Allocation of referees, hours and pistes Introduction - engarde
Contents
1. the parameter value is if possible it gives a warning Allocation by quarter 1 8 1 16 The parameter is chosen when the tableau is chosen In the following we will only use allocation by quarter in order to simplify it will mean allocation by quarter 1 8 1 16 An allocation by quarter places all the matches of a referee in a unique quarter the referee must not have a country club conflict with one of the fencers of the quarter By quarter allocation is not accessible in Engarde Basic Prevent cross interest There is a cross interest when a referee of country A is on a match with a fencer of country B anda referee of country B is on a match with a fencer of country A Prevent proximity There is a proximity when a referee of country A is on a match and when the nearby match has a fencer of country A nearby means match 1 with 2 3 with 4 etc No referees of same affiliation When several referees are placed on a match this parameter allows to ask they have different countries Respect a time interval of x minutes If the time interval between two matches is 15 minutes and you do not want that a referee has two matches in a row set the parameter to yes and type 20 in the minutes field Each referee ona single piste This parameter allows asking to place each referee on a single piste If there are more referees than pistes there will be several referees on certain pistes This is a very useful parameter for an al2. Allocation of referees hours and pistes User manual of Engarde January 2012 Sommaire Introduction 1 Launching the advanced allocation of referees 1 1 Poules 1 2 Tableaux 2 The advanced allocation window 3 Parameters of the advanced allocation 4 Automatic allocation 4 1 Automatic allocation of the first referee 4 2 Automatic allocation of the second referee 4 3 Automatic allocation of the video referee 5 Manual allocation 6 Examples of referee allocations 6 1 Allocation of referees in poules 6 2 Allocation of referees in a tableau simple allocation 6 3 FIE allocation of a tableau by quarter 6 4 Allocation of a tableau that has not yet its fencers 6 5 Example on several tableaux 6 6 Example of allocation on consecutive 2 matches and of transfer to the next tableau 7 Miscellaneous and remarks 7 1 Keyboard shortcuts 7 2 Undo 7 3 Documents 7 4 Displayed affiliation 7 5 Referees order 7 6 Add several referees Sommaire Introduction The advanced allocation of referees in poules and tableaux allows To make automatic allocations respecting the constraints chosen by the user To make easily manual allocations To combine automatic and manual allocations It works in three contexts The FIE context approved by the FIE and is mandatory for FIE competitions In this context the manual allocations have to be exceptional they only have to be used to unlock complex situations
3. Sommaire 7 Miscellaneous and remarks Sommaire 7 1 Keyboard shortcuts Certain commands have a keyboard shortcut Look at the right of the items in the menus Sommaire 7 2 Undo An undo function shortcut Ctrl Z allows to undo the last allocation action Automatic allocation Manual allocation Delete referee N undo place him her back Delete all the referees N undo place them back Engarde memorizes the 10 last performed actions so undo can be applied 10 consecutive times Sommaire 7 3 Documents The Documents menu gives access to The list of matches and their referees this list contains the matches of the table of matches The list of referees and their matches this list contains the referees of the table of referees and those appearing in the table of matches The produced document is a text file opened by the application associated to the txt extension generally NotePad Sommaire 7 4 Displayed affiliation The Display menu allows to change the affiliation which is displayed in the tables For a national or local competition where the club criterion is used it is possible to display the clubs instead of the countries thanks to this menu Sommaire 7 5 Referees order The Display menu allows to change the order in the referee table It can be alphabetic or structured Regarding allocations by quarter referees are ordered first according to the quarter number then ac
4. cording to the chosen order Sommaire 7 6 Add several referees These menu and button open a window which allows choosing precisely certain referees The classical multi selection with Shift and Ctrl works so does the drag and drop Note the buttons allowing to select a chosen number of referees either by random or as the ones who have work the least
