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Rotas and Availability - Configuration - 2059

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1. The setup as follows S Shart Command Array Corra dr erp e Global Navigator Menu se Hae Pree eee eee ee A E ine Click onto Incident Command T ncident Command ee E da Heras Taber Stat Hee Cal cuHT The Incident Command is now in the menu toolbar a A er Epia Saben Help Cul Fl Siuil A E Hanu Dar EE E e Scroll down to Configuration Sar c Dadri Profiles Repare Conditions e Click onto Incident Groups der tp Codes A LHI Import PRs Sel Acker Pune Si sual Cracks a a Sawa The Incident Groups window will appear as shown Wary EAP Heras Ear 10 Incident groups NA ES Options View y Oe s 2 15 8 uR If there is nothing in the window Find code z J equal to Jll x Incident groups Click onto the Paint Brush icon Total entries O Incident groups Oj xj Options view S alaj alia If any entries that where previously entered will appear in the Find code EZE zif Close g New Incident Group window as shown _ E hi Delete 7 Click onto the New button a Total entries 3 Incident groups f Help Code DE IG de Description Di s Incident Groug R Enter the Code of the Incident Group Enter the Description of the Code A Click onto the OK button Cancel oK SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 49 As you can see the Di s Incident Group has now been entered into the Incident Groups window Go to Service Deliv
2. Resource Turnout Pattern Whole Time with One Turnout Pattern This example indicates that any Resource assigned to the Resource Description WHOLETIME Turnout Pattern of Whole Time will require the Capabilities and Skills Response WHOLETIME Service Delivery Profiles 7 Sunday CF Carfie Tal indicated the WT Resource Capability Profile These resources are Z Monday CPL Combined platform ladder Oo 7 Tuesday a Hanne EN available 24 hours a day 7 days a week as indicated by the pattern Ao FIRE Fire Call Ki Thursday IMT Incident Managent Team O IV Friday LLART LLLAR Staffing Stations O a j ae p AE Resource tumout pattern From 00 00 Ice hre A PM PRIMEMOVER Om Fron OK Cancel Resource Turnout Pattern Whole Time with Two Turnout Patterns Day and Night Help Description wT D 08 30 18 3q Response Whole time pumps Service Delivery Profiles M Sunday OFFICE Officer Cover NO F Monday ce le This example indicates that any Resource assigned to the Resource i day w ae tation Pump dB AS Turnout Pattern of Whole Time Day and Night shift will require the Thursday CPL Combined platform ladder O ae 4 i i E i F Friday CX Chemical release Capabilities and Skills indicated the WT Resource Capability Profile You MV Saturday DISDP Di s Service Delivery Profile O fan 0800 FIRE Firecal y can also setup the pattern for a Day and a Pattern for a Night as the To Tes LLART LLLAR Staffing
3. Include in al Special Rescue Team CO Indicate as wholetime PAGE 8 Duty Systems This is where you would setup the Shift Patterns for Wholetime Shifts Red White Green Blue Retained Duty System Fexi Duty Officer Duty System APTC Control Watch Special Rescue Team and so on These Shift Patterns will display in Data Rota Book Duty Systems drop down menu and Rota Configuration within Rota Group This sets up the Duty System Shift Patterns Fisker and vall Personnel PRC PIN Trahing Window Configure Duty Scheme b Duby System Types Other Configuration Options Dut Syan Roba Configuration y source Haru Perl Constants e Click onto Rotas and Availability E Arabiky Keys Avollabiy Avalablky Buffers e Select Configure Duty Systems whee a Absence Analysis Publ Molins 2 Creertima and Acting up Anales Station Activity Types e Click onto Duty System ack Al Sean oarso a Aralabity Pr an System Maintenance CE eR ba hr yasa He Abtenclance Parres Payrol tala Systm Help CaF Meru Dhar The Duty System window will appear as shown EJ uty systems e Sort by code z 34 A notalen AAA PA Osr Con tre Sub0 70 gt E EA 2ab Green Book 3 Day HTF Duplicate e EE e Click onto the New button 24b Green Book 2 5 Day WTF gt _ Delete 05 Principal Officers Whole time shi Pattern Tei t hift Pattern a u
4. Resource status codes A Options View o s alaj uja amp Resource status codes MOBS status codel Sub status code Description 10 x Total entries 4 Another Resource Status Code box will appear as shown Enter the Code into the Sub Status Type in the Description of the Code To make Available 7 Put a tick in both boxes To make Un Available 7 Take the ticks out of both boxes m Click OK SOPHTLOGIC COMMERCIAL IN CONFIDENCE Rotas and Availability Window Configure Duty Systems b Other Configuration Options Resource Types Resource Register Resource Status Codes Control front screen Resource Manager Station Resources Availability Duty Rotas Resource Turnout Systems Resource Index System Controls Resource Attributes Attendance Categories Mobilisation Response Categories Locations Absence Analysis Overtime and Acting up Analysis Check All Stations Security b System Maintenance gt System Help Ctrl F1 Menu Bar Attendance Planner Capability Analysis System Help Ctrl F1 Menu Bar As you can see this is where you would set up the Appliance Resource Status Availability To add another Status Code 7 Click onto the New Button Resource status code Help MOBS status Please select Sub status DIOFF RSC Description Di s Officer Resource
5. has now been entered at the bottom n of the Skill Group list ME ee DENEA s mi ede pal coe be eee ATL A a Fee E 1 Tit prab hor electos picor rl paren ih You now need to set up different Skills within the Group you have just created i Pam ieoa mn teet a uena am gerr te deeopren ol aga r he scab piers SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 46 Skill Register Folder The Skill Register folder is where all Skills Qualifications NVQ s etc are setup When setting up the Skills the code MUST be the same as the code of the Skills SKL that have been set up in Resource Capabilities Personnel must have been assigned appropriate Skills Skill can do as many skills as required i e if a person held the skill of a Boat Operator and Chainsaw Operator 1 person could cover both required skills Role A role will only be counted once i e if there was the role of Watch Manager and Crew Manager 1 person could only cover 1 role To set up Skills Qualifications NVQ s e i e Click onto the Skill Register Folder oo gt mo oS a aa Click onto the Add button Add Bo Poor oh i ODO ai mi ai ai ai i Pa Ph bh O O O O O O O O O O O LALA 210 Skill register The Skills Register window will open Save and preserve endangered life Support effectiveness of operational response Support the development of colleaq
6. i Sehed 4 Planner 1 2 3 4 WME Copeland 1 fiaz 19062009 0207 2009 3400 000 5 WME Copeland SIZ 03072009 1607 2009 84 00 0 00 Any Outdutys Overtime and Public Holidays that 6 WME Copeland 1 iz 17072009 30072009 84 00 AG 7 WME Copeland f8 31072009 13082009 2400 ann t d A th D t R t B k X A WME Lagebanal K TAZ TA UR AMA ZF AA RA EI Ana 3 WME Copeland az 26082009 10092009 34 00 a e were entereq In e Duty Rota BOOK WII appear In a M tae Rectora Bert ay ra 11 WME Copeland fia 25082009 08102009 aam ag i i 12 WME Capana fisz 08102009 32102009 84 00 an the window on the right 13 WME Copeland iz 23102009 0511 2009 3400 ua 14 WME Copeland Fil fim 06112009 19112009 400 45 92 5 WHE Ai fime 20112009 09122009 84 00 0 00 1 WME Copeland fia 04122009 17122009 aam 175 Y WME Copeland faz 18122009 31122009 84 00 000 18 WME Copeland A 142 01012010 14012010 5400 0 00 13 WME Copelerd 1 iz 15012010 26012010 54 00 0 00 a WME Copeland fia 2am ama 11002010 2400 an SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 65 You can Authorise the Outduties Overtime leave etc by 7 Click onto one of the name Click onto the Analysis tab el aprte OOOO 4 Furia a raya Ee Asma Paine You will see all entries form the Data Rota Book under A AA a 26 04 3007 05 00 25 04 2007 M7 x 3704 3007 1800 36043007 de A ET poaa core
7. oj cd e Enter the Cause in the Description box e In the Status box Select Sickness e Click onto the OK button Status 03 4nnual Leave 11 Cover Officer w x OK Cancel j Availability Setup total lines 600 Help Format Access Records As you can see the Availability Reason Sickness Causes has appeared in the list Availability Category E Availability Reason Add C Avalabiiy des Desc Code te A Wiese aoe asi SSS Sa i Cystitis Remove Availability Reason DMR DI TEST Cause R 08 Sickne Dazed following Blow to Head Debility Deep Vein Thombosis a Additional 08 Sickness Details This list of Availability Reason Sickness Causes will be None selected z Cause None selected e Cystitis assessable in Duty Rota Book gt Details gt Cause drop Desciption of Sickness afian Dazed following Blow to Head down menu Debility Body Parts Deep Vein Thombosis Dehydration SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 74
8. 24 08 2009 00 00 Effective to Enter an Internal Code and Key usually the same OOO E Default start time ea Default hours 0 00 oosessoceggesosessesg Available C Unavailable nhe e Enter an Effective From and To Date V Do not allow if confidence deficit JV Include in Capability Analysis Duty Rota Summary Enter an Allowance The total number of resources having this Availability Key will be calculated Cancel SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 36 The Effective from Effective to and Allowance fields all relate to the Leave Allowance 01 04 20039 00 00 facility 31032010 00 00 For Example If individuals are allowed a maximum of 20 days summer leave for the year 2007 then a sub group record for Summer leave would need to exist where the Effective from date 01 04 2007 the Effective to date 31 03 2008 and the Allowance 20 The Availability System would then prevent any entries where Leave entered via the Duty Rota Book or the Station Resources exceeded in total 20 for that year fe C Available Unavailable Radio buttons This determines whether the person Available Unavailable A will be Available or Unavailable whilst this Availability is occurring There are constants such as Training and Meetings where the person could be either Available or Unavailable in this case you can set up keys
9. 20H 1340 U Zi UMA Pal Zi ff 02H 1340 63102004 1340 0 it UMA bury Lair Cup JI 2210 2004 140 2510 2004 1440 0 UMA Lear 2005 22102004 140 2510 2004 1440 0 AT AMA AVA inama Tierna AT 01 01 2006 BOO 01 01 2010 ooo 0 JET AMA AVA gt Etama Visa ET 01 01 2005 BOO 01 01 2010 oo 0 T AU Tinen Pd T 340 A 140 15510 A 79 fi e El b Availability key ope a Help The Availability Key dialog box will appear as shown Status Di s Availability Constants D1 X AA Data Exempt Period QR A Ha 14 Training Centre Instructors Internal code 13 Modified Duty QN Di s Availability Constants L e Click onto the Status Arrow Effective from Special Rescue Team SA Effective to 5 AS e Choose one of the Options Allowance Default start time Default hours 0 00 C Available Unavailable T Do not allow if confidence deficit eat a a N E T Include in Capability Analysis Duty Rota Summary As you can see the Di s Availability Constants is now available in the The total number of resources having this Availability Key will be calculated I Show as Accepted or Declined Status drop down menu Cancel Also after Di s Availability Constants there is a DI that is the code that Availability key you entered in the Availability Constants window Help Status Di s Availability Constants D1 z Description N Di s Availability Key am Internal code DK Key DK f Effective from
10. CIT q cs As you can see previous entries that have been entered will appear Resouwce Capabilities Descriptio Code Cass im Pumpng capabdty CAPUSA JAPP a Amend Rescue capabdty CAPUSA APP Foam tanker CAPUSA APP Delete Aenal capability CAPUSA JAPP s Command and cortrol capabait CAPUSA APP Command and consel capably CAPUSA JAPP s Click onto the New button Name in charge RORNIC APP Rank n chaga RDR AIC APP Fart CAP USR PER Quakhed frefighters FF APP 135 laddai CAPUSA APP Chemical advisce CAPUSA PER New Ground montar CAPUSA APP Hote lang capabibly HOSE APP Rescue Pump AP APP Paramedc corespondes PARA SEL Tesan Leader TL SKL EFAD Diver EFAD SKL Command Una Dihicer cuo SKL Inner Cordon Offices Ico SKL Watch Manager WM IROLE Crew Manage CM ROLE Hazard HAZ SKL L 4 gt Padah add Resource capabilities Help Enter a Description of the Resource into the Description box eaii is ow Resource Caps Capability code DIS OFFRE a e Enter a Description Code into the Capability Code box Profile class O Appliance e Click onto the Profile Class pick one of the options e g Skill Role eii Non service Appliance T e Click onto the OK button Attribute OK Cancel When entering a Capability Code for a Skill the code entered must match the Skill Profile Code of the Skill that will have been setup pg 4 Those Capabilities that relate to Appliances need to be assi
11. Duty System Di s Officer Resource Turnout Syst Click onto the OK button when done Effective As At o 01 2007 00 00 00 Status AVA Ridership Factor 0 y Minimum Riders d SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 29 The information you have just entered is now in the Resource Status History window showing that this Resource is Available and will be linked to the chosen Resource s e Click onto the Close button The Scale button is used to create a list of Equipment or Entitlement against a Location or Resource e g Di RTOS can have 2 extra ladders This is very rarely used This is explained in more detail in the Equipment Management Module fo Allocate scales of issue i 0 x 10 x Find description z I contains bs x Close Sor by desciption Sel Total entries o ss NN Description locate scale O Cancel OK Available scales E std 1 Notes Click onto the Scale button Scales Alf 2 Cutting Gear ee Resource turnout systems Dis Resource Turnout System Dis W holetine Retained Whole time retained Day Crewing Special Rescue Team a ea A BPRS a a TE sida a DI RATOS SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 30 Resource Register This section shows the register of the Resources Available e Click onto Rotas and Availability e Choose Other Configuration Options e Click onto Resource Regi
12. HO Suffolk Headquarters North Wales Fire Retained C14 Ruthin North Wales Fire Retained W05 Aberdyfi North Wales Fire Retained W 15 Llangefni North Wales Fire Whole time BAC Bacton Sophtlogic None CFS Community Fire Safety Location Ganhtlaaie Mane PTUN Prineas Trist x Cancel PAGE 21 As you can see the Location has now appeared into the window on the left Diy of kadon TAAT LE Lambeth labor Dy oi kacan A Tole less gt 11 Herio ba gast loa Ci oi kacan A Tole lr gt Y heie Dari PF eget lo GSophiloga Cites tarj refri J Shophiiogee Diem tall dario Toph gge Dim C AS Wig ahap Taak Oihu PPL PPE Sings Once you have finished selecting Locations e Click the OK button Let s have a look where your Location is available Go into Duty Rota Book As you can see the Location Address is assessable within the Duty Rota Book Location drop down list The Location you have set up is also assessable in Go into Capability Analysis As you can see the Location Address is also assessable within the Capability Analysis Location drop down list Go into Resource I ndex Make sure your Resources are linked to the Location Go into Attendance Planner Go into Availability Programs Allocate Anywhere there is a Location Drop Down list you will see the Location you set up but only as long as you have
