Tender Document - Oil India Limited
Contents
1. Oil India Limited E A Govt of IndiaEnterprise P O Duliajan 786602 Assam Telephone No 91 374 2808724 Fax No 91 374 2800533 Email materials oilindia in erp_mm oilindia in Tender No SDG5594P15 07 Bidding Type SINGLE STAGE COMPOSITE BID SYSTEM Bid Closing on As mentioned in the Basic Data of e portal Bid Opening on do Tender Fee INR 4 500 00 OR USD 100 00 Bid Security Amount INR 71 200 00 OR USD 1 583 00 Performance Guarantee Applicable OIL INDIA LIMITED invites Global Tenders for items detailed below Item No MATERIAL DESCRIPTION QTY UOM TECHNICAL SPECIFICATION 01 No 10 Auto titrator for performing all types of potentiometric titrations in aqueous and non aqueous phases Features of the system 1 Auto titrator system having capability to carrying out all types of potentiometric titrations e g complexometric acid base redox argentometric precipitation iodometric non aqueous etc as well as pH mV temperature amp concentration measurements 2 Parallel titration facility to perform any two titration application simultaneously without disturbing the setup 3 Automatic recognition of the basic instrument and all the peripheral devices connected to it by the software like automatic burette recognition automatic sensor recognition and automatic dosing drive recognition features with intelligent chips e Tender No SDG5594P15 07 Page 1 of 12 4 F2. TFT Monitor Key Board Optical Mouse e Tender No SDG5594P15 07 Page 4 of 12 etc 64 bit Windows 7 or higher Operating System li Hplaserjet or equivalent printer compatible with the supplied PC iii Antivirus with minimum one year validity 15 Software Package i Latest windows based Software package for operation of the entire system and data acquisition ii Compatible with the operating system of the PC to be supplied and allows a fully automated workflow including LIMS connection iii It should be possible to connect unlimited number of Titrator to the software It should be possible to do four titrations two parallel simultaneously iv The software should support client server environment It should be possible to export the data to LIMS and automatic data backup v Should be able to control the titrator and all devices connected to it vi Automatic recognition of devices and monitoring of titer validity calibration intervals of Sensors etc vii Possibility of multitasking like method creation during preparation of dosing devices etc viii Provision to save the SOP of the titration as Application note along with the method itself ix IF then command to perform actions based on conditions during unattended operations x Case Error commands to perform actions based on logical decisions xi Other types of evaluations like Fix End point evaluation Minimum maximum evaluation Break po
3. Bidders are requested to examine all instructions forms terms and specifications in the bid Failure to furnish all information required as per the bid or submission of offers not substantially responsive to the bid in every respect will be at the bidders risk and may result in the rejection of its offer without seeking any Clarifications 7 All the Bids must be Digitally Signed using Class 3 digital certificate e commerce application with organisation nameas per Indian IT Act obtained from the licensed Certifying Authorities operating under the Root Certifying Authority of India RCAI Controller of Certifying Authorities CCA of India 8 Please do refer the User Manual provided on the portal on the procedure How to create Response for submitting offer B GENERAL NOTES FOR BIDDERS 1 The equipment supplied shall be brand new original and free from any defect 2 Installation Commissioning amp Training a The successful bidder shall install and commission the equipment at Chemical Department Oil India Ltd Duliajan Assam India by their competent service engineer s The party shall demonstrate all specification and operation at the time of installation b The supplier shall replace defective parts if found any during installation or during the warranty period This replacement shall be done within a month s time at supplier s cost c The supplier s service engineer must demonstrate the performance of the system as
4. IL e Tender No SDG5594P15 07 Page 9 of 12 v Successful bidder will be required to furnish a Performance Bank Guarantee 10 of the order value The Performance Bank Guarantee must be valid for a period of 12 twelve months from the date of commissioning whichever is earlier Bidder must confirm the same in their Technical Bid Offers not complying with this clause will be rejected vi Bidders are required to submit the summary of the prices in their price bids as per bid format Summary given below i A B c D E F G H I J K L M N ii A B c D E F G H I J K L M N 0 P Q R Commercial Bid Format SUMMARY for Foreign Bidders Total Material Cost of Equipment Packing amp FOB Charges Total FOB Port of Shipment value A B above Overseas Freight Charges upto Kolkata India Insurance Charges Total CIF Kolkata value C D E Installation Commissioning Charges including Service Tax Training Charges including Service Tax Total Value F G H AMC Charges for 05 five years after warranty including Service Tax Grand Total Value including I J above Grand Total Value in words Gross Weight Gross Volume Commercial Bid Format SUMMARY for Indigenous Bidders Total Material Cost of Equipment Packing and Forwarding Charges Total Ex works value A B above Excise Duty Please ind
