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User manual for the PRAIS Portal

1. 6 Submission Information i00 completed in the reporting period This includes programmes and to internal or external funding sources All country Parties and other reporting entities involved in the financing coordination or prepare a PPS for each of them and to attach them to their official report to the UNCCD The compilation of the PPS is guided by means of a template These p p tamnlatan ara intandad ta nallant a minimiin eat af analitatiun ane Add a Programme Project Import from CSY Choose File No file chosen Upload As mentioned above the CSV importer can facilitate automatic filling of the data but may results in a series of questions not being filled in correctly for a number of reasons Therefore users are encouraged to review their report either in PRAIS or in the print out 5 2 5 Question types There are a number of different question types that you will come across when completing the report Sections a f below provide an overview of each of these question types 18 UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 a Free text These questions consist of simple text boxes that allow the user to enter and combination of plain text characters i e letters numbers symbols etc Each text box has a character limit which can be seen in the lower left hand corner The character limit automatically updates when you enter information into the text box to indicate how many character
2. 1 2 Operational Objective 2 Policy framework o 1 3 Operational Objective 3 Science technology and knowledge O 1 4 Operational Objective 4 Capacity building o 1 5 Operational Objective 5 Financing and technology transfer 0 2 Standard Financial Annex 0 3 Programme and Project Sheets 0 4 Additional Information 0 5 Best Practices 0 5 1 2 I ndicator information When you select a section of the report using the navigation system contextual information for that section indicator appears in the scrollable window to the right hand side of the navigation system This information may include e the definition for the section indicator e context to help you understand the section indicator e the data needed to complete that section of the report e anindication of the data sources needed e recommendations of terms to check in the glossary and e the overall reporting target 5 1 3 Progress bar The progress bar can be found to the right of the navigation system and communicates an indication of the percentage completion of the report and enables you to identify sections of the report that are complete and those that need further work The progress bar is dynamically linked to the questions in the report and is updated every time a question is answered and saved as complete or no answer and you have moved on to the next question see section 5 2 6 of the user manual 11 UNCCD PRAIS PRAIS Portal user
3. 1 test demo reports Available for your personal use Test demo reports can not be officially submitted TEST ACP created 6 16 2010 10 54 08 AM delete Create a new test demo report for Affected Country Parties Developed Country Parties Civil Society Organizations United Nations Agencies and Intergovernmental Organizations Global Environment Facility Create Test Demo Report 1 Reports in Process The Report in progress represents the official templates that the Reporting Entity is expected to fill in for the purpose of the 4 Reporting Cycle Depending on whether they are reporting to the Convention as Affected Country Party Developed Country Party UN Agencies and Intergovernmental Organizations GEF secretariat or Civil Society Organizations each Reporting Entity will be able to access the most appropriate reporting template It must be noted that country Parties that are both Affected and Developed will be requested to submit 2 reports in accordance with the specific guidance provided in the reporting templates 2 Reports already submitted by your reporting entity Through this link the Reporting entities will be able to access reports previously entered into PRAIS and already submitted to the UNCCD Secretariat This option will only become relevant after the submission of your first report under the PRAIS system in 2010 and throughout subsequent reporting cycles notably in the year 2012 2014 2016 and 2018 3
4. Sometimes clicking on the first level option will reveal a list of second level options in a second window to the right of the first tier options There are also third level options for some questions which appear ina window to the far right of the screen Options that take this hierarchical form will always appear from left to right Each of these lists works in the same way just highlight and click Add Even if third level options are available you can often just add either the first level or second level to your list if you do not wish to go into the level of detail required for the third level options 23 UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 The example below is taken from the Standard Financial Annex 15 Relevant Activity Codes First level Second level Third level window window window with options Question Status In Progress v 4 Reporting Entity Relevant Activit Code s RACs 2 Funding Organization Indicate all the R levant Activity Codes RACs that may apply to the funded activit refer to the RACs guidance note for more infomation examples and Name of aolivity t nded o instructions Addas many rows as necessary 4 Identification code as 1 Monitoring and Research 5 Recipient Countndies or sub D 2 Capacity Development and Planning region s 3 Resource Management 6 Recipient Organization s 4 Mitigation and Recovery 7 Executing Agencyties o 5 Emerg
5. number associated with one of your queries Finally the helpdesk also serves as a repository for Frequently Asked Questions through the Knowledge base which includes several articles on a variety of topics PRAIS SUPPORT English v UNCCD PRAIS SUPPORT gt PRAIS SUPPORT Ask a question Search Help Submit a ticket View existing ticket Submit a new issue to a department View tickets you submitted in the past Knowledgebase Top Knowledgebase articles Views Welcome to PRAIS Portal 94 Language translations are not correct 45 B How to create SFA and PPS 43 Latest Knowledgebase articles Date added S Compatible Browsers 2010 08 23 06 05 32 B How to create SFA and PPS 2010 07 05 07 44 50 S Language translations are not correct 2010 06 21 04 15 35 View entire Knowledgebase UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 3 7 Log off You can easily log off from the PRAIS Portal by clicking the Log Off link on the far right of the primary menu When you choose this option you will be asked to confirm your decision to log off by clicking OK in the following window The page at http www unccd prais com says Are vou sure vou wish bo Log OFF If you click OK and log off you will be returned to the Home page with the option to Please log in to the site The welcome message will also have disappeared If you click Cancel you will remain logged in and able to continue your u
6. 3 Name of activity funded Q Q 5 Recipient Countries or sub regionis 6 Recipient Organization s 7 Executing Agencyies 8 Commitment date dd mmAnny 10 Type of funding Q 5 2 4 I mporting multiple Financial Commitments SFA and Programme and Project Sheets using the excel template In alternative to entering Financial Commitments SFA and Programme and Project Sheets one at a time reporting entities that need to enter in PRAIS a large number of projects initiatives commitments may make use of the Excel spreadsheet circulated during the training phase using the functionality Import from CSV which is available in the main page of the 2 sections as shown in the screenshot below Welcome luca perez unep wemce org Home Reports Settings Glossary Quick Reference Guide Help Desk Admin ONCCE IN U Log Off Performance Review and Assessment of Implementation System 2008 2009 Developed Country Parties no organization A 1 Performance Indicators 8 E Programme and Project Sheet E 2 Standard Financial Annex o 4 ET E n Programme and Project Sheets PPS are used to provide more E 5 Best Practices Q 3 detailed information on programmes or projects undertaken or 6 Submission Information Gy 400 completed in the reporting period This includes programmes and projects in the pipeline as well as final proposals submitted for funding to internal or external funding sources All country Parties and other repo
