin Schi Enter Dt Dist Enter Dt Leave Date Tag zz forzo 11012007 Counselor Number Name Res Schl LastSchl NextSchl NextGrd Hextrch NexiTrk la iD Houser J Os ws ozila T oH A E m i fu Tracks rs e pam am PTPS Useri ae User3 User4 z User6 User User8 User9 hE Pel of of 2 of ol ol sland Il ow of S Check lv Show r Status Inactrves Attendance 2Supplemental 3 Medical 4 Discipline 5 Siblings 6 Contacts _ Con LTests 8Fees peeved nomats eost i am Lintervemtions SPrograms JClasses K Grades L Transcript MMisc NCrsAttend TGATE QOST mto logoo M Show Y Adj UPDATE OTHER NOTE Use the BACK TAB function Shift and TAB to access the fields prior to the sex field If changes are made to the student s number last name first name middle name permanent ID or sex a message wil
28. ce 2 Supplemental 3 Medical 4 Discipline 5 Siblings G Contacts Quick Con Tests 8 Fees 9 Assessmnt 0 Counseling E SpecEd HLang UInterventions 5 Programs J Classes K Grades L Transcript M Progress N CrsAttend O College TGaTE QDSTInfo qgo001 LOCATE UPDATE M Show Adj Student Data Secondary User Manual SEC10 20 Page 21 Aeries Student Information System From within each of these forms indicators can be set that will highlight the button in red Theses buttons indicate to the user that there is crucial information on file for this student To access this data click the mouse on the button selected The information will display for the student currently displayed on the Student Data form ATTENDANCE The Period Attendance is a form that is used to display or update a student s attendance record For procedures see the Attendance Cycle documentation ioj xl 2007 2008 Screaming Eagle High School 10 19 2007 Stug Last Name First Name Al Middle Name Perm iD Ho Sex Grd Prog Trk E AitPym Status 1 Abbott Allan James 1590522772 M_ 12 Parent quardian AreaTelephone Fathers Work Extn Mothers Work Extn Age m Ltr Date Tdy Ltr Date MM A Abbott 777 555 9448 777 555 7537 47 o o Date A 8123456789 Date A 0123456789 aime A 8123856789 Date A 0123456789 Date A 0123456789 ca 903 HOLIDAY Ea sma ea 905 leaf sej jea mr juuu
29. ce Life 10 00 Gen Science Tri 4 00 5 00 Int Sci Cy 4 00 LO nto i j LON g Show details on screen iE Preview pri printout Get PORE C Red Flag on screen Student Data Secondary User Manual SEC10 45 Page 46 Aeries Student Information System COURSE The Course Attendance form will display the course enrollment ATTENDANCE history of each course that a student has enrolled in as well as a date that they stopped attending the course 2007 2008 screaming Eagle High School 10 19 2007 Stu Last Name First Name Middle Name Perm ID Ho Sex Grd Prog Track Status 5 fAbea Aviana trent FE pa l Course Enrollment History Period Absences Crs ID Course Title Per 5ec Teacher Hame Started Stopped P0304 English 12 CP Per 09 03 7007 0210 Office Training Wriqht Attenda 09 03 2007 0505 Creativ Cooking Ber 09 03 2007 morog Psychology Cp Guzman 0903 2007 loro4 Civics Cp Yeperz 09 03 2007 03 26 2006 rus Civics Cr Yepez 10 11 2007 10 01 07 Sinalelelslete alee 0714 Economics Cy Wiard 03 31 2008 10 10 2007 0207 111 lult ors oj uju moaz T 1 10 1107 1T 10 12 07 10 15 07 U mba A E a S 0 a aa ae oso Jojo anh ny HW Record 4 4 NOLA LLE LEa of 2 Record A 4 1 bl bt les of 6 C Red Flag LOCATE UPDATE a oo 10 16 07 10 1707 Changes made to the CAR table MUST be updated and will do so automatically However to update the CAR table click the mouse on the Update
30. changes have been made to the grades the GPA totals need to be updated To re compute the GPA totals click the mouse on the Recompute button All GPA totals will be recalculated and will display Student Data Secondary User Manual SEC10 44 Page 45 Aeries Student Information System The Graduation Status form will display all history for the credits attempted and credits completed for the required subject areas for graduation To access this form click the mouse on the Status button at the right hand corner of the Transcript form EE in x 2007 2008 screaming Eagle High School 10 13 2007 StuF Last Hame First Hame Middle Hame Perm ID Ho Sex Grade Birthdate Status GradTrk s Abea Ayrianna J 1577218053 F 12 9057990 