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MyWebsite User Manual

1. Go to www cpm24 tv for the broadcast You can have English commentary 7 clicks save i Format Go to www cpm24 tv for the broadcast You can have English commentary We have riders participating in competition in all three Olympic disciplines See our web listing it will be worthwhile to spend some midnight oil to watch the Aussies live myWebsite User Manual Version 6 0 29 8 A confirmation message appears in top right corner with the page number Make a note of the page number A ee at adl mage nee 3 E Source Qi O We have riders participating in competition in all three Olympic disciplines see our web listing it will be worthwhile to spend some midnight oil to watch the Aussies live Go to www cpm24 tv for the broadcast You can have English commentary 9 oes on exit 3 E Source 4 0 tiM Format Font We have riders participating in competition in all three Olympic disciplines see our web listing it will be worthwhile to spend some midnight oil to watch the Aussies live Go to www cpm24 tv for the broadcast You can have English commentary 10 Check to ensure that news article appears on the front page Click on the home page link myWebsite User Manual Version 6 0 30 Searches Equestrian Australia EA Services News Sports Events EA Rules and
2. 5 3 Altering other Areas on the Page There are other areas of the site that you can alter in particular the layout of the information on your front page and there are 2 main areas that you can do this One is the Site Settings menu and the other is the Editable Areas menu Site Settings is usually changed only once when you initially setup your site myWebsite User Manual Version 6 0 16 5 3 1 Site Settings Edit Site Information This is the most basic information about your website Here you will enter the name of your website and an email address to contact the webmaster If your club has its own privacy statement save it as a webpage and put the page number in the Privacy Page box If you don t have your own privacy statement the system will automatically use your state national body s privacy statement Change Graphic Design Here you can choose a graphic design from a list of our samples A small handful of these samples allow you to change the colours of the template to suit your club colours Bear in mind when choosing your template that this is the most basic form of how your website will look and you will build on this so do not be discouraged if it looks a little plain Change Site Colours The colours of your site can often be changed but it is not recommended that you play around with these too much The templates have all been professionally designed for the colour schemes to look good and your site w
3. Site C Al Gymnastics Australia Image Type all Person ClubLogo Sponsor Masthead banner Misc Keyword YA Image ID Enter 8 to view all 800 numbers Enter 89 to view all 890 numbers Search No ID Site a Image Caption Action i 27343 national 8 Jun 2009 Mat and Prashanth DISPLAY EDIT 2 27370 national 17 Jun 2009 m u tr m Pick on someone your own size DISPLAY myWebsite User Manual Version 6 0 37 13 The Edit an Image Record screen is displayed Edit the field that you require The caption description photographer keywords and event ID can be edited Please refer to add an event to get information on how to add an event Edit an image record AAA BN Image Pick on someone your own size Photograph Rohan Kennedy ID 27370 FileType jpg Caption Pick on someone your own size Description X Image Type Person e My Organisation s Logo will appear on invoices etc Sponsor masthead banner not resized Misc Photographer Rohan Kennedy Keywords Pick on someone your Event ID If this image wes for an event that is on the Events Calendar enter the Event ID here When you write an article about the event you can then just enter the Event ID in the article and the system will display all the images for that event Click Here to search the calendar Thumbnail Yes Fullsize Yes Fullsize 200 height Fullsize width 300 Thumbnail 100 height Thumbnail 150
4. a cut paste the URL from the screen where the error occurred b cut paste the error message that was displayed on the screen c provide some background information on how you got to this point e g I entered the information to add an image received an error message back fixed the error and then clicked on the Update button and received the above error 4 3 When things go wrong and they invariably will try the following 1 Have a think about what you did was it a reasonable thing to do or is the system just not working as it should 2 As much as we would like it to be the internet is not bullet proof yet Therefore just give it another try and see what happens if this solves the problem you are now authorised to tell all the software engineer jokes 3 If this doesn t work make a coffee start from scratch and retrace your steps to see if a clear head helps Sometimes just in explaining the problem to someone else the solution becomes obvious 4 Follow the steps in Getting Help above 4 4 Login The system restricts access to the site via a User ID and password If you require access first contact the administrator for you club or if you are not sure who this is contact your National Office 1 Access the administrator area of MyWebsite www XXX mysport org au admin where XXX is the name specified for your site myWebsite User Manual Version 6 0 12 User ID Password Logon Forgo
5. and the software will make a best guess at what it should look like Use a PDF document for all the same reasons as a Word document PDF readers are available free of charge so everyone should be able to read this type of file PDFs are also very good if you wish to reproduce accurately for printing PDFs can include items such as fonts in the body of the document to preserver the original layout of the document Use an Excel spreadsheet when you have data that is best produced in a spreadsheet such as results Most people can read Excel spreadsheets myWebsite User Manual Version 6 0 47 9 1 How to organise folders on your Website Within your site your File Manager will only allow access to site mySport xxx folders and it is recommended that you create sub folders to manage the site more easily Think of where the site will be in five years time and how many files you might have by then and plan for it now The recommended approach is to create a folder for each year for date dependant files e g site xxx download 2002 2003 etc and another site xxx download misc for material such as a constitution that may not change It is also useful to have a separate folder for each of the committees to store documents within this download area The File Manager will allow you to browse through folders not unlike the windows explorer and if you are logged on you will also be able to upload files without having access to an FTP pr
6. if you have logged on and are doing editing and go off for coffee when you return you will have to re enter your User ID and password Please remember to save your work regularly as it is very frustrating when you lose all of your changes If you think you may have been away for some time and you have been editing a large document select all the text prior to clicking on the Save button If the system has timed you out you can just paste back into the editor after you have logged on again myWebsite User Manual Version 6 0 14 5 Graphic Design 5 1 Setting up your Graphic Design lt exclude softball gt When setting you your site you should first choose a graphic design that suits your needs However because the design and the content are held separately in the system it is possible to easily change the design even after you have entered a great deal of information into the system As well as some standard designs it is possible to change the colours of some of the templates to match your club colours While no graphics experience is necessary to do this you may find it worthwhile to find a member of you club who can create a banner graphic for your site For example a stock template was modified with the following banner to create a very professional looking site at http parramatta cycling org au PARRAMATTA CLUB TORG Bias oe Choosing a Design 1 After you have logged on from the Admin screen click on Ed
7. Google account click the button Create an account 3 Follow the instructions until you have created and confirmed your account Get the Google Calendar HTML 1 In the calendar list on the left click the down arrow next to the appropriate calendar and select Calendar settings 2 Copy the HTML from the Embed this Calendar section and save it to a word notepad document 3 Follow the instructions on putting foreign HTML into your webpage 13 2 Youtube 13 2 1 Adding Video Clips to your website This section describes how you can include video clips onto your website There are three methods 1 Using the File Manager to load a video to the BvIT webserver 2 Including a single YouTube video into your website 3 Including a YouTube playlist into your website By far the best options are to use options 2 amp 3 with the videos being hosted by a site that specialises in videos and Option 3 provides the best option with the ability for the user to select from multiple video clips Even if you have only one video to start with it is recommended that you use the playlist facility within YouTube to make it easier to add clips at a later date 13 2 2 Using File Manager To use this option create a video file in the preferred format typically Windows Media Format or Quicktime From the Admin area click on File Manager in the left menu Find the folder most appropriate and copy the video file into the folder Note that video
8. Style Sheet so if you choose a new template and have taken all the defaults the new Style Sheet will instantly be applied across all pages in your site If you cut paste from Microsoft Word it too will try to override the values in the Style Sheet Therefore the rules for using Style Sheets and how to use the defaults are Do Use the standard text in the editor Use the Styles dropdown selections in the editor Use the Paste from Word button in the editor to cut paste from MS Word Limit your use of the formatting to the bullet numbered list italics and bold icons as much as possible And suggest that you Don t Use the Size option in the editor to modify text size Leave normal text alone and use the Style pull down for headings Use Font and if you do then only for headings and never for normal text The list of fonts are what is on your machine and may not be on the machine of the person who views the page Use Font colours for normal text only for headings Use background text colour myWebsite User Manual Version 6 0 8 3 Anatomy of a Web Page When you look at what makes up a web page there are four main elements that make up any web page The overall graphic design of the site usually fairly consistent across all pages The text on the page Photographs images Menus links to other pages Graphic Design You will choose the graphic design
9. Web Page ID field If you are linking to an existing page and you have forgotten the web page number ID click on search for an existing page link When the search returns a list of pages click on the word SELECT in the far right column and the system will return the Web Page Number ID and populate the form Menu ID This option will only appear if you have selected Link No to a Sub Menu Usually you would be creating a new submenu and so you would leave this field blank If you have already a submenu that you wish to link to type the menu ID in this box Sub Menu Type This option will only appear if you have selected Link No to a Sub Menu It automatically defaults to Full Page Menu Find out more about menu types above myWebsite User Manual Version 6 0 45 Field Description Mandatory New Window When the user clicks on this link do you want the result to display in the same window or open up a new window It is standard practice to open up in the same window if the user is staying in your own website but open up a new window if they are going to a different website or opening a Word PDF or Excel file Yes Access Level Required Usually you would just select All so that members of the public can view the page but if you want it to be restricted you can choose for only members or administrators to be able to view it Yes Release to Public Do you want
10. around the site you will notice some extra links at the top of most pages Edit Page You will only get this if you are logged on Manage Shortcuts and authorised to modify this page Click on this link on any page to open up the editor to modify it s contents Sometimes you will only be able to edit the text at the top of a page while the bottom will be fixed information Secure Folders Surveys Recent Website Changes MyClub Add a new Page Find a Page Add a photograph Find a Photograph File Manager Find a Menu Editable Areas myWebsite User Manual Version 6 0 23 2 The Edit Web Page screen appears Save Exit New Page Copy Page Upload Image Upload File 2 l E Source Qi Y ERE aiB E EEES TEE OS 90 5 0 E Format Font v Size ME Tr ur m 3 You may choose to copy and past information from an e mail or Word document into this area Pasting from MS Word or other documents If you choose to cut and past from another document you will need to use the paste from word button G to input the text You will keep all headings and colour changes but not font changes It is recommended that you input using the paste as plain text button amp and everything will come out as normal text no headings no font colour changes Once your information is in the webpage in plain text you can alter the headings using the style sheet If you find that you can not click on these button
11. changed myWebsite User Manual Version 6 0 26 Description Mandatory The name of the person that wrote the article Defaults Yes to the person that has logged in to the administrator area of the website The location that the news article was from No Main Image Number Enter the image number if there is an image that you No would like to attach to this article See section 7 1 Adding an Image to the Library for how to add an image Image Caption Leave as the default No Image Size Leave as the default Yes Image Alignment Leave as the default Yes Display Border Leave as the default Yes Display Caption Leave as the default Yes Other Images If you would like to add more than one image to the No article you can add them here Ensure that a comma separates multiple images See section 7 2 Displaying an Image from the Library for how to add an image to an article Enter the event ID Please see section 10 Calendar for No how to add an event Gallery Alignment The image gallery can be in different areas on the page Yes Display Caption Leave as the default Yes Additional Information Type of Page Page Template Headline Abstract News Publishing Publish Event ID News Story Date First date to Publish Last Date to Publish Author Location Main Image Main Image Number Image Caption Image Size Image Alignment Display Border Disp
12. eg Press OK click in the Date field Words or characters that you type or select in a dialog box are displayed in bold and italic text eg Enter Rent from the Index Group drop down list Menu selections and commands are separated by gt eg Misc gt Options means click on the Misc menu and select the Options command Check refers to a single click of the left mouse button in a check box M or option button to toggle selection or deselection marking a check box or option button selects the option clearing it deselects the option Press click or select means a single click of the left mouse button eg to select a single item Double click means two clicks in succession on the left mouse button vi 1 Introduction 1 1 Aims of MyWebsite The MyWebsite website system is not merely space on a server but is a collection of programs databases and services to make it possible for non technical people to maintain their own website The aims of the system are to 1 Reduce the amount of time spent on maintenance of your site Make it possible for everyone to maintain their own areas of the website without extensive training in website development 3 Make use of the National Database of Clubs Officials Coaches etc to provide up to date accurate information for users 4 Make all of these systems available to organisations other than the National Body All of these aims have been achieved by creatin
