Home

User Manual

1. CHAPTER 4 CREATE CONTENT Overview Chapter 4 covers how to create folders and items and move them around the Content Collection In this chapter This chapter includes the following topics TOPIC DESCRIPTION Create a Folder Provides instructions for creating a folder to store content Create an Item Explains how to upload an item into a folder Copy an Item or a Folder Reviews the copy feature for replicating an item or a folder in another part of the Content Collection Move an Item or a Folder Reviews the move feature for deleting an item or a folder and recreating it in another part of the Content Collection Remove an Item or a Folder Details how to delete items and folders Email an Item Explains how to email an item to another user CREATE A FOLDER Overview Folders are storage bins for other folders and items Folders can be created within any folder To create a folder a user must have Read and Write privileges in the folder that will hold the new folder For example if only the Instructor of a course has Read and Write privileges to that course s main folder such as courses History only the Instructor can create a folder there for example courses History documents For more details on folders please see Folders and ltems Find this page Follow these steps to open the Add Folder page 1 Navigate to the folder that will contain the new folder 2 Click Add Folder on the Action Bar If the Add Fold
2. The folder view shows much more detail including the folders within each content area and provides the option to expand or close each folder to view the subfolders In addition to the content areas the folder view also shows tools in a tree structure Tools include workflows Bookmarks search and the online help system Content Frame The Content Frame occupies most of the screen to display the current view Users interact with content from this view The Content Frame also includes several navigation features The size of the Content Frame can be increased or decreased with respect to the Content Collection menu by clicking and dragging the border that separates the two panels Action Bar The Action Bar appears at the top of the Content Frame It includes buttons to perform actions specific to that page Location bar The Location Bar shows the current folder that is open in the Content Frame The location bar appears beneath the Action Bar and includes links for all the folders in the path to the current folder up to the top level folder Content List The Content List displays the folders and items contained in the current folder It can also display pages that control the item and folder management functions When displaying the contents of the folder users can sort the folders and items by clicking the carats above each column The names in the list are sorted by files and folders with folders appearing first The sort is al
3. All the files and folders that meet the size criteria to which user has at least Read permission to display Keep in mind that there are approximately 1 000 bytes ina Kilobyte and approximately 1 000 kilobytes in a Megabyte Username Select either Created By or Last Modified By and enter a username or click Browse to open the User Search and select users All the files and folders that meet the username criteria to which the user has at least Read permission to display Dates Select either Created or Last Modified On Before or After and a date All the files and folders that meet the date criteria to which the user has at least Read permission to display Metadata Metadata search fields allow a user to search for Metadata that has been previously entered on a file There are four categories of Metadata that a System Administrator can make available General Metadata IMS Metadata Dublin Core Metadata and Custom Metadata Metadata may be added to a file when it is created or modified Like all other searches each Metadata field criteria that is entered narrows the search Only files that contain all the search criteria entered will be returned Fos Sy TIP Institutions can use metadata in a coordinated way to make finding content easier For example if librarians consistently use metadata to enter subject or username information then Students can use the Search tool to find topical information all documents by a certai
4. Blackboard Blackboard Content System User Manual Release 7 Application Pack 1 Blackboard Content System Users Manual User Manual Doc 171004 Publication Date April 2006 WORLDWIDE HEADQUARTERS INTERNATIONAL HEADQUARTERS Blackboard Inc Blackboard International B V 1899 L Street NW 5th Floor Keizersgracht 62 64 Washington DC 20036 3861 USA 1015 CS Amsterdam The Netherlands 800 424 9299 toll free US amp Canada 1 202 463 4860 telephone 31 20 5206884 NL telephone 1 202 463 4863 facsimile 31 20 5206885 NL facsimile www blackboard com global blackboard com Blackboard the Blackboard logo Blackboard Academic Suite Blackboard Learning System Blackboard Learning System ML Blackboard Community System Blackboard Content System Blackboard Transaction Suite Building Blocks and Bringing Education Online are either registered trademarks or trademarks of Blackboard Inc in the United States and or other countries Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and or other countries Sun and Java are either registered trademarks or trademarks of Sun Microsystems Inc in the United States and or other countries Macromedia Authorware and Shockwave are either registered trademarks or trademarks of Macromedia Inc in the United States and or other countries Real Player and Real Audio Movie are trademarks of RealNetworks in the United States and or other countries Adobe an
5. Click Share Portfolio e oO N Select Share with Course or Share with Organization from the drop down list in the Action Bar Field Description The Share with Courses page and the Share with Organizations page includes only one field FIELD DESCRIPTION Choose Courses or Organizations Courses or Organizations Enter the Course ID or Organization ID that will be granted r access at this time Separate each ID by a comma The Portfolio can be shared with more courses or organizations at any time by returning to this page privileges for all courses or organizations that should be allowed to view the Portfolio do not need to be granted at the same time The Browse function can be used to locate courses or organizations if the Course ID or Organization ID is not known SHARE WITH INSTITUTION ROLES Overview A Portfolio is shared with users who have specific institution roles through the Share with Institution Roles page Find this page Follow these steps to open the Share with Institution Roles page 1 Click My Portfolios under Portfolios on the Content Collection menu Select Manage next to one of the Portfolios Click Share Portfolio PF oO DN Select Share with Institution Roles from the drop down list in the Action Bar Field Description All roles available in the system appear in the multi select box This Portfolio is available to users with roles that appear in the Selected Roles box Select which roles have acc
6. Find this page Fields Follow these steps to open the Add Groups page 1 Navigate to the folder that contains the folder to be modified 2 Click Modify in the same row as the folder to be modified The Modify Folder page will appear Click Permissions The Manage Permissions page will appear Select Course Groups User List or Organization Group User List from the drop down list and click Go The Add Groups page includes the following fields FIELD DESCRIPTION Course Groups A list of all Groups for courses the user is enrolled in appears Select the check box for each group that is granted permissions to view this folder Set Permissions FIELD DESCRIPTION Permissions Select the check box for the permissions that will be applied to the user or users For a full description of each permission please see Manage Permissions for a Folder Advanced Folder Options If Overwrite is selected the current permissions for all folders and subfolders are removed The permissions selected in the Permissions field are granted to these items and subfolders If this option is not selected the permissions selected in the Permissions field are granted to items and subfolders but existing permissions are not removed Additional Notes Changes in courses and Groups may affect the use of this option e f a Group is deleted from a course the Group will no longer appear on this page and the permissions will be removed e f acours
7. Users may decide to share a top level folder with another user and then adjust the permissions on the content within limiting the content this user may access For example grant the user Read permission on the username folder Then open the folder and remove Read permission for the content this user should not view The user may still use the Find Folder option but they will only view specific content in the folder Search allows users to locate all files and folders that have been shared with them When a search is performed only those items to which a user has permissions will be returned If permissions are Blackboard Content System Users Manual granted on a nested folder and not the top level folder the user may search for the folder and bookmark it the Find Folder option may not be used on nested folders Go To Location Go to Location allows users to go directly to a specific folder that has been shared with them in the Content Collection This time saver allows users to enter the path to open a folder and Bookmark the location at the same time Bookmarks Bookmarks enable quick access to frequently used content a without having to navigate through several folders Bookmarks can be organized into folders and subfolders as needed by the user This tool is helpful when permissions are granted on a nested folder since the Find Folder tool may not be used Workflow Activities If a user is expected to take action or respond t
8. Click Add Item on the Action Bar If the Add Item button does not appear you do not have permission to add an item in the current location Fields The following fields appear on the Add Item page FIELD File Information File r Overwrite if a file with the same name exists Options Locked Comment Options Comments CREATE EXTERNAL LINK Overview DESCRIPTION Enter the path to the file that will be uploaded to the Content Collection or click Browse to locate and select the file The file name will display in the Content Collection Check this box if the item should replace an item that already exists in the folder Select Yes to lock the item or No to keep the item unlocked A lock prevents changes to the item If a file is checked out it will automatically be locked Select Private to prevent other users from posting comments about the item Select Shared and those users with at least read permission can post comments Links to outside Web sites may be added to the Content Collection as External Links These links are added from the Add External Link page Find this page Follow these steps to open the Add Item page 1 Navigate to the folder that will contain the new item 2 Click Add Link on the Action Bar The Add External Link page appears Fields The following fields appear on the Add Item page FIELD File Information Link Name r URL r Lock Options Locked Comment Options Co
9. Email message to select outside users with the URL pass for accessing the content item Find this page Follow these steps to open the Email Items page 1 Navigate to the folder that holds the item or folder to be moved 2 Check the item to be emailed 3 Select Email Items in the drop down list in the Action Bar Fields The Email Items page includes the following fields FIELD DESCRIPTION Message Details To r Enter the email addresses of all the people who will receive the item Separate email addresses that appear in the same Ge field with commas The Cc field is useful for alerting someone Bcc who is not the main recipient The Bcc field prevents other recipients from seeing the email addresses in this field From Displays the name of the person sending the email Subject The default subject is Your Name has sent you items to view This may be edited Blackboard Content System Users Manual FIELD DESCRIPTION Message A default message appears in this field Edit the message as you like but be careful not to delete or change the URL If you edit or delete the URL users will not be able to access the item 2006 Blackboard Inc Proprietary and Confidential Page 42 of 125 Blackboard Content System Users Manual CHAPTER 5 USING PERMISSIONS Overview Once content is added to the Content Collection permissions must be granted to make the content accessible to users and groups of users Manag
10. Find this page Follow the steps below to open the Share Portfolio page 1 Click My Portfolios under Portfolios on the Content Collection menu 2006 Blackboard Inc Proprietary and Confidential Page 100 of 125 2 Select Manage next to one of the Portfolios 3 Click Share Portfolio Functions The following functions are available from the Share Portfolio Portfolio Name page TORE allow certain system users to view the Portfolio allow all the system users participating in a course or an organization to view the Portfolio allow users with specific roles to view the Portfolio allow all users with system accounts to view the Portfolio email people outside the system with instructions for accessing the Portfolio remove access to the Portfolio from users Portfolio Search Glick Share with Users in the Action Bar The Share with User page will appear Share with Course or Share with Organization in the drop down list on Action Bar The Share with Course or Share with Organization page will appear Share with Institution Role User List in the drop down list on the Action Bar The Share with Institution Roles will appear All System Accounts in the drop down list on the Action Bar The Share with All System Accounts page will appear Share with External Users in the Action Bar The Share with External User page will appear the check box next to each user or set of users from a course or orga
11. For example if an item already has Read permission and only Write permission is selected on the Add Users page the item will be granted Read and Write permission COMMON AREAS OF CONFUSION Overview There are some common scenarios where users may be confused about permissions Viewing files and folders Usually when an item or folder is not displayed to a user it is because the user does not have Read permission However there are a few common instances where a user cannot see a file or folder because of other system rules Situation 1 A user is enrolled in a class but the course folder does not appear under Courses or e Reserves Reason Course folders are not created in the Content Collection until the Instructor Teacher s Assistant or Course Builder has accessed the Content Collection Once this happens the course folder will appear to enrolled users under e Reserves Additionally Read permission must be granted to the user before the course folder appears under Courses Situation 2 A user is enrolled in an organization but the organization folder does not appear under e Reserves Reason Organizations do not have folders under e Reserves only course folders appear under e Reserves Situation 3 A user can view all of the content of his or her Portfolio but a user with whom this Portfolio is shared cannot view all of the files linked to in the Portfolio Reason The Portfolio User List no longer has Read p
12. This is the URL needed to map to the folder Note The Web Folder button will automatically open the mapped folder from the operating system if it has already been mapped This is a quick way to access content for editing after locating it in the Content Collection Another way to find the URL of a folder in the Content Collection is simply to navigate to the Edit Folder Properties page The Address field on this page Not the address displayed by the Web browser contains the URL needed to map to the folder Setup a Web folder in Windows Users with a Netscape browser After finding the URL for a folder follow these steps to mount the folder in Windows 1 Open Internet Explorer Do not select Folder in the Action Bar 2 Open My Network Places in the left frame 3 Double click Add Network Place 4 Enter the URL into the text field or copy and paste it 5 Click Next You will be prompted to enter a name for the Network Place 6 Enter a name for the Network Place and select Finish The Web folder will open It will now be listed in My Network Places Note After opening My Network Places uncheck the Folders button in the Action Bar The Add Network Place option will appear in the left side frame Users with an Internet Explorer browser Internet Explorer users can create a Web folder by simply selecting Web Folder on the Action Bar inside the Content Collection Please be aware that some versions of Internet Explorer do
13. Users have the ability to remove items from the folder or the folder itself e Manage Users have ability to control the properties and settings of items and folders Grant permissions Any user with Read and Manage permission on an item or folder may grant permissions to other users and user lists If permissions are changed on a folder the user must have Read and Manage permissions on the folder but only Manage permission on items within the folder is necessary 2006 Blackboard Inc Proprietary and Confidential Page 43 of 125 Receive permissions Users and groups of users such as Course User Lists may be granted one or more permissions For example Read permission for an item may be granted to an entire course list The owner may grant additional permissions to single users within the course list for instance one user may be granted Write permission Privileges may be modified for subfolders and items within a folder Thus Instructors and Students can work with items in the same folder and the Instructor can prevent certain items from being modified by a student Smart permissions Tools in the Content Collection are smart When a user searches for files or folders or attempts to manipulate files or folders for example using copy move or remove he or she will only be able to view and alter content based on the existing permissions For example if a user searches for an item to which he or she does not have Read per
14. name and settings from changes If Lock This Folder is selected the items within the folder may be edited but they may not be removed or moved The option Lock this Folder and everything it contains protects both the folder itself and the materials it contains If this option is selected all subfolders and items within the folder will be locked These folders and items may not be edited moved or removed If a folder is locked the user will also be unable to modify items within it through the Web Folder for example copying an item directly into the Web Folder Download Folders Users may download folders using the Download Items option in the drop down list on the Action Bar If the folder is downloaded to a zip file it will appear if it includes items If the folder is empty the zip file will not include the folder CREATE AN ITEM Overview Items are files stored in the Content Collection Items can be created within any folder provided that the user creating the folder has Manage privileges in the folder that will hold the new item For example if only the Instructor of a course has manage privileges to that courses folder for example courses history only the Instructor can create an item there for example courses history history item For more details on items please see Folders and Items Find this page Follow these steps to open the Add Item page 1 Navigate to the folder that will contain the new item 2
15. 3 Click Comments The Comments page will appear Blackboard Content System Users Manual 4 Select Manage Catalog Entries The Manage Catalog Entries page will appear 5 Select Add Entry Note The Add Entry option is only available if categories have been added to the Learning Objects Catalog Fields The Add Catalog Entry page includes the following fields Note The information in the Description section is pulled from the General Metadata Information modified on this page will only be used for this Catalog Entry The General Metadata for the item will remain unchanged This allows the user to enter different information for separate Catalog Entries If a Content Collection item is added to the catalog multiple times each entry may have different information FIELD DESCRIPTION Category Category Name Use the drop down list to select the appropriate category for this entry Description Display Name Enter a title for this catalog entry Authors The name of the user who created this item appears Description Enter a description for the entry or leave the default Keywords Enter keywords for the entry or leave the default Learning Objectives Enter Learning Objectives for the entry or leave the default Catalog Availability Submit to Catalog If an item is submitted to the Internal Catalog all users with a System Account will be granted Read permission to the item and the catalog entry will appear to all users
16. Bar The Add User List page will appear 4 Complete and submit the Add User List page NoTE If permissions are added for a user or user list but no check boxes for specific permissions Read Write Manage Remove are selected the user or user list is still added to the Manage Permissions page This is true for all users and user lists with the exception of Public and All System Accounts In these cases the user list is not added to the Manage Permissions page if no permissions are selected Granting permissions to folders v items Permissions granted to a folder may or may not affect items and subfolders within the folder An additional option Overwrite appears on the Permission pages for folders allowing the user to choose how the contents of a folder are affected when Permissions are modified If the Overwrite option is selected the current permissions for all items and subfolders in the folder are removed The permissions selected in the Permissions field are granted to these items and subfolders After modifying permissions on a folder the user may change the permissions on an 2006 Blackboard Inc Proprietary and Confidential Page 45 of 125 item within the folder These permissions will be overwritten if Overwrite is selected for the parent folder again If this option is not selected the permissions selected in the Permissions field are granted to all items and sub folders but existing permissions are not removed
17. It is possible to include multiple folders and files ina Workflow Permissions Select each permission that users should have on the file or folder included in the Workflow MANAGE WORKFLOWS Overview Workflows allow tasks for a content item to be assigned and tracked The Manage Workflows page enables the user to assign activities to other users and track those activities that have been assigned to him or her Find this page Select Workflow Activities under Tools on the Content Collection menu Functions The Manage Workflows page includes the following functions TOn CICK ENE manage and assign tasks to Workflows Sent The Workflows Sent page will appear other users view tasks you have Workflows Received The Workflows Received page will received appear WORKFLOWS SENT Overview The Workflows Sent page lists all the Workflows that you have created and sent to other users Users may add additional items to the Workflow from this page Each Workflow is listed as a row in a table Each row includes the following for each Workflow from right to left e A checkbox for selecting the Workflow e The Name of the Workflow The Name appears as a link e The Type of Workflow e The Priority assigned to the Workflow e The date that responses are due back from Workflow recipients e The number of comments associated with the Workflow appears as a link e A link to the Modify Workflow page Find this page Follow the
18. Reserves This tool is especially useful for e Reserve librarians who may have permission to a number of course folders in e Reserves This tool allows the librarian to display these folders under the e Reserves folder in the Content Collection menu without enrolling in the courses Note See the Manage Permissions for a Folder topic for details about adding modifying and removing permissions for folders Find this page Follow these steps to open the Find Folder page 1 Select a top level folder such as Users or Courses 2 Select Find Folder in the Action Bar Functions Enter the search criteria in the field that appears on the Find Folder page For example if Find Folder is selected in the users folder enter the usernames for the user folders to add Browse may be used to search for any valid user course or organization folder If the appropriate permissions have not been granted the user will be unable to add the folder The user must have at least Read permission on the user course or organization folder to add the folder to their folder tree For example if the user JSmith has Read permission on an item in the user folder for LJones a search on LJones conducted by JSmith will not be successful LJones must grant JSmith permissions on the top level of the LJones folder In this case the search would be successful Upon submit the folder is added if the appropriate permission has been granted To view the
19. a new comment the name associated with the comment is Anonymous Note The lifetime for passes are calculated not by the calendar but by increments of 31 days for a month and 365 days for a year For example a one month pass will always expire 31 days later and a one year pass will always expire 365 days later Find this page Follow these steps to open the Add Pass page 1 Navigate to the folder that contains the item Click Modify in the same row as the item The Modify Item page will appear Click Passes The Manage Passes page will appear e oO N Click Add Pass in the Action Bar The Add Pass page will appear 2006 Blackboard Inc Proprietary and Confidential Page 77 of 125 Fields The Add Pass page includes the following fields FIELD DESCRIPTION Expiration No Expiration Select this option to set an unlimited time for the pass Expires in Select a span of time for the pass Access to the file will expire according to the selection The countdown of the time until expiration begins when the pass is created Select Permissions Permissions Select the permissions associated with the pass Choose Read to only allow pass users to view the content Choose Read Write to allow pass users to change the file metadata or properties Users with Read or Read Write permissions may access shared comments E NoTE A pass set to have no expiration is technically set to expire on January 1 2038 Users are unab
