7(/(&20 - Support Sagemcom
Contents
1. Introduction Failures Remedies MISSING GAUGE e Remove the gauge housing cover and make sure the gauge is present and correctly positioned rr CHANGE RIBBON T ink ribbon is completely used install a new printer ribbon l with its new gauge Telephoning REMOVE DOCUMENT e Open the front cover and check the document path MEMORY FULL Print the received faxes and or listen to the vocal messages re ha 1 ceived Directory e Other cases e Call your after sales service CODES OF THE TRANSMISSION REPORT CI 9 Settings The result of each communication is given by the logs transmission reception and the communication report In case of failure the result is a code whose meaning is as follows FAILURE CODES Code 01 Your party does not answer Please call later Code 02 The called number is suspect since no fax answers Check the number of your party Code 03 STOP You pushed on STOP during the communication Code 04 Invalid abbreviated number Check the number Code 05 Document feeder failure during the communication TAD Document jam or failure of the document feeder A Code 07 Failure in the operation of the remote terminal or line Restart the communication Code 08 The document you sent may not have been correctly received Send it again and check with your party Code 0A Active polling J You tried an active polling while the remote terminal had no document to be polled2. Code 0B Difference between the number of pages forecast at transmission and the number of Doc control pages sent Check the number of pages Code 13 Full memory Fax reception has become impossible 7 Code 17 Protected access i laen Your machine is in protected access a party tried to call you while he she did not have your password Code 23 Unknown mailbox No The number of the mailbox you entered is unknown by your party s machine Options Appendix 46 Appendix 23260924 7 GUARANTEE UK Terms and Conditions In order to apply the guarantee you should contact your dealer Proof of pur chase will be required Should malfunctioning arise the dealer will advise you what to do If you bought your equipment from SAGEM directly the following shall apply A SAGEM undertakes to remedy by repair free of charge for labour and replacement parts any defects in the equipment during a period of twelve 12 months from the date of original delivery of the Equipment where those defects are a result of faulty workmanship During this twelve month guarantee period the defective equipment will be repaired free of charge the customer must however return the defective equipment at his her own expense to the address given by SAGEM After Sales Department the phone number of which can be found on the delivery slip Unless the customer has concluded with SAGEM a maintenance contract in respect of the equipment whic
3. Settings menu 2 Introduction SETTINGS MENU 2 The different settings enable you to customise calls and the operating mode of your machine choosing a a gt ringing melody storing faxes etc but also set technical and security parameters choosing a type of network locking using an access code etc DATE TIME ha Telephoning I PRESS M 2 1 OK Directory 2 t Enter the date and time using the numeric keypad and press OK to confirm Example 7 May 2002 9 15 press 0 7 0 5 0 2 0 9 1 5 and OK NUMBER NAME The data you enter in these fields will automatically be inserted in the headers of the faxes you will send so that they will be printed on the faxes received by your contacts I L Todo so the TX HEADER setting should be enabled please refer to Technical parameters on page 38 Fax Is PRESS M 2 2 OK I Enter your fax number and press OK to confirm and go on to the next field t Enter your name please refer to Your party s name on page 11 and press OK to confirm RINGING MELODY AND KEY BEEPS You can choose between 4 melodies or WITHOUT MELODY and adjust the volume of the selected melody You can also program beeps that you will hear each time you press a key ej Q1 L If you choose WITHOUT MELODY only the message INCOMING CALL which is displayed on the Printing screen when you receive a call will tell you someone is calling you RINGING MELODY
4. work on any equipment or software modified or added without the prior written consent of SAGEM malfunctions not resulting from the Equipment or from software installed in user workstations for the purpose of use of the equipment communication problems related to an unsuitable environment including problems related to access and or connection to the Internet such as interruptions by access networks or malfunction of the line used by the subscriber or his correspondent transmission faults for example poor geographical coverage by radio transmitters interference or poor line quality the local network fault wiring servers workstations or the failure of the transmission network the normal servicing as defined in the user guide supplied with the equipment as well as malfunctioning due to servicing not being carried out servicing costs are in any event always borne by the customer C In the cases set forth in B as well as after expiry of the twelve month guarantee period the customer must ask SAGEM for an estimate and he she must accept the estimate and agree to pay the charges mentioned in it before returning the equipment to SAGEM The repair and delivery costs will be invoiced to the customer The foregoing shall apply unless otherwise agreed in writing with the customer and only for the UK If any provision of this guarantee shall be held to be in whole or in part invalid or illegal due to an obligatory rule applicab
5. i It PRESS M 2 3 1 OK 6 gt Select the required melody using the or W key and press OK to confirm Doc control US To adjust the volume press the M or W key and press OK to confirm KEY BEEPS Q t PRESS M 2 3 2 OK 7 Advanced I Select WITH or WITHOUT and press OK to confirm functions ALARM I PRESS M 2 3 3 OK Options SS Select the required option using the 4 amp or W key and press OK to confirm e START alarm switch on Enter the time at which you want the alarm to ring out and press the OK key to confirm to the right of the time the screen displays a symbol indicating the alarm is in service e STOP alarm switch off LJ The alarm rings for 30 seconds Press any key on the keypad to stop it earlier Appendix 15 Settings menu 2 NETWORK TYPE OF NETWORK The telephone line to which your machine is connected may be linked either to the public network or to a private network e g in a company with a PABX gt PRESS M 2 4 1 OK Ss Select the type of network PABX private or PSTN public to which you are connected and press OK to confirm PREFIX If your machine is connected to the private automatic branch exchange PABX of a company you have to enter a prefix generally 0 for outgoing calls before the number you want to call provided that e the intercom numbers for which no prefix is required are short numbers not exceeding the minimum length from whi
6. 1 page Document feeder 1 page N OF THE VARIOUS FAX THE VARIOUS FUNCTIONS Provided with a cordless phone set X TAD Handset Hands free x lt Quick reference guide menu guide QUICK REFERENCE GUIDE MENU GUIDE DIRECTORY MENU 1 Press Function called Function description See page M11 OK Add a record into the directory 11 M 12 OK MODIFY Modify a record in the directory 12 M 13 OK CANCEL Delete a record from the directory 13 M 14 OK PRINT Print the directory 13 SETTINGS MENU 2 Press Function called Function description See page M 21 OK Enter the date and time 15 M 22 OK Enter your fax number and name 15 M 23 OK MELODIES BEEPS Choose the ring melody and key beeps 15 M 231 OK MELODY Choose the ring melody M 232 OK BEEPS Choose the key beeps M 233 OK ALARM Switch alarm On Off M 24 OK NETWORK Set network parameters 16 M 241 OK NETWORK TYPE Select network type M 242 OK PREFIX Set the prefix M 25 OK Control the night mode 16 M 26 OK NB OF RINGS Set the number of rings 17 M 27 OK CORDLESS Cordless phone depending on model 17 M 271 OK HANDSET REGIS Register handset depending on model M 272 OK HANDSET ERASE De register handset depending on model M 273 OK HANDSET CODE Radio encryption code depending on model M 28 OK SECURITY Protected access depending on model 17 M 281 OK GENE ACCESS Lock fax and voice messages depending on model M 282 OK REMOTE CODE Remote interrogation
7. 4 7 OK IS Choose WITH using the amp and W keys I Press OK to confirm Privileged calls Only those privileged callers having your access code will be able to call you To do so they should proceed as follows Dial your number t Wait until your unit answers US Press the key during the greeting message then enter the 4 digits of your privileged access code your machine only starts ringing then LI If you do not answer the caller will have the possibility to leave a message on your TAD 28 TAD Menu 4 Introduction DETACHABLE QUICK REFERENCE CARD Quick reference card for operating your TAD featuring the remote interrogation function Telephoning Your TAD code j j a e Go to the next message by pressing O Delete Announce oi e Listen to the same message again by pressing 4 oT e Go back to the previous message by pressing 4 Ge Cm twice Last Pause Next Message Message Message Recording e Delete the received messages by pressing G then Settings g Answering Answering machine machine e Record your greeting message by pressing then ON 3 and stop the recording by pressing any key OFF Fax e After listening to the message 8 0 then lt p to retrieve the faxes stored in your machine s memory J 4 5 Printing e Listen to your gre