13. O3a New Flexible Duty Rota O3q Flexible Duty A Special Rescue Team Di s Duty System A dialog box will pop up as shown Pattern for Di s Duty System Days in pattern 8 Start time You need to enter how many days you want in your pattern Hours Colour Notes Symbol Standby e Click into the box e Enter a number of days e Click OK A Processing Rota dialog box will appear a Processing rota The number will change counting the number you had aa entered in the Days in Pattern box SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 13 Pattern for Di s Duty System a Cancel OK Daysin pattem J 8 Enter the times of the shifts in the Start Time and Start time Hours Colour Notes Symbol Standby Hours The Colour column determines what colour the square will be You can choose the colour you want the shift pattern for the Rota Wemcrestina thes ten Pattern for Di s uty system Cancel OK Days in pattern 8 Enter the Start time Symbol Standby Start time Hours Colour Notes e Enter the Hours of the shift Po es darkred 09 00 8 99 darkred X D E 18 00 14 99 darkred ai N E If the shift is 1800 14 99 darkred N O darkred z O ae E a 8 hours put 7 99 a 6 O 10 hours put 9 99 15 hours put 14 99 24 hours put 23 99 The reason for this is that if you enter 8hr 10hr 15hr or 24hr etc the next sh
14. PAGE 4 Adding Shortcuts to the Menu Toolbar Rotas and Availability Window Configure Duty Systems Duty System Types Other Configuration Options gt Duty Systems Control front screen it lec e Click the left mouse button onto Rotas and Availability Resource Manager Availability Constants E e Move your mouse down to Configure Duty System Duty Rotas 5 Public Holidays Absence Analysis aces pane aA e M ove y our mouse to t h eri g h t Overtime and Acting up Analysis Activity Types Check All tations e Move down and left click onto the Menu Bar Availability Program Groups Security ee Availability Programs System Maintenance gt E Process Availabilty Programs Attendance Planner System Help Ctrl F1 Capability Analysis Menu Bar System Help Ctrl F1 Menu Bar You have now added Configure Duty System to your menu bar File Edit Navigation SOPHT net Rotas and Availability Configure Duty Systems Window This now gives you shortcut access to anything within Configure Duty System Remove a Module from the Menu Toolbar e Left click onto the module you want to remove from the menu toolbar e Move your mouse down the list of options e Left click onto the Menu Bar The menu bar is at the bottom of majority of the drop down menus Follow the same procedure as shown above to close any modules or sub menus SOPH
15. 1 Menu Bar e Click onto the Green Tick Notice that the Di s Location Training is now entered into Locations e Click on the Name bar to move the Brigades into alphabetic order e Click onto Amend to make any changes Amend e Click onto the Close button Close SOPHTLOGIC COMMERCIAL IN CONFIDENCE lox Options Yiew GIS Code Division Type Name DILT 1 Whole time Di s Location Testing 57 67 Fore Street i Tring Brook Street Berkhamsted Castle Street Bovingdon High Street Kings Langley Common Lane Rickmansworth Rectory Road Bushey Rudolph Road alhinnendell Anar of b DILT Type Whole time 1 Functional profil Name Di s Location Testing j ua Address 57 67 Fore Street Inventory Ipswich 4 Station security Suffolk a PAGE 23 Resource Types This section will set up the Resources that will be available for each shift and how many Personnel needed to Man the Appliance s Rotas and Availability Window Configure Duty Systems Other Configuration Options Resource Types o Click onto Rotas and Availability Resource Register Emale TESE Resource Status Codes Resource Manager e Select Other Configuration Options tin Resource Turnout Systems Resource Index Availability e Click onto Resou rce Types Duty Rotas System Controls j Resource Attributes Absence Analysis X 5 Attendance Categ
16. Control on C Day crewing e Select a Associated Duty C Whole rate C Reduced res e Click into one of the radio button Options C Reduced rate alternate aida y e Click onto the OK button Or DK Cancel SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 9 Here are a few more examples In order for an individual to display as a normal rider o de from availability system t lude in availability system Indicate as an operational duty system Restrict access to this duty system System type Mero include in shift analysis f whole time shift C Day crewing 7 Control f Whole rate Reduced rate days Reduced rate nights Reduced rate alternate C Non uniformed Retained In order for an individual to display as an Officer or Rider C de from availability system i lude in availability system Indicate as an operational duty system Restrict access to this duty system 0 not include in shift analysis i Whole time shift Day crewing 7 Control Chole rate Reduced rate days C Reduced rate nights Reduced rate alternate Wor uniformed In order for an individual to display as a rider but not C harlude in availability system C Nicate as an operational duty system Restrict access to this duty system Associated gut nta o not include in shift analysis hole time shift C Day crewing Control f Whole rate f Reduced rate days f Reduced r
17. D INN panii that dates in the Summary tab Click onto one s you like to Authorise Click onto the Authorise button a hoin tostomdence trend Bn Authorize A dialog box will appear asking you if this is the right Transaction m Click onto the Yes button 2 Authorise Selected Transactions Medran D Frere n pa 36714 25 04 2007 On 05 04 D07 hi REGawant D 1200777 aon W715 2704 2007 1400 39 04 2007 00 Cg TWiT oF 53 3 M T WT F 5 5 10 11 12 13 14 15 16 17 la 19 20 21 22 DOP HaHa wD FF SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 66 m Click onto Personnel Open the Personnel Record Card 7 Click onto Personnel Record Card m Click onto Search button The Personnel Record Card window will appear Search Please select a field ta search on Surname and initials Forename Service number Numerical service number Ethnic code Post code substantive OF Cancel Please select a search type Equal to Mot equal to Greater than or equal ta Less than or equal ta Personnel Training Incident Command Wir Personnel Record Cards Establishment Administration Establishment Recruitment Postings Leavers Absence Awards and probations Retained Pay Health and safety Occupational Health Equal opportunities Qualifications Appointments manager Supervisor Reports rwrowrewreorrororroyvrovrywrey wrfey TewyY
18. Dulwhole time SUBRIA Sub Officer Retainel Retained WMA Watch Manager A Whole time YES a 3 Reasons for leaving C Religious Beliefs 4 The Duty Rota Book can then be used to show based on the Appliances at each Location the number of personnel on Day and Night Watches and the number of Shortages of personnel with the required Skills to meet confidence to ride those Appliances SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 42 Resource Capability Setup Incident Command Window Start Command Array These are setup as follows A ag a Gall Manager Incident Manager Resource Manager e Global Navigator Menu rte PDA Manager Click onto Incident Command button E R Start New Call Ctrl T TNT E EE Button Box Ctri B Incident Command E gt Configuration Communication Methods Logs b Resource Types The Incident Command is now in the menu toolbar System Help Ctrl FA Resource Capabilities Home Stations PSB Resource Status Codes Incident Groups Service Delivery Profiles e Scroll down to Configuration Response Conditions Incident Stop Codes e Click onto Resource Capabilities rapid Import PDA s Set Active Make Status Codes SaraStatus pep Verify CAP The Resource Capabilities window will appear an Menu Bar 1012 Options View SSIS uja
19. Hovis Beal FS impor location 2 11 Bevis Sul Hedge HO Pernon Teih P 1HQ Suffolk Headquarters 1P Personnel Tests 1R Retained Station WD Woodbridge Station WT Wholetime _ BA BA Workshop Surname SICK Restricted Sickness Location DF1 Donnybrook Station DF2 Dolphins Barn Personnel 4 DFHO Dublin Fire Brigade HO DI LT Di s Location Testing Allocate 354 East Herts amp Broxbourne District Surname CD Civil Defence RC AC Retained Statio H1 Harlow EW Scousers Station E05 Flint FFS Framlingham fire station x PAGE 22 Checking an Location You can also check and amend your location by e Click onto Rotas and Availability e Choose Other Configuration Options e Click onto Locations The Locations window will appear as shown Rotas and Availability Personnel Window Configure Duty Systems gt Other Configuration Options Resource Types Resource Register Resource Status Codes Control front screen Resource Managen Resource Turnout Systems Station Resources iS Resource Index Availability Duty Rotas System Controls 3 Resource Attributes Absence Analysis Attendance Categories Overtine and Acting up Analysis Mobilisation Response Categories Check All Stations Security System Maintenance gt System Help Ctrl F1 Menu Bar Attendance Planner Capability Analysis System Help Ctrlt F
20. Name Internal Click onto Add gt Click onto the Type arrow National Occupational Standards National Yocational Qualification SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 45 Skill Manager e Within Global Navigator Menu e Click onto Training button Training Window Training planner T sir Training instructors g waiting list Competency training needs Training will now appear in your toolbar at the top of the screen saminta Electo eai marie IPDS Skill manager E z Training manager 3 EE Training statistics e Click onto Training O ee raining budget Scroll down to Administration Training queries e Click onto Skill Manager Menu Bar Skill Group Folder The Skill Manager window will open almia u A 3 Ifyou need to set up a Skill Group Heading ee maaan a raa nase See cht one e Click onto the Skill Group Folder e Click onto the Add button l Add U a i a oe enn ase Type National Occupational Standards Code Di s Skill Group Type e Click onto the Type arrow E l GEneral National Vocational Qualification ame interna National Occupational Standards ha Choose the Type of Skill Group National Vocational Qualification Cancel _ Type Di s Skill Group Type X Code oisca lt lt e Enter a Code Name Di s Skill Group Qualificatior Enter the Name of the Code R Mo Cancel e Click onto the OK button As you can see Di s Skill Group Qualification
21. Resource for it to be viewed in the Duty Rota Book or the Capability Analysis SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 16 Mobilisation Response Categories This sets up the options within the Response drop down lists onda Pal Mi Configure Duty Sytems Dihi Cantaran Splines e Click onto Rotas and Availability Resor Mapa Tation Ream vidal y e Choose Other Configuration Options Duty Rotas e Click onto Mobilisation Response Categories open andi wal Sytem Mantenanos Attendance Manner Mera Bar Mobilisation Response Categories window will appear E Mobilisation response categories d Oy x Options view 91 5 8 alza B Mobilisation response categories Close 7 Click onto the New button Whole time pumps RTP Retained pumps New DAY CREWING Amend Low Level Risk Activity 1 Delete Total entries 5 The Mobilisation Response Categories window will appear Mobilisation response categories 7 Enter a Code Code Enter a Description of the Code Description Dis Mobilisation Responce Categories SS Response time 10 Enter a Response Time Click OK Cancel DK E Mobilisation response categories oO xj Options View S s alaj ula E Mobilisation response categories a As you can see the category have just entered Di s Whole time pumps 1 New eE o ipe a Mobilisation Response Code is now in the Mobili
22. The Availability Setup window will appear LI lo Help Format Access Records There are four folders 4 45 El 3 Availability Category Add Availability Field Desc 3 Availability Object 3 Availability Reason e Availability Category sickness groups Duplicate e Availability Field Description details links Amend e Availability Objects body parts e Availability Reasons sickness causes Let s have a look at each folder Availability Category Sickness Groups Availability Category Sickness Groups is the main Group heading and will appear in the Category drop down menu within the Sickness Record 7 Avedlahaity Seti total lines 15 To set up Availability Category e Click onto the Availability Category folder Any previously Sickness Category entered will appear in this window To ADD a Category group to the list ERCP e Click onto the Add button O Add AOS SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 69 The Availability Category dialog box will appear o Help Diesenphion Dr Sache Category e Enter the Name of the Availability Category Group into the box e Click onto the Status Arrow e Select the Sickness option e Click onto the OK button 7 Teaeies Urian L r ae The Category will now be linked to Sickness Additional 08 Sickness Details y a one A Category Di s Sickne
23. be created to reflect each 8 week period or alternatively 1 employment condition can be created which is continuously updated to reflect the current 8 week period Add an Employment Condition e Enter the Effective from Date the start date of the 8 week period e g Effective From Date o 02 2010 05 09 09 e Enter Hours per Week e g 42 00 Hours per Week 42 00 The SRT work a 42 hour week e g 336 8 42 00 s Enter the Renewal Frequency defines the number of weeks in the Renewal Frequency 8 Weeks period e g 8 Contract Phase 01 02 2010 26 03 2010 e The Contract Phase and Start and Finish dates are automatically updated to Tn Guild ENN reflect the next 8 week period e g 03 02 10 28 03 10 P i mee as Availability Profile Please Select Y e Select the required Availability Profile A drop down list of all a paa Retained 120 Availability Profiles previously created will display e g SRT Start Date JU Crew Manager EL SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 40 Enoployrent E ardiki ar E MOORES Effective Foom Daie 01 02 2010 Electra Tatae 8 8 8 HourperWeek a200 The Availability Keys previously set as Duty Heras Frequency 8 Weeks Contract Phi M02300 20030 Keys will display Electra Fire Date EEL Eiscir To Date Hiiri pa Wii E Fira Fiiair j Wei Cinet Phase HRA Aw 2000 Click onto t
24. e sean T Gita uaa N 46 SURE PIS ter OA E NU A aunties Eidos 47 INCIDENT GROUPS a ll ds 49 RESPONSE CONDITIONS iO A A dd 51 SERVICE DELIVERY PROFILES ui AS SAS A O A ENER 53 MOBIASATION RESPONSE CATEGORIES ol A See hace tle AL O a ed ohne A edo 57 RESOURCE TURNQUES Y STPS oien e E E A EE EN A EA SENA ASE AIN IS 58 PRES OUT TUT VOUL LOTES A sn 59 PUBLICA OIDO E A et NOt EEEE E CTR Ses OSHC SEER RUD UCR SCORN eee ENO PORN A OER RU E ELST ET RNID E E UTE PRUNE AE EOE RINT 63 ATTENDANCE PLANNER AY BRO a ash hd ghd do 65 SICKNESS SE T Paras tent lt ce ce i R ANI laa ach tt E att tnt a ate aad ta 69 NIE SB UEEEN CATEGORY SICKNESS GROUPS tte 69 AVAILABILITY FIELD DESCRIPTION ud O IN ED ERAN AS dasa btm adeumea lane ia 70 Na A A O som sigur A mashes even ews a a teas neu aise aire ala xeucauunde eateries 72 AVAILABILITY REASON SICKNESS NU SEES ane e a herrea A A AA AA ONS 73 SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 2 Setting Up Rota s and Availability Access Start Up MIS Double click onto the Pharos icon Database logon You may get a Database Logon box appear if so Usemame Password o Address sopht_4 e Click the Cancel button Extemat oracle Version oracle The Application Register window will open Phara Cancel application Register l i 10l x Configuration Sopht DY Command Net development version SOPHT_1 S0URCE PHAROS SOURCESshells 00379900 lbr The Application Register sometimes gives you m