20. and manage the View Tracking The Tracking page will appear tracking log ENABLE DISABLE TRACKING Overview The Tracking feature records every instance that a user interacts with the item Tracking must be turned on through the Enable Disable Tracking page Find this page Follow these steps to open the Enable Disable Tracking page 1 Navigate to the folder that contains the item 2 Click Modify in the same row as the item The Modify Item page will appear 3 Click Tracking The Tracking page will appear 4 Select Enable Disable Tracking Field description Select Enable to turn Tracking on and record information for this item Select Disable to turn Tracking off If Disable is selected user interactions will not be recorded Note Users must have Write and Manage permissions to the item to enable Tracking TRACKING Overview The Tracking feature records every instance that a user interacts with the item Tracking is useful for things like verifying that someone has read a required assignment or seeing who last made changes to a file Note Tracking must be turned on through the Enable Disable Tracking page The Tracking page includes a table that lists each file access as a row Each row includes the following information from left to right e The name of the user that accessed the file e The interaction with the accessed file 2006 Blackboard Inc Proprietary and Confidential Page 80 of 125 e The versio
21. appear enter a 2006 Blackboard Inc Proprietary and Confidential Page 32 of 125 Blackboard Content System Users Manual MO verse CCK E name for the search on this page add a Workflow to an item the box next to the item and select a Workflow from the drop down list Select Go The Workflow page will appear email an item the box next to the item and select Email Items from the drop down list Select Go The Email an Item page will appear download and item the box next to the item and select Download Items from the drop down list Select Go Bookmark an item the box next to the item and select Bookmark Items from the drop down list Select Go The Create Bookmark page will appear SAVE SEARCHES About Saved Searches The Saved Searches page stores searches so they can be used again Searches may be saved when creating the search on the Advanced Search page or the Portfolio Search page or they may be saved from the Search Results page The Saved Search page lists all searches initiated on any search page for which a search name was entered in the Save this Search as field and the search was submitted Tip It is beneficial to save a search that will be run regularly or if it took a lot of time to enter the search criteria Re run Search Click the name of a saved search to see the search results This search runs anew every time the name is selected The search results will change if a new file or folder has
22. been added that meets the criteria if a file or folder has been removed or if permission to the file has been changed Tip If it is important to have continued access to a particular file or folder that appears in the search results instead of just access to any files or folders that meet all the search criteria then it is a good practice to Bookmark the file or folder directly from the Search Results page It can then be accessed from Bookmarks Modify the Search Click Modify next to a search to change the criteria for the search The Search page where the search was initiated will open populated with the existing search criteria If the saved search was a Basic Search the criteria will display on the Advanced Search page and can be modified from there Modify any criteria and click Submit 2006 Blackboard Inc Proprietary and Confidential Page 33 of 125 Blackboard Content System Users Manual Delete the Search Click Remove next to a search to delete a saved search QUICK SEARCH FROM TOOLS MENU About Quick Search The Quick Search field is located in the Tools area of the Content Collection Menu Quick Search searches file and folder names for the word words or partial words entered This field can be used in the same way as the Search File or Folder Names field on the Basic or Advanced Search pages 2006 Blackboard Inc Proprietary and Confidential Page 34 of 125 Blackboard Content System Users Manual
23. comments However when the Portfolio is complete those comments may be made private so that the Portfolio viewers do not see the review process My PORTFOLIOS Overview Portfolios are collections of content organized into customized Web pages Once created Portfolios can be shared with others and content can be added and removed to keep the Portfolio current The My Portfolios page lists all the Portfolios created by the user Find this page Click My Portfolios under Portfolios on the Content Collection menu Functions The following functions are available from the My Portfolios page MO CUIGK ane view a Portfolio the name of the Portfolio The name of each Portfolio appears as a link in the Title column 2006 Blackboard Inc Proprietary and Confidential Page 89 of 125 UOsoo create a new Portfolio copy a Portfolio remove Portfolios view and modify the contents manage the Portfolio properties and settings PORTFOLIO WIZARD Overview CLICK Add Portfolio in the Action Bar The Add Portfolio page will appear A simple way to create a Portfolio is to use the Portfolio Wizard Click Portfolio Creation Wizard in the Action Bar to create a Portfolio using the wizard the check box in the first column next to each Portfolio that should be copied then click Copy in the Action Bar The Copy Portfolio page will appear the check box in the first column next to each Portfolio that should be deleted
24. file or folder or the username of a person who created the file may be used to find the item Discovery of information Use search to find information stored in the Content Collection related to a particular topic written by a specific user or including particular metadata The Search page is quickly accessible from the Tools panel on the Content Collection menu It is most useful when at least part of the item name is known Users also have the option of conducting either a Basic Search or an Advanced Search Searches can be saved and used over and over again from the Saved Searches page Users may also search Portfolios and Portfolio items NoTE Content Collection items attached to Portfolios are searched during a Basic or Advanced Search Whole Portfolios and Portfolio items such as Welcome pages Item pages and Template pages cannot be located using Basic and Advanced Search Use the Portfolio Search to locate these items 2006 Blackboard Inc Proprietary and Confidential Page 24 of 125 Smart Searches All searches are based on the permission a user has on a file or folder If Read permission does not exist on an item it will not be displayed in the Search results even if it matches the search criteria If additional permission exists on a file or folder the permission will apply to that file or folder if it is opened from the search results And Searches Entering criteria in multiple search fields on the
25. given to the parent folder but existing permissions are not removed For example if Read Write and Manage permissions are added to the folder and an item within the folder has Read Write and Remove permissions the permissions for the file would remain Read Write and Remove and Manage would be added After modifying permissions on a folder the user may modify the permissions on an item but these will be overwritten the next time permissions on the parent folder are modified This is one reason storing items with the same purpose and audience in a single folder makes managing permissions much easier TOOLS FOR SHARING AND FINDING CONTENT About Tools for sharing and finding content A number of tools are available to facilitate sharing content and searching for content that has been shared These options are dependent on the level of the folder shared for example granting permission on a top level folder versus a subfolder Remember that when a folder is shared permissions are granted to all content in the folder Find Folder Search The Find Folder option allows users to search for top level folders they have permissions to for example if another user has granted him or her Read permission on a username folder When a user is granted permissions to a top level folder the Find Folder option allows the user to locate the folder and add it to his or her Content Collection Menu making is easy to access the folder on a regular basis
26. not allow Web folders with a path longer than 100 characters Setup a Web folder in Mac OS X After finding the URL for a folder follow these steps to mount the folder in Mac OS X 1 From Finder select the Go menu and then Connect to Server 2 Enter the URL in the Address field If you plan on mounting this folder often click Add to Favorites so you can mount it again quickly 3 Click OK You will be prompted for your Username and Password Enter your Blackboard Learning System Username and Password 4 The folder will be mounted and will appear on your desktop and in Finder under Network Note SSL WebDAV is not supported in Macintosh OS X version 10 3 1 and earlier Users can use Goliath for Macintosh to support SSL with WebDAV Using Web Folders with the Content Collection Web Folders mount a folder and all its subfolders and files to the operating system Files may then be opened and accessed with any appropriate application for viewing and editing For example add a Microsoft Word file to the Content Collection in your user folder Click on the file from within the Content Collection The file opens in the Web browser it can be read and written but it cannot be saved back to the Content Collection Now mount your user folder using the instructions above When you open the folder through your operating system you will see the same file When you open the file the file opens in Microsoft Word You can use all of W
27. page will appear 4 Select Manage Commenis Functions The following functions are available on the Comments page TOSE CLICK ar post a comment Add New Comment from the Action Bar A text box will appear Enter a comment and click Submit remove a comment the check box in the same row as the comments to be deleted and select Remove sort comments the carat above a column to sort comments by that column Blackboard Content System Users Manual CHAPTER 7 MANAGE ITEMS Overview This chapter details how to apply settings to an item and share the item with other users In this chapter This chapter includes the following topics Topic Edit Item Properties Overwrite File Metadata General Metadata IMS Metadata Dublin Core Metadata Custom Metadata Versions Enable Disable Versions Manage Versions Manage Permissions for an Item Add a List of Users to an Item Modify Item Permissions Manage Passes Add a Pass Email a Pass DESCRIPTION Describes the control settings available for an item Explains how to overwrite the item with another file Provides links to add different types of metadata to an item Explains how to link defining attributes such as name and description to an item Explains how to enter attributes that correspond to the IMS Metadata standards Explains how to enter attributes that correspond to the Dublin Core Metadata standards Explains how
28. regarding the contents of a folder The Set Private Shared Comments page for a folder sets whether or not users can add comments to a folder Find this page Follow these steps to open the Set Private Shared Comments page for a folder 1 Navigate to the folder that contains the folder to be modified 2 Click Modify in the same row as the folder to be modified The Manage Folder page will appear Click Comments The Comments page will appear Select Set Private Shared Comments Field Select Private to prevent other users from posting comments about the folder Select Shared and those users with at least read permission can post comments NOTE If permissions are granted to another user for this folder the user must have write permissions to modify the option on the Set Private Shared Comments page ADD COMMENTS TO A FOLDER Overview Comments store text from users Comments are useful for storing opinions or instructions regarding the contents of a folder The setting for controlling whether or not users can add comments to a folder appears on the Set Private Shared Comments page 2006 Blackboard Inc Proprietary and Confidential Page 61 of 125 Find this page Follow these steps to open the Comments page for a folder 1 Navigate to the folder that contains the folder to be modified 2 Click Modify in the same row as the folder to be modified The Manage Folder page will appear Click Comments The Comments
29. someone who is not the main recipient The Bcc field Bcc prevents other recipients from seeing the email addresses in this field From Displays the name of the person sending the pass Subject r The default subject is Your Name has sent You a Pass This may be edited Message A default message appears in this field Edit the message as you like but be careful not to delete or change the URL If you edit or delete the URL users will not be able to access the pass URL Link options URL Link This option only appears if one or more Read only passes were selected to options email Select this option to link the URL pass to the file information page The file information page includes information about the item and access to shared comments If this option is not selected the URL provides a direct link to the file MANAGE TRACKING Overview The Tracking feature enables the system to record every instance that a user interacts with the item Find this page Follow these steps to open the Tracking page 1 Navigate to the folder that contains the item to be modified 2 Click Modify in the same row as the item to be modified The Modify Item page will appear 3 Click Tracking Functions The Tracking page includes the following functions Ozer Clickee enable or disable tracking Enable Disable Tracking The Enable Disable Tracking page will appear Blackboard Content System Users Manual TO sas CLICK view
30. the Content Collection links to external URLs and items based on Portfolio templates TYPE DESCRIPTION Content Items Link to content stored in the Content Collection Links Links to external URLs Items A page based on a template May contain links to stored content Content Items Link to content stored in the Content Collection Content files and folders Links Items Any item file or folder that a user has Manage permission on in the Content Collection may be added to a Portfolio making it easy to showcase accomplishments When a Content Collection item is included in a Portfolio a Portfolio User List is added to the Manage Permissions page for that item and granted Read permission Users who the Portfolio is shared with will be added to the Portfolio User List If an item that is linked to in a Portfolio is modified in the Content Collection changes are visible in the Portfolio and there is no need to recreate the link Links to external URLs may also be added to Portfolios such as http www myschool edu It is important to verify that the URL remains active when sharing a Portfolio It is good practice to not link to Web sites that have advertisements or other pop ups associated with the pages Doing so will disrupt the flow of the Portfolio Items may be created for a Portfolio from a blank page or from a template if the System Administrator has provided them The Content Collection comes with 33 templates for p
31. to allow collaborative work without overwriting earlier drafts Each draft is stored as a separate version that can be checked out and checked in to manage changes Only the user that has a version checked out can make changes to the file Use of the item can be viewed through the tracking feature Tracking displays every instance that the file was changed or read and shows the user that took the action Tracking is useful for managing changes or for Instructors to verify that students have read an item NAVIGATION Overview The Content Collection uses an interface similar to the Blackboard Learning System Users who are comfortable navigating the Blackboard Learning System will learn how to move around the Content Collection quickly Content Collection menu The Content Collection menu includes two navigation views folder view and shortcut view Users can choose which view they prefer The system will save this preference and return the user to this view each time they enter the Content Collection unless they change their preference by switching views Users may drag the right side of the frame to adjust the size of Content Collection menu Note The System Administrator may override the user s ability to switch navigation views The shortcut view includes buttons to open each content area as well as Portfolios and tools It does not include direct access from the Content Collection menu to other tools or to folders nested within each area
32. to open the Share with External Users page 1 Click My Portfolios under Portfolios on the Content Collection menu 2 Select Manage next to one of the Portfolios 3 Click Share Portfolio 4 Click Share with External Users in the Action Bar 2006 Blackboard Inc Proprietary and Confidential Page 104 of 125 The Share with External Users page includes the following fields FIELD Choose Users To r Email Information Subject r Message Send copy of message to self Use blind carbon copy Bcc Portfolio Password Use password Include password in email Expiration No Expiration Expires in DESCRIPTION Enter the email address of each person outside of the system that will receive access to the Portfolio Separate each email address with a comma If your Portfolio contains sensitive information please verify that each email address is entered correctly Edit the Subject line of the message The default subject line is lt username gt has sent you a Portfolio Invitation Edit the body of the message inviting others to view your Portfolio The default message includes the line lt PORTFOLIO_URL gt Do not delete this line It will be replaced with the URL pointing to the Portfolio Without this URL outside users cannot view the Portfolio Select this option to send a copy of the email to the email account included as part of your Blackboard Learning System profile Select thi
33. whether or not comments can be added to the Portfolio For more information on managing comments for a Portfolio please see the Manage Portfolio Comments topic Text Menu Style When the Text Menu style is chosen an additional set of functions must be defined FIELD Text Options Menu Background Color Menu Text Color Button Menu style DESCRIPTION Click Pick Color to open a palette Move the mouse around the color field to see the different color variations Single click to select the color that appears Alternatively the hexadecimal RGB value can be entered in the text field Entering the code allows a perfect match to a color For example a Portfolio color scheme can be created to match a school s colors The color selected will be used as the background for the Portfolio s menu Click Pick Color to open a palette Move the mouse around the color field to see the different color variations Single click to select the color that appears Alternatively the hexadecimal RGB value can be entered in the text field Entering the code allows a perfect match to a color The color selected will be used as the text color for the Portfolio menu Please make sure to select a text color that contrasts with the menu background color for easy viewing After adding content to the Portfolio use the Preview function on the My Portfolios page to make sure that the color scheme looks good When the Button Menu style is chosen a
34. with specific roles Find this page Select View Catalog in the Content Collection menu to open this page 2006 Blackboard Inc Proprietary and Confidential Page 109 of 125 Functions The Learning Objects page includes the following functions MOVs ssns search for an item in the enter the term to search for in the Search Criteria field and catalog select Go Once an item is located select Details to view information about the entry Clicking Go without specifying a search criteria will return all catalog entries browse the contents of the select links to different categories under Browse by Category catalog Categories are organized by subcategory selecting one category may open a page with a number of subcategories to choose from Search the catalog The Learning Objects catalog may be searched from the Learning Objects page or from the Learning Objects area on the Content Collection menu The Search feature searches the fields associated with a catalog entry These include the following e Name e Authors e Description e Keywords e Learning Objectives The contents of a file and the metadata of a file are not searched Searches are not case sensitive The following types of searches are not supported e Wildcard search for example searching on Wash will not return Washington e Boolean operators e Returning all catalog entries using e Wildcard searches NoTE The catalog may also be searched from the L
35. A Overview Metadata is descriptive information about an item Different types of metadata may be entered for an individual item The Metadata page offers users a menu of the available types of metadata Find this page Follow these steps to open the Metadata page 1 Navigate to the folder that contains the item to be modified 2 Click Modify in the same row as the item to be modified The Modify Item page will appear 3 Click Metadata Functions The Metadata page includes the following functions TOT CLICK add general metadata General Metadata The General Metadata page will appear From this page metadata such as keywords may be added add IMS metadata IMS Metadata The Manage IMS metadata page will appear From this page IMS metadata based on IMS Learning Objects Metadata version 1 2 1 may be added add Dublin Core Metadata Dublin Core Metadata The Manage Dublin Core metadata will appear From this page IMS metadata based on Dublin Core Metadata Element Set version 1 1 may be added add Custom Metadata Custom Metadata The Custom Metadata page will appear MANAGE GENERAL METADATA Overview Metadata is descriptive information about an item Metadata can be used in searches within the Content Collection or to ensure that an item is interoperable with other systems The Manage General Metadata page allows users to enter general information about the item Find this page Follow these steps to open the Manage
36. ADD A USER TO A FOLDER Overview Adding users to a folder allows the user to access the folder according to the permissions set Find this page Fields Follow these steps to open the Add User page 1 Navigate to the folder that contains the folder to be modified 2 Click Manage in the same row as the folder to be modified The Manage Folder page will appear Click Permissions The Manage Permissions page will appear Click Add User from the Action Bar to add selected users The Add User page includes the following fields FIELD DESCRIPTION Choose Users r Individual users can be added by entering each user s Username or using the search function to find each user to include Multiple usernames separated by commas may be entered Set Permissions Check each box for the permissions that will be applied to the user or users For a full description of each permission please see Manage Permissions for a Folder Advanced Folder Options If Overwrite is selected the current permissions for all folders and subfolders are removed The permissions selected in the Permissions field are granted to these items and subfolders If this option is not selected the permissions selected in the Permissions field are granted to items and subfolders but existing permissions are not removed ADD A COURSE OR ORGANIZATION USER LIST TO A FOLDER Overview Adding users from a course to a folder allows the users to access the folder accord
37. CUSTOM METADATA Overview The Manage Custom Metadata page allows users to enter custom attributes for an item Find this page Follow these steps to open the Custom Metadata page for an item 1 Navigate to the folder that contains the item to be modified 2 Click Modify in the same row as the item to be modified The Modify Item page will appear 3 Click Metadata The Metadata menu page will appear Blackboard Content System Users Manual 4 Select Custom Metadata Fields System Administrators may define specific metadata fields for an institution These fields will appear on this page VERSIONS Overview The Versions feature creates a new file every time a file is saved with a change so that the file is saved in its original condition as well as its changed condition Versioning is a powerful tool for collaboration because it allows several users to work on the same file without accidentally destroying the work of others Find this page Follow these steps to open the Manage Versions page 1 Navigate to the folder that contains the item to be modified 2 Click Modify in the same row as the item to be modified The Modify Item page will appear 3 Click Versions Functions The Manage Versions page includes the following functions TOn CLICK ara enable or disable versioning Enable Disable Versions The Enable Disable Versions page will appear view and manage versions Manage Versions The Manage Vers
38. E USER LIST TO A FOLDER Overview Adding Institution Roles to a folder allows users with specific roles to access the folder according to the permissions set Find this page Follow these steps to open the Add Institution Role User List page 1 Navigate to the folder that contains the folder to be modified 2 Click Modify in the same row as the folder to be modified The Modify Folder page will appear Click Permissions The Manage Permissions page will appear 4 Select Institution Role User List from the drop down list and click Go Fields The Add Institution Role User List page includes the following fields FIELD DESCRIPTION Choose Roles Institution Roles r This folder is available to users with roles that appear in the Selected Roles box Select which roles will have access the folder in the Available Roles box and use the arrows to move these roles to the Selected Roles box Set Permissions Permissions Check each box for the permissions that will be applied to the user or users For a full description of each permission please see Manage Permissions for a Folder Folder Options If Overwrite is selected the current permissions for all folders and subfolders are removed The permissions selected in the Permissions field are granted to these items and subfolders If this option is not selected the permissions selected in the Permissions field are granted to items and subfolders but existing permissions are no
39. General Metadata page for an item 1 Navigate to the folder that contains the item to be modified 2 Click Modify in the same row as the item to be modified The Modify Item page will appear Click Metadata The Metadata menu page will appear 4 Select General Metadata Fields The Manage General Metadata page includes the following fields All fields on this page are optional FIELD DESCRIPTION General Descriptive Information Optional Name Enter a name for the item This name will not change the file name of the item Description Enter a description for the item Keywords List keywords associated with the item separated by commas Learning Objectives List Learning Objectives associated with the item separated by commas MANAGE IMS METADATA Overview The Manage IMS Metadata page allows users to enter attributes that correspond to the IMS Metadata standard Additional information about the standard can be found at http www imsglobal org Find this page Follow these steps to open the Manage IMS Metadata page for an item 1 Navigate to the folder that contains the item to be modified 2 Click Modify in the same row as the item to be modified The Modify Item page will appear Click Metadata The Metadata menu page will appear Select IMS Metadata Fields The Manage IMS Metadata page includes the following fields All fields on this page are optional FIELD IMS Metadata Optional Identifier Catalog