7. Format spreadsheet uos 17 UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 Before saving the file the windows below will appear giving you the opportunity to define the correct character set Unicode UFT 8 Make sure that the remaining options are as per the screenshot below Field delimited and text delimiter Export of text files Field options Character set Unicode LITF 8 Field delimiter Text delimiter Save cell content as shown Fixed column width Your file is now ready to be uploaded into the PRAIS portal Please remember to undertake the same process in order to obtain an SFA CSV file and a PPS CSV file In order to import the spreadsheet go to the relevant section of the report SFA or PPS and select the appropriate function and shown in the screenshot below by clicking on Choose File or Browse Wait a few second until the file has been selected and then push the Upload button In a few seconds your SFAs and PPSs will be uploaded The system will also mark the relevant questions as Complete Welcome luca perez unep wemce org Home Reports Settings Glossary Quick Reference Guide Help Desk Admin Performance Review and Assessment of Implementation System Log Off 2008 2009 Developed Country Parties no organization 1 Performance Indicators 8 E Programme and Project Sheet 2 Standard Financial Annex 5 Best Practices 4 Additional Information A
8. Test demo reports Test demo reports are created to facilitate training and familiarization of the Reporting Entity with the new reporting format and needs not to be used for official reporting purposes 5 The reports 5 1 Page layout UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 Once you have selected the report you are going to complete in the session see section 4 you will be taken to the following screen as shown below for Affected Country Parties The basic components of the reporting section of the Portal the navigation system indicator information progress bar and the next unanswered question and print buttons are then described in detail orais Performance Review and Assessment of Implementation Syster 2008 2009 Affected Country Parties No Coun 1 Performance Indicators 2 Standard Financial Annex 3 Programme and Project Sheets 4 Additional Information 5 Best Practices Navigation system Home Reports try Indicator information IE GLOBAL MECHANISM 10 Welcome francine kershaw unep wemce org Settings Glossary Quick Reference Guide Help Desk Admin Log Off O UNEP WCMC INTRODUCTION Decisions 1 COP 9 and 13 COP 9 paragraphs 6 and 5 respectively requested the secretariat together with the GM and in collaboration with the UNEP GEF capacity building initiative to facilitate the reporting process of Parties and reporting entities and
9. The PRAIS Portal provides a detailed dynamic glossary of terms to assist you in understanding and completing the reports The glossary can be accessed in one of two ways 1 The entire glossary can be viewed by clicking on the Glossary link in the primary menu i Ot AQIS mite i Home Settings Glossary Quick Reference Guide Help Desk Log In Assessment of Implementation System Performance Review ang Glossary Activity Actions taken or work performed through which inputs such as funds technical assistance and other types of resources are mobilized to produce specific outputs Includes projects and programmes cash transfers deliveries of goods training courses research projects debt relief operations and contributions to non governmental organisations Source OECD Development Assistance Committee Glossary of Key Terms in Evaluation and Results Based Management 2002 http www oecd org dataoecd 29 21 2754804 pdf Administrative unit In the context of the PPS this refers to the name of the administrative unit Le district province region etc that is targeted by a project programme or initiative Area size In the context of the PPS this refers to the total area targeted by a project programme or initiative expressed in number of hectares Barrier Any natural or human induced factor that directly or indirectly impedes something Baseline 2 The glossary can also be accessed during completion of the reports All terms t
10. UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 Sectoral Budget Support Od 12 Start date Valid format is only dd mm yyyy dd mm yyyy 13 Completion date Valid format is only dd mm yyyy dd mm yyyy 14 Duration no of Indicate the period covered by this funding if applicable expressed in number months of months numeric field Do not use abbreviations symbols or decimals 15 Rio marker for Valid values are the numeric digits 0 1 2 or 3 only desertification 16 Relevant Activity The entry in your spreadsheet for this field should be the exact match for one Code s RACs of the available values in PRAIS Consult the Relevant Activity Codes list if you are certain http www unccd int prais docs RACs en pdf un Multiple entries are possible using a comma as a separator 17 Sources of Free text Please note that this field has a limitation of 300 characters information un Multiple entries are possible using a comma as a separator 30 UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 CHECKLIST B Programme and Project Sheet Free text Please note that this field has a limitation of 300 characters 2 Organization s If already available in the list of organizations in PRAIS the entry in your spreadsheet for this field should be the exact match For instance African Development Bank or Global environmen
11. earriad ant Main reporting screen The majority of sections for the report have more than one question associated with them and these are numbered and listed in the tabs to the left hand side of the main reporting screen The question that you are currently viewing is highlighted yellow You can click directly on these tabs to move between questions or you can progress linearly through the questions using the Previous and Next buttons green arrows located to the far left of the Question toolbar as shown in the screenshot above 5 2 3 Inputting multiple entries for SFA PPS and Best Practices The Standard Financial Annex SFA Programme and Project Sheet PPS and Best Practice sections of the report require that you input multiple entries answering the same questions for each entry After having clicked on the relevant section in the navigation tree for example the Standard Financial Annex as shown below the button Add a Financial Commitment Add a Programme and Project Sheet or Add a Best Practice will appear at the bottom of the screen allowing you to add as many Financial Commitments Project Sheets or Best Practices as required The system will also show a numbered list of any entries inputted in the PRAIS portal 13 information Question toolbar UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 OD a Home Reports Seti Performance Review and Assessment of Implementation System 2008
12. o 4 Mitigation and Recovery 1 1 4 Financial Tracking 5 Emergency Response 1 1 5 Reporting 7 Executing Agencylies Q 8 Commitment date dd mmAnay Q 9 Currency Amount committed ay add add o add 10 Type of funding Monitoring and Research delete 11 Start date dd mmiyyyy 1 1Monitoring delete 12 Completion date ddim minnn Q Delete butto ns 1 1 3Weather Forecasting delete 13 Duration no of months ah UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 5 2 6 Mandatory questions Mandatory questions are with a red asterisk next to the question tags as shown in the screenshot below Please note that the system requires that all mandatory questions are answered and marked as Complete If a Reporting Entity does not intend or is not in a position to provide an answer to a mandatory question this needs to be marked as No answer An error message will be displayed in the submission page if the user attempts to submit a report where all mandatory questions have not been answered and marked as Complete or alternatively marked as No answer 1 Performance Indicators 2 Operational Objective 1 Adwo 1 1 Operational Objective 1 Advocacy awareness raising and education DK Ce Dt a 1 1 2 Performance indicator CONS O 3 for Outcome 1 3 o Saree E 1 1 3 Performance indicator CONS O 4 for Outcome 1 3 o A AUS 1 2 Operational Objective 2 Policy framework 10 DLDD and or DLD
13. sheet 2009 ICCD CRIC GVS Add 4 http Mune ed intfphp documents php rete CCD CRICIE Add According to the reporting entity the on line Additional information He w hI oo T ou m ET 1 m T LE Len a uw uw a D pai T D EE Fegistered PRAIS users may upload inform changes are allowed Access to the information submitted throug regional and global analysis reports to be re Once the reporting process is completed 1 6 Please address questions on the use of faci relevant sections of the templates 3 5 Quick Reference Guide The Quick Reference Guide provides direct access to additional information on 1 Relevant Activity Codes 2 Rio Markers and 3 OECD Purpose Codes Home Settings Glossary Quick e Guide Help Desk s Performance Review and Assessment of Implementation System Quick reference guide Summary By its decision 13 COP 9 on improving the procedures for communication of information as well as the quality and format of reports to be submitted to the Conference of the Parties COP tl decided that the relevant activity codes RACs should be regularly updated by the Global Mechanism GM and published on its website By the same decision 13 COP 9 the COP requested the secretariat to develop in collaboration with the GM clear guidelines for the use of the Rio markers and RACs to be made available 1 Parties and other reporting entities at the beginning of the reporti
