User manual - English
Contents
1. Charging Slow Flash Topping Charge Fast Flash Charge Complete Off Error Version B Fast Flash Off Fast Flash Charge Phase Left LED Amber Middle LED Green Right LED Green No Ni Cd Battery Detected Battery Detected Charging Charge Complete Error Off Off Off Off Off On Off On On Off Off On On Off Off C Installing the Supply Cartridge Figure 4 Installing the Supply Cartridge Supply Cartridge Exit Slot Lock Release Knob Printhead amp Rollers 1 Wind the ribbon spool on the bottom of the supply cartridge counter clock wise two full turns in the direction of the arrow with your finger 2 Insert cartridge into the cartridge cavity with the lock release knob turned counter clockwise and the excess material threaded in the exit slot 3 Turn the lock release knob clockwise to lock the cartridge into place 4 Press FEED and you are ready to create a label Chapter 2 Printing Your First Label Printing a Label Turning the Printer On Use the Power switch located on the left side of the printer to turn the printer on The following displays will appear 2 Cursor Movement The underline seen above is the cursor The cursor shows you the current typing position Cursor keys move the cursor through text without changing it and through options without selecting any The left and right cursor keys move left and2. Frequently Used Keys The keyboard is used to enter label text and access menus You will hear an audible click whenever a key is depressed The frequently used keys on the keyboard are described below Function keys File Font Size Style Repeat will automatically prompt a list of selections to choose from When using some function keys the printer will display submenus or prompt you for information These function keys also act as toggles which allow you to turn an option on or off The Alt Key accesses special character symbols shown in blue on particular keys To enter a special character such as A hold down ALT and press the key of choice at the same time To abort a print job use the Alt and the Print keys together The Cursor Arrow Keys move the cursor through text without changing it and through options without selecting any The left and right Cursor keys move left and right one option or one character at a time the up and down Cursor keys move up and down through lines of text one line at a time When used with SHIFT the up and down Cursor keys act as Page up previous label and Page Down next label keys and the left and right Cursor keys move the cur sor one word at a time The Caps Key locks capital letters on Pressing the Caps key again turns off the function The Caps key does not effect the number keys The Delete Key allows you to cancel functions or escape from menus Delete erases characters
3. Left Margin to the edge Margin 5 The text is now adjusted 24 The Vertical margin function allows you to move text from the top to the bottom by pixel on your label Use the left and right cursor keys to move the cursor to the left of Vertmargin and press Enter A prompt will appear below Use the right and left cursor key to select an increment up to 30 pixels Press Enter to select the increment of choice See the example below EMPLOYEES Margin 2 The text seen here has printed to the bottom of the label ATTENTION EMPLOYEES The text is now adjusted upward on the label 25 Shortcuts and Hot Keys A Shortcut will provide a direct route to some submenus and options See the listing below To use a shortcut first press and hold the Shift or Alt key and then press the second key Shift File Creates a New File Erases All Text Shift Font Bar Code Menu Shift Size Toggle Auto Size On Off Shift Style Label Setup Alt Style All Styles Reset Shift Repeat Time Date Menu Shift Delete Printer Setup Alt Print Stops Print Job Alt Delete Erase Current Line The Space key can be used to select multiple items on a menu For example in the Style Menu if you want Bold and Italic on at the same time simply use your cursor key and the Space key to select these options and then exit the menu using the Delete key Hot keys are represented by a capitalized letter in
4. SIZE aueh 18 Character Styl s ninna ed RA dene tale 19 20 Bold Italic Underline Other SEVIS ES 21 23 Mirror Frame Justify Vertical Rotate abel SQtup s unito nr pret m prie bec fie dre ETE neces 24 25 Length Cutmark Left Margin Vertical Margin Shortcuts and Hot Keys 26 Multiple Copies amp Sequencing sese 27 28 Printer Setup ire 29 30 Reset Unit of Measure Density Auto Off Advance Cut Language Printspeed BAT COS EE 31 32 File Management nine dater nn ea Deep s 33 34 New Open Save Delete Multiple Page Documents 35 Time Date Stamp enne nennen 36 37 Chapter 4 PC Operations IntrOdUCtON ES 39 KLDS Software and Driver Installation 40 KEDS Operationss lt 4 hoe dbi ROREM 41 42 Downloading Fonts iore i edited goes 43 44 Using Your Printer with Other PC Applications 45 46 Appendices Maintaining Your Printer ss A 1 System Messages sistema dant ee EET o deed cage Cae og B 1 Tro bleshootirig aie te ted e cette exec C 1 Updating Printer Firmware D 1 D 2 Using Accent Characters nennen nnne nennen E 1 Using the Character Map sssssesseeeeeeeeene nennen nere nennen F 1 Chapter 1 Getting Started Contents of Box 1 K5100 Handheld Label Printer 1 Owner s Manual and 1 CD ROM with KLDS Software and Drivers 1 AC Adapter with Pow
5. Select Printer update option Piint Speed E Update Download Font Erase All Fonts List Fonts Delete Font OK Cancel 8 warning will appear below and click Yes to continue K4100 Firmware Update WARNING x j Do not update the firmware unless advised to do so by Kroy Technical Support This may cause permanent damage to your printer Do you want to continue Yes No D 1 9 Select the firmware file and click Open Open x Look in a Desktop El eg ex Ee Iz My Documents CJ My Computer SE My Network Places PDFX Checkup SPR Deskto RZE fa KroyFax a shortcut to trish My Documer My Computer A IC u File name K4100 16MBIT rom t M cite Ron Fe a Corcel My Network P Open as read only Al 10 The printer will then update the file Advanced Printer Options x Hist t Speed a jh Low Print Offset Veri g 30 to 30 Pixels Emus lo 30 to 30 Pixels The LCD Display will show the progress of the download using the pound sign across the bottom The printer will show a receiving and an updating display Receiving Updating HHH THHHEE 9 The download is now complete K4100 Firmware Update 4 Firmware update done Please switch on the printer Appendix E Using Accent Characters K5100 has a variety of international characters and symbols found in Blue on the keypad Use the Alt key the accen