25. gt Secondments lt RET gt Secondments WT gt Secondments WTA Secondments WT gt Secondments WT gt Secondments CWT Secondments CWT Special Rescue Team Test Whole time shift Watches Control Watches Control Watches Shi ft Watches Shi ft s Duty Sustem Watch M Whole Shift Green Watch Whole Shift Red Watch D Whole Shift White Watch N Whole Shift Blue Watch Description Secondment Other Bria Secondment Career B Secondment Materni ti Secondment Other Br Secondment Career Bi Secondment Materni ti Secondment Other Br Secondment Career Bi OtherBrk BC CareerBrk MAN MAT MAN OtherBrk Man CareerBrk RET MAT RET OtherBrk RET CareerBrk WT FSC WT Secondment FSC Green Maternity Leave HO WT Secondments Home Off MAT WT Secondment Materni ti OtherBrk WT Secondment Other Br Special rescue Team T TEST WHOLET ME TEST ONLY Control Days VYY Control Niahts Control Shi ft Daus Shift Niahts Hatches Days Watches Nights Di s Rota Confiqurat Y W TH F S T Ww TH F Base Date D N 05 01 10 N N N N 01 01 10 D D N N 07 01 10 D D N N D D 03 01 10 lol x Amend Delete Today As you can see Di s Rota Config Officer Availability and Di s Rota Config Yellow Watch has been entered at the bottom of the Rota Configuration list To make any amendments Click onto the Amend button Amend Remember you need to Attach Personnel to the Watch and to a
26. is where you would set up the System Type Day Crewing APTC Manual Casual Retained Total entries 8 What ever goes in here will appear within the system under System Types Create a New Duty System Type e Click onto the New button New e Enter a unique and meaningful Code and Description The column number functionality is not relevant to this system Help Code DIDST noa type If this System Type and the Duty Systems of this Type are to be used hode e cami with the Retained Pay Lite System then the Retained Pay Lite tick box Cam Retained Pay Lite must be selected alternatively Cancel DK e Click onto the OK button SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 7 You can now see Di s DST has been entered into at the bottom of the Duty System Types window list SpA types 01 xi Options View os sel als Duty system types Special Rescue Team Weholetime Day Crewing APTC Manual Casual Retained Di s Duty System Type d e Click onto the heading To make any changes to the headings e Click onto the Amend button merc Total entries 8 Ns Help Di s Duty System Type heading is accessible within the Duty Systems window under System Type as shown SOPHTLOGIC COMMERCIAL IN CONFIDENCE System type Please select Code Description E Count Di s Duty System Type Manual Exclude frol Retained
27. open the Duty Rota Book me EJouty Rota inok 934 Mi AN LE imj Sysbem Help CirHF1 _ Mena Dar E JE E A al eel ae E Duty systern 2 Rata fa of Marh TO ver EA fa Seve nee Doe noae time Pome a E Sve emer a0 JEn m e Click onto the Location Arrow RR ZEEL s e Choose a Location CERSEI wh LEWING TOA A EE EE RE Ww Sin BM WRIGHT DAD Fn KE WH wH 52 aa CODE DJ Guts JA EL GA we SF CM HARAIS AC AL TEJE EE RE sim 80 CM WALLACE AJE FDS KE WH BOM Bt ol p eo ol CM Ran CCA O wt wal W Ww WE wi Fn KE OL ECM CH CM RACITOARACH Ej S KE GH ECM 34 CM AOSEATS PE Flake GA BEH Sh ejojejoja LFF TRINDERMA wo EJ KE Cicer 205 Do lol wl a Telelni n cM wassa e wa wo lll wo va wo ree ae A a b am a 1 pul si e Click onto the Rota icon Rota e Click onto one of the boxes SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 38 Specify duty status for D A WRIGHT Audit Reference 0 as at 27 08 2009 e Click onto the Status arrow Help Status Status Dis Availability Constant Remarks Coal A Dpi i i Location TATTA As you can see the Di s Availability Constants that was set up in the pa o a pi Availability Constants is now displayed in the Status drop down list sig OE vetine Take aad 8Sicknese 3 Zone 09 Flexi Duty AVA 10 Flexi Duty UNA Riding 11 Cover Officer Av e Scroll down and select your Group heading Reason 1 Incident Number pt Period e Click on
28. personnel assigned to that Location SOPHTLOGIC COMMERCIAL IN CONFIDENCE t CONTI Corto Locadon narrbea ores e Lite RAILS Mobles i Feared LN ALD Palma Shan Feared HT Dohori haben Feared A Malaria on Hitared AC AC Hetared Sabor W UF Setter J et L Haiek Dig dafraode ines Tri gt Cart Hiep L Irodasi O A ihi iaia Tahate ins A Pana Y ta Sophicg evoke lora MLS ea We ba J aophicga Ahoi ima PHT AM1 ophicga Aho ima Al Plsiesoo eet Location Sophicga Ahoi hera PAU AD orn ond oo hater aeaphiogen Vefhobe lora Prey Pr whedon HAH i L y acorde asphidc ahos ler IL Sk Location Wahie tone gt SIDE Peatici d Sickie Loca 7 j s Teal i SA1 Special Harus bern aphia atole lora SLOP Sapia Teri whole tone TES Td Menteyuids eat shacks fires WILL Wh babar LL DOT Bie Tari loa ell VALIA Durpis Tet J a deis Pop beech pi atime i fe Safety Location 3 Tehy cion THT Thoni asia TAU AB Honewdioered Saian TAL hon toria Shatin nas Frat Shop vicii Seckoreas Loca on DOF caw ete Tala DOF kapir Bom CCPH hbn Mine Drgade HO EHE Est Heri Brida hirre ESTCO Chi Detence MHAC NC Mrima St HHT Halo H IPSE S2curert 5 tion SIP OA Fra BE PSFFS Fiamingham tee sialis CRSA Suengh Test ThE Min en Call eager eu ar O Localia Cite Loca orn Tasg DIA Loren Gaston 1 DAS Tips
29. 01 Options View 9 S slal alia Incident conditions Persons reported Air bound agent Radiation dispersal Explosives Biological hazard Single storey Multiple stories Use ladders Humanitarian Attached Chemical Spill Heart Failure Di s Incident Conditons As you can see the Di s Incident Conditions has now been Amend entered into the Incident Conditions window Delete To see where the Incident Conditions would be used Help A i a Weight of attack To open Service Delivery Profile Incident Command gt Configuration waswesnme O i i i j a A esponse element case selec gt Service Delivery Profile gt Click onto option gt Click onto Amend gt Perese M Incident condition Generic Click onto the Add button gt Click onto the Incident Conditions arrow eae Air bound agent Attached gt Di s Incident Conditions will be in the drop down list pg 11 Poren i Chemical Spill Di s Incident Conditons Explosives Cancel Heart Failure Humanitarian Multiple stories Persons reported Radiation dispersal Single storey Use ladders SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 52 Service Delivery Profiles The next task is to create Service Delivery Profiles against which Resource Capabilities can be assigned The Service Delivery Profile is a mechanism of grouping the required skills and roles together
30. A CE Pubic Hoida o e Inthe Availability Status Select Sickness 07 Trade Union Leave e Click onto the OK button 11 Cover Officer Ay 12 Control Only 13 Modified Duty gt Ad Lj Availability Setup total lines 379 Help Format Access Records dhl oS tal C Availability Category 3 Availability Field Desc Availability Object E Availability FX E Availability Object Description 22222 Stats Colon 08 Sickness Comea 08 Sickness Di TEST BP 08 Sickness Digestive Trac 08 Sickness Disc Si Duodenum Si Far NA Sickness As you can see the Availability Object body part has appeared in the list Set Body Parte This list of Availability Object Body Parts will be assessable in Duty Rota Cn Ln o Bin ln Ln Jn o Bi 1 Lo Jon Lo ln Lo on Book gt Details gt Body Part gt Select o pS i i Availability Reason Sickness Causes The Availability Reason Sickness Causes is a break down of the Availability Category Sickness Groups Bj Avay oog EJ Avast Field Dem EE vay Obiect e Click onto the Availability Reason folder UK A list of all Sickness Causes that have been previously entered will appear in the Availability Reason list To Add to the list Click onto the Add button fee ee eee SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 73 The Availability Reason window will appear Code e Enter a Code
31. Attendance Planner Capability Analysis eli E cruci Attendance Planner Payroll System Help Ctrl F 1 Menu Bar The Public Holiday window will appear as shown Any Public Holidays entries that have been previously entered will Options Yiew 2 31S alx appear in the window Find date equal to 1 vi Close New Amend n Click onto the Green Tick and all that is shown in the window Delete will disappear ff Total entries 4 Sort by date Date Description 09 02 2007 Public Holiday Wholetime 22 12 2007 Public Holiday Day Duty Click onto the Paint Brush and all that was entered previously will reappear A Click onto the New button New Enter the date of the Public Holiday z Cancel OK Enter the Description of the Public Holiday Date 03 04 2007 Click OK Description Di s Public Holiday Flexi Testing lol x Options Yiew ss alal aleja 2 Finddate ejfequal to 1 x Close Total entries 4 Sort by date Date Description sal The Public Holiday have now been entered into the window 09 02 2007 Public Holiday Wholetime Amend 22 12 2007 Public Holiday Day Duty 04 04 2007 Di s Public Holiday Flexi Testing 24 04 2007 Di s Other PH Delete as shown To access the Public Holidays entries SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 63 O O me iaa 4 IT Far Papat
32. Code one h When entering a Resources Capability element of class SKILL CAPUSA wiht Inoue ES Skill manager total lines 288 Help Format Access Records E Skill register Name Code ModeF First Aid FA EFAD Driving Instructor Na EFADI Aerial Platform Ladder Instructor DR3123 EFAD Driver EFAD 3 Skill Groups 3 Skill profiles 3 Skill task groups 3 Skill training methods Tasks used for skills Hydraulic platform operator Aerial ladder platform driver Driver Skill 1 Driver Skill 2 Driver Skill 3 Wakar Chill the Rank Code visible from the Personnel gt Establishment gt Personnel Configuration gt Ranks option SKL the Capability Code should be the same as the Skill Profile Code visible from the Training gt Administration gt Skill Manager gt Skill Register menu Options View of alal ala Find class begins with y x Resource Capabilities Description Code Class RP APP E Personnel Configuration total lines 147 Help Format Access Records oh El 3 Payment rate descrip 4 E Payment reasons I Findrark code C Payment status 3 Payment types ma eT I TETTE 3 Pension Schemes 3 Post Categories 2 Posts C Progression Steps Rank fark Name Type Seniority 7 7 SUBD M5ub Officer Day
33. E ts ws Type Enter the Brigade Address SU Choose a Type Whole Time Retained etc Ton Enter a Division a ae Enter a Telephone Number PP Avalablity code Choose an Organisation pray de arena ata haan This is what you entered in the Brigade amp Organisation Folder Enter a Availability Code This allows you to see the Availability for that Station within the Availability window Effective from o 01 2000 Effective to 28 09 008 The Effective From and Effective To dates are used to Archive a Station Batre gg PEONO E You can enter an Effective From date when setting up the Location But when by entering in the Effective To date will make the Station no longer Active You will still be able to see the Location list but in the Archives Column it will change from NO to YES SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 19 m Click onto OK As you can see Di s Location Testing is now been entered into the Locations window within the Locations folder You need to Assign Personnel to that Station to Activate the Station within the Availability window To see if the Station appears within the Availability window Click onto the Rota amp Availability button Click onto Availability or Station Resources Click onto the AVA icon you will see the Station you had set up in Location within the Availability window as shown SOPHTLOGIC COMME
34. ISATION ui teeth niacin ahah heated aah desde acta inal wath te e dl dl a dd narod oh Doc tad AA 18 Adding a Brigade to Organisations LAST A A DR Ea ested on daa 18 SETTING UPA LOCATON 2 da ER SR NA AS A A AAA EEE O E a E EAT 19 LINKING LOCATION TO ATREA bad 21 CHECKING AN C OCAT ON srt Oe cote pes ee eee ee Aa eae ee a te pec a a ee uo A Asa ATN 23 RESOURCE TYPES icenian eea a a e N aeaaea TAR aeaaee a aa e aaae N roae aa ea aeaoe eaen eaaa oeaan saii 24 RESOURCES TATUS CODES 4 at tt AD E A cl ts ae tal A aa tng tn e Sonal ac 26 RESOURCES ANDE a ae aca se ates ea O lO ES A ra ae a 28 Resource Status FLU SION Vast cetera Sciatica tia Stat Ak tat Suet ue eat de eh Sen A is Dusen ci Sls oad ahd an Decal deli OTAN Sado aaNet 29 RESOURCE IN GS Tbe ash A dr e E ite a RAE ot e AREA she e Sates Me e e oe al 31 STATION ACTO Ts o e ps e aaa ls e dd e lo bon e ot oho ah 32 AS YOU CAN SEE THE STATION ACTIVITY TYPE YOU HAVE ENTERED HAS APPEARED IN THE ACTIVITY TYPE WINDOW ccccccccccecececececececeeeeeeeeeceeeeeees 33 AVAILABILITY CONSTANTS rs A A A AA AA E aban tice NE E EA ANA E 34 AVALABILILO KEYS aene SE A NA ee Ee S A A E a aa e 36 D Rota BOOK a A A ANA NA AEE E E ais 38 EMPLOYMENT CONDITIONS 4 aa A DADA AAA ETS AA LR A a aa a ER aai a 40 RESOURCE CAPA E T E O a cn ela las a a a a a aa eai 42 RESUCITA SN A E a a LLO ha 43 SETTING UP SKILES AND ROLES A AA A AA AAA aia 45 SKELCGOROUP LAPSO A AA A A A A oi 45 SKILE MANAGER AAA A AAA NAAA 46 RE a q
35. Lambeth Station Select City of london Other BA BA Workshop City of london Whole time 11 Herts test FS import locat City of london ATZWT DM BG BathGate Station City of london Whole time 31 Herts Test FS import loc De select City of london Whole time 1 London Station City of london Whole time AC Acton City of london Whole time H1 Harlow Di s Brigade Tes Whole time DI 007 Di s Testing Locat City of london Whole time RUY Non Uniformed Station Sophtlogic Other W3 Whiskey 3 City of london Whole time WT Wholetime Sophtlogic Other W4 Whiskey 4 Di s Brigade Tes Day manning FFS Framlingham fire ste Sophtlogic Other WS Workshops Di s Brigade Tes None CD Civil Defence Suffolk Other PPE PPE Stores Di s Brigade Tes None HFSC Home Fire Safety Check Di s Brigade Tes Whole time DI LT Di s Location Testir Di s Brigade Tes Retained 123 Felixstowe Di s Brigade Tes Retained E05 Flint Di s Brigade Tes RTAWT DM EW Scousers Station Di s Brigade Tes Whole time 000003 Cambridgeshire F Di s Brigade Tes Whole time COL Colchester Station Di s Brigade Tes Whole time DE Location Station Di s Brigade Tes Whole time DFHO Dublin Fire Brigade Dublin Fire Brig None TC Training Centre Dublin Fire Brig Whole time DF1 Donnybrook Station Dublin Fire Brig Whole time DF2 Dolphins Barn Enter the name o Other
36. OS Di s Dutu Sus Te DI DSOFFDi s Duty Sust Officer X 4 Tu ESA gt The Duty System record will appear for you to make any changed 10 Duty systems Description Principal Officer HO Lona Tera Sick CONFL Control Flexible Dutu PTOPSB Part Time Ops b CPTOS Control Part Time Day Shift APTCIS 1 APTC job share Ist half week EVAL Evaluate APTC rota APTC Part time 6 dous APTC4B Part time 4 daus Tues Fri APTC2 Part time Mon Tues APTCUSEF Job share suited for Bonita Fl APTCI full time icer Ya 4 e Click on Yes PAGE 12 Pattern a Record This is important the Duty System Pattern needs to be setup for the Shift Pattern to show in the Data Rota Book don t forget to setup the Base Date in the Rota Configuration which is on the next page ioi xi Sor by code AAMS hew Description Amend O4b Control Shift ifi 2 1Mtledi fied On Book 4 Dau Duplicate e Highlight the record you want to Pattern 22 Modified Gr Book 4 Day gt 23 tModified Gr Book 4 Day gt Delete 24 Modified Gr Book 4 Day gt 26 Green Book Job share gt 25 Modi fied Gr Book 2 Day o Click onto the Pattern button Pattern O9c Officer FRI Ops gt 04a Modified Control Watch gt U WHITE ZEE Officer Officer Officer Officer Officer Officer Officer YELLOW MAUVE GREEN BLUE RED Pattern MULT I O3b New Area Managers
