HP Green Procurement Guidance
Contents
1. Can the lessor offer equipment return options for obsolete end of use or scrap that is not leased 7 Disassembly Recycling Product life Material and Substances Y N N A 7 1 _ Parts that have to be treated separately are easily separable TTC 7 2 Plastic materials in covers housing have no surface coating 7 3 Plastic parts gt 100g consist of one material or of easily separable materials ECE TL 7 4 _ Plastic parts gt 25g have material codes according to ISO 11469 referring ISO 1043 Plastic parts are free from metal inlays or have inlays that can be removed with commonly available E a E pg tools 7 6 _ Labels are easily separable This requirement does not apply to safety regulatory labels PIT Upgrading can be done e g with processor memory cards or drives Za Upgrading can be done using commonly available tools Zia 7 9 _ Spare parts are available after end of production for 5 years TE fd 7 10 _ Service is available after end of production for 10 years ET 7 11 _ Electrical cable insulation material of power cables are halogen free including PVC PIII Electrical cable insulation material of signal cables are halogen free including PVC gt aa 7 13 All cover housing plastic parts gt 25g are halogen free All printed circuit boards without components gt 25g are halogen free 7 15 Chemical specifications of flame retardants in cover housing plastic parts gt 25g according2. 2 4 1 1 The supplier provides products that meet material restriction requirements e g EU RoHS Directive on the Restriction of the use of certain Hazardous Substances in Electrical and Electronic Equipment 2002 95 EC 2 4 1 2 All molded plastic parts gt 25 grams should be marked with material codes according to ISO 11469 Postconsumer recycled plastic content shall be included in the manufacture of the product and is measured as a total percentage of recycled plastic content as a percent of total plastics 3 Printing Supplies 3 1 3 2 Emissions See printer emission above The supplies being purchased should have been tested in the printer in which they would be used Materials 3 2 1 3 2 2 The ink toner formulation preparation and newly manufactured parts do not contain substances above the following threshold concentrations Cadmium 100ppm Chromium VI 1000ppm Lead 1000ppm Mercury 1000ppm PBB s and PBDE s 1000ppm The ink toner formulation preparation does not contain Azo colorants that split aromatic amines as specified in EU Directives 2002 61 EC 2003 3 EC and as amended For cartridges for Electro photographic EP systems The photoconductor drum contains less by weight of the following substances Cadmium 100ppm Selenium 1000ppm The ink toner formulation preparation contains less than 1 by weight of short chain chlorinated parattin s according to EU Directive relating to r
3. IT equipment and maximize upside possibilities Equipment not suitable for reuse or resale should be dismantled and recycled in accordance with applicable environmental standards Whoever provides this service should accept the responsibility for the equipment and recycling processes and specify how and where the equipment will be processed and what will be done with the recovered materials The supplier should maintain the highest standards for risk mitigation and environmental protection Following end of use services shall be taken into consideration Sal SA Ded Recycling Electronic equipment often contains heavy metals and other hazardous substances and should be returbished or recycled properly To assess a recycling service provider there are a number of issues that need to be considered e g the length the service provider has been recycling products and offers consistent recycling on a regional or global level A supplier managing their own vendors should ensure that the vendor providing the recycling service has established 1 recycling standards and 2 is auditing qualifying measuring recyclers against these standards to assure they are met and how they are met It is also important to understand the overall technological experience and knowledge a supplier and recycling vendor has and if there are any serious recycling violations that are in legal mitigation Finally a supplier should be able to provide certificates of d
4. Responsibility ANMDUIGS secs dcocreiniecesaceeenrsetsasagieiaientsele vupieansecsteavesehendioncees 17 Introduction The purpose of this White Paper is to examine some general principles applicable to the development of environmental procurement criteria The context of discussion is specifically related to Information Technology IT products and services There are some broad principles that HP recommends organizations developing environmental procurement criteria to recognize These principles ensure that the procurement guidelines are useful to procuring organizations as well as being fair understandable and environmentally and economically viable for suppliers We recommend that procurement guidance to be based on the following principles Fairness and equitability Any procurement criteria that are developed should aim to be fair and equitable and take into consideration environmental aspects throughout the life cycles of different product options Green procurement should not be viewed as a vehicle to favour certain goods and or services The procurement criteria shall ensure fair treatment for all suppliers Harmonization and recognition of international standards There are numerous environmental standards in the global marketplace HP supports the general harmonization of the various standards and procurement schemes particularly in relation to criteria and tool development as well as testing methodologies Prioritization The