6. Type the letter or number you want print ed first and press Enter Sequence Start Start m A If you choose Alphabetic the printer next prompts you to enter the last letter you want printed if you choose Numeric this prompt will read End Type the last letter or number you want printed in the sequence and press Enter Sequence End End m C The printer next prompts you to enter the increment amount Press Enter Sequence Inc Inc m 1 Next the sequence menu will appear select Insert by pressing Enter This will place the sequence character where you have the cursor next to your text A black box will be seen where the sequence will begin See example below 1 L1R For our example we have the Cutmark On See page 22 and have selected 2 Copies see page 25 LIA LIA L1B LiB L1C L1C 28 Printer Setup To select the Printer Setup press the Shift and the Print key together The prompt below will appear The menu options are reset unit of measure density auto off advance cut language printspeed and Icd contrast Printer Setup m Reset Unit Density Select Reset to restore all factory settings and defaults To select Reset press Enter or to exit press Delete D ge The Unit of Measure function allows you to choose the unit of measure you want to use for setting label width and margin The options are tenths of an inch default and millimeters Select Unit from the printer setup me
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8. use clear tape for best results 1 ATTENTION Style Menu 2 Mirror _Frame Mirror Example 6WOITM3TTA To draw a box around the text of your label using Frame press the Style key Use the left and right cursor keys to move the cursor to the left of Frame and press Enter When turned on an asterisk will appear The printer displays the frame menu and waits for you to select the type of frame you want To turn Frame off press Enter again or to exit press Delete Style Menu _ Mirror Frame Once Frame is selected the Frame Menu will appear To frame all the text on the label select Page by pressing the Enter key When turned on an asterisk will appear 1 ATTENTION Frame Menu 2 EMPLOYEES Page Line Page Frame Example ATTENTION EMPLOYEES 21 To frame just a line of text move the cursor to the line of your text and select Line by pressing the Enter key When turned on an asterisk will appear 1 ATTENTION Frame Menu 2 EMPLOYEES _ Page xLine Line Frame Example ATTENTION EMPLOYEES To justify the text of your label using Justify press the Style key Use the left and right cursor keys to move the cursor to the left of Justify and press Enter The printer displays the justify menu and waits for you to select the justification of your choice To exit the Justify menu press Enter or the Delete key Note The default justification is left 1 ATTENT
9. 0 or desired margin values The default margins must be changed since you are not printing to a full 8 5 x 11 page For some media Word will want to Fix the margins based on the maximum printable area of the media selected In this case 1 tape requires a 0 05 top and bottom margin Click on OK Page Setup 2 x Margins Paper Size Paper Source Layout l Top o os zj Bottom oos 2 Left fo zi Right bo a a Gutter Jo 4 om edge Header fo 4 Footer Jo aj Apply to whale document z Mirror margins Gutter position 2 pages per sheet Left C Top 6 It is recommended to click on the View menu and select Page Layout mode 7 A blank label template with a blinking cursor will appear on your PC monitor 8 Enter the label text ij Document1 Microsoft Word Ele Edi View Insert Format Tools Table Window Help Adobe PDF Dessy cem o amp mrBEAET 0Q Normal gt Tahoma Bru 0 2 A Ha Printing from Microsoft WORD K4100 Desktop Label Printer 9 Select Print from the File menu Make sure that the K5100 is selected and Click OK to print the label Note When printing and the cartridge runs out of tape remove and install a new cartridge and press Feed to continue printing DO NOT TURN OFF THE PRINTER To Save your label go to the File menu and select Save You can also save the document as a template to start other label files
10. 46 Appendix A Maintaining Your Printer The printer requires no lubrication and only minimal maintenance Occasional cleaning of the exterior surfaces and regular cleaning of the printhead and rollers are all that is required This appendix explains how to clean these parts of your printer Cleaning the Printhead and Rollers The printhead and rollers should be cleaned after every cartridge Use isopropyl 90 alcohol on a soft cotton swab to remove adhesive buildup and tape and ribbon residue Make sure the alcohol has evaporated before loading a supply cartridge Note Avoid touching the surface of the printhead with your finger Acids and oils on your skin will damage the printhead A 1 Appendix B System Messages The following are system messages that the K5100 will display and an explana tion of each message Cannot Save No Memory Cartridge Empty Font Size Too Big Size Too Small Font Error No Cartridge No Files Found Printer Too Hot Printing 1 There is not enough memory to save your file Either delete unneeded files or simplify labels by reducing the amount of text or the number of formatting options they contain 2 You tried to save a file to drive B when it is write protected Cartridge supply is empty Install a new cartridge The point size is too large for the number of lines you have entered Reduce the point size or select fewer lines Auto size has calculated a s
11. and is recommended for most users Click Next 6 Click Finish to complete ga D Installing the Printer Drivers The drivers for the KLDS will automatically setup You will see the following prompts once the software portion is complete 1 Do you wish to install Kroy Printers Click Yes 2 The Kroy Printer Driver Setup will then appear Click Next to continue 3 You can now select to add your Kroy Label Printer under Setup Type Click Next to continue 4 Select the mode of printer installation Choose Automatic and connect the printer to your PC using the serial cable Turn the printer on 5 Setup will then scan the COM ports on your system for the new printer Click Next 6 Name your Kroy Printer and select it as your default label printer by selecting Yes Click Next 7 Recommended Port Setting will appear and click OK 8 Click Finish to complete 40 KLDS Operation Creating a Label Double click the KLDS Icon or go to your Start Menu Programs Kroy Label Designer and select it The main screen will appear 1 Goto the Label Menu and select Label Setup Click on the K5100 printer Click OK to verify Printer Type 6 K225 On line labeler 2 Select the appropriate Supply Type Size and Label Orientation that you are using in your K5100 K4100 Label Setup 41 3 A label template will appear on the Main Menu Screen Select the Text Tool A from the Main Tool Bar click your left
12. asterisk will appear To turn Bold off press Enter again or to exit press Delete 1 ATTENTION Style Menu 2 m Rotate xBold Italic Bold Example ATTENTION To italicize the text of your label using Italic move the cursor to the position where you want to apply the Italic attribute and press the Style key Use the left and right cursor keys to move the cursor to the left of Italic and press Enter When turned on an asterisk will appear To turn Italic off press Enter again or to exit press Delete 1 ATTENTION Style Menu 2 m Rotate Bold xltalic Italic Example ATTENTION To underline the text of your label using Underline move the cursor to the posi tion where you want to apply the Underline attribute and press the Style key Use the left and right cursor keys to move the cursor to the left of Underline and press Enter When turned on an asterisk will appear To turn Underline off press Enter again or to exit press Delete 1 ATTENTION Style Menu 2 Underline Justify Underline Example ATTENTION 20 Other Styles Other character styles include Mirror Frame Justify Vertical and Rotate To reverse the text of your label using Mirror press the Style key Use the left and right cursor keys to move the cursor to the left of Mirror and press Enter When turned on an asterisk will appear To turn Mirror off press Enter again or to exit press Delete When using mirror image