13. files are very large and you should do this on a fast line You then need to create a link to this file typically from inside a news page Write some text about the video with a comment such as click here Create a link to the video file by selecting a piece of text clicking on the icon and following the prompts to link to the file 13 2 3 Including a single YouTube video 1 When viewing a video on www YouTube com there is a box similar to the following YouTube changes it s layouts often so it may be slightly different myWebsite User Manual Version 6 0 60 From buggytube456 Subscribe Added August 03 2008 more info Two are disqualified for jumping the gun The last o URL http Avww youtube com watch v woY G6Uq6OVU Embed lt object width 425 height 244 gt lt param name mow YE 2 Copy the HTML code in the Embed box not the URL box 3 Follow the instructions on how to put foreign HTML into a BvIT webpage at the bottom of this document The single video should now appear when you view the page It will appear embedded in the website 13 2 4 Including a YouTube Playlist There is a little bit of work to set up a playlist and a custom video player will only take a couple of minutes but once it is setup it is very very easy to add and share new videos on your site 1 Create an account for yourself in www YouTube com 2 When you are logged on there will be a small menu simi
14. graphics as required 4 Click on Save and then Exit to save your data lt include softball gt Footer Left Column on your Front Page The footer and left column of the front page of most designs is empty and completely available for club logos sponsors logos or links to special areas of the site 1 From the Admin menu click on Footer Left Column Front Page 2 The editor will be displayed and you can enter text or graphics as required 3 Click on Save and then Exit to save your data Left Column on Other pages The left column of all other pages of the site can be setup to have different images sponsors etc 5 From the Admin menu click on Left Column Other Pages 6 The editor will be displayed and you can enter text or graphics as required 7 Click on Save and then Exit to save your data lt include softball gt myWebsite User Manual Version 6 0 20 6 Text Pages For a tutorial on how to edit text pages please go to the Quickstart Guide Text pages come in two main varieties News and Web Pages The only difference between the two is the News will appear on the front page as a news item and has from to dates associated with them These dates control when the item when the news items will appear on the front page and when they will age off to the archive areas Web Pages have no time associated with them and are only referenced from a menu There are also some special pages such as the front page welcome text c
15. in a page on the WA website The image can only be updated however by the NSW owner of the image The best way to achieve these to steps is to use the Image Library which will not only upload your image but also to catalogue the image so that you can easily find it for use on other web pages in the future The Image system is made up of the following components Image uploader which uploads the image and stores the caption and description in the database Image library which allows you to search for images based on various search parameters Image display to display images once they have been added to the database gor Image Library Add to the Image Library Include Image on a page another site myWebsite User Manual Version 6 0 33 7 1 Adding an Image to the Library To upload an image to the library From the Admin menu click on Add a Photograph Click on the browse button to find the photograph on your PC JPGs are the most effective types of images and the system handles these the best however other formats can be uploaded Enter a Caption and a fuller Description of the subject of the photograph Also enter any photographer credits If the photograph is associated with an event it is easier to create an image gallery later if all of the photographs are linked to the event Include the Event number if you have one Keywords should be entered if the text in the previous fields does not fully cover a
16. is on the Events Calendar enter the Event ID here When you write an article about the event you can then just enter the Event ID in the article and the system v ll display all the images for that event Click Here to search the calendar Update Cancel myWebsite User Manual Version 6 0 36 7 3 1 Image Search This is a simple search to find an image that you have already uploaded onto the website You can find the search page by clicking on the Find a Photograph link from the main administrator page Special Notes The system maintains all the text associated with an image The caption full description and any keywords eg states Olympics Brisbane are all stored to make ongoing searches more efficient This information is kept permanently to make it possible to search for images based on the contents of the Caption Description and Keywords and to make it easier to re use photographs in separate pages of the website After adding the record take note of the ID number of the image this will appear in the message at the top of the screen 7 3 2 Image Edit This function allows the user to edit an image that has been uploaded Procedure 1 To edit an image use the image search function to locate the image Refer to the Image Search Procedures 2 The list of images meeting the search criteria appears Click on the Edit link for the image that you wish to Edit List images D Changed in the last Fortnight
17. link to this item will appear on the front page if published What do I do next e N A Procedure 1 From the Administrator home page select Add a new Page from the tool bar Home Contact Us Print Back Website Administration Edit Main Menu Website Administration Edit and Send Newsletters Notices Edit User IDs List User IDs 19 Jun 2009 Old Editor On June 30th the old editor will be turned off and all editing will be done using the new Edit my Login details editor The new editor has a lot more features and provides a lot more control over things like images tables etc Edit Site Settings 19 Jun 2009 Admin Menus You may notice that the Admin menus have changed slightly All the existing options should still be available but the menus have just been rationalised so that the menus are the same on all Refresh Front Page y A sites for consistency Refresh Site Map Site Statistics Welcome to the Admin area for your website On the left are two Admin menus of items to allow you to manage your site The long one is a list of items that you will use every now and then and is only available from the Admin Home Help Forum page The very bottom menu will follow you around as you move to different pages on the site while you are logged on and contains links that you will use constantly Jobs System Documentation This second menu contains links to allow you to add new pages images files or menu links Also as you move
18. once when you setup your site and then perhaps every year or two when you want to freshen up your website Because the graphic design is separated from the content within MyWebsite you can apply a new Graphic design to your site and all of your text images and menus will appear within the new layout The following is a sample graphic design element for a standard page rN EQUESTRIAN AUSTRALIA Home Contact Us Print Australian Government Australian Sports Commission HON AUSTRALIAN EQUESTRIAN TEAM myWebsite User Manual Version 6 0 9 Add Some Text Using a standard editor not unlike Microsoft Word some text can be added to this design Gs EQUESTRIAN AUSTRALIA Home Contact Us Print Megan wins the Melbourne CCI3 Principal Sponsor y sto Australian Government Australian Sports Commission National Sponsors ON Megan Jones and KP Allofasudden 2008 Adelaide 3DE Photograph Franz Venhaus Nicola Turner EA National Office Tuesday 9 June 2009 AUSTRALIAN Megan Jones and KP Allofasudden win the Melbourne CCI3 with a faultless jumping round EQUESTRIAN TEAM When you are hot you are hot Megan Jones has added another victory to her impressive resume with a win at Werribee in the CCI3 on Kirby Park Allofasudden lenin Sass Megan was placed second after the dressage narrowly beaten by Christopher Burton on Holstein Park Leilani but was Add an Image Select an Image from
19. standard templates and then the design modified once a few pages have been developed and prior to public release of the site It is probably best if the template changes are undertaken by someone familiar with website design This is a one off exercise to setup the site If your club would like a professional design Janet Johnson janet johnson bvit com au is a professional website developer who is familiar with the MyWebsite system and can be contacted for a quote on a design for your organisation lt exclude softball gt 3 The initial system will have some basic links included such as News myClub and Calendar 4 You will then be able to add news items additional menu items and features myWebsite User Manual Version 6 0 6 2 1 Building the Site How to make it happen To plan your site it is recommended that you follow the approach as follows a myWebsite User Manual Version 6 0 Do not get a committee involved to design your site Just do it launch it and if other people don t like it they will soon tell you Website by Committee usually ensures a six month development timeframe and often the site is never delivered After it is up and going involving other people is a lot easier but not during the initial stages Have a look at other club sites and work out what you find useful what is not necessary and is most applicable to your organisation Don t worry about the colours graphics etc but l
20. template there are other areas that you can edit What you can edit will vary from site to site due to differing templates and front page layouts Depending on the tags you have used in Front Page Content under Site Settings there could be any number of options available to edit here Most are very straightforward however we have included here information for a few of the most common features Front Page Feature Photo Many websites have a Photo of the Week on the front page of their website In the MyWebsite system this is referred to as a Feature Photo For this to appear on your site there are two tasks required Request that the Feature Photo be included on the front page of the site Select the photo to use as the Feature Photo Step 1 Include Feature Photo on the Front Page This task is undertaken once when your website is initially setup by you or your graphic designer or when you wish a new look to your site lt exclude softball gt Refer to the section Front Page Content on page 17 for how to achieve this lt exclude softball gt Step 2 Select the Feature Photo 1 From the Admin Menu click on Edit Feature Photo 2 Click on Search the Image library to find a suitable photograph All other fields are optional 3 Link to Page ID if you want a Read More link next to the photo and the link is to a Web Page on the system enter the Page ID 4 Link to URL if you want a Read More l
21. this link to be displayed to the public Click on NO until you have the whole area set up with text and graphics and then go back and click on YES when you are satisfied with the results When you are logged on an in front of the name indicates that this menu item is not viewable to the public Hidden items are only available off sub menus and not off the main menu due to the way that the main menu is placed on the screen Yes Description of Link This description appears next to the name when the mouse is moved over this main menu name It providers the user with a fuller description of what is behind the link No myWebsite User Manual Version 6 0 46 9 Adding a Word PDF or Excel document Quite often it is desirable to have the users open up a Word document PDF or Excel spreadsheet Please note that for a user to be able to read these documents they have to have the appropriate software on their machine so don t upload files from obsure software packages as very few people will be able to read the files Adding these documents is a two step process Upload the document to the web server Include a link to the document from a Menu or from within a HTML web page Step 1 Uploading a document 1 From the Admin menu click on File Manager This link is also available from within the Editor If you wish to create a new folder enter the name of the folder and click on Make Directory s
22. up the full page allowing you to confirm and or edit that this is the correct page Once you know it is the correct page click the Select button to the right of your page information in the search screen 16 Click on Add to Menu If you have left off a piece of mandatory information the page will be redisplayed with an error message at the top of the page 17 Now place your mouse over the About the Club in the main menu and a popup sub menu will appear with the Club History Link If this does not appear go to your homepage and press refresh on your browser 18 Click on the About the Club link from the main menu and our new sub menu will appear in the left column You will notice that there is a little link Ed next to the text Click on this to go back and Edit your link For example the dummy XXXX menu item can now be removed Click on the Ed then click on the Delete button to remove this link myWebsite User Manual Version 6 0 44 Now experiment with the different variations of menus and including a Web Page along with a menu A hint about each of the fields is available online next to each item on the menu edit screen A very useful feature is the Release to Public button that will allow you to create whole new sections of the website but hide the link unless you are logged on When you are logged on these will be shown with an next to the name Web Services The menu maintenance area allows you to create li
23. width Date Le Submitted 17 Jun 2009 16 31 32 Last Change 17 Jun 2009 16 31 32 Last Changed 101 by Update Add New Delete myWebsite User Manual Version 6 0 38 14 Click on Update Edit an image record Pick on someone your own size Photograph Rohan Kennedy If 27370 FileType jpg Pick on someone your own size S a mega Person my Organisation s Logo will appear on invoices etc Sponsor C Masthead banner not resized Mise er Rohan Kennedy Pick on someone your If this image was for an event that is on the Events Calendar enter the Event ID here When you vrite an article about the event you can then just enter the Event ID in the article and the system will display all the images for that event Click Here to search the calendar 17 Jun 2009 16 31 32 17 Jun 2009 16 31 32 15 Confirmation message is displayed Edit Image A 7 3 3 Image Delete Special Notes Once you delete an image you will be unable to retrieve the image so be careful when deleting images myWebsite User Manual Version 6 0 39 Procedure 1 To delete an image use the image search function to locate the image Refer to the Image Search Procedures 2 The list of images meeting the search criteria appears Click on the Delete link for the image that you wish to delete List images e Changed in the last To days today y Site C all Gymnastics Australia Image Type Al Pe
24. win at Werribee in the CCI3 on Kirby Park Allofasudden Team Sponsors Megan was placed second after the dressage narrowly beaten by Christopher Burton on Holstein Park Leilani but was myWebsite User Manual Version 6 0 4 First Time into the System 4 1 Quickstart Guide It is strongly recommended that for you first time into the system you following the tutorial from the Quickstart Guide This will take you through the basic functions of adding pages images files and menus The quickstart guide is available from www bvit com au help documentation 4 2 Getting Help There are several levels of Help available within the online system 1 Look for the icon as your first option It is not on all pages but if it is there it will be in the top right hand corner The online help will have the most up to date information about the screen that you are working on 2 Read the manual sounds silly really but there is a lot of information in here The latest version of the manual is available from the Admin menu Just be warned this is a big file 3 From the Admin menu click on the Help Forum and post a question The forum is used by users from all sports and is also monitored by staff at the National Association 4 If all else fails click on Job System in the Admin menu and log a job either requesting information or reporting an error If you do get an error please include the following information in the body of the text