40. LE Overview After an item has been created the user may decide to overwrite it with another file This may be done on the Overwrite File page Overwriting a file does not change the name of the file Users must have read write and remove permissions to a file in order to overwrite it Note Users should not overwrite a file with a different file type for example a doc file should not be overwritten with a jpg file Find this page Follow these steps to open the Overwrite File page 1 Navigate to the folder that contains the item to be modified 2 Click Modify in the same row as the item to be modified The Modify Item page will appear 3 Click Overwrite File Field description Enter the path to the file that will be uploaded to the Content Collection or click Browse to locate and select the file The file name will display in the Content Collection Note If a file that has a Bookmark is overwritten the file must be refreshed before the new file appears when the Bookmark is selected 2006 Blackboard Inc Proprietary and Confidential Page 65 of 125 Using Versioning and Overwrite File If Versioning is enabled on a file and Overwrite File is selected or the Overwrite checkbox on the Add Item page is selected a new version is created and the old version is stored in Version history If Versioning is disabled Overwrite File will overwrite the file and no history of past versions will be stored METADAT
41. Search page creates what is known as an AND search An item must meet all the criteria entered on the page in order to be returned in the search results Each criteria entered narrows the search Only one field on the page must have criteria entered in it in order to execute a search It is not possible to return all files and folders by entering no criteria Case Insensitivity All searches are case insensitive Regardless of whether lower case or capital letters are typed the search will ignore this and return the same results Search criteria The following information is helpful when conducting searches in the Content Collection Users must enter at least one term on a Search page they cannot return all files on the system by entering nothing If multiple words are entered in a search the query will return only those files that include all of the specified words Wildcard searches may be used when searching file contents For example if search is entered items with search and searches in the content will be returned Partial word searches may not be used in this instance Partial word searches may be used when searching file names For example if searches is entered items with search in the file name will be returned Wildcard searches may not be used in this instance Users may enter a file extension in the File or Folder Name field to return all files for one type of extension For exampl
42. Type Catalog Entry Language Resource Type Educational Context Age Range Difficulty Free Resource Restricted Use DESCRIPTION A unique label for the item A library catalog type in which this item is catalogued The catalog number for this specific item The language the language of the item The type of resource such as Exercise Simulation Questionnaire Diagram Figure Graph Index Slide Table Narrative Text Exam Experiment Problem Statement Self Assessment The typical learning environment where use of the learning object is intended to take place For example Primary Education Secondary Education Higher Education University First Cycle University Second Cycle University Postgrade Technical School First Cycle Technical School Second Cycle Professional Formation Continuous Formation Vocational Training The age range for the intended users Indicate the level of difficulty of this item Select Yes if this item is free select No if it is not Select Yes if use of this item is restricted select No if it is not MANAGE DUBLIN CORE METADATA Overview The Manage Undefined Metadata Dublin Core Metadata page allows users to enter attributes that correspond to the Dublin Core Metadata standard Additional information about the standard can be found at http www dublincore org Find this page Follow these steps to open the Manage Dublin Core Metadata page for an item 1 Navigate to the folde
43. Workflow Detail page lists each response in a table for each response the following information is displayed e Check box for selecting the response e Person who sent the response e Response details Find this page Follow these steps to find the Workflow Detail page 1 Select Workflow Activities under Tools on the Content Collection menu 2 Click Workflows Sent 3 Click the link for a Workflow The Workflow Details page will appear Functions The following functions are available from the Workflow Detail page TO secu CLICK view the items attached to the file name for the item A list of items appears as links in the Workflow the Content Items field remove user responses to the checkbox for the responses to delete and click Remove the Workflow from the Action Bar WORKFLOWS RECEIVED Overview Workflows sent to you by other users will appear on the Workflows Received page The page lists each Workflow that you have received in a table with a separate row for each Workflow Each row contains the following information about each Workflow e A checkbox for selecting the Workflow e The name of the Workflow e The type of Workflow e The importance of the Workflow e The date the Workflow must be completed Blackboard Content System Users Manual e The person who sent the Workflow e The status of the Workflow The status is set by you after reviewing the Workflow e The number of comments associated wi
44. ad Portfolio Download the Portfolio to a local computer SHARE PORTFOLIO Overview A Portfolio is private until the person who created it decides to share it with other users The Portfolio can be shared with individual users or all the users in a course or an organization In addition the Portfolio can be shared with anyone who has an email address and access to the Internet The following list explains scenarios for sharing a Portfolio e Share a Portfolio with another Blackboard user the Portfolio is listed in the user s Received Portfolios for easy access e Share a Portfolio with an external user a URL is created for access to the Portfolio This may be emailed to the user from the Content Collection e Share a Portfolio with a course or organization the Portfolio is listed in the Portfolios tool in the course and course or organization users may search for the Portfolio in Portfolio Search e Share a Portfolio with an institution role all users with that role may search for the Portfolio in Portfolio Search e Share a Portfolio with All System Accounts any user on the system may search for the Portfolio in Portfolio Search Note When a Portfolio is shared with a user the user must refresh his or her browser before the Portfolio will appear in Received Portfolios If permissions are removed for the user the Portfolio will continue to appear in the user s Received Portfolios until they refresh the browser
45. ages such as Resumes References Certifications Lesson Plans and more Additionally institutions may create templates and add them to the list Once a template is added to a Portfolio the template may be modified and links to Content Collection content items can be added to the page For example if the Lesson Plan template is added each topic discussed in the lesson plan may link to documents stored in the Content Collection Items are a great way to group content links and give context to work Blackboard Content System Users Manual PLAN THE PORTFOLIO Plan Portfolio Content Before creating a Portfolio it is a good idea to plan what content will be included how it will be stored and how it will be presented There are two ways to start building a Portfolio Add Portfolio and the Portfolio Creation Wizard Add Portfolio sets the properties of a Portfolio including its name description design availability and comments Once the properties are set content may be added from the Contents page The Portfolio Creation Wizard groups these steps creating a shell ready for customizing The Wizard builds the properties and then allows for linking to content items links and blank or template pages After the shell of the Portfolio is created the pages may be modified and customized from the Contents page Tip Determine how the viewer should read the contents when linking to an item in the Content Collection If you use Add Conte
46. and Observers may view the content in e Reserves folders but only the librarian may add or modify e Reserve content Courses must be available for the content in e Reserves to appear Instructors may add content from e Reserves to their courses Librarians The System Administrator must give a user the appropriate permission to become an e Reserve librarian Librarians have access to all of the content in e Reserves they also have permissions to read write remove and manage this content Course Instructors may read e Reserve content but they cannot modify it in any way or remove it Creating e Reserve Course Folders e Reserves contains specific folders for courses in the system The System Administrator may automatically generate the e Reserves directory which will include folders for each course If the Administrator does not generate this directory course folders within e Reserves are automatically generated when the Instructor Teaching Assistant or Course Builder selects the e Reserves folder in the file system For example if the Instructor for a history class would like to create an e Reserve folder he or she would click the e Reserve folder A folder with the Course ID of the history class will automatically appear in the e Reserves area Accessing e Reserve folders The Find Folder option makes it very simple for e Reserve librarians to access e Reserve course folders Using this tool the librarian may select the e Reserve cours
47. anting user lists from a Course or Organization access to a folder Provides instructions for granting users with specific Institution Roles access to a folder Provides instructions for granting public users access to a folder Provides instructions for granting all users with system accounts access to a folder Provides instructions for granting all users ina course or organization Group access to a folder Provides instructions for changing the permissions assigned to a user or a group of users Provides links to areas for managing Comments Describes now to make comments on the folder private or shared Describes how to add and manage folder comments 2006 Blackboard Inc Proprietary and Confidential Page 49 of 125 FIND FOLDER Overview When users open the Content Collection their user folder and the folders for courses and organizations in which they are enrolled are automatically displayed The Find Folder page allows users to search for and display child folders to which they have at least Read permission within the top level folders For example if an Instructor gives a user permission to a course folder in which the user is not enrolled the user may use this tool to display the course folder in their Content Collection menu This tool may not be used to display a subfolder within the Course folder This option is available in the following top level folders e Users e Courses e Organizations e e
48. are granted for all users or only users with certain roles 2006 Blackboard Inc Proprietary and Confidential Page 12 of 125 Storing content Users should organize their user folder so that personal files and shared files are easy to access and manage The user folder is a good area to for storing documents that are in development and private files This area may also be used as a working space for group collaboration The following are some examples of folders which may be helpful to create e Private Folder a working area where projects that are in progress are stored This folder is not shared with any users e Group folders group collaboration folders shared with other group members where projects may be worked on together e Private course material folders if the user is an Instructor a folder in this area may be used to store private course information such as student grades Granting Permissions Users should only grant Read permission on the top level username folder Granting additional permissions to this folder makes it very difficult to manage and organize the contents If other users are granted Read permission to the top level folder don t forget to remove permissions for any subfolders or items that should remain private Blackboard Content System Users Manual CHAPTER 2 VIEW CONTENT Overview This chapter reviews how to find files within the Content Collection In this chapter This chapte
49. at particular order Portfolios matching the search criteria that have been shared to you will be displayed Enter Learning Objectives Partial names and descriptions are allowed If more than one word is entered all words must appear in the Learning Objectives in that particular order Portfolios matching the search criteria that have been shared to you will be displayed Enter one or more usernames or use Browse to search for users Portfolios created by that user s that have been shared to you will be displayed Save Portfolio search criteria by entering a search name in the Save this Search as field then click Submit The search will automatically be saved and is accessible from the Saved Searches page Portfolio Search Results The results of the Portfolio Search appear on the Search Results page Only Portfolios to which the user has permissions will appear Click the title of the Portfolio to open the Portfolio Blackboard Content System Users Manual USING SEARCH RESULTS About Search Results Users may work with items from the Search Results page in the same manner as if they were accessed from the folder tree or shortcut view Users can manage the search results email items to other users and Bookmark items for later use Permission necessary to work with items Actions that may be performed on items that appear in Search Results depend on the permission the user has for the item When search results are ret
50. ategory The Create Category page will open Enter the the catalog name of the category on this page add a subcategory to an the name of the category this opens a page containing the existing category subcategories and options for adding and managing them change an existing category Modify next to the category name The Modify Category page will appear remove a category select the check box next to the categories to remove and click Remove This action will remove the category and all subcategories All items in these categories will be moved to a system created category called Uncategorized The Administrator may rename this category MANAGE CATALOG ENTRIES 2006 Blackboard Inc Proprietary and Confidential Page 111 of 125 Overview Catalog managers review accept and reject catalog entries on the Manage Catalog Entries page All entries that users submit to the catalog appear on this page a Catalog manager must accept an entry before the item will appear in the catalog The status of catalog entries may be changed multiple times For example if a catalog manager approves an entry a different catalog manager may decide this is not appropriate and reject the entry The entry will be removed from the catalog and the status will be Rejected on the Manage Catalog Entries page Note If Blackboard Portal System is installed the Administrator may grant access to the Catalog manager functionality to users with specific rol
51. be repaired while others may not Find this page Follow these steps to open the Portfolio Link Checker page 1 Click My Portfolios under the Portfolios in the Content Collection menu 2 Select Manage next to one of the Portfolios 3 Click Check Links Functions When Check Links is selected the Portfolio Link Checker automatically runs The results appear on the Portfolio Link Checker page Link Checker Results After the Portfolio Link Checker is run the results page appears explaining the status of each link to a Content Collection item Some broken links may be fixed by the user while others may not LEGEND J ru DESCRIPTION AND RESOLUTION Valid Link These items are linked successfully and do not require any further action Repairable permissions error One or more users on the Portfolio User List do not have Read permission to these Content Collection items The user checking the links has Manage permission to the items and can therefore repair these links Select the check boxes next to these items and click Repair The system will grant Read permission to these items to users on the Portfolio User List Path not found The items have been moved removed or renamed within the Content Collection The links are broken and the user should remove them from the Portfolio If the new locations or names of the items are known new links may be created Permissions error One or more users on the Portfolio User Lis
52. changes in the Content Collection menu click Refresh on the bottom of the menu Note If the user is not enrolled in any courses or organizations the Find Folder option is not available in Courses or Organizations on the Content Collection menu Blackboard Content System Users Manual Permissions removed If a user s permissions for a folder are removed the folder will be removed from the Content Collection menu For example if LJones removes the permissions for JSmith from his user folder the LJones folder will automatically disappear from the Content Collection menu for JSmith REMOVE FROM DISPLAY Overview Folders that are added through Find Folder may be removed from the display Removing a folder from the display removes a folder from the Content Frame the folder is not removed from the Content Collection This option is only used to remove folders that have been added using the Find Folder option Remove folders Follow these steps to remove folders 1 Navigate to the top level folder such as Courses where the folders to be removed are stored 2 Check folder or multiple folders to be removed and click Remove from Display EDIT FOLDER PROPERTIES Overview After a folder has been created its settings can be changed from the Properties page For example if a folder is initially created with a lock on it the lock can be removed from this page The Properties page is also the place to look for detailed info
53. d Acrobat Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries Macintosh and QuickTime are registered trademarks of Apple Computer Inc in the United States and or other countries WebEQ is a trademark of Design Science Inc in the United States and or other countries JSpell is a trademark of The Solution Caf in the United States and or other countries Other product and company names mentioned herein may be the trademarks of their respective owners U S Patent No 6 988 138 Patents pending 2006 Blackboard Inc All rights reserved Made and printed in the USA No part of the contents of this manual may be reproduced or transmitted in any form or by any means without the written permission of the publisher Blackboard Inc 2006 Blackboard Inc Proprietary and Confidential Page 3 of 125 TABLE OF CONTENTS Chapter 1 Organize and Manage Content Organize content in folders Organize Folder Permissions Tools for sharing and finding content Organize the user folder Chapter 2 View Content Access the Content Collection Content Areas e Reserves Folders and Items Navigation Go to Location Bookmarks Add Bookmarks Web Folders Chapter 3 Search Content Search Overview Perform a Basic Search Perform an Advanced Search Search Portfolios Using Search Results Save Searches Quick Search from Tools Menu Chapter 4 Create Content Crea
54. d from doing so by the permissions of a particular item Managing folder permissions When permissions are granted on a folder they apply to all subfolders and items within the folder For example if Read permission is granted for a user on a folder the user will also have Read permission to all subfolders and items within the folder Read permission may then be removed from specific subfolders and items Thus Instructors and students can work with items in the same folder and the Instructor can protect certain items from being modified by a student Functions The Manage Permissions page for a folder includes the following functions Tosa CLICK Add a user Add User in the Action Bar The Add User page for the folder will appear From this page a user can be added and permissions set for that user Moses CUIGKeer Add a list of users the drop down list next to the Go button and select a type of user list Click Go and the Add User List for that folder will appear From this page a list of users can be added and permissions set Remove a user or a list of the check box next to the user or user list then click Remove in users the Action Bar All of the selected users and lists will have their permissions removed Once permissions are removed the users can no longer access the folder Modify the permissions for a Modify at the end of the row for the appropriate user or group group The Modify Permissions page will appear
55. d the Content Collection The Content Collection is a seamless part of the Blackboard Learning System After logging into the Learning System select the Content Collection tab to access the Content Collection Keep in mind that the System Administrator may restrict access to the Content Collection The System Administrator may also rename the Content Collection tab If you have difficulty finding the Content Collection after logging into the Blackboard Learning System please contact the System Administrator at your institution for assistance CONTENT AREAS Overview The Content Collection organizes files and folders into separate areas for users courses and the institution itself Each area is accessed through the Content Collection menu Selecting an area displays the hierarchy of folders and files available to the user in that area Areas act as the main file directories beneath the top level folder For example the location bar for the Course Content area is courses The folder for a course within that area would read courses course_name For more information on folders and items please see the next topic Folders and Items My Content The My Content area is used to store folders and files referred to as items for each user Opening the My Content area will allow access to personal files the user has added to the Content Collection Note Users must use the Search feature to find and view content items or folders that have been
56. d to items and subfolders but existing permissions are not removed Permissions Warning Modifying permissions may impact users who access a folder through a course or Portfolio For example if a folder is linked to in a Portfolio and Read permission is removed for the Portfolio User List a broken link will appear when users attempt to access the folder through the Portfolio When a user modifies the permissions on a folder that is shared with a Portfolio or course a warning will appear indicating that this action will break existing links to the folder The user can cancel the action or choose to continue COMMENTS Overview Comments allow users to store opinions or instructions regarding the contents of the folder Find this page Follow these steps to open the Comments page 1 Navigate to the folder that contains the folder to be modified 2 Click Modify in the same row as the folder to be modified The Manage Folder page will appear 3 Click Comments The Comments page will appear Blackboard Content System Users Manual Functions The Comments page includes the following functions TO GUI aac set whether comments are Set Private Shared Comments The Set Private Shared private or shared Comments page will appear add and manage comments Manage Comments The Comments page will appear SET PRIVATE SHARED COMMENTS FOR A FOLDER Overview Comments are useful for storing opinions or instructions from users
57. ders From this page users can add and remove Bookmarks or simply click on a Bookmark to go to the marked folder Users may use Bookmarks to quickly find items and areas in the Content Collection that have been shared with them by other users Bookmarks can be organized into folders and even folders within folders The Content Collection offers the flexibility to create sophisticated and deep Bookmark storage Keep in mind that the purpose of Bookmarks is to provide quick access to content and the organization of Bookmarks should not be more complicated than the organization of the content before the new file appears when the Bookmark is selected E Note If a file that has a Bookmark is overwritten the file must be refreshed Find this page Select Bookmarks under Tools on the Content Collection menu Functions The Bookmarks page includes the following functions Moana add a Bookmark delete a Bookmark follow a Bookmark add a folder change a Bookmark modify the item the Bookmark is pointing to Invalid Bookmarks CLICK Add Bookmark in the Action Bar The Add Bookmark page will appear Remove after selecting the check boxes for the Bookmarks to be removed If a Bookmark is mistakenly removed it must be recreated from the Add Bookmark page the Bookmark title The folder the Bookmark is linked to will open Add Bookmark Folder The Add Bookmark Folder page will appear From this page enter a name for th
58. details on the last change made to the file are displayed Destination Destination r Enter the path to the destination folder to store the item or folder or click Browse to locate and select a folder Select the check box to replace any folders or items in the destination that share the same name as any folders or items that will be moved into the destination Permissions To move an item the user must have Read and Remove permissions on the item being moved and Write permissions in the location it is being copied To move a folder the user must have Read permissions to the folder being moved as well as Remove permissions on the folder and all items within the folder The user must also have Write permissions to the destination folder REMOVE AN ITEM OR FOLDER Overview Removing an item or a folder removes the item or folder from the Content Collection It is possible to select multiple items and folders for removal making it easy to delete large batches of content Remove items and folders Follow these steps to remove items and folders 1 Navigate to the folder that holds the items or folders to be removed Check the item or folder or multiple items and folders to be removed Click Remove in the Action Bar PF oO N A confirmation will appear Click Yes to delete the selected items and folders EMAIL AN ITEM Overview Users may send items to others through the Email Items page The Email Items page sends an