5. TERS paper User and product documentation contain recycled paper S E HH Generic Attributes 1 Organization Information Does the organization have a documented environmental policy approved by the management Does the organization have an environmental management system covering Product Development and or Manufacturing If so is it certified according to _ ISO 14001 EMAS _ Other explain Does the organization regularly publish an environmental report If so it meets the recommendations of _ The Global Reporting Initiative GRI _ Other explain 1 4 Does the organization provide information about the product battery amp packaging take back system in printed or electronic format Does the organization participate in a system or has its own system for collection and recycling of end of use products in countries where the organization puts them on the market Does the organization participate in a system or has its own system for collection and recycling of batteries in countries where the organization puts products on the market or pays eco tax fee where required Does the organization participate in a system or has its own system for collection and recycling of packaging material in countries where the company puts products on the market and where required Social amp Environmental Responsibility Attributes Example questions that can provide value added ditferentiators that could make one or two bran
6. are engaged in the social and environmental responsibility program and have received SER requirements How many suppliers have completed the Electronic Industry Code of Conduct EICC self assessment questionnaires __ 3 9 What do you do with the results of the self assessment questionnaires oS O How many supplier factories have you physically audited to review their social and environmental responsibility practices What is your corrective action plan process after you visit the suppliers factories Ll 3 12 What are the findings of the visits audits What is your process for managing your suppliers suppliers z 4 4 Demonstrable Results S S YNINAA 4 1 Does your company publicly report results of supply chain social and environmental responsibility program Global Citizenship Report etc What changes have been ae in the supply chain because of your program Case studies etc a How does the company measure progress Does your company have 3 party validation of supplier audit results y pany party pp 4 5 Have press releases Non Governmental Organizations accounts or reports been published about the company s social and environmental responsibility program What external social and environmental dalle activities is your company involved in EICC Global e Sustainability Initiative Ethical Trading Initiative etc 2 item net ara TL practices Ba ee training programs Non Governmental Organizations
7. is at the time of publication of this White Paper the California Energy Commission standard for external power supplies 1 1 4 For Servers there is currently no generally agreed standard such as ENERGY STAR HP is preparing recommendations based on developing international standards 1 2 Emissions During normal operation PC and monitors are not expected to emit chemicals or VOC volatile organic compounds therefore an emission criterion for PCs and monitors is not required or necessary 1 3 Acoustics The supplier shall disclose sound power data measured and declared according to ISO7779 and ISO 9296 1 3 1 Products with no moving parts shall be exempt from this criterion by stating the device does not have any moving parts 1 4 Materials Materials used to manufacture a product are significant in that these materials impact the environmental footprint ensure a safe and reliable product and affect the product ease of recycling when disposed at the end of its useful life HP recommends a specification that requires the supplier to provide information about their supply chain standards and supplier management processes that aim to prevent the inclusion of regulated and restricted materials in their products An example of such a standard is the HP General Specitication on the Environment The latest version can be found at http www hp com hpinto globalcitizenship environment 1 4 1 The supplier provides products that m
8. some of the world s major electronics brands and their suppliers The goal is to improve conditions in the electronics supply chain Development of the Code was a multi stakeholder effort influenced by internationally recognized standards More information is available at www eicc info Appendix Sample Questionnaire Product Attributes Does Do the product products comply with the EU RoHs Directive 2002 95 EC and its amendments 12 Products do not contain Asbestos 76 769 EEC amendment 1999 77 EC Products do not contain Ozone Depleting Substances Chlorofluorocarbons CFC hydrobromofluorocarbons HBFC hydrochlorofluorcarbons HCFC Halons carbontetrachloride 1 1 1 trichloroethane methyl bromide oO 1 4 Products do not contain polychlorinated biphenyl PCB polychlorinated terphenyl PCT 76 769 EEC Products do not contain short chain chloroparaffins SCCP with 10 13 carbon atoms in the chain containing at least 48 per mass of chlorine in the SCCP as specified in Norwegian regulation relating to restrictions on the use of certain dangerous chemicals 20 12 2002 Textile and leather parts with direct skin contact do not contain Tri 2 3 dibromopropyl phosphate TRIS Tris aziridinyl ohosphineoxide TEPA polybrominated biphenyl PBB 76 769 EEC 7 Textile and leather parts with direct skin contact do not contain Azo colourants that split aromatic amines as specified in 76 76