25. 19 5 If you entering text only then it is recommended that the Border be set to Yes and if you have an image only then set Border to No Give them both a try to see what happens 6 Click on Save and then Exit and the number of the Feature Box will be saved in the input text box 7 Click on Update and then Home to view your updated Feature Items Left Column on your Front Page The left hand column on the front page of most designs is empty and completely available for club logos sponsors logos or links to special areas of the site In particular if you club logo is quite high it may not fit well on some of the templates and it would better if the club logo were included in this area of the site To update the content 1 From the Admin menu click on Editable Areas 2 Click on Front Page Content left column 3 The editor will be displayed and you can enter text or graphics as required 4 Click on Save and then Exit to save your data Left Column on other Pages The left hand column on subsequent pages is used to display the sub menu items and if you are logged on some additional items to assist in editing the site However there is usually room for additional links or logos These will be included after any menu links entered by the MyWebsite system To update the content 1 From the Admin menu click on Editable Areas 2 Click on Page Content left column 3 The editor will be displayed and you can enter text or
26. Bevue MyWebsite User Manual Contents Introduction a 1 A SA OTSE A E a 1 2 NAS MY te MU 2 202 sve ceresce4 cesesccceessuscecccegaccreeseecestaseductecess ccrseessce ean 1 1 3 The Standard approach to website developMeNt ooooooocccccnccccnccnonccoccncncncnnnnnnnncncnnnncnnnnanns 2 1 4 Website Development using MyWebsite ooooononccccnnococcnonononcnonnnannnconononcnnnnnnnnnnn cnn nnnnnnns 3 1 4 1 Main Components of the System sssseessseessnsreesrrnesrrnnnertrnnnrrnnneerrnnnrrennnernnnan 3 Creatingia new Website ciirccciecccescsecsececcercaccertevesscccusancaceteanacasseanertersscorexenceceerausecerts 6 2 1 Building the Site How to make it happen ooooocccnnnnocccnnnocccncononancnonononnncnnnonnncnnanonnncnnnnns 7 2 2 A Question of Style Good Design Guidelines ooooccnnnnnncccnnnocccnonononcncnnnrnnnnnnanancnnnnnnno 8 ATOT AOA RIAA R ne To EAE T T E E T RRE 9 ASA AA the System rta arto rro pr 12 SAA SE o an cee ver eure nero anne eres 12 AE Ale AID a a E raasrcscerend 12 An Whon things go Wrong e O 12 e eve MA PEE E o 12 Payee HUeYs oli teat A E E A E N E N N heer ERoanehreE eG 14 AO EO E A 14 Graphic A Oia aa 15 DAS SHIN your Graphic Dosign n o nn een eee ese cee ee 15 A A E A E A TA 16 5 3 Altering other Areas on the Page sccccesscceceeseenceseseseeeecesneeeeesenseeeseseneneeseenseeersees 16 5351 Pe EEE eater errs cere sterner ee ene ae E 17 5 325 EditablezAreas ct ers cicts
27. Click the link Change Site Information Copy your key into the Google Maps Key field Click the Update button NAGUNA Putting a Google Map into one of your webpages To put a map onto one of your pages you will first need to find the map that you want on Google Maps then you will need to copy that into your BvIT webpage 1 Goto http www google com maps 2 Search for the location you wish to have a map of 3 Once you have what you are looking for click the link Link in the top right corner 4 There will be the option of a URL link or HTML to imbed within a webpage Copy the HTML and save it to a word notepad document Follow the instructions on putting foreign HTML into your webpage ul myWebsite User Manual Version 6 0 57 13 1 2 Adwords Google Adwords is a way of advertising your website with Google One of the advantages of using this application is that you only pay the advertising fee when someone clicks on your advertisement BvIT advises that this is not a necessary expense as due to the structuring of the website our sites are usually among the top results from Google searches within Australia even if the pages from Australia option is not checked 13 1 3 Analytics What is Google Analytics Google Analytics is a Google tool used to track your website traffic and give you insight into your marketing effectiveness It can tell you how people find your site how they navigate through it and where in th
28. From the Admin screen click on Edit and Send Newsletters 2 Click on Initial Setup 3 You can have multiple Newsletters from your site For example you may have Junior News Masters or Cruising Division However don t get to fancy too early in the site s life suggest that you start with one newsletter and when your circulation grows then consider splitting into two or more newsletters 4 The Reply Email ID is the email ID to which any returns will be sent or the email address of a reply if the user clicks on REPLY in their mail software 11 2 Adding Newsletter Subscribe to your site 1 After logging on determine where you want this to appear in your menu 2 Add a new menu as described previously and create a link to a Web Service and select the Newsletter List Subscribe 3 Alternatively you could create a link button on one of your pages and link to http www xxx mySport org au newsletter 11 3 Checking your Subscribers 1 From the Admin Menu click on Edit and Send Newsltter 2 Click on List Subscriptions 3 Enter a Last Name if you wish to search for someone or if you have a small circulation just click on Search and all names will be listed 4 You then have the ability to delete or edit entries in the subscription list 11 4 Writing a Newsletter 1 From the Admin Menu click on Edit and Send Newsletters 2 Click on Create Newsletter myWebsite User Manual Version 6 0 50 3 You will be presented with a lis
29. Manual Version 6 0 Icon Function Insert Image Horizontal Line a Insert Smiley ag Insert Special Character Page Break only makes a difference when printing the page O Insert Edit Table E Insert Row After gt Delete Rows en Insert Column After Y Delete Columns ae Insert Cell After Delete Cells a E Merge Cells Split Cells Horizontally Ta Text Colour e Background Colour 4 Scroll down the page and the Additional Information screen appears Complete the Additional Information Screen for a news article as follows Field Description Mandatory Type of Page Select news Yes Page Template Leave as page Yes Headline Insert the headline for the news article Yes Abstract Enter an abstract summary of the news article No Publish Selecting Yes will allow the news article to appear on Yes the front page of your website Selecting No will mean that the article will not appear on your website Event ID If the article is related to an event that has been No entered into the calendar type the Event ID here News Story Date Will automatically appear as today s date but can be Yes changed First Date to Publish Will automatically appear as today s date but can be Yes changed Last Date to Publish Will automatically appear as 2 weeks from the first date Yes to publish but can be
30. NewsTable List of news headlines Links off to detail pages LatestNews2Table A different format for the news summary Includes the abstract and if an image exists it will include the thumbnail image This will take up more room but recommended for sites with smaller numbers of news items See www 420 yachting org au for a sample myWebsite User Manual Version 6 0 17 NationalNewsTable List of headlines from the National Association website StateNewsTable List of headlines from the State website CurrentEventsTable List of events in progress or just completed FutureEventsTable List of events coming up in the next few months FeaturePhoto A single photo probably on the front page FeatureBoxes Side bar boxes to feature some upcoming event or promotion A welcome message for the front page of your site You would probably WelcomeMessage have either this or one of the Feature Photos on the front page of your site Manage Template Files Only administrators with an advanced knowledge of HTML should attempt to change the template files for your website There is a separate manual in the Documentation section of the Admin Menu for guidelines and information on editing template files Edit HTML Settings This is used to manually edit your site s graphic design It is only to be used by people with a sound knowledge and understanding of HTML If this is not you do not touch it 5 3 2 Editable Areas Within each
31. Regs Accreditation and Certificates Crome contact Us Print Back Website Administration Edit Main Menu Website Administration Edit and Send Newsletters Notices Edit User IDs Lat Usar IDa 19 Jun 2009 Old Editor On June 30th the old editor will be turned off and all editing will be done editor The new editor has a lot more features and provides a lot more control over t tables etc 19 Jun 2009 Admin Menus You may notice that the Admin menus have changed slightly All the should still be available but the menus have just been rationalised so that the menus z sites for consistency Edit my Login details Edit Site Settings Refresh Front Page Refresh Site Map Site Statistics Welcome to the Admin area for your website On the left are two Admin menus of items to allow yc site The long one is a list of items that you will use every now and then and is only available from t Help Forum page The very bottom menu will follow you around as you move to different pages on the site while and contains links that you will use constantly Jobs System Documentation This second menu contains links to allow you to add new pages images files or menu links Also as the site you will notice some extra links at the top of most pages Edit Page You will only get this if Manage Shortcuts and authorised to modify this page Click on this link on any page to open up the editor to modify it s Sometimes you will only be able to e
32. Unfortunately if a spreadsheet is saved in a new version of Excel it may not be viewable in an older version or vice versa CSV files are viewable in all versions of Excel To change your excel document just change the file extension from xls to csv myWebsite User Manual Version 6 0 49 11 Newsletters Newsletters can be created and sent from within MyWebsite or myClub At present Newsletters created from within MyWebsite are only sent to people who have signed up on the public area of the website while myClub newsletters go to people who have been designated as members of your club through the myClub process This process is soon to be merged to have a single process for creating newsletters and providing you with the ability to choose whether to send the newsletter to members the public or both The newsletter system performs the following tasks Provides a Subscribe form to allow members of the public to enter their name and email ID Provides the ability to create newsletters online and incorporating summaries of news items from the website Provides a bulk email send facility where the newsletters are emailed directly from the webserver to the internet thereby freeing up the connection from your PC to the internet Stores all sent newsletters automatically on the website 11 1 Setting up your Newsletter Prior to sending your newsletter you need to tell the system a little about the newsletter 1
33. ack Sake mat nn Bon de racial ialende Ten cado comio lda am er ee Ao ida pde rd o ete ee ere lr og aa e trr gy ewe wort wis Pro Bt erica Ties ya pleme pral A Secale x a 33 13 Sede vel venes x meser we ORM de ONE a rs pilot dee de NIN A MA A reie Dada Cone anya de L0 Y Leet Be Andon ot Sree amp telly viarie rah Sete otero ST tale sour Ot eats tw A Parada EEE Mrs dee dde dd om PERL add A AAA E vere Short Menu at left E Shiste E NEO AS a Med eh tm oe Tod pr 1 Weir muerta ghee ter spra lares of et st inii da a gt e ars a E le Sailor a Stoo Expanded Menu Centre with explanations Sen oa A a t pra A gsm e he A anaia da spring te mor lec imr IEA AVEO A REDE Vel ay AA Dew AT A hd 4 ne s enn TA ush N SCHENKER Sie AARIS N ARTAS ENK myWebsite User Manual Version 6 0 43 8 2 Add a new Menu For this example we will add the About the Club from the above structure chart 1 Logon to the Admin Screen 2 Click on Edit Main Menu 3 The Edit main menu screen displays This duplicates the entries from the main menu down the left hand menu of the screen Note Editing the links on the Main Menu is slightly different to editing all other menus Because it appears across the top of the page usually with dynamic drop down menus it requires this one extra step From here on the process i
34. ages and finally create the menus that link the site together As you create your pages you will need to add links to the menus Four variations of links can be included Link to a Web Page Link to a Word Document PDF or another website Link to a pre written program on the website referred to as a Web Service Link to another sub menu Club Website About the Club Results Calendar Newsletter Club History New Members What we do 2002 2003 Winter Series Summer Winter Series Summer Pre Christmas Post Christmas The diagram above would be the recommended size for you first website and is made up of the following main components About the Club is a sub menu to a series of web pages Results 2002 2003 are sub menus to a series of web pages or possibly Excel spreadsheets of past and current results Calendar and Newsletter are links to Web Services 8 1 1 Types of Links Web Page To add this type of link all that is required is to enter the page number for an existing page or to create a new page prior to saving the menu entry Link to Document or URL If you are linking to a document on the webserver you must first upload the document to the web server using the File Manager You cannot link to a document on your PC myWebsite User Manual Vers
35. are multiple Word Processors and each successive webmaster will use a different Word Processor When you change webmasters there is usually a major amount of work to migrate the information and a lot of information is lost All the information pictures spreadsheets etc live on the PC of the webmaster and can only be updated from the one machine The cost of maintaining the website over it s lifespan far outweighs the initial cost of setup or of hosting charges Web Server E Front Page oe A Text images Pc Web Sarmi L Dreamweaver Text images PC Web Server L GoLi k A AA A Es a SS aa a P HotMetal Web Server Text images ETRE 3 al myWebsite User Manual Version 6 0 2 1 4 Website Development using MyWebsite All the software to maintain the system resides on the web server Therefore to update the system you can update from any computer connected to the internet without the need for specialist software on your machine The system is used every day on PCs and Macs running a variety of common internet browsers with no major issues so just about any computer can do the job a E E Web walt y Any PC connected to the intemet with a late model browser Database 1 4 1 Main Components of the System e News Editor for news and general web pages Calendar a list of events which can be shared vertically from club to State to National body Content Manageme
36. bedding 9 Itis recommended that you choose the layout that has the main image and then thumbnail images to the right of the main image Start with the default grey colours as they will look good in any coloured site In the Content section choose from your list of playlists 10 Click on Generate Code You will then be presented with the same screen but something like the following at the bottom of the screen Embed Code Copy and paste the code at right into your website to embed this player lt object width 746 height 413 gt lt param name movie value http www youtube com cp vjVQgalPpcENrQBhpOXOuNTyjzP4LLFBm9 P10B3nj 7Fo gt lt param gt lt embed src http www youtube com cp vjVQaiPpcFNrQBhpoXOuNTyjzP4LLFBm9Pi OB3nj7Fo _ type application x shockwave flash width 746 height 413 gt lt embed gt lt object gt 11 Select and copy all of the code 12 Follow the instructions on how to put foreign HTML into a BvIT webpage The playlist should now appear when you view the page It will appear embedded in the website To add a new video to the playlist you only need to add the video to your playlist within YouTube you do not need to alter anything in the content management system of your website myWebsite User Manual Version 6 0 63 13 3 Putting foreign HTML into your BvIT webpage The normal page editor will not accept the HTML provided by other websites so you must take a different a