59. drop down list in the Action Bar select Course Group User List or Organization Group User List if the Group belongs to an organization Select Go 3 The page displays all course Groups in which the user is enrolled Select the check box next the Group name with which to share the folder Multiple Groups may be selected 4 Select the appropriate permission check boxes To grant the group full permissions select all of the check boxes Share with a user group If the user would like to share a folder with a group of users that exists outside of a course or organization Group the folder must be explicitly shared with each group member Follow the steps below 1 Select Permissions next to the folder If Permissions is not visible select Modify then Permissions Select Add Users in the Action Bar Enter the username of each group member separated by commas in the Choose Users field Click Browse to locate unknown usernames 4 Select the appropriate permission check boxes for these users To grant all members of the group full permissions select all of the check boxes LOCATE A GROUP FOLDER Locate a group folder After a user creates the shared folder in the desired location other group members need a simple way to locate and access the folder The easiest way to achieve this is for all other group members to create Bookmarks to the folder NotTE The creator of the group folder should inform each group member of the folder
60. dvanced Search contains the same two fields as a Basic Search plus e Comment Search e Additional Search Options and Metadata searches for more granular results e A Save this Search function that allows a user to save search criteria and re run the search with one click from the Saved Searches page Comment Search Underneath the Search File Contents field a checkbox appears for Search File Comments If a file has comments on it that meet the search criteria entered in the Search File Content field the file will return in the results In order to see comments on a file comments must be Shared not Private or Manage permission must exist for the user on the file Additional Search Options Additional search options allow for narrowing search results to more specific criteria Like all other searches each field criteria entered narrows the search FIELD DESCRIPTION Search From Enter the path to the folder or click Browse to select the folder that should be searched The search will include any subfolders so if no folders in the path are known searching by the top level folder will still return the item although the search will take much longer All the files and folders in that location to which the user has at least Read permission to display The path is case sensitive meaning that the file or folder names must look exactly as they do in the Content Collection Size Enter a document size and choose Less Than or More Than
61. e xls may be entered to return all Excel files Use the buttons on the Search page and Search Results page such as Submit and Back rather than using the options in the Browser Action Bar or ENTER on the keyboard Using options other than those provided on the pages of the Content Collection may result in error messages Wildcard Proximity and Fuzzy searches The following information is helpful when conducting wildcard proximity and fuzzy searches in the Content Collection These types of searches may only be used when searching file contents not file names e A single character wild card search may be performed by using the symbol in the middle or at the end of the search terms This is used to find a term where one character is debatable for example te t e A multiple character wild card search may be performed by using the symbol in the middle or at the end of the search terms This is used to find a term where multiple characters are debatable for example test e A symbol cannot be used as the first character in a search this will return all items in the Content Collection e Fuzzy searches may be done using the tilde symbol For example to search for a term similar in spelling to roam enter roam in the search field e Users may search for words within a certain proximity to one another using the tilde symbol For example to search for test and histor
62. e destination folder to store the copy of the item or folder including the name of the item or folder or click Browse to locate and select the destination folder Select the check box to replace any folders or items in the destination that share the same name as any folders or items that will be moved into the destination Permissions To copy an item the user must have Read permissions on the item being copied and Write permissions in the location it is being copied To copy a folder the user must have Read permissions to the folder being copied and all items within the folder and Write permissions to the destination folder MOVE AN ITEM OR FOLDER Overview Moving folders and items removes the folders and items from the current location and stores them in a different location It is possible to select multiple items and folders for moving making it easy to transport large batches of content to new locations Find this page Follow these steps to open the Move Item page or the Move Folder page 1 Navigate to the folder that holds the item or folder to be moved 2 Check the item or folder or multiple items and folders to be moved 3 Click Move in the Action Bar Fields The Move Item and Move Folder pages contain the following fields FIELD DESCRIPTION Content Information Information on the item or folder to be moved is displayed here for confirmation The name of the item or folder the size of the item or folder and
63. e folder and click Submit Properties The Modify Bookmark page will appear The user may change the link or name of the Bookmark from this page Modify The Modify item page will appear The user may change the properties metadata permissions and other aspects of the item This link only appears if the user has Write or Manage permissions to the item When an item that has been added as a Bookmark is removed from the Content Collection the Bookmark becomes invalid Invalid Bookmarks are identified on the Bookmarks page and grayed out so they cannot be selected The Remove option may be used to delete invalid Bookmarks from the Bookmarks page ADD BOOKMARKS Overview A Bookmark is a link to an item or folder in the Content Collection Bookmarks are convenient for opening folders that are accessed frequently or for remembering the location of an important but seldom used or hard to find folder Bookmarks are added from the Create Bookmark page After a Bookmark is added it appears under the Bookmarks node of the Tools tree Find this page Follow these steps to open the Create Bookmark page 1 Select Bookmarks under Tools on the Content Collection menu 2 Click Add Bookmark from the Action Bar Fields The Create Bookmark page includes the following fields FIELD DESCRIPTION Bookmark Information Bookmark Name Enter a name for the Bookmark r Bookmark Enter the full path to the folder Remember to begin wit
64. e folders to which they have permission and display them in the Content Collection menu Note Course folders automatically appear in the librarian s e Reserve area if the librarian is enrolled in the course FOLDERS AND ITEMS Overview The Content Collection stores content files as items Items are organized into a tree structure of nested folders and items up to and including the content area level This means that each folder can contain other folders and items Note Users cannot create items and folders with the same names in a single area of the Content Collection for example within My Content 2006 Blackboard Inc Proprietary and Confidential Page 16 of 125 Folders A folder stores both items and other folders Folders must be made available to a user before that user can view the contents of the folder Folders are made available to users when a person with ownership of the folder adds that user to the folder For example the Instructor of a course can make the folder for that course available to students in the course The Content Collection allows adding users to folders in pre defined groups such as course users or users with a specific institution role It is important to remember that all folders are contained within other folders up to the top level folder Even the content areas are simply folders stored under the top level folder Note that top level folder access is generally reserved for the Admi
65. e is made unavailable the Groups related to this course will still appear on this page and permissions will remain e f a course is disabled the Groups will not longer appear on this page and permissions will be removed MopiFY FOLDER PERMISSIONS Overview Modifying folder permissions changes the permissions for a user or group of users For detailed information on permissions please see Manage Permissions for a Folder Find this page Follow these steps to open the Modify Permissions page 1 Navigate to the folder that contains the folder to be modified 2 Click Modify in the same row as the folder to be modified The Modify Folder page will appear Click Permissions The Manage Permissions page will appear 4 Click Modify next to the User or User list to modify Fields The following fields appear on the Modify Permissions page FIELD DESCRIPTION Modify Permissions Displays the user or group that will be modified Set Permissions Permissions Check each box for the permissions that will be applied to the user or users For a full description of what each permission means please see Manage Permissions for a Folder Advanced Folder Options If Overwrite is selected the current permissions for all folders and subfolders are removed The permissions selected in the Permissions field are granted to these items and subfolders If this option is not selected the permissions selected in the Permissions field are grante
66. e shared with more users at any time by returning to this page privileges for all users that should be allowed to view the Portfolio do not need to be granted at the same time The Browse function can be used to locate users if the username is not known Select this option to send an automatically generated email to each user The message will inform the users that they may access the Portfolio Edit the subject for the email Edit the body of the message inviting others to view your Portfolio Select this option to send a copy of the email to the email account included as part of your Blackboard Learning System profile Select this option to use the BCC function BCC will hide the identity of those receiving the email from others receiving the same email You as the sender will appear as the primary recipient of the message SHARE WITH COURSE OR ORGANIZATION Overview A Portfolio is shared with a course or an organization through the Share with Courses page or the Share with Organization page Note Course Portfolios may be enabled or disabled by the Instructor through Manage Tools on the Control Panel If Course Portfolios are available Students may access them through Tools on the Course Menu Find this page Follow these steps to open the Share with Courses or Share with Organizations page 1 Click My Portfolios under Portfolios on the Content Collection menu Select Manage next to one of the Portfolios
67. e useful for storing opinions or instructions regarding the contents of an item The setting for controlling whether or not users can add comments to an item appears on the Set Private Shared Comments page Find this page Follow these steps to open the Comments page for an item 1 Navigate to the folder that contains the item to be modified 2 Click Modify in the same row as the item to be modified The Manage Item page will appear Click Comments The Comments page will appear Select Manage Comments Functions The following functions are available on the Comments page Torc CHUCK ERE post a comment Add Comment from the Action Bar A text box will appear Enter a comment and click Submit remove a comment the checkbox next to the comments to remove then select Remove sort comments the carat above a column to sort comments by that column ADD CATALOG ENTRY Overview Users may submit items to the Learning Objects Catalog from the Add Catalog Entry page After an entry is submitted it will appear on the Manage Catalog page A Catalog Manager must approve the entry before it appears in the Learning Objects Catalog See Chapter 9 Learning Objects Catalog for more information Find this page Follow these steps to open the Add Catalog Entry page for an item 1 Navigate to the folder that contains the item to be modified 2 Click Modify in the same row as the item to be modified The Manage Item page will appear
68. ead Write and Remove permissions on item Only the lock owner person who checked out the file may rollback a version User must have Read and Write permissions on the item Read and Manage permissions on the item User must be the Workflow Activity owner or recipient User must be the Workflow Activity owner User must be the Workflow Activity owner or the user who submitted the comment Blackboard Content System Users Manual CHAPTER 6 MANAGE FOLDERS Overview This chapter details how to apply settings to a folder and share the folder with other users In this chapter This chapter includes the following topics Topic Find Folder Remove from Display Edit Folder Properties Manage Permissions for a Folder Add a User to a Folder Add a Course or Organization User List to a Folder Add an Institution Role User List to a Folder Add Public to a Folder Add All System Accounts to a Folder Add Course or Organization Groups to a folder Modify Folder Permissions Comments Set Private Shared Comments Add Comments to a Folder DESCRIPTION Explains how to find and add folders to which a user has Read permission Explains how to remove folders added through the Find Folder option Describes the control settings available for a folder Details the administration of permissions for a folder Provides instructions for granting users access to a folder Provides instructions for gr
69. ear as the text color for objects in the Portfolio menu Step 3 Portfolio Welcome Page Optional Title Welcome Message Enter a title for the welcome message The welcome message is the first page that will appear when others view the Portfolio Enter a message to display to those who view your Portfolio This message will appear on the first page of the Portfolio The welcome message will appear in the contents of the Portfolio and can be modified just like any other Web page added to the Portfolio For more information on using Web pages in a Portfolio please see Add Web Page to Portfolio Step 4 Add Conient Optional Menu Link Name File or Folder Step 5 Add Links Optional Menu Link Name URL Step 6 Add Items Optional Menu Link Name Item Type Step 7 Portfolio Availability Available Step 8 Portfolio Comments Shared ADD PORTFOLIO Overview Enter the name of the item This title will appear on the Portfolio Menu item Enter the path to the item that will be added or click Browse to search the Content Collection for an item Enter the name of the item This title will appear on the Portfolio Menu item Enter a link to external Web pages Enter the name of the item This title will appear on the Portfolio Menu item Select Blank Item or select a Template from the list of Templates Item content may be added to a Blank item after the Wizard is completed Determine if the Port
70. earches are NOT allowed typing part of a word as opposed to the whole word A single character wild card search may be performed by using the symbol in the middle or at the end of the search terms This is used to find a term where one character is debatable for example te t A multiple character wild card search may be performed by using the symbol in the middle or at the end of the search terms This is used to find a term where multiple characters are debatable for example test Fuzzy searches may be done using the tilde symbol For example to search for a term similar in spelling to roam enter roam in the search field Users may search for words within a certain proximity to one another using the tilde symbol For example to search for test and history within 10 words of each other in a document use the search test history 10 This field searches the names of files or folders loaded in the Content Collection File extensions may be entered to return all files of a certain document type for example doc Partial word searches are allowed typing part of a word as opposed to the whole word for example enviro instead of environment Select Contains to search for all items that contain the criteria entered Select Equals to search for all items that exactly match what you have entered PERFORM AN ADVANCED SEARCH About Advanced Search A
71. earning Objects area on the Content Collection menu Permissions When a catalog entry is submitted to the Internal Catalog Read permission for that item is granted to All System Accounts for that item When a catalog entry is submitted to the Public Catalog Read permission to that item is granted to the Public for that item Blackboard Content System Users Manual Note The Administrator may make the Internal Catalog and or the Public Catalog unavailable MANAGE CATALOG CATEGORIES Overview Catalog managers may organize the Learning Objects catalog according to the institutions needs The Manage Catalog Categories allows managers to add categories to the top level of the catalog and subfolders within these categories When entries are added to the catalog they may be added to a top level folder or to any sub folder Entries to multiple categories may be created for any single item Note If Blackboard Portal System is installed the Administrator may grant access to the Catalog manager functionality to users with specific roles in the system Only these users may access the Manage Catalog pages Find this page Follow these steps to open the Manage Catalog Categories page 1 Select Manage Catalog under Learning Objects in the Content Collection menu 2 Select Manage Catalog Categories Functions The Manage Catalog Categories page includes the following functions TOSE CLICK add a top level category to Add C
72. er Portfolios on the Content Collection menu 2 Select Manage next to the Portfolio name 3 Click Check Links PORTFOLIO CONTENTS Overview The content that appears in a Portfolio is managed through the Portfolio Portfolio Name page All of the objects that appear in the Portfolio are arranged in order of appearance in a table Above the table is an Action Bar with buttons for adding and removing Content External Links and Items Find this page Follow these steps to find the Portfolio Portfolio Name page 1 Click My Portfolios under Portfolios on the Content Collection menu 2 Click the Contents link for a Portfolio 2006 Blackboard Inc Proprietary and Confidential Page 96 of 125 Functions The following functions are available from the Portfolio Portfolio Name page Oloa add a content item add a link to an outside URL add a Web Page remove an object from the Portfolio modify an object arrange objects ADD CONTENT TO A PORTFOLIO Overview CLICK Add Content in the Action Bar The Add Content page will appear Add Link in the Action Bar The Add Link page will appear Add Item in the Action Bar The Add Item page will appear Remove in the same row as the object that should be deleted from the Portfolio This will not delete a content item from its location in the Content Collection but it will remove the item from the Portfolio Modify for the object to be edited For information o
73. er button does not appear or is grayed out if the user does not have permission to add a folder in the current location 2006 Blackboard Inc Proprietary and Confidential Page 35 of 125 Fields Locks The Add Folder page includes the following fields FIELD Folder Information Folder Name r DESCRIPTION Enter the name of the folder Quota Options only appears if the user has Manage permissions Space Available Quota in Megabytes M Inherited Quota Lock Options Lock Type Comment Options Comments Display only field that shows how much space is available for the folder Enter a space quota for the folder in megabytes MB The space quota cannot be larger than the quota for the folder in which the new folder will reside For example the quota for courses history documents cannot be larger than the quota for courses history Display only field that shows the quota for the folder in which the new folder will reside For example when creating the folder courses history documents this field will show the quota for courses history Select a lock for the folder from the following options e No Lock e Lock This Folder e Lock this Folder and everything it contains Select Private or Shared Selecting Private limits comments to those users that have Manage privileges on the folder Selecting Shared allows users with Read privileges to view and post comments A lock secures the folder itself
74. er limit for all file and folder names The total path to a file or folder must not exceed 400 characters Blackboard Content System Users Manual CHAPTER 3 SEARCH CONTENT Overview This chapter reviews how to find files within the Content Collection Contents This chapter includes the following topics Topic DESCRIPTION Search Overview An overview of the Search feature Perform a Basic Search Explains how to perform a Basic Search Perform an Advanced Search Explains how to perform an Advanced Search Search Portfolios Explains how to search Portfolios Using Search Results Describes how to use the results of a search Save Searches Describes how to save searches and manage them Quick Search from the Tools Menu Explains the Quick Search tool SEARCH OVERVIEW About Search The Search Content tool provides users with ways to access group and save the vast amount of content available to them in the Content Collection It provides an alternative way to access information that is presented in the user s folder tree or shortcut view as well as information that is shared to a user but not accessible from the Content Collection menu Search is a powerful tool to use in two circumstances Accessing files or folders not displayed in the folder tree If Read permission has been granted to a user on a file or folder that is not displayed in a user s folder tree or shortcut view search criteria such as the name of the
75. er users to review a file or folder and submit a grade e Remind Use this workflow to prompt users to take action regarding a file or folder 2006 Blackboard Inc Proprietary and Confidential Page 113 of 125 e Review Use this workflow to solicit opinions or analysis on a file or folder from other users e Share Use this workflow to collaborate with other users Workflows are built and sent to other users from the Create Workflow page The steps for creating a workflow are the same for each type of workflow Find this page Follow these steps to open the Create Workflow page 1 Open the area of the Content Collection where the item or folder appears 2 Check the box next to the item or folder 3 Select Add Workflow from the drop down menu in the Action Bar and click Go Fields The Create Workflow page includes the following fields FIELD Activity Information Name r Instructions Type Priority Deadline Send Activity to Users Username Email Users DESCRIPTION Enter a title for the Workflow This name will appear in the Workflows Received for users selected to receive the workflow Enter any instructions for completing the task Select the type of Workflow that will be created Select a priority from the drop down lists There are three levels of importance that can be assigned to a Workflow e High e Normal e Low Enter a date that the Workflow must be completed in MM DD YYYY for
76. ermission to all items linked to in the Portfolio When the Portfolio was originally created and shared the users with whom it was shared were added to the Portfolio User List and granted Read access to all items linked to in the Portfolio Since then Read access has been removed from one or more of these items when the user accesses the items through the Portfolio he or she is unable to view them A user with Read and Manage permission to the file must add Read permission for the Portfolio User List to each item where this permission has been removed Situation 4 A user can view a folder but not all of its contents Reason The user has Read access to the folder but not to its contents Blackboard Content System Users Manual Performing actions on files or folders Usually when a user cannot perform an action on a file or folder it is because he or she does not have the correct permissions However there are a few common instances where this may be confusing Situation 1 A user has Manage permission on an item but is unable to copy it to a different folder Reason The user does not have Write permission on the destination folder Situation 2 A user may view a file or folder but is unable to link to it from a Portfolio Reason The user only has Read access to the file or folder Manage access is required to link the file or folder to a Portfolio Note The user does not need Manage permissions to items added from the instit
77. es in the system Only these users may access the Manage Catalog pages Find this page Follow these steps to open the Manage Catalog Entries page 1 Select Manage Catalog under Learning Objects in the Content Collection menu 2 Select Manage Catalog Entries Functions The Manage Catalog Entries page includes the following functions TOS approve catalog entries reject catalog entries remove a catalog entry filter by the status of the entries CLICK the check boxes next to those entries to approve and select Approve These items are added to the catalog the check boxes next to those entries to approve and select Reject These items are not added to the catalog If the items were approved before they will no longer appear in the Catalog the check boxes next to those entries to approve and select Remove These items are removed from this page and will not appear in the catalog This action is permanent the item is removed from the catalog and the status can no longer be changed This action removes the entry but does not remove the item from the Content Collection the drop down list in the Status field and select which entries to view The following options are available e Show All Displays all entries including approved pending and rejected e Pending Displays only entries that are pending e Approved Displays only entries that have been approved Blackboard Content System Users Man
78. ess to this Portfolio in the Available Roles box Use the arrows to move these roles to the Selected Roles box Blackboard Content System Users Manual SHARE WITH ALL SYSTEM ACCOUNTS Overview A Portfolio is shared with all users who have an account on the Blackboard Learning System Share with the All System Accounts page Find this page Follow these steps to open the Share with All System Accounts page 1 Click My Portfolios under Portfolios on the Content Collection menu Select Manage next to one of the Portfolios Click Share Portfolio Select Send to All System Accounts from the drop down list in the Action Bar e PN Field Description Select Submit to share this Portfolio with all users who have an account on the Blackboard Learning System SHARE WITH EXTERNAL USERS Overview A Portfolio can be shared with anyone with an email account and access to the Internet Sharing a Portfolio is an effective method for displaying your work to colleagues at other schools or even potential employers Access to a Portfolio can be restricted by setting an expiration time or date Verify that each email address is entered correctly Note The lifetime for Portfolio shares are calculated not by the calendar but by increments of 31 days for a month and 365 days for a year For example a one month share will always expire 31 days later and a one year share will always expire 365 days later Find this page Follow these steps