8. At any time you can pick up the handset and continue the call in which case the speaker and microphone are automatically disabled CALLING USING THE DIRECTORY T Your machine can store phone numbers in a directory To know the applicable procedure please refer to 7 6 the section entitled DIRECTORY MENU 1 Doc control REDIALLING ONE OF THE LAST TEN NUMBERS CALLED gt Press the REDIAL key E gt Select the required number using the and W keys Avance 7 3 To call the number displayed press the key or pick up your handset functions Q At any time you can delete the REDIAL number by pressing the C REDIAL and OK keys Options Appendix Telephoning ANSWERING A CALL When someone calls you your phone rings Pick up your handset or press the key for the TAD and Hands free models and speak To end the call hang up the handset or press the key FUNCTIONS AVAILABLE DURING A CALL KNOWING THE DURATION OF THE CALL Ten seconds after dialling a counter displays the approximate duration of the call ACTIVATING LOUDSPEAKER LISTENING During the call press the key This will activate the loudspeaker enabling another person to listen to the conversation SWITCHING FROM HANDSET TO HANDS FREE MODE TAD MODELS I Hold down the key I Hang up the handset US Release the key Conversation then goes on in the hands free mode ACTIVATING THE MUTE During a call if you want your party not to hear you
9. MODE TEL Your machine mainly works like a telephone set select that mode if you usually do not receive any faxes 6 Doc control In that mode your machine never answers automatically except after 9 rings if remote interrogation is enabled In that case it will play the greeting message 7 FOR MODELS WITHOUT TAD Advanced functions Your machine has three distinct operating modes which are described below e mode with fax your machine automatically switches to the fax reception mode you can connect an external answering machine to receive your voice messages e automatic mode your machine sorts incoming calls before presenting them to you Options e manual mode your fax machine never answers any calls automatically TS Press the A Al key once or several times to select the operating mode required All other telephone sets in your installation if any will ring normally All other telephone sets in your installation if any will not ring Appendix Introduction A Fax mode FAX Select this mode if you expect substantial fax traffic The unit is not connected to an external TAD Upon receiving an incoming call the unit will ring and answer the call after a pre set number of rings e if the call is a fax the unit automatically switches to fax receive mode e if the call is a voice call the latter will be lost unless you pick up the receiver before the programmed num ber of rings i e before the unit aut
10. OK and enter the date and time using the alphanumeric keypad ha 1 Press OK to confirm Then you can select another language using the MENU 29 please refer to Choice of the Directory language on page 18 LOADING THE PAPER 2 Settings Paper feeders or trays may contain a varying number of pages refer to the Description Table of the various models given at the beginning of the present User s Manual You may use any standard plain paper A4 format photocopying paper approx 80 g m However for all optimal print quality results we suggest you to use the type of paper recommended by the manufacturer 3 please refer to the last page of this User s manual Fae LI To avoid malfunctions and get optimal print quality you should observe the following basic ins tructions e use perfectly new paper without folds or rolled edges e do not reload the paper tray while printing is in progress 4 e always remove all the pages left in the tray before reloading paper The method for installing the paper is different according to the model FOR MODELS WITH A FIXED PAPER TRAY 100 PAGES Doc control oF Advanced functions I Snap the paper holder 1 in the two slots 2 E gt Prepare a stack of plain paper 100 sheets provided at the top of the sheet feeder maximum gt Open the feeder cover 3 gt Place the paper stack into the feeder 4 I Close the feeder cover 3 Options Appendix I
11. REMOTE INTERROGATION ha 3 You can interrogate your TAD remotely and thus listen to the messages you have received only if the telephone set you are calling from supports the tone dialling mode Directory Q As delivered this option is not available to interrogate your TAD remotely you should first enter a remote interrogation code which is shared with the fax answering machine so that you can ek also print out the faxes received Please refer to Remote interrogation code on page 18 for CI 2 more information Ce Settings On a remote telephone set dial your own number a I Press the key during the greeting message then enter the 4 digits of your interrogation code the machine delivers all the voice messages you have received t After the last message or if there is no message the machine emits a series of beeps all 3 List of available remote operations Fax While listening e Pause or resume message listening by pressing 5 e Go to the next message by pressing 6 Delete Announce e Listen to the same message again by pressing 4 e Go back to the previous message again by pressing 4 twice u Cm Message Message pissed After listening gt AANE Anewa e Delete received messages by pressing G then Printing A Recordin machine ecording machine ame e Record your greeting message by pressing then 3 and e stop the recording by pressing any key e Listen to your greeting
12. S amp S 5 housing ribbon gauge card 8 Doc control oF Advanced functions U3 Insert the new gauge card 9 into its hou I Close the flap of the gauge card housing by sing Make sure the chip 10 of the gauge rotating it Once into place push it upward to card 9 is upwards bevelled corner to the block it Close the cover and replace the Options top left side handset Appendix 43 Appendix Caution The gauge card displays on the screen after each printing the percentage of remaining ink ribbon If the gauge is not installed or not properly installed the unit displays MT SSTNG GAUGE LI If you forgot to change the gauge at the same time as the ribbon the unit displays GAUGE EMP TROUBLESHOOTING 44 Failures e The screen remains blank e The machine does not answer the call e The printed photocopy is blank e The telephone exchange does not recognise the number you have cal led e The machine does not ring e The telephone does not work e One or several vertical black strips appear on the documents copied or received by your party e The gauge card housing has unclip ped The screen displays OUT OF PAPER PRINTER COVER REMOVE PAGE OVERHEATING GAUGE EMPTY Remedies Check that the power cord is correctly connected on both its si des Check the reception mode Check the number of rings please refer to Number of ri
13. beeps and the screen displays IN SERT DOCUMENT for a few seconds I Insert the following page then proceed simi larly for the other pages of your document I Press on gt once all the pages have been me morised the screen displays OUT OF PAPER RIBBON GAUGE DISPLAY is PRESS M 5 7 OK The ribbon gauge shows the available quantity of ribbon in percent 34 Document control Menu 6 Introduction mm meme me meme meee ee eee ee ee A set of menus enables you to control all the pending commands delayed transmission passive polling active polling and enables you to run modify cancel or delete them D Telephoning EXECUTING A PENDING COMMAND This function is used to immediately execute a pending command z IS PRESS M 6 1 OK Directory The status of the pending documents is shown POL ACTIVE POLLING gt Q e TX DELAYED TRANSMISSION LJ 2 IS Select the required command using the M or W key Settings US Press the OK key to execute it CONSULTING OR MODIFYING THE QUEUE I S gt PRESS M 6 2 OK IS Select the command you want to consult or modify using the M or W key 3 Press the OK key and modify the parameters for the displayed transmission request 3 Press the OK key to confirm your changes 4 TAD DELETING A COMMAND FROM THE QUEUE I Press M 6 3 OK amp 5 IS Select the command you want to delete using the M or W key 3 Press the OK key to delete the r
14. into the feeder oo ccccssssssssesescscsesesescsescseseseeeseees 19 SendM TA Oe sel S Coan E dl cela Do ee A 20 RECEIVING CF GX serenity Ao occas tossed a 2 adh O AE 22 D ring transmission osen aa tcet ncaa ones aa tant cs earn aontn dia helene o 23 Advanced TUNIC T NOMS Seis sece testes cuca cesecaere escheat a ashe 23 TAD MENU 4 occ ccscnehiedutitaces widawdeueudodsderedsaeaws 25 Models with tad internal oc cescceccscsscsscseccccsscssceecescsscsscscssccecsecsacsaceaes 25 Models with vocal tad external oocccccccssccsscssccsscsccscsscsssscsessssscssesssscssessees 31 PRINTING amp LOCAL COPY MENU 5 0 cece eee eees 33 ARRANA EE EEA coos ET A A SET EE E 33 EOC QVC ONY rennon E tueceaeseataaereshtareaMseacteae seagate enone 33 RIBBON QOUGS display te cet ius cece tenner ee ard OR 34 DOCUMENT CONTROL MENU 6 ccc cece cee eee eee 35 Executing a pending command 2 vessesecuinsireiannndieasidnnnenantecddwset 35 Consulting or modifying the QUeUC ceeescsesssesesesssesesesesesesesesesesestsesesteseeeees 35 Deleting a command from the queue ccccccesccsessssesesessecsseesessssssesssesseeseeseseesees 35 Print a document waiting for transmission cccccsesssessesssessesseseessseseessseeeeees 35 Printing out the list of pending Operations ccceccsseseseseseesesesesesteeteseeeeeees 36 ADVANCED FUNCTIONS MENU 7 2 0 eee eee eee ee 37 Relaying received documents dependin