37. R 3 would equal the first nightshift SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 6 Setting Up Rotas amp Availability Duty System Types This is where you would setup the Type of Shifts for example Wholetime Retained Fexi Duty Officer APTC Control Special Rescue Team and so on These Shift Types will display in drop down menus within the system To enable the Duty Rota system to function correctly the following must be setup Rotas and Availability Personnel PRC PIN Training Window Configure Duty Systems Other Configuration Options gt Duty Systems Rota Configuration i i ili Control Front screen O C IC k on to Rota san d Av al a b l ity Resource Manager Availability Constants B Station Resources Availability Keys o S e l ect C O nfi g ure D u ty S yste ms Availability Availability Buffers Duty Rotas Availability Setup e Click onto Duty System Types Absence Analysis Public Holidays Overtime and Acting up Analysis Station Activity Types Check All Stations aaa aes R hai Pam Groups System Maintenance ra Process Availabilty Programs Attendance Planner Serer m Capability Analysis piralla e M B Attendance Planner Payroll dote System Help Ctrl F1 Menu Bar The Duty System Types window will appear as shown XN olx Options View alal ala Duty system types aa cl New As you can see this
38. RCIAL IN CONFIDENCE PAGE 20 Linking Location to Attributes e Goto Global Navigator Click onto Personnel Button The Personnel Button should now be situated on your toolbar e Click onto Personnel e Choose Establishments e Click onto Personnel Configuration Personnel Perra Trama rio Personnel Record Cards Establiclurerk Adminis a Potin h Ae po Duty Register sesonce p RARA Amanda and probalions k rio Paloma Pay Arenglh Rebus nds k Strength Ketum Constants Cucupalional Health pa Pr Cunbficabions I Reports Fo Aries Groups Sytlem Help AHF Swetem Help CirHHF1 When you are setting up or adding a Location Brigade you need to set up the Location Attributes first Click onto the Location Attributes Folder Within the Location Attributes window there may be some options to choose from e Click onto one of the options It is highly recommended to Assign the Location attribute to the Duty Rota Book this is usually the most common option You now need to Assign a Location to the Rota Book e Click onto the Assign button The Location Assign window will appear Here you can assign as many Locations to the option selected in this example Duty Rota Book e Highlight the Location Click onto the Select button Select SOPHTLOGIC COMMERCIAL IN CONFIDENCE Assign Locations assigned as Duty Rota City of london RT WT DM LB
39. SOPHTLOGIC Rota amp Availability Configuration 2059 SP13 User Manual For more information E diane mcgovern sophtlogic com T 01473 255552 Table of Contents SETTINGUPROTA S AND AVAITLABDIA Ys Ai 3 ACEESS START EMTS nd oi dio 3 ACCESS ROTA amp AVAILABILITY VIO DUT icceeceusucccacsedscevevevkccausnceeasascucxenesscasesocenscvauseceeasesewacvauaescenvssxecenssucuanssesnscoswencceevecessdenusecebaveesauccondedecveseuscwacscdeobe 4 GLOBAL NAVIGATOR It nce eee urge OEA Sea wisn a ecb Sena alanine ced SA AAA eis E Ba SA 4 Entera Modu leintothe Menu TOLD AT da AAA AAA AAA AAA 0S Casa a Sale AAA AR 4 AMAN E Shorte ts tothe Menu Toolbar DS ET IAE A ATA RA EAST ttl E enc saae 5 Remove a Module from the Menu T COLD I aie cc vctnaeas RtekteN cig ectia lc mdaeauts Gus d 5 INTRODUCTION iii Ataca cidcid tii ce 6 SETTING UP ROTAS AVAILABLE NA AAA AAA dE AA AAA AA AS AAN AI 7 DUTESYS TEN EYPES 0 dot idad 7 CELE EN CEDIDA 7 DUES EMS AEEA AE EAEAN EAE EE E E EA EEA laa tas se e DA T AA 9 NA AERA ALOI L AEE EA RANA E EA ANE TEA EEA A A E T 12 DUPUCOLE ERC DA A AR E AAA T AEE A E E O EE O E O S 12 DITA UNAS SR A Ee A A A A e E E A e E a 13 ROT INICIO e ote td el ls 15 MOBILISATION RESPONSE CATEGORIES ssccccsssccssccccssccssccccsscccsscccsscccsescessecsesccusccecsscecssscnsscecsescesssceeescesssseesccescccussseesescessceeesceessseussseesesesssseesescessceesesceess 17 LOCATIONS es eral dae tA eat e del ld had ot 18 BRIGADES ANDORGAN
40. Stations O z example below shows Cancel Help Description wT N 18 30 08 30 Response Whole time pumps Service Delivery Profiles 4 Fi t t tt V Sunday OFFICE Officer Cover oe esquice MNOU Pattern F Tuesday eee WT N 18 30 08 30 ssist police FF Wednesday a WT D08 30 18 30 Wholetime ves ves ves ves ves ves ves 21 08 MV Thursday CPL Combined platform ladder 0 M Friday Cx Chemical release O MV Saturday DISDP Dis Service Delivery Profile O From 1830 FIRE Fire call Vv To ces LLART LLLAR Staffing Stations m zi SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 62 Public Holidays Within this section you will be able to setup Public Holidays that will appear in the Attendance Planner Rotas and Availability Configure Duty Systems Duty System Types Other Configuration Options gt Duty Systems Rota Configuration Control front screen Resource Manager Availability Constants 1 1 ili Station Resources Availability Keys O Click onto Rotas a nd Ava ila bi ity Availability Availability Buffers S l t C fi D t S t re Public Holidays MIC MOI AYS elec ont g ure u y yS ems Absence Analysis Availability Profiles Overtime and Acting up Analysis Station Activity Types e Click onto Public Holidays Check All Stations Availability Program Groups Availability Programs Process Availabilty Programs Security b System Maintenance
41. Status Code Available NU M Available check for availability WN M Available To Attend Incidents Cancel OK m Resource status code Help MOBS status Please select Sub status DIOFF RSC Description Di s Officer Resource Status Code Unavailable AAA AS A 7 Available To Attend Incidents Cancel OK m PAGE 26 10 Resource status codes x Options View You should now be back to the Resource Status Codes S 51S aleja window B Resource status codes AVA DIOFF RSC DI OFF UNA Di s Officer Unavailable DI ASC AVA Di s Resource Status Code Available Mechanical defect Off the Run defect Unavailable As you can see Di s Officer Resource Code Available and Di s Resource Status Code Unavailable has now been entered in the Resource Status Codes window Total entries 7 an ee E Help You will find this drop down list in the Resource Index window SS QA Appliance status Di s Resource Status Code Available Available Duty System Click onto the Status then New Amend button and it will be in the Dis Resource Status Code Available 3 Effective As At Diz Officer Resource amp tatus Code Avi Mechanical defect Off the Run defect Unavailable drop down list for Appliance Status As shown Status Ridership Factor r SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 27 Resources Index The Resources Index sets up the Resour
42. System Help Ctri F1 Menu Bar Enter the first letter of the Last name 7 Click onto the OK button Ends with Contains l empty ls not empty Does not begin with Does not end with El Does not contain Please oh value to search with bl 10 17 records where Surname Begins with M All records starting with the letter M will appear B Records found Service number Sumame Initilals_ Forename SEM Print list E Open Fy o W Choose the one you are looking for Ose TOS nA Click onto the Open button Open al M M E M MM M A M A You need to click onto the X to close this window 1 Personnel record card for D McGovern ojx Help GIS Find Next Back Joiner Delete Search Postings for McGovern D Diane E05 Cw Service no 123456 DI LT DIRANK Payroll no 572 Permanent details Current details Print Create additional post appear in the windows on the left as shown Di s Posts Testing Di s Rank Testing E IP DI LT Dis Location Testing M Show Di s Duty Sys T Accidents N Di s Watch Awards and Commendations Zone DI S ZT Complaints Procedure Effective from 02 03 2007 Contact Details Dependants Documents and Images Employer Details Employment Conditions y SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 67 The information for the person you are looking for will In the Su
43. TLOGIC COMMERCIAL IN CONFIDENCE Configure Duty Systems Window Duty System Types Duty Systems Rota Configuration Availability Constants Availability Keys Availability Buffers Public Holidays Availability Profiles Activity Types Availability Program Groups Availability Programs Process Availabilty Programs System Help Ctrl F1 Menu Bar PAGE 5 Introduction The Rota and Availability system monitors past present and future availability of Brigade resources e g appliances personnel and equipment This provides Brigades with an accurate depiction of resource availability and can be used to identify resource shortfalls or surplus The availability system provides an efficient and effective mechanism for performing the complex task of maintaining resource availability The Rota and Availability System is intrinsically linked to the Personnel System It is necessary to have both systems installed otherwise neither will function It is for this reason many e g personnel related functions will alter information held and displayed in the Rota and Availability system and vice versa How is Availability Obtained Calculated The availability is based upon the following calculation e Today s Date minus the Rota Base Date e Divided by the number of days in the pattern will give a number This number will locate the position into the pattern e g ina pattern of DDNNRRR
44. The Personnel Configuration window will open tip Ermat eae Recents I M A ia sence Level E Doge drid Cogeneration ra na t ea ae e o S a Click onto the Brigades and Organisation folder G Duato penra beguagee duen fas 0123 351081 mo fo al ER 7 BRE Makai aBa o NO E Lerig Everts His SUED ee ee Fon tag 206 430886 Hy p o Y Lera Prog CAMPE Carbedigcdhes Fred Red 0 650 4500 Hill MO i E 3 Losa on he a feed al onda Heh by ES The information that has been previously entered into Brigades and 3 cuore ademas A Sy Papini deducion CORNET Ecaresadl Courts Far Deia OVA FFAA HO N ee er I Paperera nt deso CUNO Comes Fas Sonion Hes O1 MO 822300 A Organisation window will appear as shown DB Payaar nasara DERSFE Detystee Fre baguio 01222 77122 NO Hi EJ Pageant hahu DEVTE Din Fisk D Pick Farf 282 TOD Ha NO rm A Eo aleta FSGS Esnfrebmgade M2 ZE A a Poste ie ta Sem pd 406000 NO D Mopscin Shep AER Fla Fret Pesca Ser USAR 7751 HO Na e Click onto the Add button Add I Fekgour Babes ee eee rr ne E Pieles MAMPI rs der al pipet emo HO nd a lees a HEREFS Hereford Oh Wy receso Fed 001306 dd Ha it Adding a Brigade to Organisations List Pine ended the relevant detads bir that Exigade Cares E Mare Div Brigade Testing 4 Enter the information about the Brigade into the boxes as shown Wana forsa E cobos De Man al Pe ee Y Once completed Click OK J Post code im Ten Te
45. ability System As you can see the Di s Duty System has now appeared at the bottom of the Duty System list Also The Total Entries is now showing 110 headings PAGE 10 Duty Rota Book Duty system an J Part time 5 days a APTC Tues Wed Fri Apte Wed Thurs Fri oem Di s Duty Syst Officer headings are now accessible within the Rota Book under TE rodas Duty 8 9 onto Control Day Staff Control Flexible Duty g Control Part Time Day Shift Di s Duty Syst Officer Di s Duty Sys Testing Evaluate APTC rota Flexi duty control Flexible Duty Flexible Duty Varied x Rota Configuration Di s Duty Syst Officer Configuration as shown is also accessible Duty Systems as shown Rota Group Let s see where your Duty System headings are displayed in the Rota nter the Details Rota COnfiguration Aud Name Description 4 Rota Group Di s Testing 101 y Casual a Baso Date Continuous Duty ee Colour Code Control Control Day Staff Control Flexible D EDi s Duty Syst Officer Di s Duty Sys Testing Evaluate APTC rota Flexi duty control v Let s see what the other buttons do within the Duty System SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 11 Amend a Record e Highlight the record you want to Amend e Click onto the Amend button Help System type Code Description Dis Duty Sy
46. ate nights f Reduced rate alternate C Norrunifarmed System type Control Officer Non rider Description O4b Control Amend Shift 1002 20 Modified Gr Book 5 Day z 1004 21 Modified Gr Book 4 Day H Duplicate 1005 22 Modified Gr Book 4 Day T 1006 23 Modified Gr Book 4 Day F Delete 1007 24 Modified Gr Book 4 Day M 1008 25 Modified Gr Book 2 Day 26 Green Book Job share Pattern D9c Officer FRI Ops gt 04a Modified Control Watch gt Officer WHITE Addii Users 2020 Officer YELLOW 2030 Officer MAUVE 2040 Officer GREEN 2050 Officer BLUE 2060 Officer RED 2070 Officer MULTI O3a New Flexible Duty Rota O3a Flexible Duty O3b New Area Managers Special Rescue Team Di s Duty Sustem SOPHTLOGIC COMMERCIAL IN CONFIDENCE e Include in Availability System radio button must be checked e System Type of Whole time e Associated duty set to Rider e Whole time shift radio button must be checked e Include in Availability System radio button must be checked e System Type of Whole time e Associated duty set to Officer e Whole time shift radio button must be checked to be displayed Exclude from availability system checkbox must be checked Whole time shift radio button checked Exclude from availability system is a rider who dose not need to be seen in the Avail
47. ault value of Generic this has no effect on the Capability Analysis Incident Condition usually would be Generic but specific condition can be selected for detailed profiling Notice Incident Condition drop down list was set up in Response Conditions pg 9 7 Click onto the OK button e g The weight of attack for Swift Water Rescue is 3 SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 54 As you can see Di s Resource Capability has appeared within the Response Elements window Help Code DI SDP that is required to respond to the Type of Incident being entered EEE Di Service Deivery Prote Incident group Di s Incident Group z Reponse element DI Resource Capabilities SKILL DI Resource Capabilities ROLE 5 1 EFAD Driver 1 Qualified firefighter rS 3 Hazmats Officer 1 fs Add Amend Delete Cancel Enter a Response Element for every type of Role and or Skill Weight of attack Once you have finished entering in your Response Elements 7 Click onto the OK button Remember SRT Service Delivery Profile code should now mirror the Skill and Role code requirements of the SRT iix Options View o alal ajena Service Delivery Profiles Close New Amend Dete AS you can see Di s Service Delivery Profile is now entered at the Special Rescue Team Croxteth Che
48. ay Sickness S Zone Training T PAGE 35 Availability Keys There are two ways to enter Availability Keys Rutas and Avalabity Window Other Configuration Options E Duty Systems Control frank screen Ma lanl One way is through the Availability Keys apie Anda Avda Butters ao Publ Hobday Click onto Rotas and Availability ee aes p Avalabley Program Groups aaa p Avalabity Programs Click onto Configure Duty Systems Process Aveda Programs Capability Anaki System Help ChieFl Click onto Availability Keys az A The Availability Keys window will appear as shown ocal i n EE Ep Avadahiity keys total lines 85 In the Availability Sub Constants UNA hay Serve ll a La 20 AAH 1340 a L LIMA unid E arar Lee 27 10 2H 1240 10 L2 UNA Lease Bed rest ogni Option 2410 2004 1940 D F 13 una teave 2003 us 27102004 12 40 5 Click onto the Add button La UMA Leire UL L 27 10200 140 20 L5 AMA ral Summer Lead 27102004 1540 14 LE UHA Lere 20E LE Noi 2006 00 00 5 LE UHA Laere Longa denpi LE 22102004 1940 281023004 13940 fl Lh LADS E Lese LA 22102004 1440 28103004 1940 lil L LIMA Lena fed areg pin 2210 ANS 1940 310 Ale 194 Il MII LINA Miray Lima Han 2210 AIN 1940 2310 A14 1534 H ik UNA Tag ieee 1 2f TW AA 13940 2210 0H 1340 U Add E LIMA Dicere berrea E MO AA 13940 2210 Aa 1340 U m an ee rn Lt H 20 AA 1240 2210