14. the Progress Bars which track progress towards completion of the report Question toolbar indicating question is In Progress 25 UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 Question Status In Progress RACs Select Complete then click the Save button a RE If the question is not applicable or will not be answered in the final report you should select No Answer from the drop down menu instead of Complete and then click Save as described above This will update the Progress Bars to recognise the question as final and requires no further action i e it is complete Select No Answer then Cluestion Status Mo Answer In Progress click the Save button RACS Cong ctivity Codes RACs that may No Answer ed activity refer to t ee ee ee m m M m M M You can easily see which questions are Complete have No Answer or still In Progress by observing the symbols in the Question Tabs to the left hand side of the Question Screen as shown below Previous Complete answers are marked with a 1 Number of information events a red tick 2 Estimated number of persons reached by media products and by key stakeholders Questions where there is No Answer a ne x are marked with a red cross nonono TW nes OEE ETE 5 Qualitative assessment E with a red timer N B In order to be able to successfully submit a report it is crucial that no question shall be left as In
15. 10 c Date Questions that require a date to be entered automatically provide you with an interactive calendar from when you first click on the question field You can directly select the month and year you require by using the drop down menus or by scrolling through the months using the next and previous arrows both of which are located in the top toolbar of the calendar Then you click on the required date to enter your answer into PRAIS The example below is taken from the Standard Financial Annex Commitment date 19 UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 Question Status In Progress 1 Reporting Entity Commitment date dd mm yyyy 2 Funding Organization Enter the date at which the financial commitment has been formally approved by the extending organization e g 15 01 2011 LU LU 3 Name of activity funded ry 4 Identification code a Oo Jul i 2010 v 5 Recipient Countryties or sub amp Su Mo Tu We Th Fr Sa region s 6 Recipient Organization s CA 1 2 3 4 5 6 7 9 10 7 Executing Agencyfies qa ME 11 12 13 14 15 16 17 SGEN 15 19 20 21 22 23 24 9 Currence Amount committed wy 25 26 21 28 29 30 31 d Yes No Many questions require a simple yes no answer Drop down menus are provided from which to make your selection Just click on the drop down to reveal the options and then click on either yes or no to record your response in PRAIS The example below is taken from
16. 2 1 Selecting a section to complete 12 5 2 2 Navigating through the questions RL 13 5 2 3 Inputting multiple entries for SFA PPS and Best Practices 13 SPA OU CS ON DS da ana vers a abc nc de 18 5 2 9 Mandatory OURS TOME a aan as a Da di ion 25 52 60 COMPICEING a CUCSTUOM sara os EEr amet as nb soon 25 o UDNE Eee DORE a aa de sas deb em aa nie he dass an ne 26 UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 0 System Requirements The PRAIS Portal can be run on a variety of web browsers including Internet Explorer Mozilla Firefox and Google Chrome However the system is optimized to work more efficiently with the latest versions of these browser Internet Explorer users in particular are strongly recommended to upgrade their browser to the latest Internet Explorer 8 as a number of technical issues have been documented using older versions 1 Accessing the PRAIS Portal The PRAIS Portal can be accessed through your web browser Just enter the following address and you will be taken to the PRAIS Home page http www unccd prais com y Home Page gt ja X C fi v Hip www unccd prais com E gt Gr fy Free Hotmail GBRMPA Google Sea E Suggested Sites Web Slice Gallery os Google _ Microsoft Word SW Es Sign In a Home Page RPCHM w Home Page RPCHM gt 3 Other bookmarks Ot AQIS mate 7 Home Settings Glossary Quick Reference Guide Help Desk Log In Performance Revi
17. 2009 Affected Country Parties No Country 1 Click on the relevant section to start entering multiple entries 1 Performance Indicators 3 Programme and Project Sheets 0 4 Additional Information a 5 Best Practices O 2 Click here to add a new entry Add a Financial Commitment Financial Commitment Financial Commitment Financial Commitment 4 Financial Commitment 5 3 Click on the link to access Financial Commitment 6 the relevant entry Financial Commitment 7 Financial Commitment 0 In order to delete a specific SFA PPS or Best Practice entry after having accessed the specific entry you will be able to see a Delete button next to the Financial Commitment PPS or Best Practice name in the main Navigation as shown in the screenshot below 14 UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 orais erformance Review and Assessment of Implementation System 2008 2009 Affected Country Parties No Country 1 Performance Indicators 2 Standard Financial Annex hd e ae Click on the Delete button next to the entry name in order to delete a Financial 3 Programme and Project Sheets 4 Additional Information Commitment PPS or Best Practice entry 5 Best Practices 3 In Progress v 1 Reporting Entity Curren 2 Funding Organization showing the entire figure e g enter 1500000 to ind Select One M 4 Identification code LU LU
18. 500000 to indicate 1 5 million Do not use abbreviations symbols or decimals un Multiple entries are possible using a comma as a separator Make sure the intended order with questions 13 1 Source and 13 2 Currency is respected 18 4 Rio marker for Valid values are the numeric digits 0 1 2 or 3 only desertification 18 5 Relevant The entry in your spreadsheet for this field should be the exact match for one of the 33 Activity Code s RACs 19 Expected or achieved results 20 Sources of information UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 available values in PRAIS Consult the Relevant Activity Codes list if you are certain http www unccd int prais docs RACs_ en pdf u n Multiple entries are possible using a comma as a separator Provide information on the results achieved or expected from the implementation of the Programme Project Please note that this field has a limitation of 1000 characters Free text Please note that this field has a limitation of 300 characters un Multiple entries are possible using a comma as a separator 34
19. A number of questions will provide you with the option to add another entry For example if there is more than one Source of information for an indicator you are able to add one text box for each additional source Where this is available you will be provided with an Add Another button Clicking on this button will load a new text box immediately underneath the previous one To delete additional text boxes click the Delete button In the example below a second text box has been added under the first Previous 4 Number of DLDD related initiatives Sources of information undertaken Specify the sources used to extract the information provided above add as many rows as necessary If reporting online you may also upload relevant 22 Sout otinfomation documents 3 National contribution to the target Q Question Status In Progress Source number one 4 Qualitative assessment 8 280 300 chars ES Delete Source number two 280 300 chars Delete Add Another Attach a file PDF only please Choose File No file chosen h Drop down menus Questions in the Standard Financial Annex and Programme and Project Sheet will sometimes provide you with a list of options in a drop down menu which you select by clicking once on the option you want to highlight it and then clicking the Add button at the bottom of the list The options you have selected will then appear as a list underneath the drop down windows