Subject Area Regd Courses Completed Credit Courses Enrolled Credit Needed English 40 00 English 10 CP 10 00 0 00 30 00 30 00 English 11 CP 10 00 0 00 70 00 20 00 English 9 CP 10 00 0 00 10 00 10 00 0 00 English 12 CP 10 00 0 00 Physical Education 30 00 Physical ed 15 00 15 00 15 00 Weight Trne 4 00 10 00 10 00 Wms Soccer 4 00 4 00 5 00 NOTCOMPLETED 0 00 NOT COMPLETED 5 00 Social Science 30 00 US History Cr 10 00 20 00 20 00 World Hist Cp 10 00 10 00 10 00 0 00 Civics Cp 5 00 5 00 0 00 Economics Cp 0 00 Mathematics 70 00 Math A 10 00 10 00 NOT COMPLETED 0 00 HOT COMPLETED Fine Arts 10 00 Beg Drama 10 00 Practical Aris 10 00 ROP Career Trans 4 00 45 00 ROP Photo 4 00 Scien
31. d to the GATE process for the student maare OOOO ioi x 2007 2008 Screaming Eagle High School 10 19 2007 StuF Last Hame First Hame Ml Perm iD Ho Sex Grade Birthdate H Parent quardian Trk Status 1 Abbott Allan 3 1990522772 Mm 42 11 11 1989 47 MM A Abbott i General Referrals Tests Eligibility Participation Program Honors Crs Start Date End Date Start Date End Date Placement Eligibility anns T _ T K AE 2 Identification Identifying District Date Apple Valley Unified Classification Codes CC3 cc4 e SS Useri User Users User4 Users User6 User User r ae y iaai LOCATE UPDATE OTHER Tee De oe oe Ce Student Data Secondary User Manual SEC10 48 Page 49 Aeries Student Information System DISTRICT The District Student Lookup form will display previous school STUDENT year information currently stored in the District Database LOOKUP BS District Student Lookup 4 Students Found E _ Oo x Enter last name and or first name OR perm ID OR birthdate Last Name First Name Sex Grd Birthda Perm ID Schl Stu Taq Leave Date Abbott Alan M 6 5 17 1995 1998001239 995 1 Abbott Alice F 8 115 1992 1998001240 995 2 Abbott Allan M 12 11 11 1989 1590522772 994 1 Abbott Allan M 11 251990 1129272729 995 1 A i2004 09 04 2007 08 23 2006 08 29 2005 09 07 2004 09 02 2005 09 03 2002 09 04 2001 To display this information enter the student s last name and first name
32. e eter ee 000000000 M 0 Parent guardian Area Telephone es E Mothers Work ii Name Addr Ver Address Ee aipe xt GridCd Interdist Transfer District F Bal T Residence Address sae u deExtin Schi Enter Dt Dist Enter Dt Leave Date Ta 12182007 12 18 2007 Counselor Number Name Locker Res Schl o NextSchl NextGrd NextTch Nextirk o J Unassigned ff o oz oft olf ang Hu Wack m2 Eine SchecdGrp Red Rel ParEd leds Can at lt lf ol ee ar aerz Users User4 User5 User User Users Usera BEE a DM E E Li si st 0 TGATE QDST Info M Show I Adj OTHER ITT Print exit Reports Student has no ATT enrollment and or summer withdrawal will display in the middle of the form The student must be enrolled into attendance the first day the student will begin class NOTE New students DO NOT get added to the attendance automatically Student Data Secondary User Manual SEC10 9 Page 10 Aeries Student Information System ENROLL ANEW After a student has been added to the STU table they must be STUDENT IN added to the ATT table Click the mouse on the UpdATT button ATTENDANCE ACTIVE STUDENTS Ses Eagle High School 1211812007 PermIDNo Sex de Birthdat ra J 1122396823 ay p Or EI Area Tal at Fathers Work Extn Mothers Work Exin elAddr Ver si 555 9046 ITT 129 1392 01012005 Mailing Address City Zip one iid _ Interdisf Transfer District aa
33. ent is NOT currently enrolled in attendance will display in the middle of the form The student must be enrolled into attendance the first day the student will begin class D NOTE New students DO NOT get added to attendance automatically STUDENT If the District database has been searched and the student cannot be NOT FOUND located the student can now be added to the student database Click IN DISTRICT the mouse on the Student Not Found button DATABASE E District Student Locator Enter last name and first name partial names are acceptable Asllan OR Enter permanent ID number OR Enter birthdate OR Enter CSIS ID number T Hide Active Students Hide School 994 search for Student student Not Found Cancel Lookup The Student Data form will display with the cursor in the Last Name field Type the student s information in the Student Data form The Stu and Perm ID will automatically be assigned Press Enter The student will be added to the STU table E ACTIVE STUDENTS Seles 2007 2008 Eagle High School 12 18 2007 Basic Student Data STU Other Student Data STU Secondary Student Data SSD Stu Last First Name Middle Nante Sex Grade Birthdate 71 e NT ACO Ni a Li Parent guardian Area Telephone eT n Mothers Work Extn WName Addr Ver Hating Addresa Ea prere e Extn E Interdist Transfer District Residence Address sa si a e Enter Dt Dist Enter Dt Leave Date Tag B 1218 2