5. d referee When all the matches have received their first referee the allocation button becomes Allocation of the referees 2 The 2 digit means second referee for each match The allocation of the second referee works like the allocation of the first referee Sommaire 4 3 Automatic allocation of the video referee In order to proceed to the allocation of video referees you must be in the PRO or FIE context check the Video referee box if it is not on the top right and click on the radio button Video referee below The blue part of the top right panel becomes pink and the operations will now concern the video referees Number of referees by match I Maximum matches by referee 3 video referee iv There are 9 available referees Automatic allocation Allocahon of referees video Sommaire 5 Manual allocation The manual allocation is always accessible when you are not in the FIE context In the FIE context you have to ask for it with the Special menu you need to have a good reason for that for a FIE competition To add a referee to a match you have to select the match in the match table and the referee in the referee table then click on the button Take the selected referee This one is placed in the first free column referee N of the match and the match is placed in a column match N of the referee according to a chronological order This action is refused if the referee already has a match at the same tim
6. due to a lack of referees or referees coming from too few countries The PRO context which is the more flexible context The Basic context which is a context with some limitations one tableau at a time no by quarter of tableau The advanced allocation of referees can be used with poules or matches having or not hours It can be used on a tableau which does not yet have fencers if it follows a tableau having fencers In this case all the possible progressions of fencers are taken into account for the allocation of referees which can make the operation more difficult Poules and matches may have 3 match referees and one video referee Video referees can be used only in the PRO and FIE contexts Sommaire 1 Launching the advanced allocation of referees Sommaire 1 1 Poules A window allows choosing from what number to what number the poules will be treated Sommaire 1 2 Tableaux A window allows choosing the tableaux which will be treated The proposed tableaux are the in progress tableaux and 2 or 3 following tableaux in the same phase Adeancer allocation si referees Select a tableau and precise simple by 174 178 or 1716 Ur select several tableaux Shift Click or Ctrl Click simple allocation Tableau of 126 in progress Tableau of 64 being prepared Tableau of 32 empty Allocation Simpe C Wi C by 1 8 C by l 16 In the PRO and FIE contexts You can choose a unique tableau and a simp
7. e and if she he has the same country as a fencer To remove a referee from a match select the match watch for the N number where the referee is and click on the Delete N referee button It is possible to put referees 1 2 and 3 on matches and also to delete them In order to put or delete video referees you need to move to the video referee context of work as indicated in 4 3 It is possible to combine manual allocations and automatic allocation in any order except for FIE competitions where manual allocations must be exceptional The manual allocation does not take certain parameters into account Use the analysis to see which ones are not respected Sommaire 6 Examples of referee allocations To run a simulation whatever the licence of Engarde you have you can use a Competition of Engarde PRO evaluation which is obtained by the File New competition menu In order to quickly progress in the poules and the tableaux use the Automatic completion Entry menu instead of entering each result Remark The evaluation competition is an easy context for the allocation of referees It contains 21 referees from 12 countries This is a World Championship like situation In a World Cup competition there are fewer referees and fewer countries You should not limit your tests to easy situations try using the Competition of Engarde PRO evaluation with few referees or a with a real World Cup competition When you use a Competition o
8. eferees Different counties C es gt If possible C Na Different regions Yes If possible No Different clubs C Yes C If possible Ng No referees of same alfaton f Yes C If possible f No Minimum interval of tine 15 C Yes C If possible f Mo Then click on the Allocation of referees 1 button The allocation runs well Although Different countries is on if possible there is no country conflict If you want to place only one referee on each poule the operation is finished You can close the window and print the poule sheets If you want to place a second referee on each match using the same list of referees set the Number of referees per poule to 2 set the Maximum of poules per referee to 2 click on the radio button yes of the parameter No referees of the same country if you wish click on Allocation of referees 2 The allocation is not complete the analysis says 3 poules with not enough referees this is due to time constraints there are 12 poules at 8 00 two referees per poules requires 24 referees If you do want to have 2 referees on each poule you need to have more referees or to run the poules according to 3 time phases Sommaire 6 2 Allocation of referees in a tableau simple allocation Make an Automatic completion of the poules Entry menu then make the ranking Got to tableaux and create the tableau It is a tableau of 128 with 52 matches Make the Allocation of pist