5. RC BID EVALUATION CRITERIA BEC I BID REJECTION CRITERIA BRC The bids must conform to the specifications and terms and conditions given in the tender Bids shall be rejected in case the item s offered do not conform to the required minimum maximum parameters stipulated in the technical specifications and to the respective international national standards wherever stipulated Notwithstanding the general conformity of the bids to the stipulated specifications and terms and conditions the following requirements shall have to be particularly met by the bidders without which the offer will be considered as non responsive and rejected A TECHNICAL 1 The manufacturer supplier must have sold at least 02 two such equipments to any laboratory in India or abroad during the last five 05 years For this purpose the period reckoned shall be the period prior to the date of bid closing B COMMERCIAL i Bids are invited under Single Stage Composite Bid System Bidders shall quote accordingly under Single Stage Composite Bid System Please note that no price details should be furnished in the Technical i e Unpriced bid The Unpriced Bid shall contain all techno commercial details except the prices which shall be kept blank The Price Bid must contain the price schedule and the bidder s commercial terms and conditions Bidder not complying with above submission procedure will be rejected ii Bid security of US 1 583 00 or
6. Rs 71 200 00 shall be furnished as a part of the TECHNICAL BlD refer Clause Nos 9 0 amp 12 0 Section A of General Terms amp Conditions for e Procurement as per Booklet No MM GLOBAL E 01 2005 for E procurement ICB Tenders Any bid not accompanied by a proper bid security in ORIGINAL will be rejected without any further consideration For exemption for submission of Bid Security please refer Clause No 9 8 Section A of General Terms amp Conditions for e Procurement as per Booklet No MM GLOBAL E 01 2005 for E procurement ICB Tenders Bank Guarantee towards Bid Security shall remain valid till 14 05 2016 Bid security submitted with validity shorter than the validity indicated in the tender and or Bid security amount lesser than the amount indicated in the tender will be summarily rejected iii Validity of the bid shall be minimum 120 days from the date of Bid Closing Date Bids with lesser validity will be summarily rejected iv Bidders must confirm that Goods materials or plant s to be supplied shall be new of recent make and of the best quality and workmanship and shall be guaranteed for a period of 18 months from the date of receipt or twelve 12 months from the date of commissioning whichever is earlier against any defects arising from faulty materials workmanship or design Defective goods materials or parts rejected by OIL shall be replaced immediately by the supplier at the supplier s expenses at no extra cost to O
7. acility to connect minimum four titrating burettes for different types of titrations 5 Equipped with one volumetric Karl Fischer Titration unit 6 Intelligent methods with if then conditions 7 Facility to connect minimum two 02 auxiliary burettes for the addition of auxiliary solution or buffer solution needed for titrations and back titrations 8 Facility to upgrade the system to connect minimum 7 titrating burettes in the future 9 System should have the remote port to connect to the sample changer autosamplerwhen ever required 10 Direct access to intranet and internet 11 Real time curve display Specifications 1 Power 220 230V 50Hz 2 Operation Dual mode from Touch pad and PC depending on needs 3 Interfaces Dual RS 232 USB ports for attachment of balances autosampler printer PC barcode reader etc 4 Dosing Drives a Plug and play type dosing drives automatically recognized by titrator on connection and can be used immediately for analysis without further configuration b Electronics parts of the drive should not be damaged due to reagent spill or leak from burette c Flexibility to interchange titrants without contamination d Option to transfer the titrant solutions back to the reservoir during prep empty actions e Dosing drives with chip on board technology with the capability of read write The Chip on Board Technology on the Dosing Drive with a Data chip which can store foll
8. an bidders Whether place of dispatch indicated in the offer To specify YES NO 27 For Indian bidders Whether road transportation charges up to Duliajan quoted YES NO 28 For Indian Bidders only Whether offered Ex works price including YES NO packing forwarding charges 29 For Indian Bidders only Whether offered Deemed Export prices YES NO 30 _ Whether quoted prices are exclusive of Excise duty YES NO 31 For Indian bidders only whether import content indicated in the offer YES NO 32 For Indian Bidders only whether all Taxes have been indicated categorically YES NO 33 Whether all BRC BEC clauses accepted YES NO e Tender No SDG5594P15 07 Page 12 of 12