15. mode and press 2 7 N aN OK to confirm A 4 w AUTOMATIC MODE WITH TAD TEL FAX TAD Your unit works like a telephone answering device combined with a fax machine Select that mode when you go out or if you do not want to lose any fax or voice calls Settings When your machine rings it answers after the programmed number of rings and plays the greeting message you have recorded on your TAD e if the call is a fax call it automatically switches to the fax reception mode e if the call is a voice call the caller will be able to leave a message LJ You can set the number of rings before your machine automatically answers please refer to Number of rings for the automatic mode on page 17 a A AUTOMATIC MODE WITHOUT TAD TEL FAX Your machine automatically sorts the calls before presenting them to you Select that mode if you Fax TAD receive many faxes and you do not want to be disturbed by their reception When it receives a call your machine automatically answers without ringing the caller can hear beeps inviting him her to wait then Printing e if the call is a fax call it switches to the fax reception mode e if the call is a voice call it rings warning ring for 30 seconds and the caller can hear a ringing tone You can then pick up and talk Otherwise the caller will be able to leave a message on your i TAD which will answer after 30 seconds and play the greeting message MANUAL
16. of this User s manual CONNECTION OF THE POWER CORD I Turn your machine upside down IS Insert the plug 1 of the power cord into the connector 2 of the main unit gt Run the power cord 3 into the groove 4 I Replace your machine the right way round Models with a fixed paper tray 100 sheets 9 Depending on model Introduction Telephoning Doc control oF Advanced functions Options Appendix Introduction CONNECTION OF THE HANDSET MODELS WITH HANDSET j I Connect the telephone handset cord to the ap propriate connector 1 on the main unit CONNECTION OF THE TELEPHONE LINE For models with handset a 2 I Connect the telephone line cord plug to the ap propriate connector 2 on the main unit and connect the other end to the wall telephone socket For the models without handset a I Connect the telephone line cord plug to the ap propriate connector 1 on the main unit and connect the other end to the wall telephone 2 socket Introduction Introduction SWITCHING ON I Connect the power plug to the mains wall socket Len The unit displays SELECT LANGUAGE a gt gt Press OK to display the list of available languages Telephoning IS Choose the language using the M or W key and press OK to confirm I The unit displays CHECK DATE with the selected language 3 Press
17. several addressees proceed as follows I Place the document into the feeder dial the fax number of the first addressee or select it from the directory Press the OK key to confirm U3 Dial the fax number of the next addressee or select it from the directory Press the OK key to confirm 3 Repeat this procedure for all the addressees you wish to include in this broadcast maximum 6 making sure you validate the last addressee by pressing the p gt key to start an immediate transmission 20 Fax Menu 3 Delayed transmission To program delayed transmission for a document proceed as follows gt Insert the document into the feeder US PRESS M 3 1 OK Dial the addressee s fax number Press OK if you want to enter another addressee IS IS or 3 Press twice OK and enter the time at which you want your fax to be sent and press OK to confirm Choose the required type of transmission from the machine s MEMORY or from the document PAPER FEEDER and press OK to confirm please refer to Transmission from the machine s memory or the document feeder on page 21 for further information IS Enter the number of pages of the document and press OK to confirm CHOOSING THE TYPE OF TRANSMISSION REPORT You can program your machine so that a transmission report is printed each time you send a fax There are three types of report available gt PRESS M 3 4 OK gt Select the required option using the M or W
18. D from the used portion of the worn ink ribbon If these documents are considered as confidential you may want to remove the ink ribbon whenever you leave the unit I Pick up the handset models with handset and put it on the side Doc control oF Advanced functions gt Open the rear cover unlock the latches 1 before pushing the cover towards the rear Options Appendix 4 42 Appendix gt Remove the worn ink ribbon from its housing 3 Position the ink ribbon above its housing under the rear cover I Insert the ink ribbon into its housing without removing the adhesive strip 2 e Position the right hand white end of the main roller onto the retractable axis e Position the left hand green end of the main roller onto the left axis I Insert the small roller into its housing gt Check that the gear axis 3 is correctly positioned in its slot 4 as is the other axis 5 in its corres ponding slot 6 Close the rear cover Appendix Introduction RIBBON GAUGE The gauge card enables screen display after printout of the percentage of remaining ink ribbon I The front cover being open locate the gauge 3 Push downward on the gauge card housing to 2 card housing 7 unlock it it opens automatically letting you access the worn gauge card p oe am I Remove the worn gauge card 8 from its I Remove the new pre cut gauge 9 from the
19. HEADER you can insert your name your fax number the date and time on the header of the fax received by the addressee 03 TX LOCK UP lock up the fax transmission speed 04 ANTI ECHO inhibit the satellite echo in case of fax problems in long haul calls 10 RX HEADER print the sender s name and fax number as well as the date and time on the header of the fax you receive 11 RX LOCK UP lock up the fax reception speed 20 REDUCE MODE choose the printing reduction mode received faxes local copies automatic or fixed 21 REDUCE RATE set the printing reduction rate 22 NB OF PAGES give the number of pages printed received faxes and local copies since machine switch on 40 RECALL LENGTH choose the in line interrupt time long or short of the R key Flash signal 50 SORTED PRINT print documents in reverse order of reception or scanning for a local copy depending on model REMOTE CONTROL FROM AN EXTENSION SET You can control your machine remotely from an extension tone dialling telephone set in your installation Q If the extension set is configured in pulse dialling mode type to switch it to tone dialling mode SWITCHING OFF THE TAD If you take the line from an extension set and your machine did so before you and is playing your TAD s greeting message press then 0 to switch off the TAD SWITCHING TO FAX RECEPTION MODE If you take the line from an extension set and you cannot hear anyone speaking you can s
20. N CODE This function is used to define the remote interrogation code for any voice or fax messages received I PRESS M 2 8 2 OK t Enter your code Press OK to confirm CHOICE OF THE LANGUAGE You can choose the language displayed on the screen is PRESS M 2 9 OK IS Select the language ENGLISH FRANCAIS DEUTSCH ESPANOL ITALIANO using the M or W key and press OK to confirm gt Press OK and choose the corresponding network for the Display Caller Service and press OK to confirm 18 Fax Menu 3 Introduction FAX MENU 3 INSERTING THE DOCUMENT INTO THE FEEDER Telephoning MODELS WITH A FIXED PAPER TRAY h Directory I The document feeder 1 receives up to 15 pa I Insert the document printed face down into ges the document feeder If necessary adjust the left paper guide 2 to the width of the docu ment I The machine displays READY LJ Your machine has an automatic document feeder The last sheet in the stack will be sent out first MODELS WITH A REMOVEABLE PAPER TRAY Doc control oF I Lift the fax access door 1 I Insert the document printed face down into Advanced IS Lift the document support bracket 2 the document feeder If necessary adjust the functions gt The document feeder 3 receives up to 15 pa left paper guide 4 to the width of the docu ges ment I The machine displays READY Options LJ Your machine has an automatic doc
21. TELECOM Facsimile machines User s manual DDI A a Cw Overview Phonefax 2710 2720 2725 Paper tray Document feeder Handset Rear cover DECT kit module connector Control panel Front cover Handset connector Telephone line connector P Phonefax 2630 2650 2655 Access door to paper and document feeders Handset connector Telephone line connector Phonefax 2612 2620 2625 Paper feeder Document feeder Access door to paper and document feeders CH Telephone line connector Paper feeder Document feeder J Telephone line connector 10 11 20 Operation panel 10 19 key to print documents received in the memory key to play back messages received on the answering machine e blinking presence of messages not played back e steady presence of played back messages printed models without TAD LCD display screen composed of a 16 characters line to delete from memory the document currently FF oj key choice of fax transmission resolution or local copy NORMAL FINE or PHOTO A Al key choice of reception mode TEL FAX TAD e TEL T telephone in service for models with handset e FAX F automatic fax reception e TAD A TAD in service for TAD models DIRECTORY key access to directory key printing of the menus guide key insertion of a dialling br