9. eferees 1 form the matches set by quarter parameter to if possible and ask again for an Allocation of referees 1 If your list of referees is compatible with the fencers you get a complete allocation Insertion and allocation of video referees Empty the table of referees with the Delete all referees button then introduce the video referees as you have introduced the match referees Check the Video referee checkbox if it is not Click on the Video referee radio button Before after 2 G Set the parameters as above and make the referee allocation Remarks In FIE mode if an allocation is complete it has to be kept However Engarde allows to cancel it it is considered as a backtrack and needs a written agreement of the Technical Directory In FIE mode the manual allocation is not a normal process Engarde allow it with a written agreement of the Technical Directory In some cases the FIE rules ask to take the referees from the previous tableau and to place them in the same quarter An item of the Referees menu allows adding all the referees of the previous tableau Sommaire 6 4 Allocation of a tableau that has not yet its fencers When a tableau has not yet its fencers but is obtained from the winners of another tableau which has already its fencers it is possible to make its allocation of referees In this case Engarde displays in the match table all the possible countries on each match and doe
10. es and hours with the menu Pistes For saving time fill the Hours field with 11 00 11 15 11 30 11 45 12 00 or the formula 11 00 0 15 4 and the Pistes field with 1 12 choose cycle on hours and cycle according to the length of the list and check skip finished matches Tableau of 128 Hours example 10 70 75 8 00 0 15 7 0 32 11 00 11 15 11 30 11 45 1200 number of hours 5 Pistes example 1 3 5 Podium Tle Humber of pastes 12 f cycle on hours wath same piste on a cycle C cycle on pistes with same hour on a cycle no cycle f cycle according to the length of the list l cycle per part of the tableau iw skip finshed matches If saving time is not important it is possible to have each 1 8 of the tableau on a piste For that fill the Hours field with 11 00 11 15 11 30 11 45 12 00 12 15 12 30 or the formula 11 00 0 15 7 and the Pistes field with 1 8 choose cycle on hours and cycle per part of the tableau Check or not skip finished matches Got to the advanced allocation and take the tableau of 128 simple allocation Add all the present referees with the Referees menu Set the Maximum of matches per referee to 3 Set the parameters as follows Between fencers and referees Different counties fe Yes C If possible t No Different regions 0 Yes lf posible fe Mo Different clubs C Yes IF possible fe No Prevent ctossantenest fe Yes C If possible C No Prevent proximity 2 Yes If p
11. ete referee 2 Z Delete referee 3 When referees have been allocated to the matches they are indicated in the match table referee 1 2 3 or video Taea NornfHiow Fite Counies Fence OOO fee al26 Tableau y 1 ISR 7 Complete al2o Tableauy2 10 00 MAS 7 HKG LENAIN LOISEAU RUS VALLADIER al o Tableauy3 10 75 CUB 7 COL BETTON SEN ITA VEZILIER alz Tableau y 4 16 30 al26 Tableau y 5 10 45 alo Tableau y 6 10 00 UZE SWK GRIMAUD GRONDIN GER YVERFAILLE LTU JPN PERIOCHE PLAN AUS VALLADIER CAN 7 AUT BARRO Y PLANTIER HON VAREILLE Peet M The top right panel The first part of the top right panel enables to choose the number of referees per match the number does not include the video referee the maximum of matches per referee and the use or not of a video referee When an operation or an analysis has been performed it also contains the number of available referees When the Video referee box is checked a panel is displayed allowing choosing to do operations on match referees or video referees Number of referees by match 1 Maxinum matches by referee 3 Video referee i There are 9 available referees The second part of the top right panel enables to launch the automatic allocations to analyze the results and to delete referees allocated to matches Automatic allocation Analyze Allocation of referees 2 o D elete all referees 1 of the matches The synthesis of the analysis o