79. etadata Identifier Catalog Type Catalog Entry Language Resource Type Educational Context Age Range Difficulty Free Resource Restricted Use Save this Search DESCRIPTION Enter the location and date range of this item Enter Intellectual Property Rights and Copyright information A unique label for the item A library catalog type in which this item is catalogued The catalog number for this specific item The language of the item The type of resource such as Exercise Simulation Questionnaire Diagram Figure Graph Index Slide Table Narrative Text Exam Experiment Problem Statement or Self Assessment The typical learning environment where use of the learning object is intended to take place For example Primary Education Secondary Education Higher Education University First Cycle University Second Cycle University Postgrade Technical School First Cycle Technical School Second Cycle Professional Formation Continuous Formation or Vocational Training The age range for the intended users Indicate the level of difficulty of this item Select Yes if this item is free select No if it is not Select Yes if use of this item is restricted select No if it is not Save search criteria by entering a Search Name in the Save this Search as field then click Submit The search will automatically be saved and accessible from the Saved Searches page SEARCH PORTFOLIOS About Portfolio Search The Po
80. f the copy is placed in the same folder as the original item or folder the copy is named Copy of followed by the file or folder name If the name of the copied item matches the name of an item in the destination folder the Content Collection will prompt the user to confirm an overwrite The same logic applies to folders if a copied folder is given a name that matches a folder in the destination location the Content Collection will prompt the user to accept an overwrite of the existing folder with the copy It is possible to select multiple items and folders for copying making it easy to share content between folders This is especially useful when teaching different sections of the same course Each section can have their own folder for different sets of users but start the course with the same content Find this page Follow these steps to open the Copy Item page or the Copy Folder page 1 Navigate to the folder that holds the item or folder to be copied 2 Check the item or folder or multiple items and folders to be copied 3 Click Copy in the Action Bar Fields The Copy Item and Copy Folder pages contain the following fields FIELD DESCRIPTION Content Information Information on the item or folder to be copied is displayed here for confirmation The name of the item or folder the size of the item or folder and details on the last change made to the file are displayed Destination Destination r Enter the path to th
81. f users Fields The Add User page and the Add User List page include the following fields FIELD DESCRIPTION Choose Users r There are different tools for selecting users depending on the group selected With a course group both the courses and the specific roles in the course can be defined to create separate permissions For example when assigning permissions to the courses history documents important_file item all the students in every history course can be chosen and thus would share the same permissions When adding a user or users individual users can be added by entering each user s Username or by using the search function Set Permissions 2006 Blackboard Inc Proprietary and Confidential Page 74 of 125 Blackboard Content System Users Manual FIELD DESCRIPTION Permissions Check each box for the permissions that will be applied to the user or users For a full description of each permission please see Manage Permissions for an Item Permissions in copied courses Instructors may add links to Content Collection items to their course Content Areas When a course is copied all content including these links is copied into the destination course Users who are enrolled in the original course and the destination course will be able to view Content Collection items that are linked to in the destination course The Administrator may enable an option to automatically update permissions to Content Collection
82. folio will be available to other users Determine if other users may share and add comments to the Portfolio Portfolios may be created from the Portfolio Wizard or the Add Portfolio page After completing the Add Portfolio page a new Portfolio appears in the My Portfolios folder This new Portfolio will be empty until content in the form of content items URLs and custom designed Web pages is added to the Portfolio Find this page Follow these steps to open the Add Portfolio page 1 Click My Portfolios under Portfolios on the Content Collection menu 2 Click Add Portfolio from the Action Bar The Add Portfolio page includes the following fields FIELD Portfolio Information Title r Description Learning Objective Portfolio Menu Style Menu Style Portfolio Availability Available Comments Options Comments DESCRIPTION Enter a title for the Portfolio This name will identify the Portfolio in the My Portfolios folder Enter a description for the Portfolio Enter the objective of the Portfolio Select Buttons to make the areas of the Portfolio Menu appear in a button format If Button is selected longer titles may not fully appear when the Button when displayed Select Text to make areas of the Portfolio Menu appear in a text format See below for more information about Menu Styles Click Yes or No to determine if the Portfolio will be available to other users Click Shared or Private to determine
83. g topics Topic DESCRIPTION Organize content in folders Describes how content is organized within folders Organize folder permissions Explains how folder permissions are managed Tools for sharing and finding content Describes tools available for searching and sharing content Organize user content Explains how to organize content and permissions in the username folder ORGANIZE CONTENT IN FOLDERS About Organizing Content Before adding any content to the Content Collection users should plan out how they will manage their content This will allow them to organize content in a way which best meets their individual needs Files in the Content Collection are organized in a tree structure of nested folders up to and including the content area level This means that each folder may contain other subfolders and files The term items refers to files and folders A folder stores both files and other folders Folders are automatically available to the user who added the folder but must be shared if other users are to view the folder and its contents It is important to remember that all folders are contained within other folders up to the root folder Root folders are folders in which all other folders are placed Content areas such as Users Courses Institution and Library are simply folders stored under the root folder NoTE The system does not allow subfolders with the same name in a single parent folder For example tw
84. h the Location r top level folder For example courses history documents Instead of typing the full path it is sometimes quicker or easier to click Browse and use the browse interface to find and select the folder This is also helpful if you are unsure of the full path WEB FOLDERS Overview WebDAV is an Internet standard used for sharing files via the Internet regardless of platform Windows Macintosh Linux Sun Solaris and so forth When put into use with the Content Collection WebDAV called Web Folders is a means for each user to access content from the Content Collection as if it were it any other network drive or folder Setting up Web folders to work with the Content Collection is not difficult because most operating systems are now WebDAV compatible All you need to connect is the Web address of the folder and a valid Username or password Find the Web address of a folder The URL for a folder in the Content Collection is needed to replicate the folder in the operating system Follow these steps to find the URL for a folder in the Content Collection 1 Navigate to the folder in the Content Collection 2 Click Web Folder in the Action Bar 3 Anew window will appear with an index of the folder contents This page will not contain any of the recognizable navigation elements such as the shortcut view or the folder view of the Content Collection 4 Copy the URL that appears in the address field of the Web browser
85. he parent folder unlocked MANAGE PERMISSIONS FOR A FOLDER Overview User access to a folder is controlled through the Manage Permissions page Users can be added individually with separate permissions assigned to each user or users can be added in groups such as all the users enrolled in a particular course or all the users with a certain institution role These groupings are derived automatically from the Blackboard Learning System Find this page Follow these steps to open the Manage Permissions page for a folder 1 2 Navigate to the folder that contains the folder to be modified Click Modify in the same row as the folder to be modified The Manage Folder page will appear Click Permissions Permissions types Users or groups of users can have none one or many of the following permissions If a group or user does not appear on the list they do not have permission to access the folder or its contents Read Ability to view content items within the folder unless explicitly prevented from doing so by the permissions of a particular item Write Ability to make changes to content items within the folder unless explicitly prevented from doing so by the permissions of a particular item Remove Ability to remove items from the folder unless explicitly prevented from doing so by the permissions of a particular item Manage Ability to control the properties and settings of items within the folder unless explicitly prevente
86. ing permissions on files and folders may be complicated since permissions behave both alone on single items and in combination with other permissions on folders Users and user lists may be given different types of permissions to individual files and folders ranging from read only access to modifying managing and removing content Chapter 5 describes permissions and how they are used in the Content Collection In this chapter This chapter includes the following topics Topic DESCRIPTION Permissions Overview Gives an overview of permissions Folders with Default Permissions Explains how default permissions work with folders Add Permissions for an Item or Folder Explains how to add permissions for a user or user group to an item or folder Common areas of Confusion Explains some areas where permissions may be confusing Table of Permissions Required for Specific A table of which permissions are required for Actions certain actions ERMISSIONS OVERVIEW About Permissions Permissions enable users to read and perform actions on items and folders added to the Content Collection Users must be granted permissions in order to access content directly from the Content Collection and also through links in courses and Portfolios The following permissions are available within the Content Collection e Read Users have the ability to view items or folders e Write Users have the ability to make changes to items and folders e Remove
87. ing to the permissions set Find this page Follow these steps to open the Add Course User List page 1 Navigate to the folder that contains the folder to be modified 2 Click Modify in the same row as the folder to be modified The Modify Folder page will appear Click Permissions The Manage Permissions page will appear 4 Select Course User List from the drop down list and click Go Fields The Add Course User List page includes the following fields FIELD DESCRIPTION Choose Courses Courses r Check each box for the course user lists to include Additional Courses Individual courses can be added by entering each course s Course ID or using the search function to find each user to include Multiple courses separated by commas may be entered Choose Roles Roles r Check each box for the user roles that will be granted permissions Set Permissions Permissions Check each box for the permissions that will be applied to the user or users For a full description of each permission please see Manage Permissions for a Folder Advanced Folder Options If Overwrite is selected the current permissions for all folders and subfolders are removed The permissions selected in the Permissions field are granted to these items and subfolders If this option is not selected the permissions selected in the Permissions field are granted to items and subfolders but existing permissions are not removed ADD AN INSTITUTION ROL
88. ins test and may contain history use the following query test history operator This operator will exclude documents that contain a specific term For example to search for documents that contain history test but not history assignment use the following query history test assignment Grouping Parentheses may be used to group clauses to form subquesries within a Search For example to search for either history or revolution and test use the following query history or revolution AND test PERFORM A BASIC SEARCH About Basic Search Basic Search allows users to quickly search for Content Collection items using a limited number of search criteria Basic Search fields Basic Search includes two search fields FIELD Search Criteria Search File Contents File or Folder Name DESCRIPTION Enter the text to search for in the Content Collection The text must appear in the contents of the file the system does not search the name of the file for this text The system will search the content of all files and folders unless the File or Folder Name field is complete The file types searched are doc xls ppt pdf excluding encrypted pdf files html htm rtf txt The asterisk symbol may be used to return all files and folders that a user has permission to Read up to a number set by the System Administrator this is known as a wildcard search Partial word s
89. ions page will appear ENABLE DISABLE VERSIONS Overview The Enable Disable Version page allows the user to set whether or not the Version feature is available for this item If Versioning is enabled multiple users may work on the same file and save changes as well as the original If Versioning is disabled other users will not be able to make changes to the file 2006 Blackboard Inc Proprietary and Confidential Page 70 of 125 Blackboard Content System Users Manual Find this page Follow these steps to open the Enable Disable Versions page 1 Navigate to the folder that contains the item to be modified 2 Click Modify in the same row as the item to be modified The Modify Item page will appear Click Versions The Manage Versions page will appear 4 Select Enable Disable Versions Field Description Select Enable to turn versions on select Disable to turn versioning off MANAGE VERSIONS Overview The Version feature allows users to create different versions of the same file for example if multiple people work on the same file and save different copies Note Versioning must be turned on through the Enable Disable Versions page When a file is opened on the Manage Versions page the file is automatically locked and the user may make changes and save a new copy of the file The Manage Versions page lists each saved version of the file in a table where each version appears as a row The table shows the fol
90. items after a course copy If this option is enabled users in the new course will also have permission to view the Content Collection items linked to in the course If this option is not enabled users who were not enrolled in the original course will not be able to view these items in the destination course The Instructor must manually change the permissions of the items to include this new course list To do this the Instructor must locate the items in the Content Collection and grant permission to the Course User List NoTE The same principal is true for courses that are archived and restored When a course is restored the Instructor must grant permissions for the users enrolled in the restored course MODIFY ITEM PERMISSIONS Overview Modifying item permissions changes the permissions for a user or group of users For detailed information on permissions please see Manage Permissions for an ltem Find this page Follow these steps to open the Modify Permissions page 1 Navigate to the folder that contains the item Click Modify in the same row as the item The Modify Item page will appear Click Permissions The Manage Permissions page will appear e N Click Modify next to the User or User List to be modified 2006 Blackboard Inc Proprietary and Confidential Page 75 of 125 Fields The following fields appear on the Modify Permissions page FIELD DESCRIPTION Modify Permissions Displays the user or grou
91. keep in mind which users and user lists the content will be shared with Try to create folders in which all items are to be shared with the same users When items shared with the same users are spread out among different folders it may become very difficult to manage For example if the user plans on creating documents that will be applicable to all users at the institution they should create a folder that will be shared with All System Users then add the specific items to this folder Sharing files Files are automatically available to the user that added the file but must be shared if other users are to view the item Files inherit permissions from the folder they reside in This means that if a file is added to a folder that already has Read and Write permission for certain users or user lists the those same users will also have Read and Write permission on the newly added file Overwrite Option on Folders When modifying or adding permissions to a parent folder the user has the option to force all files and subfolders to inherit these permissions For example if the Read and Write permissions are added to the folder and an item within the folder has Read Write and Remove permissions Remove permissions would be removed from the file All subfolders and files within the parent folder would be granted Read and Write permissions If this option is not selected the files and subfolders are automatically granted any additional permission
92. l reside For example the quota for courses history documents cannot be larger than the quota for courses history Display only field that shows the amount of available space for the folder in which the new folder will reside For example when creating the folder courses history documents this field will show the space available for courses history The quota for a folder cannot exceed the available space in the folder that will hold it Select a lock for the folder from the following options e No Lock e Lock This Folder e Lock this Folder and everything it contains A lock secures the folder itself name and settings from changes Locking the folder and all its contents protects both the folder itself and the materials it contains If a folder is locked the user will be unable to modify items through the Web Folder for example copying an item directly into the Web Folder Locking subfolders Folders may contain a number of items and subfolders Unlocking a subfolder may change the lock type of the parent folder If a user changes a subfolder lock to No Lock from Lock this folder and everything it the parent folder will automatically also be set to No Lock even if the option Lock this folder and everything it had been previously selected Similarly subfolders should not be locked if a parent folder is already locked This action will break the lock on the parent folder and set it to No Lock leaving the subfolder locked and t
93. le to specify a lifetime that extends past this date EMAIL PASSES Overview Once a pass has been created it may be shared with outside users through the Email Pass page The Email Pass page sends an Email message to selected outside users with the URL pass for accessing the Content Collection item If the user is granted Read and Write permissions to the item the URL pass is linked to a file information page The user may access the file from this page or they may access additional information such as shared comments and versions If the user is granted Read only permissions to the item there are two options for linking the URL pass The URL pass may be linked directly to the file or be linked to the file information page The file information page provides access to the item and to any shared comments Find this page Follow these steps to open the Email Passes page 1 2 3 4 5 Navigate to the folder that contains the item Click Modify in the same row as the item The Modify Item page will appear Click Passes The Manage Passes page will appear Select a pass by clicking the checkbox next to it Click Email Passes in the Action Bar Fields The Email Passes page includes the following fields FIELD DESCRIPTION Message Details To r Enter the email addresses of all the people who will receive the pass Separate email addresses that appear in the same field with commas The Cc field is Ge useful for alerting
94. learning and assessment such as displaying achievements and progress showcasing experiences and collections of work or collecting self reflection Electronic Portfolios e Portfolios make it easy to share the presentation and to receive feedback from friends coworkers educators and peers The Content Collection provides a seamless way of linking Portfolios to content stored in the system The Content Collection Portfolio tool allows users to include existing Content Collection content items and or folders external links free form items and template based items These Portfolios can be private shared within the system and shared to external users Additional information about Portfolios may be found at e ePortConsortium http www eportconsortium org e American Association of Higher Education http webcenter1 aahe org electronicPortfolios Portfolio Management Using the links in the My Portfolios area of the left side navigation panel users can create manage and share Portfolios e Portfolio Creation When this option is selected the Portfolio Wizard will automatically launch Users may create and save a Portfolio e My Portfolios This area enables users to view add and manage Portfolios e Received Portfolios All Portfolios that have been shared with the user will appear in this area PORTFOLIO CONTENT Types of Portfolio Content Portfolios may include three types of documents content stored in
95. location Follow the steps below to create a Bookmark 1 Open the Content Collection tab and click Bookmarks in the Tools area 2 Select Add Bookmark in the Action Bar 3 Enter a Bookmark name 4 Enter the location of the Bookmark such as users jsmith Biology Group Folder note the forward slashes Bookmark locations are case sensitive Once the Bookmark is created the user selects Bookmarks in the Content Collection Menu and then clicks the Bookmark name to access the shared group folder The creator of the group folder may access the folder directly through his or her username folder If all group members have been granted full permissions they may add modify and remove any file or folder within the group folder E Note Users may also locate the group folder by selecting Search in the Tools area COLLABORATE ON DOCUMENTS About group collaboration The Content Collection includes numerous tools that allow users to collaborate on group projects Versioning Versioning keeps track of every saved instance of a file to make it easy to roll back to a previous draft The versioning feature creates a history of the changes that have been made to a document For example a group collaborates on a final research paper and many modifications are made throughout the semester One group member accidentally deletes an important graph from the document Fortunately the graph exists in a previous version of the document so the gr
96. lowing information about each version from right to left e A checkbox for selecting the version e The version number This appears as a link e The date and time the version was created e The person who created the version e The size of the file e An indicator whether the file is locked or unlocked NoTE Once a file is opened in the Web Folder it is automatically locked to other users Users must use this option to make changes to the file and save them For more information on mounting Content Collection folders to your operating system for editing please see the topic Web Folders 2006 Blackboard Inc Proprietary and Confidential Page 71 of 125 Find this page Follow these steps to open the Manage Versions page 1 Navigate to the folder that contains the item to be modified 2 Click Modify in the same row as the item to be modified The Modify Item page will appear 3 Click Versions The Manage Versions page will appear 4 Select Manage Versions Or simply click the number that appears in the Versions column next to the item in its home folder This number appears as a link Functions The following functions are available from the Manage Versions page TORTE open a file refresh the page view a copy of the file lock a file unlock a file return a file without saving changes delete versions CLICK Web Folder The location in WebDAV where the file exists will automa
97. mat or use the calendar pop up to select a date from a graphical interface A link to the calendar pop up appears next to the field Enter the Username of each user that will receive the workflow Separate Usernames by commas The Browse button next to the field will open a search function to help find users Usernames can be selected and added to the Workflow directly from the search results Select this check box to notify users of the new Workflow with an email message The email message is automatically generated and sent It contains a link to the Workflow and the subject line is Your Name has sent you an Activity FIELD DESCRIPTION Send Activity to Courses Courses Check the box for each course that will receive to the task Additional Courses Enter the Course ID for each course that will receive the task Multiple Course IDs must be separated by commas Roles Check the box for each user role within the courses selected that will receive the task Email Course Users Select this check box to notify course users of the new workflow with an email message The email message is automatically generated and sent It contains a link to the workflow and the subject line is Your Name has sent you an Activity Content Items Files and Folders Enter the path to a folder or file to include in the workflow or click Browse to open a pop up window with the Content Collection directory so you can search and select the folder or file
98. mission the item will not appear in the Search Results FOLDERS WITH DEFAULT PERMISSIONS About Default Permissions Some users have default permissions to specific folders In this case various permissions are automatically granted to specific folders User folders These folders appear under My Content in the Content Collection menu A user has Read Write Manage and Remove permissions to his or her user folder The Administrator determines the availability of these folders on a system wide basis If the Blackboard Portal System is installed the Administrator may make folders available to users with specific institution roles Course folders These folders appear under the Courses area on the Content Collection menu and are used to store content for specific courses Instructors Teaching Assistants and Course Builders have Read Write Manage and Remove permissions to the folders for their courses The course folder is automatically created on the system the first time one of these users accesses the Content Collection Other course users such as Students who are enrolled in a course do not see this folder because it is intended to be a workspace for course developers Students must be given Read permissions to a course folder for it to be accessible to them Organization folders function in the same way as course folders Note This feature is only available if the System Administrator enables Portfolios Institution and Libra