37. commended that you use the calendar provided for several reasons The BvIT calendar has nearly all the functions that Google Calendar has with added integration into other areas of the BvIT system Much the same as Google the BvIT calendar can be accessed from any computer with an internet connection by a person with administrators access to the website Events can be added and deleted in much the same easy to use fashion but extra options are added for sports organisations BvIT has the technology to add a whole series at once instead of having to create a different event for myWebsite User Manual Version 6 0 59 every week of the competition BvIT also allows sports to use an online entry system as well as a results system that can all be accessed from the calendar Our calendar is also capable of integrating with the website s news and picture archives creating automatic picture and news galleries for each of your club s events How do I use Google Calendar If you wish to continue using Google Calendar within the BvIT website you will need to copy and paste some code from Google into your website so that your calendar is viewable Please note that even though your Google Calendar will appear on the BvIT website you cannot edit it from here you must log into Google to do this Get a Google Calendar 1 Goto http www google com calendar 2 If you already have a Google account you already have access to Google Calendar If you do not have a
38. ct the anchor you want to link to Click OK AUN e ul Image Galleries You can create an image gallery within a webpage or a news item by filling in the Image Gallery section when you create or edit a page Either type in the image numbers in the Other Images box or enter an Event ID to insert all the photos that have been linked to that event For more information on Event IDs please see section 10 1 1 Event ID The gallery can be displayed at the left right top or bottom of the page and you have the option of displaying the captions that you saved with the images myWebsite User Manual Version 6 0 32 7 Images Adding images to your page is a two step process Upload the image to the webserver Include the image into your page Before you can use a photograph or other image on your website you must first copy it from your PC to the webserver you cannot just paste the image into the editor as the editor will put in a reference to the image on your C drive so that you will be able to see the page but no one else will Once an image is uploaded to the library it doesn t automatically appear on any web pages The image must then be placed on a page or as part of an image gallery Once in the library the image can then be included in multiple pages both in the same site and perhaps in a different site For example if the NSW office uploads a photograph of a significant event to the library it can also be included
39. d be occurring and what is actually occurring 12 11 Documentation This section contains the BvIT user manuals and guides 12 12 Manage Shortcuts The URL for individual pages can become long and quite ugly If you wish to advertise a URL where users can go directly to a page on the website this facility allows you to setup a shortcut name but have it go directly to the page required When you first click on this link a list of shortcuts that have already been created will appear To create a new one click the Add button at the bottom of the page In the first box enter the short name that you wish to create for the page For example if you wanted to create the URL http www nsw equestrian org au nswdressageteam in this first box you would type nswdressageteam You will need to cut paste the full URL into the second box To save your shortcut click the Add button Once you have added your shortcut it will be listed on the main shortcut page The shortcut can not be changed once it has been added but the URL that it points to can This means that if you make a mistake with the name of your shortcut you will need to delete the old shortcut and create a new one with the correct name 12 13 Secure Folders The secure folders section works much like the file manager system but as the name implies it is more secure Files stored using the File Manager are available to anyone if they are provided with the URL Ho
40. dit the text at the top of a page while the bottom will be fixed ir Secure Folders Surveys Recent Website Changes MyClub 11 Click refresh button on the top browser to refresh the screen so that the new article appears The headline of the news article should appear on the front page in the latest news section LATEST NEWS General News Watch Wiesbaden live on the web Play by the Rules helping keep sport inclusive safe and fair Animal Planet premieres A Stable Life Grants for young sportsmen and women Entries are now open for the 2009 Australian Event Awards 2009 Pink Outback Trail Ride a great success Do you have an interesting story We would like to know about it 12 Click on the headline name of the article The main news article should appear Anchors An anchor may be useful if you have a long page with lots of information on it where people may want to jump to a particular part of the page for a specific piece of information e g an FAQ page Creating an Anchor 1 Highlight the piece of text that the person is jumping to 2 Click the anchor button 3 Give the anchor a name myWebsite User Manual Version 6 0 31 Creating a link to an Anchor Highlight the text that you wish to create a link from Click the a insert edit link Using the dropdown menu change the Link Type to Link to Anchor in the Text Use the dropdown menu underneath Select an Anchor by Anchor Name to sele
41. e to find the information in this user guide this section will tell you where to find it 12 1 Edit Main Menu Information regarding the editing of the main menu can be found in section 8 2 Add a new Menu 12 2 Edit and Send Newsletters Information regarding newsletters can be found in section 11 Newsletters 12 3 Edit User IDs List User IDs User ID s can be managed only by a user who is logged on and has Admin security level This user can modify all aspects of any other user The main areas of maintenance will be Setting up new user IDs List User IDs to see who has access to the site Resetting passwords Changing the effective date of access It is also possible for a single User ID to have access to multiple sites For example one person could have access to a Club and a State website It is highly recommended that a new User ID is issued to each person rather than everyone sharing the one User ID If there is a problem it makes it much easier to track where the problem arose if each person has their own ID 12 4 Edit Login Details Click the Edit My Login Details link from the main administrators page If it is your username that you wish to change type in your desired username then type your password into the next three boxes If it your password that you wanted to change type in your normal userID in the first box your old password in the second box and your new password in the third and fourth box
42. e world they are viewing your page from This data gets put into graphs and reports that can be viewed to a very detailed level or on a larger scale The data can also be sent via email or exported into several different formats for saving and or printing Adding Google Analytics to your website To be able to put Google Analytics onto your website you will need a HTML key There are several stages to this First you will need a Google account then you will need to obtain a HTML key from Google then you will need to save the key to your website To create a Google account 1 Goto https www google com accounts 2 Click the link Create an account 3 Follow the instructions until you have created and confirmed your account To create a Google Analytics account Go to http www google com analytics Click the link Sign up now Login using your Google account Click the Sign Up button Enter your website s URL The account name will automatically appear as your URL Select your country and time zone Click the Continue button Enter your last name first name phone number and country Click the Continue button 10 Read the terms and conditions page 11 Check the box Yes I agree to the above terms and conditions 12 Click the Create New Account button 13 You will be given a piece of HTML Save it to a word document This is your Google Analytics key WVO0ONQdOunAagyNnNnRA Using your key Go to the admin section of y
43. ee suggestions on folder structure below Click on the folder where you want the file to live Click on the Browse button and locate the file on your PC Click up Upload File button Step 2 Adding a link to the document 1 To add a link using a menu following the directions for adding a menu item link to a file or URL To add a link from within an existing webpage either highlight a piece of text and click on the 8 icon to create the link To create a link to an external website type the web address into the URL box To create a link to another page on your own website type the page number into the Page Number box or click the search for an existing page link and once you have found your chosen page click the Select button to the right of the page information To create a link to a file that you have already uploaded into the file manager system click the Search the website link and select the file you wish to use When to use a HTML page Word document Excel or a PDF file Use a HTML page if you have just a short amount of text it will be much quicker to load and everyone will be able to read it Use a Word Document for things such as Constitutions or Entry forms where you want someone to fill in the data electronically and email the file back Note that not everyone will be able to read this type of document Also if you have used special features or fonts they may not be available in their version of Word
44. es 12 5 Edit Site Settings More information about editing the Site Settings can be found in section 5 3 2 Site Settings 12 6 Refresh Front Page In order to provide the user with a short a response time as possible on the front page the system does not read the database every time to search for the Latest News or calendar items Each time someone makes a change in the editor calendar or menu systems the system automatically checks the database for new items to be displayed These are then saved in flat files on the web server However if no edits have been applied for some time old news items will not be removed from the front page If you believe that the system is not refreshing the front page correctly then click on this link It will not cause any harm if you click on this even if not required The front page is refreshed automatically once per day the first time someone access the site myWebsite User Manual Version 6 0 53 12 7 Refresh Site Map The system can automatically generate a Site Map based on the menu structure However because of the large overhead involved in constructing the site map it is not automatically generated each time a user requests to see this page Therefore an administrator should click on this button from time to time to keep the site map up to date 12 8 Site Statistics The Site Statistics page provides an indication of how many pages have been displayed from the website Y
45. f knowing the difference So every page requested by a person or a bot is counted in the BvIT stats Google Analytics is a Browser based stats counter The way that it counts the number of pages is fundamentally different in that it puts a little piece of Javascript code inside every page displayed and when it is displayed on the users computer this little piece of code sends a message to Google Analytics with the URL of the page being displayed plus some information from the users computer So the count is only incremented when the page is displayed within a brower on an external computer However because the bots do not read the page into a browser this little piece of code does not run when the page has been requested by a bot so any page requested by a bot will not be counted in the number of pages In addition if a real person has requested the page and they have their security set so that cookies are turned off the piece of code will not operate fully and may not report the page So any Browser based stats program such as Google Analytics will always report far less pages than any Server Side stats collection method such as the BvIT stats So why use Google Analytics Generally Browser based collection is considered a more reliable count of pages served to real people Bots can sometimes get lost in a site and go around and around clocking up lots of server stats but not browser stats For example a calendar that has a forward back butt
46. files to the system myWebsite User Manual Version 6 0 2 Creating a new Website Management Tasks Each sport has different arrangements for signing up for a website Contact your national or state office to find out how to get a website and user ID Naming your site It is highly desirable to have all website names of the form www xxx mysport org au where xxx can be anything you like e g www Brighton mySport org au Unfortunately club acronymns are not necessarily unique within Australia If your club s is unique then it could be called www rbyc mySport org au otherwise it will probably have to be called www royalbrighton mySport org au It is also possible to buy your own URL and have it point to the site To do this contact your National Authority although this will cost you approximately 150 per year to maintain and requires additional setup View the FAQs on the website for more information or contact your National office Your Starter Site 1 After sending in your application a notification will be emailed to the website administrator within a day or two notifying you of how to logon and the initial User ID and password lt exclude softball gt 2 Your system is created using a generic template which includes the overall layout and design of the site To modify the look of the site please refer to the document Template Development Manual It is recommended that the initial site be setup with the
47. g a database to hold the information and installing a system that allows content and navigation to be added to the system without the use of specialist website maintenance software 1 2 What is MyWebsite all about The MyWebsite website system is not like a normal web hosting arrangement where you get space on a machine but have to provide all of the input and formatting of pages yourself It also consists of software graphic designs and databases with the dual aim of maximising information to users while reducing the amount of maintenance effort required to keep the system up to date All of us are familiar with websites that are enthusiastically setup by willing volunteers only to run out of steam as the initial creators move on or lose interest This system is designed to make it possible for people with even moderate skills to maintain the system thereby greatly increasing the number of people that are capable of maintaining the system For experienced website developers it should relieve them the burden of being the only person in the club that is technically capable of putting new material onto the system MyWebsite User Manual Version 5 0 1 1 3 The Standard approach to website development Typically a single PC with a website editor similar to a word processor is used to maintain the website Pages are constructed on the PC and then copied up to the webserver The Problems As in the early days of PCs there
48. g a photograph can be found in section 7 1 Adding an Image to the Library 12 20 Find a Photograph Information regarding finding a photograph can be found in section 7 4 2 Image Search The Find a Photograph link takes you to a search program where you can find all the images you have already uploaded onto your website 12 21 File Manager Information regarding the file manager can be found in section 9 Adding a Word PDF or Excel document 12 22 Find a Menu If you have previously created a menu then removed the link to it and now want it back this is where you can search for your existing menus The situation sounds unlikely but it happens 12 23 Editable Areas More information about editable areas can be found in section 5 3 2 Editable Areas 12 24 Help This link takes you to the page where all of the MyWebsite manuals user guides and general documentation is kept 12 25 Logoff This link logs you out as an administrator After clicking this link you will only be able to view the page as a member of the general public and no longer edit any of the site settings 12 26 Admin Home This link takes you back to the administrator homepage myWebsite User Manual Version 6 0 56 13 Integrating with other systems 13 1 Google 13 1 1 Maps What is it Google maps allows you to search for a map of any area in the world It also has the capacity to show most areas of the world as a b