34. ers Student Data Secondary User Manual SEC10 30 Page 31 Aeries Student Information System CONTACTS The Contacts form can be used to store emergency contacts individuals other than the parents allowed to pick up the student etc This form also allows you to add individuals who should receive a copy of all mail or only grades E Emergency Contacts O x 2007 2008 screaming Eagle High School 10 19 2007 StuF Last Hame First Hame Al iddle Hame Perm iD Ho Sex Grd Prog Track Status Student Email Address 1 Abbott Allan ames 1590522772 mM 12 E E Parent guardian freaTelephong Fathers Work Extension Mothers Work Extension Parent Guardian Email MM A Abbott Pit 555 9445 777 555 7947 Mailing Name Relation Contact Order Name lation 41 x fFather Od ft Prefix Last Name First Name Middle Name Suffix amp bbott Mary Mother Abbott Adam lt 7Add New gt gt Address Ci State Zipcode Ext Addr Type fea W Telephone Work Phone Extn Cell Phone Pager Cf 7 555 1248 E Mail Address higil Tag Yer Date Code Additional Contact 1 Additional Contact 2 Additional Contact 3 Additional Contact 4 Record I 4 1 ok REI R of 2 C Red Fla LOCATE UPDATE OTHER Details Backward Get Forward add Change Delete amp print eel Print ext To add information to the Contacts form click the mouse on the Add button A blank record will display Type the data into the field and
35. i Schl Enter Dt Disf Enter Dt Leave Date ni 11 01 2007 11 01 2007 Counselor Number Name Locker Res Schi NextSchl NextGrd NextTech NextTrk 674 Houser__ Be Oe BoD oe re qonin HmLng LangFlu Track Prog AttP i2 _Ethcd SchedGrp Red Rel ParEd goa e aA Sa Si z 700 z an a Jiz User User User3 Userd Users User6 User User User9 Useri a fame JM OM Check Show p Student has no ATT enrollment and or no summer withdrawal Status deti JAtendance 2 Supplemental 3Medical 4Discipline 2 Siblings amp Conacts Vuick Con LTests 8Fees 8 Assessmm o Counseling E SpecEa HLang Luervernons fe J Classes K Grades L Transcript _I LOCATE The following form will display Verify the information is correct for the student displayed Attendance Enrollment Form Check enter date grade program and track Click OK to add attendance record or Cancel to exit without adding a record Last Name First Name Sex ern fallen i 1h Effegtive Date TE Program Att Att Track Reason Update STU Enter Date Yes No OR Cancel Student Data Secondary User Manual SEC10 10 Page 11 Aeries Student Information System The Reason Effective Date AttPgm1 and AttPgm2 are the only fields that can be changed from this form If the date is changed and needs to be updated in the STU table click the mouse on Yes to update the date Attendance Enrollment For
36. ick the mouse on the Add bution A black arrow will display in the gray box to the left of the form Type the data into the field and press Tab to the fields selected Press Enter Student Data Secondary User Manual SEC10 39 Page 40 Aeries Student Information System The Retentions form can be used to store information in regards to the steps taken to retain a student To access this form click the mouse on the Switch button at the right hand corner of the Interventions form E Retentions 2007 2008 Screaming Eagle High School 10 13 2007 First Name Al Middle Name miD Ho Hirthdate Sex Pro rt Eta na Stu Last Name 1 Abbott Allan James i EAT 2 11 11 1989 aM 12 Parentiquardian Area Telephone Fathers Work Extension Mothers Work Extension mm A Abbott IETT 555 9448 FF 555 7537 Date Code Description Tay Grd Comment P 10 19 1998 PN Parent Notification 5 Parent contacted regarding possible retention T f A A EE Record Ij 4 1 jIj of 1 C Red Flag LOCATE UPDATE Print Preview OTHER ome Lee To add information to the Retentions form click the mouse on the Add bution A black arrow will display in the gray box to the left of the form Type the data into the field and press Tab to the fields selected Press Enter Student Data Secondary User Manual SEC10 40 Page 41 Aeries Student Information System SPECIAL The Special Programs form can be used to store information in PROGR
