iDocument user manaul
Contents
1. New Smart Folder WEN New Collection LON New Smart Rules New Incoming Folder Close Window 36 W Import to Library TEI Backup to Browse Backup Print P After documents imported into iDocument they are now appear in the main window of iDocument and once imported they re automatically categorized and sorted by its property information so you could easily browse the documents in order There are three different methods to browse the documents You can also change the browsing options from the menu bar in Menu gt view v Title v Rating v Tags as Icons a6 1 v as Groups a6 2 as List a 3 Sort By I Tag Manager HT Collapse Groups dE Hide Documents Extension A Browse documents by icons in this you covers 8 0 0 LIBRARY g Last Import We Flagged A Encrypted Shared ij Trash COLLECTIONS GE iWork GE Microsoft Office GE OpenOffice E PDF G IcyBlaze SMART RULES EJ Smart Rules Demo INCOMING Downloads Magizine TAGS iPad W iPhone Po Mac User v Magizine P Pat Po Scientific You can easily rename document add tags add rating easily directly on the Green amp Design pdf Mac User Magizine y The Village Telco pdf WS E Flag Label Encrypt Delete Qs Search can browse documents with the preview of the iDocument SCIENTIFIC amp AMERICAN WHAT MAKES US HUMAN Scienatific American pdf kkk kk Mag2. This is where you can delete the document Quick look This is where you can preview the document Share This is where you can share your document Label Delete Quick Look Share 1 Select the document 2 Press Share button 3 Document is shared Send This is where you can send your document to others 1 Select the document 2 Press send button 3 iDocument loads share users information 4 Select the user from the list 5 Press ok to send SlideShare This is where you can upload document to SlideShare com 1 Select the document Send SlideShare 2 Press SlideShare button 3 Set up the SlideShare account 4 Press ok to upload document Email This is where you can distribute documents to others by email 1 Select the document 2 Press email button 3 Wait iDocument to open Mail app 4 Set up email information 5 Send email wannan Bottom bar aiia In this bar here some of the most important features are listed inside Like Search Tag panel and the zoom button etc Plus button This is where you add new collection new folder new smart folder new incoming folder and new smart rules You can also be able to add new folder collection smart folder incoming folder and smart rules in the menu bar in menu gt File Q A v 1 document selected D a New Folder N New Folder From Selection N New Smart Folder XN New Collection COHN New Smart Rules New Inco
3. lun Sep 1 click plus button on the left bottom L April 2 New Collection ie PDF 3 Name the Collection aa Work Microsoft Office 4 Collection created Collection doesn t store any documents inside it only stores the document folder or smart folder inside B Create Folder you can create new folder under the collection section just like the one in the Finder 1 Click plus button on the left bottom 2 New folder 3 Name the new folder 4 Folder created C lmport your previous created folder structure you can simply import your previous organized documents folders into iDocument straight away instead of to rebuild them from the start 1 Go to the folders you d like to import in finder 2 Drag the folder into the Collection section 3 Drop the folder 4 Select yes on the pop up window 5 Import begins D Create Smart folder it s very straight forward and easy to create one of the smart folder in iDocument just like to create smart album in iTunes 1 Click the plus button on the bottom left 2 Select smart folder 3 Name the smart folder 4 Set the criteria 5 Press ok 6 Smart folder created Smart Folder name Mac User All B of the following are true Kind Lis gt Portable Document Format PDF gt Car OD Smart Rules section In this section you can easily create the innovative smart rules for iDocument to execute and process the organizing automatically For instance if you d like to add a
4. by content 1 Click on the small magnifier in the search bar 2 Choose content 3 Type in the contents in your target document 4 Wait iDocument to search related documents 5 Find your target document C Search documents by Date 1 Click on the small magnifier in the search bar 2 Choose Date 3 Choose the last modified Date 4 Wait iDocument to search related documents 5 Find your target document Search documents by tag 1 Click on the small magnifier in the search bar 2 Choose Tags 3 Choose your target tag in the table 4 Wait iDocument to search related documents 5 Find your target document Search documents by Rating 1 Click on the small magnifier in the search bar 2 Choose Rating 3 Choose the stars you d like to find 4 Wait iDocument to search related documents 5 Find your target document Zoom button This button is for you to adjust the icon size of documents in iDocument s main window Back up and export Backup After all your documents are well organized another very important feature you ll need to remember is always to backup your data iDocument provides very easy method to backup all your library by just few clicks Menu gt Back up to You can also set up the auto backup feature in the Menu gt General Export Export feature is the last important and paratactical feature for you to use in iDocument you can easily export a document a folder or the whole library by select your tar