22. X ANSWERING MACHINE TAD MODELS If you are away and have a fax machine where you are set to the tone dialling mode you can retrieve and print the faxes received on you own fax machine LI As delivered the remote interrogation option is not available to interrogate your fax answering machine remotely you should first enter an interrogation code which is shared with the TAD so that you can also listen to your voice messages Please refer to Remote interrogation code on page 18 for more infor mation and set your machine to the automatic reception with TAD mode On a remote fax machine featuring a telephone set dial your own number Press the key during the greeting message then enter the 4 digits of your interrogation code the machine first delivers the voice messages if there are any As you hear the beeps press the 8 then 0 keys RA AR Switch on the fax machine by pressing the p gt key as soon as you hear the fax tone if no fax has been memorised your fax machine will deliver a series of beeps your own fax machine will then forward all the faxes stored in its memory Caution When you interrogate your fax answering machine remotely the forwarded documents are automatically erased from its memory RECEPTION MEMORY SATURATION When there are too many documents or voice messages in the memory the machine is saturated and will not be able to take in any extra message the MEMORY FULL message appears on the scre
23. anced functions Options Appendix Fax Menu 3 RECEIVING A FAX Your machine has a reception memory enabling it to receive your faxes even when out of paper Depending on the settings made your machine can print out your faxes as soon as these are received or store them in its memory When at least one fax is present in the memory the C4 key of your machine blinks The key is off if there is no fax in the memory or if you have printed all the faxes received PRINTING FAXES RECEIVED IN THE MEMORY IS To print out stored faxes put paper in the paper tray and press the CAD key If the machine runs out of paper add some so that printing restarts automatically after the last printed page LI You can protect the access to your faxes by means of a code please refer to Protection of voice or fax messages on page 17 for more information RECEPTION FROM THE MEMORY FAX ANSWERING MACHINE OR DIRECT PRINTING When activated this function enables you to store all messages received in the memory until you choose to print them out When the function is de activated all documents are printed as soon as they are received Is PRESS M 3 6 OK IS Select the required option using the M or W key e WITH the documents you receive are stored in the memory e WITHOUT the documents you receive are printed at once if there is paper in the feeder gt Press OK to confirm REMOTE INTERROGATION OF THE FA
24. and thus get an overview of menus proceed as follows US Insert paper US Press the M 5 1 and OK keys or press the i key The menus are classified in their order of function number See the section entitled QUICK REFERENCE GUIDE MENU GUIDE The functions are classified in their order of appearance in this manual Tabs are provided for quick access to the required information Telephoning Introduction mm Although it features advanced functions your machine is also a telephone set providing a whole range of user friendly functions CALLING CALLING USING THE HANDSET I Pick up the handset I Dial your party s number You can also dial the number before picking up the handset In that case you can correct any dialling a error by means of the C key 2 Q You can use the and W keys to adjust the volume 2 levels available Settings CALLING USING THE KEY Loudspeaker listening all I Dial your party s number This is displayed on the screen Pick up the handset the machine dials automatically IS When your party answers press the key to activate loudspeaker listening gt You can use the 4 and W keys to adjust the volume I Press the key again to de activate loudspeaker listening 4 Hands free mode TAD Models gt Dial your party s number A US Press the key the machine dials automatically O 5 I You can use the 4 and W keys to adjust the volume Printing LJ
25. base station Adanced 7 Press F1 The display shows details of the last call functions e Use the amp and W keys to scroll through the list e To call a number from the stored list press the key or pick up the handset while the num ber is displayed e To fax to a number from the list press O while the number is displayed Appendix 39 40 Options When displaying call details the display alternates between the name or number and the date and time of the call It will also show a T to indicate a telephone call a F for a fax call or a A if the caller has let you a message To review the list from the cordless handset e Press i then q The display shows details of the last call e Use the amp and W keys to scroll through the list To call a number from the stored list press the key Appendix Introduction E HE HE HE HE HE HE HE HE HE HE HE HE HE HE E H APPENDIX REPLACEMENT OF CONSUMABLES Telephoning Consumables ink ribbon and ribbon gauge card are already installed in your machine but you will eventually have to change them To do so please refer to the instructions given in the following paragraphs INK RIBBON Directory The ink ribbon enables the unit to print on normal paper Caution Only use the ink ribbon matching the manufacturer s specifications To use other types of ink gt ribbon could damage the unit and invalidate the guaranty Documents printed by your unit can be read
26. ch the prefix should automatically be inserted to be defined e the external numbers for which a prefix is always required are long numbers exceeding or equalling the minimum length from which the prefix should automatically be inserted to be defined for instance 10 digits in the UK S IMPORTANT NOTE Do not change anything in the numbers you have stored in the directory Indeed enabling or disabling the prefix will respectively switch your machine to PABX operation WITH prefix or PSTN operation WITHOUT prefix To set the local prefix I PRESS M 2 4 2 OK gt Select the WITH option using the or W key and press OK to confirm I Enter the number used by your PABX to access the public telephone network e g 0 followed by the sign or pause access by pressing the R key and press OK to confirm I If necessary enter the phone number length from which the prefix should automatically be added e g 10 digits in the UK and press OK to confirm NIGHT MODE This mode enables you to switch off the ringing of your machine for a given period of time during the night for instance while still receiving your calls The machine then switches to automatic reception TAD mode and will answer after 5 rings It will automatically receive all voice or fax messages At the end of the NIGHT mode the screen displays the number of messages or fax received and the and keys blink and your machine automatically switches to the curre
27. code depending on model M 29 OK LANGUAGE Choice of the language 18 English French German Spanish or Italian FAX MENU 3 Press Function called Function description See page M31 OK zi M 35 OK TX FROM MEM Transmission from the memory or document 21 feeder M 36 OK RX IN MEM Reception of documents into the memory or on 22 paper Quick reference guide menu guide TAD MENU 4 TAD MODELS Press Function called Function description See page Wai OK 35 M 48 OK PRIVIL CODE Select the privileged access code 28 PRINTING amp LOCAL copy MENU 5 Press Function called Function description See page M51 OK M 57 OK RIBBON GAUGE Display the ribbon gauge status 34 DOCUMENT CONTROL MENU 6 Press Function called Function description See page M 65 OK PRINT LIST Print the command list 36 ADVANCED FUNCTIONS MENU 7 Press Function called Function description See page broadcast of vocal and fax messages M TROR depending on model a Activating the new broadcast Mal Os depending on model Deactivating the new broadcast M722 0R depending on model M 723 OK Setting the new broadcast parameters depending on model M 79 OK TECHNICAL Modification of the technical parameters 38 CONTENTS INTRODUCTION o cc cucstuateuersadndace ene ea E eT 1 MFG FOUN atiae ran T E 1 CONNECTIONS aaae r A A 1 SEE LE AE E EE E E EEE A EE E A S E A EN 3 Loading the paper sierssocomnenen eea a hteste luestacs
28. code of your answe ring machine if not already done and press OK to confirm e Choose SECURED RELAY or FREE RELAY and press OK to confirm e If you have chosen FAX and SECURED RELAY enter the remote interrogation code of your answering machine if not already done and press OK to confirm OFF all your messages will be kept in your fax machine E SETUP if you have already activated the relay function once this menu enables you to change a number of parameters addressee s phone fax number type of messages to be relayed remote interrogation code secured relay or free relay etc Once you have made the changes validate menu 721 gt ON again by pressing the OK key in order to re activate the relay function taking the changes into account RETRIEVING RELAYED DOCUMENTS When receiving your relayed documents on the destination phone fax you should apply the following procedure I Pick up the handset t Enter the remote interrogation code as you hear the beeps Then follow the same procedure as for remote interrogation to listen to the voice messages and or receive the fax messages 37 Introduction Telephoning Doc control o Advanced functions Options Appendix Advanced functions Menu 7 TECHNICAL PARAMETERS The technical parameters are arranged into a list in which you move using the and W keys To access technical parameters I PRESS M 7 9 OK 02 TX