13. left of 24 Hour Mode and press Enter This will turn 24 Hour Mode on and an asterisk will be displayed To turn it off press Enter again 37 Chapter 4 PC Operations C Introduction The K5100 will operate either standalone or as a PC printer This new printer will operate with Microsoft Windows 98 ME 2000 or XP Any standard windows application such as Word Excel or other programs can print to the K5100 via a standard Windows printer driver Kroy also includes the Kroy Label Designer Software KLDS application with your printer that contains easy to use preformatted templates for your printer The communications between your printer and your PC are controlled by a win dows printer device driver The printer device drivers are located on the included software CD ROM or cur rent drivers are available at www kroy com 39 KLDS Software and Driver Installation Installing the KLDS Software Close all programs prior to installation Insert the Kroy Label Designer into the CD ROM drive On most systems the installation program will automatically start See the steps below to help you along with your setup The InstallShield Wizard will appear and prepare to install Kroy Label Designer Setup will appear Click Next to continue installation The License Agreement will appear Click Yes Choose the Destination the default will be C Program Kroy Click Next You will then choose the Setup Type The default is Typical
14. most function key menus i e _New Open Save For example the File Menu is selected By pressing the letter N a new file will be selected without using the cursor keys and the enter key Hot keys turn menu options on and off And they also act as a shortcut to submenus Note The function key must be selected first before using the hot key Hot keys work only in function mode Below is a listing of some of the function menu s hot keys File Menu Hot Keys N New File O Open File Menu S Save File Menu Size Menu Hot Keys A Auto Size On Off Style Menu Hot Keys R Rotate On Off B Bold On Off P Italic On Off U Underline On Off J Justify Menu L Left Justify On Off C Center Justify On Off R Right Justify On Off M Mirror On Off F Frame On Off V Vertical On Off Repeat Menu Hot Keys S Sequence Menu T Insert A Alpha On Off Sequence Start End N Numeric On Off Sequence Start End 26 C Multiple Copies and Sequencing This section explains how to use the Repeat key to print multiple copies of a file or sequence text either numerically or alphabetically Press the Repeat key to make copies or sequence labels The prompt below will appear Repeat Menu m Sequence Copies Select Copies to specify the number of copies you want to print 1 999 Use the left and right cursor keys to move the cursor to the left o
15. purchased Product Disposal Instructions for business commercial users Business users should ensure that this product is not mixed with other commercial waste for disposal Please contact the distributor from where the product was purchased to check the terms of your purchase contract Alternatively please contact Kroy Europe Ltd Tel 44 0 118 986 5200 Fax 44 0 118 986 5205 Email info kroyeurope com Kroy Europe Ltd WEEE Producer No WEE KA0053TQ Table of Contents Chapter 1 Getting Started Contents ON BOX careers a E ae Ne a E a 3 Printer Description eroe a aa E EA 4 Important Safety Precautions eene 5 Connecting AC Adapte tives n tires dia iene ee anti 6 Installing Batteries Optional 7 Charging Baterie Sininen vn hares teeter HIE IRI EE cei 8 Installing the Supply Cartridge 9 Chapter 2 Printing Your First Label Printing et Lapel erce o aa o detees 11 Tuning Printer Or sect reds tress seese a acegdeceestets lt tede recette eleven advaeane iet 11 Cursor Movement T 11 Default Printer Seting Saeni sate eaea a EOE 11 Editing TEXT inania 12 Adding a Character Style 12 Printing on Shrink TUbe uerit eet mee Gen ede secreti obec teda pei 13 Printing a Self Laminating Wire Wrap 14 Frequently Used Keys 15 Chapter 3 Operating Your Printer emen 17
16. scroll to the left of Date and press Enter The Date Menu will appear offering 6 for mats mm dd yy dd mm yy mm dd yyyy dd mm yyyy dd mm yy dd mm yyyy Use the cursor keys to scroll to the left of the format you want and press Enter Date Menu E mm dd yy dd mm yy _ The current date will be added to the label where the cursor is positioned The date can be formatted or deleted just as you had physically typed it in 1 02 01 04 m 2 Note Do not confuse the Time and Date options with the Stamp option Time and Date enters the current time date into your label at the insertion point once entered they are now considered text by the printer as if you typed them by hand The Stamp function will always use the current time clock at the time of print job Select Stamp to have the current date and time at the time of print printed vertically on the very edge of the label Every time you press print a stamp with the current date and time will be printed in ddhhmmMMMyy format Use the cur sor keys to scroll to the left of Stamp and press Enter This will turn Stamp on and an asterisk will be displayed To turn it off press Enter again Fi e B ac ku p 7 Note Using the stamp on tape supply sizes 0 50 and smaller is not recommended Marketing 1612 01Feb04 Select 24 Hour Mode causes time entered in the text of a label via the Time option to be in 24 hour mode i e 1 PM as 13 Use the cursor keys to scroll to the
17. to the left of the cursor To Delete an entire line hold down Alt and the Delete key together The Enter Key in typing mode moves the text or the cursor to the next line In function mode the Enter key selects specific menu options file names and default printer settings The Feed Key advances the tape from the printer The Print Key prints the current label and advances the tape far enough to clear the cut mechanism The Shift Key capitalizes individual letters and accesses the black characters on the number keys such as Using the Shift and File key creates it clears text allowing you to create a new label 15 Chapter 3 Operating Your Printer Font Function Using the Font Menu When you select the Font key the printer displays the default Block font seen below This is the only font included with the K5100 Font Menu E Block K5100 has the option of downloading fonts from your PC When you download a font it will be added to your Font menu Font Menu m Block times _ arial Press Enter to accept the current Block font or use the left and right cursor keys to move the cursor to the left of the font you want and press Enter to select it See Downloading Fonts on Pages 43 44 for further information 17 Size Function Using the Size Menu Select Size to specify the print size for your text The printer displays the default Auto Size function and waits for your entry Press Delete to accep