20. D synergies 1 5 Operational Objective 3 Science technology and knowledge o and audience reached by mer 1 4 Operational Objective 4 Capacity building 0 synergies 1 5 Operational Objective 5 Financing and technology transfer 0 Tee Fanen 2 Understanding of the indicato 3 Programme and Project Sheets o DORON ee aa 4 Additional Information o At the national and local level 5 Best Practices o of Convention related commur DLDOD issues and synergies whether the communication is Ie nr themit tha mme gt M 1r Progress v E 2 Estimated number of persons reached l Year Number of information events Estimated number of participants in the information events by media products and by key stakeholders 2006 4456 75 3 Sources of information a 4 Hational contribution to the target 2005 5 Qualitative assessment a 2010 2011 5 2 7 Completing a question Ideally the submitted report will comprise answers to all questions The percentage completion of the report as shown by the Progress Bars will then be close to 100 When you have completed a question you need to register the question as Completed using the tools in the Question Toolbar which appears above the question screen see section 5 2 2 of the user guide By default the drop down menu will indicate that the question is In Progress until you select and save a different option When you move on to the next question this will update
21. PRAIS Portal user manual V 1 3 03 November 2010 ANNEX 1 CHECKLIST FOR SFA and PPS spreadsheet import function CHECKLIST A Standard Financial Annex 1 Reporting Entity If already available in the list of organizations in PRAIS the entry in your spreadsheet for this field should be the exact match For instance African Development Bank or Global environmental facility Abbreviations as ADB or GEF will not be recognized by the system New entries or entries that do not have a match in PRAIS will be automatically stored in the text box Other Please note that this field has a limitation of 300 characters u n Multiple entries are possible using a comma as a separator 2 Funding Organization If already available in the list of organizations in PRAIS the entry in your spreadsheet for this field should be the exact match For instance African Development Bank or Global environmental facility Abbreviations as ADB or GEF will not be recognized by the system New entries or entries that do not have a match in PRAIS will be automatically stored in the text box Other Please note that this field has a limitation of 300 characters u n Multiple entries are possible using a comma as a separator 3 Name of activity Free text Please note that this field has a limitation of 300 characters funded 4 Identification code If not applicable please leave blank 5 Rec
22. Performance indicator CONS 0 8 for Outcomes 3 1 and 3 2 Question Status In Progress Sao er Is a monitoring system for DLDD established at the national level en 2 Sources of information a MERE MSIE target 4 ether this system is Functional 4 Qualitative assessment a Yes no logic Your selection of yes no as described above will sometimes have a direct effect on the subsequent questions that become available for you to fill in These questions follow the yes no drop down and will usually start with If yes or If no In the example below also from Performance indicator CONS 0 8 for Outcomes 3 1 and 3 2 you can see that when Yes is selected in the first drop down the following two questions starting with If yes become active whilst the third question starting with If no is greyed out You are only required to respond to the activated questions revious uestion Status In Progress ave ext Question 5 InP 2 Sources of information e 3 National contribution to the target If yes specify whether this system is Functional 4 Qualitative assessment A Select One If yes specify whether this system is Regularly Updated Select One v level e Multiple choice 20 UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 Some questions will provide you with a number of options from which to select your answer These questions may either require a single selection or in some
23. RAIS portal for its multilingual interface 4 There are several possible ways of doing so consult your IT or write to prais support unccd int if encounter major issues but the most simple we would like to suggest is by using the application OpenOffice org Calc possibly the latest version 3 2 a Make sure that the latest version of Open Office is installed on your machine b Open your spreadsheet for SFA and PPS using OpenOffice org Calc You can right click on your file and select the option Open with and the select OpenOffice org Calc If not available in the list of options you can select the programme through Choose Programme c Goto File and then Save as 16 UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 DEN Edit View Insert Format Tools Data Window Help BES valxkB e sc CNN by MOGBA OY se m8 20 RXVFUMEEZ O A Donateur Wizards ND eee PR a e a a Close Save Ctrl S Save s Ctrl Shift S Save All Reload Dagu pays ou de isez Je nom ou le titre de Scisez le nom et l acronvme de Versions Peter fe te projet programme sation qui jes fonds ont Bout par cet engagement financier place t x activit Export as PDF Ie d l chelle mondiale ou si elle n a Send pas de fronti res g ographiques o A a Properties Digital Signatures Templates Preview in Web Browser Q P
24. UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 ne Moe THE GLOBAL prais 7 TO CO M BAT DESERTIFIC ATIO N PRAI S Performance Review and Assessment of I mplementation System User manual for the PRAI S Portal Prepared by UNEP WCMC Version 1 3 03 November 2010 Pe N Y aa N 00 CD gef UNEP WCMC UNEP UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 Contents 0 System Requirements Errore I segnalibro non definito 1 Accessing the PRAIS Portal Errore segnalibro non definito Z LOOO UN arenneren A EEEE EE EEA EE E AEE 3 3 The Ne MAN ARS EE EE ETNON NESE CNAE EE aia 4 be HOME e E E E a 4 IL RODO ar E E E ET Errore segnalibro non definito ee OS a E E A E T O E EE 5 IA GOS T a a E E a T Ans 5 SO QUICK RETENC GUIE ane aa be ecran Triar 6 3 60 HelpdeSK annaba cette NOATEN AVET ETNEA er ANEAN NON cn 7 Bed oO OM a T E S E E A E E S 7 aE aes EE A E E o r E E EE EO E E E E AE EA PAE 8 SA LATE OOS AAA EEE EEE E E E A E E T A 8 Se Pae NOR A E AE E A EN A 10 Dix kadar Navia ON GV SCCI sn a nanas ea idea ane et dass are tn na a 11 5 1 2 Indicator INTOLMGAT ON ns sense sense sssas saone AEE esse na sions 11 Disa FOG ESS OI a EE EA E EAE EEE nuns E ie 11 5 1 4 Next unanswered question cccceeceececcerseceeceeseceecuseessecutaeeseceeeenseauraerseeaeaenseseeeunes 12 SD RES PE A acea aed eat renner E E E EE 12 52 MPUNGA TON pene a e A NE EA EE E NENN 12 5
25. age Preview e la D sertification CSFD B Print Ctrl P icutteurs du B nin CCR B pour l am d LE A Ext ue r gions Ouest Artibonite et Plateau C Ee 6 Provinces montagneuses du Nord dl 16 d Then select the option Text CSV csv under Save as type and Save your file Save As Px my Documents Epps testing France F My Computer EH PRAIS KeysNeedingFix LF edits My Recent Emy Network Places Ba Rapport FRANCE Tableaux Excel Documents Inception workshop Package Bal SFA PPS EN nesa BSFA PPS EN For initial testing E FEI Botswana E Switzerland TEST SFA PPS _PRAIS II Private Various ToT doc package amp Fennel Scans ep Gooseberry Scans Op Grape Scans EP Lis of countries no log in and reporting PL E List of countries regions sub regions Ba PPS France My Computer Desktop My Documents a File name a bu Network Save as type ODF Spreadsheet ods ODF Spreadsheet Template Lots OpenOffice org 1 0 Spreadsheet snc OpenOffice org 1 0 Spreadsheet Template stc Data Interchange Format dif dBASE dbf Microsoft Excel 97720007F xls Microsoft Excel 97720007F Template lt Microsoft Excel 95 xls Microsoft Excel 96 Template xlt Microsoft Excel 5 0 xls Microsoft Excel 5 0 Template xlt StarCalc 5 0 sd StarCalc 5 0 Template vor StarCalc 4 0 sde StarCalc 4 0 Template vor StarCalc 3 0 sde StarCalc 3 0 Template vor Unified Office
26. cases and multiple selection response Questions requiring a single selection will provide you with round radio buttons whereas questions requiring a multiple selection will provide you with square tick boxes The example of a single selection question below is taken from Performance indicator CONS 0 5 for Outcomes 2 1 2 2 and 2 3 Question Status In Progress 1 NAP Adoption and Revision National contribution to the target 2 The questions below apply onlyto If you do not have an approved NAP aligned to The Strategy at the time of reporting when do you plan to have it developed and approved those countries having a NAP aligned to 2010 11 The Strategy 2012 13 3 Sources of information Q 2014 15 RE 7 5 Qualitative assessment ay The example of a multiple selection question below is taken from Performance indicator CONS 0 7 for Outcome 2 5 This example also illustrates how a text box is often combined with multiple selection questions so that you can specify and describe Other if your response isn t already included in the list exist In your count r 3 Sources of information o fyes specify the type of joint initiative s tick as many boxes as necessary 4 National contribution to the target Review of national plans and identification of gaps in synergies E E seamen m M Identification of sectors and policies that could benefit from synergies and cooperation Review of plans and policies to enhance cooperatio