37. ion to the Conference form click the mouse on the Add bution A black arrow will display in the gray box to the left of the form Type the data into the field and press Tab to the fields selected Press Enter Student Data Secondary User Manual SEC10 36 Page 37 Aeries Student Information System SPECIAL ED The Special Education form is used to store all special education information ioj xl 2007 2008 Screaming Eagle High School 10 13 2007 STUF Last Hame First Hame Al Mi Sex Grade E Birthdate Perm ID No socsecNum 1 Abbott Allan Ju mMm 42 14 11 1989 1590522772 999 17 0415 General Information Student Services Discipline Data Transition Information IEP Status and Info Comments SELPA Code SELPA from District of Semice District of Residence School Code School Type Include 3100 j 3100 3066431 3066431 3030228 10 ELL NatwLang Earlyint Referral Date Refer By Parent Consent Initial Evaluation Plan Type Placement H z x E 11 15 2002 zi 11 21 2001 11 20 2001 1 E 420 z Migrant Residential Status EntryDate Alternate Last IEP Last Evaluation Disabili Disabili H j 0 11 22 2002 11 30 2003 11 30 2003 240 A 260 z Sole Low Infant Setting FedIinfant Fed Preschl Fed Schi Age PreSchool In Reg Class Out Reg Class Y E 10 lo90 10 Special Ed Grade MHS Eligibility MHS Lang Spec Trans Participation Grad Plan Exit Date
38. is Other Immunization Dental Date Code Description Start Time End Time Start Date End Date Result Tag 2 20 2008 Chapped Lips Billing Code Units Initials BKL 1 10 19 2007 A Billing Code Units Initials 0 00 Record 14 4 j 1 r of 1 Backward cet forward ae To add information to any of the Medical forms displayed click the mouse on the Add button The arrow will display in the gray box to the left of the form The current date will display Press Tab to the field selected Type the data into the field and press Enter Student Data Secondary User Manual SEC10 23 Page 24 Aeries Student Information System Additional Medical forms are also available The following is the Medical History form accessible by clicking the mouse on the Tab iol 2007 2008 screaming Eagle High School 10 19 2007 Stu Last Name First Name Al Mi Perm ID Ho Birthdate Sex Grade E Track Status Age 1 Abbott Allan J 590522772 1taiwige9 mM 12 i Parent guardian Birth Ci State Country Health Problems LastSchl Home Phone Mm A Abbott Eagle Rock Ica bd lus T 0 777 555 9448 Medical Medical History Immunization Hearing Vision Other Scoliosis Other Immunization Dental Date Code Description Grade Age Start Date End Date Status 1o07 1999 49 TlAsthma severe Q 13 Uses an inhaler as necessary Za ee Record 14 4 1 CIG of 1 Backward cet forward
39. k Reason WNxtSchi w07 M If ll AL M A d Update STU Leave Date Yes C No k Cancel Click OK to create a leave record for this student If the student has attendance data after the effective date the following error message will display To cancel click the mouse on the No button DELETE ATTENDANCE DATA xjl 2 Student has attendance data after this date OK to delete ik e _ To delete the attendance data click the mouse on the Yes button and the following message will display Click the mouse on the OK button Microsoft Access X Student leave record added to ATT table successfully NOTE All changes made MUST be verified in Attendance for the student record changed Student Data Secondary User Manual SEC10 16 Page 17 Aeries Student Information System TO DELETE The Delete function may be used to delete a student from the STU A STUDENT table But this function is rarely used and most schools will inactivate the student Use the Locate options to display the student and click the mouse on the Delete button The following message will display DELETE STUDENT PERMANENTLY x Ao re you sure vou want to delete ALL records pertaining to student 23167 e Click the mouse on the Yes button and this record will permanently be removed from the student database A student cannot be deleted if enrolled in Attendance If a student is enrolled in attendance the following mes