49. b menu E Awards and Commendations Complaints Procedure Contact Details Click onto Absence Sh Dependante Haw Documents and Images Click onto the Show button Show Employer Details Employment Conditions Notice the Public Holiday have been entered into the Absences window in the Sub menu of the Personnel Record Card EL Absence for O MEC e Comments Remove 37042007 1800 27042007 0888 1 Dutduty Unavailable Z 27 04 2007 18 00 27 04 2007 08 59 iava 84 63 Dutduty Unavailable SC Sort 26 04 2007 09 00 26042007 17 59 1 8a 84 63 Dutduty Unavailable 26 04 2007 09 00 26042007 17 59 1Juna 63 84 Dutduty Unavailable 25 04 2007 09 00 25042007 17 59 1 Jura 63 84 Dutduty Unavailable 25 04 2007 09 00 25042007 17 59 Tava 84 63 Dutduty Unavailable 24 04 2007 18 00 24042007 08 59 1java 63 63 DisPH1 Public Holiday 7 22042007 09 00 2204 2007 17 59 T UNA 63 8 Dutduty Unavailable 22 04 2007 09 00 22042007 17 59 Tava 8 63 Dutduty Unavailable 21042007 03 00 21042007 17 59 Tava 6 63 Dutduty Unavailable 21 04 20017 nono 121 04 201017 17RA TILNA Ra E Platt lInasallable a 4 F SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 68 Sickness Set Up e Global Navigator Menu e Click onto Rotas and Availability ercer ip le isla Pree e Scroll down to Configure Duty System scan Reema Aly Proen GOs e Click onto Availability Setup AN en ae Str Hed Ctrl F Piia Did
50. ce Planner Capability Analysis System Help Ctri F1 Menu Bar On the left side window give s you the Groups Headings of the Appliances On the right side window shows you the Appliances by Call Sign that are under the Heading El Resource types D s Resource Type an Pump D s Officer Resource Type Hidraulic Platform Prime Mover Rescue Pump Over Border Special DADO aaa You can Edit or View any of the Groups or Call Signs from this section SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 31 Station Activities The Special Rescue Team is allocated shifts based on a weighting system The weighting system will primarily be based on the number of hours worked E g the individual who have worked the least hours will be at the top of list and will be allocated the shift first There may also be a need to specify a weighting system against other criteria e g Shifts worked Antas and Irala enone inodent Comida ia these are setup via ETT o deber Configuration Option ro Gay ide A Bota Configurador Renaat NAHR Taha iinit e Click onto Rota s amp Availability Dr lan Abemo Anys e Configure Duty Systems e cor eee e Click onto Station Activity Types a Src hy Por Cagebley naksh di Cll Altarddaccs Pannar Pappel aladani Spem Help Outer a Mor Bar The Station Activity window will appear To Add a Station Activity to reflect the required weightings Help Fo
51. ces Appliances that are linked to the Resources Types Groups For Capability analysis to work effectively the Duty e g WT SRT OFF etc within Resource Index MUST match the Code within Resource Turnout System Rotas and Availability Window Configure Duty Systems gt Other Configuration Options Resource Types Resource Register Control front screen o Click onto Rotas and Availability Resource Manager Resource Status Codes Resource Turnout Systems akan ria Se Resource Index Choose Other Configuration Options tri PT J Resource Attributes e Click onto Resource Index saree ale nae attendance Categories Overtime and Acting up Analysis Check All Stations Security b System Maintenance gt System Help Ctrl F1 Menu Bar The Resource window will appear as shown ELR IS apability Analysis System Help Ctrl F1 Menu Bar 7 Click onto the Green Tick Mobilisation Response Categories Locations pn IE wi DTH u jo 2 par BiT WT PHP 4 5 1 aT eu wT ATH 2 E 2 pas amp TEU DF 10 MALL a A m0 OFF Y lo HUTCHINGS fro Amo Dc PA d 5 1 TOs Td AT PMP a 4 i s roz afr om po f 3 Any records that have been previously entered will appear in the TOR Aj OTH E 5 ATL Alo Pm a a 5 1 pana lwo AT pMa 4 5 Resources window WA Apo UTH D i WH Ble EJF u ju To create a new Resource e Click onto Add button Resource Details win
52. d 04 Modified Control Watch gt Mod RD Watch to Modi fied 04 Modified Control Watch gt Mod WH Watch to Modi fied 04a Modified Control Watch gt Mod RD Watch to Modified 04a Modified Control Watch gt Mod WH Watch to Modi fied b A Rota is an instance of a Shift Pattern Enter the Details Rota COnfiguration Audit Number 0 Name Di RC n e Enter the Name code of the Shift Pattern Description Di s Rota Configuration Rota Group Dis Duty System e Enter a Description of the Name code Base Date 0 01 2007 Colour Code Rota Group 01 Whole time shift MIS Project FIRE SAFETY RET FIRE SAFETY WT FIRE SAFETY D C 12 Days TC Recruit HFSC Base Date Colour Code e Click onto the Rota Group arrow Special Rescue Team e Select one of the options from the drop down list cancel e Enter the Base Date this determines when the pattern runs from The Colour Code specified here will be the colour shown on the Duty Rota Book Click onto the OK button SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 15 i e Let s say the start of the Base Date is 1 January 2007 You need to look at the first Day shift which in this case is the Red watch ES Rota configuration Di WSG WSR WSW WSB Secondments BC gt Secondments MAN Secondments MAN gt Secondments MAN gt Secondments CRET gt Secondments RET
53. dow will appear Enter the details into the boxes Resource Details Call Sign enter a code it could be letters or numbers Help Location enter the name of the Brigade Callsign D1 Type choose one of the options this is what links the Location Di s Available Depots Location DADL Resource Types and Resource Index Type PMP Y Position if you have more than one position for the same Position location enter 1 2 3 etc into the position box Duty WT x Pager ID hones Duty click onto the arrow and choose one of the options ENGI GTS SCA octane me This links the Resource Duty to the Resource Turnout System Code these must match Pager ID if you don t have a ID leave blank Click onto the OK button As you can see the DI T is now entered into the Resource window and will be linked to any other record that has a PMP Type and to a Resource Turnout which has a DI RTOS Duty SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 28 Resource Status History The Resource Status button is were you would setup or amend the Resource Status to Available AVA Unavailable UNA or Off the Run type of Shift Pattern Minimum Ridership and when the Resource became Effective In the Resource Index window Highlight a Resource i Resource status history E Click onto the Status button o i 2 0 x Options View Status S 5 48 wle The Resource Status H
54. e New m Amend Delete 4 Tatal entries N If any entries that where previously entered will appear in the Incident Group window as shown 7 Click onto the New button Nem Incident conditions Help Code DI IC Description Di s Incident Conditiond R Cancel OK SOPHTLOGIC COMMERCIAL IN CONFIDENCE Home Stations Start New Call Ctrl T Button Box Ctrl B Site Manager Communication Methods Configuration Logs b Resource Types Resource Capabilities Home Stations Resource Status Codes System Help Ctrl F1 Menu Bar Incident Groups Service Delivery Profiles Response Conditions Incident Stop Codes Rebuild Data Lists Import PDA s Set Active Make Status Codes SaraStatus Verify CAP Menu Bar If there is nothing in the window Click onto the Paint Brush icon i BJ Incident conditions 5 x Options View S S sa alaa Incident conditions Close New Amend Delete Persons reported Air bound agent Radiation dispersal Explosives Biological hazard Single storey Multiple stories Use ladders Humanitarian Attached Chemical Spill Heart Failure J Total entries 13 Enter a Incident Conditions Code Enter the Description of the Code Click onto the OK button PAGE 51 21
55. e those Fields Mandatory As you can see there are Five different types of Description and OK Cancel Availability Field Descriptions Help Status 08 Sickness 5 Agoi Ez R Aoo e Enter the Headings for the Additional Sickness Details Reason description Cause JV Mandatory Objects description Body Parts T Mandatory entry form Description Desciption of Sickness BB IV Mandatory e Click into the box s you want to make Mandatory Notes description Additional Notes ss ssss sS Mandatory R e Click onto the OK button B OK Cancel To see if the headings are correct go to Rota amp Availability gt Duty Rota Book gt Click onto a grey box gt In the Specify Duty Status gt Click onto the Status arrow gt Select Sickness gt Click onto Details button gt as you can see the field Headings you entered are now displayed in the Additional Sickness Details entry form window As you can see here have entered Category Di s Test etc Availability Field Descriptions Help Status Category description Category Dis Test Y Mandatory Reason description Cause Dis Test V Mandatory Objects description Body Parts D s Test TF Mandatory Description Desciption of Sickness Additional 08 Sickness Details Notes description Additional Notes Category Di s Test None selected Cause Di s Test None selected n the Additional Sickness Desci
56. eld Description folder E Availability Field Description Any setup previously entered will appear To Add a Availability Field Description e Click onto the Add button Add la Cobegow descriptor F Manda mi o Presson deipio F Monday The Availability Field Description window will appear Wandi JT Meda Desorption F Mandatory Noles descrpior FT Hindisi The Status may defaulted to Sickness this depends on your system setup o coa SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 70 If the Status is not already selected Availability Field Descriptions Help e Click onto the Status arrow Status 08 Sickness 5 Please select 00 Ayvailable 01 Unavailable Description Description 02 Time Off In Lieu Description 03 Armual Leave A drop down menu will appear with the Status Options e g Sickness S ae 05 Public Holiday a ae tad Unon we Annual Leave Training T etc escription Md e Double Click onto the Sickness S Option OK Cancel Availability Field Descriptions Help Status Category description I Mandatory f Reason description A TF Mandatory Mandatory boxes This is where you enter the Names of the Fields jects description Se A TF Mandatory that you want to show in the Additional Sickness Details entry form Peter M Mandatory Notes description A P Mandatory R and if needed mak
57. ery Profiles window Click onto option Click onto Amend Click onto the Incident Groups arrow Di s Incident Groups will be in the drop down list SOPHTLOGIC COMMERCIAL IN CONFIDENCE To see where the I ncident Group is used lO Incident groups 3 o x Options View e 8 8 ulz Findcode 2fequalto J x Incident groups Code Despi FIRE Fires FALSE False alarms OTH Other DI S IG Di s Incident Group ew i Amend Delete Total entries 4 Enter the Details q Help Code Dl OFF SDP Description Di s Officer Service Delivery Profile Incident group False alarms Weight of attack Watch Manager EA Add Amend Delete OK Cancel PAGE 50 Response Conditions Response Conditions is were the user would setup the Incident Conditions drop down list in the Response Profile window in Service Delivery Profile The setup as follows e Global Navigator Menu e Click onto Incident Command Incident Command Rotas and Availability Start Command Array Shutdown Command Array Gall Manager Incident Manager Resource Manager Address Manager Map Manager PDA Manager The Incident Command is now in the menu toolbar e Scroll down to Configuration e Click onto Response Conditions The Incident Groups window will appear as shown oix Options View SEHOLEK Incident conditions Clos
58. for each There are three check boxes Do not allow if confidence deflect Tick this box M Do not allow if confidence deficit Include in Capability Analysis Duty Rota Summary Tick this box Include in Capability Analysis Duty Rota Summary The total number of resources having this Availability Rey will be calculated Show Accepted Declined This is used for Self Rostering The Key will show a until the Shift has been accepted One the Shift has been accepted by the line manager the will change to letters that was chosen for this Key SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 37 As you can see Di Availability Keys is now available in the Availability Sub Ei Constants window e el mm A AEH A AA Bn Mo Pike GEA sa Efe cad rra Team The other way is Through the Availability Sub Constants OG W Qeetrce T ten Bact e OW 107 P rada Uron Leave A Stree e Click onto the Group Heading e Click onto Availability Sub Constants e Click onto the Show button e Click onto the Add button Add Don t for get to close the applications to re set the systems data Duty Rota Book To see how these Keys work you will need to open the Duty Rota Book Sodas ede ioe Control fror scree e Click onto the Rota and Availability Avast r t e Click onto Duty Rotas ema AN Check Al Stations Security k System Maintenance b This will
59. g Special Rescue Team SRT Total entries 5 SOPHTLOGIC COMMERCIAL IN CONFIDENCE To add a new Resource Turnout Pattern m Click onto the New button New System Help Ctrl F 1 Menu Bar Ctrl F1 PAGE 58 The Resource Turnout Pattern window will appear Resource turnout systems Help m Enter a Description Description Di s Resource Turnout System Code DATOS Enter a Code We n Click onto the OK button Cancel oK The Response Profile window will appear Highlight the one of the options m Click onto the Pattern button Pattern Total eriin E Resource Turnout Pattern To associate a Resource Turnout System to a Service Delivery Profile the user should either select an existing Turnout System or create a new Turnout System as shown above To create a new Turnout Pattern the user should specify the days of the week and times of day the pattern is active and then select the Service Delivery Profiles which will be active while the resource is on this Duty System Pattern The user should note that it is usual to specify 24 7 availability for a resource This type of Turnout System pattern is shown below The capability exists within the system to set up a resource so that it can have different turnout patterns depending on the time of day For example a Resource could be Wholetime during the day Monday to Friday Retained during the night Monday to Friday and Retai