27. e Western Africa for ECOWAS Please note that the list of countries in PRAIS is only available in English u n Multiple entries are possible using a comma as a separator 6 Target Area 6 1 Target Area size numeric field Do not use abbreviations symbols or decimals size administrative 31 UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 _ 6 2 Administrative unit free text no limitations 7 Target Group Free text Please note that this field has a limitation of 300 characters u n Multiple entries are possible using a comma as a separator 8 Beneficiaries Numeric field Do not use abbreviations symbols or decimals 9 Identification If not applicable please leave blank code 10 Status Valid values are one of following only e Pipeline e Ongoing e Completed 11 Start date Valid format is only dd mm yyyy dd mm yyyy 12 Completion Valid format is only dd mm yyyy date dd mm yyyy 13 Programme Project co financing please note that this a complex multiple entry question including sub questions 13 1 Source Provide the full name and acronym of all co financing organizations If already available in the list of organizations in PRAIS the entry in your spreadsheet for this field should be the exact match For instance African Development Bank or Global environmental facility Abbreviations as ADB or GEF w
28. ency Response 8 Commitment date dd mmi yyyy rt 9 Currency Amount committed B add add add Add buttons 10 Type of funding a Below an option from the first level window has been selected making the second level options visible in the second level window Question Status In Progress 1 Reporting Entity Relevant Activity Code s RACs 2 Funding Organization Indicate all the Relevant Activity Codes RACs that may apply to the funded activity refer to the RACs guidance note for more information examples and 3 Name of activity funded o instructions Add as many rows as necessary 4 Identification code Q 1 Monitoring and Research 1 1 Monitoring 5 Recipient Countryfies or sub o 2 Capacity Development and Planning 1 2 Knowledge Science and region s 3 Resource Management Technology 4 Mitigation and Recovery 6 Recipient Organization s 7 Executing Agencyties 5 Emergency Response 8 Commitment date ddim mAn add add add 9 CurrencyfAmount committed AM Time s dee dim a Then an option from the second level window has been selected making the third level options visible in the third level window revious uestion status In Progress ave ext Question 5 InP 1 Reporting Entity Relevant Activity Code s RACs 2 Funding Organization Indicate all the Relevant Activity Codes RACs that may apply to the funded activity refer to the RACs guidance note for more information exa
29. ew and Assess f ment ol Implementation S stem Please log in Welcome to the PRAIS portal This portal allows National Focal Points and authorized officers from other reporting entities to communicate information required for the fourth performance review and assessment of implementation process leading to CRIC 9 By registering logging in with their user name and password authorized PRAIS users will be directed to the relevant reporting template s and guidelines Affected country Parties ll Developed country Parties lll Accredited inter governmental organizations 1GOs and United Nations agencies M Accredited civil society organizations CSOs 2 Logging in Please log in When you reach the PRAIS Portal homepage click on the link at the top of the screen which will take you to the log in page as shown below s L D Peer i Prior to logging on you should have received an official e mail from the UNCCD Secretariat inviting you to access the PRAIS Performance Review and Assessment of Implementation System LogOn tt Portal Please enter your username and password Your user name is the full e mail Account Information address that this invite was sent to and the password is provided in User Name the text of the invite e mail user namei e mailaddres Enter these details and click the Log On button Password Log On UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 When yo
30. hat appear in the glossary are activated as hyperlinks throughout the PRAIS Portal Terms that link to the glossary can be identified in the Portal by being underlined by a dashed line and also by the cursor changing to a question mark when it hovers over a glossary term The example below is taken from the Home page and illustrates the dashed underlining for a number of glossary terms Additional information mB i b CO D mw En a Ca k C1 D Up mm wn Cc a au En a a D a Li pa pa Lar D LD D a Cc Ce mm n D mw x a Cc mo pa Li il a En Cc E UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 Clicking on any of the hyperlinked glossary terms opens a box in the centre of the screen that contains the definition This box can be closed by clicking the close button in the right hand corner as shown on the next page TI LEDS CT AT TT el DAT ITU NI VIL The UNCCD Secretariat Standard Financial Annex SFA Templates and guidelines are available on li Financial reporting format of the UNCED for listing all financial commitments made by reporting entities os oad during the reporting period for initiatives they have financially supported at national and or international level terminology used in this reporting process ig towards the implementation of the Convention Source Global Mechanism GM Financial annex and programme and project
31. ill not be recognized by the system New entries or entries that do not have a match in PRAIS will be automatically stored in the text box Other Please note that this field has a limitation of 300 characters Multiple entries are possible using a comma as a Separator 13 2 Currency Please use 3 digit ISO currency codes only such as EUR USD or BWP Multiple entries are possible using a comma as a separator Make sure the intended order with questions 13 1 Source and 13 3 Amount is respected 13 3 Amount Enter the total amount of money committed as a numeric field showing the entire figure e g enter 1500000 to indicate 1 5 million Do not use abbreviations symbols or decimals Multiple entries are possible using a comma as a Separator Make sure the intended order with questions 13 1 Source and 13 2 Currency is respected 32 UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 14 Rio markers Rio marker for desertification Valid values are the numeric digits 0 1 2 or 3 only Rio markers for CBD UNFCCC Adaptation and UNFCCC Mitigation valid values are the numeric digits 0 1 2 only 15 Strategic Indicate which strategic objective of the UNCCD 10 Year Strategy is addressed objectives Valid values are the numeric digits 1 2 3 or 4 only un Multiple entries are possible us
32. ing a comma as a separator 16 Operational Indicate which operational objective of the UNCCD 10 Year Strategy is addressed objectives Valid values are the numeric digits 1 2 3 4 or 5 only Multiple entries are possible using a comma as a separator 17 Indicate the objectives pursued by the Programme Project as specified in the related Programme Project documentation choosing from the list of purpose codes Objectives http www oecd org document 21 0 3343 en 2649 34447 1914325 1 1 1 1 00 amp amp en USS 01DBC html 18 Programme Project Components please note that this is a complex multiple entry question including sub questions PLEASE USE COMMAS FOR SEPARATE ANSWERS AND KEEP THE SAME ANSWER ORDER THROUGHOUT EACH FIELD TO EACH PROGRAMME PROJECT COMPONENT CORRESPONDS A CURRENCY AN AMOUNT A RIO MARKER AND A RELEVANT ACTIVITY CODE 18 1 Provide the PROGRAMME PROJECT COMPONENT Programme Project unm Multiple entries are possible using a comma as a separator components p p 8 7 p 18 2 Currency Please use 3 digit ISO currency codes only such as EUR USD or BWP unm Multiple entries are possible using a comma as a separator Make sure the intended order with questions 13 1 Source and 13 3 Amount is respected 18 3 Amount Enter the total amount of money committed as a numeric field showing the entire figure e g enter 1