99. mmenis Modifying Links using Web Folders DESCRIPTION Enter a name for the link Do not enter the and the characters in this field Enter the full Web address to the link When adding a URL do so as http www blackboard com not www blackboard com or blackboard com Select Yes to lock the item or No to keep the item unlocked A lock prevents changes to the item If a file is checked out it will automatically be locked Select Private to prevent other users from posting comments about the item Select Shared and those users with at least read permission can post comments Links may be modified outside of the Content Collection using Web Folders A Link item is an HTML file that redirects to a specified URL using Web Folders provides access the HTML file To modify the link open the directory location of the Link item using Web Folders Edit the HTML using an HTML editor such as Macromedia Dreamweaver or Microsoft Notepad Save and close the file then refresh the location in the Content Collection may lead to a broken External Link If this occurs simply remove the f Warning Changing the HTML that already exists in the file item and add a new link Copy A CONTENT ITEM OR FOLDER Overview Copying an item or a folder creates an exact replica of that item or folder in a different location or in the same location The name of the item or folder remains the same if it is copied to a different location I
100. n additional set of functions must be defined FIELD Select Style Properties Button Type Button Shape Button Style DESCRIPTION Choose the Button Type from the drop down list Click an option to choose the Button Shape Use the drop down list to select the color of the buttons Click Gallery of Buttons to view all of the button options Blackboard Content System Users Manual Copy PORTFOLIO Overview The copy function in My Portfolios allows the creation of a new Portfolio that is an exact replica of an existing Portfolio This function is very useful when there is a need for two similar Portfolios Create one Portfolio copy it and then make changes to the new Portfolio Tip If many Portfolios need to be created for a similar purpose it is good practice to create one Portfolio that contains the basics and the design then copy it multiple times for other uses For example if a Student is preparing an achievement Portfolio for multiple job interviews he or she may want to create the design that best represents the work with links to content that demonstrates achievement Then for each interview the Student may copy the Portfolio and customize the new one for the specific potential employer such as changing the welcome page text to a cover letter addressing that company then sharing the Portfolio with the company When a Portfolio is copied the new Portfolio is not shared to anyone so it may be used for any purpo
101. n author or any other criteria that is entered FIELD Name Description Keywords Learning Objectives Dublin Core Metadata Title Creator Subject Description Publisher Contributor Date Type Format Identifier Source Language Relation DESCRIPTION Enter a name for the item This is specifically for the metadata it will not change the file name of the item Enter a description for the item List keywords associated with the item separated by commas List Learning Objectives associated with the item separated by commas Enter a name for the item This is specifically for the metadata it will not change the file name of the item Enter the person or organization that made the item Enter the subject of the item Enter a description of the item Enter the name of the person or organization that published the item Enter the names of people who contributed to the item s content Enter the date the item was created Enter the category or genre for this item Enter the media type or size and duration of the item This may be used to identify the software or hardware needed to use the resource Enter a unique reference for this item for example a number it is associated with in an identification system Enter the name of the resource from which this item comes Enter the language of the item Enter a reference to a source that is related to this item FIELD Coverage Rights IMS M
102. n how to edit an object please see the topic that deals with creating that object the drop down list in the Position column for an object and select new positions from the numbers Content Items from the Content Collection are added to a Portfolio through the Add Content page Note that the file or folder can be given a new Name within the Portfolio For example if a file name in the Content Collection is fred_and_sallys_project it can be given the menu name of The Civil War When a Content Collection item is linked to in a Portfolio the item is shared with the Portfolio User List A line item for this user list appears on the Manage Permissions page for the item If Read permission for Portfolio User List is removed from the Permissions page Portfolio viewers will not have access to the item Find this page Follow these steps to open the Add Item to Portfolio page 1 Click My Portfolios under Portfolios on the Content Collection menu 2 Click the Contents link for a Portfolio 3 Click Add Content in the Action Bar Blackboard Content System Users Manual Fields The Add Content page includes the following fields FIELD DESCRIPTION Menu Item Name Menu Item Name r Enter a title for the item This name will appear in the Portfolio as the name of the item Choose Content Collection Item or Folder File or folder r Enter the path to the item that will be added or click Browse to search the Content C
103. n of the file accessed e The date the file was accessed e The IP address of the computer that the used to access the file Find this page Follow these steps to open the Tracking page 1 Navigate to the folder that contains the item 2 Click Manage in the same row as the item The Modify Item page will appear 3 Click Tracking The Tracking page will appear 4 Select View Tracking Functions The following functions may be performed on the Tracking page TOs CLICK add the latest access Refresh Any recent actions that do not yet appear on the information page will appear remove access information Remove Log in the Action Bar All of the actions listed on the Tracking page will be removed New actions will still be tracked Tracking multiple operations If a single user completes the same operation on a file multiple times the Tracking log will only record the first operation For example if a user opens and reads the same document multiple times only the first operation will be recorded If the user clears the cache and reads the file again a second operation will appear in the Tracking log WebDAV clients Some WebDAV clients for example Goliath may perform multiple operations when used with the Content Collection For example when a file is read a Read operation may appear twice in the Tracking log even though the user has only read the file once MANAGE COMMENTS Overview Comments allow users to store opi
104. nions or instructions regarding the contents of an item Blackboard Content System Users Manual Find this page Follow these steps to open the Comments page 1 Navigate to the folder that contains the item to be modified 2 Click Modify in the same row as the item to be modified The Modify Item page will appear 3 Click Comments Functions The Comments page includes the following functions TOn CICK E set whether comments are Set Private Shared Comments The Set Private Shared private or shared Comments page will appear add and manage comments Manage Comments The Comments page will appear SET PRIVATE SHARED COMMENTS Overview Administrators set user access to comments on the Set Private Shared Comments page Find this page Follow these steps to open the Comments page 1 Navigate to the folder that contains the item to be modified 2 Click Modify in the same row as the item to be modified The Modify Item page will appear 3 Click Comments Field Select Private to prevent other users from posting comments about the item Select Shared and those users with at least read permission can post comments Note If permissions are granted to another user for this item the user must have Write permissions to modify the option on the Set Private Shared Comments page 2006 Blackboard Inc Proprietary and Confidential Page 82 of 125 COMMENTS Overview Comments store text from users Comments ar
105. nistrator Users added to a folder are assigned permissions to control their actions within the folder Permissions include Read Write Remove and Manage Privileges are an easy way to show content while protecting it from unauthorized changes The size of each folder can be restricted to prevent unmanaged growth Size quotas are definite for each folder but flexible within the folder to allow some subfolders to grow larger than others Metadata and comments can be added to a folder to make it easy to find when searching and to make it easy to identify the content in the folder by adding a description Items An item is a file stored in the Content Collection Items are automatically available to the user that added the file but must be shared if other users are to view the item The permissions comments and metadata functions work the same for items as for folders Items include several other management features that are not used with folders Passes may be created for an item to allow anyone even those without a user account controlled access to the item When viewing content through a pass the viewer cannot access other areas of the Content Collection Passes can assign Read permission only or Read Write permission to allow collaboration Passes are a great way to share a file with someone who is not a Content Collection user because a pass allows direct access to the file through a URL without logging in to the system Items use versions
106. nization Click Remove in the Action Bar The selected users will no longer be able to view the Portfolio All users with whom a Portfolio is shared have the ability to find it using Portfolio Search Portfolio Search allows users to search all Portfolios that they have access to by username the Portfolio owner Portfolio title Portfolio description and Portfolio Learning Objectives These fields are available from the Manage Properties page of every Portfolio Adding descriptive content to these fields will improve the results of Portfolio Search See the Portfolio Search topic for additional information SHARE WITH USER Overview Other users in the system can view a Portfolio only if the Portfolio creator shares it with them Other users are granted access to a Portfolio through the Send to User page Find this page Follow these steps to open the Share with User page 1 Click My Portfolios under Portfolios on the Content Collection menu 2 Select Manage next to one of the Portfolios 3 Click Share Portfolio 4 Click Share with User from the Action Bar Fields The Share with User page includes the following fields FIELD Choose Users Usernames r Email Information Send email Subject Message Send copy of message to self Use blind carbon copy Bcc DESCRIPTION Enter the username for each user that will be granted access at this time Separate each username by a comma The Portfolio can b
107. nt the item will open immediately However if you use Add Item and put a link to a Content Collection item in a blank or template page using links then the HTML page will open and from the main Portfolio page this gives users a smoother transition from page to page and the Portfolio can introduce the document before opening it Plan for stored content If the Portfolio will include documents stored in the Content Collection review the documents beforehand e Check for editorial changes needed e f Versioning is enabled check which version of the document would be best to link to The storage location of Content Collection items should be planned in advance After the Portfolio is created the location of the file should not change Changing the location of the file may result in broken links and issues with permissions Tip Consider creating a folder in My Content for documents included in the Portfolio This will ensure that the files remain in the same location If the Portfolio will include a link to a file that you do not have control of such as group project files stored in another user s My Content area consider copying the file to a controlled location Consider the audience Before finalizing a Portfolio consider the intended audience There are a number of design options that allow for a customized look and feel Consider the purpose the Portfolio represents should the Portfolio appear professional crea
108. nual is a reference for all end users of the Blackboard Content System including students teachers librarians and other members of an educational community About the Blackboard Content System The Blackboard Content System allows users to manage learning content digital assets and ePortfolios in an enterprise learning environment It is fully integrated with the Blackboard Learning System and the Blackboard Portal System making use of a similar interface as well as creating repositories for Blackboard Learning System courses and users About the Blackboard Learning System and the Blackboard Community System The Blackboard Learning System is a robust course management system CMS that is licensed with several different options The Blackboard Learning System includes not only the course management system and advanced integration and data management tools Adding the Blackboard Community System introduces a customizable portal designed to support several different groups of users with specialized content About Blackboard Inc Blackboard Inc develops licenses and supports enterprise software applications for the global education market Working in concert with over 2 600 client institutions and dozens of technology partners Blackboard is committed to enabling client innovation and enriching the educational experience through information technology and offers the industry s leading e Education platform Blackboard s suite of enterp
109. o an item it is helpful to send a Workflow Activity with the item When a Workflow Activity is created users are selected to share the item with and permissions are granted An option may also be selected to send an email to these users stating that this item has been shared with them and that a Workflow Activity is attached to it Passes Passes may be used to share a file with a user for a specific amount of time This is especially useful for sharing files with users who do not have system accounts When a pass is created the user decides whether to grant Read or Read and Write permission to the file with the pass When the time allotted for the pass is over the user will no longer be able to access the file Portfolios Portfolios allow users to collect and organize files into custom Web pages These Portfolios can then be presented to individuals and groups of users It is important that users consider the permissions granted to files that are linked to in a Portfolio If another user has permissions other than Read to a file that is linked to a Portfolio the file may be modified or removed resulting in issues for the Portfolio users ORGANIZE THE USER FOLDER About the user folder A user folder is created the first time a user enters the Content Collection The name of this folder is the same as the username This area may be organized according to the individual s needs Note The Administrator determines whether username folders
110. o folders named Group Projects may not be created in the top level of the username folder The system also does not allow files with the same name to exist in a folder 2006 Blackboard Inc Proprietary and Confidential Page 9 of 125 Private content space and Public content space Creating separate folders for personal content private space and folders that are available to other users public space is very helpful This method allows the user to have certain folders available only to them where they can store personal content For example one personal folder may contain papers and projects that are in progress while another contains professional content that is not ready to be shared such as resumes and cover letters for jobs Additional permissions for these personal folders are not granted to anyone else When a document is ready to be shared it may be copied or moved to a public folder For example if an Instructor is working on a course document he or she can create the draft in a personal folder and then move it to a shared folder when it is complete The shared folder is shared with all users enrolled in the class public space that is set to be available to only course members and allows for collaboration Creating a private folder A private folder is created in the same way as other folders in the Content Collection through the Add Folder option The permissions granted on the folder determine whether or not it is p
111. o open the Add All System Accounts page 1 Navigate to the folder that contains the folder to be modified 2 Click Modify in the same row as the folder to be modified The Modify Folder page will appear Click Permissions The Manage Permissions page will appear Select All System Accounts from the drop down list and click Go Fields The Add All System Accounts page includes the following fields FIELD DESCRIPTION Set Permissions Permissions Check each box for the permissions that will be applied to the user or users For a full description of each permission please see Manage Permissions for a Folder Advanced Folder Options If Overwrite is selected the current permissions for all folders and subfolders are removed The permissions selected in the Permissions field are granted to these items and subfolders If this option is not selected the permissions selected in the Permissions field are granted to items and subfolders but existing permissions are not removed ADD COURSE AND ORGANIZATION GROUPS TO A FOLDER Overview Adding Group permissions to a folder allows users in a course Group to access the folder according to the permissions granted Groups are set up by Instructors within Blackboard Learning System courses and organizations For example if a user is a member of a Study Group in a course this option allows him or her to grant all members of the Study Group permission to Content Collection folders and files
112. ollection for an item Menu Item Availability Available Select Yes or No to determine whether or not the item is available when other users view the Portfolio ADD LINK TO A PORTFOLIO Overview Links to external Web sites can be added to a Portfolio from the Add Link page Find this page Follow these steps to open the Add Link page 1 Click My Portfolios under Portfolios on the Content Collection menu 2 Click the Contents link for a Portfolio 3 Click Add Link in the Action Bar Fields The Add Link page includes the following fields FIELD DESCRIPTION Menu Item Name Menu Item Name r Enter a name for the link The text entered here will appear in the Portfolio menu as a hyperlink Clicking on the hyperlink in the Portfolio will open the URL entered in the URL field Add External Link URL r Enter a URL for the link Be sure to enter the URL completely for example http www blackboard com not www blackboard com or blackboard com Menu Item Availability 2006 Blackboard Inc Proprietary and Confidential Page 98 of 125 Blackboard Content System Users Manual FIELD DESCRIPTION Available Select Yes or No to set the availability of the link ADD ITEM TO A PORTFOLIO Overview Portfolio items are Web pages created in the Text Box Editor by the user and added to a Portfolio There may be templates available for creating pages Pages may also be created without a template using the Text Box Edit
113. om this page The Edit Properties page is also the place to look for detailed information about the item such as who created the item and when the item was created and last modified Find this page Fields Follow these steps to open the Properties page 1 Navigate to the folder that contains the item to be modified 2 Click Modify in the same row as the item to be modified The Modify Item page will appear 3 Click Properties The Properties page includes the following fields FIELD File Information File Name r URL File Type File Size DESCRIPTION View or change the name of the file Changing the name of a file will break any links to the file including passes The URL of the item This URL can only be accessed by users with an active user account and privileges to view the item Displays the type of file This field may be modified Displays the size of the file Blackboard Content System Users Manual FIELD DESCRIPTION Owner Displays the Username of the person responsible for the maintaining the item Created By Displays the Username of the person who created the item Created On Displays the date and time the item was created Last Modified By Displays the Username of the person who last made changes to the item Last Modified Displays the latest date and time that changes were made to the item Options Locked Select Yes to lock the item or No to keep the item unlocked OVERWRITE FI
114. on the system If this option is not selected only users who are granted Read permission to the item will view this entry in the catalog 2006 Blackboard Inc Proprietary and Confidential Page 84 of 125 Blackboard Content System Users Manual CHAPTER 8 PORTFOLIOS Overview This chapter covers the functions of the Portfolio feature In this chapter This chapter includes the following topics Topic Portfolio Overview Portfolio Content Plan the Portfolio My Portfolios Portfolio Wizard Create a Portfolio Copy Portfolio Portfolio Contents Add Content to a Portfolio Add Link to a Portfolio Add Item to a Portfolio Manage Portfolio Share Portfolio Share Portfolio with Users Share Portfolio with a Course or Organization DESCRIPTION Provides an overview for accessing Portfolios in the Content Collection Describes the different types of content that may be added to a Portfolio Explains how to plan a Portfolio Presents an overview of the My Portfolio page used to manage all of a user s Portfolios Covers the Portfolio Wizard The Portfolio Wizard is a tool for quickly and easily creating a Portfolio Describes the Add Portfolio page Explains how to make a copy of an existing Portfolio Details the Portfolio Contents page and the features available for managing a Portfolio Provides instructions for adding an item to a Portfolio Provides instructions f
115. or Find this page Follow these steps to open the Add Item page 1 Click My Portfolios under Portfolios on the Content Collection menu 2 Click the Contents link for a Portfolio 3 Click Add Item in the Action Bar Fields Select a Blank Item or a template from the drop down list to create a Web page Templates are created by the System Administrator if none are created or made available this option will not appear MANAGE PORTFOLIO PORTFOLIO NAME Overview Users can manage the sharing downloading and comments for a Portfolio from the Manage Portfolio Portfolio Name page They may also access the Properties page to modify the name style or availability of the Portfolio Find this page Follow the steps below to open the Manage Portfolio Portfolio Name page 1 Click My Portfolios under Portfolios on the Content Collection menu 2 Select Manage next to one of the Portfolios 2006 Blackboard Inc Proprietary and Confidential Page 99 of 125 Blackboard Content System Users Manual Functions The following functions are available from the Course Design page FUNCTION DESCRIPTION Modify Properties Modify the properties for a Portfolio such as the name and style Share Portfolio Make this Portfolio available to specific users or courses Manage Comments Add or remove comments related to this Portfolio Check Links Verify that links to items in this Portfolio are valid and repair broken links Downlo
116. or adding a URL link to a Portfolio Provides instructions for adding a custom Web page to a Portfolio Describes how to manage the comments permissions and downloads for a Portfolio Presents an overview of the Share Portfolio page and the features for making a Portfolio accessible to others Provides instructions for granting access to a Portfolio to other system users Provides instructions for granting access to a Portfolio to users in a course or organization 2006 Blackboard Inc Proprietary and Confidential Page 85 of 125 TOPIC DESCRIPTION Share with Institution Role User List Provides instructions for granting access to the Portfolio to users with select roles in the Institution Share with All System Accounts Provides instructions for granting access to the Portfolio all users with system accounts Share Portfolio with External Users Provides instructions for granting access to a Portfolio to people who are not users on the system Portfolio Comments Describes the Portfolio comments feature Portfolio Link Checker Explains how to check links to Content Collection items included in the Portfolio Download Portfolio Describes how to download a Portfolio PORTFOLIOS OVERVIEW Overview Portfolios are collections of content organized into customized Web pages They provide a means of presenting a collection of work and sharing that collection with others Portfolios are used for many purposes in
117. ord s features to edit the file and you can save it back to the mounted folder When you view the content again through the Content Collection your changes have been made You may also drag folders from the local system for example the Desktop and place them in a Web Folder Users may add items from the Web Folder to areas in the Content Collection using the Web Folder feature When the Web Folder is opened users should not attempt to navigate to other areas in the directory using the Up button in the Web folder window Because the Content Collection is designed to be used by the entire community at a school or other institution there are tools for not only displaying content to other users but tools for collaborating with other users on projects The Versioning feature allows users working with the same file to lock the file while making changes to prevent another user from writing over their changes At the same time versioning keeps track of every saved instance of the file to make it easy to revert to a previous draft For more information please see the topic Versions and Manage Versions File Names The characters a z 0 9 period and underscore _ are acceptable in file names All standard ISO 8859 characters not foreign characters or symbols are also supported All spaces will be converted to underscores _ in the name of the uploaded file Special characters are not supported in file names There is a 255 charact