9. working directly with your company on factory programs and improvements ma Metrics collected to validate the business case of social and environmental responsibility L_ 5 Additional Considerations Y N N A 5 1 Environmental differentiation of products e g EPEAT packaging materials power consumption etc Energy and Climate Change programs Product take back programs recycling reuse etc Company has comprehensive environmental life cycle of product design for environment through to end of use ENERGY STAR and the ENERGY STAR mark are registered U S marks Ol 2008 Hewlett Packard Company L P The information contained herein is subject to change without notice The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services Nothing herein should be construed as constituting an additional warranty HP shall not be liable for technical or editorial errors or omissions contained herein May 2008 Revision Contact paris dieker hp com
10. 9 EEC amendment 2003 3 EC Wooden parts do not contain arsenic and chromium as a wood preservation treatment as well as pentachlorophenol and derivatives 76 769 EEC Parts with direct and prolonged skin contact do not release nickel in concentrations higher than specified in 76 769 EEC amendment 94 27 EEC 2 Batteries 2 1 If hazardous batteries as defined in 91 157 EEC are used in the product they are easily removable and labeled with the disposal and the substance logo as defined in 91 157 EEC 93 68 EEC If batteries are used in the product they do not contain mercury in concentrations higher than specified in 91 157 EEC 3 If batteries are permanently installed in the product information on the environmentally hazardous substances and safe removal method is listed in the user manual 91 157 EEC Electrical safety EMC and connection to the telephone network 1 The product meets the Low Voltage Directive LVD regarding electrical safety in accordance with 2006 95 EC former 73 23 EEC and CE Marking in accordance with 93 68 EEC a2 The product meets the EMC Directive regarding electromagnetic compatibility 89 336 EEC 2004 108 EC If product is intended for connection to a public telecom network or contains a radio transmitter it meets the EU Radio Equipment and Telecommunications Terminal Equipment Directive 1999 5 EC A The product is CE marked and a Declaration of Conformity is available 93 68 EEC Consumable materia
11. ISO 1043 4 Chemical specifications of flame retardants in printed circuit boards without components gt 25g according ISO 1043 4 7 17 Plastic parts gt 25g are free from flame retardant substances preparations above 0 1 classified as R45 46 R50 51 53 and R60 61 67 548 EEC 7 18 Light sources are free from mercury If mercury is used Number of lamps and max mercury content per lamp 8 Batteries Product does not contain batteries defined as hazardous according to 91 157 EEC 6 18 How does the lessor manage the returned equipment to assure the chain of custody is tightly controlled and handled in accordance with applicable environmental regulations 8 2 Battery chemical composition Batteries meet the requirements of the following voluntary program s 9 Energy consumption The product meets the energy requirements ENERGY STAR or others specify The product meets the acoustic noise requirements in accordance with ISO 9296 The product meets the chemical emission requirements in accordance with e g ECMA 328 11 Consumable materials for printing products YININ AE A Material Safety Data Sheet MSDS is available for the ink toner preparation iy UCU Paper containing recycled fibers that meets the requirements of EN12281 can be used I EJ Two sided duplex printing copying is an integrated product function T et 12 Packaging and documentation LY N N A 12 3 User and product documentation do not FT chlorine
12. codes they require their suppliers to meet The Electronics Industry Code of Conduct EICC is an example of an industry wide supplier code that is widely recognized and adopted by office equipment suppliers Supply Chain Data With complex global supply chains it can be virtually impossible for the procuring organization to ascertain and verity the manufacturing practices utilized throughout the entire product supply chain in all locations at any given time Suppliers should not be asked to meet overly burdensome administrative requests for data that cannot be easily compared to other suppliers and is considered confidential due to contractual requirements with their own suppliers e g audit reports of individual suppliers 7 Organization s Performance TaN TZ 7 3 Environmental Policy Suppliers shall have a written corporate environmental policy in place consistent with all aspects of the requirements laid out in the environmental policy section of ISO 14001 Environmental Management System EMS Suppliers shall have a self certified operational EMS that meets the requirements of ISO 14001 or equivalent internationally accepted environmental management system Reporting Suppliers shall publish an annual report that meets the reporting requirements of ISO 14001 or equivalent internationally accepted reporting standards like the U S EPA National Environmental Performance Track program or the GRI Sustainability Reporting Guideli