18. um Fixed Special Restrictions Type Characters RTE Length amp Other Information First and last characters None mod 10 lt 32 must always be either A Codabar mod 16 characters B C or D Letters not allowed in body of bar code lt 32 Code 39 None mod 43 characisis Lowercase letters not allowed 7 9 or 12 Length varies because o EAN 8 digits optional 2 or 5 digit supplemental T 12 14 or 17 Length varies because o EAN 13 digits optional 2 or 5 digit supplemental Interleaved r None mod 10 Even number Printer adds leading zero if 2of5 of digits needed to make the length even 11 13 or 16 Length varies because o UPC A None digits optional 2 or 5 digit supplemental 6 8 or 11 Length varies because oi UPCE j Done digits optional 2 or 5 digit supplemental 128 ASCII 32 Code 128 Character Set mone characters See Appendix D None mod 10 lt 16 Mode 11 checksum cannot mod 11 characters equal 10 MSI Plessey 0 9 All ASCII 0 to 400 levels lt 700 characters of security characters None PDF 417 After the bar code selection has been made press the Shift and Font keys together to go back to the Bar Code menu The menu will change allowing you to customize the bar code selected using code text and resolution BARCODE Menu m Code Text Resolution 31 Select Code to change the type of bar code you want to print The printer dis plays the types of bar
19. C on line 2 1 Cable 2E45_ 1 Cable 2E45 2 2 Floor 2C_ Now that you have two lines typed press the Print key and the auto sizing feature automatically sizes the two lines for you Cable 2E45 Floor 2C To add additional lines perform the same function again Editing Text You can correct or change characters by using the left and right cursor keys to move the cursor to the right of the character to be changed Use the Delete key to delete the character and type in the correction Below we changed the E on line 1 to F in our example Move the cursor to the right of E on line 1 press the Delete key and type in the letter F 1 Cable 2E45 1 Cable 2F45 2 Floor 2C 2 Floor 2C Adding a Character Style You can change the style of text previously entered by using the left and right cursor keys to position the cursor to the beginning of your text Press the Style key to select your character style of choice To turn styles on and off use your Enter key In the following example the cursor is moved to the beginning of the word Floor and Bold was then selected in the Style Menu Note Only text to the right of the cursor will be changed 1 Cable 2F45 Style Menu 2 Floor 2C m Rotate Bold Italic Now that your label has been edited and styled press the Print Key Cable 2F45 Floor 2C 12 Printing on Shrink Tube Kroy offers flattened shrink tube cartridges for wire marking Ins
20. E CheckSum x Mod10 _Mod16 Some bar code symbologies allow you to print the checksum value as part of the bar code 32 C File Management To select the File Menu press the File key Use the File Menu to create new files open files save files and delete files File Menu mNew Open Save Delete Select New to create a new document The printer clears any text displayed on the screen returns all attributes to factory defaults and displays a blank edit Screen so you can enter new text To create a New file press the File key and select New with the Enter key Or use Shift and File as a shortcut Select Open to access an existing document you want to edit or print The printer displays a list of file s you have saved see the following example and waits for you to select the file you want to work with Press the File key and use the cursors to scroll to the left of Open and press Enter The Open File Menu is now displayed Use the left and right cursor keys to scroll to the left of the file want to open and press Enter to select it See example below Open File Menu W Address Job 4048 ww Select Save to save the current document You must save the label you are working on before you select either New or Open If you do not save first it will be lost Press the File key and use the cursors to scroll to the left of Save and press Enter The Save File Menu is now displayed prompts you to enter a file name Save Fi
21. HHE 44 C Using Your Printer with Other PC Applications You may also use other Windows applications to create labels with the K5100 printer This is an example using Microsoft Word to create a label 1 Click on the File menu and select Print Print 2 xl inter Name ER Properties Status Idle Type Kroy K4100 Label Printer Where COMI F Print to file Comment Kroy Label Printer rPage range Copies all Number of copies fi 4 Iv Collate s Selectio f M page lection m m S E E Enter page numbers and or page ranges separated by commas For example 1 3 5 12 7 Zoom Print what Document Pages per sheet 1 page El Print a pages in range gt Scale to paper size no Scaling gt e Options 2 Select the Kroy K5100 Label Printer in the drop down box and Click Close Click on the File Menu and select Page Setup Page Setup 2 xj Margins Paper Size Paper Source Layout Paper size Preview 1 0 Tape Width 20 Height r 4 rientation C Portrait Landscape Apply to whole document Default 4 Click on the Paper Size tab and select the supply type This size should match the size of the width on the supply cartridge currently installed in your K5100 printer Usually you will want Landscape orientation selected 45 5 Select the Margins tab and change the top bottom left right gutter header and footer to
22. ION Justify Menu 2 PLEASE x Left Center Right Left Justification ATTENTION PLEASE Center Justification ATTENTION PLEASE Right Justification ATTENTION PLEASE 22 To print the text of your label vertically instead of horizontally using Vertical press the Style key Use the left and right cursor keys to move the cursor to the left of Vertical and press Enter When turned on an asterisk will appear To turn Vertical off press Enter again or to exit press Delete 1 ATTENTION Style Menu 2 Vertical _Rotate Vertical Example tTrFrFlWZrF OZ To rotate the text of your label using Rotate press the Style key Use the left and right cursor keys to move the cursor to the left of Rotate and press Enter When turned on an asterisk will appear To turn Rotate off press Enter again or to exit press Delete Rotation and Vertical are not the same Note Mirror is ignored when rotation is selected 1 300E_ Style Menu 2 Rotate _Bold Rotate Example Auto Rotation When a self laminating wire wrap cartridge is installed the K5100 will automati cally rotate and auto size the text using the instructions below You will start with a New file To create a New file press the File key and select New with the Enter key Or use Shift and File as a shortcut This will activate the auto rotation feature 23 Label Setup P To select the Label Setup press the Shift a
23. KROY Owner s Manual Read this manual before using your K5100 o 6066060006 000000000 0090000000 eoo00000098 0909000095 0080690000000 K5100 Handheld Label Printer Toll Free 800 776 5769 Order Number 2561100 Visit www kroy com Rev C 3 08 4 Introduction Kroy Limited Warranty Kroy LLC Kroy warrants its labeling system equipment against defects in material and work manship for a period of six 6 months from the date of purchase At no charge to the customer except for inbound freight to Kroy s service center Kroy will at Kroy s option repair or replace any product determined to be defective Kroy will pay return UPS ground charges A purchase receipt or other evidence of purchase will be required before warranty service is rendered This warranty does not cover cosmetic damage or any damage caused by accident misuse abuse negligence or modification or attempted repair by anyone other than Kroy or a Kroy authorized repair agent THERE ARE NO EXPRESS WARRANTIES EXCEPT AS SET FORTH IN THIS PARAGRAPH KROY SHALL NOT BE LIABLE FOR ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES FOR BREACH OF ANY EXPRESS OR IMPLIED WARRANTY ON THIS PRODUCT ALL EXPRESS AND IMPLIED WARRANTIES INCLUDING WARRANTIES OF MERCHANTABILI TY AND FITNESS FOR A PARTICULAR PURPOSE ARE LIMITED TO THE APPLICABLE WARRANTY PERIOD SET FORTH ABOVE Some states do no allow the exclusion or limitation of incidental or consequentia