5. ecurity This is where you can change your preset encryption password Sharing This is where you can set up your share features you can stop the share function or choose different collection or folders to share on the network You can also add password for the share feature Updates This is where you can set up the update checking time and check the new update Advanced This is where you to choose iDocument s library You can always choose different library by browsing the library s location under this menu ROL icyBlaze iDocument Registering iDocument ty W IcyBlaze Software iDocument Version 1 1 30 After you purchased iDocument you ll get your serial number in your registered email soon And then you can use the serial Use your license keycode The registration information is in your order confirmation email for iDocument number to unlock the demo version you E mail downloaded before Before purchase Try iDocument Co a eps pa mage a for a limited License Keycode iDocument offers 15 days to try It out E l a Please paste your keycode here D R ining 15 before buy While lau nching iDocument cr online store you ll have three options at start 1 Try Now 2 Buy Now 3 Use License Keycode After you made your choice iDocument will launch and create a new library under the location UserName Documents iDocument s library Importing documents Once the iDocument is la
6. em into the library to save more Space on your Mac also by index the documents into iDocument all the modifications and changes on your original documents will be reacted in iDocument Please Note under index method if you delete documents in finder iDocument will lost the documents too You could change the import option in menu gt preferences gt general Mrr General o ago w General Appearance eal Sharing Updates Advanced Importing v Copy files to iDocument Library _ Allow duplicate files in library Ask before M Moving files to the trash Starts _ Display a reminder to back up very week B Import documents by drag and drop them into iDocument s Main Window 1 Drag the documents you want to import 2 Drop them onto the main window of iDocument 3 iDocument starts to import You can also move documents into iDocument instead of copy them by press cmd Drag and Drop release cmd you ll be able to move all documents into iDocument to put everything in order and save more space cC Import documents by drag and drop them onto the iDocument s icon on the Dock bar 1 Drag the documents you want to import 2 Drop them onto iDocument s icon on the Dock bar 3 iDocument starts to import D Import documents from menu bar 1 Click file menu in the menu bar 2 Choose import to library 3 Choose the documents folder you want to import 4 Select OK 5 Document starts to import Browsing New Folder N
7. ffice OpenOffice PDF IcyBlaze Y SMART RULES EJ Smart Rules Demo Y INCOMING Downloads Y TAGS happy v Hello V Macuser v Magizine P raf 00000 FEN l a A 22 i Bie pid TexasArchitect pdf e pat ES Scienatific American pdf Macworld_2010 02 pdf Macworld_2009 12 pdf Macworld_2009 10 pdf Macworld_2009 09 pdf Macworld_2009 08 pdf Macworld_2009 07 pdf Macworld_2009 06 pdf ee 4 Flag Label Encrypt E aN Delete Date Modified Sep 14 2010 Sep 15 2010 Sep 14 2010 Sep 14 2010 Feb 23 2010 Feb 23 2010 Feb 23 2010 Feb 23 2010 Feb 23 2010 Feb 23 2010 Feb 23 2010 14 04 MB 11 44 MB Kind Portable Document Portable Document Portable Document Portable Document Portable Document Portable Document Portable Document Portable Document Portable Document Portable Document Portable Document Quick Look Rating Tags Magizine Magizine Magizine Magizine Magizine Magizine Magizine Magizine z Send SlideShare Email You can switch three different views easily by click the buttons on the top left corner Unknown Scientific American Inc www storemags co www storemags co storemags amp fantamag storemags amp fantamag storemags amp fantamag storemags amp fantamag storemags amp fantamag ci M 15 days left Buy now And sorti