13. considered e g the lessor may offer management of all IT equipment and not just what is obtained from a new purchase At the end of the lease term the equipment could simply be returned to the lessor company If returned they shall accept and mange disposition responsibly in accordance with applicable environmental laws Inquire if the lessor posses its own disposition capabilities and maintains strict business and process controls or is everything outsourced Critical can be how the lessor manages returned equipment and assures that the chain of custody is tightly controlled and handled in accordance with applicable environmental regulations Check if the lessor arranges for all logistics including data privacy assurance and can offer equipment return options for obsolete end of use or scrap that is not leased for example 5 3 1 if the leasing company offers revenue sharing for resold assets or 5 3 2 offer cash for unwanted equipment and 5 3 3 offer proof of destruction documents that include serial numbers of equipment that has been scrapped 5 4 Data Security Computers servers cell phones personal digital assistants and other intelligent devices are more than business tools they re libraries filled with perhaps sensitive information about the organization employees customers etc 5 4 1 Secure disposition of retired equipment requires chain of custody and control as the hardware is inventoried stored shipped and eval
14. ds stand out as a partner of choice N N A Does the company have a public commitment statement to social and environmental responsibility Human rights policy Global Citizenship policy etc 1 2 Does the company have specific public social and environmental responsibility requirements for their suppliers Code or policy that covers labor health and safety environment and ethics N N A 2 1 Whatlevel isthe manager of the program SSS O 2 2 Where do they report in the organization how many levels from CEO _ _ o OJ 2 3 What is the governance structure forthe program SS O How many people Full Time Equivalents work on your social and environmental responsibility program a 2 5 How much is the budget for the supply chain social and environmental responsibility program N N A 3 1 What is the company s total supply base how many suppliers oS y O 3 2 How many factories manufacture your products 3 3 In which countries are the products manufactured be specific as to which products J 3 4 A proportion of internal commodity aE have been trained on h and environmental responsibility requirements for suppliers How do you assess risk in the supply chain Describe social and environmental responsibility risk assessment process How is it applied Do you have social and environmental responsibility requirements in your supplier contract clauses Provide copy a of contract clause Cw How many suppliers
15. e documents ensures that conformance can be ensured If verification is deemed necessary to check these documents such process should be conducted on a random basis which keeps the cost manageable but still provides the required assurance Discovery of 10 non conformance to self declared criteria could be subject to harsh penalties and provides a clear incentive for accurate and true seltf declaration If a reference to an eco label scheme is required as part of the supplier verification HP recommends the requirements not be limited to one or only a few eco labeling schemes but rather verification through any recognized eco label or self veritication scheme should be accepted Referring to an eco label developed by an individual country is not recommended as this practice may run the risk of creating barriers to free trade and competition Should an eco label scheme be considered as the means of eco veritication we recommend that an eco label list should be provided as guidance of the range and type of eco labels in existence and not as a complete and exclusive list of labels deemed to be acceptable Electronic Industry Code of Conduct EICC The Electronic Industry Code of Conduct outlines standards to ensure that working conditions in the electronics industry supply chain are sate that workers are treated with respect and dignity and that manutacturing processes are environmentally responsible The EICC has been adopted and implemented by
16. eet material restriction requirements e g EU RoHS Directive on the Restriction of the use of certain Hazardous Substances in Electrical and Electronic Equipment 2002 95 EC 1 4 2 All batteries used in the product shall conform to the EU Directive on batteries and accumulators 2006 66 EC Design for Environment DfE Effective Design for Environment programs typically focus on energy efficiency design for reuse and ease of recycling packaging and materials innovation Such DfE features can provide value to the user by possibly extending the useful lite of a product allow for easy upgradeability and for responsible recycling at the end of a products useful life amongst other things 1 5 1 All molded plastic parts greater than 25 grams shall be marked according to ISO 11469 and ISO 1043 parts 1 4 1 5 2 If post consumer recycled plastic content is included in the manufacture of the product it should be measured as a total percentage of recycled plastic content as a percent of total plastics 1 5 3 The product should allow for ease of upgradeability thus extending the product life 1 5 4 Spare Parts shall be available for a minimum number of years after purchase e g five years 2 Imaging amp Printing Devices Pals 2 2 23 Energy Currently the recognized benchmark for energy efficient imaging and printing equipment is ENERGY STAR While ENERGY STAR is a program of the US Environmental Protec