49. he right and move up and down and click to select the exact colour Note If you already know the Hex colour value you may enter the value directly in the text box 4 Click on Save to update the database and Style Sheet 5 When the screen returns click on the Refresh button on your website to tell the system that there is a new style sheet and to go back to the server to get the new copy With clicking the refresh button your PC will use the local copy that is still sitting on your personal machine and the website will not appear to change to you although it will to other users Altering other Design Elements For most people this is as far as they should progress in changing the design aspects of the website However for website professionals there is even greater control available if you wish to have a distinctive website The Manage Template Files and Edit HTML Settings allow you to create your own template files or modify the standard templates Refer to the Template User Guide for more information lt exclude softball gt lt include softball gt The softball templates are fixed other than the colours and the club logo in the top left of the screen 5 2 Club Logo To change your club logo 1 From the Admin menu click on Add a Photograph 2 Click on Browse to locate the image on your PC 3 Enter a Title for the image 4 Click on Club Logo for the Image Type 5 Click on the Update button lt include softball gt
50. iles for a description of how to create your own template files For example the National State and Club websites all run off the same series of programs but each have a different template to make them look quite unique As well as a set of standard templates the colours of some templates are modifiable to suit the colours of your club or if you have an experienced web designer they can create a unique template for your club See the separate document Template Development Manual for more information lt exclude softball gt Security System The security system uses a User ID and password to restrict access to the required areas of the website There are three levels of access Writer Publisher Administrator A Writer can create new pages but they will not become public until reviewed by someone with Publisher access A Publisher can update all areas of the site An Administrator has the additional ability to create new User IDs Initially one User ID is created and sent to the Administrator of the website It is then the responsibility of this Administrator to create additional User IDs for each person who will be maintaining areas of the site myWebsite User Manual Version 6 0 4 Additional Pages or Services If your organisation has the services of a person familiar with website development you are not restricted by the system While FTP access is not provide a browser based file uploader is available to load user created
51. ill look ts best if you stick to these lt exclude softball gt Front Page Content The front page of the website is constructed from elements that you can modify For example you might like to have a welcome message on the front page along with the latest club news and upcoming events Alternatively you may wish to have a Photo of the Week and if you don t have a lot of news about the club include a section for State News edited by your State Association and National News edited by your National Association To know what you want on the front page the system uses a series of tags and you can alter these tags to suit your requirements When your site is setup initially you will have a feature photo Latest News Current Events and Forthcoming Events To alter the layout of the front page From the Admin menu click on Edit Site Settings Click on Front Page content main screen The editor is opened and a series of tags will be displayed Modify to suit your requirements Click on Save and then Exit to update the layout of your front page Click on Home to see the result of your changes nu AUN The following is the current list of tags although it is best to click on the icon in the edit screen to get the latest list as this changes regularly The tags are not case sensitive so latestnewstable is the same as LatestNewsTable but don t put any spaces in anywhere Latest
52. ill sit there with the little blue bar inching slowly across the status bar of your browser It is strongly recommended that you just leave your machine and have a coffee while this is being sent Although the emails are being sent from the webserver to the internet and there is little or no traffic back to your PC if you accidentally close the window or your PC freezes this will stop the process on the webserver and it is difficult to know how many emails have been sent If the system does not return with a confirmation message or you cancel the process rerunning will send a duplicate to the first people on the list but this is probably better than the alternative of some people missing out all together From the list of newsletters your latest edition will have a status of Sent the system will show the circulation and the newsletter will be filed away on the system for people to view from the website When you hit Send Newsletter the system queues up the newsletters to be sent out The log file will show what has been queued what has been sent and the status of every individual email Users now have the ability to look at the logs of all the emails sent out so it shows what Newsletters were requested to be sent out and when they were actually sent including a Success Fail status myWebsite User Manual Version 6 0 52 12 From the Admin Menu If you don t understand a link from the main admin menu and you don t know wher
53. individual state or club So for a Club all events at the club are displayed Content Management The Content Management system manages the normal web pages in the system It is made up of three components Web Pages either a News item or a single web page of information reports results etc Menu entries Menu items that point to either a Web Page another sub menu or an link to a stand alone web page either within the website or on an external website Images The image database not only stores the image but it keeps information about images such as captions photographer etc Other services for example a simple Message Board where users can view or add simple messages to other members All Web Pages Menu entries Image records and Events reside in the database and are updated via a normal web browser Clubs Officials Coaches The National and State Authorities maintain a National Register of all of these organisations and the officers of these organisations This register is available to anyone using the system and a standard set of searches and reports are available For example itis possible to search for a club in your own area lt exclude softball gt Website Design Each organisation using the system site can maintain their own look to their website using a series of template files that specifies the colours logos fonts and overall layout of the site See the section on Template F
54. ink to appear next to the photo and the link is to another website or a Word PDF or Excel spreadsheet enter the URL here myWebsite User Manual Version 6 0 18 5 Caption quite often the text that you want on the front page is not what was entered when the image was uploaded to the library Enter some alternative text in this area This will not update the caption in the image library but will substitute for the caption only when displayed along with the Feature Photo 6 Click on Save 7 If your image does not appear on the front page make sure you have Refreshed the screen and if it still does not appear check that the front page has been setup correctly to display the Feature Photo step 1 above Front Page Welcome Message As an alternative to a Feature Photo you may wish to have a welcome message displayed on the front page of your site You can achieve many of the same aims of the Feature Photo above but with more flexibility However make sure that you don t end up putting News Items in here as they will not be aged off automatically and sent to the archive area Again it is a two step process Request that the Welcome Message be included on the front page of the site Edit the text and images to include in your Welcome message Step 1 Include Welcome Message on the Front Page This task is undertaken once when your website is initially setup by you or your graphic designer or when you wish a new look to yo
55. ion 6 0 41 Link to a Web Service There are a set of pre written programs such as the calendar or searches that are available to include on your website Try them out to see what they do Link to a Sub Menu As your website reaches a certain size it will become necessary to have menus under menus To achieve this there are three variations of menus that are available Compact Menu Fullpage menu Fullpage menu with introduction 8 1 2 Types of Menus Compact Menu This has the menu links down the left column and typically a Page displayed in the body of the document rian 1 Et 3 gt c Lass SB eH IS eo BRO oS k fra a wan I abay Wa het w Era dis Fanya Ni adm la drid SLB LD Met dd Reb ced ck JM Marna adds d ma ed Menu AO at left only Pelt Site Seras Rn SR RU RM ate par a Oe Re P a arras of be ate sione yea te ee sori in 224 st your mets e tuck et e te rane ot es War ace acd Leche ded nisi ns U romea an AA aa a Wes Pays deers ate at AAA re ard Loloed s aroniei templos file or wt ot voori D ro o Daath au While most of eve i per aa eran foward Gar aos fpe cab ee in piine eM eiren c7 youre Loer cou ae ar daa Me vaw anrd AMY rc ned da Tsi As Cany De de wan Ln e vim od do re a y ind the es a a e Aa dad t bake ney RA Ms del oh a a ed Law le laa Seas Ar AI pia Ti ld le ra o on IL ate Pla De wer dtl e a MEMO pea ta rs ro ina rn Me rane thy tor
56. irds eye view picture often going into great detail These maps can be copied on to your website and the user has the option of zooming in and out and moving north south east or west Where would I use it Google maps can be useful for many different purposes Within sporting organisations it is mostly used to show the location of venues such as sports centres and playing fields For some sports it is also used to show popular trails and tracks How do I use it To be able to put Google maps onto your website you will need a Google Maps API key There are several stages to this First you will need a Google account then you will need to obtain a Google Maps API key from Google then you will need to save the key to your website To create a Google account 1 Go to https www google com accounts 2 Click the link Create an account 3 Follow the instructions until you have created and confirmed your account To obtain a Google Maps API Go to http code google com apis maps Click the link Sign up for a Google Maps API key Read the terms and conditions then check the box I have read and agree with the terms and conditions 4 Enter your website address Your key will work for any page with this as the root directory Click the button Generate API Key Save your key into a word notepad document UNA oul Using your key Go to the admin section of your website Click the link Site Settings
57. it Site Settings 2 Click on Edit Site Settings 3 Click on Edit Site Information to update the text at the top of your site or to upload a banner graphic such as that above 4 Click on Change Graphic Design This will show you a list of available templates Some are designated Colour configurable while others have variations on the same design with suggested colours Select a design and click on Update or Change Graphic Design to use this design You may then be asked to confirm the change 5 If you chose a Colour Configurable design click on Edit Site Colours You will be returned a screen as follows Select Website Colours News Calendar States Current New Website Area colour colour Primary Site Colour Secondary Site Colour mi 3rd Site Colour 4th Site Colour New Hex Colour Sth Site Colour OR Enter Hex Colour 6th Site Colour Main Text Colour Save Restore Defaults Exit myWebsite User Manual Version 6 0 15 On the left hand side is a list of the existing colours and the areas of the site that can be modified Typically there are three or four colours used in any site To alter the colour of an area 1 Click on the colour patch in the column New Colour for the Website Area that you would like to change 2 Click on the main colour in the colour table to select the base colour 3 If prefer a different shade of this base colour place your mouse over the shade bar on t
58. lar to the following Your Account Videos Inbox Favorites Subscriptions Playlists more 3 Click on Playlists and create a new playlist using the screen below Create Edit Playlist indicates required field Playlist Name Olympic Swimming Video Log Use this playlist as the Video Log on my Profile page Description Olympic Swimming Tags Enter one or more tags separated by spaces Tags are keywords used to describe your video so it can be easily found by other users For example if you have a surfing video you might tag t surfing beach waves Privacy Public Public playlists will display in the Playlist section your Profile page and will also appear in Search results O Private Private playlists are only visible to you and those with whom you choose to share them Embedding V Allow external sites to embed this playlist Save Playlist Info myWebsite User Manual Version 6 0 61 4 Now that your playlist has been created anytime you are looking at a video you can add the clip to your playlist World s Worst Olympic Swimming Trial Views 637 285 sts ln Flag Add to Your Playlist close 5 Click on Playlist under the video then select which playlist you want to add the video to from the drop down list Add in additional videos in your playlist This is the only step you need to do on an ongoing basis to maintain your playlist on your website 6 Now that the playlist has bee
59. lay Caption Image Gallery Other Images Event ID Gallery Alignment Display Caption myWebsite User Manual Press Release Bio p Only for News Pages C News Web Page Recent Postings Feature Page y yes CNo Only for News Pages Enter the Event ID from the calendar if related to a calendar event 4 Jun 2007 00 0 Select Date 4 Jun 2007 00 0 Select Date 18 Jun 200700 Select Date Only for News Pages Only for News Pages Search the Image Library Override the standard caption for this image Thumbnail Fullsize left C Centre Right Only for fullsize images yes No yes Cno Enter multiple images as 120 121 123 etc or use a range e g 120 132 135 139 140 150 Used to display all images for this event C Left C Right C Top Bottom yes CNo Version 6 0 27 5 Scroll down the page and the Additional Information screen continues with more information for links and publishing Complete the Additional Information Screen for a news article as follows Field Description Mandatory Link 1 A hyperlink that will appear at the bottom of the news No page enabling you to allow readers to link to another website or document with information relating to the news article Eg more information Notice of Race Event ID Click on the select URL link to browse and selec
60. ll areas of the site This aids in finding images at a later date Click on the update button The system will upload the image to the webserver add the information to the database and if it is a JPG image will resize the image to a size to fit onto the website maximum of 500 pixels in either height or width and create a small thumbnail image The system returns with the Image ID such as 12345 7 2 Displaying an Image from the Library Once an image is in the library the image can then be referred to simply by the image ID and can be added to pages in various places When adding a web page in the Editor click on the icon A popup window will appear to allow you to search for an image but date or keyword If you have just uploaded the image use the date pulldown to display only those images entered today You can also specify whether to search for images just within your website or through all websites in your organisation Adding an image in this method will only display the image and will not display the Caption or Description Still in the editor by scrolling down the page there is an input box Main Image Number By searching here and entering an image number the image will be displayed at the top of the page with the option of showing a thumbnail or fullsize caption or not and other options If a thumbnail is displayed then by clicking on the image it will display a full sized image To create an image gallery a s