118. ortfolios on the Content Collection menu 2 Select Manage next to one of the Portfolios 3 Click Manage Comments Functions The following functions are available from the Comments page MO Clickee add a comment Add Comment in the Action Bar The Add Comment page will appear Enter a comment in the text field on the Add Comment page and click Submit to add a comment remove a comment the check box next to each comment Click Remove in the Action Bar to delete all the selected comments Only the Portfolio owner or the user who added the comment may delete the comment PORTFOLIO LINK CHECKER Overview The Portfolio Link Checker allows users to check the links to Content Collection items that have been added to a Portfolio For example if an item in the Content Collection is removed after the user has created a link to the item in a Portfolio the Portfolio Link Checker will detect this and make the user aware of the broken link Periodically checking links in a Portfolio is good management practice Links to Content Collection items from a Portfolio may appear broken if identifying properties or permissions to the item are altered The Check Links tool on the Manage page provides information on all links and alerts the owner of any broken links If a Portfolio begins to show broken links or users have trouble viewing a page in a Portfolio Check Links will identify the problem Depending on the situation some broken links may
119. oup can easily retrieve the graph from the version history For more information on versioning please see the Versions section Workflow Locks Group members may take advantage of Workflows in the Content Collection Workflows allow users to assign tasks to other users and request a specific action in return For example a group of Students is collaborating on a final project After creating the outline of the project the group seeks feedback from the Instructor to determine if the outline meets the Instructor s expectations A group member creates a Review Workflow indicates the priority and deadline and sends it to the Instructor The Instructor receives the Workflow reviews the outline and returns the Workflow to the group All of this activity occurs inside the Content Collection in the Workflow section of the Tools area without the need for email and attachments For more information on versioning please see the Manage Workflow section A lock on a folder secures the folder itself name and settings from changes Locking the folder and all its contents protects both the folder itself and the materials it contains A group member can use locks to ensure that other group members do not access the folder while its files are open for modification For example one group member opens up the group folder to edit multiple documents throughout the day In order to prevent other group members from making changes to documents while wo
120. ox will appear Enter a comment and click Submit delete comments the checkbox next to each comment that will be deleted then click Remove in the Action Bar sort comments the carat above a column to sort comments by that column 2006 Blackboard Inc Proprietary and Confidential Page 121 of 125 Blackboard Content System Users Manual CHAPTER 11 GROUP COLLABORATION Introduction Some of the most valuable features of the Content Collection are those that allow users to share documents in group settings Traditionally group members maintain multiple copies of similar documents and email various versions to others in the group The Content Collection greatly simplifies the group collaboration process by providing powerful tools for sharing versioning and locking files and folders Workflow Activities can also enhance the traditional process of sharing documents In this chapter This chapter includes the following topics Topic DESCRIPTION Create a group folder Create a folder that is shared with a group Share a group folder Grant permissions to members of a group Locate a group folder Search for and find a group folder Collaborate on documents Work on documents as a group CREATE A GROUP FOLDER About group folders Users collaborating in a group often require access to a shared set of documents A group may be created informally as a collection of users who wish to collaborate or may be created formally using
121. p that will be modified Set Permissions Permissions Check each box for the permissions that will be applied to the user or users For a full description of each permission please see Manage Permissions for an Item Permissions Warning Modifying permissions may impact users who access an item through a course or Portfolio For example if an item is linked to in a Portfolio and Read permission is removed for the Portfolio User List a broken link will appear when users attempt to access the item through the Portfolio When a user modifies the permissions on an item that is shared with a Portfolio or course a warning will appear indicating that this action will break existing links to the item The user can cancel the action or choose to continue MANAGE PASSES Overview Passes are a means of sharing an item with a user who does not have access to the Content Collection A person who receives a pass must have e Anemail account e Access to the Internet e An application capable of opening the item for example Microsoft Word to open a Microsoft Word document Passes limit the outside user to interacting only with one file Passes are a safe way to collaborate on projects with others outside the school on projects because access is specific and controlled e Passes are listed in a table on the Manage Passes page Each row representing one pass contains from left to right e A checkbox for selecting the pass e The date and time
122. permission on the item and all its subfolders and files in the case of folders and Write permission on the destination folder 2006 Blackboard Inc Proprietary and Confidential Page 47 of 125 ACTION Modify properties for a file or folder Move a file or folder Remove a file or folder Lock and unlock a file or folder Add a comment to or view a comment on a file or folder Bookmark a file or folder Tracking enable disable Versions checkout a file Versions check in a file Version remove a file Version rollback a file Workflow add a file Workflow add a comment Workflow modify a file Workflow remove a comment from a sent or received Workflow Activity PERMISSIONS REQUIRED Read and Write permissions on the item Read and Remove permissions on the item to be moved Write on the destination folder Read and Remove permissions on the item User must have Read and Write on permissions the item Only the lock owner the user who set the lock may unlock an item Read permission on the item or folder if Comments are shared Read and Manage permissions on the item or folder if Comments are private Read permission on the item Read and Manage permissions on the item Read and Write permissions on the item A version is locked when the file is checked out only the lock owner person who checked out the file may check it in User must have Read and Write permissions on the item R
123. priority of the Workflow There are three possible priorities High Normal and Low Deadline Displays the date the sender would like the Workflow completed Conient Items Displays the content items attached to the Workflow as links Click a link to view the file Status Information Status Select a status from the drop down menu The options will differ depending on the Workflow For example a Workflow that requires grading will have the options Not Started Pending and Graded Response Add details to the response For example if the Workflow requires a grade enter it in this field WORKFLOW COMMENTS Overview Comments can be applied to a Workflow just like a file folder or Portfolio Comments are a means of saving or communicating quick notes about a Workflow Each comment is listed in a row on the page Each row has the following information e The date the comment was created e The person who created the comment e The text of the comment Find this page Follow these steps to open the Comments page for a Workflow 1 Select Workflows under Tools on the Content Collection menu 2 Click Workflows Sent or Workflows Received 3 Click the number in the Comments column for a Workflow The Comments page will appear Blackboard Content System Users Manual Functions The following functions are available on the Comments page for a Workflow MO CHICKEN post a comment Add Comment from the Action Bar A text b
124. r includes the following topics TOPIC DESCRIPTION Access the Content Collection Describes how to log in and open the Content Collection Content Areas Reviews the different sections of content storage found in the left pane e Reserves Introduces e Reserves and explains how they are managed by librarians Folders and Items Introduces the basic components of the Content Collection folders and items Navigation Details the different objects used to move through the Content Collection Bookmarks Describes how users can save and organize Bookmarks Add Bookmarks Provides instructions on how to set up a Bookmark to quickly access a file without navigating through folders to find the file Web Folders Explains Web Folders and provides instructions for setting them up ACCESS THE CONTENT COLLECTION Overview The Content Collection is fully integrated with the Blackboard Learning System If you can log in to the Blackboard Learning System you can access the Content Collection Login to the Blackboard Learning System Follow these steps to login to the Blackboard Learning System 1 Enter the URL for the Blackboard Learning System in a Web browser 2 Click Login 3 Enter the Username and Password for an active account 2006 Blackboard Inc Proprietary and Confidential Page 14 of 125 For more information on logging into the Blackboard Learning System please see the Blackboard Learning System Student Manual Fin
125. r that contains the item to be modified 2 Click Modify in the same row as the item to be modified The Modify Item page will appear Click Metadata The Metadata menu page will appear Select Dublin Core Metadata The Manage Dublin Core Metadata page includes the following fields All fields on this page are optional FIELD DESCRIPTION Dublin Core Metadata Optional Title Enter a name for the item This name will not change the file name of the item Creator Enter the person or organization that made the item Subject Enter the subject of the item Description Enter a description of the item Publisher Enter the name of the person or organization that published Contributor the item Enter the names of people who contributed to the item s content Date Enter the date the item was created Type Enter the category or genre for this item Format Enter the media type or size and duration of the item This may be used to identify the software or hardware needed to use the resource Identifier Enter a unique reference for this item for example a number it is associated with in an identification system Source Enter the name of the resource from which this item comes Language Enter the language of the item Relation Enter a reference to a source that is related to this item Coverage Enter the location and date range of this item Rights Enter Intellectual Property Rights and Copyright information MANAGE
126. re information on Tracking please see the Tracking section
127. rise applications includes the Blackboard Learning System Blackboard Community Portal System and Blackboard Transaction System Through the use of Building Blocks SM technology Blackboard s suite of applications has been architect and designed to deliver a flexible customizable and seamlessly integrated operating environment for e Education Using this manual This manual is best read as a reference rather than as a book read cover to cover If the manual is viewed online the embedded links enable the user to navigate quickly through topics For readers that prefer to print out and read a paper copy of the manual refer to the table of contents to locate topics that are referenced in the text To make this manual easier to use a number of conventions appear throughout These conventions are detailed in the table below SYMBOL DESCRIPTION Bold type A button or field name r Required field Courier Font Text that users should type Steps Tasks users should perform Blackboard Content System Users Manual CHAPTER 1 ORGANIZE AND MANAGE CONTENT About organizing and managing content The Content Collection allows users to store share and publish content within personal user folders course folders and institution folders This chapter explains how to organize and manage content in ways that are beneficial to them and to other users in the system In this chapter This chapter includes information on the followin
128. rivate In the username folder a private folder is a subfolder that is not shared with any other users A user may create a subfolder in his or her username folder and not grant any other users permissions to it Creating a Public folder Similar to private folders public folders are created in the same way as other folders using the Add Folder option The permissions granted on a folder determine whether or not it becomes available to multiple users and groups of users Any user with Manage permissions may share the item with a wider audience In a username folder a public folder may be created and shared with a group of users collaborating on a project ORGANIZE FOLDER PERMISSIONS Organizing Folders It is helpful if users organize folders in a way that allows them to manage permissions by folder rather than by file For example create a folder that contains all files used in a group project This way the entire folder may be shared with the group members rather than trying to manage permissions on separate items stored in different folders Only Read permission should be added to a top level folder for example the username folder Anytime a Permission is added or changed on the top level folder check any subfolders or files designated as Private and verify that additional permissions have not inadvertently been added that would expose protected information Sharing Folders When adding folders and files to the Content Collection
129. rk is being done thus overwriting the modifications the user creates a lock on the folder and all the files within it Follow the steps below to lock a folder and all of its contents 1 Open the Content Collection tab and locate the folder to be locked 2 Select Modify next to the folder name and then select Properties 3 Inthe Lock Options section select Lock this folder and everything it contains After creating the lock any user with at least Read permission can continue to read the files in the folder However the lock prevents another user from making changes to the items in the folder even if that user has Write permission on the item After the changes are complete the user that created the lock must remove it in order to allow other group members to resume full access Locks may also be created on individual files rather than on an entire folder Comments Group members may use the Comments feature to share information on items For example one group member writes the draft of final research paper Another member edits the draft and adds comments for other group members to review In essence the Manage Comments area may be used as a discussion area for files and folders For more information on Comments please see the Comments Tracking Group members may enable Tracking to view the history of all interactions with a file The Tracking log indicates information such as when a group member reads or modifies a file For mo
130. rmation about the folder such as who created the folder and when the folder was created and last modified Find this page Follow these steps to open the Properties page 1 Navigate to the folder that contains the folder to be modified 2 Click Modify in the same row as the folder to be modified The Modify Folder Name page will appear 3 Click Properties Fields The Properties page contains the following fields FIELD DESCRIPTION Folder Information Folder Name View or change the name of the folder 2006 Blackboard Inc Proprietary and Confidential Page 51 of 125 FIELD URL Owner Created By Created On Last Modified By Last Modified Quota Information Size Quota in Megabytes Available Quota Lock Options Lock DESCRIPTION The URL of the folder This URL can only be accessed by users with an active user account and privileges to view the folder Displays the Username of the person responsible for the maintaining the folder and its contents Displays the Username of the person who created the folder Displays the date and time the folder was created Displays the Username of the person who last made changes to the folder Displays the latest date and time that changes were made to the folder Displays the size of the folder in megabytes Enter a space quota for the folder in megabytes MB The space quota can not be larger than the quota for the folder in which the new folder wil
131. rmissions assigned to each user or users can be added in groups such as all the users enrolled in a particular course or all the users with a certain institution role These groupings are derived from the automatically from the Blackboard Learning System Find this page Follow these steps to open the Manage Permissions page for an item 1 Navigate to the folder that contains the item to be modified 2 Click Modify in the same row as the item to be modified The Modify Item page will appear 3 Click Permissions Permissions Users or groups of users can have none one or many of the following permissions If a group or user does not appear on the list the do not have permission to access the item Remember that permissions applied to the folder that contains the item can also apply to the item Please see Manage Permissions for a Folder for more information on the relationship between folder and item permissions e Read Ability to view the content item e Write Ability to make changes to the item e Remove Ability to remove the item e Manage Ability to control the properties and settings of the item Functions The Manage Permissions page for an item includes the following functions U 5 a0 add a user add a user list remove a user or a user list CLICK Add User in the Action Bar The Add User page for the item will appear From this page a user or users can be added to the list and permissions se
132. rtfolio Search page is accessible from the Basic Search page If a Portfolio has been shared to a user or user group Portfolio Search can be used to find it It may be used to search for entire Portfolios or for non Content Collection items included in Portfolios such as Welcome pages and Item pages Template Item pages in a Portfolio are not searched The Portfolio Search is not used to search for Content Collection items that are linked to in a Portfolio use either the Basic Search or the Advanced Search for this purpose Portfolio Search appears to all users if Portfolio functionality is available to any users on the Content Collection otherwise it is hidden Portfolios E Norte This feature is only available if the System Administrator enables Portfolio Search Fields Like all other searches each Portfolio search field further narrows the search Only files that contain all the search criteria entered will be returned FIELD Search Criteria Portfolio Usernames Name Description Learning Objectives Save this Search as Save this Search DESCRIPTION Enter one or more usernames or use Browse to search for users Portfolios created by that user s that have been shared to you will be displayed Enter Portfolio Names or Descriptions Partial names and descriptions are allowed If more than one word is entered all words must appear in the Portfolio Name or Description does not have to appear in both in th
133. ry Chapter 8 Portfolios Portfolios Overview Portfolio Content Plan the Portfolio My Portfolios Portfolio Wizard Add Portfolio Copy Portfolio Portfolio Contents 51 51 53 54 55 56 56 57 58 59 60 61 61 63 64 65 66 66 67 68 69 70 70 71 73 74 75 76 77 78 79 80 80 81 82 83 83 85 86 87 88 89 90 92 95 96 Add Content to a Portfolio Add Link to a Portfolio Add Item to a Portfolio Manage Portfolio Portfolio Name Share Portfolio Share with User Share with Course or Organization Share with Institution Roles Share with All System Accounts Share with External Users Portfolio Comments Portfolio Link Checker Download Portfolio Chapter 9 Learning Objects Catalog Learning Objects Manage Catalog Categories Manage Catalog Entries Chapter 10 Workflows Create a Workflow Manage Workflows Workflows Sent Modify Workflow Workflow Details Workflows Received Workflow Response Workflow Comments Chapter 11 Group Collaboration Create a group folder Share a group folder Locate a Group folder Collaborate on documents 97 98 99 99 100 101 102 103 104 104 106 106 108 109 109 111 111 113 113 115 116 117 118 118 119 120 122 122 123 123 124 INTRODUCTION Overview Welcome to the Blackboard Content System The Blackboard Content System is a feature rich fully integrated system for storing sharing and publishing content This ma
134. ry Content folders All users with system accounts have Read permission to these folders Course folders within eReserves All users enrolled in a course All Course Users have Read permissions to the specific course folder in eReserves Blackboard Content System Users Manual ADDING PERMISSIONS TO AN ITEM OR FOLDER Add permissions to an item or folder Permissions are added and removed on the Modify Permissions page for an item or folder Follow the steps below to add permissions to an item for user 1 Open the Content Collection folder where the item is located for example users 2 Select Modify next to the item The Modify page will appear 3 Select Permissions The Modify Permissions page will appear 4 Select Add Users The Add User page will appear 5 Complete the Add User page with the following information FIELD DESCRIPTION Usernames Enter the usernames for one or more users or select Browse to locate users in the system Set Permissions Permissions Check each box for the permissions that will be applied to the user or users Permissions may also be added for user lists such as All System Accounts or a Course List Follow the steps below Open the Content Collection folder where the item is located for example users 1 Select Modify next to the item The Modify page will appear 2 Select Permissions The Modify Permissions page will appear 3 Select a user list in the drop down list on the Action
135. s option to use the BCC function BCC will hide the identity of those receiving the email from others receiving the same email You as the sender will appear as the primary recipient of the message Select this option to protect the Portfolio with a password If this option is selected enter the password in the text field This option only appears if the Use Password option was selected Select this option to include the password in the email message to outside users If the password is not included in the email it must be transmitted in some other way before the Portfolio can be viewed Select this option to set an unlimited time for the Portfolio share Select a span of time for the Portfolio share Access to the Portfolio will expire according to the selection The countdown of the time until expiration begins when the Portfolio share is created January 1 2038 Users are unable to specify a lifetime that extends past this date E Note A Portfolio share set to have no expiration is technically set to expire on PORTFOLIO COMMENTS Overview The Portfolio Comments page includes columns displaying the date posted the person who posted the comment and the comment itself Comments can be sorted by clicking the carat at the top of each column For example to sort comments by date click the carat at the top of the Date Posted column Find this page Follow these steps to open the Comments page 1 Click My Portfolios under P
136. se If the original Portfolio contains any broken links when copied the system will notify the user so that he or she can run the Check Links tool and make corrections to both Portfolios Once copied the two Portfolios are completely independent Any changes made to one Portfolio do not affect the other Note When a Portfolio is copied only the contents of the Portfolio are included the list of users the Portfolio is shared with is not copied Find this page Follow these steps to open the Copy Portfolio page 1 Select folder view for the Content Collection menu 2 Under the heading Portfolios click My Portfolios 3 Click Copy from the Action Bar 2006 Blackboard Inc Proprietary and Confidential Page 95 of 125 Blackboard Content System Users Manual Fields The Copy Portfolio page includes the following fields FIELD DESCRIPTION Portfolio Name Destination Portfolio Name Enter a name for the copied Portfolio or leave the default name Copy Comments Select the check box to copy comments that have been added to a Portfolio Portfolio Copied receipt The results of the Portfolio copy will appear on the Portfolio Copied receipt page If a new Portfolio contains broken links to Content Collection items those links were copied from the Source Portfolio Run the Portfolio Link Checker on both portfolios to make corrections Follow the steps below to access the Portfolio Link Checker 1 Click My Portfolios und
137. se steps to open the Workflows Sent page 1 Select Workflow Activities under Tools on the Content Collection menu 2 Click Workflows Sent Functions The following functions are available on the Workflows Sent page moree view the responses to a Workflow from other users review or add comments to a Workflow make changes to an existing Workflow create a Bookmark to an item create a new Workflow delete Workflows CLICK the link in the Title column for the Workflow The Workflow Detail page will appear the number in the Comments column for the Workflow The Comments page will appear the Modify link in the Modify column The Modify Workflow page will appear Bookmark Items The Create Bookmark page will appear Enter a name for the Bookmark and submit it The new Bookmark will appear on the Bookmarks page the drop down menu in the Action Bar and select the type of Workflow to create After selecting the type of Workflow click Go and the Add Workflow page will appear the checkbox for each Workflow that will be deleted Click Remove in the Action Bar and the selected Workflows will be deleted Blackboard Content System Users Manual MopiFY WORKFLOW Overview The Modify Workflow page allows for some changes to a Workflow once it has been created Keep in mind that the users who receive the Workflow and the file or folder associated with the Workflow cannot be changed NoTE This page cannot be u
138. sed to modify the users assigned to a Workflow Users may be removed from a Workflow from the Workflow Details page Find this page Follow these steps to find the Modify Workflow page 1 Select Workflow Activities under Tools on the Content Collection menu 2 Click Workflows Sent 3 Click Modify for a Workflow The Modify Workflow page will appear Fields The Modify Workflow page includes the following fields FIELD DESCRIPTION Activity Information Name Edit the title for the Workflow This name will appear in the Workflows Received for users selected to receive the Workflow Instructions Edit the instructions for completing the task Type Edit the type of Workflow that will be created Priority Select a priority from the drop down lists There are three levels of importance that can be assigned to a Workflow e High e Normal e Low Deadline Enter a date that the Workflow must be completed in MM DD YYYY format or use the calendar pop up to select a date from a graphical interface A link to the calendar pop up appears next to the field Send Activity to Users Displays the users that received the Workflow Content Items 2006 Blackboard Inc Proprietary and Confidential Page 117 of 125 Displays the items and folders attached to the Workflow WORKFLOW DETAILS Overview Responses to a Workflow are recorded on the Workflow Detail page Only the sender of the Workflow can see all the responses to a Workflow The
