Talash Information System – User Manual
Contents
1. Talash Information System User Manual INTRODUCTION Talash Information System is an integrated system for linking Arrested Wanted Missing Traced Kidnapped Deserters Escapee Unidentified dead bodies and unidentified persons based on attribute data available from various police agencies in the country It is proposed to further integrate attribute based search with photograph based facial search We are in the process of acquiring the latest technology in this regard DOS Version of the software has been in use in various States To keep pace with the changing time the package is redesigned using windows platform so as to enable users to use the software more effectively This new version of the package is upgraded version of DOS with value addition features like photograph scanning and export and import of data electronically etc etc The package is developed using MS SQ keeping in view its integration with CCIS and Facial Recognition System The data entry and enquiry in the window based Talash System is simple and user friendly Statistical reports have been improved and made flexible to meet user requirements A module is added in the package to facilitate user to port the existing DOS based data into windows based system Page 1 of 1 CC Talash Information System User Manual Minimum Hardware Requirements Computer Printer Pentium Ill 128 MB RAM 20 GB HDD DMP Deskjet Laserjet Recommended Hardwar2. New Location C NewDTS NewDTS by Shrey C OSCOM Role E EE ER EE ER E E HII E E E 8 File name Selected file e Click on OK button e Again click on OK button e Again click on OK button e Click on Options Tab e Select Force Restore Over Exiting Database Option e Inthe window Move to physical file name give your exact SQL Server path e Again click on OK button and wait for some time e Restore of Database TalashSQL Completed Successfully message will appear Click OK button e Close all open windows a e KON o B a ENS EMPOWER HIG POLIGE WTA M x ATO Page 5 of 5 Talash Information System User Manual Talash Information System is divided into five basic modules These modules are selectable from the menus from menu bar in the opening screens 1 ENTRY Enables the user to enter new data This option also Provides the option to edit previously entered data 2 ENQUIRY A This option allows the user to enquires the database and cull out matching records 3 REPORT otatistical and type of person wise reports can be generate using this option 4 MAINTENANCE This module allows the user to maintain the database and perform other administrative functions 5 CODE MAINTENANCE Enables the administrator for maintaining the various codes used in the sys
3. gt TALASH INFORMATION SYSTEM 18 x Talash Information System a Entry dp lt Enquiry Statistical Reports y e Maintenance Type of A Code Maintenance Si Type of P x of Person ej A Close State __ ltionarpen District PROCLAIMED OFFEND Date From inen UNIDENTIFIED PERSO UN D DEAD BODY v Asce BPTALASHMAN DOC TalashinformationSy TALASH INFOR SCID 89 805 17 39 Fig 11 When report for a particular type of person is selected system prompts for details on State district and date range to be selected Click on report system generates report as shown in Fig 13 SPECIAL REPORT A Special Report EN in ies Select Report Type All States Selected State Age Between Sex T ear From Fig 12 On selecting this option following screen is displayed for selecting the parameters viz State Date Range Age Range amp Sex etc On the basis of above information Statistical report is generated This report is used for answering Parliament queries asked from time to time a 2 m 5 E e 9 y lt LICE P Q 6 A 4 ENPO WEPhig POLIGE Page 18 of 18 Talash Information System User Manual RESULTS OF REPORT GENERATION NATIONAL CRIME RECORDS BUREAU STATE WI
4. Other Cases for for Cases before amp after the Date of FIR Wanted e raced Found Person With Missing amp Kidnapped Deserted amp Wanted with Relaxation in Other Cases for cases prior to the Date of Trace e Unldentified Person amp Dead body With Missing Kidnapped Wanted Escaped 7 Deserted with Relaxation in UD Cases for cases prior to the Date of Missing Kidnap Page 13 of 13 e Talash Information System User Manual ENQUIRY RESULTS The enquiry results will be in format of a wireless message The Message will also print the Persons Photograph where ever available The Matched persons photograph will also be printed along with the photograph of the person being matched if available TO 1 SUPDT OF POLICE COMM OF POLICE AHMEDNAGAR MAHARASHTRA 2 SUPOT OF POLICE DIST JD COMM OF POLICE ADILABAD ANDHRA PRADESH INFO T 2CRBE CID ACRO MAHARASHTRA 2 SCRBE CIDICEO ANDHRA PRADESH FROM ASSISTANT DIRECTORICR NORE EAST BLK 7R KPURAM NEW DELHI 110066 RAMESH SEX Malet HEIGHT 163Cms BUILD MEDIUME COMPLEXTION FAIR EYES DARK REPORTED WANTED VIDE FIRIDD NO 1 DATED 01 01 2002 P S AHMEDNAGAR CITY DISTT AHMEDNAGAR MATCHED WITH DESCRIPTION OF ALAM RAMESH ALIAS SIDAW O BANAIAH SEX MALE BUILD MEDIUMI HEIGHT 167Cms COMPLEXION FAIRC EYES DARKI HAIR BLACKI DEFORMITY ID C REPORTEDARRESTED VIDE FIR DD NO 01441 DATED 15 12 2000 PS ADILABAD TOWN