61. ly This can be done from any internet connected computer and also from most phones which can be very useful during an event This information package is focusing on Facebook pages but you may also wish to consider creating a Facebook group or event Some of the features of a Facebook page e Administrator updates Administrator uploads of photos and videos Administrator blog Facebook users can become fans Fans can post comments and pictures Discussion boards Events Fans and Facebook users can be invited to events How do I use it Creating a Facebook page 1 Goto http www facebook com 2 Click the link Create a page on the right hand side below the Sign Up button myWebsite User Manual Version 6 0 64 3 Enter the information about your page 4 If you already have a Facebook account you will just need to log in using your normal details or if you are new to Facebook you will need to create an account 5 Create your page using the Facebook help page if you have any problems Putting a Facebook badge on your BvIT page 1 At the bottom right of your Facebook administrators page click the link Get your badge Copy the HTML given to you and save it to a word notepad document Follow the instructions on how to put foreign HTML into your webpage WN Putting a live Facebook feed on your BvIT page 1 For amore comprehensive information feed from your facebook page to your BvIT webpage click the link Add Fan Box
62. n created you need to create a Custom Video Player 7 Tf you are still logged on click on Account more in the top menu You should then be presented with a screen that contains the following My Videos Uploaded Videos Favorites Playlists Custom Video Players 8 Click on Custom Video Players and create a new custom player using the screen below Enter Player Name Theme Layout and select the Content myWebsite User Manual Version 6 0 62 Player Information Enter a name and description for your player This information will only display in your My Players page to help identify the players you ve set up Theme Select a color theme for your player Layout Select a layout for your player The layout option is only available when you first create a player Once you ve chosen a layout and saved the player you wont be able to change it Content Choose your videos your favorites or one of your playlists to include as the content of this player Click the Select button to confirm your content source Generate Code and Save Player Player Name Description a A AA Player Preview My Favorites Playlists Olympic Swimming My Videos Videos uploaded by you into your YouTube account Click the Select button to confirm your content source Click Generate Code to save the player and create Generate Code the necessary code for em
63. nks to Web Services These are pre written modules that allow you to add services to your site that are more than just brochure ware For example you can setup a calendar a Message Board or a public Newsletter subscription To find out more about the various services available try setting up a new menu that is not available to the public More Information The following is a more detailed explanation of each of the items on the menu screen Field Description Mandatory Short Name This is the name for the main menu item link and will Yes appear in the list of main menu items Try to keep the name short so that it doesn t wrap around over more than one line Long Name Not required when linking to a web page No Position in Menu Shows were the menu should be displayed in the list No If omitted the new item will be put at the end of the list Web Page ID The web page ID is required if in the type of link field Yes if web page is selected further below and optional if a linking to a menu is selected web page If you know the web page number that you would like the main menu to link to enter it in the field If you a yet to create the web page Click on the create new web page link and create your web page see section 6 5 News pages in detail Be sure that when you have finished adding your new page Click on Save and then click on exit so that the web page number ID is populated into the
64. nn cnc cnn nn nnnnannnnos 65 Other WebSite Features eene enee seat scues sunwsessarseactsnassnecsunscetestanscerrosteces 66 14 1 ROFMSIRAGOS eee ecectes ta eee oia ro eens 66 O suasaetutvenserestessectranteree 68 Document Details Title MyWebsite User Manual Path and File Name http www OQurlO help documentation Amendment History Version Description of Changes in this Date Author Version 1 0 Initial release March 2001 Paul Pascoe 2 0 Update with new editor and image July 2002 Paul Pascoe library 3 0 Rewrite March 2003 Sandra Stavrou 4 1 Inclusion of tutorial material November 2003 Paul Pascoe 4 2 Included Quick Start guide April 2004 Paul Pascoe 4 3 Included Forms page Sept 2005 Paul Pascoe 5 0 Revise amp Update August 2006 Paul Pascoe Create customised versions 6 0 Update manual for improved July 2009 Danielle Pascoe MyWebsite program 6 1 Addition of section on integration with August 2009 Danielle Pascoe other programs Typographical Conventions The standards used in this manual are Throughout the document sample URLs are provided as www XXX url MyWebsite Alter the XXX to the name of your particular site The remainder of the URL will remain the same across all of your organisation Names of menus menu commands dialog boxes and windows are displayed in bold text eg the Unlock Account screen Names of buttons fields and selections in a dialog box are displayed in italic text
65. nt a system to keep track and maintain all of your general pages including word documents Excel spreadsheets etc Image Library a library shared by all clubs classes Newsletter service be able to send formatted emails to subscribers members etc Searches of the National Database Clubs officials The following explains how some of the more common features work to provide an indication of how the system works and what is required to maintain a website News News items are entered into the database from a web browser with a First Date to Publish and a Last Date to Publish These items will show on the front page during this time and will age off on the due date there is no need to remove the items after their Use By date The News Archive under the News main menu shows all News Pages by month on the date that they were first published Once a news item has been added to the system there should be no reason to ever change the article or links to the article it will automatically age off the front page and appear in the Archive section myWebsite User Manual Version 6 0 3 Calendar The Calendar is a series of Events whether they are a sporting event Committee Meeting Social Function etc The calendar is a searchable database to allow searches by type of event date range level of event etc There is one calendar for all of Australia but the display is typically filtered to only show events for an
66. nu 6 2 Web Pages These are pages that are linked to generally by a menu item E g Getting Started History of the Game etc They are not normally time dependant If you want a page to be linked to from a menu and also appear as a News item then select News when you setup the page and then create a menu link to the page It will then appear on the front page for the specified time limit age off to the news archive and also will be available as a link from the menu 6 3 Feature Boxes These are simply cut down versions of a normal web page although the only relevant fields are the headline and body They can be found when searching for a page or from the Edit Feature Box link from the Admin menu myWebsite User Manual Version 6 0 21 6 4 Introduction to other pages Some pages such as the Message Board allow you to edit the introduction text at the top of the screen while the remainder of the screen will be populated by one of the online programs If you are logged on you will see the Edit Page 9999 at the top of the screen This will allow you to modify the introduction text to the page myWebsite User Manual Version 6 0 22 6 5 News Pages in detail When do I have to do this When you would like to add a news item to your website What do I need to do this e Information for the news item What is the outcome of this A news item will be added to your website process and a
67. of this tip 2 2 A Question of Style Good Design Guidelines All of us are familiar with websites that have lots of different colours fonts pictures and look absolutely awful and yet other sites are very simple but have an elegance and are a pleasure to visit To make sure you end up with a site more like the latter follow these tips The main one is Simple is good If you are not a skilled graphic designer then a simple page is much more appealing that a clever page Ordinary text with perhaps one small image provides a visually appealing page Have a look at NineMSN or other major news sites and this is exactly what they provide Do not put lots of buttons or links in the body of the page People get used to looking for navigation in the same place so if it is all in the main menu at the top of the screen and sub menus at left it will be a lot easier to work out how to get around your site The biggest tip is to let the system do as much of the work for you as possible With each template there is a Style Sheet which sets out the standard fonts and colours for headings text etc These can all be overridden in the editor but the strong strong recommendation is that you use the default values Other than providing a consistent look across all pages in the site if you later decide to used a different template you may have to go back and change all the colours to suit this new design Each template comes with it s own
68. ogram a late model browser is required for this function to work To use this effectively it is necessary to create folders in the following structure All of these are within the folder site xxx under a single directory call download The red shows mandatory names the yellow is recommended and green are optional and will vary from site to site Agendas minutes etc Club results Other regattas Constitution etc Application Forms etc Travel Policy myWebsite User Manual Version 6 0 48 10 Calendar The Calendar provides the ability for users to add an event into the system well in advance and then for this event to appear and remove itself at the appropriate times from the front page of the website It is recommended that if you are planning on uploading photos news articles entry forms results etc for your events that this is the area where you upload them to as you can link them to your event and they can all be displayed together so save searching all areas of the site To update the calendar 1 Make sure you are logged onto the Admin system 2 Click on Calendar from the top menu 3 If your logged on with Admin or Publisher access in the menu at the left there will be an additional link for Add an Event Click this and add the Event 4 To edit an event click on the e
69. on to scroll from one month to the next will confuse a bot in that it will keep going to the next month looking for more pages Also with the browser based collection it is possible to collect more information about the person actually viewing the data It can store a cookie on the person s machine so that the stats program can then keep track of how many times the person returned and how many unique PCs accessed the website This particular metric is very important when approaching sponsors as the two numbers that any potential advertiser will want to know is the number of page views per month and the number of unique visitors to the site per month There are several browser based stats collection programs available some for free and some are a paid service Google Analytics is free for sites serving up to 5 million pages per month and is fast becoming the defacto standard for reporting 13 1 4 Calendar What is Google Calendar Google Calendar is used to keep track of meetings events holidays etc on the internet so that it can be accessed from any computer in the world with an internet connection It can be personal and private or it can be shared among co workers teammates and friends Where would I use Google Calendar Google Calendar is often used by sporting clubs as a way of keeping their club members informed of what is happening at the club and when their games meets competitions are happening If you have a BvIT website it is rec
70. on will appear under the caption Image Type Can be a Person My Organisation s Logo Sponsor Yes Masthead Banner or Misc There should only be one Organisation Logo Some templates allow you to change the graphics at the top of the template and these would be saved as Masthead Banner Otherwise choose between Person Sponsor or Misc to make for easier searches Photograph er Photographers Name If the image is displayed on the No Home Page the photographer s name will appear under the caption and description Keywords Enter a key word for the image Enter as many No descriptive words as possible separated by a comma Please refer to the AYF Policy 7 1 Keywords in Appendix A for more information Event ID If the image is linked to an event in the Calendar you No can easily create an image gallery for that event by entering the EventID here Note if the image is posted on a web page or news items the image will appear as a thumbnail a small image on this page and the viewer has the ability to click on the picture to view the enlarged version If a description and photographer have been added the viewer will be able to see these details here 2 Click on update myWebsite User Manual Version 6 0 35 Add an Image a Back Website Administration FileType CADocuments and Settings User My Documents DP may Browse Click on the BROWSE button and find the file to upload on y
71. ontact us and privacy pages which are included in all templates 6 1 News Pages News pages have a couple of extra fields that are only relevant to news pages Article Date included in the header of the article Abstract A short summary or leader of the news article This will appear on the front page of website as well as the body of the article It is strongly recommended not to include any HTML formatting in this field This will also be included in the newsletter if used Author defaults to the person who is logged on but can be changed From to dates These determine when the article will appear on the front page After they are aged off they are available in the news archive The default is to stay on the front page for 2 weeks but in the case of notification of an event e g AGM on Friday 21 September you would obviously set the to date to be 21 September News items will automatically move from the front page to the archive area at midnight Release to Public If this is set to NO the article will remain in the database but will not appear in the Latest News on the front page Once a news article has left the front page it will be sent to the News Archive section To add a News Archive section to your website create a link in the menu you want it to appear in and instead of selecting Link to a Webpage select Link to a Web Service and choose News Archive from the Web Service dropdown me
72. ook at the content at this stage Draw out a Structure chart of your proposed site as you think it will be when fully complete It isn t necessary to have every last page drawn in but at least the main areas Try to think what will the site look like in five years time to fully understand how best to structure the site For example some areas of the site are fairly static and you don t need to keep versions of documents over time e g information about the club club constitution etc However results will accumulate so you might want to put all information about the current year under a 2009 menu item so that in 2010 you don t have to move the previous year s information you just create a new menu item of 2010 Keep in mind what information is good for a website and what is not Information that is relevant to the next weekend the past weekend or historical information some pictures of the first clubhouse or the club s first event are the three most important areas to cover A long article may be better suited to the club s printed newsletter Now mark which pages are necessary for a minimum site It is strongly recommended that this minimum be absolutely no more than 20 pages and should probably be only 10 pages Don t be intimidated by sites with lots more pages If you aim for too big a site to start with it will never be finished for release A calendar three items of News and a couple of pho
73. ou can view these summaries in several different ways by Site Area Month or Day The counts of pages displayed includes all pages displayed through the MyWebsite Content Management system but excludes stand alone web pages that may have been uploaded as Word Document Excel spreadsheets PDFs or other flat files Monthly Stats June 2009 Previous Month ayf Area My Club Site Maintenance Training Au ralian_Y outh_Championship C Ce cts National_Motor_Cruising_Scheme Youth National_Small_Boat_Sailing_Scheme flanagement Yacht_Training_Scheme O re_Handicap_Rule Frequently Na al_Windsurfing_ Insurance ns_ FAQs heme 12 9 Help Forum Team_Racing_Championship Next Month Pages Post a comment on the help forum if you have any queries for the BvIT team or other users regarding the setup maintenance of a BvIT website myWebsite User Manual Version 6 0 54 12 10 Jobs System If you have a general inquiry regarding your website please call your state national association If you have a specific problem that is occurring with your website you will need to lodge a job that will be sent to an administrator to fix To make sure that the administrator knows exactly what the problem is and where to find it copy the full URL of the page on which the problem is occurring Paste it into the information section of the job you are creating along with what you believe shoul