40. l display verifying that the change is correct Click the Yes button to continue To remove a change click the mouse on the No button and press the Esc key The field will be reversed back to the original data Student Data Secondary User Manual SEC10 13 Page 14 Aeries Student Information System If information is changed that affects the attendance it must be updated in the ATT table and a message will display healed dele bestellen ee l l l Counselor Humber Hame Locker Lastschl NextS NextGrd NextTch TUG 12 0 o m Hm A E AttPgm1 AttPyme Sched6rp Red Rel ParEd 4 w Useri User Users Userd Band GATE User Userg User maij aif3 Ms Farmi E E E 1480 Grade level does not match current enrollment record Check al ne M Status Inacties 1 Attendance 2 Supplemental 3 Medical 4 Discipline 5 Siblings 6 Contacts W Quick Con Tests 8 Fees 9 Assessmnt 0 Counseling E SpecEd HLang Interventions Programs J Classes L Transcript M Progress N CrsAttend 0 College T GATE Q DST Info 000001 LOCATE UPDATE M Show Adj To update the ATT table click the mouse on the UpdATT function The following form will display The Change From Effective Date will be the current date The Effective Date can be changed The Update To Effective Date most likely will be the next school day ES Attendance Program Change 1 Check effective date for leave
41. m Check enter date grade program and tack Click OK to add attendance record or Cang el to exit without adding a record STUS Last Name First Mame Sex 12534 Abbot Ae JTE Effective Date Grade Program AttPgwil AHF Track Reason T 1218207 1 wa JC Update STU Enter Date Yes No OK Cancel All other changes that need to be performed must be changed on the Student Data form If all information is correct click the mouse on the OK button A message will display that the student has been enrolled in the ATT table successfully Click the mouse on the OK button Microsoft Access X Student enrolled in ATT table successfully Student Data Secondary User Manual SEC10 11 Page 12 Aeries Student Information System ADD A PRE If a new student will be attending the school next year they can be ENROLLED pre enrolled into the current school year When the new database is STUDENT created for the next school year the student will be activated in the database To pre enroll a new student click the mouse on the Add button Type all student information E ACTIVE STUDENTS 2007 2008 Eagle High School 12 18 2007 Basic Student Data STU Other Student Data STU Secondary Student Data SSD py Last Name First Name Middle Name miDNo Sex Grade Birthdate 012534 A f Z a Lee p eo F 41 fo07 1994 Parent uardian ArealTelep ne Fathers Work Exin Mothers Work Extn Name Addr Ver MM
42. nt date will display Press the Tab key to the field selected Type the data into the field and press Enter Student Data Secondary User Manual SEC10 29 Page 30 Aeries Student Information System SIBLINGS The Siblings form will display all students that have the same telephone number These students are considered siblings A family ID number is assigned to each student When letters or labels are generated one per family the program will use the family ID number and will only create one letter or label for each ID number Student Siblings Data 215 x 2007 2008 Screaming Eagle High School 10 13 2007 StuF Last Hame First Hame p Harme e Telephone Sex Grd Prog Trk mi Family ID 25 Ahmad Phillip a E 1z r77 595 0968 Mm 12 no 187 Stu Student Name TrkSex Grd Birthdate Parent guardian Address il 0025 Ahmad Phillip MoO 12 4 09 1990 M M A Ahmad 11550 Sepulveda Ave 6 ff 555 0966 0026 Ahmad Steven MoO 11 10 28 1991 MWM A Ahmad 11550 E Sepulveda Ave ff 555 0966 C Red Flag LOCATE UPDATE Print Preview OTHER pacware cet Qf forward ae crame cove om fem teen TO REASSIGN To reassign the family ID number click the mouse on the FAMILY ID Reassign button The following message will display Click the NUMBERS TO mouse on the Yes button All students will be reassigned a new ALL STUDENTS Family ID REASSIGN FAMILY KETS q xX 2 Are vou sure you want to reassign Family keys based on like telephone numb