24. codes available Use the left and right cursor keys to move to the left of the option you want and press Enter If an asterisk displays to the left of the option selecting it turns code off Depending on the bar code you have selected some bar codes allow you to choose whether to include a checksum and change the resolution at which the bar code is printed as well as whether to print text or the checksum Select Text to print text as part of the bar code Use the left and right cursor keys to move to the left of the option you want and press Enter If an asterisk displays to the left of the option selecting it turns text printing off Text is printed in the following manner Code 39 Code 128 Interleaved 2 of 5 and MSI Plessey text is printed immediately beneath the symbol EAN8 EAN13 and UPC text for the number system is printed at the left of the symbol text for the product and manufacturer code is printed beneath the symbol text for the supplemental is drawn above the symbol PDF 417 has no text option Resolution specifies whether you want to print the bar code at normal or high resolution Use the left and right cursor keys to select the option you want and press Enter Resolution Menu x Medium High CheckSum specifies the type of error checking you want to use The type of bar code selected at Code determines the prompt that displays next For example if you selected 12 of 5 the following prompt displays BARCOD
25. d or serial cable is firmly connected Adjust the print density Clean the printhead and rollers Turn off printer and use a Kroy Cleaning Kit Part 255900 or use 90 or better isopropyl alcohol on a cotton swab to clean the printhead and rollers See Appendix A for instructions Reset the printer Turn the printer on and off Turn the printer on and off C Appendix D Updating Firmware Updating Firmware Updates for firmware can be found at www kroy com Go to support and click on downloads 1 Connect the serial cable to your Com port of choice and to your printer 2 Download the updated file from our site 3 Save the file to your PC 4 Go to your Start Menu of your PC and go to Settings and select Printers 5 Right click on the K5100 driver and go to Properties 6 Click on Control and go to Advance Options Kroy K4100 Label Printer Properties 2 x General Shaing Pots Advanced Security Device Settings Control CR Get Sensor values Print Self Test Test Pint Control 3 Print Density Lighters p 2 Darker I Advance to Cut Blade T Print Cut Marks Label Length inches T FinedLength Label PTH ps Advanced Options OK Cancel Apply 7 Select Download Firmware from the menu and click Update Advanced Printer Options xj High i Print Offset purs o 30 to 30 Pixels Piint Offset mers 30 to 30 Pixels
26. dapter 1 Insert the AC adapter plug into the AC adapter jack on the left side of the machine 2 Plug the other end of the AC adapter into the nearest standard electrical outlet Figure 3 AC Adapter Connection AC Adapter Jack AC Adapter Plug WARNING K2500 K3000 PC and K240 AC adapters are NOT compatible with the K5100 Installing Batteries Optional Installing Batteries Optional Your K5100 printer can optionally operate with six 2 5 Ampere hour C size nickel cadmium batteries for primary power Do not replace with other type batteries These batteries can be purchased from Kroy or your Kroy dealer as accessory Part 2449300 6 pack Ni Cd battery WARNING Do not dispose of batteries in fire mutilate short circuit mix with other battery types Batteries may explode release toxic material or get hot and cause personal injury Removing the Yellow Elastomer Jacket 1 Pull the jacket down from the top of the printer until clear of the top portion of the printer 2 While holding the printer from the bottom grab the top portion of the printer and lift it out of the jacket 3 To replace the jacket reverse steps 1 and 2 Note The jacket must be removed to install batteries Installing the Nickel Cadmium Batteries 1 Remove the battery cover by pushing down on the arrow and sliding it off the base in the direction of the arrow 2 Insert the batteries according to diagram imprinted on the prin
27. dvance to Cut Blade T Print Cut Marks Label Length inches T Fixed Length Label E MS Advanced Options OK Cancel App 5 Select Download Fonts from the Menu and click Update CH Pint Speed o Print Offset E is prh o 30 to 30 Pixels Print Offset Horizontal 19 30 to 30 Pixels Select Printer update option OK Cancel 43 6 Go to the Font folder on the C drive of your PC and click OK Open 2 xi File name Folders OK p e o Cancel forms Help Dire Read only C3 isva a List files of type Drives Font File gt c Local Disk hd Network 7 Select the Font or Font Family of your choice and click OK Open 2 xj File name Folders x f avialba tf arialbi ttf arialittF LA c Winnthfonts Cancel e c E WINNT f Fonts t C ATMFolder ARIALN TTF T Read only ARIALNB TTF id ARIALNBLTTF a List files of type Drives Font File gt c Local Disk Network 8 The LCD Display of the printer will show the progress of the download using the pound sign across the bottom The printer will show a receiving and an updating display Receiving THHHHE 9 The download is now complete and you can find the font in your Font Menu Press the Delete key to accept the current Block font or use the left and right cursor keys to move the cursor to the left of the font you want and press Enter to select it Font Menu W Block times arial Updating THH
28. ed 35 Time Date Stamp To select the Time Date Menu press the Shift and Repeat keys together Use the Time Date Menu to print labels with Time Date Menu E Time datE _stamP _setclOck 24Hourmode To use the Time Date functions you must first set the real time clock with the local time and date This will lock the time and date into memory This will have to be done once with the exception of summer and winter time changes Select Set Clock to enter the current time and date in the printer Use the cur sor keys to scroll to the left of Set Clock and press Enter The prompt below will appear Use the Up and Down cursor keys to scroll through the menu The information will be entered in the order shown here Year_ Month_ Day_ Hour_ Minute_ Second_ Set Clock Parameters Prompt Parameters Year Last two digits of the year Month Number from 1 to 12 Day Number from 1 to 31 Hour Number from 0 to 23 Minute Number from 0 to 59 Second Number from 0 to 59 Hour is entered in 24 hour mode i e 1PM would be entered as 13 36 Select Time to add the current time to your label Use the cursor keys to scroll to the left of Time and press Enter The time will be added to the label where the cursor is positioned The time can be formatted or deleted just as you had physically typed it in 1 03 48 33PMa 2 Select Date to add the current date to your label Use the cursor keys to