12. f Engarde PRO evaluation you are temporarily in the PRO mode whatever the licence of Engarde you have When you close the competition you cannot open it ina mode which does not correspond to your licence However you always can do a new Competition of Engarde PRO evaluation Sommaire 6 1 Allocation of referees in poules Create a Competition of Engarde PRO evaluation with the menu File New competition Go to Fencers and mark 2 fencers absent in order to have 146 fencers Go to Formula and choose Formula for World Cup Juniors There are one round of poules with 146 fencers and 116 qualified and a tableau without exemptions Create the poules Make the Allocation of pistes and hours with the menu Pistes Let us suppose that we have 12 pistes So we run the poules in two periods at 8 00 and 9 30 Set the parameters as indicated below in particular check cycle on the pistes Allocation of pistes and hours Hours example 101015 amp 00 0 15 7 oO 7 6 9 30 number of hows 2 Fistes example 1 35 Podium a D 1412 number of pistes 12 C cycle on hours vath same piste on a cycle f cycle on pistes with same hour on 4 cycle f no cycle Click on Apply Verify the allocation is what you want then click on Ok Got to the advanced allocation and take all the poules Add all the present referees with the Referees menu Set Different countries to if possible Between fencers and r
13. f the state of the allocation is presented at this place the filling rate of the ongoing referee column referee 1 2 3 or video and the global satisfaction rate which depends on the parameters The referee table on bottom right The bottom right table is designed to store the referees for performing the allocation When referees are suppressed from this table they are not deleted in the matches they have They just will not participate to the next allocations If one referee has been allocated to each match and a second referee has to be allocated from a different list one has to suppress all the referees Referees menu and to add the referees to be used Addition of referees in this table can be made in three ways Referees menu Add several referees a window allows choosing all the wished referees using multiple selection and drag and drop Add all the present referees Add a referee which allows a fine search and works on one referee at a time In the referee table the matches of the referees are indicated County Reece atch ra ITA VEAIUER Angelo al 28 3 10 15 F 1 al2e 3 10 30 P2 USA VIADEL Colin al26 27 10 195P6 al28 29 10 45 P6 CAN VICTOR Alyn al28 52 10 15P11 al28 43 10 30 F9 BRA VWIERNE Peter al28 22 101575 al2847 10 30 P10 BEL VIGNE Barbara al28 30 10 00 P7 al2858 10 30 P12 a128 3 10 15 P2 means tableau of 128 phase A match number 3 at 8 30 on piste 2 Adjustment of tables and col
14. ible No Manual allocation actions on the selected match z Delete referee 3 Delete referee 1 I Delete referee 2 p Tableau Tableau Tableau Tableau Tableau Tableau Tableau Tableau Tableau Tableau Tableau Tableau 1 10 00 10 15 10 30 10 00 10 15 10 30 10 00 10 15 2 3 3 NOR KGZ fuer LECOULTRE BUL ISR BUL USA CYF 7 NOR IRI LU ISA GEQ EST SOTRON LANCEREA LOMBARD SILVESTRA complete SORIA 7 GRUCHET PAUWELS 7 LIDTARD Complete Complete See ara eae Sa Se ae A HHHHHHHH AUS HUN ARBEY 7 LETTERON AUT COL LTU KOR POL PERRET SEN KKKKEE complete LEJEUNE 7 TERRAS Take the selected referee sea ae SS ee Number of referees by match lz Automatic allocation SSAA AAA See EEEEI Video referee E 1 referees r Allocation of referees 1 ___ Add several t Several i TOUTE TRACC TRIBO TURES UGHET UHLE VIAL LA VALLO VIAN Dl VANDE VAREII ae Ge VERNE VEYRA The displayed affiliation The affiliation country region club which is displayed in this window can be changed with the Display menu The top left panel The top left panel allows the setting of certain parameters It is possible to limit the allocation to matches with a given time by checking the box on the top It is also possible to limit the allocation to matches of a part
15. icular period with the Hours Period on which we treat the matches menu The other parameters are explained below The match poule table at the bottom left This table contains the matches or the poules In the case of tableaux the finished matches which includes the matches with a fencer having no opponent are labeled complete and do not receive referees When only matches with time is checked matches without time are labeled hour and do not receive referees In the case of poules there is specific treatment for finished poules as it is possible to choose the interval of poules to be treated For tableaux the table contains column with The name of the tableau The number of the quarter if the allocation is made by quarter idem for 1 8 and 1 16 The number of the match The time of the match The piste of the match The displayed affiliations of the fencers or the list of possible affiliations when the fencers are not yet in the match The names of the fencers The match referees 3 columns The video referees For poules all the affiliations of the fencers are displayed and the names of the fencers are not displayed The top of the table of the matches contains a panel with buttons for manual operations it is hidden in FIE context It can be shown with the menu Special Manual modifications Manual allocation actions on the selected match Take the selected referee Delete referee 1 Del