5. _ Ps fs Act amp Sections prr Photograph Alia gt RE m Sex Year of Birth 1 Height in Cms Jeep o m El Select File Clear Pict Complexion J paru Type E Eye Type x Hair Type lig Deformity Type ID Marks IR Admess Date of Hiss Kid Place of Miss Clothes Worn f Kid Aer ete elc CASES FileName TOOOOONCRB1711 Records Check Duplicates in Master Aud Update Delete Append Mode lt 5 query Execute Save Cancel Close Fig 3 The System allots name automatically to a new batch file table Entries in shown in blue color are mandatory A Type of person i e arrested deserter etc Select the desired type of person from the available options or type the Type of Person code B District amp Police Station Select District and Police Station name from the combo boxes or type District PS code Name of the State is entered at the time of configuring the software during installation FIR GD No FIR GD Date and Act Sections are mandatory fields Beside above Sex Age Build amp Height are also mandatory fields without which system does not allow the data to go into the database All mandatory fields are shown in blue colour on the input screen uq 2 IN lt 2 i B VP E z EMPOWER HIG POLIGE WTA M Page 9 of 9 e Talash Informa
6. by clicking on Change button To change a password user must enter correct Password New Password and Confirm Password correctly Ex Password your Old Password New Password New password Confirm Password Re enter new password Page 7 of Talash Information System User Manual TALASH Information System screen d TALASH INFORMATION SYSTEM Exit T Maintenance a A Code Maintenance Aswe m E hOg ty Talashinformationsy EI TALAsHMAN DOC Lsf TALASH INFOR SB D3 EID 1209 Fig 2 ENTRY e enter New data select New File System will automatically generate new File name based on district date amp time of creation user can start entering the data e edit or add records in already created file select Old File On selection the screen displays names of all the existing files Select the desired file to work on e To print an edited added file select Print On selection the screen displays names of all existing files You can select a file to preview thru the preview window you can print the file e oremove a file entered processed select Remove Table Screen displays names of all files as detailed above Page 8 of 8 eC Talash Information System User Manual TALASH Data Entry Form screen is displayed A lt TALASH INFORMATION SYSTEM Talash Gata Entry Form e National Crime Records Bured Type of Person
7. gt Programs gt Microsoft SQL Server gt Enterprise Manager This will open Enterprise Manager window 18 Console Window Help 218111 e OB ee Ne 0 ow Microsoft SQLS ervers 1 Item e Expand Microsoft SQL Servers e Expand SQL Server Group e Expand server name e Expand Databases Icon e Click on ALL TASKS Click on Restore Databases below given figure will appear e n restore as Database give Name TalsahSQL M Sz z or 2 Page 3 of 3 CO Talash Information System User Manual Restore database TalashSQL Es s e Point if me restare m Type Backup Set Date Size _ Restore From e Select From Device radio button e Click on Select Devices button it will open Choose Restore Devices window Choose Restore Devices Media name e Click on Add button it Choose Restore Destination window Page 4 of 4 eC Talash Information System User Manual e Click on Eclipse button it will open Backup Device Location window e Select your backup file backup file name display in file name text box Backup Device Location i x 9 backup 3g ccis2k2 C3 DBPatchV1 1 Documents dts queries 9 IO E KANNA C meghalaya 1 Milap MODIFIEDTHRESHOLDINGDTS on 19042002 Lg msdownld tmp
8. DISTT ADILABADE REQUEST VERIFY AND CONFIRM TO NCRB AND CONCERNED DISTRICTSI Gm Ge GERE Ge Ge Re Gd GER ud des aw Gad RES GE dead RS FileName TOODOONCEEB 11071240 No of Records 7 Matched Records 1 Classification Missing 1 Fig 7 Filename No of Records enquires in the batch No of Matched cases and classification viz Arrested Missing Wanted Traced etc is shown at the bottom of the report POWER HIG POLIGE 11 o Page 14 of 14 Talash Information System User Manual REPORTS GENERATION STATISTICS x TALASH INFORMATION SYSTEM i alx Exit 19 q ais Information System T Statistical bed Cm pot x Maintenance of ae Code Maintenance Peron Y d 5 Loa Exit Report asc 4 CAO BE TALASHMAN DDC in T alashinfarmatianS y Fig 8 ATGA 17 35 iz TALASH INFOR Three types of reports are generated by Talash Information System otatistical Reports Types of person wise report Special Report Page 15 of 15 Talash Information System User Manual REPORTS GENERATION STATISTICS g TALASH INFORMATION SYSTEM x Exit 19 Asu 03 EP TALASHMAN DOC d Talashinformation