29. er Cord 1 Serial Cable Printer Description Figure 1 Top View of Printer cute Tape Compartment co ispiay Function Keys LCD Contrast eo a Delete Esc Key Adjustment 000 0006 000000 000000 6600000 00006 Cursor Keys 9 0 0 Enter Key 60000 000000 9 Print Key M Figure 2 Left Side of Printer Power Switch AC Adapter Jack Important Safety Precautions When using your printer always follow these important safety precautions 1 Read all instructions carefully 2 Do not immerse the printer in water or other liquids you could receive an electrical shock 3 Do not apply adhesive labels to your skin 4 Do not put objects onto or into the printer 5 Do not expose to high temperatures or high humidity Never leave on the dashboard or in the trunk of your car 6 Do not use in dusty places and avoid direct exposure to sunlight and rain 7 Do not pull on the tape you could damage the tape cartridge 8 Do not attempt internal repairs to the printer If service or repair is needed contact a qualified Kroy service representative 9 Do not touch the printhead ceramic or rollers with your fingers Connecting AC Adapter The supplied AC adapter can be used to power the K5100 Warning Only use the AC adapter provided with this machine Use of any other AC adapter may damage your K5100 and void the warranty Connecting the AC A
30. er Unit AC adapter rated 12V DC minimum 4 0A C O CAUTION for Lithium Battery Risk of explosion if battery is replaced by an incorrect type Dispose of used batteries according to the manufacturer s instructions CAUTION for rechargeable Ni Cd Batteries Risk of explosion if batteries are replaced by an incorrect type Replace only with C size Ni Cd batteries rated 1 2V maximum 2500 mAH DO NOT USE ALKALINE BATTERIES IN THIS PRODUCT The K5100 Printer and Cartridges are protected by U S Patents including 5 411 339 5 533 818 Kroy Caring for the Environment Product Disposal Instructions The symbol shown here and on the product means that the product is classed as Electrical or Electronic Equipment and should not be disposed of with other household or commercial waste at the end of its working life The Waste of Electrical amp Electronic Equipment WEEE Directive 2002 96 EC has been put in to effect to recycle products using the best available recovery and recycling processes to minimise the impact on the environment treat any hazardous substances and avoid increasing landfill Product Disposal Instructions for domestic home users When you have no further use for the product please remove any batteries and dispose of them and the product as per your local authority s recycling processes For more information please contact your local authority or the distributor retailer from where the product was
31. ert a shrink tube cartridge for this example You will start with a New file To create a New file press the File key and select New with the Enter key Or use Shift and File as a shortcut For our example we kept Auto Size ON Type in the following text File Server 1 File Server_ 2 Press the Print key Cut the shrink tube label and insert the wire File Server I The tubing can be shrunk around the wire with a heat gun For further information on formatting the text of your shrink tube See Chapter 3 13 C Printing a Self Laminating Wire Wrap D Kroy offers self laminating wire wrap cartridges ideal for marking terminated wires and cables Insert a self laminating wire wrap cartridge for this example For our example we kept Auto Size ON You will start with a New file To create a New file press the File key and select New with the Enter key Or use Shift and File as a shortcut When using a wire wrap cartridge this will activate the automatic rotation feature Rotation is nec essary because the printable area of a wire wrap is vertical and represents a small portion of the label Type in the following text 300E 1 300E_ 2 Press the Print key then Feed and you have a wire wrap ready to apply Apply the printed portion of the label to your wire and wrap the laminated tail around the wire For further information on formatting the text of your wire wrap See Chapter 3 14
32. f Copies and press Enter The printer displays the current setting for this option see the following example and waits for your entry Press Delete to accept the number of copies shown or type in your specific number and press Enter Press Print Copies Menu Copies 83 Select Sequence to automatically generate and print labels containing a sequence of one letter or one to three numbers 101 102 103 ABC etc with out having to type the text of each label yourself You simply tell the printer what characters to print on the first and last labels an how much to increment between labels see following table Printing Sequential Labels 12345678910 24681012 ABCDEFGHIJ aeimquy The sequence character takes on the current character attributes previously defined Optionally you can redefine the sequence character s attributes like any other character Note You can only define one sequence type numeric or alpha per document file but you can place the sequence character in your document file once on each line 27 Select Sequence from the menu The sequence menu will appear Sequence Menu E Insert xAlpha Num Use the left and right cursor keys to move to the left of the option you want and press Enter to select it If you choose Alphabetic the printer prompts you to enter the first letter you want printed if you choose Numeric this prompt reads Start you will then need to enter the beginning number
33. ize smaller than the minimum size of 4 pt You entered the wrong number of characters for the bar code Check the requirements for the type of bar code you are using and enter the correct number of characters Install a cartridge in order to print You selected Open or Delete but have no files saved in memory You must save files before you can open or delete them The printer is too hot to print labels Wait about five minutes and then resume printing This message may also appear when the printer is used in an ambient temperature below its minimum rated operating temperature The printer is printing labels No action required B 1 Appendix C Troubleshooting This appendix explains how to solve some common problems that may arise when you are using the printer If you are unable to correct the problem contact your Dealer or Kroy Customer Service In the United States call 800 347 5769 in Europe call 44 0 118 986 5200 Display stays black blank after printer is turned on Printer does not print Printed characters are not formed properly Printed characters have a line through them and or voids Printer isn t working properly Printer has locked up Adjust the LCD Contrast Make sure the AC Adapter is firmly connected or the optional batteries are fully charged Ensure the lock release knob is in the locked position Check the supply cartridge and its position Check that the AC adapter an