43. ogram Details Content Standards Letter Audit Sort Tables By SUP SUP SUP SUP SUP SUP SUP SUP SUP CopyOrder Table Code ss Include Required Table in Sort Order Student Data Secondary User Manual SEC10 6 Page 7 Aeries Student Information System Click the mouse on the Update button The message ADD THIS STUDENT will display with the student name selected Verify this is the correct student to be added Click the mouse on the Yes button ADD THIS STUDENT ii 2 dd Yesica Wiliams to your student file e E A message may display if the student records contain a course not defined in the course table Clicking the mouse on the Yes button will add this course to your course table ADD NEW COURSE xj 2 Course 1001 is not defined in your school course table OK to add it e E If this students Telephone number matches a telephone number already in the database a message will display to change family keys To change family keys click the mouse on the Yes button CHANGE FAMILY KEY xi oJ 2 Change student s Family key to same as Phillip Bellomo e The student information will now display on the Student Data form The Stu will automatically be assigned Type any changes and press Enter The student will be added to the student database Student Data Secondary User Manual SEC10 7 Page 8 Aeries Student Information System 3 i Stud
44. on the third tab Additional Student Data will display E ACTIVE STUDENTS a EIE x 2007 2008 Eagle High School 12 18 2007 Basic Student Data STU Other Student Data STU Secondary Student Data SSD Last Name First Name Middle Name Pe rm ID No Sex Grade Birthdate mw EET 4 Abbott Allen J 1122396823 F 11 0 07 1991 Mimant Eil Emergency immigration Ed Pra Homeless Program awit ID Schooling in the US Home T i Other Text 1234567 3 aj Vocational Education CA Partnership Other Spec Needs Veteran Yrs Schl Comp VocEd J Comp Post 2ndary Plans Foreign Lang Comp o 0 AVID Program 7 il En College Entrance Req ees App Ni Acc Post 2n Ent PRE ID Testing Testing Group Code 0 Testing Group Name ABI Parental Access Restrictions Cole Days Buffer Date Warned Start Date 1st User Warned g Backward Forward At the bottom of the form additional buttons display These buttons allow you to access various student information to update or display without leaving the Student Data form Residence Address City codeExtn Schl Enter Dt Dist Enter Dt Leave Date E lo 09 05 2004 jo 09 08 1995 Counselor Humber Hame Locker Schi NextSchl Nextord NextTch 708_ oz 13 TA SrhedGrp Rcd Rel ParEd CorrLng Him Lng LangFlu 00 oo 3 y 3 Useri User Users Userd Band GATE Us SM E E a ahal a m a y mE Check m Loh mi Status Inactves 1 Attendan
45. press the Tab key to the fields selected Press Enter The Quick Contacts form displays a quick view of contact information which includes the name various phone numbers and relationship x Stu 1 Quick Contacts List Stu Hame Abbott Allan James Contact Name Telephone Work Phone Cell Phone Relation Adam Abbott 777 555 1248 Father Mary Abbott Mother Order By Contact Order a Student Data Secondary User Manual SEC10 31 Page 32 Aeries Student Information System TEST SCORES The Test Scores form is used to store all test data and scores for tests that the student has taken iol x 2007 2008 screaming Eagle High School 10 19 2007 Stu Last Name First Name Al Middle Name Perm ID No Sex Grade Prog Track mw E DM Status 1 Abbot Allan James 1590522772 mM 12 12 Testing data TST Content Standards CST STS Clusters C5T Test Exclusions TEX Custom 41 Custom 2 Custom 3 TEST ID Part Grade Testing Test description Raw Scale Grade Pct Sta Crw Oth Pri Rub Testing Ho level date score score egui ile nine ei Lu rict Admin DPpeMss 7 oolvso72007APUSHistioy a oj oo of of of omy o oO FJoem sc sel _0 0 060472007HonaB Chemistiycp 20 of oof of of oof oaa of of Demm s9 _0 0 060172007 pst Bnchmk IAP Calc 30 of ooj of of ooj o er of of pea m o 0 06012007 Enaish Lang arts Gr 11_ a1 o oof of of ool o s2 o o isem m o ojosorzoorwiingcsurn to oj ool of of oo of of of o lc