60. gned to a Profile Class of Appliance Those Capabilities that relate to Personnel need to be assigned to a Profile Class of Uniformed Non uniformed or Non service Those Capabilities that relate to Specific Skills must be assigned the Profile Class of Skill SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 43 As you can see the Di s Resource Capabilities SKI LL ROLE are entered in Resource Capabilities List Service Delivery Profile window pg 54 Weight el alta TT Aisne no pornos CA Fazione aero Open Service Delivery Profile then Click onto one of the options Click on New seeman Amend Select an option click onto Add Amend Di s Officer Resource Capabilities amp Di s Resource Capabilities will be in the Response Element drop down list As shown Capability Analysis window pg 66 You can also locate Di s Officer Resource Capability and Di s Resource Capability in the Resource Capability Profile Element Option Lason E IPSDILT Ds Location Tesing ee ann n a Et putts Ora Coury Soest Otic Aaw fas a ideas Duby ae Gop ty C Day C Dup ipm e lala oue 2008 FA Rops Arame FWA eet a gen Reue de DSN Gite Dic Pescara Capii Cu Dire Put geet A A A we Walch Mirna Iaa SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 44 Setting Up Skills and Roles Skill Group Types When you set
61. he OK button 381 Crm Hanaga SAT Bra ighis SAT Pedi ri Spaa Feicue Tears 20 Hen Lori Dibia Fodera Lira aliado This will bring you back to the Personnel Record Card E Employment Conditions for K Moores Revise Effective From Date Effective To Date Availability Profile Remove 01 02 2010 2 00 SAT Fire Fighter a As you can see the Employment Conditions have now been entered into the Premises Record Card Yv 4 gt SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 41 Resource Capabilities Introduction When creating the Resource Capabilities that are required at an operational level it is now possible to use the Duty Rota Book as a tool for identifying which Watches have Shortages of particular Skills based upon Resource Capability Profiles which have been setup for particular Incident Response Types For example a Brigade may have a dedicated Search and Rescue Team which have a requirement of a EFAD Driver Team Leader First Aider Minimum number of Qualified Fire fighters Senior Officers SNRO Special Rescue Team SRT This and any number of Response Profiles may be loaded into the MIS and assigned against a particular Resource Turnout System When entering a Resources Capability element of class ROLE the Capability Code should be the same as the First Two Characters of T
62. ift will over lap and it will show that you have two watches available for duty in the Rota Book when in reality you only have one watch available for duty By entering the hours in 1 minutes earlier gives the flexibility for the shift change In the Symbol box you can either enter the hours of that shift as shown above or Day Night Retained DDNNRRRRDDNN and so on as shown above Once completed the Pattern e Click onto the OK button Whatever you enter in the Symbol box is what will appear on the Duty Rota 10 11 12 13 14 PAGE 14 SOPHTLOGIC COMMERCIAL IN CONFIDENCE Rota Configuration For each Duty System created there needs to be a Configuration an offset to ensure that everyone on a particular Duty System works the same Pattern but starting on different days Rotas and Personnel PRC PIN Training Window Configure Duty Systems Duty System Types ore PRE RTE Options gt Duty Systems g Ane Rota Configuration e Click onto Rotas and Availability A Resource Manager Availability Constants Station Resources Availability Keys e Select Configure Duty Systems avallablty Avallabity Buffers Duty Rotas Availability Setup e CI ick onto Rota Configuration Absence Analysis Public Holidays Overtime and Acting up Analysis Station Activity Types Gheck All Stations Availability P G Sree wailability Program Groups Availabilit
63. into a profile In order to create a Service Delivery Profile for a location or incident type the user should first enter a meaningful Code and Description and select the relevant Incident Type Group from the dropdown list For example the Response Element required for the Search Rescue Team is different to that which is required to attend a Chemical Incident The MIS enables any number of Resource Capability profiles to be assigned to different Service Delivery Profiles Codes At present these Service Delivery Profiles Codes are independent from Service Delivery Profiles maintained via the Operational MIS module which enables other type responses to be created such as the Special Rescue Team The setup as follows e Global Navigator Menu e Click onto Incident Command C oe a The Incident Command is now in the menu toolbar e Scroll down to Configuration e Click onto Service Delivery Profiles The Service Delivery Profiles window will appear 10 Service Delivery Profiles O x Options View S s sa alza Service Delivery Profiles Amend Delete Toxic substances release Office fire Medical Special Rescue Team Incident Management Team Retained Pump Officer Flexii Group 4 Retained One Pump Total entries 18 SOPHTLOGIC COMMERCIAL IN CONFIDENCE Incident Command Training Operational Start Command Array Shutdown Command Array Gall Manager I
64. ion Response Categories To set up the Resource Turnout Pattern Service Delivery Profile box Go to Incident Command gt Configuration gt Service Delivery Profile Resource turnout pattern Options View S s slal aleja E Resource turnout pattern Response Sun Mon Di s Mobilisat YES YES 15 x This example indicates that any resource assigned to the Resource Turnout Pattern of Wholetime SRT will require the Capabilities and Skills indicated the SRT Resource Capability Profile Tue wed Thu Fri sat Fron YES YES YES YES YES 240898 D Di s Resource Turnout These resources are available 24 hours a day 7 days a week as indicated by the pattern above 4 ma e Click onto the Close button Total entries 1 Close SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 60 You should now be back in the Resource Turnout Systems window Resource turnout systems Of x Options View S sb S ula The Resource Turnout Pattern is has now been set up and E Resource turnout systems me A linked to the Resource Turnout System Close Di s Resource Turnout System DIRTOS Wholetime New Retained Amend Whole time retained Day Crewing Delete Special Rescue Team e Click onto the Close button Close Total entries 6 Your Resource Turnout System Code MUST matched the Resource Index Duty 4 E Resources ICO Re
65. istory window will open fa Resource status history Date and time Status Ridership factor Actual Ric New Amend Delete 7 Click onto New button Total entries 2 New The Resource Status window will appear Resource Status 3 Help Fill in or amend the boxes Enter the details into the boxes Appliance status Di s Resource Status Code AvA Duty System Di s Resource Tumout System gt EIRE Ae At 2408 2009 00 0000 Appliance Status Choose one of the options is the Status AMA Da Appliance Available Off the Run Unavailable Ridership Factor 5 a Duty System enter the type of Shift Pattern Minimum Riders 4 7 Effective As At Enter the date this Resource becomes Crewed From A Effective OIC Rank Status Depending what you chosen in the Appliance Status DIC Name the Status will show AVA or UNA Actual Riders E i f Ridership Factor Enter the max needed to Man the Appliance Status Notes The rest of the boxes are optional 7 Minimum Riders Enter the minimum needed to Man the y Appliance OK Cancel When entering Resource for an Officer it is likely that an Officer will not use any resources or riding an appliance so you don t need to put anything in the Ridership Factor or the Minimum Riders boxes Resource Status Help Appliance status Di s Officer Resource Status Code Ay The rest of the boxes are optional
66. ka dl Fervcrral Click onto Rotas amp Availability Attendance Planner Payroll Click onto the Analysis tab You will see a column PH this is where your Public Holiday that you set up earlier will appear SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 64 Attendance Planner Payroll Rotas and Availability PRC PIN Incident Comm i Confi Duty Syst gt To access the Public Holidays entries o a Control front screen Resource Manager ie Station R a e Click onto Rota s and Availability ears Duty Rotas e Click onto Attendance Planner Payroll Absence Analysis Overtime and Acting up Analysis Check All Stations Security gt System Maintenance gt Attendance Planner The Attendance Planner window will appear Capability Analysis Attendance Planner Payroll System Help Ctrl F1 Menu Bar m Select a Location 7 Select a Watch 7 Click onto the Green Tick wf Personnel under the location and Watch will appear in the Attendance Planner window on the left hand side In the Summary Tab EM Levene Planer es Location 020020 Tokoos SSCS O veers ET 12 Wiehe Wholetine Dhue gt Dhea2Aw T Schedule invernal 15 Minter Ay ak Parana T Lined corey lor al pecconnel Transaction Status AN i Authotived Click onto one of the names Attendance Plannrs dy Sumay f mesen op Slit anette 4 Profile
67. legioras 1473 200355 q If this Brigade has agreed to Attend Incidents Over the Boarder when called out put a Tick inside the Section 2 Agreement Exists and or Section 12 Agreement Exists boxes As you can see the entry has now been entered into the Brigades and Organisation folder as shown SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 18 To close the window Click onto the X in the top right corner The entry you have just entered in the Brigades and Organisations folder is ti al gt now accessible in the Organisations box in the Locations Folder a gt Setting up a Location F Pariani Becords and Podia Eo Gejaman rtre r ky Register Click onto Personnel A Arandi and probador i a is Scroll down to Establishment ratanedPay ira Health and safety euge Haih Ape Profites Click onto Personnel Configuration Equal pres Steet DHT i b Ratei Of Pry i iloks Reports E Albribute Groups The Personnel Configuration window will open a ae een a Click onto the Locations folder I Click onto the Green Tick icon i The information that has been previously entered into the Locations Folder will appear in the window as shown Click onto the Add button Add 7 Enter a Code amp Estab Code Localtioon m Enter the Name of the Location Pisano astar he slovrt atada fer i lecutan Code E
68. mical release Incident group Other Condition Reponse element Weight of attack Air bound agent Aerial capability 1 pa Air bound agent Chemical advisor 1 Generic Pumping capability 1 Generic Qualified firefighters 5 Service Delivery Profiles Ship Fire sl Add Amend Delete Cancel Enter the Details Help Description Special Rescue Team Incident group Ship fre Condition Reponse element Weight of attack Chemical Spill Ground monitor la Generic Pumping capabilty 2 Persons reported Qualified frefighters 5 Generic Qualified frefighters 3 El med ooo A o Service Delivery Profiles Fire Call Enter the Details E Help Code SRT Description Special Rescue Team Incident group Fire Call Reponse element Weight of attack Generic Chain Saw Operator 2 Generic Crew Manager 1 Generic Rope Rescue 1 Generic Swift Water Rescue 1 Generic Urban Search and Rescue 4 E i Watch Manager 1 El Add Amend Delete Cancel Service Delivery Profiles and their associated Resource Capabilities must then be assigned to the Resource Turnout System that should already have been setup via the Rotas and Availability Setup menu if this is not the case follow instructions on pg 16 SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 56 Mobilisation Response Categories Mobilisation Response Categories is where the user would setup the Response drop down men
69. mical release Toxic substances release Office fire Car fire Ship fire Assist police Shed Road Traffic Accident Medical Senior Officers Rota bottom of the Service Delivery Profiles window 1 pump station 2 pump station Combined platform ladder PRIME MOVER One Pump Station Pump 1 Two Pump Station Pump 1 Two Pump Station Pump 2 LLLAR Staffing Stations Di s Service Delivery Profile J Total entries 22 Rescarce burnout patbenn Hele F uspone Lea Larval Rak Sucio j M uiy AP L Assith podes 17 To locate Di s Service Delivery Profile gt Go to Rotas amp Piva cr Coreen ae ex Cherresal riist Availability gt Other Configuration Options gt Resource Turnout Sana a Eaki aE J l Fidi LLAT LLLAR 5 Gustar Systems gt Click onto one of the options gt Click onto the Patterns button M Sarda MEDIC Medica r Ero E OF ien far gt Click on Amend gt Look in Resource Capability Profiles pg 18 to al tai DE Canal SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 55 Service Delivery Profiles Two Pump Station Pump 1 Enter the Details Help Code Description Two Pump Station Pump ssi OW Incident group Other El Reponse element Weight of attack EFAD Driver 1 Qualified firefighters 2 Watch Manager 1 El Service Delivery Profiles Chemical Fire Add Amend Delete OK Cancel Incident types Help Code 5 Description Che
70. n Responce Categories o E e Enter the Description of the Code esponse time 10 e Enter the Response Time e Click onto the OK button Cancel OK re Mobilisation response categories Of x Options View S 5 8 ala E Mobilisation response categories As you can see Di s Mobilisation Response Categories is now entered at the bottom of the Mobilisation Response Categories WTF Whole time pumps etame mi DCP DAY CR EWING 1 LLAR Low Level Risk Activity 1 DI MAC Di s Mobilisation Responce Categories window Total entries 5 SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 57 Resource Turnout Systems gt Click onto one of the options gt Click onto the Patterns button gt Click on Amend gt Click onto the Response button Resource Turnout Systems The Capability exists within the system to set up a Resource that has a base Location and a associated Duty System Patterns Service Delivery Profiles are associated to a Resource and thus a Location via the Resource Turnout System Pattern This provides the system with the flexibility of different profiles being active at different times of day and on different days of the week For example a Resource could be Wholetime during the day Monday to Friday Retained during the night To locate Di s Mobilisation Response Categories gt Go to Rotas amp Availability gt Other Configuration Options gt Monday to Friday and Retai
71. ncident Manager Resource Manager Address Manager Map Manager PDA Manager Home Stations Start New Call Button Box Ctrl T Ctrl B Site Manager Configuration Logs System Help Menu Bar Click onto the New button Ctri F1 Communication Methods Resource Types Resource Capabilities Home Stations Resource Status Codes Incident Groups Service Delivery Profiles Response Conditions Incident Stop Codes Rebuild Data Lists Import PDA s Set Active Make Status Codes SaraStatus Verify CAP Menu Bar PAGE 53 The user should then add each Resource Capability required by the Service Delivery Profile this is labelled Response Element Each response element has a Weight of Attack which is the number of each Skill or Role required by the Service Delivery Profile The Response Condition should be set to Generic as this has no effect on the Capability Analysis A dialog box will appear Enter the Details Code DI SDP Description Di s Service Delivery Profile Y Enter a Code and Description Incident group Fire call Di s Incident Group Condition Select the Relevant Incident Group from the dropdown list aoe Special Rescue Team m Click onto the Add Button El Add mae Amend Delete Cancel The Response Profile window will appear Weight of Attack how many Skills