34. l damages or limitations on how long an implied warranty lasts so the above exclusions or limitations may not apply to you This warranty gives you specific legal rights and you may have other rights which vary from state to state If a problem develops with your Kroy labeling system during or after this warranty period you may contact Kroy customer service at 800 729 5769 FCC Notice This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful inter ference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense Any changes or modifications not expressly approved by the manufacturer could void the user s authority to operate the equipment CDC Notice This digital apparatus does not exceed Class A limits for radio noise for digital devices as set out in the radio interference regulations of the Canadian Department of Communications Battery and AC Adapter Notice This product is intended to be supplied by a Listed Pow
35. le Menu File names can be any combination of letters and numbers 8 character maxi mum with no punctuation or file name extensions 33 If you enter a file name for an already existing file you will see the following message Overwrite OK Y N Press Y to overwrite or N to enter a different file name If you decide not to save the file simply press Delete Select Delete to delete files that you no longer need Press the File key and use the cursors to scroll to the left of Delete and press Enter The Delete File menu displays a list of files you have saved see the following example and waits for you to select the file you want to delete Use the left and right cursor keys to move the cursor to the left of the file you want to delete and press Enter to select it If you decide not to delete a file simply press Delete Delete File W Address Job 4048 ww 34 C Multiple Page Documents You can enter multiple labels in a file by using Page Up an Page Down to access additional pages labels In this case you can think of a file as a sin gle document containing one or more pages labels Each label can be up to six lines 1 8 2 To start a new page while you are in a file use the Shift and the Down Cursor key to move to the next page A prompt will appear with the page number To move back to the preceding page use Shift and the Up Cursor key When you press the Print key all pages in the file will be print
36. mouse button on the label template and input text at the blinking cursor Label Edit Attribute Object View Tools Window Help ose a m e x aR ala B ej se m s m ss s w m x fat fox zm zlu ses 003 3 002 6 4 After creating your label click on the Print Icon from the top tool bar or go to the Label Menu and select Print Select the number of copies and click OK to print your label Printer Type Kroy K4100 Label Printer Paper 1 0 Tape Number of Copies f Printer Name kroy K4100 Label Printer z car 5 The K5100 will then print your label For further assistance go to the Help Menu of your KLDS Software 42 C Downloading Fonts Downloading a Font The K5100 has the option of downloading fonts from the PC into your Font Menu Follow the steps below 1 Connect the serial cable to the com port of choice and to your printer 2 Go to the Start Menu of your PC and go to Settings and select Printers 3 Right click on the K5100 driver and go to Properties pa Open Kroy Set as Default Printer Printing Preferences Pause Printing Cancel All Documents Sharing Use Printer Offline Create Shortcut Delete Rename 4 Click on Control and go to Advance Options General Shaing Pots Advanced Security Device Settings Control r Printer Info Get Sensor values Print Self Test Test P ntContol Print Density Lighter Hu 2 Darker IV A
37. nd the Style key together The prompt below will appear The menu options are length cutmark left margin and vertical margin Label Setup W Length Cutmark i In the default setting the Length of a printed label automatically adjusts to fit the length of text If you want to specify the length of a label the Length func tion allows you to set the length between 0 3 and 20 To turn Auto off type in your specific length and press Enter To exit the length menu without making any changes press Delete Length Menu Lenm 0 3 xAuto The Cutmark function creates cutmarks along a print job Use the left and right cursor keys to move the cursor to the left of Cutmark and press Enter When turned on an asterisk will appear To turn Cutmark off press Enter again or to exit the menu without making any changes press Delete Label Setup Room 5 Room 6 W Length xCutmark Floor 2C Floor 2C The Left margin function allows you to increase the size of your left margin by moving text from the left to the right of your label The amount is measured in pixels Use the left and right cursor keys to move the cursor to the left of Leftmargin and press Enter A prompt will appear Use the right and left cursor keys to select an increment up to 30 pixels Press Enter to select the increment of choice See the example below This function is used with die cut labels and self laminating wire wraps only The text seen here has printed right
38. nu by using the cursor keys and pressing Enter The unit menu will appear Use the arrow keys to move to the left of the option you want and press Enter To accept the current setting press Delete Unit Menu mxinch MM Select Density to specify the density 0 7 for printing the current label Density will make the label darker or lighter per unit measure The printer displays the current density setting and waits for your entry Press Delete to accept the value shown or use the left cursor key to add density and press Enter Density Menu D m If the characters are smeared on a label or are not completely filled in you can attempt to fix the problem by adjusting the print density If the characters are smeared specify a lower number in the field if the characters are not complete ly filled in specify a higher number You may need to adjust the density after installing a new tape 29 Select Auto Off to activate auto shut off The factory default is to shut off the printer after 5 minutes of non use When the printer is turned off all current label text and text attributes settings are saved All files in memory are still saved Press Delete if you decide you do not wish to change the current set ting Or press Enter to activate auto shut off When turned on an asterisk will appear By default this function is on The Advance to Cut function advances the label material to the cut position The default setting is advance to c
39. ownload True Type Fonts from PC 50 4 30 point size Auto Size On 80 4 55 point size 1 4 72 point size Justification T Left Center Right Bold On Off Italic On Off Mirror 1 On Off Vertical 1 On Off Page On Off Line On Off Frame Underline On Off Rotate 1 On Off Attributes marked with a asterisk are toggles are line attributes They affect the entire line of text that the cursor is positioned on are page attributes They affect the entire page label All other attributes except Frame are char acter attributes only and affect the text from the point that the cursor is posi tioned The following style settings are available on the K5100 Rotate Bold Italic Underline Justify Mirror Frame and Vertical To Select Multiple Styles with less keystrokes use the Space key and the cursor keys to turn styles on and off For more Shortcuts See page 24 Note When the Style menu is selected all selections are not visible on the LCD display you will have to use your left and right cursor keys to scroll through all the choices 19 The most common character styles used are Bold talic and Underline To emphasize the text of your label using Bold move the cursor to the position where you want to apply the Bold attribute and press the Style key Use the left and right cursor keys to move the cursor to the left of Bold and press Enter When turned on an