46. ri yes Mme l iva E A E 10192007 12 17 jP 932007 MB JRe tested by doctor and OK DE TY pO 117 gl __ __i ee ee ee eae Record 14 4 2z vt gt oF 2 Backward cet forward ae Student Data Secondary User Manual SEC10 26 Page 27 Aeries Student Information System The following is the Other Immunization form accessible by clicking the mouse on the Tab iol x 2007 2008 screaming Eagle High School 10 18 2007 Stu Last Name First Name Al Mi Perm ID No Birthdate Sex Grade Track Status Age 1 Abbott Allan Pro fu 590522772 1111989 M 12 E ia i Parent guardian Birth Ci State Country Health Problems LastSchl Home Phone MM A Abbott Eagle Rock ca jus o 777 555 9448 Medical Medical History Immunization Hearing Vision Other Scoliosis Other Immunization Dental Beneficiary Disaster identification Card Information Humber Other Imm Type Immunization Dates OTHER 1 OTHER 2 OTHER 3 OTHER 4 C a aa A Print Preview The following is the Dental form accessible by clicking the mouse on the Tab iol x 2007 2008 aldadi ak High School 10 13 2007 First Name Al Perm ID No Birthdate Sex sade Prog Track Status Age 4 abbott aian mE j590522772 11141989 M 14 ia i Parent Wardian Birth Ci State is Health Problems Tasci Home Phone Mm A Abbott Eagle Rock CA jus Oo 777
47. rk Extension mm A Abbott 777 555 9448 777 555 7537 Date Code Description Comment 10 04 27005 48 7At Risk Academicall Parent letter sent 10 19 2007 x Record Nf 4 1 o amp REF of 1 C Red Flag LOCATE UPDATE Print Preview OTHER Backward Get Forward Add Change Delete Print ext switch To add information to the Visitation form click the mouse on the Add bution The arrow will display in the gray box to the left of the form Type the data into the field and press Tab to the fields selected Press Enter Student Data Secondary User Manual SEC10 35 Page 36 Aeries Student Information System The Conference form can be used to store any information in regards to conferences held with the student To access this form click the mouse on the Switch button at the right hand corner of the Visitation form 2007 2008 screaming Eagle High School 10 13 2007 Last Name First Name Al Middle Name Perm ID No Sex Grade Prog Track Status Stu 1 Abbott Allan James 1590522772 M__ 12 Parent quardian Area Telephone Fathers Work Extension Mothers York Extension mm A Abbott F77 5535 9448 777 5355 75937 Date Code Description Grade Status Location Notified Followup Contact ie 12720006C FP Ea to discuss Allan s college plans Counselor George Scott a cri Oo S Counselor eT RETR of 1 C Red Flag LOCATE UPDATE Print Preview OTHER ee oe To add informat
48. sage will display after the Delete button has been selected CAN SOT DELETE STUDENT X a This student has attendance records and can NOT be deleted NOTE If a delete CANNOT be performed the student must be Withdrawn i or Inactivated Student Data Secondary User Manual SEC10 17 Page 18 Aeries Student Information System PRINT STUDENT To print a copy of the student data click the mouse on the Print DATA button The following printout will be generated Screaming Eagle High School 2007 2006 Student Data Printout TT S200 F Sel era Lor Pele Firal rren Miche Harm Patan pame IG Fel er bee LES 10 Mortis Er elh Hre iseoszarra fizseseraco ma 12 inana PS ret Shari MM A A ee Sosa aks bo Li Shale 2p irked este Glerretew Lasa Begin Rock fea poa Ss Sie iire Pelle werk Exis Bathe wrk Exi fevausecea prrs EO LIE Bm Ci Sats Si fou rts Paar EO Scheel Se Diet Meh Baseren Jea Jes JE Co a L Cempeteccy Tani Gounselet Mumbar Marre Laar BE Prog Le Ce Le LO LEP Leg Ciril Lao Meo lb Uo Le US Le oe UE Ue ee Oke fe be d Ce OOD IDET TT 4 ask Cid An Cad line SOPA TOPS Erte Ct Cet Erie Le EEE Aan Cee E Class Schedule Per Sem MATES Sect CrsNem Course THe Tens Tsaccer Mace Roam sandart Valiez wright ward Coapa Ward Thatoher AJvarado ARH l 5 a oo Ties T STUDENT This function will display a menu containing all the v