16. in the table of referees allocating them the quarter indicated by the Technical Directory First method Choose 1 to select the first quarter with the choice box 1 4 by default Then click on the add a referee button The search window opens It is more suitable to sort it according to a structured order Select a first referee he she appears in the table with 1 in the column 1 4 Keep on the same way with the second referee ok quarter 1 then close the search window Then continue to the 2 3 and 4 quarters Second method Insert all the match referees with Add several referees Allocate the quarters to the referees using the buttons to change the quarter Parameter tuning and match referee allocation Choose the adequate Maximum matches by referee equal to 2 Set the parameters as follows Between fencers and referees Different counties fe Yes C If possible f No Different regions f Yes If possible w Mo Different clubs 0 Yes If possible f Mo By 1 4 fe Yes IF possible C No Prevent cross interest 0 Yes f possible C No Prevent proximity C Yes f possible f No No referees of same athhation fe Yes IF possible f No Minimum interval of ime 20 0 Yes C If possible f No 2 consecutive matches 0 Yes C If possible f No Click on the Allocation of referees 1 button You probably get a complete allocation Otherwise there is a problem with the given lists of referees Click on Delete all r
17. le allocation or an allocation by quarter or by 1 8 or by 1 16 sometimes An allocation by quarter places all the matches of a referee in a unique quarter the referee must not have a country club conflict with one of the fencers of the quarter It is analogous for by 1 8 and 1 16 You can choose a several tableaux and a simple allocation For choosing several tableaux make a multiple selection with Ctrl Click and Shift Click In the Basic context you can only choose a unique tableau and a simple allocation 2 The advanced allocation window Sommaire When a list of poules or one or several tableaux are chosen the advanced allocation window appears as shown below for a tableau and a simple allocation Referees Manual Display Hours W Advanced allocation of referees Window Document Help Only matches with time Between fencers and referees Different counties Different regions Different clubs Prevent crossanterest Prevent proximity No referees of same affiliation Minimum interval of time 15 Each referee on a single piste Referee on all the matches c of a f a piste 2 consecutive matches fe Yes C If possible C No C Yes If possible f No C Yes C If possible No C Yes C If possible f No C Yes C If possible f No C Yes an possible fe No C Yes C Ifpossible Ho C Yes If possible f No Yes IF possible Ho Yes If poss
18. location which does demand to referees to move from a piste to another one Referee on all the matches of a piste This parameter allows asking to place each referee on all the matches of a piste Attention in this case Engarde does not take care of hours This is a very useful parameter for certain situations 2 consecutive matches This parameter allows asking to place the referees on consecutive matches 1 with 2 3 with 4 etc This includes to put a referee on a match consecutive to a finished match or a match with a fencer having no opponent Time is an implicit parameter Time is an implicit parameter always set to yes The automatic allocation never places a referee on two matches having the same hour The manual allocation refuses to place a referee on two matches having the same hour Sommaire 4 Automatic allocation Sommaire 4 1 Automatic allocation of the first referee To make the first automatic allocation you have to place the referees to be used in the referee table Referees menu then set the parameters in particular the Number of referee by match and the Maximum matches per referee Then click on the Allocation of the referees 1 button The 1 digit means first referee for each match At the end of this allocation the synthesis of the analysis is displayed on the top right Filling referee 1 Global satisfaction rate If the Filling referee 1 is equal to 100 all the matches have
19. ossible No No referees of same alfihation C es C lf possible fe No Minimum interval of tirme 15 C Yes C If possible f No Each referee on a single piste f Yes If possible fe No Referee on all the matches of a piste C Yes If possible f No 2 consecutive matches 0 Yes C If possible f No Then click on the Allocation of referees 1 button The allocation runs well with 100 Filling referee 1 and 100 satisfaction rate Sommaire 6 3 FIE allocation of a tableau by quarter Make an Automatic completion of the tableau of 128 and of the tableau of 64 Make the Allocation of pistes and hours of the tableau of 32 with 4 pistes and 4 different hours Referee allocation is done by quarter of tableau with in principle neutral referees over the quarters But for World Cup competitions such neutrality over a quarter is sometimes impossible because of the small number of countries of the referees Prevent proximity and Prevent cross interest are not currently required by the FIE But it is better to consider them when possible Each match must have two referees the match referee and the video referee The technical directory delivers a list of match referees and a list of video referees indicating each one a quarter Launch the advanced allocation of referees Select the Tableau of 32 with allocation by 1 4 Insertion of the match referees You will start by capture all the match referees and not the video ones