40. right one option or one character at a time the up and down cursor keys move the cursor up and down through lines of text one line at a time Adjusting LCD Contrast The LCD Contrast allows you to lighten or darken the LCD of your printer To darken the screen turn the LCD contrast control clockwise To lighten the screen turn the LCD contrast control counter clockwise Default Printer Settings When the power is turned on for the first time there are pre programmed printer settings One of these is the Auto Size feature This feature auto sizes the text of your label to the current cartridge supply and size of media You can find this function by pressing the Size key You can always turn auto sizing off and type in a designated size but for our example we will have auto sizing ON The default font is Block No other font is installed on your K5100 however other fonts of your choice can be downloaded into your K5100 The default justification is left For more information on formatting and label setup see Chapter 3 In the following examples we have kept the default settings ON Type in the text Cable 2E45 1 Cable 2E45_ 2 Now that your label is typed you will press the Print Key and the auto sizing feature automatically sizes the text for the cartridge you are using Cable 2E45 11 To make a two line label press Enter at the end of line 1 and you will see the cursor go to line 2 Type in the text Floor 2
41. t auto sizing or type a different size and press Enter Valid sizes of 4 72 pt can be entered Size Menu Auto Size OFF Size E 24 Auto When printing the K5100 will show what point size is being printed in the auto size mode See below Printing Auto Size xx pt If you select Auto Size the K5100 will automatically adjust the print size based on the number of lines of your label and the width of the label media If you turn auto size off the size of the print you select must take into account the number of lines of your label and the width of the media If auto size calculates a point size smaller than 4 point an error message will be displayed Error Size Too Small Error If the text you have typed is too large an FontSize Too Big error message will be displayed See the table below which can be used as a guide The table assumes using characters of all the same size capital letters When using characters of vary ing size such as lower case letters or accent characters or using character styles such as bold italic etc the maximum point sizes will vary slightly 0 375 0 50 0 80 1 18 C Character Styles This section explains how to use the Style key to assign text formatting attrib utes to your label text There are three types of text attributes character line and page These attributes as well as their defaults and options are shown in the following table D
42. t character and or symbol to print out these special accent characters CH In our example we will use the accent character and add it to the letter i in Factoria Factory The i in Factor a must be accented To do this you will hold down the Alt v key on the keypad This activates the accent character You will then press the letter I on the keypad The printer will then display the accented character in the text of the label 1 Factoria _ 2 Accent Character Guide aAeEiloOuU aAnNoO aAeEiloOuUyY aAeEiloOuU aAeEiloOuUyY Appendix F Using the Character Map The K5100 has the capability to accept code to print characters not found on the keyboard To use the character map the Extended Mode must be on To turn the Extended Mode on press the Alt and Space key together To turn this mode off press the Alt and Space key together again See the character set below for ASCII codes to assist you To enter characters in extended mode enter the 4 digit code shown in the table below Most of the characters will be properly displayed on the LCD For some characters a solid block place holder will display on the LCD but the selected character will print on the label Character ASCII Code Character ASCII Code Character D mn D D D X m6 lt BR AIT o SH O oO 2 O KOM ca O S C A l l i D N X
43. ter case under the batteries Nickel Cadmium Batteries Backup Battery 3 Replace battery cover Charging Batteries Charging Main Batteries The internal Ni Cd battery charger operates when the AC adapter is connected to the K5100 printer The normal complete charge cycle for fully discharged bat teries is approximately 8 hours There are two versions of the K5100 with slight ly different internal battery chargers Both perform the same functions but the indicator LED s are different On version A printers the left and right LED s are green and the center LED is amber On version B printers the left LED is amber and the center and right LED s are green If the battery charger indicates an error the AC adapter should be removed and reconnected If the second charge cycle also indicates an error the batteries should be replaced For batteries that are deeply discharged it may take as much as 2 hours for any LED indicators to illuminate and it may take two charge cycles to fully charge The three LED s at the front of the printer indicate the internal battery charger status as shown below Version A When the two green LED s are ON the charge cycle is complete and the AC adapter can be removed No Ni Cd Battery Charge Phase Left LED Green Middle LED Amber Right LED Green Off Off Off Detected Battery Detected Fast Flash Off Soft Start Charge Slow Flash Off
44. ut enabled If you do not need this function you may disable the advance to cut function by using the cursor keys to move to the left of Advance in the printer setup menu and press Enter The Language function allows you to choose from 4 different languages The default language is English Other options are spanish french and german Select Language from the printer setup menu by using the cursor keys and press Enter The language menu will appear Use the cursor keys to move to the left of the language you want and press Enter To accept the current setting press Delete Languages Menu English eSpanoL Francai Deutsch Printspeed is the rate at which the label advances from the printer when print ed The default printspeed is unlimited To specify a printspeed select PrtSpeed from the printer setup menu by using your cursor keys and press Enter The printspeed menu will appear and by using your cursor keys you can select from the options below by pressing Enter To accept the current setting press Delete PrtSpeed Menu Unlimit 0 5 0 8 1 0 30 Bar Codes To print a Bar Code press the Shift and the Font key together Use the Bar Code Menu to specify the type of bar code you want to print BARCODE Menu W None codaBar Code39 _Ean8 eAn13 I20f5 BARCODE Menu _Upca uPce _coDe128 _Msiplessey pdF417 K5100 has ten bar codes built in The following table summarizes information on these bar codes The Bar Code Valid e
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