User Manual - nh
Contents
1. F Refresh Data Diagram 1 The three user prompts contained in this report are 1 Enter Provider for Report Click the refresh list icon and wait for the left window to refresh Now select the provider to include by highlighting it in the left window and moving it into the right window using the right selection arrow Bowman Systems Page 2 of 8 508 Distribution of Population Entry Scores by Domain ART Gallery Report v11 04 13 2 First Assessment Date The user should enter or select from the calendar the date back to the earliest assessments the user wants to include Assessments will be included from this date to the last assessment date The value selected is retained as the default for the next time the report is run Last Assessment Date plus one day The user should enter or select from the calendar the day after the date of to the latest assessments the user wants to include Example If the last date of the assessments to be included is 9 30 09 the user should enter 10 01 09 at the prompt Assessments will be included from the first assessment date to the day before the date entered The value selected is retained as the default for the next time the report is run How to read The report contains 4 Tabs Each Tab is a separate sub report containing three sections Report Header The header contains the title of the report and specifies any date parameters When running the report in modify view the r2. However you can run the ART report by changing the Picklist List Name through manually selecting Bowman Systems Page 6 of 8 508 Distribution of Population Entry Scores by Domain ART Gallery Report v11 04 13 a picklist that contains those integers The picklist we recommend for these cases is Grade Level However since these picklists can be modified it is important to ensure the picklist contains the correct integers prior to running the report REPORT MODIFICATION Users with ad hoc ART licenses may wish to modify customize this report to better suit their needs and purposes When modifying an ART Gallery report such as this one the user will need to make a copy of the original report into a different folder This copy can be created either by using the save as feature or by clicking on the organize icon in folder view NOTE The original un modified version of this report is a template and is retained in ART Gallery Templates folder structure These template folders are read only and any reports must be copied to a location in the user s site Favorites or Public Folders then mapped to the site s data MAPPING OBJECTS UNIVERSES template_matrix_u template_picklist_u This report is mapped to the matrix universe template_matrix_u and the picklist universe picklist_matrix_u The report should be copied to your Public or Favorite folder then mapped to the equivalent matrix and picklist universes for your sit
3. in Tab A how many clients have values of 6 Other for the domain and how many clients have null data for the domain This tab also includes the program for which the data are displayed at the bottom of each domain s section e Client information Gives the client identification number and the entry score of each client for the domain If the entry score is null for a particular client the cell where the entry score would be is colored red to draw attention to the missing data At the bottom of the table is the number of cases or the number of clients that have data useable for calculation in the statistics in TabA e Summary data statements The first statement gives the number of clients out of the total number of clients who have useable data in the domain for calculations of the statistics in Tab A The second statement gives the number of clients who have a value of 6 Other for that domain The third statement gives the number of clients who have null data for the domain Bowman Systems Self Sufficiency Outcomes Matrix Distribution of Population Entry Scores by Domain Definitions a The miae groop cf itierest i eee ee re For EEND eeeqcrS ete fs rr bye opogi ir eee ere pe eed a eee oF echt oP ee pei i Soran b meee roars ghoul fe ere poser i Mancel oit dete ere niee oe eee ore in Ee orogens This E oes i cece eed ote ul ee hes eo Sad es pope beng eqs ee eee Ties i aoe oe Por ae folk See ea Ses fee Cea Eust fhe ege
4. of eecn sale of five verte cours in Te ce The ee Corr ee Oe os Se Ta EEE Waris eee gomb ue of Ag hereto Se debon d eet dorm eo ey i ee ae ee mE 28 aE hinten Gt cee e mikis m aped rece of Veeren of al eny Set tuin The meenesi ey eae in EE Peoi ae GE DEn ia mmdan s i ee med hu nbens Ghat banis how he ett m are oe am Ei Ol he Sein or ere FE oe a l oe NERES H o Gee Ei oe eee n De eee 7 a De eee m l ee ee eee eee Page 50f8 508 Distribution of Population Entry Scores by Domain ART Gallery Report v11 04 13 Diagram 4 Tab C Definitions Diagram 4 This tab contains A list of terms useful for understanding population based reports and an explanation of each term Self Sufficiency Outcomes Matrix Distribution of Population Entry Scores by Domain ead amaa ee p OOO ee ee a eT L Lii dice Dall a le EN a le ee es ee eee aes LT Rey Lh Et E EEG itaran hre LL Pg See Diagram 5 Tab D Additional Information Diagram 5 This tab is provided as a reference to the user running the report and lists the parameters specified in the user prompts as well as the client count for the provider TECHNICAL NOTES 1 You must have ART version 2 4 2 or above to run this report as the matrix universe is not available in prior ART versions The ART version number is available in the BusinessObjectsXI window as the first of the bullet points once you log in to ART 2 While all data from the matrix are in