74. ou will use constantly This second menu contains links to allow you to add new pages images files or menu links Also as you move around the site you will notice some extra links at the top of most pages Edit Page You will only get this if you are logged on and authorised to modify this page Click on this link on any page to open up the editor to modify it s contents Sometimes you will only be able to edit the text at the top of a page while the bottom will be fixed information recent changes myWebsite User Manual Version 6 0 13 4 5 Logoff It is recommended that you logoff the system when you have finished updating the site especially if you share a computer Alternatively you can just shut down all windows on the system Procedure 1 Click on Logoff link in the left hand tool bar This second menu contains links to allow you to add new pages images files or menu links Also as you move around th will only get this if you are logged on and authorised to modify this page Click on this link on any page to open up the ec top of a page while the bottom will be fixed information 4 6 Timeouts The webserver is set to timeout users who have not used the system for 10 minutes For static web pages this is not a problem as the server just sends a new page However if you have logged on to update the site or if a program has saved some settings then these will be erased at the expiration of the time limit Therefore
75. our own machine Caption Diarne Mitchell Description Diarne Mitchell 2nd place in Division 1 at the Victorian Championships Image Type person O My Organisation s Logo will appear on invoices etc O Sponsor Masthead banner not resized Misc Photographer j Henries Keywords diarne mitchell 2nd d Event ID 22703 Tf this image was for an event that is on the Events Calendar enter the Event ID here When you write an article about the event you can then just enter the Event ID in the article and the system will display all the images for that event Click Here to search the calendar Cuedate Cancel 3 A confirmation message is displayed Eg Image Number 1832 has been successfully added to the database Note this image number on a piece of paper You will need this image number when wishing to display the image on the website Home Page news item web page or event Add an Image a Back Website Administration Image number 27386 has been successfully added to the database Click on the BROWSE button and find the file to upload on your own machine Caption Diarne Mitchell Diarne Mitchell 2nd place in Division 1 at the Victorian Championships ll Image Type person My Organisation s Logo will appear on invoices etc Sponsor Masthead banner not resized C Misc Photographer Jo Henries Keywords diarne mitchell 2nd d Event ID 22703 If this image was for an event that
76. our website Click the link Site Settings Click the link Change Site Information Copy your key into the Google Analytics Key field Click the Update button Stats should start appearing in your Google Analytics account within 24 hours DOCOnAUNA What if I ve lost my key 1 Go to http www google com analytics and log in by clicking the button Access Analytics Click the link Edit on the right hand side of the page next to your website name Click the link Check Status in the top right corner 4 Your tracking code will appear in a text box in the middle of the page WN myWebsite User Manual Version 6 0 58 Why do BvIT stats differ from Google Analytics stats The stats collected by BvIT are collected on the server Server Side Stats so every time someone or something such as an automated process such as Google or Yahoo commonly referred to as a robot or bot for short requests a page it is added to the count of pages displayed Companies such as Google have large banks of computers that automatically crawl around the internet pretending to be a person sitting at a computer They do this so that they can read all the web pages work out what the page is about and store information about the page in their databases for use by their search engine As far as the BvIT web server is concerned a page displayed to a Google or Yahoo bot takes the same amount of work as a page displayed to a real person and there is no way o
77. ource Code Editor 5 Everything in this editor is in HTML so try not to change anything unneccessarily Paste the HTML into your page 6 Click the Update button If there is absolutely no text saved in your page before you try to access the HTML Source Code Editor you may have issues opening up the editor so make sure there are a few words in there even if it is just something as simple as asdf myWebsite User Manual Version 6 0 65 14 Other Website Features 14 1 Forms Pages Creating a form is slightly different from creating a normal webpage so you will need to follow these steps 1 Create a new page 2 Put in some text maybe a sentence or two about the reason for the form or about the form itself 3 Save the page 4 Search for the page you have created Once you have found it you will need to open a special editor To find the editor click the button with the downward facing arrow between the Edit and Delete buttons A dropdown list will appear and you will need to select the HTML Source Code Editor 6 Once you have opened this editor you can input the HTML into the editor and make the necessary changes such as the e mail address you would like the information sent to 7 Save the page 8 Open the page in your browser to check how it looks To setup a form on your site where members can enter information and have it automatically emailed to you use the following sample This page will n
78. ow allow you to enter as many fields as you like in the form All the data in the form will then be sent in the email to the nominated email ID The email sent to the end user will be the name of the text box followed by the data entered in all the text boxes See http www essendon baseball com au 10426 for a sample of an input form in a website You can also change the subject of the email sent use a hidden field called fSubject NOTE Try and avoid spaces in your field names eg use Away_Team not Away team Here s the html that makes up a sample form to send in scores from a match lt FORM name emailform action myclub tools sendform asp method post gt lt TABLE cellSpacing 0 cellPadding 4 width 500 border 0 gt lt TBODY gt lt TR class headingrow gt lt TD vAlign top align centre colSpan 2 gt lt INPUT type hidden value Team_Results name fSubject gt Team Results lt TD gt lt TR gt lt TR class r1 gt lt INPUT type hidden value 8978 name fSuccess gt lt INPUT type hidden value gray pritchett bvit com au name fToAddress gt lt TD vAlign top width 200 gt Your email address lt TD gt lt TD width 300 gt lt INPUT class forminput size 30 name fFromAddress gt lt TD gt lt TR gt lt TR gt lt TD gt Home Team lt TD gt lt TD gt lt INPUT class forminput name HomeTeam gt lt TD gt lt TR gt myWebsite User Manual Version 6 0 66 lt TR gt lt TD gt Away Team lt TD gt lt TD gt lt INPUT class fo
79. pproach than creating a normal page 4 Create the page that you want to put the HTML in and click the button Save 5 Search for your page under the link Find a Page 6 Instead of just clicking the button Edit to the right of your page name click the arrow button to the right of the Edit button 7 There will be a dropdown menu with several different editors to choose from Choose HTML Source Code Editor 8 Everything in this editor is in HTML so try not to change anything unneccessarily Paste the HTML into your page 9 Click the Update button If there is absolutely no text saved in your page before you try to access the HTML Source Code Editor you may have issues opening up the editor so make sure there are a few words in there even if it is just something as simple as asdf 13 4 Facebook What is Facebook Facebook is the most popular social networking site on the internet at the moment It is used by most young people to keep in touch with each other via the internet Where would I use it If you have a lot of young people in your club or association Facebook can be very useful to keep them involved and also to promote your club to other young people It has been used very effectively by youth events such as the International Sailing Federation s Youth World Championships to keep people updated When deciding to create a Facebook page for your Club or event you must realise that it will need to be updated regular
80. r dirie anc esisciewe qraphide you veni tetris date cond the st de ts de encees Page Text J Ute TD eer myWebsite User Manual Version 6 0 42 Fullpage Menu This has the same links in the left menu but also an expanded menu with textual assistance in the body of the page Short Menu SM at left y ine Faleti sed sea a ce Fen purity art o TZIE F INN EAS DO eae Dei Cee ea MD eee se eat e ori deb A A A si Unaas gt b A Panis AD ete AAA A aralas e d Si de Sal an e Foe per a If 04 nerd orcs Pat ax Pant Seve the cowie tanie Ba xy Asera AR erie Tw e rf A ON OME AA ne oF ae HH Carla 7 r a A mewy alag volaw AE he AN w In A armor yos are leon far ty Hat heme the AYP and Pra stirt wi hover iv avi yoa se pea de nrod t contact Us peneda ne cani dr 4 Wea artar EIA e A IAA o do Audin pa gt PEA RA A s HP ns hye Ine Brewing Seo Sa Amer Tren in Fu o a o AAA E Expanded Menu tp ea with explanations soa ca A ae e pci Pm eee ee Ss E art whe ae C64 20 By SE Classifieds Ao Jp ad hes Es AA A e a A E Fullpage Menu with Introduction The same as above but with some introductory text above the expanded menu yes 3 h Fee tery c My tinea pace x g ax aba La Wes Laas a URE ect Introduction H YACHTING Calendar end tvents ps dd ay an rm enw ARIAS aaa 0 INGA ra shin en a ATA seais Mata rarene iruna Meme Libe and Klassen Salender end vents Services L
81. rminput name AwayTeam gt lt TD gt lt TR gt lt TR class trailerrow gt lt TR gt lt TD gt Home Team Score lt TD gt lt TD gt lt INPUT class forminput name Home_Team_Score gt lt TD gt lt TR gt lt TR gt lt TD gt Away Team Score lt TD gt lt TD gt lt INPUT class forminput name Away_Team_Score gt lt TD gt lt TR gt lt TR gt lt TD class trailerrow colSpan 2 gt lt INPUT class formsubmit type submit value Send Email gt lt TD gt lt TR gt lt TBODY gt lt TABLE gt Please email me or post a reply if you are having trouble with this gray pritchettO bvit com au lt FORM gt myWebsite User Manual Version 6 0 67 15 Other If you want help for another feature of the BvIT system such as MyClub online entry online shop or email please visit the documentation section of your website for their specific help manuals If you are interested in using one of these features that you do not have please contact your state or national association to enquire myWebsite User Manual Version 6 0 68
82. rson ClubLogo Sponsor Masthead banner Misc Keyword Image ID Enter 8 to view all 800 numbers Enter 89 to view all 890 numbers Changed No ID Site Date Caption Action 1 27370 national 22 Jun 2009 WM Pick on someone your own size DISPLAY EDIT 3 Click on OK to the message Are you sure you want to delete this record Microsoft Internet Explorer x Q Are you sure you want to delete this record Cancel 4 Confirmation message is displayed stating that the requested record has been deleted The requested record has been deleted YE Window will close in 4 seconds myWebsite User Manual Version 6 0 40 8 Creating Menus As a website gets larger the menus and navigation become much more important as it becomes harder to find things on your site Therefore the menu structure of you site is an important element of your site All of the menu items on the page are editable and can be changed without knowledge of HTML Note that it is highly recommended that you create a diagram of your site such as the diagram below before you commence altering the menus A pencil and paper rough sketch is all that is required but it will make construction much more straight forward It is also recommended that you construct your site from the bottom up on you hierarchy chart This means you should upload all your images first along with any Word Documents or Excel spreadsheets then create the web p
83. s it probably means that you have not yet copied the text you wish to input Once the text has been copied from your other program the paste buttons should appear in the editor Alternative you can compose your news item in the web page editor The functions available to edit the document are similar to those that you would find in a work document and are describe in the table below Icon Function Source Shows HTML version of the webpage LA Preview the page This is not how it will be seen with the style sheet y Cut Copy a Paste amp Paste as plain text Ca Paste from word myWebsite User Manual Version 6 0 24 Icon Function v Check spelling o Undo de Redo e Find finds text within the page as Replace replaces text within the page Select all F Remove formatting removes any font colour size changes out from the text B Bold E Italics U Underline ABC Strike Through E Superscript Xz Subscript Ordered List uwe Unordered List Decrease Indent se m i Increase Indent mr Block Quote Justify Left Centre Justify Right Block Justify makes each line of text touch the sides of the page Decrease Indent Than m fe Insert Edit Link E Remove Link Anchor For more information about anchors see the Anchors section on page 30 myWebsite User
84. s the same as for all other menus 4 Click on the Add to the Menu Above link to add a new main menu item 5 For Type of Link click on Link to a Sub Menu and enter Short Name of About the Club 6 Click the Add to Menu Button This will now have created a new link from the Main Menu 7 Click on this new link 8 You will now have a fairly blank screen with just one entry in the menu at left excluding the editing menu items This is a dummy entry as the first link on our new menu 9 Click on Add to the Menu Above and the Add a new Link to this Menu screen will be displayed 10 This time Type of Link will be Web Page and Short Name is History of the Club 11 We now have to create the Web Page that this menu item will link to If you haven t already created a History page click on Create New Page next to the Web Page ID heading 12 A new window will open up with the text editor Enter a few words scroll down to the Additional Information table and enter a Headline of Club History 13 Click on Save and then Exit 14 The editor window will close and a number will appear in the Web Page ID field This is the page number for the page that you just created 15 If you already had a page created for History click on Search for Existing Page search for the required page and click on the Search button at the right of the screen Clicking on the page heading on this search screen will bring
85. t documents on your webserver to link to You may also upload documents to your web sever See File Manager instructions for more information Link 2 See Link 1 allows you to add additional links No Link 3 See Link 1 allows you to add additional links No Link 4 See Link 1 allows you to add additional links No Link 5 See Link 1 allows you to add additional links No Link 6 See Link 1 allows you to add additional links No Link 7 See Link 1 allows you to add additional links No Link 8 See Link 1 allows you to add additional links No Additional Links Open in Link Text URL New Window Example More Information www google com Link 1 CyYes No Select URL Link 2 C Yes No Select URL Link 3 CyYes No Select URL Link 4 C Yes No Select URL Link 5 CyYes No Select URL Link 6 C Yes No Select URL Link 7 CyYes No Select URL Link 8 C Yes No Select URL myWebsite User Manual Version 6 0 28 6 Scroll to the top of the page and enter the content of the news article ee ee ee ee eee ee saa 3 E Source Qi BA i i S Ai Bz Use 0 8 O45 ES im Fae i 2 Format i 7 Font Si Ili Tr ae We have riders participating in competition in all three Olympic disciplines see our web listing it will be worthwhile to spend some midnight oil to watch the Aussies live