17. elect desktop computers notebooks and monitors based on their environmental attributes There are 51 total environmental criteria in IEEE 1680 23 required criteria and 28 optional criteria More Information can be found at http www hp com sbso solutions pc_expertise energy etticient computing epeat html jumpid reg R1002 USEN or http www epeat net the official EPEAT website with product registry 8 3 ECMA 370 IT Eco Declaration IT Eco Declarations provide environmental information for a specific product or product family in an industry standard format developed by IT organizations in Sweden Norway and Demark IT Eco Declarations may be used for any IT product category For personal computers and workstations these are for the CPU only and do not include the monitor More Information can be found at www hp com hpinto globalcitizenship environment productdata index html 8 4 Blue Angel RAL UZ 122 for Printers amp Copiers RAL UZ 78 for Computers The German Blue Angel scheme is one of the oldest environmentrelated labels in the world for products and services and is well known in many countries particularly in Europe More Information at http www blauer engel de englisch navigation body blauver_engel htm 8 5 TCO The Swedish TCO eco label has criteria for IT products like displays printers and personal Tn computers most commonly associated with computer monitors and are named atter years 0 The latest versio
18. ements affecting IT and their suppliers today cover a wide array of topics including environmental management systems product energy consumption Design for Environment DfE and material content as well as end of use treatment requirements for products and packaging We recommend referring to these existing requirements standards This will help the procuring organizations to further define best practice and enable an apples to apples comparison that supports an informed choice In addition they are commonly recognized by the electronics industry and internationally agreed testing reporting and verification processes exist 1 Servers PCs Desktop amp Notebooks and Monitors 1 1 Energy Currently the recognized benchmark for energy efficient PC equipment is ENERGY STAR While ENERGY STAR is a program of the US Environmental Protection Agency EPA has been adopted by many countries around the world and has global impact 1 1 1 Monitors Display Devices HP recommends that Flat Panel displays be specified as they are more energy efficient and use less material vs CRT monitors The display device shall be qualified per ENERGY STAR standard 1 1 2 Desktop and Notebook Personal Computers shall be qualified per ENERGY STAR standards and conform to the most current criteria at the time 1 1 3 External Power Supply EPS External power supplies shall conform to the most stringent regulation existing at the time which
19. estrictions on the marketing and use of certain dangerous substances and preparations 2002 45 EC and as amended Print Supply plastic housing external parts greater than 25g contain less than 0 1 by weight of the following substances chlorine bromine All plastic parts heavier than 25g have material identification marking according to ISO1 1469 Print Supply is designed to meet the Recyclable Design of Consumables requirements as specitied in Blue Angel program in Germany according to RAL UZ 85 114 or RAL UZ 122 Both the retail packaging and the print cartridge are clearly labeled with the name of the entity placing the product on the market 32 3 Generic Attributes 4 Packaging 4 1 4 2 Material Content Ozone Depleting Substances in Packaging Materials Chlorofluorocarbons CFCs and Hydrochlorofluorocarbons HCFCs must not be used in plastic foam packaging materials for example as foaming agents Methyl bromide sterilization must not be used on wood packaging Heavy Metals in Packaging Materials Packaging materials must not contain lead mercury cadmium or hexavalent chromium where the sum concentration of incidental lead mercury cadmium and hexavalent chromium is greater than 0 01 100ppm by weight Recycled content of packaging materials should be the highest percentage available in the market where the packaging is produced Care should be taken by the package designer to insure that p
20. estruction if requested Reuse Extending the life of IT equipment reducing environmental impacts and making products accessible to more people through hardware repair and refurbishment programs should be a priority Several aspects shall be taken into account when assessing reuse capabilities A few examples include the redeployment of end of use equipment to be considered within the organization or if the reuse supplier accepts used equipment in part for trade or replacement equipment or even offer a monetary rebate Many organizations contribute the value of their surplus equipment to a nonprofit organization as a possible charitable donation If partnering with a supplier or service provider is considered there should be processes in place for the equipment to be tested and evaluated refurbished and if applicable loaded with new software before marketed The service provider shall have specialized skills that encompass secondary market knowledge and data privacy standards In order to maintain high quality standards for printing supplies it is important to understand if the supplier does not choose to reuse print cartridges Last but not least the service provider shall be able to remarket all types of equipment no matter who manutactured it originally Leasing When equipment is leased asset disposal or recovery usually becomes the responsibility of the lessor Following are environmental concerns related to leasing that should be