8. get location To export them just choose Menu gt File gt Export target KeyBoard Shortcuts Function Preferences Hide iDocument Quit iDocument New folder New folder from Selection New Smart folder New Collection Close Window Import to library Export Documents Print Undo Redo Cut Shortcuts Cmd Cmd H Cmd Q Cmd N Shift Cmd N A Cmd N Shift Cmd N Cmd W Shift Cmd Shift Cmd E Cmd P Cmd Z Shift Cmd Z Cmd X Function Copy Paste Select All Find Special characters Open Get Info Reveal in Finder Flag Document Duplicate Move to Trash View as iCon View as Group View as List Tag Manager Collapse Group Minimize Shortcuts Cmd C Cmd V Cmd A Cmd F A Cmd T Cmd O Cmd Cmd R Cmd Cmd D Cmd lt Cmd 1 Cmd 2 Cmd 3 Shift Cmd T Cmd Cmd M
9. he documents encrypt documents preview documents share documents send documents and distribute documents etc You can also apply these annotations to the documents from the menu bar in Menu gt Documents and you can share the documents from the menu bar in Menu gt Share Email Upload to SlideShare Share Documents Send File gt Scienatific American por Modified Sep 14 2010 06 04 PM Kind Portable Document Format PDF Size 7 40 MB Information Panel From Users IicyBlaze Documents Magizine Created Sep 14 2010 06 03 PM Imported Sep 17 2010 12 37 AM This panel shows almost all information you need to know about a Modified Sep 14 2010 06 04 PM Last Opened Sep 14 2010 06 04 PM document they are Title size Author Scientific American Inc You ll be able modify and change the some of the property pis aR eRe RR information like Rating label Tag Description gt x lt a Tags Magizine Scientific Description Flag This is where you can add flag to the document 1 Select the document Flag 2 Press flag button 3 Document is set as flagged Encrypt This is where you encrypt a document 1 Select the document 2 Press encrypt button A 3 Setup the password 4 Input the password 5 Document is encrypted Label This is where you can label a document 1 Select the document 2 Press label button 3 Choose the label color 4 Document is labeled Delete
10. he documents inside its library Global Menu Bar File Edit Documents Share View Window Help About iDocument Preferences a License Check for Updates Hide iDocument 36H Hide Other X3H Quit iDocument HQ Once the iDocument is installed you ll find new menu bar appeared on the top of your Mac This bar shows iDocument is running and from here you can control everything of iDocument This menu here run thorough all functions in the application and in the following guide we ll introduce the menu bar items along with the program s function and sections Besides the function ability the menu bar is also where you can set the program s preferences and back end options like check for upgrade looking for support video tutorial and send feedbacks etc Here below is some detail of the preferences panel Preferences Importing Copy files to iDocument Library Cmd drag to move file instead Allow duplicate files in library Ask before M Moving files to the trash Starts _ Display a reminder to back up a Every week General This is where you can change the options like import delete and backup time It s always suggested to backup the library every once in a while Appearance This is where you can change the appearance of the program it s helpful when you have some features that you don t want to use frequently or to remove the animation feature in the program S
11. iDocument User Manual Manual Version 1 0 0 CopyRight 2010 IcyBlaze Software Limited Welcome Welcome to the iDocument manual in this manual you ll find everything you need to learn about iDocument And if there is anything more you need to discuss please feel free to contact us at support icyblaze com This manual indicates you a general idea how to getting started with iDocument and how to use iDocument manage your documents practically and wisely And by reading this manual here you ll find some tips and clues to do things easily Thank you for interesting in iDocument and hope you like our product IcyBlaze Sep 2010 Index Installing iDocument Global Menu Bar Registering iDocument Importing documents Browsing Organizing Back up and export KeyBoard Shortcuts Getting started with iDocument Installing iDocument Installing iDocument is easy and simple O jo u W 12 17 37 38 1 Download iDocument dmg file from the official site http www icyblaze com 2 Once the download has completed open the DMG File in your download folder 3 Drag and drop the iDocument application icon into your application folder to install 4 Install iDocument Helper into your system 5 Open iDocument iDocument requires minimum Mac version 10 5 leopard system and at least 20Mb disk space iDocument helper is used for monitor the modifies and changes of your documents and then iDocument can update the Status of t