9. be used by Oil India Limited in the PEL ML areas which are issued renewed after 01 04 99 and hence Nil Customs Duty during import will be applicable Indigenous bidder shall be eligible for Deemed Export Benefit against this purchase Details of Deemed Export are furnished vide Addendum to MM GLOBAL 01 2005 enclosed However no Recommendatory letters will be issued to Indian Bidders 10 Check List vide Annexure B shall be filled up and submitted along with the offer e Tender No SDG5594P15 07 Page 7 of 12 11 To ascertain the substantial responsiveness of the bid OIL reserves the right to ask the bidder for clarification in respect of clauses covered under BRC also and such clarifications fulfilling the BRC clauses in toto must be received on or before the deadline given by the company failing which the offer will be summarily rejected 12 Other terms and conditions of the tender shall be as per General Terms amp Conditions for e Procurement as per Booklet No MM GLOBAL E 01 2005 for E procurement ICB Tenders However if any of the Clauses of the Bid Rejection Criteria BRC Bid Evaluation Criteria BEC mentioned here contradict the Clauses in the General Terms amp Conditions for e Procurement as per Booklet No MM GLOBAL E 01 2005 for E procurement ICB Tenders of the tender and or elsewhere those mentioned in this BEC BRC shall prevail e Tender No SDG5594P15 07 Page 8 of 12 ANNEXURE A BID REJECTION CRITERIA B
10. fer validity of 120 days from the date of closing of tender YES NO 10 _ Whether quoted a firm delivery period YES NO 11 _ Whether quoted as per NIT without any deviations YES NO 12 _ Whether any deviation is there in the offer YES NO 13 Whether deviation separately highlighted YES NO 14 Whether agreed to the NIT Warranty clause YES NO 15 Whether Price Bid submitted as per Price Schedule YES NO 16 Whether indicated the country of origin for the items quoted YES NO 17 _ Whether all the items of tender quoted YES NO 18 Whether technical literature catalogue drawings enclosed YES NO 19 For Foreign Bidders Whether offered FOB FCA port of dispatch including sea air YES NO worthy packing amp forwarding 20 For Foreign Bidders Whether port of shipment indicated To specify YES NO 21 For Foreign Bidders only Whether indicated ocean freight up to C amp F Kolkata port YES NO Excluding marine insurance 22 Whether Indian Agent applicable YES NO If YES whether following details of Indian Agent provided a Name amp address of the agent in India To indicate b Amount of agency commission To indicate c Whether agency commission included in quoted material value YES NO 23 Whether weight amp volume of items offered indicated YES NO 24 Whether confirmed to submit PBG as asked for in NIT YES NO 25 Whether agreed to submit PBG within 30 days of placement of order YES NO 26 For Indi
11. icate applicable rate of excise duty Sales Tax Please indicate applicable rate of Tax Total FOR Despatching station price C D E above Road Transportation charges to Duliajan Insurance Charges Assam Entry Tax Total FOR Duliajan value F G H I above Installation Commissioning Charges including Service Tax Training Charges including Service Tax Total value J K L above AMC Charges for 05 five years after warranty including Service Tax Grand Total Value including M N above Grand Total Value in words Gross Weight Gross Volume e Tender No SDG5594P15 07 Page 10 of 12 NOTE 1 Cost Of Individual Items must be quoted separately 2 The items covered under this enquiry shall be used by OIL in the PEL ML areas issued renewed after 01 04 99 and hence applicable Customs Duty for import of goods shall be ZERO Indigenous bidders must quote Deemed Export prices Excise Duty under Deemed Export exempted However Recommendatory letters will not be issued to Indian Bidders 3 Banking charges in the country of the foreign bidder shall be borne by the bidder vii The prices offered will have to be firm through delivery and not subject to variation on any account A bid submitted with an adjustable price will be treated as non responsive and rejected viii Bids received after the bid closing date and time will be rejected Similarly modifications to bids received after the bid closing date amp time will not be con
12. int evaluation Gran evaluation to evaluate non S shaped curves xii Possibility to include any number of commands like Measuring adding of solutions titration in a single method xiii Live display with different axis and possible to view measured value calculated value Ist derivative ERC etc Live modification of method parameters like stop volume xiv Hold function halts the ongoing titration and dosing activities xv Result trend analysis History about the each determination should be available xvi Control chart overlay curves recalculation facilities Reprocessing with various options like changing the sample size changing the End Point Recognition etc even after the completion of titration but still should keep the original raw data xvii Export and import of data in different formats like CSV to excel XML to LIMS etc xviii Custom reports with the customer s desired logo xix Possibility to connect a Balance to automatically transfer the weight data 16 Calibration Standards The party shall provide adequate quantities of buffers for pH calibration calibration standards certified by NABL or equivalent Laboratories reference samples for performance evaluation for the parameters for which electrodes sensors provided at least for one year operation e Tender No SDG5594P15 07 Page 5 of 12 A General Notes for e tender 1 The tender will be governed by General Terms amp Condi