29. cpees cutest tes 3 Choosing the operating mode TEL FAX TAD cccccccsessssssssstessetsessesesestens 5 TREMENS enre Sint catch E T Aa ek meant ae 7 WELEPHONING secxsstscoucetndcet cate bus E oE 9 CNG cractesscestata estar tsa tina ttes N sues teatsasinencaeneesiate 9 Answering a cally east cece eh Yaa ore ca as eG ah al ele das 10 Functions available during a Call ccccccccccccesccsessssscsescsesssssesesssescseseseseseeeseseeees 10 DIRECTORY MENU 1 00 ccc ccc cece eens 11 a hp ce Ko KE e Parente ere E EELE T E E Tenn er Tree entry T 11 Making a call from the directory cccccccssssssssesssssessesecssessseeseseseesesssesesseeesesesees 12 Editino areco d anae e E T TA 12 DS LEI NG areco Cl senna a A ua Matauceaonkalitesncetetees 13 PILING KING SCIP OCT OY 5 08 55 toca cec ste te tests ee lata aces 13 SETTINGS MENU 2 coe tet cet poet orto abil in ued 15 Dater TINE arera echt trace NR 15 Number Name cacra e E A A 15 Ringing melody and key beeps ini aiwchraunncead aid oink aie 15 NETWORK connor EEE a E O S 16 Night VINO Si oss Sec cael sateen cates Sasa EON eh ane ONR 16 Number of rings for the automatic Mode uo cecccssscsssssesescssseseeseseseseseseeees 17 Cordless DINO enore iia acl ates ects Fete haha oes Mote Sirus 17 Protection of your machine depending on Model cccsesssesessesesesteseseesees 17 Choice of The language nioen A 18 FAX MENO 2S cicciene eieren ENEN ENA AE evens din 19 Inserting the document
30. document LI Ifyou do not remember which abbreviated number corresponds to a record you can print out the direc tory for a copy of all the information it contains please refer to Printing the directory on page 13 SELECTION BY ONE TOUCH DIALLING KEY U3 Press one of the one touch dialling keys numbered 00 to 09 Then you can e pick up the handset or press to call him or e place a document in the document feeder and press D to fax the document EDITING A RECORD Is PRESS M 1 2 OK gt To select a record e Use keys and to scroll through the records in alphabetical order or dial your party s abbrevia ted number e Press the OK key IS To correct the data in the record name phone fax number etc use the 4 W and C keys edit the relevant data using the alphanumeric keypad and press OK to confirm and go on to the next data 12 Directory Menu 1 DELETING A RECORD gt PRESS M 1 3 OK gt Select the record you want to delete by using the or W keys or dial its abbreviated number and press OK twice to confirm The record will be deleted PRINTING THE DIRECTORY aa 1 Directory _ t PRESS M 1 4 OK The directory is printed automatically This document contains all the information you have entered name phone fax number as well as the abbreviated numbers automatically associated to each record p Oo 14 Directory Menu 1
31. e simple and extensive functions provide a wide range of possibilities leaving a message to persons calling you in your absence letting them leave you a message interrogating your machine remotely as done for fax machines etc Your TAD features two options e ANSWERING MACHINE callers cannot leave you a message after the greeting message which only gives them some information e ANSWERING RECORDING MACHINE callers can leave you a message after the greeting message GREETING MESSAGES The machine has 2 distinct greeting messages corresponding to the two functions of the TAD answering machine or answering recording machine Answering recording machine Recording the greeting message I gt Press M 4 1 1 OK U3 Pick up your handset and record your greeting message 20 seconds max The time in seconds is counted down as you record your message t Hang up your handset to stop the recording Your message is then played back after which you can put your TAD into service Playing back the greeting message It PRESS M 4 2 1 OK Your machine plays back the greeting message you have recorded Answering machine Recording the greeting message It PRESS M 4 1 2 OK 0 Pick up your handset and record your greeting message 90 seconds max The time in seconds is counted down as you record your message t Hang up your handset to stop the recording Your message is then played back after which you can put your TAD into ser
32. eak or flash feature Ja PABX REDIAL key automatic call back of one of the last 10 called numbers Alphanumeric keypad START key fax transmission or local copy 14 20 18 17 13 12 11 16 15 14 STOP key stop of the operation in progress or activation of the secret mode LOUDSPEAKER key use of line without unhooking hands free mode depending on model or amplified listening key move up in menus or to the left in an entry field Volume up key confirmation of the displayed selection m MENU key access to the various functions key move down in menus or to the right in an entry field Volume down key return to previous displayed message or clearing of the last character entered in an entry field Direct access keys to the first 10 directory memories G 2 G keys preprogrammed keys to access the following functions list of callers 2 night mode access to the print menu Description of the various fax models DESCRIPTIO MODELS 2725 2720 2710 2655 La 2650 Phonefax 2630 Phonefax LF Fax NN YQ Fax Fixed paper tray 100 pages Document feeder 15 pages Removeable paper feeder 30 pages Document feeder 15 pages Sheet by sheet paper feeder 1 page Document feeder 1 page Removeable paper feeder 30 pages Document feeder 15 pages Sheet by sheet paper feeder
33. eived or sent Directory faxes setting the number of rings etc As can be seen in the menu guide all functions are numbered in a main menu e g 1 Directory from which you can access the various settings for the selected function e g 1 1 Add 1 2 Modify 1 3 Cancel or 1 4 Print a directory record DNA 2 Main menu access to functions US Press the M key Sub menus access to function settings Press the amp key to select the previous menu line gt Press the W key to select the next menu line I Press the OK key to confirm and go on to the next menu Press the C key to return to the previous menu I Press the lt gt START key to confirm and exit from the main menu I Press the Q STOP key to exit from the current menu Moving inside a data entry field 7 Press the C key to delete the last character Doc onol oF Advanced functions Hold the C key down to delete all the characters entered Press the key to move the cursor to the left within a data entry field I I IS Press the W key to move the cursor to the right within a data entry field IS Press the Q key to cancel entry and return to the initial value 7 Press the OK key to confirm entry and go on to the next menu item Options 7 Press the lt gt START key to confirm entry and exit from the current menu Jog GADDA Appendix Introduction PRINTING THE MENU GUIDE To print the menus
34. en Print the stored faxes and or erase all voice messages to get some spare memory 22 Fax Menu 3 Introduction DURING TRANSMISSION STOPPING A TRANSMISSION US Press the Q key US Press the Q key again to confirm you want to stop the current transmission PHONE CALLS To call your party ha 1 You can call your party just after sending or receiving a fax To do so while the document is being transmitted send or receive mode you should US Press the key while your fax machine displays TRANSMIS or RECEPTION Your fax machine then displays PHONE N Telephoning Directory e once the fax has been transmitted your party s phone rings if its machine is compatible e if he answers your machine starts ringing pick up the handset and speak Your party calls you When your party calls you your phone rings and you can pick up the handset and speak ADVANCED FUNCTIONS POLLING A DOCUMENT Polling a document consists in leaving it in your machine s memory or document feeder thus making it 4 available to one person single polling or several persons multi polling who can then perform active polling on it This requires that your machine be set to the automatic or fax mode I Insert the document into the feeder t PRESS M 3 3 OK A I Select one of these two options using the 4 or W key P 5 e SINGLE POLLING the document will be deleted from the memory as soon as it has been retrie
35. equest from the queue Printing I Press the OK key to confirm deletion PRINT A DOCUMENT WAITING FOR TRANSMISSION 6 Doc control This function enables you to know the content of a document waiting for transmission Us PRESS M 6 4 OK Q IS Select the pending document using the M or W key Advanced 7 Press the OK key to print out the selected document junctions Options Appendix 35 36 Document control Menu 6 PRINTING OUT THE LIST OF PENDING OPERATIONS This list shows for each pending document the sequence number of the pending operation the addressee s name the scheduled transmission time the type of pending operation the number of pages in the document and its size percentage of memory taken up by the document To print out the list Is PRESS M 6 5 OK Advanced functions Menu 7 ADVANCED FUNCTIONS MENU 7 RELAYING RECEIVED DOCUMENTS DEPENDING ON MODEL ACTIVATING DE ACTIVATING THE RELAY FUNCTION You can automatically relay all received messages faxes or voice messages to another telephone set or fax machine I gt PRESS M 7 2 OK Choose one of the following three options using the or W key and press OK to confirm is ON Enter the destination phone fax number Press OK to confirm e Choose the type of messages to be forwarded VOCAL FAX or VOC FAX RELAY and press OK to confirm e If you have chosen VOCAL or VOC FAX enter the remote interrogation