33. ion you wish to answer Performance Indicators 2 1 1 Operational Objective 1 Advocacy awareness raising and education Bw 1 17 Dorarmanrca indicator COMME far Mote nee 1 4 BEJ 12 Navigation 1 4 Operational Objective 4 Capacity building 0 1 5 Operational Objective 5 Financing and technology transfer 0 syste m 2 Standard Financial Annex 0 UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 5 2 2 Navigating through the questions Once you have selected a section of the report to complete the corresponding questions for that section will appear at the bottom of the page under the navigation system and indicator information 4 Additional Information 5 Best Practices Previous Question Status Complete Save Next 2 Estimated number of persons reached Year Number of information events Estimated number of participants in the information events by media products and by key stakeholders 2008 3 Sources of information 4 National contribution to the target a 2009 5 Qualitative assessment 2010 2011 Question 2012 tabs 2014 3 Programme and Project Sheets 0 0 synergies Indicator Understanding ofthe indicator of Convention related communication strategies in particular whether DLDD issues and synergies are being communicated and if so whether the communication is considered to be effective Effectiveness ir Arrnren A thranah tha annesieal af tha madia eamnaiane
34. ipient Country ies The entry in your spreadsheet for the field Country Regions or Sub regions or sub region s should be the exact match of the list available in PRAIS For instance United Republic of Tanzania or Bolivia Plurinational State of Entries such as Tanzania or Bolivia may be rejected or generate a database error Similarly for Regions Subregions If a project is Global please indicated World Entries such as Caribbean Sub Saharan Africa or ECOWAS are not valid values in PRAIS and should be replaced with the most appropriate available value by approximation for instance Western Africa for ECOWAS Please note that the list of countries in PRAIS is only available in English u n Multiple entries are possible using a comma as a separator 6 Recipient If already available in the list of organizations in PRAIS the entry in your 28 UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 Organization s spreadsheet for this field should be the exact match For instance African Development Bank or Global environmental facility Abbreviations as ADB or GEF will not be recognized by the system New entries or entries that do not have a match in PRAIS will be automatically stored in the text box Other Please note that this field has a limitation of 300 characters unm Multiple entries are possible using a com
35. ma as a separator 7 Executing Agency ies If already available in the list of organizations in PRAIS the entry in your spreadsheet for this field should be the exact match For instance African Development Bank or Global environmental facility Abbreviations as ADB or GEF will not be recognized by the system New entries or entries that do not have a match in PRAIS will be automatically stored in the text box Other Please note that this field has a limitation of 300 characters un Multiple entries are possible using a comma as a separator 8 Commitment date Valid format is only dd mm yyyy dd mm yyyy Please use 3 digit ISO currency codes only such as EUR USD or BWP 10 Amount committed Enter the total amount of money committed as a numeric field showing the entire figure e g enter 1500000 to indicate 1 5 million Do not use abbreviations symbols or decimals 11 Type of funding Type of Funding Aid funded debt relief Associated Financing Basket funding Budget Authority Discretionary Budget Authority Mandatory Credit Debt Reorganization Debt Swap Direct loan Guarantees Equity Export Credit Foreign Direct Investment General Budget Support Grant Interest Concession Loan commercial Loan concessional Off Budget lt aol O lt Cc D on fe s O gt D O F 2 O 5 ga O PE N WO
36. manual V 1 3 03 November 2010 It must be noted that the progress bar does not provide an exact measure of the progress for specific sections such as SFA PSS and Best Practices as the level of completion depends on the final number of entries that the user intends to input 2 5 raising and education B lt utcome 1 3 D utcome 1 3 0 5 1 4 Next unanswered question Next Unanswered Question The 7 button located in the far right of the screen underneath the Indicator information window enables you to easily locate and move to the next uncompleted question in the report without having to search through the navigation system This is particularly useful when reports are at intermediate stages of completion 5 1 5 Print The button is located in the far right of the screen above the Indicator information window and is always accessible from any page on the site Clicking the Print button will open a window in your web browser with the entire report and all of the information you have entered available in a printable format 5 2 Inputting information 5 2 1 Selecting a section to complete To begin entering information into the online reports you must first select a section of the report you wish to complete You can either choose to go directly to the next unanswered question upon entering the Reports see section 5 1 4 of the user manual or you can manually select a question by expanding the navigation system and clicking on the quest
37. mples and Nine state iundad o instructions Add as many rows as necessary identification code o 1 Monitoring and Research 1 1 Monitoring 1 1 1 Indicators a 2 Capacity Development and Planning 1 2 Knowledge Science and 1 1 2 Soil Observations 5 Recipient Countries or sub 8 region s 3 Resource Management Technology 1 1 3 Weather Forecasting B Recipient Ongantestionte 4 Mitigation and Recovery 1 1 4 Financial Tracking 5 Emergency Response 1 1 5 Reporting 7 Executing Agencyties Q 8 Commitment date ddim mnnn Q 9 CurencwAmount committed Q add add Le add Below the three highlighted options have been added to the list by clicking the Add buttons under each corresponding window The options added to the list can be deleted by clicking the Delete button to the right of each option Question Status In Progress v 1 Reporting Entity Relevant Activity Code s RACs 2 Funding Organization Indicate all the Relevant Activity Codes RACs that may apply to the funded activity refer to the RACs guidance note for more information examples and Hama st activity tinded o instructions Add as many rows as necessary 4 Identification code o 1 Monitoring and Research 1 1 Monitoring 1 1 1 Indicators 2 Capacity Development and Planning 1 2 Knowledge Science and 1 1 2 Soil Observations 5 Recipient Countnies or sub Q region s 3 Resource Management Technology 1 1 3 Weather Forecasting 6 Recipient Organization e
38. n MT Enhancement of the institutional and scientific capacity of relevant stakeholders as well as of their awareness M Other Other specify max 30 words Enter the description of another example here 2521300 chars f Rating multiple responses Some questions will ask you to make a multiple selection as described in section 5 2 4 e above and then also rate each of your selections as Not important Important or Very Important First tick each box on the left hand side for each entry you wish to include in your response and then click the radio buttons on the right hand side to select your rating for each entry The radio buttons will only allow you to select one rating per entry Click again in the box on the left hand side to remove both an entry and the corresponding rating The example below is taken from Performance indicator CONS 0 17 for Outcome 5 3 21 UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 Previous Question Status In Progress M Save Next 4 Number of project proposals Qualitative assessment submitted pipeline and ongoing by en Ta ge Ng Eg Te ey ee ees es aaa te eel es ee funds tick as many boxes as necessary and rate the level of importance 2 Amount of funds raised by biennium 3 Sources of information CU Reasons for increasing 4 National contribution to the target Q Not Important Very D Easier and more transparent application procedures E Increased ca
39. nce with the guidance provided Users of this function are strongly advised to review their reports carefully after the importing in order to verify completeness and accuracy of the information Before importing the related data you will need to take the following steps 1 Review thoroughly the MS Excel spreadsheet xls or xisx you have pre compiled In order to import successfully your data for all questions it is absolutely crucial that all the entries have been entered in accordance with the guidance provided in the template It is also important that for all the questions that contain a predetermined set of answers the information entered is consistent with options which are available in the PRAIS portal such as RACs OECD purpose codes etc In the event of a mismatch between the spreadsheet and available options in PRAIS the specific entry will be rejected and the question will remain blank The user can refer to the Checklists available in Annex 1 in order to complete the review of their spreadsheets 2 Make sure you have not in any way made changes to the original questions such as deleting columns even empty ones If you have done so we advise you to copy and paste all the data into an empty template 3 Before being able to import your data you will need save your Microsoft excel spreadsheet as a Comma Separated Value CSV files one for the SFA and one for the PPS using the encoding standard Unicode UTF 8 adopted by the P