9. Information System User Manual MAIL g TALASH INFORMATION SYSTEM Exit BA Maintenance _ A Code Maintenance M Exit 1 xl a State Face District Complex on Police Hair Station Color Id Marks 8 Deformity 4 Build Asc p E mE amp ty Talashinformationsy E TaLASHMAN DOC sf TALASH INFOR EOGI 12 7 Fig 16 Double Click on Mail to open an Outlook Express or Ms Outlook Mailing form to enable you to send mails EXIT Double Click on Exit to quit from Talash Software Page 22 of 22
10. SE TYPE OF PERSON REPORT STATE DELHI Type of Person ARRESTED District P 5 Fir Ho Date Acti Sec Sec Secs Hame Sex OB Height Build Compl Face Eye Hair Detr ID DL SOUTH H HIzZAMUDDIN 0033 11 07 2003 0043 ARAA 1881 155 z End of the Report Fig 13 E TALASH INFORMATION SYSTEM REPORT htm l lajxj t3 Exit 8 x e e6 mn ac ejes x NATIONAL CRIME RECORDS BUREAU STATE WISE TYPE OF PERSON REPORT SINoO Type District P S FirNo Date Act1 Sec1 Sec2 Sec3 Name Father Name Sex Height Build Compl Face Eye Hair Defr ID 1 T DL SOUTH H NIZAMUDDIN 0022 11 07 2003 0043 100 55555 F 1981 155 02 2 D GJ AHMEDABAD RURAL RANPUR 0001 11 07 2003 FDGDFG M 2001 155 02 3 DL NEW DELHI CHANKYA PURI 0042 01 02 2002 0043 379 oooo0000 F 1960 165 04 03 02 04 AE 13 d A AP ADILABAD ADILABAD TOWN 0001 10 07 2003 SURESH F 1981 155 02 5 DL SOUTH H NIZAMUDDIN 0033 11 07 2003 0043 OOUD AAAA M 1981 155 02 End of the Report 4 sce E h Dkha 41501 ser Sfluntided Sitalashm raras 3 CY SID SB Se 13 02 Fig 13 1 PR 8 Page 19 of 19 KONA 4 gt d 4vauna 5 N e Talash Information System User Manual MAINTENANCE gt TALASH INFORMATION SYSTEM 18 x Exit Talash Information System Entry i d Enquiry Import Backup SA Old D f eus
11. Sy TALASH INFOR SOA ig eR Es 17 38 Fig 9 Click on Report to generate report User can opt for all state or particular state Type of persons are automatically selected and report generated The TIS generates following statistical reports for a given Date Range with option i For all States and li For a selected state type of person The above screen allows the user to enter desired parameters for generating statistical report Sample print out of the reports can be seen on following page p 09 a S ENPO 5 QD e 2 y m E m Aa lt LIGE A WEPhIG PO Page 16 of 16 Talash Information System User Manual REPORTS GENERATION STATISTICS STATE AND TYPE OF PERSON SELECTION a TALASH INFORMATION SYSTEM xl Exit T Talash Information System Statistical Report T i Close State 01 ANDEMAN amp NICOBAR 02 ANDHRA PRADESH 03 ARUNACHAL PRADESH 04 ASSAM 05 BIHAR 06 CHANDIGARH Type of Person DAMAN amp DIL DELHI msc Me ho EP TALASHMAN DOC Talashinformationsy f TALASH INFOR lt gt D4 am 17 38 Fig 10 Under this option user has options of selecting gt Date range gt Particular state all states and gt Type of person for the purpose of report generation Page 17 of 17 Talash Information System User Manual REPORT GENERATION TYPE OF PERSONS
12. e missing UD Case Report with this option In case the FIR Details are missing and a user wants to query for a person he can relax the same by checking Relax FIR Details In this case the system takes the Current Year date of missing If Approximate date of missing is known then it should be entered in Date of FIR column Page 12 of 12 Talash Information System User Manual BATCH This option allows the user to process queries in a batch One or more batch files can be created and queried Report s similar to on line mode would be generated in the form of a wireless message for each enquiry which can be sent to the respective addressee s Data is appended to master database after processing the enquiries The following is the Matching Criteria for Online Batch Enquiry e Arrested Person With Wanted Deserted Escaped Proclaimed Offender amp Missing with Relaxation in Other Cases for prior cases from the Date of Arrested Person e Missing amp Kidnapped Person With Arrested Traced Un Identified Dead body amp Person with Relaxation in Other Cases for cases after the Date of Missing Kidnap e Deserted Person amp Escaped Person With Arrested Traced Un Identified Dead body amp Person with Relaxation in Other Cases for for Cases after the Date of FIR Deserted Escaped e Wanted Person amp Proclaimed Offender With Arrested Traced Un Identified Dead body amp Person with Relaxation in