36. eting message by pressing 3 e Switch on your TAD by pressing iD e Switch off your TAD by pressing 9 e Resume message listening by pressing 5 From a fax machine C i 6 Doc control oF Advanced functions Options Appendix 29 30 TAD Menu 4 TAD Menu 4 MODELS WITH VOCAL TAD EXTERNAL CONNECTION You can connect a telephone answering machine to your machine using the same telephone This makes your phonefax e a fax e a telephone e a personal telephone answering machine I Connect the telephone line cord of your external answering machine TAM to the piggy back connector of the telephone jack PUTTING INTO SERVICE Make sure your TAD is permanently on connected to the mains or in automatic mode USE Please refer to Choosing the operating mode TEL FAX TAD on page 5 31 32 TAD Menu 4 Printing amp local copy Menu 5 PRINTING amp LOCAL copy MENU 5 a The Printing MENU 5 can be accessed directly using the F3 key PRINTING FUNCTION GUIDE RA 1 t PRESS M 5 1 OK Directory Prints the list of the numbered functions Locs e 3 gt PRESS M 5 2 OK Settings Prints the transmission and reception logs which list the last 30 communications DIRECTORY is PRESS M 5 3 OK Prints the directory SETTINGS US PRESS M 5 4 OK 3 Fax Prints the list of your machine s settings 4 TAD a
37. for a while press the Q key Press that key again to resume your conversation RECORDING A CALL DEPENDING ON MODEL During a handset call you can record the conversation I Press the M and Keys recording starts To stop recording press Q To listen to the recording press To delete the recording press M 4 4 and OK REROUTING A CALL To reroute a call to another set connected to the same telephone line 3 Press the M and key I Hang up the handset 3 Go to the other set pick up and continue the call LI You should hang up the handset within 4 seconds You have about 25 iseconds to pick up the other hand set SWITCH TO FAX RECEPTION MODE If you pick up a secondary handset or take the line from a cordless phone and you cannot hear anyone speaking you can switch your machine remotely to fax reception mode by typing then 7 10 Directory Menu 1 Introduction E E HE HE HE HE HE HE E HE HE HE HH EE H The directory is a file in which you can store phone and fax numbers especially those of the parties you a gt call most frequently So instead of dialling a phone or fax number each time you want to communicate with one of your parties you just have to select their names from the directory Using the data you have stored your machine will do it all automatically for you L The records stored in the directory are classified in alphabetical order aa 1 Telephoni
38. g on Model cccccessseesesseseseeeeseees 37 Technical ofc cel 11 3 A aks peeeeeeeeeer nee eemrec nes meet Se Merten trite Tee a ere 38 Remote control from an extension Set cccccccscsssesesecesscsesessceceseessseseseesesesestens 38 OPTIONS sccsdoeniemihu cece aE E eat eedienseseceskor et 39 BIE a amen eae A PR COP OREO ESE nT PO eee EP 39 APPENDIX anaa ia E A S 41 Replacement of consumables uasroneiriei itie a A A E 41 Troubleshoot ho mose a a lao anese 44 Codes of the transmission report ccccccsssseesesecesesessesesssseeseeeseeeseeneseteseeeeeees 45 This unit has been designed in accordande with European standards l CTR37 and CTR21 it is designed for connection to the Public Switched Telephone Network PSTN In case of any problems first contact your Supplier The CE mark attests that the products complies with the essential requirements of Directive R amp TTE 1999 5 EC for user safety in accordance with Directives 73 23 EC for electromagne tic interference in accordance with Directive 89 336 EC And that it makes efficient use of the radio spectrum allocated to terrestrial communications The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R amp TTE 1999 5 EC Before powering on your unit make sure the mains outlet it is connected to meets the requirements printed on the warning label on your unit Voltage Current Frequency of power network or on the separate power s
39. h specifically provides for repairs to be carried out at the customer s premises the repairs will not be carried out on the equipment at the customer s premises The following sentence applies to purchases of equipment for the customer s trade business or profession Except as otherwise expressly provided in this Document and to the extent permitted by law SAGEM makes no representations or warranties express or implied statutory or otherwise and to such extent all terms and conditions implied by law are hereby excluded This guarantee does not affect the Customer s statutory rights B Exclusions From Guarantee SAGEM shall have no liability under the guarantee in respect of damage defects breakdown or malfunction due to failure to properly follow the installation process and instructions for use or an external cause to the equipment including but not limited to lightening fire shock or water damage of any nature or modifications made without the written approval of SAGEM SA or a failure or neglect to maintain the equipment or inappropriate maintenance or unsuitable operating conditions particularly of temperature and humidity or repair or maintenance of the equipment by persons not authorised by SAGEM or wear and tear from normal daily use of the equipment and its accessories damage due to insufficient or bad packaging of equipment when returned to SAGEM supply of new versions of software
40. key e WITH a transmission report is printed if there has been no transmission problem or if it is defi nitively aborted i e after 6 unsuccessful attempts So there is only one report for each trans mission request e WITHOUT no report is printed following a fax transmission consult the transmission log to keep track of all communications e IF ERROR a transmission report is printed after each unsuccessful transmission attempt Press OK to confirm TRANSMISSION FROM THE MACHINE S MEMORY OR THE DOCUMENT FEEDER You can choose between two modes of transmission e from the machine s memory the document to be faxed is stored in your machine s memory before it is sent This mode enables you to pick up original copies more quickly and to send a fax to several addresses e from the document feeder the document is faxed right after placing it in the feeder and dialling This mode enables you to send voluminous documents whose size may exceed the memory capa city I PRESS M 3 5 OK gt Select the required option using the M or W key MEMORY The document is first stored in the memory of your fax machine then it is transmitted e ADF Document scanning and transmission are performed at the same time If the addressee s fax machine does not answer the documents remains in the feeder Press OK to confirm 21 Introduction N Telephoning Rar Directory i 6 Doc control oF Adv
41. le to consumers pursuant to their national legislation such invalidity or illegality shall not impair or affect the remaining provisions or parts of this guarantee TO ORDER RIBBON Your fax machine uses TTR 900 serial ribbon Warning the following ribbons are not compatible TTR 812 815 and 816 Please use the following reference to order new ribbons TTR900 RIBBON Reference 23 690 211 5 Attention The free sample ink ribbon delivered with your unit is good for about 25 pages USER S MANUAL 23 690 427 6 DATA S UBJECT TO CHANGE WITHOUT N SAGEM SA 27 rue Leblanc 75512 PARIS CEDEX 15 FRANCE http www sagem com
42. message by pressing 3 e Switch on your TAD by pressing 7 Doc control e Switch off your TAD by pressing 9 e Resume message listening by pressing 5 Q Advanced functions C i 6 7 Options Appendix 27 TAD Menu 4 ADVANCED FUNCTIONS Call screening This function enables you to listen to the caller leaving you a message on your TAD before deciding on whether to pick up or not Is PRESS M 4 6 OK gt Select the required option using the M or W key e WITH you can hear the messages as they are recorded on your TAD and adjust the SPEAKER volume using the 4 and W keys pick up to answer the call e WITHOUT messages are recorded in silence only a message on the screen tells you you are receiving a call and a message is being recorded you can pick up to answer the call Press OK to confirm LI The call screening feature is not available if you have activated the privileged access mode see below Privileged access This function enables you to choose a code which you will give to those persons who may call you at a given moment e g your collaborators during a meeting or your close relatives from a certain time Parameterisation of the privileged access code I PRESS M 4 8 OK I Enter a privileged access code other than 0000 and different from the remote interrogation code I Press OK to confirm Putting the privileged access mode into service t PRESS M
43. mp LATEST TRANSMISSION REPORT is PRESS M 5 5 OK LOCAL COPY Printing FOR MODELS WITH DOCUMENT FEEDER ACCOMMODATING 15 PAGES Photocopy The machine can be used as a photocopier i 6 Insert the document to be copied in the document feeder as you would for a transmission Doc control Choose the resolution mode by pressing the FF roj key by default your copier uses the FINE mode during local copying Us Press the Q key 7 Multicopy models with fixed paper tray Advanced functions Is PRESS M 5 6 OK 3 Type in the number of copies you want to print on the numeric keypad 1 to 99 US Press the OK key the document is stored and then printed Options LJ The multicopy function cannot be used to print out a received fax it applies only to a printed document of which you want one or more duplicates Appendix 33 Printing amp local copy Menu 5 FOR MODELS WITH DOCUMENT FEEDER ACCOMMODATING 1 PAGE The machine can be used as a photocopier I Insert the first page to be copied into the docu I Insert a sheet of paper into the print feeder The ment feeder as you would for a transmission machine prints automatically your document I Select the resolution mode by pressing on the key FF po by default your copier uses the FINE mode during local copying I Press on lt gt the machine memorises your do cument Once the memorisation is completed the machine