40. ng process to enable them to comply with reporting obligations and deadlines The present document contains information on relevant activities codes Rio markers and purpose codes l Relevant Activity Codes 1 The Relevant Activity Codes RACs indicate categories of measures that are typically put in place to combat desertification land degradation and drought 2 These categories are derived from the text of the United Nations Convention to Combat Desertification UNCCD and from the 10 year strategic plan and framework to enhance the impleme of the Convention 2005 2018 The Strategy UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 3 6 Helpdesk Through the primary menu accessible on the top right of the PRAIS portal Reporting entities can also access to a Helpdesk system that has been established to deal with any type of queries concerning the PRAIS portal and more broadly the reporting process Q S Home Settings Glossary Quick Reference Guide ken Pr a a Performance Review and Assessment of Implementation System The Helpdesk link ensures a direct access to the URL http support unccd int where queries and request for support can be submitted simply by clicking on the Submit a ticket button A 24 7 team of professional has been put in place to assist reporting entities throughout the reporting process Submitted queries can be monitored by clicking on View Existing Ticket button and entering the ticket
41. ns have been left blank and not correctly marked as complete or no answer The Report cannot be submitted until they have been corrected 2 Warnings in the event that a question status is left as In progress or in the event that a question is marked as Complete but no data has been entered in one or more fields Warnings are intended to point out at possible questions that might have erroneously been not completed fully but can be ignored by checking the appropriate check box Ignore Warnings at the bottom of the screen Warnings will not prevent submission of the Report If errors or warnings are identified the Report submission page will provide with a list of the errors and warnings with generic instructions on the action required and clickable links to the specific questions affected If no errors are identified the report is ready for submission by clicking again that submit button that will appear at the bottom of the Report submission page Please also remember to tick the acknowledge box This Report is to the extent of my knowledge correctly completely and truthfully filled which appears just above the Submit button Upon successful submission of the report the system will show an acknowledgement message including date and time of submission of your report After submission the report will remain available in non editable format for consultation by the Reporting Entity 27 UNCCD PRAIS
42. ovides an overview of the reporting process the different authorised PRAIS Reporting Entities the different sections of each reporting template and the timeline for reporting Details of how to contact the UNCCD PRAIS Helpdesk facilities prais support unccd int are provided at the bottom of the page Users can access the Log in pages and the Reports directly from the Home page 3 2 Reports Once logged into the system the reporting templates are accessible through the Reports link of the primary menu or the Access the Reports link in the Home page AIS Welcome francine kershaw unep wemc org Bears N Home Reports Settings Glossary Quick Reference Guide Help Desk Admin Log Off Performance Review and Assessment of In ster ihiementation Access the reports Welcome to the PRAIS portal Thin wadal allais Klatianal Canal Mainta and authaviaanad afliaarn frana athar wmammatinun antitian ta aanananniaanta infawnation vmasivnel far tha faruuth wadawnanan vanm and manammammammamant af insnlawmantatian UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 3 3 Settings The PRAIS Portal is available for use in all six UN languages You can select which language you wish to use in the Settings page OI AIS me i Home Settings Gloss Performance Review and Assessment of Implementation System Settings select Language English French Spanish Select language Russian Chinese Arabic 3 4 Glossary
43. ows browser the name of the file chosen for upload will appear to the right of the Choose file button Previous Question Status In Progress Y Save Next 4 Number of DLDD related initiatives Sources of information undertaken Specify the sources used to extract the information provided above add as many rows as necessary If reporting online you may also upload relevant Puma ST documents 3 National contribution to the target Q O Add Another 4 Qualitative assessment a Attach a file PDF only please Lessons lear pective pdf Click upload to confirm the upload of the file to PRAIS In a few seconds the browser window will reload and the file will have been uploaded to PRAIS to complete the process You are then provided with the option to Delete the file to the right of the file name or to choose another file using the buttons below 22 UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 Previous 4 Number of DLDD related initiatives Sources of information undertaken Specify the sources used to extract the information provided above add as many rows as necessary If reporting online you may also upload relevant E documents 3 National contribution to the target Q Add Another Question Status In Progress 4 Qualitative assessment Q Lessons learned from the regional perspective pdf delete Attach a file PDF only please Choose File No file chosen g Add another
44. pacities of national stakeholders to prepare applications O O 1 Select d eselect D Major natural hazards occurred at the national level considerably increased the level of resources made available by the international community entries using tick D Access to funding is increasingly facilitated by third parties such as the private sector boxes B Existence of a financing strategy IFS or others O O D Other Other specify max 30 words 2 Rate entries using radio 300 300 chars buttons f Uploading PDF files For some parts of the report you may be provided with the option of uploading PDF files to support your answers This is especially true for the Sources of Information section for each performance indicator When you have the option to upload a file you will be provided with the following upload buttons Question Status In Progress M 1 Number of DLDD related initiatives Sources of information dertak ph Specify the sources used to extract the information provided above add as many rows as necessary If reporting online you may also upload relevant 22 Sources ofinfomation documents 3 National contribution to the target Q O Add Another 4 Qualitative assessment Q Attach a file PDF only please Choose File No file chosen E To upload a PDF simply click on Choose file and browse for the required file on you system When you have selected the file by double clicking in your Wind
45. progress Users are strongly advised to mark any question as Complete or No answer during the compilation of the report 6 Submitting the report As shown in the screenshot below the submit button is available next to the link to your report in progress in the Reports page of the PRAIS portal 26 UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 O Q S gt Home Reports Settings Glossary Performance Review and Assessment of Implementation System Avallable Reports Reports in process for your Reporting Entity 4570 700 CCD0 138 4570 700 CCD 138 ACP created 6 29 2010 11 22 53 4M Mone After having pressed the Submit button the system will initiate a validation check in order to verify that the questions have been completed correctly and their status has been marked as Complete or No answer Therefore in order to obtain a successful submission process it is crucial that no question shall be left as In progress Users are strongly advised to mark any question as Complete or No answer during the compilation of the report The validation check will normally require a few seconds minutes depending on the size of the report and internet connection and will results in a Report submission page that will summarize the results of the automated validation process During the automated process the system may identify 1 Errors in the event that mandatory questio