20. received a referee The main reasons which produce a Filling referee less than 100 are A lack of available referees the number of available referees is displayed on the top right it takes into account the Maximum matches per referee Remediation consists of adding referees or increasing the Maximum matches per referee TOO many constraints coming from the values of the parameters Remediation consists of moving certain parameter values to no or adding referees or increasing the Maximum matches per referee When the Filling referee is less than 100 it is possible to keep the current state of the allocation to move certain parameter values to no or to add referees or to increase the Maximum matches per referee and to click again on Allocation of the referees 1 If this is not enough cancel the current allocation of referee 1 button Delete all the referees 1 from the matches and click again on Allocation of the referees 1 Restarting from scratch with fewer constraints may improve the result If there is a small number of matches without referees it is possible to continue with a manual allocation Ask for an analysis to see which parameters are not respected change the parameter values to observe the most important ones The Global satisfaction rate takes into account all the parameters Ask for an analysis to see which parameters are not respected Sommaire 4 2 Automatic allocation of the secon
21. s not display the fencers al6 Tableauof lb 1 1500 EST MAS ISRISA alb Tableau ot 16 2 1x30 GER KUW POL CAN al Tableau of lb 3 1500 SWE GRE ESACZE lb Tableau ot 16 4 15 30 FIN RSA 7 ARM EST f The automatic allocation avoids conflict between countries of referees and possible countries of the matches Remark This tends to allocate more matches to referees from countries with few fencers and very few or no matches to referees from countries with lots of fencers Sommaire 6 5 Example on several tableaux In the PRO context it is possible to make the allocation on several tableaux at a time This has particularly meaning when there are hours on all the matches The main interest is that Engarde takes into account the times of all the tableaux on which it makes the allocation Sommaire 6 6 Example of allocation on consecutive 2 matches and of transfer to the next tableau Take a tableau of 64 for a simple allocation with Minimum interval of time no 2 consecutive matches yes If your list of referees is adequate the filling is 100 Otherwise set 2 consecutive matches to if possible Close the window then launch the advanced allocation for the tableau of 32 simple allocation Choose the menu Referees Transfer the referees of the previous tableau All the referees which are on two consecutive matches of the tableau of 64 are placed on the matches of the winners of these matches in the tableau of 32
22. umns The bar between the two tables can move catch and drag The two tables are in a vertical organization one above the other they can be put in a horizontal organization side by side with the Window menu The width of the columns of the tables can be changed by catching the vertical bars of the title and dragging them Sommaire 3 Parameters of the advanced allocation At any time each parameter has a one of the three values yes the parameter must be respected by automatic allocations when this is not possible the referee is not put on the match if possible the parameter must be respected by automatic allocations as far as possible when all the possible allocations have been performed the automatic allocation continues without taking the parameter into account no the parameter has not to be respected by automatic allocations Two parameters are controlled during manual allocations time and affiliation The analysis indicates which parameters set to yes or if possible are not verified by which allocations The affiliation criteria The three criteria country region club are usable in an independent way In the following we will only use country in order to simplify respect the countries or having no country conflict means respect the affiliation criteria The manual allocation refuses to place a referee on a match if this leads to a country conflict when the parameter value is yes When
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