5. ART Gallery Report 0508 Distribution of Population Entry Scores by Domain Population based Self Sufficiency Outcomes Matrix Report EXECUTIVE SUMMARY This report shows how the self sufficiency outcomes matrix scores are distributed across the entire population of clients of a program Instead of examining on a per client basis examining the entire distribution and its characteristics can lend important insight into the population a program is serving Programming can then be tailored to emphasize the needs of the population in specific domains to help clients on the road to self sufficiency The object is therefore to show in which domains of the matrix clients as a whole need the most assistance AUDIENCE This report is intended for program and agency staff to better understand the needs of the population they are serving It is also intended to be shared externally with other agencies in the Continuum of Care to coordinate with other programs and agencies to help serve the needs of the population The information contained within the report can also provide a quantitative picture of the population as one part of a narrative description FREQUENCY This report should be run on a regular basis to determine if the addition of new clients changes the overall needs of the population but the regularity is dependent upon the rates at which clients enter and leave the program Programs with a higher turnover rate should run the report more freq
6. Hio S170 Diagram 2 Tab A Frequencies histogram and statistics Diagram 2 This tab contains a snapshot of the distribution of entry scores for each domain Each domain has its own section headed by the name of the domain in which the information is contained This includes a numeric picture given by the frequency of each entry value for clients a graphic representation of the distribution by an histogram and a Statistical representation of the distribution of each domain by several measures of central tendency and dispersion described below This tab also includes the program for which the data are displayed e Frequencies For a given domain the Frequencies table shows how many people have an entry score of 1 how many have an entry score of 2 etc The number of clients who have a 6 which is the Other category is included though those who have a 6 are not included in the Statistical calculations describing the distribution since the label of 6 is not part of the ordinal scale on which the other scores are based e Histogram A graphic representation of the Frequencies table where the x horizontal axis shows the score 1 6 and the y vertical axis shows how many people have an entry score of 1 how many have an entry score of 2 etc Again the number of clients who have a 6 which is the Other category is included though those who have a 6 are not included in the statistical calculations describing th
7. cluded in the histograms the data used to calculate the statistics are limited to answer categories 1 5 omitting the Other or N A category While technically coded as a 6 this category has no substantive place in the domain order and is therefore excluded If one or more cases in the report are excluded from the calculation of the statistics because the category is coded as a 6 an alerter to that effect will appear under the block that contains the Number of cases N statistic 3 When considering null data be aware that a This report counts a client as null only if that client has an initial matrix where a particular field is null If a client has been served during the time period and should have an initial matrix assessment but does not that client is not included in the report and therefore is not included in the count of null data b Only domains for which data are present will be displayed in the report 4 Inthe picklist query the Picklist List Name should be set to ART Number Picklist if you have db build 1222 or above The db build is available at the bottom of the ServicePoint screen once you log in This is an un editable picklist that contains the integers 1 6 which are necessary to run this report If your db build is below 1222 the Picklist List Name query filter will show ART Number Picklist but you will not actually have the picklist and the report will not run correctly
8. e ex yoursite_ matrix_u yoursite_ picklist_u Mapping for the first two queries data and data1 can be done from the first query data Mapping for the third query picklist query must be done from that query QUERY NAME FIELD NAME LOCATION TYPE USE Location Client Id Matrix Answer Score Matrix Question Name Matrix Question Id Matrix Record Id Matrix Record Type Matrix Record Provider Type Use Location Type Use Location Type Use Location Type Use Location Type Use Location Type Use Location Type Use Clients System field Result object Matrix Measurements System field Result object Matrix Measurements System field Result object Matrix Measurements System field Result object Matrix Records System field Result object Matrix Records System field Result object Matrix Records System field Result object Location Matrix Records Matrix Record Date Type System field Page 7 of 8 508 Distribution of Population Entry Scores by Domain v11 04 13 Bowman Systems ART Gallery Report po Uses Result object Location Matrix Measurements Type System field Matrix Answer Short Description Use Result object Location Clients Type System field Client Id Use Result object Location Matrix Records Type System field Matrix Record Provider Use Query filter Location Matrix Records Type System field Matrix Record Date Use Q