49. ser Userg Userd Userid amih SM E a minel elcelcal a a gil el uals o u Status 1 Attendance 2 Supplemental 3 Medical 4 Discipline 5 Siblings 6 Contacts Quick Con Tests 8 Fees 9 Assessmnt 0 Counseling E SpecEd HLang UInterventions 5 Programs J Classes K Grades L Transcript M Progress N CrsAttend O College TGaTE QDST Info qop001 LOCATE UPDATE Ee E e S J pomte umarr EE m Inactives M Show Adj Click the mouse on the down arrow key to the right of the Tag field Click the mouse on the code selected and press Enter Inactive student still enrolled in attendance will display in the middle of the form and a colored border will display around the form To update the attendance record click the mouse on the UpdATT button NOTE Students ARE NOT inactivated from attendance automatically Student Data Secondary User Manual SEC10 15 Page 16 Aeries Student Information System The Attendance Leave form will display The Effective Date will be the current date To change the effective date type the new date into the Effective Date field Choose a Reason code Next School can also be entered B Attendance Leave Form Ioj x Check effective date for leave record Then click OK to create it Or click Cancel to exit without creating it STUF Last Hame First Hame Sex i M Eifectwe Date Grd Prog AttPgmi AttPgm Trac
50. st 4 44 0 0510172007 enaitang arts Total _6o 450 ooj of oj oo o ol s _o sPraor_ Ficst__ afttojosiizoo7ustistory aef aoz ooj of oj 0 0 o ol s ofsPreor lcst 22 m of05012007 high Schoorman 5s 39a ooj of ofj oof o ol _o sprcor_ lcst a3m ofos012007 Chemisty aij a52 ooj of oj ool o ol _a _olspraor_ Ea atojosmizoo7 etastatus of ofj ool of of ool si ol oj _obsw Ea 2 41 0 os1z007 Math status of of ool of of oof a of o osor Demm set 0 0 012512007 Dst Bnchmk BAP Caic 24 of ooj of oj ool o esl o of bemss 7 _o ofor252007aP us History a ofj ool of of ool o val o o peia 1 oolovascn07 enaish Lang arts 39 of oo of of oof of rf oof 0 0 09282006 AP US History t LT REF of 110 C Red Flag LOCATE Sorttests bytest ID and part UPDATE Limit ID OTHER Print Preview rs a ee ee Test scores from an outside file that contains a student s permanent ID number can be loaded into Aeries through various programs Scores can also be manually added or changed in the file To manually add information to the Test Scores form click the mouse on the Add button The arrow will display in the gray box to the left of the form Type the data into the field and press Tab to the fields selected Press Enter Student Data Secondary User Manual SEC10 32 Page 33 Aeries Student Information System FEES The Fees form can be used to store fees or fines owed for textbooks sports equipment etc This
51. te Red Flag Print exi 0 Print Preview Student Data Secondary User Manual SEC10 25 Page 26 Aeries Student Information System The following is the Other form accessible by clicking the mouse on the Tab iol I 2007 2008 screaming Eagle High School 10 19 2007 Stu Last Name First Name Al Mi Perm ID Ho Birthdate Sex Grade Track Status Age 1 Abbott allan J 590522772 117111989 M Parent guardian Birth Ci State Country Health Problems LastSchl Home Phone nana A Abbott Eagle Rock Ica lus 0 777 555 9448 Medical Medical History Immunization Hearing Vision Other Scoliosis Other Immunization Dental Test Date Grd Age Height Pctl Weight Pctl Body Blood Sickle Initials Mass Pressure Date Result len Sn E Record 14 4 i ri gt oF 1 Backward cet forward Niele The following is the Scoliosis form accessible by clicking the mouse on the Tab A Medical a O x ioj x 2007 2008 aial Sii High School 10 19 2007 Stu Last Name First Name Al Perm ID No Birthdate Sex Pro a Track Status Age Abbott airan m j590522772 1111 1989 M aaa Uardian Birth Ci State E Health Problems ah Home Phone Mm A Abbott Eagle Rock CA 7 lus g 777 555 9448 Medical Medical History Immunization Hearing Vision Other Scoliosis other Immunization Dental Test Date Grd Age Scrn PF Or Date Initials Comments Refer Treated ot2oo7 12 17 t
52. the permanent ID or student s birthdate Click the mouse on the Search button All students will display that meet the information selected Click the mouse on the student selected and the District information will display at the bottom of the form Student Data Secondary User Manual SEC10 49
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