72. ned during Saturday and Sunday Against each Resource Turnout System one or more Service Delivery Profiles can be selected so that the system knows which Response and Skill profile is required The Resource Turnout Pattern window will appear 10 Resource turnout pattern Ee Ed Options View ue El ESI pope al e Click onto the New Button fa Resource turnout pattern Close Description Response Sun Mon Tue wed Thu Fri Sat Fron New Amend Delete 4 gt Total entries 1 SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 59 To setup a Resource Turnout Pattern Resource turnout pattern s i Enter a Heading into the Description E A m Click onto the Response button and choose one of the options Response Dis Mobiisation Responce Categd Service Delivery Profiles IV Sunday APOL Assist police oe Tick the boxes of the Days needed D Monday CF Carfie i ieee CPL Combined platform ladder O 7 Enter a Times in the From and To boxes Ba CX Chemical release o ari DISDP Dis Service Delivery Profile v Tick the Service Delivery Profiles Code that relates to the ee IMT Incident Managent Team m M Friday LLART LLLAR Staffing Stations O Description IV Saturday MEDIC Medical O From 00 00 OF Office fire O Click onto the OK button To 2353 AM di O y Cancel To set up the Response drop down list Go to Rotas and Availability gt Other Configuration Options gt Mobilisat
73. ned during Saturday and Sunday Against each Resource Turnout System one or more Service Delivery Profiles can be selected This means that the Skill and Role requirements could change over the course of the day and day of the week Turnout Systems are accessed via the Rotas and Availability Window Configure Duty Systems Other Configuration Options Control front screen Resource Manager Station Resources APOL C Medea Pana pokoe Ca tee Chemcal relesre Dis Servane Detvery Probe Fee Cal Howe fee Incident Management Team Unos tee 0003320050580858 la Other Fina Gra A OK Cancel Duty System which has Resource Types Resource Register Resource Status Codes Resource Turnout Systems Resource Index Click onto Rotas and Availability Arley Scroll down to Other Configuration options Absence Analysis Click onto Resource Turnout System Overtime and Acting up Analysis Check All Stations Security System Maintenance System Controls Resource Attributes Attendance Categories Mobilisation Response Categories Locations Attendance Planner Capability Analysis System Help Menu Bar The Resource Turnout Systems window will appear as shown ej Resource turnout systems O x Options View S S S S ajena s Resource tumout systems Whole time retained Day Crewin
74. nto the Skill Register Folder the Skill Profile Code should be the same as the Capability Code element of class SKILL SKL in Resources Capability window which is visible from the Incident Command gt Configuration gt Resource Capabilities Skill register Resource Capabilities ue Anne Rescue Techrician Ors Resource Capability Ol RE SKL RAG Basic Mame 1 Code DENNIS DRIVER DEN D s Skill DIAC Cim Officer DRIVER y Eskil manager total lines 86 k SEAS Options view Help Format Access Records gt A _ _ _ _ _ _ o g 5 Find class E fbegins with Resource Capabilities G Roles E Skill register C Skill Groups Special Rescue Team Dev SRTD Station Manager E E Skill profiles 3 Station Manager SM ROLE E FAD D river E FAD Brerat pep Special Rescue Team Comp sarf SKL 3 Skill task groups Special Rescue Team Dev tada idia TEEN patel D ee Hazmat HAZ Ez Skil training methods Sl Water Rescue e istwR skL a Tasks used for skills EFAD DRIVER Crew Manager CM ROLE EFAD Driver EFAD SKL ELVD Driver ELVD Driver ELVD APP Hazmat Officer HAZMAT HAZ ISKL Group Manager Group Manager GM ROLE SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 48 Incident Groups This will be were you would setup the Incident Groups drop down list in Services Delivery Profile window
75. or Leave Flexi Duty Training Sickness Medicals Bank Holidays etc e Within Global Navigator Menu e Click onto Rotas and Availability button Rotas and Availability Rotas and Availability will now appear in your toolbar at the top of the screen e Click onto Rotas and Availability e Click onto Configure Duty Systems e Click onto Availability Constants Oventime and Acting up Analysts Aukivty Types Security Prsdabdiy Program Groups a F Proces valati Progra age System Help Crh The Availability Constants window will appear as shown Menu Bar ey rada bli constante total lines 14 l l0ls Help Format decese Records C Jalat BB Avedahliy cormtonts dd ASH Kee Descrpte Code Cun Oi rete a 25 A 00 Available D K coc nti ay QB ravaa u Banaya 5 AC 0T ime ON Ir Lisu 1 UD Uma Lera U Amral di QE fuere Leave U e Click onto the Add Edit E AF 05 Pubbe Hoki de UG Leben Taher Back bd OM 07 Trade Ur on Leave A A Siha 5 ig D UH Hy LA El DE TH kH UNA a QL 11 Cover Oferi af OM 1 Conial Day G7 ON THH odiad Duy En G0 14 Trairing Centre roiuri 0 hi OP tHe woes Leare Hol Ap oven 6 00 lima Storage ES QA Dita Esp Pinel E JA ig Rescue Team Add EBSD Bsegt tec Haran Availability constant i i 7 Enter a Ke y ep DI y m Enter an Internal Code intemal ales Dl m Enter a Description of what the code means Description Dis Availability Constan
76. or Roles Help SS ea is are required Weight of attack 5 Notes to response Response element Please select Notes to Response free text notes field Please select Incident condition Accident Investigation Officer Generic Air bound agent epee pr PAETE The Response Element is the Resource Capability Biological hazard woke a dos previously created select as required e g Swift Water Chemical advisor Di s Incident Conditions Rescue Command and control capability Explosives Command Support Heart Failure Cancel Command Unit Officer Humanitarian E Co Responder Multiple stories Crew Manager Persons reported DI Resource Capabilities ROLE Radiation dispersal DI Resource Capabilities SKILL Single storey EFAD Driver Use ladders Fire Investigation Support Team Foam tanker Ground monitor Group Manager 4 Group Manager B Hazmats Officer Heavy rescue capability Hose laying capability Inner Cordon Officer Logistics Officer Paramedic co responder Pumping capability Qualified Firefighter Rescue capability Rescue Pump Road Traffic Collision Rope Operator Rope Supervisor Station Manager 4 Station Manager B Swift Water Rescue Watch manager Response Element select from the drop down list the relevant Resource Capability Notice Resource Element drop down list was set up in Resource Capability pg 5 The Incident Condition should be left as the def
77. ore than one option Sopht D W Pharos release version ASOPHT_1 SOURCE PHAROS SSOURCE Sshells G0370000 lbr Sopht DV WAND Mobile MSOPHT_1ASOURCE PHAROSASOURCE shells wandmobile lbr to choose from if this is the case e Click onto the Pharos option e Click onto the Open Application button Da Clear default Set as default Open application New connection 4 Help Sophiloge Intemal Development E rrvwonment j Net for general release or distribution e Enter your Username AS s Usei nome enn e Enter your Password Pt IODIDE Servers Sophioge Lid Compary Database bve e Click onto the Servers arrow Click onto a Station If you only work at the one Brigade then this option should be defaulted to your brigade e Click onto the Login button Help A NDN Used by Depending on your Privileges Absence Monitoring Fire Reports HFRA HR Support Information Technology You may get a Select Office box appear if so Mace Operational Planning Personnel Rota s amp Availability Safety Training Centre Stores and Purchasing e Select an Office Training gt e Click OK Cancel The Global Navigator window will appear on your screen SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 3 Access Rota amp Availability Module lol xi m Help Global Navigator AIMS Personnel Query Manager Training Executive Information Support Ser
78. ories Overtime and Acting up Analysis Fare 3 t Mobilisation Response Categories Check All Stations Locations 1 i Security The Resource Types window will appear as shown slo MIRAS AAA era Menu Bar Attendance Planner Capability Analysis System Help Ctrl F1 auResource types total lines 10 P Menu Bar Click onto the Green Tick to see if any entries have been made if so they will appear in the Resources window m Click onto the Add button Add Tyee Deserta The Appliance Type window will appear as shown 7 Help ee Type DIAT MN Group Riders 5 e Type Enter a code it could be letters or numbers Description Dis Resource Type PMP a Min 4 Description Enter what the Type code means Classification Rp C Wt C Sp C Off C RpOB SpOB Symbol DIRT f Groups Click onto the arrow and choose oDI RTne of the options Icon Classification Choose one of the options Rp Rescue Pump Wt Water Tender Sp Special Off Officer Rp OB Rescue Pod Over the Border Sp OB Special Over the Border Appliance Type Symbol can use the same code that is in Type Riders amount of personal needed to man the appliance Type Riders m Description Di Officer R T OFF ri Mi Min minimum personal to man the appliance ime eens Classification Ap C wt C Sp Off C ApOB Sp 0B Icon you can co
79. p EPRS di CHUS Batt E Ol ATOS y 4 4 Resource turnout systems Dis Resource Turnout System DIATOS W holetine Retained Whole time retained Day Crewing Special Rescue Team DI Ale For the SKILLS and ROLES to show in Capability Analysis you will need to assign a Resource to the Resource Turnout System Pattern To check a Resource has been assigned or to setup a Resource follow the instructions on how to check setup Resource I ndex SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 61 Here are some more examples of different Resource Turnout Patterns Resource Turnout Pattern Special Rescue Team This example indicates that any Resource assigned to the Resource Help Description E Turnout Pattern of Special Rescue Team will require the Capabilities Response Whole time pumps Service Delivery Profiles A A i FF Sunday OFFICE Officer Cover Fa and Skills indicated the SRT Resource Capability Profile These ao SRT Special Rescue Team Vv ae 2PP2 Two Pump Station Pump 2 o resources are available 24 hours a day 7 days a week as indicated by APOL Assist police Oo ome CF Carfie z the pattern IV Thursday CPL Combined platform ladder O MV Friday cx Chemical release m M Saturday DISDP Di s Service Delivery Profile O From roo FIRE Fire call jet Resource turnout pattern Ta as UI SAU a g Front Special Rescue Team Whole time A rES YES YES YES WES TES YES DK Cancel
80. ption of Sickness Details entry form the headings Body Parts Di s Test Hib Select entered are now visible nlle Associated Evidence Assign KI SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 71 If you selected certain Field Headings to be Mandatory In the Additional Sickness Details Entry Form e Enter information into certain fields not the Mandatory fields A A You must select a Cause before you can confirm these changes Click onto the OK button A dialog box will appear telling you that you must fill out X field before you can confirm these changes ya Avaat coran LoLal lees 20 To Set up the Availability Constants gt Click onto Rotas and Availability gt Scroll down to Configure Duty System gt Click onto Availability Constants gt Add button SSHRC EAR Availability Object Body Parts The Availability Object Body Parts is used to pin point roughly what parts of the body was hurt and or damaged during the Sickness Accident E yy Avila br y Setup Records tep e Click onto the Availability Object folder Th of Any previously entered Sickness Category will appear in this window To Add Groups to the list e Click onto the Add button ERCP AAA SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 72 Availability Object Description Di TEST BP e Enter the Body Part in the Description box
81. py and paste a picture Symbot OFF Y SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 24 As you can see the Di s Resource Type and Di s Officer Resource Type has now been entered into the Resource Types window linRessroe types botal lines 17 Also the information you entered is visible in the box at the bottom left of the window To view what resources are linked to this Resource Type Purp Aci Furs Leen Boada r T DOT M D e Po oe a Special Ose Lord Spaced TEST w 7 Click onto Resources folder Click onto the Show button show 5 if A Resource Types window will appear Y Resource types total lines 17 Hep pama Aos Beroni A Resource window appear with the Resources that are linked by Type to the Di s Resource Type and Di s Officer Resource Type You can set up the Resources from the Resource window e Click onto the Add or Amend button to make any changes Add Or go to Resource Index on page 35 But first let s set up the Resource Status Code SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 25 Resource Status Codes This section sets up the drop down list for Appliance Status which lets you know what Resource are Available or Unavailable e Click onto Rotas and Availability e Choose Other Configuration Options e Click onto Resource Status Code Resource Status Code window will appear as shown
82. rmat Access Records e Click onto the Add button ode p ADMIN Admin Time 5 N APPCHG Appliance Changeover Time NO NO NO 5 NO FRI Friday YES NO NO 2 NO KD Kitchen Duties NO NO NO 3 NO LI Worked on a day of personal imp YES NO 5 NO NB The Code entered must be the first three characters of the day of MM Mess Duties YES VES 5 NO PH Public Holiday YES NO NO 3 NO h k d SAT Saturday YES NO NO 3 NO SUN Sunday YES NO NO 3 NO t e wee e g Fri ay FRI sys Consecutive Shifts YES NO NO 0 NO SYS2 Request Shift NO NO YES 0 NO SYS3 Request Authorised YES NO NO 0 NO 5YS4 Request Declined NO YES NO 0 NO A TRAVEL Travel Time sol nol Nol 5 INO e Enter an appropriate description Ne e Select the Give check box Give A Give should be selected for any activity that is considered to be of greater importance e g working W Give Get T Bid a Bank Holiday should be worth more than working a Thursday Get A Get would be a weighting by working the shift benefits the individual in this case the weighting applied will be subtracted Bid is not currently used The weighting applied will be added during automatic allocation Flexible Rostering E Flewible P osterru e Select Flexible Rostering Rotation 5 i Select the Weighting pop up list select an appropriate weighting 2 Help 3 from 1 10 Code DIsaT 4 Description Di s Activity T
83. s Testing Count 8 Exclude from availability system f Include in availability system Indicate as an operational duty system FP Restrict access to this duty system System type Associated duty C Do not include in shift analysis f Whole time shift Day crewing Control C Whole rate C Reduced rate days Reduced rate nights Reduced rate alternate Non uniformed OK Cancel Duplicate a Record e Highlight the record you want to Duplicate e Click onto the Duplicate button Duplicate A dialog box will pop up asking you if you want to duplicate the record 2 Duplicate Di s Duty Sys Testing A duplication of the record will appear e Click onto the Amend button to change the name etc SOPHTLOGIC COMMERCIAL IN CONFIDENCE 10 x SAS Sort by code New Total entries 64 Code PO HO sAULTS CONFL PTOPSS CPTOS APTCJS APTC ob share Ist half week EVAL Description Principal Officer a HQ Lona Term Sick Control Flexible Dutu Part Time Ops b Control Part Time Dau Shift Evaluate APTC rota Part time 6 dous Part time 4 daus Tues Fri Part time Mon Tues H APTCISBF Job share suited for Bonita Fl APTC1 full time ALTOPS3 Alternative Pattern Ops 3 APTC20HRSPart time 20hrs APTCIWK APTC 1 UK ON 1 UK OFF APTCHM APTC Mid week Tues Hed Thurs APTCUTF Apte Hed Thurs Fri APTCHTTFApte Part Time M T Th APTCHTTFAPTC Hon Tues Thur Fri DI S