13. owing information Order number Serial Number of Dosing Unit and Cylinder Serial Number Burette volume The Burette volume once sensed should not be possible to temper it f Quantity required 02 Nos 5 Burette Dosing Units e Tender No SDG5594P15 07 Page 2 of 12 a Type Intelligent burette with latest burette technology and chip which can automatically detect the burette volume reagent type and titer validity etc irrespective of the drives on which the burettes with the titrants are present b Possibility to mount the burette on top of the reagent bottles c Facility to see and remove air bubble if any from the dosing cylinder d Rinsing and preparation of the dosing unit can be carried out automatically e Single click command for emptying and filling of burette f Resolution Minimum 1 10 000 of burette volume g Burette volume Burettes volume of 2 5 10 and 20 ml should be available h Dosing Accuracy 0 05 of burette volume i Filling time 20 sec j Quantity required i Minimum 4 Nos of 20 ml volume for Acid base Non Aqueous and Argentometricetc ii 01 No of 10 ml volume for Volumetric Karl Fischer titration 6 Parameters The system with adequate sensors electrodes should be capable of measuring following parameters in the given ranges as per DIN ASTM standards a Voltage Range 2000mV to 2000mV Resolution 01mV or better b pH Range 0 14 Resolution 0 001 or be
14. ries required for immediate commissioning and smooth running of the equipment after receipt at Duliajan Assam 7 The Supplier shall provide operation manual and maintenance and troubleshooting manual hard copy as well as soft copies along with the supply 8 Payment Payment shall be released as follows i 80 of the order value shall be paid against proof of dispatch shipment of the goods li Remaining 20 of the order value along with installation and commissioning charges if any shall be paid after successful installation and commissioning and acceptance of the unit by OIL iii OIL may also consider making 100 payment towards supply of the units against proof of dispatch provided bidders agree to pay interest 1 above the prevailing Bank Rate CC Rate of State Bank of India for 20 of the order value and also submit Bank Guarantee for the amount equivalent to 20 of the order value plus interest valid till successful commissioning at site iv Payment towards Installation Commissioning Training if any shall be released on successful completion of the Installation Commissioning Training v Payment against AMC charges shall be made on quarterly basis against the invoice s to be submitted by the bidder at the end of each quarter Any offer not complying with the above shall be loaded at one percent above the prevailing Bank Rate CC rate of State Bank of India for evaluation purpose 9 The items covered by this tender shall
15. sidered ix Bids containing incorrect statement will be rejected Il BID EVALUATION CRITERIA BEC Bids conforming to the specifications terms and conditions stipulated in the tender and considered to be responsive after subjecting to the Bid Rejection Criteria will be considered for further evaluation as per the Bid Evaluation Criteria mentioned in Section D of General Terms amp Conditions for e Procurement as per Booklet No MM GLOBAL E 01 2005 e Tender No SDG5594P15 07 Page 11 of 12 ANNEXURE B COMMERCIAL CHECK LIST Sl BIDDER REMARKS IF No PARAMETERS REQUIREMENTS RESPONSE ANY Whether Original Signed quotation submitted YES NO 2 Whether quoted as manufacturer YES NO 3 Whether quoted as authorized dealer To Specify YES NO 4 If quoted as authorized dealer 5 a Whether submitted valid and proper authorization letter from manufacturer IN YES NO ORIGINAL confirming that bidder is their authorized dealer for the product offered 6 b Whether manufacturer s back up Warranty Guarantee certificate submitted YES NO 7 Whether ORIGINAL Bid Bond not copy of Bid Bond enclosed with the offer If YES YES NO provide details a Amount b Name of issuing Bank c Validity of Bid Bond d Whether Bid Bond submitted as per Revised Format 8 Whether offered firm prices YES NO 9 Whether quoted of