86. t of all the previous newsletters sent along with the circulation of each edition Any newsletters that have not been sent will have a Status of Draft If you are not logged on this additional circulation will not be shown nor will any Draft newsletters 4 Click on the name of the newsletter you wish to create next to Write a new Newsletter if you have multiple types of newsletters for your site all the newsletters will be listed 5 A version of the editor will open where you can enter your newsletter If you have a long newsletter make sure you save it often 6 At the bottom of the edit screen the Additional Information screen is much simpler than for a normal web page Email Template this allows your newsletter to be mailed out in HTML format with your website graphics included Email Subject the subject line for the newsletter News Items Quite often the content of the newsletter will include news items that you have already entered on your website remember that the website could have all the fantastic news of the day but if people haven t visited it they will not know what a great job you have been doing By entering the Page numbers of the items that you would like to include in this newsletter a summary of the news item will be included in the newsletter Recommend that you put in a couple of page numbers and just give it a try you will have the opportunity later to preview the page and also email a copy to j
87. tMaimiMenu OOOO 53 12 2 eene EEEN NEA EE o crea snc svtun unre 1S Irae 53 12 3 Ed USO IDSA UD E ideo sere 53 12 4 EditikoginsDetall A E E E E E 53 12 5 Edi E E ane Dene 53 12 6 RefroshmiEront IA 53 12 7 AS SU ES ce tee A O ear serermertete aes 54 12 8 Site O a e E E A rete 54 12 9 FIOM DSR ONU Meee ceccceneisen crveser ee veste cesses ctasecsaecuest E e e res scears 54 M221 OM PODS SY O es AO NS 55 tza MD OCUMENT ALON an te see re eee esa ears O SRE ry ere 55 WSIS AWE Tn toa 55 MA A as 55 MA NU Ges steraen E cesses siseceat aoc cceene seeeset uae resseeeceat 55 12s 5o5 wiRecentiWebsite Changes e E A EAE A E A A 55 ICRA o e a E E E E E A E E A 56 AAN A E an 56 1218 Finda e 56 MA A LEENS ME Er o E E E O resneeeceass 56 12 20 ll coa Ros 56 AM e a eeencasoeiccd 56 Wes O A aaa 56 12 23 E s 56 A A de ld ME 56 12 25r SOGOU aren aora 56 LLAMO ME nccacrhoseencer ri enncnchondasceer E E 56 Integrating with other Sy Stem icc lt cc c 2 2cccscece cece eneeier canta teens cacesteessssaveseeceesesesescnere 57 13 1 ol oye Aena 57 13 1 1 Mapsin a A OA 57 13 1 2 AGW OCS o aa eee ee eh Onn ge EEE EO ata ee 58 13 1 3 AnaS a ca aren tere a a E a E AT 58 13 1 4 Caed a eee 59 13 2 O ee CN oF gs RO nr uote aun caia 60 13 3 FRACS Oar tea cee ae ee ea PRU OR OE are me eR EE eC 64 13 4 SUING a ocaso E E E O E haber tan 65 11875 A asia 65 13 6 Putting foreign HTML into your webpage occccconoccccconococicononacinnnnancnonnn
88. tesrecce tanto io aero 18 TER ns RR RON 21 NS tai 21 RN OIEA 21 IU O E rr OTROS 21 e rojo Ue MA eres sac ee se ae ee ea ae yg Ee or eae Se Oe ry Reyne 22 6 5 News Rages tin detall is sterccc cecesesscecess coe cnsuas sen E 23 TEE T Ee Dee Lo 33 HAs eAdding anilmage toithesLl o a 34 7 2 Displaying an Image from the Library ceeessececeeseenceeeceerceeeessereceeeseneeeessenceeeeeees 34 Oe PAWord aboutimages eeren a ce cee torensosten To uc IEA Era 35 ESE lhe MN A aii 37 A eg 6 Edi a cena ee E E ecatecer A a a 37 A Imaga Delete e a e Ro 39 Creating MENUS apa 41 SEAT DOS Or EINKS tia o ao 41 10 11 12 13 BHO My pes Of MENUS oo atar ae ney ate oe ER de 42 SEA iaimewiMGnuie se eat tao renee chen esereeseataear cere ee eee ee 44 Adding a Word PDF or Excel document cceceeeeceeeeeeeeeeeeeneeeseeneeeeeeeeeeeeeeeeeneeneees 47 9 1 How to organise folders on your Website oooocccinnncccnnonocccccononononnnoancnn conan aconcnenc cinco 48 CANA RNE EN 49 10 1 1 EVO A O ae re eg 49 10 1 2 Eventloaditto Macs Vil A Ai 49 NOTE rara da AAA TAO 50 11 1 Setting up youn Newsletter a ane OA 50 11 2 Adding Newsletter Subscribe to your Sit8 o ooonnoccc nonocononononcncnnnonnncnnnnancnnnnnananino 50 MES Checking your Subscribers eer e a a r Eo 50 11 4 MN E 50 110 Senan Mee A oO ICO 51 11 6 Sondingtoi Subscribers ems eee cates cee eect eee eet ete eee 51 OM he AM Mea 53 12 1 Edi
89. the library just to give the page a bit of zing these do not have to be large images ry EQUESTRIAN AUSTRALIA Home Contact Us Print Principal Sponsor AR Australian Government Australian Sports Commission National Sponsors Megan Jones and KP Allofasudden 2008 Adelaide 3DE Photograph Franz Venhaus Nicola Turner EA National Office Tuesday 9 June 2009 AUSTRALIAN Megan Jones and KP Allofasudden win the Melbourne CCI3 with a faultless jumping round EQUESTRIAN TEAM When you are hot you are hot Megan Jones has added another victory to her impressive resume with a win at Werribee in the CCI3 on Kirby Park Allofasudden asp Megan was placed second after the dressage narrowly beaten by Christopher Burton on Holstein Park Leilani but was myWebsite User Manual Version 6 0 Add the Menu So that people can find their way around A horizontal menu is added under the top banner ON EQUESTRIAN AUSTRALIA Home Contact Us Print Principal Sponsor Ez Australian Government Australian Sports Commission National Sponsors Megan Jones and KP Allofasudden 2008 Adelaide 3DE Photograph Franz Venhaus Nicola Turner EA National Office Tuesday 9 June 2009 AUSTRALIAN Megan Jones and KP Allofasudden win the Melbourne CCI3 with a faultless jumping round EQUESTRIAN TEAM When you are hot you are hot Megan Jones has added another victory to her impressive resume with a
90. to your site under the Promote your page section 2 Copty the HTML given to you and save it to a word notepad document 3 Follow the instructions on how to put foreign HTML into your webpage 13 5 Twitter Twitter is a website used to post short messages to a website that can be viewed by many people It can be useful if you have small frequent pieces of information that you want to post to your website it is sometimes used for events but most people see twitter as a fad that won t last very long and isn t useful to most people If you want to use it however information can be found at www twitter com 13 6 Blogger http www blogger com is a popular site for blogging a blog is an online public diary Unfortunately Blogger com does not integrate well with other websites so should you wish to use it you will need to add it onto your website as a normal link to the URL of your blog 13 7 Putting foreign HTML into your webpage The normal page editor will not accept the HTML provided by other websites so you must take a different approach than creating a normal page 1 Create the page that you want to put the HTML in and click the button Save 2 Search for your page under the link Find a Page 3 Instead of just clicking the button Edit to the right of your page name click the arrow button to the right of the Edit button 4 There will be a dropdown menu with several different editors to choose from Choose HTML S
91. tographs are all that are necessary to launch a site With all the other material provided by the National body the site will look a lot bigger than it really is Set a deadline for release and stick to it If you don t get all your pages finished then just remove the links to these areas No one will know that the area titled Club Facilities was supposed to be there and isn t Set the deadline at no more than two weeks If you can t do it in two weeks then you have set your sights too high for an initial launch And please don t put in a page with Under Construction If it isn t finished remove the link to the page no one will know Have a think about how many professional sites you have seen with Under Construction none Get as many club documents on Policy News Constitution lists of officers etc and use this existing material as much as possible to pad out your site It will also save you phone calls from people looking for this information The big Tip Design your site from the Top Down using the highest level menu as the starting point and work out the hierarchy down to lower pages However once this design is completed it is best to build the site from the bottom up by first uploading any photographs or Word Documents then create the lowest level pages and then build the menus that point to these pages If you don t take any notice of anything else on this page take notice
92. tring of Image IDs can be entered in the editor in the Other Images input box On the front page it is common to have a feature photo which is changed regularly From the Admin screen click on Edit Feature Photo This will allow you to display an image and perhaps a welcome message along with the photo Note that this will only display if you have setup in Edit Site Settings to have a Feature Photo on your front page myWebsite User Manual Version 6 0 34 7 3 A word about images While the system will resize an image and alter the resolution to match a website it is recommended that very large images be resized prior to uploading into the system especially if you have a slow speed line The time to upload even a 2MB image is significant and the server may time you out If you do have lots of large images it is recommend that they be reduced in size in a graphics package first If you are not sure give it a try and see what happens 1 Complete the screen as follows Field Description Mandatory Filename Click on Browse to browse your hard drive to locate Yes and select the image to upload Caption A title of the image This will be the default caption Yes that appears if the image is displayed on the Home Page of the website news item web page or event This caption can be overridden on the Home Page Description A description of the image If the image is displayed No on the Home Page the descripti
93. tten your password Click here 2 Type in your UserID and password 3 If you have forgotten your password click on the link for Forgotten your password and enter the email ID that you used when your User ID was first setup Your email ID will be emailed to you 4 Click on Logon 5 If you User ID password combination is accepted you will be provided with a screen similar to the that below In the home screen you can select the function you want to use by using the links in the left hand tool bar Any recent changes to the system are listed in the body of the page Website Administration Notices 19 Jun 2009 Old Editor On June 30th the old editor will be turned off and all editing will be done using the new editor The new editor has a lot more features and provides a lot more control over things like images tables etc 19 Jun 2009 Admin Menus You may notice that the Admin menus have changed slightly All the existing options should still be available but the menus have just been rationalised so that the menus are the same on all sites for consistency Welcome to the Admin area for your website On the left are two Admin menus of items to allow you to manage your site The long one is a list of items that you will use every now and then and is only available from the Admin Home page The very bottom menu will follow you around as you move to different pages on the site while you are logged on and contains links that y
94. ur site lt exclude softball gt Refer to the section Front Page Content on page 17 for how to achieve this lt exclude softball gt Step 2 Editing your Welcome Message 1 From the Admin Menu click on Edit Welcome Message 2 The standard text editor is displayed but without any Additional Information 3 Enter your message include any images from the library and click on Save and then Exit 4 Go back to the front page and view your welcome message 5 If your message does not appear on the front page make sure you have Refreshed the screen and if it still does not appear check that the front page has been setup correctly to display the Welcome Message step 1 above Front Page Feature Items On the right hand side of most of the templates is an area to allow you to setup Featured Items This could be a link to a new membership campaign a National Championship or an image link to your Newsletter subscription If you don t have any great icons or logos the system can create a Feature Box and you just enter text and a Read More link to the featured area 1 From the Admin menu click on Editable Areas 2 Click the Edit button next to Feature Boxes 3 A screen with up to 20 items is displayed 4 To create a new item click on the New link next to an unused feature number and an editor screen will be displayed where you can enter either text or include an image myWebsite User Manual Version 6 0
95. ust yourself to see how it looks 7 Click on Save 8 Click on Preview to have a better look at what the finished newsletter will look like 9 Click on Exit 10 You will be returned to the list of Newsletters and your new Newsletter will be sitting at the top of the list in Draft mode 11 You can then go back and edit later if required 11 5 Sending a Test Email 1 From the list of newsletters click on Send don t worry it doesn t send it just yet 2 A screen will be presented to allow you to send test emails or to subscribers 3 Enter your own email ID in the entry box If you wish to enter multiple Ids separate with commas e g fredOhotmail com scuttleO hotmail com You may wish to do this to have people review before you send it 4 Click on Send to Selected Subscribers This will send only to those email Ids entered in the box 5 Check your email and if you want to make further changes go back to the editor and make changes and retry 6 While the Preview button from the editor gives you a good indication of what the newsletter will look like it is recommended that you use the test email at least initially to ensure that your first email is a quality product 11 6 Sending to Subscribers 1 From the list of newsletters click on Send 2 Click on Send to Subscribers myWebsite User Manual Version 6 0 51 If you have a large subscriber base it may take some time to send your newsletters and your screen w
96. vent in the Calendar and if you are logged on additional buttons at the bottom of the event will allow you to edit or delete the Event 5 Enter information about the event click on Add to add this event to the calendar There is no need to remove items from the calendar Items entered by a Club can be flagged for inclusion on the State and or National Calendar For example if a club in Victoria is running the Junior State Championships they can add this event to their calendar and request that the event also be added to the State and National Calendars This is provided by a checkbox on the Calendar Add screen The calendar is available for display as a typical Month Calendar or in a list format 10 1 1 Event ID Every Event that is added into the calendar is given an event ID This event ID can be used when uploading a photo or creating a news article to link the photo or article to the event If you link both the photos and the news articles to the event you can automatically load a photo gallery into each of your articles about the event 10 1 2 Event load from a CSV file Events can be uploaded in groups from an excel spreadsheet that has been saved as a CSV file This saves a lot of time and can be a great help but can also easily be messed up Please read the instructions on the page carefully before uploading your events CSV Files While most computers have Microsoft Excel not all have the same version of the program
97. wever using the Secure Folders system you must be logged on and have been granted access to be able to view the files 12 14 Online Surveys This system allows you to create surveys to include on your website It will allow you to setup surveys with input checkboxes radio buttons text boxes and publish on your website The system will receive the online responses and collate and summarise answers For more information please click on the menu item from the Admin menu and then click on the help button for information on how to manage a Survey Please note Don t set your expectations too high on the number of people who will respond to your survey not many people respond to online surveys 12 15 Recent Website Changes View a list of the changes that have been made to your website over a particular time period myWebsite User Manual Version 6 0 55 12 16 MyClub This link will only appear if your sport has access to the MyClub system MyClub is a membership database system available to most clubs so if you do not already have MyClub and wish to use it please get in contact with your state national organisation 12 17 Add a new Page Information regarding adding a new page can be found in section 6 Text Pages 12 18 Find a Page This link will take you to a search engine for webpages Any news page or webpage that you have saved onto the system can be found here 12 19 Add a Photograph Information regarding addin

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