84. sation Response Low Level Risk Activity DI MRC Di s Mobilisation Responce Categories i Cate go ries window Total entries 5 The Mobilisation Response Code heading will now show up in the Help Response drop down lists within in the Resource Turnout Pattern You Descipton Dis Officer Tumout Pattem Response Di s Officer Mobilisation Responce will find this drop down list in Resource Turnout System window Click Seg ort ere pene ena Flexi dty onto the Pattern button under the Responses drop down menu demon SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 17 Locations This section is where you can sets up the Locations of the Fire Brigades within your district e addresses telephone numbers etc You will also learn how to setup the Organisations list which displays the area s the brigade s are in i e Suffolk Fire Service or Suffolk Fire and Rescue Service There are three steps in setting up a Location Brigades and Organisation This section is where you can sets up the Locations of the Fire Brigades within your District i e Addresses Telephone Numbers etc You will also learn how to setup the Organisations list which displays the Area s the Brigade s are in i e Norfolk Fire Service or Suffolk Fire and Rescue Service This is where you would set up the information in the Organisation box within Location window g A i Eg Pervonnel Confiqueabi n total brei m 10
85. sos Divisional Officers D4 Control Shift O9q Non Officer FRI 14 H bau Manual dlh 25a Green Book 2 Day gt 4 Day APTC Hed Secondments WT gt Secondments BC gt Secondments CRET gt Secondments CAPTC gt The Duty System window will appear Help aa ng select a To indicate the Type of a Duty System e g Wholetime Flexi Duty Retained ai Day Cr ount Manual IR pz i i 1 Exclude frol Retaine etc I have chosen Di s Duty System Type this is the Duty System Fae pray z ndl oletime Type Heading set up earlier FP Restrict access to this duty system System type Associated duty Do not include in shift analysis Whole time shift C Day crewing Control C Whole rate Reduced rate days Reduced rate nights Reduced rate alternate C Non uniformed e Click onto the System Type arrow e Select a Type from System Type drop down list Cancel Duty systems i Help e Enter a unique and meaningful Code System type Di s Duty System Type X a pms pe e Enter a Description of the Code Description Di s Duty System Cont 0 e The Count will populate by the number of days in the Shift Pattern 2 cee from Eco i a C Indicate as an operational duty system set up At this stage the count should be showing 0 FT Restrict access to this duty system System type Associated duty o Select a System Type via 2 Do norineludem shift analysis
86. ss Category This list of Availability Category Sickness Groups will be Pue Cause ODPM Endocrine assessable in Duty Rota Book gt Specify Duty Status gt ODPM Cancer A ODPM Cardiovascular Details gt Category ODPM Dermatological Desciption of Sickness Availability Field Description To understand what Availability Field Description is used to display customised Field Labels against the Fields shown on the Details Form access via the Availability Status Entry Form For example for Sickness avastatuscode S we could set the Availability Category label to be Group the Availability Reason to be Cause Objects to read Body Parts etc By default the fields are referred to as Category Reason Description Objects Notes Evidence not customisable The Status is where the Availability Field Description information entered is linked to the Constants in the Duty Rota Book This allows you to set up the fields within the Sickness Record to be Mandatory Within the Availability Setup window availabilty Setup totallines 2 Help Format Access Records A 1 Availability Category CANES Status Category description Objects descript 2 Availabilty Object 08 Sickness Category Cause Body Parts Ga Availabilty R Training Training Group Training Reason Description yailability Reason e Click onto the Availability Fi
87. ster The Resource Register window will appear as shown 10 Resource Register O x Find Print list Edit Insert Delete Number Description Find Call sign 01 Water tender Ladder 04 Hater Tender Ladder RT gt BT2 Ben Test Calli Print list Edit Insert DEQ DEQ Di s Officer Resource Type Di s Resource Type HYD Hydraulic Platform PN1 Prime Mover PMP Pump Rescue Pump Over Border gt SP Special Delete PERL SP 0B Special Over Border gt Stat SPT Special tatus TEST TEST VAN Uan LITI lintan Tandan I addan x Ej Scales Signs can be set up in Resource Types or Resource Index The Groups are all set up in the Resources Types and the Call Rotas and Availability Window Configure Duty Systems gt Other Configuration Options Resource Types Resource Register Control front screen Resource Manager Station Resources Availability Duty Rotas Resource Status Codes Resource Turnout Systems Resource Index System Controls Resource Attributes Absence Analysis 5 2 Attendance Categories Overtime and Acting up Analysis Hone 9 Mobilisation Response Categories Check All Stations h Locations Security System Maintenance gt System Help Ctrl F1 Menu Bar Attendan
88. to the Remarks arrow i Dis Avlabi Constant Support Code Special Rescue Team Specify duty status for D A WRIGHT Audit Reference O as at 27 08 2009 Help Status A ZN You should have a drop down list of the Availability Keys that Status Di s Availability Constants Remarks Di s Availability Key you created earlier to choose from fate Di s Availability Ley e Select one of the options e Select a Location Post Rank Watch and Zone Once you have completed filling in the boxes e Click onto the OK button The Code that you entered in Key in Availability Keys will now appear in the Duty Rota SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 39 Employment Conditions The SRT work 336 hrs over an 8 week period an employment condition needs to be created against every SRT team member to reflect this working pattern Employment Conditions are setup via e Click onto the Personnel button vars andres e Click onto the Personnel Record Card i PP j a TE A i C FF Fe The Personnel Record Card will appear Sen Hiu at Dependants Disciplinary Record Documents and Images Employer Details l Employment Conditions Financial Claims and Tranzac Grievance Record Medical Calender Medical Records P Search for the Person you want to set the Employment Conditions for In the Sub Menu options e Click onto Employment Conditions An Employment condition can
89. ts Ak Click OK Cut Off months s conc SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 34 E Availabilay cono ab sc bold ns 230 DO O O ODIO OO DDD O O O SRA Special flema Team Ol Cite Ablah Cee tants The Key column These are some of the letters that will display on the Duty Rota Book Squares when the Availability Constant has been chosen against an individual You will find this drop down list in the Availability Key window Click onto a heading and then New Amend button and it will be in the drop down list for Status As shown You will find this drop down list in the Rota Book Status window As you can see Di s Availability Constant Group Heading is now been entered into the list of Availability Constants Availability key Help Status Description Internal code Effective from Leave Annual La k Drilla Dr B E Dis Availability Constant AC D s Officer Cover Group OC Uncertifed sickness Su Specify duty status for A A A AAA Audit F Help Status None selected Open Rota Book then Click onto one of the boxes Di s Availability Constant will be in the Status drop down list As shown SOPHTLOGIC COMMERCIAL IN CONFIDENCE Status None selected R ks ji Available saan Di s Availability Constant pa Di s Officer Cover Group E Drills A Leave Annual Rank Medicals Overtime Watch Public Holid
90. u within Resource Turnout Pattern window The setup as follows Rotas and Availability Window Configure Duty Systems gt Other Configuration Options Resource Types Resource Register o G l O ba l N avi g a to r M enu El esa Resource Status Codes a ORE dl Resource Turnout Systems Click onto Rotas and Availability button Avalebity Resource Index Duty Rotas System Controls b qe Resource Attributes Seen ere Attendance Categories The Rotas and Availability is now in the menu toolbar Check Al Stations lc Security se System Maintenance gt System Help Ctrl F 1 Menu Bar Attendance Planner g Capability Analysis e Scroll down to Other Configuration Options Attendance Planner Payroll a System Help Ctrl F1 e Click onto Mobilisation Response Categories Menu Bar The Mobilisation Response Categories window will appear as shown Mobilisation response categories Sje xf Options View Cs aS len If there is nothing in the window E Mobilisation response categories Whole time pumps Retained pumps DAY CREWING Low Level Risk Activity 1 7 Click onto the Paint Brush icon 5 Total entries 4 If any entries that where previously entered will appear in the Mobilisation Response Categories window as shown above 7 Click onto the New button Mobilisation response categories Help Code e Enter a Code Description Di s Mobilisatio
91. ues in the workplace Take responsibility for effective performance e Click onto the Group Arrow Fire Fighter 1 e Do u b e cl ick O nto one of th e S ki G rou p r h ea d n g S pride AAA your community to improve awareness of safety matters CER Protect the environment from the effects of hazardous materials Resolve operational incidents J Operational Skill FF Driver Skill o OK Cancel Soe Help Group Di s Skill Group Qualification z Name Di s Skill i 4 f e Enter the Name of the Skill Code DI RAC Sort Frequency for compet monitoring months T f data stored e l H i a Te alae e Enter the Code of the Skill tandard Notes If the Skill is a Driving Skill MV Operations y 7 Driver Skill ok Cama Click the Driver Skill box Make sure the relevant Skill Code is the same as the Code you want the Skill to be linked up to in Resource Capability SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 47 The rest of the boxes are optional to fill in e Click onto the OK button Sy Rae She kal neguiter wi y Sta Gongs E Code Mod Fosa Sot Ty rea As you can see Di s Skill Code DI RC has been entered in seme Dems pene oe oils al Sa Eki task pues Dies Dihi DM a 0 Aged the Skill Register list a n Comos fi Toka ued bow ab EFD DARTER ELWT Diras Remember When entering a Skills i
92. up a Skill Group Type heading it will allow for multiple types of Assessment Criteria ie National Occupational Standards NOS National Vocational Qualifications NVQ Internal Skills such as Driving to be The setup as follows 1 Training Window e Global Navigator Menu aia ar on Training Peltor e Click onto Training button wk Competeney raring nerds Adnunistration af Boe Record Arthy The Training is now in the menu toolbar Se Contem Actives Tenia bolt Honor e Scroll down to IPDS IA Pestormace Appraisal and Development Plans e Click onto Setup al e Click onto General Setup Boe Peras Char The IPDS Setup window will appear mros Setupe total lines 4 x aj xj e Click onto the Skill Group Types Folder GE reer H abong Vocatonal Dusihesion interes Click onto the Add button Hainai Decupabonal adi Hamna Wocstonal Duain iior Add The Skills Group Type dialog box will open Skill Group Type e Entera Code Code DI SGPT e Enter the Name of the Code Meta Dis Skil Group Type F OK Cancel e Click onto the OK button OK Coca ESIPOS Setup total lines 5 As you can see Di s Skill Group Type has now been 2 entered into the Skill Group Types list Habana Vio steers Chusbhcation To view Skill Group Types drop down list gt Go to Training gt Type Administration gt Skill Manager gt Skill Groups gt Click onto an option gt Code joe repr
93. vices Returns and Indicators Supplies The Global Navigator is the main menu of the system providing access to each Equipment Manager Your Own Menu BA Stores module A user will only be able to access parts of the system that they have Haa il f Exchequer privileges Tor Communications Administration Fleet Manager Operational MIS Fleet Contractor Operational Support Water Supplies Rotas and Availability Fire Safety f Risk Management The Global Navigator can be accessed at any time by Station User Spatial Integration Atlantis i i Fire Reports P3 1 0 1 e Pressing Ctrl amp G on your keyboard at the same time 7 Navigation SOPHT net IPDS Personnel PR tri G Activity Manager Messenger Ctrl M a _ Tools and Accessories gt or by g oin g to WAND Mobile Ctrl Shift Q Global Navigator Open NaviBar Restore NaviBar Save e Navigation _ Dynamic Window Control g PIN Logon Global Navigator PIN Logout Listeners Not Enabled System Help Ctri F1 Menu Bar Enter a Module into the Menu Toolbar On the Global Navigator menu e Click onto one of the Rotas and Availability button The corresponding module will appear in the toolbar As shown File Edit Navigation SOPHT met Rotas and Availability Window This gives the user you a shortcut access to the sub menus under that module SOPHTLOGIC COMMERCIAL IN CONFIDENCE
94. y Programs System Maintenance gt de Process Availabilty Programs Attendance Planner m A System Help Ctrl F 1 The Rota Configuration window will appear as shown Capabiity Analysis ag dl Attendance Planner Payroll PEA System Help Ctrl F1 Menu Bar New rj Rota configuration ORE AA ES x 01 Modified Hatch Mod WT BL WATCH TO MODIFIED Delete 01 Modified Watch gt Mod WT WH WATCH TO MODIFIED e Click onto New Amenod 02 Modified Daycrewinq gt Mod DC ONO Day Crew 9 Day 03 Modified Flexible Duty gt Mod Br Modified Duty Flexi E Sort by rota group 18 al Total entries 323 01 Modified Watch Mod WT GR WATCH TO MODIFIED 02 Modified Daycrewing gt Mod DC DMO 1 Day Crew 9 Day Today 02 Modified Daycrewing gt Mod DC DMOS Day Crew 9 Day _ 02 Modi fied Daycrewing gt Mod DC OMO9 Day Crew 9 Day 03 Modified Flexible Duty Mod Cook Modified Duty Flexil Her Group Name pa i ptic ion Amend 01 Modified Hatch Mod WT RE WATCH TO MODIFIED 02 Modified Daycrewing gt Mod DC DMOS Day Crew 9 Day 03 Modi fied Flexible Duty gt Mod per Modified Duty Flexil 03 Modified Flexible Duty gt Mod D Modified Duty Flexil 03 Modified Flexible Duty Mod Eso Modified Duty Flexi 04 Modified Control Watch gt Mod BL Hatch to Modified 04 Modified Control Watch gt Mod GR Watch to Modi fie
95. ypes ss ssi 3A 5 E M Give T Ge a 9 r Ba PH Bank Holida wel htin 3 Rotation Flexible Rostering 8 y g g Weighting 3 a FRI Friday weighting 2 Rule Query Optional Selection Please select the saved Rule Query which you have designated as the query against which to check the subjectee e NB The Reportable and Non Reportable radio buttons relate to the Payroll system OK Cancel SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 32 As you can see the Station Activity Type you have entered has appeared in the Activity Type window SOPHTLOGIC COMMERCIAL IN CONFIDENCE eas Activity Types total lines 15 Help Format Access Records Al E Activity Types ADMIN Admin Time APPCHG Appliance Changeover Time DI SAT Di s Activity Types FRI Friday KD Kitchen Duties L1 Worked on a day of personal imp MM Mess Duties PH Public Holiday SAT Saturday SUN Sunday sys Consecutive Shifts syYS2 Request Shift sYS3 Request Authorised sys4 Request Declined TRAVEL Travel Time YES YES YES YES YES YES NO YES NO NO NO NO NO NO NO YES NO NO NO NO NO NO YES NO NO NO NO NO YES NO NO NO N0000 0 0 0 NA Y rm am am Code Description Give Get Bid Weighting Reportable NO NO NO 5 NO PAGE 33 Duplicate Remove Amend lit Availability Constants This is where you set up a breakdown f

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