16. specified in the offer and also must provide training to OIL s technical scientific staff on operation application and trouble shooting of the system after installation Basic instrumentation drawings configuration manuals are to be supplied along with the unit for ready reference e Tender No SDG5594P15 07 Page 6 of 12 d Installation commissioning amp Training charges if any must be quoted separately on lump sum basis which shall also be considered for evaluation of the offers Incase if charges are not quoted it will be considered to have been included in the total cost 3 Annual Maintenance Contract a The supplier shall quote for the cost of comprehensive AMC for a period of 05 five years after expiry of warranty period of 01 one year This will be considered for Bid evaluation b While quoting for AMC the bidder shall take in to account two numbers of preventive maintenance visits per year and breakdown visits as and when required per year In case of breakdown visit the bidder must send their service engineer within fifteen 15 days of receiving the notice to attend the equipment to make it operational 4 The bidder shall be responsible for supplying the required spares 5 The bidder must provide written assurance regarding availability of spares of the equipment for a period of ten years 10 years from the date of commissioning of the instrument 6 The system shall be completed in all respect with essential accesso
17. tions for e Procurement as per Booklet No MM GLOBAL E 01 2005 for E procurement ICB Tenders including Amendment and Addendum 2 The general details of tender can be viewed by opening the RFx Tender under RFx and Auctions The details of items tendered can be found in the Item Data and details uploaded under Technical RFX 3 Bid must be submitted electronically only through OIL s e procurement portal Bid submitted in any other form will be rejected 4 Please note that all tender forms and supporting documents are to be submitted through OIL s e Procurement site only except following documents which are to be submitted manually in sealed envelope super scribed with tender no and due date to The Head Materials Materials Department Oil India Limited Duliajan 786602 Assam on or before the Bid Closing Date and Time mentioned in the Tender a Original Bid Security b Details Catalogue and any other document which have been specified to be submitted in original All documents submitted in physical form should be signed on all pages by the authorized signatory of the bidder and to be submitted in triplicate 5 Bidders must ensure that their bid is uploaded in the system before the tender closing date and time Also they must ensure that above documents which are to be submitted in a sealed envelope are also submitted at the above mentioned address before the bid closing date and time failing which the offer shall be rejected 6
18. tter pH Calibration minimum 3 point calibration with automatic buffer recognition and automatic temperature compensation c Alkalinity carbonate bicarbonate amp total Alkanity Range Single ppm to level Resolution Up to 3 decimals d Salinity or Chlorine content Range 0 5 ppm to level e Hardness Ca Mg amp Total Hardness Range 10 ppm onwards f Non aqueous titrations for TAN TBN etc g Bromine Index Bromine Number 7 Sensors Electrodes i All sensors electrodes shall be intelligent and plug amp play type which are automatically identified by the titrator when connected thus eliminates the possibility of use of wrong electrode li The built in memory chip allows the storage of important sensor data e g article and serial numbers calibration data calibration history working life and calibration validity period etc Sensors electrodes with required cables should be provided along with the e Tender No SDG5594P15 07 Page 3 of 12 titrator for the following titrations 1 EDTA Complexometric 2 Acid Base amp pH 3 Non Aqueous Titrations 4 lodometric 5 Bromine Index Bromine Number 6 Redox 7 Argentometric Presipitation Titrations 8 Volumetric Karl Fischer titration unit consisting of electrodes and other required accessories 8 Stirrer Plug and Play type magnetic Propeller stirrer Stirring speed and direction should be controlled from the main instr
19. ument within the method 9 Titration Stand 02 Nos titration stands with stirrers connecting cables and other essential accessories 10 Titration Beakers Minimum 100 nos of polypropylene titration beakers of 100 ml capacity each should be provided 11 Methods Method storage upto 100 Methods Pre programmed methods should be provided in USB stick minimum 3 Nos 12 Result Storage Possible to export the results to PC LIMS through the USB stick 13 Auto Sample Changer 1 Latest USB based sample changer with facility to handle minimum 30 samples in titration beakers of 100ml maximum capacity each 2 Possibility to prepare the sample before the Titration using auxillary dosing devices Possibility to handle a minimum of 2 auxillary reagents to be quoted 3 Facility to go sequentially one sample after the other or the sample processor should be able to execute the titration with any sequence as decided by the user 4 Results should be available in one format containing all the parameters as mentioned 5 Facility for automatic rinsing and cleaning of the setup should be provided Re generation facility should be built into the system 6 The supplier has to provide details of the Auto Sample Changer with details amp drawings In case of 3rd party product address of OEM authorized dealer to be provided 14 PC and Printer i Branded PC from Hp Lenovo Dell Sony Toshiba etc with min 320 GB HDD 4GB RAM DVD R W 17 inch
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