44. ng CREATING A RECORD Directory To fill in the directory enter each party s phone number and name in a record To create a new record and sie add it to the directory c US PRESS THE M 1 1 OK KEYS a Settings Q You can cancel the process at any time by pressing QD YOUR PARTY S NAME t Enter your contact s name or a handle using the alphanumeric keypad all 3 By pressing a key once or several times the corresponding letters are scrolled Fae To enter LONDON for instance perform the following sequence 3 times 3 times 2times 1time 3 times 2 times 4 L O N D O N TAD LJ You can move in the data entry field using the A or W key e you can delete the last character entered by briefly pressing the C key e you can delete all the characters entered by holding the C key down e you can insert a space by pressing twice the 0 key 3 Press the OK key to confirm YOUR PARTY S NUMBER IS Then enter your party s phone and or fax number 3 Press the OK key to confirm 5 C Printing i 6 LJ If your fax machine is in the premises of a company it may be connected to a private automatic branch exchange PABX Some of these telephone exchanges require the insertion of a dialling prefix e g 0 All numbers should be stored in the directory without that prefix You can pro Doc control gram the prefix automatically for all numbers please refer to Prefix on page 16 Some tele ph
45. ngs for the automatic mode on page 17 Configure the machine on private network please refer to Network on page 16 The document was placed upside down in the document feeder Check that the telephone line cord is correctly connected to the device Check the telephone line and the phone outlet Restore ringing please refer to Ringing melody and key beeps on page 15 Check that the power cord is correctly connected on both its si des There may be a power failure Check the telephone line and the phone outlet Open the front cover and clean the scanning device analysis located in front of the white roller with a soft lint free rag soa ked with alcohol After cleaning close the front cover and make a copy to check that the black strips have disappeared You may easily put it back into place approach the gauge card housing striations downwards and position both axes towards the slots of the housing lower part then push until clipping please refer to Replacement of consumables on page 41 Put paper into the paper feeder Close the rear cover Open the rear cover to access the paper path and remove the sheet of paper Make sure the rear cover is properly closed af terwards The last printed documents show a lot of black smears the printer temperature is too high Wait a few minutes for it to co ol You probably forgot to replace the gauge when you replaced the printer ribbon Appendix
46. nt reception mode To activate the night mode It PRESS M 2 5 OK OR I PRESS F2 gt Select START using the or W key and press OK to confirm I Select the night mode start time and press OK to confirm I Select the night mode stop time and press OK to confirm To deactivate the night mode Is PRESS M 2 5 OK OR I PRESS F2 gt Select STOP using the 4 or W key and press OK to confirm 16 Settings menu 2 NUMBER OF RINGS FOR THE AUTOMATIC MODE This function enables you to set the number of rings before the automatic activation of your telephone answering device Is PRESS M 2 6 OK Change the number of rings and press OK to confirm CORDLESS PHONE The machine can be used together with one or more cordless phone sets which require the installation of the cordless phone kit supplied with your machine or available from your supplier Please refer to the instructions coming with the kit for more information When fitted with that kit your machine gives you access to the functions described below REGISTERING A CORDLESS PHONE For each cordless phone you want to register on your machine t PRESS M 2 7 1 OK On the cordless phone press OK and 6 A number specific to each handset appears on its display screen DE REGISTERING A CORDLESS PHONE tr PRESS M 2 7 2 OK The main unit s screen displays the numbers for the registered handset t Enter the number corresponding to the handset you wa
47. nt to de register and press OK Your machine emits a series of beeps telling you that de registration is in progress BASE STATION REGISTRATION CODE gt PRESS M 2 7 3 OK This function enables you to define a 4 digit registration code intended to protect your base station e g from the registration of handset that do not belong to you but are in the same reception zone as your machine PROTECTION OF YOUR MACHINE DEPENDING ON MODEL PROTECTION OF VOICE OR FAX MESSAGES You can protect all your messages by a code which you will have to enter prior to consulting them To do so you have to set a message access lock and choose an interrogation code other than 0000 Message access lock I gt PRESS M 2 8 1 OK gt Select the required option using the M or W key e WITHOUT no interrogation code for local access to the messages e WITH local access to the messages is possible only after entering the interrogation code Press OK to confirm 17 Introduction N Telephoning Rar Directory Fax Qo 4 TAD 5 C Printing i 6 Doc control oF Advanced functions Options Appendix Settings menu 2 Access to locked messages If you have chosen WITH message access lock the message access procedure is as follows gt Press the or p3 depending on the type of messages fax or voice messages t Enter the remote interrogation code REMOTE INTERROGATIO
48. ntroduction MODELS WITH A REMOVEABLE PAPER TRAY 30 PAGES E gt To open the cover 1 use notch 2 on the I Lift the paper support bracket 3 side gt Prepare a stack of paper 30 sheets max US Insert it between the paper guides 4 and 6 U3 Press the clip 5 to insert the paper in the fax machine s paper store I Adjust the left paper guide 4 to the width of the paper Caution Lift the support bracket 7 to facilitate printout stacking FOR MODELS WITH SHEET BY SHEET PAPER FEEDER 1 PAGE I Insert the paper sheets one after the other into the paper feeder Introduction Introduction CHOOSING THE OPERATING MODE TEL FAX TAD FOR MODELS WITH TAD Your machine has three distinct operating modes which are described below automatically switches to CS the fax reception mode Telephoning e automatic mode with TAD your machine answers all calls and records incoming messages e automatic mode without TAD your machine sorts incoming calls before presenting them to you e manual mode your fax machine never answers any calls automatically ha i LI Ineach of these three modes you may pick up the handset at any time e when receiving a fax call you can switch your fax machine to the fax reception mode by pres Directory sing the lt gt key e when receiving a voice call talk with the caller prg U3 Press one or several times on the AS A Ea key to select the desired reception
49. omatically answers in fax receive mode The unit is connected to an external TAD Please refer to Models with vocal tad external on page 31 Upon receiving an incoming call the unit will ring e if the call is a fax the unit will automatically receive the fax e if the call is a voice call the answering machine will automatically record the message left by the caller aA A Automatic mode TEL FAX The unit will switch incoming calls automatically Select this mode if you expect substantial fax traffic and do not wish to be inconvenienced by incoming faxes Upon receiving an incoming call the unit automatically and silently answers the call plays a serie of beeps prompting the caller to wait then e if the call is a fax the unit automatically switches to fax receive mode e if the call is a voice call the unit will ring for 30 seconds If you fail to pick up the receiver the unit will then automatically switch to fax receive mode The caller can therefore send you a fax a Manual mode TEL The unit will function like a standard phone terminal Select this mode if you expect little fax traffic The unit is not connected to an external TAD Upon receiving an incoming call the unit will ring but will not automatically answer the call To take the call manually pick up the handset e if the call is a voice call simply converse with the caller e if the call is a fax press D then hang up and your unit will automatically
50. one exchanges also require the insertion of a post dial delay If such is the case press the R key in order to insert the post dial delay the character is inserted in the number displayed Advanced 7 NUMBER ASSIGNED S Each new sheet created is assigned a two digit number by which you can directly access the corresponding sheet LI The last ten records are associated to the ten one touch dialling keys 00 09 Options I Validate the number assigned automatically or enter a number of your choice and press OK to confirm Appendix 11 Directory Menu 1 MAKING A CALL FROM THE DIRECTORY Once you have stored all your parties numbers and names in the directory you can select one of them to phone or send a fax using either his name or abbreviated number as explained below SELECTION BY NAME I Press the qi key then use keys and W to scroll through the records in alphabetical order IS Then you can e pick up the handset or press to call him or e place a document in the document feeder and press D to fax the document SELECTION BY ABBREVIATED NUMBER Your fax machine has automatically associated a 2 digit abbreviated number to each newly created record 00 for the Ist record 04 for the 5th record and so on US Press twice the qi key then dial your party s abbreviated number Then you can e pick up the handset or press to call him or e place a document in the document feeder and press D to fax the