13. e requirements Server Printer Pentium IV 256 MB RAM 40 GB HDD DAT Drive CD Writer DMP Laserjet Software Requirements Windows 2000 Professional Microsoft SQL server 7 0 Anti Virus MS Office Loading Procedure Install Software Install Talash Client Software from Talash Setup Directory Install Talash Control from Talash Control Directory Restore TalashBlankDatabase as TalashSQL in SqlServer Go to Enterprise Manager Database Right Click Select All Tasks gt Restore Database In Restore as Database Combo type TalashSQL Select From Device Click Select Devices Click Add Browse to Talash2006 Database WalashBlankDatabase or To the location where Talash Software copied CD Click OK gt Click OK again in Restore devices window Go to Options Tab ensure that the path shown in the grid is same as shown if your SQL Server path is different than shown in the grid change it accordingly Page 2 of 2 e Talash Information System User Manual FOR EXISTING SITES WHERE IMPORT EXPORT NOT WORKING INSTALL IMPORT EXPORT PATCH FROM PATCH FOLDER INSTALL TALASH CLIENT APPLICATION FROM SETUP FOLDER FOR FRESH INSTALLATION Detailed Procedure for Blank Database restoration Create a folder named TalashBlankDatabase in C or D drive Copy TalashBlankDatabase file in this folder TalashSQL Database Restore through Enterprise Manager e Open Enterprise Manager as Click on Start
14. ge itself In case any duplicate record found in the master database system warns you Check Duplicates in Master Save Cancel Close Execute Query in Current File The users can search for a record in current table for editing correction By default the System is in Append Mode To Edit Records the Users needs to cancel the Append Mode by clicking on Cancel The System is now in Default Mode Click Query to extract records Enter the parameters for query and click Execute to fetch the records Edit Data Your can browse the file using the First Previous Next amp Last buttons To Edit a particular record Click update The system is now in update mode Update the Record as required and Save SN 9 az z oF y 27 a A Page 10 of 10 Talash Information System User Manual TALASH ENQUIRY PROCESSING g TALASH INFORMATION SYSTEM 1 Exit qf Talash Information System id Enquiry Reports C Maintenance A Code Maintenance Mail Exit Asc E E GB hy Teleshinfomationsy B TaLasHMAN DOC f TALASH INFOR DIC AIDA 1209 Fig 5 ENQUIRY The system allows the user to process enquiries in Online and Batch mode s Page 11 of 11 eC Talash Information System User Manual ENQUIRY FORMAT Dl Enq Hef No TALASH 2006 11 17 Date ENQUIRY Type of Person Ed Dis
15. lect file the file data gets imported i e data in DOS format gets appended to SQL database Backup This is SQL Server backup facility used for taking backup of Talash Database Restore Process for restoring Talash Database dA c ENPOWEPMG POLICE V TAM Page 20 of 20 e Talash Information System User Manual User Management Can be used for user creation and assigning permissions Location Setting After installation of the system the system administrator has to set the location setting by selecting the state and district where the system is implemented This information is used for printing headers etc in various reports wireless message generated by the system Database Size Gives Information of number of records in Talash database Database Maintenance This option is password protected Only authorized user can access the master database for maintenance purpose CODE MAINTENANCE This menu option allows user to maintain various codes and their description used in the system Addition modification of the codes can be carried out as and when required Codes and descriptions are maintained as per CCIS Package g TALASH INFORMATION SYSTEM E l xi Exit amp State Face amp District Complezi aoa Police Hair Station Color Id Marks Ase h OS ty TalashinfomationSy SH TALASHMAN DOC l fTALAsH INFOR S 1216 Fig 15 Page 21 of 21 Talash