46. rting entities involved in the financing coordination or prepare a PPS for each of them and to attach them to their official report to the UNCCD The compilation of the PPS is guided by means of a template These tamnlatan ara intandad ta callact a minimum eat af mrialitatiun ane Add a Programme Project Import from CS Choose File No file chosen Upload 15 UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 CSV stands for Comma Separated Value CSV A comma separated values CSV file is used for the digital storage of data structured in a table of lists form where each associated item member in a group is in association with others also separated by the commas of its set Each line in the CSV file corresponds to a row in the table Wikipedia org It must be noted that the function Import from CSV has its pros and cons While on the one hand it allows the user to import large amount of information in PRAIS with a single click on the other hand there is a risk that such information is not fully aligned with the options available in the PRAIS portal itself This could be due to human error wrong interpretation of a question mistyped text etc or intentional decision by the user to ignore the guidelines provided It must be noted than the quality of the information entered through this function will be as good as the quality of the information entered in the excel spreadsheet in the first place and their complia
47. s are remaining You should use these character limits to help guide the length of your responses The example below is taken from Best Practices Description Section1 Context of the best practice Question Status In Progress 2 Location if available also include a Enter the title of the best practice in this Hox map 3 lf the location has well defined a boundaries specity its extension in hectares 249 300 chars i b Numeric fields A number of questions require a numeric answer only for example a question may ask for a specific number of products or a percentage value These questions will only allow you to enter numbers and so any text you enter will be automatically removed from the question field Some questions also have answer logic imposed on them and will not allow you to submit answers which do not agree with the question being asked Examples may include figures over 100 being entered in percentage fields or decimals entered where whole numbers are required The example below is taken from Performance indicator CONS 0 1 for Outcome 1 1 Question Status Complete 2 Estimated number of hed Pp Imated number of persons reached Year Number of information events Estimated number of participants in the information events by media products and by hey Stakeholders 200 6 z250 3 Sources of information 4 Hational contribution to the target 2003 5 Qualitative assessment t 20
48. se of the Reports 4 Accessing the reports Once logged into the system the reporting templates are accessible through the Reports link of the primary menu or the Access the Reports link in the Home page 6 AIS Welcome francine kershaw unep wemc org Reinet 7 UN Home Reports Settings Glossary Quick Reference Guide Help Desk Admin Log Off Performance Review and Assessment of In s STE mplementation system _ gt Access the reports Welcome to the PRAIS portal Thin wardal allana Klatianal Canal Mainta and mutlavimadd affinamve frana athar wmammatinun antitian ta mmammamniiminate infawnatian waive far tha faindth wadaenanan varier and anaanannaanannt af iesnlamantatian Through these links the Reporting Entity will be able to access three categories of reports 1 Reports in process 2 Reports already submitted 3 Test demo reports It must be noted that the possibility to create Test demo report is a functionality that has been developed to facilitate training on the new reporting format and needs not to be used for official reporting purposes 8 UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 O AIS Home Reports Settings UNCCD Performance Review and Assessment of Implementation System Avallable Reports Reports in process for your Reporting Entity 4570 700 CCD 136 4670 700 CCD 135 ACP created 6 29 2010 11 22 53 AM None Reports already submitted by your Reporting Entity Mone
49. tal facility Abbreviations as ADB or GEF will not be recognized by the system New entries or entries that do not have a match in PRAIS will be automatically stored in the text box Other Please note that this field has a limitation of 300 characters u n Multiple entries are possible using a comma as a separator 3 Role of the Valid values are one of the following only Organization s in e Funder non ODA the i Executing Agency Programme Project Implementing agency Cooperating Institution Recipient Donor ODA Other 4 Civil Society Free text Please note that this field has a limitation of 300 characters Organizations CSOs and Science amp Technology Institutions STIs u n Multiple entries are possible using a comma as a separator 5 Recipient The entry in your spreadsheet for the field Country Regions or Sub regions should be the Country ies or exact match of the list available in PRAIS For instance United Republic of Tanzania or sub region s Bolivia Plurinational State of Entries such as Tanzania or Bolivia may be rejected or generate a database error Similarly for Regions Subregions If a project is Global please indicated World Entries such as Caribbean Sub Saharan Africa or ECOWAS are not valid values in PRAIS and should be replaced with the most appropriate available value by approximation for instanc
50. to prepare reporting tools for the fourth reporting cycle in 2010 The information provided by Parties through their reports is an integral decision 11 COP 9 this information will allow the CRIC to perform the functions of assessing the implementation of the Convention and The Cteataaw ONNA WIA and af ra Next Unanswered Question LES SG AL N gef E Rec UNCCD PRAIS PRAIS Portal user manual V 1 3 03 November 2010 5 1 1 Navigation system You can use the PRAIS Portal navigation system to move easily between different sections of report The reports can appear lengthy and complex so the navigation system has been designed to enable you to understand which section of the report you are completing at any time during your session Key design features of the navigation system include intuitive hierarchical numbering for identification of sections and sub sections of the report for example 1 1 1 1 1 1 for Performance indicators Operational objective 1 Performance indicator CONS O 1 for Outcome 1 1 as demonstrated in the screenshot below and symbols on the left hand side indicate where the navigation system can be further expanded or collapsed by clicking with the mouse The navigation system also as highlights the section of the report you are currently completing Performance Review and Assessment of Implementation system 2008 2009 Affected Country Parties No Country Performance Indicators D
51. u have successfully logged on to the PRAIS Portal a welcome message will appear in the top right hand corner of the page and you will be provided with a link to Access the Reports AIS Welcome francine kershaw unep wemce org Buuta z N Home Reports Settings Glossary Quick Reference Guide Help Desk Admin Log Off Performance Review and Assessment of In System infementa cess the reports Welcome to the PRAIS portal Thin mnaital allana Klatianal Canal Mainta and authaviaanad afliaaran frana athar vanadina antitian ta aananannianta infawnatian waived fav tha faindth wsadawnanan varier and anaannanant af insanlawmantatian 3 The Primary menu The primary navigation menu for the PRAIS Portal is always present at the top of the screen The majority of these pages are available before you have logged in to the Portal and additional pages most notably the Reports page become available following log in The options that you have in the primary menu are related to the type of Reporting Entity you are Welcome francine kershawa unep wemc org Home Reports Settings Glossary Quick Reference Guide Help Desk Admin Log Off To assist you in navigating the site the name of the page you are currently using becomes greyed out in the primary menu An example of this can be seen in the figure above where Home is greyed out when the user is currently viewing the Home page 3 1 Home The Home page welcomes the user to the PRAIS Portal and pr

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