51. sage e OK to skip to the next message for a pause Press the same key again to resume listening e you can also use the remote interrogation controls please refer to Remote interrogation on page 27 Local message You can record a local message on your TAD which will be like a message left by a remote caller This function is very useful when you have to go out of your office or home and you want to leave a message for anyone coming in after you Recording the local message PRESS M AND Cea J OR Is PRESS M 4 3 OK I amp Pick up the handset and record your message I Hang up the handset to stop the recording Playing back the local message US Press the key Deleting messages Deleting all messages gt PRESS C AND Cea OR gt Press M 4 4 OK Q All messages must have been played back to be erased this way 26 TAD Menu 4 Introduction Deleting a selected message Individually while listening to it you can delete a message that has not been totally listened to I Press the C key then OK during the message you want to delete on Saturation of the TAD s memory a gt When too many faxes have been received and too many messages have been recorded your machine is Telephoning saturated and cannot take in any other message the message MEMORY FULL is displayed Print out the faxes and or delete the voice messages to get some spare memory
52. switch to fax receive mode The unit is connected to an external TAD Please refer to Models with vocal tad external on page 31 Upon receiving an incoming call the unit will ring e if the call is a voice call your answering machine will answer the call automatically and record any mes sage left by the caller e if the call is a fax the unit will automatically switch to fax receive mode FOR THE MODELS WITHOUT HANDSET Automatic mode Your unit receives faxes automatically with no action on your part automatic FAX mode Manual mode Upon receiving an incoming call the unit will ring but you can not answer to an incoming call C The unit will not play the ringing tone generated by the telephone network However if there are any other phone terminals on the line these will ring as normal C Tf there are any other phone terminals on the line these will not ring Introduction Introduction LI If you ve got a cordless phone kit your machine has three distinct operating modes with fax automatic and manual Please refer to For models without TAD on page 5 You have to use the cordless phone to answer a call you can t use the Qq key of your machine to answer a call THE MENUS Telephoning ACCESSING THE MENUS As described in the next sections your machine features many functions accessible through the menus 1 which allow you to set and modify them recording a directory of numbers memorising rec
53. ument feeder The last sheet in the stack will be sent out first Appendix 19 Fax Menu 3 MODELS WITH A SHEET BY SHEET PAPER FEEDER gt The document feeder 1 receives up to 1 page E gt Insert the document printed face down into the document feeder I The machine displays READY Caution To remove a sheet from the feeder or from the paper tray press Q SENDING A FAX DOCUMENT RESOLUTION Your machine has three resolution modes You will select one of these modes according to the type and print quality of the document you want to fax e standard mode for a good quality document without minute details FF FINE mode for a document with small characters or drawings e po PHOTO mode when the document is a photograph gt Press the FF roj key once or several times to change the resolution mode The mode selected is displayed on the screen SENDING A FAX Immediate transmission 3 Insert the document into the feeder printed face down first page last in the stack of sheets for models whose feeder can accommodate several pages 3 Dial the addressee s fax number and press D to confirm Transmission from the directory When all your parties names and numbers are stored in the directory you can select one of them to phone them or send them a fax please refer to Making a call from the directory on page 12 for further information Broadcast transmission To send the same document to
54. upply depending on the model If your unit works with a separate Power Supply use only the one delivered with your unit never use another power supply The unit s mains plug is the only way to disconnect the unit from the power network Therefore you must respect the following e Your unit must be connected to a mains outlet located nearby e The mains outlet must remain easily accessible Your unit is delivered with a power cord including a plug which depending on the model may be e without earth the symbol on the warning label e with earth no symbol o on the warning label t is imperative that a power plug with an earth be connected to a wall outlet with an earth n Europe this unit includes the C stamp following the 73 23 CEE 89 336 CEE and 93 68 CEE directives Introduction nm E E E HH INTRODUCTION E UNPACKING Check for the following items when unpacking your machine e Main unit e Power cord e Handset depending on model e Telephone line cord e Paper holder e DECT kit cordless phone charger and base station An ink ribbon and its gauge card are pre installed in the machine You will have to replace them when they are worn please refer to Replacement of consumables on page 41 CONNECTIONS Caution Please refer to the Safety Instructions at the beginning
55. ved e MULTI POLLING the document can be retrieved by several persons Press OK to confirm m If you have selected SINGLE POLLING you can then select one of the two following options with keys amp or W and press OK to confirm E hos Doc control e MEMORY the document is stored in your machine s memory This solution frees your machine e PAPER FEEDER t Enter the number of pages of the document and press OK to confirm L A message on the screen tells you if there is any document for polling A single polling document re T7 will automatically be deleted from the memory as soon as retrieved unlike multi polling which functions you can cancel through menu 63 please refer to Deleting a command from the queue on page 35 Options Appendix 23 Fax Menu 3 RETRIEVING A DOCUMENT When a document has been polled on a remote fax you can perform an active polling on it i e print it out on your own fax machine only if there is no document in your feeder I PRESS M 3 2 OK Dial the number of the fax machine containing the polled fax and press the OK key IS I Press the gt key for immediate active polling or IS Press twice OK for delayed active polling e Enter the time required for active polling and press the gt key to confirm 24 TAD Menu 4 TAD MENU 4 MODELS WITH TAD INTERNAL Your machine features a telephone answering device TAD whos
56. vice Playing back the greeting message I PRESS M 4 2 2 OK Your machine plays back the greeting message you have recorded SWITCHING ON Selecting the type of TAD is PRESS M 4 5 OK E gt Select the required type of TAD RECORD UNIT or ANSWER ONLY using the A or W key and press OK to confirm 25 Q og AD Introduction Telephoning Fax T C S amp S Printing i 6 Doc control oF Advanced functions Options Appendix TAD Menu 4 Switching the TAD on off Switching on I Press the amp key When you are in mode TEL FAX TAD your answering machine is on I Press OK to confirm Switching off gt Press the A3 4 f key When you are in mode TEL or TEL FAX your answering machine is off gt Press OK to confirm MESSAGES When you have received at least one message the screen displays the total number of messages except if there is a pending command and the key on your machine blinks This key is off if there are no pending messages and is steady on when all received messages have already been listened to Listening to messages I Press the key For each message being listened to the screen displays the sequence number together with the date and time of reception While listening to the messages you can press the following keys e amp or V to adjust the audio volume e C twice to return to the beginning of the mes
57. witch your machine remotely to fax reception mode by typing then 7 38 Options Introduction OPTIONS D DISPLAY Telephoning If you subscribe to a caller display service the machine will show the caller information on its display and on the handset display Machine display Handset display z Directory INCOMING CALL NUMBER ONLY Number NUMBER NAME ale INCOMING CALL 2 Number withheld alternating with Settings WITHHELD INCOMING CALL TETTI Number unavailable alternating with UNAVAILABLE 3 Fax INCOMING CALL TETIT Operator alternating with UNAVAILABLE INCOMING CALL TETIT International alternating with UNAVAILABLE INCOMING CALL NUMBER Payphone alternating with NUMBER INCOMING CALL NUMBER ONLY Ringback alternating with NUMBER NAME If the call is from a number stored in the machine s directory the display will show the name it belongs to rather than the number The handset display will only show the number TAD 6 The machine stores the date time and number or name of up to 10 calls after 10 calls have been stored it retains the last 10 If a new call is from the same number as an earlier call only the later call details will be stored Number Withheld Number Unavailable Operator and International calls will not be stored Doc control The list of stored call details can be reviewed from the base station and from the handset To review the list from the
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