16. o o e Name Restore a Code Maintenance ini O lt Export User h Exit File Manag PF lt Import Pr Location ocess Setting o Database Mainte lt gt No of Record Asc Sjtalashmanual E TALASHMA Talsshinfom sfTaLASH 1 BAIAS 1148 Fig 14 This module allows the administrator to perform system administrator activities viz Import Dos Data This option is used for importing Data of DOS based Talash software and converts the data to SQL server format and then click on name conversion for generation of keys for phonetic search This is a one time activity to be undertaken before system is put to use Name Conversion Name conversion of Old Single Name to New First Name Middle Name amp Last Name format and generation of Phonetic keys as described above Import DOS Data and Name Conversion is the first and foremost steps to follow in case Old Version of DOS Data needs to be converted to New System The database is blank initially Any enquiry made will show No Match report when processed Export file This option generates a txt file of the data file entered later imported using import process amp append option Import Process amp Append This option imports the file generated using Export option It is useful when the States Districts are sending their data to NCRB SCRB for uploading to respective servers Enter the name of the DOS file to be imported On pressing se
17. tem 6 EMAIL Enables the users to Mail thru Talash system Useful for sending data Procedure The following procedure needs to be followed after setup of New Version of Talash Information System Version 1 0 Data Conversion Old version DOS Version data can be converted to new system The User Administrator can convert the data thru Maintenance Maintenance menu contains option to Import Old DOS Data After Import of Data the Administrator user must also convert Name amp Father Name using Name Conversion option for generation of phonetic keys The procedure detailed above is must and required to upload existing data bank to new system The users installing fresh database need not follow the procedure Page 6 of 6 e Talash Information System User Manual TALASH wersion 10 Lagin User Name Server local Login Cancel Fig 1 TALASH VERSION 1 0 Login User Name Password l Lange Server Change Password 4 Enter New Password Confirm New Password OF EEUU Fig 1 1 Talash Information System allows only valid users to enter into the system through login procedure Fig 1 Enter NCRB in the user name and against the password Click on Login to enter Server name needs to be given when accessing the database on a remote server through network The user can change his Password
18. tion System User Manual TALASH DATA ENTRY FORM Act amp Sections Select Act s from the combo box TIS allows entry of 3 different Acts and 3 sections under each Act can be selected from available options Name Alias amp Father s Husband s Name These fields are text fields Sex Select from available options Age amp Year of birth User can either enter age or year of birth System automatically calculates age if year of birth is entered and vice versa Height Similar to Age field one of the two fields viz Height in cms or Height in feet can be entered System calculates the height in feet if height in cms is entered Physical features Face complexion eye hair deformity and ID marks can be selected from the available options Address This is text field Enter complete address of the person District amp Police Station Select from options available Clothes warn Enter particulars of clothes warn by the person Place of Missing Kidnapped Enter name of place Click on select photo Browse and select the scanned digital photo of the individual The selected photo should be in JPG format only The photograph is embedded into the database The system checks for a duplicate ENTRY in the current file file being entered In case of any duplicate entry the system warns you accordingly The system checks for a Duplicate records with the Master Database your existing databank ag the entry sta
19. tt m P S E FR GDNo FIR GD Date 77 11 2006 Name Alias o FHsName Sex I o Height Cms f Build 8 Complexion Jm Face Type HH Colour of Eye MN Colour of Hair O Deformity Type Jf Hm ID Marks HH ClohesWom SSS Match Parameters Other up c mid a Relax Mame amp FatherName Match L ases of fi Tears Match Cases of 3 Years Relax Fir Details Relax By 2 ears Relax B Y s Process Clear Close Relas Height By 5 Cms Relax Height By 2 Cms Fig 6 After making entries parameters for enquiring click on process to view the result of enquiry System generates enquiring results along with wireless message Fig 7 for concerned police authorities ONLINE QUERY Allows the users to enter any one or combination of parameter s in the enquiry screen as displayed above and on pressing view the option will search the database and displays the result on the screen which can also be printed The match or no match report is generated in the form of a Wireless Message which can be printed and sent to the concerned addressee s The Matching Parameters are given at the bottom of the screen for relaxation in Age amp Height etc A Missing Person query checks for exact Name Match in Online query however it can be relaxed by checking on Relax Name amp Father Name the system will also generat
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