21. ey offer consistent recycling e g globally i ce o o NI ce 4 __ Does the supplier manage their own vendors to assure high quality standards are met If so how 5 Overall how much experience technological knowledge does the supplier have __ Can the reuse service partner accept used equipment in part for trade or replacement equipment or offer a monetary rebate 66 ill p O Many organizations contribute the value of their surplus equipment to a nonprofit organization as a charitable donation Is this a possibility 6 11 If partnering with a service provider is considered are there processes in place for the equipment to be tested evaluated and refurbished 6 12 Does the service provider have specialized skills that encompass secondary market knowledge and data privacy B concerns intain high quality standards is the service provider choosing NOT to reuse print cartridges Can the service provider remarket all types of equipment no matter who manufactured it originally 6 15 Can the lessor ensure management of all IT equipment not just what is obtained from a new purchase ii accept and mange disposition responsibly and in accordance with applicable environmental laws Does the lessor posses its own disposition capabilities and maintains strict business and process controls whether processed internally or outsourced Will the lessor arrange for all logistics including data privacy assurance E
22. ls If a photo conductor drum belt etc is used in the product it does not contain cadmium in concentrations higher than specified in EU Directive 76 769 EEC and 91 338 EEC If ink toner is used in the product it does not contain cadmium in concentrations higher than specitied in EU Directive 76 769 EEC and 91 338 EEC If the ink toner formulation preparation is classified as hazardous according to EU Directive 99 45 EC and as amended the product packaging is labeled and a Material Safety Data Sheet MSDS in accordance with EU Directive 99 45 EC and 2001 58 EC is available 5 Product packaging J PCs amp Displays Printing amp Imaging E ee ee N N N k OT T K S S K S S S T S y ee T J da S S a J T S T S T T Z Z Z i JI EE E ce Se Alo A A A ee NO 5 1 The sum of the concentration levels of lead cadmium mercury and hexavalent chromium present in packaging or packaging components does not exceed 0 01 by weight 94 62 EC 5 2 Plastic packaging material is marked according to ISO 11469 referring ISO 1043 97 129 EC aie 5 3 The product packaging material is free from CFC HCFC EH Enterprise Servers 6 Treatment information recycling reuse leasing YININ AE 6 Information for recyclers treatment facilities e g as required by 2002 96 EC is available How long has the service provider been recycling products No of years _ _ Where do th
23. may i White Paper HP Green Procurement Guidance O oda Oea EE E A E E E AEE TEE EE EA 2 Podac ONS saat peice A E E E S 3 1 Servers PCs Desktop amp Notebooks and MOnitors cccccccccccessseeeeeceeeeeessseeeeeeeeeeeesaaeeeeeeeeeeeaaas 3 2 imaging amp Printing Devices oy cess aceecens race seubacertaccossesineswasenredestuneetentenseacuautnne RENEE EENEI ENERE SEERNE 4 Je PaO ON SS a E A S E S E S 5 Generic Attributes esses sect cre scva suate tsetse secede atsamecisasets onclicis demat ine anae nw aiosusecuaeiace Lre nA CRE Ere EE SSAA ERA Ene EE enata tenerne nan 7 A PI e E E E eer eee eee 7 BERGE SS NS A AA A A te AET E E 7 6 Supply Chain ResponsibDily ssrsrceesisrirsesioe irreais di etak ie iE ADe ETERNE EE REER ETE EEA 10 Fe Organzalon s Peromies sasia sa E R 10 Environmental standards self declarations and eco labels ccccecceeccecceeccecccececcucececeuscceceusceteeuseneees 11 8 Environmental StGMAGrds lt GiNd IGBEl Sis aceccsucdscacanasecedsadutwcdadoesi censuses deutnedadendelesaduwuonadamdudadeuasudedie 11 9 Selileclaration Vs 6CO 1b Socio cvssctco css siczaceszeatoorsyateenasd ciecianesseusdeadowcsisavecusesecdersausinatadeatonee 12 10 Electronic Industry Code of Conduct EICC ssessersiacsaoiens snteatniod ceveesaaseesrinducnegeccienbeiniduvasscaumiadets 13 Appendix Sample Guest onnal Ease een erren n me a EAN e AE R ee 14 Podac kA MONS aa E E E E AE 14 Ganar e AO aR E A E ER 16 Social amp Environmental
24. n for monitors is TCO 05 for 2005 More information about other eco labels and HP products can be found at hitp www hp com hpinto globalcitizenship environment productdesign ecolabels html jumpid reg_R1002 Self declaration vs eco labels Environmental design of products and packaging is often addressed through voluntary eco labels such as Blue Angel Taiwan Green Mark New Zealand Environment Choice and many more Eco labels are often seen as an easy way to identify green products Whilst eco labels may be used as an indication there are some shortfalls of eco labeling schemes in existence today Many of the eco label criteria do not fulfill the general principles outlined in this document It is common for eco labels to include a maximum number of possible environmental criteria rather than prioritizing those aspects that warrant attention This leads to technical and practical issues within the scheme and makes it difficult for the schemes to handle the number and the variety of products on the marketplace For example a supplier of PCs who wants to apply for a specific eco label has to meet all the criteria of that scheme The label is only warranted when every single criterion are fulfilled For suppliers with large product portfolios who like to have all their products labeled with such an eco label an outside verification body would have to take into consideration thousands of steps of analysis for only one company and