12. izine Scientific Time pdf a Quick Look 8 documents 15 days left Buy now TexasArchitect e TexasArchitect pdf iPhone Mac User Magizine w Share Send SlideShare Email CE icons in the main window B Browse documents by Groups on top of icon view all documents are sorted in its related groups while browsing them ANA iDocument 15 days left Buy now T a B Documents v eh pg P Documents starting with M 15 documents Y Flagged GREAT MAC SETUPS FOR UNDER 300 TOTAL iPOD BUYING GUIDE 35 Must Have iPhone A Encrypted 11 A Shared J Trash MACMONEY Ei r7 COLLECTIONS SAVERS MAC Be na S PRODUCTS E Microsoft Office rnd Pree E OpenOffice ga i GE PDF z G IcyBlaze HOw TO m Stones ae SMART RULES Ey Smart Rules Demo Macworld_2009 10 pdf Macworld_2009 12 pdf Macworld_2010 02 pdf INCOMING Magizine Magizine Magizine Downloads eo Y Documents starting with S 1 document TAGS happy Ep Seny v Hell ch SCIENTIFIC a AMERICAN Macuser 4 Magizine tr WHAT MAKES Pat CG i Scienatific American pdf ai J 5 gt Q wa Info Flag Label Encrypt Delete Quick Look Share Send SlideShare Email Q Search l 41 documents B y C Browse documents by list All documents summary information are listed in a list LIBRARY Documen Fi Last Import P Flagged A Encrypted Shared E Trash Y COLLECTIONS iWork Microsoft O
13. ll new imported MacUser Magazines with Tag Mac User and you can just set the criteria and save the rules with auto process once import and next time all your new imported Mac User will be tagged with the Mac User Of course you could apply multi criteria or process orders if you d like to This made things really different 1 Click plus button on the bottom left Smart Rules name 2 Select now Smart rules if Any L of the follwing conditions are met 3 Name the Smart rules Collection Us IZ Documents Do the following 4 Set the criteria and processing steps gt acme Tasca 5 Press ok nee _ Auto run when import new documents Cancel ox 6 Smart rules created In the smart rules do remember to press ok after you saved your rules also if you d like to let iDocument auto process the rules don t forget to tick the box for auto process Incoming folder Section This section is where you to set the monitored folders to auto import documents into iDocument By adding different monitored folders all the new downloaded or created documents will be captured by iDocument instantly after they re created L Add new incoming folder by click add in the bottom of sidebar 2 Choose the folder you d like to watch with 3 Click ok 4 5 iDocument automatically update if there are any new documents created Click import selected to import the documents you want Click all to import every d
14. ming Folder Close Window W Import to Library HI Export Selected HE Backup to Browse Backup Print a P Information Button In this small information board you ll see a summary of the current folder like documents quantity and size etc i Tag Panel This is where you can take full control of the tag management You ll be able to add rename delete favorite and browse tags in this small window Here below is the detail guide for how to use the tags panel A Add new tag into iDocument CD 1 Press Add button Apple CNN ESPN MacWorld Time 2 Name the tag 3 Press enter 4 New tag created B Add tags on documents 1 Select the tags you d like to use 2 Drag the selected tags onto the target document EDICT Favorite 3 Drop the tags 4 The document is now tagged C Delete tag in iDocument 1 Select the tag 2 Press delete button 3 All related tags are deleted D Set favorite tag in iDocument 1 Select the tag 2 Press favorite button 3 The tag is set as favorite tag Search Bar This is where you can apply the deep search in iDocument you can search the documents by any small clues like title content tags etc A Search documents by title V Q Title 1 Click the search bar s can FH Date 2 Type in the document s title P Tag 3 Wait iDocument to search related documents gt x Rating ae 4 Find your target document B Search documents
15. ng is another feature to help browsing documents in easy you can easily browse the TOTAL ipa Y Title documents sorted by different property M Kind information for example Title Kind Location acl TE Rating Date etc To change them just click on Eme Author the sort option in the top right corner G ea Date Created Date Imported Date Last Modified L Date Last Opened i Location om Ascending wore Descending Macworld 2009 12 pdf Magizine Organizing The SideBar Library Section Documents The Documents folder is where all your documents stored all imported documents will be shown in this folder and is also the entrance where you can drop the new documents into iDocument Last import In this folder you ll be able to easily find all your latest imported documents in iDocument Flagged This folder is used store all your flagged documents in iDocument Encrypted This folder stored all your encrypted documents in iDocument Shared In this folder you ll find all your shared documents in iDocument s l LIBRARY m ane amie tag neces 4 Last Import W Flagged Encrypted Shared W Trash COLLEC TIONS iWork Microsoft Office OpenOffice PDF IcyBlaze SMART RULES Smart Rules Demo INCOMING 3 Downloads TAGS happy gy Hello ay Macuser Trash In this folder you ll find all your deleted documents in iDocument and