139. shared with them The user may add Bookmarks to these locations so they are easily found in the future Course Content The Courses area is used to store folders and files for each course Opening the Course Content area will show a folder for each course that allows the user to see content Instructors will see folders for the courses they are teaching when they access the Content Collection Instructors must grant permissions to Students before course folders will be available to them Institution Content The Institution area is used to store folders and files for educational and administrative services not directly related to a course The Institution Content area view in the Content Collection menu also includes a separate area dedicated to the Library The school library may use this area to post e Reserves electronic manuscripts and other resources With the ability to share folders and files across the Content Collection and seamless integration with the Blackboard Learning System this is a powerful and intuitive way to share and distribute library materials Blackboard Content System Users Manual E RESERVES Overview e Reserves allow librarians to make content available to users throughout the system Content is made available in the Library Content folder or placed into a course folder within e Reserves All users who have at least Read permission to a course folder granted automatically by course enrollment except Guests
140. so case sensitive so all names beginning with A Z appear before those beginning with a z The disk space quota for the current folder also appears right justified just above the list of contents Go TO LOCATION Overview The Go to Location page allows users to go directly to a specific folder in the Content Collection This time saver allows users to enter the path to open a folder and Bookmark the location at the same time Find this page Select Go to Location under Tools on the Content Collection menu Fields The Go to Location page includes the following fields FIELD Enter Location Location Options Bookmark this Location Bookmark Name BOOKMARKS Overview DESCRIPTION Enter the full path to the folder Remember to begin with the top level folder For example courses history documents This field is case sensitive Instead of typing the full path it is sometimes easier to click Browse and use the browse interface to find and select the folder This is also helpful if you are unsure of the full path Select Yes to create a Bookmark for this folder Select No and a Bookmark will not be created Enter a name for this Bookmark The Bookmark page displays all of the current user s Bookmarks Selecting a Bookmark immediately opens a folder without having to take the steps to navigate to the exact path Bookmarks enable quick access to frequently used content without having to navigate through several fol
141. t appear on the last page of the wizard e Finish Click this button to complete the wizard and create the Portfolio This button replaces the Next button on the last page If the Portfolio Wizard window is closed without first selecting Cancel a partial Portfolio will be created The User may remove this partial Portfolio Step 1 Portfolio Information Title r Enter a title for the Portfolio This name will identify the Portfolio in the My Portfolio folder Description Enter a description for the Portfolio Step 2 Portfolio Design Menu Style Select how to display the items in the Portfolio menu by clicking the Buttons option or the Text option The other options on this page will differ depending on the option selected in this field Buttons Button Type Select a button type by clicking on the drop down arrow and highlighting a button type The button type is simply the pattern that will appear in the button background Button Shape Click a button shape option Button Style Select a button style by clicking on the drop down arrow and highlighting a button style The button style is made up of colors and shapes Click Gallery of Buttons to preview button styles Text Menu Background color Click Pick and select a color from the palette The color chosen will appear as the background color for the Portfolio menu FIELD Menu Text Color DESCRIPTION Click Pick and select a color from the palette The color chosen will app
142. t do not have Read permission to these Content Collection items The user does not have Manage permission to the items and cannot repair these links Remove these links from the Portfolio or contact a user with Manage permission to these items to add the appropriate permission System Administrators have Manage permission on all Content Collection items they will never see this icon after running the tool Blackboard Content System Users Manual DOWNLOAD PORTFOLIO Overview Any Portfolio and its contents may be downloaded as a compressed zip file from the Manage Portfolio page The zip file contains the HTML pages and content items that make up the entire Portfolio This tool is useful for allowing users to archive older Portfolios onto a personal computer or for moving a Portfolio to another Portfolio system Find this page Follow the steps below to open the Manage Portfolio Portfolio Name page 1 Click My Portfolios under Portfolios on the Content Collection menu 2 Select Manage next to one of the Portfolios 3 Select Download Portfolio Function After Download Portfolio is selected on the Manage Portfolio page the Download Portfolio Portfolio Name page will appear Select the Click to download Portfolio link A window will appear with options to open or save the Portfolio Select Save and save the Portfolio to the desired location To view the Portfolio unzip the downloaded file to a local folder then click on index h
143. t for that user or users The drop down list next to the Go button and select a type of user group Click Go and the appropriate Add User List page will appear From this page a user list can be added and permissions set The check box next to the user or user list and then click Remove in the Action Bar All of the selected users and lists will have their permissions removed Once permissions are removed the users may no longer access the item Blackboard Content System Users Manual TOs CUICK E modify the permissions for a Modify at the end of the row for the appropriate user or group group The Modify Permissions page will appear ADD A USER OR USER LIST TO AN ITEM Overview Adding users or a list of users to an item allows the user or users to access the item according to the permissions set NoTE See the Manage Folders Chapter for detailed information about adding permissions for different groups of users to an item such as a Institution Role User List and All System Accounts Find this page Follow these steps to open the Add User page or the Add User List page Navigate to the folder that contains the item 1 Click Modify in the same row as the item The Modify Item page will appear 2 Click Permissions The Manage Permissions page will appear 3 Click Add User from the Action Bar to add selected users OR Select a type of user list from the drop down list in the Action Bar and click Go to adda group o
144. t removed ADD PUBLIC TO A FOLDER Overview Adding public permissions to a folder allows users with accounts on the system as well as people in the general public to access the folder according to the permissions set Find this page Fields Follow these steps to open the Add Public page 1 Navigate to the folder that contains the folder to be modified 2 Click Modify in the same row as the folder to be modified The Modify Folder page will appear Click Permissions The Manage Permissions page will appear 4 Select Public from the drop down list and click Go The Add Public page includes the following fields FIELD DESCRIPTION Set Permissions Permissions Check each box for the permissions that will be applied to the user or users For a full description of each permission please see Manage Permissions for a Folder Advanced Folder Options If Overwrite is selected the current permissions for all folders and subfolders are removed The permissions selected in the Permissions field are granted to these items and subfolders If this option is not selected the permissions selected in the Permissions field are granted to items and subfolders but existing permissions are not removed ADD ALL SYSTEM ACCOUNTS TO A FOLDER Overview Adding all system account permissions to a folder allows all users with accounts on the system to access the folder according to the permissions set Find this page Follow these steps t
145. te a Folder Create an Item Create External Link Copy a Content Item or Folder Move an Item or Folder Remove an Item or Folder Email an Item Chapter 5 Using Permissions ermissions Overview Folders with Default permissions Adding permissions to an item or folder Common areas of confusion Table of permissions required for specific actions Chapter 6 Manage Folders Find Folder 10 11 12 14 14 15 16 16 17 18 19 20 21 24 24 26 28 30 32 33 34 35 35 37 37 39 40 41 41 43 43 44 45 46 47 49 50 Remove from Display Edit Folder Properties Manage Permissions for a Folder Add A User to a Folder Add a Course or Organization User List to a Folder Add an Institution Role User List to a Folder Add Public to a Folder Add All System Accounts to a Folder Add Course and Organization Groups to a Folder Modify Folder Permissions Comments Set Private Shared Comments for a Folder Add Comments to a Folder Chapter 7 Manage Items Edit Item Properties Overwrite File Metadata Manage General Metadata Manage IMS Metadata Manage Dublin Core Metadata Manage Custom Metadata Versions Enable Disable Versions Manage Versions Manage Permissions for an Item Add a User or User List to an Item Modify Item Permissions Manage Passes Add Pass Email Passes Manage Tracking Enable Disable Tracking Tracking Manage Comments Set Private Shared Comments Comments Add Catalog Ent
146. th the Workflow This appears as a link Find this page Follow these steps to open the Workflows Activities Received page 1 Select Workflow Activities under Tools on the Content Collection menu 2 Click Workflows Received Functions The following functions are available from the Workflows Received page MO ae CLICK respond to a Workflow the link for the Workflow in the Title column The Activity Details page will appear remove Workflows the checkbox for each Workflow that will be removed then click Remove from the Action Bar read or add a comment the number in the Comments field for a Workflow The Comments page will appear WORKFLOW RESPONSE Overview After reviewing the content items attached to a Workflow use the Activity Details page to send a response back to the person that sent the Workflow The response will include a progress update and any details you wish to provide Find this page Follow these steps to open the Workflow Details page 1 Select Workflows under Tools on the Content Collection menu 2 Click Workflows Received 3 Click the link for a Workflow Fields The Workflow Details page includes the following fields FIELD DESCRIPTION Activity Information 2006 Blackboard Inc Proprietary and Confidential Page 119 of 125 FIELD DESCRIPTION Name Displays the title of the Workflow Instructions Displays instructions on completing the Workflow from the sender Priority Displays the
147. the course or organization Groups functionality in the Blackboard Learning System The first step to sharing documents is to create a group folder that can be accessed by each member of the group Creating a group folder is not required group members can collaborate on a single file but establishing a specific folder may be helpful for sharing a collection of files Create a group folder Follow the steps below to create a group folder 1 Open the Content Collection tab and browse to the location to create the group folder A common location is within the username folder such as users jsmith 2 Select Add Folder in the Action Bar 3 Enter a folder name such as Biology Group Folder and complete the rest of the page 2006 Blackboard Inc Proprietary and Confidential Page 122 of 125 SHARE A GROUP FOLDER About shared group folders After the group folder is created the user must provide the appropriate permission to other group members If Instructor has created Groups in the course users can share the folder with all members of a Group in a single step If the Instructor modifies the Group members in the future the Content Collection will automatically share the folder with the updated Group members Share with a course Group Follow the steps below to share a folder with a course Group 1 Select Permissions next to the group folder If Permissions is not visible select Modify then Permissions 2 From the
148. the pass expires e The Read permissions and Write permissions assigned to the pass A checkmark means that the privilege is assigned to the pass e The URL that will allow those outside the Content Collection to access the pass Blackboard Content System Users Manual Find this page Follow these steps to open the Passes page 1 Navigate to the folder that contains the item 2 Click Modify in the same row as the item The Modify Item page will appear 3 Click Passes The Passes page will appear Functions The following functions are available from the Manage Passes page Welsas cick create a new pass Add Pass in the Action Bar The Add Pass page will appear share a pass with an outside the checkbox for a pass in the table then click Email in the user Action Bar The Email Pass page will appear remove a pass the checkbox for a pass or passes in the table then click Remove to delete the passes ADD PASS Overview Passes are created from the Add Pass page A pass creates a URL that can be used to access the content item by outside users Passes can be restricted by setting an expiration time or date It is also possible to manage pass privileges so that external users users who do not have access to the Blackboard system can collaborate on work or simply view an item without changing it If comments for the item are shared the user with the pass may read comments and add new comments If a user outside the system adds
149. then click Remove in the Action Bar Contents The Portfolio Content page will appear Content may be added modified reordered and removed from this page Manage The Manage Portfolio page will appear The Portfolio Wizard is the quickest and easiest method for creating a new Portfolio The wizard is completed in eight steps that do everything from name the Portfolio and define the color scheme to add content items and URLs to the Portfolio The contents and settings for a Portfolio may be modified after the Wizard is completed Start the wizard Follow these steps to open the Portfolio Wizard Click Portfolio Creation under Portfolios on the Content Collection menu OR follow these steps 1 Under the heading Portfolios click My Portfolios 2 Click Portfolio Creation Wizard from the Action Bar Wizard fields The table below outlines the options available when creating a Portfolio through the Portfolio wizard FIELD DESCRIPTION Wizard Start The first page of the wizard displays information on creating a Portfolio including how to navigate the wizard A navigation bar appears at the bottom of each wizard page with the following buttons e Cancel Click to erase and end the Portfolio this will erase all information entered into the Portfolio Wizard e Back Click to navigate to the previous page This button does not appear on the first page of the wizard e Next Click to navigate to the next page This button does no
150. tically open Open the file make edits and save it to create another version When a file is opened through the Web Folder it automatically locked to other users Refresh The page will be refreshed and any modified information will appear the Version Number link of the copy to view The item will open in the Web browser users are unable to make changes or save new versions from this view Lock When a file is locked a new version is created and the options Unlock and Rollback will appear Unlock The file will be unlocked and the Lock option will appear Rollback This link will only appear if you have the file locked This will remove the copy you were editing without saving changes The file will be open to other users to checkout the checkbox next to each version to delete Click Remove from the Action Bar These versions of the files will be erased Using Web Folders in Versioning with Workflows If a user is the recipient of a Workflow the use of Web Folders in Versioning is dependent on what the user has permissions to If the Workflow is on a folder the user has been granted permissions to the folder and Web Folders may be used If the Workflow is on a file the user has not been granted permissions to the folder it resides in and Web Folders will not work MANAGE PERMISSIONS FOR AN ITEM Overview User access to an item is controlled through the Manage Permissions page Users can be added individually with separate pe
151. tive fun or exciting Attention to the types of images and the choice of colors in the design will provide the mood 2006 Blackboard Inc Proprietary and Confidential Page 88 of 125 Blackboard Content System Users Manual Tip A good web practice is to consider using four or less colors for the design This allows for maximum variation while not making the page too busy distracting viewers from the content Finally consider the content for each user viewing the Portfolio If the purpose of the Portfolio is slightly different for sharing with one user than another consider creating two similar Portfolios using the Portfolio Copy tool to save time Availability It is good practice to only make a Portfolio available when it is ready to be viewed When creating the initial shell of the Portfolio design and content may not be complete Set the Portfolio to Unavailable until the Portfolio is complete then modify the properties and set the Portfolio to Available when it is final Comments Portfolio comments may be Private or Shared Private comments are only viewed by the Portfolio owner and the user posting the comment If comments are shared all users viewing the Portfolio may read the comments Comments are helpful for gathering feedback on the Portfolio or its content The status of comments may be changed at any time For example if comments are gathered during a review it may be helpful for all reviewers to see the
152. tml to open the Portfolio 2006 Blackboard Inc Proprietary and Confidential Page 108 of 125 Blackboard Content System Users Manual CHAPTER 9 LEARNING OBJECTS CATALOG Overview This chapter covers the Learning Objects catalog The Learning Objects catalog is a repository within the Backboard Content Collection that users may browse or search for entries that have been submitted Users may nominate items for inclusion in the institution s internal Learning Objects catalog and for inclusion in a public catalog Users selected as Catalog Managers determine how the catalog is organized and manage catalog entries submitted by users In this chapter This chapter includes the following topics Topic DESCRIPTION Learning Objects Provides instructions for searching the Learning Objects catalog Manage Catalog Categories Provides instructions for organizing the catalog and managing Learning Object entries Manage Catalog Entries Provides instructions for Learning Object reviewing entries that have been submitted LEARNING OBJECTS Overview The Learning Objects page allows users to browse the contents of the Learning Objects catalog and search for specific items For information on adding entries to the Learning Objects Catalog see the topic Add Catalog Entry Norte If the Blackboard Portal System is installed the Administrator may choose to make this feature available to all users in the system or to users
153. to create attributes that are specific to the institution Explains versions and how to control changes to an item Explains how to turn versioning on and off Provides instructions for creating and managing versions Details the administration of permissions for an item Provides instructions for granting users access to an item Provides instructions for changing the permissions assigned to a user or a group of users Describes passes and how to control them Provides instructions for creating a pass Provides instructions for sharing a pass with a user outside the Content Collection 2006 Blackboard Inc Proprietary and Confidential Page 63 of 125 TOPIC Manage Tracking Enable Disable Tracking Tracking Manage Comments Set Private Shared Comments Comments Add Catalog Entry EDIT ITEM PROPERTIES Overview DESCRIPTION Explains the tracking feature and how to use it to view other users interactions with the item Explains how to turn tracking on and off Explains how to manage the tracking log Provides links to managing comments Explains how to make comments available to users Describes how to add and manage comments for an item Explains how to submit an entry to the Learning Objects Catalog After an item has been created its settings can be changed from the Edit Item Properties page For example if an item is initially created with a lock on it the lock can be removed fr
154. ual MO cas CLICK e Rejected Displays only entries that are rejected filter by catalog category the drop down list in the Category field and select which entries to view By default the filter shows all categories CHAPTER 10 WORKFLOWS Overview This chapter covers Workflows Workflows allow the user to assign and track tasks related to a content item In this chapter This chapter includes the following topics Topic DESCRIPTION Create Workflow Provides instructions for creating a workflow Manage Workflows Provides links to areas for managing Workflows Workflows Sent Describes the Sent Workflows features Modify Workflow Details the Modify Workflow page Workflow Detail Describes how to check the responses to a workflow Workflows Received Describes the Workflows Received features Workflow Response Provides instructions for responding to a workflow Workflow Comments Details the comments feature CREATE A WORKFLOW Overview The Workflow feature is a sophisticated tool for assigning and tracking tasks related to a content item Although all workflows function in essentially the same way the different types of workflow are designed to handle a wide range of tasks The different workflows are e Approve Use this workflow to ask other users to review a file or folder and validate it e Complete Use this workflow to ask other users to complete work on a file or folder e Grade Use this workflow to ask oth
155. urned any permission granted to a file or folder still applies e f auser has Read permission on the item it can be opened downloaded or emailed e If auser has Write permission on an item it can be modified edited Write permission on a folder allows the user to add files or folders e If auser has Remove permission it can be deleted e If auser has Manage permission item properties such as metadata and comments may be modified and permission granted Metadata on Search Results If a General Metadata Name and Description have been added to a file this Metadata will display in the search results under the file name Sorting Search Results If there is a downward pointing triangle at the top of a column in search results such as over the file name clicking the arrow will sort the results Clicking the arrow again will reverse the sort Viewing Portfolios from Search Results From Portfolio Search results click on the name of the Portfolio to open it Search Results Functions The following functions are available from the Search Results page Ova GLICK lt copy an item the checkbox next to the item to copy and select Copy The Copy an ltem page will appear move an item the checkbox next to the item to move and select Move The Move an ltem page will appear remove an item from the the checkbox next to the items to delete and select Remove search results save the search Save Search The Save Search page will
156. ution folder because All System Accounts have Read permissions to institution The system assumes that if All System Accounts have Read access anyone may link to it TABLE OF PERMISSIONS REQUIRED FOR SPECIFIC ACTIONS About of permissions for specific actions The following table explains which permissions are required for specific actions In the case of folders the user generally needs the permission on the folder and all its contents subfolders and their contents Note Read permission on subfolders is not always necessary as long as the user has Read permission on the folder he or she is working with and has other necessary permissions to the folder and its content For example if a user has Read and Remove permission on a parent folder and only Remove permission on the subfolder the parent folder including the subfolder may be removed In this case the user may not remove only the subfolder because the user cannot Read it ACTION PERMISSIONS REQUIRED Add a file or folder Read and Write permission on the current folder Add Modify or Remove Read and Manage permissions on an item permissions View permissions Read and Manage permissions on an item Download a file or folder Read permission on file or folder and all items and folders within the folder to be downloaded Email a file or folder Read permission on the item or folder View properties for a file or folder Read permission on the item Copy a file or folder Read
157. y within 10 words of each other in a document use the search test history 10 Boolean searches The following Boolean operators may be used to search in the Content Collection AND OR NOT Boolean operators must be entered in ALL CAPS Parentheses may be used to group clauses and form sub queries in searches OR operator This operator links two terms and finds a matching document if either of the terms exists in the document The symbol Il may be used in place of the word OR For example to search for documents that contain either test history or just test use one of the following queries test history test test history OR test AND operator The AND operator matches documents where both terms exist anywhere in the text of a single document The symbol amp amp can be used in place of the word AND For example to search for documents that contain test history and history test use the query test history AND history test NOT operator The NOT operator excludes documents that contain a specific term The symbol P can be used in place of the word NOT For example to search for documents that contain history test but not calculus test use the following query history test NOT calculus test operator This operator requires that the term after the symbol exist somewhere in the text of a single document For example to search for a document that conta

User Manual

Contents

Download Pdf Manuals

Related Search

Related Contents