25. nature of the procuring organization and the type and quantity of products purchased determine the environmental impact associated with the procurement activity For the criteria to deliver benefit it should be derived from the overall environmental priorities of the procuring organization It is important for any organization drafting procurement criteria to prioritize the green procurement specitications based on good science that focuses on issues that warrant attention i e to address areas of greatest risk for the procuring organization Procurement criteria that cite a maximum number of requirements that are rated with the same importance may run the risk of rejecting many environmentally viable products that would otherwise meet or exceed the majority of the criteria but fail on a single and perhaps minor point of assessment Measurability verifiability Environmental criteria should only be used if they are measurable i e refer to an existing standards comparable i e allow comparison between competing products and verifiable by the purchaser There are a number of methods for verification these include confirmation from the supplier self declaration second or a third party declaration etc HP supports programs where producers self declare their conformance with published standards Many standards already operate effectively on a system of self certification where producers document their conformance through submittals or
26. nes E Environmental standards self declarations and eco labels 8 Environmental standards and labels Over the past two decades many standards and eco labels have been developed in response to the increasing demand for information on the environmental attributes of products Today there are a number of regional and national labeling programs in place which may differ in its scope and application HP together with other suppliers is actively involved in efforts to encourage and drive global harmonization and acceptance of environmental criteria The following schemes do not represent a complete list of available programs but are chosen to demonstrate a selection of internationally recognized environmental standards and labels HP recommends 8 1 ENERGY STAR ENERGY STAR is a United States government program to promote energy efficient products It is well known for its logo appearing on many computer products and peripherals More Information can be found at htto www eneraystar qov index cfm fuseaction find a product showProductCategory amp pcw c ode OEF for general information about ENERGY STAR and office equipment or http www energystar gov index ctm c product_specs pt_product_specs ott for office equipment product specification 8 2 IEEE 1680 EPEAT EPEAT short for Electronic Product Environmental Assessment Tool is a system to help purchasers in the public and private sectors evaluate compare and s
27. only in the country or region the labels applies to There are numerous environmental labeling schemes procurement standards in the global marketplace for IT products Many of these schemes presently have different environmental criteria and measurement methodologies This means that in order to obtain certifications tor the different eco labels around the world global suppliers applying for such labels would have to duplicate the testing process several times in order to meet the criteria for the differing national and regional requirements A situation where a particular product achieves an eco label certification in one country but may not in another creates market confusion and questions the validity of the criteria and test methodologies between the different schemes It also runs a risk of creating barriers in the marketplace through artificial product procurement preference without fair meaningful and comparable testing methods and results All those issues typically lead to added cost not only for the supplier but also to the procuring organization with no commensurate benefit for the customer or the environment Based on these issues with existing eco labeling schemes HP recommends the system of self certitication where suppliers self declare compliance of their products against pre defined and harmonized criteria The main benefit of this system is to keep both the procurement and supply processes most efficient One of the most comp
28. record keeping e g US EPA Energy Star Germany s Blue Angel A trail of auditable documents ensures that conformance can be enforced Appropriate weighting should be assigned to the environmental section in the tender The weighting should reflect the procuring organizations priorities and as such is likely to differ from one procuring organizations to another Advising suppliers on the weighting is recommended as this will help the suppliers to assess and improve their environmental performance Process transparency To ensure that the environmental procurement program has realistic goals and expectations it is recommended for the procuring organization to engage in dialog with the suppliers and other interested stakeholders Transparent processes and discussion with stakeholders will provide the procuring organization with a clearer picture of what is happening in the market place and should aid in assessing the impact measurability and options associated with specific environmental performance criteria The following sections outline some of the most commonly used sustainable procurement criteria for IT products and HP s recommendations for specifying the criteria that comply with the principles summarized in this introduction Some organizations in the public sector may have internal constraints as to how these principles can be applied under the laws implemented and in force Product Attributes The regulatory or voluntary requir