16. ocuments You can tick the auto import option in the setting panel to set auto import new documents in incoming folder and then all documents will be automatically imported to iDocument instantly after the new document is created Incoming Folder Name Users cyBlaze Documents Magizine Choose Delete after import vi Auto import to D Documents 34 Tags Section This section is where to manage and browse the documents by different tags And you can easily find the documents with the related tags in this section here are some tips for how to use this section wisely A You can add tag to documents by drag them into the tag folders 1 Select the document 2 Drag them onto the target tag folder 3 Drop the document ESPN 4 Documents is tagged Lies B You can set frequently used tags as favorite tags to find them e Apple easily on the side bar CNN 1 Select the tag a ESPN ag MacWorld 2 Right click on the tag Time 3 Select favorite 4 Tag is set as Favorite tag C You can search any tags in the search bar in the panel 1 Click in the search bar 2 Type in your target tag 3 Wait iDocument to find your tag You can easily find your needed tags by press the letter key in the side bar Tool Bar o sua Info Flag Label Encrypt Delete Quick Look Share Send SlideShare Email Within this tool bar all most frequently used features are listed in here like add personal annotations to t
17. to empty the trash please press cmd click on the trash can iCon and select empty trash Shared Section In this section you ll find all the shared documents from the iDocument users in the network And you can browse preview and download documents 1 2 Click on the user s share folder let s say mike s folder iDocument start to acquire documents from mike s library iDocument then shows all documents in mike s share folder Select the documents you d like to download Click download to download the document Click the Eject mark to eject mike s share folder miketan s Library __ Shared oscarwoo s Library ULLECTIONS Work Microsoft Office OpenOffice PDF a Collection Section This section is where you could manage your documents by your own habits It offers collections and folders to store the documents by the traditional way it even accepts your previous created hierarchical documents structure On the other hand it also offers the smart folder feature which you could store all the documents matched with your preset criteria A Create Collection Collection is used to distinction the documents from the others For instance if you have l Magizine documents both from your work and your life and you don t __ Times want to mix them together you could easily create two GH MacUser collections and then put different documents folders under EBook each collection aot
18. unched you re now looking at the main interface of iDocument it consists of three parts sidebar main window and bottom bar Also you ll see a new menu bar on the top that s where you can take full control of iDocument And the first thing to start to manage the documents is to import them into the program There are few different methods you could import your documents into iDocument OO iDocument 15 days left Buy now E BB F Last Import A Flagged A Encrypted Shared ij Trash z 7 EEKE How would you like to import your documents GE iWork GE Microsoft Office l GE OpenOffice a Gay PDF Pe Choose to import Ea IcyBlaze Choose specific files or folders to import SMART RULES EJ Smart Rules Demo e e INCOMING Downloads Drag and drop to import Drag files or folders here to port Mos ewi D kd OD s u EN info Flag Label Encrypt Delete Quick Look Share Send SlideShare Email A Import them by select file location in iDocument you ll be to easily choose the documents store location to import the documents in that location For instance the Documents folder 1 Click the import file by location button in the Main Window 2 Choose the documents folder you want to import 3 Select OK 4 iDocument starts to import You ll always have two options while import documents into iDocument you could copy all documents into iDocument to store them safely in the library Or you can choose to index th
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