9. e distribution since the label of 6 is not part of the ordinal scale on which the other scores are based e Basic domain statistics These measures provide a Statistical means of describing the distribution of each domain so that they can be more easily summarized and compared Measures of central tendency e g mean median and mode describe the location of the Bowman Systems Page 4 of 8 508 Distribution of Population Entry Scores by Domain ART Gallery Report v11 04 13 center of the distribution while measures of dispersion e g range variance and standard deviation describe how the distribution is spread out Self Sufficiency Outcomes Matrix Distribution of Population Entry Scores by Domain Cliamttlewel data 11 Mobility Domain Client information Chen kd 3 utot 6 clients have matrix data entered for the Mobility aes a domain and are included in the statistics E i 22316 i ient has the value for the Mobility domain coded as TE 4 Dhe ie 1 15I 2 2 chents have null data in the Mobility domain Number of cess Ej Note This tab contains only data completeness information pertinent to the number of valid cases It is not a comprehensive review of data quality Diagram 3 Tab B Client level data Diagram 3 This tab contains Each domain has its own section headed by the name of the domain in which the information is contained It shows how many clients have data for the domain that are included in the statistics
10. eport header is only visible in print page layout mode Report Footer The report footer contains the title of the report the name of the sub report the page number the version number and the date time the report was run printed Like the header the footer is only visible in print mode when the report is run in modify view Report Body The Report Body is the main section of the report located between the header and the footer where the reports data is displayed in a variety of different chart and graph formats The data contained in each of the Tabs in this report is displayed and described below Bowman Systems Page 3 of 8 508 Distribution of Population Entry Scores by Domain ART Gallery Report v11 04 13 Self Sufficiency Outcomes Matrix Distribution of Population Entry Scores by Domain Frequencies histogram and statistics 1 Shelter Housing Domain Frequencies Histogram 2 M A aun EO 1 he Abo sonic Doe ea ora Cao on ne fd THTU moons main Ee he residue aisy Frequency initial domain score Basic domain statistics including number of valid cases measures of central tendency and measures of dispersion Humber cases H 1 4 One of MEE CEEL hme ovale oS ee ete foc Pru modes est ire the dsr buio dirbo These ore seciuced bot Te sinistica CAO Since fey Greet oriole ooo te Of ar aches mab score 2 24 k vartante 1 6 b Handa Devwtaihon 1 34 Program Bowman Consutling Grou 2
11. opy and map this ART Report to your site can be mec A found in the Bowman Systems Published Documents folder under ART EER g Public Folders Documentations in you Public Folders BART Documentation B Business Objects Published Documents How to install The original version of the report is a template and must be copied from the ART Gallery Templates folder into another folder on your site and mapped to your data before it can be used Detailed instructions for installing report templates are provided in the Bowman Documentation folder on your ART site Before running the report Prior to running the report the user must determine the provider to be included in the report and the date back to which assessments should be included How to run Upon opening the report the User will be prompted see Diagram 1 to specify parameters that control the data returned by the report Once the User has provided these parameters by responding to the user prompts a green check mark will appear next to each field to indicate that a selection has been made The User should then single click the Run Query button to generate the report Select or type the prompt values For each prompt below Select Matrix Record Provider Bowman Consulting Group 2 g First Assessment Date 1 1 2000 12 00 00 AM g Last Assessment Date plus one day 9 17 2009 12 00 00 AM ict F Refresh List s Select Matrix Record Provider Bowman Consulting Group 2
12. uently than programs with a lower turnover rate The report values will not change if no new clients are added and no clients have left PURPOSE The purpose of the report is to clearly depict the distribution of client entry matrix values in each domain of the self sufficiency outcomes matrix SSOM through numeric graphic and statistical representation The report also provides data completeness information so that a program is able to remedy missing data A section of the report is devoted to understanding the measures provided so that program staff may understand the results without prior statistical knowledge Increased familiarity with the SSOM population based reports can also help to understand concepts in more advanced research and statistics in a more intuitive way The report can be run for different time periods so that programs can see the scores of the current population and compare to past populations to see if the areas of greatest need are changing INSTRUCTIONS Bowman Systems Page 1 of 8 508 Distribution of Population Entry Scores by Domain ART Gallery Report v11 04 13 Instruction on how to retrieve copy run and read this report is outlined below Requests for additional information concerning the report function design should be directed to Bowman Systems staff via email ART Reports BowmanSystems com How to retrieve and copy Detailed step by step instructions concerning iroters how to retrieve save a c
13. uery filter Location Matrix Records Type System field Matrix Record T Use Query filter Location Picklists Picklist Value Name Type System field Use Result object Location Picklists Picklist List Name Type System field Use Query filter picklist query Bowman Systems Page 8 of 8 508 Distribution of Population Entry Scores by Domain ART Gallery Report v11 04 13
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