29. rehensive forms of self declaration is the IT Eco Declaration that includes information on the environmental practices of the supplier as well as product features in areas such as environmentally conscious design batteries acoustic noise electrical safety energy consumption chemical emissions substances and materials included and packaging The IT Eco Declaration scheme makes it easy to compare different suppliers and their products as they all present the environmental features of their products in the same way through a common industry standard reporting form The declaration has the advantage of being developed in accordance with international standards It contains as many or more criteria than typical eco label schemes Given that the IT Eco Declaration covers the most comprehensive set of criteria HP recommends the IT Eco declarations to be used when prioritizing and setting threshold criteria for environmental procurement of IT products The IT Eco declaration scheme includes a third party verification review to ensure the scheme s integrity and provides procurers with the required level of assurance Self verification is a common practice even within the aforementioned eco labeling schemes Many of those schemes operate effectively on a system of self declaration where suppliers document their conformance through submittals or record keeping e g Energy Star EPEAT Blue Angel Japan Green Purchasing Law etc A trail of auditabl
30. roduct protection is not compromised by packaging recycled content PVC should not be used as a packaging material or at a minimum be in the process of elimination based on a firm plan Recyclability Material selection is made based on factors such as recyclability which varies region to region and the impact on the size and weight of the packaged product which in turn impacts the CO footprint of transportation Use of permanent adhesive to affix dissimilar materials together must be avoided as this practice will cause issues in material separation for recycling For materials used in packaging the applicable recycling coding is required to be embossed or marked on all packaging components The symbol not including the lettering must be between 1 27 cm 0 5 in and 2 54 cm 1 in in height Smaller symbols are permitted when the part size does not allow the above minimum sizes requirements to be met Parts that are too small to allow a readable symbol are exempt The symbol and the lettering must be printed molded or embossed into the base of a component or labeled It must be durable clearly visible and easily legible when the packaging is opened The abbreviations must appear in capital letters 5 End of Use Services When IT equipment no longer meets an organization s requirements and needs to be replaced they often face a challenge By thinking ahead organizations can minimize or eliminate risks associated with the disposition of
31. tion Agency EPA has been adopted by many countries around the world and has global impact 2 1 1 ENERGY STAR standards currently exist for ink and laser printers multi function devices copiers fax and scanners 2 1 2 External Power Supply EPS External power supplies shall conform to the most stringent regulation existing at the time which is at the time of publication of this White Paper the California Energy Commission standard for external power supplies Chemical Emission 2 2 1 All chemical emission data should be measured for the printing system printer amp supplies and reported in accordance with ECMA 328 2 2 2 Supplier should provide products that are certified per the Blue Angel program in Germany in accordance with RAL UZ 85 114 or RAL UZ 122 Acoustics The supplier shall disclose sound power data measured and declared according to ISO7779 and ISO 9296 2 3 1 Products with no moving parts shall be exempt from this criterion by stating the device does not have any moving parts 2 4 Materials 2 4 1 2 4 2 The supplier shall provide information about their supply chain standards and supplier management processes that aim to prevent the inclusion of regulated materials and materials of concern in their products An example of such a standard is the HP General Specitication on the Environment The latest version can be found at http www hp com hpinfo globalcitizenship environment pdt gse pdft
32. uated for resale or disposition Physical storage must be destroyed or thoroughly erased wiped to ensure information stays out of the wrong hands 5 4 2 The service provider should ofter flexible data erasure options that are compliant with the DoD 5220 22 M recommendations or equivalent for both PC and server technology with validated processes Non functional drives should be physically destroyed and that this process too is validated 6 Supply Chain Responsibility There are several factors that should be considered in selecting a socially and environmentally responsible vendor for purchasing electronic equipment An organization s strength and experience in social and environmental responsibility and the way they manage their suppliers can be compared against other companies by asking for information about an organization s commitment activities implementation and how they demonstrate and report results 6 1 Code of Conduct 6 2 6 3 The procuring organization should verity that the supplier has rigorous supply chain standards and program in place for ensuring their suppliers have appropriate social and environmental practices e policies e contract clauses e implementation tools e conformance monitoring onsite audits e corrective actions and e results reporting Standards Suppliers may be asked to self declare the relevant processes provide demonstrable results and to refer to any existing supply chain
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